CITY OF POMONA
COUNCIL REPORT
September 21, 2026
To: Honorable Mayor and Members of the City Council
From: Anita D. Scott, City Manager
Submitted by: Sam Wong, Innovation and Technology Director SUBJECT: ADOPT A RESOLUTION TO AMEND THE FY 2026-27 CAPITAL IMPROVEMENT PROGRAM (CIP) BUDGET FOR ENTERPRISE RESOURCE PLANNING (ERP) SYSTEM COMPLETION FOR WORKTAG: PROJECT 71048 – FINANCIAL SOFTWARE PROJECT RECOMMENDATION:
It is recommended that the City Council adopt the following resolution:
RESOLUTION NO. 2026-100 - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF POMONA, CALIFORNIA, TO AMEND THE FY 2026-27 CAPITAL IMPROVEMENT PROGRAM (CIP) BUDGET BY APPROPRIATING $47,250 OF WATER FUND RESERVES (FD571, WATER OPERATIONS | CC1410, INNOVATION AND TECHNOLOGY), $20,250 OF SEWER FUND RESERVES (FD581, SEWER OPERATIONS | CC1410, INNOVATION AND TECHNOLOGY), AND $202,500 OF CAPITAL IMPROVEMENT PROJECT FUND RESERVES (FD428, CIP PROJECT FUND | CC2590 CIP | SC263 TRANSFER TO CIP | PG107 CIP PROJ FUND RESERVES) TO “FINANCIAL SOFTWARE PROJECT” (FD428, CIP PROJECT FUND | CC1410, INNOVATION AND TECHNOLOGY | RC114 TRANSFER FROM OTHER FUNDS | WORKTAG: PROJECT 71048).
EXECUTIVE SUMMARY
The recommended action will adopt Resolution No. 2026-100 (Attachment No. 1) and will add $47,250 of Water Fund Reserves, $20,250 of Sewer Fund Reserves, $202,500 of Capital Improvement Project Fund Reserves to Technology Upgrade to provide additional funding for the “Financial Software Project” for the completion of the City’s Enterprise Resource Planning (ERP) system replacement.
SB1439/GOVERNMENT CODE §84308 APPLICABILITY:
☐ When this box is checked, it indicates the agenda item is subject to the Levine Act SB1439 requirements. Councilmembers are reminded to check their campaign contributions and determine whether they have received a campaign contribution of $500 or more that would require disclosure and/or recusal from discussing or acting on this agenda item. Campaign contributions of $500 or more made 1) by any person or entity who is identified in the agenda report as the applicant or proposer; or 2) on behalf of the applicant or participant, including a parent, subsidiary or otherwise related business entity; or 3) by any person who has a financial interest in the agenda item requires a councilmember to comply with SB1439.
FISCAL IMPACT:
The Project was included in the adopted FY 2026-27 Capital Improvement Program (CIP) Budget. Approval of this action will add $270,000 to “Financial Software Project.” The following table details the fiscal impact associated with the recommended actions:
Category
“Financial Software Project”
FD428 | CC1410 | Worktag: 71048
Project Budget
$5,055,420
New Appropriation of Water Fund Reserve (FD571)
$47,250
New Appropriation of Sewer Fund Reserve (FD581)
$20,250
New Appropriation of CIP Reserve Fund (FD428 CC2590 SC263 PG107) $202,500
Revised Project Budget
$5,325,420
Expenditures/Encumbrances for New ERP (as of September 3, 2026) ($4,879,904)
Available Budget Remaining
$445,516
PREVIOUS RELATED ACTION:
On February 27, 2017, City Council adopted Resolution No. 2017-22 Creating a new CIP project, “Finance Software Project,” Project No. 428-2590-XXXXX-71048, appropriating $632,675 of Series “AV” Bond Proceeds to the project.
On April 3, 2017, City Council adopted Resolution No. 2017-41 appropriating $116,675 of Series “AV” Bond Proceeds to the project.
On July 7, 2017, City Council adopted Resolution No. 2017-108 appropriating $21,663 of Series “AV” Bond Proceeds to the project.
On March 19, 2018, the City Council adopted Resolution No. 2018-26 approving the FY 2017-18 amendment to the CIP budget by reappropriating $50,000 of General Funds from operating budget to the project.
On December 17, 2018, the City Council adopted Resolution No. 2018-173 approving the FY 2018-19 amendment to the CIP budget by appropriating $26,604 from Series “BG” Bond Proceeds to the project.
On July 1, 2024, the City Council adopted Resolution No. 2024-103 approving FY 2024-25 amendment to the CIP budget by appropriating $3,320,000 from American Rescue Plan (“ARP”) funds to the “Financial Software Project.” The City Council also approved to award a PSA to Plante Moran, PLLC (“Plante Moran”) for ERP project management and advisory services On December 16, 2024, the City Council adopted Resolution No. 2024-202 approving FY 2024-25 amendment to the CIP budget by appropriating $280,000 of Water Fund Reserves, $120,000 of Water Sewer Fund Reserves, $12,600 of Capital Improvement Project Fund Reserves, and $290,616 of ARP Funds allocated to Technology Upgrades and $92,400 of ARP funds to the “Financial Software Project.” The City Council also approved to award PSAs to Collaborative Solutions, LLC (formerly Cognizant Technology Solutions) as the implementation specialist, to Workday for the ERP software system, and to Can/Am Technologies for cashiering modules.
On June 15, 2026, the City Council adopted Resolution No. 2026-57 approving FY 2025-26 amendment to the CIP budget by reappropriating $50,000 of available FY 2025-26 Operating Budget from General Fund and $42,187 of American Rescue Plan (ARP) Funds in Technology Upgrade to provide additional funding for the “Financial Software Project.” DISCUSSION:
In January of 2026, the City launched Workday as the City’s official financial management as part Phase 1 of “Financial Software Project” CIP to move to a modern Enterprise Resource Planning (ERP) system. Phase 2 includes Payroll and Human Capital Management (HCM) modules with go-live date now scheduled for late December.
The City of Pomona’s complex Memorandum of Understandings (MOUs) with labor groups and intricate HR and Payroll processes resulted in additional configurations in Workday to uphold existing agreements and calculations. With the addition of recent FLSA changes mandated under “One Big Beautiful Bill Act” (OBBBA), new parameters and customizations were introduced for compliance. These changes collectively require extra time to accommodate sufficient testing and validation for payroll and benefits accuracy.
The late December launch date will cleanly segregate data as it will keep the last payroll run of 2026 with the City’s legacy system; Workday will only have complete payroll data from 2027 and forward.
Staff is recommending the addition of funds to complete the ERP project.
COUNCIL PRIORITIES & GOALS:
This item supports the FY 2026-27 City Council Priority #5: Commitment to Excellence in Service Delivery – Goal #D: Optimize City Processes & Improve Accessibility and Convenience CHILDREN, YOUTH, AND FAMILY IMPACT:
Not applicable for this item.
Prepared by:
_______________
Sam Wong
Director, Innovation and Technology
ATTACHMENTS:
Attachment No. 1 – Resolution No. 2026-100
Approve Resolution to Amend CIP Budget for Financial Software Project