Agenda packet — Port Hueneme City Council, June 17, 2024 (part 1 of 2)

CC Regular Meeting Agenda – June 17, 2024, Page 1 of 5
Monday, June 17, 2024
Port Hueneme City Hall
250 North Ventura Road, Port Hueneme, CA 93041
6:30 PM
The following provides information to the public on how to participate at this meeting:

Watch Meetings Live or On-Demand
Official City Page: https://porthuenemeca.suiteonemedia.com YouTube: https://www.youtube.com/@cityofporthuenemegov
Public Comments
Public comments may be submitted in person or in writing.

In-Person: Complete a speaker request card located at the entrance of the Council Chamber and give it to the City Clerk. Your name will be called when it is your turn to speak. Public Comment is limited to 3 minutes per speaker, unless for good cause, the Mayor amends the time limit. A speaker’s time may not be transferred to another speaker.

Written: All written public comments shall be no more than 500 words and are subject to the Public Records Act. Written comments should be submitted to the City Clerk by 5:00 p.m. on the day of the City Council meeting by email or directly to the City Clerk’s Office. Email [email protected] and enter “City Council Public Comment” in the Subject line (and agenda item number if applicable). Mail or drop off written comments to the City Clerk’s Office located at 250 N. Ventura Road, Port Hueneme, CA 93041. Please clearly mark envelope with “Public Comment and meeting date”.

Translation Services
Use of a Translator
* The City shall provide a translator if one is requested by a member of the public with a 48-hour advance notice. If a 48-hour advance notice is not provided, the member of the public may provide their own translator. To request a translator, please contact [email protected]. * Per California Government Code 54954.3, if an individual utilizes a translator during Public Statements, the legislative body of a local agency shall provide at least twice the allotted time to a member of the public who utilizes a translator to ensure that non-English speakers receive the same opportunity to directly address the legislative body of a local agency.
* If the City provides a translator or translation equipment that allows for the simultaneous translation of the testimony, then no additional time shall be granted.

Uso de traductor
* La Ciudad proporcionará un traductor si un miembro del público lo solicita con un aviso de 48 horas de anticipación. Si no se avisa con 48 horas de anticipación, el público podrá proporcionar su propio traductor.

Para solicitar un traductor, comuníquese con [email protected].

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* Según el Código de Gobierno de California 54954.3, si una persona utiliza un traductor durante las declaraciones públicas, el cuerpo legislativo de una agencia local deberá proporcionar al menos el doble del tiempo asignado a un miembro del público que utilice un traductor para garantizar que las personas que no hablan inglés reciban la misma oportunidad de dirigirse directamente al cuerpo legislativo de una agencia local.
* Si la Ciudad proporciona un traductor o equipo de traducción que permita la traducción simultánea del testimonio, entonces no se concederá tiempo adicional.

Americans with Disabilities Act
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, contact the office of the city clerk at (805) 986-6503 or [email protected]. Notice 48 hours prior to the meeting will enable the city to make reasonable arrangements to allow participation in this meeting.

Levine Act Disclaimer
The Levine Act (Gov. Code, § 84308) requires any Party, Participant, or Agent in a Proceeding, as those terms are defined in Government Code section 84308 and Title 2, California Code of Regulations, Sections 18400 et seq., before the City of Port Hueneme that involves any action or consideration to their contract, license, permit, or other entitlement for use to disclose any campaign contributions made to City elected or appointed Officers totaling more than $250 within the 12 months prior to the City decision. Any City elected or appointed Officer who has received a contribution totaling more than $250 within the preceding twelve (12) months from a Party, Agent, or Participant, shall disclose that fact on the record of the proceeding and shall not make, participate in making, or in any way attempt to use the Officer’s official position to influence the decision. Violations of Government Code section 84308 may result in a civil action brought by the FPPC for an amount up to five thousand dollars ($5,000) per violation. Any person who knowingly or willfully violates any provision of the Political Reform Act is guilty of a misdemeanor and subject to a fine of up to the greater of ten thousand dollars ($10,000) or three times the amount the person unlawfully contributed upon conviction for each violation. Any Party, Participant, or Agent is further prohibited from making, and any elected or appointed City Officer is prohibited from soliciting or accepting, any contribution in excess of $250 for a period of twelve (12) months following any proceeding described above. 6:30 PM CITY COUNCIL REGULAR MEETING AGENDA

CALL TO ORDER / FLAG SALUTE

ROLL CALL
Councilmembers Steven A. Gama, Laura D. Hernandez, Roberto “Bobby” Martinez; Mayor Pro Tem Martha R. McQueen-Legohn; and Mayor Misty Perez

INSPIRATION
Given by Mayor Perez

PUBLIC COMMENT
Members of the public may submit comments for items on the Agenda or that is within the subject matter jurisdiction of the City Council. General public comments regarding items Not on the Agenda will be heard at this time. State law prohibits Council from taking action on any item Not on the Agenda. Comments regarding items on the Agenda will be heard when the item is addressed. In-person public comments should be no more than 3 minutes in length. Written comments should be no more than 500 words. Please see Agenda cover page for submission instructions.

AGENDA APPROVAL FOR CITY COUNCIL
City Council Agenda
Recommendation: Approve the City Council Agenda of June 17, 2024.

CONFLICT OF INTEREST and LEVINE ACT DISCLOSURES
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PRESENTATIONS

1. 2023 State of the Region Report by Ventura County Civic Alliance

2. 211 Ventura County – Port Hueneme City Stats Presentation by Interface Children and Family Services

3. Annual Regional Defense Partnership Trip to Washington, D.C. Presentation

CONSENT CALENDAR
All matters listed on the Consent Calendar are to be considered routine by the governing body, and will be enacted by one motion in the form listed. There will be no discussion of these items unless, before the governing body votes on the motion to adopt, specific items are removed from the Consent Calendar for separate motions

4. Minutes
Recommendation: Approve the June 3, 2024, City Council Regular Meeting Minutes.

5. Register of Disbursements
Recommendation: Receive and file the City’s register of disbursements for the period of May 24, 2024 through June 10, 2024.

6. Biennial Review of the Conflict of Interest Code
Recommendation: Direct staff to review the Conflict of Interest Code of the City of Port Hueneme, Housing Authority, Successor Agency Oversight Successor Board, and Surplus Property Authority, to determine if changes are necessary and to submit any changes prior to October 1, 2024.

7. Continuation of the Memorandum of Understanding with Hueneme Elementary School District for Administration of the School Crossing Guard Program, and Award of Sole Source Contract to All City Management Services for Crossing Guard Services Recommendation:

1. Continue the Memorandum of Understanding with the Hueneme Elementary School District for the administration of the school crossing guard program for the 2024-2025 school year; and

2. Award a sole-source contract, per Municipal Code Section 2564(a), to All City Management Services (ACMS) for crossing guard services for the 2024-2025 school year.

8. Ventura County Transportation Commission (VCTC) Safe Grant Program Recommendation: Adopt a Resolution of the City Council of the City of Port Hueneme, California, authorizing the City’s participation in the Ventura County Transportation Commission (VCTC) Safe Grant Program by accepting funds in the amount of $31,000.

9. Annual Review of the City Council Policy and Procedures Manual and Resolution Approving an Amendment
Recommendation: Consider the attached Policy and Procedures Manual, make such revisions, additions or deletions it deems necessary and adopt the attached resolution approving the Manual as modified.

10. Authorization to Purchase a Dump Truck
Recommendation: Authorize the purchase of a dump truck for the water department in the amount of $112,669.94, utilizing a cooperative purchasing agreement through Sourcewell Contract No. 060920NVS.

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11. Adoption of a Resolution Authorizing Staff to Operate the Senior Nutrition Program in Cooperation with the County of Ventura
Recommendation: Adopt a resolution authorizing the City Manager to contract with the Ventura County Human Services Agency, Area Agency on Aging to continue administering the Senior Nutrition Program in cooperation with the County of Ventura.

12. Purchase of Police Department Dispatch Consoles
Recommendation: Authorize the City Manager to execute a purchase order with Watson Consoles for the purchase of three (3) 9-1-1 Dispatch Consoles along with essential furnishings for the Police Department Dispatch Center in the amount of $79,150.97 and authorize a 15% contingency in the amount of $11,872.65.

13. Authorization to Procure Workstation Cubicles and Furniture for the Police Department Recommendation: Authorize the City Manager to execute a purchase order with Tri County Office Furniture for the purchase of Cubicle Workstations and Office Furniture for the Police Department (PD) in the amount not to exceed of $68,178.53.

14. Authorization to Solicit a Request for Bids(RFB) for Westbound Channel Islands Blvd Resurfacing
Recommendation: Authorize soliciting a Request for Bids (RFB) for resurfacing Westbound Channel Islands Boulevard.

PUBLIC HEARINGS

15. Amendments to the Development Agreements for all Cannabis Businesses Operating in the City and Determination the Project is Exempt from CEQA Recommendation:

1. Introduce for first reading, by title only, waiving further reading of an Ordinance entitled, “An ordinance approving and adopting an amended development agreement under Government Code Sections 65864 to 65869.5 and Ordinance No. 796 of the Port Hueneme Municipal Code relating to the operation of a cannabis facility” for each of the 17 cannabis businesses currently entitled in the City; and

2. Find the project is exempt from further review from CEQA.

16. Levy and Collection of the Annual Assessments for Assessment District No. 87-1, Assessment District No. 91-1, and Assessment District No. 95-3; and, Agreement with the Ventura County Auditor-Controller for Billing of Direct Assessments Recommendation:

1. Adopt a Resolution of the City Council of the City of Port Hueneme, California, Ordering the Levy and Collection of Assessments within the Lighting Maintenance Assessment District No. 87-1 for the Fiscal Year Beginning July 1, 2024, and Ending June 30, 2025, Pursuant to the Landscape and Lighting Act of 1972;

2. Adopt a Resolution of the City Council of the City of Port Hueneme, California, Ordering the Levy and Collection of Assessments within the Parkway and Median Maintenance Assessment District No. 91-1 for the Fiscal Year Beginning July 1, 2024, and Ending June 30, 2025, Pursuant to the Landscape and Lighting Act of 1972;

3. Adopt a Resolution of the City Council of the City of Port Hueneme, California, Ordering the Levy and Collection of Assessments within the Port Hueneme Drainage Maintenance Assessment District No. 95-3 for the Fiscal Year Beginning July 1, 2024, and Ending June 30, 2025, Pursuant to the Landscape and Lighting Act of 1972;

4. Authorize the City Manager to execute the agreement.

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BUSINESS ITEMS

17. Approval of Mural Design
Recommendation: Approve the draft mural design and authorize the Mural Committee to move forward with coordinating completion of the project.

18. Authorization to Purchase a Search Only Non-Apprehension Police Canine Recommendation: Authorize the purchase of a search only non-apprehension police canine and any related items with an estimated cost of approximately $25,000 to $30,000 using identified funds as indicated in the report.

19. Usage Data for Open Play at Boys and Girls Club, Three Point Basketball Contest and Basketball League Costs, Resources and Considerations
Recommendation:

1. Receive information pertaining to the usage of the Boys and Girls Club for the City’s open basketball play program;

2. Consider whether to approve a three-point basketball shooting contest as identified in the staff report and/or modifications, and

3. Receive information related to resources, costs and other considerations associated with the creation of a basketball league

20. Regional Defense Partnership’s Budget Request for Fiscal Year 2024/25 Recommendation: Consider approval of an increased budget appropriation in the amount of $8,362.39 and annual cost of living adjustments, from $5,000 in prior years, to continue participation with the Regional Defense Partnership (RDP) for Fiscal Year (FY) 24/25.

CITY MANAGER COMMENTS AND REPORTS
COUNCILMEMBERS’ REPORTS AND COMMENTS
Council Members are appointed to various Regional Committees/Agencies/Boards and will report out on their activities within these organizations and put forth any comments in regards to community events at this time.

REQUEST FOR FUTURE AGENDA ITEMS
Councilmembers may request items to be placed on future agendas at this time. All requested items will require a motion, a second, and a majority vote, per adopted Council policies, to be placed on a future agenda and will be scheduled at the City Manager’s discretion.

ADJOURNMENT
The City Council will adjourn to its next regular meeting scheduled for Monday, July 1, 2024, at 6:30 p.m.
_____________________________________________________________________________________________ Copies of staff reports or other written documentation relating to each item of business referred to in this Agenda are available for public inspection in the Office of the City Clerk and on the City’s website at www.cityofporthueneme.org. Materials received after agenda packet distributions are made available to the public on the City’s website and in the City Clerk’s office at the same time they are provided to the Council.

I, Georgianna Nicole Alvarez, City Clerk of the City of Port Hueneme, do hereby affirm that the agenda was posted at least 72 hours in advance of the meeting on the City’s website and near the front entrance of Port Hueneme City Hall, 250 N. Ventura Road, Port Hueneme, California, 93041, in accordance with California Government Code Section 54954.2(a).

THIS IS A PRESENTATION ITEM ONLY
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THIS IS A PRESENTATION ITEM ONLY
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THIS IS A PRESENTATION ITEM ONLY
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CC Regular Meeting Minutes – June 3, 2024, Page 1 of 9
Monday, June 3, 2024
Port Hueneme City Hall
250 North Ventura Road, Port Hueneme, CA 93041
6:30 PM
The following information was provided to the public on how to participate at this meeting:

Zoom Link for Live Public Participation and Real Time Public Comments:
https://us02web.zoom.us/j/81443766903?pwd=ajVxJebibHZFgpFNtlhheyX6sfKtip.1 Dial by your location: Meeting ID: 814 4376 6903 / Passcode: 437100 +669 900 6833 US (San Jose) +346 248 7799 US (Houston) +253 215 8782 US (Tacoma) +312 626 6799 US (Chicago) +929 205 6099 US (New York) +301 715 8592 US (Washington DC) Watch Meetings Live or On-Demand
Official City Page: https://porthuenemeca.suiteonemedia.com YouTube: https://www.youtube.com/@cityofporthuenemegov
Public Comments
Public comments may be submitted in person, in writing, or remotely via Zoom.

Remotely via Zoom: Access the meeting Zoom link to provide real-time (virtual) comments at appropriate public comment times throughout the meeting by using the raise hand feature Translation Services
Use of a Translator
* The City shall provide a translator if one is requested by a member of the public with a 48-hour advance notice. If a 48-hour advance notice is not provided, the member of the public may provide their own translator. To request a translator, please contact [email protected]. * Per California Government Code 54954.3, if an individual utilizes a translator during Public Statements, the legislative body of a local agency shall provide at least twice the allotted time to a member of the public who utilizes a translator to ensure that non-English speakers receive the same opportunity to directly address the legislative body of a local agency.

Agenda Item No. 04 Page 1 of 9 CC Agenda 06-17-2024
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* If the City provides a translator or translation equipment that allows for the simultaneous translation of the testimony, then no additional time shall be granted.

Para solicitar un traductor, comuníquese con [email protected]. * Según el Código de Gobierno de California 54954.3, si una persona utiliza un traductor durante las declaraciones públicas, el cuerpo legislativo de una agencia local deberá proporcionar al menos el doble del tiempo asignado a un miembro del público que utilice un traductor para garantizar que las personas que no hablan inglés reciban la misma oportunidad de dirigirse directamente al cuerpo legislativo de una agencia local.
* Si la Ciudad proporciona un traductor o equipo de traducción que permita la traducción simultánea del testimonio, entonces no se concederá tiempo adicional.

CALL TO ORDER / FLAG SALUTE
Mayor Perez called the meeting to order at 6:30 p.m. and led the flag salute.

ROLL CALL

Present: Councilmembers Steven A. Gama, Laura D. Hernandez (teleconference via Zoom), Roberto “Bobby” Martinez; Mayor Pro Tem Martha R. McQueen-Legohn; Mayor Misty Perez

Absent: None

INSPIRATION
Given by Councilmember Martinez

PUBLIC COMMENT
Public comments were provided in person by the following:
• Jamie Beavers
• Tim Furgal
• Camilo Garcia
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Public comments were submitted via email and read by City Clerk Georgianna Alvarez by the following:
• David Scrivner

AGENDA APPROVAL FOR CITY COUNCIL
City Council Agenda
A motion was made by Councilmember Martinez, seconded by Councilmember Gama, and passed unanimously to approve the City Council Agenda of June 3, 2024.

CONFLICT OF INTEREST and LEVINE ACT DISCLOSURES – None.

PRESENTATIONS

1. Pride Month Proclamation
Councilmember Gama read the proclamation into record, recognizing and honoring June 2024 as Lesbian, Gay, Bisexual, Transgender, and Queer+ Pride Month and called upon the community to celebrate the great diversity of the American people; and presented it to Ventura County Diversity Collective Board President Roland Catabona.

CONSENT CALENDAR
Councilmember Gama requested to pull Consent Calendar Item No. 5 for discussion.

A motion was made by Councilmember Gama, seconded by Mayor Pro Tem McQueenLegohn, to pull Consent Calendar Item No. 5, and approve Consent Calendar Item Nos. 2 – 4, and 6 – 11, as presented.

Motion passed 5-0, by roll call vote, as follows:

AYES: Gama, Hernandez, Martinez, McQueen-Legohn, Perez
NOES: None; ABSENT: None; ABSTAIN: None
City Council:

2. Minutes
Approved the May 20, 2024, City Council Regular Meeting Minutes.

3. Register of Disbursements
Received and filed the City’s register of disbursements for the period of May 10, 2024 through May 23, 2024.

4. Second Reading and Adoption of the Updated Cannabis Ordinance Read, by title only, waiving a full reading, and adopted Ordinance No. 797, an Ordinance entitled, “An Ordinance of the City Council of the City of Port Hueneme Amending Article III of the Municipal Code to supersede Ordinance 796, which comprises Chapter 12, to implement various laws of the State of California by allowing medicinal and nonmedicinal and/or commercial cannabis facilities within the City subject to regulatory parameters that protect public health, safety, and welfare”.

6. Adopt a Resolution Approving Installation of Multi-Way Stop Sign Control at Ponoma and Clara Street and Ponoma and B Street
Adopted Resolution No. 4490, a Resolution entitled, “A Resolution of the City Council of the City of Port Hueneme, California, Installing a Stop Sign Installation Demonstration Project at the Intersections of Ponoma Street at Clara Street and Ponoma Street at B Street”.

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7. Adoption of a Resolution for Fiscal Year 2024/2025 Budget for the List of Proposed Road Maintenance and Rehabilitation Projects for Submittal to the California Transportation Commission
Adopted Resolution No. 4491, a Resolution entitled “A Resolution of the City Council of the City of Port Hueneme, California, adopting a list of projects for Fiscal Year 2024-25 funded by SB 1: The Road Repair and Accountability Act of 2017” that lists the proposed capital improvement projects for road maintenance and rehabilitation projects for submittal to the California Transportation Commission.

8. Authorization to Issue a Request for Bid (RFB) for Hueneme Beach Park Walkway Replacement and Swing Set Walkway and Pad Project
Authorized soliciting a Request for Bids (RFB) to repair or replace damaged concrete walkways at Hueneme Beach and construct the beach swing set pad.

9. Authorization to Purchase Parking Machine Upgrades
Approved the purchase of 3 automated pay station system package upgrades from Pacific Parking Systems Inc. at a total cost of $37,479.42.

10. Approve a Resolution of the City Council of the City of Port Hueneme, California, Authorizing the Public Works Director to Execute on the City of Port Hueneme’s Behalf Agreements for State-Funded Projects
Adopted Resolution No. 4492, a Resolution entitled, “A Resolution of the City Council of the City of Port Hueneme, California Identifying the Public Works Director to Sign on the City of Port Hueneme’s Behalf to Execute All Agreements Related to State-Funded Projects”.

11. Authorization to Issue a Request for Bid (RFB) for a Citywide Street Sweeping Contract Authorized soliciting a Request for Bids (RFB) for a Citywide Street Sweeping Contract.

CONSENT CALENDAR ITEM PULLED FOR DISCUSSION

5. Second Reading and Adoption of the Updated Accessory Dwelling Unit and Density Bonus Ordinances
Recommendation:

1. Read, by title only, waiving a full reading, and adopt Ordinance No. 798, an Ordinance entitled, “An Ordinance of the City Council of the City of Port Hueneme, California Amending Section 10802 of Chapter 6 of Article X of The Port Hueneme Municipal Code, Pertaining to Development Standards for Accessory Dwelling Units”; and

2. Read, by title only, waiving a full reading, and adopt Ordinance No. 799, an Ordinance entitled, “An Ordinance of the City Council of the City of Port Hueneme, California Amending Section 10803 of Chapter 6 of Article X of the Port Hueneme Municipal Code, Pertaining to Density Bonus Requirements”.

City Manager James Vega and Community and Economic Development Director Tony Stewart answered clarifying questions. Comments followed.

A motion was made by Mayor Pro Tem McQueen-Legohn, seconded by Councilmember Martinez, to approve Consent Calendar item No. 5, as presented.

Motion passed 4-1, by roll call vote, as follows:

AYES: Hernandez, Martinez, McQueen-Legohn, Perez
NOES: Gama; ABSENT: None; ABSTAIN: None
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PUBLIC HEARINGS

12. Fiscal Year 2024-25 Revised Budget
Recommendation:

1. Receive a report on the FY 24/25 revised budget and provide direction regarding the fiscal year 2024-25 Revised Budget Report.

2. Approve the updated Capital Improvement Plan (CIP) projects for FY 2023-24 and FY 2024-25.

3. Approve the revised salary schedule which includes position reclassifications and the Cost- of- Living adjustments per the approved MOA’s.

4. Adopt a Resolution of the Council of the City of Port Hueneme determining and establishing the City’s Appropriations limit for the fiscal year 2024-25.

5. Adopt a Resolution of the Council of the City of Port Hueneme adopting the Revised Budget for fiscal year 2024-25.

City Clerk Georgianna Alvarez affirmed Proof of Publication and a complete set of reports and exhibits were on file in the Office of the City Clerk.

City Manager James Vega provided a brief overview and Finance Director Lupe Acero presented the report. Questions followed.

The public hearing was opened at 7:35 p.m. There were no public comments. The public hearing was closed at 7:35 p.m.

A motion was made by Councilmember Martinez, seconded by Councilmember Gama, to:

1. Receive a report on the FY 24/25 revised budget and provide direction regarding the fiscal year 2024-25 Revised Budget Report.

2. Approve the updated Capital Improvement Plan (CIP) projects for FY 2023-24 and FY 2024-25.

3. Approve the revised salary schedule which includes position reclassifications and the Cost- of- Living adjustments per the approved MOA’s.

4. Adopt Resolution No. 4493, a Resolution of the Council of the City of Port Hueneme determining and establishing the City’s Appropriations limit for the fiscal year 2024-25.

5. Adopt Resolution No. 4494, a Resolution of the Council of the City of Port Hueneme adopting the Revised Budget for fiscal year 2024-25.

Motion passed 5-0, by roll call vote, as follows:

AYES: Gama, Hernandez, Martinez, McQueen-Legohn, Perez
NOES: None; ABSENT: None; ABSTAIN: None

BUSINESS ITEMS

13. Annual Assessments for Assessment District No. 87-1, Assessment District No. 91-1, and Assessment District No. 95-3
Recommendation:

1. Adopt a Resolution of the City Council of the City of Port Hueneme, California, Declaring its Intention to Order the Levy and Collection of Assessments for the Lighting Maintenance Assessment District No. 87-1 for the Fiscal Year Beginning July 1, 2024, and Ending June 30, 2025;

2. Adopt a Resolution of the City Council of the City of Port Hueneme, California, Declaring its Intention to Order the Levy and Collection of Assessments for the Parkway and Median Assessment District No. 91-1 for the Fiscal Year Beginning July 1, 2024, and Ending June 30, 2025; and
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3. Adopt a Resolution of the City Council of the City of Port Hueneme, California, Declaring its Intention to Order the Levy and Collection of Assessments for the Port Hueneme Drainage Maintenance Assessment District No. 95-3 for the Fiscal Year Beginning July 1, 2024, and Ending June 30, 2025.

Public Works Director Fred Camarillo presented the report. City Manager James Vega provided additional input. Questions followed. There were no public comments.

A motion was made by Councilmember Gama, seconded by Mayor Pro Tem McQueenLegohn, to:

1. Adopt Resolution No. 4495, a Resolution of the City Council of the City of Port Hueneme, California, Declaring its Intention to Order the Levy and Collection of Assessments for the Lighting Maintenance Assessment District No. 87-1 for the Fiscal Year Beginning July 1, 2024, and Ending June 30, 2025;

2. Adopt Resolution No. 4496, a Resolution of the City Council of the City of Port Hueneme, California, Declaring its Intention to Order the Levy and Collection of Assessments for the Parkway and Median Assessment District No. 91-1 for the Fiscal Year Beginning July 1, 2024, and Ending June 30, 2025; and

3. Adopt Resolution No. 4497, a Resolution of the City Council of the City of Port Hueneme, California, Declaring its Intention to Order the Levy and Collection of Assessments for the Port Hueneme Drainage Maintenance Assessment District No. 95-3 for the Fiscal Year Beginning July 1, 2024, and Ending June 30, 2025 Motion passed 5-0, by roll call vote, as follows:

AYES: Gama, Hernandez, Martinez, McQueen-Legohn, Perez
NOES: None; ABSENT: None; ABSTAIN: None

14. Annual Review of the City Council Policy and Procedures Manual and Resolution Approving an Amendment
Recommendation: Consider the attached Policy and Procedures Manual, make such revisions, additions or deletions it deems necessary and adopt the attached resolution approving the Manual as modified.

City Manager James Vega presented the report. Questions and discussion followed.

There were no public comments. Discussion followed.

A motion was made by Mayor Pro Tem McQueen-Legohn, seconded by Councilmember Gama, regarding Chapter 6 Communication and Representation II.A.:
• Use of City Letterhead – remove “and/or title”
• Personal Stationary – add language to indicate that a councilmember should use the provided disclaimer for any individual responses.

Motion passed 5-0, by roll call vote, as follows:

AYES: Gama, Hernandez, Martinez, McQueen-Legohn, Perez
NOES: None; ABSENT: None; ABSTAIN: None
There was Council consensus to add language to the Council Policy and Procedures Manual as directed by Council, and where appropriate, including adding language to include decorum between councilmembers outside of Council meetings and bring back to Council for review and adoption.

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15. Port Hueneme Historical Museum Ad Hoc Committee Status and Request to ReConstitute the Port Hueneme Historical Museum Commission Recommendation:

1. Receive a status update regarding the Museum Rehabilitation project; and

2. Consider the request of the Ad Hoc Museum Governance Committee to re-constitute the Port Hueneme Historical Museum Commission and provide staff with direction.

City Manager James Vega provided a brief overview. Deputy City Manager Charles Peretz presented the report. Questions followed.

Public comments were provided in person by the following:
• Rich Rollins
A motion was made by Councilmember Hernandez, seconded by Councilmember Gama, to work with the Committee and come back with bylaws and some recommendations.

Motion passed 5-0, by roll call vote, as follows:

AYES: Gama, Hernandez, Martinez, McQueen-Legohn, Perez
NOES: None; ABSENT: None; ABSTAIN: None
Comments followed.

16. City Priorities for City and Navy Partnership 2024
Recommendation: Receive information regarding Navy/City partnership opportunities and provide direction regarding priorities.

City Manager James Vega presented the report. Comments and questions followed.

There were no public comments.

A motion was made by Councilmember Martinez, seconded by Councilmember Hernandez, to approve prioritizing the five following topics:

1. Bringing the Base and City Communities Together

2. Traffic Improvements and Driver/Pedestrian Safety Campaigns

3. Streets and Infrastructure Projects and Funding Opportunities

4. Collaborate to Support Services and Legislation for Military Members, Veterans, Military Families

5. Security of the Community (including the City, Base, and Port) Motion passed 5-0, by roll call vote, as follows:

AYES: Gama, Hernandez, Martinez, McQueen-Legohn, Perez
NOES: None; ABSENT: None; ABSTAIN: None
Kendall Lousen, Community Plans Liaison with Naval Base Ventura County, provided additional input.

A motion was made by Councilmember Martinez, seconded by Councilmember Gama, to add to the list of priorities the interconnection of Ormond Beach in the ecological corridors from Bubbling Springs down to the shoreline, down to the Mugu Lagoon, to the Ormond Lagoon to allow ecological recharge as well as species migration for population conservation purposes and to secure for resilience.

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Motion passed 5-0, by roll call vote, as follows:

AYES: Gama, Hernandez, Martinez, McQueen-Legohn, Perez
NOES: None; ABSENT: None; ABSTAIN: None

CITY MANAGER COMMENTS AND REPORTS
City Manager James Vega provided comments and reports regarding the following topics:
• Memorial Day Ceremony
• Movies in the Park
• Community Benefit Fund Scholarship Program
• Hueneme Beach Festival Community Poster Contest
• Upcoming Council Meeting topics
Questions followed.

COUNCILMEMBERS’ REPORTS AND COMMENTS
Council provided comments and reports regarding the following topics:

Councilmember Martinez:
• Upcoming Sister City Committee meeting
• Tennis Clinic at Hueneme High School
Councilmember Gama:
• Memorial Day Ceremony
• Oxnard United Soccer and Hueneme Beach Clean Up
• Flood recovery
• Looking forward to summer
Councilmember Hernandez:
• Flood recovery
• Memorial Day Ceremony
• Upcoming SCAG meeting
• Upcoming RDP Strategic Planning meeting
• Upcoming Change of Command event
• Mural
Mayor Pro Tem McQueen-Legohn:
• Glad to be back
• Museum
• RDP presentation
• Upcoming Change of Command event
• Attending Committee meetings
Mayor Perez:
• No Committee meetings scheduled
• Memorial Day Ceremony

REQUEST FOR FUTURE AGENDA ITEMS
Councilmember Martinez:

1. Requested that staff include that Council consider the idea of having a 3-point shooting contest at the Boys and Girls Club gym in staff’s upcoming report to Council regarding the Boys and Girls Club. Comments followed. City Manager James Vega agreed to have this idea included in the upcoming report; therefore, no vote was taken.

Agenda Item No. 04 Page 8 of 9 CC Agenda 06-17-2024
CC Regular Meeting Minutes – June 3, 2024, Page 9 of 9

ADJOURNMENT
The City Council adjourned in memory of Police Dispatcher Ivan Vazquez at 9:17 p.m. to its next regular meeting scheduled for Monday, June 17, 2024, at 6:30 p.m.

Respectfully Submitted:

Georgianna Nicole Alvarez, MMC, CPMC
City Clerk
Approved this 17th day of June, 2024:
_________________________________
Misty Perez, Mayor
Agenda Item No. 04 Page 9 of 9 CC Agenda 06-17-2024

DATE: June 17, 2024
TO: Honorable City Council
FROM: James Vega, City Manager
Lupe Acero, Finance Director
SUBJECT: REGISTER OF DISBURSEMENTS
RECOMMENDATION:

Receive and file the City’s Register of Disbursements for the period of May 24, 2024 through June 10, 2024.

BACKGROUND/ANALYSIS:

Cash disbursements are made weekly based on the submission of all required documents supporting the invoices submitted for payment. Prior to payment, Finance Department staff reviews all disbursement documents to ensure that they meet the approval requirements adopted in the Municipal Code and the City’s Purchasing Policies and Procedures Manual. The summary table below represents the Register of Disbursements as required by the Municipal Code § 2302 and included for the listed check dates. The disbursements are accounted for in the current budget.

Date Type of Payment Attachment Amount
May 30, 2024 EFT Transactions 26832-26833 A $3,339.86
May 31, 2024 A/P Checks 136546-136613 B $298,827.54
May 31, 2024 Payroll Distribution C $398,867.36
June 5, 2024 A/P Check 136614 D $2,101.99
June 6, 2024 EFT Transaction 26994
A/P Checks 136615-136705
E $141,042.12
June 10, 2024 A/P Checks 136706-136708 F $885.70
TOTAL $845,064.57
FISCAL IMPACT:

This is an informational report only.

Agenda Item No. 05 Page 1 of 26 CC Agenda 06-17-2024
Disbursements May 24, 2024 through June 10, 2024

Page 2 ends

ATTACHMENTS:

A through F: Disbursement Registers
Agenda Item No. 05 Page 2 of 26 CC Agenda 06-17-2024
Disbursements for 5/30/2024 Attachment A
6/10/2024
Accounts Payable Check Register
Vendor Name Vendor # Invoice General Description GL Account Fund PO Number Invoice Number Check Date Check/EFT # Detail Amount AMAZON CAPITAL SERVICES 4872 LANDSCAPE SUPPLIES - 55 GAL DRUM OF VINEGAR 101553-5520 General Fund 1CHK-4QNC-DFLY 05/30/2024 26832 2,267.92 AMAZON CAPITAL SERVICES 4872 ADMIN SUPPLIES-MOBILE VIDEO EQUIPMENT 101112-5540 General Fund 1HTG-VJPT-X3M6 05/30/2024 26832 133.74 AMAZON CAPITAL SERVICES 4872 FM SUPPLIES-CLEANING RAGS 101780-5520 General Fund 1HVF-6VVV-G7FF 05/30/2024 26832 263.54 AMAZON CAPITAL SERVICES 4872 AUTOMOTIVE OFFICE SUPPLIES- TONER CARTRIDGE 101554-5520 General Fund 1J7P-7P1D-473V 05/30/2024 26832 153.21 AMAZON CAPITAL SERVICES 4872 PWS & PWL EQUIPMENT- WIRELESS SECURITY CAMERA
101553-5540 General Fund 1KNV-RRGV-74WD 05/30/2024 26832 126.55 AMAZON CAPITAL SERVICES 4872 PWS & PWL EQUIPMENT- WIRELESS SECURITY CAMERA
101551-5526 General Fund 1KNV-RRGV-74WD 05/30/2024 26832 126.56 AMAZON CAPITAL SERVICES 4872 PWS & PWL EQUIPMNT-SOLAR PANEL FOR SECURITY CAMERA
101551-5526 General Fund 1MPK-NQCN-CH94 05/30/2024 26832 21.74 AMAZON CAPITAL SERVICES 4872 PWS & PWL EQUIPMNT-SOLAR PANEL FOR SECURITY CAMERA
101553-5520 General Fund 1MPK-NQCN-CH94 05/30/2024 26832 21.74 AMAZON CAPITAL SERVICES 4872 LANDSCAPE SUPPLIES- KENMORE CORDLESS VACUUM
101550-5540 General Fund 1NWK-KTGP-PKRH 05/30/2024 26832 65.25 AMAZON CAPITAL SERVICES 4872 LANDSCAPE SUPPLIES- KENMORE CORDLESS VACUUM
101553-5540 General Fund 1NWK-KTGP-PKRH 05/30/2024 26832 65.24 AMAZON CAPITAL SERVICES 4872 FM SUPPLIES-COMMUNITY CENTER-REMOTES 101780-5520 General Fund 1RN3-6T7K-7GGM 05/30/2024 26832 42.27 AMAZON CAPITAL SERVICES 4872 REFUSE SUPPLIES-PHONE CASES FOR NEW DRIVERS 304563-5540 Solid Waste Operations Fund
1R3V-6PDP-GJ1Y 05/30/2024 26833 52.10
Grand Total 3,339.86
Check No. 26832
Check Total: 3287.76
Check No. 26833
Check Total: 52.10
Agenda Item No. 05 Page 3 of 26 CC Agenda 06-17-2024
Disburements for 5/31/2024 Attachment B
6/10/2024
Accounts Payable Check Register
Vendor Name Vendor # Invoice General Description GL Account Fund PO Number Invoice Number Check Date Check/EFT # Detail Amount ALL-PHASE ELECTRIC 10 FM SUPPLIES-BEACH-FLOURESCENT
LIGHTS
101780-5520 General Fund 5665-1051961 05/31/2024 136546 90.02 ANACAPA VIEW HOA 3466 APR'24 ASSESSMENTS/SPECIAL

ASSESSMENT
213781-5401 Housing Successor
Agency Fund
04152024-APR24 05/31/2024 136547 756.31
ANACAPA VIEW HOA 3466 MAY'24 ASSESSMENTS/SPECIAL

ASSESSMENT
213781-5401 Housing Successor
Agency Fund
05152024-MAY24 05/31/2024 136547 813.49
APPRIVER 3614 ANNUAL ANTISPAM SERVICES -
3/29/24-3/29/25
101116-5223 General Fund 2938268 05/31/2024 136548 1,131.76 APPRIVER 3614 ANNUAL ANTISPAM SERVICES -
3/29/24-3/29/25
101000-1300 General Fund 2938268 05/31/2024 136548 3,261.18 AXON ENTERPRISE, INC. 1405 PD EQUIPMENT-VR

SIDEARM/CONTROLLER BUNDLES
101440-5526 General Fund INUS245830 05/31/2024 136549 1,297.39 CANON FINANCIAL SERVICES, INC 3733 001-0668326-007 FAXBOARD -4/10/24- 5/9/24
101111-5220 General Fund 32449323 05/31/2024 136550 10.06 CANON FINANCIAL SERVICES, INC 3733 001-0668326-009 HR COPIER SERVICES - MAY 2024
101115-5220 General Fund 32591940 05/31/2024 136550 242.71 CANON FINANCIAL SERVICES, INC 3733 001-0668326-002 COPIER 5/10/24- 6/9/24 SERVICES
101112-5220 General Fund 32662472 05/31/2024 136550 237.50 CANON FINANCIAL SERVICES, INC 3733 001-6683236-003 PW COPIER 5/10/24- 6/9/24 SERVICES
301560-5220 Water Operations
Fund
32662473 05/31/2024 136550 84.60
CANON FINANCIAL SERVICES, INC 3733 001-6683236-003 PW COPIER 5/10/24- 6/9/24 SERVICES
303562-5220 Wastewater
Operations Fund
32662473 05/31/2024 136550 84.61
CANON FINANCIAL SERVICES, INC 3733 001-6683236-003 PW COPIER 5/10/24- 6/9/24 SERVICES
304563-5220 Solid Waste
Operations Fund
32662473 05/31/2024 136550 84.61
CANON FINANCIAL SERVICES, INC 3733 001-0668326-004 COPIER/001-0668326- 006 FAXBOARD
101111-5220 General Fund 32662474 05/31/2024 136550 173.94 CANON FINANCIAL SERVICES, INC 3733 001-0668326-005 CD COPIER SERVICES -5/10/24-6/9/24
101330-5220 General Fund 32662475 05/31/2024 136550 150.81 CANON FINANCIAL SERVICES, INC 3733 001-0668326-005 CD COPIER SERVICES -4/10/24-5/9/24
101330-5220 General Fund 32449322 05/31/2024 136551 150.81 CANON FINANCIAL SERVICES, INC 3733 001-6683236-003 PW COPIER 4/10/24- 5/9/24 SERVICES
301560-5220 Water Operations
Fund
32449320 05/31/2024 136552 84.61
CANON FINANCIAL SERVICES, INC 3733 001-6683236-003 PW COPIER 4/10/24- 5/9/24 SERVICES
303562-5220 Wastewater
Operations Fund
32449320 05/31/2024 136552 84.61
CANON FINANCIAL SERVICES, INC 3733 001-6683236-003 PW COPIER 4/10/24- 5/9/24 SERVICES
304563-5220 Solid Waste
Operations Fund
32449320 05/31/2024 136552 84.60
CANON FINANCIAL SERVICES, INC 3733 001-0668326-002 COPIER 4/10/24- 5/9/24 SERVICES
101112-5220 General Fund 32449319 05/31/2024 136553 257.50 Check No. 136546
Check Total: 90.02
Check No. 136547
Check Total: 1569.80
Check No. 136548
Check Total: 4392.94
Check No. 136549
Check Total: 1297.39
Check No. 136550
Check Total: 1068.84
Check No. 136551
Check Total: 150.81
Check No. 136552
Check Total: 253.82
Check No. 136553
Agenda Item No. 05 Page 4 of 26 CC Agenda 06-17-2024
Disburements for 5/31/2024 Attachment B
6/10/2024
Vendor Name Vendor # Invoice General Description GL Account Fund PO Number Invoice Number Check Date Check/EFT # Detail Amount CANON FINANCIAL SERVICES, INC 3733 001-0668326-004 COPIER/001-0668326- 006 FAXBOARD
101111-5220 General Fund 32449321 05/31/2024 136554 173.94 CANON FINANCIAL SERVICES, INC 3733 001-0668326-007 FAXBOARD -5/10/24- 6/9/24
101111-5220 General Fund 32662476 05/31/2024 136555 10.06 CED ROYAL INDUSTRIAL SOLUTIONS 3689 STORM DAMAGE REPAIRS-RELAY/AC

VOLT RELAY/BLOCK/ETC
101111-5250 General Fund 9009-1046301 05/31/2024 136556 478.82 CED ROYAL INDUSTRIAL SOLUTIONS 3689 STORM DAMAGE REPAIRS-RELAY/AC

VOLT RELAY/JUMPER
101111-5250 General Fund 9009-1046511 05/31/2024 136556 31.10 CED ROYAL INDUSTRIAL SOLUTIONS 3689 STORM DAMAGE SUPPLIESRELAY/AC VOLT TIMING101111-5250 General Fund 9009-1046632 05/31/2024 136556 302.17 CED ROYAL INDUSTRIAL SOLUTIONS 3689 STORM DAMAGE REPAIRS-AC VOLT

TIMING RELAY
101111-5250 General Fund 9009-1047094 05/31/2024 136556 300.39 CHAPARRO, ASHLEY 5252 TRAVEL REIMBURSEMENT-2024

CSMFO ANNUAL CONF
101220-5411 General Fund 02292027

CHAPARRO
05/31/2024 136557 102.00
CHAPIN'S 302 WATER SUPPLIES-CONCRETE 301560-5523 Water Operations Fund
248950 05/31/2024 136558 339.11
CHARTER COMMUNICATIONS 5322 8448 20 025 0320222 MAY'24 CABLE UTIL BILL-250 VTA
101111-5300 General Fund 0320222050124 05/31/2024 136559 245.23 CHAVEZ, JESUS 2772 TRAVEL REIMBURSEMENTCONFIDENTIAL INFORMANTS DEVEL101441-5411 General Fund 05172024 CHAVEZ 05/31/2024 136560 69.00 CINTAS CORPORATION 3812 CITY HALL BREAKROOM FIRST AID

KIT REPLENISHMENT
101115-5500 General Fund 8406536521 05/31/2024 136561 113.01 CINTAS CORPORATION 3812 CITY HALL BREAKROOM FIRST AID

KIT REPLENISHMENT
101113-5500 General Fund 8406536521 05/31/2024 136561 56.51 CINTAS CORPORATION 3812 CITY HALL BREAKROOM FIRST AID

KIT REPLENISHMENT
101112-5540 General Fund 8406536521 05/31/2024 136561 56.51 CINTAS CORPORATION 3812 CITY HALL BREAKROOM FIRST AID

KIT REPLENISHMENT
101220-5500 General Fund 8406536521 05/31/2024 136561 113.01 CINTAS CORPORATION 3812 CITY HALL BREAKROOM FIRST AID

KIT REPLENISHMENT
101331-5500 General Fund 8406536521 05/31/2024 136561 113.01 CITY OF OXNARD 2293 APR'24 FIRELINE PORTION- 234633-
252984 UTIL BILL
302561-5300 Water Plant
Operations Fund
2984 05152024B 05/31/2024 136562 190.01
CITY OF OXNARD 2293 230981-253278 OXNARD SEWER
TRMNT UTIL BILL-MAR'24
303562-5232 Wastewater
Operations Fund
3278 05012024 05/31/2024 136562 110,153.95
Check Total: 257.50
Check No. 136554
Check Total: 173.94
Check No. 136555
Check Total: 10.06
Check No. 136556
Check Total: 1112.48
Check No. 136557
Check Total: 102.00
Check No. 136558
Check Total: 339.11
Check No. 136559
Check Total: 245.23
Check No. 136560
Check Total: 69.00
Check No. 136561
Check Total: 452.05
Check No. 136562
Check Total: 110343.96
Check No. 136563
Agenda Item No. 05 Page 5 of 26 CC Agenda 06-17-2024
Disburements for 5/31/2024 Attachment B
6/10/2024
Vendor Name Vendor # Invoice General Description GL Account Fund PO Number Invoice Number Check Date Check/EFT # Detail Amount COUNTY FIRST FIRE, LLC 2350 DUPLICATE BUSINESS LICENSE

OVERPAYMENT
101000-4300 General Fund 05142024 COUNTY
FIRE
05/31/2024 136563 70.00
CUZIC, ANGELA 5253 TRAVEL REIMBURSEMENT-2024

CSMFO ANNUAL CONF
101220-5411 General Fund 02272024 CUZIC 05/31/2024 136564 210.93 DIENER'S ELECTRIC INC 328 REPLACEMENT OF TWO SMART

ROTARY PHASE CONVERTERS
101111-5250 General Fund 20240184 35683 05/31/2024 136565 16,550.00 DOCUPRODUCTS CORPORATION 651 1/10/24-4/9/24 PW C5250 COPIER

OVERAGE SERVICES
304563-5220 Solid Waste
Operations Fund
281534 05/31/2024 136566 227.01
DOCUPRODUCTS CORPORATION 651 1/10/24-4/9/24 PW C5250 COPIER

OVERAGE SERVICES
303562-5220 Wastewater
Operations Fund
281534 05/31/2024 136566 227.01
DOCUPRODUCTS CORPORATION 651 1/10/24-4/9/24 PW C5250 COPIER

OVERAGE SERVICES
301560-5220 Water Operations
Fund
281534 05/31/2024 136566 227.01
DOCUPRODUCTS CORPORATION 651 1/10/24-4/9/24 CANON C5250 COPIER

OVERAGE SVCS
101112-5220 General Fund 281630 05/31/2024 136566 1,507.26 DOCUPRODUCTS CORPORATION 651 1/10/24-4/9/24 CANON 4251 COPIER

OVERAGE SERVICES
101111-5220 General Fund 281632 05/31/2024 136566 212.06 DOCUPRODUCTS CORPORATION 651 1/10/24-4/9/24 CANON C5240A

COPIER OVERAGE
101330-5220 General Fund 281631 05/31/2024 136567 330.23 DXP ENTERPRISES, INC. 5690 WATER PLANT EQIPMENT-PUMP FOR NH3
302561-5520 Water Plant
Operations Fund
20240155 54428277 05/31/2024 136568 5,656.90
FEDERAL EXPRESS CORP 338 MAIL SERVICES- ENTERPRISE FLEET

DOCUMENTS
101554-5520 General Fund 8-438-82375B 05/31/2024 136569 111.10 FIDELITY SECURITY LIFE INSURANCE CO 5465 JUN'24 RETIREE VISION PREMIUMS 501000-2245 Payroll Clearing Fund
166299514 05/31/2024 136570 421.19
FIDELITY SECURITY LIFE INSURANCE CO 5465 JUN'24 REG EE VISION PREMIUMS 501000-2245 Payroll Clearing Fund
166301949 05/31/2024 136570 1,301.48
FRONTIER COMMUNICATIONS 4230 209-105-5253-112499-5 UTILITY BILL 302561-5300 Water Plant Operations Fund
498-5 05222024 05/31/2024 136571 352.74
FRONTIER COMMUNICATIONS 4230 209-063-8462-070302-5 UTILITY BILL 101441-5301 General Fund 302-5 05102024 05/31/2024 136572 111.17 FRONTIER COMMUNICATIONS 4230 209-067-3378-072808-5 UTILITY BILL 101441-5301 General Fund 808-5 05132024 05/31/2024 136573 557.61 Check Total: 70.00
Check No. 136564
Check Total: 210.93
Check No. 136565
Check Total: 16550.00
Check No. 136566
Check Total: 2400.35
Check No. 136567
Check Total: 330.23
Check No. 136568
Check Total: 5656.90
Check No. 136569
Check Total: 111.10
Check No. 136570
Check Total: 1722.67
Check No. 136571
Check Total: 352.74
Check No. 136572
Check Total: 111.17
Check No. 136573
Check Total: 557.61
Check No. 136574
Agenda Item No. 05 Page 6 of 26 CC Agenda 06-17-2024
Disburements for 5/31/2024 Attachment B
6/10/2024
Vendor Name Vendor # Invoice General Description GL Account Fund PO Number Invoice Number Check Date Check/EFT # Detail Amount FRONTIER COMMUNICATIONS 4230 805-271-0093-032818-5 UTILITY BILL 101440-5301 General Fund 818-5 05022024 05/31/2024 136574 280.98 FRONTIER COMMUNICATIONS 4230 209-151-1420-122089-5 UTILITY BILL 303562-5300 Wastewater Operations Fund
089-5 05192024 05/31/2024 136575 43.23
FRONTIER COMMUNICATIONS 4230 805-271-0227-062700-5 UTILITY BILL 101111-5300 General Fund 700-5 05192024 05/31/2024 136576 61.12 FRONTIER COMMUNICATIONS 4230 805-271-0360-111820-5 UTILITY BILL 301560-5300 Water Operations Fund
820-5 05182024 05/31/2024 136577 102.28
FRONTIER COMMUNICATIONS 4230 805-271-0360-111820-5 UTILITY BILL 304563-5300 Solid Waste Operations Fund
820-5 05182024 05/31/2024 136577 102.29
FRONTIER COMMUNICATIONS 4230 805-271-0360-111820-5 UTILITY BILL 303562-5300 Wastewater Operations Fund
820-5 05182024 05/31/2024 136577 102.29
FRONTIER COMMUNICATIONS 4230 805-197-0917-060623-5 UTILITY BILL 302561-5300 Water Plant Operations Fund
623-5 05062024 05/31/2024 136578 620.00
FUNFLICKS OUTDOOR MOVIES 4644 6/12/24 MOVIE IN THE PARK

SCREENING
101671-5234 General Fund 25037385 05/31/2024 136579 973.00 GEOLABS - WESTLAKE VILLAGE 5500 APR'24 GEOTECHNICAL

CONSTRUCTION SUPPORT

SERVICES
210780-5700 Grant Tracking
Fund
20240163 30145025 05/31/2024 136580 7,484.00
GEOLABS - WESTLAKE VILLAGE 5500 APR'24 GEOTECHNICAL

CONSTRUCTION SUPPORT

SERVICES
210780-5700 Grant Tracking
Fund
20240163 30145025 05/31/2024 136580 4,640.08
GEOLABS - WESTLAKE VILLAGE 5500 APR'24 GEOTECHNICAL

CONSTRUCTION SUPPORT

SERVICES
210780-5700 Grant Tracking
Fund
20240163 30145025 05/31/2024 136580 2,843.92
HOME DEPOT CREDIT SERVICES 115 FM SUPPLIES-303 HB DR-PAINT 101780-5520 General Fund 1551942 05/31/2024 136581 661.50 HOME DEPOT CREDIT SERVICES 115 FM SUPPLIES-303 HB DRDSHWASHR AIR GAP/SMK DETECTR101780-5520 General Fund 3023818 05/31/2024 136581 73.09 HOME DEPOT CREDIT SERVICES 115 FM SUPPLIES-SILICONE LUBE/WD40

CAULK REMOVER
101780-5526 General Fund 3023822 05/31/2024 136581 58.17 INTERSTATE BATTERY OF SIERRA MADRE 5481 AUTOMOTIVE SUPPLIES-PWWW VEH 6200-BATTERY
101554-5523 General Fund 55644040 05/31/2024 136582 220.53 KING LEE CHEMICAL CO 367 PHWA SUPPLIES-LIQUID ANTISCALANT302561-5521 Water Plant Operations Fund
20240011 11622 05/31/2024 136583 18,439.35
Check Total: 280.98
Check No. 136575
Check Total: 43.23
Check No. 136576
Check Total: 61.12
Check No. 136577
Check Total: 306.86
Check No. 136578
Check Total: 620.00
Check No. 136579
Check Total: 973.00
Check No. 136580
Check Total: 14968.00
Check No. 136581
Check Total: 792.76
Check No. 136582
Check Total: 220.53
Check No. 136583
Check Total: 18439.35
Check No. 136584
Agenda Item No. 05 Page 7 of 26 CC Agenda 06-17-2024
Disburements for 5/31/2024 Attachment B
6/10/2024
Vendor Name Vendor # Invoice General Description GL Account Fund PO Number Invoice Number Check Date Check/EFT # Detail Amount LAPHAM, JAMIE 4978 TRAVEL REIMBURSEMENT-CJPIA HR

ACADEMY
101115-5411 General Fund 05012024 LAPHAM 05/31/2024 136584 296.46 LEGALSHIELD 545 MAY'24 VOLUNTARY LEGAL-J

JOHNSON/HMONTELONGO
501000-2267 Payroll Clearing
Fund
20240525 05/31/2024 136585 52.85
LINCOLN NATIONAL LIFE INSURANCE CO 2567 JUNE 2024 INSURANCE PREMIUMSREF #4706294203501000-2243 Payroll Clearing Fund
4010 05212024A 05/31/2024 136586 8,037.75
LINCOLN NATIONAL LIFE INSURANCE CO 2567 JUNE 2024 VOLUNTARY- REF #4706294203
501000-2252 Payroll Clearing
Fund
4010 05212024B 05/31/2024 136586 3,562.55
M6 CONSULTING INC. 5692 C.I. BLVD WB PAVEMENT REHAB

PRJCT ENGINEERING SVCS
204551-5700 Gas Tax Fund 20240152 3432 05/31/2024 136587 23,251.44 MCI COMM SERVICE 3498 805 488-1805 UTILITY BILL 101111-5300 General Fund 1805 04192024 05/31/2024 136588 34.99 MCI COMM SERVICE 3498 805 488-1805 UTILITY BILL 101111-5300 General Fund 1805 06192024 05/31/2024 136588 34.99 MCI COMM SERVICE 3498 805 986-6516 UTILITY BILL 101111-5300 General Fund 6516 04192024 05/31/2024 136588 37.21 MCI COMM SERVICE 3498 805 986-6516 UTILITY BILL 101111-5300 General Fund 6516 05192024 05/31/2024 136588 37.13 MCI COMM SERVICE 3498 805 986-6660 UTILITY BILL 101111-5300 General Fund 6660 04192024 05/31/2024 136588 35.32 MCI COMM SERVICE 3498 805 986-6660 UTILITY BILL 101111-5300 General Fund 6660 05192024 05/31/2024 136588 35.32 ODP BUSINESS SOLUTIONS, LLC 393 OFFICE SUPPLIES-NOTE

PADS/UTENSILS
101671-5540 General Fund 354275294001 05/31/2024 136589 84.65 ODP BUSINESS SOLUTIONS, LLC 393 OFFICE SUPPLIES-DEPOSIT BAGS 101220-5500 General Fund 366480973001 05/31/2024 136589 60.70 ODP BUSINESS SOLUTIONS, LLC 393 OFFICE SUPPLIES-HAND SANITIZER 101111-5500 General Fund 363156372001 05/31/2024 136590 68.57 OXNARD PLUMBING CO, INC 906 ANNUAL BACKFLOW TESTING AT
PHWA
302561-5204 Water Plant
Operations Fund
008422 05/31/2024 136591 260.00
PATRIOT ENVIROMENTAL SERVICES 5686 3/7/24 FLUORIDE REMOVAL

SERVICES
302561-5204 Water Plant
Operations Fund
20240183 05-24-00216 05/31/2024 136592 6,379.86
PRIME BUILDING MATERIALS INC 516 WATER VALVE REPAIRS-CONCRETE BLOCKS
301560-5520 Water Operations
Fund
329072 05/31/2024 136593 122.72
PRIME BUILDING MATERIALS INC 516 REFUSE SUPPLIES-HI STRENGTH

CONCRETE
304563-5520 Solid Waste
Operations Fund
329048 05/31/2024 136594 242.01
PSR ENVIRONMENTAL SERVICES, INC 557 2/16/24-5/9/24 EMERGENCY REPAIRS

TO PW FUEL PUMPS
101554-5602 General Fund 20240185 19733 05/31/2024 136595 9,317.10 Check Total: 296.46
Check No. 136585
Check Total: 52.85
Check No. 136586
Check Total: 11600.30
Check No. 136587
Check Total: 23251.44
Check No. 136588
Check Total: 214.96
Check No. 136589
Check Total: 145.35
Check No. 136590
Check Total: 68.57
Check No. 136591
Check Total: 260.00
Check No. 136592
Check Total: 6379.86
Check No. 136593
Check Total: 122.72
Check No. 136594
Check Total: 242.01
Check No. 136595
Agenda Item No. 05 Page 8 of 26 CC Agenda 06-17-2024
Disburements for 5/31/2024 Attachment B
6/10/2024
Vendor Name Vendor # Invoice General Description GL Account Fund PO Number Invoice Number Check Date Check/EFT # Detail Amount QUADIENT FINANCE USA, INC. 4689 REPLENISH POSTAGE 101111-5501 General Fund 0728 05092024 05/31/2024 136596 1,591.56 QUADIENT LEASING USA, INC. 4499 POSTAGE MACHINE LEASE 101111-5501 General Fund Q1329040 05/31/2024 136597 752.05 REFUND 99999 5/27/24 BEACH PARKING MACHINE
CHANGE
101000-4407 General Fund 05302024

COLOSIMO
05/31/2024 136598 3.00
REFUND 99999 BUSINESS LICENSE OVERPAYMENT 101000-4300 General Fund 05142024 VIBRANT 05/31/2024 136599 15.00 SOUTHERN CALIFORNIA EDISON 177 700594424229 UTIL BILL-VARIOUS

STREET LIGHTS
101551-5300 General Fund 4229 05062024 05/31/2024 136600 74.90 SOUTHERN CALIFORNIA EDISON 177 700594424229 UTIL BILL-VARIOUS

STREET LIGHTS
202557-5300 Street Light Assmnt
Distr Fund
4229 05062024 05/31/2024 136600 15,189.82
SOUTHERN CALIFORNIA EDISON 177 700153694625 UTIL BILL-2500

WHEELHOUSE TRAF SIGNAL
202557-5300 Street Light Assmnt
Distr Fund
4625 05082024 05/31/2024 136601 73.54
SOUTHERN CALIFORNIA EDISON 177 700022317623 UTILITY BILLBARD/SUNKIST LIGHTS202557-5300 Street Light Assmnt Distr Fund
7623 05062024 05/31/2024 136602 165.82
SOUTHERN CALIFORNIA EDISON 177 700117220504 PHWA UTILITY BILL5751 PERKINS RD302561-5300 Water Plant Operations Fund
0504 05212024 05/31/2024 136603 17,778.87
SOUTHERN CALIFORNIA EDISON 2250 700635138967 303 HARBOR BREEZE

DR UTILITY BILL
101780-5300 General Fund 8967 05142024 05/31/2024 136604 87.55 TAMPA HARDWARE, INC 4401 WATER SUPPLIES-STAPLES/UTILITY KNIFE
301560-5520 Water Operations
Fund
849851 05/31/2024 136605 19.55
TAMPA HARDWARE, INC 4401 WATER SUPPLIES-WD40 301560-5520 Water Operations Fund
850440 05/31/2024 136605 43.46
TAMPA HARDWARE, INC 4401 LANDSCAPE SUPPLIES-2.5 GAL GAS

CAN/TRIMMER LINE
101553-5523 General Fund 851615 05/31/2024 136605 35.88 TAMPA HARDWARE, INC 4401 LANDSCAPE SUPPLIES-2.5 GAL GAS

CAN/TRIMMER LINE
101553-5520 General Fund 851615 05/31/2024 136605 54.36 TAMPA HARDWARE, INC 4401 FM REPAIRS-BUBBLING SPRINGS

PRK-COUPLE PVC/CONDUIT
101780-5700 General Fund 851755 05/31/2024 136605 1.70
TAMPA HARDWARE, INC 4401 FM REPAIRS-BUBBLING SPRINGS

PRK-COUPLE PVC/CONDUIT
101780-5700 General Fund 851755 05/31/2024 136605 1.71
Check Total: 9317.10
Check No. 136596
Check Total: 1591.56
Check No. 136597
Check Total: 752.05
Check No. 136598
Check Total: 3.00
Check No. 136599
Check Total: 15.00
Check No. 136600
Check Total: 15264.72
Check No. 136601
Check Total: 73.54
Check No. 136602
Check Total: 165.82
Check No. 136603
Check Total: 17778.87
Check No. 136604
Check Total: 87.55
Check No. 136605
Agenda Item No. 05 Page 9 of 26 CC Agenda 06-17-2024
Disburements for 5/31/2024 Attachment B
6/10/2024
Vendor Name Vendor # Invoice General Description GL Account Fund PO Number Invoice Number Check Date Check/EFT # Detail Amount TAMPA HARDWARE, INC 4401 FM REPAIRS-BUBBLING SPRINGS

PRK-COUPLE PVC/CONDUIT
101780-5700 General Fund 851755 05/31/2024 136605 1.70
TAMPA HARDWARE, INC 4401 FM REPAIRS-BUBBLING SPRINGS

PRK-COUPLE PVC/CONDUIT
101780-5700 Grant Tracking
Fund
851755 05/31/2024 136605 1.70
TAMPA HARDWARE, INC 4401 FM REPAIRS-BUBBLING SPRINGS

PRK-COUPLE PVC/CONDUIT
101780-5700 General Fund 851755 05/31/2024 136605 1.70
TAMPA HARDWARE, INC 4401 FM REPAIRS-BUBBLING SPRINGS

PRK-COUPLE PVC/CONDUIT
101780-5700 General Fund 851755 05/31/2024 136605 1.70
TAMPA HARDWARE, INC 4401 FM SUPPLIES-CITY HALL REPAIRSCORD PHONE LINE101780-5520 General Fund 851994 05/31/2024 136605 15.21 TAMPA HARDWARE, INC 4401 WATER PLANT SUPPLIES-GLADE
SPRAY
302561-5520 Water Plant
Operations Fund
852096 05/31/2024 136605 5.84
TAMPA HARDWARE, INC 4401 FM SUPPLIES-COMM CENTER- 5/8
ANGLE
101780-5700 General Fund 856221 05/31/2024 136605 28.25 TAMPA HARDWARE, INC 4401 771 JANE DR SUPPLIES-MOP AND

GLOW CLEANER
101780-5520 General Fund 852858 05/31/2024 136606 10.43 TOSHIBA FINANCIAL SERVICES 3074 500-0664982-000 ESTUDIO 478S COPIER 5/3/24-6/3/24
101330-5220 General Fund 529004350 05/31/2024 136607 87.95 TYLER TECHNOLOGIES 4190 APR'24 TYLER/MUNIS ERP SERVICES 304563-5700 Solid Waste Operations Fund
13865 045-464706 05/31/2024 136608 370.00
TYLER TECHNOLOGIES 4190 APR'24 TYLER/MUNIS ERP SERVICES 303562-5700 Wastewater Operations Fund
13865 045-464706 05/31/2024 136608 370.00
TYLER TECHNOLOGIES 4190 APR'24 TYLER/MUNIS ERP SERVICES 101111-5700 General Fund 13865 045-464706 05/31/2024 136608 370.00 TYLER TECHNOLOGIES 4190 APR'24 TYLER/MUNIS ERP SERVICES 301560-5700 Water Operations Fund
13865 045-464706 05/31/2024 136608 370.00
TYLER TECHNOLOGIES 4190 APR'24 TYLER/MUNIS ERP

CONVERSION SVCS
303562-5700 Wastewater
Operations Fund
13865 045-465214 05/31/2024 136608 637.50
TYLER TECHNOLOGIES 4190 APR'24 TYLER/MUNIS ERP

CONVERSION SVCS
301560-5700 Water Operations
Fund
13865 045-465214 05/31/2024 136608 637.50
TYLER TECHNOLOGIES 4190 APR'24 TYLER/MUNIS ERP

CONVERSION SVCS
101111-5700 General Fund 13865 045-465214 05/31/2024 136608 637.50 TYLER TECHNOLOGIES 4190 APR'24 TYLER/MUNIS ERP

CONVERSION SVCS
304563-5700 Solid Waste
Operations Fund
13865 045-465214 05/31/2024 136608 637.50
TYLER TECHNOLOGIES 4190 APR'24 TYLER/MUNIS ERP SERVICES 301560-5700 Water Operations Fund
13865 045-465631 05/31/2024 136608 740.00
TYLER TECHNOLOGIES 4190 APR'24 TYLER/MUNIS ERP SERVICES 304563-5700 Solid Waste Operations Fund
13865 045-465631 05/31/2024 136608 740.00
TYLER TECHNOLOGIES 4190 APR'24 TYLER/MUNIS ERP SERVICES 101111-5700 General Fund 13865 045-465631 05/31/2024 136608 740.00 TYLER TECHNOLOGIES 4190 APR'24 TYLER/MUNIS ERP SERVICES 303562-5700 Wastewater Operations Fund
13865 045-465631 05/31/2024 136608 740.00
TYLER TECHNOLOGIES 4190 APR'24 TYLER/MUNIS ERP SERVICES 101111-5700 General Fund 13865 045-465632 05/31/2024 136608 185.00 Check Total: 222.96
Check No. 136606
Check Total: 10.43
Check No. 136607
Check Total: 87.95
Check No. 136608
Agenda Item No. 05 Page 10 of 26 CC Agenda 06-17-2024
Disburements for 5/31/2024 Attachment B
6/10/2024
Vendor Name Vendor # Invoice General Description GL Account Fund PO Number Invoice Number Check Date Check/EFT # Detail Amount TYLER TECHNOLOGIES 4190 APR'24 TYLER/MUNIS ERP SERVICES 304563-5700 Solid Waste Operations Fund
13865 045-465632 05/31/2024 136608 185.00
TYLER TECHNOLOGIES 4190 APR'24 TYLER/MUNIS ERP SERVICES 301560-5700 Water Operations Fund
13865 045-465632 05/31/2024 136608 185.00
TYLER TECHNOLOGIES 4190 APR'24 TYLER/MUNIS ERP SERVICES 303562-5700 Wastewater Operations Fund
13865 045-465632 05/31/2024 136608 185.00
TYLER TECHNOLOGIES 4190 MAY'24 TYLER/MUNIS ERP SERVICES 101111-5700 General Fund 13865 045-466488 05/31/2024 136608 740.00 TYLER TECHNOLOGIES 4190 MAY'24 TYLER/MUNIS ERP SERVICES 301560-5700 Water Operations Fund
13865 045-466488 05/31/2024 136608 740.00
TYLER TECHNOLOGIES 4190 MAY'24 TYLER/MUNIS ERP SERVICES 303562-5700 Wastewater Operations Fund
13865 045-466488 05/31/2024 136608 740.00
TYLER TECHNOLOGIES 4190 MAY'24 TYLER/MUNIS ERP SERVICES 304563-5700 Solid Waste Operations Fund
13865 045-466488 05/31/2024 136608 740.00
TYLER TECHNOLOGIES 4190 MAY'24 TYLER/MUNIS ERP SERVICES 304563-5700 Solid Waste Operations Fund
13865 045-467899 05/31/2024 136608 370.00
TYLER TECHNOLOGIES 4190 MAY'24 TYLER/MUNIS ERP SERVICES 101111-5700 General Fund 13865 045-467899 05/31/2024 136608 370.00 TYLER TECHNOLOGIES 4190 MAY'24 TYLER/MUNIS ERP SERVICES 301560-5700 Water Operations Fund
13865 045-467899 05/31/2024 136608 370.00
TYLER TECHNOLOGIES 4190 MAY'24 TYLER/MUNIS ERP SERVICES 303562-5700 Wastewater Operations Fund
13865 045-467899 05/31/2024 136608 370.00
TYLER TECHNOLOGIES 4190 MAY'24 TYLER/MUNIS ERP SERVICES 304563-5700 Solid Waste Operations Fund
13865 045-469774 05/31/2024 136608 370.00
TYLER TECHNOLOGIES 4190 MAY'24 TYLER/MUNIS ERP SERVICES 301560-5700 Water Operations Fund
13865 045-469774 05/31/2024 136608 370.00
TYLER TECHNOLOGIES 4190 MAY'24 TYLER/MUNIS ERP SERVICES 303562-5700 Wastewater Operations Fund
13865 045-469774 05/31/2024 136608 370.00
TYLER TECHNOLOGIES 4190 MAY'24 TYLER/MUNIS ERP SERVICES 101111-5700 General Fund 13865 045-469774 05/31/2024 136608 370.00 TYLER TECHNOLOGIES 4190 MAY'24 TYLER/MUNIS ERP SERVICES 304563-5700 Solid Waste Operations Fund
13865 045-469775 05/31/2024 136608 1,110.00
TYLER TECHNOLOGIES 4190 MAY'24 TYLER/MUNIS ERP SERVICES 303562-5700 Wastewater Operations Fund
13865 045-469775 05/31/2024 136608 1,110.00
TYLER TECHNOLOGIES 4190 MAY'24 TYLER/MUNIS ERP SERVICES 101111-5700 General Fund 13865 045-469775 05/31/2024 136608 1,110.00 TYLER TECHNOLOGIES 4190 MAY'24 TYLER/MUNIS ERP SERVICES 301560-5700 Water Operations Fund
13865 045-469775 05/31/2024 136608 1,110.00
TYLER TECHNOLOGIES 4190 MAY'24 TYLER/MUNIS ERP SERVICES 301560-5700 Water Operations Fund
13865 045-467898 05/31/2024 136609 185.00
TYLER TECHNOLOGIES 4190 MAY'24 TYLER/MUNIS ERP SERVICES 303562-5700 Wastewater Operations Fund
13865 045-467898 05/31/2024 136609 185.00
TYLER TECHNOLOGIES 4190 MAY'24 TYLER/MUNIS ERP SERVICES 101111-5700 General Fund 13865 045-467898 05/31/2024 136609 185.00 TYLER TECHNOLOGIES 4190 MAY'24 TYLER/MUNIS ERP SERVICES 304563-5700 Solid Waste Operations Fund
13865 045-467898 05/31/2024 136609 185.00
UNIFIRST CORPORATION 5314 FM SUPPLIES-MATS/MOPS

SERVICES
101780-5212 General Fund 2210096992 05/31/2024 136610 46.37 UNIFIRST CORPORATION 5314 FM SUPPLIES-COMM CENTERMATS/MOPS SERVICES101780-5212 General Fund 2210097314 05/31/2024 136610 80.01 UNIFIRST CORPORATION 5314 FM SUPPLIES-HAMATS/MOPS/RAGS/TOWELS/BUCKET SVCS
101780-5212 General Fund 2210098757 05/31/2024 136610 53.11 UNIFIRST CORPORATION 5314 FM SUPPLIES-CITY HALL-MATS/MOPS

SERVICES
101780-5212 General Fund 2210100637 05/31/2024 136610 40.64 Check Total: 18090.00
Check No. 136609
Check Total: 740.00
Check No. 136610
Agenda Item No. 05 Page 11 of 26 CC Agenda 06-17-2024
Disburements for 5/31/2024 Attachment B
6/10/2024
Vendor Name Vendor # Invoice General Description GL Account Fund PO Number Invoice Number Check Date Check/EFT # Detail Amount UNIFIRST CORPORATION 5314 FM SUPPLIES-CITY HALL-MATS/MOPS

SERVICES
101780-5212 General Fund 2210100991 05/31/2024 136610 73.35 UNIFIRST CORPORATION 5314 FM SUPPLIES-CITY HALL-MATS/MOPS

SERVICES
101780-5212 General Fund 2210102444 05/31/2024 136610 51.17 VENTURA COUNTY RAILROAD COMPANY INC 756 FY25 PEDESTRIAN CROSSING 6/1/24- 5/31/25
101550-5204 General Fund 211762 05/31/2024 136611 1,773.11 VERIZON BUSINESS SERVICES 3503 SV193394 UTILITY BILL 101111-5300 General Fund 72921889 05/31/2024 136612 1,003.85 VERIZON WIRELESS 3292 672523155-00001 MAR'24-APR'24 PD

UTILITY BILL
101442-5301 General Fund 9962436660 05/31/2024 136613 71.24 VERIZON WIRELESS 3292 672523155-00001 MAR'24-APR'24 PD

UTILITY BILL
101441-5301 General Fund 9962436660 05/31/2024 136613 1,648.76 VERIZON WIRELESS 3292 672523155-00001 MAR'24-APR'24 PD

UTILITY BILL
101440-5301 General Fund 9962436660 05/31/2024 136613 275.30 VERIZON WIRELESS 3292 672523155-00001 MAR'24-APR'24 PD

UTILITY BILL
101111-5301 General Fund 9962436660 05/31/2024 136613 167.08 Grand Total 298,827.54
Check No. 136612
Check Total: 1003.85
Check No. 136613
Check Total: 2162.38
Check Total: 344.65
Check No. 136611
Check Total: 1773.11
Agenda Item No. 05 Page 12 of 26 CC Agenda 06-17-2024

ATTACHMENT C

SALARY DISTRIBUTIONS
PAYROLL DIRECT DEPOSIT TOTALS: $393,731.16
PAYROLL CHECK REGISTER: $5,136.20 $398,867.36
TOTAL DISBURSEMENT: $398,867.36

CITY OF PORT HUENEME

PAYROLL CASH DISBURSEMENT FOR
May 31, 2024
Agenda Item No. 05 Page 13 of 26 CC Agenda 06-17-2024
Disbursements for 6/5/2024 Attachment D
6/10/2024
Accounts Payable Check Register
Vendor Name Vendor # Invoice General Description GL Account Fund PO Number Invoice Number Check Date Check/EFT # Detail Amount REFUND 99999 CUSTOMER REQUESTED
REFUND
301000-2408 Water Operations
Fund
000016699-
001029472
06/05/2024 136614 2,101.99
Grand Total 2,101.99
Check No. 136614
Check Total: 2101.99
Agenda Item No. 05 Page 14 of 26 CC Agenda 06-17-2024
Disbursements for 6/6/2024 Attachment E
6/10/2024
Accounts Payable Check Register
Vendor Name Vendor # Invoice General Description GL Account Fund PO Number Invoice Number Check Date Check/EFT # Detail Amount CSG CONSULTANTS, INC 4605 BEACH SWINGSET PLAN CHECK SERVICES 101550-5700 General Fund B240543 06/06/2024 26994 236.00 ADVANTIDGE 4617 PROXIMITY ID CARDS FOR ALL CITY

EMPLOYEES
101780-5520 General Fund 262282 06/06/2024 136615 833.99 AFTERMATH, INC 3476 4/24/24 PD BIOHAZARD CLEANUP 101441-5204 General Fund JC2024-5782 06/06/2024 136616 400.00 ALEXANDER'S CONTRACT SERVICES, INC 3755 MAY 2024 WATER METER READING SERVICES CYCLE 2
301560-5204 Water Operations
Fund
20240013 105162 06/06/2024 136617 3,981.70
ALEXANDER'S CONTRACT SERVICES, INC 3755 MAY 2024 WATER METER READING SERVICES CYCLE 1
301560-5204 Water Operations
Fund
20240013 105163 06/06/2024 136617 3,230.40
ALLCABLE, INC 2660 PD SUPPLIES-GREEN AND ORANGE CABLES 101780-5700 General Fund 4043120 06/06/2024 136618 1,048.80 ARAMSCO, INC 5006 LANDSCAPE SUPPLIES- TRASH LINERS 2 MIL BLACK
101553-5520 General Fund S6446861.001 06/06/2024 136619 698.03 AT&T MOBILITY 3257 FEB'24 PWWW STATION LAPTOP HOT SPOT # 287339258477
303562-5300 Wastewater
Operations Fund
02172024 06/06/2024 136620 112.08
AT&T MOBILITY 3257 MAR'24 PWWW STATION LAPTOP HOT SPOT
# 287339258477
303562-5300 Wastewater
Operations Fund
03172024 06/06/2024 136620 80.48
AT&T MOBILITY 3257 APR'24 PWWW STATION LAPTOP HOT SPOT # 287339258477
303562-5300 Wastewater
Operations Fund
04172024 06/06/2024 136620 2.97
BENNER & CARPENTER INC 274 CERTIFIED SURVEY FOR SCE SOUTH METR B

SPRINGS PARK
101780-5700 General Fund 15662 06/06/2024 136621 1,792.50 CALIFORNIA HOSE 4937 AUTOMOTIVE REPAIRS-PWSW VEH 9123-

HOSE & FITTING
101554-5523 General Fund 31075 06/06/2024 136622 48.05
CALIFORNIA HOSE 4937 AUTOMOTIVE SUPPLIES-PWSW VEH 9127-

HOSE/FITTING
101554-5523 General Fund 31320 06/06/2024 136622 163.60 CALLEGUAS MUNICIPAL WATER DIST 220 SMP DISCHARGE SAMPLING 302561-5230 Water Plant Operations Fund
2024-00000012 06/06/2024 136623 330.00
CDW GOVERNMENT, INC. 956 FINANCE OFFICE EQUIPMENT-3 SCANNERS 101220-5526 General Fund RF67136 06/06/2024 136624 1,256.72 Check No. 26994
Check Total: 236.00
Check No. 136615
Check Total: 833.99
Check No. 136616
Check Total: 400.00
Check No. 136617
Check Total: 7212.10
Check No. 136618
Check Total: 1048.80
Check No. 136619
Check Total: 698.03
Check No. 136620
Check Total: 195.53
Check No. 136621
Check Total: 1792.50
Check No. 136622
Check Total: 211.65
Check No. 136623
Check Total: 330.00
Check No. 136624
Agenda Item No. 05 Page 15 of 26 CC Agenda 06-17-2024
Disbursements for 6/6/2024 Attachment E
6/10/2024
Vendor Name Vendor # Invoice General Description GL Account Fund PO Number Invoice Number Check Date Check/EFT # Detail Amount CED ROYAL INDUSTRIAL SOLUTIONS 3689 THERMOGRAPHY SERVICE (ELECTRICAL

ROOM INSPECTION)
302561-5204 Water Plant
Operations Fund
9009-1047045 06/06/2024 136625 4,000.00
CHAPIN'S 302 EQUIP RENTAL-B SPRINGS SEWER LINECONCRETE TRAILER101780-5700 General Fund 249012 06/06/2024 136626 404.93 CLEAN HARBORS ENV. SERVICES 1302 APRIL 12-13, 2024 WASTE COLLECTION

SERVICES
304563-5233 Solid Waste
Operations Fund
1005020900 06/06/2024 136627 398.00
COMPUTER LOGISTICS CORPORATION 3194 JUNE 2024 EMAIL HOST SERVICES 101440-5204 General Fund 85193 06/06/2024 136628 44.00 CRAFCO, INC 3414 STREETS SUPPLIES-POLYFLEX TYPE
2/DETACK
204551-5524 Gas Tax Fund 9403187591 06/06/2024 136629 3,949.52 DATAPROSE, INC 3718 EXPANDED POLYSTYRENE (ESP) FLYER UB INSERT
101112-5203 General Fund 3P79084 06/06/2024 136630 552.96 DATAPROSE, INC 3718 MAY 2024 UTILITY BILL STATEMENT SERVICES 301560-5204 Water Operations Fund
DP2402392 06/06/2024 136630 1,247.72
DATAPROSE, INC 3718 MAY 2024 UTILITY BILL STATEMENT SERVICES 304563-5204 Solid Waste Operations Fund
DP2402392 06/06/2024 136630 1,247.71
DATAPROSE, INC 3718 MAY 2024 UTILITY BILL STATEMENT SERVICES 303562-5204 Wastewater Operations Fund
DP2402392 06/06/2024 136630 1,247.72
DEPARTMENT OF JUSTICE ACCT OFFICE 323 APRIL 2024 LIVESCAN FINGERPRINTS 101115-5204 General Fund 735703 06/06/2024 136631 584.00 DOCUPRODUCTS CORPORATION 651 10/9/23-1/8/24 PD C5540i COPIER OVERAGE

SERVICES
101442-5220 General Fund 275011 06/06/2024 136632 748.30 DOCUPRODUCTS CORPORATION 651 1/10/24-4/9/24 PD C5540i COPIER OVERAGE

SERVICES
101442-5220 General Fund 281633 06/06/2024 136633 913.46 DOCUPRODUCTS CORPORATION 651 4/30/24-5/30/24 C5740i COPIER OVERAGE

SERVICES
101115-5220 General Fund 284792 06/06/2024 136634 74.72 DURAN TIRE LLC 5622 AUTOMOTIVE SUPPLIES-FM VEH 4120-TIRES 101554-5520 General Fund 912 06/06/2024 136635 357.01 DURAN TIRE LLC 5622 AUTOMOTIVE SUPPLIES-PWSW VEH 9124-
TIRES
101554-5520 General Fund 918 06/06/2024 136635 562.81
Check Total: 1256.72
Check No. 136625
Check Total: 4000.00
Check No. 136626
Check Total: 404.93
Check No. 136627
Check Total: 398.00
Check No. 136628
Check Total: 44.00
Check No. 136629
Check Total: 3949.52
Check No. 136630
Check Total: 4296.11
Check No. 136631
Check Total: 584.00
Check No. 136632
Check Total: 748.30
Check No. 136633
Check Total: 913.46
Check No. 136634
Check Total: 74.72
Check No. 136635
Agenda Item No. 05 Page 16 of 26 CC Agenda 06-17-2024
Disbursements for 6/6/2024 Attachment E
6/10/2024
Vendor Name Vendor # Invoice General Description GL Account Fund PO Number Invoice Number Check Date Check/EFT # Detail Amount DURAN TIRE LLC 5622 AUTOMOTIVE SUPPLIES-PWSW VEH 9133-
TIRES
101554-5520 General Fund 927 06/06/2024 136635 1,365.92 ENVISION VTA FD AUTO, LLC 5423 AUTOMOTIVE REPAIRS-PWL VEH 5127- SWITCH
101554-5523 General Fund 29579 06/06/2024 136636 66.00
FAMCON PIPE SUPPLY INC 337 WATER PLANT SUPPLIES-STEEL BLIND FLANGE
302561-5520 Water Plant
Operations Fund
S100125621.001 06/06/2024 136637 2,091.38
FAMCON PIPE SUPPLY INC 337 WATER SUPPLIES-NUTS FOR 8" CLOW GATE VALVE
301560-5520 Water Operations
Fund
S100125663.001 06/06/2024 136637 178.04
FAMCON PIPE SUPPLY INC 337 WATER PLANT SUPPLIES- 4" PIPE 302561-5520 Water Plant Operations Fund
S100126441.001 06/06/2024 136637 211.28
FAMCON PIPE SUPPLY INC 337 GATE VALVE WATERLINE SUPPLIESADAPTER/COUPLING301560-5523 Water Operations Fund
S100126750.001 06/06/2024 136637 1,340.95
FAMCON PIPE SUPPLY INC 337 WATER SUPPLIES-GATE VALVE 301560-5523 Water Operations Fund
S100126753.001 06/06/2024 136637 1,008.15
FAMCON PIPE SUPPLY INC 337 WATER SUPPLIES-WIRE/INSULATED COPPER 301560-5520 Water Operations Fund
S100127393.001 06/06/2024 136637 163.02
FENCE FACTORY RENTALS 2561 4/24/24-5/21/24 PORTABLE TOILET RENTAL

SERVICES
204551-5220 Gas Tax Fund 666754 06/06/2024 136638 148.50 FGL ENVIRONMENTAL 339 BACTI/INORGANIC/MISCWATER QUALITY

ANALYSIS PHWA
302561-5230 Water Plant
Operations Fund
20240014 406966A 06/06/2024 136639 52.00
FGL ENVIRONMENTAL 339 INORGANIC/MISC WATER QUALITY ANALYSIS PHWA
302561-5230 Water Plant
Operations Fund
20240014 406967A 06/06/2024 136639 98.00
FGL ENVIRONMENTAL 339 INORGANIC/MISC WATER QUALITY ANALYSIS PHWA
302561-5230 Water Plant
Operations Fund
20240014 406968A 06/06/2024 136639 30.00
FGL ENVIRONMENTAL 339 BACTI/INORGANIC/MISC WATER QUALITY

ANALYSIS COPH
301560-5230 Water Operations
Fund
20240012 406969A 06/06/2024 136639 287.00
FGL ENVIRONMENTAL 339 SUPPORT WATER QUALITY ANALYSIS COPH 301560-5230 Water Operations Fund
20240012 407689A 06/06/2024 136639 40.00
FRONTIER COMMUNICATIONS 4230 209-105-5253-112499-5 UTILITY BILL 101440-5301 General Fund 499-5 05222024 06/06/2024 136640 111.17 FRONTIER COMMUNICATIONS 4230 805-986-9877-052600-5 UTILITY BILL 101672-5300 General Fund 600-5 05192024 06/06/2024 136641 61.12 FRONTIER COMMUNICATIONS 4230 209-151-1421-122089-5 UTILITY BILL 303562-5300 Wastewater Operations Fund
089-5 05282024 06/06/2024 136642 43.23
FRONTIER COMMUNICATIONS 4230 209-151-1423-062388-5 UTILITY BILL 303562-5300 Wastewater Operations Fund
388-5 05282024 06/06/2024 136643 84.02
Check Total: 2285.74
Check No. 136636
Check Total: 66.00
Check No. 136637
Check Total: 4992.82
Check No. 136638
Check Total: 148.50
Check No. 136639
Check Total: 507.00
Check No. 136640
Check Total: 111.17
Check No. 136641
Check Total: 61.12
Check No. 136642
Check Total: 43.23
Check No. 136643
Check Total: 84.02
Agenda Item No. 05 Page 17 of 26 CC Agenda 06-17-2024
Disbursements for 6/6/2024 Attachment E
6/10/2024
Vendor Name Vendor # Invoice General Description GL Account Fund PO Number Invoice Number Check Date Check/EFT # Detail Amount FRONTIER COMMUNICATIONS 4230 310-163-3759-102114-5 MUSEUM UTILITY BILL 101672-5300 General Fund 114-5 06012024 06/06/2024 136644 85.98 FRONTIER COMMUNICATIONS 4230 805-271-0690-091900-5 UTILITY BILL 101111-5300 General Fund 900-5 05282024 06/06/2024 136645 61.12 FRONTIER COMMUNICATIONS 4230 805-488-3611-010168-5 UTILITY BILL 101111-5300 General Fund 168-5 06012024 06/06/2024 136646 146.94 GAMA, STEVEN 5189 PURCHASE REIMBURSEMENT-B.E.A.C.O.N.

SUMMIT WIFI
101110-5411 General Fund 05062024 GAMA 06/06/2024 136647 49.95 GOLD COAST TRANSIT 2406 MAY 2024 GOLD COAST TRANSIT PASSES SOLD
101000-2215 General Fund 06042024 MAY24 06/06/2024 136648 65.00 GRAINGER INC 345 WATER PLANT SUPPLIES-BALL VALVE WITH

ACTUATING ARM
302561-5520 Water Plant
Operations Fund
9103739406 06/06/2024 136649 139.41
GRAINGER INC 345 PD SUPPLIES-ANGLE BROOM/DUST

PAN/CORDLESS VACC/ETC
101442-5526 General Fund 9120256889 06/06/2024 136649 197.02 GRANITE CONSTRUCTION COMPANY 2144 STREETS SUPPLIES - ASPHALT 204551-5524 Gas Tax Fund 2709262 06/06/2024 136650 3,216.69 GRANITE CONSTRUCTION COMPANY 2144 STREETS SUPPLIES- ASPHALT 204551-5524 Gas Tax Fund 2711465 06/06/2024 136650 369.63 GRANITE CONSTRUCTION COMPANY 2144 STREETS SUPPLIES- ASPHALT 204551-5524 Gas Tax Fund 2712464 06/06/2024 136651 327.42 H. BARBER & SONS, INC 2276 LANDSCAPE SUPPLIES-SAND RACK

REPLACEMENT TINES
101553-5523 General Fund BL39283 06/06/2024 136652 3,989.85 HD SUPPLY FACILITIES MAINTENANCE 116 STREETS SUPPLIES-RAGS IN A BOX 101551-5510 General Fund 9225805080 06/06/2024 136653 127.28 HD SUPPLY FACILITIES MAINTENANCE 116 FM SUPPLIES-COMM CENTER-TOILET SEATS 101780-5520 General Fund 9225942649 06/06/2024 136653 78.27 HD SUPPLY FACILITIES MAINTENANCE 116 FM SUPPLIES-JANITORIALDISINFECTANT/SOAP/ETC101780-5520 General Fund 9225969540 06/06/2024 136653 637.12 HD SUPPLY FACILITIES MAINTENANCE 116 FM SUPPLIES-JANITORIAL-MAGIC

ERASER/DISINFECTANT
101780-5520 General Fund 9226360170 06/06/2024 136653 212.74 HD SUPPLY FACILITIES MAINTENANCE 116 FM SUPPLIES-JANITORIAL-SOAP SCUM

REMOVER
101780-5520 General Fund 9226381869 06/06/2024 136653 156.34 HD SUPPLY FACILITIES MAINTENANCE 116 FM SUPPLIES-JANITORIAL-DISINFECTANT 101780-5520 General Fund 9226413191 06/06/2024 136653 58.20 HD SUPPLY FACILITIES MAINTENANCE 116 FM SUPPLIES-JANITORIAL-WET MOP 101780-5520 General Fund 9226413192 06/06/2024 136653 225.50 Check No. 136644
Check Total: 85.98
Check No. 136645
Check Total: 61.12
Check No. 136646
Check Total: 146.94
Check No. 136647
Check Total: 49.95
Check No. 136648
Check Total: 65.00
Check No. 136649
Check Total: 336.43
Check No. 136650
Check Total: 3586.32
Check No. 136651
Check Total: 327.42
Check No. 136652
Check Total: 3989.85
Check No. 136653
Check Total: 1495.45
Check No. 136654
Agenda Item No. 05 Page 18 of 26 CC Agenda 06-17-2024
Disbursements for 6/6/2024 Attachment E
6/10/2024
Vendor Name Vendor # Invoice General Description GL Account Fund PO Number Invoice Number Check Date Check/EFT # Detail Amount HERC RENTALS INC 4446 PWL EQUIP RENTAL-DOZER FOR SAND

REDISTRIBUTION
101553-5220 General Fund 20240187 34521523-001 06/06/2024 136654 14,779.08 HINDERLITER DE LLAMAS & ASSOCIATES 747 FEBRUARY 2024 CANNABIS AUDIT SERVICES 101000-2211 General Fund 20240072 SIN036786 06/06/2024 136655 17,500.00 HOME DEPOT CREDIT SERVICES 115 FM SUPPLIES-COMM CENTR OFFICEWOOD/FLATHEAD/DRYWAL101780-5700 General Fund 1010442 06/06/2024 136656 550.56 HOME DEPOT CREDIT SERVICES 115 FM SUPPLIES-BEACH-RAT POISON/BOLT 101780-5520 General Fund 1551944 06/06/2024 136656 62.50 HOME DEPOT CREDIT SERVICES 115 FM SUPPLIES-COMM CENTR OFFICE-WALL PLATE
101780-5700 General Fund 3023819 06/06/2024 136656 7.31 HOME DEPOT CREDIT SERVICES 115 FM SUPPLIES-771 JANE DR-MEDICINE

CABINET
213781-5520 Housing Successor
Agency Fund
3042322 06/06/2024 136656 32.21
HOME DEPOT CREDIT SERVICES 115 FM CREDIT MEMO-COMM CENTER-TOILET

RETURNED
101780-5700 General Fund 3201288 06/06/2024 136656 -181.25 HOME DEPOT CREDIT SERVICES 115 FM SUPPLIES-303 HARBOR BREEZEWALLPLATES 101780-5520 General Fund 551023 06/06/2024 136656 102.33 HOME DEPOT CREDIT SERVICES 115 FM SUPPLIES-COMM CENTR OFFICE-SURGE

PROTECTR/LIGHT
101780-5700 General Fund 551024 06/06/2024 136656 223.95 HOME DEPOT CREDIT SERVICES 115 FM SUPPLIES-COMM CENTER-PRIMER 101780-5700 General Fund 6012034 06/06/2024 136656 62.83 HOME DEPOT CREDIT SERVICES 115 FM SUPPLIES-COMM CENTER-PAINT 101780-5700 General Fund 6040208 06/06/2024 136656 1,371.14 HOME DEPOT CREDIT SERVICES 115 FM SUPPLIES-2 PC TOILET 101780-5520 General Fund 6044209 06/06/2024 136656 181.25 HOME DEPOT CREDIT SERVICES 115 FM CREDIT MEMO-COMM CENTER-PRIMER

RETURNED
101780-5700 General Fund 6204182 06/06/2024 136656 -188.50 HOME DEPOT CREDIT SERVICES 115 FM SUPPLIES-GRAFFITI CLEAN UP-PRIMER 101780-5520 General Fund 7011266 06/06/2024 136656 75.92 HOME DEPOT CREDIT SERVICES 115 FM SUPPLIES-303 HARBOR BREEZEGROUT/PAINT/ETC101780-5520 General Fund 7011267 06/06/2024 136656 133.82 HOME DEPOT CREDIT SERVICES 115 FM SUPPLIES-COMM CENTER-FAUCET/2 PC

TOILET/ETC
101780-5520 General Fund 7011268 06/06/2024 136656 812.59 HOUSE SANITARY SUPPLY INC 118 FM SUPPLIES-TOWELS/TOILET

TISSUE/TRASH BAGS
101780-5520 General Fund 291959 06/06/2024 136657 1,578.39 HOUSE SANITARY SUPPLY INC 118 FM SUPPLIES-JANITORIAL-TOILET TISSUE 101780-5520 General Fund 291959-01 06/06/2024 136657 154.43 HYDRAULIC SOLUTIONS & SUPPLIES, LLC 5170 AUTOMOTIVE SUPPLIES-INVENTORY-SEAL

KIT/SWITCH/ETC
101554-5523 General Fund 127587 06/06/2024 136658 2,770.84 INTERSTATE BATTERY OF SIERRA MADRE 5481 AUTOMOTIVE REPAIRS-PD ADM VEH 8220-

BATTERY
101554-5523 General Fund 22577550 06/06/2024 136659 162.90 KEENAN SUPPLY 3629 FM SUPPLIES-FLEXICORE CABLE/SNAKE OIL 101780-5520 General Fund S013807165.001 06/06/2024 136660 289.88 Check Total: 14779.08
Check No. 136655
Check Total: 17500.00
Check No. 136656
Check Total: 3246.66
Check No. 136657
Check Total: 1732.82
Check No. 136658
Check Total: 2770.84
Check No. 136659
Check Total: 162.90
Check No. 136660
Check Total: 289.88
Check No. 136661
Agenda Item No. 05 Page 19 of 26 CC Agenda 06-17-2024
Disbursements for 6/6/2024 Attachment E
6/10/2024
Vendor Name Vendor # Invoice General Description GL Account Fund PO Number Invoice Number Check Date Check/EFT # Detail Amount LINDE GAS & EQUIPMENT INC. 5201 FLEET CYLINDER RENTAL - INDUSTRIAL

ACETYLENE
101554-5520 General Fund 42998386 06/06/2024 136661 280.01 LTM INDUSTRIES, INC 374 AUTOMOTIVE REPAIRS-PWSW VEH 9126-OIL LEAK
101554-5215 General Fund 6278 06/06/2024 136662 646.97
LTM INDUSTRIES, INC 374 AUTOMOTIVE SUPPLIES-PWSW V9128-

RELOCATE EXTNGUISHR
101554-5215 General Fund 6279 06/06/2024 136662 300.00
LTM INDUSTRIES, INC 374 AUTOMOTIVE REPAIRS-PWSW V9124-

RELOCATE EXTINGUISHR
101554-5215 General Fund 6280 06/06/2024 136662 300.00
MUNICIPAL MAINTENANCE EQUIPMENT 386 AUTOMOTIVE REPAIRS-PWWW VEH 6102-

POWERLOCK CLAMP
101554-5523 General Fund 022264 06/06/2024 136663 738.38 NATIONAL BUSINESS FURNITURE, LLC 2221 FINANCE STORM DAMAGE FURNITURE

REPLACEMENT
101111-5250 General Fund 20240198 MK605937 06/06/2024 136664 7,931.18 ODP BUSINESS SOLUTIONS, LLC 393 OFFICE SUPPLIES-FINANCE SANTANAERGONOMIC KEYBOARD101115-5500 General Fund 362521377001 06/06/2024 136665 120.06 ODP BUSINESS SOLUTIONS, LLC 393 IT SAFETY SUPPLIES-EARPLUGS 101115-5500 General Fund 362639233001 06/06/2024 136665 59.26 ODP BUSINESS SOLUTIONS, LLC 393 OFFICE SUPPLIES-MARKERS/BOXES/WATER 101671-5540 General Fund 362701215001 06/06/2024 136665 55.10 ODP BUSINESS SOLUTIONS, LLC 393 OFFICE SUPPLIES-CUTLERY/PLATES 101115-5234 General Fund 363042878001 06/06/2024 136665 55.70 ODP BUSINESS SOLUTIONS, LLC 393 OFFICE SUPPLIESBATTERY/FOLDER/PENS/ETC101442-5500 General Fund 366606313001 06/06/2024 136665 92.26 ODP BUSINESS SOLUTIONS, LLC 393 OFFICE SUPPLIES-MOUSEPAD/KLEENEX 101220-5500 General Fund 366826696001 06/06/2024 136665 13.32 ODP BUSINESS SOLUTIONS, LLC 393 OFFICE SUPPLIES-MOUSEPAD/KLEENEX 101111-5500 General Fund 366826696001 06/06/2024 136665 52.81 ODP BUSINESS SOLUTIONS, LLC 393 OFFICE SUPPLIES-BATTERIES/SIM CARD 101442-5500 General Fund 367347258001 06/06/2024 136665 409.36 ODP BUSINESS SOLUTIONS, LLC 393 OFFICE SUPPLIES-BATTERIES 101442-5500 General Fund 367348131001 06/06/2024 136665 49.13 ODP BUSINESS SOLUTIONS, LLC 393 OFFICE SUPPLIES-CLIPCOARDS/CURRNCY

STRAPS/PAPR/ETC
101220-5500 General Fund 369178313001 06/06/2024 136665 24.06 ODP BUSINESS SOLUTIONS, LLC 393 OFFICE SUPPLIES-CLIPCOARDS/CURRNCY

STRAPS/PAPR/ETC
101111-5500 General Fund 369178313001 06/06/2024 136665 173.63 PETERSEN MFG, CO. 5706 TDA BIKE ART 3-GRAY CONCRETE BENCHES 207552-5520 TDA Bike/PedArticle 3 Fund 88783 06/06/2024 136666 2,602.65 PORTASTOR 3947 4/18/24-5/17/24 STORAGE CONTAINER

SERVICES
101442-5220 General Fund 424446 06/06/2024 136667 85.00 QUILL CORPORATION 417 AUTOMOTIVE OFFICE SUPPLIES-BINDER CLIPS
101554-5520 General Fund 38494676 06/06/2024 136668 24.90 Check Total: 280.01
Check No. 136662
Check Total: 1246.97
Check No. 136663
Check Total: 738.38
Check No. 136664
Check Total: 7931.18
Check No. 136665
Check Total: 1104.69
Check No. 136666
Check Total: 2602.65
Check No. 136667
Check Total: 85.00
Check No. 136668
Check Total: 24.90
Check No. 136669
Agenda Item No. 05 Page 20 of 26 CC Agenda 06-17-2024
Disbursements for 6/6/2024 Attachment E
6/10/2024
Vendor Name Vendor # Invoice General Description GL Account Fund PO Number Invoice Number Check Date Check/EFT # Detail Amount REFUND 99999 CUST ACCT CLOSED- WATER/SEWER/TRASH

UTIL DEP RFND
301000-2408 Water Operations
Fund
000038873-
001026284
06/06/2024 136669 29.92
REFUND 99999 CUST ACCT CLOSED- WATER/SEWER/TRASH

UTIL DEP RFND
301000-2408 Water Operations
Fund
000035071-
001032752
06/06/2024 136670 125.00
REFUND 99999 CUST ACCT CLOSED- DUMPSTER RENTAL

DEP REFUND
301000-2408 Water Operations
Fund
000039269-
001033312
06/06/2024 136671 365.76
REFUND 99999 CUST ACCT CLOSED- DUMPSTER RENTAL

DEP REFUND
301000-2408 Water Operations
Fund
000029733-
001033292A
06/06/2024 136672 608.33
REFUND 99999 CUST ACCT CLOSED- WATER/SEWER/TRASH

UTIL DEP RFND
301000-2408 Water Operations
Fund
000038283-
001019518
06/06/2024 136673 53.54
REFUND 99999 CUST ACCT CLOSED- WATER/SEWER/TRASH

UTIL DEP RFND
301000-2408 Water Operations
Fund
000039791-
001033474
06/06/2024 136674 125.00
REFUND 99999 CUST ACCT CLOSED- DUMPSTER RENTAL

DEP REFUND
301000-2408 Water Operations
Fund
000040903-
001033298
06/06/2024 136675 282.38
REFUND 99999 CUST ACCT CLOSED- WATER/SEWER/TRASH

UTIL DEP RFND
301000-2408 Water Operations
Fund
000035275-
001032760
06/06/2024 136676 125.00
REFUND 99999 TENANT SECURITY DEPOSIT REFUND-R
LOPEZ
101000-2501 General Fund 1526 06042024 06/06/2024 136677 2,063.00 REFUND 99999 CUST ACCT CLOSED- DUMPSTER RENTAL

DEP REFUND
301000-2408 Water Operations
Fund
000013411-
001033314
06/06/2024 136678 371.40
RUSH TRUCK CENTER, SYLMAR 4448 AUTOMOTIVE REPAIRS-PWSW VEH 9128-4" RISER
101554-5523 General Fund 3037265275 06/06/2024 136679 337.79 SOUTHERN CALIFORNIA EDISON 177 700125271197 ELECTRICITY UTIL BILL-AB719 C.I BLVD
202557-5300 Street Light Assmnt
Distr Fund
1197 06032024 06/06/2024 136680 87.45
Check Total: 29.92
Check No. 136670
Check Total: 125.00
Check No. 136671
Check Total: 365.76
Check No. 136672
Check Total: 608.33
Check No. 136673
Check Total: 53.54
Check No. 136674
Check Total: 125.00
Check No. 136675
Check Total: 282.38
Check No. 136676
Check Total: 125.00
Check No. 136677
Check Total: 2063.00
Check No. 136678
Check Total: 371.40
Check No. 136679
Check Total: 337.79
Check No. 136680
Check Total: 87.45
Check No. 136681
Agenda Item No. 05 Page 21 of 26 CC Agenda 06-17-2024
Disbursements for 6/6/2024 Attachment E
6/10/2024
Vendor Name Vendor # Invoice General Description GL Account Fund PO Number Invoice Number Check Date Check/EFT # Detail Amount SOUTHERN CALIFORNIA EDISON 177 700327684030 ELECTRICITY UTILITY BILL-550

PARK AVE
101672-5300 General Fund 4030 06032024 06/06/2024 136681 774.55 SOUTHERN CALIFORNIA EDISON 2250 700635138967 303 HARBOR BREEZE DR

UTILITY BILL
101780-5300 General Fund 8967 05312024 06/06/2024 136682 22.76 STANDARD PLUMBING SUPPLY CO 3970 WATER SUPPLIES-COPPER PIPE 301560-5520 Water Operations Fund
WTB067 06/06/2024 136683 55.03
STANDARD PLUMBING SUPPLY CO 3970 FM SUPPLIES-PD REMODEL-JOHNI RING

BOWL WAX GASKET
101780-5700 General Fund WPZB95 06/06/2024 136684 4.94
STAPLES CONSTRUCTION COMPANY INC 5695 FIRE PROTECTION SYSTM PLAN CHECK FEES

REIMBURSMNT
101780-5700 General Fund 1908.01 06/06/2024 136685 1,405.62 STATE READY MIX INC. 586 CONCRETE DUMP FEES 304563-5233 Solid Waste Operations Fund
43175 06/06/2024 136686 131.00
TRAFFIC TECHNOLOGIES LLC 1021 WATER SUPPLIES-BLACK STRIPING PAINT 301560-5520 Water Operations Fund
47369 06/06/2024 136687 124.55
TYLER TECHNOLOGIES 4190 APR'24 TYLER/MUNIS ERP SERVICES 301560-5700 Water Operations Fund
13865 045-464705 06/06/2024 136688 1,480.00
TYLER TECHNOLOGIES 4190 APR'24 TYLER/MUNIS ERP SERVICES 101111-5700 General Fund 13865 045-464705 06/06/2024 136688 1,480.00 TYLER TECHNOLOGIES 4190 APR'24 TYLER/MUNIS ERP SERVICES 303562-5700 Wastewater Operations Fund
13865 045-464705 06/06/2024 136688 1,480.00
TYLER TECHNOLOGIES 4190 APR'24 TYLER/MUNIS ERP SERVICES 304563-5700 Solid Waste Operations Fund
13865 045-464705 06/06/2024 136688 1,480.00
ULINE SHIPPING SUPPLIES 2215 PD PPE SUPPLY REPLENISHMENTGLOVES/BAGS101442-5540 General Fund 1775584208 06/06/2024 136689 912.43 UNIFIRST CORPORATION 5314 WATER/WATER PLANT UNIFORM SERVICES 302561-5214 Water Plant Operations Fund
2210100670 06/06/2024 136690 59.21
UNIFIRST CORPORATION 5314 WATER/WATER PLANT UNIFORM SERVICES 301560-5214 Water Operations Fund
2210100670 06/06/2024 136690 59.20
UNIFIRST CORPORATION 5314 LANDSCAPE UNIFORM SERVICES 101553-5214 General Fund 2210100673 06/06/2024 136690 88.11 UNIFIRST CORPORATION 5314 FLEET UNIFORM SERVICES 101554-5214 General Fund 2210010524 06/06/2024 136691 24.90 UNIFIRST CORPORATION 5314 FLEET UNIFORM SERVICES 101554-5214 General Fund 2210100664 06/06/2024 136691 39.43 Check Total: 774.55
Check No. 136682
Check Total: 22.76
Check No. 136683
Check Total: 55.03
Check No. 136684
Check Total: 4.94
Check No. 136685
Check Total: 1405.62
Check No. 136686
Check Total: 131.00
Check No. 136687
Check Total: 124.55
Check No. 136688
Check Total: 5920.00
Check No. 136689
Check Total: 912.43
Check No. 136690
Check Total: 206.52
Check No. 136691
Agenda Item No. 05 Page 22 of 26 CC Agenda 06-17-2024
Disbursements for 6/6/2024 Attachment E
6/10/2024
Vendor Name Vendor # Invoice General Description GL Account Fund PO Number Invoice Number Check Date Check/EFT # Detail Amount UNIFIRST CORPORATION 5314 WASTEWATER UNIFORM SERVICES 303562-5214 Wastewater Operations Fund
2210100667 06/06/2024 136691 30.31
UNIFIRST CORPORATION 5314 STREETS UNIFORM SERVICES 101551-5214 General Fund 2210100674 06/06/2024 136691 32.01 UNIFIRST CORPORATION 5314 STREETS UNIFORM SERVICES 101551-5214 General Fund 2210100675 06/06/2024 136691 12.74 UNIFIRST CORPORATION 5314 REFUSE UNIFORM SERVICES 304563-5214 Solid Waste Operations Fund
2210100660 06/06/2024 136692 56.12
UNITED ELECTRIC 4770 100-AMP METER REPLACEMENT ELECTRICAL

WORK DEPOSIT
101780-5212 General Fund 06032024 UE 06/06/2024 136693 390.00 USABLUEBOOK 600 WATER PLANT SUPPLIES-PHWA

REPLACEMENT WINDSOCKS
302561-5520 Water Plant
Operations Fund
INV00347283 06/06/2024 136694 215.12
USABLUEBOOK 600 WATER PLANT SUPPLIES-CHLRINE

REAGNTS/NITRO AMMONIA
302561-5520 Water Plant
Operations Fund
INV00361283 06/06/2024 136694 2,367.58
USABLUEBOOK 600 WATER REPAIRS-WELL RECORDR

REPLACEMENT PEN ARM KIT
301560-5520 Water Operations
Fund
INV00373165 06/06/2024 136694 563.60
VELOCITY TRUCK CENTER 3997 AUTOMOTIVE REPAIRS-PWSW VEH 9128-

SENSORS
101554-5523 General Fund XA270147562:01 06/06/2024 136695 1,179.87 VELOCITY TRUCK CENTER 3997 AUTOMOTIVE REPAIRS-PWSW VEH 9127-

GASKETS
101554-5523 General Fund XA270147744:01 06/06/2024 136695 9.47 VELOCITY TRUCK CENTER 3997 AUTOMOTIVE SUPPLIES-INVENTORY-FILTERS 101554-5523 General Fund XA270148075:01 06/06/2024 136695 272.40 VENCO CONTROLS, INC 4200 TROUBLESHOOT INSTRUMNTATION &

INSTALL PRESS SWITCH
302561-5204 Water Plant
Operations Fund
6006 06/06/2024 136696 4,810.41
VENTURA COUNTY AUTO SUPPLY INC 4746 AUTOMOTIVE REPAIRS-PWSW VEH 9123-

SHOCK ABSORBERS
101554-5523 General Fund 004327 06/06/2024 136697 517.02 VENTURA COUNTY AUTO SUPPLY INC 4746 AUTOMOTIVE SUPPLIES-INVENTORYFILTERS/DRAIN PLUG101554-5523 General Fund 004366 06/06/2024 136697 34.73 VENTURA COUNTY AUTO SUPPLY INC 4746 AUTOMOTIVE REPAIRS-PWSW VEH 9129-OIL FILTER
101554-5523 General Fund 004675 06/06/2024 136697 78.84 VENTURA COUNTY AUTO SUPPLY INC 4746 AUTOMOTIVE REPAIRS-LFGRD VEH 11105-

STARTER
101554-5523 General Fund 005022 06/06/2024 136697 254.99 VENTURA COUNTY AUTO SUPPLY INC 4746 AUTOMOTIVE REPAIRS-LFGRD VEH 11105- FUSE
101554-5523 General Fund 005340 06/06/2024 136697 7.36
VENTURA COUNTY COMMUNITY 5538 VCCDC 2024 SPONSORSHIP-BRONZE LEVEL 101112-5402 General Fund INV-0644 06/06/2024 136698 2,500.00 VENTURA COUNTY SHERIFF 1570 APRIL 2024 SHOOTING RANGE 101441-5204 General Fund 24-18738 06/06/2024 136699 450.00 Check Total: 139.39
Check No. 136692
Check Total: 56.12
Check No. 136693
Check Total: 390.00
Check No. 136694
Check Total: 3146.30
Check No. 136695
Check Total: 1461.74
Check No. 136696
Check Total: 4810.41
Check No. 136697
Check Total: 892.94
Check No. 136698
Check Total: 2500.00
Check No. 136699
Agenda Item No. 05 Page 23 of 26 CC Agenda 06-17-2024
Disbursements for 6/6/2024 Attachment E
6/10/2024
Vendor Name Vendor # Invoice General Description GL Account Fund PO Number Invoice Number Check Date Check/EFT # Detail Amount VERIZON WIRELESS 3292 971818098-00002 MAR'24-MAY'24 UTILITY BILLCITY101332-5301 General Fund 9964290889A 06/06/2024 136700 41.51 VERIZON WIRELESS 3292 971818098-00002 MAR'24-MAY'24 UTILITY BILLCITY101553-5301 General Fund 9964290889A 06/06/2024 136700 461.61 VERIZON WIRELESS 3292 971818098-00002 MAR'24-MAY'24 UTILITY BILLCITY101673-5301 General Fund 9964290889A 06/06/2024 136700 584.76 VERIZON WIRELESS 3292 971818098-00002 MAR'24-MAY'24 UTILITY BILLCITY101112-5301 General Fund 9964290889A 06/06/2024 136700 41.51 VERIZON WIRELESS 3292 971818098-00002 MAR'24-MAY'24 UTILITY BILLCITY302561-5301 Water Plant Operations Fund
9964290889A 06/06/2024 136700 99.52
VERIZON WIRELESS 3292 971818098-00002 MAR'24-MAY'24 UTILITY BILLCITY101551-5301 General Fund 9964290889A 06/06/2024 136700 166.04 VERIZON WIRELESS 3292 971818098-00002 MAR'24-MAY'24 UTILITY BILLCITY101115-5301 General Fund 9964290889A 06/06/2024 136700 84.52 VERIZON WIRELESS 3292 971818098-00002 MAR'24-MAY'24 UTILITY BILLCITY101550-5301 General Fund 9964290889A 06/06/2024 136700 257.56 VERIZON WIRELESS 3292 971818098-00002 MAR'24-MAY'24 UTILITY BILLCITY101333-5301 General Fund 9964290889A 06/06/2024 136700 41.51 VERIZON WIRELESS 3292 971818098-00002 MAR'24-MAY'24 UTILITY BILLCITY301560-5301 Water Operations Fund
9964290889A 06/06/2024 136700 494.41
VERIZON WIRELESS 3292 971818098-00002 MAR'24-MAY'24 UTILITY BILLCITY101331-5301 General Fund 9964290889A 06/06/2024 136700 83.02 VERIZON WIRELESS 3292 971818098-00002 MAR'24-MAY'24 UTILITY BILLCITY 101780-5301 General Fund 9964290889A 06/06/2024 136700 500.33 VERIZON WIRELESS 3292 971818098-00002 MAR'24-MAY'24 UTILITY BILLCITY101330-5301 General Fund 9964290889A 06/06/2024 136700 41.51 VERIZON WIRELESS 3292 971818098-00002 MAR'24-MAY'24 UTILITY BILLCITY 304563-5301 Solid Waste
Operations Fund
9964290889A 06/06/2024 136700 712.59
VERIZON WIRELESS 3292 971818098-00002 MAR'24-MAY'24 UTILITY BILLCITY101550-5301 General Fund 9964290889A 06/06/2024 136700 46.51 VERIZON WIRELESS 3292 971818098-00002 MAR'24-MAY'24 UTILITY BILLCITY303562-5301 Wastewater Operations Fund
9964290889A 06/06/2024 136700 244.54
VERIZON WIRELESS 3292 672523155-00001 APR'24-MAY'24 PD UTILITY BILL
101442-5301 General Fund 9964945630 06/06/2024 136701 71.24 VERIZON WIRELESS 3292 672523155-00001 APR'24-MAY'24 PD UTILITY BILL
101441-5301 General Fund 9964945630 06/06/2024 136701 1,648.76 VERIZON WIRELESS 3292 672523155-00001 APR'24-MAY'24 PD UTILITY BILL
101440-5526 General Fund 9964945630 06/06/2024 136701 1,548.82 VERIZON WIRELESS 3292 672523155-00001 APR'24-MAY'24 PD UTILITY BILL
101440-5301 General Fund 9964945630 06/06/2024 136701 275.30 VERIZON WIRELESS 3292 672523155-00001 APR'24-MAY'24 PD UTILITY BILL
101111-5301 General Fund 9964945630 06/06/2024 136701 162.90 WESTERN EXTERMINATOR CO 211 RODENT CONTROL MAINTENANCE-CITY HALL 101780-5212 General Fund 59484047 06/06/2024 136702 58.55 WESTERN EXTERMINATOR CO 211 PEST CONTROL MAINTENANCE-PW-700 E

PORT HUENEME RD
101780-5212 General Fund 60619381 06/06/2024 136702 121.74 WESTERN EXTERMINATOR CO 211 PEST CONTROL MAINTENANCE-746

INDUSTRIAL
101780-5212 General Fund 60619739 06/06/2024 136702 225.85 WESTERN EXTERMINATOR CO 211 PEST CONTROL MAINTENANCE-CITY HALL 101780-5212 General Fund 60620187 06/06/2024 136702 214.00 Check Total: 450.00
Check No. 136700
Check Total: 3901.45
Check No. 136701
Check Total: 3707.02
Check No. 136702
Agenda Item No. 05 Page 24 of 26 CC Agenda 06-17-2024
Disbursements for 6/6/2024 Attachment E
6/10/2024
Vendor Name Vendor # Invoice General Description GL Account Fund PO Number Invoice Number Check Date Check/EFT # Detail Amount WESTERN EXTERMINATOR CO 211 RODENT CONTROL MAINTENANCEPIER/BATHROOMS/LFGRD101780-5212 General Fund 60620709 06/06/2024 136702 66.00 WESTERN EXTERMINATOR CO 211 RODENT CONTROL MAINTENANCE-CITY HALL 101780-5212 General Fund 60620710 06/06/2024 136702 66.00 WESTERN EXTERMINATOR CO 211 RODENT CONTROL EXT MAINT-PW-700 E

PORT HUENEME RD
101780-5212 General Fund 60621333 06/06/2024 136702 68.00 WESTERN EXTERMINATOR CO 211 PEST CONTROL MAINTENANCE-CITY HALL 101780-5212 General Fund 60622196 06/06/2024 136702 288.00 WHITE CAP, L.P. 3867 STREETS SUPPLIES-NITRILE GLOVES 101551-5526 General Fund 10019846012 06/06/2024 136703 272.57 WHITE CAP, L.P. 3867 STREETS SUPPLIES-NITRILE GLOVES 101551-5510 General Fund 10019846012 06/06/2024 136703 193.70 WHITE CAP, L.P. 3867 WATER SUPPLIES-HOSE KIT ERMATOR 301560-5520 Water Operations Fund
50026449299 06/06/2024 136703 220.94
YAMA LAWNMOVER, INC 4843 LANDSCAPE SUPPLIES- CHAINSAW

CHAINS/CHAIN OIL
101553-5523 General Fund 5012 06/06/2024 136704 288.33
YUNEX LLC 5204 APRIL 2024 TRAFFIC SIGNAL MAINTENANCE 204551-5211 Gas Tax Fund 90002085 06/06/2024 136705 802.72 Grand Total 141,042.12
Check No. 136704
Check Total: 288.33
Check No. 136705
Check Total: 802.72
Check Total: 1108.14
Check No. 136703
Check Total: 687.21
Agenda Item No. 05 Page 25 of 26 CC Agenda 06-17-2024
Disbursements for 6/10/2024 Attachment F
6/10/2024
Accounts Payable Check Register
Vendor Name Vendor # Invoice General Description GL Account Fund PO Number Invoice Number Check Date Check/EFT # Detail Amount GAMA, STEVEN 5189 MAY 2024 MEDICAL

REIMBURSEMENT
101110-5160 General Fund 06032024 06/10/2024 136706 224.78 HERNANDEZ, LAURA 4723 MAY 2024 MEDICAL

REIMBURSEMENT
101110-5160 General Fund 06032024 06/10/2024 136707 382.70 MCQUEEN-LEGOHN, MARTHA 5473 MAY 2024 MEDICAL

REIMBURSEMENT
101110-5160 General Fund 06032024 06/10/2024 136708 278.22 Grand Total 885.70
Check No. 136706
Check Total: 224.78
Check No. 136707
Check Total: 382.70
Check No. 136708
Check Total: 278.22
Agenda Item No. 05 Page 26 of 26 CC Agenda 06-17-2024
DATE: June 17, 2024
TO: Honorable City Council
FROM: James Vega, City Manager
Georgianna Alvarez, City Clerk
SUBJECT: BIENNIAL REVIEW OF THE CONFLICT OF INTEREST CODE RECOMMENDATION:

It is recommended that City Council direct staff to review the Conflict of Interest Code of the City of Port Hueneme, Housing Authority, Successor Agency Oversight Successor Board, and Surplus Property Authority, to determine if changes are necessary and to submit any changes prior to October 1, 2024.

BACKGROUND/ANALYSIS:

The Political Reform Act (Government Code §81000 et. seq.) requires that state and local government agencies adopt and promulgate Conflict of Interest Codes (“Code”). Pursuant to Government Code Section 87306.5 the City Council shall direct staff to review its Code biennially of each even-numbered year, no later than July 1, to determine whether changes are necessary to amend the Code.

Following a comprehensive review, staff anticipates returning to Council in September 2024, with an amended code if it is determined that changes are needed, and to authorize the City Clerk to sign and submit the 2024 Local Agency Biennial Notice.

FISCAL IMPACT:

There is no fiscal impact.

ATTACHMENTS:

A. City of Port Hueneme and Agency Conflict of Interest Code adopted in 2022. (If there are any suggested amendments for the 2024 Conflict of interest Code, they will be brought to Council after completion of the formal review).

Agenda Item No. 06 Page 1 of 7 CC Agenda 06-17-2024
This Page Intentionally Left Blank
Agenda Item No. 06 Page 2 of 7 CC Agenda 06-17-2024
RESOLUTION NO. 4423

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PORT HUENEME,

CALIFORNIA, AMENDING AND ADOPTING THE CONFLICT OF INTEREST

CODE OF THE CITY OF PORT HUENEME AND RESCINDING RESOLUTION NO. 4335
WHEREAS, the Port Hueneme City Council previously adopted Resolution No. 4335 amending and adopting the Conflict of Interest Code of the City of Port Hueneme; and WHEREAS, the City Council desires to add positions that must be designated; revise the titles of existing positions; revise the disclosure categories of existing positions; and delete titles of positions that have been eliminated and/or positions that no longer make or participate in making governmental decisions.

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF PORT HUENEME, CALIFORNIA, DOES HEREBY RESOLVE AS FOLLOWS:

SECTION 1. The Conflict of Interest Code of the City of Port Hueneme so adopted amends and replaces any Conflict of Interest Code of the City of Port Hueneme previously in effect.

SECTION 2. The Political Reform Act require (Government Code Section 81000, et seq.) requires state and local government agencies to adopt and promulgate Conflict of Interest Codes. The Fair Political Practices Commission has adopted a regulation (2 Cal. Code of Regulations Section 18730) that contains the terms of a standard Conflict of Interest Code which can be incorporated by reference in an agency’s code. After public notice and hearing, the standard code may be amended by the Fair Political Practices Commission to conform to amendments in the Political Reform Act. Therefore, the terms of 2 California Code of Regulations Section 18730, and any amendments to it duly adopted by the Fair Political Practices Commission, are hereby incorporated by reference. This regulation and the attached exhibits “A” and “B”, designating and establishing disclosure categories, constitute the Conflict of Interest Code of the City of Port Hueneme. The City of Port Hueneme is considered the "agency" within the purview of this Code.

SECTION 3. Designated employees and officials shall file Statements of Economic Interests with the City Clerk and shall be on file with the City Clerk's Office. The City Clerk shall be and perform the duties of Filing Officer for the City of Port Hueneme. Statements will be available for inspection and reproduction pursuant to Government Code Section 81008.

SECTION 4. Any change provided for in this Conflict of Interest Code shall not affect or excuse any offense or act committed or done or omission or any penalty or forfeiture incurred or accruing under any other Conflict of Interest Code, nor shall affect any prosecution, suitor proceeding pending or any judgment rendered in connection with any other Conflict of Interest Code.

SECTION 5. The City Clerk shall certify to the adoption of the Resolution.

Attachment A
Agenda Item No. 06 Page 3 of 7 CC Agenda 06-17-2024
Agenda Item No. 06 Page 4 of 7 CC Agenda 06-17-2024
Agenda Item No. 06 Page 5 of 7 CC Agenda 06-17-2024
Agenda Item No. 06 Page 6 of 7 CC Agenda 06-17-2024
Agenda Item No. 06 Page 7 of 7 CC Agenda 06-17-2024
DATE: June 17, 2024
TO: Honorable City Council
FROM: James Vega, City Manager
Robert Albertson, Police Commander
SUBJECT: CONTINUATION OF THE MEMORANDUM OF UNDERSTANDING WITH

HUENEME ELEMENTARY SCHOOL DISTRICT FOR ADMINISTRATION

OF THE SCHOOL CROSSING GUARD PROGRAM, AND AWARD OF

SOLE SOURCE CONTRACT TO ALL CITY MANAGEMENT SERVICES

FOR CROSSING GUARD SERVICES
RECOMMENDATION:

It is recommended that the City Council:

1. Continue the Memorandum of Understanding with the Hueneme Elementary School District for the administration of the school crossing guard program for the 2024-2025 school year; and

2. Award a sole-source contract, per Municipal Code Section 2564(a), to All City Management Services (ACMS) for crossing guard services for the 2024-2025 school year.

BACKGROUND/ANALYSIS:

On September 29, 2014 the City Council authorized the City Manager to enter into a Memorandum of Understanding with the Hueneme Elementary School District and to administer a sole-source contract with All City Management Services (ACMS). Every subsequent fiscal year since then, City Council has authorized the Memorandum of Understanding and sole-source contract be continued.

The Crossing Guard Program has run flawlessly under the management of ACMS and to date no complaints have been received about the program.

Under the proposed Memorandum of Understanding, the City and the School District would split the cost of contracting with ACMS for the 2024-2025 school year.

Upon City Council approval, the City would enter into a one-year contract with All City Management Services. Should this recommendation be approved, the crossing guard Agenda Item No. 07 Page 1 of 10 CC Agenda 06-17-2024
Crossing Guard Program MOU and Contract
June 17, 2024

Page 2 ends

service will continue at four intersections: Ventura Road at Clara Street; Ventura Road at Pleasant Valley Road; Pleasant Valley Road at Florence Avenue; and Bard Road at Sixth Street.

Staff’s recommendation for sole-sourcing these services is due to the fact that there are very few companies in California that specialize in this service and over 150 agencies statewide use ACMS to administer their crossing guard programs.

ACMS is also the only provider of contract crossing guard services serving Ventura County.

FISCAL IMPACT:

Funds for the contract with All City Management Services are appropriated in the FY 24- 25 budget in the General Fund Contract Services expense Account No. 101-440-5204.

The Hueneme School District’s share for the proposed contract, which is approximately 50% of the total contract is appropriated in the General Fund Revenue Account 101-000- 4715.

STRATEGIC PLAN:

Primary Strategic Pillar(s) and Initiative(s):

Optimal Levels of Service for Residents and Businesses
• Promote operational excellence in all City functions and embody best practices as a municipality
• Establish desired service levels for all City functions ATTACHMENTS:

A. Ninth Amendment to the Hueneme Elementary School District Crossing Guard MOU
B. ACMS Client Worksheet 2024-2025
C. All City Management Services, Inc. Crossing Guard Services Contract Agenda Item No. 07 Page 2 of 10 CC Agenda 06-17-2024
Attachment A
1 NINTH AMENDMENT TO THE

FIRST AMENDED AND RESTATED MEMORANDUM OF UNDERSTANDING

FOR SCHOOL CROSSING GUARDS

BETWEEN

THE CITY OF PORT HUENEME AND

HUENEME ELEMENTARY SCHOOL DISTRICT
THIS NINTH AMENDMENT (“Amendment”) is made and entered into this ____ of ___ 2024, by and between the CITY OF PORT HUENEME, a charter city and municipal corporation existing under the laws of California (“CITY”), and the HUENEME ELEMENTARY SCHOOL DISTRICT, a public school district organized pursuant to provisions of the California Education Code (“DISTRICT”). The Parties hereto mutually agree to amend the existing First Amended and Restated Memorandum of Understanding for School Crossing Guard dated April 27, 2015 (the “Agreement”), which Agreement and subsequent amendments are attached hereto and incorporated by reference herein.

1. Pursuant to Section 18 of the Agreement, Section 7(A) is amended to read as follows:
“A. The amended term of this MOU will be effective from July 1, 2024 to June 30, 2025, unless terminated earlier pursuant to Section 8 of this MOU.”

2. Pursuant to Section 18 of the Agreement, Section 2(D) is amended to read as follows:
“D. CITY will pay up to $50,184 for the Services (equating to approximately 50% of the cost). DISTRICT will pay the remaining costs for the Services (equating to approximately 50% of the cost) and will reimburse CITY on a monthly basis following receipt of an invoice from CITY.”

3. Pursuant to Section 18 of the Agreement, Section 2(E) is amended to read as follows:
“E. CITY may include administrative costs in its invoice to DISTRICT. Such administrative costs cannot exceed four (4) hours per month at an hourly rate of $88.37.

DISTRICT’s total obligation during the term of this MOU cannot exceed $50,184.”

4. Pursuant to Section 18 of the Agreement, Section 8(A) is amended to read as follows:
“A. Should the cost of Services exceed $100,368; or CITY is unable to retain a thirdparty contractor to provide the Services; or any agreement between CITY and a third-party contractor is terminated, then this MOU will automatically terminate five (5) days written notice from CITY to DISTRICT. The Parties are responsible for their pro-rata amounts due for any Services provided through the date of the termination.” Agenda Item No. 07 Page 3 of 10 CC Agenda 06-17-2024
Attachment A
2 5. This Amendment may be executed in any number or counterparts, each of which will be an original, but all of which together constitutes one instrument executed on the same date.

6. Except as modified by this Amendment, all other terms and conditions of the Agreement remain the same.

IN WITNESS WHEREOF the parties hereto have executed this contract the day and year first hereinabove written.

Signatures below:

CITY OF PORT HUENEME HUENEME ELEMENTARY

SCHOOL DISTRICT
_________________________________ ____________________________ Misty Perez, Mayor Dr. Christine Walker, Superintendent Date____________________________ Date____________________________ Approved as to form:

Joan Smyth, City Attorney
Agenda Item No. 07 Page 4 of 10 CC Agenda 06-17-2024
Commander Robert Albertson
City of Port Hueneme
250 N. Ventura
Port Hueneme, CA 93041
Dear Commander Albertson,
April 22, 2024
10440 Pioneer Blvd Suite 5iSanta Fe Springs, Ca 90670i310-202-8284i800-540-9290iFAX 310-202-8325 It is once again the time of the year when many agencies are formulating their budgets for the coming fiscal year. Toward that end, please allow this letter to serve as confirmation of our interest in extending our agreement for Crossing Guard Services through the 2024-2025 fiscal year.

As you may know hiring challenges have impacted all sectors of the labor market, across the nation. Our post-COVID workforce continues to transform from a traditionally older workforce to a younger workforce. The expectations of this younger workforce continues to require higher wages and in some cases more hours to sustain themselves. Consequently, our employee turnover rate continues to increase dramatically impacting our advertising, recruitment and training costs.

Additionally, effective in April of this year Governor Newsom signed into law AB1228. This law increases the minimum wage for all Fast-Food employees in California to $20.00 per hour. We anticipate this will have a direct impact on our workforce. We will need to offer competitive wages in light of AB1228 to retain and effectively recruit employees.

For these reasons, as well as cost increases in some segments of our business, we must appeal for an increase in our hourly billing wage for the upcoming 2024-2025 fiscal year. To facilitate the calculation of the 2024-2025 annual cost of your Crossing Guard program, we have developed and included with this letter a Client Worksheet. This Worksheet details the new hourly billing rate and the overall estimated program cost, based on the number of sites and the hours worked at each site.

While we remain committed to providing a safe, cost-effective and professional School Crossing Guard Program we hope you will find this new pricing acceptable. If you have any questions or need additional information, please contact Claudia Than at (800) 540-9290. Take care.

Sincerely,
Baron Farwell,
General Manager
Attachment B
Agenda Item No. 07 Page 5 of 10 CC Agenda 06-17-2024
All City Management Services Inc.

Billing Rate for 2024 - 2025: $ 34.85
KEY:

Summer School
16 180 2880 $34.85 = $100,368.00
4 Sites at 4.00 hrs per day days/yr X Hourly Billing Rate 2,880.00 $100,368.00
For sites with one regularly scheduled early release day/week, use 144 regular days and 36 minimum days Year Round Calendar
For schools with no regularly scheduled early release days, use 240 regular days For schools with Summer School sessions use 19 days
Sites with traditional calendar:

Total Hrs/day X
It is once again the time of the year when many agencies are formulating their budgets for the coming fiscal year. Toward that end, please allow this letter to serve as confirmation of our interest in extending our agreement for Crossing Guard Services Client Worksheet 2024 - 2025
Department:

City of Port Hueneme
1000906
250 N. Ventura
For sites with no regularly scheduled early release days, use 180 regular days Traditional Calendar:

Port Hueneme, CA 93041

TOTAL PROJECTED HOURS TOTAL ANNUAL PROJECTED COST
Agenda Item No. 07 Page 6 of 10 CC Agenda 06-17-2024
1 AGREEMENT FOR CROSSING GUARD SERVICES
This AGREEMENT FOR CROSSING GUARD SERVICES (the “Agreement”) is dated April 23, 2024 and is between the CITY OF PORT HUENEME (hereinafter called the "City"), and ALL CITY MANAGEMENT SERVICES, INC., a California corporation (hereinafter called the "Contractor").

WITNESSETH
The parties hereto have mutually covenanted and agreed as follows:

1. This Agreement is for a period which commences on no later than July 1, 2024 and ends on June 30, 2025 and for such term thereafter as the parties may agree upon by written amendment to this contract. Service shall begin on a best availability basis until such a time as Contractor has hired, trained and deployed Crossing Guards to all sites requested by the City. City agrees to provide site locations for Contractor to then assign and deploy Crossing Guards. Contractor shall assume liability for only those sites agreed to by both Contractor and the City by written amendment stating effective date of assignment.

2. The Contractor will provide personnel equipped and trained in appropriate procedures for crossing pedestrians in marked crosswalks. Such personnel shall be herein referred to as a “Crossing Guard”.

The Contractor is an independent contractor and the Crossing Guards to be furnished by it shall at all times be its employees and not those of the City.

3. The City’s representative in dealing with the Contractor shall be designated by the City of Port Hueneme.

4. The City shall determine the locations where Crossing Guards shall be furnished by the Contractor.

The Contractor shall provide at each designated location personnel properly trained as herein specified for the performance of duties as a Crossing Guard. The Contractor shall provide supervisory personnel to see that Crossing Guard activities are taking place at the required places and times, and in accordance with the terms of this Agreement.

5. The Contractor shall maintain adequate reserve personnel to be able to furnish alternate Crossing Guards in the event that any person fails to report for work at the assigned time and location and agrees to provide immediate replacement.

6. In the performance of its duties the Contractor and all employees of the Contractor shall conduct themselves in accordance with the conditions of this Agreement and all applicable laws of the state in which the Services are to be performed.

7. Persons provided by the Contractor as Crossing Guards shall be trained in all applicable laws of the state in which the Services are to be performed pertaining to general pedestrian safety in school crossing areas.

Attachment C
Agenda Item No. 07 Page 7 of 10 CC Agenda 06-17-2024
2 8. Crossing Guard Services (the “Services”) shall be provided by the Contractor at the designated locations on all days in which school is in session in the area under City’s jurisdiction. The Contractor also agrees to maintain communication with the designated schools to maintain proper scheduling.

9. The Contractor shall provide all Crossing Guards with apparel by which they are readily visible and easily recognized as Crossing Guards. Such apparel shall be uniform for all persons performing the duties of Crossing Guards and shall be worn at all times while performing said duties. This apparel must be appropriate for weather conditions. The Contractor shall also provide all Crossing Guards with hand-held Stop signs and any other safety equipment which may be necessary.

10. The Contractor shall at all times provide workers' compensation insurance covering its employees and shall provide City a Certificate of Insurance naming the City and its officials, officers and employees as additional insureds. Such insurance shall include commercial general liability with a combined single limit of not less than $1,000,000.00 per occurrence and in aggregate for property damage and bodily injury. Such insurance shall be primary with respect to any insurance maintained by the City and shall not call on the City's insurance contributions. Such insurance shall be endorsed for contractual liability and personal injury and shall include the City, its officers, agents and interest of the City. Such insurance shall not be canceled, reduced in coverage or limits or non-renewed except after thirty (30) days written notice has been given to the City.

11. Contractor agrees to defend, indemnify and hold harmless the City, its officers, employees, agents and representatives, from and against any and all actions, claims for damages to persons or property, penalties, obligations or liabilities (each a “Claim” and collectively, the “Claims”) that may be asserted or claimed by any person, firm, entity, corporation, political subdivision or other organization arising out of the sole negligent acts or omissions, or willful misconduct, of Contractor, its agents, employees, subcontractors, representatives or invitees. a) Contractor will defend any action or actions filed in connection with any of said claims, damages, penalties, obligations or liabilities and will pay all costs and expenses including attorney's fees incurred in connection herewith.
b) In the event the City, its officers, agents or employees is made a party to any action or proceeding filed or prosecuted against Contractor for such damages or other claims arising out of or in connection with the sole negligence of Contractor hereunder, Contractor agrees to pay City, its officers, agents, or employees, any and all costs and expenses incurred by the City, its officers agents or employees in such action or proceeding, including, but not limited to, reasonable attorney's fees.
c) In the event that a court determines that liability for any Claim was caused or contributed to by the negligent act or omission or the willful misconduct of City, liability will be apportioned between Contractor and City based upon the parties’ respective degrees of culpability, as determined by the court, and Contractor’s duty to indemnify City will be limited accordingly.

12. Either party shall have the right to terminate this Agreement by giving sixty (60) days written notice to the other party.

Agenda Item No. 07 Page 8 of 10 CC Agenda 06-17-2024
3 13. The Contractor shall not have the right to assign this Agreement to any other person or entity except with the prior written consent of the City.

14. The City agrees to pay the Contractor for the Services rendered pursuant to this Agreement the sum of Thirty-four Dollars and Eighty-five Cents ($34.85) per hour, per Crossing Guard during the term.

Based on a minimum of four (4) sites and upon a projected (2,880) hours of service the cost shall not exceed One Hundred Thousand, Three Hundred and Sixty-eight Dollars ($100,368.00) per year, unless Contractor fails to perform service.

15. Payment is due within thirty (30) days of receipt of Contractor’s properly prepared invoice.

16. Contractor may request a price increase during the term as a result of any legally-mandated increases in wages or benefits imposed in the state or municipality in which the Services are to be performed and to which Contractor’s employees would be subject. Contractor shall provide City with 60 daysnotice of its request to increase pricing. City agrees to review and respond to said notice within 30 days of receipt.

17. The City shall have an option to renew this Agreement. In the event this Agreement is extended beyond the end of the term set forth above, the compensation and terms for the Services shall be established by mutual consent of both parties.
18 This Agreement constitutes the complete and exclusive statement of the agreement among the parties with respect to the subject matter hereof and supersedes all prior written or oral statements among the parties, including any prior statements, warranties, or representations. This Agreement is binding upon and will inure to the benefit of the parties hereto and their respective heirs, administrators, executors, successors, and assigns. Each party hereto agrees that this Agreement will be governed by the law of the state in which the Services are to be performed, without regard to its conflicts of law provisions. Any amendments, modifications, or alterations to this Agreement must be in writing and signed by all parties. There will be no presumption against any party on the ground that such party was responsible for preparing this Agreement or any part of it. Each provision of this Agreement is severable from the other provisions. If any provision of this Agreement is declared invalid or contrary to existing law, the inoperability of that provision will have no effect on the remaining provisions of the Agreement which will continue in full force and effect. [SIGNATURES FOLLOW ON NEXT PAGE]
Agenda Item No. 07 Page 9 of 10 CC Agenda 06-17-2024
4 IN WITNESS WHEREOF, the parties hereto have executed this Agreement the day and year written below.

CITY CONTRACTOR

City of Port Hueneme All City Management Services, Inc.

By_____________________________ By______________________________ Signature D. Farwell, Corporate Secretary
_____________________________
Print Name and Title
Date____________________________ Date____________________________ Agenda Item No. 07 Page 10 of 10 CC Agenda 06-17-2024
DATE: June 17, 2024
TO: Honorable City Council
FROM: James Vega, City Manager
Ryan Bates, Police Sergeant
SUBJECT: VENTURA COUNTY TRANSPORTATION COMMISSION (VCTC) SAFE

GRANT PROGRAM
RECOMMENDATION:

It is recommended that the City Council adopt a Resolution of the City Council of the City of Port Hueneme, California, authorizing the City’s participation in the Ventura County Transportation Commission (VCTC) Safe Grant Program by accepting funds in the amount of $31,000.

BACKGROUND/ANALYSIS:

The California Legislature established Service Authorities for Freeway Emergencies (SAFE) in order to encourage the development of a motorist aid system comprised of multiple service elements and infrastructure along the California Freeway System to enable motorists in need of assistance to obtain aid.

Entities responding to freeway and highway incidents play a significant role in providing assistance to motorists involved as well as those simply caught in the resultant congestion until the incident is cleared. Entities responding to freeway and highway incidents use a variety of tools to assist motorist from life saving devices to photographic equipment for incident analysis. These tools heighten the efficiency of incident responders allowing them to save lives as well as reduce congestion.

The Ventura County Transportation Commission (VCTC), acting in its capacity as the Service Authority for Freeway Emergencies (SAFE), manages Motorist Aid Services Program, including the Incident Responder Grant Program. On Feb 5, 2024, VCTC approved release of grant program guidelines and a call for applications for grants up to a total of $500,000. The Port Hueneme Police Department applied for funding as police agencies in Ventura County who either singularly or working in collaboration that respond to highway incidents were eligible.

Agenda Item No. 08 Page 1 of 5 CC Agenda 06-17-2024
Edward Byrne Memorial JAG Program
June 17, 2024

Page 2 ends

Grant expenditure categories include capital assets including computer hardware and software, equipment used to clear, manage, analyze, and prevent roadway incidents on the roadways. Grant funds may not be used for personnel costs or ongoing operational costs. Capital assets must remain with the grant recipient for the reasonable life cycle of the asset; they may not be sold, transferred, or assigned to other agencies or entities.

On May 10, 2024, the City of Port Hueneme was awarded $31,000 through the SAFE Program Grant to be used to assist with the purchasing of vital equipment for the commercial traffic enforcement.

Grant Project Summary
The Ventura County SAFE finds it is beneficial to Ventura County motorists for incident responders to have the best tools available for their use. To that end, Ventura County SAFE establishes the Incident Responder Grant Program to provide funds to incident responders in Ventura County. Funding is provided through the Ventura County SAFE, which receives a $1 vehicle registration fee on all vehicles registered in Ventura County.

Staff recommends adopting the resolution to participate in the program, which indicates that the City will use the funds to purchase equipment for commercial vehicle enforcement, including commercial portable scales, a patrol truck bed configurator and a drone.

FISCAL IMPACT:

Approval of this action will result in $31,000 additional revenue to the State and Local Grant Fund Account No. 101-000-4701. The grant funds will cover % of the DJI the costs Mavic Drone. Therefore, approval of this action would require an appropriation of $31,000 to Capital Equipment Account No. 101-441-5600.

STRATEGIC PLAN:

Primary Strategic Pillar(s) and Initiative(s):

Strategic Partnerships
• Establish a mechanism for engagement, information sharing, dialogue and ongoing cooperative decision-making with key stakeholders The proposed action will support the City’s goal of promoting pedestrian and traffic safety.

ATTACHMENTS:

A. Resolution authorizing the receipt of funds from The Ventura County Transportation Commission (VCTC) SAFE Grant.

Agenda Item No. 08 Page 2 of 5 CC Agenda 06-17-2024
RESOLUTION NO.

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PORT HUENEME, CALIFORNIA, AUTHORIZING THE CITY’S PARTICIPATION IN THE

VENTURA COUNTY TRANSPORTATION COMMISSION (VCTC) SAFE

GRANT PROGRAM
WHEREAS, the California Legislature established Services Authorities for Freeway Emergencies (SAFE) in order to encourage the development of a motorist aid system comprised of multiples service elements and infrastructure along the California Freeway System to enable motorists in need of assistance to obtain aid; and WHEREAS, entities responding to freeway and highway incidents use a variety of tools to assist motorists, from life saving devices to photographic equipment, for incident analysis which heighten the efficiency of incident responders allowing them to save lives as well as reduce congestion; and
WHEREAS, the Ventura County SAFE Program establishes the Incident Responder Grant Program to provide funds to incident responders in Ventura County which is funded by a $1 vehicle registration fee on all vehicles in Ventura County; and WHEREAS, on February 5, 2024, the VCTC approved release of grant program guidelines for grants up to a total of $500,000 countywide; and WHEREAS, on May 10, 2024, the City of Port Hueneme was awarded $31,000 through the SAFE Program Grant for the purchase of commercial traffic enforcement equipment, including one DJI Mavic Drone, one set of commercial portable scales, and patrol truck bed configurator.

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF PORT HUENEME,

CALIFORNIA, DOES HEREBY RESOLVE THAT THE CITY MANAGER BE AUTHORIZED ON ITS BEHALF AS FOLLOWS:

SECTION 1: Sign and execute the grant agreement with the Ventura County Transportation Commission, including any amendments thereof.

SECTION 2: The City of Port Hueneme agrees to abide by the terms of conditions of the Grant Agreement as set forth by the Ventura County Transportation Commission.

SECTION 3: Grants the City Manager the authority to receive SAFE Program grant funds to be used for the purchase of one DJI Mavic Drone, one set of commercial portable scales, and patrol truck bed configurator and recognize grant revenue in the amount of $31,000 from the Ventura County Transportation Commission.

SECTION 4: This Resolution shall take effect immediately upon its passage.

SECTION 5: The City Clerk shall certify to the adoption of this Resolution and enter it into the book of original Resolutions.

Attachment A
Agenda Item No. 08 Page 3 of 5 CC Agenda 06-17-2024
CC Resolution No. ___, Page 2 of 3
PASSED, APPROVED, AND ADOPTED, this 17th day of June, 2024.

Misty Perez, Mayor
ATTEST:
________________________________
Georgianna Nicole Alvarez
City Clerk
Agenda Item No. 08 Page 4 of 5 CC Agenda 06-17-2024
CC Resolution No. ___, Page 3 of 3

CERTIFICATION

STATE OF CALIFORNIA )
COUNTY OF VENTURA ) SS.

CITY OF PORT HUENEME )
I, Georgianna Nicole Alvarez, City Clerk of the City of Port Hueneme, California, do hereby certify that the foregoing Resolution No. ____ was duly adopted at the regular meeting of the City Council on the __ day of ____, 2024, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

Dated:

Georgianna Nicole Alvarez
City Clerk
Agenda Item No. 08 Page 5 of 5 CC Agenda 06-17-2024
DATE: June 17, 2024
TO: Honorable City Council
FROM: James Vega, City Manager
Charles Peretz, Deputy City Manager
SUBJECT: ANNUAL REVIEW OF THE CITY COUNCIL POLICY AND PROCEDURES

MANUAL AND RESOLUTION APPROVING AN AMENDMENT
RECOMMENDATION:

It is recommended the City Council consider the attached Policy and Procedures Manual, make such revisions, additions or deletions it deems necessary and adopt the attached resolution approving the Manual as modified.

BACKGROUND/ANALYSIS:

It is a good practice for the City Council to adopt a policy and procedures manual which clearly states the standards to which the City Council members will hold themselves to.

As a matter of best practice, it is recommended that the Council review and consider amendments to the Manual on an annual basis. Such reviews afford the Council the opportunity to consider modifications and serve as reminders of adopted policies and procedures.

On June 3, 2024 staff presented a revised version of the manual and Council provided input regarding additional amendments. Staff has revised the document to incorporate the feedback provided by the City Council and a revised version is presented herein for Council approval.

The additional changes, which have been added to the redlined document presented on June 3, are noted in “blueline” changes and include the following:
• Chapter 2 V.B.3 (Councilmember Conduct)
o Amend language to expand the application of ‘civility and decorum’ language to activities and communications outside of City Council meetings.

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Council Policy and Procedures Manual
June 17, 2024

Page 2 ends

• Chapter 2 V.B.10 (Positive Workplace Environment)
o Amend the language to include fellow members of the City Council in the list of persons for whom Councilmembers shall support a positive and constructive workplace environment.
• Chapter 6 II.A.1 (Use of City Letterhead)
o Remove reference to use of title on personal matters. • Chapter 6 II.A.2 (Personal Stationery)
o Include language for Councilmember’s to use when utilizing their title on personal stationery.
• Chapter 6 III.A (Issue Position Statements)
o Add language that clarifies that Councilmember correspondence shall clearly indicate that statements represent their individual opinion.

STRATEGIC PLAN:

Primary Strategic Pillars and Initiatives:

Optimal Levels of Service for Residents and Businesses
• Promote operational excellence in all City functions and embody best practices as a municipality
FISCAL IMPACT:

There is no anticipated fiscal impact as a result of the recommended action.

ATTACHMENTS:

A. Resolution Adopting City Council Policy Manual
B. Amended Version of City Council Policy and Procedure Manual Agenda Item No. 09 Page 2 of 38 CC Agenda 06-17-2024
RESOLUTION NO. _____

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PORT HUENEME,

CALIFORNIA, AMENDING THE CITY COUNCIL POLICY AND PROCEDURES MANUAL
WHEREAS, In February of 2001, the City Council adopted the Council Norms and Protocols, which had undergone revisions during the years; and WHEREAS, the necessity of a more robust Council Policy and Procedures Manual became apparent with the City Council requesting a new and comprehensive Manual in 2019; and
WHEREAS, on October 19, 2020, the City Council requested the development of a Council Policy and Procedures Manual including a streamlined process to request agenda items, and such Manual was adopted by resolution of the Council on November 16, 2020; and WHEREAS, on September 19, 2022, the City Council requested revisions to the City Council Policy and Procedures Manual to address the issues of bullying and harassment, and WHEREAS, a revised version of the City Council Policy and Procedures Manual, incorporating anti-bullying and harassment language, was adopted by resolution on November 7, 2022; and
WHEREAS, it is best practice for the City Council to conduct periodic reviews this Manual; and
WHEREAS, at recent City Council meetings, Councilmembers have expressed interest in considering additional amendments to the Manual.

NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF PORT HUENEME, CALIFORNIA, DOES HEREBY RESOLVE AS FOLLOWS:

SECTION 1: The above recitals are true and correct and hereby incorporated by this reference.

SECTION 2: The revised City Council Policy and Procedures Manual attached hereto as “Attachment A,” together with such modifications may be made during discussion by a majority of the City Council prior to adoption of this Resolution, shall be the official manual for all subjects relating to the City Council covered therein.

SECTION 3: The City Manager, or his designee, shall make any grammatical or nonsubstantive changes to this Manual as may be required from time-to-time without the consent of the City Council. Any substantive change may only be accomplished through Resolution.

SECTION 4: This Resolution shall take effect immediately upon its passage.

SECTION 5: The City Clerk shall certify to the adoption of this Resolution and enter it into the book of original Resolutions.

Attachment A
Agenda Item No. 09 Page 3 of 38 CC Agenda 06-17-2024
PASSED, APPROVED, AND ADOPTED, this 17th day of June, 2024 Misty Perez
Mayor
ATTEST:
________________________________
Georgianna Nicole Alvarez
City Clerk
Agenda Item No. 09 Page 4 of 38 CC Agenda 06-17-2024
Attachment A
Agenda Item No. 09 Page 5 of 38 CC Agenda 06-17-2024
CC Resolution No. 4431, Page 44 of 34

CERTIFICATION

STATE OF CALIFORNIA )
) ss

COUNTY OF VENTURA )
I, Georgianna Nicole Alvarez, City Clerk of the City of Port Hueneme, California, do hereby certify that the foregoing Resolution No. 4431 was duly adopted at the Regular meeting of the City Council on the 17th day of June, 2024, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

Dated:

Georgianna Nicole Alvarez, City Clerk
Agenda Item No. 09 Page 6 of 38 CC Agenda 06-17-2024
Adopted 11.20.20
Rev. 11.7.22

City Council Policy and Procedures Manual
City of Port Hueneme
Attachment B
Agenda Item No. 09 Page 7 of 38 CC Agenda 06-17-2024
Adopted 11.20.20
Rev. 11.7.22

TABLE OF CONTENTS
TABLE OF CONTENTS i
CHAPTER 1 ‐ INTRODUCTION AND PURPOSE 1
CHAPTER 2 ‐ ROLE OF CITY COUNCIL 2
CHAPTER 3 ‐ MEETING RULES OF CONDUCT AND DECORUM 8
CHAPTER 4 ‐ ADMINISTRATIVE MATTERS 16
CHAPTER 5 ‐ RELATIONSHIP AND CONDUCT 19
CHAPTER 6 ‐ COMMUNICATION AND REPRESENTATION 24
CHAPTER 7- ACKNOWLEDGEMENT AND ENFORCEMENT _______________________________28 Agenda Item No. 09 Page 8 of 38 CC Agenda 06-17-2024

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CHAPTER 1 ‐ INTRODUCTION AND PURPOSE
I. PURPOSE OF MANUAL
A. Compile, Revise and Adopt Rules and Policies. By adopting this Policies and Procedures Manual (“Manual”), the City Council of the City of Port Hueneme (the “City Council” or “Council”) hereby establishes updated Rules of Procedure for the preparation of its agendas, conduct of its meetings and transaction of other City Business. In addition, by adopting this Manual, the City Council further compiles, consolidates, updates, and supersedes any prior Council Policies, Resolutions, rules and related administrative procedures that have been formally adopted by the City Council addressing the subject matter and/or the topics discussed herein.

B. Provide Standards and Guidance. The purpose of this Manual is to set a standard of professionalism for the conduct of the City Council’s business. Port Hueneme has a long and proud tradition of open government and civil, intelligent public discourse. This Manual isintended to enhance public participation and Council debate so that the best possible decisions can be made for Port Hueneme. While attempting not to be overly restrictive, procedures, policies, codes of ethics and conduct are being established and/or clarified so that expectations and practices are clearly articulated to guide City Councilmembers and staff in their day-to-day conduct and actions.

C. Ease of Reference. Having the majority of the rules, procedures, practices and policies (hereinafter collectively “Rules”) of the Port Hueneme City Council consolidated and contained in a single, easily accessible document will clarify expectations and responsibilities and streamline the conduct of meetings and other City Council business in the public interest.

II. EFFECTIVE DATE AND PERIODIC REVIEW/UPDATE OF MANUAL A. Effective Date. The Rules contained in this Manual shall be in effect immediately upon their adoption by City Council resolution and shall remain in effect until such time as this Manual is amended and new Rules are adopted and/or updated by City Council resolution.

B. Review. The City Council may review and/or revise this Manual at such times and with such frequency as it determines.

III.APPLICABILITY
The Rules set forth in this Manual are applicable to all elected officials, officers, and employees of the City. Acceptance of these policies shall be evidenced by a signed statement by all those who are affected. The City Council, by resolution and with an affirmative vote of no less than four Councilmembers (above 66 percent or two-thirds majority), shall adopt, periodically review and amend these policies as the Council may deem necessary. Any such amendments shall be documented by Resolution and become effective immediately upon adoption.

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CHAPTER 2 ‐ ROLE OF CITY COUNCIL
I. OVERVIEW
A. City Council/City Manager Form of Government. Port Hueneme has a City Council/City Manager form of government, which is typical of the vast majority of cities in California. Every organization needs a single person to manage it. In the Strong Mayor form of government, the Mayor is the chief executive officer, but in our form of government, that person is the City Manager.

This form is predicated on and intended to operate largely like a board of directors/chief executive officer situation in corporations. Just as corporate board members have no role or authority in the daily management of the corporation, Councilmembers have no role in the daily management of the City, the means of implementing Council policy and similar matters. The opportunity to address concerns on such matters comes in public meetings or in certain situations in closed session. As a rule, Councilmembers should not attend meetings of City staff, meetings of City staff with outside parties or other non-public gatherings whereby the business of the City is being conducted, unless specifically invited by the City Manager. Further, a Councilmember should not engage in negotiations of any kind on behalf of the City.

B. City Council, etc. One of the fundamental tenets of city governance is recognizing that the City Council acts as a body. No individual Councilmember has extraordinary powers beyond those of other members. Although the Mayor and the Mayor Pro Tempore (“Pro Tem”) have additional ceremonial, parliamentary and administrative responsibilities as described elsewhere in this Manual—with respect to the establishment of policies, voting, and in other significant areas— all members are equal.

C. Establishment of City Policy. City Policy is established, and direction is given to the City Manager by a majority vote of the Council. Neither the Mayor nor the Mayor Pro Tem has veto power or any other policy-making authority beyond that of the other Councilmembers.

D. Decisions of Majority of Body Binding on City Council. While individual Councilmembers may disagree with decisions of the majority, a decision of the majority binds the City Council to a course of action and provides City staff with direction to follow. Similarly, City staff is responsible to ensure that the policy set by the City Council is implemented and upheld consistent with the wishes of the majority. Implementation of City Council policy by staff does not reflect a bias against Councilmembers who held a minority opinion on an issue.

II. COUNCIL ELECTION AND GOVERNANCE
The Mayor and Mayor Pro Tem will be appointed by a majority vote of the entire membership of the City Council. The City Council shall consider the appointment of the Mayor and Mayor Pro Tem for one-year terms at the first regular meeting in December of every year, following the certification of election results and seating of new City Councilmembers, if applicable. The newly appointed Mayor and Mayor Pro Tem assume their positions immediately following the majority vote.

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III.ROLE AND DUTIES OF MAYOR
A. Official Ceremonial Head of City. The Mayor is recognized as the official head of the City for all ceremonial purposes and shall perform such other duties consistent with the office as set forth in this Manual and as may be delegated to the Mayor by majority vote of the City Council.

B. Presiding Officer. The Mayor is the Presiding Officer at all meetings of the City Council and acts as the chair, except as specified in Section G below. In this role, the Mayor has authority and discretion to:

1. Preserve order at all Council meetings;

2. Enforce (or cause to be enforced) the Meeting Rules of Conduct and Decorum as set forth in Chapter 3 of this Manual;

3. Determine the order of business, with majority consent, at meetings of the City Council.

C. External Communication of Policy. As the official spokesperson for the City, the Mayor is to faithfully communicate the will of the Council majority in matters of policy.

D. Seating Arrangement for City Council. The Mayor assumes the center chair on the dais and the Mayor Pro Tem sits immediately to his or her (or their) right. The seating arrangements for the remaining Councilmembers shall be as determined among the three of them, except, in the case of disagreement or absence of a Councilmember, the Mayor shall determine final seating. The seating arrangement of the Councilmembers shall be determined, following each Council reorganization of officers necessary or in the change in status of a Councilmember under the provisions of this Manual.

E. Signing Documents. The Mayor, whenever available, shall sign all ordinances, resolutions and other documents that have been adopted and authorized by the City Council which require an official signature. However, the City Manager or another City official may sign certain documents when so authorized by Council action and/or the provisions of the Port Hueneme Municipal Code.

F. Absence of Mayor. In the absence of the Mayor, the Mayor Pro Tem performs the duties of the Mayor, including acting as the Presiding Officer at meetings. When both the Mayor and the Mayor Pro Tem are absent from any meeting of the Council, the City Clerk shall call the Council to order, whereupon a member of the Council shall be elected temporary Presiding Officer who shall serve until the arrival of the Mayor or Mayor Pro Tem, or until adjournment, whichever occurs first.

IV.ROLE AND DUTIES OF ALL COUNCILMEMBERS
A. Advance Preparation for Meetings.

1. Prior Review of Agenda Materials. Prior to attending Council and committee meetings, study sessions and/or workshops, Councilmembers shall read or otherwise familiarize themselves with each agenda and supporting documentation for the items thereon.

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2. Seek Prior Clarification of Agenda Materials. Whenever possible, Councilmembers should request answers to questions on agenda items and attachments from the City Manager, to the extent required, prior to the meeting at which they are to be discussed. Resolving questions with City staff prior to each public meeting will enhance and clarify agenda items and move the agenda forward in a timely manner. Councilmembers should refrain from giving direction to any staff member as to do so is outside their authority and undermines the authority of the City Manager. No councilmember has the right to require insertion of particular material in the staff report or agenda packet.

3. Avoid Unfair Surprise. Councilmembers are urged to advise the City Manager in advance of issues or questions they intend to bring up at a public meeting. This refers to issues and questions that City staff would not normally anticipate or have researched for that particular meeting.

B. Councilmember Appointments And Assignments. Councilmember nominations for appointment to City boards, commissions and committees, must be confirmed by an affirmative vote of not less than three (3) Councilmembers. Such approval is also required for Councilmember appointments to boards, commissions and committees of outside agencies on which Councilmembers serve as representatives of the City.

C. Council Vacancies. Whenever a vacancy occurs in the office of a City Councilmember, the City Council will fill the vacancy by appointment or special election in accordance with the procedures set forth in Government Code section 36512 or the provisions of any ordinance adopted by the City Council thereunder.

D. Leadership, Goals and Policy. City Councilmembers are elected to provide leadership in setting goals and in formulating policies. The City Council is the focal point for identifying and interpreting the wishes of the residents and translating these into specific programs. Successful goal setting and policy formulation largely depend on a good working relationship amongst the Council and between the Council and the City Manager. Under the City Manager’s direction, staff can provide assistance in analyzing the City’s needs, suggesting action programs, and calculating the costs of proposals. However, the Council has the final responsibility for establishing local policies and determining services and budget levels appropriate for the City.

E. Engaging in Legislative and Quasi-Judicial Decisions/Acts. Almost all actions or decisions made by the City Council fall into one of two categories: legislative or quasi-judicial.

1. Legislative. These actions/decisions formulate rules to be applied to all future cases.

Examples include, but are not limited to: adoption and amendments to municipal codes; general plans; zoning codes; and personnel regulations. These actions are generally taken by ordinance or resolution.

2. Quasi-Judicial. While legislative actions establish public policy and rules applicable to groups of property or people, quasi-judicial proceedings affect individual properties or parties.

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Quasi-judicial proceedings involve the application of established standards to individual facts to determine specific rights or to take specific actions under existing law.

3. Due Process. The distinction between these two types of acts/decisions comes into play in the due process afforded to parties in quasi-judicial actions (particularly in the public and appeal hearing context).

V. CODE OF ETHICS FOR COUNCILMEMBERS
A. Intent and Purpose. To assure public confidence in the integrity of local government and its effective and fair operation, this Code of Ethics provides a framework for day-to-day actions and decision-making by Councilmembers and represents a commitment to uphold a standard of integrity beyond that required by law. The residents and businesses of Port Hueneme are entitled to a fair, ethical and accountable local government which has earned the public’s full confidence for integrity, and to ensure the effective functioning of democratic government, the City Council requires that:

1. Public officials, both elected and appointed, comply with both the letter and spirit of the laws and policies affecting the operations of government;

2. Public officials be independent, impartial and fair in their judgment and actions;

3. Public office be used for the public good, not for personal gain; and

4. Public deliberations and processes be conducted openly, unless legally confidential, in an atmosphere of respect and civility, both as between Councilmember and between the City Council and other peers, staff and the public.

B. Principles and Standards. The principles and standards of ethical conduct for Port Hueneme City Councilmembers are hereby established as set forth below.

1. Act in the Public Interest. Recognizing that stewardship of the public interest must be their primary concern, Councilmembers will work for the common good of the people of Port Hueneme and not for any private or personal interest, and they will assure fair and equal treatment of all persons, claims and transactions coming before the Port Hueneme City Council.

2. Comply with the Law. Councilmembers shall comply with the laws of the nation, the State of California and the City of Port Hueneme in the performance of their public duties.

3. Councilmember Conduct. The professional and personal conduct of Councilmembers must be above reproach and by the law must avoid even the appearance of impropriety, which is critically important for maintaining a positive and productive image of city governance. While it is understood that Councilmembers enjoy First Amendment rights, they should practice civility and decorum in discussions, and debate, and activities and communications both inside and outside of City Council meetings, and must refrain from abusive conduct, personal charges Agenda Item No. 09 Page 13 of 38 CC Agenda 06-17-2024

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of unsubstantiated allegations, disclosure of confidential information or verbal attacks upon the character or motives of other members of the Council, boards, commissions, staff or the public which has the effect of disrupting the City's business and bringing the City’s government into dispute.

4. Respect for Process. Councilmembers shall perform their duties in accordance with the processes and rules of order established by the Council governing the deliberation of public policy issues, meaningful involvement of the public and implementation of policy decisions of the Council by City staff.

5. Decisions Based on Merit. Councilmembers shall base their decisions on the merits and substance of the matter at hand, rather than on unrelated considerations. Councilmembers are free to apply personal ideology to their deliberations but shall not allow personal feeling about an applicant or matter before the Council affect their judgment.

6. Conflict of Interest. In order to assure their independence and impartiality in the City’s best interest, Councilmembers shall not use their official position to make or influence decisions in which they know of, or have reason to know of, a conflict of interest of any nature. The provisions of this Section are in addition to the requirements of the Political Reform Act (Gov.

Code §§ 81000 et seq.) and regulations enacted by the Fair Political Practices Commission (‘FPPC”).

7. Confidential Information. Councilmembers shall respect the confidentiality of information concerning the property, personnel or affairs of the City. They shall neither disclose confidential information without proper legal authorization, nor use such information to advance their political, personal, financial or other private interests.

8. Use of Public Resources. Councilmembers shall not use public resources, such as City staff time, equipment, supplies or facilities, for private gain or personal purposes.

9. Advocacy. Councilmembers shall represent the official policies or positions of the Council, to the best of their ability when designated as delegates for this purpose. When presenting their individual opinions and positions, Councilmembers shall explicitly state they do not represent the opinion of the entire Council.

10. Positive Workplace Environment. Councilmembers shall support the maintenance of a positive and constructive workplace environment for City employees, fellow members of the City Council, members of the public private residents and businesses dealing with the City.

Councilmembers should always address City employees, whether in public or in private, with courtesy and respect. Any concerns which a Councilmember may have regarding the performance of a City employee should only be raised in private with the City Manager.

Councilmembers have no legal right or authority to act as the superior, employer or supervisor of any City employee. Individual Councilmembers shall direct all concerns through the City Manager.

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11. Policy Role of Councilmembers. Councilmembers shall respect and adhere to the CouncilManager structure of Port Hueneme City government. In this structure, the City Council determines the policies of the City with the advice, information and analysis provided by the public, boards and commissions, and City staff. Councilmembers shall not interfere with the administrative functions of the City or the professional duties of City staff, nor shall they impair the ability of staff to implement Council policy decisions.

12. Substance Policy. Recognizing that a Councilmember should at all times have their intellectual and cognitive functions unimpaired, and should set examples of responsible leadership for the entire community, Councilmembers shall refrain from the use of any substance, legal or illegal, which is known to impair judgment, including, without limitation, alcohol, cannabis products, prescription drugs which result in impaired abilities or substances illegal under the laws of the State of California or the ordinances of the City, and shall do so for a period of not less than twelve hours before performing any duty or obligation of a Councilmember.

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CHAPTER 3 ‐ MEE TI N G R ULES O F C O N DUCT AN D D E CO R UM I. PARLIAMENTARY RULES AND GENERAL AGENDA ITEM PROCESS
A. Rosenberg’s Rules. Except as otherwise provided in this Manual, the proceedings of the Council at meetings shall be generally guided by the latest revised edition of Rosenberg’s Rules of Order.

However, no ordinance, resolution, proceeding or other action of the City Council shall be invalidated, or the legality thereof otherwise affected, by the failure or omission to observe or follow said rules.

B. General Process for Handling Agenda Items. The following process is the normal order of business for agenda items, except for public hearings.

1. Presiding Officer announces the current agenda item.

2. Staff presents its report (as needed), either by way of a written staff report or by in-person oral presentation.

3. Councilmembers may ask questions of staff if they so desire.

4. The Presiding Officer opens the item for public comment.

5. The Council asks any follow up questions of staff.

6. The Council discusses, deliberates, and takes action through a valid motion as described in this Chapter. Thereafter, a vote of the Council carries the motion, as described herein.

C. Councilmember Agenda Requests. To place an item on a future agenda, any Councilmember (including the Mayor) may make a motion or request to do so during the “Discussion and Possible Action Regarding Items for the Upcoming City Council AgendaRequest for Future Agenda Items” portion of the Agenda, which shall be the last item on the agenda of business prior to Councilmember comments pursuant to the following rules:

1. Second and Majority Vote Required. For a requested item to appear on a future City Council Agenda, a motion for the item must receive a second and be approved by a majority of the Council.

2. No Discussion. There may be no discussion of the substantive merits of the requested item and no discussion regarding possible action related to the requested item. The only action to be taken is a second followed by a vote to determine whether the item will be included in a future agenda.

3. Timing Direction. Requests should avoid a proposed timeframe unless absolutely necessary.

The City Manager shall have discretion in determining an appropriate time to schedule requested agenda items after considering priorities, personnel resources, and budgetary considerations. If a motion on a requested item includes a specific timeframe by which to have the item placed on an Agenda, the City Manager shall be consulted before the vote is taken. A date specific scheduled item should only be considered if failing to do so would create an unacceptable financial or legal risk. No substantive discussion of the item may occur except to advise the Council on the ability to meet the timing request.

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4. Requests for Recurring Agenda Items. Requests to have recurring agenda items or reiterated requests for the same item are strongly discouraged and will not be permitted, unless a recurring request is approved by a majority vote of the Council.

II. RULES OF DISCUSSION AND DEBATE
A. Discussion Procedure. While discussing any question under consideration by the Council, it shall be the duty of the members thereof to remain seated and address their remarks to the Presiding Officer and their fellow members. Any remarks or orders to the audience shall be addressed by the Presiding Officer, or with his/her permission, by members of the Council.

B. Presiding Officer. The Presiding Officer shall have the authority to prevent the misuse of the legitimate form of motions, the abuse of privilege of renewing certain motions, or the obstruction of the business of the City Council. The Presiding Officer may preserve orderly business by ruling such motions out of order. In so ruling, the Presiding Officer shall be courteous and fair and shall presume that the moving party is making the motion in good faith. The Presiding Officer may move, second, debate and vote from the chair and may adjourn a meeting by a simple declaration thereof in the absence of a protest by any Councilmember.

C. Councilmembers to Address Presiding Officer. Every Councilmember desiring to speak shall first address the chair, gain recognition by the Presiding Officer and shall confine himself/herself to the question under debate, avoiding personalities and crude language.

D. Questions to Staff. Every Councilmember desiring to ask questions of city staff shall, after recognition by the Presiding Officer, address his/her question to the City Manager or the City Attorney, who shall be entitled either to answer the inquiry him/herself or designate a member of the staff for that purpose.

E. Germane Comments/Time Limit for Council. Councilmembers shall limit their comments to the subject matter, item, or motion being currently considered by the Council. A determination of relevance shall be made by the Presiding Officer, but may be appealed to the full Council within the limitations of the Brown Act. Councilmembers shall govern themselves as to the length of their comments. No Councilmember shall be allowed to speak more than once upon any particular item until every other Councilmember desiring to do so shall have spoken.

F. Interruptions. A Councilmember, once recognized, shall not be interrupted when speaking unless one of the following occurs: they are called to order by the Presiding Officer; a point of order or point of privilege is raised by another Councilmember; the speaker chooses to yield to a question by another Councilmember or for such other reasons as set forth in Rosenberg’s Rules. If a Councilmember is called to order while speaking, he/she shall cease speaking until the question of order is determined; and if interpreted to be in order, may proceed. Members of the city staff, after recognition by the Presiding Officer, shall hold the floor until completion of their remarks or until recognition is withdrawn by the Presiding Officer.

G. Point of Order. Any Councilmember may require the Presiding Officer to enforce the rules of the Council by raising a point of order. The point of order shall be ruled upon by the Presiding Officer, Agenda Item No. 09 Page 17 of 38 CC Agenda 06-17-2024

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subject to the right of any Councilmember to appeal the ruling to the City Council. If an appeal is taken, the question shall be, "Shall the decision of the Presiding Officer be sustained?" The motion must be seconded to put it before the Council. A majority vote shall conclusively determine such question of order. The motion is debatable, and the Presiding Officer may participate in the debate.

H. Point of Privilege. Any Councilmember can raise a Point of General or Personal Privilege.

1. Point of General Privilege. Appropriate points of general privilege relate to anything that would interfere with the normal comfort of the meeting (such as the temperature of the room, or a malfunctioning microphone). If raised, the Presiding Officer would then ask the interrupter to “state your point.”

2. Point of Personal Privilege. The right of a Councilmember to address the Council on a question of personal privilege shall be limited to cases in which his/her integrity, character, or motives are questioned or where the welfare of the Council is concerned. A Councilmember raising a point of personal privilege may interrupt another Councilmember who has the floor only if the Presiding Officer recognizes the privilege.

I. Privilege of Closing Debate. Any Councilmember shall have the privilege of closing debate by calling or moving the previous question. Such a motion requires a two-thirds (2/3) vote of the Council to pass, which in councils having five (5) members is considered to require four (4) affirmative votes.

J. Motion to Reconsider. A motion to reconsider may be made only by a member who voted in the majority on the original motion. Such a motion may only be made at the same meeting as the original item, and only to correct inadvertent errors or to consider new information not available at the time of the vote. If the motion to reconsider passes, then the original matter is back before the Council, and the matter may be discussed and debated as if it were on the floor for the first time. After the reconsideration of the item has been acted upon, no other motion for reconsideration thereof will be made without the unanimous consent of the Councilmembers present. Matters which are quasi-judicial in nature or matters which require a noticed public hearing cannot be reconsidered.

K. Remarks of Councilmembers and Synopsis of Debate. A Councilmember may request through the Presiding Officer the privilege of having an abstract of his/her statements on any subject under consideration by the Council entered into the minutes. If the Council consents thereto, such statements shall be entered into the minutes.

L. Protest Against Council Action. Any Councilmember dissenting from or stating his/her protest against any action of the Council may request to have such dissent or protest entered into the minutes. Such dissent or protest to be entered into the minutes shall be in the following manner:
"I would like the minutes to show that I am opposed to this action for the following reasons …" M. Seconding of Motions Required. A motion by any Councilmember, including the Presiding Officer, may not be considered by the Council without receiving a second.

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N. Other Procedural Matters.

1. Time Limits. Each Councilmember should voluntarily abide by a five (5) minute time limit on all matters of discussion, including presentation items and comments made during “Reports from Councilmembers.”

2. Vote Unless Disqualified. All Councilmembers present at a meeting, when a question comes up for a vote, should vote for or against the question unless he/she is disqualified from voting by reason of a conflict of interest and abstains because of such disqualification. (a) A Councilmember stating disqualification will not be counted as a part of a quorum and will be considered absent for the purpose of determining the outcome of a vote on the matter.
(b) Any Councilmember who abstains for reasons other than disqualification in effect consents that a majority of the quorum may decide the question being voted upon, and any Councilmember so abstaining will be counted as present for purposes of establishing a quorum, but such abstention will not be considered an affirmative vote. The “present and voting” rule as described in Rosenberg’s Rules of Order applies. Unless a Councilmember states that he/she/they is/are abstaining due to a conflict of interest or other legal basis requiring disqualification, silence shall be recorded as a negative vote.

3. Presiding Officer to Call for Vote. The Presiding Officer shall call for the vote which shall be taken by voice affirmation or roll call at the Presiding Officer’s discretion, unless a recorded (roll call) vote is required by law. Except for action on certain matters specified by State law (e.g., Government Code section 36936 requiring a recorded affirmative vote of a majority of the entire membership of the body to adopt resolutions, orders for the payment of money, and non-urgency ordinances) a motion carries with a majority vote of a quorum of the City Council.

4. Tie Votes. Tie votes will be lost motions and may be reconsidered at a subsequent meeting upon a motion passed by the Council to reconsider the item at a subsequent meeting. If the matter involves an appeal, and an affirmative vote does not occur, the result is that the decision appealed stands as decided by the decision-making person or body from which the appeal was taken.

5. Changing Vote. A Councilmember may change his/her vote only if he/she makes a timely request to do so immediately following the announcement of the vote by the City Clerk and prior to the time that the next item in the order of business is taken up. A Councilmember who publicly announces that he/she is abstaining from voting on a particular matter shall not subsequently be allowed to withdraw his/her abstention.

Q. Conflict of Interest. Any Councilmember who has a conflict of interest regarding any matter being considered by the Council shall, in compliance with the provisions of the Political Reform Act and other applicable laws, declare the conflict, state the reason for the conflict, and leave the room during the discussion of that particular agenda item, unless it is a Consent Calendar item. When a Agenda Item No. 09 Page 19 of 38 CC Agenda 06-17-2024

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Councilmember has a conflict regarding any item(s) on the Consent Calendar, they will abstain from voting on those specific items, and a separate vote will be conducted.

III. PUBLIC PARTICIPATION AND RULES OF DECORUM FOR COUNCIL, PUBLIC, AND STAFF.

A. Public Participation.

1. Manner of Addressing Council. To facilitate the orderly conduct of meetings, physical or otherwise, persons wishing to speak during public comment periods and at public hearings are requested to fill out speaker cards, email comments per City Clerk guidance, and provide them to the City Clerk prior to the start of the meeting or before a public hearing item is announced.

It should be noted that a speaker may not be required to submit a card or even to identify themselves. For physical meetings, during public comment periods and public hearings, each person desiring to address the Council should be requested to step up to the microphone at the podium, state his/her name for the record, state the agenda item he/she wishes to discuss, state whom he/she is representing, if he/she is representing an organization or other persons, and unless further time is granted by a majority vote of the Council, shall limit his/her remarks to three (3) minutes. All remarks shall be addressed to the Council as a whole and not to any member thereof and no questions shall be asked of a Councilmember or a member of the City staff or member of the audience without permission of the Presiding Officer. No person shall address the Council without first being recognized by the Presiding Officer. For digital remote virtual meetings, the Presiding Officer or City Clerk will read public comments through the first 500 words of text (three (3) minute equivalent).

2. Spokesperson for Group of Persons. To expedite matters and avoid repetitious presentations, whenever any group of persons wishes to address the Council on the same subject matter or item, it shall be proper for the Presiding Officer to request that a spokesperson be chosen by the group to address the Council; and in case additional matters are to be presented by any other member of said group, to limit the number of such persons addressing the council. In situations where more than ten (10) people wish to speak on an item, the Presiding Officer may place reasonable limits on the Public Comment period, including reducing the time allotted to each speaker to two (2) minutes and/or a specific time limit for the total presentation. Such time limits shall allow for full discussion of the item by interested parties or their representative(s). The purpose of this limitation is to ensure the Council can address its agenda and avoid repetitive comments and presentations.

3. After a Motion. After a motion has been made or a public hearing has been closed, no member of the public shall address the Council from the audience on the matter under consideration without first getting permission to do so by a majority vote of the City Council.

B. Rules of Decorum for Council, Public and Staff. Meetings of the City Council shall be conducted in an orderly manner to ensure that the public has a full opportunity to be heard and that the deliberative process of the Council is retained at all times. The Presiding Officer of the Council shall be responsible for maintaining the order and decorum of meetings. While any meeting of the City Council is in session, the following rules of order and decorum shall be observed:

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1. Councilmembers. While the council is in session, the members must preserve order, and decorum; and the members shall neither by conversation or otherwise delay or interrupt the proceedings or the peace of the council nor disturb any member while speaking or refuse to obey the orders of the Presiding Officer.
(a) E-Communication Prohibited. Except as specified in subdivision (b) below, Councilmembers shall not use E-Communication at any time during any meeting, including but not limited to, Open and Closed Sessions of the City Council. The use of Ecommunication is prohibited during Council meetings so that Councilmembers may remain attentive to members of the public, staff or others as they are speaking to the City Council.

E-Communication is defined as "electronic text, audio, or visual communication and attachments distributed via e-mail, telephonic service, websites, instant messaging, text messaging, twitter or comparable services."
(b) Exceptions for Emergencies. The limitation specified in subdivision (a), above, shall not apply to receipt of telephone calls or text messages from family members in the event of an urgent family matter. Councilmembers wishing to respond to such a message during the meeting shall do so during a recess, or shall excuse him or herself from the meeting after receiving permission of the Presiding Officer to place the return call or text in a manner that does not disrupt the meeting.
(c) Leaving Seats. Councilmembers shall not leave their seats during public hearing matter where the City Council is acting in a quasi-judicial manner, since to do so may cause the member to miss important evidence or testimony, without first obtaining the permission of the Presiding Officer which shall be reasonably given. If such permission is given, the Presiding Officer should halt the public hearing during the absence of the member. (d) Packing of Audience. It is inappropriate for a Councilmember to pack the audience for a specific agenda item.
(e) Exceptions for Digital Remote Virtual Meetings. The limitation specified in subdivision (a), above, shall not apply to receipt or transmission of telephone calls or text messages from or to City Staff when encountering technical issues during digital remote virtual meetings.

2. City Staff Members. City staff members and employees shall observe the same rules of order and decorum as are applicable to the City Council, with the exception that City staff members and employees may leave their seats during a meeting without first obtaining the permission of the Presiding Officer and they may also use e-communication tools as required to coordinate and facilitate meetings.

3. Persons Addressing the Council. The primary purpose of public comment periods at City Council meetings is to allow residents the opportunity to formally communicate with the City Council as a whole, but these comment periods should not be utilized as a substitute for any item that can be handled during the normal working hours of the city government. Each person Agenda Item No. 09 Page 21 of 38 CC Agenda 06-17-2024

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who addresses the Council shall do so in an orderly manner and shall not make direct threats to any member of the Council, staff or general public. Any person who makes threatening statements or engages in any disorderly conduct which disrupts, disturbs or otherwise impedes the orderly conduct of any Council meeting shall, at the discretion of the Presiding Officer or a majority of the Council, be barred from further audience before the Council during that meeting.

4. Members of the Audience. No person in the audience at a Council meeting shall engage in disorderly or boisterous conduct, including the utterance of loud, threatening or abusive language, whistling, stamping of feet, excessive clapping, or other acts which disturb, disrupt or otherwise impede the orderly conduct of any Council meeting. Any person who conducts him/herself in the aforementioned manner shall, at the discretion of the Presiding Officer or a majority of the Council, be barred from further audience before the Council during that meeting.

C. Enforcement of Decorum. The rules of decorum set forth above shall be enforced in the following manner:

1. Warning. The Presiding Officer shall request that a person who is breaching the rules of decorum be orderly and silent. If, after receiving a warning from the Presiding Officer, a person persists in disrupting the meeting, the Presiding Officer shall order such person to leave the Council meeting. If such person does not remove himself or herself, the Presiding Officer may order any law enforcement officer who is on duty at the meeting as sergeant-at-arms of the Council to remove that person from the Council Chambers.

2. Removal. Any law enforcement officer who is serving as sergeant-at-arms of the Council shall carry out all orders and instructions given by the Presiding Officer for the purpose of maintaining order and decorum at the Council meeting. Upon instruction of the Presiding Officer, it shall be the duty of the sergeant-at-arms to remove from the Council meeting any person who is disrupting the proceedings of the Council.

3. Motion to Enforce. If the Presiding Officer of the Council fails to enforce the rules set forth above, any member of the Council may move to require him or her to do so, and an affirmative vote of a majority of the Council shall require him or her to do so. If the Presiding Officer of the Council fails to carry out the will of a majority of the Council, the majority may designate another member of the Council to act as Presiding Officer for the limited purpose of enforcing any rule of this section which it wishes to enforce.

4. Adjournment. If a meeting of the Council is disturbed or disrupted in such a manner as to make infeasible or improbable the restoration of order, the meeting may be adjourned or continued by the Presiding Officer or a majority of the Council, and any remaining Council business may be considered at the adjourned or next meeting.

D. Public Communications. At a duly noticed meeting of the City Council, the Council shall not take action on matters brought up during Open Forum. The Council may, however, ask questions, Agenda Item No. 09 Page 22 of 38 CC Agenda 06-17-2024

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express opinions (without engaging in deliberation) and direct City Staff to agendize the matter for formal consideration at a future meeting pursuant the process outlined in Chapter 3, Section I.

C. of this Manual.

1. For properly noticed agenda items, the Council shall give due consideration to all public communications received before taking action.

2. The City Manager or his/her designee shall take appropriate action on matters raised during Open Forum. This may include direct communication with the public speaker, and/or providing an action status summary to the Council as appropriate.

3. Although responses aren’t allowed during general public comments, responses to noticed agenda items are discouraged if public comments constitute a matter of opinion or raise questions unrelated to the City.

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CHAPTER 4 ‐ ADMINISTRATIVE MATTERS
I. ADMINISTRATIVE SUPPORT
General staff and administrative support to members of the City Council is provided through the City Manager’s Office. Administrative services including scheduling of appointments, receipt of telephone messages, and word processing related to city business matters are available as needed. Sensitivity to the workload of support staff members in the City Manager’s Office is appreciated. Please note that individuals may have other work assigned with higher priority.

II. MAIL, DELIVERIES AND E-MAIL
A. Correspondence from the Public. The City encourages the public to send correspondence to the entire City Council, either by traditional post or by e‐mail. Correspondence addressed to the City Council, which is received by the City Clerk or by any other officer or employee of the City, shall be deemed a public record upon receipt, except as set forth in the Public Records Act (California Government Code § 6250 et seq.) or other applicable law.

1. Authority of City Clerk. The City Clerk is authorized to open and examine all mail or other written communications addressed to the City Council and to give it immediate attention to the end that all administrative business referred to in said communication not necessarily requiring Council action may be acted upon between Council meetings. (a) The City Clerk maintains an office mailbox for each member into which written correspondence shall be placed and Councilmembers should check frequently. (b) The City Clerk may provide for a city courier to deliver materials to the homes of Councilmembers when materials are time sensitive.

2. Councilmember Responsibilities. If correspondence is received directly by a Councilmember without the City Clerk having opened and examined same, such Councilmember shall be responsible for providing such correspondence to the City Clerk that is required to be included with agenda materials, as set forth in the Brown Act. All such communications shall be deemed a public record upon receipt, except as set forth in the Public Records Act or other applicable law.

B. City-Issued E-mail Address. Each Councilmember is provided with a City of Port Hueneme domain e-mail address to receive e-mail from constituents, other members of the public, government agencies and for other City-related business purposes.

1. Status as Public Record. Pursuant to the Public Records Act, any e‐mail sent or received by Councilmembers using the City-issued domain e-mail address may constitute a public record and be disclosable upon the City’s receipt of a Public Records Act request.

2. Privacy Limited. Councilmembers have no reasonable expectation of privacy in any e‐mail correspondence received by them at their City of Port Hueneme domain e‐mail address.

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C. Communications Using Non-City Accounts/Devices. Messages or communications received by Councilmembers on their personal electronic devices or personal e-mail accounts concerning City business may also be subject to disclosure under the Public Records Act. Additional rules are set forth in Section IV, below.

D. Other Rules Relating to Correspondence. Any written correspondence or other materials, when distributed to all, or a majority of all, of the members of the City Council by any person in connection with a matter subject to discussion or consideration at a public meeting, are disclosable public records under the California Public Records Act and shall be made available upon request without delay, with the exception of communication from the City Attorney which are privileged.

Writings that are public records and that are distributed during a public meeting shall be made available for public inspection at the time of the meeting if prepared by City staff or a member of the City Council, or after the meeting if prepared by some other person. All writings referenced herein shall be provided to and documented with a received/filed date by the City Clerk.

E. Privileged Communications. Communication from the City Attorney to any Councilmember, staff member or consultant/agent of the city is normally privileged (i.e., not disclosable to third parties).

The same is true of written or oral communication made or received during Closed Sessions of the City Council. These privileges are “owned” by the City and may only be waived by a majority vote of the entire Council. A councilmember improperly releasing privileged information may be excluded from Closed Sessions by an order of the Superior Court concerning the case of Closed Session information, or removed from the distribution list of City Attorney communications if the City Attorney determines that removal is appropriate.

III. CITY-ISSUED EQUIPMENT
A. Equipment Provided. To enhance Councilmembers’ ability to communicate with staff and the public, city‐purchased equipment may be provided, such as computers, cell phones and access to City fax machines and e-mail system.

B. Limitations on Use.

1. Brown Act Considerations. The use of technological devices to communicate with a majority of other Councilmembers on any official action to be taken falls within the provisions of the Brown Act. Technological devices include, but are not limited to, phones, faxes, computer e‐mail, public access cable TV, and video. Use of such devices to pass information for the purpose of developing concurrence on action to be taken outside of a public meeting is prohibited.

2. Other Prohibitions. Personal use of City-issued equipment is prohibited in accordance with Government Code section 8314, except for such minimal and incidental use as specified therein.

3. Social Media. A member may not directly respond to a social media post regarding agency business that is made, posted, or shared by another member of the same legislative body, unless Agenda Item No. 09 Page 25 of 38 CC Agenda 06-17-2024

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they are answering a public question, providing public information, or soliciting public information, and as long as majority of the legislative body do not use social media to discuss agency business among themselves, including commenting, replying, sharing, reacting or using digital icons such as emojis of GIF’s. This applies to personal electronic devices and accounts as well.

IV. USE OF PERSONAL ACCOUNTS AND PERSONAL ELECTRONIC DEVICES FOR

CITY BUSINESS
A. Status as Public Records. Text messages, emails, and other electronic communications that deal in some substantive manner with the conduct of City business created on, stored on, and/or transmitted by personal accounts or personal electronic devices may be subject to disclosure under the Public Records Act.

B. Limitations and Rules on Use. To the extent feasible, City-issued email accounts and electronic devices shall be used to conduct City business. Limited use of a private device or account for public business by Councilmembers is permissible, but discouraged. The following rules should be observed.

1. Urge Use of City Electronic Devices/Accounts. Councilmembers should urge persons sending electronic communications regarding City business to a personal account or device to instead utilize the City of Port Hueneme domain e-mail address, City-issued cell phone number or other official City electronic messaging account provided to the Councilmember.

2. When Communications Received on Personal Accounts/Devices. If Councilmembers receive electronic messages regarding City business on their personal electronic messaging account or device, or circumstances require them to conduct City business on a personal account or device, Councilmembers are urged to either:
(a) Copy ("cc") any communication from the City official's personal electronic messaging account or device to his/her City electronic messaging account; or (b) Forward the electronic communication to his/her City account as soon as feasible after the original creation or transmission of the electronic communication.

C. Compliance and Additional Policies. The City Council should comply with the above provisions and any additional administrative policies the Council adopts for City-wide application regarding procedures to be followed with respect to communications received on personal accounts and devices when Public Records Act requests are made.

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CHAPTER 5 ‐ RELATIONSHIP AND CONDUCT
I. RELATIONSHIP AND CONDUCT WITH CITY MANAGER
A. The City Council and City Manager Work as a Team. The City Council establishes policies for the overall operation of the City. The City Manager directs and is responsible for the day‐to‐day operations of the City.

B. Productive Relationship Requirements. To facilitate a productive relationship with the City Manager, the City Council shall:

1. Except for the purpose of requesting general information or assistance, deal with the administrative service under the City Manager solely through the City Manager.

Councilmembers should recognize that communications from individual councilmembers often carries the implication of an order or demand, even if made in the form of a request.

This is particularly true of requests for information on a matter where the Councilmember has a recognized position for or against the matter. Such requests should be made through the City Manager. Neither the City Council nor any member shall give orders to any subordinates of the City Manager, either publicly or privately. Contact may be made directly with Senior Management for the purposes of requesting information or assistance, as long as a copy of the communication is forwarded to the City Manager. Senior Management shall inform the City Manager of all Councilmember contact and should not interpret direct communication as an order;

2. Treat staff professionally and refrain from publicly criticizing the performance of, or belittling individual employees. Specifically, the City Council is expected to conform its conduct to the City’s anti-harassment policies as follows:
a. Individuals have the right to work in an environment that is free from discrimination, intimidation, ridicule, insult, or fear of reprisal/retaliation. Harassment is misconduct that can decrease work productivity, decrease morale, cause emotional damage, and/or cause physical damage. These negative effects can lead to serious economic implications, including, without limitation, high staff turnover, ineffective use of staff time, costly salary expenditures due to paying for ineffective use of staff time, employee absence due to the processing of staff complaints and personal leave, and withdrawal of federal or state funding, etc.;
b. The City Council shall refrain from unwelcome sexual advances, requests for sexual favors, and other verbal, physical, or visual conduct of a sexual nature that constitutes sexual harassment in violation of state and federal law; c. The City Council shall refrain from verbal harassment, which includes, but is not limited to, use of epithets, derogatory or lewd comments, slurs, jokes, putdowns, and Agenda Item No. 09 Page 27 of 38 CC Agenda 06-17-2024

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criticism that does not serve any constructive purpose or advance the City’s mission in providing services to residents;
d. The City Council shall refrain from physical harassment, including, without limitation, assault, offensive touching, impeding or blocking free movement of any individual, physical interference with a member of staff in the performance of his or her duties, or any threat to accomplish same;
e. The City Council shall refrain from any visual forms of harassment, including, without limitation, offensive or obscene gestures, display of sexually suggestive materials, and other materials that do not serve any public interest; and f. Staff is strongly encouraged, but not required, to immediately inform the Councilmember harassing him or her that the behavior is unwelcome, offensive, or inappropriate, and to immediately report such conduct to the City Manager and/or City Attorney. Upon receipt of any complaint, the City Manager and/or City Attorney will immediately inform the City Council via memorandum of the received complaint with the complainant’s identifying information excluded. The City Council may request a future agenda item pursuant to the terms of this Policy and Procedures Manual for the purpose of enforcing Chapter 7 of this Manual.

3. Avoid involvement in personnel issues, except during City Council Closed Sessions regarding City Council‐appointed staff (City Manager and City Attorney), including hiring, firing, promoting, disciplining and other personnel matters;

4. Discuss directly with the City Manager any displeasure with a department or staff;

5. Understand that all written informational material requested to be prepared for individual Councilmembers shall be submitted to all Councilmembers; 6 Refer complaints to the City Manager and/or the City’s Customer Relationship Management (CRM) system for further processing. Staff shall be given adequate time to investigate and respond to such complaints;

7. Receive from the City Manager timely information regarding unusual events that the public would be concerned about; i.e., anyone wounded by gunfire, area cordoned off by police or fire, significant event, etc.

C City Manager – City Council Relations. The City Manager shall exhibit equal treatment, open access and uniform communication among all Councilmembers and City Staff with the goal of fostering the core values of trust, honesty and teamwork. The City Manager shall instill (and actively promote) these same principles among the department heads and City Staff.

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D. Council Communications. The City Manager shall keep the City Council apprised of significant community, organizational, political and media issues through such means as periodic newsletters, Council agenda reports and e-mail communications. Issues of particular interest include: (i) Claims against the City with the potential for signifcant adverse impacts to financial resources and/or the public perception of the City, (ii) major organizational changes including promotions, resignations, new hires and retirements; and, (iii) public safety/infrastructure events such as crimes and utility interruptions.

E. Media Protocols. The City Manager or his/her designee shall serve as the first point of contact for all media inquiries and shall issue press releases as circumstances warrant. All press releases, editorials and similar public pronouncements shall be shared with City Council prior to distribution.

II. RELATIONSHIP AND CONDUCT WITH STAFF
A. General considerations. City staff s h o u l d seek to provide Councilmembers free access to information from the City and to ensure that such information is communicated completely and with candor to those making the request. To carry out this responsibility, however, Councilmembers must avoid intrusion into those areas which are the responsibility of staff. This is necessary to protect staff from undue influence and pressure from individual Councilmembers, and to allow staff to execute priorities given by management and the Council as a whole.

B. Responses to Requests. City staff should make every effort to respond in a timely and professional manner to all requests made by individual Councilmembers for information or assistance. Requests of the City Attorney‘s office are to be submitted directly to the City Attorney. All other requests of staff are to be submitted through the City Manager’s office.

C. Issues of Pressure or Influence. Individual City Councilmembers should not make attempts to pressure or influence staff decisions, recommendations, workloads, schedules, and department priorities.

1. If a Councilmember wishes to influence the actions, decisions, recommendations, workloads, work schedule, and priorities of staff, that member must prevail upon a majority of the Council at an open meeting to do so as a matter of Council policy.

2. The City Council recognizes the primary functions of staff as executing Council policy and actions taken by the Council as a body and in keeping the Council informed.

3. Staff is directed to reject any attempts by individual members of the Council to unduly direct or otherwise pressure them into making, changing or otherwise influence recommendations, and to immediately report such conduct to the City Manager.

D. Cooperation. Individual Councilmembers, as well as the Council as whole, shall receive the full cooperation and candor of staff in being provided with any requested information.

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E. Meeting Conduct. Mutual respect shall be shown during public sessions from both Council Members and City Staff regarding their respective roles and responsibilities. City Staff shall maintain a professional demeanor in presenting issues to the Council. City Staff Members shall make every reasonable effort to avoid engaging members of the Council or public in a debate at Council meetings.

F. Staff Presentations. All written and verbal staff reports shall be prepared and presented in an objective, disimpassioned and unbiased manner, providing a clear connection between the facts and findings upon which staff recommendations are based. The City Council has final decision-making authority and staff shall diligently and in good faith implement and adhere to the actions taken by the Council.

III. REQUESTS FOR RESEARCH OR INFORMATION
A. General Considerations. A Councilmember may request directly from department heads answers to routine questions or information on a given topic when it will require little or no research and have little or no impact to City operations (less than thirty (30) minutes). The Councilmember should also advise the City Manager of this request. City staff shall inform the City Manager of all Council contact.

B. Time-Consuming Requests. Requests for information or research by either Councilmembers or members of the public (except those otherwise governed by law, such as Public Records Act Requests) that are anticipated to take staff more than thirty (30) minutes to complete will be brought to the City Manager for approval.

C. Policy-Related Requests. All Council requests dealing with policy and those requests which may be construed as direction shall be directed to the City Manager, except for routine general inquiries or questions that will not disrupt City operations, in which case, the City Council may go to Senior Management. Councilmembers may also contact the City Attorney.

D. Funding Requests. Any request from City Council requiring funding must be addressed with the City Manager. The City Manager shall respond in a timely manner.

E. Written Requests Preferable. To assist the City Manager, requests for information are best tracked if submitted in writing, either in memorandum form or through e‐mail. And to ensure proper responsiveness, Councilmembers are asked to copy the City Manager on all correspondence with staff.

IV. RELATIONSHIP AND CONDUCT WITH CITY ATTORNEY.

A. General Provisions. The City Attorney provides legal counsel on issues associated with Council decision making and general City operations. In this role, the City Attorney does not make policy but may provide advice and make recommendations based upon his or her knowledge and experience. The City Attorney does assist with implementation of Council policy through contract Agenda Item No. 09 Page 30 of 38 CC Agenda 06-17-2024

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negotiation, procedural compliance, regulatory adherence, document preparation and court filings.

The City Attorney’s responsibilities are as provided in his or her contract, the Municipal Code, state law and the obligations incumbent upon him or her by virtue of the rules of the California State Bar.

B. Claims Assessment. All legal proceedings and insurance claims filed against the City, that have a high potential for public interest, shall be reported to the City Council as soon as reasonably possible. Additional claims will be included periodically in summary format. Any legal proceeding or insurance claim filed against the City which names the City Manager, City Attorney, or any other Council Member (hereinafter collectively “Executive Claim”) shall be referred to the City Council and scheduled for closed session discussion at the earliest possible date. Nothing in this Section shall preclude or affect the City Attorney’s duty to call a closed session meeting to bring to the Council’s attention any new or threatened litigation and to secure Council direction regarding same.

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CHAPTER 6 ‐ COMMUNICATION AND REPRESENTATION
I. REPRESENTING MAJORITY VS. INDIVIDUAL OPINION
A. Dual Roles of Councilmembers. A person elected to the City Council plays two roles: a member of a body elected to represent the City in its entirety and a private resident of the City.

The second role is not relinquished when the first role is assumed. It is important to distinguish between the two roles at all times and to conduct business in one role separately from the other.

The elected Councilmember retains the right to speak as an individual, but must make it very clear that he/she speaks on his/her own behalf and not as a member of the City Council. This is because when the Council acts, it acts as a whole, not as a group of individuals.

B. General Policy Considerations. An important function of a Councilmember is communication—communication with the public to assess community opinions and needs and communication with staff to provide policy direction and to gain an understanding of the implications of various policy alternatives. Because the City Council acts as a body (that is, acting based on the will of the majority as opposed to individuals), it is important that general guidelines be understood when speaking for the Council. Equally important, when members are expressing personal views and not those of the Council, the public should be so advised.

II. CORRESPONDENCE FROM COUNCILMEMBERS
A. Stationery Use and Related Guidelines.

1. Use of City Letterhead. City letterhead shall be used by the Mayor, Mayor Pro Tem, and City Council for official City business, communication of adopted City policies and positions, correspondence, and any related communications. All Councilmembers and City Manager should be copied on correspondence signed by the Mayor or other Councilmember. Use of City letterhead and/or title on personal matters (those not related to official city business) is not permitted.

2. Personal Stationery. Personal stationery that employs the use of the City’s official seal or any copyrighted logo or insignia of the City shall not be used by any member of the City Council to communicate individual positions, conduct personal correspondence, or communicate positions that may be in opposition to established City Council positions or decisions. Personal stationery shall be printed at the expense of the individual Councilmember, and the aforementioned types of communications shall be mailed at the individual Councilmember’s expense. Councilmembers should use the following disclaimer for individual communications in which they identify themselves as a Councilmember: I am speaking in my individual capacity and the statements conveyed in this communication do not necessarily represent the official position of the City of Port Hueneme.

3. Correspondence Public Record. If a Councilmember (including the Mayor) wishes to write a letter or press release on City letterhead that is related to City business, he/she shall inform Agenda Item No. 09 Page 32 of 38 CC Agenda 06-17-2024

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the Council (in writing or verbally at an open meeting) what the letter or press release is about and seek Council concurrence that the letter or press release may be written on City letterhead.

Permission should only be sought and acted upon by the rest of the Councilmembers in open session to avoid violations of the Brown Act.

4. Permission Required. Whenever the Mayor wishes to write a letter on City letterhead that expressly affirms and furthers policy adopted by a majority vote of the City Council (e.g., support of grant applications), he or she shall have the authority to do so without prior City Council approval provided that copies are furnishes to the City Council at the same time the letter is mailed.

B. Prohibitions on Use of Public Resources for Personal or /Campaign Purposes.

1. Letterhead and Staff. City letterhead and staff support cannot be utilized for personal or political purposes. The use of the City Seal, logo, or other insignia on personal matters and correspondence is not permitted.

2. Council Chambers and Staff Photos. The City Council Chamber cannot be used as a location for taking campaign photos. The use of photos with current City staff in election materials is prohibited.

III. SPEAKING FOR “THE CITY”
A. Issue Position Statements. When members are requested to speak to groups or are asked the Council’s position on an issue, the response should reflect the position of the Council as a whole taken in open session. It is permissible, however, for a Councilmember to clarify his/her vote on a matter by stating: “While I voted against ‘X’, the City Council voted in support of it.” When representing the City at meetings or other venues, it is important that those in attendance gain an understanding of the City Council’s position rather than that of an individual member. In situations where Council has not taken a position on a particular issue, any communications sent by a Councilmember shall indicate that the Council has not expressed its point of view and that any comments represent the opinion of that particular individual.

B. Communication of Council Policy. The Mayor and individual Councilmembers are not authorized to speak on behalf of the City or the City Council with regard to City or City Council policy or positions, except when such policy or position has been clearly established or when the Mayor or Councilmember has been designated as a spokesperson on a given subject.

Otherwise, the Mayor or Councilmember should advise that the Council has not yet adopted an official policy or position. Statements of the official’s personal views should be clearly indicated as such.

C. Supporting State or Federal Legislation. The City Council may be requested to formally support or oppose state or federal legislation. In considering whether or not to take such action, it is Council policy to determine first if the legislation involves matters pertaining directly to the City of Port Hueneme or its residents as a whole. If the subject matter does not relate Agenda Item No. 09 Page 33 of 38 CC Agenda 06-17-2024

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directly to City business or to local residents, then the City or City Council can decline to take a position. If the legislation could be expected to affect the City or its residents, then the Council may elect to take a position. All correspondence articulating the City’s position on state and federal legislation shall be handled in a manner consistent with the City Council’s adopted goals and policiesLegislative Platform. This Platform shall be subject to periodic review by the City Council to ensure it accurately reflects the City’s positions.

D. Representation at Ceremonial Functions.

1. City Sponsored Events. The Mayor, or Mayor Pro Tem in his/her absence, shall represent the Council at ceremonial functions organized by the City. The Mayor or Mayor Pro Tem may, at his/her own discretion, ask another Councilmemberto represent the Council at that function when neither is available. Staff shall also include any Councilmember who has promoted a project or event in any program or agenda for such a function.

2. Non‐City Sponsored Events. Staff shall invite all Councilmembers to attend non‐City sponsored events. As a general rule, the Mayor, or Mayor Pro Tem in his/her absence, shall represent the Council at these functions. If neither the Mayor nor the Mayor Pro Tem is available to attend a non‐City sponsored event, they shall designate a replacement. Nothing in this provision is meant to preclude a Councilmember from representing the Council at a ceremonial function where the event organizer has requested that a specific Councilmember attend the function, or from attending any event as an individual councilmember.

E. Appearances before Agencies and Organizations. If a member of the City Council appears before another governmental agency or organization to give a statement on an issue affecting the City, the Councilmember should first indicate the majority position and opinion of the Council. Personal opinions and comments may be expressed only if the Councilmember clarifies that these statements do not represent the position of the City Council.

F. Participation in Community Activities. From time to time, Councilmembers may choose to participate in community activities, committees, events, and task forces. When a Councilmember participates in these types of activities, the Councilmember is acting as an interested party rather than acting on behalf of the City Council. Acting or participating on behalf of the City Council is limited to those instances when the Council has formally designated the Councilmember as its representative for the matter.

1. Council Members may attend and participate in public events to which the Council as a whole have been invited (e.g., ribbon cutting for new businesses, charity fundraising, community/civic functions, etc.). Members who choose to attend any such event shall serve in a ceremonial capacity without authority to represent the Council as a whole.

2. Council Members, regardless of appointment status, may attend and participate in private events regardless of whether the whole of a Council has been invited (e.g., homeowner association gatherings, political action meetings, etc.) Members who choose to attend any Agenda Item No. 09 Page 34 of 38 CC Agenda 06-17-2024

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such event shall: (i) serve in a personal capacity without association to the City Council; and (ii) be ineligible for monetary compensation for such involvement (e.g., reimbursement for travel or direct costs).

G. Volunteers and Commissioners. Non-elected volunteers and appointees who participate in civic activities supported by the City (e.g., Historical Museum, Orvene Carpenter Community Center, etc.) shall not independently represent the City in any public communication (including press releases, social media announcements, etc.) except or unless authorized by the City Manager.

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CHAPTER 7 ‐ ENFORCEMENT AND PENALTIES
I. GENERAL PROVISIONS
A. Statutory Conflicts. If there is any conflict contained in this Manual with Federal or State law or with the City of Port Hueneme Municipal Code, such laws shall prevail.

B. Uniform Application. The City Manager, City Staff, City Professional Service Providers, City Attorney, and Appointed Volunteers shall be held to the same standards of personal conduct, professionalism and public decorum as that which applies to the City Council as described in this Manual.

II. IMPLEMENTATION
A. City Council. Should any of the Rules contained in this Manual be violated by a Council Member, the following provisions shall apply:

1. Based on substantial evidence supporting the facts, any Council Member may initiate a Reprimand Resolution for consideration by the Council as a whole.

2. A Reprimand Resolution, if approved by a four-fifths majority of the Council, shall stipulate the basis of its action and provide for one or all of the following penalties:
a. Removal from any or all Council Appointments.
b. Demotion from the appointed person of Mayor or Mayor Pro Tem. c. Suspension of budgeted amounts for conference and travel. d. Exclusion from receiving confidential City Council communications. e. Prohibited attendance at Closed Sessions by order of the Superior Court.

3. If a Councilmember improperly releases privileged information, such Member may be excluded from Closed Sessions by an order of the Superior Court concerning the case of Closed Session information or removed from the distribution list of City Attorney communications if the Council so determines that removal is appropriate.

B. City Manager and City Attorney. Should any of the Rules contained within this Manual be violated by the City Manager or City Attorney, employment contracts shall govern.

C. City Staff. Should any of the Rules contained within this Manual be violated by a City Staff Member, adopted personnel policies shall govern.

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D. City Volunteers. Should any of the Rules contained within this Manual be violated by a City Volunteer, remedies shall be those prescribed in the Municipal Code, bylaws governing committee/commission operations and/or removal by the majority vote of the City Council.

III. ACKNOWLEDGEMENT OF RECEIPT AND UNDERSTANDING OF MANUAL Upon first entering office, or whenever this City Council Policy and Procedures Manual is updated by City Council Resolution, every Councilmember shall sign a statement affirming that they have received, read, understood and will abide by the provisions set forth in this Manual. Regardless of whether any individual intended to be covered by this Manual executes this acknowledgement, such individual shall nevertheless be bound to them.

ACKNOWLEDGEMENT
I hereby acknowledge that I have received, read and understand the City Council Policy and Procedures Manual.

Signature: _____________________ Date:________________
Name (Print): ___________________________
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/Users/kevinspaulding/SyncedFolder/PHNE/0002 - City Council/Council Policy Manual/2022 Council Policy Revisions/Final City Council Policy Revised

11.8.22.docxi
Agenda Item No. 09 Page 38 of 38 CC Agenda 06-17-2024
DATE: June 17, 2024
TO: Honorable City Council
FROM: James Vega, City Manager
Dennis Martinez, Water General Manager
SUBJECT: AUTHORIZATION TO PURCHASE A DUMP TRUCK
RECOMMENDATION:

It is recommended that the City Council authorize the purchase of a dump truck for the water department in the amount of $112,669.94, utilizing a cooperative purchasing agreement through Sourcewell Contract No. 060920NVS.

BACKGROUND/ANALYSIS:

Currently, the Water Division, Streets Division, and the Landscape Division share a single dump truck. This shared arrangement has led to scheduling conflicts and operational delays, reducing the efficiency of each division. Additionally, the frequent need to rent an additional dump truck incurs extra costs and creates logistical challenges. Rental costs not only include the fees but also the indirect costs associated with scheduling and availability issues. Each department will have better access to the necessary equipment, reducing delays in water line repairs, street maintenance, and landscaping projects. The Water Department, in particular, needs access to a dump truck when emergencies arise to ensure timely response and effective management of emergency situations. The proposed vehicle is an International Model MV607, which has been selected for its reliability, durability, and suitability for the department's needs.

This vehicle was approved by the City Council during the FY24-25 budget process. The purchase is being made through the Sourcewell purchasing agreement.

Sourcewell cooperative contract purchasing leverages the national purchasing power of more than 50,000 member agencies while also streamlining the required purchasing process. As a municipal national contracting agency, Sourcewell establishes and provides nationally leveraged and competitively solicited purchasing contracts under the guidance of the Uniform Municipal Contracting Law. Joint Powers laws enable members to legally purchase through our awarded contracts.

Agenda Item No. 10 Page 1 of 3 CC Agenda 06-17-2024
Dump Truck Purchase
June 17, 2024

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Sourcewell offers members contract purchasing solutions that are leveraged nationally to enable contracted suppliers and member agencies to work smarter and more efficiently as they do business with each other. Sourcewell does this by establishing a business and service alliance between member buyers and contracted suppliers ensuring a valued and successful national cooperative contract program.

There are no costs associated with being a member of Sourcewell. The city has been a member for approximately 14 years.

FISCAL IMPACT:

Sufficient funds for the purchase of the dump truck are available in next fiscal year’s budget in Water Enterprise Fund No. 301-560-5602- Capital Vehicles STRATEGIC PLAN:

Primary Strategic Pillar(s) and Initiative(s):

A. Quote
Agenda Item No. 10 Page 2 of 3 CC Agenda 06-17-2024
Salesperson: John Limoli Ph: 805-485-0551
Fx: 805-988-1846
Date: 5/21/2024 D 7040
Name:

Email :

Address:

CITY: Port Hueneme ST/ZIP CA 93041
Seller # PHONE: (805)797-0068 FAX:

Year New/Used Make Model Body Type Price
2020 Used Intl MV 607 5/7 Yd $101,800.00
Dump
Doc Fee $85.00
$101,885.00

8.750% $8,914.94
County

4. CA Tire Tax ($1.75 each) $0.00

5. Vehicle Price Including Tax $110,799.94
$0.00
$0.00
$110,799.94

BODY TYPE
TRADE ALLOW 9. Optional Svc Contract
AMOUNT OWING a. (DMV) Est. Cert. of Title $1,450.00
NET TRADE ALLOW b. Origination fee $450.00
STOCK #
Total Other Charges $1,900.00
Unpaid Balance (Amount Financed) $112,699.94
This order is subject to the written acceptance of Finance Charges Gibbs Truck Centers to which it is Total Amount Due $112,699.94 addressed. Total Sale Amount $112,699.94
Note: If vehicle is Used, The Vehicle is sold "AS IS"
Salesman: John Limoli WITH NO WARRANTY unless otherwise endorsed by Seller. [email protected] PURCHASER ACKNOWLEDGES RECEIPT OF AN EXACT Date: 5/21/2024 COPY OF THIS ORDER.

Office: 805-485-0551 Ext. 127
Cell : 805-701-5755 Purchaser:__________________ Date: 5/21/2024 City of Port Hueneme

6. Down Payment/Deposit
YEAR

TRADE-IN
MAKE

GIBBS INTERNATIONAL INC
3HAEUMML0LL878780

2. Sales Tax
MODEL
SERIAL #

3. Federal Excise Tax (FET)
Total Down/Deposit =
700 E. Port Hueneme Rd

GIBBS TRUCK CENTERS
2201 E VENTURA BLVD OXNARD CA 93036

RETAIL ORDER FOR NEW AND USED

MOTOR VEHICLES AND ATTACHMENTS
04508
I hereby order from you, subject to all terms, conditions and agreements contained here.

City of Port Hueneme
Payment Schedule: Purchase agrees to pay "TOTAL OF PAYMENTS" (item 9 above) in _____ installments of $___________each

7. Trade Allow
SERIAL #
[email protected]
NJPA/Sourcewell Award # 060920NVS 1. Cash Price =
City of Port Hueneme

LIABILITY INSURANCE COVERAGE FOR BODILY INJURY AND PROPERTY DAMAGE CAUSED TO OTHERS IS NOT INCLUDED

8. Unpaid Balance
successive month commencing *___________________20_____, and as follows:_________________________________________ *If no date is inserted in blank, the first installment is payable one month from date of agreement. and _________installments of $____________each, and ______ installments of $__________each, payable on the same day each $0.00
Attachment A
Agenda Item No. 10 Page 3 of 3 CC Agenda 06-17-2024
DATE: June 17, 2024
TO: Honorable City Council
FROM: James Vega, City Manager
Charles Peretz, Deputy City Manager
SUBJECT: ADOPTION OF A RESOLUTION AUTHORIZING STAFF TO OPERATE

THE SENIOR NUTRITION PROGRAM IN COOPERATION WITH THE

COUNTY OF VENTURA
RECCOMENDATION:

It is recommended the City Council adopt a resolution authorizing the City Manager to contract with the Ventura County Human Services Agency, Area Agency on Aging to continue administering the Senior Nutrition Program in cooperation with the County of Ventura.

BACKGROUND/ANALYSIS:

The City of Port Hueneme assumed responsibility from the County for the operation of the Senior Nutrition Program beginning April 1, 2005. Since that time the City has administered the home meal delivery program through annual agreements with the Ventura County Area Agency on Aging.

The City of Port Hueneme will receive funding to provide 9000 home delivered meals.

Individuals eligible to receive home delivered meals are as follows:
a.) Any individual aged 60 and older who is frail and homebound by reason of disability, illness or isolation; or
b.) A spouse of a home delivered meal recipient, regardless of age, if it is determined that providing a meal is in the best interest of the homebound participant; or c.) An individual with a disability who resides at home with a participant if it is determined that providing a meal is in the best interest of the homebound individual.

The current agreement is scheduled to expire on June 30, 2024 and a Council adopted resolution is required as part of the grant renewal application for the program period of July 1, 2024 through June 30, 2025.

Agenda Item No. 11 Page 1 of 4 CC Agenda 06-17-2024
Senior Nutrition Program Renewal
June 17, 2024

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FISCAL IMPACT:
$27,900 in grant funding is anticipated from the County of Ventura through the Older Americans Act. The grant requires a matching contribution of $5,580 that the City satisfies through the provision of in-kind services, which are part of existing budget appropriations.

STRATEGIC PLAN:

Primary Strategic Pillar(s) and Initiative(s):

Strategic Partnerships
• Identify and organize Issue-Centric Focus Groups/Teams to optimally deploy shared resources
ATTACHMENTS:

A. Resolution
Agenda Item No. 11 Page 2 of 4 CC Agenda 06-17-2024
RESOLUTION NO.

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PORT HUENEME,

CALIFORNIA, AUTHORIZING THE CITY MANAGER, TO CONTRACT WITH

THE VENTURA COUNTY HUMAN SERVICES AGENCY, AREA AGENCY ON

AGING FOR THE CITY TO CONTINUE DAY-TO-DAY SITE OPERATIONS FOR

THE SENIOR NUTRITION PROGRAM
WHEREAS, the Ventura County Human Services Agency, Area Agency on Aging (VCAAA) currently receives Older Americans Act Funds in order to provide County-wide Senior Nutrition Program services in Ventura County, including Port Hueneme Community Center; and WHEREAS, VCAAA restructured the County-wide Senior Nutrition Program effective April 1, 2005; and
WHEREAS, the restructured County-wide Senior Nutrition Program resulted in the VCAAA arranging for the purchase of periodic delivery of frozen meals to the Community Center; and
WHEREAS, the City of Port Hueneme (City) will complete the contract period as of June 30, 2024, and wishes to apply to maintain its Home Delivered meal program for the period of July 1, 2024-June 30, 2025; and
WHEREAS, the VCAAA has agreed to allow the City to collect and retain program revenues and voluntary donations and has further agreed to provide Federal grant funding to offset the cost of the City providing day-to-day management of the Senior Nutrition Program at the Port Hueneme Community Center.

NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF PORT HUENEME, CALIFORNIA, DOES HEREBY RESOLVE AS FOLLOWS:

SECTION 1: The foregoing recitals are true and correct.

SECTION 2: The City Council authorizes the City Manager, to contract with the Ventura County Human Services Agency, Area Agency on Aging for the City to continue to sign for the PolicyMaking Body on the Application and on the Budget, and the City Manager may sign for actions and revisions to the project which occur during the contract period.

SECTION 3: This Resolution takes effect immediately upon adoption.

SECTION 4: The City Clerk is hereby directed to certify the passage and adoption of this Resolution and cause it to be placed in the Resolution book.

PASSED, APPROVED, AND ADOPTED, this 17
th day of June, 2024.

Misty Perez, Mayor
Agenda Item No. 11 Page 3 of 4 CC Agenda 06-17-2024
CC Resolution No.____, Page 2 of 2
ATTEST:
________________________________
Georgianna Nicole Alvarez
City Clerk

CERTIFICATION

STATE OF CALIFORNIA )
COUNTY OF VENTURA ) SS.

CITY OF PORT HUENEME )
I, Georgianna Nicole Alvarez, City Clerk of the City of Port Hueneme, California, do hereby certify that the foregoing Resolution No. ___ was duly adopted at the Regular meeting of the City Council on the 17
th day of June, 2024, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

Dated:

Georgianna Nicole Alvarez
City Clerk
Agenda Item No. 11 Page 4 of 4 CC Agenda 06-17-2024
DATE: June 17, 2024
TO: Honorable City Council
FROM: James Vega, City Manager
Michael Federico, Police Chief
Gabby Basua, Housing and Facilities Maintenance Director SUBJECT: PURCHASE OF POLICE DEPARTMENT DISPATCH CONSOLES RECOMMENDATION:

It is recommended that City Council authorize the City Manager to execute a purchase order with Watson Consoles for the purchase of three (3) 9-1-1 Dispatch Consoles along with essential furnishings for the Police Department Dispatch Center in the amount of $79,150.97 and authorize a 15% contingency in the amount of $11,872.65.

BACKGROUND/ANALYSIS:

The current police dispatch consoles were purchased approximately 20 years ago and are in critical need of replacement. The dispatch center is currently equipped with two (2) 9-1-1 dispatch consoles, with the need to add an additional work station to accommodate future growth. Dispatch centers require specialized furniture in order to accommodate dedicated equipment and specific environmental controls and functionality that are critical to this environment.

Staff has worked with Watson Consoles to provide a solution that will maximize the space of the Dispatch Center while continuing to meet the needs of the Department. The solution provided by Watson also addresses the individual ergonomic needs of communication centers that is present in this work environment. The furniture will provide state of the art equipment that will provide height and depth adjustable work surfaces, variable environmental controls for cooling, heating and ambient lighting, storage for towers and technology ports to accommodate USB, charging, phone and audio. The furniture will also include height adjustable monitor arms that can be set to individual staff needs.

Additionally, the furnishings will include lockers, cabinets, and open bookshelves to accommodate the storage needs of the center.

This purchase qualifies for GSA pricing and is listed on the authorized supply schedule pricelist.

Agenda Item No. 12 Page 1 of 21 CC Agenda 06-17-2024
Dispatch Consoles
June 17, 2024

Page 2 ends

FISCAL IMPACT:

Funds for the Police Department Remodel project was included in the FY 2024/25 General Fund CIP budget in Account No.101-780-5700, Project #FA2201.

STRATEGIC PLAN:

Primary Strategic Pillar(s) and Initiative(s):

Optimal Levels of Service for Residents and Businesses
• Promote operational excellence in all City functions and embody best practices as a municipality
Safe, Secure, & Beautiful Community
• Increase levels of emergency preparedness and education ATTACHMENTS:

A. Watson Console Quote
Agenda Item No. 12 Page 2 of 21 CC Agenda 06-17-2024
Proposal1 watson
consoles
Port Hueneme Police Department
Specified For:

Contact Name:

Phone Number:

Email Address:

Port Hueneme Police Department
Michael Galvan
[email protected]
Watson Rep Firm: Watson Consoles
Watson Sales Rep: Quint Andrae
Phone Number: 3603941300
Project Summary: 2 Mercury Pro Consoles and1Mercury Corner Console **NASPO 00318 Pricing**
Dispatch Positions Include:
72"W Pro Worksurface - Height-Adjustable with Depth Adjustment, Environmental Control and In-Dash Power Technology Bridge Storage to Accommodate up to (2) Mid-Tower PCs No Larger Than 15"H x 7"W x 15.75"D Team Desk - 39"D x 30”W with Dual Monitor Bolt Through Monitor Arms and Technology Cabinet to Accommodate up to (3) Mid-Tower PCs
Custom Cable Channel Power Pole
Supervisor Position Includes:
42”W Corner Worksurface - Height-Adjustable with Environmental Control and In-Dash Power Technology Bridge Storage to Accommodate up to (4} Mid-Tower PCs No Larger Than 15”H x 7"W x 15.75"D Hub-Mounted End Stacker Technology Storage to Accommodate up to (2) Full-Tower PCs All Positions Include:

Environmental Control: Forced Air Heat, Cooling Fans, LED Ambient Lighting and Dimmable LED Task Lighting In-Dash Power: 2 Power Outlets
Single Tier Monitor Array - Height-Adjustable with Individually Adjustable Monitor Arms and (2) Vertical Array Mounting Brackets Screens - 42"H Fabric
Accessories - Single Cupholder, (1) Motorola Headset Jack Bracket Technology Ports Per Position - (6) USB-A Data I (1) Dual USB-A Charging 1 (1) RJ45/CAT6 I (1) RJll/Phone I (1) 35mm Audio (**Requires Confirmation**)
Additional Furniture:

M2 Rectangle Desk 30” x 72”
(4) Zone Storage Locker with Mail Slot
Zo Storage Base - 20” x 72” Drawer and Open Bookshelf with M2 Surface Finish Selection: Unselected (Rendered in Arches with Tensile Fabric) Installation:

Type of Site - Empty room
Pre-Installation Site Prep - None
Location - 1st Floor
Electrical Source - Ceiling Drop
Prevailing Wage or Union - No
Additional Information - None
Quote Date: 3/13/2024 Quote Expiration 6/13/2024 Quote Revision: 10 Watson Account Manager: Kelsey Hoskins watsonconsoles
26246TwelveTrees LaneNW.Poulsbo, Washington 98370 360.394.1300 Attachment A
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Agenda Item No. 12 Page 21 of 21 CC Agenda 06-17-2024
DATE: June 17, 2024
TO: Honorable City Council
FROM: James Vega, City Manager
Michael Federico, Police Chief
Gabby Basua, Housing and Facilities Maintenance Director SUBJECT: AUTHORIZATION TO PROCURE WORKSTATION CUBICLES AND

FURNITURE FOR THE POLICE DEPARTMENT
RECOMMENDATION:

It is recommended that City Council authorize the City Manager to execute a purchase order with Tri County Office Furniture for the purchase of Cubicle Workstations and Office Furniture for the Police Department (PD) in the amount not to exceed of $68,178.53.

BACKGROUND/ANALYSIS:

Renovations in the Police Department (PD) have been underway since December 2021.

The renovations include a new AV room to accommodate camera/technology upgrades to the council chambers, expansion of the PD front counter to accommodate the Records Division, expansion of the 9-1-1 dispatch center, new ADA bathroom, new interrogation room, new carpet, new flooring, new HVAC system, upgraded plumbing, new cubicle workstations and new office furniture for the Watch Commander’s office and Detective’s office. The AV room and expansion of the front counter were completed in September of 2023.

Due to the heavy storm that occurred December 21, 2023, the Police Department sustained extensive water damage to its offices. Renovations were halted in order to remediate the water damage. Staff expects full remediation to be completed in the next few months.

In order to move forward with the Police Department renovation project, staff is recommending that the City Council authorize the City Manager to execute a purchase order with Tri-County Office Furniture for the purchase of Cubicle Workstations and office furniture not to exceed $68,178.53.

This purchase qualifies for GSA pricing and is listed on the authorized supply schedule pricelist.

Agenda Item No. 13 Page 1 of 12 CC Agenda 06-17-2024
PD Cubicles
June 17, 2024

Page 2 ends

FISCAL IMPACT:

Sufficient funds for the purchase of the PD Workstation and Furniture are available in Acct # 101-780-5700 project FA2201.

STRATEGIC PLAN:

Primary Strategic Pillar(s) and Initiative(s):

Safe, Secure, & Beautiful Community
• Upgrade our beach, parks, City-owned facilities and structures to provide a better experience for our residents, employees, commuters, and visitors • Increase levels of emergency preparedness and education ATTACHMENTS:

A. Work Station Design
B. Tri County Office Furniture Quote
Agenda Item No. 13 Page 2 of 12 CC Agenda 06-17-2024
45-0"
12-0"
min.

B.Scott
Proposal 136782
Hueneme Police Dept.

Port Hueneme
250 N VENTURA RD
1/2
CA
Workstations
Attachment A
Agenda Item No. 13 Page 3 of 12 CC Agenda 06-17-2024
F67/48G
24/48
24/48
24/36
TKBD16/30
F67/24G
24/48
F67/30G
24/24
24/48
24/48
F67/48N
F67/24G
24/48
F67/48G
TKBD16/48
F67/24N F39/48N
TKBD16/48
24/42
F67/24G
TKBD16/48
24/48
24/48
F67/30G
F67/24G
24/48
F67/48G
24/48
TKBD16/48
F67/30J
24/48
F67/24G
F67/30N
TKBD16/48
F67/30N F67/30N 24/48
TKBD16/30
F67/30N
TKBD16/48
F67/24G F67/48G
F67/48G
24/48
24/48
24/30
24/48
24/48
24/48
TKBD16/48
F67/24G
24/30
24/48
F67/48G TKBD16/48
F67/24G
F67/48G TKBD16/48
C
A
A
B
A
C
B
A
C
06E
C
A
A B
B
B A
C
C
A B
A
B
B
B
A B A
B A
SL
OS2A
OS2A
OS24
F/BBF
F/FF
F/BBF
F/FF
BBF
F/BBF

F/FF F/FF F/BBF
BKT
BKT
TKBD16/48 TKBD16/48
F39/48J
FDF/B13/24 FDF/B13/48
FDF/B13/30
FDF/B13/24
FDF/B13/48
FDF/B13/24
FDF/B13/30
FDF/B13/48
FDF/B13/24 FDF/B13/24
FDF/B13/48 FDF/B13/48
FDF/B13/24
FDF/B13/48
FDF/B13/48 FDF/B13/24 FDF/B13/24
LFD/36/5H
F67/48G
F67/48G F67/24NF67/48G
F67/48G F67/48N F67/48G
F67/48G
F67/24G
F67/48G
F67/48N
F67/48G
F67/48N
67H
67H
67H
COH
67H
67H
67H
67H
COH
67H
67H
67H
67H
67H
67H
67H
67H67H
67H
67H
67H67H67H67H
67H67H
67H
45-0"
12-0"
min.

Proposal 136782
Port Hueneme
B.Scott
Workstations
Hueneme Police Dept.
2/2
250 N VENTURA RD
CA
Agenda Item No. 13 Page 4 of 12 CC Agenda 06-17-2024
PROPOSAL: 136782
DATE: 10/30/23
PROJECT#: 56-294
PROPOSAL FOR: 1199 DELIVER TO:

City of Port Hueneme
250 N VENTURA RD City of Port Hueneme
PORT HUENEME CA 93041 - Blanca Smith, 805-986-6540
250 N VENTURA RD
PORT HUENEME CA 93041
CONTACT NAME: Blanca Smith
PH: 805-986-6540
SALESPERSON CUSTOMER P/O..: PROPOSAL VALID THROUGH
Brian Scott / /
# QTY PRODUCT DESCRIPTION SELL EXTENDED
1 1 A1120.3948J Herman Miller 308.87 308.87
Panel,Fabric Npwr W/Rcp Com Pt
Lc 39H 48W
LT light tone
MT medium tone
8L05 savannah bamboo
8L05 savannah bamboo
Tag 1: F39/48J
Tag 1: F39/48J
Tag 1: F39/48J
2 1 A1120.3948N Herman Miller 308.87 308.87
Panel,Fabric Npwr 39H 48W
LT light tone
MT medium tone
8L05 savannah bamboo
8L05 savannah bamboo
Tag 1: F39/48N
Tag 1: F39/48N
Tag 1: F39/48N
3 9 A1120.6724G Herman Miller 385.59 3,470.31
Panel,Fabric Pwr 4-Circ W/Com Pt
Lc 67H 24W
LT light tone
MT medium tone
8L05 savannah bamboo
8L05 savannah bamboo
Tag 1: F67/24G
Tag 1: F67/24G
Tag 1: F67/24G
4 2 A1120.6724N Herman Miller 301.50 603.00
Panel,Fabric Npwr 67H 24W
LT light tone
MT medium tone
8L05 savannah bamboo
8L05 savannah bamboo
Tag 1: F67/24N
Tag 1: F67/24N
CONTINUED...

PAGE 1
Attachment B
Agenda Item No. 13 Page 5 of 12 CC Agenda 06-17-2024
PROPOSAL: 136782
DATE: 10/30/23
PROJECT#: 56-294
# QTY PRODUCT DESCRIPTION SELL EXTENDED
Tag 1: F67/24N
5 2 A1120.6730G Herman Miller 418.08 836.16
Panel,Fabric Pwr 4-Circ W/Com Pt
Lc 67H 30W
LT light tone
MT medium tone
8L05 savannah bamboo
8L05 savannah bamboo
Tag 1: F67/30G
Tag 1: F67/30G
Tag 1: F67/30G
6 1 A1120.6730J Herman Miller 334.00 334.00
Panel,Fabric Npwr W/Rcp Com Pt
Lc 67H 30W
LT light tone
MT medium tone
8L05 savannah bamboo
8L05 savannah bamboo
Tag 1: F67/30J
Tag 1: F67/30J
Tag 1: F67/30J
7 4 A1120.6730N Herman Miller 334.00 1,336.00
Panel,Fabric Npwr 67H 30W
LT light tone
MT medium tone
8L05 savannah bamboo
8L05 savannah bamboo
Tag 1: F67/30N
Tag 1: F67/30N
Tag 1: F67/30N
8 15 A1120.6748G Herman Miller 509.87 7,648.05
Panel,Fabric Pwr 4-Circ W/Com Pt
Lc 67H 48W
LT light tone
MT medium tone
8L05 savannah bamboo
8L05 savannah bamboo
Tag 1: F67/48G
Tag 1: F67/48G
Tag 1: F67/48G
9 4 A1120.6748N Herman Miller 426.46 1,705.84
Panel,Fabric Npwr 67H 48W
LT light tone
MT medium tone
8L05 savannah bamboo
8L05 savannah bamboo
Tag 1: F67/48N
CONTINUED...

Agenda Item No. 13
PAGE 2

Page 6 of 12 ends

PROPOSAL: 136782
DATE: 10/30/23
PROJECT#: 56-294
# QTY PRODUCT DESCRIPTION SELL EXTENDED
Tag 1: F67/48N
Tag 1: F67/48N
10 6 A1220.67H Herman Miller 79.73 478.38
Conn,2-Way 90 Deg Hard 67H
LT light tone
MT medium tone
Tag 1: 67H
Tag 1: 67H
Tag 1: 67H
11 7 A1230.67H Herman Miller 133.33 933.31
Conn,3-Way 90 Deg Hard 67H
LT light tone
MT medium tone
Tag 1: 67H
Tag 1: 67H
Tag 1: 67H
12 1 A1240.67H Herman Miller 171.52 171.52
Conn,4-Way 90 Deg 67H
LT light tone
Tag 1: 67H
Tag 1: 67H
Tag 1: 67H
13 11 A1271.67H Herman Miller 34.51 379.61
Fin End 67H
LT light tone
MT medium tone
Tag 1: 67H
Tag 1: 67H
Tag 1: 67H
14 2 A1311.A Herman Miller 101.84 203.68
15 Amp Receptacle 4 Circuit,
Duplex, Circuit A 6/Pkg
MT medium tone
Tag 1: A
Tag 1: A
Tag 1: A
15 2 A1311.B Herman Miller 101.84 203.68
15 Amp Receptacle 4 Circuit,
Duplex, Circuit B 6/Pkg
MT medium tone
Tag 1: B
Tag 1: B
Tag 1: B
Agenda Item No. 13
PAGE 3

Page 7 of 12 ends

PROPOSAL: 136782
DATE: 10/30/23
PROJECT#: 56-294
# QTY PRODUCT DESCRIPTION SELL EXTENDED
16 1 A1311.C Herman Miller 101.84 101.84
15 Amp Receptacle 4 Circuit,
Duplex, Circuit C 6/Pkg
MT medium tone
Tag 1: C
Tag 1: C
Tag 1: C
17 1 A1322.06E Herman Miller 90.79 90.79
Base Pwr Entry,Dir Con
4-Circ,6Ft L
Tag 1: 06E
Tag 1: 06E
Tag 1: 06E
18 2 A2310.2430L Herman Miller 147.40 294.80
Work Surf,Sq-Edge Rect, Lam
Top/TP Edge 24D 30W
LT light tone
LT light tone
LT light tone
Tag 1: 24/30
Tag 1: 24/30
Tag 1: 24/30
19 9 A2310.2448L Herman Miller 174.54 1,570.86
Work Surf,Sq-Edge Rect, Lam
Top/TP Edge 24D 48W
LT light tone
LT light tone
LT light tone
Tag 1: 24/48
Tag 1: 24/48
Tag 1: 24/48
20 6 A2332.2448L Herman Miller 288.44 1,730.64
Work Surf,Sq-Edge Corner, Lam
Top/TP Edge 24D 48W
LT light tone
LT light tone
LT light tone
Tag 1: 24/48
Tag 1: 24/48
Tag 1: 24/48
21 8 A3352.1324 Herman Miller 227.47 1,819.76
Flip Dr Unit,B-Style Fab,W/Lock
13D 24W 15-1/2H
KD keyed differently
LT light tone
9262 crepe graphite
Tag 1: FDF/B13/24
Tag 1: FDF/B13/24
CONTINUED...

Agenda Item No. 13
PAGE 4

Page 8 of 12 ends

PROPOSAL: 136782
DATE: 10/30/23
PROJECT#: 56-294
# QTY PRODUCT DESCRIPTION SELL EXTENDED
Tag 1: FDF/B13/24
22 2 A3352.1330 Herman Miller 239.53 479.06
Flip Dr Unit,B-Style Fab,W/Lock
13D 30W 15-1/2H
KD keyed differently
LT light tone
9262 crepe graphite
Tag 1: FDF/B13/30
Tag 1: FDF/B13/30
Tag 1: FDF/B13/30
23 7 A3352.1348 Herman Miller 289.44 2,026.08
Flip Dr Unit,B-Style Fab,W/Lock
13D 48W 15-1/2H
KD keyed differently
LT light tone
9262 crepe graphite
Tag 1: FDF/B13/48
Tag 1: FDF/B13/48
Tag 1: FDF/B13/48
24 2 A3410.1630 Herman Miller 126.63 253.26
Tackboard,B-Style 16H 30W
2X02 glisten rye
Tag 1: TKBD16/30
Tag 1: TKBD16/30
Tag 1: TKBD16/30
25 11 A3410.1648 Herman Miller 142.71 1,569.81
Tackboard,B-Style 16H 48W
2X02 glisten rye
Tag 1: TKBD16/48
Tag 1: TKBD16/48
Tag 1: TKBD16/48
26 1 AO215.34 Herman Miller 14.07 14.07
Draw Rod 34H
27 14 AO215.62 Herman Miller 14.41 201.74
Draw Rod 62H
28 2 AO259. Herman Miller 15.75 31.50
Fin End,Chg-Of-Ht,Panel/Conn
LT light tone
Tag 1: COH
Tag 1: COH
Tag 1: COH
Agenda Item No. 13
PAGE 5

Page 9 of 12 ends

PROPOSAL: 136782
DATE: 10/30/23
PROJECT#: 56-294
# QTY PRODUCT DESCRIPTION SELL EXTENDED
29 2 FT29B.1 Herman Miller 11.56 23.12
Surface Ganging Bracket,single
Tag 1: BKT
Tag 1: BKT
Tag 1: BKT
30 1 FTS10.2424L
S
Herman Miller 74.12 74.12
Rectangular Surface
LT light tone
LT light tone
Tag 1: 24/24
Tag 1: 24/24
Tag 1: 24/24
31 1 FTS10.2442L
S
Herman Miller 112.88 112.88
Rectangular Surface
LT light tone
LT light tone
Tag 1: 24/42
Tag 1: 24/42
Tag 1: 24/42
32 1 FTS20.2436L
S
Herman Miller 141.78 141.78
Corner Surface,Sq-Edge, Lam
Top/Thermo Edge, 24D 36W, No
Brkts
LT light tone
LT light tone
Tag 1: 24/36
Tag 1: 24/36
Tag 1: 24/36
33 1 FV2A2.24FL Herman Miller 203.32 203.32
Open Support Leg,Archtrl
Foot,Fxd Hght,Lft 24D
WN warm grey neutral
Tag 1: OS24
Tag 1: OS24
Tag 1: OS24
34 2 FV2A2.2AFS Herman Miller 124.44 248.88
Open Support Leg,Archtrl
Foot,Fxd Hght, 12D Shared
WN warm grey neutral
Tag 1: OS2A
Tag 1: OS2A
Tag 1: OS2A
35 1 FV689.P Herman Miller 76.16 76.16
Support Leg,Post
WN warm grey neutral
Tag 1: SL
Tag 1: SL
CONTINUED...

Agenda Item No. 13
PAGE 6

Page 10 of 12 ends

PROPOSAL: 136782
DATE: 10/30/23
PROJECT#: 56-294
# QTY PRODUCT DESCRIPTION SELL EXTENDED
Tag 1: SL
36 4 LW100.24BBF Herman Miller 312.06 1,248.24
Ped W-Pull,Freestd 24D B/B/F
SB full-extension ball-bearing
SS smooth paint on smooth steel
LT light tone
KC keyed differently, chrome
2F raised height
3M drawer divider in one box drawer, pencil tray in o
Tag 1: F/BBF
Tag 1: F/BBF
Tag 1: F/BBF
37 4 LW100.24FF Herman Miller 271.22 1,084.88
Ped W-Pull,Freestd 24D F/F
SB full-extension ball-bearing
SS smooth paint on smooth steel
LT light tone
KC keyed differently, chrome
2F raised height
1M 2 file converters in each file drawer
Tag 1: F/FF
Tag 1: F/FF
Tag 1: F/FF
38 1 LW140.24BBF Herman Miller 293.30 293.30
Ped W-Pull,Surface Att 24D,B/B/F
SB full-extension ball-bearing
SS smooth paint on smooth steel
LT light tone
KC keyed differently, chrome
2F 27 1/4" high (raised height)
3M drawer divider in one box drawer, pencil tray in o
Tag 1: BBF
Tag 1: BBF
Tag 1: BBF
39 1 LW200.365 Herman Miller 1,189.74 1,189.74
Lat File,W-Pull Freestd Flip Dr
W/Pullout Shf,4 Dwr 36W
SS smooth paint on smooth steel
LT light tone
KC keyed differently, chrome
CB counterweight (recommended)
4R side-to-side filing rail and dividers in flipper
Tag 1: LFD/36/5H
Tag 1: LFD/36/5H
Tag 1: LFD/36/5H
Agenda Item No. 13
PAGE 7

Page 11 of 12 ends

PROPOSAL: 136782
DATE: 10/30/23
PROJECT#: 56-294
# QTY PRODUCT DESCRIPTION SELL EXTENDED
40 3 Z2RLA Herman Miller 605.00 1,815.00
Squared Vinyl Edge Rect WS Lam
Top
24 24" deep
52 24" deep x 51.5" wide
S7 7/8" gap (std AO"2 gap)
LT light tone
LT light tone
LT light tone
41 1 R,A,D,&I Modular System Specialists 3,185.00 3,185.00 Recieve, Assemble, Deliver,
Install
Normal business hours, Monday
through Friday, 7am-4:30pm
Area to be free and clear prior
to arrival.
42 9.50 PLANNING Brian Scott 95.00 902.50
Design Services
Field Measure, Schematics,
Design, Revisions, Installation
Plans
Pricing and Services Per Omnia
Partners Contract
Herman Miller #BNR482, Municipal
PRODUCT TOTAL: 35,616.91
DEL/ASSEMBLY.: 3,185.00
DESIGN.......: 902.50
PAYMENT TERMS: Net 15
SALES TAX....: 3,474.12
ACCEPTED BY_____________________________
_____________
DATE ACCEPTED___________________________ GRAND TOTAL..: 43,178.53 It is understood and agreed that the above merchandise remains the property of TRI COUNTY OFFICE FURNITURE, INC. until delivered and paid for in full. Tri County Office Furniture, Inc. reserves the right to pick-up and repossess all furniture not paid for in full under the agreed terms and conditions. Purchaser agrees to pay a service charge/late fee at the rate of 1.5% per month (18% annual rate) on delinquent accounts and to pay all collection costs and reasonable attorney fees if suit is instituted. ALL ORDERED PRODUCT IS DEEMED SPECIAL ORDER AND MAY NOT BE RETURNED FOR CREDIT OR REFUND. A 30% restocking fee will be charged for all returned merchandise that was purchased from stock.

Agenda Item No. 13
PAGE 8 OF 8

Page 12 of 12 ends

DATE: June 17, 2024
TO: Honorable City Council
FROM: James Vega, City Manager
Charles Cable, PE, Principal Engineer
SUBJECT: AUTHORIZATION TO SOLICIT A REQUEST FOR BIDS(RFB) FOR

WESTBOUND CHANNEL ISLANDS BLVD RESURFACING
RECOMMENDATION:

It is recommended that the City Council authorize soliciting a Request for Bids (RFB) for resurfacing Westbound Channel Islands Boulevard.

BACKGROUND/ANALYSIS:

In December 2021, the Ventura County Transportation Commission(VCTC) contacted agencies within Ventura County and requested that street-related projects be submitted for potential funding. The funding source would be from the Coronavirus Response and Relief Supplemental Appropriations Act (CRRSSA). Based on the agencies' populations, the amount to be funded is $300,000. The funds are available on a reimbursement basis, with expenditures only eligible for reimbursement if plans, specifications, and processes follow Caltrans standards.

The Public Works Department submitted the Channel Islands Blvd Resurfacing project as a candidate for CRRSSA funding, and it was subsequently approved. The resurfacing includes applying a thin protective layer of asphalt emulsion, aggregate, water and additives to the surface of the existing pavement. This mixture is carefully combined to form a slurry, which is then spread across the roadway using specialized equipment. The primary purpose of a slurry seal is to restore the surface texture and extend the life of the pavement by protecting it from the effects of aging and environmental damage, such as water infiltration, UV radiation, and general wear and tear In March 2024, the Public Works Department contracted with M6 Consulting, Inc. to prepare plans and specifications in conformance with Caltrans Standards. The plans and specifications are now complete and ready to be released for bidding. The plans and specifications are included in the staff report.

Construction has a tentative start date of August 2024.

Agenda Item No. 14 Page 1 of 172 CC Agenda 06-17-2024
RFB WB Channel Islands Blvd
June 17, 2024

Page 2 ends

FISCAL IMPACT:

None. This item does not require an expenditure of funds.

STRATEGIC PLAN:

Primary Strategic Pillar(s) and Initiative(s):

A. Request for Bid for Channel Islands Resurfacing Westbound.

Agenda Item No. 14 Page 2 of 172 CC Agenda 06-17-2024

CITY OF PORT HUENEME

PUBLIC WORKS DEPARTMENT
250 N. Ventura Road
Port Hueneme, CA 93041

NOTICE TO BIDDERS, BID, CONTRACT,

GENERAL CONDITIONS AND SPECIFICATIONS
For

CHANNEL ISLANDS BLVD WESTBOUND DIRECTION PAVEMENT

REHABILITATION PROJECT
PROJECT NO. 2024-06
JUNE 18TH 2024
Attachment A
Agenda Item No. 14 Page 3 of 172 CC Agenda 06-17-2024

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Agenda Item No. 14 Page 4 of 172 CC Agenda 06-17-2024
City Project No(s).: 2024-06
The Specifications contained herein have
been prepared by, or under the direct
supervision of, the following Registered
Professional Engineer:

PREPARED BY: 6/11/2024

RACHEL WILLIAMS, PE DATE

CIVIL ENGINEER
M6 CONSULTING INC.

APPROVED FOR
CONSTRUCTION:

CHARLES CABLE, PE DATE

CITYENGINEER

PUBLIC WORKS DEPARTMENT

CITY OF PORT HUENEME
06/12/2024
Agenda Item No. 14 Page 5 of 172 CC Agenda 06-17-2024

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Agenda Item No. 14 Page 6 of 172 CC Agenda 06-17-2024

TABLE OF CONTENTS
Page
NOTICE INVITING BIDS ................................................................................................ 1 INSTRUCTIONS TO BIDDERS...................................................................................... 5 BID FORMS ................................................................................................................. 14 BIDDERS CHECKLIST...................................................................................... 14 BID..................................................................................................................... 15 CONTRACTOR’S CERTIFICATE REGARDING WORKERS’
COMPENSATION.............................................................................................. 18 BID BOND ......................................................................................................... 19 DESIGNATION OF SUBCONTRACTORS ........................................................ 22 INFORMATION REQUIRED OF BIDDERS....................................................... 24 NON-COLLUSION DECLARATION................................................................... 32 IRAN CONTRACTING ACT CERTIFICATION................................................... 33 PUBLIC WORKS CONTRACTOR REGISTRATION CERTIFICATION ............. 34 CONTRACT FOR CONSTRUCTION ........................................................................... 35 PERFORMANCE BOND .............................................................................................. 39 PAYMENT BOND (LABOR AND MATERIALS)............................................................ 44 GENERAL PROVISIONS ............................................................................................. 54 CONTRACT FORMS.................................................................................................... 93 NOTICE OF INTENDED AWARD...................................................................... 94 NOTICE OF AWARD......................................................................................... 95 NOTICE TO PROCEED .................................................................................... 96 WORK DIRECTIVE ........................................................................................... 97 CHANGE ORDER ............................................................................................. 98 COST PROPOSAL COST BREAKDOWN....................................................... 100 RFI COVER SHEET ........................................................................................ 101 SUBMITTAL COVER SHEET.......................................................................... 102 NOTICE OF COMPLETION............................................................................. 103 SPECIAL PROVISIONS............................................................................................. 104 APPENDICES ..................................................................................................................

PLANS AND DRAWINGS................................................................................................

REFERENCE STANDARDS ……………………………………………………………..

AS BUILT SIGNAL PLANS ……………………………………………………………..

SAMPLE OXNARD ENCROACHMENT PERMIT APPLICATION ……………………….. -iAgenda Item No. 14 Page 7 of 172 CC Agenda 06-17-2024 1 NOTICE INVITING BIDS
FOR

CHANNEL ISLANDS BLVD WESTBOUND DIRECTION PAVEMENT

REHABILITATION PROJECT
City Project No. 2024-06
The City of Port Hueneme (“City”) will receive sealed bids, for the CHANNEL

ISLANDS BLVD WESTBOUND DIRECTION PAVEMENT REHABILITATION PROJECT (Project No. 2024-06) project at the following web addresses:
https://www.ci.port-hueneme.ca.us/Bids.aspx and
https://www.beaconbid.com/solicitations/port-hueneme-public-works/open no later than Tuesday, July 9th, 2024 at 1:00 p.m. at which time or thereafter bids will be opened and read aloud. All associated documents, including bonding information, shall be handdelivered to the City Clerk or Received by Mail by the deadline. Paper bids will also be accepted. Bids submitted electronically or after the deadline will not be considered. Bids shall be valid for sixty (60) calendar days after the bid opening date. Bids must be submitted on the City’s Bid Forms. Bids shall be sealed, clearly labeled with the company name and with the following information, and hand-delivered or mailed to the following address:

City of Port Hueneme
Attn: City Clerk
Company name
Bid Documents for Project 2024-06
250 N. Ventura Road
Port Hueneme, CA 93041
Bids shall be opened and read aloud on Tuesday, July 9th, 2024 at 2:00 p.m at the City Hall located at 250 N. Ventura Road Port Hueneme, CA 93041. Bidders may attend the opening.

SCOPE OF WORK. The Project includes, without limitation, furnishing all necessary labor, materials, equipment and other incidental and appurtenant Work necessary to satisfactorily complete the Project, as more specifically described in the Contract Documents. Work includes but is not limited to repaving a portion of Channel Islands Blvd. in the Westbound direction. The full scope of work is more specifically described in the Contract Documents.

This Work will be performed in strict conformance with the Contract Documents, permits from regulatory agencies with jurisdiction, and applicable regulations. The quantity of Work to be performed and materials to be furnished are approximations only, being given as a basis for the comparison of Bids. Actual quantities of Work to be performed may vary at the discretion of the City Engineer.

The Project limits on Channel Islands Blvd. in the Westbound direction are from N.

Ventura Road to Victoria Avenue.

Agenda Item No. 14 Page 8 of 172 CC Agenda 06-17-2024
2 NOTICE INVITING BIDS
Agenda Item No. 14 Page 9 of 172 CC Agenda 06-17-2024
3 The approximate project area is 286,000 square feet over a length of 7,639 linear feet.

The Contract Documents may be downloaded at no charge. The City’s website https://www.ci.port-hueneme.ca.us/Bids.aspx or
https://www.beaconbid.com/solicitations/port-hueneme-public-works/open and will be used to notify prospective bidders of addenda to the Contract Documents and will be the sole means of providing such notification.

To the extent required by Section 20103.7 of the Public Contract Code, upon request, the City shall provide an electronic copy of the Contract Documents at no charge to a contractor.

Bids must be accompanied by a Bid Bond on the form included in the Contract Documents, cash, or a certified or cashier’s check in an amount not less than ten percent (10%) of the submitted Total Bid Price. Special arrangements must be made by prospective bidders, in advance, should a bid be accompanied by cash, certified check or cashier’s check by contacting the City Clerk’s Department at (805) 986-6503 or Email:

[email protected] no less than seven (7) days in advance of bid submission deadline.

No Pre-Bid Conference or Site Walk will be held for this Project. Every Bidder is strongly encouraged to visit the Project site on their own. No allowances for cost adjustments will be made if a Bidder fails to adequately examine the Project site before submitting a Bid.

The successful bidder will be required to furnish the City with requisite insurance and Payment and Performance Bonds on the forms included in the contract documents equal to 100% of the Contract Price.

Pursuant to Public Contract Code Section 22300, the successful bidder may substitute certain securities for funds withheld by City to ensure its performance under the Contract.

PREVAILING WAGES. In accordance with the State of California Labor Code Section 1770, et seq., the Project is a “public work.” The selected Bidder (Contractor) and any Subcontractors shall pay wages in accordance with the determination of the Director of the State Department of Industrial Relations (“DIR”) regarding the prevailing rate of per diem wages. Copies of those rates are on file with the Director of Public Works, and are available to any interested party upon request. The Contractor shall post a copy of the DIR’s determination of the prevailing rate of per diem wages at each job site. This Project is subject to compliance monitoring and enforcement by the DIR.

Pursuant to State of CA Labor Code sections 1725.5 and 1771.1, all contractors and subcontractors that wish to bid on, be listed in a bid proposal, or enter into a contract to perform public work must be registered with the CA Department of Industrial Relations.

No bid will be accepted nor any contract entered into without proof of the bidder’s and subcontractors’ current registration with the CA Department of Industrial Relations.

NOTICE INVITING BIDS
Agenda Item No. 14 Page 10 of 172 CC Agenda 06-17-2024
4 Within five working days of the bid opening, the bidder shall submit a valid DIR number.

Failure to do so will deem the bid non-responsive. This Project will be subject to compliance monitoring and enforcement by the CA Department of Industrial Relations. If awarded a Contract, the Bidder and its subcontractors of every tier shall maintain active registration with the CA Department of Industrial Relations for the duration of the Project.

It shall be the Bidder’s sole responsibility to evaluate and include the cost of complying with all labor compliance requirements.

Each bidder shall be a licensed contractor pursuant to the California Business and Professions Code and shall be licensed in the following classification(s) of contractor’s license(s), throughout the duration of the Contract: CLASS A General Engineering Contractor or C-12 Earthwork and Paving Contractor.

LIQUIDATED DAMAGES. The successful bidder will be required to complete all work within 60 working days from the commencement date stated in the Notice to Proceed. In accordance with Government Code section 53069.85, City will be compensated for damages incurred due to delays for which the Contractor is responsible. The parties agree that determining City’s exact delay damages is and will continue to be impracticable and extremely difficult. As such, for each calendar day in excess of the time agreed upon for completion of the work, the Contractor shall pay to the City $500.00 per day, as liquidated damages and not as a penalty or forfeiture. Such amount shall constitute the only payment allowed for damages resulting from Contractor caused delays. The City shall have the right to deduct the amount of liquidated damages from any money due or that may become due under the Contract.

Consistent with California Public Contract Code Section 7102, Contractor will be compensated for damages incurred due to delays for which the City is responsible. The parties agree that determining Contractor’s exact delay damages is and will continue to be impracticable and extremely difficult. As such, for each calendar day in excess of the time agreed upon for completion of the work, the City shall pay to the Contractor $500.00 per day, as reverse liquidated damages and not as a penalty or forfeiture. Such amount shall constitute the only payment allowed for any City caused delays and shall necessarily include all overhead, all profits, all administrative costs, all bond costs, all labor, materials, equipment and rental costs and any other costs, expenses and fees incurred or sustained as a result of such delays. Notice of requests for delay damages and additional days shall be provided to the City within seven (7) days from the discovery of the circumstances giving rise to any delay or three (3) days from the discovery of any latent or subsurface conditions giving rise to a delay.

The calendar days specified above includes the City’s Holiday Closures, as well as all legal holidays. Construction work is only authorized within the dates and times as listed in Section 01 11 00 Summary of Work. Bidders shall note inspection is not available on holidays and weekends.

NOTICE INVITING BIDS
Agenda Item No. 14 Page 11 of 172 CC Agenda 06-17-2024
5 Award of Contract: The City shall award the Contract for the Work to the lowest responsive, responsible bidder as determined from the BASE BID specified by the City.

The City reserves the right to reject any or all bids or to waive any irregularities or informalities in any bids or in the bidding process.

For further information, contact the City’s Project Manager Ray Gutierrez, PE, City of Port Hueneme (805) 986-6599, [email protected]

NOTICE INVITING BIDS
Agenda Item No. 14 Page 12 of 172 CC Agenda 06-17-2024
6 CITY OF PORT HUENEME

INSTRUCTIONS TO BIDDERS

1. AVAILABILITY OF CONTRACT DOCUMENTS
Bids shall be hand delivered or mailed to the City Clerk at the following address: 250 N.

Ventura Road Port Hueneme, CA 93041. Bids shall be sealed and clearly marked with the following information:

City of Port Hueneme
Attn: City Clerk
Bid Documents for Project 2024-06
250 N. Ventura Road
Port Hueneme, CA 93041
Contract Documents may be downloaded or obtained from the City at the location(s) and at the time(s) indicated in the Notice Inviting Bids. Any charge for the Contract Documents is stated in the Notice Inviting Bids. If requested, the City shall also make the Contract Documents available for review in electronic form at one or more plan rooms at no charge, as required by Public Contract Code section 20103.7.

In order to receive addenda, all bidders must register with the City in the manner stated in the Notice Inviting Bids. Prospective bidders who obtain a copy of the Contract Documents through a plan room or other means will still be required to register with the City to receive addenda.

2. EXAMINATION OF CONTRACT DOCUMENTS
Bidders shall be solely responsible for examining the Site and the Contract Documents, including any addenda issued during the bidding period, and for informing themselves with respect to local labor availability, means of transportation, necessity for security, laws and codes, local permit requirements, wage scales, local tax structure, contractors’ licensing requirements, availability of required insurance, and other factors that could affect the Work. Bidders are responsible for consulting the standards referenced in the Contract Documents. Failure of Bidder to so examine and inform itself shall be at its sole risk, and no relief for error or omission will be given except as required under State law.

3. INTERPRETATION OF CONTRACT DOCUMENTS
Discrepancies in, and/or omissions from the Plans, Specifications or other Contract Documents or questions as to their meaning shall be immediately brought to the attention of the City by submission of a written request for an interpretation or correction to the City.

Such submission, if any, must be sent to the Project Manager, Ray Gutierrez, PE by

INSTRUCTIONS TO BIDDERS
Agenda Item No. 14 Page 13 of 172 CC Agenda 06-17-2024
7 emailing to [email protected]. All questions must be received by July 3, 2024 no later than 4:30 pm.

Any interpretation of the Contract Documents will be made only by written addenda duly issued and delivered to each person or firm who has obtained a set of Contract Documents and is registered with the City. The City will not be responsible for any explanations or interpretations provided in any other manner. No person is authorized to make any oral interpretation or modification of any provision in the Contract Documents to any bidder, and no bidder should rely on any such oral interpretation or modification.

Bids shall include complete compensation for all items that are noted in the Contract Documents as the responsibility of the Contractor.

4. INSPECTION OF SITE;
Each prospective bidder is responsible for fully acquainting itself with the conditions of the Site (which may include more than one site as identified in the notice inviting bids), as well as those relating to the construction and labor of the Work, to fully understand the facilities, difficulties and restrictions which may impact the cost or effort required to complete the Work, including transportation, handling and storage of materials, site access and easement considerations, and all other physical or environmental conditions at or near the project site.

Storm, surface, nuisance, or other waters may be encountered at various times during construction of the Project. Federal and State laws require the City and its contractors to appropriately manage such waters pursuant to the requirements of California State Water Resources Control Board Order Number Order 2022-0057-DWQ (NPDES Permit No.

CAS000002), and as amended by any subsequent amendment to or renewal thereof, Los Angeles Regional Water Quality Control Board Order No. R4-2024-0145, the Federal Clean Water Act, and the California Porter Cologne Water Quality Control Act. By submitting a Bid, each bidder acknowledges that it has investigated the risk arising from such waters, has prepared its Bid accordingly, and assumes any and all risks and liabilities arising therefrom, and shall comply with all permits, orders, and all other requirements imposed by law.

5. ADDENDA
The City reserves the right to revise the Contract Documents prior to the bid opening date.

Revisions, if any, shall be made by written addenda. All addenda issued by the City shall be included in the bid and made part of the Contract Documents. Pursuant to CA Public Contract Code Section 4104.5, if the City issues an Addendum which includes material changes to the Work less than 72 hours prior to the deadline for submission of bids, the City will extend the deadline for submission of bids. The City may determine, in its sole discretion, whether an Addendum warrants postponement of the bid submission date.

Copies of addenda will only be furnished by posting to the City’s website. Please Note:

INSTRUCTIONS TO BIDDERS
Agenda Item No. 14 Page 14 of 172 CC Agenda 06-17-2024
8 Bidders are responsible for ensuring that they have received any and all addenda. To this end, each bidder should check the bid posting websites: https://www.ci.porthueneme.ca.us/Bids.aspx or https://www.beaconbid.com/solicitations/port-huenemepublic-works/open before submitting their bid. All addenda (if any) will be posted to the bid posting websites no later than Friday, July 5
th, 2024. Failure to acknowledge receipt
of all addenda may result in bid rejection.

6. ALTERNATE BIDS
If alternate bid items are called for in the Contract Documents, the lowest bid will be determined on the basis of the base bid only unless otherwise specified in the Notice.

The time required for completion of the alternate bid items has been factored into the Contract Time and no additional time will be allowed for performing any of the alternate bid items, unless specifically noted in the alternate bid item. The City may elect to include one or more of the alternate bid items, or to otherwise remove certain Work from the scope of work. Accordingly each Bidder must ensure that each bid item contains a proportionate share of profit, overhead and other costs or expenses which will be incurred by the Bidder.

7. COMPLETION OF BID FORMS
Bids shall only be prepared using copies of the Bid Forms which are included in the Contract Documents and are provided herein. The use of substitute bid forms other than clear and correct photocopies of those provided by the City will not be permitted. Bids shall be executed by an authorized signatory with the appropriate authority to bind the bidder as described in these Instructions to Bidders. In addition, Bidders shall fill in all blank spaces (including inserting “N/A” where applicable) and initial all interlineations, alterations, or erasures to the Bid Forms. Bidders shall neither delete, modify, nor supplement the printed matter on the Bid Forms nor make substitutions thereon. USE OF BLACK OR BLUE INK, OR A TYPEWRITER IS REQUIRED. Deviations in the bid form may result in the bid being deemed non-responsive.

8. MODIFICATIONS OF BIDS
Each Bidder shall submit its Bid in strict conformity with the requirements of the Contract Documents. Unauthorized additions, modifications, revisions, conditions, limitations, exclusions or provisions attached to a Bid may render it non-responsive and may cause its rejection. Bidders shall neither delete, modify, nor supplement the printed matter on the Bid Forms, nor make substitutions thereon. Oral, telephonic and electronic modifications will not be considered, unless the Notice Inviting Bids authorizes the submission of electronic bids and modifications thereto and such modifications are made in accordance with the Notice Inviting Bids.

INSTRUCTIONS TO BIDDERS
Agenda Item No. 14 Page 15 of 172 CC Agenda 06-17-2024
9 9. DESIGNATION OF SUBCONTRACTORS
Pursuant to State law, the Bidders must designate the name and location of each subcontractor who will perform work or render services to the Bidder in an amount that exceeds one-half of one percent (1/2%) of the Bidder’s Total Bid Price, or if work involves streets or highways, including bridges, an amount that exceeds one-half of one percent (1/2%) or $10,000, whichever is greater, as well as the portion of work each such subcontractor will perform on the form provided herein by the City. No additional time will be provided to bidders to submit any of the requested information in the Designation of Subcontractor form.

10. LICENSING REQUIREMENTS
Pursuant to Section 7028.15 of the Business and Professions Code and Section 3300 of the Public Contract Code, all bidders must possess proper licenses for performance of this Contract. Subcontractors must possess the appropriate licenses for each specialty subcontracted. The City has determined that bidders must have a Class A or C-12 license to be eligible for award of this Contract. Pursuant to Section 7028.5 of the CA Business and Professions Code, any bid submitted by a contractor not currently licensed in accordance with state law and pursuant to the requirements found in the Contract Documents shall be nonresponsive, and the City shall reject the Bid. The City shall have the right to request, and Bidders shall provide within five (5) calendar days, evidence satisfactory to the City of all valid license(s) currently held by that Bidder and each of the Bidder’s subcontractors, before awarding the Contract. Please also note that, pursuant to Public Contract Code Section 20676, sellers of "mined material" must be on an approved list of sellers published pursuant to Public Resources Code Section 2717(b) in order to supply mined material for this Contract.

11. SIGNING OF BIDS
All Bids submitted shall be executed by the Bidder or its authorized representative.

Bidders may be asked to provide evidence in the form of an authenticated resolution of its Board of Directors or a Power of Attorney evidencing the capacity of the person signing the Bid to bind the Bidder to each Bid and to any Contract.

If a Bidder is a joint venture or partnership, it may be asked to submit an authenticated Power of Attorney executed by each joint venturer or partner appointing and designating one of the joint venturers or partners as a management sponsor to execute the Bid on behalf of Bidder. Only that joint venturer or partner shall execute the Bid. The Power of Attorney shall also: (1) authorize that particular joint venturer or partner to act for and bind Bidder in all matters relating to the Bid; and (2) provide that each venturer or partner shall be jointly and severally liable for any and all of the duties and obligations of Bidder assumed under the Bid and under any Contract arising therefrom. The Bid shall be executed by the designated joint venturer or partner on behalf of the joint venture or partnership in its legal name.

INSTRUCTIONS TO BIDDERS
Agenda Item No. 14 Page 16 of 172 CC Agenda 06-17-2024
10 12. BID SECURITY
Each bid shall be accompanied by: (a) a bid bond, in the form attached, payable to the City executed by the bidder as principal and surety as obligor; (b) a certified check made payable to the City; (c) a cashier’s check made payable to the City; or (d) cash, in an amount not less than 10% of the maximum amount of the bid. Personal sureties and unregistered surety companies are unacceptable. The surety insurer shall be admitted to transact surety business in the State of California, as defined in Code of Civil Procedure Section 995.120. The cash, check or bid bond shall be given as a guarantee that the bidder shall execute the Contract if it be awarded to the bidder, shall provide the required payment and performance bonds and insurance certificates and endorsements as within ten (10) calendar days after notification of the award of the Contract to the bidder. Failure to provide the required documents may result in forfeiture of the full penal sum of bidder’s bid deposit or bond to the City and the City may award the Contract to the next lowest responsive, responsible bidder, or may call for new bids.

13. SUBMISSION OF SEALED BIDS
Pursuant to Public Contract Code sections 1600 and 1601, once the Bid and supporting documents have been completed and signed as set forth herein, they shall be submitted in hard copy, along with the Bid Security and other required materials at the following address and in the manner prescribed in the Notice Inviting Bids. City reserves the right to reject any bid not strictly complying with City’s designated methods of delivery.

14. DELIVERY AND OPENING OF BIDS
Bids will be received by the City by electronic transmission only at the web address shown in the Notice Inviting Bids up to the date and time shown therein. The City will leave unopened any Bid received after the specified date and time, and any such unopened Bid will be returned to the Bidder. It is the Bidder’s sole responsibility to ensure that its Bid is received as specified. Bids may be submitted earlier than the dates(s) and time(s) indicated.

Bids will be opened at the date and time stated in the Notice Inviting Bids, and the amount of each Bid will be read aloud and recorded. All Bidders may, if they desire, virtually attend the opening of Bids as described in the Notice Inviting Bids. The City may in its sole discretion, elect to postpone the opening of the submitted Bids. City reserves the right to reject any or all Bids and to waive any informality or irregularity in any Bid. In the event of a discrepancy between the written amount of the Bid Price and the numerical amount of the Bid Price, the written amount shall govern.

15. WITHDRAWAL OF BID
Prior to the original time set for bid opening, a Bid may be withdrawn by the Bidder through the electronic bidding platform. Any request to withdraw a bid after bid opening must be

INSTRUCTIONS TO BIDDERS
Agenda Item No. 14 Page 17 of 172 CC Agenda 06-17-2024
11 made in accordance with CA Public Contract Code section 5100 et seq. and must be submitted in writing, by email to the project manager listed in these Instructions, within five (5) working days, excluding Saturdays, Sundays and State holidays, specifying in detail how the mistake was made. The City may call the bid bond for withdrawing the bid after the bid opening.

16. BASIS OF AWARD; BALANCED BIDS
The City shall award the Contract to the lowest responsive and responsible Bidder that submits a responsive Bid. The City may reject any Bid which, in its opinion when compared to other bids received or to the City’s internal estimates, does not accurately reflect the cost to perform the Work. The City may reject as non-responsive any bid which unevenly weights or allocates costs, including but not limited to overhead and profit, to one or more particular bid items.

17. DISQUALIFICATION OF BIDDERS; INTEREST IN MORE THAN ONE BID No bidder shall be allowed to make, submit or be interested in more than one bid.

However, a person, firm, corporation or other entity that has submitted a proposal to a bidder, or that has quoted prices of materials to a bidder, is not thereby disqualified from submitting a proposal or quoting prices to other bidders submitting a bid to the City, nor shall such entity be disqualified if it is listed as a subcontractor on more than one bid submitted. No person, firm, corporation, or other entity may submit a proposal to a bidder, or quote prices of materials to a bidder, when also submitting a prime bid for the Work.

18. INSURANCE REQUIREMENTS
The successful bidder shall procure and maintain insurance in the form and in the amount specified in the Contract Documents.

19. AWARD PROCESS
Once all Bids are opened and reviewed to determine the lowest responsive and responsible Bidder, the City Council or designee may award the contract. The apparent successful Bidder should begin to prepare the following documents: (1) the Performance Bond; (2) the Payment (Labor and Materials) Bond; (3) the required insurance certificates and endorsements; and (4) an Initial Critical Path Method schedule in accordance with Article 6 of the General Conditions. The Payment Bond shall be 100% of the bid amount.

Once the City notifies the Bidder of the award, the Bidder will have five (5) calendar days from the date of the award by City Council to supply the City with all of the required bonds, evidence of insurance and other materials, after which the City will provide the Bidder with the contract, which must be countersigned via electronic signature by the Bidder within 3 business days.

INSTRUCTIONS TO BIDDERS
Agenda Item No. 14 Page 18 of 172 CC Agenda 06-17-2024
12 20. BID PROTEST PROCEDURE
Submitted bids will be timely made available for review upon written request of any Bidder.

Any interested party may file a protest of a Bid in accordance with the following procedure:

A. The City will notify all bidders of an intended award or an intent to reject the bidder’s bid.

B. All protests must be filed in writing, by email with the project manager listed in these Instructions and Fred Camarillo, Public Works Director [email protected] within five 5 business days of the date on the notice of intended award or the notice of intent to reject.

C. All protests shall be in writing, state the grounds for the protest, state the facts relevant to the protest, and all evidentiary support to rebut adverse evidence that it or another bidder was either non-responsive or not responsible.

D. The City Manager or designee shall review the protest and issue a written decision on the protest. The City Manager or designee may base the decision on the written protest alone or may informally gather evidence. If the protested bid has a value of Two Hundred Thousand and no/100 Dollars ($200,000) or less the City Manager’s or designee’s decision shall be final.

E. If a bid is rejected on the grounds that the bidder is not a responsible bidder, the bidder may submit a protest. A hearing will be set by City Council within a reasonable time to provide a decision before final approval of the selected low bid. If the protested bid has a value of Two Hundred Thousand and no/100 Dollars ($200,000) or less the City Manager’s or designee’s decision shall be final.

F. If the protested bid has a value exceeding Two Hundred Thousand and no/100 Dollars ($200,000) an appeal of the City Manager’s decision may be filed with the City Council. All such appeals must be in writing and shall be filed with the City Clerk within five 5 business days from the date of the City Manager’s decision.

The procedure and time limits set forth in this paragraph are mandatory and are the sole and exclusive remedy in the event of Bid protest. Failure to comply with these procedures shall constitute a waiver of any right to further pursue the bid protest, including filing a Government Code Claim or legal proceedings.

INSTRUCTIONS TO BIDDERS
Agenda Item No. 14 Page 19 of 172 CC Agenda 06-17-2024
13 21. WORKERS COMPENSATION
Each bidder shall submit the Contractor’s Certificate Regarding Workers’ Compensation form.

22. RETENTION AND SUBSTITUTION OF SECURITY
The Contract Documents call for monthly progress payments based upon quantities of unit price work performed. Unless otherwise specified in the Notice Inviting Bids, the City will retain five percent (5%) of each progress payment as provided by the Contract Documents. At the request and expense of the successful Bidder, the Contractor may substitute securities for the amount so retained in accordance with Public Contract Code Section 22300.

23. PREVAILING WAGES
The City has obtained from the Director of the CA Department of Industrial Relations the general prevailing rate of per diem wages in the locality in which this work is to be performed for each craft or type of worker needed to execute the Contract. These rates are on file and available at City Hall or may be obtained online at http://www.dir.ca.gov/dlsr. Bidders are advised that a copy of these rates must be posted by the successful Bidder at the job site(s).

Pursuant to Labor Code sections 1725.5 and 1771.1, all contractors and subcontractors that wish to bid on, be listed in a bid proposal, or enter into a contract to perform public work must be registered with the CA Department of Industrial Relations. No bid will be accepted nor any contract entered into without proof of the Bidder’s and its subcontractors’ current registration with the CA Department of Industrial Relations. Bidder shall sign and submit with its Bid the Public Works Contractor Registration Certification, attesting to the facts contained therein. Failure to submit this Certification with the Bid may render the Bid non-responsive. Each Bidder shall provide the registration number for each listed subcontractor in the space provided in the Designation of Subcontractors Form. Contractor shall submit to the City alongside his bid, evidence of being registered with CA Department of Industrial Relations.

In accordance with CA Labor Code section 1773.3, the City will provide notice of the award to the CA Department of Industrial Relations on the Form PWC-100. The Bidder who is awarded the Contract shall submit to the City any information requested by the City to complete the form, including but not limited to identification of the worker classifications for the Bidder and all listed subcontractors, prior to the execution of the Contract. Failure or refusal to provide the requested information prior to execution of the Contract may result in forfeiture of the Bidder’s Bid deposit or bond to the City, and the City may award the Contract to the next lowest responsive and responsible Bidder, or may call for new Bids.

INSTRUCTIONS TO BIDDERS
Agenda Item No. 14 Page 20 of 172 CC Agenda 06-17-2024
14 24. DEBARMENT OF CONTRACTORS AND SUBCONTRACTORS
In accordance with the provisions of the CA Labor Code, contractors or subcontractors may not perform work on a public works project with a subcontractor who is ineligible to perform work on a public project pursuant to Section 1777.1 or Section 1777.7 of the Labor Code. Any contract on a public works project entered into between a contractor and a debarred subcontractor is void as a matter of law. A debarred subcontractor may not receive any public money for performing work as a subcontractor on a public works contract. Any public money that is paid to a debarred subcontractor by the Contractor shall be returned to the City. The Contractor shall be responsible for the payment of wages to workers of a debarred subcontractor used on the Work.

25. IRAN CONTRACTING ACT CERTIFICATION
Each bidder shall submit the certification required by the Iran Contracting Act of 2010, CA Public Contract Code section 2200 et seq. included in the Bid Documents.

26. PERFORMANCE BOND AND PAYMENT (LABOR AND MATERIALS) BOND

REQUIREMENTS
Within the time specified in the Contract Documents, the successful bidder shall deliver to the City two identical counterparts of the Performance Bond and Payment (Labor and Materials) Bond in the form supplied by the City and included in the Contract Documents.

Failure to do so may, in the sole discretion of City, result in the forfeiture of the Bid Security. The surety supplying the bond must be an admitted surety insurer, as defined in Code of Civil Procedure Section 995.120, authorized to do business in the State of California and satisfactory to the City. The Performance Bond and the Payment (Labor and Materials) Bond shall be for one hundred percent (100%) of the Total Bid Price.

27. REQUEST FOR SUBSTITUTIONS
The successful bidder shall comply with the substitution request procedures set forth in the Contract Documents.

28. SALES AND OTHER APPLICABLE TAXES, PERMITS, LICENSES AND FEES Contractor and its subcontractors performing work under this Contract will be required to pay California sales tax, City sales tax (currently 8.75%), and other applicable taxes, and to pay for permits, City Business License and fees required by the agencies with authority in the jurisdiction in which the work will be located, unless otherwise expressly provided by the Contract Documents. Bidders shall include all applicable taxes and fees in their bid. Bidder and subcontractors shall procure a business tax license from the City and pay all applicable local business taxes as set forth in the Port Hueneme Municipal Code, no later than 5 working days after the award of contract by City Council.

INSTRUCTIONS TO BIDDERS
Agenda Item No. 14 Page 21 of 172 CC Agenda 06-17-2024
15 29. EXECUTION OF CONTRACT
As required herein the successful bidder shall execute the Contract included with the bid documents in the amount determined in accordance with the Contract Documents. The City may require appropriate evidence that the persons executing the Contract are duly authorized to do so on the Contractor’s behalf.

END OF INSTRUCTIONS TO BIDDERS

INSTRUCTIONS TO BIDDERS
Agenda Item No. 14 Page 22 of 172 CC Agenda 06-17-2024
16 BIDDER’S CHECKLIST
This checklist has been prepared and furnished to assist Bidders in including all items necessary for a complete Bid. Omission of items from the list does not relieve the Bidders of the obligation to comply with all requirements of the bid documents.

Bidders' submittals should include, but are not necessarily limited to, the following:

Item Checked

1. Bidders Checklist Sheet (this sheet)

2. Bid

3. Contractor’s Certificate regarding Workers’ Compensation

4. Bid Bond or other security

5. List of Subcontractors Information

6. Information Required of Bidders

7. Non-Collusion Declaration

8. Iran Contracting Act Certification

9. Public Works Contractor Registration Certification
Bidder acknowledges and understands that, pursuant to CA Public Contract Code Section 20676, sellers of "mined material" must be on an approved list of sellers published pursuant to CA Public Resources Code Section 2717(b) in order to supply mined material for this Contract.

I hereby certify under penalty of perjury under the laws of the State of California that all of the information submitted in connection with this Bid and all of the representations made herein are true and correct.

Name of Bidder
Signature
Name and Title
Dated
BIDDER’S CHECKLIST
BID FORM 1
Agenda Item No. 14 Page 23 of 172 CC Agenda 06-17-2024
BID
BID FORM 2
17 BID
NAME OF BIDDER:

The undersigned Bidder hereby declares that we have carefully examined the location of the proposed Work, and have read and examined the Contract Documents, including all plans, specifications, and all addenda, if any, for the following Work:

CHANNEL ISLANDS BLVD WESTBOUND DIRECTION PAVEMENT
REHABILITATION PROJECT (Project No. 2024-06)
We hereby propose to furnish all labor, materials, equipment, tools, transportation, and services, and to discharge all duties and obligations necessary and required to perform and complete the Work in strict accordance with the Contract Documents for the Bid Price shown on the following Bid Schedule:

BID SCHEDULE
Item
No.

Payment
Reference Description Estimated
Quantity Unit
Unit
Price
Extended
Amount
1 1002-2
1005-4
1001-5
1000-10
1005+4
Mobilization, Bonds &
Insurance 1 LS $ $
2 1003-7 Traffic Control 1 LS $ $
3 1004-3 Best Management Practices
(BMP) and Water Pollution
Control
1 LS $ $
4 1006-3 Roadway Preparation 1 LS $ $
5 1007-5 Mico-Milling 285,752 SF $ $
6 1008-6
1009-4
AC Pavement (Digouts)
840 SF $ $
7 1010-14
1011-4
Type II Slurry Seal 238 ELT $ $
8 1012-5 Temporary Traffic Striping
and Markings 1 LS $ $
9 1012-5 Traffic Striping - Restriping 1 LS $ $
Bidders must provide pricing for every bid item. If the City provides a bid item cost for “Mobilization,” Bidders shall incorporate that item cost into the bid without modification. If the cost for Mobilization if not listed in the bid items, the value for Mobilization shall not exceed the percentage listed in Article 40 of the General Conditions.

Agenda Item No. 14 Page 24 of 172 CC Agenda 06-17-2024
BID
BID FORM 2
18 The estimated quantities for unit price items are for bidding purposes only and the City makes no representation that the actual quantities of work performed will not vary from the estimates.

In case of discrepancy between the unit price and the item cost set forth for a unit price item, the item cost, calculated at the unit price multiplied by the estimated quantity, shall prevail and shall be utilized as the basis for determining the lowest responsive, responsible bidder. However, if the amount set forth as a unit price is ambiguous, unintelligible or uncertain for any cause, or is omitted, or is the same amount as the entry in the “Item Cost” column, then the amount set forth in the “Item Cost” column for the item shall prevail and shall be divided by the estimated quantity for the item and the price thus obtained shall be the unit price. If any of the above discrepancies exist, the City may recalculate the bid price on the basis of the unit price and the bidder agrees to be bound by such recalculation. Final payment for unit price items shall be determined by the City from measured quantities of work actually performed.

BASE BID PRICE (BASED ON BID SCHEDULE TOTAL OF UNIT PRICES):
$
Total Bid Price in Numbers
Base Bid Price in Written Form
In case of discrepancy between the written price and the numerical price, the written price shall prevail. The undersigned agrees that this Bid Form constitutes a firm offer to the City which cannot be withdrawn for the number of calendar days stated in the Notice Inviting Bids from the bid opening, or until a Contract for the Work is fully executed by the City and a third party, whichever is earlier.

Name of Bidder or Firm
The Contract Time shall commence on the date stated in the City’s Notice to Proceed. In no case shall the Contractor commence construction prior to the date stated in the City’s Notice to Proceed, or before providing the required bonds and evidence of insurance.

Bidder certifies that it is licensed in accordance with the California law providing for the registration of Contractors, License No. , Expiration Date , class of license . If the bidder is a joint venture, each member of the joint venture must include the above information.

The undersigned acknowledges receipt, understanding and full consideration of the following addenda to the Contract Documents.

Agenda Item No. 14 Page 25 of 172 CC Agenda 06-17-2024
BID
BID FORM 2
19 Addenda No.

Addenda No.

Name of Bidder or Firm
Agenda Item No. 14 Page 26 of 172 CC Agenda 06-17-2024
WORKER’S COMPENSATION
BID FORM 3
19 CONTRACTOR’S CERTIFICATE REGARDING
WORKERS’ COMPENSATION
I am aware of the provisions of Section 3700 of the CA Labor Code which require every employer to be insured against liability for workers’ compensation or to undertake selfinsurance in accordance with the provisions of that code, and I will comply with such provisions before commencing the performance of the work of this Contract.

Name of Bidder
Signature
Name
Title
Dated
Agenda Item No. 14 Page 27 of 172 CC Agenda 06-17-2024

BID BOND
BID FORM 4
20 Received and Accepted:

City of Port Hueneme

BOND NUMBER
Date

BID BOND
KNOW ALL PERSONS BY THESE PRESENTS that,
hereinafter called the PRINCIPAL, and ,a
corporation duly organized under the laws of the State of , having its principal place of business at
in the State of
and authorized to do business in the State of California, hereinafter call the SURETY, are held and firmly bound unto the City of Port Hueneme, hereinafter called the OBLIGEE, on order, in the sum of Dollars ($ ) (being at least
ten percent (10%) of the total amount of PRINCIPAL'S bid price) lawful money of the United States, for the payment of which we bind ourselves, our heirs, executors, administrators, successors, and assigns, jointly and severally, firmly by these presents.

THE CONDITIONS OF THIS OBLIGATION ARE SUCH THAT:

WHEREAS, the PRINCIPAL has submitted its Bid for the project entitled to the OBLIGEE, the Bid, by reference
thereto; being hereby made a part hereof.

NOW, THEREFORE, if the Bid is rejected or, in the alternate, if the Bid is accepted and the PRINCIPAL signs and delivers a Contract and furnishes evidence of insurance and a Performance Bond and Payment Bond, all in the form and within the time required by the Contract Documents, then this obligation shall become null and void, otherwise the same shall remain in full force and effect and upon default of the PRINCIPAL shall be forfeited to the OBLIGEE, it being expressly understood and agreed that the liability of the SURETY for any and all default of the PRINCIPAL shall be the entire amount of this obligation as herein stated, as liquidated damages.

The SURETY, for value received, hereby agrees that the obligations of SURETY and its bond shall not be impaired or affected by any extension of the time within which the OBLIGEE may accept the Bid, and the SURETY hereby waives notice of any such extension.

Agenda Item No. 14 Page 28 of 172 CC Agenda 06-17-2024

BID BOND
BID FORM 4
21 Received and Accepted:

City of Port Hueneme

BOND NUMBER
Date
In the event suit is brought upon this bond by the OBLIGEE and judgment is recovered, the SURETY shall pay, in addition to the sum set forth above, all costs incurred by the OBLIGEE in such suit, including reasonable attorney's fees and expert witness fees, to be fixed by the court, in addition to the penal sum of the Bond.

Signed this day of , 20

PRINCIPAL
BY
SURETY
BY
Note: Signature of person executing for SURETY must be notarized and evidence of corporate authority attached.

THE FOLLOWING INFORMATION IS REQUIRED
Any claims under this bond may be addressed to:
(Name and Address of Surety)
(Name and Address of Agent or
Representative for service of
process in California, if different
from above)
(Telephone number of Surety and
Agent or Representative for service
of process in California)
Agenda Item No. 14 Page 29 of 172 CC Agenda 06-17-2024

BID BOND
BID FORM 4
22 A notary public or other officer completing this certificate verifies only the identity of the individual who signed the document to which this certificate is attached, and not the truthfulness, accuracy, or validity of that document.

Received and Accepted:

City of Port Hueneme

BOND NUMBER
Date
End of Section
Agenda Item No. 14 Page 30 of 172 CC Agenda 06-17-2024

DESIGNATION OF SUBCONTRACTORS
BID FORM 5
23 DESIGNATION OF SUBCONTRACTORS
In compliance with the Subletting and Subcontracting Fair Practices Act of the Public Contract Code of the State of California, Sections 4100 et seq., each bidder shall set forth below: (a) the name and the location of the place of business and (b) the portion of the work which will be done by each subcontractor who will perform work or labor or render service to the Contractor in or about the construction of the work in an amount in excess of one-half of one percent (1/2%) of the Contractor’s Total Bid Price. Notwithstanding the foregoing, if the work involves streets and highways, then the Contractor shall list each subcontractor who will perform work or labor or render service to Contractor in or about the work in an amount in excess of one-half of one percent (1/2%) of the Contractor’s total Bid Price or $10,000, whichever is greater. No additional time shall be granted to provide the below requested information, unless permitted by law.

If no subcontractor is specified, for a portion of the work, or if more than one subcontractor is specified for the same portion of Work, then the Contractor shall be deemed to have agreed that it is fully qualified to perform that Work, and that it shall perform that portion itself.

The City requires the Contractor to perform at least 40% of the Work with its own forces and equipment.

The awarded Contractor and their subcontractors will have a valid City business license prior to performing the work.

Work to be
Performed Subcontractor
Address
Location of
Business
% of
the
Work
Contractor
License
Number(s)

PWCR / DIR
Registration
Number
Agenda Item No. 14 Page 31 of 172 CC Agenda 06-17-2024

DESIGNATION OF SUBCONTRACTORS
BID FORM 5
24 Work to be
Performed Subcontractor
Address
Location of
Business
% of
the
Work
Contractor
License
Number(s)

PWCR / DIR
Registration
Number
Name of Bidder
Signature
Name and Title
Dated
Agenda Item No. 14 Page 32 of 172 CC Agenda 06-17-2024

INFORMATION REQUIRED OF BIDDERS
BID FORM 6
25 1. INFORMATION REQUIRED OF BIDDERS
A. INFORMATION ABOUT BIDDER
Failure to complete all information may render your bid non-responsive. Indicate not applicable (“N/A”) where appropriate.

NOTE: Where Bidder is a joint venture, pages shall be duplicated and information provided for all parties to the joint venture.

1.0 Name of Bidder:

2.0 Type of Entity:

3.0 Bidder Address:

Facsimile Number Telephone Number E-Mail

4.0 How many years has Bidder’s organization been in business as a Contractor?

5.0 How many years has Bidder’s organization been in business under its present name?

5.1 Under what other or former names has Bidder’s organization operated?

6.0 If Bidder’s organization is a corporation, answer the following:

6.1 Date of Incorporation:

6.2 State of Incorporation:

6.3 President’s Name:

6.4 Vice-President’s Name(s):

6.5 Secretary’s Name:

6.6 Treasurer’s Name:

Agenda Item No. 14 Page 33 of 172 CC Agenda 06-17-2024

INFORMATION REQUIRED OF BIDDERS
BID FORM 6
26 7.0 If an individual or a partnership, answer the following:

7.1 Date of Organization:

7.2 Name and address of all partners (state whether general or limited partnership):

8.0 If other than a corporation or partnership, describe organization and name principals:

9.0 List other states in which Bidder’s organization is legally qualified to do business.

10.0 What type of work does the Bidder normally perform with its own forces?

11.0 Has Bidder ever failed to complete any work awarded to it? If so, note when, where, and why:

12.0 Within the last five years, has any officer or partner of Bidder’s organization ever been an officer or partner of another organization when it failed to complete a contract? If so, attach a separate sheet of explanation:

Agenda Item No. 14 Page 34 of 172 CC Agenda 06-17-2024

INFORMATION REQUIRED OF BIDDERS
BID FORM 6
27 13.0 Has Bidder ever filed a Government Code claim against a public agency? If so, explain the circumstances of the claim:

14.0 Has Bidder ever instituted litigation (including arbitration) against a public agency? If so, identify the public agencies involved, the case numbers, and the circumstances of the litigation:

15.0 Has a public agency ever instituted litigation (including arbitration) against Bidder? If so, identify the public agencies involved, the case numbers, and the circumstances of the litigation:

16.0 Have liquidated damages ever been assessed against the Bidder? If so, identify the agencies that assessed liquidated damages against the Bidder:

17.0 Has a public agency ever filed a claim against the Bidder’s performance bond? If so, identify the agencies that filed a claim:

18.0 Has the Bidder ever had a claim filed against the Bidder’s payment bond? If so, identify the project on which a claim was filed:

19.0 Has the Bidder ever had a claim filed against the Bidder’s bid bond or otherwise had to surrender its bid security? If so, identify the project:

Agenda Item No. 14 Page 35 of 172 CC Agenda 06-17-2024

INFORMATION REQUIRED OF BIDDERS
BID FORM 6
28 20.0 List Trade References:

21.0 List Bank References (Bank and Branch Address):

22.0 Name of Bonding Company and Name and Address of Agent:

Agenda Item No. 14 Page 36 of 172 CC Agenda 06-17-2024

INFORMATION REQUIRED OF BIDDERS
BID FORM 6
29 B. LIST OF CURRENT PROJECTS
Duplicate Page if needed for listing additional current projects.

Project Description of
Bidder’s Work
Completion
Date
Cost of Bidder’s
Work
Contact Name &
Phone
Agenda Item No. 14 Page 37 of 172 CC Agenda 06-17-2024

INFORMATION REQUIRED OF BIDDERS
BID FORM 6
30 C. LIST OF COMPLETED PROJECTS - LAST FIVE YEARS
Please include only those projects which are similar enough to the Work in scope and complexity to demonstrate Bidder’s ability to perform the required Work. The Bidder must specify a minimum of three projects of similar scope and complexity, where Bidder’s work on each was $100,000 or more, within the past 5 years. Failure to meet or exceed this requirement may cause the bid to be rejected as non-responsive.

Work Client Description of
Bidder’s Work
Period of
Performance
Cost of Bidder’s
Work
Contact Name &
Phone
Agenda Item No. 14 Page 38 of 172 CC Agenda 06-17-2024

INFORMATION REQUIRED OF BIDDERS
BID FORM 6
31 D. EXPERIENCE AND TECHNICAL QUALIFICATIONS QUESTIONNAIRE Personnel:

The Bidder shall identify the key personnel to be assigned to this project in a management, construction supervision or engineering capacity.

PROJECT MANAGER:

1. List name, job title, and percent of time to be allocated to this project:

2. List education and certifications:

3. List years of construction experience relevant to the project:

4. Summarize such experience (list of completed similar projects):

SUPERINTENDENT:

5. List name, job title, and percent of time to be allocated to this project:

6. List education and certifications:

7. List years of construction experience relevant to the project:

8. Summarize such experience (list of completed similar projects):

Agenda Item No. 14 Page 39 of 172 CC Agenda 06-17-2024

INFORMATION REQUIRED OF BIDDERS
BID FORM 6
32 OTHER PERSONNEL:

1. List name, job title, and percent of time to be allocated to this project:

2. List education and certifications:

3. List years of construction experience relevant to the project:

4. Summarize such experience (list of completed similar projects):

Bidder agrees that personnel named in this Bid will remain on this project in their designated capacities until completion of all relevant Work, unless replaced by personnel of equivalent experience and qualifications, to be approved in advance by the City.

Additional Bidder’s Statements:

If the Bidder feels that there is additional information which has not been included in the questionnaire above, and which would contribute to the qualification review, it may add that information in a statement here or on an attached sheet, appropriately marked:

E. VERIFICATION AND EXECUTION
These Bid Forms shall be executed only by a duly authorized official of the Bidder:

I declare under penalty of perjury under the laws of the State of California that the foregoing information is true and correct:

Name of Bidder
Signature
Name
Title
Dated
Agenda Item No. 14 Page 40 of 172 CC Agenda 06-17-2024

NON-COLLUSION DECLARATION
BID FORM 7
33 NON-COLLUSION DECLARATION

TO BE EXECUTED BY BIDDER AND SUBMITTED WITH BID
The undersigned declares:

I am the of , the party making the
foregoing bid.

The bid is not made in the interest of, or on behalf of, any undisclosed person, partnership, company, association, organization, or corporation. The bid is genuine and not collusive or sham. The bidder has not directly or indirectly induced or solicited any other bidder to put in a false or sham bid. The bidder has not directly or indirectly colluded, conspired, connived, or agreed with any bidder or anyone else to put in a sham bid, or to refrain from bidding. The bidder has not in any manner, directly or indirectly, sought by agreement, communication, or conference with anyone to fix the bid price of the bidder or any other bidder, or to fix any overhead, profit, or cost element of the bid price, or of that of any other bidder. All statements contained in the bid are true. The bidder has not, directly or indirectly, submitted his or her bid price or any breakdown thereof, or the contents thereof, or divulged information or data relative thereto, to any corporation, partnership, company association, organization, bid depository, or to any member or agent thereof to effectuate a collusive or sham bid, and has not paid, and will not pay, any person or entity for such purpose.

Any person executing this declaration on behalf of a bidder that is a corporation, partnership, joint venture, limited liability company, limited liability partnership, or any other entity, hereby represents that he or she has full power to execute, and does execute, this declaration on behalf of the bidder.

I declare under penalty of perjury under the laws of the State of California that the foregoing is true and correct and that this declaration is executed on [date], at [city],
[state].
(Signature)
(Print Name)
(Print Title)
(Date)
Agenda Item No. 14 Page 41 of 172 CC Agenda 06-17-2024

IRAN CONTRACTING ACT CERTIFICATION
BID FORM 8
34 IRAN CONTRACTING ACT CERTIFICATION
(CA Public Contract Code Section 2200 et seq.)
As required by California Public Contract Code Section 2204, the Contractor certifies subject to penalty for perjury that the option checked below relating to the Contractor’s status in regard to the Iran Contracting Act of 2010 (CA Public Contract Code Section 2200 et seq.) is true and correct:

The Contractor is not:
(i) identified on the current list of persons and entities engaging in investment activities in Iran prepared by the California Department of General Services in accordance with subdivision (b) of CA Public Contract Code Section 2203; or
(ii) a financial institution that extends, for 45 days or more, credit in the amount of $20,000,000 or more to any other person or entity identified on the current list of persons and entities engaging in investment activities in Iran prepared by the California Department of General Services in accordance with subdivision (b) of CA Public Contract Code Section 2203, if that person or entity uses or will use the credit to provide goods or services in the energy sector in Iran.

Agency has exempted the Contractor from the requirements of the Iran Contracting Act of 2010 after making a public finding that, absent the exemption, Agency will be unable to obtain the goods and/or services to be provided pursuant to the Contract.

The amount of the Contract payable to the Contractor for the Work does not exceed $1,000,000.

Signed
Title
Firm
Date
Note: In accordance with CA Public Contract Code Section 2205, false certification of this form shall be reported to the California Attorney General and may result in civil penalties equal to the greater of $250,000 or twice the Contract Price, termination of the Contract and/or ineligibility to bid on contracts for three years.

Agenda Item No. 14 Page 42 of 172 CC Agenda 06-17-2024

PUBLIC WORKS CONTRACTOR REGISTRATION CERTIFICATION
BID FORM 9
35 PUBLIC WORKS CONTRACTOR REGISTRATION CERTIFICATION
Pursuant to CA Labor Code sections 1725.5 and 1771.1, all contractors and subcontractors that wish to bid on, be listed in a bid proposal, or enter into a contract to perform public work must be registered with the CA Department of Industrial Relations. See http://www.dir.ca.gov/PublicWorks/PublicWorks.html for additional information.

No bid will be accepted nor any contract entered into without proof of the contractor’s and subcontractors’ current registration with the CA Department of Industrial Relations to perform public work.

Bidder hereby certifies that it is aware of the registration requirements set forth in CA Labor Code sections 1725.5 and 1771.1 and is currently registered as a contractor with the CA Department of Industrial Relations.

Name of Bidder:

Contractor’s PWCR/DIR Registration Number:

Bidder further acknowledges:

1. Bidder shall maintain current DIR registration for the duration of the project.

2. Bidder shall include the requirements of CA Labor Code sections 1725.5 and 1771.1 in its contract with subcontractors and ensure that all subcontractors are registered at the time of bid opening and maintain registration status for the duration of the project.

3. Failure to submit this form or comply with any of the above requirements may result in a finding that the bid is non-responsive.

Name of Bidder
Signature
Name and Title
Dated
Agenda Item No. 14 Page 43 of 172 CC Agenda 06-17-2024

CONTRACT
36 CONTRACT FOR CONSTRUCTION
THIS CONTRACT is made this , in the County
of Ventura, State of California, by and between the City of Port Hueneme, hereinafter called City, and , hereinafter called Contractor. The
City and the Contractor for the considerations stated herein agree as follows:

ARTICLE 1. SCOPE OF WORK. The Contractor shall perform all Work within the time stipulated the Contract and shall provide all labor, materials, equipment, tools, utility services, and transportation to complete all of the Work required in strict compliance with the Contract Documents as specified in Article 5 below for the following Work:

CHANNEL ISLANDS BLVD WESTBOUND DIRECTION PAVEMENT

REHABILITATION PROJECT
(Project No. 2024-06)
The Contractor and its surety shall be liable to the City for any damages arising as a result of the Contractor’s failure to comply with this obligation.

ARTICLE 2. CONTRACT TIME. Time is of the essence in the performance of the Work.

The Work shall be commenced on the date stated in the City’s Notice to Proceed. The Contractor shall complete all Work required by the Contract Documents within 60 working days from the commencement date stated in the Notice to Proceed, hereafter the Contract Time. By its signature hereunder, Contractor agrees the time for completion set forth above is adequate and reasonable to complete the Work.

ARTICLE 3. CONTRACT PRICE. The City shall pay to the Contractor as full compensation for the performance of the Contract, subject to any additions or deductions as provided in the Contract Documents, and including all applicable taxes and costs, the sum of
Dollars ($ ), hereinafter, the Contract Price.

Payment shall be made as set forth in the General Conditions.

ARTICLE 4. LIQUIDATED DAMAGES. In accordance with Government Code section 53069.85 and CA Public Contract Code Section 7102, City shall be compensated for damages incurred due to delays for which the Contractor is responsible. The parties agree that determining City’s exact delay damages is and will continue to be impracticable and extremely difficult. As such, for each calendar day in excess of the time agreed upon for completion of the work, the Contractor shall pay to the City $500.00 per day as Liquidated Damages and not as a penalty or forfeiture. Such amount shall constitute the only payment allowed for damages resulting from Contractor caused delays. In the event this is not paid, the Contractor agrees the City may deduct that amount from any money due or that may become due the Contractor under the Contract. This Article does not exclude recovery of other damages specified in the Contract Documents.

Agenda Item No. 14 Page 44 of 172 CC Agenda 06-17-2024

CONTRACT
37 Consistent with CA Public Contract Code Section 7102, Contractor will be compensated for damages incurred due to delays for which the City is responsible. The parties agree that determining Contractor’s exact delay damages is and will continue to be impracticable and extremely difficult. As such, for each calendar day in excess of the Contract Time, the City shall pay to the Contractor $500.00 per day as Reverse Liquidated Damages and not as a penalty or forfeiture. Such amount shall constitute the only payment allowed for any City caused delays and shall necessarily include all overhead, all profits, all administrative costs, all bond costs, all labor, materials, equipment and rental costs and any other costs, expenses and fees incurred or sustained as a result of such delays.

Notice of requests for delay damages and additional days shall be provided to the City within seven (7) days from the discovery of the circumstances giving rise to any delay or three (3) days from the discovery of any latent or subsurface conditions giving rise to a delay.

ARTICLE 5. COMPONENT PARTS OF THE CONTRACT. The “Contract Documents” include only the following documents, each of which is incorporated into this Agreement by reference:

1. Change Orders and Work Change Directives

2. Addenda

3. Special Provisions (or Special Conditions)

4. Technical Specifications

5. Plans (Contract Drawings)

6. Contract for Construction

7. General Conditions

8. Instructions to Bidders

9. Notice Inviting Bids

10. Bid Security or Bid Bond

11. Performance and Payment Bonds

12. Greenbook Standard Specifications (Most Recent Edition; Sections 1-9 Excluded)

13. Standard Plans

14. Reference Documents

15. Contractor’s Bid Forms
The Contractor shall complete the Work in strict accordance with all of the Contract Documents. In case of conflicts between the Contract Documents, the order of precedence shall be as set forth in the General Conditions.

All of the Contract Documents are intended to be complementary. Work required by one of the Contract Documents and not by others shall be done as if required by all. This Contract shall supersede any prior agreement of the parties, whether written or oral. The Contract can be modified only by a written Change Order executed in accordance with Agenda Item No. 14 Page 45 of 172 CC Agenda 06-17-2024

CONTRACT
38 the Contract Documents.

ARTICLE 6. PROVISIONS REQUIRED BY LAW. Each and every provision of law required to be included in these Contract Documents shall be deemed to be included in these Contract Documents. The Contractor shall comply with all requirements of applicable federal, state and local laws, rules and regulations, including, but not limited to, the provisions of the California Labor Code and California Public Contract Code which are applicable to this Work.

ARTICLE 7. INDEMNIFICATION. Contractor shall provide indemnification and defense as set forth in the General Conditions.

ARTICLE 8. PREVAILING WAGES. Contractor shall be required to pay not less than the prevailing rate of wages in accordance with the CA Labor Code, which rates have been determined by the Director of the California Department of Industrial relations and shall be made available at City Hall or may be obtained online at http//www.dir.ca.gov/dlsr. The wage rates must be posted at the job site.

ARTICLE 9. SIGNATURES.
(a) Counterparts. This Agreement may be executed in two or more counterparts, each of which together shall be deemed an original, but all of which together shall constitute one and the same instrument.
(b) Scanned Signatures. In the event that any signature is delivered by facsimile transmission or submitted electronically as a scanned image (i.e. files with .pdf, .tiff or .jpeg extensions), such signature shall create a valid and binding obligation of the party executing (or on whose behalf such signature is executed) with the same force and effect as if such facsimile or scanned signature page were an original thereof. (c) Digital/Electronic Signatures. This Agreement may be executed through the use of digital or electronic signatures provided they meet the requirements of the Electronic Signatures in Global and National Commerce (ESIGN) Act and the California Uniform Electronic Transactions Act (UETA) and are produced using a City-approved method. The presence of an electronic signature on this document shall be construed as the parties’ consent to do business electronically.

IN WITNESS WHEREOF, this Contract has been duly executed by the abovenamed parties, on the day and year above written.

Agenda Item No. 14 Page 46 of 172 CC Agenda 06-17-2024

CONTRACT
39 CITY OF PORT HUENEME
APPROVED AS TO FORM:

Office of the City Attorney
[NAME OF CONTRACTOR]
Name and Title
Joan Stevens Smyth, City Attorney
APPROVED AS TO ADMINISTRATION:

Name and Title
James Vega, City Manager
APPROVED BY DEPARTMENT HEAD:

Name and Title
License Number
Fred Camarillo, Public Works Director
DIR Registration Number
Agenda Item No. 14 Page 47 of 172 CC Agenda 06-17-2024

PERFORMANCE BOND
40 Received and Accepted:

City of Port Hueneme

BOND NUMBER
Date

PERFORMANCE BOND
KNOW ALL PERSONS BY THESE PRESENTS:

THAT WHEREAS, the City of Port Hueneme (hereinafter referred to as “City”) has awarded to , (hereinafter referred to as the “Contractor”) a contract for
(hereinafter referred to as the “Project”).

WHEREAS, the work to be performed by the Contractor is more particularly set forth in the Contract Documents for the Project dated , (hereinafter referred to as “Contract Documents”), the terms and conditions of which are expressly incorporated herein by reference; and
WHEREAS, the Contractor is required by the Contract Documents to perform the terms thereof and to furnish a bond for the faithful performance of the Contract Documents.

NOW, THEREFORE, we, , the undersigned Contractor and
as Surety, a corporation
organized and duly authorized to transact business under the laws of the State of California, are held and firmly bound unto the City in the sum of DOLLARS, ($ ), the sum being not less
than one hundred percent (100%) of the total amount of the Contract, for which amount well and truly to be made, we bind ourselves, our heirs, executors and administrators, successors and assigns, jointly and severally, firmly by these presents.

THE CONDITION OF THIS OBLIGATION IS SUCH, that, if the Contractor, his or its heirs, executors, administrators, successors or assigns, shall in all things stand to and abide by, and well and truly keep and perform the covenants, conditions and agreements in the Contract Documents and any alteration thereof made as therein provided, on its part, to be kept and performed at the time and in the manner therein specified, and in all respects according to their intent and meaning; and shall faithfully fulfill all obligations including the one-year guarantee of all materials and workmanship; and shall indemnify and save harmless the City, its officers and agents, as stipulated in the Contract Documents, then this obligation shall become null and void; otherwise it shall be and remain in full force and effect.

The obligations of Surety hereunder and those created by this performance bond shall continue so long as any obligation of Contractor remains. Nothing herein shall limit the City’s rights or the Contractor or Surety’s obligations under the Contract, law or equity, including, but not limited to, California Code of Civil Procedure section 337.15.

Agenda Item No. 14 Page 48 of 172 CC Agenda 06-17-2024

PERFORMANCE BOND
41 Received and Accepted:

City of Port Hueneme

BOND NUMBER
Date
Whenever Contractor shall be, and is declared by the City to be, in default under the Contract Documents, the Surety shall remedy the default pursuant to the Contract Documents, or shall promptly, at the City’s option:
(1) Take over and complete the Project in accordance with all terms and conditions in the Contract Documents; or
(2) Obtain a bid or bids for completing the Project in accordance with all terms and conditions in the Contract Documents and upon determination by Surety of the lowest responsive and responsible bidder, arrange for a Contract between such bidder, the Surety and the City, and make available as work progresses sufficient funds to pay the cost of completion of the Project, less the balance of the contract price, including other costs and damages for which Surety may be liable. The term “balance of the contract price” as used in this paragraph shall mean the total amount payable to Contractor by the City under the Contract and any modification thereto, less any amount previously paid by the City to the Contractor and any other set offs pursuant to the Contract Documents.
(3) Permit the City to complete the Project in any manner consistent with California law and make available as work progresses sufficient funds to pay the cost of completion of the Project, less the balance of the contract price, including other costs and damages for which Surety may be liable.

The term “balance of the contract price” as used in this paragraph shall mean the total amount payable to Contractor by the City under the Contract and any modification thereto, less any amount previously paid by the City to the Contractor and any other set offs pursuant to the Contract Documents.

Surety expressly agrees that the City may reject any contractor or subcontractor which may be proposed by Surety in fulfillment of its obligations in the event of default by the Contractor.

Surety shall not utilize Contractor in completing the Project nor shall Surety accept a bid from Contractor for completion of the Project if the City, when declaring the Contractor in default, notifies Surety of the City’s objection to Contractor’s further participation in the completion of the Project.

The Surety, for value received, hereby stipulates and agrees that no change, extension of time, alteration or addition to the terms of the Contract Documents or to the Project to be performed thereunder shall in any way affect its obligations on this bond, and it does Agenda Item No. 14 Page 49 of 172 CC Agenda 06-17-2024

PERFORMANCE BOND
42 Received and Accepted:

City of Port Hueneme

BOND NUMBER
Date
hereby waive notice of any such change, extension of time, alteration or addition to the terms of the Contract Documents or to the Project.

As a part of the obligation secured hereby and in addition to the amount specified therefore, there shall be included costs and reasonable expenses and fees, including reasonable attorney's fees, incurred by City in successfully enforcing such obligations created by this performance bond, all to be taxed as costs and included in any judgment rendered.

IN WITNESS WHEREOF, we have hereunto set our hands and seals this day of , 20 .

CONTRACTOR/PRINCIPAL
Name
By
SURETY:

By:

Attorney-In-Fact
Signatures of those signing for the Contractor and Surety must be notarized and evidence of corporate authority attached.

The rate of premium on this bond is per thousand. The total amount of premium charges, $ .
(The above must be filled in by corporate attorney.)
Agenda Item No. 14 Page 50 of 172 CC Agenda 06-17-2024

PERFORMANCE BOND
43 Received and Accepted:

City of Port Hueneme

BOND NUMBER
Date

THE FOLLOWING INFORMATION IS REQUIRED
Any claims under this bond may be addressed to:
(Name and Address of Surety)
(Name and Address of Agent or
Representative for service of
process in California, if different
from above)
(Telephone number of Surety and
Agent or Representative for service
of process in California)
NOTE: A copy of the Power-of-Attorney to local representatives of the bonding company must be attached hereto.

Agenda Item No. 14 Page 51 of 172 CC Agenda 06-17-2024

PERFORMANCE BOND
44 A notary public or other officer completing this certificate verifies only the identity of the individual who signed the document to which this certificate is attached, and not the truthfulness, accuracy, or validity of that document.

Received and Accepted:

City of Port Hueneme

BOND NUMBER
Date
Agenda Item No. 14 Page 52 of 172 CC Agenda 06-17-2024

PAYMENT (LABOR AND MATERIALS) BOND
45 Received and Accepted:

City of Port Hueneme

BOND NUMBER
Date

PAYMENT BOND (LABOR AND MATERIALS)
KNOW ALL MEN BY THESE PRESENTS That
WHEREAS, the City of Port Hueneme (hereinafter designated as the “City”), by action taken or a resolution passed , 20 has awarded to
hereinafter designated as the “Principal,” a contract for the work described as follows:

Type II slurry seal and restoration of Channel Islands Boulevard (the “Work”); and WHEREAS, Principal is required to furnish a bond in connection with the contract described above; providing that if Principal or any of its Subcontractors shall fail to pay for any materials, provisions, provender, equipment, or other supplies used in, upon, for or about the performance of the work contracted to be done, or for any work or labor done thereon of any kind, or for amounts due under the Unemployment Insurance Code or for any amounts required to be deducted, withheld, and paid over to the Employment Development Department from the wages of employees of Principal and its Subcontractors with respect to such work or labor the Surety on this bond will pay for the same to the extent hereinafter set forth.

NOW THEREFORE, we, the Principal and as Surety,
are held and firmly bound unto the City in the penal sum of Dollars ($ ) lawful money of the United States of America, for the payment of which sum well and truly to be made, we bind ourselves, our heirs, executors, administrators, successors and assigns, jointly and severally, firmly by these presents.

THE CONDITION OF THIS OBLIGATION IS SUCH that if Principal, his or its subcontractors, heirs, executors, administrators, successors or assigns, shall fail to pay any of the persons named in Section 9100 of the CA Civil Code, fail to pay for any materials, provisions or other supplies, used in, upon, for or about the performance of the work contracted to be done, or for any work or labor thereon of any kind, or amounts due under the Unemployment Insurance Code with respect to work or labor performed under the contract, or for any amounts required to be deducted, withheld, and paid over to the Employment Development Department or Franchise Tax Board from the wages of employees of the contractor and his subcontractors pursuant to Section 18663 of the CA Revenue and Taxation Code, with respect to such work and labor the Surety or Sureties will pay for the same, in an amount not exceeding the sum herein above specified, and also, in case suit is brought upon this bond, Surety or Sureties shall pay all litigation expenses incurred by the City in such suit, including reasonable attorneys’ fees, court costs, expert witness fees and investigation expenses.

Agenda Item No. 14 Page 53 of 172 CC Agenda 06-17-2024

PAYMENT (LABOR AND MATERIALS) BOND
46 Received and Accepted:

City of Port Hueneme

BOND NUMBER
Date

PAYMENT BOND (LABOR AND MATERIALS)
This bond shall inure to the benefit of any of the persons named in Section 9100 of the Civil Code so as to give a right of action to such persons or their assigns in any suit brought upon this bond.

It is further stipulated and agreed that the Surety on this bond shall not be exonerated or released from the obligation of this bond by any change, extension of time for performance, addition, alteration or modification in, to, or of any contract, plans, specifications, or agreement pertaining or relating to any scheme or work of improvement herein above described, or pertaining or relating to the furnishing of labor, materials, or equipment therefore, nor by any change or modification of any terms of payment or extension of the time for any payment pertaining or relating to any scheme or work of improvement herein above described, nor by any rescission or attempted rescission of the contract, agreement or bond, nor by any conditions precedent or subsequent in the bond attempting to limit the right of recovery of claimants otherwise entitled to recover under any such contract or agreement or under the bond, nor by any fraud practiced by any person other than the claimant seeking to recover on the bond and that this bond be construed most strongly against the Surety and in favor of all persons for whose benefit such bond is given, and under no circumstances shall Surety be released from liability to those for whose benefit such bond has been given, by reason of any breach of contract between the owner or City and original contractor or on the part of any obligee named in such bond, but the sole conditions of recovery shall be that claimant is a person described in Section 9100 of the CA Civil Code, and has not been paid the full amount of his claim and that Surety does hereby waive notice of any change, extension of time, addition, alteration or modification herein mentioned and waives the provisions of Section 2819 and 2845 of the California Civil Code.

As a part of the obligation secured hereby and in addition to the amount specified therefore, there shall be included costs and reasonable expenses and fees, including reasonable attorney's fees, incurred by City in successfully enforcing such obligations created by this payment bond, all to be taxed as costs and included in any judgment rendered.

Agenda Item No. 14 Page 54 of 172 CC Agenda 06-17-2024

PAYMENT (LABOR AND MATERIALS) BOND
47 Received and Accepted:

City of Port Hueneme

BOND NUMBER
Date

PAYMENT BOND (LABOR AND MATERIALS)
IN WITNESS WHEREOF, we have hereunto set our hands and seals this day of , 20 .
(Corporate Seal of Principal,
if corporation) Principal (Property Name of Contractor) By
(Signature of Contractor)
(Seal of Surety)
Surety
By
Attorney in Fact
Signatures of those signing for the Contractor and Surety must be notarized and evidence of corporate authority attached. A copy of the Power-of-Attorney to local representatives of the bonding company must be attached hereto.

THE FOLLOWING INFORMATION IS
Any claims under this bond may be addressed to:
(Name and Address of Surety)
(Name and Address of Agent or
Representative for service of
process in California, if different
from above)
(Telephone number of Surety and
Agent or Representative for service
of process in California)
Agenda Item No. 14 Page 55 of 172 CC Agenda 06-17-2024

PAYMENT (LABOR AND MATERIALS) BOND
48 A notary public or other officer completing this certificate verifies only the identity of the individual who signed the document to which this certificate is attached, and not the truthfulness, accuracy, or validity of that document.

Received and Accepted:

City of Port Hueneme

BOND NUMBER
Date

PAYMENT BOND (LABOR AND MATERIALS)

ACKNOWLEDGMENT
State of California
County of )
On before me,
(insert name and title of the officer)
personally appeared ,
who proved to me on the basis of satisfactory evidence to be the person(s) whose name(s) is/are subscribed to the within instrument and acknowledged to me that he/she/they executed the same in his/her/their authorized capacity(ies), and that by his/her/their signature(s) on the instrument the person(s), or the entity upon behalf of which the person(s) acted, executed the instrument.

I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is true and correct.

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GENERAL PROVISIONS
SECTION 0. GENERAL PROVISIONS DEFINED
0-1 STANDARD SPECIFICATIONS
Except as hereinafter provided, the provisions of the 2021 edition of the “Green Book,” Standard Specifications for Public Works Construction (SSPWC) and the 2018 edition of the California State Transportation Agency (Caltrans) Standard Specifications (SSS), as modified in the “Standard Specifications” are hereby further modified and incorporated. They will be referred to as the “Special Provisions”.

All references are made to the Standard Specifications unless otherwise indicated.

If there are any conflicts between the Specifications and any other local agency specifications or provisions (City, County, District or Utility Co.) then Contractor shall report conflict to Engineer for determination and direction. It is the Contractor’s responsibility to report any conflicts with the Contract Documents or plans in a timely manner to the Engineer. Where a conflict or question exists, it will be the sole discretion of Engineer to determine the appropriate course of action. 0-2 NUMBERING OF SECTIONS
The number of sections and subsections in these General Provisions are compatible with the numbering in Parts 1, 4 (Sections 400 through 402), and 6 of the Standard Specifications. The Special Provisions shall be numbered as Sections 1000 through 9999. Subsections of architectural and/or other work may be numbered according to the Construction Specifications Institute (CSI) format.
0-3 SUPPLEMENTATION OF STANDARD SPECIFICATIONS
The Sections that follow supplement, but do not replace, the corresponding provisions in Part 1 (General Provisions), Part 4 (Existing Improvements) and Part 6 (Temporary Traffic Control) of the Standard Specifications, except as otherwise indicated herein. In the event of any conflict between the Standard Specifications and these General Provisions, these General Provisions shall control.

SECTION 1. GENERAL, TERMS, DEFINITIONS, ABBREVIATIONS, UNITS OF MEASURE,

AND SYMBOLS
1-2 TERMS AND DEFINITIONS
Whenever in the Standard Specifications or in the Contract Documents the following terms are used, they shall be understood to mean the following:

Section 1. Agency – The City of Port Hueneme
Section 2. Board – The City Council of the City of Port Hueneme Section 3. Contract Documents – As defined in Standard Specifications Section 1-2, but also including these General Provisions.

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Section 4. County – County of Ventura, California
Section 5. Due Notice – A written notification, given in due time, of a proposed action where such notification is required by the Contract to be given a specified interval of time (usually 48 hours or two working days) prior to the commencement of the contemplated action.

Section 6. Engineer – The City Engineer, acting either directly or through properly authorized agents. Such agents shall act within the scope of the particular duties entrusted to them.

Section 7. Inspector – An authorized representative of the City, assigned by the City to make inspections of Work performed by or materials supplied by the Contractor.

Section 8. Laboratory – A laboratory authorized by the City to test materials and Work involved in the Contract.

Section 9. Notice of Completion – The notice authorized by Civil Code Section 9204.

Section 10. Project – See Work.

Section 11. Submittal – Any drawing, calculation, specification, product data, samples, manuals, requests for substitutes, spare parts, photographs, survey data, traffic control plans, record drawings, Bonds or similar items required to be submitted to the City under the terms of the Contract.
1-3.3 Institutions
The institutions listed in Section 1-3.3 of Part 1 of the Standard Specifications shall be supplemented by the list below:

Abbreviation Word or Words
AAN....................................................................................American Association of Nurserymen ACI ................................................................................................... American Concrete Institute AGCA ....................................................................... Associated General Contractors of America APWA................................................................................... American Public Works Association ASME ........................................................................American Society of Mechanical Engineers CRSI......................................................................................Concrete Reinforcing Steel Institute CSI ....................................................................................... Construction Specifications Institute IEEE ........................................................................ Institute of Electric and Electronic Engineers NEC...........................................................................................................National Electric Code NEMA.....................................................................National Electrical Manufacturers Association NFPA ....................................................................................National Fire Protection Association SSS............................................................................State of California Standard Specifications, Latest edition, Department of Transportation
SSP........................................................................................ State of California Standard Plans, Latest edition, Department of Transportation
1-7.2 CONTRACT BONDS
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The Performance Bond shall remain in force until the date of recordation of the Notice of Completion and the end of all warranty periods set forth in the Contract Documents. The Payment Bond shall remain in force until expiration of the time within which the California Labor Commissioner may serve a civil wage and penalty assessment against the principal, any of its subcontractors, or both the principal and its subcontractors pursuant to Labor Code Section 1741, and until the expiration of the time within which a joint labor management committee may commence an action against the principal, any of its subcontractors, or both the principal and its subcontractors pursuant to Labor Code Section 1771.2.

Before acceptance of the Project, the Contractor shall submit a maintenance bond that is valid for one (1) year from date of recordation of Notice of Completion by County Recorder, in the amount of ten percent (10%) of the amount. In lieu of the warranty of maintenance bond(s), before acceptance of the Project, the Contractor may submit written evidence from the Surety that the performance bond has been extended for the appropriate duration of time and final contract amount.

All Bonds must be submitted using the required forms, which are in the Contract Documents, or on any other form approved by the City Attorney.

SECTION 2. SCOPE OF THE WORK
2-2 PERMITS
Before starting any construction work, the Contractor will be required to obtain all necessary permits from the City, which may include obtaining a no-fee encroachment permit for Work within the public right-of-way, as well as all other permits required from all other agencies. Should this Project require construction of trenches or excavations which are five (5) feet or deeper and into which a person is required to descend, the Contractor shall obtain a Cal/OSHA permit and furnish the City with a copy before Work can commence on this Project. The Contractor shall bear all cost for fees for all agencies except for the City’s permit fees.

The Contractor and all subcontractors shall each obtain a City business license prior to the start of work, and shall be licensed in accordance with State Business and Professions Code. The Contractor and all subcontractors shall bear all costs for the City’s business license. 2-4 COOPERATION AND COLLATERAL WORK
The Contractor shall be responsible for coordinating all Work with the City’s street sweeping, trash pick-up, and street maintenance contractors, emergency services departments, utility companies’ crews, and Gold Coast Transit District (Bus Services), and others when necessary. Payment for conforming to these requirements shall be included in other items of Work, and no additional payment shall be made thereof.
2-5 THE CONTRACTOR’S EQUIPMENT AND FACILITIES
The use of excessively loud warning signals shall be avoided, except in those cases required for the protection of personnel.
2-5.4 Haul Routes
Subsection 2-5.4 of Part 1 of the Standard Specifications shall be deleted and replaced as follows:

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The Contractor must obtain the Engineer’s approval before using any haul routes.

Further detail requirements for haul traffic are delineated in the Special Provisions. 2-7 CHANGES INITIATED BY THE AGENCY
The provision below shall supplement but not replace those provisions in Section 2-7 of the Standard Specifications.
2-7.1 General.

The City reserves the right, without notice to the Surety, to increase or decrease the quantity of any item or portion of the Work described in the Contract Documents or to alter or omit portions of the Work so described, as may be deemed necessary or expedient by the Engineer, without in any way making the Contract void. Such increases, alterations or decreases of Work shall be considered and treated as though originally contracted for, and shall be subject to all the terms, conditions and provisions of the original Contract. The Contractor shall not claim or bring suit for damages, whether for loss of profits or otherwise, on account of any decrease, alteration or omission of any kind of Work to be done.
2-8 EXTRA WORK
New and unforeseen work will be classified as Extra Work only when the Work is not covered and cannot be paid for under any of the various items or combination of items for which a Bid price appears on the Bid. The Contractor shall not do any Extra Work except upon written order from the Engineer.

Payment for extra work shall be in accordance with Section 7-4 of the Standard Specifications.

SECTION 3. CONTROL OF THE WORK
3-1 ASSIGNMENT
Any purported assignment without written consent of the City shall be null, void, and of no effect, and the Contractor shall hold harmless, defend and indemnify the City and its officers, officials, employees, agents and representatives with respect to any claim, demand or action arising from or relating to any unauthorized assignment.

If the City opts to consent to assignment, the City’s consent shall be contingent upon: (1) a letter from the Surety agreeing to the assignment and assigning all of the Bonds to the assignee without any reduction, or the assignee supplying all new Bonds in the amounts originally required under the Contract Documents; and (2) the assignee supplying all of the required insurance in the amounts required in the Contract Documents. Until the Surety assigns all of the Bonds or the assignee supplies all of the new Bonds, and until the assignee supplies all of the required insurance, an assignment otherwise consented to in writing by the City shall not be effective.

Even if the City consents to assignment, no assignment shall relieve the Contractor of liability under the Contract.
3-2 SELF-PERFORMANCE
Section 3-2 (“Self Performance”) of the Standard Specifications shall not be incorporated, and shall instead be replaced with the following:

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The Contractor shall perform or provide, with its own organization, Contract labor, materials and equipment amounting to at least fifty percent (50%) of the Contract Price.

The Contract labor performed or provided by the Contractor shall amount to at least twenty-five percent (25%) of the total Contract labor. Contract labor shall exclude superintendence. Any “Specialty Items,” which will be identified by the City in the Bid or in the Special Provisions, may be performed by subcontract, and the amount of any such “Specialty Items” so performed may be deducted from the Contract Price before computing the amount of Contract labor, materials, and equipment required to be performed or provided by the Contractor with its own organization. Where an entire item is subcontracted, the value of Contract labor, materials, and equipment subcontracted will be based on the Contract Unit Price or lump-sum price. When a portion of an item is subcontracted, the value of Contract labor, materials, and equipment subcontracted will be based on the estimated percentage of the Contract Unit or lump-sum price, determined from information submitted by the Contractor and subject to approval by the Engineer. 3-5 INSPECTION
The Contractor shall arrange and pay for all off-site inspection of the Work required by any ordinance or governing authorities. The Contractor shall also arrange and pay for other inspections, including tests in connection therewith, as may be assigned or required.

3.7 CONTRACT DOCUMENTS
3-7.1 General
In addition to the requirements under Section 3-7.1 in the Standard Specifications, the Contractor shall maintain a control set of Plans and Specifications on the Project site at all times. All final locations determined in the field, and any deviations from the Plans and Specifications, shall be marked in red on the control set to show the as-built conditions. This control set of Plans shall also be edited for all Addenda, Requests for Information, Change Orders, field changes not involving cost, and any other variation that occurred during construction. Upon completion of all Work, the Contractor shall return the control set to the Engineer. Final payment will not be made until this requirement is met.

Where a work feature is shown on the drawings or identified in the Specifications but is not specifically indicated as an item in the Bid sheets, and there is no ambiguity regarding the requirement to construct, install, or construct and install that work feature, the Contractor is required to complete the work feature. All costs to the Contractor for constructing, installing, or both constructing and installing such a work feature shall be included in the Bid. 3-7.2 Precedence of the Contract Documents
With regard to Section 3-7.2 in the Standard Specifications, the General Provisions shall control over the Special Provisions, and the Notice Inviting Bids and Instructions to Bidders (in that order) shall control over the Bid, such that the order of precedence shall be as follows:

1. Permits issued by regulatory agencies with jurisdiction.

2. Change Orders and Supplemental Agreements, whichever occurs last.

3. Contract/Agreement.

4. Addenda.

5. Notice Inviting Bids.

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6. Instructions to Bidders.

7. Bid/Proposal.

8. General Provisions.

9. Special Provisions.

10. Plans.

11. Standard Plans.

12. Standard Specifications.

13. Caltrans Standard Specifications

14. Reference Specifications.
3-9 SUBSURFACE DATA
If the City or its consultants have made investigations of subsurface conditions in areas where the Work is to be performed, such investigations shall be deemed made only for the purpose of study and design. If a geotechnical or other report has been prepared for the Project, the Contractor may inspect the records pertaining to such investigations subject to and upon the conditions hereinafter set forth. The inspection of the records shall be made in the office of the Engineer. It is the Contractor’s sole responsibility to determine whether such investigations exist, and the City makes no affirmative or negative representation concerning the existence of such investigations.

No geotechnical investigation or report has been conducted for this project.

The records of any such investigations are made available solely for the convenience of the Contractor. It is expressly understood and agreed that the City, the Engineer, their agents, consultants or employees assume no responsibility whatsoever with respect to the sufficiency or accuracy of any investigations, the records thereof, and the interpretations set forth therein. No warranty or guarantee is expressed or implied that the conditions indicated by any such investigations or records are representative of those existing in the Project area. The Contractor agrees to make such independent investigations and examination as necessary to be satisfied of the conditions to be encountered in the performance of the Work.

The Contractor represents that it has studied the Plans, Specifications and other Contract Documents, and all surveys and investigation reports of subsurface and latent physical conditions, has made such additional surveys and investigations as necessary for the performance of the Work at the Contract Price in accordance with the requirements of the Contract Documents, and that it has correlated the results of all such data with the requirements of the Contract Documents.

No claim of any kind shall be made or allowed for any error, omission or claimed error or omission, in whole or in part, of any geotechnical exploration or any other report or data furnished or not furnished by the City.
3-10 SURVEYING
3-10.1 General
The Contractor shall verify all dimensions on the drawings and shall report to the City any discrepancies before proceeding with related Work. The Contractor shall perform all survey and layout Work per the benchmark information on the Project Plans. All surveying Work must conform to the Professional Land Surveyors’ Act (Business and Professions Code Section 8700 et seq). All Project surveying notes and “cut-sheets” are to be provided to the City after the Agenda Item No. 14 Page 62 of 172 CC Agenda 06-17-2024
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completion of each surveying activity and all final surveying notes shall be provided before final payment to the Contractor.

Construction stakes shall be set and stationed by the Contractor at its expense. Unless otherwise indicated in the Special Provisions, surveying costs shall be included in the price of items bid. No separate payment will be made. Re-staking and replacement of construction survey markers damaged as a result of the Work, vandalism, or accident shall be at the Contractor’s expense. 3-10.2 Line and Grade
The line and grades for construction will be parallel to and offset from the position of work. From the established lines and grades, the Contractor shall extend the necessary lines and grades for construction of the work and shall be responsible for the correctness of same. 3-11 CONTRACT INFORMATION SIGNS
The names, addresses and specialties of the Contractor, Subcontractors, architects or engineers may not be displayed on any signage within the public right-of-way. This signage prohibition includes advertising banners hung from truck beds or other equipment. 3-12 WORKSITE MAINTENANCE
3-12.1 General.

Clean-up shall be done as Work progresses at the end of each day and thoroughly before weekends. The Contractor shall not allow the Work site to become littered with trash and waste material, but shall maintain the same in a neat and orderly condition throughout the construction operation. Materials which need to be disposed shall not be stored at the Project site, but shall be removed by the end of each Working Day. If the job site is not cleaned to the satisfaction of the Engineer, the cleaning will be done or contracted by the City and shall be back-charged to the Contractor and deducted from the Contract Price.

The Contractor shall promptly remove from the vicinity of the completed Work, all rubbish, debris, unused materials, concrete forms, construction equipment, and temporary structures and facilities used during construction. Final acceptance of the Work by the City will be withheld until the Contractor has satisfactorily complied with the foregoing requirements for final clean-up of the Project site.

3.12.4 Storage of Equipment and Materials.
3-12.4.1 General
The Contractor shall make arrangements for storing its equipment and materials. The Contractor shall make its own arrangements for any necessary off-site storage or shop areas necessary for the proper execution of the Work. Approved areas within Work site may be used for temporary storage; however, the Contractor shall be responsible for obtaining any necessary permits from the City. In any case, the Contractor’s equipment and personal vehicles of the Contractor’s Agenda Item No. 14 Page 63 of 172 CC Agenda 06-17-2024
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employees shall not be parked on the traveled way or on any section where traffic is restricted at any time.

The Contractor shall deliver, handle, and store materials in accordance with the manufacturer’s written recommendations and by methods and means that will prevent damage, deterioration, and loss including theft. Delivery schedules shall be controlled to minimize long-term storage of products at the Project site and overcrowding of construction spaces. In particular, the Contractor shall provide delivery and installation coordination to ensure minimum holding or storage times for materials recognized to be flammable, hazardous, easily damaged, or sensitive to deterioration, theft, and other sources of loss.

Storage shall be arranged to provide access for inspection. The Contractor shall periodically inspect to assure materials are undamaged and are maintained under required conditions.

All costs associated with the clean-up and storage required to complete the Project shall be the sole responsibility of the Contractor.
3-12.4.2 Storage in Public Streets
The first sentence of Section 3-12.4.2 shall not be incorporated and shall instead be replaced with the following:

Construction materials and equipment shall not be stored in streets, roads, or highways unless otherwise specified in the Special Provisions or approved by the Engineer. 3-12.6 WATER POLLUTION CONTROL
3-12.6.2 Best Management Practices (BMPs)
The Contractor will be required to meet the minimum BMPs as outlined in the "Ventura Countywide Stormwater Quality Management Program." The Contractor shall submit a Best Management Practice (BMP) Plan for containing any wastewater or storm water runoff from the Project site including, but not limited to, the following:

1. No placement of construction materials where they could enter storm drain system, which includes gutters that lead to catch basins.

2. Checking construction vehicles for leaking fluids.

3. Providing a controlled area for cleaning or rinse-down activities.

4. Monitoring construction activities.

5. Minimizing usage of water.

6. Providing measures to capture or vacuum-up water contaminated with construction debris.

7. Removing any construction related debris on a daily basis.

8. Protecting Work areas from erosion.

9. Street sweeping at regular intervals required to control dust, debris, sediment and erosion.

The BMP Plan must be approved by the Engineer before any Work begins. The City will monitor the adjacent storm drains and streets for compliance. Failure of the Contractor to follow the approved BMP Plan will result in immediate cleanup by City and back-charging the Contractor for all costs.

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3-12.7 Recycling of Materials
Subsection 3-12.7 (Recycling of Materials) is hereby added to Section 3-12 of the Standard Specifications as follows:
3-12.7 Recycling of Materials
3-12.7.1 Recycling of Asphalt Concrete Portland Cement Concrete, Aggregate Base and Green Waste are Required.

The records of disposal, including scale tonnages, shall be furnished to the City on a monthly basis. Failure to comply with the requirements of this section will result in delay of progress payment.

Asphalt and aggregate materials may be recycled at: Valcan Materials Company 6029 Vineyard Ave Oxnard CA 93036.
3-12.7.2 Contractor’s Obligation
The City is committed to a recycling program. If available, it is the obligation of the Contractor, under this Contract, to recycle the waste material through an approved recycling plant. Records and reports of waste recycle will be submitted to the City on a regular monthly basis. 3-13 COMPLETION, ACCEPTANCE, AND WARRANTY.
3-13.1 Completion.

The Contractor shall complete all Work under the Contract within thirty (60) Working Days from the Notice to Proceed.
3-13.2 Acceptance.

The Project will not be considered complete and ready for City Council direction to staff regarding recordation of the Notice of Completion until all required Work is completed, the Work site is cleaned up in accordance with Section 3-12 of Part 1 of the Standard Specifications and the Special Provisions, and all of the following items have been received by the Engineer:

A form of Notice of Completion, with all information required by the California Civil Code; All written guarantees and warranties;
All “as-builts”;
The Maintenance Bond or proof from the Surety of the extension of the performance Bond, as more specifically detailed in Section 2-4 of these General Provisions; and Duplicate copies of all operating instructions and manufacturer’s operating catalogs and data, together with such field instructions as necessary to fully instruct City personnel in correct operation and maintenance procedures for all equipment installed listed under the electrical, air conditioning, heating, ventilating and other trades. This data and instructions shall be furnished for all equipment requiring periodic adjustments, maintenance or other operation procedures.

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The Contractor shall allow at least two (2) Working Days’ notice for final inspection. Such notice shall be submitted to the Engineer in writing.
3-13.3 Warranty
For the purposes of the calculation of the start of the warranty period, the Work shall be deemed to be completed upon the date of recordation of the Notice of Completion. If that direction is contingent on the completion of any items remaining on a punchlist, the Work shall be deemed to be completed upon the date of the Engineer’s acceptance of the final item(s) on that punchlist.

The Contractor shall repair or replace defective materials and workmanship as required in this Section 3-13.3 at its own expense. Additionally, the Contractor agrees to defend, indemnify and hold the City harmless from claims of any kind arising from damage, injury or death due to such defects.

The parties agree that no certificate given shall be conclusive evidence of the faithful performance of the Contract, either in whole or in part, and that no payment shall be construed to be in acceptance of any defective Work or improper materials. Further, the certificate or final payment shall not terminate the Contractor’s obligations under the warranty herein. The Contractor agrees that payment of the amount due under the Contract and the adjustments and payments due for any Work done in accordance with any alterations of the same, shall release the City, the City Council and its officers and employees from any and all claims or liability on account of Work performed under the Contract or any alteration thereof.

SECTION 4. CONTROL OF MATERIALS
4-1 GENERAL
The Contractor and all Subcontractors, suppliers, and vendors shall guarantee that the Work will meet all requirements of this Contract as to the quality of materials, equipment, and workmanship.

The Contractor, at no cost to the City, shall make any repairs or replacements made necessary by defects in materials, equipment or workmanship that become evident within one (1) year after the date of recordation of the Notice of Completion. Within this one-year period, the Contractor shall also restore to full compliance with the requirements of this Contract any portion of the Work that is found by the Engineer to not meet those requirements. The Contractor shall hold the City harmless and defend and indemnify the City from claims of any kind arising from damages due to said defects or non-compliance. The Contractor shall make all repairs, replacements, and restorations within thirty (30) Days of the date of the Engineer’s written notice, unless that notice shall require such repairs, replacements, and restorations within another time frame. 4-4 TESTING
Except as elsewhere specified, the City shall bear the cost of testing materials and workmanship that meet or exceed the requirements indicated in the Standard Specifications and the Special Provisions. The cost of all other tests, including the retesting of material or workmanship that fails to pass the first test, shall be borne by the Contractor. 4-6 TRADE NAMES
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materials shall be upon the Contractor, and the Contractor shall furnish, at its own expense, all information necessary or related thereto as required by the Engineer. All requests for substitution shall be submitted, together with all documentation necessary for the Engineer to determine equivalence, no later than thirty-five (35) Days after the award of Contract, unless a different deadline is listed in the Special Provisions.

SECTION 5. LEGAL RELATIONS AND RESPONSIBILITIES
5-3 LABOR
5-3.2.1Public Work
The Contractor acknowledges that the Project is a “public work” as defined in CA Labor Code Section 1720 et seq. (“Chapter 1”), and that this Project is subject to (a) Chapter 1, including without limitation CA Labor Code Section 1771 and (b) the rules and regulations established by the CA Director of Industrial Relations (“DIR”) implementing such statutes. The Contractor shall perform all Work on the Project as a public work. The Contractor shall comply with and be bound by all the terms, rules and regulations described in (a) and (b) as though set forth in full herein. 5-3.2.2 Copies of Wage Rates
Pursuant to CA Labor Code Section 1773.2, copies of the prevailing rate of per diem wages for each craft, classification, or type of worker needed to perform the Project are on file with the City Clerk at the City Hall 250 N. Ventura Rd. Port Hueneme CA 93041 and will be made available to any interested party on request. By initiating any Work, the Contractor acknowledges receipt of a copy of the DIR determination of such prevailing rate of per diem wages, and the Contractor shall post such rates at each job site covered by these Contract Documents.

The Contractor shall comply with and be bound by the provisions of CA Labor Code Sections 1774 and 1775 concerning the payment of prevailing rates of wages to workers and the penalties for failure to pay prevailing wages. The Contractor shall, as a penalty paid to the City, forfeit two hundred dollars ($200) for each calendar day, or portion thereof, for each worker paid less than the prevailing rates as determined by the DIR for the work or craft in which the worker is employed for any public work done pursuant to these Contract Documents by the Contractor or by any Subcontractor.
5-3.3 Payroll Records
The Contractor shall comply with and be bound by the provisions of CA Labor Code Section 1776, which requires the Contractor and each Subcontractor to (1) keep accurate payroll records and verify such records in writing under penalty of perjury, as specified in Section 1776, (2) certify and make such payroll records available for inspection as provided by Section 1776, and (3) inform the City of the location of the records. The Contractor has ten (10) days in which to comply subsequent to receipt of a written notice requesting these records, or as a penalty to the City, the Contractor shall forfeit one hundred dollars ($100) for each Day, or portion thereof, for each worker, until strict compliance is effectuated. Upon the request of the Division of Labor Standards Enforcement, these penalties shall be withheld from progress payments then due. 5-3.3 aWithholding
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If, on or before the 20th of the month, the Contractor has not submitted satisfactory payroll records covering its work and the work of all subcontractors for all payroll periods ending on or before the 6th of that month, such payrolls will be considered to be delinquent. Regardless of the number of delinquent payrolls, an amount equal to 10% (but no less than $1,000 or more than $10,000) shall be deducted from the progress payment estimate. Deductions will be made separately for each estimate period in which a new delinquency appears and will be continued until payroll have been submitted.
5-3.4 Hours of Labor
The Contractor acknowledges that eight (8) hours labor constitutes a legal day’s work. The Contractor shall comply with and be bound by CA Labor Code Section 1810. The Contractor shall comply with and be bound by the provisions of CA Labor Code Section 1813 concerning penalties for workers who work excess hours. The Contractor shall, as a penalty paid to the City, forfeit twenty-five dollars ($25) for each worker employed in the performance of this Project by the Contractor or by any Subcontractor for each calendar day during which such worker is required or permitted to work more than eight (8) hours in any one (1) calendar day and forty (40) hours in any one calendar week in violation of the provisions of Division 2, Part 7, Chapter 1, Article 3 of the CA Labor Code. Pursuant to CA Labor Code Section 1815, work performed by employees of the Contractor in excess of eight (8) hours per day, and forty (40) hours during any one week shall be permitted upon public work upon compensation for all hours worked in excess of eight (8) hours per day at not less than one and one-half (1-1/2) times the basic rate of pay. 5-3.5 Apprentices
The Contractor shall comply with and be bound by the provisions of CA Labor Code Sections 1777.5, 1777.6 and 1777.7 and California Code of Regulations Title 8, Section 200 et seq. concerning the employment of apprentices on public works projects. The Contractor shall be responsible for compliance with these Sections for all apprenticeable occupations. Before commencing Work on this Project, the Contractor shall provide the City with a copy of the information submitted to any applicable apprenticeship program. Within sixty (60) Days after concluding Work, the Contractor and each of its Subcontractors shall submit to the City a verified statement of the journeyman and apprentice hours performed under this Contract. 5-3.6 Debarment or Suspension
The Contractor shall not perform Work with any Subcontractor that has been debarred or suspended pursuant to California Labor Code Section 1777.1 or any other federal or State law providing for the debarment of contractors from public works. The Contractor and Subcontractors shall not be debarred or suspended throughout the duration of this Contract pursuant to CA Labor Code Section 1777.1 or any other federal or State law providing for the debarment of contractors from public works. If the Contractor or any Subcontractor becomes debarred or suspended during the duration of the Project, the Contractor shall immediately notify the City. 5-3.7 Registration with the DIR
In accordance with Labor Code Sections 1725.5 and 1771.1, no contractor or subcontractor shall be qualified to bid on, be listed in a bid proposal, subject to the requirements of Section 4104 of the CA Public Contract Code, or engage in the performance of any contract for public work, unless currently registered and qualified to perform public work pursuant to Section 1725.5.

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5-3.8 Compliance Monitoring and Posting Job Sites
This Project is subject to compliance monitoring and enforcement by the DIR. The Contractor shall post job site notices, as prescribed by regulation. 5-3.9 Subcontractors
For every Subcontractor who will perform Work on the Project, the Contractor shall be responsible for such Subcontractor’s compliance with Chapter 1 and CA Labor Code Sections 1860 and 3700, and the Contractor shall include in the written Contract between it and each Subcontractor a copy of the provisions in this Section 5-3 of the General Provisions and a requirement that each Subcontractor shall comply with those provisions. The Contractor shall be required to take all actions necessary to enforce such contractual provisions and ensure Subcontractor’s compliance, including without limitation, conducting a periodic review of the certified payroll records of the Subcontractor and upon becoming aware of the failure of the Subcontractor to pay its workers the specified prevailing rate of wages. The Contractor shall diligently take corrective action to halt or rectify any failure.
5-3.10 Prevailing Wage Indemnity
To the maximum extent permitted by law, the Contractor shall indemnify, hold harmless and defend (at the Contractor’s expense with counsel reasonably acceptable to the City) the City, its officials, officers, employees, agents and independent contractors serving in the role of City officials, and volunteers from and against any demand or claim for damages, compensation, fines, penalties or other amounts arising out of or incidental to any acts or omissions listed in Section 5-3 of the General Provisions by any Person (including the Contractor, its Subcontractors, and each of their officials, officers, employees and agents) in connection with any Work undertaken or in connection with the Contract Documents, including without limitation the payment of all consequential damages, attorneys’ fees, and other related costs and expenses. All duties of the Contractor under this Section 5-3.10 shall survive expiration or termination of the Contract. 5-4 INSURANCE
5-4.1 General
The first paragraph of Section 5-4.1 of Part 1 of the Standard Specifications shall not be incorporated and shall instead be replaced with the following:

The Contractor shall provide and maintain insurance naming the City, its elected and appointed officials, officers, employees, attorneys, agents, designated volunteers, and independent contractors in the role of City officials as insureds or additional insureds regardless of any inconsistent statement in the policy or any subsequent endorsement whether liability is attributable to the Contractor or the City. The insurance provisions shall not be construed to limit the Contractor’s indemnity obligations contained in the Contract. The City will not be liable for any accident, loss, or damage to the Work before completion, except as otherwise specified in Section 6-5.
5-4.2 General Liability Insurance
Agenda Item No. 14 Page 69 of 172 CC Agenda 06-17-2024
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The Contractor shall at all times during the term of the Contract carry, maintain, and keep in full force and effect the insurance referenced in Section 5-4 of Part 1 of the Standard Specifications, as modified below.

Instead of the minimum limits listed in Section 5-4.2 of the Standard Specifications, the coverage shall provide the following minimum limits:

Insurance Coverage Requirements Limit Requirements
Comprehensive General Liability $2,000,000
Products/ Completed Operations Hazard $2,000,000
Comprehensive Automobile Liability $2,000,000
Contractual General Liability $2,000,000
A combined single-limit policy with aggregate limits in the amount of $3,000,000 will be considered equivalent to the required minimum limits.
5-4.2.1Additional Insureds
The City, its elected and appointed officials, officers, employees, attorneys, agents, designated volunteers, and independent contractors in the role of City officials, shall be the insured or named as additional insureds covering the Work, regardless of any inconsistent statement in the policy or any subsequent endorsement, whether liability is attributable to the Contractor or the City. 5-4.2.2 No Limitation on Indemnity
The insurance provisions shall not be construed to limit the Contractor’s indemnity obligations contained in these Contract Documents.
5-4.2.3 Replacement Insurance
The Contractor agrees that it will not cancel, reduce or otherwise modify the insurance coverage.

The Contractor agrees that if it does not keep the required insurance in full force and effect, and such insurance is available at a reasonable cost, the City may take out the necessary insurance and pay the premium thereon, and the repayment thereof shall be deemed an obligation of the Contractor and the cost of such insurance may be deducted, at the option of the City, from payments due the Contractor. This shall be in addition to all other legal options available to the City to enforce the insurance requirements.
5-4.2.4 Certificates of Insurance with Original Endorsements The Contractor shall submit to the City certificates of insurance with the original endorsements, both of which reference the same policy number, for each of the insurance policies that meet the insurance requirements, not less than one (1) day before beginning of performance under the Contract. The endorsements are to be signed by a person authorized by that insurer to bind coverage on its behalf. Endorsements may be executed on the City’s standard forms titled “Additional Insured Endorsement,” copies of which are provided in the Contract Documents, or on any other form that contains substantially the same terms and is approved by the City’s Risk Manager. In any case, the endorsements must specifically name the City of Port Hueneme and its elected and appointed officials, officers, employees, attorneys, agents, designated volunteers, and independent contractors in the role of City officials as insureds or additional insureds. Current Agenda Item No. 14 Page 70 of 172 CC Agenda 06-17-2024
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insurance certificates and endorsements shall be kept on file with the City at all times during the term of this Contract. The City reserves the right to require complete, certified copies of all required insurance policies at any time.
5-4.2.5 Subcontractors
The Contractor shall ensure all Subcontractors and their employees are listed as additional insureds on all of the Contractor’s insurance.
5-4.3 Workers’ Compensation Insurance
The worker’s compensation insurance shall have a minimum of $1,000,000 or the amount required by law, whichever is greater.
5-4.4 Automobile Liability Insurance
Instead of the minimum limits listed in Section 5-4.4 of the Standard Specifications, the automobile insurance shall have a minimum limit of $1,000,000 per claim and occurrence and $2,000,000 in the aggregate for bodily injuries or death of one person and $2,000,000 for property damage arising from one incident.

5.7 SAFETY
5-7.1 Work Site Safety
5-7.1.1General
Due to the Project’s location, the Contractor shall be required to secure and render safe the entire construction area at the end of each Working Day. Work areas must be well barricaded and flagged. No open excavations will be allowed on the weekends.

The Contractor shall be responsible for and shall provide and maintain all required guards, railings, lights and warning signs and shall take all precautions to avoid injury or damage to any person or property and shall protect and indemnify the City against any claim or liability arising from or based on the lack of proper safeguards or negligence whether by him- or herself or his or her agents, employees or Subcontractors.

Payment for barricading, protection and traffic control shall be included in the price bid and shall include all labor and material necessary to adequately perform the Work involved to the satisfaction of the Engineer.

Section 5-7.1.3 is hereby added to Section 5-7.1 (Work Site Safety) of Part 1 of the Standard Specifications as follows:
5-7.1.3Protection of the Public
It is part of the service required of the Contractor to make whatever provisions are necessary to protect the public. The Contractor shall use foresight and shall take such steps and precautions as the Contractor’s operations warrant to protect the public from danger in the form of loss of life, injury or loss of property, which would result from interruption or contamination of public water supply, interruption of other public service, or from the failure of partly completed work or partially Agenda Item No. 14 Page 71 of 172 CC Agenda 06-17-2024
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removed facilities. Unusual conditions may arise on the work which will require that immediate and unusual provisions be made to protect the public from danger or loss, or damage to life and property, due directly or indirectly to prosecution of work under this contract.

The requirements of the State Division of Industrial Safety for trenches, excavations and shoring shall apply to all aspects of this Project. Safety is stressed. Trenches, if any, shall be covered at the end of each Work Day. Any operations or situation that threatens the safety of workers or the public, including improper traffic control, shall cause the suspension of work until corrections are made.

The Contractor shall take all actions necessary to protect persons and property at the job site from any injury or damages associated with the repairs which are set forth herein. Unless otherwise specified, the Contractor shall supervise and direct the work, and shall be solely responsible for all construction methods and sequences. 5-7.1.4 Emergencies
Five (5) days prior to the start of construction operations, the Contractor shall notify the City Police Department (805) 986-6530 and Ventura County Fire District Fire Station 53 (805) 371-1111 wherein the Project lies, giving the expected starting date, completion date and the name and telephone number of a responsible person who may be contacted at any hour in the event of a condition requesting immediate correction.

Whenever, in the opinion of the Engineer, an emergency exists against which the Contractor has not taken sufficient precaution for the public safety, protection of utilities and protection of adjacent structures or property, which may be damaged by the Contractor’s operations and when, in the opinion of the Engineer, immediate action shall be considered necessary in order to protect the public or property due to the Contractor’s operations under this Contract, the Engineer will order the Contractor to provide a remedy for the unsafe condition. If the Contractor fails to act on the situation within a reasonable time period, the Engineer may provide suitable protection to said interests by causing such work to be done and material to be furnished as, in the opinion of the Engineer, may seem reasonable and necessary.

The cost and expense of said labor and material, together with the cost and expense of such repairs as are deemed necessary, shall be borne by the Contractor. All expenses incurred by the City for emergency repairs will be deducted from the progress payments and the final payment due to the Contractor. However, if the City does not take such remedial measures, the Contractor is not relieved of the full responsibility for public safety. The Contractor shall not be entitled to any delay claims for work stopped by the City in order to correct an unsafe traffic condition, regardless of whether or not traffic control was set up in accordance with these Special Provisions. 5-7.8 Steel Plate Covers
5-7.8.1 General
Sections 5-8 and 5-9 are hereby added to Section 5 (Legal Relations and Responsibilities) of Part 1 of the Standard Specifications as follows:
5-8 PUBLIC NOTICES
5-8.1 Notification to Property Owners and Businesses
Agenda Item No. 14 Page 72 of 172 CC Agenda 06-17-2024
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In addition to notices required elsewhere in the Contract Documents, the Contractor will coordinate with the City all public notices for affected property owners have been posted / provided. The City will notify and post notices to residents and business owners of the work.

Temporary “No Parking / Tow Away” signs shall be posted along streets affected by the work two (2) Working Days or 72 hours in advance of the need, whichever is greater. The signs shall be Western Highway Products, Inc. TR30S or approved equal. The signs shall be placed at a spacing not exceeding 20 feet. The Contractor shall provide the signs and will be responsible for adding the dates and hours of restriction to the signs, removal of the signs, and furnishing and placing of barricades, if necessary, for posting of signs. The Contractor shall remove the signs immediately when they are no longer needed.

Stopping restrictions shall be limited to the intervals between 8:30 AM and 5:00 PM to allow for parking during the night. If, for any reason, the work is rescheduled or delayed for up to two (2) days after placement of the temporary “No Parking / Tow Away” signs, the Contractor shall redate the signs affected and re-notify the residents of the change via a new notice. If the work is delayed more than two (2) days, the Contractor shall remove the signs before 7:00 AM on the previously scheduled Work Day and place re-dated signs two days or 72 hours in advance of the rescheduled work, whichever is greater.

No full lane closures will be permitted until 9:00 AM unless approved by the Engineer. 5-8.2 Resident’s Complaints
It is imperative that business owner complaints be resolved expeditiously. To achieve this, the City’s Project representative will inform the Contractor of the complaint verbally or in writing. The Contractor, in turn, shall contact the resident and inform the City’s Project Representative within twenty-four (24) hours of the action to be taken.
5-8.4 Additional Required Notices
The Special Provisions may include additional required notices that relate to the specific Project 5-9 INDEMNIFICATION
5-9.1 Contractor’s Duty
To the maximum extent permitted by law, the Contractor hereby agrees, at its sole cost and expense, to defend with competent defense counsel approved by the City Attorney, protect, indemnify, and hold harmless the City, its elected and appointed officials, officers, employees, volunteers, attorneys, agents (including those City agents serving as independent contractors in the role of City representatives), successors, and assigns (collectively “Indemnitees”) from and against any and all claims (including, without limitation, claims for bodily injury, death or damage to property), demands, charges, obligations, damages, causes of action, proceedings, suits, losses, stop payment notices, judgments, fines, liens, penalties, liabilities, costs and expenses of every kind and nature whatsoever, in any manner arising out of, incident to, related to, in connection with or resulting from any act, failure to act, error or omission of the Contractor or any of its officers, agents, attorneys, servants, employees, Subcontractors, material suppliers or any of their officers, agents, servants or employees, and/or arising out of, incident to, related to, in connection with or resulting from any term, provision, image, plan, covenant, or condition in the Contract Documents; including, without limitation, the payment of all consequential damages, Agenda Item No. 14 Page 73 of 172 CC Agenda 06-17-2024
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attorneys’ fees, experts’ fees, and other related costs and expenses (individually, a “Claim,” or collectively, “Claims”). The Contractor shall promptly pay and satisfy any judgment, award or decree that may be rendered against any of the Indemnitees as to any such Claim. The Contractor shall reimburse Indemnitees for any and all legal expenses and costs incurred by each of them in connection therewith or in enforcing the indemnity herein provided. The Contractor’s obligation to indemnify shall not be restricted to insurance proceeds, if any, received by the Contractor or Indemnitees. This indemnity shall apply to all Claims regardless of whether any insurance policies are applicable or whether the Claim was caused in part or contributed to by an Indemnitees.
5-9.2 Civil Code Exception
Nothing in this Section 5-9 shall be construed to encompass Indemnitees’ sole negligence or willful misconduct to the limited extent that the underlying Contract is subject to CA Civil Code Section 2782(a) or the City’s active negligence to the limited extent that the underlying Contract Documents are subject to CA Civil Code Section 2782(b), provided such sole negligence, willful misconduct or active negligence is determined by agreement between the parties or by the findings of a court of competent jurisdiction.
5-9.3 Nonwaiver of Rights
Indemnitees do not and shall not waive any rights that they may possess against the Contractor because the acceptance by the City, or the deposit with the City, of any insurance policy or certificate required pursuant to these Contract Documents. This indemnity provision is effective regardless of any prior, concurrent, or subsequent active or passive negligence by Indemnitees and shall operate to fully indemnify Indemnitees against any such negligence. 5-9.4 Waiver of Right of Subrogation
The Contractor, on behalf of itself and all parties claiming under or through it, hereby waives all rights of subrogation and contribution against the Indemnitees, while acting within the scope of their duties, from all Claims arising out of or incident to the activities or operations performed by or on behalf of the Contractor regardless of any prior, concurrent or subsequent active or passive negligence by Indemnitees.
5-9.5 Survival
The provisions of this Section 5-9 shall survive the term and termination of the Contract, are intended to be as broad and inclusive as is permitted by the law of the State, and are in addition to any other rights or remedies that Indemnitees may have under the law. Payment is not required as a condition precedent to an Indemnitee’s right to recover under this indemnity provision, and an entry of judgment against the Contractor shall be conclusive in favor of the Indemnitee’s right to recover under this indemnity provision.

SECTION 6. PROSECUTION AND PROGRESS OF THE WORK
6-1 CONSTRUCTION SCHEDULE AND COMMENCEMENT OF THE WORK
6-1.1 Construction Schedule
Agenda Item No. 14 Page 74 of 172 CC Agenda 06-17-2024
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One (1) week before the scheduled pre-construction meeting, the Contractor must submit to the Engineer for review and approval the construction schedule required by the first paragraph of Section 6-1.1. The Contractor shall make revisions as required by the Engineer.

The schedule must account for all subcontract work, as well as the work of the Contractor, submittals, ordering and delivery of materials, coordination with the other contractors performing concurrent work and the Traffic Control Plan.

The Contractor shall update this Construction Schedule when directed by the Engineer, or when:
a. A Change Order significantly affects the Contract completion date or the sequence of construction approach or activities; or
b. The actual sequence of the Work, or the planned sequence of the Work, is changed and does not conform to the Contractor’s current accepted Project construction schedule.

The Contractor shall submit an updated construction schedule with its monthly invoice every month. Progress payments shall be contingent upon the receipt of monthly updated construction schedules.
6-1.1.1 Pre-Construction Conference
Approximately ten (_10_) Days before the commencement of Work at the site, a pre-construction conference will be held at the City and shall be attended by the Contractor’s Project manager, its on-site field superintendent, and any Subcontractors that the Contractor deems appropriate.

Attendance by the Contractor and any Subcontractors designated is mandatory.

The Contractor shall submit its twenty-four (24) hour emergency telephone numbers to the Engineer for approval a minimum of two (2) Working Days before the pre-construction conference.

Unless previously submitted to the Engineer, the Contractor shall bring to the pre-construction conference copies of each of the following:
1) Construction Schedule.
2) Procurement schedule of major equipment and materials and items requiring long lead time.
3) Shop drawing/sample submittal schedule.
4) Preliminary schedule of values (lump sum price breakdown) for progress payment purposes.
5) Written designation of the on-site field superintendent and the Project Manager.

Both daytime and emergency telephone numbers shall be included in the written designation.

The purpose of the conference is to designate responsible personnel and establish a working relationship. The parties will discuss matters requiring coordination and establish procedures for handling such matters. The complete agenda will be furnished to the Contractor before the meeting date. The Contractor shall be prepared to discuss all of the items listed below. 1) The Contractor’s construction schedule.
2) Maintaining shopping centers’ ccess throughout the Project. 3) Procedures for transmittal, review, and distribution of the Contractor’s submittals.

Agenda Item No. 14 Page 75 of 172 CC Agenda 06-17-2024
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4) Processing applications for payment.
5) Maintaining record documents.
6) Critical Work sequencing.
7) NPDES requirements, if any.
8) Field decisions and Change Orders.
9) Use of Project site, office, City provided storage areas, City provided project water, security, and housekeeping.
10) Major equipment deliveries and priorities.
11) Traffic control.
12) Coordination with the City of Oxnard’s Traffic Division for any traffic control in their jurisdiction.
13) Performing striping and pavement markings after 9:30 PM to 5:00 AM. 14) No full lane closures until 9:00 AM.
15) Any other item that the City representative states is relevant to the meeting. 6-1.1.2Weekly Progress Meetings
Progress meetings will be held each week during the course of the Project. The meeting location, day of the week and time of day will be mutually agreed to by the City and the Contractor. The Contractor shall provide a three (3) week “look ahead” schedule for each meeting. The construction manager will preside at these meetings and will prepare the meeting agenda, meeting minutes and will distribute minutes to all persons in attendance. As the Work progresses, if it is determined by agreement of the attendees, that weekly meetings are not necessary, the weekly progress meetings may be changed to bi-weekly progress meetings. 6-1.2 Commencement of the Work
The Contractor shall not begin any construction activity at the site before the issuance of the Notice to Proceed. Any Work that is done by the Contractor in advance of the Notice to Proceed shall be considered as being done at the Contractor’s own risk and responsibility, and as a consequence will be subject to rejection.

Section 6-1.3 is hereby added to Section 6 of Part 1 of the Standard Specifications, as follows:
6-1.3 Working Days And Hours
The Contractor’s activities shall be confined to the hours between 7:00 a.m. and 4:30 p.m. Monday through Friday. In addition, no work shall be performed by the Contractor on Saturday, Sunday, or on Agency-designated holidays. Deviation from these hours will be permitted upon approval of the Engineer, except in emergencies involving immediate hazard to persons or property.

In addition, no Work will be allowed on any special election Day that may be declared. Should a special election Day be declared, a time extension of one (1) Working Day will be granted for each such Day.

A permit may have other hours or Days for the Contractor to do the Work, and those hours and Days shall supersede any hours and Days written in this Section.

Whenever the Contractor is permitted or directed to perform night Work or to vary the period during which Work is performed during the Working Day, the Contractor shall give twelve (12) Agenda Item No. 14 Page 76 of 172 CC Agenda 06-17-2024
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hours’ notice to the Engineer so that inspection may be provided. A charge may be made to the Contractor for approved overtime or weekend inspections requested by the Contractor. 6-2 PROSECUTION OF THE WORK
If the Contractor has fallen behind the accepted construction schedule by more than five percent (5%) of the total number of Working Days on the critical path for the project, the Contractor shall submit a recovery schedule to the Engineer that exactly indicates measures of schedule recovery including, but not limited to, revised methods of procurement, revised sequencing of work, and any additional measures such as increasing the number of personnel, shifts, overtime operations, days of work, amount of construction equipment until such time as the Work is back on schedule.

All cost required to bring the Project back on schedule shall be borne by the Contractor without additional cost to the City.

If the Contractor falls behind the accepted construction schedule, as modified by such time extension as may have been granted by the City for unavoidable delays, by more than thirty-five (35) percentage points based on earned progress payments, the City can deem that the Contractor is in material breach of the Contract, in which case the Work shall be turned over to the Surety for completion.

Alternatively, if the Engineer determines that the Contractor is failing to prosecute the Work to the proper extent, the Engineer may issue an order in any form or manner. If the order is in writing, the Engineer has the option of listing the steps required to remedy the situation and reasonable deadlines therefor. The Engineer may also provide that if such steps are not taken within such listed deadlines, then an amount of five hundred dollars ($500) per Day or whatever amount is listed in the Special Provisions may be assessed for each day of delay as a result of damages being sustained by the City that are, and will continue to be, impracticable and extremely difficult to determine. Execution of the Contract shall constitute agreement by the City and the Contractor that this amount per day is the minimum value of the costs and actual damage caused by the failure of the Contractor to prosecute the Work according to the construction schedule. Such sum is similar to liquidated damages, shall not be construed as a penalty, and may be deducted from payments due the Contractor if such delay occurs.

All parts of Section 8-1.02D (“Level 3 Critical Path Method Schedule”) of the 2018 edition of the “Caltrans Standard Specifications” are hereby incorporated into these General Provisions. Where the Caltrans Standard Specifications state “Engineer,” that term shall be interpreted to be the Engineer. Where the Caltrans Standard Specifications state “Department,” that term shall be interpreted to be the City of Port Hueneme. Where the Caltrans Standard Specifications reference other parts of the State’s Standard Specifications, the referenced paragraphs and subsections shall also be incorporated into these General Provisions.

These options are available in addition to all other options in the Standard Specifications or as otherwise legally available.
6-4 DELAYS AND EXTENSIONS OF TIME
6-4.1 General.

The Contractor shall not be responsible for the cost of repairing or restoring damage to the Work if the damages have been determined to have been proximately caused by an Act of God and are in excess of five percent (5%) of the Contract amount, provided that the Work damaged was built Agenda Item No. 14 Page 77 of 172 CC Agenda 06-17-2024
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in accordance with accepted and applicable building standards and the Contract Documents. Per Section 7105(b)(2) of the CA Public Contract Code, “Acts of God” shall include only earthquakes in excess of a magnitude of 3.5 on the Richter Scale and tidal waves. Flooding in excess of 2 in/hr intensity will also be considered. The Contractor shall notify the City promptly in writing of each such excusable delay, its cause and its expected delay, and shall upon request update such notice. This Section shall not abridge or affect, and shall be read in congruence with, Section 6- 6 of the Standard Specifications.

No extension of time will be granted for delay caused by shortage of materials unless the Contractor furnishes to the Engineer documentary proof that he or she has diligently made reasonable and timely efforts to obtain such materials from all known sources. No time extension will be granted for delays which do not affect the critical path of the construction schedule provided at the Pre-Construction Meeting.

Unless otherwise agreed in writing, an adjustment to the Contract time by reason of a Change Order shall be agreed to at the time the Change Order is issued and accepted by the Contractor.

If the Change Order does not reserve the right of the parties, or either of them, to seek an adjustment to the Contract time, then the parties forever relinquish and waive such right and there shall be no further adjustments to the Contract time.
6-4.2 Extensions of Time
In the event it is deemed appropriate by the City to extend the time for completion of the Work, any such extension shall not release any guarantee for the Work required by the Contract Documents, nor shall any such extension of time relieve or release the Sureties on the Bonds executed. In executing such Bonds, the Sureties shall be deemed to have expressly agreed to any such extensions of time. The amount of time allowed by an extension of time shall be limited to the period of the delay giving rise to the same as determined by the City. Notwithstanding any dispute which may arise in connection with a claim for adjustment of the Contract time, the Contractor shall promptly proceed with the Work.
6-4.3 Payment for Delays
Notwithstanding any other terms and conditions of the Contract Documents, the City shall have no obligation whatsoever to increase the Contract Price or extend the time for delays.

Unless compensation and/or markup is agreed upon by the City, the Contractor agrees that no payment of compensation of any kind shall be made to the Contractor for damages or increased overhead costs caused by any delays in the progress of the Contract, whether such delays are avoidable or unavoidable or caused by any act or omission of the City or its agents. Any accepted delay claim shall be fully compensated for by an extension of time to complete the performance of the Work.

This Section shall not apply to compensable delays caused solely by the City. If a compensable delay is caused solely by the City, the Contractor shall be entitled to a Change Order that:
(1) extends the time for completion of the Contract by the amount of delay caused by the City; and (2) provides equitable adjustment, as determined by the City, to the Contractor. 6-4.4 Written Notice and Report
Subsection 6-4.4 of the Standard Specifications shall not be incorporated, and shall instead be Agenda Item No. 14 Page 78 of 172 CC Agenda 06-17-2024
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replaced with the following:

If the Contractor desires payment for a delay as specified in Subsection 6-6.3 of the Standard Specifications, the Contractor shall notify the Engineer in writing within three (3) Working Days after the beginning of the delay. If the Contractor desires an extension of time as specified in Subsection 6-6.2 of the Standard Specifications, the Contractor shall notify the Engineer in writing at least three (3) Working Days before the beginning of the delay. Such notice shall specify the nature of the delay and the conditions which set the beginning time of delay. Failure by the Contractor to file these items within the times specified herein will be considered grounds for rejection by the City, regardless of the merit of the issues raised in that notice.
6-8 TERMINATION OF THE CONTRACT FOR CONVENIENCE
In addition to the reasons for termination listed in Section 6-8 of the Standard Specifications, which allow termination upon any written notice, the City may cancel the Contract for any other reason or for no reason upon thirty (30) Days’ written notice. The rest of the procedure outlined in Section 6-8 shall apply to such situation, including the Contractor’s required immediate notification of Subcontractors and suppliers and the payment. In no event (including termination for impossibility or impracticability, due to conditions or events beyond the control of the City, for any other reason or for no reason) shall the total amount of money to the Contractor exceed the amount which would have been paid to the Contractor for the full performance of the services described in the Contract.

Furthermore, some of the City’s projects are funded in whole or in part by funds other than the City’s General Fund. If this Project is funded by such external funds in whole or in part, those external funds are terminated or reduced at any time and for any reason or for no reason at all, and the City determines at its discretion that no other funding is available for continuation of this Project, the City will not be obligated to continue funding for the services contained in these Contract Documents and may terminate the Project immediately. The City shall reimburse the Contractor for its work satisfactorily completed until the termination date. In no event shall the total amount of money to the Contractor exceed the amount which the City has received in funding from its external source. The Special Provisions may include further details in this regard. 6-9 LIQUIDATED DAMAGES
Section 6-9 of the Standard Specifications shall not be incorporated, and shall instead be replaced with the following:

Failure of the Contractor to complete the Work within the time allowed will result in damages being sustained by the City and its constituents, including in some cases impairing other contracts that rely on the original completion date. Such damages are, and will continue to be, impracticable and extremely difficult to determine. For each Day in excess of the time specified for completion of the Work, as adjusted in accordance with Section 6-6 of the Standard Specifications, the Contractor shall pay to the City, or have withheld from monies due to the Contractor, the sum of one thousand five hundred dollars ($500), unless otherwise specified in the Special Provisions.

Execution of the Contract shall constitute agreement by the City and the Contractor that five hundred dollars ($500) per Day is the minimum value of the costs and actual damage caused by the failure of the Contractor to complete the Work within the allotted time. Such Agenda Item No. 14 Page 79 of 172 CC Agenda 06-17-2024
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sum is liquidated damages and shall not be construed as a penalty, and may be deducted from payments due to the Contractor if such delay occurs.

For the purposes of the calculation of the start of the liquidated damages, the Work shall be deemed to be completed when the same has been completed in accordance with the Plans and Specifications therefor and to the satisfaction of the Engineer, and the Engineer has certified such completion in accordance with Section 3-13.1 of Part 1 of the Standard Specifications.

SECTION 7. MEASUREMENT AND PAYMENT
7-1 MEASUREMENT OF QUANTITIES FOR UNIT PRICE WORK
7-1.2 Methods of Measurement
Thus, the Contract Price shall constitute full compensation for all labor, equipment, materials, tools and incidentals required to complete the Project as outlined in these Contract Documents and as directed by the Engineer.

7.3 PAYMENT

7.3.1 General
The Contract Price shall constitute full compensation for all labor, equipment, materials, tools and incidentals required to complete the Project as outlined in these Contract Documents and as directed by the Engineer. In accordance with CA Public Contract Code Section 7107, if no claims have been filed and are still pending, the amount deducted from the final estimate and retained by the City will be paid to the Contractor except such amounts as are required by law to be withheld by properly executed and filed notices to stop payment, or as may be withheld for any other lawful purposes.
7-3.2 Partial and Final Payment
7-3.2.1 Monthly Closure Date and Invoice Date
For purposes of Section 7-3.2, the monthly closure date shall be the last Day of each month. A measurement of Work performed and a progress estimate of the value thereof based on the Contract and of the monthly payment shall be prepared by the Contractor and submitted to the Engineer before the tenth (10th) Day of the following month for verification and payment consideration.
7-3.2.1 a. Supporting Documentation
Contractor shall include in his Payment Request the following additional documentation as listed below. Unsubmitted supporting documentation may result in a delay in payment. • Conditional / Unconditional Waivers
• Evidence of Certified Payroll Input
• Current and Updated Construction Schedule
Agenda Item No. 14 Page 80 of 172 CC Agenda 06-17-2024
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• Certification under penalty of perjury, that all cost breakdowns and periodic estimates accurately reflect the Work on the Project. The City shall have the right to adjust any measurement of quantity and to subsequently correct any error made in any measurement of quantity for payment.
7-3.2.2 Payments
The City shall make payments within thirty (30) Days after receipt of the Contractor’s undisputed and properly submitted payment request, including an updated construction schedule pursuant to Section 6-1.1 of the General Provisions. The City shall return to the Contractor any payment request determined not to be a proper payment request as soon as practicable, but not later than seven (7) Days after receipt, and shall explain in writing the reasons why the payment request is not proper.
7-3.2.3 Retention
The City shall withhold not less than five percent (5%) from each progress payment. The City shall withhold not less than five percent (5%) of the Contract Price from the Final Payment Amount (defined in Section 7-3.2.4) until at least thirty-five (35) days after recordation of the Notice of Completion, or recordation of a notice of completion or cessation, but not later than the period permitted by CA Public Contract Code Section 7107.
7-3.2.4Final Invoice and Payment
Whenever the Contractor shall have completely performed the Contract in the opinion of the Engineer, the Engineer shall notify the City Clerk that the Contract has been completed in its entirety. The Contractor shall then submit to the Engineer a written statement of the final quantities of Contract items for inclusion in the final invoice. Upon receipt of such statement, the Engineer shall check the quantities included therein and shall authorize a payment amount, which in the Engineer’s opinion shall be just and fair, covering the value of the total amount of Work done by the Contractor, less all previous payments and all amounts to be retained under the provisions of the Contract Documents (“Final Payment Amount”). The Engineer shall then request that the City accept the Work and that the City Clerk be authorized to file, on behalf of the City in the office of the County Recorder, a Notice of Completion of the Work herein agreed to be done by the Contractor. In addition, the final payment will not be released until the Contractor returns the control set of Plans and Specifications showing the redlined as-built conditions. 7-3.2.5Substitute Security
In accordance with CA Public Contract Code Section 22300, the Contractor may request that it be permitted to substitute securities in lieu of having retention withheld by the City from progress payments when such payments become due or, in the alternative, the Contractor may request that the City make payments of earned retentions directly to an agreed upon designated escrow agent at the Contractor’s expense. If the Contractor selects either one of these alternatives, the following shall control.

7.3.2.5.1 Substitution of Securities for Performance Retention At some reasonable time before any progress payment would otherwise be due and payable to the Contractor in the performance of Work under these Contract Documents, the Contractor may submit a request to the City in writing to permit the substitution of retentions with securities Agenda Item No. 14 Page 81 of 172 CC Agenda 06-17-2024
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equivalent to the amount estimated by the City (“estimated amount of retention”) to be withheld.

The Contractor shall deposit such securities with the City or may, in the alternative, deposit such securities in escrow with a State or federally chartered bank in California, as the escrow agent, at the Contractor’s expense. Such securities will be the equivalent or greater in value of the estimated amount of retention. If the Contract is modified by written Change Orders or the Contractor otherwise becomes entitled to receive an amount more than the Contract Price at the time the securities are deposited, the Contractor shall, at the request of the City, deposit with the City or escrow agent, whichever is applicable, additional securities within a reasonable time so that the amount of securities on deposit with the City or escrow agent is equivalent or greater in value than the amount of retention the City would otherwise be entitled to withhold from progress payments due or to become due to the Contractor as the Work progresses. The City shall withhold any retention amount that exceeds the security amount until the additional securities are deposited and, if the deposit is with an escrow agent, the City has confirmation from that escrow agent of the new total value of securities. Upon satisfactory completion of the Contract, which shall mean, among other things, that the City is not otherwise entitled to retain proceeds from progress payments as elsewhere provided in the Contract or under applicable law, the securities shall be returned to the Contractor. The City shall, within its sole discretion, determine whether the amount of the securities on deposit with the City or escrow agent is equal to or greater than the amount of estimated retention of progress payments that could otherwise be held by the City if the Contractor had not elected to substitute same with securities. 7-3.2.5.2 Deposit of Retention Proceeds with an Escrow Agent As an alternative to the substitution of securities, as provided above, or the City otherwise retaining and holding retention proceeds from progress payments, the Contractor may request the City to make payments of retentions earned directly to an escrow agent with the same qualifications as required in Section 7-3.2.5.1 above and at the expense of the Contractor. At its sole expense, the Contractor may direct the investment of such retention payments into only such securities as mentioned in Section 7-3.2.5.4 below and shall be entitled to interest earned on such investments on the same terms provided for securities deposited by the Contractor. Upon satisfactory completion of the Contract, which shall mean when the City would not otherwise be entitled to withhold retention proceeds from progress payments had the Contractor not elected to have such proceeds deposited into escrow, the Contractor shall be allowed to receive from the escrow agent all securities, interest and payments deposited into escrow pursuant to the terms of this Section. The Contractor shall pay to each Subcontractor, not later than ten (10) Days of receipt of payment, the respective amount of interest earned, net of costs attributed to retention withheld from each Subcontractor, on the amount withheld to ensure performance of the Contractor.
7-3.2.5.3 Subcontractor Entitlement to Interest
If the Contractor elects to receive interest on any moneys withheld in retention by the City, then the Subcontractor shall receive the identical rate of interest received by the Contractor on any retention moneys withheld from the Subcontractor by the Contractor, less any actual pro rata costs associated with administering and calculating that interest. In the event that the interest rate is a fluctuating rate, the rate for the Subcontractor shall be determined by calculating the interest rate paid during the time that retentions were withheld from the Subcontractor. If the Contractor elects to substitute securities in lieu of retention, then, by mutual consent of the Contractor and the Subcontractor, the Subcontractor may substitute securities in exchange for the release of moneys held in retention by the Contractor. The Contractor shall pay each Subcontractor, not later than ten (10) Days after receipt of escrow moneys, the amount owed to Agenda Item No. 14 Page 82 of 172 CC Agenda 06-17-2024
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each Subcontractor from the moneys plus the respective amount of interest earned, net of costs attributed to the retention held from each Subcontractor, on the amount of retention withheld to ensure performance of the Subcontractor.
7-3.2.5.4 Securities Eligible for Investment
Securities eligible for investment shall include those listed in CA Government Code Section 16430, bank or savings and loan certificates of deposit, interest-bearing demand deposit accounts, standby letters of credit, or any other security mutually agreed upon between the Contractor and the City. The Contractor shall be the beneficial owner of any securities substituted for any monies withheld and shall receive any interest thereon. 7-3.2.5.5 Escrow Agreement for Security Deposits in Lieu of Retention The escrow agreement that shall be used for the deposit of securities in lieu of retention shall substantially conform to the form prescribed in CA Public Contract Code Section 22300(f). 7-3.2.5.6 Inconsistencies with Prevailing Statutory Requirements If there is any inconsistency between or differences in CA Public Contract Code Section 22300 and the terms of this provision, or any future amendments thereto, Section 22300 shall control.

Section 7-3.9 is hereby added to Section 7-3 of Part 1 of the Standard Specifications, as follows:
7-3.9 AUDIT
The City or its representative shall have the option of inspecting and/or auditing all records and other written materials used by the Contractor in preparing its billings to the City as a condition precedent to any payment to the Contractor or in response to a construction claim or a CA Public Records Act (Government Code Section 6250 et seq.) request. The Contractor will promptly furnish documents requested by the City at no cost. Additionally, the Contractor shall be subject to State Auditor examination and audit at the request of the City or as part of any audit of the City, for a period of three (3) years after final payment under the Contract. The Contractor shall include a copy of this Section 7-3.9 in all contracts with its Subcontractors, and the Contractor shall be responsible for immediately obtaining those records or other written material from its Subcontractors upon a request by the State Auditor or the City. If the Project includes other auditing requirements, those additional requirements will be listed in the Special Provisions. 7-4.3 Markup
The Contractor’s reasonable allowance for the markup shall include the total sum of office overhead, jobsite overhead, small tools, and profit for work.

If the work is completed only by the Contractor’s own forces, the Contractor’s reasonable allowance for markup shall not exceed twenty percent (20%) for labor, fifteen percent (15%) for materials and equipment, and one percent (1%) for bonds. If the work is completed only by the subcontractor(s), the Contractor’s reasonable allowance for markup shall not exceed five percent (5%).

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When any of the Changed Work is performed by a Subcontractor, only one markup shall be permitted through all tiers of Subcontractor and /or Suppliers. The Contractor’s 5% allowance shall be permitted once regardless of the actual number of intervening Subcontractors.

No markup shall be paid if Unit Prices established in the Contract are utilized in the proposal preparation.

Where the Contractor’s or any tier Subcontractor’s portion of the Change involve credit items, or the proposed Change is a fully deductive Change, the Contractor shall utilize the same markups as above in computing the value of the credit.

SECTION 8 FACILITIES FOR AGENCY PERSONNEL
8-1 General
The provisions of Section 8 of the Standard Specifications shall apply except as modified herein.

Field offices shall be required per Special Provision 910; City personnel shall have the right to enter upon the Project at all times and shall be admitted to the field offices of the Contractor to use the telephone, desk and sanitary facilities provided by the Contractor for its own personnel.

Section 9 is hereby added to Part 1 of the Standard Specifications, as follows:

SECTION 9. ADDITIONAL TERMS
9-1 NONDISCRIMINATORY EMPLOYMENT
The Contractor shall not unlawfully discriminate against any individual based on race, religious creed, color, national origin, ancestry, physical disability, mental disability, medical condition, genetic information, marital status, sex, gender, gender identity, gender expression, age, sexual orientation or military and veteran status. The Contractor understands and agrees that it is bound by and will comply with the nondiscrimination mandates of all statutes and local ordinances and regulations.
9-3 CONTRACTOR’S RESPONSIBILITY FOR WORK
Until the final acceptance of the Work by the City Council in accordance with Section 3-13.2 of the General Provisions, the Contractor shall have the charge and care thereof and shall bear the risk of injury or damage to any part of the Work by the action of the elements, criminal acts, or any other cause. The Contractor shall rebuild, repair, restore and make good all injuries or damages to any portion of the Work occasioned by any cause before its completion and acceptance and shall bear the expense thereof, except for such injuries or damages arising from the sole negligence or willful misconduct of the City, its officers, agents or employees. In the case of suspension of Work from any cause whatever, the Contractor shall be responsible for all materials and the protection of Work already completed, shall properly store and protect them if necessary, and shall provide suitable drainage and erect temporary structures where necessary. 9-4 PROCEDURE IN CASE OF DAMAGE TO PUBLIC PROPERTY
Any portions of curb, gutter, sidewalk or any other City improvement damaged by the Contractor during the course of construction shall be replaced by the Contractor at its own cost. The cost of additional replacement of curb, gutter or sidewalk in excess of the estimated quantities shown in Agenda Item No. 14 Page 84 of 172 CC Agenda 06-17-2024
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the Bid form and Specifications, and found necessary during the process of construction (but not due to damage resulting from carelessness on the part of the Contractor during its operation), shall be paid to the Contractor at the unit prices submitted in his or her Bid. 9-5 REMOVAL OF INTERFERING OBSTRUCTIONS
The Contractor shall remove and dispose of all debris, abandoned structures, tree roots and obstructions of any character encountered during the process of excavation. It is understood that the cost of any such removals are made a part of the unit price bid by the Contractor under the item for excavation or removal of existing Work.

Contractor shall coordinate with City if a dumpster is needed for removal of interfering obstructions. If approved, the City will provide a dumpster and provide disposal of waste material at no cost to the contractor when requested.
9-6 SOILS ENGINEERING AND TESTING
A certified materials testing firm may be retained by the City to perform materials tests during the Contractor’s entire operation to ascertain compliance with the Contract requirements. The City shall be responsible for the first series of tests. If the initial tests do not meet the Contract requirements, the Contractor shall bear the cost of all subsequent tests.

If the City requires other tests or more specific requirements for testing regarding this Project, those details will be included in the Special Provisions. 9-7 ACCESS TO PRIVATE PROPERTY
Unless otherwise stated in the Special Provisions, the Contractor shall be responsible for all fees and costs associated with securing permission to access private property for any portion of the Project.
9-9 CLAIM DISPUTE RESOLUTION
In the event of any dispute or controversy with the City over any matter whatsoever, the Contractor shall not cause any delay or cessation in or of Work, but shall proceed with the performance of the Work in dispute. The Contractor shall retain any and all rights provided that pertain to the resolution of disputes and protests between the parties. The Disputed Work will be categorized as an “unresolved dispute” and payment, if any, shall be as later determined by mutual agreement or a court of law. The Contractor shall keep accurate, detailed records of all Disputed Work, claims and other disputed matters.

All claims arising out of or related to the Contract Documents or this Project, and the consideration and payment of such claims, are subject to the CA Government Claims Act (Government Code Section 810 et seq.) with regard to filing claims. All such claims are also subject to CA Public Contract Code Section 9204 and CA Public Contract Code Section 20104 et seq. (Article 1.5), where applicable. This Contract hereby incorporates those provisions as through fully set forth herein. Thus, the Contractor or any Subcontractor must file a claim in accordance with the CA Government Claims Act as a prerequisite to filing a construction claim in compliance with Section 9204 and Article 1.5 (if applicable), and must then adhere to Section 9204 and Article 1.5 (as applicable), pursuant to the definition of “claim” as individually defined therein.

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9-10 THIRD PARTY CLAIMS
The City shall have full authority to compromise or otherwise settle any claim relating to the Project at any time. The City shall timely notify the Contractor of the receipt of any third-party claim relating to the Project. The City shall be entitled to recover its reasonable costs incurred in providing this notice.
9-11 COMPLIANCE WITH LAWS
The Contractor shall comply with all applicable federal, State and local laws, ordinances, codes and regulations in force at the time the Contractor performs pursuant to the Contract Documents. 9-12 CONTRACTOR’S REPRESENTATIONS
By signing the Contract, the Contractor represents, covenants, agrees, and declares under penalty of perjury under the laws of the State of California that: (a) the Contractor is licensed, qualified, and capable of furnishing the labor, materials, and expertise necessary to perform the services in accordance with the terms and conditions set forth in the Contract Documents; (b) there are no obligations, commitments, or impediments of any kind that will limit or prevent its full performance under the Contract Documents; (c) there is no litigation pending against the Contractor that could adversely affect its performance of the Contract, and the Contractor is not the subject of any criminal investigation or proceeding; and (d) to the Contractor’s actual knowledge, neither the Contractor nor its personnel have been convicted of a felony. 9-13 CONFLICTS OF INTEREST
The Contractor and subcontracto(s) agree not to accept any employment or representation during the term of the Contract or within twelve (12) months after acceptance as defined in Section 3-

13.2 of the General Provisions that is or may likely make the Contractor “financially interested,” as provided in CA Government Code Sections 1090 and 87100, in any decisions made by the City on any matter in connection with which the Contractor has been retained pursuant to the Contract Documents.
9-14 APPLICABLE LAW
The validity, interpretation, and performance of these Contract Documents shall be controlled by and construed under the laws of the State of California, excluding California’s choice of law rules.

Venue for any such action relating to the Contract shall be in the Superior Court with geographic jurisdiction over the City.
9-15 TIME
Time is of the essence in these Contract Documents.
9-16 INDEPENDENT CONTRACTOR
The Contractor and Subcontractors shall at all times remain, as to the City, wholly independent contractors. Neither the City nor any of its officials, officers, employees or agents shall have control over the conduct of the Contractor, Subcontractors, or any of their officers, employees, or agents, except as herein set forth, and the Contractor and Subcontractors are free to dispose of all portions of their time and activities that they are not obligated to devote to the City in such a Agenda Item No. 14 Page 86 of 172 CC Agenda 06-17-2024
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manner and to such Persons that the Contractor or Subcontractors wish except as expressly provided in these Contract Documents. The Contractor and Subcontractors shall have no power to incur any debt, obligation, or liability on behalf of the City, bind the City in any manner, or otherwise act on behalf of the City as agents. The Contractor and Subcontractors shall not, at any time or in any manner, represent that they or any of their agents, servants or employees, are in any manner agents, servants or employees of the City. The Contractor and Subcontractors agree to pay all required taxes on amounts paid to them under the Contract, and to indemnify and hold the City harmless from any and all taxes, assessments, penalties, and interest asserted against the City by reason of the independent contractor relationship created by the Contract Documents. The Contractor shall include this provision in all contracts with all Subcontractors. 9-17 CONSTRUCTION
In the event of any asserted ambiguity in, or dispute regarding the interpretation of any matter herein, the interpretation of these Contract Documents shall not be resolved by any rules of interpretation providing for interpretation against the party who causes the uncertainty to exist or against the party who drafted the Contract Documents or who drafted that portion of the Contract Documents.
9-18 NON-WAIVER OF TERMS, RIGHTS AND REMEDIES
Waiver by either party of any one (1) or more of the conditions of performance under these Contract Documents shall not be a waiver of any other condition of performance under these Contract Documents. In no event shall the making by the City of any payment to the Contractor constitute or be construed as a waiver by the City of any breach of covenant, or any default that may then exist on the part of the Contractor, and the making of any such payment by the City shall in no way impair or prejudice any right or remedy available to the City with regard to such breach or default.
9-19 TERM
The Contract is effective as of the Effective Date listed, and shall remain in full force and effect until the Contractor has fully rendered the services required by the Contract Documents or the Contract has been otherwise terminated by the City. However, some provisions may survive the term listed within this Section, as stated in those provisions. 9-20 NOTICE
Except as otherwise required by law, any notice or other communication authorized or required by these Contract Documents shall be in writing and shall be deemed received on (a) the day of delivery if delivered by hand or overnight courier service during the City’s regular business hours or (b) on the third (3rd) business day following deposit in the United States mail, postage prepaid, to the addresses listed on the Contractor’s Bid and City Hall, or at such other address as one party may notify the other.

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9-21 SEVERABILITY
If any term or portion of these Contract Documents is held to be invalid, illegal, or otherwise unenforceable by a court of competent jurisdiction, the remaining provisions of these Contract Documents shall continue in full force and effect.

SECTION 400 - PROTECTION AND RESTORATION
400-1 GENERAL
The first sentence of the second paragraph of Section 400-1 of the Standard Specifications shall not be incorporated, and shall instead be replaced with the following:

The Contractor shall relocate, repair, replace, or reestablish all existing improvements within the Project limits that are not designated for removal (e.g., curbs, sidewalks, driveways, signal loops, fences, walls, sprinkler systems, signs, utility installations, pavements, survey monuments, structures, etc.), which are damaged or removed, as a result of the Contractor’s or the subcontractors’ operations or as required by the Plans and Specifications.

The following paragraphs shall be added to Section 400-1 of the Standard Specifications:

The Contractor shall mark, and protect with a protective cover that matches the lid or valve cover as approved by the Engineer, all survey monuments, manholes, valves, substructures, or other items which are visible on the surface and will be covered by his paving or striping operations.

This shall be completed prior to start of that operation and approved by the Engineer.

Where existing traffic striping, pavement markings, and curb markings are damaged, partially removed or their reflectivity reduced by the Contractor’s operations, such striping or markings shall also be considered as existing improvements and the Contractor shall repaint or replace such improvements.

Relocations, repairs, replacements, or reestablishments shall be at least equal to the existing improvements and shall match such improvements in finish and dimensions unless otherwise specified.
400-2 PERMANENT SURVEY MARKERS
The entirety of the second paragraph of Section 400-2 (Permanent Survey Markers) of the Standard Specifications shall not be incorporated, and shall instead be replaced with the following:

The Contractor is responsible for preservation, perpetuation or both preservation and perpetuation of existing monuments that control subdivisions, tracts, boundaries, streets, highways, other rights-of-way, and easements, and those existing monuments that provide survey control, which will be disturbed or removed due to the Contractor’s work. The Contractor shall provide a minimum of ten (10) Working Days’ notice and a list of controlling survey monuments which may be disturbed to the Engineer or the City surveyor before disturbance or removal of existing monuments. The Contractor and the Engineer will coordinate schedules so that this work may be accomplished. The Contractor shall:
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controlling survey monument that may be disturbed,
(b) File a Corner Record or Record of Survey with the Ventura County Surveyor after setting the survey points to be used for re-establishment of the disturbed controlling survey monument, and
(c) File a Corner Record or Record of Survey with the Ventura County Surveyor after reestablishment of the disturbed controlling survey monuments. 400-3 PAYMENT
The entirety of the first paragraph of Section 400-3 (Payment) of the Standard Specifications shall not be incorporated, and shall instead be replaced with the following:

Unless further specified within the Special Provisions, no separate or additional payment shall be made for (1) protection of existing improvements, (2) restoration of existing improvements, and (3) preservation and/or perpetuation of existing survey monuments. All costs to the Contractor for protecting, removing, restoring, relocating, repairing, replacing or reestablishing existing improvements shall be included in the bid.
402-1.1 General
The first sentence of the first paragraph of Section 402-1.1 (General) of the Standard Specifications shall not be incorporated, and shall instead be replaced with the following:

The location and existence of any underground Utility or substructure has not been obtained. The methods used and costs involved to locate existing elements, points of connection and all construction methods are the Contractor’s sole responsibility. Accuracy of information furnished, as to existing conditions, is not guaranteed by the City. The Contractor, at its sole expense, must make all investigations necessary to determine locations of existing elements, which may include contacting Underground Service Alert and other private underground locating firm(s), utilizing specialized locating equipment, hand trenching, or both. For every Dig Alert issued by Underground Service Alert during the course of the Project, the Contractor must submit to the City the following form. The Contractor shall be responsible for preserving the integrity of the existing underground utilities at the site.

UNDERGROUND SERVICE ALERT IDENTIFICATION NUMBER FORM
No excavation will be permitted until this form is completed and returned to the City.

CA Government Code Section 4216 et seq. requires a Dig Alert Identification Number to be issued before a permit to excavate will be valid.

To obtain a Dig Alert Identification Number, call Underground Service Alert at 811 a minimum of three (3) Working Days before scheduled excavation. For best response, provide as much notice as possible up to ten (10) Working Days.

Dig Alert Identification Number:

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Dated:
(“CONTRACTOR”)
By:

Printed Name:

Title:

By:

Printed Name:

Title:

Note: This form is required for every Dig Alert Identification Number issued by Underground Service during the course of the Work. Additional forms may be obtained from the City upon request.

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402-1.2 Payment
The entirety of the first paragraph of Section 402-1.2 (Payment) of the Standard Specifications shall not be incorporated, and shall instead be replaced with the following:

Unless further specified within the Special Provisions, no separate or additional payment shall be made for utility location by the Contractor. All costs to the Contractor for locating and protecting utilities shall be included in the bid
402-1.3 Entry by Utility Owners
The following paragraph shall be added to Subsection 402-1 (Location) of the Standard Specifications:

The right is reserved to the owners of public Utilities or franchises to enter the Project site for the purpose of making repairs or changes in their property that may be necessary as a result of the Work as well as any other reason authorized by the City. When the Contract Documents provide for the Utility owners to alter, relocate or reconstruct a Utility, or when the Contract Documents are silent in this regard and it is determined by the Engineer that the Utility owners must alter, relocate or reconstruct a Utility, the Contractor shall schedule and allow adequate time for those alterations, relocations or reconstructions by the respective Utility owners. City employees and agents shall likewise have the right to enter upon the Project site at any time and for any reason or no reason at all.
402-2 PROTECTION
If the Contractor damages or breaks the Utilities, it will be the Contractor’s responsibility to repair the Utility at no cost to the Utility or the City.
402-3 REMOVAL
Facilities encountered during the prosecution of the Work that are determined to be abandoned shall be removed by the Contractor as required for the Work, unless directed otherwise by the Engineer. The remaining portion of the existing Utility which is left in place shall be accurately recorded, in elevation and plan, on the control set of Contract Drawings. 402-4 RELOCATION
The Contractor shall cooperate fully with all Utility forces of the City or forces of other public or private agencies engaged in the relocation, altering, or otherwise rearranging of any facilities that interfere with the progress of the Work. The Contractor shall schedule the Work so as to minimize interference with the relocation, altering, or other rearranging of facilities. 402-6 COOPERATION
The Contractor’s attention is directed to the fact that Work may be conducted at or adjacent to the site by other contractors during the performance of the Work under this Contract. The Contractor shall conduct its operations so as to cause a minimum of interference with the work of such other contractors, and shall cooperate fully with such contractors to provide continued safe access to their respective portions of the site, as required to perform work under their respective Agenda Item No. 14 Page 91 of 172 CC Agenda 06-17-2024
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contracts. Compensation for compliance shall be included in the various items of the Work, and no additional compensation shall be allowed therefor.
402-7 NOTIFICATION
The following Section 402-7 (Notification) shall be added to Section 402 of the Standard Specifications:

The Contractor shall notify the Engineer and the owners of all Utilities and substructures not less than forty-eight (48) hours before starting construction. The following list of names and telephone numbers is intended for the convenience of the Contractor and is not guaranteed to be complete or accurate:

Agency: City of Port Hueneme
Phone Number: (818) 986-6599
Contact Person: Ray Gutierrez, PE (Project Manager)
Agency: Crown Castle- LA & VEN
Phone Number: 855-933-4237
Agency: Oxnard-Water Div Distribution
Phone Number: 805-385-8136
Agency: Ventura County Transportation Dept
Phone Number: 805-654-2055
Agency City Police Department
Phone Number: (805) 986-6530
Agency: Ventura County Fire District Fire Station 53
Phone Number: (805) 371-1111
SECTION 6 – TEMPORARY TRAFFIC CONTROL
600-1 GENERAL
All construction work and traffic control shall be scheduled and constructed to provide for a minimum of inconvenience and a maximum of safety to the public vehicular and pedestrian traffic.

The Contractor shall be responsible for the protection of vehicular and pedestrian traffic until the work called for in the Plans, Standard Specifications, General Provisions and Special Provisions and as directed by the Engineer is complete.

Access to street intersections, public and private parking lots, commercial businesses, residences and other public and private properties must be maintained at all times. The Contractor shall notify occupants of all affected properties with written notice at least 72 hours prior to any temporary obstruction of access. Vehicular access to property line shall be maintained at all times, except as required for construction that cannot otherwise be accomplished and for a reasonable period of time. No overnight closure of any driveway will be allowed, except as permitted by the Engineer.

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600-2 VEHICULAR ACCESS
The Contractor’s construction schedule shall allow affected people ample on-street parking within a reasonable distance from their homes and businesses. Requests for changes in the schedule shall be submitted by the Contractor to the Engineer for approval at least 48 hours prior to the scheduled operations on the streets affected.
“NO PARKING TOW AWAY” signs shall be posted at least 48 hours, but not more than 72 hours, in advance of commencing the work. When determined necessary by the Engineer, the signs shall be placed no more than 20 feet apart on each side of streets and parking area and at shorter intervals if conditions warrant. The Contractor shall furnish and place barricades, if necessary, for posting of signs. The Contractor shall provide the signs and will be responsible for adding the dates and hours of closure to the signs. The Contractor shall remove all signs within 48 hours after the portion of the work affecting parking is accepted by the City.

Generally, on-street parking on Channel Islands Blvd. is marked as “No Parking” and notpermitted. However, parking is permitted from 201 E. to 323 E. Channel Islands Blvd. 600-3 PEDESTRIAN ACCESS
The first sentence of the fifth paragraph of Section 600-3 (Pedestrian Access) of the Standard Specifications shall not be incorporated, and shall instead be replaced with the following:

One 4-foot wide paved pedestrian walkway shall be maintained on each side of all streets. 601-2.1 General
All Work shall require maintenance and control of traffic during the construction period. The Contractor shall provide a detailed Traffic Control Plan for all phases of construction for review and shall conform to the Standard Specifications, General Provisions, Special Provisions, the latest edition of the California Edition of the Manual on Uniform Traffic Control Devices (MUTCD), the latest edition of Caltrans Standard Specifications, and the latest edition of Caltrans Standard Plans, and must be approved by the Engineer before construction. The “latest edition” shall be determined by the date in which the Notice Inviting Bids is approved by City Council to be advertised for bid. The Traffic Control Plan shall be prepared under the supervision of and signed and stamped by a registered Professional Civil Engineer or a Traffic Engineer licensed to practice in the State of California. The Traffic Control Plan shall cover signing, flagging, detour geometric, delineation and channelization, barriers and barricades, separation of opposing traffic streams, and hours of flash operation at signalized intersection(s). The Contractor shall not commence work prior to receiving an approved Traffic Control Plan. Any delay in acquiring Traffic Control Plan approval will be at the Contractor’s expense and no additional working days will be granted.

Traffic control shall be provided by a qualified traffic control company specializing with a C-31 license during the construction of the Project. Traffic control shall address parking changes as well. Before the beginning of any Work or if there are changes to the proposed TCP and after approval by the City, the qualified traffic control company staff shall complete field checks of the installed traffic control by driving through the Work area at least two (2) times to ensure the adequacy of traffic control. During any period when two-way traffic is not provided, the Contractor Agenda Item No. 14 Page 93 of 172 CC Agenda 06-17-2024
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shall employ properly trained flaggers to control traffic through the construction zone.

Section 601-2.1.1 is hereby added to Section 601-2 (Temporary Traffic Control Plan (TCP) of Part 6 of the Standard Specifications as follows:
601-2.1.1 Street Closures, Detours, Barricades
Street closures will not be allowed, except as specifically permitted by the Engineer. Additionally, all traffic lanes shall be open for public use on the days and at the time specified below:

1. Saturdays, Sundays and holidays listed in Section 10-10 of these General Provisions:
12:01 AM to 11:59 PM

2. Fridays and any day preceding holidays listed in Section 10-10 of these General Provisions: 4:30 PM to 12:59 PM

3. On all days: 7:00 AM to 9:00 AM, and 4:30 PM to 6:00 PM, unless otherwise stated in the Special Provisions.

4. Non-construction hours: all hours when the Contractor’s employees are not physically present at the construction site actively performing construction work.

On those days and hours when closure of traffic lanes is not prohibited under the provisions of the preceding paragraph, no more than one lane may be closed at any time during construction hours. During any lane closures, Type II flashing arrow boards shall be used in accordance with MUTCD.

Traffic signals shall not be placed in flash operation during the hours that traffic lanes must be kept open as defined in this section. Under no circumstances shall traffic signals be placed under flash operation without prior approval of the City. The Contractor shall contact the Engineer at least three (3) Working Days in advance to coordinate signal service, unless a different time frame is required in the Special Provisions.

All traffic control barricades, signs and devices used by the Contractor shall be clean and free of graffiti and as a minimum, conform to the latest version of the MUTCD. The Contractor shall take additional precautions as the Contractor may find necessary under the circumstances. Should the Contractor fail to provide adequate traffic control or safety barricades, and in the event a responsible individual cannot be located or refuses to perform, the City will at its option place needed devices or engage a private firm to place and maintain said traffic control devices, which will be charged to the Contractor directly.

Advance warning signs must be provided with orange warning flags in advance of temporary stop signs. Temporary stop signs are required any time a traffic signal is dark. Temporary stop signs shall be mounted at seven feet (7’) height. The Contractor shall post standard “NO STOPPING – CONSTRUCTION ZONE” signs 48 hours prior to construction, not more than 50 feet apart within the Work area, showing the date and time of construction.

The Contractor shall provide advance construction notification sign(s) at each end of the Project limits 7 Days before the start of construction at each site. Notification signs shall include the construction start and completion dates. If signs must be posted at particular locations, those locations are specified in the Special Provisions.

Agenda Item No. 14 Page 94 of 172 CC Agenda 06-17-2024
GP-38
Sections 601-3.6.2. a), b) and c) are hereby added to Section 601-3 (Temporary Traffic Control (TTC) Zone Devices) of Part 6 of the Standard Specifications, as follows:
601-3.6.2. a) Temporary Guide Markers
Temporary guide markers shall be either portable delineators or fluorescent traffic cones and shall conform to these General Provisions and any Special Provisions. Only one type of temporary guide markers shall be used at any one time. Temporary guide markers shall be placed at all locations shown on the Traffic Control Plan and at such locations as directed by the Engineer.

Temporary guide markers shall be left in place at their designated locations, maintained, repaired and replaced, if damaged, as required, until their removal is approved by the Engineer. If the temporary guide markers are damaged or are not in an upright position for any reason, said markers shall immediately be replaced or restored to their original locations in an upright position by the Contractor, 24 hours per day, 7 days per week for as long as required by the City.

The Contractor shall supply and place temporary reflective lane delineation markings for lanes on arterial streets the same day after placement of asphalt. 601-3.6.2. b) Portable Delineators
Portable delineators shall conform to Section 12-3.04 of the Caltrans Standard Specifications.

The portable delineators shall be spaced as necessary for proper delineation; however, in no case shall the spacing between portable delineators exceed 25 feet on tangents or 10 feet on curves. 601-3.6.2. c) Fluorescent Traffic Cones
Fluorescent traffic cones shall be new or reconditioned, and of good commercial quality flexible material suitable for the purpose intended. The outer section of the portion above the base of the cone shall be a highly pigmented fluorescent orange polyvinyl compound. The overall height of the cone shall be at least 28 inches. The base shall be of sufficient weight and size or shall be anchored in a manner such that the traffic cone will remain in an upright position. The fluorescent traffic cones shall be spaced as necessary for proper delineation; however, in no case shall the spacing between fluorescent traffic cones exceed 25 feet on tangents and 10 feet on curves. 601-5.2 Lane Widths
The first sentence of the first paragraph of Section 601-5.2 (Lane Widths) shall not be incorporated and shall instead be replaced with the following:

At least one 12-foot wide traffic lane shall be provided for each direction of travel on all streets at all times, except as permitted by the Engineer. The traffic lanes shall be maintained on pavement and shall remain unobstructed.
601-5.3 Clearances
Subsection a) of Section 601-5.3 (Clearances) shall not be incorporated and shall instead be replaced with the following:

Agenda Item No. 14 Page 95 of 172 CC Agenda 06-17-2024
GP-39
a) Two feet (600 mm) from the face of any curb, pole, barricade, delineator, or other vertical obstructions including, but not limited to, longitudinal curbs, guardrails, or temporary traffic barriers.

Agenda Item No. 14 Page 96 of 172 CC Agenda 06-17-2024

CONTRACT FORMS
93 CONTRACT FORMS
Notice of Intended Award
Notice of Award
Notice to Proceed
Work Directive
Change Order
Cost Proposal Breakdown Summary
RFI Cover Sheet
Submittal Cover Sheet
Notice of Completion
Agenda Item No. 14 Page 97 of 172 CC Agenda 06-17-2024

CONTRACT FORMS
94 NOTICE OF INTENDED AWARD
To: All Bidders submitting bids for: Dated:

CHANNEL ISLANDS BLVD WESTBOUND DIRECTION PAVEMENT
REHABILITATION PROJECT (2024-06)
You are hereby notified that award for this project will be recommended to the City Council or City Manager as follows:

Apparent lowest responsible Bidder: (Name, City, State).

Bid Price of the contract: $ .

Scheduled award date by the City Council/City Manager: .

Any interested party may file a written protest regarding the intended award noted above in strict compliance with the following:
• Protests must be filed with the City within five (5) business days from the date of this notice; that is, by 4:00 P.M. on .
• Protests must state the grounds and facts for the protest and include any evidence that supports the protest.
• Protests must be in writing and submitted via mail or email to the attention of both of the City Representatives as listed below:
o Fred Camarillo, Public Works Director ([email protected]) o Ray Gutierrez, PE, CCM, Project Manager
([email protected])
The City shall issue a written decision on the protest. If the award is for an amount greater than $200,000, the City’s decision may be appealed to the City Council. Any appeal must be in writing and filed within five business days from the date of City’s written decision on the protest.

CITY OF PORT HUENEME
By:

Title:

Agenda Item No. 14 Page 98 of 172 CC Agenda 06-17-2024

CONTRACT FORMS
95 NOTICE OF AWARD
<<DATE>>
To:
(Bidder)
Address:

CHANNEL ISLANDS BLVD WESTBOUND DIRECTION PAVEMENT
REHABILITATION PROJECT (2024-06)
You are hereby notified that your Bid dated for the above Contract has been considered. You are the apparent successful bidder and have been awarded a contract for the above-named project.

The Bid Price of your contract is $XXXXXX.

You must comply with the following conditions within 5 working days of the date of this Notice of Award; that is, by .

1. You must deliver an original hard copy as well as an emailed PDF copy of the Payment and Performance Bonds as specified in the Instructions to Bidders.

2. You must deliver an emailed PDF copy of all required insurance documents as specified in the Instructions to Bidders.

3. You must prepare and submit to the City, your Preliminary Critical Path Method work schedule in accordance with 6-1.1 of the General Provisions, and Project Specifications After you provide items 1 and 2 above, the City will provide you with the Construction Contract for your electronic signature via DocuSign. You are required to countersign the Construction Contract within 3 business days of receiving that request for signature via DocuSign.

You must also email the following items within 5 working days of this Notice, by :

A. Traffic Control Plans as required in Section 6 of the General Provisions B. A complete list of submittals as required in the Special Provisions All of the above items shall be submitted to Ray Gutierrez [email protected] and via mail to: Ray Gutierrez, City of Port Hueneme Public Works Department, 250 N. Ventura Rd Port Hueneme, CA 93041. Failure to comply with these conditions within the time specified will entitle the City to consider your Bid abandoned, to annul this Notice of Award, and to declare your Bid Security forfeited.

CITY OF PORT HUENEME
By:

Title:

Agenda Item No. 14 Page 99 of 172 CC Agenda 06-17-2024

CONTRACT FORMS
96 CITY OF PORT HUENEME

NOTICE TO PROCEED
Date:

Contractor:

Address:

Contract No.:

Project:

Subject: NOTICE TO PROCEED
Dear :

You are hereby notified to that the Contract Time under the above Contract will commence to run on [INSERT START DATE], and the Work must be complete within 60 working days thereafter.

The date of completion of the Work is therefore [INSERT COMPLETION DATE]. Article 38 of the Contract provides for an assessment of liquidated damages for each and every calendar day after the above established contract completion date that the Work remains incomplete.

Please proceed to comply with all Submittal and Schedule Requirements listed in the Contract Documents, and Specifications, including the updated Initial Construction Schedule.
[INSERT ADDITIONAL INSTRUCTIONS IF NECESSARY]
Please contact me at 805-XXX-XXXX if you have questions. We are looking forward to a mutually successful project.

CITY OF PORT HUENEME
By:

Title:

Agenda Item No. 14 Page 100 of 172 CC Agenda 06-17-2024

CONTRACT FORMS
97 CITY OF PORT HUENEME

WORK DIRECTIVE
Project: Work Directive Number:

CI Number: Work Directive Date:

Contract #: Contract Date:

To: [INSERT CONTRACTOR NAME, CONTACT INFORMATION AND REPRESENTATIVE]

THIS WORK DIRECTIVE FORM SHALL BE USED FOR ALL WORK DIRECTIVES ASSOCIATED WITH THE WORK. NO ADDITIONS OR DELETIONS TO THIS FORM SHALL BE ALLOWED, EXCEPT WITH PERMISSION OF THE CITY OF PORT HUENEME.

You are directed to make the following change(s) in the Work:
[INSERT DESCRIPTION OF CHANGE]

NOT VALID UNTIL SIGNED BY OWNER
Attachments: [E.G., REVISED PLANS OR SPECIFICATIONS OR ITEMIZED CONTRACTOR PROPOSAL – IF NONE, DELETE THIS LINE]

THIS WORK DIRECTIVE DOES NOT APPROVE A CHANGE TO THE CONTRACT PRICE OR THE CONTRACT TIME. The Contract Price and Contract Time may only be adjusted by Change Order. To the extent this Work Directive results in a change to the Contract Price or the Contract Time, Contractor must timely request a Change Order and comply with all Change Order procedures in accordance with the Contract Documents. Notwithstanding issuance of this Work Directive, the failure to timely request a Change Order shall constitute a waiver by Contractor of any adjustment to the Contract price or the Contract time resulting from this Work Directive. If an adjustment is requested, no work shall be allowed to lag pending such adjustment, but shall be promptly executed as directed, even if a dispute arises.

ISSUED BY:

CITY OF PORT HUENEME
Signature:

Printed Name:

Title:

Date:

REVIEWED/APPROVED BY CITY ENGINEER:
(Approved per Port Hueneme Muncipal Code 2573 or as
directed by City Council)
Signature: _
Printed Name: _
Title: City Engineer
Date:

Agenda Item No. 14 Page 101 of 172 CC Agenda 06-17-2024

CONTRACT FORMS
98 CITY OF PORT HUENEME

CHANGE ORDER
Project: Change Order Number:

CI Number: Change Order Date:

Contract #: Contract Date:

To: [INSERT CONTRACTOR NAME, CONTACT INFORMATION AND REPRESENTATIVE]

THIS CHANGE ORDER FORM SHALL BE USED FOR ALL CHANGE ORDERS ASSOCIATED WITH THE WORK. NO ADDITIONS OR DELETIONS TO THIS FORM SHALL BE ALLOWED, EXCEPT WITH PERMISSION OF THE CITY OF PORT HUENEME.

The Contract is changed as follows:
[INSERT DESCRIPTION OF CHANGE]
Contractor agrees to furnish all labor, materials, equipment and services to perform the Work, modified as described herein, in accordance with the Contract Documents as revised by this Change Order.

NOT VALID UNTIL SIGNED BY OWNER
In consideration of the change(s) described above, the Contract Price is adjusted as follows:

The original Contract Price was $
Net change by previously authorized Change Orders $
The Contract Price prior to this Change Order was $
The Contract Price will be changed by this Change Order in the amount of $ The new Contract Price including this Change Order will be $ In consideration of the change(s) described above, the Contract Time is adjusted as follows:

The Contract Time will be (increased) (decreased) (unchanged) by ( ) Days The date of Completion as of the date of this Change Order therefore is / / Attachments: [E.G., REVISED PLANS OR SPECIFICATIONS OR ITEMIZED CONTRACTOR PROPOSAL – IF NONE, DELETE THIS LINE]
Contractor accepts the terms and conditions stated herein as full and final settlement of any and all claims arising from this Change Order. The adjustments to the Contract Price and Contract Time in this Change Order constitute the entire compensation and/or adjustment thereto due to Contractor, including but not limited to all direct, indirect, consequential, profit, labor, equipment, tools, idle time, incidentals, and overhead (field and home office) costs, due to Contractor arising out of or related to the change in the Work covered by this Change Order.

Agenda Item No. 14 Page 102 of 172 CC Agenda 06-17-2024

CONTRACT FORMS
99 REQUESTED BY:

Contractor
Date:

REVIEWED BY:

City Project Manager
Date:

APPROVED BY:

Charles Cable, PE, City Engineer
Date:

APPROVED BY:

Fred Camarillo, Public Works Director
Date:

Agenda Item No. 14 Page 103 of 172 CC Agenda 06-17-2024

CONTRACT FORMS
100
Total Cost $
Cost Proposal Breakdown Summary
RFI # : WDC # Date:

Project No. & Name
Description:

Contractor:

Labor
Description Hours Rate Total
1 $ -
2 $ -
Subtotal Labor $
Equipment
Description Hours Rate Total
1 $ -
2 $ -
Subtotal Equipment $
Materials
Description Quantity Unit Total
1 $ -
2 $ -
Subtotal Materials
Tax on Materials
Subtotal of Materials with Tax
$
$
$
Subcontractors
Description Quantity Unit Total
1 $ -
2 $ -
Subtotal Subcontractor $
Markup Breakdown
Percent Amount Total
Markup Labor $ $ -
Markup Equipment $ $ -
Markup Materials $ $ -
Markup Subcontractors $ $ -
Markup Subtotal $
Agenda Item No. 14 Page 104 of 172 CC Agenda 06-17-2024

CONTRACT FORMS
101

REQUEST FOR INFORMATION (RFI)
Project No. and Name:

Contractor: RFI Number:

Address: Revision No.:

Date:

Tel.:

Attention To:

Request:

Drawing Number/Detail Specification Section
Requested by:

Contractor's Sign
Time :

Name (Printed)
Cost Impact:

Date
Response:

Response by:

Project Engineer Name (Printed) Date
by:

Project Manager Name (Printed) Date
Agenda Item No. 14 Page 105 of 172 CC Agenda 06-17-2024

CONTRACT FORMS
102

SUBMITTAL TRANSMITTAL SHEET
Project No. & Name
Contractor:

Address:

Submittal No.:

Revision No.:

Date:

Tel.:

Attention To:

Subject of Submittal Specification Section / Submittal Designation (not a form for substitutions)
This is a variance from the contract requirements
We have verified that the material or equipment in this submittal meets all the requirements of the contract.

Submittal By:

Authorized
Signature Name (Printed) Date
Response / Comments:
(Reserved for Response Stamp)
Reviewed By:

Authorized
Signature Name (Printed) Date
Check One:

Agenda Item No. 14 Page 106 of 172 CC Agenda 06-17-2024

CONTRACT FORMS
103

RECORDED AT REQUEST OF AND
WHEN RECORDED RETURN TO:

CITY OF PORT HUENEME
CITY CLERK’S DEPARTMENT
250 N VENTURA RD
PORT HUENEME, CA 93041
“No Fee Required” (Govt. Code Sec. 27383)
Recorded for the Benefit of the City of Port Hueneme

NOTICE OF COMPLETION
NOTICE IS HEREBY GIVEN that the CITY OF PORT HUENEME, VENTURA COUNTY, CALIFORNIA, is the owner in fee or of an easement over the following described property, to-wit:

That on or about the XXth day of <<MONTH YEAR>>, the said City of Port Hueneme entered into a contract with <<CONTRACTOR>> for the construction of CHANNEL ISLANDS BLVD WESTBOUND DIRECTION PAVEMENT REHABILITATION PROJECT (2024-06)on that certain real property described as <<ADDRESS OR LOCATION>> within the said City of Port Hueneme, that said structures and/or improvements were actually completed on the XXst day of <<MONTH YEAR>>, and that the address of said City of Port Hueneme is 250 N Ventura Rd, Port Hueneme, California 93041.

STATE OF CALIFORNIA )
) ss.

COUNTY OF VENTURA )
Title:

City of Port Hueneme, California
<INSERT NAME> does hereby certify or declare under penalty of perjury that the foregoing is true and correct under the laws of the State of California; that he is the duly authorized agent for the City of Port Hueneme, State of California; that he therefore verifies the foregoing Notice of Completion on behalf of the City of Port Hueneme; that the City is the owner of the property described in the foregoing Notice; that he has read the foregoing Notice and knows the contents thereof; that he has personal knowledge of the facts therein stated that same are true.

Date:
<INSERT NAME>
Place: Port Hueneme, California <INSERT TITLE>
City of Port Hueneme, California
Agenda Item No. 14 Page 107 of 172 CC Agenda 06-17-2024

SPECIAL PROVISIONS
Agenda Item No. 14 Page 108 of 172 CC Agenda 06-17-2024 79 Project No. 2024-06

SPECIAL PROVISIONS
1000 GENERAL REQUIREMENTS
1000-1 DESCRIPTION OF WORK
Work under this contract consists of pavement resurfacing including Type II Emulsion-Aggregate Slurry, Public Access and Notice, Mobilization, Traffic Control and Construction Signing, Water Pollution Control, Surface Preparation, Pavement Delineation and Striping, and appurtenant work.

All work shall be performed in accordance with the Plans, the Standard Specifications and these Special Provisions. During the duration of this contract, pavement resurfacing limits may be revised or other roads within the project areas may be added to or deleted from the contract in accordance with 3-2 of the Standard Specifications.
1000-2 REFERENCE SPECIFICATIONS & STANDARD PLANS
1000-2.1 SPECIFICATIONS
The Standard Specifications for this project are the City of Port Hueneme Standard Specifications supplemented by the Standard Specifications for Public Works Construction (SSPWC, commonly known as the Greenbook), 2021 Edition, published by BNI Publications, Inc.

Where used herein, SSS shall mean the State Standard Specifications, being the State of California, Department of Transportation Standard Specifications, 2018 Edition. Where required by the Special Provisions, work shall conform to the requirements of said SSS except where reference is made to the City of Port Hueneme Standard Specifications.
1000-2.2 STANDARD PLANS
The contract drawings utilize and make reference to the State Standard Plans (SSP), which is that document published by the State of California, Department of Transportation, dated 2018, and the Standard Plans for Public Works Construction (SPPWC) published by BNI Publications Inc., 2021 Edition. 1000-2.3 MODIFICATIONS TO STANDARD SPECIFICATIONS
Section 6-1.2 is hereby amended to include the following:

A Preconstruction Meeting will be scheduled by the City prior to the beginning of contract time. The meeting will be held at the Public Works Department building or an other location approved by the City on a date and time established by the City. Attendance at the Pre-construction Meeting by the Agenda Item No. 14 Page 109 of 172 CC Agenda 06-17-2024 80 Project No. 2024-06
Contractor’s Representative as described in 7-6 of the Standard Specifications is mandatory prior to starting work. Subcontractors’ representatives as required by the Engineer shall also attend the Pre-construction Meeting.

The Contractor at least 5 working days prior to the preconstruction meeting shall submit the following documentation and details to the City for review, approval, and discussion at the preconstruction meeting:

1. A detailed construction schedule.

2. A map or written description of material haul routes.

3. Copies of any required encroachment permits.

4. Details of the lane and intersection closures.

5. How each shopping center will have 1 or two driveway access points at all times.

6. Name and phone number of person(s) responsible for 24-hour maintenance of construction signing and traffic control.

Section 2-9.1 shall only apply to Ventura County Standard Monuments (centerline well monuments). All other survey monuments, including nails, iron pipes, and any other objects in the public right-of-way referenced on recorded maps and Ventura County Field Notes will be replaced or reestablished by the the City of Port Hueneme if damage to other survey monuments takes pace by this projects placement of slurry seal or asphalt paving within the Project limits. 1000-3 GENERAL GUARANTEE
Section 6-8.2 of the Standard Specifications is hereby deleted, and the following is substituted:

The Contractor shall obtain and assign to the City, such warranties or guarantees given as customary trade practice for any material or product purchased for use in the project constructed under this contract.

The last sentence of the third paragraph of 2-4, is hereby deleted and the following is substituted:

The material and labor bond must remain in effect until the expiration of six months after the period in which verified claims may be filed as provided in the CA Civil Code.
1000-4 PROMPT PAYMENT TO SUBCONTRACTORS
Prompt payment verification shall be submitted to the City on the 15th of each month.

The contractor shall notify the City in writing in the event that for some reason timely payment is not made to a subcontractor. Disputes shall be resolved in accordance with the contract and state law.

Agenda Item No. 14 Page 110 of 172 CC Agenda 06-17-2024 81 Project No. 2024-06
This provision applies to both DBE and non-DBE prime contractors and subcontractors.
1000-5 LABOR COMPLIANCE SOFTWARE
Contractors and subcontractors shall keep accurate payroll records in accordance with CA Labor Code Section 1776 and shall furnish weekly certified payrolls for their workers and shall submit their certified payroll records electronically to the City’s project manager.
1000-6 PERMITS
In accordance with Section 7-5, the Contractor shall obtain and keep in force during the term of this contract all necessary permits required by the City or any other permits necessary to perform the work.

A no-fee encroachment permit for work within the City of Port Hueneme rightof-way will be obtained by the Contractor.

The Contractor will acquire an encroachment permit with the City of Oxnard for work within City of Oxnard right-of-way within Victoria Ave. and S. Ventura Rd.

Intersections.
1000-7 WORK AREA
The Contractor shall confine its operations within the right-of-way and temporary easements shown on the Plans or shall make its own separate arrangements with owners of any additional property needed for this project.

Prior to entering upon any such additional property, the Contractor shall submit to the Engineer proof of written permission from the appropriate property owner(s).
1000-8 REQUIRED DOCUMENTS FOR WORK AREAS
The Contractor shall submit to the Engineer, for review and approval, the following documents at least three working days prior to beginning work in any specified area indicated on the vicinity maps shown on the Plans.

A. Order of Work and Traffic Control Plan, including map(s) and descriptions indicating the locations of work areas, construction signing, text used for changeable message signs and timing of advance notice.

Traffic Control Plan shall be updated and re-submitted for approval as necessary to accurately reflect the Contractor’s planned operations.

B. As-Built Plan of existing striping and marking. The plan shall be prepared by the Contractor.

C. Plans documenting ties to the existing location of any facility planned for relocation, adjustment, or replacement including, but not limited to, survey monuments, manholes, valves, clean-outs, signs, roadside markers, and guardrails.

Agenda Item No. 14 Page 111 of 172 CC Agenda 06-17-2024 82 Project No. 2024-06
D. Underground Service Alert confirmation number.
1000-9 STORAGE OF CONSTRUCTION MATERIAL
Storage of equipment or material is NOT permitted within the Channel Islands Blvd. roadway pavement area.

Materials, that are to be disposed of, shall not be stored at the site but shall be removed immediately. No overnight storage of materials or debris will be allowed in the street or within public right-of-way unless pre-approved by the City.
1000-10 COMPLETION, ACCEPTANCE, AND WARRANTY
The Contractor shall submit a written assertion that the Work has been completed. If, in the Engineer’s judgment, the Work has been completed in accordance with the Contract Documents, the Engineer will set forth in writing the date the Work was completed. This will be the date when the Contractor is relieved from responsibility to protect and maintain the Work and to which liquidated damages will be computed.

The Work shall be warranted by the Contractor against defective materials and workmanship for a period of 1 year. The warranty period shall start on the date the Work was completed as determined by the Engineer and the City after the final job walk.
1000-11 MEASUREMENT & PAYMENT
Payment for complying with these General Requirements Special Provisions shall be considered included in the prices paid for other items of work and no additional compensation will be made
1001 PUBLIC ACCESS & NOTICE
1001-1 SCOPE
This work consists of notification to the public and maintaining access during construction.
1001-2 NOTICE TO RESIDENT/BUSINESS/INSTITUTION
The City shall inform all affected residents and businesses adjacent to the Project. The Contractor shall direct questions from residents and business owners to the City Project Manager.
1001-3 PARKING RESTRICTIONS
The Contractor shall furnish and place "No Parking Tow Away" signs, 12" x 18" Agenda Item No. 14 Page 112 of 172 CC Agenda 06-17-2024 83 Project No. 2024-06
minimum size approved by the Engineer, along the street, affected by the work, three working days in advance of any work.

Parking restrictions shall be limited to periods of up to five working days at a time, when work requires it. Parking restrictions shall not be posted for the entire duration of the project. Parking restrictions shall be limited to the interval between 7:00 a.m. and 5:00 p.m. to allow for parking during the night. The Contractor shall remove these signs immediately when they are no longer needed.

If the work is delayed or rescheduled for any reason after placement of "No Parking Tow Away" signs, the Contractor shall re-date the signs affected. If the work is delayed more than five working days, the Contractor shall notify local authorities, remove the signs, and place re-dated signs 72 hours in advance of the work.

Majority of on-street parking along Channel Islands Blvd. is marked as “No Parking” and is not-permitted. However, parking is permitted in the 201 E. to 323 E. Channel Islands Blvd block.
1001-4 ACCESS
The Contractor shall provide businesses and residents with access to their properties at all times except when paving operations make access to properties impractical or unsafe, in accordance with the Plans, the Standard Specifications and these Special Provisions.

The Contractor shall coordinate and communicate with the City when a driveway or access to a property will be limited or not accessible. 1001-5 MEASUREMENT & PAYMENT
Payment for Public Access and Notice shall be considered included in the prices paid for other items of work and no additional compensation will be made.
1002 MOBILIZATION
1002-1 SCOPE
In addition to the work specified in 9-3.4.1, Mobilization includes work, services and operations necessary to establish access to the project site, restoration of such areas to their original conditions or to a condition approved by the Engineer, the movement of labor, supplies, equipment and incidentals to and from the project site, applying for and obtaining all required permits, and for all other work for which costs are incurred prior to or after performing work of other Contract items.

Agenda Item No. 14 Page 113 of 172 CC Agenda 06-17-2024 84 1002-2 MEASUREMENT & PAYMENT
Project No. 2024-06
Measurement and Payment for Mobilization will be made in accordance with section 9-3.4.2 of standard specifications. The lump sum price shall be considered full compensation for all labor, materials, and equipment necessary to mobilize and completely demobilize.
1003 TRAFFIC CONTROL & CONSTRUCTION SIGNING
1003-1 SCOPE
The Contractor shall be responsible for maintaining Traffic Control in accordance with the provisions of 7-10 of the Standard Specifications, 12-3 and 56-2 of the State Standard Specifications, the current requirements set forth in the California Manual on Uniform Traffic Control Devices (California MUTCD 2014, Rev 3) adopted on March 9, 2018 by the California Department of Transportation, and these Special Provisions.

The Contractor shall notify the Engineer of its intention to begin work at least five working days before starting any work.
1003-2 TRAFFIC CONTROL
The Contractor shall be responsible for handling vehicular and pedestrian traffic in accordance with 7-10 of the Standard Specifications, traffic control plans including with the drawings, and these Special Provisions.

The Contractor shall submit in writing, for approval by the Engineer, an Order of Work and Traffic Control Plan (graphic form) at least five working days prior to beginning work on the project site. No work on site shall begin until such approval is obtained.

The Contractor shall utilize the Traffic Control Plans provided in the drawings.

Any revisions to the Plan shall be updated and re-submitted for approval as necessary to accurately reflect the Contractor’s planned operations at the expense of the Contractor.

Traffic Control Plans shall include other Local Agencies Encroachment Permit work areas.

Traffic control signs shall be covered or removed when not in use.

In areas of high-volume pedestrian traffic, such as schools and shopping centers such as the Patterson Road Intersection the Contractor shall provide for controlled pedestrian crossings through the work or schedule work to avoid peak pedestrian volumes. Crossings shall provide pedestrians a means of passing over or through the work without tracking the slurry seal.

At intersections, if a cross road needs to be temporarily closed when work is in Agenda Item No. 14 Page 114 of 172 CC Agenda 06-17-2024 85 Project No. 2024-06
progress through the intersection and the anticipated traffic delay is more than five minutes, a detour sign shall be installed on the cross road and shall include the installation of a changeable message sign displaying the anticipated delay time. The signing shall be approved by the Engineer.

When two-way traffic is restricted to one lane, and when applying the resurfacing treatment past intersecting roads, traffic shall be controlled as shown on State Standard Plan T13. A pilot car and driver will be required at various locations if control by flaggers proves deficient in the opinion of the Engineer.

Overnight parking of construction equipment on adjacent City roads is not permitted. If construction equipment is parked on the shoulder area overnight, barricades and other suitable warning devices shall be placed around the equipment. No part of the equipment shall be less than 4 feet from the edge of pavement.
1003-3 CONSTRUCTION SIGNING
Construction Signing shall consist of furnishing, installing, maintaining and removing construction signs and barricades.

A "Road Work Ahead" sign (W20-1) mounted on either a 4" x 4" wood post or a Type III barricade shall be installed at each approach in accordance with State Standard Plans T11, T12, or T13. The signs for each road shall be installed prior to starting work on that road and shall not be removed until all work has been completed on that road.

When locations are changed, the full traffic control system shall be in place at the new location prior to starting any work and shall not be removed until all work has been completed at that location.
1003-4 TEMPORARY GUIDE MARKERS
Temporary Guide Markers shall be portable delineators as specified in 12-3.04 of the State Standard Specifications and these Special Provisions. Only one type of Temporary Guide Marker shall be used at any one time.

Temporary Guide Markers shall be placed adjacent to the edge of all slurry seals, at such locations as called for elsewhere in this Section, and as directed by the Engineer. Spacing of Temporary Guide Markers shall not exceed 30 feet on tangents or 15 feet on curves. Temporary Guide Markers shall also be referred to as “Tabs”.

Temporary Guide Markers shall be placed at the required locations prior to sundown on the same day the slurry seal is placed. Temporary Guide Markers shall be left in place along the completed edges of pavement and maintained, repaired, and replaced as required until the work is completed. If the Temporary Guide Markers are damaged, displaced, or are not in an upright position, from Agenda Item No. 14 Page 115 of 172 CC Agenda 06-17-2024 86 Project No. 2024-06
any cause, said markers shall immediately be replaced or restored to their original locations, in an upright position by the Contractor until the Project striping is completed. Upon completion of the project, all components of the temporary traffic control system shall be removed from the work site. 1003-5 GENERAL WORK SEQUENCE & RESTRICTIONS ON CLOSURE OF

TRAFFIC LANES
The full width of the traveled way on all roads shall be open for use by public traffic on Saturday, Sunday and any day designated by the Agency as a holiday, after 3:00 p.m. on Friday, after 3:00 p.m. on the day preceding a Citydesignated holiday, and when construction operations are not actively in progression working days. Days designated by the City as holidays are listed in 6-7.2.1 of the Standard Specifications.

Contractor shall keep at least one lane of traffic open at all times during working hours. Contractor’s equipment and personal vehicles of the Contractor’s employees shall not be parked on the traveled way, or on any section where traffic is restricted at any time. Overnight parking of construction equipment on adjacent City roads is permitted with advance notice and approval to the engineer.

Changeable message signs displaying the construction start and end dates, shall be placed at each end of the paving limits of Channel Islands Blvd. The City will provided two message boards that will be used at both ends of the project limits. The Contractor may elect to provide more as appropriate or required elsewhere in these special provisions.

A changeable message sign displaying the anticipated delay time shall be placed at each end of lane closure and at the approaches to any side streets within the lane closure.

Lane closures on Channel Islands Blvd. shall not be closed earlier than 9:00 AM. Traffic control set up may begin at 7:00 AM but no lane closure until 9:00 AM.
1003-6 ROAD CLOSURES
Except as provided herein, road closures are generally not allowed, and the Contractor shall maintain one lane of traffic through the work area at all times.

Limited road closures may be allowed under unusual circumstances, subject to advance approval by the Engineer and public notice.

If in the Engineer’s opinion, the Contractor demonstrates that a 12-foot wide lane cannot be maintained through the work area or demonstrates that a partial closure would be in the best interests of the City and minimizes public inconvenience, a limited road closure may be approved. Prior to approval of any limited road closure, the Contractor shall prepare a site-specific traffic control (detour) plan 5 working days prior to the intended date of the road Agenda Item No. 14 Page 116 of 172 CC Agenda 06-17-2024 87 Project No. 2024-06
closure for approval by the Engineer. The traffic control (detour) plan shall include notice to the public with placement of changeable message signs at least 72 hours prior to physically closing the road.
1003-7 MEASUREMENT & PAYMENT
Payment for Traffic Control and Construction Signing will be made at the contract lump sum price. Such payment will be considered full compensation for furnishing, installing, and repairing/replacing (as needed) all materials, labor, equipment and all incidentals necessary to complete the work in accordance with the Standard Specifications and these Special Provisions. 1004 STORM WATER POLLUTION CONTROL PLAN
1004-1 SCOPE
This item shall consist of preventing, controlling, and abating discharges of pollutants from the construction site, and shall be performed in accordance with the Standard Specifications and these Special Provisions. The Contractor shall follow the City prepared Storm Water Pollution Control Plan (SWPCP) covering pollution control measures and best management practices for the duration of the Project.
1004-2 CONSTRUCTION METHODS
All work for Storm Water Pollution Control proposed by the Contractor shall be approved by the Engineer. All work shall be performed in accordance with 7-8 of the Standard Specifications.
1004-3 MEASUREMENT & PAYMENT
Payment for Storm Water Pollution Control will be made in accordance with 7-

8.6.7. The contract lump sum price for Water Pollution Control shall be considered full compensation for obtaining and complying with all necessary permits and installation and removal of Storm Water Pollution Control works, including all labor, materials, tools and equipment and all other necessary incidental items required to complete the work.
1005 EXISTING UTILITY & ROADWAY FACILITIES
1005-1 SCOPE
Work shall conform to the provisions in Section 5 of the Standard Specifications and these Special Provisions.

Prior to placing pavement or slurry seal on streets, the Contractor shall document or mark the location of each utility valve box, lid, cover, manhole, vault, cleanout, or any other utility access at the road surface that will be covered by the new pavement with two swing ties or perpendicular offsets to a Agenda Item No. 14 Page 117 of 172 CC Agenda 06-17-2024 88 Project No. 2024-06
marker or fixed feature at the side of the road. These swing ties or offset measurements shall be written in an organized manner and provided to the Engineer. Curbs shall be marked with a sharpie, black marker or other approved marking to highlight locations of utility covers, lids, or manholes. The Contractor shall demonstrate the utility markings to the Engineer and receive acceptance prior to paving any street.

The Contractor shall remove wasted material from construction activities from the interior and exterior of manholes, valve boxes, storm drains, gutters or other facilities.

All manholes, valve covers and cleanouts shall be covered with roofing paper or heavy plastic prior to applying the slurry seal in order to permit easy removal of the materials. Covers that are partially exposed shall be cleaned to the satisfaction of the Engineer.

The Contractor shall contact Underground Service Alert and the respective utility companies at least three working days prior to starting any work on each road by which those companies are affected.

The Contractor shall provide access to utility owners at all times during the construction life of the project. The Contractor shall coordinate work by others in accordance with 7-7 of the Standard Specifications.
1005-2 UTILITY CONTACTS
Contractor shall notify Dig Alert prior to commencing work. Any utilities identified that conflict with excavations deeper than 12 inches shall be notified by the Contractor.

The Contractor shall notify the Engineer and the Utility Company and request written authorization to proceed from the Engineer prior to potholing any utility crossings. Below is the contact information for the conflicting Utility Companies:

ATTATL - ATT TRANSMISSION

AFTER HOURS

NATIONAL DISPATCH CENTER
866-460-6324
[email protected]

EMERGENCY

NATIONAL DISPATCH CENTER
70 S STATE ST, SALT LAKE CITY, UT 84111
866-460-6324
[email protected]

ATTDSOUTH - AT&T - DISTRIBUTION

AFTER HOURS

AT&T PRIORITY REPAIR
Agenda Item No. 14 Page 118 of 172 CC Agenda 06-17-2024 89 Project No. 2024-06
800-247-2020
[email protected]

EMERGENCY
AT&T DIST. DAMAGE PREVENTION
510-645-2929
[email protected]
CMW52 - CALLEGUAS MUNICIPAL WTR

AFTER HOURS

JULIO REYES
805-579-7137

EMERGENCY

MATHEW GOMEZ
805-207-4502
[email protected]

NEXTGLAVEN - CROWN CASTLE- LA & VEN

AFTER HOURS

STAKE CENTER
801-364-1063

EMERGENCY

CROWN CASTLE FIBER NOC
855-933-4237
[email protected]

OWDDIST - C/OF OXNARD-WATER DIV DISTRIBUTION

AFTER HOURS
24 HOUR CONTACT
805-385-8136
OXN02 - CITY OF OXNARD - WASTEWATER DIVISION

AFTER HOURS

STAND BY PHONE
805-271-2219

EMERGENCY

WASTEWATER DIVISION
805-271-2200
UTFTRCA01 - FRONTIER

AFTER HOURS

FRONTIER VIP LINE FOR HAZARD
800-921-8106

EMERGENCY

FRONTIER CALL CENTER
Agenda Item No. 14 Page 119 of 172 CC Agenda 06-17-2024 90 Project No. 2024-06
800-921-8106

VCPWA - VENTURA COUNTY TRANSPORTATION DEPT
VACUUM

ANITHA BALAN
800 S VICTORIA AVE, VENTURA, CA 930091620
805-654-2055
1005-3 ROADWAY FACILITIES
The Contractor shall protect existing Roadway Facilities, including but not limited to, curbs, curb and gutters, cross gutters, spandrels, traffic striping, from being disfigured by overspray of materials or by tracking of materials by equipment used in the project. If such overspray or tracking does occur, the Contractor shall, at its own expense, clean, restore, or replace disfigured items to the satisfaction of the engineer.

Existing Signs, Clearance Markers and Delineators within the existing pavement area or which interfere with the Contractor’s work on any road to be rehabilitated, shall be removed, and re-installed at their original locations after completion of work on that road. The Contractor shall exercise extreme caution when removing the markers or delineators. Damaged markers or delineators shall be replaced at the expense of the Contractor.

The Contractor may trim back trees and shrubbery encroaching on the public road right-of-way or interfering with this work with written approval from the City.

Contractor shall obtain written permission from the City and property owner to trim trees or shrubbery on private property.
1005-4 MEASUREMENT & PAYMENT
Payment for costs incurred in protecting and marking existing utility and roadway facilities and including all of the requirements set forth in this section, shall be considered included in the prices paid for other items of work and no additional compensation will be made.
1006 ROADWAY PREPARATION
1006-1 SCOPE
The work under this section consists of preparing the roadway and shoulders prior to the resurfacing. Such work shall include the removal and disposal off site of soil, dirt, and rock deposits on existing pavement, shoulders, and swales, trimming of interfering trees and shrubbery, scraping and removing spilled concrete on pavement, removing raised pavement markers, eradication and removal of vegetation, controlling nuisance water, sweeping, watering, and removing loose and broken asphalt concrete pavement and foreign material as Agenda Item No. 14 Page 120 of 172 CC Agenda 06-17-2024 91 Project No. 2024-06
specified in these Special Provisions and as required by the Engineer. 1006-2 CONSTRUCTION METHODS
Any vegetation in the area of the roadway shall be removed.

Eradication of vegetation shall include treatment with an approved herbicide, not containing the active ingredient glyphosate, with an approved dye at least five working days prior to asphalt concrete resurfacing.

All thermoplastic markings, painted markings and pavement markers shall be removed in accordance with the following requirements:

1. All existing painted or thermoplastic traffic stripes and pavement markings within areas to receive overlay shall be removed prior to sealing operations, unless indicated otherwise on the Plans.

2. Removal of existing painted or thermoplastic striping/markings shall be performed by grinding. Removal shall be to the satisfaction of the Engineer.

3. Immediately following the removal of existing pavement and sweep/markings and pavement markers, the Contractor shall clean and sweep roadways and on-site paved areas to eliminate all materials attributed to or involved with removal operations. All materials shall be removed from the roadway prior to the end of each working day or as directed by the Inspector. The Contractor shall not use water to flush down streets in place of street sweeping.

Preparation shall include removal of pavement markers, trimming of interfering shrubbery and ground growth, removing trimmed vegetation, controlling nuisance water, and sweeping. Immediately prior to overlay application, the surface shall be cleaned of dust, dirt, oil, grease, vegetation and other foreign material.

All metal covers and survey markers within the street overlay areas shall be protected by the Contractor in order that the overlay will not adhere. The methods of protection shall be approved in advance by the Engineer. These areas shall be cleaned no later than twenty-four (24) hours or the following work day after the application of the overlay.
1006-3 MEASUREMENT & PAYMENT
Payment for Roadway Preparation will be made at the contract Lump Sum price and no additional compensation will be made.
1007 MICRO-MILLING
1007-1 SCOPE
Micro-milling shall consist of the cold milling of the existing Asphalt concrete Agenda Item No. 14 Page 121 of 172 CC Agenda 06-17-2024 92 Project No. 2024-06
with a milling machine equipped with a cutting drum specially designed for micro-milling. Micro milling shall follow these Special Provisions, 302-1 of the SSPWC, and the Plans.
1007-2 MILLING MACHINE
Milling Machines shall conform to Section 302-1.2 of the standard Specifications and the following:

1. Be equipped with a micro-milling drum with tungsten-carbide-tipped cutting teeth spaced no greater than ¼ inch apart on center. The configuration of the teeth shall be such that the deviation in elevation between any 2 teeth does not exceed 1/16 inch.

2. Be capable of removing asphalt concrete pavement to a tolerance of +- 1/8 inch.

3. Be equipped with an automatic grade control system operating in “profile” mode.

4. The system shall be either:
• A 30-foot-long paving machine ski with spring loaded feet attached to the bottom on not more than 1.5 -foot increments, such that the feet rise and fall over small irregularities on the pavement surface; or
• A sonic averaging system with automated controls – Each corner of the milling machine shall be equipped with sonic graded averaging and slope sensors.

5. Be equipped with a Tier III or higher engine complaint with the regulations of the California Air Resources Board.
1007-3 MILLING OPERATIONS
Milling operations shall progress from the low side of each roadway barrel or lane and progress towards the high side. Each successive pass of the milling shall meet the line and grade of the previous pass. The speed of the milling machine shall be maintained at a rate which results in a uniform pavement texture.

Micro-milling shall result in a grid-patterned textured pavement surface with longitudinal ridges approximately the same distance apart as the cutting teeth.

The ridges shall be consistent in depth, width, and profile. The distance between the top of each ridge and the adjacent valleys shall not exceed 1/8 inch.

Milled pavement surfaces which do not conform to the requirements above shall be corrected by the Contractor. The Contractor shall prepare and submit to the engineer for approval a correction plan prior to initiating corrective action.

During milling operations, the cutter teeth shall be regularly checked and replaced as necessary to maintain the tolerances specified.

Agenda Item No. 14 Page 122 of 172 CC Agenda 06-17-2024 93 1007-4 DISPOSAL OF MILLINGS
Project No. 2024-06
Millings shall be considered the property of the Contractor and shall be disposed of by the Contractor. The Contractor shall notify the Engineer a minimum of 2 working days prior to the start of milling operations of the disposal location.
1007-5 MEASUREMENT & PAYMENT
Measurement and payment for micro-milling will be made at the contract unit price per square foot of Micro-milling. Such payment shall be considered full compensation for furnishing all labor, materials, equipment, tools, and incidentals necessary to complete the work including removal and disposal of AC. Disposal fees, hauling and removal costs shall be considered included in the contract unit price for micro-milling and no additional compensation will be allowed.
1008 AC PAVEMENT (DIGOUTS)
1008-1 SCOPE
The work of AC Pavement (Digout) consists of removing and replacing the existing asphalt concrete and base if necessary to the specified depth or to the base layer.

AC Digouts may not be left open over night and must be completed within the working day started.
1008-2 MATERIAL
Materials used shall be Asphalt Concrete as specified in Subsection 203-6 of the Standard Specifications. The class of combined aggregate grading and grade of asphalt shall be Class B PG 70-10. Class C-Minus may also be accepted with the approval from the Engineer.

Processed Miscellaneous Base (PMB) shall conform to the provisions of 200-2.5 of the Standard Specifications and coarse graded per table 200-2.4.2; however, the percentage passing sieve No. 200 shall be 7 - 11 percent and the sand equivalent requirement does not apply.
1008-3 CONSTRUCTION METHODS
The asphalt concrete shall be removed to a uniform depth as specified. The edges of the removal area shall be neatly sawcut. Where asphalt is to be removed and replaced within the same location that has been disturbed by tree roots, and where roots are found after removal of asphalt, the base and subgrade shall be over excavated an additional 12 inches below the asphalt removal and any tree roots removed. The subgrade and base shall then be Agenda Item No. 14 Page 123 of 172 CC Agenda 06-17-2024 94 Project No. 2024-06
replaced and recompacted. All removed material including but not limited to asphalt concrete, concrete, base material, earth, pavement fabric and any other extraneous materials and debris shall be removed from the site at the contractor’s expense. If base rock is exposed, the surface shall be rolled.

Asphalt concrete shall be constructed as specified in Section 302-5 of the Standard Specifications.

PMB shall be compacted to 95%.
1008-4 DISTRIBUTION AND SPREADING
Placement of asphalt concrete shall be in conformance with Subsection 302-

5.5 of the Standard Specifications and these Special Provisions.

No longitudinal joints will be allowed.

The Contractor shall designate staging areas approved by the City Engineer for trucks to transfer trailers and perform clean out, if necessary. Trucks shall only use the approved designated areas for these purposes.

To avoid picking up loose rock in the project area, the tires of all trucks must be lightly oiled with linseed oil or soybean oil or approved equal, but not to the point of runoff.

Diesel fuel will not be allowed on the project for oil down of equipment.

The provisions of Subsection 5-3.1 of the Standard Specifications are hereby incorporated into these Special Provisions, whereby incompetent operators shall be removed from the work. Indications of lack of experience, or unfamiliarity with the equipment or its operation will be considered incompetence.

The Contractor shall be responsible for protecting existing storm drain inlets, swales, and culverts to ensure that no sand, gravel, rock dust, tack coat, asphalt, or spoils from paving operations enter into storm drain inlets. All PCC, brick or other decorative surfaces within 500 feet of the work limits that are to be crossed by trucks used to haul pavement material shall be covered with sand or other durable covering prior to placement of asphalt concrete.

The Contractor shall have sufficient power brooms on site during all periods of distribution and spreading to provide for cleanup of haul routes and work areas including side streets and commercial driveways. Power broom shall provide miscellaneous cleanup of pavement material spoils as directed by the City’s Project Representative.
1008-5 ROLLING
Agenda Item No. 14 Page 124 of 172 CC Agenda 06-17-2024 95 Project No. 2024-06
Rolling of asphalt concrete shall be in conformance with Subsection 302-5.6 of the Standard Specifications and these Special Provisions.

Breakdown rolling shall commence when the asphalt concrete is placed.

Rolling shall be accomplished with the drive wheel forward and with the advance and return passes in the same line.
1008-6 MEASUREMENT & PAYMENT
Measurement and payment for AC Pavement (Digouts) to remove and replace asphalt concrete, complete in place, shall be made at the contract unit price per square foot as shown in the Bid Schedules. The above contract price and payment shall include full compensation for furnishing all labor, materials, tools, equipment, transportation and incidentals, and for doing all the work involved in removals, subgrade preparation and constructing asphalt concrete pavement as specified in the approved plans, Standard Specifications, and these Special Provisions.
1009 AC BASE REPAIR
1009-1 SCOPE
AC Base Repair involved repairing the structural section of the roadway shall by removing the existing AC plus 1 inch or to a depth of 6 inches, whichever is less. The structural section is replaced with asphalt concrete placed in two equal lifts and compacted, as specified in 302-5.5 and 302-5.6 of the Standard Specifications, prior to placing the overlay.
1009-2 MATERIAL
Asphalt concrete used in Base Repair shall be B-PG 64-10. Class C minus may also be accepted with approval from the Engineer.
1009-3 CONSTRUCTION METHODS
In areas delineated by a double dashed white line painted on the existing road, the structural section of the roadway shall be removed to a depth of 6 inches.

Any roots within the upper six inches of base and/or sub-grade shall be removed and the base and/or sub-grade material shall be compacted to 95 percent relative compaction. The structural section removed shall be replaced with asphalt concrete placed in two equal lifts and compacted, as specified in 302-5.5 and 302-5.6 of the Standard Specifications, prior to placing the overlay.

Where new asphalt concrete pavement for base repair is placed against existing pavement, the pavement shall be removed in a manner that will not result in ragged and loose edges of the existing pavement. Tack coat shall be applied to exposed edges of the existing pavement per 302-5.4 of the Standard Specifications.

Agenda Item No. 14 Page 125 of 172 CC Agenda 06-17-2024 96 Project No. 2024-06
1009-4 MEASUREMENT & PAYMENT
Payment for Base Repair shall be considered as included in the Contract Unit Price for AC Pavement (Digouts). Such payment shall be considered full compensation for furnishing all labor, materials, equipment, tools and incidentals necessary in the removal and disposal of existing pavement, compaction of base and/or sub-grade, applying tack coat, and AC backfill. 1010 TYPE II EMULSION-AGGREGATE SLURRY
1010-1 SCOPE
This work shall consist Type II Slurry construction in accordance with 203-5 and 302-4 of the SSPWC, the Plans, the Standard Specifications and these Special Provisions. Roadway Preparation per 1006 and Micro-Milling per 1007 shall be performed prior to placing Type II Emulsion-Aggregate Slurry. 1010-2 MATERIALS
Aggregate shall be Type II. Emulsified asphalt shall be Polymer modified quickset type PMCQS-1h. The amount and type of accelerator used shall be approved by the Engineer.

Prior to a change of emulsion, Contractor shall thoroughly clean all emulsion tanks and mixing units to prevent any chemical reaction between any two emulsions.

Contractor shall schedule and coordinate the delivery of aggregate to the stockpile(s) such that: (1) deliveries originate at the plant and arrive at the stockpile site within normal work hours on the same calendar day, (2) delivery site and project name are explicitly stated on each delivery ticket, (3) successive deliveries on the same calendar day show the cumulative total for that day, (4) copies of all delivery tickets are delivered to the Engineer before the end of the working day, whereas any delivery tickets not so delivered may be rejected by the Engineer. Any deviation from this process must have the prior approval of the Engineer.
1010-3 POLYMER MODIFIED EMULSION
The emulsion-aggregate slurry must include elastomeric polymer and meet the requirements of 37-3.02B(3). The polymer used in the manufacture of polymer modified asphaltic emulsion shall be, at the option of the Contractor, either neoprene, ethylene vinyl acetate, or a blend of butadiene and styrene.

The emulsion supplier shall certify that the asphalt residue contains at least 2.5 percent polymer (dry weight) and that the polymer has either been added as a solid polymer to the base asphalt or has been added in the form of a latex at the time of emulsion manufacture.

Agenda Item No. 14 Page 126 of 172 CC Agenda 06-17-2024 97 Project No. 2024-06
Polymer modified emulsified asphalt shall be kept in a suspended state by an agitating mixer operated every 3 days.
1010-4 TEST REPORTS & CERTIFICATION
A certification of compliance shall be provided at least 48 hours prior to delivery of emulsion to the project.
1010-5 EQUIPMENT
The Contractor shall provide the slurry application equipment for inspection at the site or other location acceptable to the Engineer of least two working days prior to beginning work. Any equipment requiring repair or replacement as determined by the Engineer shall not be used on the work until its condition is accepted by the Engineer.

All equipment must be maintained in a good state of repair, i.e., no excessive oil leaks that could damage existing asphalt, concrete or landscaped areas. All equipment safety guards shall be in place, hydraulic hoses shall be in good condition. No equipment shall show potential danger to the crews, passing pedestrians and motorists. Failure to comply with this provision will be cause to have the equipment removed from the job. Equipment considered by the Engineer to be critical to the operation including monitoring equipment such as meters and scales shall be operational at all times.

All emulsion storage facilities shall have temperature measuring devices.

Temperature measuring devices shall be operational at all times when the storage facility is in use.

Transit trucks shall not be used. The Contractor shall furnish and continuously operate a minimum of three (3) trucks with approximately fourteen (14) ton capacity for each scheduled work day. The number of trucks used each day shall be as shown on the approved schedule unless otherwise approved in advance by the Engineer. Failure by the Contractor to adhere to this requirement will cause the Agency to sustain additional inspection costs to be determined by the Engineer which will be deducted from any compensation due the Contractor. All trucks which the Contractor proposes to use that exceed the legal limit are required to have overweight permits.

Prior to the beginning of slurry operations, Contractor shall furnish, at no cost to the Engineer, a licensed weighmaster's certificate indicating the net weight capacity of the aggregate bin for each truck. The certificate shall be dated no more than 60 days prior to construction.

The Slurry Spreader Box shall be equipped with a steering device and suitable drag to erase ridges. The drag rubber shall be new at the beginning of the contract and shall be maintained in a good state of repair throughout the contract. A minimum 2-foot length of burlap material shall be attached to the Agenda Item No. 14 Page 127 of 172 CC Agenda 06-17-2024 98 entire width of the drag.

Project No. 2024-06
Continuous flow mixers shall conform to SSPWC 302-4.3 and shall be equipped with a fines feeder for addition of accelerator and a thermometer for indicating emulsion temperature.

Street sweepers for pre-slurry application cleaning shall be air-vacuum type.

Post-application cleaning may be performed by broom type sweepers approved.

Support equipment such as front-end loaders and emulsion storage tank shall be in good working order and sized adequately to maintain the slurry seal work without interruption. Emulsion storage tank shall have a thermometer for indicating emulsion temperature.
1010-6 APPLICATION
Except where otherwise indicated herein slurry seal application shall be in accordance with 302-4.6.

Contractor shall arrange with the Engineer for appropriate areas for stockpiling and batching. The stockpile areas shall be thoroughly cleaned, removing all excess material and all material contaminated by spilled oil, and left with a neat, orderly appearance upon completion of slurry operations. Any damage done to these areas as determined by the Engineer shall be corrected by the Contractor to the satisfaction of the Engineer prior to final payment.

Contractor shall supply the Engineer with licensed weighmaster's certificates of weights for all aggregate delivered to the job during the course of each day.

Aggregate so certified as being delivered for use in the contract shall be used only in the slurry mixture for this contract. Contractor shall present weighmaster's certificates for the amount of such aggregate remaining unused at the completion of the contract at no cost to the Agency. The certificates shall be presented to the Engineer on the same day the aggregate is delivered.

The Contractor shall stockpile all slurry constituents at the same site for the work in each area.
1010-6.1 Sweeping
Street sweeping shall occur before applying the slurry seal. At least 2 passes with water and blowing with power hand blowers to eliminate dust and debris shall occur after micro-milling and directly prior to applying slurry seal.

Protect and cure slurry seal in accordance with the contract documents, and prevent damage and loss of significant or excessive slurry seal materials.

Promptly remove and dispose of spilled, failed, and rejected materials and perform necessary repairs or replacement as directed by the Engineer and in accordance with the contract documents.

Agenda Item No. 14 Page 128 of 172 CC Agenda 06-17-2024 99 Project No. 2024-06
Sweep the slurry seal 24 hours after placement without damaging the slurry seal. For 4 days afterwards, sweep the slurry seal daily unless determined otherwise by the Engineer. Two weeks after the slurry has been placed and streets, or other slurry sealed areas have been opened to traffic, the Contractor shall sweep the surface to remove any loose aggregate. The contractor shall sweep the slurry sealed streets or areas from curb face to curb face or edge of pavement to edge of pavement (when there is no curb), using vacuum type street sweepers. In rural areas other methods may be used with the written permission of the Engineer. The Contractor shall also promptly sweep any other areas required by the Engineer, where loose or out of place project materials exist.
1010-7 PREPARATION
The Contractor shall fill or seal cracks, clean the surface, removing existing thermoplastic striping per Roadway Preparation (1007) and Micro-Milling (1008) Specifications prior to placing Type II Slurry.
1010-8 MIXING & SPREADING
Slurry seal shall be placed only when the ambient temperature is above 60 degrees and rising and existing AC surface at least 55 degrees. No slurry will be placed during inclement weather or the threat thereof. Contractor shall bear the responsibility of cancellation of work on these days and shall be responsible for any damages which may arise from non-cancellation.

Each slurry crew shall be composed of a coordinator at the project site at all times, a competent quick-set mixing man, a competent driver, sufficient traffic control personnel and sufficient laborers for any handwork and cleanup.

No slurry seal shall be placed on a wet street or crossing without the Engineer’s consent. Intersections and commercial driveways shall be completed in two or more parts to allow ingress and egress to traffic.

When necessary to provide vehicular or pedestrian crossing over the fresh slurry, the Engineer will direct the Contractor to spread sufficient sand or rock dust on the affected area to eliminate tracking or damage to the slurry. Sand or rock dust used for this purpose shall be at the Contractor's expense. Slurry aggregate is not acceptable for this application. The texture and appearance of the sanded areas shall sufficiently match adjacent work or the area shall be repaired as required by the Engineer at the Contractor's expense.

Contractor shall provide barricades and other traffic control devices as necessary to eliminate traffic on areas of fresh slurry that might sustain damage from such traffic. Any tracking of slurry seal on private property will be the responsibility of the Contractor to correct.

The cost of cleanup and/or damage caused by vehicles tracking through the Agenda Item No. 14 Page 129 of 172 CC Agenda 06-17-2024 100
slurry seal shall be born solely by the Contractor.

Project No. 2024-06
Slurry shall be applied with an overlap of the concrete gutter of 2"(two inches).

Any slurry material exceeding the 2" shall be removed by the contractor prior to completion of the project. The overlap dimension of the longitudinal lap joint shall not exceed 6" (six inches) unless directed otherwise by the Engineer.

Where the completed slurry is not uniform in color, the street shall be treated to eliminate the color variation at the Contractor's expense. The method of treatment shall be approved by the Engineer.

Contractor shall sweep all streets including gutters after slurry application.

Additional sweeping may be required by the Engineer at the Contractor's expense if the Engineer determines that sufficient loose material is accumulating after the initial sweeping.

The application rate shall not exceed 200,000 square feet per day on residential streets and 300,000 square feet per day on commercial streets. After 10 consecutive working days of operation, the Contractor may request that these spread rates be increased. In consideration of the Contractor's performance and in the interest of the project, the Engineer may elect to allow this change.

Type II slurry shall be applied at a rate between 1,600 square feet per ExtraLong Ton (ELT) on very smooth surfaces and 1,200 square feet per ELT on extremely coarse surfaces.

An extra-long ton of slurry is made up of 2000 pounds of dry aggregate plus emulsified asphalt, accelerator, or retardant, and water.

The slurry shall be applied in a thickness of 3 to 6 mm (1⁄8 to ¼ inches) prior to rolling.
1010-9 TEST SECTIONS
At least five (5) working days prior to commencement of work and prior to issuing notifications to property owners, Contractor shall perform test sections for review and approval by the City for each type of slurry to be used in the contract. The area of the test sections shall be at least 5,000 square feet. The test section locations shall be in the area of the work and shall be completed prior to 11:00 a.m. to allow for minimum delay of test results. Test section locations shall be approved by the Engineer prior to placing slurry.

If the tested materials and workmanship do not meet specifications, the Contractor shall arrange with the City for subsequent test section locations, sampling, testing and monitoring. All expenses to the City for subsequent test sections shall be reimbursed by the contractor by deduction from the contract price.

The Contractor shall not begin slurry application until the test sections have Agenda Item No. 14 Page 130 of 172 CC Agenda 06-17-2024 101
Project No. 2024-06
received written approval by the Agency. The approved mix design and test section results shall determine the mixing parameters for this project. 1010-10 MONITORING
The Contractor shall facilitate the following testing and monitoring activities to be performed by the Agency:

A. Obtaining load tickets for materials delivered to the stockpile sites (to be given to the Agency the same day the material is received).

B. Obtaining tare and loaded weights for each load on each truck at the stockpile site. (Note: If the Contractor agrees to fill oil and water prior to weighing loaded trucks, the tare weight need only be taken as required by the Agency.)
C. Obtaining measurements of emulsion and water added for each truck at the stockpile site.

D. Obtaining volumetric measurements of rubberized slurry for each truck.

E. Sampling for Wet Track Abrasion Testing at the work sites.

F. Measurement of street area covered.

G. Monitoring of work quality and traffic control.
1010-11 ROLLING OPERATIONS
The slurry seal shall be rolled after placement and initial curing with a minimum of two (2) passes of a minimum 8-ton pneumatic tire roller equipped with a water spray system, which has all tires inflated per the manufacturer’s specifications, and which meets the requirements of Caltrans Standard Specifications, Section 37. Full compensation for supplying and operating a pneumatic tire roller shall be included in the price paid for slurry seal and no separate payment will be made therefore. Rolling shall occur prior to opening the roadway to public traffic.
1010-12 PUBLIC CONVENIENCE & TRAFFIC CONTROL
The Contractor shall prohibit traffic on the street until initial sweeping is complete. Prior to opening the streets to traffic, “Loose Gravel,” W8-7 signs, and appropriate speed reduction signs conforming to local, State and Federal regulations shall be posted and maintained by the contractor. The signs shall remain in place until there is no further dislodging of the cover aggregate. 1010-13 MEASUREMENT & PAYMENT
Payment for Type II Emulsion-Aggregate Slurry, complete in place, will be made at the contract unit price per extra long ton (ELT) of dry aggregate and emulsified asphalt placed. Such payment shall include payment for dry aggregate, emulsified asphalt, accelerator, or retardant, and water, full compensation for furnishing all labor, materials, tools, equipment including Agenda Item No. 14 Page 131 of 172 CC Agenda 06-17-2024 102
Project No. 2024-06
rolling, and street sweeping, and incidentals, and for doing all the work involved in constructing the slurry seal, complete in place, including testing for and furnishing the mix design, and protecting the seal until it has set, as shown on the plans, as specified in the standard specifications and these special provisions, and as directed by the Engineer, and other incidentals necessary to complete the work.
1011 TACK COAT
1011-1 SCOPE
Tack Coat shall be used to adhere new Asphalt to Existing Asphalt. 1011-2 MATERIAL
Tack Coat shall be Thermoplastic Polymer Modified High Performance Seal, also known as HPS No-Track Tack, manufactured by Paramount Petroleum, no known equal.
1011-3 CONSTRUCTION METHODS
The tack coat shall not be applied until the preparation of the existing surface has been completed, and then only so far in advance of placing the asphalt concrete overlay as permitted by the Engineer. Tack coat shall not be applied when the temperature of the surface to be tacked is below 50o F in the shade.

No tack coat shall be applied when rain is imminent.

No tack coat shall be left exposed overnight. Immediately in advance of placing the asphalt concrete, additional tack coat shall be applied as directed by the Engineer to areas where the tack coat has been destroyed or otherwise rendered ineffective, and no additional compensation will be allowed for such work.

Tack coat shall be heated slowly to temperature between 325-425 degrees F.

At no time shall the product be heated to above 450 degrees F. The product shall be applied through a distributor truck equipped with a heating unit. It shall be equipped with a full circulating spreader bar and pumping system capable of applying the tack coat material within 0.05 gallons per square yard tolerance of the specified application rate and give a uniform covering of the surface to be treated. The distributor shall also include tachometer, pressure gauge, and volume measuring device and thermometer.

The application rate shall be between 0.12 to 0.15 gallons per square yard and the rate to be determined by the prevailing surface conditions or as approved by the Engineer.

The Tack Coat shall not be applied until the preparation of the existing surface has been completed, and then only so far in advance of placing the asphalt concrete overlay as permitted by the Engineer. The Engineer will determine if Agenda Item No. 14 Page 132 of 172 CC Agenda 06-17-2024 103
Project No. 2024-06
the pavement is sufficiently clean and dry for the application of Tack Coat.

Existing concrete surfaces shall be protected against disfigurement from the asphalt. Residue of the material shall be removed by sandblasting to the extent required by the Engineer.
1011-4 MEASUREMENT & PAYMENT
Payment for Tack Coat shall be considered included in the prices paid for other items of work and no additional compensation will be made. 1012 PAVEMENT DELINEATION, STRIPING & SIGNING
1012-1 SCOPE
Pavement Delineation shall consist of installing striping, marking, pavement markers, delineators, and object markers. Application of traffic striping and pavement markings shall be in accordance with 314-4 of the Standard Specifications.

On roads to be delineated, prior to removing traffic control, temporary markings shall be placed. Permanent Pavement Delineation on each road to be delineated shall be completed within 14 calendar days following completion of the overlay on that road unless otherwise specified in these Special Provisions.

In the event that striping cannot be completed within the specified number of days, the Engineer may order resurfacing operations suspended in accordance with 6-2 to allow striping work to meet schedules specified in these Special Provisions. Centerline striping shall be completed within 10 calendar days after placing overlay. Pavement markers, pavement legends, edge line striping and markings shall be completed within 7 calendar days after completion of work.

Traffic striping can take place after 9:30 PM and before 7:00 AM. 1012-2 TEMPORARY MARKINGS
STOP bars: On roads to be delineated and on which permanent delineation will not be applied before public traffic is allowed on the freshly ground or paved surface, Temporary Guide Markers or Tabs shall be placed at stop signs the same day that paving or grinding occurs.

Temporary Markings shall be placed at the centerline of pavement and on multi-lane roads at each lane line the same day that grinding occurs or overlay is placed. Temporary centerline markings shall consist of temporary raised pavement markers (Davidson Plastics Co., M. V. Plastics, or approved equal) at 25-foot maximum intervals. Temporary lane line markings shall be reflective tape or painted spots (cat-tracking) at 50-foot maximum intervals or a painted dribble line. Temporary Markings shall be maintained, replaced, restored or augmented as directed by the Engineer until permanent pavement delineation Agenda Item No. 14 Page 133 of 172 CC Agenda 06-17-2024 104
Project No. 2024-06
is completed. When the Engineer determines Temporary Markings as specified herein do not provide adequate temporary delineation, the Contractor shall install Temporary Markings as specified for permanent delineation. All Temporary Markings shall be removed prior to the installation of permanent markings and striping.
1012-3 PAVEMENT MARKERS
Pavement Markers shall confirm with Section 214-7 of the Standard Specifications and shall be placed in accordance with 314-5 of the Standard Specifications and 170-0 of the Standard Plans.

Pavement markers shall include placement of blue fire hydrant markers. The Contractor shall replace any damaged Pavement Markers, without cost to the City, prior to the City’s acceptance of the project.
1012-4 TRAFFIC STRIPING & PAVEMENT MARKINGS
Thermoplastic Traffic Striping and Pavement Markings shall be 90 mils in thickness and shall conform to the provisions 315-4.4 of the Standard Specifications. Striping and markings shall be reapplied as documented in existing conditions, and as specified herein. The size, color, and spacing of the striping shall conform to the requirements of Section 310 of the Standard Specifications and the State Standard Specifications, State of California, Department of Transportation Standard Plans as shown on SSP A20A through A20D and A24A through A24F, except that lane lines shall be 4-inches wide.

Permanent striping shall be placed after the slurry seal has cured for at least 7 calendar days but no longer than 14 calendar days.

Striping Width shall comply with 2015 SSP, the Plans, and these Special Provisions.

Bike lanes shall be striped in accordance with Section 9C.04 of the CAMUTCD with green-colored pavement per Figure 9C-3A.
1012-5 MEASUREMENT & PAYMENT
Payment for Temporary Traffic Striping and Markings will be made at the contract lump sum price. Such payment shall be considered full compensation for furnishing all labor, materials, tools, equipment, replacement of damaged temporary striping, and incidentals necessary to complete the work.

Payment for Traffic Striping - Restriping will be made at the contract lump sum price. Such payment shall be considered full compensation for furnishing all labor, materials, tools, equipment and incidentals necessary to complete the work.

Agenda Item No. 14 Page 134 of 172 CC Agenda 06-17-2024 105
Project No. 2024-06
1013 SURVEY MONUMENT FRAME REPLACEMENT & ADJUSTMENT
1013-1 SCOPE
If damaged by the contractor, survey monuments and markers shall be replaced.

All Ventura County Survey monument frames and covers to be replaced or adjusted, shall be performed in accordance with the appendices, the Standard Specifications, and these Special Provisions.
1013-2 REPLACEMENT
Existing concrete Survey Monument Frames with triangular cast iron covers shall be removed and replaced with standard Ventura County survey monument cast iron frames, round covers, and PVC slip couplings. The Contractor shall salvage and deliver the old triangular lids and deliver them to the Agency.

The new PVC slip couplings shall be extended upward as needed by placing a section of white, 8" PVC pipe (Class 125 with 9/32" wall thickness) on top of the couplings. The tops of the new frames shall be flush with the new pavement surface.

A standard survey monument kit (frame, cover, and PVC slip couplings) can be purchased at the County Surveyor's public counter, Third Floor, Administration Building, 800 S. Victoria Avenue, Ventura, CA 93009 for $400.00 including tax plus a requisition fee of $7.50 per lot.
1013-3 ADJUSTMENT
Existing standard Ventura County survey monument cast iron frames and round covers that are to be adjusted so that the tops of the existing frames are flush with the new pavement surfaces are listed herein.

The existing PVC slip couplings or vitrified clay pipe and bells at the frames and covers to be raised shall be left in place and shall be extended upward as needed by placing a section of white, 8" PVC pipe (Class 125 with 9/32" wall thickness) on top of the existing couplings or pipe and bells. 1013-4 LOCATION & TYPE OF MONUMENTS
Monuments, which are to be adjusted or replaced and adjusted, are at the locations shown in the appendices.
1013-5 MEASUREMENT & PAYMENT
Payment for Survey Monument Frame Adjustment and Survey Monument Frame Replacement shall be considered included in the prices paid for other Agenda Item No. 14 Page 135 of 172 CC Agenda 06-17-2024 106
Project No. 2024-06
items of work and no additional compensation will be made. Such payment shall be considered full compensation for furnishing all labor, materials, tools, equipment, and all incidentals necessary to perform the work, complete in place.

Agenda Item No. 14 Page 136 of 172 CC Agenda 06-17-2024

APPENDICES

PLANS AND DRAWINGS

THE FOLLOWING PLANS AND DRAWINGS ARE INCORPORATED HEREIN BY REFERENCE AS IF SET FORTH IN THEIR ENTIRETY:

1. CHANNEL ISLANDS BLVD WESTBOUND DIRECTION PAVEMENT
REHABILITATION PROJECT (2024-06) Project, Dated 06-11-2024

2. REFERENCE STANDARD PLANS

3. AS BUILT SIGNAL PLANS

4. SAMPLE CITY OF OXNARD ENCROACHMENT APPLICATION
Agenda Item No. 14 Page 137 of 172 CC Agenda 06-17-2024 APPENDIX 1

CHANNEL ISLANDS BLVD WESTBOUND DIRECTION PAVEMENT
REHABILITATION PROJECT (2024-06) DRAWINGS
Agenda Item No. 14 Page 138 of 172 CC Agenda 06-17-2024 Agenda Item No. 14 Page 139 of 172 CC Agenda 06-17-2024 0 20 40
Feet
Agenda Item No. 14 Page 140 of 172 CC Agenda 06-17-2024 0 20 40
Feet
Agenda Item No. 14 Page 141 of 172 CC Agenda 06-17-2024 Agenda Item No. 14 Page 142 of 172 CC Agenda 06-17-2024 Agenda Item No. 14 Page 143 of 172 CC Agenda 06-17-2024 0 20 40
Feet
Agenda Item No. 14 Page 144 of 172 CC Agenda 06-17-2024 0 20 40
Feet
Agenda Item No. 14 Page 145 of 172 CC Agenda 06-17-2024 Agenda Item No. 14 Page 146 of 172 CC Agenda 06-17-2024 Wheelhouse Ave.

Bolker Dr.

WBND #1 & #2 LANE CONTROL W/ ALTERNATE CONTROLS THOMAS GUIDE: VEN 552 B-2 TO E-2 N
W E

VICINITY MAP
S
SHEET 4 & 7 SHEET 3 & 6
SHEET 2 & 5

PLAN NOTES
1) IT IS THE RESPONSIBILITY OF THE CONTRACTOR PERFORMING WORK ON A PUBLIC STREET TO INSTALL & MAINTAIN THE TRAFFIC CONTROL DEVICES AS SHOWN HEREIN, AS WELL AS ANY SUCH ADDITIONAL TRAFFIC CONTROL DEVICES AS MAY BE REQUIRED TO ENSURE THE SAFE MOVEMENT OF TRAFFIC AND PEDESTRIANS THROUGH OR AROUND THE PHASE AND PROVIDE MAX. PROTECTION & SAFETY TO CONSTRUCTION WORKERS.
2) THE TEMPORARY TRAFFIC CONTROLS MUST BE INSTALLED PER THE AGENCY APPROVED PLAN TO BE EFFECTIVE. FIELD CHANGES OTHER THAN MINOR ADJUSTMENTS APPROVED BY AGENCY INSPECTOR MUST BE AUTHORIZED IN WRITING BY A REPRESENTATIVE OF THE GOVERNMENTAL AGENCY OR AGENCIES HAVING JURISDICTION OVER THE ROADWAY. 3) TOTAL BARRICADE SERVICE, INC. HAS NO CONTROL OVER OR RESPONSIBILITY FOR TRAFFIC CONTROL IMPLEMENTATION AND INSPECTIONS PERFORMED BY OTHERS. USERS AGREE TO INDEMNIFY TOTAL 4) PLAN

BARRICADE

IMPLEMENTATION
SERVICE, INC.

AND
FOR
DEVICE
CLAIMS

PLACEMENT

MADE REGARDING

SHALL BE PERFORMED

FAILURE TO INSTALL,

BY EXPERIENCED

MAINTAIN
/
OR

TRAINED
REMOVE
PERSONNEL.

CONTROLS PER APPROVED TRAFFIC CONTROL PLANS. WORK AREA TRAFFIC PLANS - SHEETS 2 - 7 5) TEMPORARY TRAFFIC CONTROLS MUST BE MONITORED AND MAINTAINED BY THE CUSTOMER / CONTRACTOR TO REMAIN EFFECTIVE. MONITORING AND MAINTENANCE FREQUENCY IS DICTATED BY FIELD CONDITIONS BUT NOT LESS THAN DAILY BASIS.
6) PLAN PREPARED TO CA M.U.T.C.D. (LATEST EDITION).
7) WBND CHANNEL ISLANDS BLVD. TRAFFIC LANE MUST BE 12’ MINIMUM AT ALL TIMES DURING WORK. 8) SEE INSERTS ON SHEETS 2 - 7 FOR ALTERNATE INTERSECTION AND DRIVEWAY CONTROLS. CONFIGURATIONS CAN BE CHANGED DURING WORK DAY AS NEEDED BY CONTRACTOR. 9) CONTRACTOR MUST NOTIFY ALL TRANSIT LINES IN ADVANCE OF SCHEDULED ROAD WORK THAT IMPACTS ACCESS TO BUS STOP LOCATION(S) DURING CONSTRUCTION HOURS. 10) CONTRACTOR MUST NOTIFY APARTMENT COMPLEX IN ADVANCE OF ROAD WORK REGARDING THE CLOSING OF CHANNEL ISLANDS BL. DRIVEWAY DURING CONSTRUCTION HOURS. DRIVEWAYS ON BOLKER DRIVE MUST BE OPEN AT ALL TIMES.

PREPARED BY: TOTAL BARRICADE SERVICE, INC.
701 E. VENTURA BLVD.

OXNARD, CA 93036
PH: (805)485-0345 FAX: (805)485-7411
E-MAIL: [email protected]
PLAN COMPLETED: 5/03/2024 CITY OF P_OR_T_HU_E_N_E_ME PLAN PREPARED FOR:

ADRIAN MONTES W/
M6 CONSULTING, INC.

PLAN REVISED: 6/07/2024

REVIEWED BY DATE
SCOPE OF WORK:

TRAFFIC / PED. CONTROL TO ALLOW

FOR SLURRY SEAL OF ROADWAY
PH:(805)379-1015
PLAN - 36” X 24” PLAN NOT TO SCALE LIC#826823 E-MAIL: [email protected] SHEET 1 OF 7 Agenda Item No. 14 Page 147 of 172 CC Agenda 06-17-2024 PER CA M.U.T.C.D. (LATEST EDITION) ** #1 WBND LANE CONTROL & ALT. CONTROLS ** THOMAS GUIDE: VEN 552 B-2 TO E-2 N
ALLEY
(25 MPH)
LIDO BLVD.

ALLEY
(25 MPH)
UKIAH ST.

W E

ALTERNATE CONTROL
(25 MPH)
LIDO BLVD. S
12’MIN. LANE
W20-1
W20-1
R3-18
R3-5(R)
BUS
17’ EX. LANE

ALLEY ALLEY
W20-1
12’MIN. LANE
C30(CA)
CHANNEL ISLANDS BL.
(40 MPH)

NO SIDEWALK
R3-2
R3-18
SSTTOPP C30(CA)

NO SIDEWALK
C30(CA) SSTTOPP W12-1

POSTED ON
CHANNEL ISLANDS BL.

SPEED
LIMIT
40 W/O VENTURA RD.

POSTED ON
CHANNEL ISLANDS BL.

SPEED
LIMIT
35 E/O VENTURA RD.

POSTED ON

VENTURA ROAD
SPEED
LIMIT
45 W20-1
(45 MPH)
VENTURA RD.

G20-2 PLAN NOTES & VICINITY MAP - SHEET 1
(25 MPH)
MADERA CIR.

R3-5(R)
DRVWY
R3-18
W20-1
12’MIN. LANE
R3-5(R)
DRVWY R3-18
BUS
R9-3/
R9-3b(L) C30(CA) 12’MIN. LANE
C30(CA)
(25 MPH)
MANZANITA DR.

W20-1
A.B.T.

W4-2(L)
(25 MPH)
S. ‘M’ STREET
W20-1
W20-5(L)
ALLEY
W20-1
R3-2
R3-18

SSTTOPP
CHANNEL ISLANDS BL.
(40 MPH)
C30(CA)

NO SIDEWALK
R3-2
R3-18

SSTTOPP
R3-4
S
BUS
W12-1

SSTTOPP
W12-1
BUS
S
SSTTOPP G20-2

CHANNEL
ISLANDS BL.
(35 MPH)

ALTERNATE CONTROLS
R9-3/
R9-3b(R)

NO U-TURN
EX.

ALLEY
W20-1
S. ‘N’ STREET
W20-1 ALLEY
DRVWY
(25 MPH)
MADERA CIR.

W20-1
12’MIN. LANE
C30(CA) (25 MPH)
ROAD
WORK
AHEAD W20-1
LANE
CLOSED
S. ‘M’ STREET
(25 MPH)
C30(CA)
ALLEY
R9-3
LASSEN ST.
(25 MPH)
CONES
DRVWY
BUS C30(CA)

LLAANNEE

BBIKKEE

LEFT LANE
CLOSED
AHEAD W20-5(L) R3-5(R)
USE

CROSSWALK
USE

CROSSWALK
R9-3bP(L)
R9-3bP(R) S SIGNAL
C30(CA) SSTTOPP W12-1 C30(CA) SSTTOPP
R3-18
LEGEND
W4-2(L)
R3-4
R3-18
G20-2
A.B.T.

BUS STOP

TYPE II W/SIGN
CHANNEL ISLANDS BL.
(40 MPH)

NO SIDEWALK
G20-2

LLAANNEE
BBIKKEE W20-1 SIGN W/STAND
SLURRY
VENTURA RD.
(45 MPH)
W12-1 R3-2
AND (2)FLAGS
PREPARED BY: TOTAL BARRICADE SERVICE, INC.
701 E. VENTURA BLVD.

OXNARD, CA 93036
PH: (805)485-0345 FAX: (805)485-7411
E-MAIL: [email protected]
PLAN COMPLETED: 5/03/2024
PLAN REVISED: 6/07/2024 CITY OF P_OR_T_HU_E_N_E_ME
SCOPE OF WORK:

TRAFFIC / PED. CONTROL TO ALLOW
PLAN PREPARED FOR:

ADRIAN MONTES W/
M6 CONSULTING, INC.

PH:(805)379-1015
PLAN - 36” X 24” PLAN NOT TO SCALE LIC#826823 REVIEWED BY DATE FOR SLURRY SEAL OF ROADWAY E-MAIL: [email protected] SHEET 2 OF 7 45’
250’MIN. 250’

NO SIDEWALK
BUS
END

ROAD WORK
ONLY
245’ MERGING TAPER
100’ GAP
250’MIN.

BBIKKEELLAANNEE
’100
(BELOW LEFT)

MATCHLINE
‘ A’
’100
’350

BBIKKEE

LLAANNEE

BBIKKEELLAANNEE

BBIKKEE

LLAANNEE
(ABOVE RIGHT)

MATCHLINE
‘ A’
(SEE SHEET 3)

MATCHLINE
‘ B’

LLAANNEE

BBIKKEE

LLAANNEE

BBIKKEE

LLAANNEE

BBIKKEE

LLAANNEE

BBIKKEE

LLAANNEE

BBIKKEE

LLAANNEE

BBIKKEE

LLAANNEEBBIKKEE

LLAANNEE

BBIKKEE
BBIKKEE 100
’
BUS
350’ BUS

LLAANNEE

BBIKKEE
90’

LLAANNEE

BBIKKEE
100’
Agenda Item No. 14 Page 148 of 172 CC Agenda 06-17-2024 (45 MPH)
PATTERSON RD.

NO SIDEWALK NO SIDEWALK
(SEE SHEET 4)

MATCHLINE
‘ C’

LLAANNEE
ONLY
PER CA M.U.T.C.D. (LATEST EDITION)

ALTERNATE CONTROLS
** #1 WBND LANE CONTROL & ALT. CONTROLS ** THOMAS GUIDE: VEN 552 B-2 TO E-2 W20-1
W20-5(R)
W20-5(BK)
W4-2(R)
‘PRIVATE DRVWY’
LAS PALOMAS DR.

G20-2
ROAD
WORK
AHEAD

RIGHT LANE
CLOSED
AHEAD

LEFT LANE
CLOSED
LEGEND
W20-1
W20-5(R)
W4-2(R)
W20-5(L)
ROAD
CLOSED R11-2
R3-5(R)
R3-2
R3-4
R3-18
W20-1
W20-5(L)
(45 MPH)
PATTERSON RD.

G20-2
‘PRIVATE’
HUDSON LN.

W11-1/
W16-1
R3-4
AHEAD
LANE
CLOSED
W4-2(L)
W12-1
C30(CA)
R9-3
G20-2

TYPE II W/SIGN

SIGN W/STAND
AND (2)FLAGS
CONES
W4-2(L)
‘PRIVATE DRVWY’
LAS PALOMAS DR.

POSTED ON
CHANNEL ISLANDS BL.

SPEED
LIMIT
SC11(MOD)
A.B.T.

R3-4

BIKE LANE
CLOSED
AHEAD
SHARE
THE
ROAD
BIKE
LANE
CLOSED
W20-5(BK)
W11-1
W16-1
SC11(MOD)

S SIGNAL
A.B.T.

EX. GATE

BUS STOP
SLURRY
‘PRIVATE’
HUDSON LN.

A.B.T.
40 POSTED ON

PATTERSON ROAD
SPEED
LIMIT
45 (25 MPH)
BOLKER DR.
12’MIN. LANE
C30(CA)

LLAANNEE
BBIKIKEE 12’MIN. LANE
W20-1
C30(CA)
R9-3
BUS
S
C30(CA)
CHANNEL ISLANDS BL.
(40 MPH)

NO SIDEWALK
C30(CA)
S
R9-3
10’MIN. LANE W12-1

NO SIDEWALK
C30(CA)

SSTTOPP
R3-18
12’MIN. LANE
R3-4

LLAANNEE

BBIKIKEE
R3-18
12’MIN. LANE
(25 MPH)
BOLKER DR.

W20-1

NAVAL BASE GATE
BUS
S
R3-5(R)
PLAN NOTES & VICINITY MAP - SHEET 1
C30(CA)
CHANNEL ISLANDS BL.
(40 MPH)

NO SIDEWALK
C30(CA)
12’MIN. LANE
S
R3-18
R11-2

NO SIDEWALK
R3-2
R3-18

SSTTOPP
R3-18
PREPARED BY: TOTAL BARRICADE SERVICE, INC.
701 E. VENTURA BLVD.

OXNARD, CA 93036
PH: (805)485-0345 FAX: (805)485-7411
E-MAIL: [email protected]
PLAN COMPLETED: 5/03/2024
PLAN REVISED: 6/07/2024 CITY OF P_OR_T_HU_E_N_E_ME
SCOPE OF WORK:

TRAFFIC / PED. CONTROL TO ALLOW

NAVAL BASE GATE
PLAN PREPARED FOR:

ADRIAN MONTES W/
M6 CONSULTING, INC.

PH:(805)379-1015
PLAN - 36” X 24” PLAN NOT TO SCALE LIC#826823 REVIEWED BY DATE FOR SLURRY SEAL OF ROADWAY E-MAIL: [email protected] SHEET 3 OF 7 45’
BUS
END

ROAD WORK
45’
(SEE SHEET 2)

MATCHLINE
‘ B’

BBIKKEELLAANNEE

BBIKKEE

LLAANNEE

BBIKKEELLAANNEE

NO SIDEWALK NO SIDEWALK

SSTTOPP

BBIKKEELLAANNEE

R R R R

BBIKKEE

LLAANNEE

BBIKKEE

LLAANNEE

BBIKKEE

LLAANNEE
’’45

SSTTOPP

BBIKKEELLAANNEE

R R R R

LLAANNEEBBIKKEE

LLAANNEEBBIKKEE
MPH
1155

LLAANNEEBBIKKEE
540’ MIN. MERGINGTAPER
350’
350’
350’ 180’
SHLDR. 10
’
10’’’

R R R R

LLAANNEEBBIKKEE
100’

BBIKKEE

LLAANNEEBBIKKEE
MPH
1155

LLAANNEEBBIKKEE
540’
MERGING TAPER 350
’
350’
350’
10’’10’’
45’ ’

R R R R

LLAANNEEBBIKKEE
100’
Agenda Item No. 14 Page 149 of 172 CC Agenda 06-17-2024 45’
45’
PER CA M.U.T.C.D. (LATEST EDITION) ** #1 WBND LANE CONTROL & ALT. CONTROLS **

ALTERNATE CONTROLS

DRIVEWAY

PACIFIC
COVE DR.

W20-1
THOMAS GUIDE: VEN 552 B-2 TO E-2
N
12’MIN. LANE
DRVWY DRVWY DRVWY R3-2
DRVWY
R3-5(R)
R3-18
12’MIN. LANE
R3-2
R3-5(R)
S
W20-5(L)
‘PRIVATE’
W E
S

POSTED ON
WHEELHOUSE AVE.

C30(CA)
S
CHANNEL ISLANDS BL.
(40 MPH)
C30(CA)

NO SIDEWALK
SSTTOPP C30(CA)
S
R3-18

NO SIDEWALK
DRVWY
HARBOR
LIGHTS LN. SPEED
LIMIT
30 DRIVEWAY
DRVWY
12’MIN. LANE
DRVWY
DRVWY
R3-18
DRVWY
12’MIN. LANE
R3-6(R)MOD
W1-6(R)
C30(CA)
12’MIN. LANE
C30(CA)

NO SIDEWALK
C30(CA)
R3-18
SSTTOPP C30(CA)
S
R3-18
S

NO SIDEWALK
C30(CA)
CHANNEL ISLANDS BL.

BUS
C30(CA)
S
R3-18
S

NO SIDEWALK
W20-1
R3-18
(40 MPH)
R3-18
11’MIN. LANE

ALTERNATE CONTROL

POSTED ON
CHANNEL ISLANDS BL.

SPEED
LIMIT
45 W/O S. VICTORIA AVE. R9-3/ R9-3b(R)
** CITY OF PT. HUENEME **
PLAN NOTES & VICINITY MAP - SHEET 1 PACIFIC
COVE DR.

W20-1
** CITY OF OXNARD **
R3-18 DRVWY
ROAD
WORK
AHEAD W20-1
LEGEND
W1-6(R) G20-2
W20-5(R)
‘PRIVATE’
HARBOR
LIGHTS LN.

G20-2
W20-1
350’
S
R9-3/
R9-3b(L)
CHANNEL ISLANDS BL.
(40 MPH)

POSTED ON
CHANNEL ISLANDS BL.

LEFT LANE
CLOSED
AHEAD

RIGHT LANE
CLOSED
AHEAD
W20-5(L)
W20-5(R)
W12-1
R3-5(R)
R3-6(R)(MOD)
OK
R3-2
R3-18

TYPE II W/SIGN

SIGN W/STAND
AND (2)FLAGS
CONES
DRVWY
W1-6(L)
R3-6(R)MOD W12-1
12’MIN. LANE

POSTED ON
S. VICTORIA AVE.

SPEED
LIMIT
50 DRVWY
W20-1
SPEED
LIMIT
40 E/O S. VICTORIA AVE.

LANE
CLOSED C30(CA)
W1-6(L)
USE

CROSSWALK
USE

CROSSWALK
R9-3
R9-3bP(L)
R9-3bP(R)

S SIGNAL

BUS STOP
SLURRY
BUS
S
11’MIN. LANE
S

NO SIDEWALK
PREPARED BY: TOTAL BARRICADE SERVICE, INC.
701 E. VENTURA BLVD.

OXNARD, CA 93036
PH: (805)485-0345 FAX: (805)485-7411
E-MAIL: [email protected]
PLAN COMPLETED: 5/03/2024
PLAN REVISED: 6/07/2024 CITY OF P_OR_T_HU_E_N_E_ME
SCOPE OF WORK:

TRAFFIC / PED. CONTROL TO ALLOW
PLAN PREPARED FOR:

ADRIAN MONTES W/
M6 CONSULTING, INC.

PH:(805)379-1015
PLAN - 36” X 24” PLAN NOT TO SCALE LIC#826823 REVIEWED BY DATE FOR SLURRY SEAL OF ROADWAY E-MAIL: [email protected] SHEET 4 OF 7 45’

LLAANNEE

BBIKKEE
BUS
ONLY
END

ROAD WORK
C30(CA)
45’
(SEE SHEET 3)

MATCHLINE
‘ C’
15MPPHH
(30 MPH)
WHEELHOUSE AVE.

BBIKKEELLAANNEE

SSTTOPP
15MPPHH
(30 MPH)
WHEELHOUSE AVE.

BBIKKEE

LLAANNEE

SSTTOPP

BBIKKEE

LLAANNEE

BBIKKEE

LLAANNEE

BBIKKEELLAANNEE

SSTTOPP
(ABOVE LEFT)

MATCHLINE
‘ D’

BBIKKEELLAANNEE

SSTTOPP
(50 MPH)
S. VICTORIA AVE.
’350
(BELOW RIGHT)

MATCHLINE
‘ D’

LLAANNEE

BBIKKEE

LLAANNEE

BBIKKEE
(50 MPH)
S. VICTORIA AVE.
350’

LLAANNEE

BBIKKEE

LLAANNEE

BBIKKEE

LLAANNEE

BBIKKEE

SSTTOPP

LLAANNEE

BBIKKEE

LLAANNEE

BBIKKEE

LLAANNEE

BBIKKEE

LLAANNEE

BBIKKEE

LLAANNEE

BBIKKEE

SSTTOPP

LLAANNEE

BBIKKEE

LLAANNEE

BBIKKEE

LLAANNEE

BBIKKEE

LLAANNEE

BBIKKEE

LLAANNEE

BBIKKEE

LLAANNEE

BBIKKEE
250’
250’

SSTTOPP

LLAANNEE

BBIKKEE
250’
250’

SSTTOPP
Agenda Item No. 14 Page 150 of 172 CC Agenda 06-17-2024 BUS

R//C R//C
TO R11-4
35’
82’ SHLDR.
250’
PER CA M.U.T.C.D. (LATEST EDITION) ** #2 WBND LANE CONTROL & ALT. CONTROLS **

ALTERNATE CONTROLS
THOMAS GUIDE: VEN 552 B-2 TO E-2
N
ALLEY
(25 MPH)
LIDO BLVD.

ALLEY
W20-3
(25 MPH)
UKIAH ST.

R11-4
ALLEY
R11-4
(25 MPH)
LIDO BLVD.

ALLEY
(25 MPH)
UKIAH ST.

W E
W20-1 S
W20-1
ALLEY ALLEY R11-4
ALLEY
W20-3
R3-2
(2)R11-2,
(2)TYPE II
R3-1 ALLEY W20-1
(1) SC11(MOD),
(1) C30(CA)
100’ GAP
(2) R11-2,
(2) TYPE II P
P (4)CONES
P
P
(2)R11-2,
(2) TYPE II
(1) TYPE II,
(1)R3-1
C30(CA)
100’ GAP
SSTTOPP W12-1 12’MIN. LANE R3-1
NO SIDEWALK CHANNEL ISLANDS BL.
(40 MPH)

NO SIDEWALK
SSTTOPP R3-5(L) 12’MIN. LANE W12-1

POSTED ON
CHANNEL ISLANDS BL.
‘CUL-DE-SAC’
MADERA CIR.

W20-1
W20-1
(45 MPH)
VENTURA RD.

G20-2
CHANNEL ISLANDS BL.
(40 MPH)

NO SIDEWALK

POSTED ON
CHANNEL ISLANDS BL.

POSTED ON

VENTURA ROAD
SPEED
LIMIT
40 W/O VENTURA RD.

W20-4
** CITY OF PT. HUENEME **
PLAN NOTES & VICINITY MAP - SHEET 1 SPEED
LIMIT
35 E/O VENTURA RD.

SPEED
LIMIT
45 (3) TYPE II
C30(CA)

SSTTOPP
R3-1
R3-5(L)
C30(CA)
C9A(CA)
FLAGGER W3-4
(4) TYPE II
DRVWY

SSTTOPP
(NOTE 9)
BUS
R3-1
(4)TYPE II
DRVWY
R3-1
R9-3/
R9-3b(L) R3-6(R)MOD / R5-2
C30(CA)
** CITY OF OXNARD **
C30(CA)
A.B.T. W11-1/
W16-1
(25 MPH)
MANZANITA DR.

W20-1
W4-2(R)
BUS
W20-5(R)
(25 MPH)
S. ‘M’ STREET
W20-1
ALLEY
CHANNEL ISLANDS BL.
(40 MPH)
12’MIN. LANE

NO SIDEWALK
R3-5(L) C9A(CA) R3-4
S
BUS

CHANNEL
S
ISLANDS BL.
(35 MPH)
(1)SC11(MOD),
(1)W11-1/W16-1,
(1)C30(CA)
R9-3/
R3-4

NO U-TURN
EX.

W12-1

SSTTOPP
SC11(MOD) W20-5(BK) G20-2

SSTTOPP
(1)SC11(MOD),
ALTERNATE CONTROLS R9-3b(R)
C30(CA) ALLEY
W20-1
S. ‘N’ STREET
(25 MPH) S. ‘M’ STREET
(25 MPH)
ALLEY LASSEN ST.
(25 MPH)
ALLEY
(1)W11-1/W16-1, C9A(CA) DRVWY (NOTE 9) (1)W11-1/W16-1, LEGEND (1)C30(CA)
FLAGGER W3-4
BUS
DRVWY (1)SC11(MOD),
(1)C30(CA) ROAD
WORK
AHEAD

ONE LANE
W20-1
W20-4

RIIGHT LANE
CLOSED
AHEAD W20-5(R)
W4-2(R)
SHARE
THE
W11-1
W16-1
R3-2
R3-4
R9-3bP(R)
G20-2

SIGN W/STAND
AND (2)FLAGS

S SIGNAL
A.B.T.

SSTTOPP C30(CA) 12’MIN. LANE
SSTTOPP C9A(CA)

LLAANNEE

BBIKKEE

ROAD AHEAD
C9A(CA)
ROAD
CLOSED
AHEAD W20-3
ROAD
BIKE
LANE
CLOSED
ROAD
SC11(MOD)
ONLY
R3-5(L)
R3-6(R)(MOD)
TEMP.
“NO PARKING”
TYPE II BARR.

FLAGGER BUS STOP

R/C RED CURB

FLAGGER
SLURRY
CHANNEL ISLANDS BL. NO SIDEWALK
BE

PREPARED
TO
STOP W3-4 W12-1
CLOSED R11-2 OK
ROAD CLOSED R5-2 THRU TRAFFIIC TYPE II (PLAIN)
CONES
(40 MPH)
R3-4
G20-2

LLAANNEE
BBIKKEE W20-1
LANE
CLOSED C30(CA)

BIIKE LANE
CLOSED
AHEAD W20-5(BK)
R3-1
USE

CROSSWALK
R9-3
R9-3bP(L)

TYPE II W/SIGN POLE
PREPARED BY: TOTAL BARRICADE SERVICE, INC.
701 E. VENTURA BLVD.

OXNARD, CA 93036
PH: (805)485-0345 FAX: (805)485-7411
E-MAIL: [email protected]
PLAN COMPLETED: 5/03/2024
PLAN REVISED: 6/07/2024 CITY OF P_OR_T_HU_E_N_E_ME
SCOPE OF WORK:

TRAFFIC / PED. CONTROL TO ALLOW
PLAN PREPARED FOR:

ADRIAN MONTES W/
M6 CONSULTING, INC.

PH:(805)379-1015
PLAN - 36” X 24” PLAN NOT TO SCALE LIC#826823 REVIEWED BY DATE FOR SLURRY SEAL OF ROADWAY E-MAIL: [email protected] SHEET 5 OF 7 250’MIN.

END

ROAD WORK
USE

CROSSWALK
35’
245’ MERGING TAPER 210’
R//C

LLAANNEE
’100 BBIKKEE
R//C
(BELOW LEFT)

MATCHLINE
‘ E’
’350
R//C

BBIKKEELLAANNEE

BBIKKEE

LLAANNEE

R//C R//C R//C

BBIKKEE

LLAANNEE

BBIKKEELLAANNEE
(ABOVE RIGHT)

MATCHLINE
‘ E’
(SEE SHEET 6)

MATCHLINE
‘ F’

LLAANNEE

BBIKKEE

LLAANNEE

BBIKKEE

LLAANNEE

BBIKKEE

LLAANNEE

BBIKKEE

R//C R//C R//C

LLAANNEE

BBIKKEE
100’

LLAANNEE

BBIKKEE

LLAANNEE LLAANNEEBBIKKEE BBIKKEE

LLAANNEEBBIKKEE

LLAANNEE

BBIKKEE
BUS

R//C R//C R//C
(45 MPH) 350
’ VENTURA RD.

BUS

LLAANNEE

BBIKKEE
100’
100’

R//C R//C R//C

LLAANNEE

BBIKKEE

R//C R//C R//C
P
Agenda Item No. 14 Page 151 of 172 CC Agenda 06-17-2024 END

ROAD WORK
350’
PER CA M.U.T.C.D. (LATEST EDITION) ** #2 WBND LANE CONTROL & ALT. CONTROLS ** W20-1
(45 MPH)
PATTERSON RD.

G20-2
THOMAS GUIDE: VEN 552 B-2 TO E-2
N
LEGEND W20-5(R) W E

ALTERNATE CONTROLS
(45 MPH)
ROAD
WORK
AHEAD

RIGHT LANE
CLOSED
AHEAD
W20-1
W20-5(R)
R3-4
R3-5(L)
W20-5(BK)
W4-2(R)
‘PRIVATE DRVWY’
L R.

POSTED ON
CHANNEL ISLANDS BL.

POSTED ON

PATTERSON ROAD
S

POSTED ON

BOLKER DRIVE
W20-1
W20-5(L)
W4-2(L)
PATTERSON RD.

G20-2

LEFT LANE
CLOSED
AHEAD
W4-2(R)
W20-5(L)
W4-2(L)
DO NOT
ENTER

ONE WAY
P
R5-1
R9-3
R6-1(L)
G20-2
TEMP.
“NO PARKING”

AS PALOMAS D
W11-1/
W16-1
SPEED
LIMIT
40 SPEED
LIMIT
45 SPEED
LIMIT
25 ‘PRIVATE DRVWY’
LAS PALOMAS DR.

ROAD
CLOSED
AHEAD
LANE
CLOSED
W20-3
W12-1
C30(CA)
TYPE II BARR.

TYPE II (PLAIN)

TYPE II W/SIGN

SIGN W/STAND
AND (2)FLAGS
‘PRIVATE’
HUDSON LN.

SC11(MOD)
A.B.T.

R3-4
(25 MPH) (25 MPH)
BOLKER WY. BOLKER DR.

SSTTOOPP
R11-4
‘PRIVATE’
HUDSON LN.

A.B.T.

BIKE LANE
CLOSED
AHEAD
SHARE
THE
ROAD
BIKE
LANE
CLOSED
W20-5(BK)
W11-1
W16-1
SC11(MOD)
CONES

S SIGNAL
A.B.T.

EX. GATE

BUS STOP
R3-4
W20-3
DRVWY

APARTMENTS
(NOTE 10)
C30(CA)
ROAD
CLOSED

ROAD CLOSED
TO

THRU TRAFFIC
R3-1

R/C RED CURB
SLURRY
(5)TYPE II
DRVWY
C30(CA)
R3-1
(NOTE 9)
R9-3
BUS

LLAANNEE

BBIKIKEE
10’MIN. LANE
(1)SC11(MOD),
(1)W11-1/W16-1,
(1) C30(CA)
DRVWY
100’ GAP
(2) R11-2,
(1) TYPE II
P
P
(1) R11-2,
(2) TYPE II
(5)CONES
P
(2) R11-2,
P (2)TYPE II
(1)TYPE II,
(1)R3-1
(4)TYPE II
DRVWY
R3-1
S
(25 MPH)
BOLKER DR.

R3-1
C30(CA)
S
W12-1

SSTTOPP
R3-5(L)
12’MIN. LANE
DRVWY
R3-4
(NOTE 9)
BUS
R5-1

LLAANNEE
BBIKIKEE R6-1(L)
R3-1
(4)TYPE II
DRVWY R3-1
W20-1
(1)SC11(MOD),
(1)C30(CA)
100’ GAP
DRVWY
R9-3

NAVAL BASE GATE

NO SIDEWALK
CHANNEL ISLANDS BL.
(40 MPH)
S
12’MIN. LANE R3-5(L)
C30(CA)
S

NO SIDEWALK
SSTTOPP W12-1 12’MIN. LANE C30(CA)
PLAN NOTES & VICINITY MAP - SHEET 1
(1)W11-1/W16-1,
(1)SC11(MOD),
(1)C30(CA)

NAVAL BASE GATE
CHANNEL ISLANDS BL.
(40 MPH)
PREPARED BY: TOTAL BARRICADE SERVICE, INC.
701 E. VENTURA BLVD.

OXNARD, CA 93036
PH: (805)485-0345 FAX: (805)485-7411
E-MAIL: [email protected]
PLAN COMPLETED: 5/03/2024
PLAN REVISED: 6/07/2024 CITY OF P_OR_T_HU_E_N_E_ME
SCOPE OF WORK:

TRAFFIC / PED. CONTROL TO ALLOW
PLAN PREPARED FOR:

ADRIAN MONTES W/
M6 CONSULTING, INC.

PH:(805)379-1015
PLAN - 36” X 24” PLAN NOT TO SCALE LIC#826823 REVIEWED BY DATE FOR SLURRY SEAL OF ROADWAY E-MAIL: [email protected] SHEET 6 OF 7 35’
BUS
ONLY
35’
(SEE SHEET 5)

MATCHLINE
‘ F’

LLAANNEE
(25 MPH)

BBIKKEE
BOLKER DR.

R//C R//C R//C

BBIKKEELLAANNEE

BBIKKEE

LLAANNEE
’’45

SSTTOPP

BBIKKEELLAANNEE

R//C R//C R//C

BBIKKEELLAANNEE

SSTTOPP

LLAANNEEBBIKKEE
1155

LLAANNEEBBIKKEE
540’
MERGING TAPER 350
’
350’
350’
10’’10’’
45’’

NO SIDEWALK NO SIDEWALK

R R R R

LLAANNEEBBIKKEE

R//C R//C R//C
(SEE SHEET 7)

MATCHLINE
‘ G’

LLAANNEEBBIKKEE
MPH
1155

LLAANNEEBBIKKEE
540’ MIN. MERGINGTAPER
350’
350’ 180’
SHLDR.

NO SIDEWALK NO SIDEWALK

R R R R

LLAANNEEBBIKKEE

R//C R//C R//C
R11-4
R11-2
Agenda Item No. 14 Page 152 of 172 CC Agenda 06-17-2024 35’

LLAANNEE
35’
PER CA M.U.T.C.D. (LATEST EDITION)

ACE HARDWARE
** #2 WBND LANE CONTROL & ALT. CONTROLS **

ALTERNATE CONTROLS

DRIVEWAY

PACIFIC
COVE DR.

W20-1
G20-2 THOMAS GUIDE: VEN 552 B-2 TO E-2
N
(1) SC1(MOD),
(1)W11-1/W16-1,
(1) C30(CA)
R3-1
DRVWY
R5-1
S
R3-1
(1)TYPE II,
(1)R3-1
C30(CA)
DRVWY
W20-5(L)
W E
S
‘PRIVATE’
12’MIN. LANE SSTTOPP W12-1 C30(CA) R3-5(L)
S
12’MIN. LANE W12-1
HARBOR
LIGHTS LN. PLAN NOTES & VICINITY MAP
SHEET 1
CHANNEL ISLANDS BL.
(40 MPH)

NO SIDEWALK
R6-1(L)

NO SIDEWALK
DRVWY

POSTED ON
S. VICTORIA AVE.

SPEED
LIMIT
50 ACE HARDWARE
(6)TYPE II
DRVWY
(1)TYPE II,
(1)C30(CA)
(2)R11-2,
(2)TYPE II

DRIVEWAY
R3-2
R5-1
(5)TYPE II
DRVWY R3-1
R3-6(R)MOD
(NOTE 9)
R5-1
W1-6(R)
C30(CA)
R3-1
(5)TYPE II
DRVWY R3-1 C30(CA)
(4)TYPE II

DRVWY DRVWY

POSTED ON
CHANNEL ISLANDS BL.

SPEED
LIMIT 45

SSTTOPP
R3-18 (1)C30(CA), (1)TYPE II
S
(1)SC11(MOD),
(1)C30(CA)
S

NO SIDEWALK
W12-1 12’MIN. LANE

NO SIDEWALK
BUS
(1)SC11(MOD),
(1) C30(CA)
S
R3-5(L)
S
(1)TYPE II,
(1)C30(CA)

NO SIDEWALK
12’MIN. LANE
CHANNEL ISLANDS BL.

NO SIDEWALK
R3-1
W/O S. VICTORIA AVE.

POSTED ON
W20-1
DRVWY

ALTERNATE CONTROLS
(4) TYPE II (5) TYPE II
R6-1(L) (40 MPH)
CHANNEL ISLANDS BL.

SPEED
LIMIT
40 E/O S. VICTORIA AVE.

POSTED ON
WHEELHOUSE AVE.

SPEED R9-3/ DRVWY
DRVWY
** CITY OF PT. HUENEME **
C30(CA)

NO SIDEWALK

DRVWY DRVWY
12’MIN. LANE
CHANNEL ISLANDS BL.
(40 MPH)

PACIFIC
COVE DR.

W20-1
G20-2

ALTERNATE CONTROLS
LIMIT R9-3b(R) C30(CA) (4)TYPE II (1)SC11(MOD), W20-5(R) 30 R3-1
DRVWY DRVWY (1)C30(CA) DRVWY ‘PRIVATE’
HARBOR
LIGHTS LN.

G20-2
(4)TYPE II 12’MIN. LANE
S

NO SIDEWALK
R3-1 W12-1
DRVWY
350’ R9-3/
CHANNEL ISLANDS BL.
(40 MPH) R3-18
W1-6(L)
W20-1
** CITY OF OXNARD **
R9-3b(L) ROAD
WORK
AHEAD

LEFT LANE
CLOSED
AHEAD

RIIGHT LANE
CLOSED
AHEAD
W20-1
W20-5(L)
W20-5(R)
SHARE
THE
ROAD
BIKE
LANE
CLOSED
ROAD
CLOSED
W16-1
SC11(MOD)
R11-2
W1-6(L)
OK
DO NOT
ENTER
USE

CROSSWALK
R3-6(R)MOD
R5-1
R9-3
R9-3bP(L)

TYPE II (PLAIN)

TYPE II W/SIGN

SIGN W/STAND
AND (2)FLAGS
(NOTE 9)
BUS
R3-1
S
100’ GAP
DRVWY
(4)TYPE II
DRVWY
C30(CA)
DRVWY
DRVWY
W20-1
LEGEND
LANE
CLOSED
W12-1
C30(CA)
W11-1 ONLY
W1-6(R)
R3-1
R3-2
R3-5(L)
USE

CROSSWALK

ONE WAY
R9-3bP(R)
R6-1(L)
G20-2
TYPE II BARR.

CONES

S SIGNAL

BUS STOP
SLURRY
(1) SC11(MOD),
(1) C30(CA)
S
W12-1

NO SIDEWALK
12’MIN. LANE
CHANNEL ISLANDS BL.
(40 MPH)

NO SIDEWALK
R3-1
PREPARED BY: TOTAL BARRICADE SERVICE, INC.
701 E. VENTURA BLVD.

OXNARD, CA 93036
PH: (805)485-0345 FAX: (805)485-7411
E-MAIL: [email protected]
PLAN COMPLETED: 5/03/2024
PLAN REVISED: 6/07/2024 CITY OF P_OR_T_HU_E_N_E_ME
SCOPE OF WORK:

TRAFFIC / PED. CONTROL TO ALLOW
PLAN PREPARED FOR:

ADRIAN MONTES W/
M6 CONSULTING, INC.

PH:(805)379-1015
PLAN - 36” X 24” PLAN NOT TO SCALE LIC#826823 REVIEWED BY DATE FOR SLURRY SEAL OF ROADWAY E-MAIL: [email protected] SHEET 7 OF 7 35’
35’

BBIKKEE
35’
35’ 35’

BUS END

ROAD WORK
100’ GAP 100’ GAP
100’ GAP
35’
35’
100’ GAP
(SEE SHEET 6)

MATCHLINE
‘ G’

R R R R

R R R R
15MPPHH
MPPHH (30 MPH)
WHEELHOUSE AVE. 15 (30 MPH)
WHEELHOUSE AVE.

BBIKKEE

LLAANNEE

BBIKKEE

LLAANNEE

SSTTOPP

SSTTOPP
(ABOVE LEFT)

MATCHLINE
‘ H’

BBIKKEELLAANNEE

BBIKKEE

LLAANNEE
(50 MPH)
S. VICTORIA AVE.
’350

BBIKKEE

LLAANNEE

BBIKKEELLAANNEE

SSTTOPP

LLAANNEE

BBIKKEE

LLAANNEE

BBIKKEE
(BELOW RIGHT)

MATCHLINE
‘ H’

LLAANNEE
BBIKKEE SSTTOPP (50 MPH)
S. VICTORIA AVE.
350’

LLAANNEE

SSTTOPP BBIKKEE

LLAANNEE

BBIKKEE

LLAANNEE

BBIKKEE

LLAANNEE

BBIKKEE

LLAANNEE

BBIKKEE

LLAANNEE

BBIKKEE

LLAANNEE

BBIKKEE

LLAANNEE

BBIKKEE

LLAANNEE

BBIKKEE

LLAANNEE

BBIKKEE

LLAANNEE

BBIKKEE

LLAANNEE

BBIKKEE

LLAANNEE

BBIKKEE

LLAANNEE

BBIKKEE

LLAANNEE

BBIKKEE

LLAANNEE

BBIKKEE

LLAANNEE

BBIKKEE
250’
250’
250’
250’

SSTTOPP

LLAANNEEBBIKKEE

LLAANNEEBBIKKEE
Agenda Item No. 14 Page 153 of 172 CC Agenda 06-17-2024 APPENDIX 2

REFERENCED STANDARD PLANS
Agenda Item No. 14 Page 154 of 172 CC Agenda 06-17-2024 Return to Table of Contents
Agenda Item No. 14 Page 155 of 172 CC Agenda 06-17-2024 Return to Table of Contents
Agenda Item No. 14 Page 156 of 172 CC Agenda 06-17-2024 Return to Table of Contents
Agenda Item No. 14 Page 157 of 172 CC Agenda 06-17-2024 Return to Table of Contents
Agenda Item No. 14 Page 158 of 172 CC Agenda 06-17-2024 APPENDIX 3

ASBUILT SIGNAL PLANS
Agenda Item No. 14 Page 159 of 172 CC Agenda 06-17-2024 Agenda Item No. 14 Page 160 of 172 CC Agenda 06-17-2024 Agenda Item No. 14 Page 161 of 172 CC Agenda 06-17-2024 Agenda Item No. 14 Page 162 of 172 CC Agenda 06-17-2024 Agenda Item No. 14 Page 163 of 172 CC Agenda 06-17-2024 APPENDIX 4

SAMPLE CITY OF OXNARD ENCROACHMENT PERMIT APPLICATION
Agenda Item No. 14 Page 164 of 172 CC Agenda 06-17-2024 Agenda Item No. 14 Page 165 of 172 CC Agenda 06-17-2024 Agenda Item No. 14 Page 166 of 172 CC Agenda 06-17-2024 Agenda Item No. 14 Page 167 of 172 CC Agenda 06-17-2024 Agenda Item No. 14 Page 168 of 172 CC Agenda 06-17-2024 Agenda Item No. 14 Page 169 of 172 CC Agenda 06-17-2024 Agenda Item No. 14 Page 170 of 172 CC Agenda 06-17-2024 Agenda Item No. 14 Page 171 of 172 CC Agenda 06-17-2024 Agenda Item No. 14 Page 172 of 172 CC Agenda 06-17-2024 DATE: June 17, 2024
TO: Honorable City Council
FROM: James Vega, City Manager
Tony Stewart, AICP, Community and Economic Development Director SUBJECT: AMENDMENTS TO THE DEVELOPMENT AGREEMENTS FOR ALL

CANNABIS BUSINESSES OPERATING IN THE CITY AND

DETERMINATION THE PROJECT IS EXEMPT FROM CEQA
RECOMMENDATION:

It is recommended the City Council:

2. Find the project is exempt from further review from CEQA.

BACKGROUND/ANALYSIS:

Establishment of City’s Program and Existing Cannabis Businesses When the City initially approved its cannabis business program in 2017, the state-wide cannabis market was relatively young and vibrant. Port Hueneme was the second city in Ventura County to approve a cannabis business program at the time (following Ojai); however, Port Hueneme’s program was designed to be robust and attract a large number and variety of cannabis businesses. The primary purpose of allowing cannabis businesses to operate in the City was the potential for a significant amount of revenue to be generated for the City’s General Fund. Positive side effects were an increase in other tax revenues (i.e., sales taxes) generated by the businesses, local employment opportunities, a reduction in crimes in certain areas due to the required presence of security guards at the cannabis businesses, attracting visitors to the City who may purchase other goods in addition to cannabis products, etc.

As a result, since 2017, 14 cannabis dispensaries or delivery-only businesses have commenced operations in the City. Additionally, one microbusiness (Tradecraft) has been partially completed, with portions of its operations open for business, and two other Agenda Item No. 15 Page 1 of 129 CC Agenda 06-17-2024
Amendments to Cannabis Businesses’ Development Agreements June 17, 2024

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Port Hueneme City CouncilJune 17, 2024

Port Hueneme City Council
June 17, 2024