CITY OF POMONA
COUNCIL REPORT
August 3, 2026
To: Honorable Mayor and Members of the City Council
From: Anita D. Scott, City Manager
Submitted By: Meg McWade, Public Works Director
SUBJECT: AWARD CONSTRUCTION CONTRACT TO GENTRY BROTHERS, INC IN THE AMOUNT OF $851,050 FOR “STREET REHABILITATION – DISTRICTS 2 & 3” – PHASE I, FEDERAL PROJECT NO. STPL-5070(044), FD428 CIP PROJECT FUND | CC2590 CIP | PROJECT NO. 67935 TO INCLUDE ALL BASE BID AND ADDITIVE ALTERNATE ITEMS RECOMMENDATION:
It is recommended that the City Council take the following actions:
Award a construction contract to the lowest responsive bid from Gentry Brothers, Inc. for “Street Rehabilitation - Districts 2 & 3” - Phase I, Federal Project No. STPL-5070(044), FD428 CIP Project Fund | CC2590 CIP | Project No. 67935, to include all Base Bid and Additive Alternate items in the total amount of $851,050; Find that the project referenced above is categorically exempt from the California Environmental Quality Act (CEQA) pursuant to Section 15301(c) and that the proposed project will not have a significant effect on the environment; and Authorize the City Manager to execute the construction contract and any subsequent change orders on behalf of the City.
EXECUTIVE SUMMARY:
Approval of the recommended actions will result in awarding a Public Works Construction Contract (Attachment No. 1) to Gentry Brothers, Inc. in the total amount of $851,050 to include the Base Bid items and Additive Alternate items for “Street Rehabilitation – Districts 2 & 3” – Phase I, Federal Project No. STPL-5070(044), FD428 CIP Project Fund | CC2590 CIP | Project No. 67935. The project area is Lexington Avenue from White Avenue to Towne Avenue.
SB1439/GOVERNMENT CODE §84308 APPLICABILITY:
☒ When this box is checked, it indicates the agenda item is subject to the Levine Act SB1439 requirements. Councilmembers are reminded to check their campaign contributions and determine whether they have received a campaign contribution of $500 or more that would require disclosure and/or recusal from discussing or acting on this agenda item. Campaign contributions of $500 or more made 1) by any person or entity who is identified in the agenda report as the applicant or proposer or 2) on behalf of the applicant or participant, including a parent, subsidiary or otherwise related business entity, or 3) by any person who has a financial interest in the agenda item requires a councilmember to comply with SB1439.
FISCAL IMPACT:
The project was adopted with the Capital Improvement Program (CIP Fiscal Year 2026-27 Budget. Approval of this action will award a construction contract in the total amount of $851,050 for “Street Rehabilitation – Districts 2 & 3” – Phase I, Federal Project No. STPL-5070(044), FD428 CIP Project Fund | CC2590 CIP | Project No. 67935. The following table details the fiscal impacts associated with the recommended action:
Category
“Street Rehabilitation – Districts 2 & 3” – Phase I, Federal Project No. STPL-5070(044), FD428 CIP Project Fund | CC2590 CIP | Project No. 67935 Beginning Project Budget
$1,458,569
Expenditures/Encumbrances
(as July 13, 2026)
($275,911)
Construction Contract Award
($851,050)
Budget Remaining
$331,608
PUBLIC NOTICING REQUIREMENTS:
In accordance with Section 2-1003 - Formal Procedure of the City’s Purchasing Ordinance, a Notice of Inviting Bids for construction for “Street Rehabilitation – Districts 2 & 3” – Phase I, Federal Project No. STPL-5070(044), FD428 CIP Project Fund | CC2590 CIP | Project No. 67935 was posted on the City’s electronic bidding platform, Planet Bids, on June 15, 2026.
ENVIRONMENTAL IMPACT:
The Project is categorically exempt from the California Environmental Quality Act (CEQA) pursuant to Section 15301(c), in that it meets the guidelines for the implementation of CEQA because the project consists of the operation, repair and maintenance of existing facilities.
DISCUSSION:
This project will provide street and sidewalk rehabilitation, which includes street resurfacing and sidewalk reconstruction/repair, on Lexington Avenue from White Avenue to Towne Avenue. The various street segments for this project are classified as minor arterial and are found in the Pavement Management Program (PMP). Roadway paving treatment will focus on utilizing a “mill and overlay.” A “mill and overlay” is grinding the top 2-inches of deteriorated asphalt along a roadway segment and will be swept for loose materials by a sweeper machine. Following the sweeper, asphalt crews will lay a “tack coat” or binder on the exposed surface, finalized with pouring of new asphalt mix that will be spread using machine rollers to meet smoothness and slope. All sidewalk repair/improvements will meet Americans with Disabilities Act (ADA) standards and guidelines. The areas to be improved are shown in Attachment 2 – Project Locations Map.
On June 15, 2026, the City issued an Invitation for Bids (IFB) No. 2026-08 “Street Rehabilitation – Districts 2 & 3” – Phase I [Construction], Federal Project No. STPL-5070(044), City Project Worktag 428-67935 via the City’s electronic bidding platform, Planet Bids. The solicitation was disseminated to 755 potential bidders, with 62 of them downloading the IFB, resulting in the City receiving ten proposals. Bids were due on July 7, 2026, and were thoroughly qualified.
Staff is recommending Gentry Brothers, Inc. be awarded the Base Bid and Additive Alternates Construction Contract based on the ratings provided in the table below:
Contractor
Total Base Bids & All Additive Alternates
1 Gentry Brothers, Inc.
$851,050
2 Hardy & Harper, Inc.
$870,000
3 All American Asphalt
$877,537
4 Onyx Paving Company, Inc.
$888,000
5 Copp Contracting, Inc.
$896,477
6 LCR Earthwork & Engineering, Corp.
$955,525
7 Calmex Engineering, Inc.
$975,672
8 R.J. Noble Company
$984,799
9 Horizon Underground
$998,080.50
10 Van Engineering
$1,353,745
Engineer’s Estimate
$950,000
Gentry Brothers, Inc. has successfully performed work for the City in the past. The anticipated schedule of construction shall begin in October 2026, and the anticipated completion shall be in Spring 2027.
Prepared by:
Leyna Nguyen
Associate Civil Engineer
ATTACHMENT(S):
Attachment No. 1 – Public Works Construction Contract
Attachment No. 2 – Project Location Map
Award CIP Construction Contract to Gentry Brothers, Inc. – Project No. 428-67935