CITY OF POMONA
COUNCIL REPORT
June 16, 2025
To: Honorable Mayor and Members of the City Council
From: Anita D. Scott, City Manager
Submitted By: Meg McWade, Public Works Director
SUBJECT: AWARD CONSTRUCTION CONTRACT TO ONYX PAVING COMPANY, INC. IN THE AMOUNT OF $3,682,000 FOR “STREET PRESERVATION LOCAL – CITYWIDE (FY 24-25),” PROJECT NO. 428-2590-XXXXX-68593 RECOMMENDATION:
It is recommended that the City Council take the following actions:
Award a construction contract to the lowest responsive bid from Onyx Paving Company, Inc. for “Street Preservation Local – Citywide (FY 24-25),” Project No. 428-2590-XXXXX-68593, to include all of Base Bid (A&B) items, plus Additive Alternate item No. 1 in the total amount of $3,682,000; Find that the project referenced above is categorically exempt from the California Environmental Quality Act (CEQA) pursuant to Section 15301(c) and that the proposed project will not have a significant effect on the environment; and Authorize the City Manager, or designee, to execute the construction contract and any subsequent change orders on behalf of the City of Pomona (City).
EXECUTIVE SUMMARY:
Approval of the recommended actions will result in awarding a Public Works Construction Contract to Onyx Paving Company, Inc. in the total amount of $3,682,000 to include the Base Bid items and Additive Alternate item 1, for “Street Preservation Local – Citywide (FY 24-25),” Project No. 428-2590-XXXXX-68593.
SB1439/GOVERNMENT CODE §84308 APPLICABILITY:
☐ When this box is checked, it indicates the agenda item is subject to the Levine Act SB1439 requirements. Councilmembers are reminded to check their campaign contributions and determine whether they have received a campaign contribution of $500 or more that would require disclosure and/or recusal from discussing or acting on this agenda item. Campaign contributions of $500 or more made 1) by any person or entity who is identified in the agenda report as the applicant or proposer or 2) on behalf of the applicant or participant, including a parent, subsidiary or otherwise related business entity, or 3) by any person who has a financial interest in the agenda item requires a councilmember to comply with SB1439.
FISCAL IMPACT:
This project was adopted with the Capital Improvement Program (CIP) Fiscal Year 2024-2025 Budget. Approval of this action will award a construction contract in the amount of $3,682,000. The following table details the fiscal impacts associated with the recommended actions:
Category
“Street Preservation Local – Citywide (FY 24-25),” Project No. 428-2590-XXXXX-68593 Beginning Project Budget
$4,252,471
Expenditures/Encumbrances
(as May 29, 2025)
($47,138)
Construction Contract Award
($3,682,000)
Budget Remaining
$523,333
PUBLIC NOTICING REQUIREMENTS:
In accordance with Section 2-1003 - Formal Procedure of the City’s Purchasing Ordinance, a Notice of Inviting Bids for construction for “Street Preservation Local – Citywide (FY 24-25),” Project No. 428-2590-XXXXX-68593 was posted on the City’s electronic bidding platform, Planet Bids, on March 26, 2025. The Invitation for Bids was also posted to the Inland Valley Daily Bulletin on April 28, 2025.
ENVIRONMENTAL IMPACT:
The Project is categorically exempt from the California Environmental Quality Act (CEQA) pursuant to Section 15301(c), in that it meets the guidelines for the implementation of CEQA because the project consists of the operation, repair and maintenance of existing facilities.
DISCUSSION:
On March 26, 2025, the City issued an Invitation for Bids (IFB) No. 2025-10 “Street Preservation Local – Citywide (FY 24-25),” Project No. 428-2590-XXXXX-68593 via the City’s electronic bidding platform, Planet Bids. The solicitation was disseminated to 645 potential bidders, with 46 of them downloading the IFB, resulting in the City receiving four (4) proposals. Bids were due on May 14, 2025, and were thoroughly reviewed. Onyx Paving Company, Inc., is the lowest qualified bidder.
Contractor
Total Base Bid
Total Additive Alternates (1-4)
Total Base Bids & All Additive Alternates
1 Onyx Paving Company, Inc.
$3,337,000
$1,380,000
$4,717,000
2 Gentry Brothers, Inc.
$3,262,465
$1,510,830
$4,773,295
3 Garcon Construction, Inc.
$3,881,961
$2,006,624
$5,888,585
4 CT&T Concrete Paving, Inc.
$3,754,261
$2,813,619
$6,567,880
Engineer’s Estimate
$4,200,000
As outlined in the bid documents and per City Code 2-1003 (1) (g), the lowest bidder is evaluated based on the overall bid amount, base bid, and all additive alternates. The bid results are reflected in the table. The actual award is based on funding availability. The proposed contract award to Onyx Paving, based on available funding, is as follows:
Base Bid $3,337,000
Additive Alternative 1 $ 345,000
Contract Award Amount $3,682,000
The location map is included in Attachment 2. Anticipated construction will begin late July 2025 and take approximately 100 working days, potentially being completed by late November, 2025 if favorable weather conditions allow. Work will consist of a combination of slurry seal and grind and overlay depending on location and level of need.
COUNCIL PRIORITIES & GOALS:
This item supports the following June 21, 2021, City Council Priorities and Goals, Priority 5: Goal P: Improve condition of streets, alleys, and associated sidewalks.
Prepared by:
Stephanie Carbajal, PMP
Program Assistant
Attachments:
Attachment No. 1 – Public Works Contract DRAFT
Attachment No. 2 – Location Map Exhibit
428-68593 Onyx Paving Company – Award Construction Contract