CITY OF POMONA
COUNCIL REPORT
October 6, 2025
To: Honorable Mayor and Members of the City Council
From: Anita D. Scott, City Manager
Submitted By: Chris Diggs, Water Resources Director
SUBJECT: A WARD OF BIDS TO CORE & MAIN, LP AND FERGUSON ENTERPRISES, LLC FOR THE PURCHASE OF MATERIALS, TOOLS AND EQUIPMENT, AS-NEEDED RECOMMENDATIONS:
It is recommended that the City Council take the following actions:
Award of bid to Core & Main, LP for the purchase of materials, tools and equipment, at the percentage discount off the manufacturer’s prevailing published price list, for a term of five years; Award of bid to Ferguson Enterprises, LLC for the purchase of materials, tools and equipment, at the percentage discount off the manufacturer’s prevailing published price list, for a term of five years; and Authorize the City Manager, or designee any extensions, subsequent changes or amendments thereto, on behalf of the City.
EXECUTIVE SUMMARY:
The City keeps in stock parts utilized in the water and sewer systems, such as pipe, pipe fittings, fire hydrants, clamps, valves and other materials that are regularly used to repair said systems. The recommended actions will approve an award of bids with Core & Main, LP (Core & Main) and Ferguson Enterprises, LLC (Ferguson) that will allow for the purchase of materials, tools and equipment that are necessary to repair and maintain the City’s utility infrastructure.
SB1439/GOVERNMENT CODE §84308 APPLICABILITY:
☐ When this box is checked, it indicates the agenda item is subject to the Levine Act SB1439 requirements. Councilmembers are reminded to check their campaign contributions and determine whether they have received a campaign contribution of $500 or more that would require disclosure and/or recusal from discussing or acting on this agenda item. Campaign contributions of $500 or more made 1) by any person or entity who is identified in the agenda report as the applicant or proposer or 2) on behalf of the applicant or participant, including a parent, subsidiary or otherwise related business entity, or 3) by any person who has a financial interest in the agenda item requires a councilmember to comply with SB1439.
FISCAL IMPACT:
Funds for these purchases are available in the adopted FY 2025-26 Water Resources Department (WRD) budget: Water, Recycled Water, Sewer, Watershed, and various Capital Improvement Program (CIP) projects. Expenses fluctuate from year to year depending on the quantity of materials needed to maintain the City’s utility systems, for stock inventory, operations and CIP projects. Purchases will be made on an as-needed basis and will not exceed adopted budget amounts. Staff estimates cost to be an average of $1,500,000 annually. Future costs will be budgeted for in the appropriate fiscal year. The following Table 1 provides fiscal impact details:
Table 1
Fund
Division
Object Code
Dollar Amount
571
8122
52170
$5,000
571
8122
52402
$5,000
571
8122
52645
$6,000
571
8123
52402
$5,000
571
8123
53600
$90,000
571
8123
53620
$60,000
571
8124
52402
$4,800
571
8124
53720
$500,000
571
8124
53799
$150,000
571
8126
52402
$5,000
571
8126
53470
$5,000
571
8129
52402
$10,000
571
8129
53600
$45,000
574
8140
53600
$200,000
581
2522
52402
$20,000
581
2522
52430
$5,000
581
2522
52580
$5,000
581
2522
52645
$5,000
592
8131
52402
$5,000
528
2590
xxxxx-95091
189,200
428
2590
xxxxx-95082
180,000
TOTAL
$1,500,000
PREVIOUS RELATED ACTION:
None.
DISCUSSION:
The City operates and maintains nearly a thousand miles of water, sewer and stormwater pipelines, water reservoirs, wells and other utility infrastructures and facilities. In order to maintain these facilities, the WRD utilizes a wide range of materials, specialized tools and equipment. Commonly used materials include pipe, pipe fittings, gaskets, clamps, valves, water well parts, specialized tools and other critical components necessary for both routine system maintenance and emergency repairs. While the City maintains an inventory of the most commonly used materials, many are specialized and are not kept in stock. To acquire these specialty materials the City contracts with vendors that stock the specialty items needed.
On August 7, 2025,a public notice inviting bids was posted on PlanteBids; IFB#2025-1030 where 340 vendors were notified, 24 prospective bidders downloaded the bid, and 2 bids were received. The 2 companies that submitted proposals are: Core & Main and Ferguson. After receiving the bids staff reviewed the requirements and determined that both Core & Main and Ferguson are fully qualified to meet the departments scope for waterworks supplies, parts, equipment, and tools. Staff recommends having two vendors to avoid any potential supply chain shortages, which have been an issue over the past several years.
The City’s bid requires bidders to provide the City with a percentage discount off the manufacturer’s prevailing published price list, for a term of five years; both Core and Main and Ferguson have offered competitive discounts. This means that as prices change due to market changes, the City pricing will be based on the list price minus the percentage discount. Furthermore, Core & Main and Ferguson can also support after-hours delivery of critical materials, ensuring that emergency situations such as a mainline break can be addressed promptly. The City has purchased many items from Core and Main and Ferguson, both of which have proven to be reliable and responsive vendors.
Prepared by:
Cristina Flores
Cristina Flores
Program Assistant
Award of a Bid for Materials, Tools and Equipment to Core & Main and Ferguson