CITY OF POMONA
COUNCIL REPORT
April 21, 2025
To: Honorable Mayor and Members of the City Council
From: Anita D. Scott, City Manager
Submitted By: Chris Diggs, Water Resources Director
SUBJECT: APPROVE THE PURCHASE OF ONE PICKUP TRUCK AND SPECIALIZED UTILITY TRUCKS FOR THE WATER RESOURCES DEPARTMENT RECOMMENDATION:
It is recommended that the City Council take the following action:
Approve the purchase of one Ford Lightning pickup truck in the amount of $72,523 from Transwest Truck Centers: and, Approve a purchase two Ford F-350 Utility trucks, one Ford F-550 Gate Valve Utility truck, and one Ford F-450 Stakebed Utility truck in the amount of $636,891 from PB Loader, Sourcewell contract #96675.
EXECUTIVE SUMMARY:
The recommended actions will approve the purchase of a total of 5 trucks for the Water Resources Department (WRD). Of the 5 new trucks, 4 will replace existing trucks that meet the City’s vehicle replacement policy and 1 is new to the WRD fleet. The addition of this 1 truck will meet the WRD’s daily operations workload demands and California Air Resources Board (CARB) compliance.
SB1439/GOVERNMENT CODE §84308 APPLICABILITY:
☐ When this box is checked, it indicates the agenda item is subject to the Levine Act SB1439 requirements. Councilmembers are reminded to check their campaign contributions and determine whether they have received a campaign contribution of $500 or more that would require disclosure and/or recusal from discussing or acting on this agenda item. Campaign contributions of $500 or more made 1) by any person or entity who is identified in the agenda report as the applicant or proposer or 2) on behalf of the applicant or participant, including a parent, subsidiary or otherwise related business entity, or 3) by any person who has a financial interest in the agenda item requires a councilmember to comply with SB1439.
FISCAL IMPACT:
The total fiscal impact for the proposed action is $709,414. Funding is available within the FY 2024-25 Water Operating Budget account number 571-8122-66182-00000; funding was approved by City Council as part of the supplemental budget requests.
PREVIOUS RELATED ACTION:
None.
DISCUSSION:
The recommended action will authorize the purchase of 5 utility trucks for the department as described in Table 1 and Table 2 below. The recommendation assesses the vehicle needs in the department and the purchase of the Ford Lightning will aid the City with compliance of CARB standards. All 4 vehicles in Table 1 meet the replacement requirements listed in the Vehicle Replacement Policy and/or fulfill the needs of the department. The replacement recommendation is based on excessive wear and tear, continuous repairs needed, and maintenance costs.
Table 1
Unit Number
Current
Make and Model
Mileage and Reason for replacement
New Make and Model
Amount
81505
2006 Ford F-350 Gate Truck
84,157 Miles. Mileage, Age, High Maintenance, and Repair Costs. 2024 Ford F-350 Gate Truck
$236,071
81450
1996 GMC 2500
131,587 Miles. Mileage, Age High Maintenance and Repair Costs. 2024 Ford F-350 With Crane
$135,842
81453
1996 GMC 2500
86,481 Miles. Mileage, Age, High Maintenance, and Repair Costs. 2024 Ford F-350 With Crane
$135,842
81525
2008 GMC C4500
98,880 Miles. Mileage, Age, High Maintenance, and Repair Costs. 2025 Ford F-450 Stakebed Truck
$129,136
Table 2 on the following page provides details of the new addition to the (non-replacement) truck to the City’s fleet. The new truck will be used daily for normal operations and are necessary for the continued department operations.
Table 2
Division
New Vehicle to WRD Fleet
Amount
Water Production
2024 Ford Lightning w/ Extended Battery
$72,523
Pricing was obtained by utilizing a Sourcewell contract with PB Loader and utilizing quotes from contacting dealerships based on availability. Pomona City Code §2-997, Cooperative Purchasing, authorizes the Procurement Officer to recommend a cooperative or “piggyback” purchase on an awarded contract for services or equipment, entered into by other governmental agencies. Purchasing has reviewed the bid process used by Sourcewell and recommends the purchase using PB Loader, utilizing Sourcewell contract #96675. Purchasing has also reviewed the bid process presenting at minimum three quotes for the vehicle provided by dealerships and recommends the purchase using Transwest Truck Centers. Table 3 below presents the quotes received and results ranking.
Table 3
Ford Lightning Bids
1 Transwest Truck Center
$ 72,523
Specifications meet.
2 National Auto Group
$ 54,450
Specifications not met. Extended/Unknown Delivery Time
3 Sunrise Ford
$ 62,564
Specifications not met. Truck Does Not Include Extended Battery 4 Ken Grody Redlands LLC
$ 72,888
Specifications meet. Highest bidder.
Prepared by:
Anthony Ortega
Anthony Ortega
Management Analyst
Purchase of Specialized Trucks for WRD