CITY OF POMONA
COUNCIL REPORT
June 2, 2025
To: Honorable Mayor and Members of the City Council
From: Anita D. Scott, City Manager
Submitted By: Meg McWade, Public Works Director
SUBJECT: A RESOLUTION TO AMEND THE FY 2024-25 CAPITAL IMPROVEMENT PROGRAM (CIP) BUDGET TO MODIFY FUNDING FOR THE “HOLT AVENUE CORRIDOR IMPROVEMENTS,” PROJECT NO. 428-2590-XXXXX-68575 TO ACCURATELY REFLECT EXPENDITURES RECOMMENDATION:
It is recommended that the City Council adopt the following resolution:
RESOLUTION NO. 2025-59 - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF POMONA, CALIFORNIA, TO AMEND THE FY 2024-25 CAPITAL IMPROVEMENT PROGRAM (CIP) BUDGET BY APPROPRIATING $403,169 OF AVAILABLE PROPOSITION C FUNDS TO AND UNNAPPROPRIATING $403,169 OF MEASURE M FUNDING FROM “HOLT AVENUE CORRIDOR IMPROVEMENTS”, PROJECT NO. 428-2590-XXXXX-68575 EXECUTIVE SUMMARY:
This action will result in restoring the Proposition C (Prop C) funding for the “Holt Avenue Corridor Improvements,” Project No. 428-2590-XXXXX-68575 and lowering the allocation of Measure M funds in that project by the same amount. This will correct the action taken with Resolution No. 2024-118 to re-allocate Prop C funds that were no longer available and ensure the expenditures are in alignment with the appropriate funding source.
SB1439/GOVERNMENT CODE §84308 APPLICABILITY:
☐ When this box is checked, it indicates the agenda item is subject to the Levine Act SB1439 requirements. Councilmembers are reminded to check their campaign contributions and determine whether they have received a campaign contribution of $500 or more that would require disclosure and/or recusal from discussing or acting on this agenda item. Campaign contributions of $500 or more made 1) by any person or entity who is identified in the agenda report as the applicant or proposer or 2) on behalf of the applicant or participant, including a parent, subsidiary or otherwise related business entity, or 3) by any person who has a financial interest in the agenda item requires a councilmember to comply with SB1439.
FISCAL IMPACT:
Approval of this action will modify the total Prop C funding in the Holt Avenue Corridor Improvements project. The action increases the budgeted amount of Prop C funds and lowers the budgeted amount of Measure M funds to accurately reflect where the expenditures occurred. There is no increase to the project’s total budget. The following table below details the fiscal impact associated with the recommended action:
Category
“Holt Ave. Corridor Improvements,” Project No. 428-2590-XXXXX-68575 Beginning Budget
$7,408,999
Unappropriate Measure M Funds (Return to Measure M Fund Balance) ($403,169)
Appropriate Available Prop C Funds (Prop C Fund Balance) $403,169
Revised Budget
$7,408,999
Expenditures/Encumbrances (as of 5/21/2025)
($7,217,667)
Available Budget Remaining
$191,332
PREVIOUS RELATED ACTION:
On November 18, 2024, the City Council adopted Resolution No. 2024-188 to unappropriate $600,000 of Prop C Funds from “Holt Ave. (West) Reconstruction,” Project No. 428-2590-XXXXX-71047 and $500,000 of Prop C Funds from “Holt Avenue Corridor Improvements,” Project No. 428-2590-XXXXX-68575 and appropriating the funds to “Holt Ave. (East) Reconstruction,” Project No. 428-2590-XXXXX-71050.
DISCUSSION:
The “Holt Avenue Corridor Improvements” project (No. 428-2590-XXXXX-68575) is nearing completion and was designed to beautify and improve safety and walkability along the Holt Avenue Corridor.
The “Holt Ave. (East) Reconstruction” project (No. 428-2590-XXXXX-71050) focuses on repaving Holt Avenue from Garey Avenue to San Antonio Avenue (overlay), and from San Antonio Avenue to the eastern city limit (slurry seal, if funds permit).
When the City awarded the construction contract for the Holt Ave. (East) Reconstruction project, costs exceeded the available budget. To cover the shortfall, on November 18, 2024, the City Council approved the transfer of $500,000 in Prop C Funds from the Holt Avenue Corridor Improvements project to the Holt Ave (East) Reconstruction project. The budget amendment was processed accordingly.
However, it was later determined by the accounting unit which performs project reimbursements that only $96,831 of Prop C Funds were available for transfer within the project, as the remaining $403,169 of Prop C funds had already been utilized for project costs. To resolve this issue, City Staff proposes the following adjustments with no impact to overall project budget:
Appropriate $403,169 in Prop C Fund Reserves to Holt Avenue Corridor Improvements project.
Unappropriate $403,169 in Measure M Funds from the Holt Avenue Corridor Improvements Project.
These actions ensure the funding sources are in alignment with the expenditures.
Prepared by:
Stephanie Carbajal, PMP
Program Assistant
ATTACHMENT(S):
Attachment No. 1 – Resolution No. 2025-59
Resolution to Correct Prop C Funding for Holt Ave. Corridor Improvements