CITY OF POMONA
COUNCIL REPORT
November 17, 2025
To: Honorable Mayor and Members of the City Council
From: Anita D. Scott, City Manager
Submitted By: Chris Diggs, Water Resources Director
SUBJECT: AWARD OF AGREEMENT TO STANTEC CONSULTING SERVICES, INC., FOR PROFESSIONAL SERVICES FOR ENGINEERING AND ENVIRONMENTAL MITIGATION SERVICES FOR “PEDLEY SPREADING GROUNDS - POND ENHANCEMENTS” PROJECT RECOMMENDATION:
It is recommended that the City Council take the following actions:
Approve awarding an agreement with Stantec Consulting Services, Inc., for professional services for Engineering and Environmental Mitigation Services for “Pedley Spreading Grounds - Pond Enhancements”, Project No. 428-2590-XXXXX-81058 in the amount of $545,964; and Authorize the City Manager to execute an agreement with Stantec Consulting Services, Inc., on behalf of the City and any subsequent documents or amendments, Attachment 1.
EXECUTIVE SUMMARY:
The recommended actions will award an agreement to Stantec Consulting Services in the amount of $545,964. The award of the agreement will support the construction of the Pedley Spreading Grounds Pond Enhancements project by providing technical engineering review of construction documentation, observations of key construction milestones, and by ensuring compliance with the project Mitigation Monitoring and Reporting Program (MMRP) per California Environmental Quality Act (CEQA) requirements through oversight, training, and on-site monitoring.
SB1439/GOVERNMENT CODE §84308 APPLICABILITY:
☐ When this box is checked, it indicates the agenda item is subject to the Levine Act SB1439 requirements. Councilmembers are reminded to check their campaign contributions and determine whether they have received a campaign contribution of $500 or more that would require disclosure and/or recusal from discussing or acting on this agenda item. Campaign contributions of $500 or more made 1) by any person or entity who is identified in the agenda report as the applicant or proposer or 2) on behalf of the applicant or participant, including a parent, subsidiary or otherwise related business entity, or 3) by any person who has a financial interest in the agenda item requires a councilmember to comply with SB1439.
FISCAL IMPACT:
The “Engineering and Environmental Mitigation Services for Pedley Spreading Grounds Pond Enhancements”, Project No. 428-2590-XXXXX-81058 is included in the adopted FY 2025-26 CIP program. Table 1 provides fiscal impact details:
Table 1
Category
“Pedley Spreading Grounds - Pond Enhancements”
Project No. 428-2590-XXXXX-81058
Initial Budget, including Appropriation of Safe Clean Water Program (Measure W Tax Revenue) Funds Reserves $5,604,800
Expenditures/Encumbrances
(as of November 5, 2025)
($705,182)
Pending Council Award of contract to Environmental Construction, Inc. ($3,541,863)
Pending Council Award of contract to Lee & Ro, Inc.
($368,670)
Award Contract to Stantec Consulting Services, Inc.
($545,964)
Balance remaining for construction, other services, contingencies, internal costs, and other miscellaneous project costs. $443,121
PUBLIC NOTICING REQUIREMENTS:
In accordance with Section 2-993.1(4) (a) of the City’s Purchasing Ordinance, a Public Notice inviting bids, Invitation For Bids, (IFB) # 2025-1019 was posted on the City’s electronic bidding platform, PlanetBids, on April 2, 2025.
PREVIOUS RELATED ACTION:
On January 4, 2021, City Council approved a Transfer Agreement from the Los Angeles Flood Control District (LACFCD) Safe Clean Water Program (SCWP) fund under Measure W in the total amount of $2,825,900.
On October 4, 2021, City Council approved award of a design contract to Stantec Consulting Services, Inc., for the design of the project.
On May 15, 2023, City Council approved the Mitigated Negative Declaration and the Mitigation Monitoring and Reporting Program (MMRP) in compliance with the California Environmental Quality Act (CEQA) for the “Pedley Spreading Grounds Pond Enhancements Project”.
ENVIRONMENTAL IMPACT:
Construction of this project is subject to the terms of the MMRP per CEQA compliance requirements. Award of this contract will allow Stantec to conduct necessary environmental trainings, surveys, monitoring, documentation, mitigation, and reporting requirements to meet the terms of the MMRP.
Under separate agreement, the City will contract with Kizh Nation Resources Management to perform Native American monitoring services and will coordinate closely with the Yuhaaviatam of San Manuel Nation per the terms of the MMRP.
The City will allocate funds to participate in a mitigation banking program for the off-site habitat restoration of native riparian vegetation permanently impacted by construction, where such impacts cannot be avoided.
DISCUSSION:
The Pedley Spreading Grounds (PSG) is an existing groundwater recharge facility consisting of three basins that currently receive local stormwater runoff and process water from the adjacent Pedley Filtration Plant. The proposed project, funded in part by the Safe Clean Water Regional Program, will enhance PSG’s capacity to capture, treat, and infiltrate local urban runoff, increasing water supply through groundwater infiltration.
Engineering services during construction will provide technical oversight and review to ensure compliance with contract documents and design intent. Services include responding to RFIs, reviewing contractor submittals, assisting with change orders, preparing conformed drawings, and conducting special construction observations at key milestones.
Environmental mitigation services will ensure compliance with the City-adopted Mitigation Monitoring and Reporting Program (MMRP) and applicable state and federal regulations throughout all phases of the Project. Services include environmental awareness training, biological and paleontological monitoring, habitat restoration, mitigation plan development and review, and preparation of a post-construction compliance and operations and maintenance plan to document and sustain adherence to mitigation measures and treatment effectiveness.
In accordance with Section 2-993(4) of the City’s Purchasing Ordinance, an IFB No. 2025-1019 – “Engineering and Environmental Mitigation Services for Pedley Spreading Grounds Pond Enhancements CIP 81058,” was issued on the City’s electronic bidding platform on April 2, 2025. The solicitation notified 57 prospective bidders, of which one (1) proposals were received, bid results shown in Table 2.
Table 2
No.
Consultant
Score
1 Stantec Consulting Services, Inc.
185 pts
Stantec Consulting Services, Inc. proposal met minimum qualifications and was then evaluated on a 210-point scale based on responsiveness and compliance to the bid documents, qualifications, past performance, project approach, and price. Stantec Consulting Services, Inc. was selected due to its efficient and complete project approach, qualifications, experience on similar projects, and strong references.
Prepared by:
Michael Mitchell, P.E.
Senior Water Resources Engineer
ATTACHMENTS:
Attachment No. 1 – Agreement with Stantec Consulting Services, Inc.
Award a Professional Services Agreement to Stantec Consulting Services, Inc., for “Engineering and Environmental Mitigation Services for Pedley Spreading Grounds Pond Enhancements” Project