CITY OF POMONA
COUNCIL REPORT
May 19, 2025
To: Honorable Mayor and Members of the City Council
From: Anita D. Scott, City Manager
Submitted By: Chris Diggs, Water Resources Director
SUBJECT: APPROVE AN AGREEMENT WITH BEST DRILLING & PUMP, INC. FOR POTABLE WATER WELL REHABILITATION SERVICES RECOMMENDATION:
It is recommended that the City Council take the following actions:
Approve a maintenance service agreement with Best Drilling and Pump for potable water well rehabilitation services of Well 32 and Well 36; and Authorize the City Manager, or designee, to execute the maintenance services agreement (Attachment No. 1) and any amendments or related documents, subject to review by the City Attorney EXECUTIVE SUMMARY:
The recommended action will approve a maintenance services contract to Best Drilling and Pump, Inc. for well rehabilitation services of Wells 32 and Well 36. Both wells have been in operation since 2004 and now require rehabilitation of the well casing and pumping equipment.
SB1439/GOVERNMENT CODE §84308 APPLICABILITY:
☐ When this box is checked, it indicates the agenda item is subject to the Levine Act SB1439 requirements. Councilmembers are reminded to check their campaign contributions and determine whether they have received a campaign contribution of $500 or more that would require disclosure and/or recusal from discussing or acting on this agenda item. Campaign contributions of $500 or more made 1) by any person or entity who is identified in the agenda report as the applicant or proposer or 2) on behalf of the applicant or participant, including a parent, subsidiary or otherwise related business entity, or 3) by any person who has a financial interest in the agenda item requires a councilmember to comply with SB1439.
FISCAL IMPACT:
The total fiscal impact of the recommended action is $799,070. Funding is available in the adopted FY 2024-25 Water Resources Department (WRD) Operating budget (571-8123-53600-00000) for potable water well maintenance services of Well 32 and Well 36.
DISCUSSION:
It is recommended that Wells 32 and 36 be rehabilitated to restore much of their lost production and to extend their useful life. Groundwater wells are a crucial source of water for the City and typically meet 80 percent of customer demands. To maintain reliable water supply, WRD continuously assesses and completes rehabilitation maintenance of its wells to ensure their reliability. When Well 32 and 36 were originally constructed in 1966 and 1996, respectively, they produced 1,875 gallons per minute (GPM), and 2,000 GPM. Since that time these two wells seen a significant decline in their rates of production,835 GPM and 655 GPM.
In accordance with Section 2-993.1 (4) of the City’s Purchasing Ordinance, a public notice for an Invitation for Bid (IFB), No. 2025-1012, was posted on PlanetBids on February 20, 2025. The solicitation notified 640 prospective bidders, of which 38 bidders downloaded the bid, which resulted in the City receiving 4 proposals. The proposal from General Pump Company was deemed non-responsive due to submitting an incomplete bid package.
Table 1
Potable Water Well Rehabilitation
IFB No. 2025-1012
Base Bid
Responsive
Best Drilling and Pump, Inc.
$799,070.00
Yes
Well Tec Services, Inc.
$801,998.00
Yes
Layne Christensen Company
$1,415,818.11
Yes
After review of the bid proposals, it was determined that Best Drilling and Pump, Inc. met the minimum qualifications and was evaluated based on their pricing proposal and submitted references. Therefore, staff recommends that the City Council authorize the City Manager to execute the agreement with Best Drilling & Pump, Attachment 1.
Prepared by:
Jose Quintero
Water Production Supervisor
and,
Martha Duarte
Management Analyst
ATTACHMENT:
Attachment No. 1 – Maintenance Services Agreement with Best Drilling and Pump, Inc.
Award Maintenance Service Agreement to Best Drilling & Pump for Wells 32 & Well 36