CITY OF POMONA
COUNCIL REPORT
September 14, 2026
To: Honorable Mayor and Members of the City Council
From: Anita D. Scott, City Manager
Submitted By: Meg McWade, Public Works Director
SUBJECT: APPROVE AN INCREASE TO THE NOT-TO-EXCEED AMOUNT WITH JTB SUPPLY CO., INC. TO PURCHASE TRAFFIC SIGNAL EQUIPMENT RECOMMENDATION:
It is recommended that the City Council approve an increase to the total not-to-exceed amount with JTB Supply Co., Inc. from $100,000 to $175,000 for the purchase of as-needed traffic signal equipment through the remainder of FY2026-27.
EXECUTIVE SUMMARY:
The bid award term for JTB Supply Co., Inc. is from July 18, 2022 through July 17, 2027 for a total amount of $100,000, which has been nearly expended. Approval of the recommended action will increase the total not-to-exceed amount from $100,000 to $175,000. The increase applies to the full bid award term. The additional $75,000 will support the purchase of as-needed traffic signal equipment for the remainder of the fiscal year.
SB1439/GOVERNMENT CODE §84308 APPLICABILITY:
☒ When this box is checked, it indicates the agenda item is subject to the Levine Act SB1439 requirements. Councilmembers are reminded to check their campaign contributions and determine whether they have received a campaign contribution of $500 or more that would require disclosure and/or recusal from discussing or acting on this agenda item. Campaign contributions of $500 or more made 1) by any person or entity who is identified in the agenda report as the applicant or proposer or 2) on behalf of the applicant or participant, including a parent, subsidiary or otherwise related business entity, or 3) by any person who has a financial interest in the agenda item requires a councilmember to comply with SB1439.
FISCAL IMPACT:
The original award to JTB Supply Co., Inc. (JTB) established a total not-to-exceed amount of $100,000 for the award term of July 18, 2022 through July 17, 2027. Approval of the proposed action will increase the total authorization by $75,000.00, resulting in a revised total not-to-exceed amount of $175,000.00 through the remainder of the award term.
Sufficient funds are available in the Adopted FY 2026-27 Operations Budget as outlined in the table below:
Worktags
Adopted FY2026-27 Operations Budget
Fund: FD128 Measure R
Cost Center: CC2563 Traffic Signal & Street Light Maintenance Spend Category: Materials & Supplies
$80,000.00
Fund: FD138 Measure M
Cost Center: CC2563 Traffic Signal & Street Light Maintenance Spend Category: Materials & Supplies
$98,450.00
Fund: FD208 Gas Tax
Cost Center: CC2563 Traffic Signal & Street Light Maintenance Spend Category: Materials & Supplies
$80,000.00
Total
$258,450
PREVIOUS RELATED ACTION:
On April 26, 2022, the City issued Invitation for Bid (IFB) No. 2022-30 for Traffic Signal Equipment. Following review of the bid results, Purchasing awarded the bid to JTB because it met all of the City’s requirements.
DISCUSSION:
On April 26, 2022, the City issued IFB No. 2022-30 “Traffic Signal Equipment” through the City’s electronic bidding platform, PlanetBids. The solicitation notified 107 potential suppliers, 12 suppliers downloaded the bid documents, and the City received two bids. Although JTB was not the lowest bidder, it fulfilled all 20 bid items requested by the City, while the apparent lowest bidder did not offer three items requested: 12-inch traffic signal heads, ADA pedestrian push-button assemblies, and deep-cycle backup batteries. Following a review of the bid results, the bid was awarded to JTB Supply Co., Inc. because it offered all requested items.
The City maintains approximately 190 traffic signals and purchases various parts and equipment to support traffic signal maintenance and repairs. JTB supplies the needed traffic signal equipment, including conflict monitor units, power supplies, flashers, isolators, load switches, detectors, traffic signal heads, pedestrian countdown modules, ADA pedestrian push-button assemblies, LED signal modules, and deep-cycle backup batteries.
To ensure continuity of the City’s traffic signal infrastructure repair needs and address ongoing vandalism, Staff is requesting an increase to the total not-to-exceed amount from $100,000 to $175,000. The additional $75,000 will provide sufficient purchasing capacity throughout the remainder of the award term ending July 17, 2027.
COUNCIL PRIORITIES & GOALS
This item supports the FY 2026-27 City Council Priority #2: Dedication to Infrastructure and Enhancement of Community Assets – Goal #B: Advance safer streets and traffic-calming solutions.
Prepared by:
Patricia Lugo, Program Assistant
Approve an Increase to the Not-to-Exceed Amount with JTB Supply Co., Inc. from $100,000 to $175,000 to Purchase Traffic Signal Equipment
Approve an Increase to the Not-to-Exceed Amount with JTB Supply Co., Inc. to Purchase Traffic Signal Equipment