CITY OF POMONA
COUNCIL REPORT
April 21, 2025
To: Honorable Mayor and Members of the City Council
From: Anita D. Scott, City Manager
Submitted By: Meg McWade, Public Works Director
SUBJECT: AMENDMENT TO EXTEND AGREEMENT WITH HR GREEN PACIFIC, INC. FOR PROFESSIONAL REVIEW AND INSPECTION CONSULTING SERVICES RELATED TO THE GOLD LINE RECOMMENDATION:
It is recommended that the City Council take the following actions:
Approve an Amendment to extend an agreement with HR Green Pacific, Inc. to provide professional on-call review and inspection consulting services for “Transit Improvement Program – Gold Line,” Project No. 428-2590-XXXXX-68559 for an additional three-year term; and Authorize the City Manager or designee, to execute the amendment and any subsequent amendments.
EXECUTIVE SUMMARY:
The Public Works Department provides review and inspection services for the multiple phases of work for the Gold Line light rail project. Approval of the recommended actions will amend an agreement with HR Green Pacific, Inc. for professional on-call review and inspection consulting services for “Transit Improvement Program – Gold Line,” Project No. 428-2590-XXXXX-68559 extending the term for an additional three-years. The initial term of the agreement was through April 15, 2023, with the two-year extension option set to end on April 15, 2025. If approved the three-year extension will extend the term of the agreement to April 15, 2028.
SB1439/GOVERNMENT CODE §84308 APPLICABILITY:
☐ When this box is checked, it indicates the agenda item is subject to the Levine Act SB1439 requirements. Councilmembers are reminded to check their campaign contributions and determine whether they have received a campaign contribution of $500 or more that would require disclosure and/or recusal from discussing or acting on this agenda item. Campaign contributions of $500 or more made 1) by any person or entity who is identified in the agenda report as the applicant or proposer or 2) on behalf of the applicant or participant, including a parent, subsidiary or otherwise related business entity, or 3) by any person who has a financial interest in the agenda item requires a councilmember to comply with SB1439.
FISCAL IMPACT:
With the approval of this amendment, there is no additional cost, as the contract currently has a remaining balance of $124,562 encumbered in Purchase Order (PO) No. 201790. See table below for Project Budget:
Transit Improvement Program – Gold Line
Project No. 428-2590-XXXXX-68559
Current Budget
$2,013,742
Encumbrances / Expenses as of March 26, 2025
($262,755)
HR Green Pacific, Inc. PO No. 201790
($124,562)
Funds Available
$1,626,425
PREVIOUS RELATED ACTION:
On February 7, 2022, the City Council approved an amendment to the existing agreement with HR Green Pacific, Inc. to provide professional on-call review and inspection services, for an amount not-to-exceed $300,000 for the initial three-year term, with renewal options not-to-exceed a combined additional amount of $200,000 during an additional two-year term.
DISCUSSION:
The Gold Line project extends the light rail corridor from Azusa to Montclair. The current phase of the project ends in Pomona with future phases anticipated to continue through to Montclair. The Foothill Gold Line Extension (also known as the Metro Gold Line Foothill Extension, or the “A” Line) is an extension of the Metro Gold Line light rail corridor from its initial terminus in Pasadena, east through the “Foothill Cities,” into San Bernardino Country. The plan was initially being implemented as two separate mass-transit projects, known as Phase 2A (Pasadena to Azusa) and Phase 2B (Azusa to Montclair). Phase 2A was completed in March 2016, while Phases 2B, which involves a new station in Pomona, scheduled to begin rail operations in summer. The phase to build the remaining two stations – Claremont to Montclair – is underway.
Approval of the extension will allow for City Staff to continue the submittal of project design documents for the proposed Gold Line project, as well as the need for additional construction (‘build’) inspection services in the field through the life of the project. Pomona City Code Section 2-984, requires any contract that will exceed five (5) years needs approval by the City Council.
COUNCIL PRIORITIES & GOALS:
This item supports the 2019-2020 City Council Priority 1: Fiscal and Operational Responsibility – Goal B: Improve efficiency and effectiveness of City Services to businesses and residents.
Prepared by:
Stephanie Carbajal, PMP
Program Assistant
Approval of an amendment to Agreement with HR Green