CC Regular Meeting Agenda – June 17, 2024, Page 1 of 5
Monday, June 17, 2024
Port Hueneme City Hall
250 North Ventura Road, Port Hueneme, CA 93041
6:30 PM
The following provides information to the public on how to participate at this meeting:
Watch Meetings Live or On-Demand
Official City Page: https://porthuenemeca.suiteonemedia.com YouTube: https://www.youtube.com/@cityofporthuenemegov
Public Comments
Public comments may be submitted in person or in writing.
In-Person: Complete a speaker request card located at the entrance of the Council Chamber and give it to the City Clerk. Your name will be called when it is your turn to speak. Public Comment is limited to 3 minutes per speaker, unless for good cause, the Mayor amends the time limit. A speaker’s time may not be transferred to another speaker.
Written: All written public comments shall be no more than 500 words and are subject to the Public Records Act. Written comments should be submitted to the City Clerk by 5:00 p.m. on the day of the City Council meeting by email or directly to the City Clerk’s Office. Email [email protected] and enter “City Council Public Comment” in the Subject line (and agenda item number if applicable). Mail or drop off written comments to the City Clerk’s Office located at 250 N. Ventura Road, Port Hueneme, CA 93041. Please clearly mark envelope with “Public Comment and meeting date”.
Translation Services
Use of a Translator
* The City shall provide a translator if one is requested by a member of the public with a 48-hour advance notice. If a 48-hour advance notice is not provided, the member of the public may provide their own translator. To request a translator, please contact [email protected]. * Per California Government Code 54954.3, if an individual utilizes a translator during Public Statements, the legislative body of a local agency shall provide at least twice the allotted time to a member of the public who utilizes a translator to ensure that non-English speakers receive the same opportunity to directly address the legislative body of a local agency.
* If the City provides a translator or translation equipment that allows for the simultaneous translation of the testimony, then no additional time shall be granted.
Uso de traductor
* La Ciudad proporcionará un traductor si un miembro del público lo solicita con un aviso de 48 horas de anticipación. Si no se avisa con 48 horas de anticipación, el público podrá proporcionar su propio traductor.
Para solicitar un traductor, comuníquese con [email protected].
CC Regular Meeting Agenda – June 17, 2024, Page 2 of 5
* Según el Código de Gobierno de California 54954.3, si una persona utiliza un traductor durante las declaraciones públicas, el cuerpo legislativo de una agencia local deberá proporcionar al menos el doble del tiempo asignado a un miembro del público que utilice un traductor para garantizar que las personas que no hablan inglés reciban la misma oportunidad de dirigirse directamente al cuerpo legislativo de una agencia local.
* Si la Ciudad proporciona un traductor o equipo de traducción que permita la traducción simultánea del testimonio, entonces no se concederá tiempo adicional.
Americans with Disabilities Act
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, contact the office of the city clerk at (805) 986-6503 or [email protected]. Notice 48 hours prior to the meeting will enable the city to make reasonable arrangements to allow participation in this meeting.
Levine Act Disclaimer
The Levine Act (Gov. Code, § 84308) requires any Party, Participant, or Agent in a Proceeding, as those terms are defined in Government Code section 84308 and Title 2, California Code of Regulations, Sections 18400 et seq., before the City of Port Hueneme that involves any action or consideration to their contract, license, permit, or other entitlement for use to disclose any campaign contributions made to City elected or appointed Officers totaling more than $250 within the 12 months prior to the City decision. Any City elected or appointed Officer who has received a contribution totaling more than $250 within the preceding twelve (12) months from a Party, Agent, or Participant, shall disclose that fact on the record of the proceeding and shall not make, participate in making, or in any way attempt to use the Officer’s official position to influence the decision. Violations of Government Code section 84308 may result in a civil action brought by the FPPC for an amount up to five thousand dollars ($5,000) per violation. Any person who knowingly or willfully violates any provision of the Political Reform Act is guilty of a misdemeanor and subject to a fine of up to the greater of ten thousand dollars ($10,000) or three times the amount the person unlawfully contributed upon conviction for each violation. Any Party, Participant, or Agent is further prohibited from making, and any elected or appointed City Officer is prohibited from soliciting or accepting, any contribution in excess of $250 for a period of twelve (12) months following any proceeding described above. 6:30 PM CITY COUNCIL REGULAR MEETING AGENDA
CALL TO ORDER / FLAG SALUTE
ROLL CALL
Councilmembers Steven A. Gama, Laura D. Hernandez, Roberto “Bobby” Martinez; Mayor Pro Tem Martha R. McQueen-Legohn; and Mayor Misty Perez
INSPIRATION
Given by Mayor Perez
PUBLIC COMMENT
Members of the public may submit comments for items on the Agenda or that is within the subject matter jurisdiction of the City Council. General public comments regarding items Not on the Agenda will be heard at this time. State law prohibits Council from taking action on any item Not on the Agenda. Comments regarding items on the Agenda will be heard when the item is addressed. In-person public comments should be no more than 3 minutes in length. Written comments should be no more than 500 words. Please see Agenda cover page for submission instructions.
AGENDA APPROVAL FOR CITY COUNCIL
City Council Agenda
Recommendation: Approve the City Council Agenda of June 17, 2024.
CONFLICT OF INTEREST and LEVINE ACT DISCLOSURES
CC Regular Meeting Agenda – June 17, 2024, Page 3 of 5
PRESENTATIONS
1. 2023 State of the Region Report by Ventura County Civic Alliance
2. 211 Ventura County – Port Hueneme City Stats Presentation by Interface Children and Family Services
3. Annual Regional Defense Partnership Trip to Washington, D.C. Presentation
CONSENT CALENDAR
All matters listed on the Consent Calendar are to be considered routine by the governing body, and will be enacted by one motion in the form listed. There will be no discussion of these items unless, before the governing body votes on the motion to adopt, specific items are removed from the Consent Calendar for separate motions
4. Minutes
Recommendation: Approve the June 3, 2024, City Council Regular Meeting Minutes.
5. Register of Disbursements
Recommendation: Receive and file the City’s register of disbursements for the period of May 24, 2024 through June 10, 2024.
6. Biennial Review of the Conflict of Interest Code
Recommendation: Direct staff to review the Conflict of Interest Code of the City of Port Hueneme, Housing Authority, Successor Agency Oversight Successor Board, and Surplus Property Authority, to determine if changes are necessary and to submit any changes prior to October 1, 2024.
7. Continuation of the Memorandum of Understanding with Hueneme Elementary School District for Administration of the School Crossing Guard Program, and Award of Sole Source Contract to All City Management Services for Crossing Guard Services Recommendation:
1. Continue the Memorandum of Understanding with the Hueneme Elementary School District for the administration of the school crossing guard program for the 2024-2025 school year; and
2. Award a sole-source contract, per Municipal Code Section 2564(a), to All City Management Services (ACMS) for crossing guard services for the 2024-2025 school year.
8. Ventura County Transportation Commission (VCTC) Safe Grant Program Recommendation: Adopt a Resolution of the City Council of the City of Port Hueneme, California, authorizing the City’s participation in the Ventura County Transportation Commission (VCTC) Safe Grant Program by accepting funds in the amount of $31,000.
9. Annual Review of the City Council Policy and Procedures Manual and Resolution Approving an Amendment
Recommendation: Consider the attached Policy and Procedures Manual, make such revisions, additions or deletions it deems necessary and adopt the attached resolution approving the Manual as modified.
10. Authorization to Purchase a Dump Truck
Recommendation: Authorize the purchase of a dump truck for the water department in the amount of $112,669.94, utilizing a cooperative purchasing agreement through Sourcewell Contract No. 060920NVS.
CC Regular Meeting Agenda – June 17, 2024, Page 4 of 5
11. Adoption of a Resolution Authorizing Staff to Operate the Senior Nutrition Program in Cooperation with the County of Ventura
Recommendation: Adopt a resolution authorizing the City Manager to contract with the Ventura County Human Services Agency, Area Agency on Aging to continue administering the Senior Nutrition Program in cooperation with the County of Ventura.
12. Purchase of Police Department Dispatch Consoles
Recommendation: Authorize the City Manager to execute a purchase order with Watson Consoles for the purchase of three (3) 9-1-1 Dispatch Consoles along with essential furnishings for the Police Department Dispatch Center in the amount of $79,150.97 and authorize a 15% contingency in the amount of $11,872.65.
13. Authorization to Procure Workstation Cubicles and Furniture for the Police Department Recommendation: Authorize the City Manager to execute a purchase order with Tri County Office Furniture for the purchase of Cubicle Workstations and Office Furniture for the Police Department (PD) in the amount not to exceed of $68,178.53.
14. Authorization to Solicit a Request for Bids(RFB) for Westbound Channel Islands Blvd Resurfacing
Recommendation: Authorize soliciting a Request for Bids (RFB) for resurfacing Westbound Channel Islands Boulevard.
PUBLIC HEARINGS
15. Amendments to the Development Agreements for all Cannabis Businesses Operating in the City and Determination the Project is Exempt from CEQA Recommendation:
1. Introduce for first reading, by title only, waiving further reading of an Ordinance entitled, “An ordinance approving and adopting an amended development agreement under Government Code Sections 65864 to 65869.5 and Ordinance No. 796 of the Port Hueneme Municipal Code relating to the operation of a cannabis facility” for each of the 17 cannabis businesses currently entitled in the City; and
2. Find the project is exempt from further review from CEQA.
16. Levy and Collection of the Annual Assessments for Assessment District No. 87-1, Assessment District No. 91-1, and Assessment District No. 95-3; and, Agreement with the Ventura County Auditor-Controller for Billing of Direct Assessments Recommendation:
1. Adopt a Resolution of the City Council of the City of Port Hueneme, California, Ordering the Levy and Collection of Assessments within the Lighting Maintenance Assessment District No. 87-1 for the Fiscal Year Beginning July 1, 2024, and Ending June 30, 2025, Pursuant to the Landscape and Lighting Act of 1972;
2. Adopt a Resolution of the City Council of the City of Port Hueneme, California, Ordering the Levy and Collection of Assessments within the Parkway and Median Maintenance Assessment District No. 91-1 for the Fiscal Year Beginning July 1, 2024, and Ending June 30, 2025, Pursuant to the Landscape and Lighting Act of 1972;
3. Adopt a Resolution of the City Council of the City of Port Hueneme, California, Ordering the Levy and Collection of Assessments within the Port Hueneme Drainage Maintenance Assessment District No. 95-3 for the Fiscal Year Beginning July 1, 2024, and Ending June 30, 2025, Pursuant to the Landscape and Lighting Act of 1972;
4. Authorize the City Manager to execute the agreement.
CC Regular Meeting Agenda – June 17, 2024, Page 5 of 5
BUSINESS ITEMS
17. Approval of Mural Design
Recommendation: Approve the draft mural design and authorize the Mural Committee to move forward with coordinating completion of the project.
18. Authorization to Purchase a Search Only Non-Apprehension Police Canine Recommendation: Authorize the purchase of a search only non-apprehension police canine and any related items with an estimated cost of approximately $25,000 to $30,000 using identified funds as indicated in the report.
19. Usage Data for Open Play at Boys and Girls Club, Three Point Basketball Contest and Basketball League Costs, Resources and Considerations
Recommendation:
1. Receive information pertaining to the usage of the Boys and Girls Club for the City’s open basketball play program;
2. Consider whether to approve a three-point basketball shooting contest as identified in the staff report and/or modifications, and
3. Receive information related to resources, costs and other considerations associated with the creation of a basketball league
20. Regional Defense Partnership’s Budget Request for Fiscal Year 2024/25 Recommendation: Consider approval of an increased budget appropriation in the amount of $8,362.39 and annual cost of living adjustments, from $5,000 in prior years, to continue participation with the Regional Defense Partnership (RDP) for Fiscal Year (FY) 24/25.
CITY MANAGER COMMENTS AND REPORTS
COUNCILMEMBERS’ REPORTS AND COMMENTS
Council Members are appointed to various Regional Committees/Agencies/Boards and will report out on their activities within these organizations and put forth any comments in regards to community events at this time.
REQUEST FOR FUTURE AGENDA ITEMS
Councilmembers may request items to be placed on future agendas at this time. All requested items will require a motion, a second, and a majority vote, per adopted Council policies, to be placed on a future agenda and will be scheduled at the City Manager’s discretion.
ADJOURNMENT
The City Council will adjourn to its next regular meeting scheduled for Monday, July 1, 2024, at 6:30 p.m.
_____________________________________________________________________________________________ Copies of staff reports or other written documentation relating to each item of business referred to in this Agenda are available for public inspection in the Office of the City Clerk and on the City’s website at www.cityofporthueneme.org. Materials received after agenda packet distributions are made available to the public on the City’s website and in the City Clerk’s office at the same time they are provided to the Council.
I, Georgianna Nicole Alvarez, City Clerk of the City of Port Hueneme, do hereby affirm that the agenda was posted at least 72 hours in advance of the meeting on the City’s website and near the front entrance of Port Hueneme City Hall, 250 N. Ventura Road, Port Hueneme, California, 93041, in accordance with California Government Code Section 54954.2(a).