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1UENEMI CITY OF PORT HUENEME
City Council Regular Meeting Minutes
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February 5. 2024
Port Hueneme City Hall
250 North Ventura Road, Port Hueneme, CA 93041
6:30 PM Open Session
The following information was provided to the public on how to observe and/or participate in City meetings:
• Meetings may also be viewed at: https://porthuenemeca.suiteonemedia.com/ • Public comments may be submitted in person or in writing.
In-Person: Complete a speaker request card located at the entrance of the Council Chamber and give it to the City Clerk. Your name will be called when it is your turn to speak. Public Comment is limited to 3 minutes per speaker, unless for good cause, the Mayor amends the time limit. A speaker's time may not be transferred to another speaker.
Written: All written public comments shall be no more than 500 words and are subject to the Public Records Act. Written comments should be submitted to the City Clerk by 5:00 p.m. on the day of the City Council meeting by email or directly to the City Clerk’s Office. Email cierk<S)citvofDorthueneme.org and enter “City Council Public Comment" in the Subject line (and agenda item number if applicable). Mail or drop off written comments to the City Clerk’s Office located at 250 N. Ventura Road, Port Hueneme, CA 93041. Please clearly mark envelope with "Public Comment and meeting date”.
• Additional electronic meeting guidelines can be found at the end of the agenda. 6:30 PM CITY COUNCIL REGULAR MEETING AGENDA
CALL TO ORDER / FLAG SALUTE
Mayor Perez called the meeting to order at 6:30 p.m. and led the flag salute.
ROLL CALL
Present: Councilmembers Steven A. Gama, Laura D. Hernandez, Roberto “Bobby” Martinez; Mayor Pro Tern Martha R. McQueen-Legohn; Mayor Misty Perez
Absent: None
INSPIRATION
Given by Councilmember Hernandez
PUBLIC COMMENT
Public Comments were provided by the following:
•
Timothy Furgal
•Pattie Braga
•Dulce Setterfield
AGENDA APPROVAL FOR CITY COUNCIL
City Council Agenda
A motion was made by Councilmember Hernandez, seconded by Councilmember Martinez and passed unanimously to approve the City Council Agenda of February 5, 2024.
CC Regular Meeting Minutes -February 5, 2024, Page 1 of 6
CONFLICT OF INTEREST DECLARATION
There were no conflicts of interest disclosed.
PRESENTATIONS
1. World Wetlands Day Proclamation
Councilmember Martinez read the proclamation into record and presented it to Rafael Ochoa from Coastal Keepers, recognizing February 2, 2024, as World Wetlands Day and encouraged all to value and steward our wetlands.
2. Black History Month Proclamation
Mayor Pro Tern McQueen-Legohn read a proclamation into record proclaiming the month of February 2024, as “Black History Month,” and invited everyone to celebrate the diversity and character of our community and highlight the importance of sharing our culture, customs and traditions with those around us.
3. Ventura County Area Agency on Aging (VCAAA) Update from City Representatives VCAAA City Representative Luis Mendez provided an update on VCAAA.
CONSENT CALENDAR
A motion was made by Mayor Pro Tern McQueen-Legohn, seconded by Councilmember Hernandez, to approve Consent Calendar Item Nos. 4 - 8, as presented.
Motion passed 5-0 as follows:
AYES: Gama, Hernandez, Martinez, McQueen-Legohn, Perez
NOES: None; ABSENT: None; ABSTAIN: None
City Council:
4. Minutes
Approved the January 16, 2024, City Council Regular Meeting Minutes.
5. Register of Disbursements
Received and filed the City’s register of disbursements for the period of January 6, 2024 through January 22, 2024.
6. Treasurer’s Quarterly Investment Report-December 31, 2023 Received and filed the December 31, 2023, Treasurer’s Report as presented.
7. Proposition 64 Public Health and Safety Grant Program Cohort 3 Funding
1. Adopted Resolution No. 4480, a Resolution of the City Council of the City of Port Hueneme, California, authorizing the City’s Participation in the Proposition 64 Public Health and Safety Program Cohort 3; and
2. Accepted the awarded Proposition 64 Public Health and Safety Grant Program funds subject to the terms and conditions specified in the grant agreement, and authorized the City Manager or his designee, to sign the agreement and any related documents and amendments; and
3. Approved a revenue agreement with the California Board of State and Community Corrections, Contract No. BSCC 958-22, in the amount of $2,646,665.00 for the term of May 1, 2023 through October 31, 2028, for the Proposition 64 Public Health and Safety Grant Program Cohort 3; and
4. Authorized the City Manager to execute a sole-source Agreement with the Boys and Girls Club of Greater Oxnard and Port Hueneme (BGCOP) to subcontract services CC Regular Meeting Minutes -February 5, 2024, Page 2 of 6 needed to implement and/or support program activities for the Proposition 64 Public Health and Safety Grant Program Cohort 3 through October 31, 2028; and
5. Authorized the City Manager to execute an Agreement with Damooi Global Research, Inc, pursuant to PHMC § 2564(b) to design Proposition 64 Public Health and Safety Grant Program Cohort 3 evaluation, provide the annual progress evaluations, and prepared the final evaluation to determine the project effectiveness.
8. Authorization to Issue a Request for Qualifications (RFQ) for On-Call Demolition Services Authorized the issuance of a Request for Qualifications (RFQ) for On-Call Demolition Services
PUBLIC HEARINGS - None
BUSINESS ITEMS
9. Update on Local Storm and Flood Emergency Declared on December 21, 2023 Recommendation: Receive an update on the local emergency due to storm and flood declared on December 21, 2023, and recovery efforts, and provide direction as desired.
City Manager James Vega presented the report. Questions followed.
Public comments were provided in person by the following:
• Martin Sanchez
Council received an update on the local emergency due to storm and flood declared on December 21, 2023, and recovery efforts. (No vote required.)
10. Award of Contract to Staples Construction. Inc., for the Bubbling Springs Park Renovation Project in the Amount of $11,452,432.00 (Base Bid + Add Alternates) and Approve a Ten (10%) Percent Construction Contingency of $1.145.243.00 for the Bubbling Springs Renovation Project
Recommendation:
1. Deny the untimely bid protest submitted by Environmental Construction, Inc., as to Staples Construction; and
2. Award a Construction Contract to Staples Construction, Inc., for the Bubbling Springs Park Renovation Project in the amount of $11,093,442.00; and
3. Approve add alternate #1, T-Ball Sport Lighting in the amount of $91,997.00; and
4. Approve add alternate #3, Trash Enclosures in the amount of $112,861.00; and
5. Approve add alternate #4, Batting Cage in the amount of $0.00; and
6. Approve add alternate #5, Remote Lighting Control in the amount of $5,854.00; and
7. Approve add alternate #6, Shade Structure in the amount of $148,278.00; and
8. Authorize a Ten (10) Percent Construction Contingency in the amount of $1,145,243.00; and
9. Authorize the City Manager to Execute all Applicable Documents City Manager James Vega provided a brief overview. Housing & Facilities Director Gabby Basua presented the report. Questions followed. Ana Bolo provided input.
Public comments were provided in person by the following:
• David Scrivner
A motion was made by Councilmember Gama, seconded by Councilmember Martinez, to:
1. Deny the untimely bid protest submitted by Environmental Construction, Inc., as to Staples Construction; and
CC Regular Meeting Minutes -February 5, 2024, Page 3 of 6
2. Award a Construction Contract to Staples Construction, Inc., for the Bubbling Springs Park Renovation Project in the amount of $11,093,442.00; and
3. Approve add alternate #1, T-Ball Sport Lighting in the amount of $91,997.00; and
4. Approve add alternate #3, Trash Enclosures in the amount of $112,861.00; and
5. Approve add alternate #4, Batting Cage in the amount of $0.00; and
6. Approve add alternate #5, Remote Lighting Control in the amount of $5,854.00; and
7. Approve add alternate #6, Shade Structure in the amount of $148,278.00; and
8. Authorize a Ten (10) Percent Construction Contingency in the amount of $1,145,243.00; and
9. Authorize the City Manager to Execute all Applicable Documents.
Motion passed 5-0 as follows:
AYES: Gama, Hernandez, Martinez, McQueen-Legohn, Perez
NOES: None; ABSENT: None; ABSTAIN: None
11. Acquisition of Easement 1211 Evergreen Lane
Recommendation: Adopt a Resolution entitled, “A Resolution of the City Council of the City of Port Hueneme, California, Authorizing the City Manager or His Designee to Acquire an Easement for the Establishment, Operation, and Maintenance of Sewer Line and Acceptance by City of Same”.
City Attorney Kevin Spaulding presented the report. Questions followed. There were no public comments.
A motion was made by Councilmember Gama, seconded by Councilmember Martinez, to adopt Resolution No. 4481, entitled, “A Resolution of the City Council of the City of Port Hueneme, California, authorizing the City Manager or his designee to acquire an easement for the establishment, operation, and maintenance of sewer line and acceptance by City of same”.
Motion passed 5-0 as follows:
AYES: Gama, Hernandez, Martinez, McQueen-Legohn, Perez
NOES: None; ABSENT: None; ABSTAIN: None
12. Out of State Travel Request for Mayor Pro Tern McQueen-Legohn and Councilmember Hernandez
Recommendation:
1. Consider the request for out of state travel from Sunday, March 17, 2024, through Thursday, March 21, 2024, for Primary Representative Mayor Pro Tern McQueenLegohn to attend the Regional Defense Partnership lobbying trip to Washington, D.C. in support of the Naval Base Ventura County, Point Mugu and Port Hueneme using only individual Councilmember budgeted funds.
2. Consider the request for out of state travel from Sunday, March 17, 2024, through Thursday, March 21, 2024, for Alternate Representative Councilmember Hernandez to attend the Regional Defense Partnership lobbying trip to Washington, D.C. in support of the Naval Base Ventura County, Point Mugu and Port Hueneme requiring funding in addition to the individual Councilmember budgeted funds.
3. Consider Alternate Representative Councilmember Hernandez’s request to authorize reimbursement of travel costs in the amount of $1,000 from the $15,000 City Council pooled Conference/Travel budget line item.
City Manager James Vega presented the report. Questions and discussion followed including Councilmember Hernandez clarifying for the record that not only is she the CC Regular Meeting Minutes -February 5, 2024, Page 4 of 6 Alternate for the general membership meetings, but she is also the Primary for the RDP Strategic Committee, which she has served for 4 years.
Public comments were provided in person by the following:
• Rich Rollins
Comments followed.
A motion was made by Councilmember Gama, seconded by Mayor Perez, to approve the request for out of state travel from Sunday, March 17, 2024, through Thursday, March 21, 2024, for Primary Representative Mayor Pro Tern McQueen-Legohn to attend the Regional Defense Partnership lobbying trip to Washington, D.C. in support of the Naval Base Ventura County, Point Mugu and Port Hueneme using only individual Councilmember budgeted funds.
Motion passed 5-0 by roll call vote as follows:
AYES: Gama, Hernandez, Martinez, McQueen-Legohn, Perez
NOES: None; ABSENT: None; ABSTAIN: None
A motion was made by Councilmember Martinez, seconded by Councilmember McQueenLegohn, to approve the request for out of state travel from Sunday, March 17, 2024, through Thursday, March 21, 2024, for Alternate Representative Councilmember Hernandez to attend the Regional Defense Partnership lobbying trip to Washington, D.C. in support of the Naval Base Ventura County, Point Mugu and Port Hueneme using only individual Councilmember budgeted funds.
Motion passed 4-1 by roll call vote as follows:
AYES: Hernandez, Martinez, McQueen-Legohn, Perez
NOES: Gama; ABSENT: None; ABSTAIN: None
Mayor Perez called for a motion to consider Alternate Representative Councilmember Hernandez’s request to authorize reimbursement of travel costs in the amount of $1,000 from the $15,000 City Council pooled Conference/Travel budget line item. No motion was made, and therefore, was not approved.
CITY MANAGER COMMENTS AND REPORTS
City Manager James Vega provided comments and reports regarding the following topics:
• Newsletter
• Fire Pits
• Run for Your Heart 5k & Health/Wellness Fair
• Human Resources Manager
COUNCILMEMBERS’ REPORTS AND COMMENTS
Council provided comments and reports regarding the following topics:
Councilmember Martinez:
•
Upcoming Sister City Committee Meeting
• Upcoming REACH (Recreation, Education, Arts & Culture in Hueneme) Open House Meeting
•
Basketball at Boys and Girls Club
• Fire Pits
• Run for Your Heart 5k
CC Regular Meeting Minutes-February 5, 2024, Page 5 of 6 Councilmember Gama:
• Hueneme Beach Clean Up
• Pedestrian Safety Campaign “Reflect Yourself
Councilmember Hernandez:
• Attended SCAG (Southern California Association of Governments) meeting Mayor Pro Tern McQueen-Legohn:
• Museum Governance Committee
Mayor Perez:
• Attended all meetings no details relevant to Port Hueneme • Happy Belated Birthday wishes to City Manager
REQUEST FOR FUTURE AGENDA ITEMS
Councilmember Martinez:
1. Requested an item be added to a future Council agenda for Council to consider sending a letter to Senator Limon and Assemblymember Steve Bennett in support of California having their own funding for state emergencies, seconded by Mayor Perez. Motion passed unanimously, 5-0.
Councilmember Gama:
1. Requested an item be added to a future Council agenda regarding a pedestrian safety campaign, “Reflect Yourself, seconded by Mayor Perez. Motion passed unanimously, 5-
0. Mayor Pro Tern McQueen-Legohn:
1. Requested an item be added to a future Council agenda regarding an overview of RDP (Regional Defense Partnership), seconded by Councilmember Hernandez. Motion passed unanimously, 5-0.
ADJOURNMENT
The City Council adjourned at 8:43 p.m. to its next regular meeting scheduled for Tuesday, February 20, 2024, at 6:30 p.m.
Respectfully Submitted:
iec/rgfanrSTficdeAlvarez/Jl
Tty Clerk
Approved this 20th day of February, 2024
CC Regular Meeting Minutes -February 5, 2024, Page 6 of 6