CITY OF POMONA
COUNCIL REPORT
April 6, 2026
To: Honorable Mayor and Members of the City Council
From: Anita D. Scott, City Manager
Submitted By: Meg McWade, Public Works Director
SUBJECT: APPROVE PURCHASE IN THE AMOUNT OF $306,898 TO KIRKSEY AND CO. FOR FURNITURE AND INSTALLATION FOR “CITY HALL COMPLEX REMODEL AND FLOORING” RECOMMENDATION:
It is recommended that the City Council take the following actions:
Approve three purchase orders, in the total amount of $306,898, to Kirksey and Co. for “City Hall Complex Remodel and Flooring” FD428, Capital Improvement Program (CIP) | CC2590 Capital Improvement Program (CIP) | Worktag: Project. 74115 for furniture, cubicles, and associated installation work for the Mail and Copy Room in the amount of $64,307, the IT Department in the amount of $138,866, and Code Compliance Basement Offices in the amount of $103,725; and Authorize the City Manager, or designee, to execute the necessary documents and any subsequent changes or amendments thereto on behalf of the City.
EXECUTIVE SUMMARY:
Approval of this action will authorize the purchase, in the amount of $306,898, for furniture for the mail and copy room, the IT Department, and the Code Compliance basement office. This is a necessary step to complete the renovations as part of the “City Hall Complex Remodel and Flooring” FD428, Capital Improvement Program (CIP) | CC2590 Capital Improvement Program (CIP) | Worktag: Project 74115.
SB1439/GOVERNMENT CODE §84308 APPLICABILITY:
☐ When this box is checked, it indicates the agenda item is subject to the Levine Act SB1439 requirements. Councilmembers are reminded to check their campaign contributions and determine whether they have received a campaign contribution of $500 or more that would require disclosure and/or recusal from discussing or acting on this agenda item. Campaign contributions of $500 or more made 1) by any person or entity who is identified in the agenda report as the applicant or proposer or 2) on behalf of the applicant or participant, including a parent, subsidiary or otherwise related business entity, or 3) by any person who has a financial interest in the agenda item requires a councilmember to comply with SB1439.
FISCAL IMPACT:
Approval of this action will award three Purchase Orders to Kirksey and Co. for “City Hall Complex Remodel and Flooring” FD428, Capital Improvement Program (CIP) | CC2590 Capital Improvement Program (CIP) | Worktag: Project 74115 for furniture, cubicles, and associated installation work for the Mail and Copy Room in the amount of $64,307, the IT Department in the amount of $138,866, and Code Compliance basement office in the amount of $103,725, totaling $306,898.
Category
“City Hall Complex Remodel and Flooring” FD428, Capital Improvement Program (CIP) | CC2590 Capital Improvement Program (CIP) | Project No. 74115 Beginning Project Budget
$1,348,714
Expenditures/Encumbrances
(as of March 14, 2026)
($968,170)
Award of three (3) POs
($306,898)
Budget Remaining
$73,646
PREVIOUS RELATED ACTION:
On December 17, 2018, the City Council authorized the use of Sourcewell (formerly National Joint Powers Alliance) Contract Agreement Number 121715 to award a contract to Shaw Industries, Inc. in the amount not-to-exceed $48,988 for City Hall Complex Remodel and Flooring” FD428, Capital Improvement Program (CIP) | CC2590 Capital Improvement Program (CIP) | Worktag: Project 74115 On July 15, 2019, Council adopted Resolution No. 2019-50 appropriating $90,000 of Building and Equipment Replacement Funding to the Project and awarded a contract to Horizons Construction Co., International, Inc. in the amount of $82,516 for the removal of regulated building materials.
On December 19, 2022, Council approved Resolution No. 2022-223 and appropriated $100,000 of available General Fund Reserves to the Project.
On March 18, 2024, Council awarded a construction contract to Loengreen for the remodel of the former City Attorney area to become Office of Violence Prevention and meeting area in an amount of $259,300 and amended a Purchase order for Professional Architectural Services to Westgroup Designs in the amount of $70,000.
On July 15, 2024, Council adopted Resolution No. 2024-110 appropriating $14,460 of Lease Proceeds Funds from Fund 418 Restricted Cash Account to the Project.
On November 17, 2025, City Council adopted Resolution No. 2025-143 appropriating $418,088 of available recovered Pomona Energy Choice Admin Costs to the Project.
DISCUSSION:
The City’s basement area has been utilized for decades with little to no renovations. The use of the space and number of employees working in the basement has increased over the years. This project, which began several years ago, will finalize the renovation of the basement area of City Hall providing a better workspace and layout to accommodate the work areas for Code Compliance, Information Technology (IT), Purchasing, and Housing.
As part of the renovation, new furniture, work surfaces, and cubicles are being designed and installed by Kirksey and Co., a company the City utilizes via Omnia. Omnia is a joint powers association for public agencies with legal authority to serve as a contracting agency for municipalities. Per City Code 2-997, the Procurement Officer has reviewed the procurement process conducted by Omnia and determined that the process meets the City of Pomona’s requirements for utilizing cooperative agreements. The three separate purchase orders relate to the individual work areas and projects. Because the issuance of these POs exceeds $225,000 in total for this project, the purchase orders must be approved by City Council.
Prepared by:
Shandy Dittman, Public Works Fiscal and Project Manager Approval of Purchase Orders to Kirksey and Co. for Furniture for “City Hall Complex Remodel and Flooring”