CITY OF POMONA
COUNCIL REPORT
August 4, 2025
To: Honorable Mayor and Members of the City Council
From: Anita D. Scott, City Manager
Submitted By: Meg McWade, Public Works Director
SUBJECT: ADOPT A RESOLUTION TO AMEND FY 2025-26 CIP BUDGET BY CLOSING “TRAFFIC SIGNAL POLE REPLACEMENT – CITYWIDE,” PROJECT NO. 428-2590-XXXXX-68579 AND REAPPROPRIATING THE BALANCE OF MEASURE M FUNDS TO “GAREY AVENUE REHABILITATION – ALISO STREET TO MONTEREY AVENUE,” PROJECT NO. 428-2590-XXXXX-68573 RECOMMENDATION:
It is recommended that the City Council approve the following actions:
Adopt the following resolution:
RESOLUTION NO. 2025-84 – A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF POMONA, CALIFORNIA, AMENDING THE FY 2025-26 CAPITAL IMPROVEMENT PROGRAM (CIP) BUDGET BY CLOSING “TRAFFIC SIGNAL POLE REPLACEMENT – CITYWIDE,” PROJECT NO. 428-2590-XXXXX-68579 AND REAPPROPRIATING THE BALANCE OF MEASURE M FUNDS, IN THE AMOUNT OF $441,106, TO “GAREY AVENUE REHABILITATION – ALISO STREET TO MONTEREY AVENUE,” PROJECT NO. 428-2590-XXXXX-68573; Approve a First Amendment to the construction contract (awarded by City Council on October 21, 2024) with Gentry Brothers, Inc. to increase the contract price by $1,731,887, from $8,308,747 to $10,040,634, to add Additive Alternate No. 3 to the scope of work; and Find that the project referenced above is categorically exempt from the California Environmental Quality Act (CEQA) pursuant to Section 15301(c) and that the proposed project will not have a significant effect on the environment; and Authorize the City Manager, or designee, to execute the contract amendment and any subsequent change orders on behalf of the City.
EXECUTIVE SUMMARY:
City Staff recommends the approval of a First Amendment to the construction contract with Gentry Brothers, Inc. to increase the contract price by $1,731,887, for a total contract price of $10,040,634.37, to add Additive Alternate No. 3 to the scope of work. Adoption of Resolution No. 2025-84 will amend the CIP FY 25-26 budget by closing “Traffic Signal Pole Replacement – Citywide,” Project No. 428-2590-XXXXX-68579 and reallocating the unexpended funds, in the amount of $441,106 to “Garey Avenue Rehabilitation – Aliso Street to Monterey Avenue,” Project No. 428-2590-XXXXXX-68573 to fund traffic signal pole replacements at Garey Avenue and Monterey Avenue.
SB1439/GOVERNMENT CODE §84308 APPLICABILITY:
☐ When this box is checked, it indicates the agenda item is subject to the Levine Act SB1439 requirements. Councilmembers are reminded to check their campaign contributions and determine whether they have received a campaign contribution of $500 or more that would require disclosure and/or recusal from discussing or acting on this agenda item. Campaign contributions of $500 or more made 1) by any person or entity who is identified in the agenda report as the applicant or proposer or 2) on behalf of the applicant or participant, including a parent, subsidiary or otherwise related business entity, or 3) by any person who has a financial interest in the agenda item requires a councilmember to comply with SB1439.
FISCAL IMPACT:
Approval of the recommended actions will reallocate $441,106 of Measure M Funds from closing “Traffic Signal Pole Replacement – Citywide,” Project No. 428-2590-XXXXX-68579 to “Garey Avenue Rehabilitation – Aliso Street to Monterey Avenue,” Project No. 428-2590-XXXXXX-68573; it will increase the overall contract total by $1,731,887, for a total contract amount of $10,040,634.
The following table details the fiscal impacts associated with the recommended actions:
Category
“Garey Avenue Rehabilitation – Aliso Street to Monterey Avenue,” Project No. 428-2590-XXXXX-68573 Beginning Budget
$ 12,046,032
Allocation from Traffic Signal Pole Replacement – Citywide 428-2590-XXXXX-68579 (Measure M Funds) $441,106
Revised Budget
$ 12,487,138
Gentry Brothers, Inc. Contract dated 10/22/25
($6,792,470)
Change Orders No. 1 to 3
($1,516,277.37)
First Amendment to Gentry Brothers, Inc.
($1,731,887)
Revised Contract Total
($10,040,634.37)
Other Expenditures/Encumbrances
(as of July 16, 2025)
($1,964,837)
Budget Remaining
$481,667
PREVIOUS RELATED ACTION:
On December 6, 2021, the City Council approved Resolution No. 2021-154 amending the FY 2021-22 CIP Budget, creating three new CIP projects, including “Garey Avenue Rehabilitation – Aliso Street to Monterey Avenue,” Project No. 428-2590-XXXXX-68573, and appropriating $1,600,000 of American Rescue Plan (ARP) Funds to the Project.
On February 28, 2022, the City Council approved Resolution No. 2022-34, approving and accepting a Corridors Specific Plan in-lieu fee payment of $286,710 from Greystar for certain public improvements along a portion of Garey Avenue, ultimately increasing the Project budget.
On May 16, 2022, the City Council approved an update to the ARP expenditure spending plan.
On June 6, 2022, the City Council approved Resolution No. 2022-94 approving the FY 2022-23 to FY 2026-27 CIP, adopting the CIP Budget for FY 2022-23, and appropriating $4,800,000 of ARP funds to the Project.
On June 5, 2023, the City Council approved Resolution No. 2023-98 adopting the CIP Budget for FY 2023-24 and appropriating $1,000,000 of Prop C funding to the Project, $500,000 of which was reappropriated to CIP 428-67930 on December 4, 2023.
On December 4, 2023, the City Council approved the award of professional consultant services agreements to RKA Consulting Group for Design and Construction Management services in the cumulative amount of $1,747,230.
On June 3, 2024, the City Council approved Resolution No. 2024-85 adopting the CIP Budget for FY 2024-25, and appropriating $1,474,305 of Prop C, Fair Share Fees, and Bond Proceeds funding, to the Project.
On October 21, 2024, the City Council adopted Resolution No. 2024-177 to amend the FY 2024-25 CIP Budget by accepting and increasing revenue from Pomona Valley Hospital Medical Center in the amount of $594,236 for shared improvements. Also, the City Council awarded a construction contract to Gentry Brothers, Inc. for $6,792,470 for all Base Bid and Additive Alternate No. 4 line items.
On February 24, 2025, the City Council adopted Resolution No. 2025-25 to amend the FY 2024-25 CIP Budget by increasing revenue estimates for California Strategic Growth Council Transformative Climate Communities (TCC) Grant funding by $1,500,000 and appropriating the full amount to the Project.
On June 2, 2025, the City Council adopted the FY 2025-26 budget which included an additional appropriation of $1,290,781 (Prop C) to “Garey Avenue Rehabilitation – Aliso Street to Monterey Avenue,” Project No. 428-2590-XXXXX-68573.
ENVIRONMENTAL IMPACT:
Garey Avenue from Aliso Street to Jefferson Avenue Project (The Project) is categorically exempt from the California Environmental Quality Act (CEQA) pursuant to Section 15301(c) in that it meets the guidelines for the implementation of CEQA because the Project consists of the operation, repair, and maintenance of existing facilities.
DISCUSSION:
The Project is currently underway and constructing landscaped medians, providing pavement rehabilitation, and sidewalk/corner ramp improvements for complete streets on Garey Avenue, from Interstate 10/McKinley Avenue to Holt Avenue. The Project limits were bid as follows:
Base Bid: Garey Avenue from Aliso Street to Jefferson Avenue; Additive Alternate 1: Garey Avenue from Jefferson Avenue to Kingsley Avenue; Additive Alternate 2: Garey Avenue from Kingsley Avenue to Holt Avenue; Additive Alternate 3: Garey Avenue from Holt Avenue to Monterey Avenue; and Additive Alternate 4: Traffic Signal Improvements at Garey Avenue and I-10 Eastbound Off Ramp.
The Contractor, Gentry Brothers, Inc. was awarded Base Bid and Additive Alternate 4 work on October 21, 2024. However, the City was continuing to locate additional funds to try to include other additive alternate improvements as the project began construction. Those improvements are as follows:
Change Order No. 1 was approved on November 14, 2024 to do the following: add Additive Alternate 1 (Garey Ave. from Jefferson Ave. to Kingsley Ave.) and Additive Alternate 2 (Garey Avenue from Kingsley Avenue to Holt Avenue), remove all bid items and quantities for work associated between Aliso Street to McKinley Avenue, , for $75,481 Change Order No. 2 was approved on April 16, 2025, to add back all paving between McKinley Avenue to Holt Avenue into the Project, for $1,234,917 Change Order No. 3 was approved on May 1, 2025, to install a temporary traffic signal, with protected left-turning phasing, unanticipated trucking & dumping fees associated with median excavation, and an additional conduit run for power service per SCE plan, for $205,879 Despite these previous changes, City staff continued identifying available funding for construction improvements to extend the project limits. Funds were allocated in the new FY 25-26 CIP budget for $1,290,781 (Prop C), as well as $441,106 (Measure M) was identified from an existing traffic signal CIP project. Due to increased costs in traffic signal equipment, the remaining budget in “Traffic Signal Pole Replacement – Citywide,” Project No. 428-2590-XXXXX-68579,” is not enough to fund a traffic signal modification project. Staff recommends closing and reallocating the remaining $441,106 funds from CIP#68579 Project to the “Garey Avenue Rehabilitation – Aliso Street to Monterey Avenue,” Project No. 428-68573 to fund signal modification improvements needed at Garey Avenue and Monterey Avenue. Both these funds combined total $1,731,887. These additional funds will extend the projects improvements from Holt Avenue to Monterey Avenue by providing additional medians, street trees, street paving, traffic signage and striping, including traffic signal infrastructure improvements at the intersection of Garey Avenue and Monterey Avenue. These improvements will help complete the Garey Avenue corridor improvements from Interstate 10/McKinley Avenue to Monterey Ave.
With the acceptance of the TCC Grant funds, the re-allocation of Measure M funds (referenced above) as well as the addition of Prop C funding to the Project, and the FY 25-26 CIP Budget adoption, it is recommended to approve a First Amendment to the construction contract with Gentry Brothers, Inc. to continue the project improvements along Garey Avenue from Holt Avenue to Monterey Avenue, essentially completing Bid Additive Alternate 3.
Prepared by:
Stephanie Carbajal, PMP
Program Assistant
ATTACHMENT(S):
Attachment No. 1 – Resolution No. 2025-84
Attachment No. 2 – First Amendment to the Public Works Contract Attachment No. 3 – Public Works Contract to Gentry Brothers, Inc. dated October 22, 2024 Adopt Resolution to Amend FY25-26 CIP Budget for “Garey Avenue Rehabilitation – Aliso Street to Monterey Avenue”