25 schedules. This will be evaluated based on a check of references. iii. Experience, organization, and technical skills to successfully accomplish the project’s Scope of Services and objectives. (10 Points)
iv. Price Proposal. Price proposals will be opened and reviewed after the evaluation and scoring of the technical qualifications has been completed.
Price proposals will not be the primary factor in the selection of a Proposal; however, prices shall be reasonable. (30 Points). Price reasonableness includes the regularly scheduled trimming, out of cycle requests, extraordinary trimming, storm response, emergency call outs, crew rental costs, and planting. All prices must be “in line” with normal scope pricing.
b. PRICE PROPOSAL SCORING METHODOLOGY:
As outlined above, there is one cost. The total cost will be used in the model below.
Assume the following cost proposals (examples only).
A. $50,000
B. $38,000
C. $49,000
Company B with a price of $38,000 is the low offer. Take the low offer and divide each of the other offers into the lower offer coming up with the mathematical calculation to get a percentage. This percentage is then multiplied by the number of points available for cost. In this case, 30 points are available for cost.
$38,000 is then divided by each of the cost. The results are as follows:
$38,000 divided by $50,000 = .76
$38,000 divided by $38,000 = 1.00
$38,000 divided by $49,000 = .77
The next step is to take each company percentage and multiply it by the points available. The results are as follows:
A. .76*30=22.8
B. 1.0*30=30
C. .77*30=23.1
OR
Per City Code (Attachment A), all cost recovery shall be at 100% for the City. Therefore, proposers should be presenting their collection fee percentages to determine the scoring methodology.
As outlined above, there is one collection fee percentage. The total cost will be used in the model below.
Assume the following one collection fee percentage proposals (examples Attachment No. 12
26 only).
D. 30%
E. 10%
F. 20%
Each percentage is then multiplied by the estimated amount of unpaid liabilities totaling $13,900,673.
$13,900,673 multiplied by 30% = $4,170,201.90
$13,900,673 multiplied by 10% = $1,390,067.30
$13,900,673 multiplied by 20% = $2,780,134.60
Company B with a percentage of 10% is the lowest percentage offer. Take the low offer expressed as an estimated collection fee value and divide each of the other offers into the lower offer coming up with the mathematical calculation to get a percentage. This percentage is then multiplied by the number of points available for cost. In this case, 30 points are available for cost.
$1,390,067.30 is then divided by each of the cost. The results are as follows:
$1,390,067.30 divided by $4,170,201.90 = .33
$1,390,067.30 divided by $1,390,067.30 = 1.00
$1,390,067.30 divided by $2,780,134.60 = .50
The next step is to take each company percentage and multiply it by the points available. The results are as follows:
D. .33*30=10
E. 1.0*30=30
F. .50*30=15
D. Selection Process and Award
1. Purchasing will review proposals received and determine responsiveness.
2. A committee of various representatives will evaluate and score responsive proposals in accordance with the evaluation criteria. The City may develop a shortlist of finalists that receive the highest scores within a competitive range. The City reserves the right at its sole discretion to determine the competitive range for the purpose of establishing a shortlist of finalists.
3. Price proposals submitted by finalists will be opened and evaluated for price reasonableness.
4. Finalists may be requested to submit written clarifications, participate in interviews, negotiations and submittal of a best and final offer.
5. In considering references, the City m ay seek information and references from projects and organizations that are not expressly listed on the proposals as a reference.