CITY OF POMONA
COUNCIL REPORT
June 16, 2025
To: Honorable Mayor and Members of the City Council
From: Anita D. Scott, City Manager
Submitted By: Michael Ellis, Chief of Police
SUBJECT: APPROVE SOLE SOURCE VENDORS FOR FISCAL YEAR 2025-26 TO SUPPLY UNIFORMS, EQUIPMENT AND SERVICES FOR THE POMONA POLICE DEPARTMENT RECOMMENDATION:
It is recommended that the City Council approve sole-source vendors to supply uniforms, equipment, and services for the Pomona Police Department.
EXECUTIVE SUMMARY:
Action on this item will approve sole source vendors for Fiscal Year 2025-26 to supply equipment, uniform, and services for the Pomona Police Department.
SB1439/GOVERNMENT CODE §84308 APPLICABILITY:
☐ When this box is checked, it indicates the agenda item is subject to the Levine Act SB1439 requirements. Councilmembers are reminded to check their campaign contributions and determine whether they have received a campaign contribution of $500 or more that would require disclosure and/or recusal from discussing or acting on this agenda item. Campaign contributions of $500 or more made 1) by any person or entity who is identified in the agenda report as the applicant or proposer or 2) on behalf of the applicant or participant, including a parent, subsidiary or otherwise related business entity, or 3) by any person who has a financial interest in the agenda item requires a councilmember to comply with SB1439.
FISCAL IMPACT:
This action has no additional fiscal impact. Annual expenditures used shall be funded in accordance with the Police Department’s adopted yearly operating budget.
PREVIOUS RELATED ACTION:
On July 1, 2024, the City Council approved the Police Department’s sole-source vendors to supply equipment, uniforms, and services for the department’s sworn and professional staff.
DISCUSSION:
The Police Department requests approval to designate several vendors as sole-source providers for specific equipment, uniforms, and services essential to departmental operations. Approval by the City Council will streamline access to these items and services for the Pomona Police Department. This designation will enable the issuance of annual purchase orders ranging from $5,000 to $100,000 per vendor, starting with the new fiscal year. The Police Department is seeking approval for the following vendors:
VENDOR
USES
SOLE-SOURCE REASON
Advanced Systems Services, Inc.
Maintenance and repairs for the Police Department's Mobile Incident Command Center (MICC).
No other police vendors are familiar with the build and design of the MICC. Advanced Systems Services, Inc. provides services to mobile command centers for several neighboring law enforcement agencies and has regional warranty and service centers for municipal government equipment.
Adlerhost International, Inc.
Training for department canines to ensure K9 teams maintain proper skill levels and adhere to the “industry standard,” along with supplies and boarding options.
No other police canine training facility in Southern California offers the same level of service as Adlerhorst. Its convenient location also helps reduce overtime and travel costs for police personnel.
Armorerlink (DBA Ganete Solutions)
Firearm Management Systems Software.
Armorerlink is the sole provider of the firearm and equipment tracking software. This software is used to keep accurate records of all weapons owned by the police department. It tracks inventory and ensures everything is properly accounted for. As a proprietary system, it is the best tool to meet the department’s needs.
Axon Enterprise, Inc.
The Fususone software management system is utilized by the Real-Time Crime Center to integrate and analyze live video, data, and intelligence, facilitating faster and more informed public safety responses.
Axon Enterprise, Inc is also the vendor for our TASER 10 Energy Weapon.
Axon is the sole manufacturer of the FususONE Software Management System that provides a unified operating platform without requiring the replacement of existing video cameras, recorders, servers, or network equipment at transmission sites.
Axon is the sole distributor and retailer of all TASER brand products. This Less Lethal Lethal Electronic Control Device (Taser) is an invaluable tool utilized by police officers.
Blakenship Police Supply (BPS) Tactical, Inc.
External patrol vest.
BPS provides durable external patrol vests designed to enhance officer safety and comfort during field operations. It is the only police vendor capable of delivering fully custom vests that meet the specific needs and specifications of the Pomona Police Department while aligning with its uniform policy.
BRINC Drones, Inc.
UAV/Drone.
BRINC Drones is the sole source and exclusive provider of all the hardware, software, and support services related to the Drone as First Responder (DFR) program.
Callyo 2009 Corp.
Software used for surveillance purposes by the SWAT and Crisis Negotiations Team.
Callyo is the only police technology vendor offering a fully cloud-based mobile platform designed specifically for law enforcement. Its features include secure phone call recording, number masking, and real-time GPS tracking, which are essential for modern surveillance and public safety operations.
Centralsquare Technologies, LLC
Computer-aided dispatch and Record Management System, along with additional modules released within the Central Square system.
No other vendors can provide this licensing because it is specific to the CAD/RMS system offered by Centralsquare Technologies, LLC.
Corrections Technology Group (CTG)
Jail Cell Door/ Lock Repair, replacement parts, and service.
Corrections Technology Group (CTG) is located in Beaumont, CA, and is the only vendor in CA that meets our service and parts needs.
Crossroads software
Software is used for traffic accident reporting.
No other police vendors can provide the State Wide Integrated Traffic Records System (SWITRS) interface services, as the software is proprietary to Crossroads.
Dooley Enterprises, Inc.
The Pomona Police Department exclusively uses Winchester Ammunition.
Dooley Enterprises is based in Anaheim, CA. They are authorized as the sole source law enforcement distributor for Winchester Ammunition in the State of California.
Emblems, Inc.
Emblems Authority is used for Uniform badges for Sworn and Professional Staff.
No other patch vendor has been able to provide or produce a vintage-style patch containing the specific color thread requested to coincide with our updated vintage-style badge.
Everbridge, Inc.
Nixle provides critical alerts and news to the community through SMS (text messages), email, the Web, or a mobile application.
The Nixle Engagement Communication System is exclusively available through Everbridge, Inc. Securing approval will enable the police department to acquire an annual subscription.
FileonQ, Inc.
Property and evidence management.
FileonQ is the only police vendor capable of providing this property and evidence record-keeping interface since FileonQ is exclusively proprietary, and it is the only vendor authorized to offer maintenance and support.
FARO Technologies, Inc.
The 3D Software Scanner utilized by the Traffic Services Bureau for the Major Accident Investigation Team (MAIT).
FARO is the only police vendor that provides 3D scanners capable of gathering millions of data points per scan, creating a realistic 3D map of the scanned area. This data can be translated into factual diagrams, crime scene analysis, 3D modeling, building or room plans, or tactical plans.
Flock Group, Inc.
Analyzes vehicle license plates.
Flock Safety is the only manufacturer and developer of a law enforcement-grade Automated License Plate Reader (ALPR) camera system.
Forensic Nursing Specialist
Examinations and investigations utilized by the Detective Bureau.
The Detective Bureau collaborates with Pomona Valley Hospital Medical Center for sexual assault examination services. PVHMC contracts a Forensic Nurse Specialist for these sensitive and confidential services. Forensic Nursing Specialists are the only vendors that can provide these services.
Genasys, Inc. (Evertel)
Secure software for officer cell phones issued by the department.
Genasys Connect, formerly known as Evertel, is secure software that allows officers streamlined communication that contains unique features tailored for law enforcement with an emphasis on security and compliance.
LEFTA systems
Tracking and managing employee training.
Currently, no other law enforcement vendors can provide this type of records management system, which includes data migration and an interface with California POST EDI.
Lexipol, LLC
Author, edit and update all Department polices.
Lexipol offers proprietary software and mobile applications available exclusively through them. Lexipol also supports and updates the Department’s policies.
Lexis Nexis Coplogic Solutions, Inc.
This software supports the department’s online crime reporting system.
This is the only police vendor that can support the Spanish portal of our online reporting software. Online reporting enables people to report crimes instantly, enhancing the customer service experience and reducing wait times.
Miller Mendel, Inc.
Maintenance and record management for the Pomona Police Department’s background investigation files.
The software package eSOPH from Miller Mendel was chosen as the best option for the Pomona Police Department. Since eSOPH is CJIS compliant in the State of California, it utilizes Amazon GovCloud as its hosting platform for government agencies. This software is proprietary to Miller Mendel and is available only as a sole-source purchase.
Motorola Solutions, Inc.
The Police Department Purchases body-worn cameras, Mobile Video Systems, Portable Radios, and replacement parts for all our Motorola Equipment from Motorola Solutions, Inc.
The Motorola platform allows for video integration and management of recorded videos captured by on-duty staff.
Motorport USA
The Police Department's motorcycle officers use specialized safety uniforms that protect the wearer in the event of an accident.
Motoport is the only vendor that provides custom-made Kevlar uniforms, which are the authorized uniform for Department motorcycle officers.
Rotorcraft Technologies, LLC
Provides Routine Helicopter Maintenance.
Rotorcraft Technologies is located in Riverside, CA. They specialize in helicopter inspection, maintenance, and repair services. They are licensed, bonded, and insured to perform routine maintenance on the department's MD500E helicopter.
Sandoval Custom Creations, Inc.
Provides a covert camera designed for discreet surveillance in challenging environments used by the Real-Time Crime Center.
Sandoval Custom Creations is the sole source provider for specialized concealment containers uniquely engineered to integrate seamlessly with several models of existing surveillance cameras and software currently in operation. No other manufacturer offers concealment solutions purpose-built to be both physically and technologically compatible with the department's current surveillance assets. SCC maintains proprietary design and fabrication processes that ensure its concealments remain discrete and secure.
Seaside Helicopters, LLC
Provides helicopter parts and services for the Aero Bureau to meet FAA regulations.
Seaside Helicopters is an authorized retailer of MD helicopter parts and services. They serve as the sole source provider for the department's MD500 helicopter when parts require replacement.
Seps, Inc./ Eaton
The Police Department has (5) UPS emergency Power Back-Up devices for emergency services.
Seps,Inc. is the only vendor that is capable of providing the requested service other vendors / contractors are unable to perform the necessary full spectrum of regular & routine maintenance due to full-spectrum software being proprietary Stalker Radar, Applied Concepts, Inc.
Message Board Trailer with Radar.
Stalker Radar is the sole source for a radar speed trailer that includes a changeable digital speed sign, built-in radar, and traffic data tracking. The trailer shows vehicle speeds in real time and collects data on the number of vehicles and their speeds. Traffic supervisors can download the data to a computer for analysis and use it to respond to speeding complaints. The trailer is solar-powered and can display graphics and custom messages to increase driver awareness.
Transunion Risk and Alternative Data Solutions (TLO)
Public Records Search Engine used by the Detective Bureau.
This internet-based public records search engine allows law enforcement to search records to identify persons of interest, suspects, and victims, provide phone numbers and addresses of the inquired, and assist in criminal investigations. This search engine allows the department to maintain current standards, consistency, and integrity in investigations. TransUnion Risk and Alternative Data Solutions has been identified as the sole source of internet search engines for law enforcement agencies in the state of California.
Veritone, Inc.
Collect data to report to the Department of Justice (DOJ).
Veritone is the sole source provider offering a contact application allowing Racial and Identity Profiling (RIPA) information to be quickly collected and submitted to the DOJ from a mobile data terminal or cell phone.
V&V Manufacturing
Sworn and Professional Staff uniform badges.
V and V Manufacturing has produced Law Enforcement badges for over 40 years. They have developed a finish that no other badge manufacturing company can produce, consisting of an exclusive oxidizing antique bronze finish.
The above vendors and service providers for the Pomona Police Department are vital to meeting ongoing emergency service needs. Therefore, staff recommends, pursuant to Pomona City Code Section 2-994—Sole and Single Source Procurement: “A contract may be awarded as a sole or single source without competition upon review and verification and determined to be in the City’s best interest. Approval of the listed sole-source vendors is necessary to ensure compatibility and functionality for the Pomona Police Department.
COUNCIL PRIORITIES & GOALS:
This item supports the 2020-2021 City Council Priority 1: Fiscal and Operational Responsibility Goal B: Improve efficiency and effectiveness of City services to businesses and residents.
Prepared by:
____________________________
Natalie Diaz, MPA
Management Analyst
Approval of Sole Source Vendors for the Pomona Police Department