CA"TY OF
CITY OF PORT HUENEME
City Council Regular Meeting Minutes
Monday, June 17, 2024
Port Hueneme City Hall
250 North Ventura Road, Port Hueneme, CA 93041
6:30 PM
The following provides information to the public on how to participate at this meeting:
Watch Meetings Live or On-Demand
Official City Page: https://porthuenemeca.suiteonemedia.com YouTube: https://www.voutube.eom/@citvofporthuenemeqov
Public Comments
Public comments may be submitted in person or in writing.
In-Person: Complete a speaker request card located at the entrance of the Council Chamber and give it to the City Clerk. Your name will be called when it is your turn to speak. Public Comment is limited to 3 minutes per speaker, unless for good cause, the Mayor amends the time limit. A speaker’s time may not be transferred to another speaker.
Written: All written public comments shall be no more than 500 words and are subject to the Public Records Act. Written comments should be submitted to the City Clerk by 5:00 p.m. on the day of the City Council meeting by email or directly to the City Clerk’s Office. Email [email protected] and enter “City Council Public Comment" in the Subject line (and agenda item number if applicable). Mail or drop off written comments to the City Clerk’s Office located at 250 N Ventura Road. Port Hueneme, CA 93041. Please clearly mark envelope with “Public Comment and meeting date”.
Translation Services
Use of a Translator
* The City shall provide a translator if one is requested by a member of the public with a 48-hour advance notice. If a 48-hour advance notice is not provided, the member of the public may provide their own translator. To request a translator, please contact [email protected]. * Per California Government Code 54954.3, if an individual utilizes a translator during Public Statements, the legislative body of a local agency shall provide at least twice the allotted time to a member of the public who utilizes a translator to ensure that non-English speakers receive the same opportunity to directly address the legislative body of a local agency.
* If the City provides a translator or translation equipment that allows for the simultaneous translation of the testimony, then no additional time shall be granted.
Uso de traductor
* La Ciudad proporcionara un traductor si un miembro del publico lo solicita con un aviso de 48 horas de anticipacion. Si no se avisa con 48 horas de anticipacion, el publico podra proporcionar su propio traductor.
Para solicitar un traductor, comuniquese con [email protected].
CC Regular Meeting Minutes -June 17, 2024, Page 1 of 9
* Segun el Codigo de Gobierno de California 54954.3, si una persona utiliza un traductor durante las declaraciones publicas, el cuerpo legislativo de una agenda local debera proporcionar al menos el doble del tiempo asignado a un miembro del publico que utilice un traductor para garantizar que las personas que no hablan ingles reciban la misma oportunidad de dirigirse directamente al cuerpo legislativo de una agencia local.
* Si la Ciudad proporciona un traductor o equipo de traduccion que permita la traduccion simultanea del testimonio, entonces no se concedera tiempo adicional.
Americans with Disabilities Act
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, contact the office of the city clerk at (805) 986-6503 or [email protected]. Notice 48 hours prior to the meeting will enable the city to make reasonable arrangements to allow participation in this meeting.
Levine Act Disclaimer
The Levine Act (Gov. Code, § 84308) requires any Party, Participant, or Agent in a Proceeding, as those terms are defined in Government Code section 84308 and Title 2, California Code of Regulations, Sections 18400 et seq. , before the City of Port Hueneme that involves any action or consideration to their contract, license, permit, or other entitlement for use to disclose any campaign contributions made to City elected or appointed Officers totaling more than $250 within the 12 months prior to the City decision. Any City elected or appointed Officer who has received a contribution totaling more than $250 within the preceding twelve (12) months from a Party, Agent, or Participant, shall disclose that fact on the record of the proceeding and shall not make, participate in making, or in any way attempt to use the Officer’s official position to influence the decision. Violations of Government Code section 84308 may result in a civil action brought by the FPPC for an amount up to five thousand dollars ($5,000) per violation. Any person who knowingly or willfully violates any provision of the Political Reform Act is guilty of a misdemeanor and subject to a fine of up to the greater of ten thousand dollars ($10,000) or three times the amount the person unlawfully contributed upon conviction for each violation. Any Party, Participant, or Agent is further prohibited from making, and any elected or appointed City Officer is prohibited from soliciting or accepting, any contribution in excess of $250 for a period of twelve (12) months following any proceeding described above. 6:30 PM CITY COUNCIL REGULAR MEETING AGENDA
CALL TO ORDER / FLAG SALUTE
Mayor Perez called the meeting to order at 6:30 p.m. and led the flag salute.
ROLL CALL
Present: Councilmembers Steven A. Gama, Laura D. Hernandez, Roberto “Bobby” Martinez; Mayor Pro Tern Martha R. McQueen-Legohn; Mayor Misty Perez
Absent: None
INSPIRATION
Given by Mayor Perez
PUBLIC COMMENT
Public comments were provided in person by the following:
• Becky Breuning
• Michael J. Murphy
• Barbara Paige
• Dakoda Hernandez
• Andrew Hernandez
Public comment was submitted via email and read by City Clerk Georgianna Alvarez by the following:
• Ricardo Holden
CC Regular Meeting Minutes -June 17, 2024, Page 2 of 9
AGENDA APPROVAL FOR CITY COUNCIL
City Council Agenda
A motion was made by Councilmember Hernandez, seconded by Counciimember Gama and passed unanimously to approve the City Council Agenda of June 17, 2024.
CONFLICT OF INTEREST and LEVINE ACT DISCLOSURES - None
PRESENTATIONS
1. 2023 State of the Region Report by Ventura County Civic Alliance David Maron of Ventura County Civic Alliance presented a 2023 State of the Region Report.
2. 211 Ventura County - Port Hueneme City Stats Presentation by Interface Children and Family Services
Interface Children & Family Services Executive Director Erik Sternad gave a brief overview of 211 Ventura County and highlighted services provided to Port Hueneme residents.
3. Annual Regional Defense Partnership (RDP) Trip to Washington, D.C. Presentation Mayor Pro Tern McQueen-Legohn provided highlights of the annual RDP trip to Washington, D.C. Councilmember Hernandez provided additional input.
At the request of City Manager James Vega, and with Council consensus, Commander Albertson provided a brief informational update on Fourth of July preparations.
CONSENT CALENDAR
Councilmember Hernandez requested to pull Consent Calendar Item No. 8 for discussion.
A motion was made by Mayor Pro Tern McQueen-Legohn, seconded by Councilmember Hernandez, to pull Consent Calendar Item No. 8, and approve Consent Calendar Item Nos. 4 - 7 and 9 -14, as presented.
Motion passed 5-0 as follows:
AYES: Gama, Hernandez, Martinez, McQueen-Legohn, Perez
NOES: None; ABSENT: None; ABSTAIN: None
City Council:
4. Minutes
Approved the June 3, 2024, City Council Regular Meeting Minutes.
5. Register of Disbursements
Received and filed the City’s register of disbursements for the period of May 24, 2024 through June 10, 2024.
6. Biennial Review of the Conflict of Interest Code
Directed staff to review the Conflict of Interest Code of the City of Port Hueneme, Housing Authority, Successor Agency Oversight Successor Board, and Surplus Property Authority, to determine if changes are necessary and to submit any changes prior to October 1, 2024.
CC Regular Meeting Minutes -June 17, 2024, Page 3 of 9
7. Continuation of the Memorandum of Understanding with Hueneme Elementary School District for Administration of the School Crossing Guard Program, and Award of Sole Source Contract to All City Management Services for Crossing Guard Services
1. Approved to continue the Memorandum of Understanding with the Hueneme Elementary School District for the administration of the school crossing guard program for the 2024-2025 school year; and
2. Awarded a sole-source contract, per Municipal Code Section 2564(a), to All City Management Services (ACMS) for crossing guard services for the 2024-2025 school year.
9. Annual Review of the City Council Policy and Procedures Manual and Resolution Approving an Amendment
Considered the attached Policy and Procedures and adopted Resolution No. 4499 approving the Manual as modified.
10. Authorization to Purchase a Dump Truck
Authorized the purchase of a dump truck for the water department in the amount of $112,669.94, utilizing a cooperative purchasing agreement through Sourcewell Contract No. 060920NVS.
11. Adoption of a Resolution Authorizing Staff to Operate the Senior Nutrition Program in Cooperation with the County of Ventura
Adopted Resolution No. 4500 authorizing the City Manager to contract with the Ventura County Human Services Agency, Area Agency on Aging to continue administering the Senior Nutrition Program in cooperation with the County of Ventura.
12. Purchase of Police Department Dispatch Consoles
Authorized the City Manager to execute a purchase order with Watson Consoles for the purchase of three (3) 9-1-1 Dispatch Consoles along with essential furnishings for the Police Department Dispatch Center in the amount of $79,150.97 and authorized a 15% contingency in the amount of $11,872.65.
13. Authorization to Procure Workstation Cubicles and Furniture for the Police Department Authorized the City Manager to execute a purchase order with Tri County Office Furniture for the purchase of Cubicle Workstations and Office Furniture for the Police Department (PD) in the amount not to exceed of $68,178.53.
14. Authorization to Solicit a Reguest for Bids(RFB) for Westbound Channel Islands Blvd Resurfacing
Authorized soliciting a Request for Bids (RFB) for resurfacing Westbound Channel Islands Boulevard.
CONSENT CALENDAR ITEM(S) PULLED FOR DISCUSSION
8. Ventura County Transportation Commission (VCTC) Safe Grant Program Recommendation: Adopt Resolution No. 4498 a Resolution of the City Council of the City of Port Hueneme, California, authorizing the City’s participation in the Ventura County Transportation Commission (VCTC) Safe Grant Program by accepting funds in the amount of $31,000.
Sergeant Bates answered clarifying questions.
A motion was made by Mayor Pro Tern McQueen-Legohn, seconded by Councilmember Martinez, to approve Consent Calendar item No. 8, as presented.
CC Regular Meeting Minutes - June 17, 2024, Page 4 of 9 Motion passed 5-0 as follows:
AYES: Gama, Hernandez, Martinez, McQueen-Legohn, Perez
NOES: None; ABSENT: None; ABSTAIN: None
PUBLIC HEARINGS
15. Amendments to the Development Agreements for all Cannabis Businesses Operating in the City and Determination the Project is Exempt from CEQA Recommendation:
1. Introduce for first reading, by title only, waiving further reading of an Ordinance entitled, “An ordinance approving and adopting an amended development agreement under Government Code Sections 65864 to 65869.5 and Ordinance No. 796 of the Port Hueneme Municipal Code relating to the operation of a cannabis facility” for each of the 17 cannabis businesses currently entitled in the City; and
2. Find the project is exempt from further review from CEQA.
City Clerk Georgianna Alvarez affirmed Proof of Publication and a complete set of reports and exhibits were on file in the Office of the City Clerk.
Community and Economic Development Director Tony Stewart presented the report and informed Council that Tradecraft requested a continuance to delay action on their particular agreement to September because they are currently out of town. Questions followed.
The public hearing was opened at 8:01 p.m. There were no public comments. The public hearing was closed at 8:01 p.m.
A motion was made by Councilmember Gama, seconded by Councilmember Martinez, to:
1. Introduce for first reading, by title only, waiving further reading of an Ordinance entitled, “An ordinance approving and adopting an amended development agreement under Government Code Sections 65864 to 65869.5 and Ordinance No. 796 of the Port Hueneme Municipal Code relating to the operation of a cannabis facility" for each of the 17 cannabis businesses currently entitled in the City; and
2. Find the project is exempt from further review from CEQA.
Comments followed.
Mr. David Dejute, General Counsel for Dub Brothers and Tradecraft Farms, provided comments requesting to speak. After a brief deliberation, City Attorney Joan Smyth advised it would be appropriate for the Council to hear from Mr. Dejute, and therefore, was allowed to comment. Discussion followed.
A motion was made by Councilmember Martinez, seconded by Councilmember Gama, to:
Introduce for first reading, by title only, waiving further reading of an Ordinance entitled, “An ordinance approving and adopting an amended development agreement under Government Code Sections 65864 to 65869.5 and Ordinance No. 796 of the Port Hueneme Municipal Code relating to the operation of a cannabis facility” for the cannabis businesses as presented, except for Tradecraft Farms which would be approved as revised, implementing the deadline for Phase 1 and directing staff to come back on Phase 2 in coming months; and find the project is exempt from further review from CEQA.
CC Regular Meeting Minutes - June 17, 2024, Page 5 of 9 Motion passed 5-0 by Roll Call Vote as follows:
AYES: Martinez, Gama, Hernandez, McQueen-Legohn, Perez
NOES: None; ABSENT: None; ABSTAIN: None
16. Levy and Collection of the Annual Assessments for Assessment District No. 87-1, Assessment District No. 91-1, and Assessment District No. 95-3; and, Agreement with the Ventura County Auditor-Controller for Billing of Direct Assessments Recommendation:
1. Adopt a Resolution of the City Council of the City of Port Hueneme, California, Ordering the Levy and Collection of Assessments within the Lighting Maintenance Assessment District No. 87-1 for the Fiscal Year Beginning July 1, 2024, and Ending June 30, 2025, Pursuant to the Landscape and Lighting Act of 1972;
2. Adopt a Resolution of the City Council of the City of Port Hueneme, California, Ordering the Levy and Collection of Assessments within the Parkway and Median Maintenance Assessment District No. 91-1 for the Fiscal Year Beginning July 1, 2024, and Ending June 30, 2025, Pursuant to the Landscape and Lighting Act of 1972;
3. Adopt a Resolution of the City Council of the City of Port Hueneme, California, Ordering the Levy and Collection of Assessments within the Port Hueneme Drainage Maintenance Assessment District No. 95-3 for the Fiscal Year Beginning July 1, 2024, and Ending June 30, 2025, Pursuant to the Landscape and Lighting Act of 1972;
4. Authorize the City Manager to execute the agreement.
City Clerk Georgianna Alvarez affirmed Proof of Publication and a complete set of reports and exhibits were on file in the Office of the City Clerk.
Public Works Director Fred Camarillo presented the report.
The public hearing was opened at 8:18 p.m. There were no public comments. The public hearing was closed at 8:19 p.m.
A motion was made by Councilmember Martinez, seconded by Councilmember Gama, to:
1. Adopt Resolution No. 4501, a Resolution of the City Council of the City of Port Hueneme, California, Ordering the Levy and Collection of Assessments within the Lighting Maintenance Assessment District No. 87-1 for the Fiscal Year Beginning July 1, 2024, and Ending June 30, 2025, Pursuant to the Landscape and Lighting Act of 1972;
2. Adopt Resolution No. 4502, a Resolution of the City Council of the City of Port Hueneme, California, Ordering the Levy and Collection of Assessments within the Parkway and Median Maintenance Assessment District No. 91-1 for the Fiscal Year Beginning July 1, 2024, and Ending June 30, 2025, Pursuant to the Landscape and Lighting Act of 1972;
3. Adopt Resolution No. 4503, a Resolution of the City Council of the City of Port Hueneme, California, Ordering the Levy and Collection of Assessments within the Port Hueneme Drainage Maintenance Assessment District No. 95-3 for the Fiscal Year Beginning July 1, 2024, and Ending June 30, 2025, Pursuant to the Landscape and Lighting Act of 1972;
4. Authorize the City Manager to execute the agreement.
Motion passed 5-0 by Roll Call Vote as follows:
AYES: Martinez, Gama, Hernandez, McQueen-Legohn, Perez
NOES: None; ABSENT: None; ABSTAIN: None
CC Regular Meeting Minutes - June 17, 2024, Page 6 of 9
BUSINESS ITEMS
17. Approval of Mural Design
Recommendation: Approve the draft mural design and authorize the Mural Committee to move forward with coordinating completion of the project.
Community and Economic Development Director Tony Stewart presented the report.
Oxnard Performing Arts Center (OPAC) members Carolyn Mullin and Denise Sindelar, Ventura County-City Librarian Timothy Furgal, Ventura County Library Director Nancy Schram, and Senior Administrative Assistant Tracy Gallaher representing Ventura County Supervisor Vianey Lopez provided additional comments. Discussion and questions followed. Comments included, but were not limited to, making it more Hueneme with suggestions of adding more ocean, island, nautical images, replacing the lemon, California poppies, and more definition of the Port.
Public comment was submitted via email and read by City Clerk Georgianna Alvarez by the following:
• Ricardo Holden
Comments followed.
A motion was made by Councilmember Gama, seconded by Mayor Pro Tern McQueenLegohn, to consider the comments that have been made and come back with a final rendering for Council approval. Comments followed.
Motion passed 5-0 as follows:
AYES: Gama, Hernandez, Martinez, McQueen-Legohn, Perez
NOES: None; ABSENT: None; ABSTAIN: None
Comments followed including the suggestion to bring back the final rendering at one of the July Council meetings.
18. Authorization to Purchase a Search Only Non-Apprehension Police Canine Recommendation: Authorize the purchase of a search only non-apprehension police canine and any related items with an estimated cost of approximately $25,000 to $30,000 using identified funds as indicated in the report.
Commander Albertson presented the report. City Manager James Vega provided additional input. Questions followed. There were no public comments.
A motion was made by Councilmember Martinez, seconded by Mayor Pro Tern McQueenLegohn to authorize the purchase of a search only non-apprehension police canine and any related items with an estimated cost of approximately $25,000 to $30,000 using identified funds as indicated in the report. Comments followed.
Motion passed 5-0 as follows:
AYES: Gama, Hernandez, Martinez, McQueen-Legohn, Perez
NOES: None; ABSENT: None; ABSTAIN: None
19. Usage Data for Open Play at Bovs and Girls Club, Three Point Basketball Contest and Basketball League Costs, Resources and Considerations
Recommendation:
CC Regular Meeting Minutes - June 17, 2024, Page 7 of 9
1. Receive information pertaining to the usage of the Boys and Girls Club for the City’s open basketball play program;
2. Consider whether to approve a three-point basketball shooting contest as identified in the staff report and/or modifications, and
3. Receive information related to resources, costs and other considerations associated with the creation of a basketball league
Deputy City Manager Charles Peretz presented the report. Questions followed. There were no public comments.
A motion was made by Councilmember Martinez, seconded by Councilmember Hernandez, to:
1. Receive information pertaining to the usage of the Boys and Girls Club for the City’s open basketball play program;
2. Approve a three-point basketball shooting contest as identified in the staff report, and
3. Receive information related to resources, costs and other considerations associated with the creation of a basketball league.
Discussion followed.
Motion passed 5-0 as follows:
AYES: Gama, Hernandez, Martinez, McQueen-Legohn, Perez
NOES: None; ABSENT: None; ABSTAIN: None
20. Regional Defense Partnership’s Budget Request for Fiscal Year 2024/25 Recommendation: Consider approval of an increased budget appropriation in the amount of $8,362.39 and annual cost of living adjustments, from $5,000 in prior years, to continue participation with the Regional Defense Partnership (RDP) for Fiscal Year (FY) 24/25.
City Manager James Vega presented the report. There were no public comments.
A motion was made by Councilmember Martinez, seconded by Mayor Pro Tern McQueenLegohn to approve an increased budget appropriation in the amount of $8,362.39 and annual cost of living adjustments, from $5,000 in prior years, to continue participation with the Regional Defense Partnership (RDP) for Fiscal Year (FY) 24/25.
Motion passed 5-0 as follows:
AYES: Gama, Hernandez, Martinez, McQueen-Legohn, Perez
NOES: None; ABSENT: None; ABSTAIN: None
CITY MANAGER COMMENTS AND REPORTS
City Manager James Vega provided comments and reports regarding the following topics:
• 2024 Movies in the Park
• Preparations for Summer at Hueneme Beach
• Street Sweeping Schedule Update
• City Hall holiday closure in observance of Juneteenth • Upcoming City Council meeting topics
COUNCILMEMBERS’ REPORTS AND COMMENTS
Council provided comments and reports regarding the following topics:
Councilmember Martinez:
• Sister City update regarding non-profit organization, meeting information including Agendas and Minutes, and upcoming Puerto Vallarta visit CC Regular Meeting Minutes -June 17, 2024, Page 8 of 9
• REACH update regarding upcoming meeting, new structure, and upcoming projects • Comments of gratitude regarding City and community improvements including Mural, 3- point contest, and canine
Councilmember Gama:
• Great things going on in the City
• Movie in the park
• 211 Ventura County Services
• Hueneme Beach Clean Up
• Going green
Councilmember Hernandez:
• Attended all meetings and plan to attend upcoming meetings Mayor Pro Tern McQueen-Legohn:
• Juneteenth and requested staff prepare a proclamation for future County Juneteenth events
• Participated in the Port of Hueneme’s press event regarding their zero-emission blueprint at the World Ocean’s Day event
• RDP Report
• Change of Command
• Ventura County Transportation Commission (VCTC) meeting attendance Mayor Perez:
• Torch Run
• Change of Command
• Port Hueneme PD Explorer Car Show and presentation of community benefit fund check • City-Port Committee meeting, project lists, grant writer/grants, joint advocacy Washington, D.C., trip, fund allocations, and City budget impacts REQUEST FOR FUTURE AGENDA ITEMS - None
ADJOURNMENT
The City Council adjourned at 9:50 p.m. to its next regular meeting scheduled for Monday, July 1, 2024, at 6:30 p.m.
Respectfully Submitted:
A
Georgiaricia Nicole Alvarez; MMC, CPMC
City Clerk
Approve^
this 1
st day of July;2024:
Mistl/Perez ayor
CC Regular Meeting Minutes -June 17, 2024, Page 9 of 9