STATE OF CALIFORNIA DEPARTMENT OF GENERAL SERVICES SCO ID: 5227-BSCC146226 STANDARD AGREEMENT AGREEMENT NUMBER PURCHASING AUTHORIITY NUMBER (If Applicable) STD 213 (Rev 03/2019) 1462-26 BSCC-5227
1. This Agreement is entered into between the Contracting Agency and the Contractor named below:
CONTRACTING AGENCY NAME
BOARD OF STATE AND COMMUNITY CORRECTIONS
CONTRACTOR NAME
CITY OF POMONA, POLICE DEPARTMENT
2. The term of this Agreement is:
START DATE
July 1, 2026
THROUGH END DATE
December 31, 2031
3. The maximum amount of this Agreement is:
$4,500,000.00
4. The parties agree to comply with the terms and conditions of the following exhibits, attachments, and appendices which are by this reference made a part of the Agreement.
EXHIBITS TITLE PAGES
Exhibit A Scope of Work 4
Exhibit B Budget Detail and Payment Provisions 4
Exhibit C General Terms and Conditions (02/2025) 4
Exhibit D
Special Terms and Conditions 4
Attachment 1* Proposition 64 Public Health and Safety (Prop 64 PH&S) Grant Request for Proposals * Attachment 2 Proposition 64 PH&S Grant Program Cohort 4 Application for Funding 21 Appendix A
Proposition 64 PH&S Grant Program Cohort 4 Scoring Panel Roster 1 Appendix B: Appendix B Criteria for Non-Governmental Organizations Receiving BSCC Program Funds 2 * This item is hereby incorporated by reference and can be viewed at:
https://www.bscc.ca.gov/proposition-64-public-health-safety-grant-program/ IN WITNESS WHEREOF, THIS AGREEMENT HAS BEEN EXECUTED BY THE PARTIES HERETO.
CONTRACTOR
CONTRACTOR NAME (if other than an individual, state whether a corporation, partnership, etc.)
CITY OF POMONA, POLICE DEPARTMENT
CONTRACTOR BUSINESS ADDRESS CITY STATE ZIP
490 W. Mission Blvd. Pomona CA 91766
PRINTED NAME OF PERSON SIGNING TITLE
MICHAEL ELLIS CHIEF OF POLICE
CONTRACTOR AUTHORIZED SIGNATURE DATE SIGNED
STATE OF CALIFORNIA
CONTRACTING AGENCY NAME
BOARD OF STATE AND COMMUNITY CORRECTIONS
CONTRACTING AGENCY ADDRESS CITY STATE ZIP
2590 Venture Oaks Way, Suite 200 Sacramento CA 95833
PRINTED NAME OF PERSON SIGNING TITLE
COLLEEN CURTIN Deputy Director
CONTRACTING AGENCY AUTHORIZED SIGNATURE DATE SIGNED
CALIFORNIA DEPARTMENT OF GENERAL SERVICES APPROVAL: EXEMPT PER SCM, VOLUME 1, CH. 4.06
Attachment No. 2
City of Pomona, Police Department
BSCC 1462-26
EXHIBIT A: SCOPE OF WORK
Rev 04/2020
1. GRANT AGREEMENT – Proposition 64 Public Health and Safety Grant Program This Grant Agreement is between the State of California, Board of State and Community Corrections (hereafter referred to as BSCC) and City of Pomona, Police Department hereafter referred to as the Grantee or Contractor).
2. PROJECT SUMMARY AND ADMINISTRATION
A. The City of Pomona proposes the Cannabis Regulatory Compliance & Equity Initiative to enhance enforcement of state and local cannabis laws, address illegal cannabis activity, and implement a structured diversion pathway for eligible low -level offenses. The Pomona Police Department will serve as the Lead Public Agency and will conduct proactive compliance inspections, targeted investigations, and cannabis -specific training to improve regulatory consistency and accountability. A pre-arrest diversion component, delivered by PCS Family Services, will provide case-managed services including restorative programming, behavioral support, and workforce readiness. The project utilizes a coordinated, data -driven approach to strengthen regulatory compliance, reduce reci divism, and support equitable and effective public safety outcomes consistent with Proposition 64.
B. Grantee agrees to administer the project in accordance with Attachment 1: Proposition 64 PH&S Grant Request for Proposals (incorporated by reference) and Attachment 2: Proposition 64 PH&S Grant Program Cohort 4 Application for Funding , which are attached and hereto and made part of this agreement.
3. PROJECT OFFICIALS
A. The BSCC's Executive Director or designee shall be the BSCC's representative for administration of the Grant Agreement and shall have authority to make determinations relating to any controversies that may arise under or regarding the interpretation, perfo rmance, or payment for work performed under this Grant Agreement.
B. The Grantee’s Designated Financial Officer and Project Director must be employees of the Contractor. The Grantee’s project officials shall be those identified as follows:
Authorized Officer with legal authority to sign:
Name: Michael Ellis
Title: Chief of Police
Address: 490 W. Mission Blvd., Pomona, CA 91766
Phone: (909) 620-2141
Email: [email protected]
Designated Financial Officer authorized to receive warrants:
Name: Andrew Mowbray
Title: Finance Director/City Treasurer
Address: 505 S. Garey Ave., Pomona, CA 91766
Phone: (909) 620-2353
Email: [email protected]
Project Director authorized to administer the project:
Name: Alyssa Bostrom
Title: Captain
Address: 490 W. Mission Blvd., Pomona, CA 91766
Phone: (909) 620-2143
Email: [email protected]
City of Pomona, Police Department
BSCC 1462-26
EXHIBIT A: SCOPE OF WORK
Rev 04/2020
C. Either party may change its project representatives upon written notice to the other party.
D. By signing this Grant Agreement, the Authorized Officer listed above warrants that he or she has full legal authority to bind the entity for which he or she signs.
4. DATA COLLECTION
Grantees will be required to comply with all data collection and reporting requirements as described in Attachment 1: Proposition 64 PH&S Grant Request for Proposals and Attachment 2: Proposition 64 PH&S Grant Program Cohort 4 Application for Funding.
5. REPORTING REQUIREMENTS
A. Grantee will submit quarterly progress reports in a format prescribed by the BSCC. These reports, which will describe progress made on program objectives and include required data, shall be submitted according to the following schedule:
Quarterly Progress Report Periods Due no later than:
1. July 1, 2026 to September 30, 2026 November 15, 2026
2. October 1, 2026 to December 31, 2026 February 15, 2027
3. January 1, 2027 to March 31, 2027 May 15, 2027
4. April 1, 2027 to June 30, 2027 August 15, 2027
5. July 1, 2027 to September 30, 2027 November 15, 2027
6. October 1, 2027 to December 31, 2027 February 15, 2028
7. January 1, 2028 to March 31, 2028 May 15, 2028
8. April 1, 2028 to June 30, 2028 August 15, 2028
9. July 1, 2028 to September 30, 2028 November 15, 2028
10. October 1, 2028 to December 31, 2028 February 15, 2029
11. January 1, 2029 to March 31, 2029 May 15, 2029
12. April 1, 2029 to June 30, 2029 August 15, 2029
13. July 1, 2029 to September 30, 2029 November 15, 2029
14. October 1, 2029 to December 31, 2029 February 15, 2030
15. January 1, 2030 to March 31, 2030 May 15, 2030
16. April 1, 2030 to June 30, 2030 August 15, 2030
17. July 1, 2030 to September 30, 2030 November 15, 2030
18. October 1, 2030 to December 31, 2030 February 15, 2031
19. January 1, 2031 to March 31, 2031 May 15, 2031
20. April 1, 2031 to June 30, 2031 August 15, 2031
Note: Project activity period ends June 30, 20 31. The period of July 1, 20 31 to December 31, 2031 is for completion of Final Local Evaluation Report and program-specific compliance audit only.
B. Evaluation Documents Due no later than:
1. Local Evaluation Plan November 20, 2026
2. Final Local Evaluation Report December 31, 2031
C. Other Due no later than:
Program-Specific Compliance Audit December 31, 2031
City of Pomona, Police Department
BSCC 1462-26
EXHIBIT A: SCOPE OF WORK
Rev 04/2020
6. PROJECT RECORDS
A. The Grantee shall establish an official file for the project. The file shall contain adequate documentation of all actions taken with respect to the project, including copies of this Grant Agreement, approved program/budget modifications, financial records and required reports.
B. The Grantee shall establish separate accounting records and maintain documents and other evidence sufficient to properly reflect the amount, receipt, and disposition of all project funds, including grant funds and any matching funds by the Grantee and the total cost of the project.
Source documentation includes copies of all awards, applications, approved modifications, financial records and narrative reports.
C. Personnel and payroll records shall include the time and attendance reports for all individuals reimbursed under the grant, whether they are employed full -time or part -time. Time and effort reports are also required for all subcontractors and consultants.
D. The grantee shall maintain documentation of donated goods and/or services, including the basis for valuation.
E. Grantee agrees to protect records adequately from fire or other damage. When records are stored away from the Grantee’s principal office, a written index of the location of records stored must be on hand and ready access must be assured.
F. All Grantee records relevant to the project must be preserved a minimum of three (3) years after closeout of the grant project and shall be subject at all reasonable times to inspection, examination, monitoring, copying, excerpting, transcribing, and audit ing by the BSCC or designees. If any litigation, claim, negotiation, audit, or other action involving the records has been started before the expiration of the three -year period, the records must be retained until the completion of the action and resolutio n of all issues which arise from it or until the end of the regular three-year period, whichever is later.
7. CONFLICT OF INTEREST
A. Existing law prohibits any grantee, subgrantee, partner or like party who participated on the Proposition 64 PH&S Scoring Panel (See Appendix A) from receiving funds from the Proposition 64 PH&S grants awarded under this RFP. Applicants who are awarded grants under this RFP are responsible for reviewing the Proposition 64 PH&S Scoring Panel membership roster (see Appendix A) and ensuring that no grant dollars are passed through to any entity represented by the members of the Proposition 64 PH&S Scoring Panel.
B. In cases of an actual conflict of interest with a Scoring Panel member, the Board may revoke the grant award and legal consequences could exist for the parties involved, including, but not limited to, repayment of the grant award.
8. STATE AUDIT REQUIREMENTS
Grantees are required to provide the BSCC with a program-specific compliance audit the covers the entire service delivery period of the grant (July 1, 2026 to December 31, 2031) . The audit report will be due no later than the end of the contract term , December 31, 2031. The program -specific compliance audit shall be performed by a Certified Public Accountant or a participating county or city auditor that is organizationally independent from the participating county’s or city’s project financial management functions. Expenses for this final audit may be reimbursed for actual costs up to $25,000.
City of Pomona, Police Department
BSCC 1462-26
EXHIBIT A: SCOPE OF WORK
Rev 04/2020
In addition, the BSCC reserves the right to call for a program, compliance or financial audit at any time between the execution of the grant agreement and three (3) years following the end of the grant period.
The Department of General Services, State Controller, the California State Auditor, the Department of Finance, or their designated representative shall have the right to review and to copy any records and supporting documentation pertaining to the performance of this grant.
City of Pomona, Police Department
BSCC 1462-26
EXHIBIT B: BUDGET DETAIL AND PAYMENT PROVISIONS
Rev 04/2020
1. INVOICING AND PAYMENTS
A. The Grantee shall be paid in quarterly in arrears by submitting an invoice (Form 201) to the BSCC that outlines actual expenditures claimed for the invoicing period.
Quarterly Invoicing Periods: Due no later than:
1. July 1, 2026 to September 30, 2026 November 15, 2026
2. October 1, 2026 to December 31, 2026 February 15, 2027
3. January 1, 2027 to March 31, 2027 May 15, 2027
4. April 1, 2027 to June 30, 2027 August 15, 2027
5. July 1, 2027 to September 30, 2027 November 15, 2027
6. October 1, 2027 to December 31, 2027 February 15, 2028
7. January 1, 2028 to March 31, 2028 May 15, 2028
8. April 1, 2028 to June 30, 2028 August 15, 2028
9. July 1, 2028 to September 30, 2028 November 15, 2028
10. October 1, 2028 to December 31, 2028 February 15, 2029
11. January 1, 2029 to March 31, 2029 May 15, 2029
12. April 1, 2029 to June 30, 2029 August 15, 2029
13. July 1, 2029 to September 30, 2029 November 15, 2029
14. October 1, 2029 to December 31, 2029 February 15, 2030
15. January 1, 2030 to March 31, 2030 May 15, 2030
16. April 1, 2030 to June 30, 2030 August 15, 2030
17. July 1, 2030 to September 30, 2030 November 15, 2030
18. October 1, 2030 to December 31, 2030 February 15, 2031
19. January 1, 2031 to March 31, 2031 May 15, 2031
20. April 1, 2031 to June 30, 2031 August 15, 2031
Final Invoicing Periods: Due no later than:
21. July 1, 2031 to September 30, 2031 November 15, 2031
22. October 1, 2031 to December 31, 2031 February 29, 2032 *Note: Only expenditures associated with completion of the Final Local Evaluation Report and the financial audit may be included on these last two invoices.
B. All project expenditures (excluding costs associated with the completion of the Final Local Evaluation Report and the program-specific compliance audit) must be expended by the end of the grant project period, June 30, 2031, and included on the invoice due August 15, 2031. Project expenditures spent after June 30, 2031 will not be reimbursed.
C. The Final Local Evaluation Report is due to BSCC by December 31, 2031. Expenditures spent for the completion of the Final Local Evaluation Report during the period of July 1, 2031 to December 31, 2031 must be submitted during the Final Invoicing Periods, with the final invoice due on February 29, 2032. Supporting fiscal documentation will be required for all expenditures claimed on during the Final Invoicing Periods and must be submitted with the final invoice.
D. The program-specific compliance audit is due to BSCC by December 31, 20 31. Expenditures spent for the completion of the financial audit during the period of July 1, 20 31 to December 31, 2031 must be submitted during the Final Invoicing Periods, with the final invoice due on February 29, 2032. Supporting fiscal documentation will be required for all expenditures claimed during the Final Invoicing Periods and must be submitted with the final invoice.
City of Pomona, Police Department
BSCC 1462-26
EXHIBIT B: BUDGET DETAIL AND PAYMENT PROVISIONS
Rev 04/2020
D. Grantee shall submit an invoice to the BSCC each invoicing period, even if grant funds are not expended or requested during the invoicing period.
E. Upon the BSCC’s request, supporting documentation must be submitted for project expenditures.
Grantees are required to maintain supporting documentation for all expenditures for the life of the grant and make it readily available for review during BSCC site visits. See Exhibit A. Scope of Work, Item 6. Project Records . Grantee also agrees to maintain such records for possible audit for a minimum of three (3) years after final payment.
F. The BSCC maintains the right to disallow all or any portion of an invoice at any time based upon information or documentation uncovered through a site visit, desk review, audit, etc. The BSCC may disallow all or any portion of an invoice even after an invoice is approved or paid.
2. GRANT AMOUNT AND LIMITATION
A. In no event shall the BSCC be obligated to pay any amount in excess of the grant award. Grantee waives any and all claims against the BSCC, and the State of California on account of project costs that may exceed the sum of the grant award.
B. Under no circumstance will a budget item change be authorized that would cause the project to exceed the amount of the grant award identified in this Grant Agreement.
3. BUDGET CONTINGENCY CLAUSE
A. This grant agreement is valid and enforceable only if sufficient funds are made available through the Proposition 64 Initiative (the Control, Regulate and Tax Adult Use of Marijuana Act) via the State and Local Government Law Enforcement Account. On or before July 15th of each fiscal year, the State Controller shall deposit funds derived from Proposition 64 taxes into the State and Local Government Law Enforcement Account pursuant to Revenue and Taxation Code section 34019, subdivision (f)(3). The grantee agrees that the BSCC’s obligation to pay any sum to the grantee under any provision of this agreement is continge nt upon the availability of sufficient funding made available to the BSCC pursuant to Revenue and Taxation Code section 34019, subdivision (f)(3)(C).
B. If Proposition 64 PH&S funding is reduced or falls below estimates contained within the Proposition 64 PH&S Cohort 4 Request for Proposals, the BSCC shall have the option to either cancel this Grant Agreement with no liability occurring to the BSCC or offer an amendment to this agreement to the Grantee to reflect a reduced amount.
C. If BSCC cancels the agreement pursuant to Paragraph 3(B) or Grantee does not agree to an amendment in accordance with the option provided by Paragraph 3(B), it is mutually agreed that the Grant Agreement shall have no further force and effect. In this event, the BSCC shall have no liability to pay any funds whatsoever to Grantee or to furnish any other considerations under this Agreement and Grantee shall not be obligated to perform any provisions of this Grant Agreement except that Grantee shall be requir ed to maintain all project records required by Paragraph 6 of Exhibit A for a period of three (3) years following the termination of this agreement.
4. PROJECT COSTS
A. Grantee is responsible for ensuring that actual expenditures are for eligible project costs. “Eligible” and “ineligible” project costs are set forth in the March 2026 BSCC Grant Administration Guide, which can be found under Quick Links here:
https://www.bscc.ca.gov/s_correctionsplanningandprograms/ City of Pomona, Police Department
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EXHIBIT B: BUDGET DETAIL AND PAYMENT PROVISIONS
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B. The provisions of the BSCC Grant Administration Guide are incorporated by reference into this agreement and Grantee shall be responsible for adhering to the requirements set forth therein.
To the extent any of the provisions of the BSCC Grant Administrati on Guide and this agreement conflict, the language in this agreement shall prevail.
C. Grantee is responsible for ensuring that invoices submitted to the BSCC claim actual expenditures for eligible project costs.
D. Grantee shall, upon demand, remit to the BSCC any grant funds not expended for eligible project costs or an amount equal to any grant funds expended by the Grantee in violation of the terms, provisions, conditions or commitments of this Grant Agreement.
E. Grant funds must be used to support new program activities or to augment existing funds that expand current program activities. Grant funds shall not replace (supplant) any federal, state and/or local funds that have been appropriated for the same purpose. Violations can result in recoupment of monies provided under this grantor suspension of future program funding through BSCC grants.
5. PROMPT PAYMENT CLAUSE
Payment will be made in accordance with, and within the time specified in, Government Code Chapter
4.5, commencing with Section 927.
6. WITHHOLDING OF GRANT DISBURSEMENTS
A. The BSCC may withhold all or any portion of the grant funds provided by this Grant Agreement in the event the Grantee has materially and substantially breached the terms and conditions of this Grant Agreement.
B. The BSCC may withhold the final payment amount as security, to be released to the Grantee upon compliance with all grant provisions, including:
1) submittal and approval of the final invoice;
2) submittal and approval of the final quarterly progress report; and 3) submittal and approval of any additional required reports, including but not limited to the Final Local Evaluation Report and the program-specific compliance audit.
C. The BSCC will not reimburse Grantee for costs identified as ineligible for grant funding. If grant funds have been provided for costs subsequently deemed ineligible, the BSCC may either withhold an equal amount from future payments to the Grantee or require repayment of an equal amount to the State by the Grantee.
D. In the event that grant funds are withheld from the Grantee, the BSCC’s Executive Director or designee shall notify the Grantee of the reasons for withholding and advise the Grantee of the time within which the Grantee may remedy the failure or violation leading to the withholding.
7. EXECUTIVE ORDER N-6-22 – RUSSIA SANCTIONS
On March 4, 2022, Governor Gavin Newsom issued Executive Order N -6-22 (the EO) regarding Economic Sanctions against Russia and Russian entities and individuals. “Economic Sanctions” refers to sanctions imposed by the U.S. government in response to Russia’s actions in Ukraine, as well as any sanctions imposed under state law. The EO directs state agencies to terminate contracts with, and to refrain from entering any new contracts with, individuals or entities that are determined to be a target of Economic Sanctions. Accordingly, should the State determine Contractor is a target of Economic Sanctions or is conducting prohibited transactions with sanctioned individuals or entities, that shall be grounds for termination of this agreement. The State shall provide Contractor advance City of Pomona, Police Department
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written notice of such termination, allowing Contractor at least 30 calendar days to provide a written response. Termination shall be at the sole discretion of the State.
8. PROJECT BUDGET
.BUDGET CATEGORIES
A. GRANT FUNDS
FOR PPA 1 (PUBLIC
SAFETY/
ENFORCEMENT)
B. GRANT
FUNDS FOR
PPAs 2-4
TOTAL
REQUESTED
GRANT FUNDS
(A+B)
1. Salaries and Benefits $3,118,885 $500,000 $3,618,885
2. Services and Supplies $100,000 $0 $100,000
3. Professional Services or
Public Agency Contracts $0 $0 $0
4. Non-Governmental
Organization (NGO) $0 $250,000 $250,000
5. Equipment/Fixed Assets $231,115 $0 $231,115
6. Other (Travel, Training,
etc.) $50,000 $0 $50,000
7. Indirect Costs $250,000 $250,000
TOTAL $3,500,000 $750,000 $4,500,000
City of Pomona, Police Department
BSCC 1462-26
EXHIBIT C: GENERAL TERMS AND CONDITIONS (02/2025)
Rev 04/2020
1. APPROVAL: This Agreement is of no force or effect until signed by both parties and approved by the Department of General Services, if required. Contractor may not commence performance until such approval has been obtained.
2. AMENDMENT: No amendment or variation of the terms of this Agreement shall be valid unless made in writing, signed by the parties and approved as required. No oral understanding or Agreement not incorporated in the Agreement is binding on any of the parties.
3. ASSIGNMENT: This Agreement is not assignable by the Contractor, either in whole or in part, without the consent of the State in the form of a formal written amendment.
4. AUDIT: Contractor agrees that the awarding department, the Department of General Services, the Bureau of State Audits, or their designated representative shall have the right to review and to copy any records and supporting documentation pertaining to the performance of this Agreement.
Contractor agrees to maintain such records for possible audit for a minimum of three (3) years after final payment, unless a longer period of records retention is stipulated. Contractor agrees to allow the auditor(s) access to such records during normal business hours and to allow interviews of any employees who might reasonably have information rel ated to such records. Further, Contractor agrees to include a similar right of the State to audit records and interview staff in any subcontract related to performance of this Agreement. (Gov. Code §8546.7, Pub. Contract Code §10115 et seq., CCR Title 2, Section 1896).
5. INDEMNIFICATION: Contractor agrees to indemnify, defend and save harmless the State, its officers, agents and employees from any and all claims and losses accruing or resulting to any and all contractors, subcontractors, suppliers, laborers, and any other person, firm or corporation furnishing or supplying work services, materials, or supplies in connection with the performance of this Agreement, and from any and all claims and losses accruing or resulting to any person, firm or corporation who may be injured or damaged by Contractor in the performance of this Agreement.
6. DISPUTES: Contractor shall continue with the responsibilities under this Agreement during any dispute.
7. TERMINATION FOR CAUSE: The State may terminate this Agreement and be relieved of any payments should the Contractor fail to perform the requirements of this Agreement at the time and in the manner herein provided. In the event of such termination the State may proceed with the work in any manner deemed proper by the State. All costs to the State shall be deducted from any sum due the Contractor under this Agreement and the balance, if any, shall be paid to the Contractor upon demand.
8. INDEPENDENT CONTRACTOR: Contractor, and the agents and employees of Contractor, in the performance of this Agreement, shall act in an independent capacity and not as officers or employees or agents of the State.
9. RECYCLING CERTIFICATION: The Contractor shall certify in writing under penalty of perjury, the minimum, if not exact, percentage of post-consumer material as defined in the Public Contract Code Section 12200, in products, materials, goods, or supplies offered or sold to the State rega rdless of whether the product meets the requirements of Public Contract Code Section 12209. With respect to printer or duplication cartridges that comply with the requirements of Section 12156(e), the certification required by this subdivision shall speci fy that the cartridges so comply (Pub. Contract Code §12205).
10. NON-DISCRIMINATION CLAUSE: During the performance of this Agreement, Contractor and its subcontractors shall not deny the contract’s benefits to any person on the basis of race, religious creed, color, national origin, ancestry, physical disability, mental disability, medical condition, genetic City of Pomona, Police Department
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information, marital status, sex, gender, gender identity, gender expression, age, sexual orientation, or military and veteran status, nor shall they discriminate unlawfully against any employee or applicant for employment because of race, religious creed, color, national origin, ancestry, physical disability, mental disability, medical condition, genetic information, marital status, sex, gender, gender identity, gender expression, age, sexual orientation, or military and veteran status. Contractor shall insure that the evaluation and treatment of employees and applicants for employment are free of such discrimination. Contractor and subcontractors shall comply with the provision s of the Fair Employment and Housing Act (Gov. Code §12900 et seq.), the regulations promulgated thereunder (Cal. Code Regs., tit. 2, §11000 et seq.), the provisions of Article 9.5, Chapter 1, Part 1, Division 3, Title 2 of the Government Code (Gov. Code §§11135 -11139.5), and the regulations or standards adopted by the awarding state agency to implement such article. Contractor shall permit access by representatives of the Department of Fair Employment and Housing and the awarding state agency upon reasonable notice at any time during the normal business hours, but in no case less than 24 hours’ notice, to such of its books, records, accounts, and all other sources of information and its facilities as said Department or Agency shall require to ascertain compliance with this clause.
Contractor and its subcontractor s shall give written notice of their obligations under this clause to labor organizations with which they have a collective bargaining or other agreement. (See Cal. Code Regs., tit. 2, §11105.)
Contractor shall include the nondiscrimination and compliance provisions of this clause in all subcontracts to perform work under the Agreement.
11. CERTIFICATION CLAUSES: The CONTRACTOR CERTIFICATION CLAUSES contained in the document CCC 04/2017 are hereby incorporated by reference and made a part of this Agreement by this reference as if attached hereto.
12. TIMELINESS: Time is of the essence in this Agreement.
13. COMPENSATION: The consideration to be paid Contractor, as provided herein, shall be in compensation for all of Contractor's expenses incurred in the performance hereof, including travel, per diem, and taxes, unless otherwise expressly so provided.
14. GOVERNING LAW: This contract is governed by and shall be interpreted in accordance with the laws of the State of California.
15. ANTITRUST CLAIMS: The Contractor by signing this agreement hereby certifies that if these services or goods are obtained by means of a competitive bid, the Contractor shall comply with the requirements of the Government Codes Sections set out below.
A. The Government Code Chapter on Antitrust claims contains the following definitions:
1) "Public purchase" means a purchase by means of competitive bids of goods, services, or materials by the State or any of its political subdivisions or public agencies on whose behalf the Attorney General may bring an action pursuant to subdivision (c) of S ection 16750 of the Business and Professions Code.
2) "Public purchasing body" means the State or the subdivision or agency making a public purchase. Government Code Section 4550.
B. In submitting a bid to a public purchasing body, the bidder offers and agrees that if the bid is accepted, it will assign to the purchasing body all rights, title, and interest in and to all causes of action it may have under Section 4 of the Clayton Act (15 U.S.C. Sec. 15) or under the Cartwright Act (Chapter 2 (commencing with Section 16700) of Part 2 of Division 7 of the Business and Professions Code), arising from purchases of goods, materials, or services by the bidder for sale to the purchasing body pursuant to the bid. Such assignment shall be made and become effective City of Pomona, Police Department
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at the time the purchasing body tenders final payment to the bidder. Government Code Section 4552.
C. If an awarding body or public purchasing body receives, either through judgment or settlement, a monetary recovery for a cause of action assigned under this chapter, the assignor shall be entitled to receive reimbursement for actual legal costs incurred an d may, upon demand, recover from the public body any portion of the recovery, including treble damages, attributable to overcharges that were paid by the assignor but were not paid by the public body as part of the bid price, less the expenses incurred in obtaining that portion of the recovery. Government Code Section 4553.
D. Upon demand in writing by the assignor, the assignee shall, within one year from such demand, reassign the cause of action assigned under this part if the assignor has been or may have been injured by the violation of law for which the cause of action aros e and (a) the assignee has not been injured thereby, or (b) the assignee declines to file a court action for the cause of action.
See Government Code Section 4554.
16. CHILD SUPPORT COMPLIANCE ACT: For any Agreement in excess of $100,000, the contractor acknowledges in accordance with Public Contract Code 7110, that:
A. The Contractor recognizes the importance of child and family support obligations and shall fully comply with all applicable state and federal laws relating to child and family support enforcement, including, but not limited to, disclosure of information and com pliance with earnings assignment orders, as provided in Chapter 8 (commencing with section 5200) of Part 5 of Division 9 of the Family Code; and
B. The Contractor, to the best of its knowledge is fully complying with the earnings assignment orders of all employees and is providing the names of all new employees to the New Hire Registry maintained by the California Employment Development Department.
17. UNENFORCEABLE PROVISION: In the event that any provision of this Agreement is unenforceable or held to be unenforceable, then the parties agree that all other provisions of this Agreement have force and effect and shall not be affected thereby.
18. PRIORITY HIRING CONSIDERATIONS: If this Contract includes services in excess of $200,000, the Contractor shall give priority consideration in filling vacancies in positions funded by the Contract to qualified recipients of aid under Welfare and Institutions Code Section 11200 in accord ance with Pub. Contract Code §10353.
19. SMALL BUSINESS PARTICIPATION A ND DVBE PARTICIPATION REPORTING REQUIREMENTS:
A. If for this Contract Contractor made a commitment to achieve small business participation, then Contractor must within 60 days of receiving final payment under this Contract (or within such other time period as may be specified elsewhere in this Contract) report to the awarding department the actual percentage of small business participation that was achieved. (Govt. Code § 14841.)
B. If for this Contract Contractor made a commitment to achieve disabled veteran business enterprise (DVBE) participation, then Contractor must within 60 days of receiving final payment under this Contract (or within such other time period as may be specified elsewhere in this Contract) certify in a report to the awarding department: (1) the total amount the prime Contractor received under the Contract; (2) the name and address of the DVBE(s) that participated in the performance of the Contract; (3) the amount each DVBE received from the prime Contractor; (4) that all payments under the Contract have been made to the DVBE; and (5) the actual percentage of DVBE participation that was achieved. A person or entity that knowingly provides false City of Pomona, Police Department
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information shall be subject to a civil penalty for each violation. (Mil. & Vets. Code § 999.5(d); Govt. Code § 14841.)
20. LOSS LEADER: If this contract involves the furnishing of equipment, materials, or supplies then the following statement is incorporated: It is unlawful for any person engaged in business within this state to sell or use any article or product as a “loss leader” as defi ned in Section 17030 of the Business and Professions Code. (PCC 10344(e).)
21. GENERATIVE AI DISCLOSURE OBLIGATIONS:
A. The following terms are in addition to the defined terms and shall apply to the Contract:
1) “Generative AI (GenAI)” means an artificial intelligence system that can generate derived synthetic content, including text, images, video, and audio that emulates the structure and characteristics of the system's training data. (Gov. Code § 11549.64.) B. Contractor shall immediately notify the State in writing if it: (1) intends to provide GenAI as a deliverable to the State; or (2), intends to utilize GenAI, including GenAI from third parties, to complete all or a portion of any deliverable that materiall y impacts: (i) functionality of a State system, (ii) risk to the State, or (iii) Contract performance. For avoidance of doubt, the term “materially impacts” shall have the meaning set forth in State Administrative Manual (SAM) § 4986.2 Definitions for GenAI.
C. Notification shall be provided to the State designee identified in this Contract.
D. At the direction of the State, Contractor shall discontinue the provision to the State of any previously unreported GenAI that results in a material impact to the functionality of the System, risk to the State, or Contract performance, as determined by the State.
E. If the use of previously undisclosed GenAI is approved by the State, then Contractor will update the Deliverable description, and the Parties will amend the Contract accordingly, which may include incorporating the GenAI Special Provisions into the Contrac t, at no additional cost to the State.
F. The State, at its sole discretion, may consider Contractor’s failure to disclose or discontinue the provision or use of GenAI as described above, to constitute a material breach of Contract when such failure results in a material impact to the functionalit y of the System, risk to the State, or Contract performance. The State is entitled to seek any and all remedies available to it under law as a result of such breach, including but not limited to termination of the contract.
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1. GRANTEE’S GENERAL RESPONSIBILITY
A. Grantee agrees to co mply with all terms and conditions of this Grant Agreement. Review and approval by the BSCC are solely for the purpose of proper administration of grant funds and shall not be deemed to relieve or restrict the Grantee’s responsibility.
B. Grantee is responsible for the performance of all project activities identified in Attachment 1:
Proposition 64 PH&S Grant Request for Proposals and Attachment 2: Proposition 64 PH&S Grant Program Cohort 4 Application for Funding.
C. Grantee shall immediately advise the BSCC of any significant problems or changes that arise during the course of the project.
2. GRANTEE ASSURANCES AND COMMITMENTS
A. Compliance with Laws and Regulations
This Grant Agreement is governed by and shall be interpreted in accordance with the laws of the State of California. Grantee shall at all times comply with all applicable State laws, rules and regulations, and all applicable local ordinances.
B. Fulfillment of Assurances and Declarations
Grantee shall fulfill all assurances, declarations, representations, and statements made by the Grantee in Attachment 1: Proposition 64 PH&S Grant Request for Proposals and Attachment 2:
Proposition 64 PH&S Grant Program Cohort 4 Application for Funding, documents, amendments, approved modifications, and communications filed in support of its request for grant funds.
C. Permits and Licenses
Grantee agrees to procure all permits and licenses necessary to complete the project, pay all charges and fees, and give all notices necessary or incidental to the due and lawful proceeding of the project work.
3. POTENTIAL SUBCONTRACTORS
A. In accordance with the provisions of this Grant Agreement, the Grantee may subcontract for services needed to implement and/or support program activities. Grantee agrees that in the event of any inconsistency between this Grant Agreement and Grantee’s agreement with a subcontractor, the language of this Grant Agreement will prevail.
B. Nothing contained in this Grant Agreement or otherwise, shall create any contractual relation between the BSCC and any subcontractors, and no subcontract shall relieve the Grantee of his responsibilities and obligations hereunder. The Grantee agrees to be as fully responsible to the BSCC for the acts and omissions of its subcontractors and of persons either directly or indirectly employed by any of them as it is for the acts and omissions of persons directly employed by the Grantee. The Grantee's obligation to pay its subcontractors is an independent obligation from the BSCC's obligation to make payments to the Grantee. As a result, the BSCC shall have no obligation to pay or to enforce the payment of any moneys to any subcontractor.
C. Grantee shall ensure that all subcontractors comply with the eligibility requirements stated in the [Grant Program Name] RFP and described in Appendix B.
D. Grantee assures that for any subcontract awarded by the Grantee, such insurance and fidelity bonds, as is customary and appropriate, will be obtained.
E. Grantee agrees to place appropriate language in all subcontracts for work on the project requiring the Grantee’s subcontractors to:
1) Books and Records
City of Pomona, Police Department
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Maintain adequate fiscal and project books, records, documents, and other evidence pertinent to the subcontractor’s work on the project in accordance with generally accepted accounting principles. Adequate supporting documentation shall be maintained in s uch detail so as to permit tracing transactions from the invoices, to the accounting records, to the supporting documentation. These records shall be maintained for a minimum of three (3) years after the acceptance of the final grant project audit under the Grant Agreement and shall be subject to examination and/or audit by the BSCC or designees, state government auditors or designees, or by federal government auditors or designees.
2) Access to Books and Records
Make such books, records, supporting documentations, and other evidence available to the BSCC or designee, the State Controller’s Office, the Department of General Services, the Department of Finance, California State Auditor, and their designated represen tatives during the course of the project and for a minimum of three (3) years after acceptance of the final grant project audit. The Subcontractor shall provide suitable facilities for access, monitoring, inspection, and copying of books and records related to the grant-funded project.
4. PROJECT ACCESS
Grantee shall ensure that the BSCC, or any authorized representative, will have suitable access to project activities, sites, staff and documents at all reasonable times during the grant period including those maintained by subcontractors. Access to progra m records will be made available by both the grantee and the subcontractors for a period of three (3) years following the end of the grant period.
5. ACCOUNTING AND AUDIT REQUIREMENTS
A. Grantee agrees that accounting procedures for grant funds received pursuant to this Grant Agreement shall be in accordance with generally accepted government accounting principles and practices, and adequate supporting documentation shall be maintained in such detail as to provide an audit trail. Supporting documentation shall permit the tracing of transactions from such documents to relevant accounting records, financial reports and invoices.
B. The BSCC reserves the right to call for a program or financial audit at any time between the execution of this Grant Agreement and three years following the end of the grant period. At any time, the BSCC may disallow all or part of the cost of the activit y or action determined to not be in compliance with the terms and conditions of this Grant Agreement or take other remedies legally available.
6. DEBARMENT, FRAUD, THEFT OR EMBEZZLEMENT
It is the policy of the BSCC to protect grant funds from unreasonable risks of fraudulent, criminal, or other improper use. As such, the Board will not enter into contracts or provide reimbursement to grantees that have been:
1. debarred by any federal, state, or local government entities during the period of debarment; or
2. convicted of fraud, theft, or embezzlement of federal, state, or local government grant funds for a period of three years following conviction.
Furthermore, the BSCC requires grant recipients to provide an assurance that there has been no applicable debarment, disqualification, suspension, or removal from a federal, state or local grant program on the part of the grantee at the time of application and that the grantee will immediately notify the BSCC should such debarment or conviction occur during the term of the Grant contract.
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BSCC also requires that all grant recipients include, as a condition of award to a subgrantee or subcontractor, a requirement that the subgrantee or subcontractor will provide the same assurances to the grant recipient. If a grant recipient wishes to consi der a subgrantee or subcontractor that has been debarred or convicted, the grant recipient must submit a written request for exception to the BSCC along with supporting documentation.
All Grantees must have on file with the BSCC a completed and signed Certification of Compliance with BSCC Policies on Debarment, Fraud, Theft and Embezzlement (Required as Attachment E of the original Proposal Package).
7. MODIFICATIONS
No change or modification in the project will be permitted without prior written approval from the BSCC. Changes may include modification to project scope, changes to performance measures, compliance with collection of data elements, and other significant changes in the budget or program components contained in Attachment 1: Pr oposition 64 PH&S Grant Request for Proposals and Attachment 2: Proposition 64 PH&S Grant Program Cohort 4 Application for Funding.
8. TERMINATION
A. This Grant Agreement may be terminated by the BSCC at any time after grant award and prior to completion of project upon action or inaction by the Grantee that constitutes a material and substantial breech of this Grant Agreement. Such action or inaction includes but is not limited to:
1) substantial alteration of the scope of the grant project without prior written approval of the BSCC;
2) refusal or inability to complete the grant project in a manner consistent with Attachment 1:
Proposition 64 PH&S Grant Request for Proposals and Attachment 2: Proposition 64 PH&S Grant Program Cohort 4 Application for Funding, or approved modifications; 3) failure to provide the required local match share of the total project costs; and 4) failure to meet prescribed assurances, commitments, recording, accounting, auditing, and reporting requirements of the Grant Agreement.
B. Prior to terminating the Grant Agreement under this provision, the BSCC shall provide the Grantee at least 30 calendar days written notice stating the reasons for termination and effective date thereof. The Grantee may appeal the termination decision in accordance with the instructions listed in Exhibit D: Special Terms and Conditions, Number 8. Settlement of Disputes.
9. SETTLEMENT OF DISPUTES
A. The parties shall deal in good faith and attempt to resolve potential disputes informally. If the dispute persists, the Grantee shall submit to the BSCC Corrections Planning and Grant Programs Division Deputy Director a written demand for a final decision regarding the disposition of any dispute between the parties arising under, related to, or involving this Grant Agreement.
Grantee’s written demand shall be fully supported by factual information. The BSCC Corrections Planning and Grant Programs Division Deputy Director shall have 30 days after receipt of Grantee’s written demand invoking this Section “Disputes” to render a written decision. If a written decision is not rendered within 30 days after receipt of the Grantee’s demand, it shall be deemed a decision adverse to the Grantee’s contention. If the Grantee is not satisfied with the decision of the BSCC Corrections Planning and Grant Programs Division Deputy Director, the Grantee may appeal the decision, in writing, within 15 days of its issuance (or the expiration of the 30-day period in the event no decision is rendered), to the BSCC Executive Director, who shall have 45 days to City of Pomona, Police Department
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render a final decision. If the Grantee does not appeal the decision of the BSCC Corrections Planning and Grant Programs Division Deputy Director, the decision shall be conclusive and binding regarding the dispute and the Contractor shall be barred from co mmencing an action in court, or with the Victims Compensation Government Claims Board, for failure to exhaust Grantee’s administrative remedies.
B. Pending the final resolution of any dispute arising under, related to or involving this Grant Agreement, Grantee agrees to diligently proceed with the performance of this Grant Agreement, including the providing of services in accordance with the Grant Agr eement. Grantee’s failure to diligently proceed in accordance with the State’s instructions regarding this Grant Agreement shall be considered a material breach of this Grant Agreement.
C. Any final decision of the State shall be expressly identified as such, shall be in writing, and shall be signed by the Executive Director, if an appeal was made. If the Executive Director fails to render a final decision within 45 days after receipt of the Grantee’s appeal for a final decision, it shall be deemed a final decision adverse to the Grantee’s contentions. The State’s final decision shall be conclusive and binding regarding the dispute unless the Grantee commences an action in a court of competent jurisdiction to contest such decision within 90 days following the date of the final decision or one (1) year following the accrual of the cause of action, whichever is later.
D. The dates of decision and appeal in this section may be modified by mutual consent, as applicable, excepting the time to commence an action in a court of competent jurisdiction.
10. UNION ACTIVITIES
For all agreements, except fixed price contracts of $50,000 or less, the Grantee acknowledges that applicability of Government Code §§16645 through 16649 to this Grant Agreement and agrees to the following:
A. No State funds received under the Grant Agreement will be used to assist, promote or deter union organizing.
B. Grantee will not, for any business conducted under the Grant Agreement, use any State property to hold meetings with employees or supervisors, if the purpose of such meetings is to assist, promote or deter union organizing, unless the State property is equ ally available to the general public for holding meetings.
C. If Grantee incurs costs or makes expenditures to assist, promote or deter union organizing, Grantee will maintain records sufficient to show that no reimbursement from State funds has been sought for these costs, and that Grantee shall provide those records to the Attorney General upon request.
11. WAIVER
The parties hereto may waive any of their rights under this Grant Agreement unless such waiver is contrary to law, provided that any such waiver shall be in writing and signed by the party making such waiver.
BSCC
Powered by Submittable
Title
City of Pomona
by
Pedro Payne
in
Proposition 64 Public Health &
Safety Grant Program, Cohort 4- Request for
Proposals
[email protected]
03/27/2026
id. 53646187
Original Submission
03/27/2026
Score
n/a
KEY INFORMATION
The Proposition 64 Public Health & Safety Grant Program, Cohort 4 Request for Proposals is organized into five (5) sections: Part I – Applicant Information Part II – Proposal Abstract Part III – Proposal Narrative Part IV
– Project Budget (upload attachment) Part V – Attachments: Mandatory and Optional (upload attachments) Each section contains fields that require a response. Applicants may be prompted to provide written text, numerical input, select radial button options, or upload attachments.
Some narrative
response fields have character limits. When a character limit applies, a counter will display the total number of allowable characters and will update to show the number remaining as text is entered. Character limits include all letters, numbers, punctuation, and spaces. If the character limit is exceeded, a red prompt will appear stating: “You have exceeded the character limit.” Applicants may start and stop their application at any time during the solicitation period. To ensure information is saved in the BSCC– Submittable Application, applicants must select “Save Draft” at the bottom of the application before exiting. Applicants are prohibited from submitting the Prop 64 Grant Program, Cohort 4 application until all mandatory fields (identified with a red asterisk) are completed, all character limits are met, and all required documents have been uploaded. Applicants should review the Prop 64 Cohort 4 RFP Instruction Packet before beginning the application. The Instruction Packet contains all information necessary to successfully complete and submit the Prop 64 Cohort 4 application. The document is available at: http://www.bscc.ca.gov/proposition-64-public- health-safety-grant-program/..
CONFIDENTIALITY
NOTICE:
All documents submitted as a part of the Proposition 64 Public Health & Safety Grant Program proposal are public documents and may be subject to a request pursuant to the California Public Records Act. The BSCC cannot ensure the confidentiality of any information submitted in or with this proposal. (Gov. Code, § 6250 et seq.)
PART I - APPLICANT
INFORMATION
This section requires information about the applicant (County/City), grant funds being requested, proposed project synopsis and project officials.
Name of City or
County Applicant
City of Pomona
Applicant Category
Medium county or city (with 50,000 to 500,000 residents) *Check this box if
you are a city or
county with a
population under
10,000.
unchecked
Tax Identification
Number
95-6000764
Lead Public Agency
(LPA) Information
This sub-section requires information about the governmental agency with local authority of or within the applicant county or city that will be acting as the LPA.
All Prop 64 grantees are required to designate a Lead Public Agency (LPA) to serve as the coordinator for all grant activities. The applicant may choose to fill the role of LPA itself or it may designate a department, agency, or office under its jurisdiction to serve as the LPA.
The role of the LPA is to coordinate with local government agencies and non-governmental organizations (if applicable) to ensure successful implementation of the grant program. The LPA is responsible for data collection and management, overseeing evaluative activities, and will serve as the primary point of contact with the BSCC.
Name of Lead Public
Agency (LPA)
City of Pomona Police Department
Project Title
Cannabis Regulatory Compliance & Equity Initiative
Project Summary
The City of Pomona proposes the Cannabis Regulatory Compliance & Equity Initiative to enhance enforcement of state and local cannabis laws, address illegal cannabis activity, and implement a structured diversion pathway for eligible low-level offenses. The Pomona Police Department will serve as the Lead Public Agency and will conduct proactive compliance inspections, targeted investigations, and cannabis-specific training to improve regulatory consistency and accountability. A pre-arrest diversion component, delivered by PCS Family Services, will provide case-managed services including restorative programming, behavioral support, and workforce readiness. The project utilizes a coordinated, data-driven approach to strengthen regulatory compliance, reduce recidivism, and support equitable and effective public safety outcomes consistent with Proposition 64.
Project Purpose
Areas (PPAs)
PPA 1: Public Safety/Enforcement (Applicants that dedicate at least 70% of their budget to PPA 1 will earn priority points)
PPA 3: Youth Development/Youth Prevention and Intervention Applicant's Physical
Address
505 S. Garey Ave.
Pomona
CA
91766
US
34.0545541
-117.7512508
Applicant's Mailing
Address (if different
than physical
address)
490 W. Mission Blvd.
Pomona
CA
91766
US
34.0549707
-117.7543541
Mailing Address For
Reimbursement
Payments
505 S. Garey Ave.
Pomona
CA
91766
US
34.0545541
-117.7512508
Project Director
Michael
Ellis
Project Director's
Title
Chief of Police
Project Director's
Email Address
[email protected]
Project Director's
Phone Number
+19096202141
Financial Officer
Andrew
Mowbray
Financial Officer's
Title
Finance Director
Financial Officer's
Email Address
[email protected]
Financial Officer's
Phone Number
+19096202353
Day-To-Day Program
Contact
Michael
Ellis
Day-To-Day Program
Contact's Title and
Agency/Department/Organization
Chief of Police/City of Pomona Police Department
Day-To-Day Program
Contact's Email
Address
[email protected]
Day-To-Day Program
Contact's Phone
Number
+19096202141
Day-To-Day Fiscal
Contact
Andrew
Mowbray
Day-To-Day Fiscal
Contact's Title with
Agency/Department/Organization
Finance Director/City of Pomona Finance Department
Day-To-Day Fiscal
Contact's Email
Address
[email protected]
Day-To-Day Fiscal
Contact's Phone
Number
+19096202353
Name of Authorized
Officer*
Dr. Anita
Scott
Authorized Officer's
Title
City Manager
Authorized Officer's
Email Address
[email protected]
Authorized Officer's
Phone Number
+19096202052
I hereby certify I am
vested by the
Applicant with the
authority to enter into
contract with the
BSCC, and the
grantee and any
subcontractors will
abide by the laws,
policies, and
procedures
governing this
funding.
checked
PART II -
PROPOSAL
ABSTRACT
The Proposal Abstract should provide a brief summary of the proposed project. This section will not be included in the rating of the proposal.
PROPOSAL
ABSTRACT
The City of Pomona proposes the Cannabis Regulatory Compliance & Equity Initiative, a coordinated public safety strategy designed to strengthen enforcement of cannabis-related laws, address illegal cannabis activity, and implement a structured diversion pathway for eligible low-level offenses. As a jurisdiction permitting licensed cannabis retail, Pomona continues to experience ongoing regulatory, enforcement, and community impacts associated with legalized cannabis, including calls for service at licensed dispensaries, illegal distribution activity, and youth exposure concerns.
The Pomona Police Department (PPD) will serve as the Lead Public Agency and will implement a comprehensive enforcement approach that includes proactive compliance inspections of licensed retailers, investigation of unlicensed cannabis operations, and improved documentation and tracking of regulatory violations. These efforts will enhance regulatory compliance, deter illegal market activity, and strengthen oversight of cannabis-related activity within the City.
The project also establishes a structured pre-arrest diversion pathway for eligible individuals engaged in low-level cannabis-related offenses.
Diversion services will be delivered by PCS Family Services, a Pomona- based community organization with extensive experience serving justice- involved and at-risk populations. Services will include individualized case management, restorative programming, behavioral support, and workforce readiness activities designed to address underlying risk factors and reduce recidivism. The diversion model is structured as an intensive, case- managed intervention requiring sustained engagement and coordinated service delivery.
In addition, the initiative includes cannabis-specific procedural justice and regulatory training for officers assigned to enforcement duties. Training will focus on constitutional standards, inspection protocols, documentation practices, and principles of equitable enforcement, and will be delivered through structured, scenario-based sessions with ongoing reinforcement and evaluation.
The project utilizes a data-driven framework supported by ongoing evaluation conducted by the University of Southern California.
Performance measures will track enforcement activity, compliance outcomes, diversion participation and completion rates, and training effectiveness.
Through this integrated approach, the City of Pomona will enhance regulatory compliance, reduce illegal cannabis activity, provide appropriate alternatives to traditional enforcement, and strengthen equitable, consistent public safety practices in alignment with the intent of Proposition 64.
PART III -
PROPOSAL
NARRATIVE
This section requires responses
Proposal Narrative
Instructions
The Proposal Narrative includes four sections: Project Need, Project Description, Project Organizational Capacity and Coordination, and Project Evaluation. The character limits and page equivalents for each narrative section are outlined below and must be followed when preparing proposal materials. The Project Need narrative may not exceed 8,400 total characters.
The Project Description narrative may not exceed 14,000 total characters.
The Project Organizational Capacity and Coordination
narrative may not exceed 5,600 total characters.
The Project Evaluation
narrative may not exceed 5,600 total characters.
Proposal Need
Section 1: Project Need
The City of Pomona permits licensed cannabis retail activity pursuant to Proposition 64. While legalization established a regulated framework for adult-use cannabis, it also created ongoing local public safety, regulatory, and administrative impacts. Pomona’s proposed Cannabis Regulatory Compliance & Equity Initiative responds directly to these conditions by strengthening cannabis-related enforcement capacity, improving oversight of licensed activity, addressing illegal distribution, and implementing a cannabis-specific diversion and training framework.
1.1 Relationship to the Intent of Proposition 64
Proposition 64 shifted substantial implementation and oversight responsibilities to local jurisdictions. In Pomona, legalization has not eliminated enforcement need; it has fundamentally changed the type and complexity of work required. The City must regulate licensed cannabis activity, respond to dispensary-related calls for service, investigate suspected unlicensed operations, conduct compliance checks, prepare reports, and address community complaints and youth-related concerns.
Cannabis legalization has generated a continuous and specialized local enforcement and compliance workload that must be managed with limited City resources.
The proposed project aligns directly with Proposition 64 Project Purpose Areas 1 and 3 by integrating enforcement, regulatory oversight, and diversion strategies into a coordinated public safety framework. Under PPA 1, the project will strengthen enforcement of cannabis-related state and local laws through proactive compliance inspections of licensed retailers, investigation of unlicensed cannabis operations, and improved documentation and tracking of regulatory violations. Under PPA 3, the project will implement a structured pre-arrest diversion pathway for eligible individuals involved in low-level cannabis-related offenses. This component will connect participants to targeted services delivered by PCS Family Services, a Pomona-based provider with experience in youth diversion, reentry support, restorative justice, and case management. Services will include education, restorative programming, and workforce readiness support to reduce recidivism and limit unnecessary justice system involvement. Together, these components strengthen Pomona’s ability to manage cannabis-related responsibilities while promoting regulatory compliance and equitable enforcement practices.
1.2 Relationship to Selected Project Purpose Areas
The proposed project supports core purpose areas of the Proposition 64 Public Health and Safety Grant Program, including enforcement of cannabis-related laws; prevention and suppression of illegal cannabis distribution; youth protection; diversion for appropriate low-level offenses; and cannabis-related enforcement training.
The diversion component addresses low-level cannabis-related offenses, including youth incidents, by creating a structured alternative to traditional enforcement. These services will be delivered by PCS Family Services, leveraging its experience serving justice-involved and at-risk populations.
The training component strengthens consistency and accountability by equipping officers with cannabis-specific regulatory and procedural guidance. Together, these components align with Proposition 64 Project Purpose Areas 1 and 3 by integrating enforcement, prevention, diversion, and training into a coordinated strategy.
1.3 Local Service Gaps
Although Pomona is actively responding to cannabis-related issues, several service gaps limit the City’s ability to do so strategically. First, Pomona does not maintain a dedicated cannabis enforcement allocation or specialized staffing model. Cannabis-related compliance, investigations, calls for service, and follow-up activity are absorbed within broader operations, limiting proactive enforcement of unlicensed activity.
Second, Pomona does not currently have a structured pre-arrest diversion pathway specific to cannabis-related offenses. While providers such as PCS Family Services have relevant experience, these services are not integrated into a formal, cannabis-specific diversion model coordinated with law enforcement. As a result, cases that could be addressed through intervention are more likely to proceed through traditional enforcement.
Third, officers engaged in cannabis enforcement have not received standardized training on regulatory standards, documentation practices, equity considerations, and consistent procedures, resulting in variability in approach and outcomes.
Fourth, cannabis-related activity is measurable but not embedded within a consistent reporting framework to analyze trends across compliance checks, unlicensed operations, youth incidents, and calls for service, limiting data-driven decision-making.
1.4 Local Data Supporting the Need
According to the Pomona Police Department, over the last three years, the City’s four licensed dispensaries generated 555 calls for service. During the same period, officers conducted 254 compliance contacts. By location, Catalyst accounted for 233 calls, Stiiizy 145, Ashe 91, and Jungle Boys
83. These calls included alarms, disturbances, trespassing, suspicious activity, traffic incidents, and violent crime-related responses, with 27 criminal cases generated. This demonstrates that licensed cannabis locations generate consistent service demand requiring dedicated resources.
Pomona documented 263 enforcement actions, including 249 case numbers and 15 citations. Within these, 34 arrests or citations involved illegal sales or possession for distribution, and 14 investigations involved suspected unlicensed operations. These figures confirm that illegal cannabis activity remains an ongoing enforcement concern.
Pomona also identified 35 violent crime cases with cannabis involvement, 16 firearms violations, 29 DUI incidents, and 37 disorder-related incidents.
Youth-related cases included possession, furnishing, and cannabis present in vehicles with minors. These patterns demonstrate the need for a balanced enforcement and diversion strategy focused on early intervention.
1.5 Process Used to Determine the Need
The need for this project was identified through a structured, cross- departmental review led by the Pomona Police Department, including analysis of enforcement data, calls for service, complaints, and patterns related to illegal distribution and youth exposure.
Input was also incorporated from Code Compliance and Community Services (Parks and Recreation), which provided insight into activity in parks, public spaces, and youth-serving areas. In addition, the City consulted with PCS Family Services to assess service capacity and diversion needs among justice-involved individuals, and engaged with the Pomona Unified School District in a series of joint meetings between the PPD and the school district over the past year to better understand youth engagement challenges.
This approach ensures the project is grounded in local data, informed by operational and community-based stakeholders, and responsive to identified service gaps.
Project Description
Section 2: Project Description
The City of Pomona proposes the Cannabis Regulatory Compliance & Equity Initiative, a targeted public safety strategy designed to address cannabis-related enforcement, regulatory compliance, and youth protection needs associated with legalized cannabis retail activity within the City. The project directly responds to the needs identified in Section 1 and aligns with the intent of Proposition 64 by strengthening cannabis-related enforcement capacity, suppressing illegal distribution activity, and implementing diversion and training mechanisms specific to cannabis enforcement contexts. In Pomona, this has resulted in increased workload associated with monitoring licensed retailers, responding to community complaints, and investigating illegal cannabis activity operating outside the regulated market, requiring a coordinated approach that balances enforcement, prevention, and equitable practices.
The proposed initiative addresses these impacts through an integrated model that combines enforcement, diversion, and training. This approach strengthens regulatory compliance, reduces illegal market activity, and provides appropriate alternatives to traditional enforcement for eligible low- level cannabis-related offenses.
2.1 Project Components, Target Area, and Population
The project will focus on licensed cannabis retail storefronts, areas where complaints or investigations involving illegal cannabis activity have occurred, and locations where youth exposure risk is present, including park-adjacent and school-adjacent areas. These target areas were identified through analysis of calls for service, enforcement activity, and operational data and community-facing observations from both the Pomona Police Department and the Community Services Department.
Concentrating resources in these areas allows the City to address both regulatory compliance and community-level impacts associated with cannabis activity.
Pomona’s urban landscape places licensed cannabis retailers in proximity to residential neighborhoods, parks, and schools. This proximity increases the importance of consistent regulatory enforcement to prevent illegal distribution, ensure compliance among licensed operators, and reduce the risk of youth exposure to cannabis-related activity in public spaces.
The project will serve two primary populations. First, licensed cannabis retailers and operators subject to compliance inspections and regulatory oversight. These businesses operate within Pomona’s regulated cannabis marketplace and must adhere to state and local requirements designed to protect public safety, prevent diversion, and ensure responsible operations.
The City currently has four licensed cannabis retail storefronts operating within its jurisdiction, each requiring ongoing compliance monitoring. Under a structured inspection model, this results in a minimum of 48 routine inspections annually. When combined with complaint-driven responses, follow-up inspections, and investigations of suspected unlicensed cannabis activity, the total annual enforcement workload is expected to exceed 80 inspection-related and investigative actions. These combined responsibilities create a sustained and specialized operational demand on the Pomona Police Department.
Second, the project will serve individuals engaged in low-level cannabis- related offenses, including first-time distribution cases without aggravating factors, youth possession cases, and small-scale unlawful sales eligible for diversion. These individuals may come into contact with law enforcement during routine enforcement or compliance-related activity.
The City will partner with PCS Family Services as the primary implementation entity to deliver diversion programming. PCS Family Services, established in 1981 in Pomona, is a community-based organization with extensive experience providing youth diversion, reentry support, restorative justice programming, case management, and supportive services across Los Angeles, San Bernardino, and Riverside Counties.
DIVERSION AND REFERRAL WORKFLOW
Diversion services will operate as a distinct program separate from general community programming, with PCS Family Services serving as the primary provider responsible for intake, assessment, case management, and service delivery. In coordination with information provided by the Pomona Police Department, PCS staff will conduct individualized assessments and develop tailored service plans based on each participant’s needs and risk factors.
PCS Family Services will provide services to eligible individuals under the age of 21 identified through cannabis-specific enforcement or diversion screening. All services will be limited to referred participants and will not be available to the general population.
To ensure consistent implementation, the City will utilize a structured referral workflow linking Pomona Police Department (PPD) officers to PCS Family Services. During eligible cannabis-related encounters, officers will provide referral information directing individuals to PCS for intake and enrollment. Officers assigned to cannabis-related enforcement will receive training to ensure consistent application of referral criteria and understanding of the diversion process.
Following referral, PCS Family Services will conduct intake, confirm eligibility, and enroll participants into appropriate services. Program participation, engagement, and completion will be tracked by PCS and shared in aggregate with PPD to support monitoring, reporting, and ongoing program refinement. This coordinated workflow establishes a clear pathway from enforcement contact to service delivery, ensuring accountability, consistency, and measurable outcomes.
The initiative includes three integrated components aligned with Proposition 64 purpose areas.
Component One (PPA1) – This component comprises over 78% of the grant funds and focuses on enforcement of cannabis-related state and local laws. Activities include proactive compliance inspections of licensed retailers, investigation of unlicensed retail or delivery operations, preparation of enforcement documentation, and allocation of staff time and enforcement training specifically dedicated to cannabis-related regulatory activity. These efforts support regulatory integrity and help prevent illegal market activity.
Component Two (PPA 3) – This component comprises approximately 11% of the grant funds and establishes a cannabis-focused pre-arrest diversion pathway. Eligible individuals will be screened using standardized criteria developed in coordination with Pomona Police Department command staff.
Participants will be referred to structured services designed to address underlying behaviors and reduce recidivism. Participation in diversion programming will be voluntary, require parental consent when applicable, and be conditioned on compliance with program requirements. Successful completion may allow participants to avoid formal prosecution while receiving services that promote long-term positive outcomes.
Based on preliminary enforcement data, approximately 15 youth per year are expected to qualify for cannabis-focused diversion, with estimates refined through ongoing analysis to guide capacity and monitoring. Unlike traditional diversion models that rely on short-term services, this program is structured as an intensive, case-managed intervention requiring sustained staffing and coordinated, multi-domain service delivery. Participants receive individualized support over time, including behavioral, restorative, and workforce-related services. Funding supports both direct services and essential infrastructure, including intake, assessment, reporting, and coordination with the Pomona Police Department. Because referrals are unpredictable and require immediate response, PCS Family Services must maintain standing capacity to ensure timely and consistent program implementation.
Component Three (PPA 1) – This component comprises approximately 8% of the grant funds and focuses on cannabis-specific procedural justice and regulatory training for officers assigned to enforcement duties. Training will include instruction on constitutional standards, inspection protocols, documentation practices, and principles of equitable enforcement, including implicit bias awareness. Training will be delivered through structured sessions, including scenario-based instruction and practical application exercises, and will be provided at initial assignment and reinforced periodically throughout the grant period. This component will incorporate pre- and post-training assessments to measure knowledge gains and ensure consistent application of regulatory standards in the field. The goal is to ensure that enforcement actions are conducted consistently, professionally, and in a manner that supports public trust.
2.2 Goals and Objectives
The project includes three primary goals aligned with the selected Project Purpose Areas.
Goal One is to increase regulatory compliance among licensed cannabis retailers through structured inspection and enforcement activities.
Objectives include conducting a minimum of 80 compliance inspections annually, including routine inspections and follow-up actions, and reducing repeat regulatory violations by 30% over the grant period.
Goal Two is to divert eligible individuals engaged in low-level cannabis- related offenses from formal prosecution. Objectives include enrolling approximately 15 participants annually and achieving a program completion rate of at least 70%.
Goal Three is to improve consistency, transparency, and equity in cannabis enforcement practices. Objectives include training 100% of officers assigned to cannabis enforcement duties and demonstrating improved knowledge and documentation practices through post-training assessments.
These goals and objectives will be further detailed in Appendix G Work Plan, including responsible staff, outcome measures, data sources, and timelines.
2.3 Rationale and Evidence Base
The proposed project incorporates evidence-informed practices drawn from established research in criminal justice and public administration. Research on diversion programming indicates that voluntary, pre-arrest diversion models tend to achieve higher completion rates and stronger participant engagement compared to court-mandated diversion programs (Collins, Lonczak, & Clifasefi, 2017). Evaluations of misdemeanor and pre-arrest diversion initiatives, including Law Enforcement Assisted Diversion (LEAD) programs, have documented high levels of participant engagement and completion, with successful completion associated with reduced recidivism and fewer subsequent arrests (NIJ, 2020). While cannabis-specific diversion outcome research remains limited, existing evidence on low-level drug offense diversion provides strong applicability. These findings are applicable to low-level drug offenses, including cannabis-related cases.
Procedural justice research, including work by Tyler, T. R. (2006), demonstrates that when enforcement actions are perceived as fair, transparent, and respectful, public trust increases and compliance with laws improves. Training officers in these principles supports more effective and equitable enforcement outcomes.
Compliance inspections are a core regulatory tool that directly support youth protection and operator accountability by verifying age-restricted sales practices, product access controls, and marketing restrictions, while documenting violations and requiring corrective action. Routine and follow- up inspections increase the certainty of detection, deter non-compliance, and ensure that licensed operators adhere to state and local requirements designed to prevent youth access and limit diversion.
Together, these evidence-based approaches support a balanced enforcement-diversion model tailored to cannabis-related offenses and consistent with Proposition 64’s public safety and equity goals.
2.4 Use of Existing Resources
Grant funds will supplement, not supplant, existing City resources by supporting new or expanded cannabis-specific activities not currently funded. Cannabis enforcement is presently handled within general patrol and investigative operations without dedicated staffing or structured compliance protocols. Proposition 64 funding will support designated officers or overtime for cannabis regulatory enforcement, including proactive inspections, targeted investigations of unlicensed activity, and enhanced documentation and tracking.
Grant funds will support a cannabis-specific diversion pathway delivered by PCS Family Services, including case management, structured programming, and service referrals limited to individuals identified through cannabis-related enforcement or screening. These services represent an expansion of existing community-based capacity and are not currently funded or implemented by the City. Grant funds will support a targeted pre- arrest diversion component, including expanded youth diversion services, case management, and service referrals limited to individuals identified through cannabis-related enforcement or screening, not the general population.
Training funded by the grant will be limited to cannabis-specific procedural justice and regulatory enforcement for assigned officers and will not replace existing training requirements. These activities represent new or expanded functions and comply with BSCC requirements.
This approach ensures that Pomona maximizes existing resources while addressing identified gaps, allowing the City to implement a coordinated and sustainable response to cannabis-related public safety needs.
Additionally, it ensures clear separation between existing services and grant-funded activities, reinforcing compliance with BSCC non- supplantation requirements.
Project
Organizational
Capacity and
Coordination
Section 3: Project Organizational Capacity and Coordination The Pomona Police Department (PPD) will serve as the Lead Public Agency (LPA) and will administer the proposed Cannabis Regulatory Compliance & Equity Initiative. PPD maintains the operational, supervisory, fiscal, and administrative infrastructure necessary to implement cannabis- related enforcement, diversion coordination, and regulatory training components in alignment with Proposition 64.
3.1 Organizational Capacity
PPD is led by Chief of Police Michael Ellis, who has served with the Pomona Police Department for over 27 years and has held every rank within the organization, including Police Officer, Sergeant, Lieutenant, Captain, Deputy Chief, and Chief of Police since 2020. The Chief currently serves as President of the Los Angeles County Police Chiefs Association, representing 45 independent city police departments, reflecting significant leadership and regional coordination experience.
PPD maintains structured patrol, investigative, special, and administrative divisions capable of conducting regulatory compliance inspections, criminal investigations, and enforcement operations. Cannabis-related enforcement is managed within these existing command structures. This project improves alignment and operational efficiency across existing enforcement functions. Sgt. Jesse Cardenas, a 28-year law enforcement veteran with Major Narcotics Unit experience, will serve as Cannabis Enforcement Lead.
Project evaluation will be conducted by Kathy A. Kolnick, Ph.D., Principal Investigator and Research Program Administrator at the University of Southern California (USC). Dr. Kolnick brings extensive experience in program evaluation, data collection, and analysis within the fields of crime, public safety, and social policy. She will oversee evaluation design, data analysis, and reporting to ensure that project outcomes are measured accurately and in alignment with grant requirements.
Diversion services will be delivered by PCS Family Services, a community- based organization with over 25 years of experience providing youth diversion, reentry support, restorative justice programming, case management, and supportive services across Los Angeles, San Bernardino, and Riverside Counties. PCS Family Services has demonstrated capacity to serve justice-involved and at-risk populations through structured, evidence-informed programming, including youth diversion initiatives, workforce readiness, behavioral support services, and basic needs assistance. Their services are appropriately aligned with the needs of diversion participants and support behavior change, skill development, and reduced recidivism.
PCS Family Services will assign a team of four dedicated part-time staff to support program implementation, ensuring sufficient coverage, responsiveness, and continuity of care. Due to the intensive, case- managed nature of this program and the need for timely response to law enforcement referrals, staffing is structured to ensure availability for intake, scheduling, and ongoing participant engagement. This approach allows PCS to maintain consistent service delivery, accommodate variable referral timing, and provide sustained, individualized support necessary to achieve successful diversion outcomes.
Enforcement staffing will include seven personnel assigned to cannabis- related compliance and enforcement duties under existing supervisory structures, ensuring immediate operational capacity. These include 4 police officers, 2 Code Compliance Inspectors, and one Lead Sergeant.
Cannabis-specific procedural justice training will be delivered to officers assigned to cannabis enforcement functions to ensure consistency and accountability in enforcement practices.
Existing City finance, procurement, and contract management systems will be used to ensure fiscal compliance and accountability. Grant funds will supplement cannabis-specific enforcement and diversion gaps and will not supplant existing positions or resources.
Project oversight will include regular coordination meetings between PPD command staff, PCS Family Services, and the evaluation team at USC to monitor enforcement activity, diversion referrals, training completion, expenditures, and outcome metrics. This structure ensures ongoing accountability, coordination, and alignment with the approved Work Plan.
3.2 Partner Coordination and Selection
PCS Family Services has been identified as the primary diversion provider based on demonstrated experience serving justice-involved populations, organizational capacity to deliver structured programming, and long- standing presence within the Pomona community. If additional partners are required following award, PPD will utilize established City procurement procedures. Selection criteria will include demonstrated subject matter expertise, organizational capacity, measurable outcomes, alignment of proposed services with the needs of the target population, and compliance with municipal contracting standards.
3.3 Timeline and Readiness
PPD is prepared to initiate project implementation immediately upon award.
Enforcement infrastructure is already operational, and cannabis-related activity is currently addressed within existing divisions. Upon grant execution, PPD will formalize cannabis-specific tracking protocols, designate enforcement assignments, and initiate training scheduling. Based on established City timelines, contracts are anticipated to be executed within 60 to 90 days, allowing full implementation within the first quarter of the grant period.
Project Evaluation
Section 4: Project Evaluation and Monitoring
The City of Pomona will implement a structured evaluation and monitoring framework to ensure that the Cannabis Regulatory Compliance & Equity Initiative is implemented as intended and that measurable outcomes are documented throughout the grant period. The evaluation will assess project implementation, monitor performance indicators, and measure outcomes associated with enforcement, diversion, and training components.
The Pomona Police Department (PPD), as the Lead Public Agency, will maintain primary responsibility for project oversight and operational data collection. PCS Family Services will support diversion-related data tracking, reporting compliance, and coordination with the external evaluation team to ensure consistency, accuracy, and completeness in reporting.
The project evaluation will be led by Dr. Kathy Kolnick from the University of Southern California (USC). Her team brings academic and applied expertise in program evaluation, public safety policy analysis, and data- driven research, including prior experience with BSCC-funded initiatives.
Their work includes the design of evaluation frameworks, collection and analysis of administrative data, and development of performance metrics to assess both program outcomes and implementation fidelity.
During the start-up phase, the evaluation team will work with PPD and PCS Family Services to finalize evaluation protocols, confirm performance indicators aligned with the Work Plan and Appendix G, and establish standardized procedures for routine data collection and reporting. Baseline data will be compiled to allow for comparison of enforcement activity, diversion referrals, and training outcomes over time. Monitoring processes will be integrated into project implementation to ensure that all components are executed according to the approved design.
Throughout implementation, the evaluation team will conduct ongoing monitoring of project activities, including periodic review of enforcement data, diversion participation, and training completion records. These activities will support early identification of implementation challenges, ensure adherence to project design, and inform continuous quality improvement.
Data collection will focus on measurable outcomes aligned with the project’s core goals of improving cannabis regulatory enforcement, implementing diversion pathways, and strengthening officer training.
Measures will include cannabis-related enforcement activity, compliance inspections conducted, reduction in repeat violations, citations issued, diversion referrals and completion rates, and training participation and demonstrated knowledge gains among officers. Data sources will include PPD administrative records, compliance documentation, diversion program records maintained by PCS Family Services, and project documentation maintained by the City.
Evaluation findings will be used to assess progress toward the goals and objectives outlined in the Work Plan and to measure the project’s impact on regulatory compliance, diversion outcomes, and enforcement practices.
Interim findings will be shared with project leadership to support program refinement, inform operational adjustments, and ensure alignment with the intent of Proposition 64.
All data collection and reporting activities will be coordinated between PPD and PCS Family Services using established administrative systems and data-sharing protocols. This approach ensures data integrity, consistency in reporting, and compliance with applicable privacy and confidentiality requirements.
The City of Pomona and PPD maintain established administrative and data management systems to support reporting, performance tracking, and fiscal oversight, including records management systems for enforcement data and financial systems for grant compliance. PCS Family Services will utilize its existing program tracking systems to document participant-level engagement, service delivery, and outcomes. The evaluation framework will integrate these systems through standardized reporting protocols to ensure that project activities are tracked consistently and outcomes are measured accurately over the life of the grant.
Through this structured and coordinated evaluation approach, the City will ensure that project performance is monitored regularly, outcomes are documented, and findings are used to inform continuous improvement and future cannabis-related public safety strategies.
PART IV: PROJECT
BUDGET
ATTACHMENT
The Budget Attachment must be filled out completely and accurately.
Applicants are solely responsible for the accuracy and completeness of the information entered in the Budget Attachment. All project costs must be directly related to the objectives and activities of the project, demonstrating how the funds will be used to address the local needs due to the impact of legalizing cannabis in California. The Budget Table must cover the entire 66-month grant period.
For additional guidance related to allowable uses of
grant funds, refer to pages 8-15 of the Proposition 64 Request for Proposals (RFP).
Project Budget Attachment
Prop-64_Budget-Attachment_option_2.xlsx
PART V -
ATTACHMENTS:
MANDATORY AND
OPTIONAL
In addition to the Budget Attachment, the list of mandatory attachments include: Project Work Plan Letter of Eligibility Certification of Compliance with BSCC Policies on Debarment, Fraud, Theft, and Embezzlement Criteria for Non-Governmental Organizations Receiving BSCC Funds The Governing Board Resolution attachment upload is optional at Application submission. However, it will be required if the project is awarded Prop 64 Cohort 4 Grant Funds. These documents are stand-alone documents available on the BSCC Proposition 64 Homepage:
http://www.bscc.ca.gov/proposition-64-public-health-safety-grant-program/.
Download, complete, and upload where prompted below.
PROJECT WORK PLAN
3.-Prop-64-Project-Work-Plan-Appendix-G_1.docx
Letter of Eligibility
Letter_of_Eligibility_SIGNED.pdf
Certification of Compliance with BSCC Policies on Debarment, Fraud, Theft, and Embezzlement Certificate_of_Compliance_SIGNED.pdf
Criteria for Non-Governmental Organizations Receiving BSCC Funds as a Subcontractor Criteria_for_NGO_SIGNED.pdf
Governing Board
Resolution (Optional)
Prop 64 PH&S Grant Project Work Plan
Complete this required document. You will be prompted to upload this attachment to the BSCC Submittable Application.
Instructions: Applicants must complete a Project Work Plan using the format below. Provided goals and objectives must have a clear relationship to the need and intent of the grant. The Project Work Plan must attempt to identify activities/services and estimate timelines for the entire grant term. The plan must identify the top three goals and corresponding objectives, with a minimum of one goal pertaining to each identified PPA. Completed plans should identify:
1. the project’s top goals and objectives.
2. how the goal(s) will be achieved in terms of the activities/services, responsible staff/partners, and the timelines.
3. a list of the data elements to be collected.
Name of City or
County Applicant: City of Pomona
(1) Goal: > Increase regulatory compliance and enforcement effectiveness for licensed cannabis retailers and illegal cannabis distribution within the City of Pomona.
Objectives (A., B.,
etc.)
A.> Conduct 80 compliance inspections of licensed cannabis retail storefronts and reduce repeat regulatory violations by 30% throughout the five-year grant period.
B.> Investigate suspected illegal cannabis retail or delivery operations operating outside the regulated marketplace.
C.> Improve documentation, tracking, and reporting of cannabis-related enforcement activities.
Process Measures
and Outcome
Measures:
> Process measures will include the number of cannabis compliance inspections conducted each month, the number of investigations initiated related to illegal cannabis activity, and the number of enforcement actions taken. Outcome measures will include improved regulatory compliance among licensed cannabis retailers, reduction in repeat regulatory violations, and improved tracking of cannabis-related enforcement activity.
Project activities that support the identified goal and objectives:
Responsible
staff/partners:
Timeline
Start Date End Date
1. Conduct monthly compliance inspections of licensed
cannabis retailers.
2. Investigate complaints and suspected illegal
cannabis operations.
3. Develop and maintain enforcement tracking and
reporting protocols.
1. Pomona Police
Department/Code
Compliance/enforcement
personnel
2. Pomona Police
Department /Code
1. Grant Start
2. Grant Start
3. Grant Start
1. End of Grant
Term
2. End of Grant
Term
3. End of Grant
Term
Compliance/Investigations
Division
3. PPD Command Staff
List data and sources to be used to measure outcomes: > Pomona Police Department administrative records, compliance inspection reports, enforcement case files, complaint records, and internal enforcement tracking systems.
(2) Goal: > Implement a cannabis -focused pre -arrest diversion pathway for eligible low -level cannabis -related offenses.
Objectives (A., B.,
etc.)
A.> Create a referral process for individuals eligible for cannabis-related diversion.
B.> Refer at least 15 eligible youth participants under the age of 21 per year to diversion services over the grant period.
C.> Achieve a program completion rate of at least 70%.
Process Measures
and Outcome
Measures:
Process measures will include the number of individuals screened for diversion eligibility, number of referrals made to diversion services, and number of participants enrolled. Outcome measures will include successful diversion completion rates, reduced formal justice system involvement for eligible participants, and increased engagement in diversion services.
Project activities that support the identified goal and objectives:
Responsible
staff/partners:
Timeline
Start Date End Date
1. Develop diversion eligibility criteria and referral
procedures.
2. Screen eligible individuals and refer participants to diversion services.
3. Coordinate diversion services through 4 PCS staff
and monitor participant progress.
1. PPD/ PCS Family
Services
2. PPD Enforcement
Personnel/PCS Family
Services
3. PCS Family Services
1. Grant Start
2. Year 1
3. Year 1
1.> End of Grant
Term
2.End of Grant Term
3.End of Grant Term
List data and sources to be used to measure outcomes: > Diversion referral records, participant intake documentation, service provider participation records, and diversion program completion reports.
(3) Goal: > Improve consistency, transparency, and equity in cannabis -related enforcement practices through targeted training.
Objectives (A., B.,
etc.)
A.> Provide cannabis-specific procedural justice and unconscious bias training to sworn personnel engaged in cannabis-related enforcement.
B.> Train all cannabis enforcement team officers during the grant period (Approx 5-8 officers).
C.> Enhance officer competency in cannabis regulatory enforcement procedures and documentation as demonstrated through pre- and post-training assessments.
Process Measures
and Outcome
Measures:
Process measures will include the number of officers trained, number of training sessions conducted, and training completion rates and the development of pre- post training assessments. Outcome measures will include improved knowledge of cannabis enforcemen t procedures, consistent application of regulatory enforcement standards, and improved documentation practices related to cannabis enforcement activities.
Project activities that support the identified goal and objectives:
Responsible
staff/partners:
Timeline
Start Date End Date
1.Develop or procure cannabis regulatory enforcement
training curriculum.
2. Deliver procedural justice and cannabis enforcement
training sessions.
3.Conduct follow-up assessments of training outcomes.
1.PPD Command Staff /
Training Provider
2. PPD Training Unit /
Training Provider
3. USC Evaluation Team
/ PPD Training Unit
1.Year 1
2.Year 1
3.Year 1
1. Year 5
2.End of Grant Term
3.End of Grant Term
List data and sources to be used to measure outcomes: > Training attendance records, officer training completion logs, post - training assessments, and internal enforcement documentation reviews.
A. Grant Funds for
PPA 1: Public
Safety/Enforcement
B. Grant Funds for
PPA 2, 3, and/or 4
Total Requested
Grant Funds
(A+B)
$3,118,885 $500,000 $3,618,885
$100,000 $0 $100,000
$0 $0 $0
$0 $250,000 $250,000
$231,115 $0 $231,115
$50,000 $0 $50,000
$250,000
$3,500,000 $750,000 $4,500,000
A. Grant Funds for
PPA 1: Public
Safety/Enforcement
B. Grant Funds for
PPA 2, 3, and/or 4
Total Requested
Grant Funds
(A+B)
$207,600 $0 $207,600
$220,800 $0 $220,800
$1,250,085 $0 $1,250,085
$595,200 $0 $595,200
$100,000 $0 $100,000
$150,000 $0 $150,000
$0 $500,000 $500,000
$595,200 $0 $595,200
$0 $0 $0
$3,118,885 $500,000 $3,618,885
A. Grant Funds for
PPA 1: Public
Safety/Enforcement
B. Grant Funds for
PPA 2, 3, and/or 4
Total Requested
Grant Funds
(A+B)
$100,000 $0 $100,000
$0 $0 $0
$0 $0 $0
$0 $0 $0
$0 $0 $0
$0 $0 $0
$0 $0 $0
$100,000 $0 $100,000
(Show as either % FTE or Hourly Rate) & Benefits
$41,520K/year x 5 years = $207,600
$44,160K/year x 5 years = $220,800
TOTAL
69.48% of $359,840/year salary & be nefits × 5 years = $1,250,085 1 FTE $119,040 per year x 4 officers x 5 years = $595,200
2026 Proposition 64 Public Health & Safety Grant Program - Proposal Budget and Budget Narrative Grant Term: July 1, 2026 through December 31, 2031
PD and Code Compliance operational
costs, Compliance materials,
Data systems, Public-facing education tied
to enforcement.
$20,000 per year x 5 years = $100,000
Note: Budget Categories 1 - 7 will auto-populate based on the information entered in the sections below.
Do not alter or recreate this budget template. Applicants that do not use the BSCC Budget Template will be disqualified.
City of Pomona
$119,040 per year x 5 years = $595,200
Name of City or County Applicant:
4. Non-Governmental Organization (NGO) Subcontracts
2b. Services and Supplies Narrative: Provide a brief description for each item that explains how it will be used toward fulfilling grant objectives. 1b. Salaries and Benefits Narrative: Provide a brief description for each position that addresses their role on the grant project.
5. Equipment/Fixed Assets
$250,0007. Indirect Costs (For PPAs 1 through 4)
3. Professional Services or Public Agency Subcontracts
TOTAL
Description of Services or
Supplies
Backfill for 4 PD officers
Overtime for 2 Code Enforcement Officers
Police Sgt. Team Lead
Overtime 4 PD Cannabis enforcement
officers
4 PCS Diversion Specialists
Overtime PD Management Analyst
OT for Crime Analyst
2a. Services and Supplies
1a. Salaries and Benefits
$20,000/yr x 5 years = $100,000
Calculation for Expenditure
Position Title
Overtime for Lead Sgt.
Budget Category
TOTAL
6. Other (Travel, Training, etc.)
$25,000 per year x 4 PT Staff x 5 years = $500,000
$30,000/year x 5 years = $150,000
1. Salaries and Benefits
2. Services and Supplies
The City of Pomona will implement a coordinated staffing structure to support ca nnabis enforcement, compliance, and diversion a ctivities under this grant. A Police Sergeant T eam Lead will provide overall program oversight, including strategic planning, supervision of enforcement personnel, interagency coordination, and ensuring alignment with proce dural justice principles and grant requirem ents. A Lead Sergeant will provide field-level supervision of day-to-day enforcement operati ons, ensuring activities are conducted in a fair, consistent, and equitable manner . Sworn cannabis enforcement officers will carry out proactive and complaint-driven enforcement actions, including investigations of illegal operations and complia nce checks, working in coordination with Code Enforcement Of ficers who will conduct inspections, document violations, and enforce municipal cannabis regulations. A Crime Analyst will support dat a-driven deployment by anal yzing trends, identifying ho tspots, and tracking perfor mance metrics, while a PD Management Analyst will ensure administrative and fiscal compliance through budget tracking, reporting, and coordination of grant-relate d documentation. Finally, PCS Fa mily Services Diversion Spe cialists will deliver direct servic es to eligible participants referred through pre-arrest pathways, including intake, case management, and service coordination, with a focus on reducing recidivism and supporting successful prog ram completion.
The PD operational costs will support the core infrastructure nece ssary to implement effective, data-driven, and equitable cann abis enforcement aligned with grant objectives. Co mpliance materials will enable officers and code enforcement personnel to conduct standardized inspections and doc ument violations cons istently across case s, ensuring regulator y adherence. Investment in data systems will suppor t real-time tracking of enforcement activity, compliance outcomes, and perfo rmance metrics, allowing for informed deployment decisions, accountability, and accurate reportin g to BSCC. Public-facing education tied to enforcement will help inform residents and businesses of applicable cannabis laws, reducing unintentional viol ations and promoting voluntary compliance. In addition, fund ing for Code Compliance inspections, site visi ts, and related enforcement activities will ensure sustained monitoring of licensed and unlicens ed operations, support timely response to community complaints, and document compl iance with local and state regulations. Together , these resources strengthen the City’s ability to carry out consistent enforcement, impr ove compliance rates, support transparency, and reinforce a balanced approach that int egrates enforcement with education and community engagement.
Percentage of Grant Funds Dedicated to PPA 1: Public Safety/Enforcement (excludes amount budgeted for Indirect Costs) 77.78%
A. Grant Funds for
PPA 1: Public
Safety/Enforcement
B. Grant Funds for
PPA 2, 3, and/or 4
Total Requested
Grant Funds
(A+B)
$0 $0 $0
$0 $0 $0
$0 $0 $0
$0 $0 $0
$0 $0 $0
$0 $0 $0
$0 $0 $0
$0 $0 $0
$0 $0 $0
A. Grant Funds for
PPA 1: Public
Safety/Enforcement
B. Grant Funds for
PPA 2, 3, and/or 4
Total Requested
Grant Funds
(A+B)
$0 $225,000 $225,000
$0 $25,000 $25,000
$0 $0 $0
$0 $0 $0
$0 $0 $0
$0 $0 $0
$0 $0 $0
$0 $0 $0
$0 $250,000 $250,000
A. Grant Funds for
PPA 1: Public
Safety/Enforcement
B. Grant Funds for
PPA 2, 3, and/or 4
Total Requested
Grant Funds
(A+B)
$231,115 $0 $231,115
$0 $0 $0
$0 $0 $0
$0 $0 $0
$0 $0 $0
$0 $0 $0
$231,115 $0 $231,115
TOTAL
Calculation for Expenditure
Project Evaluation by The University of
Southern California. $40,909.09/year × 5-1/2 years = $225,000 (5% of total grant funds) Description of Professional
Service(s)
3b. Professional Services or Public Agency Subcontracts Narrative: List each consultant and/or public agency that will receive grant funds. Provide a brief description of the services that will be provided.
TOTAL
3a. Professional Services or Public Agency Subcontracts 4a. Non-Governmental Organization (NGO) Subcontracts
5a. Equipment/Fixed Assets
Description of Equipment/Fixed
Assets Calculation for Expense
4b. Non-Governmental Organization (NGO) Subcontracts Narrative: List each NGO subcontractor that will receive grant funds. Provide a brief description of the services that will be provided.
Calculation for Expenditure
External auditor
PD and Code Enforcement enforcement
tools and infrastructure including:
Compliance tracking systems, Field
equipment, Data hardware.
$46,223K per year x 5 years = $231,115
5b. Equipment/Fixed Assets Narrative: List any equipment or fixed assets that will be purchased with grant funds and provide a brief description of each item that explains how it will be used toward fulfilling grant objectives.
TOTAL
Project evaluation by the University of Southern California will provide an independent, research-based assessment of program implementation, performance, and outcomes across enforcement, diversion, and training components. The evaluator will support the development of performance measures, analyze program data, and produce findings that inform continuous improvement, ensure accountability, and demonstrate the effectiveness of the City’s approach in achieving grant objectives. This includes assessing enforcement consistency, diversion outcomes, and the integration of procedural justice principles. In addition, an external auditor will conduct a program-specific financial and compliance audit at the conclusion of the grant period to ensure that all funds are expended in accordance with BSCC requirements and applicable regulations. The audit will verify fiscal integrity, strengthen transparency, and confirm that grant resources were used appropriately to support the intended public safety and equity outcomes.
Equipment and infrastructure investments will support effective and efficient cannabis regulatory enforcement by enhancing the Police Department’s operational and data capabilities. Grant funds will be used to acquire compliance tracking systems, field equipment, and data hardware necessary to monitor, document, and manage enforcement activities. These tools will enable real-time data collection, improve coordination across enforcement teams, and strengthen accountability and reporting. Collectively, these investments support a modern, data-informed enforcement approach aligned with state and local cannabis regulations.
Description of Subcontracts
A. Grant Funds for
PPA 1: Public
Safety/Enforcement
B. Grant Funds for
PPA 2, 3, and/or 4
Total Requested
Grant Funds
(A+B)
$50,000 $0 $50,000
$0 $0 $0
$0 $0 $0
$0 $0 $0
$0 $0 $0
$0 $0 $0
$50,000 $0 $50,000
Grant Funds Total Requested
Grant Funds
$250,000 $250,000
$602,833
$0 $0
$803,777
7b. Indirect Costs Narrative:
The City has allocated $250,000 in indirect costs to support essential administrative functions necessary for effective grant management, includi ng fiscal oversight, procurement, human resources, legal review, and general administrative support. This amount represents a reduced rate below the maximum allowable 15%, reflecting the City’s commitment to prioritizing di rect program services and enforcement activities. The indirect costs ensure that the project is implemented in compliance with all regulatory requirements while maintaining strong internal controls, accountability, and operational efficiency in support of the grant’s objectives. 7a. Indirect Costs
Description of Other (Travel,
Training, etc.)
PD travel associated with trainings for 4
officers and 2 Code Compliance
Officers and 1 Sergeant: Officer
training,
Procedural justice, Cannabis regulatory
enforcement training, diversion, meal
per diem costs.
Calculation for Expense
TOTAL
$10,000 per year x 5 years = $50,000
6b. Other (Travel, Training, etc.) Narrative: Provide a brief explanation for how each item listed above will contribute toward fulfilling grant objectives. Please budget for at least one 2-day trip to Sacramento for 3-5 key grant team members.
6a. Other (Travel, Training, etc.)
Please see Instructions tab for additional information regarding Indirect Costs.
If the amount exceeds the maximum allowed and/or turns red , please adjust it to not exceed the line-item noted.
Travel and meal per diem costs (based on BSCC Guidelines) will support Police Department personnel participation in specialized training opportunities that enhance cannabis regulatory enforcement and promote effective, equitable practices. This includes officer training, procedural justice instruction, and cannabis-specific regulatory enforcement training. These activities will strengthen staff knowledge, improve consistency in enforcement actions, and ensure alignment with evolving state and local regulations. Investments in training support a professional, informed, and accountable approach to cannabis enforcement.
For this grant program, indirect costs may be charged using only one of the two options below:
1) Indirect costs not to exceed 15 percent (15%) of all grant-funded costs, excluding equipment and fixed assets. Applicable if the applicant does not have a federally approved indirect cost rate.
If using Option 1) grant funds allocated to Indirect Costs may not exceed:
2) Indirect costs not to exceed 20 percent (20%) of all grant-funded costs, excluding equipment and fixed assets. Applicable if the applicant has a federally approved indirect cost rate. Amount claimed may not exceed the applicant's federally approved indirect cost rate.
If using Option 2) grant funds allocated to Indirect Costs may not exceed:
$250,000 $250,000
City of Pomona, Police Department
BSCC 1462-26
Appendix A:
PROPOSITION 64 PUBLIC HEALTH AND SAFETY GRANT PROGRAM
SCORING PANEL ROSTER
Name Title Organization/Agency
Ella Ban Environmental Scientist California State Water Resources Control Board
Jose Barajas Assistant Branch Chief California Department of Cannabis Control
Jacqueline Campion Deputy Director, Policy & Research California Department of Cannabis Control
Brittany Falcon Program Analyst II Board of State and Community Corrections
Jason Grundel Deputy State Public Defender State of California, Office of the State Public Defender
Jim Keddy Executive Director Youth Forward
Colin Medigovich Strategic Intelligence Analyst California Governor’s Office of Emergency Services
Nikkole Melgoza Office of Program Operations California Department of Corrections and Rehabilitation
Nancy O’Malley District Attorney (Ret.) Alameda County
Douglas Roehler Staff Services Manager I California Department of Cannabis Control
Killi Seto Deputy Lieutenant San Joaquin County Sheriff’s Office
Douglas Smurr Attorney IV / Assistant General
Counsel
California Department of
Cannabis Control
Doug Snell Correctional Lieutenant (Ret.) California Department of Corrections and Rehabilitation
George Tiongson Sergeant California Department of
Cannabis Control
Kellie Vasen Attorney IV California Department of
Cannabis Control
City of Pomona, Police Department
BSCC 1462-26
APPENDIX B:
Criteria and Assurance for Non-Governmental Organizations that Receive BSCC Grant Funds as a Subcontractor
The Proposition 64 Public Health and Safety (Prop 64 PH&S) Grant Program, Cohort 4, includes requirements that apply to non-governmental organizations that receive BSCC grant funds as subcontractors. Grantees are responsible for ensuring that all subcontracted third parties continually meet these requirements as a condition of receiving any Prop 64 PH&S grant funds.
These requirements are as follows.
Any non-governmental organization that receives Prop 64 PH&S grant funds must:
• Have been duly organized, in existence, and in good standing at least six (6) months prior to the start date of the Grantee’s Grant Agreement with BSCC.
Note: Non-governmental organizations that have recently reorganized or have merged with other qualified non-governmental organizations that were in existence prior to the six (6) month date are also eligible, provided all necessary agreements have been exe cuted and filed with the California Secretary of State prior to the start date of the applicant’s Grant Agreement with BSCC. • Be registered with the California Secretary of State’s Office, if applicable.
• Have a valid business license, Employer Identification Number (EIN), and/or Taxpayer ID (if sole proprietorship).
• Have any other state or local licenses or certifications necessary to provide the services requested (e.g., facility licensing by the Department of Health Care Services), if applicable.
In the table below, provide the name of the Grantee and list all subcontracted third parties.
See next page for signature block.
Name of Grantee:
Name of Subcontracted Third
Party Address Email / Phone Meets All
Requirements
Yes ☐ No ☐
Yes ☐ No ☐
Yes ☐ No ☐
Yes ☐ No ☐
City of Pomona, Police Department
BSCC 1462-26
APPENDIX B:
Criteria and Assurance for Non-Governmental Organizations that Receive BSCC Grant Funds as a Subcontractor
Grantees are required to update this list and submit it to BSCC any time a new third -party subcontract with an NGO is executed after the initial assurance date. Grantees shall retain (on site) applicable source documentation for each subcontracted party that verifies compliance with the requirements listed in the Prop 64 PH&S RFP. These records will be subject to the records and retention language found in the Standard Agreement.
Unless prior approval is obtained, the BSCC prohibits disbursement or reimbursement to any NGO that does not meet the requirements listed above and for which the BSCC does not have a signed Criteria and Assurance form on file.
A signature below is an assurance that all requirements listed above have been met.
AUTHORIZED SIGNATURE
(This document must be signed by the person who is authorized to sign the Grant Agreement.)
NAME OF AUTHORIZED OFFICER TITLE TELEPHONE NUMBER EMAIL ADDRESS
STREET ADDRESS CITY STATE ZIP CODE
APPLICANT’S SIGNATURE (verified e-signature is acceptable) DATE x