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City Council Regular Meeting Agenda
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September 5, 2023
Port Hueneme City Hall
250 North Ventura Road, Port Hueneme, CA 93041
(In-Person and Virtually via Zoom)
6:30 PM Open Session
The following information was provided to the public on how to observe and/or participate in City meetings remotely:
• Meeting Zoom Link for Live Public Participation and Real Time Public Comments:
https://us02web.zoom.us/i/83523454305?Dwd=M1NLcmNpaGDtbihGUXF6K0t3RXI2dz09 Dial by your location: Meeting ID: 835 2345 4305 /Passcode: 569380 +669 900 6833 US (San Jose) +346 248 7799 US (Houston) +253 215 8782 US (Tacoma) +312 626 6799 US (Chicago) +929 205 6099 US (New York) +301 715 8592 US (Washington DC) • Meetings can also be viewed at: http://porthuenemeca.suiteonennedia.com/web/Home.aspx • Public comments may be submitted in person, virtually via Zoom, or written. In-person and virtual comments should be no longer than 3 minutes.
In-Person: Complete a speaker request form located at the entrance of the Council Chamber and give it to the City Clerk. Your name will be called when it is your turn to speak.
Virtually via Zoom: Access the meeting Zoom link to provide real-time (virtual) comments at appropriate public comment times throughout the meeting by using the raise hand feature.
Written: All written public comments should be no more than 500 words and are subject to the Public Records Request Act. Written comments should be submitted to the City Clerk by 5:00 p.m. on the day of the City Council meeting by email or directly to the City Clerk's Office. Email clerkH&citvofDorthueneme.org and enter “City Council Public Comment" in the Subject line (and agenda item number if applicable). Mail or drop off written comments to the City Clerk's Office located at 250 N. Ventura Road, Port Hueneme, CA 93041. Please clearly mark envelope with “Public Comment and meeting date”. • Additional electronic meeting guidelines can be found at the end of the agenda. 6:30 PM CITY COUNCIL REGULAR MEETING AGENDA
CALL TO ORDER / FLAG SALUTE
Mayor Martinez called the meeting to order at 6:30 p.m. and led the flag salute.
ROLL CALL
Present: Councilmembers Steven A. Gama, Laura D. Hernandez, Martha R. McQueen-Legohn; Mayor Pro Tern Misty Perez; Mayor Roberto “Bobby” Martinez
Absent: None
INSPIRATION
Given by Councilmember Gama
PUBLIC COMMENT
Public comments were provided in person by the following:
•
Tracey Jay
•Roy Eugenio Ribeiro
CC Regular Meeting Minutes-September 5, 2023, Page 1 of 7 Public comments were submitted in writing by the following, and were read by City Clerk Georgianna Alvarez:
•Mark McLernon
•Nathan Finch
AGENDA APPROVAL FOR CITY COUNCIL
City Council Agenda
A motion was made by Mayor Pro Tern Perez, seconded by Councilmember Hernandez, and passed unanimously to approve the City Council Agenda of September 5, 2023.
CONFLICT OF INTEREST DECLARATION
Mayor Martinez announced that he would be recusing himself from Consent Calendar Item No. 8 since he is the subject matter of the item.
PRESENTATIONS
1. 2023 Hueneme Heroes Award Proclamation Honoring Becky Breuning Mayor Martinez read the proclamation into record and presented it to Becky Breuning, recognizing and honoring Mrs. Becky Breuning as the 2023 Hueneme Heroes Award recipient and commended her contributions.
2. Presentation from Police Chief Federico Regarding 4
th of July Deployment 2023 & Police Chiefs Focus Areas
Police Chief Federico gave the presentation and answered questions from Council. Port Hueneme Police Officers’ Association (POA) President Michael Hamrick also said a few words.
CONSENT CALENDAR
A motion was made by Mayor Martinez, seconded by Councilmember Gama, to pull Consent Calendar Item No. 8 for a separate vote since he will be recusing himself and approve Consent Calendar Item Nos. 3 -7 and 9 -10 as presented.
Motion passed 5-0 as follows:
AYES: Gama, Hernandez, McQueen-Legohn, Perez, Martinez
NOES: None; ABSENT: None; ABSTAIN: None
City Council:
3. Minutes
Approved the July 17, 2023, City Council Regular Meeting Minutes and the July 25, 2023, City Council Special Meeting Minutes.
4. Register of Disbursements
Received and filed the City’s register of disbursements for the period of July 12, 2023 through August 25, 2023.
Treasurer’s Quarterly Investment Report- June 30. 2023
Received and filed the Treasurer’s Quarterly Investment Report for the quarter ending June 30, 2023, as presented.
5. 6. Authorization for Out of State Travel- Training
Authorized the Recreation Coordinator to attend the National Recreation and Park Association in Dallas, TXfrom October 10-12, 2023.
CC Regular Meeting Minutes - September 5, 2023, Page 2 of 7
7. Authorization to Award a Contract for Citvwide Tree Maintenance Services to Mariposa Tree Management, Inc.
Authorized the City Manager to award and execute an agreement, approved as to form by the City Attorney, with Mariposa Tree Management, Inc. for a term of three years with two one-year options with a not to exceed annual amount of $250,000 for Citywide Tree Maintenance Services.
9. Approval of the Ventura County Stormwater Permit Implementation and Cost Sharing Agreement
Approved the agreement and authorized the City Manager to execute the agreement, approved as to form by the City Attorney.
10. Authorization to Enter Into a Sole-Source Professional Services Agreement with the Bovs and Girls Club of Greater Oxnard and Port Hueneme Authorized the City Manager to execute a sole-source Agreement with the Boys and Girls Club of Greater Oxnard and Port Hueneme (BGCOP) to subcontract services needed to implement and/or support program activities for the Proposition 64 Public Health and Safety Grant Program through October 31, 2024.
CONSENT CALENDAR ITEM PULLED FOR SEPARATE VOTE
8. Authorization for Teacher Leave Reimbursement Associated With Out of State Travel for Mayor Bobby Martinez Recommendation: Authorize the teacher leave reimbursement for substitute teacher costs pursuant to Education Code Section 44987.3(b), in an amount not to exceed $600, payable to the Oxnard Unified School District, to cover Mayor Bobby Martinez’s absence from Tuesday, September 12, 2023, through Friday, September 15, 2023, for the CityPort joint advocacy trip to Washington, D.C.
A motion was made by Councilmember Gama, seconded by Mayor Pro Tern Perez, to approve Consent Calendar item No. 8 as presented.
Motion passed 4-0-0-1 as follows:
AYES: Gama, Hernandez, McQueen-Legohn, Perez
NOES: None; ABSENT: None; ABSTAIN: Martinez
PUBLIC HEARINGS - None
BUSINESS ITEMS
11. Citizen Advisory Commission - Amendment to Bylaws and Revision of Purpose and Functions
Recommendation:
1. Approve the attached list of topics for Citizen Advisory Commission review, analysis and advisory recommendation; and
2. Approve an amendment to Citizen Advisory Commission Bylaws to establish the City Council Chamber as the Commission’s regular meeting location.
City Manager James Vega presented the report. Questions and comments followed.
Public Comments were provided in person by Steven Auclair and Rich Rollins. A public comment was submitted in writing by Joan Tharp and was read by City Clerk Georgianna Alvarez.
CC Regular Meeting Minutes- September 5, 2023, Page 3 of 7 A motion was made by Councilmember Gama, seconded by Mayor Pro Tern Perez, to:
1. Approve the attached list of topics for Citizen Advisory Commission review, analysis and advisory recommendation; and
2. Approve an amendment to Citizen Advisory Commission Bylaws to establish the City Council Chamber as the Commission’s regular meeting location.
Discussion followed.
Motion passed 5-0 as follows:
AYES: Gama, Hernandez, McQueen-Legohn, Perez, Martinez
NOES: None; ABSENT: None; ABSTAIN: None
12. Capital Improvement Plan and Budget Impact Overview Recommendation:
1. Receive an overview of the City’s budget as it relates to the Capital Improvement Plan and impact on the General Fund, and direct staff to prepare and schedule a future City Council item to establish a policy for a Capital Improvement Plan fund with a designated annual commitment from General Fund, which will allow for an annual meaningful review process for the Capital Improvement Plan.
2. Receive a draft revised Capital Improvement Plan that reduces the General Fund budgetary impact from $3,054,000 to $2,166,000, and provide feedback regarding priority projects.
3. Appropriate the Revised Capital Improvement Plan for FY 23/24 and FY 24/25 including ARPA and State of California Parks & Recreation grant funds for the Bubbling Springs Park Renewal Project.
City Manager James Vega presented the report. Questions and comments followed.
There were no public comments.
A motion was made by Councilmember McQueen-Legohn, seconded by Mayor Pro Tern Perez to:
1. Receive an overview of the City’s budget as it relates to the Capital Improvement Plan and impact on the General Fund, and direct staff to prepare and schedule a future City Council item to establish a policy for a Capital Improvement Plan fund with a designated annual commitment from General Fund, which will allow for an annual meaningful review process for the Capital Improvement Plan.
2. Receive a draft revised Capital Improvement Plan that reduces the General Fund budgetary impact from $3,054,000 to $2,166,000, and provide feedback regarding priority projects.
3. Appropriate the Revised Capital Improvement Plan for FY 23/24 and FY 24/25 including ARPA and State of California Parks & Recreation grant funds for the Bubbling Springs Park Renewal Project.
Motion passed 5-0 as follows:
AYES: Gama, Hernandez, McQueen-Legohn, Perez, Martinez
NOES: None; ABSENT: None; ABSTAIN: None
13. Advertisement of RFP for Economic Development Plan
Recommendation: Authorize the City Manager to advertise a Request for Proposals for the Development of an Economic Development Plan.
City Manager James Vega presented the report. Questions followed.
CC Regular Meeting Minutes-September 5, 2023, Page 4 of 7 A public comment was provided virtually via Zoom by Tracy Sisson Phillips.
A motion was made by Mayor Pro Tern Perez, seconded by Councilmember Gama, to authorize the City Manager to advertise a Request for Proposals for the Development of an Economic Development Plan.
A motion was made by Mayor Martinez to authorize the City Manager to advertise a Request for Proposals for the Development of an Economic Development Plan and add an impact report for our community. After clarification from the City Manager, Mayor Martinez amended his motion to authorize the City Manager to advertise a Request for Proposals for the Development of an Economic Development Plan and add a requirement in the RFP to include a public facing document similar to an impact report. Councilmember Hernandez requested a friendly amendment to also include a change in the language that the Chamber is viewed as a key stakeholder rather than a problematic entity. Mayor Martinez accepted the friendly amendment and Councilmember Gama seconded the amended motion.
The motion was clarified for the record, to authorize the City Manager to advertise a Request for Proposals for the Development of an Economic Development Plan and add a requirement in the RFP to include a public facing document similar to an impact report and to include a change in the language that the Chamber is viewed as a key stakeholder rather than a problematic entity.
Motion passed 5-0 as follows:
AYES: Gama, Hernandez, McQueen-Legohn, Perez, Martinez
NOES: None; ABSENT: None; ABSTAIN: None
14. Designation of Voting Delegate and Alternate(s) for the 2023 League of California Cites Annual Conference
Recommendation:
1. Appoint a voting delegate and up to two alternates to attend the League of California Cities Annual Conference to vote on behalf of the City Council at the General Assembly; and
2. Authorize the City Clerk to affirm Council’s selection and submit the 2023 Annual Conference Voting Delegate/Alternate Form to the League of California Cities.
City Manager James Vega presented the report.
There were no public comments.
A motion was made by Councilmember Gama, seconded by Mayor Pro Tern Perez, to appoint Councilmember Hernandez as the voting delegate.
Discussion followed.
A motion was made by Mayor Martinez, seconded by Mayor Pro Tern Perez, to appoint Councilmember Gama as the voting delegate and Councilmember Hernandez as the alternate. Comments followed.
Motion passed 5-0 as follows:
AYES: Gama, Hernandez, McQueen-Legohn, Perez, Martinez
NOES: None; ABSENT: None; ABSTAIN: None
CC Regular Meeting Minutes- September 5, 2023, Page 5 of 7
CITY MANAGER COMMENTS AND REPORTS
City Manager James Vega provided comments and reports regarding the following topics:
•
September 18, 2023, City Council Meeting agenda topics related to speed limits, traffic safety, and traffic enforcement
COUNCILMEMBERS’ REPORTS AND COMMENTS
Council provided comments and reports regarding the following topics:
Councilmember McQueen-Legohn:
•
Returning back to meetings this week, but will be missing Ventura County Transportation Commission (VCTC) meeting due to Calleguas Municipal Water District State Water Project Inspection trip
•
Gold Coast Transit offering free bus rides on September 23-24, 2023, for the Artwalk In Downtown Ventura
• RDP-21 dropped “21st Century” from their name, now Regional Defense Partnership •
Participated in beach cleanup with Amgen
• Attended Wheelhouse Lounge Ribbon Cutting
• Attended Port Hueneme Police Department National Night Out •
Participated in the 59th visitation of the Oxnard and Ocotlan Sister City event •
Participated in United Water Conservation District Celebration •
Participated in Supervisor Vianey Lopez sponsored Graffiti Abatement event • Attended City of Port Hueneme Health And Wellness Fair • Attended United States Coast Guard Birthday luncheon and U.S. Coast Guard of the Year presentation
• Attended VCTC Community Meeting regarding the Santa Paula branch line • Attended Joanna Bard Newton Celebration of Life
•
First one on one with City Manager James Vega
• Weekend trip to Sacramento
Councilmember Gama:
•
Congratulated staff for chamber improvements
• Recent City events and accomplishments
• Looking forward to the next meeting, working hard, and doing better Councilmember Hernandez:
• Storm and Earthquake
• Upcoming Meetings, including Ventura Regional Sanitation District (VRSD), California State University Channel Islands Site Authority, and a series of Southern California Association of Governments (SCAG) meetings
• Attended Graffiti Abatement with Supervisor Vianey Lopez’s office in August and will attend another one in September
• Attended variety of legislative webinars
• Annual Coastal Cleanup September 23, 2023
• September is National Preparedness Month
• 9/11 Flag Ceremony at the fire station
Mayor Pro Tern Perez:
• No Committee Meetings -many committees were dark in August • Attended Police Explorers fundraising event, Havanna Nights • Attended discussion with the Transportation Department on how prevent suicide on bridges
•
September is Suicide Prevention/Awareness Month
CC Regular Meeting Minutes-September 5, 2023, Page 6 of 7 • Joint Advocacy trip to Washington, D.C. next week with the Port of Hueneme Oxnard Harbor District-talking points • Attended EAG meeting this month
• Community Landscape Presentation at the Orvene S. Carpenter Community Center - September 28, 2023, at 10:00 a.m. and 5:00 p.m.
Mayor Martinez:
• Joint Advocacy trip to Washington, D.C. next week with the Port of Hueneme Oxnard Harbor District • Attended many events including the Hueneme Beach Festival • Attended first Sister City Committee Meeting
•
City Newsletter
REQUEST FOR FUTURE AGENDA ITEMS
Councilmember Hernandez:
1. Requested an item be added to a future Council agenda to discuss the feasibility of establishing a rent stabilization program and developing eviction protection, seconded by Mayor Pro Tern Perez. Motion passed unanimously, 5-0.
2. Inquired if an item had to be brought back to Council to get approval for the Coastal Cleanup to be a City sponsored event. City Manager James Vega indicated not at this time.
3. Requested a post report on the Hueneme Beach Festival. With Council consensus, City Manager James Vega indicated that a report would be brought back to City Council after the Citizen Advisory Commission has reviewed it at their October meeting.
Mayor Martinez:
1. Requested a proclamation for the Banana Festival be added to a future Council agenda.
City Manager James Vega indicated it’s already on the schedule for the next City Council meeting.
2. Requested that an item be added to a future Council agenda to request City staff assistance for the Sister City Committee, including the creation of a nonprofit, meeting assistance, and promotion of the Sister City Committee meetings, seconded by Councilmember Hernandez. Motion passed unanimously, 5-0.
Mayor Pro Tern Perez:
1. Requested an update on the street sweeping schedule which was requested at a previous Council meeting. City Manager James Vega indicated that an update will be provided.
ADJOURNMENT
The City Council adjourned at 9:33 p.m. to its next regular meeting scheduled for Monday, September 18, 2023, at 6:30 p.m.
Respectfully Submitted:
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nalMicole Alvarez, MMC, CPMC Wty Clerk /
Approved ttys 18th day of September, 2023:
CC Regular Meeting Minutes-September 5, 2023, Page 7 of 7