Agenda packet — Port Hueneme City Council, July 15, 2024 (part 2 of 2)

250 N Ventura Road, Port Hueneme, CA 93041 │ 805-986-6500 │cityofporthueneme.org Given that cities are preempted by SB 270 from banning thick plastic bags, cities have had to bear the financial and logistical burden of managing this issue, without having the power to address it on a local level. Most -if not all- of California recycling centers do not even accept HDPE bags for recycling. The Los Angeles Times reached out to municipal and city recycling centers across the state and were “unable to find a single one that accepts HDPE bags for recycling.”3
From production to disposal, plastic waste is detrimental to the environment and human health. Plastics are primarily made from fossil fuels, and the extraction and refinement of fossil feedstocks for plastics release an array of toxic substances into the air and water, including known carcinogens and neurotoxins.4 Upon disposal, plastic does not biodegrade, and toxic chemicals released from plastics damage soil quality and leeches into groundwater. Plastic bags are one of the most found pollutants in our seas5, and marine life ingests microplastics that are detrimental to their health.6 Therefore it is necessary to curb California’s plastic production as much as possible to preserve our environment and health.

For these reasons, we support AB 2236 to reduce plastic waste in California by closing the exempt bag loophole at grocery stores and retail grocers to further a sustainable future.

Sincerely,
Misty Perez
Mayor
3 Carrol, Tom. (2024, Feb 21). Did California’s plastic bag ban make plastic waste a bigger problem? Los Angeles Times. https://www.latimes.com/environment/plastic-bag-ban-waste-404-123 4 The Plastics Production Problem. Center for Biological Diversity. (n.d.). https://www.biologicaldiversity.org/campaigns/plasticproduction/index.html 5 Merran, J. (Ed.). (2018, June). Building A Clean Swell: 2018 Report. Ocean Conservancy. https://oceanconservancy.org/wpcontent/uploads/2018/06/FINAL-2018- ICC-REPORT.pdf
6 Understanding plastic pollution and its impact on lives. United Nations. (2023, June 5). https://www.un.org/africarenewal/magazine/may2023/understandingplastic-pollution-and-its-impact-lives#:~:text=Unlike%20other%20materials%2C%20plastic% Agenda Item No. 12 Page 6 of 6 CC Agenda 07-15-2024
DATE: July 15, 2024
TO: Honorable City Council
FROM: James Vega, City Manager
Brian Popovich, Confidential Administrative Analyst
SUBJECT: AUTHORIZATION OF STAFF SUPPORT FOR THE 2024 CALIFORNIA

COASTAL CLEANUP DAY
RECOMMENDATION:

It is recommended that City Council authorize an estimated 40 hours of staff time and up to $1,500 for supplies/materials to support the 2024 California Coastal Cleanup Day, and authorize Councilmembers Gama and Hernandez to continue to serve as City Representatives as part of California Coastal Cleanup Day BACKGROUND/ANALYSIS:

California Coastal Cleanup Day is an annual event which typically occurs on the third Saturday of September. This year the event takes place this year on September 21, 2024, and will make the 40th anniversary for this event. California Coastal Cleanup Day is the premier volunteer event focused on the marine environment in the country and is the highlight of the California Coastal Commission’s year-round Adopt-A-Beach program.

Since the program started in 1985, over 1 million Californians have removed more than 20 million pounds of debris from California’s shorelines and coast.

At the Ventura County Coastal Cleanup Day in 2022, 1,510 volunteers participated either on their own or at an event, and picked up 8,358 pounds of trash and recyclables.

Statewide, 38,767 Californians cleaned up more than 308,540 pounds of trash from shorelines and waterways. In addition, as volunteers pick up trash from California's coasts and inland waterways, they also record the types of trash they find. This data provides policy makers and the public with the information needed shape future policies.

Every year the City participates in California Coastal Cleanup Day. Last year, there were multiple cleanup sites in the City, including the North and South ends of Hueneme Beach.

At the time of writing this report, the cleanup sites for 2024 have not been announced.

Beginning in 2016, Councilmember Steven Gama and Councilmember Laura Hernandez have served as Co-Captains and volunteered their time and efforts to participate in planning efforts for this annual event.

Agenda Item No. 13 Page 1 of 4 CC Agenda 07-15-2024
California Coastal Cleanup Day
July 15, 2024

Page 2 ends

Staff estimates the upcoming event will require up to 40 hours of staff time to assist in preparation, organization and support, and up to $1,500 to purchase supplies support the 2024 California Coastal Cleanup Day. Due to using City resources for this event, it is appropriate to bring this item to Council for consideration to authorize up to 40 hours of staff time and $1,500 of funding for the event, and to authorize Councilmembers Gama and Hernandez to serve as City Representatives in planning efforts for this event. A checklist of requested support from staff and schedule of the 2023 event is included as Attachment A. It is anticipated a similar level of staff support will be required for the 2024 event.

FISCAL IMPACT:

The cost of drafting the staff report, staff time sufficient funds for supplies are available in the City’s annual budget.

ATTACHMENTS:

A. Checklist of Support Needed and Schedule for the 2023 California Coastal Cleanup Day
Agenda Item No. 13 Page 2 of 4 CC Agenda 07-15-2024
3 Attachment A – Checklist of Support Needed
Staff time and assistance is requested for the following items.

1. Advertising and Promotion
Update the City’s website to announce September 23 Coastal Clean Up Event beginning at the Alaska 261 Memorial on Hueneme Beach. Posters and images are available at:
https://www.vccoastcleanup.org/.

Assist in posting event announcements on City’s social media pages.

2. Volunteer Waiver Forms
Post link to on-line volunteer waiver forms and encourage volunteers to complete prior to showing up at the event. Hard copies will continue to be an option and available at the event registration table.

For English go to:
https://us.services.docusign.net/webformsux/v1.0/forms/a786e1bea5d95939960512ee3a1d2851 For Spanish go to:
https://us.services.docusign.net/webformsux/v1.0/forms/226153493a8820cafc5ca8e4de9043bf

3. Clean Swell Application
Post information on how to download and use the Clean Swell Application to be used for collecting data, This information can be located at https://oceanconservancy.org/trash-free-seas/international-coastal-cleanup/cleanswell/

4. Logistical Needs (CM, Finance, Facilities, Public Works, Police) Registration:

1. Two folding tables

2. Four Chairs

3. One Pop-up (Next to Bin near Alaska 261 Memorial)
Clean-Up:

1. Additional Green and Blue Bins

2. Push Broom and Large Dustpan

3. Sharps Container
Attachment A
Agenda Item No. 13 Page 3 of 4 CC Agenda 07-15-2024
4 Food and Refreshments (CBF):

1. Funding for light sandwiches, water, ice
Code Enforcement

1. No ticketing between 7 am to 1:00 pm (Lot B)
Police Support for Beach Patrol

1. Assign one patrol officer with ORV Utility Vehicle

2. Megaphone for Safety Briefing

6. Schedule
0730 - Set Up
0830 - Registration Opens
o Volunteer Forms Collected
o Supplies/ Data Sheets Distributed
o Volunteer Count Taken
0900 - First Safety Briefing Delivered
0915 - Volunteers Head Out
1130 - Snacks and Refreshments Served
1145 - Collect and Compile Data Sheets
1200 - End of event. Demobilization
o City services pick up tables, chairs, and pop-up.
1300 - Report final stats to Ventura County Coastal Clean Up Agenda Item No. 13 Page 4 of 4 CC Agenda 07-15-2024
DATE: July 15, 2024
TO: Honorable City Council
FROM: James Vega, City Manager
Lupe Acero, Finance Director
SUBJECT: AUTHORIZATION TO ENTER INTO A CONTRACT WITH DATA TICKET, INC. FOR COLLECTION SERVICES ON DELINQUENT ACCOUNTS
RECOMMENDATION:

It is recommended that City Council authorize staff to enter into a contract with Data Ticket, Inc to provide revenue collection services on delinquent accounts with Data Ticket, Inc. at a rate of 25% of revenue collected.

BACKGROUND:

The city administers utility billings and other general billing and collection efforts related to all accounts receivable. When accounts are not paid timely, Finance staff follows the current policies and procedures in place in an attempt to collect on past due balances.

The policies and procedures for utility billing are in adherence with SB998 (Per Resolution 4312).

There are approximately 700 utility related accounts receivables that are delinquent. In addition, the city has other delinquent receivables such as cannabis audit fees. The city does not currently contract with a collection agency to assist in revenue collections. It is best practice for municipalities to contract with a collection agency to assist in the collection of delinquent accounts. The collection agencies generally charge a fee based on a percentage of the revenue collected.

Staff is proposing to contract with Data Ticket, Inc. to provide revenue collection services on delinquent utility and other accounts that have become delinquent. The city currently contracts with Data Ticket, Inc. for parking citation processing and collection services; making this a smooth transition.

The proposal from Data Ticket, Inc. includes the following fee structure:
• Minimum monthly fee of $250.00
• Delinquent Revenue Collection Fee = 25% of revenue collected • Franchise Tax Board (FTB) Collections – If the revenue is collected through FTB, the fee is 15% of revenue collected.
• The FTB Social Security Look up Fee is $2.00 per unique SSN. This is required in order to submit to FTB for collections.

Agenda Item No. 14 Page 1 of 12 CC Agenda 07-15-2024
Collection Services
July 15, 2024

Page 2 ends

The delinquent utility accounts over the last four years (within the statute of limitations) amount to $300,000. In addition, there are approximately $150,000 in other outstanding receivables primarily related to cannabis audit fees and city fees.

The collection of accounts is a timely process that can take up to one year before revenue is collected from these efforts. The fee associated with the collection services will be ongoing and determined based on the amount of revenue collected.

Staff anticipates to have a better estimate of the on-going fee efforts in four to six months and will make adjustments at the Mid-Year Budget as needed.

At this time, staff is requesting an appropriation of $20,575 to cover the $250.00 monthly base fee, the $2.00 Social Security Lookup for an estimated 350 accounts and the 25% fee of revenue collected assuming 15% of the outstanding balances are collected via Data Ticket collection process. The collection fees will be allocated based on the type of account (i.e. utility accounts are enterprise funds; cannabis and other general fund delinquencies are general fund expenses)
Following are the estimated costs:

FISCAL IMPACT
Approval of this action would require an appropriation of $13,960.00 for collection services from the Water Enterprise Fund and $6,615.00 from the General Fund Contract- Professional Services Accounts.
• The estimated Water Fund unassigned fund balance at 6-30-25 including this appropriation is $10,519,652
• The estimated General Fund unassigned fund balance at 6-30-25 including this appropriation is $7,563,631
STRATEGIC PLAN: Fiscal and Economic Excellence
ATTACHMENTS:

A. Proposal for Collection Services
Fund Estimated Cost
Enterprise Funds $ 13,960.00
General Fund $ 6,615.00
Total estimated costs $ 20,575.00
Agenda Item No. 14 Page 2 of 12 CC Agenda 07-15-2024
2603 Main Street, Suite 300
Irvine, CA 92614
949 428-7241 - Phone
[email protected]

EXECUTIVE SUMMARY
1 | P a g e PROPRIETARY AND CONFIDENTIAL INFORMATION
06/24/2024
Data Ticket, Inc. is a California Corporation that provides administrative citation processing and collection services, administrative hearing coordination, accounting services, customer service and a web-based solution that manages the entire process.

Data Ticket has been providing these services for California Agencies for over 17 years.

Data Ticket was incorporated in California in 1989. We provide expertise to ensure that citations get processed and collected in a timely manner for over 350 Agencies, nationwide.

Data Ticket is located in Irvine, California and employs 52 full time individuals. Our offices are always open to our clients and we encourage in-person communication on a regular basis. Data Ticket, Inc. is a California certified Small Business Enterprise and a California certified Woman-Owned Business Enterprise.

Data Ticket fully understands we are in a service industry that we consider our Client’s acceptance of our software and services paramount to our success. When we partner with each Client, the goal is to ensure that each Client is treated as a unique entity, that our Client’s Patrons are treated with respect and care, and that our Clients gain compliance and realize increased revenue collection through our comprehensive administrative citation management program.

We attribute much of our success to the fact that our Clients and their Patrons are always treated politely and professionally. Providing easy, clear access for our Clients and their Patrons is of primary importance because it encourages communication between all interested parties, transparency in the data processing for our Clients and prompt payment by Patrons.

Our web-based Solution provides patrons with access to lookup their citation(s), pay for their citation(s), get specific information about their citation(s), appeal their citations and attach supporting documentation and print a receipt; all online, all via real-time data. In addition, the Agency’s Patrons will have access to a toll-free, bi-lingual customer service department who will answer general and specific questions about each citation and will accept payment over the phone via a real-time interface. Finally, patrons will also be able to submit payment and appeals to the Agency or to Data Ticket via mail or in person at the Agency’s preferred location. All of the types of access we allow are intended to make the process simple for the Agency’s patrons so they pay their citations in a timely manner.

Access to the data for Agency Staff is equally as important as is access for the Agency’s Patrons. Our Solution provides online access to our Clients to lookup citations, enter notes on citations, process voids, dismissals, reductions, refunds, refund requests, view online reports, print receipts and process and review the adjudication process. Each capability is provided based on the level of access each person is granted.

Data Ticket allows for real-time processing of payments via VISA, MasterCard, Discover, and American Express. Credit/debit card payments are accepted online, via phone with a customer service representative or using our state of the art IVR system or via paper.

Website payments are updated in the system real-time, as soon as they are authorized Attachment A
Agenda Item No. 14 Page 3 of 12 CC Agenda 07-15-2024
2603 Main Street, Suite 300
Irvine, CA 92614
949 428-7241 - Phone
[email protected]

EXECUTIVE SUMMARY
2 | P a g e PROPRIETARY AND CONFIDENTIAL INFORMATION
06/24/2024
and accepted by the bank. Payments are immediately updated to the citation records and receipts can be printed verifying payment for the payer.

Data Ticket’s Solution is Payment Card Industry (PCI) certified and our Solution is subjected to both quarterly, scheduled scans of our database as well as unscheduled scans, thus providing the ultimate security for our Clients as well as their patrons.

Our Solution offers all adjudication services via our online appeals website. This sets us apart from other vendors as we actually allow patrons to place their citations on hold and submit their full explanation and attach backup documentation via the web. This allows patrons to appeal their citation(s) online only if they are eligible to appeal based on the rules set forth by each Agency and the State of California. Once the appeal is submitted, either online or via U.S. Mail, our Solution processes the request and makes it immediately available for an Administrative Hearing with a certified, independent hearing officer. These individuals review or hear the cases and enter judgments that automatically mark the citation and generate written notification of the results. This notification informs the appellant of the decision and provides additional information if the individual wishes to continue his/her appeal and/or refund information and/or court filing instructions, depending on the appeal decision.

Our Solution provides an Online Reporting capability that allows our Clients to generate and print real-time and month-end reports via the web. These reports can be saved to a network, PC or external drive, copied into Excel for additional manipulation as the Agency wishes or they can simply be viewed. These reports are available to the Agency as long as the Agency is a Client. In addition, when the Agency needs ad hoc reports or additional data, Data Ticket will provide those at no cost.

Data Ticket is experienced at working backlog and delinquent citations, which all agencies seem to have. We have years of experience collecting from “old databases and citations”, and we do it carefully and professionally, with the utmost care given to the agency image and collection attitude. Since 2002, Data Ticket, Inc. has been offering additional collections through the Franchise Tax Board’s Interagency Intercept Program on behalf of our Clients in order to provide an additional opportunity for collection of delinquent California debts. Many of our agencies have been participating in this program since we began offering this interface and they have all been impressed with the returnrate on collections from this submission.

And finally, we offer Advanced Collections by partnering with a local Los Angeles collections agency. For those hard-to-collect debts that have not responded or are not eligible for DMV holds, Delinquent Collections or FTB Collections, Advanced Collections provides a final effort to collect on behalf of our Agencies, while our Solution remains the system of record and provides a full audit trail from issue date to final collection effort! Agenda Item No. 14 Page 4 of 12 CC Agenda 07-15-2024
2603 Main Street, Suite 300
Irvine, CA 92614
949 428-7241 - Phone
[email protected]

PROPOSAL FOR THE CITY OF PORT HUENEME
3 | P a g e PROPRIETARY AND CONFIDENTIAL INFORMATION
06/24/2024
Data Ticket offers two Cost Models for our Administrative Citation Processing Clients that allow our Clients to select the Cost Model that best suits their individual situation. Model 1 represents an all-inclusive option that has a higher upfront citation processing fee than Model 2 and includes full-service from Data Ticket’s staff. This option is typically selected by Agencies whose Patrons pay their citations on an inconsistent basis. Model 2 is often selected by Clients who has a thorough understanding of their collection rates or collections occur within the first 30 days of a citation being issued.

Regardless of the Model selected, you have the option to change Models at any point during a contract period. This provides our Clients with the maximum amount of flexibility so they may experience the maximum return on citations issued.

Description of Service Cost
Model 1
Cost
Model 2
Manual Administrative Citation Processing
Services for the above-mentioned items include:
 On-site data entry of manually written citations performed within 48 hours of receipt
 On-site quality assurance verification of manually entered citations  Scanning of all manually written citations onto our network for storage and ease of retrieval
 Bi-monthly shredding of manually written citations
**$13.00
per
citation
$7.00 per
citation
Electronic Administrative Citation Processing:

Services for the above-mentioned items include:
 Automated citation transmission into Data Ticket’s Citation Management Solution 24/7
 Automated confirmation email detailing successfully transmitted citations
 Automated transmission of photos attached to citations $11.00
per
citation
$5.00 per
citation
Semi-Custom Noticing:

Services for the above-mentioned items include:
 A single Courtesy Notice printed on an 8 ½ x 11” piece of paper and provided in a window envelope will be sent to the responsible party
 All notices are attached to the citation online and are viewable via the web
 All notices sent via 1st Class Mail
 All notices include a return envelope in which the responsible party may submit payment
 This cost will increase as the US Postal Service increases the 1st Class postage rate
 Notices will be sent daily, Monday - Friday
Included $0.80 per
notice
Agenda Item No. 14 Page 5 of 12 CC Agenda 07-15-2024
2603 Main Street, Suite 300
Irvine, CA 92614
949 428-7241 - Phone
[email protected]

PROPOSAL FOR THE CITY OF PORT HUENEME
4 | P a g e PROPRIETARY AND CONFIDENTIAL INFORMATION
06/24/2024
Description of Service Cost
Model 1
Cost
Model 2
Additional Correspondence
Services for the above-mentioned items include:
 Courtesy Notice per the City’s requirements
$1.50 per
letter
$1.50 per
letter
Delinquent Collections
Services for the above-mentioned items include:
 In addition to the 1st Courtesy Notice, two additional notices will be sent to the responsible party, at a time frame to be defined by the Agency
 Notices will include a return envelope in which the responsible party may submit payment
 Notices will be sent via 1st Class Mail, for which Data Ticket will be responsible
 A citation is considered delinquent at Cite Date plus 31 days  All notices are sent via First Class mail and all notices are printed on an 8 ½ x 11” sheet of paper and folded into a window envelope; in addition, a window envelope is provided for the recipient to return payment
 All notices are attached to the citation online and are viewable via the web
 Notices will be sent via 1st Class Mail, and Data Ticket will be responsible for the cost incurred
 Notices will be sent daily, Monday - Friday
 If Data Ticket does not collect on a citation that is delinquent, the Agency does not owe this fee
Included 25% of
revenue
collected
Adjudication Holds and Scanning
Services for the above-mentioned item include:
 Data Ticket will accept Hearing Requests on behalf of the Agency  Dependent on the Agency’s choice, Data Ticket will either review and approve the Hearing Request or provide the documentation received to the Agency for its decision
 If the Request is accepted, Data Ticket’s Adjudication Department will place the citation on an Administrative Hearing Request Hold and scan all received documentation into the Solution so it is displayed on the web for the Agency’s Staff and the Hearing Officer
Included $.50 per
hold
Agenda Item No. 14 Page 6 of 12 CC Agenda 07-15-2024
2603 Main Street, Suite 300
Irvine, CA 92614
949 428-7241 - Phone
[email protected]

PROPOSAL FOR THE CITY OF PORT HUENEME
5 | P a g e PROPRIETARY AND CONFIDENTIAL INFORMATION
06/24/2024
Description of Service Cost
Model 1
Cost
Model 2
Adjudication Letters
Services for the above-mentioned item include:
 For each request received, Data Ticket will send a semi-custom Hearing Approval Letter and a Schedule letter or it will send a Semi-Custom Denial Letter
 Once the Hearing has been held, Data Ticket will send a semicustom disposition letter to the Appellant detailing the Hearing Officer’s findings
 All Letters are sent via First Class mail and all Letters are printed on an 8 ½ x 11” sheet of paper and folded into a window envelope; in addition, a window envelope is provided for the recipient to return payment
 All Letters are attached to the citation online and are viewable via the web
 Letters will be sent via 1st Class Mail, and Data Ticket will be responsible for the cost incurred
 Should the Agency request Letters to be sent via Certified Mail, Data Ticket will arrange this at a cost of $5.00 per Letter  Letters will be sent daily, Monday - Friday
Included $1.25 per
letter
Administrative Hearings
Services for the above-mentioned item include:
 Data Ticket’s independent, certified, insured hearing officers will be provided to perform in-person, phone, and written hearings, as required by the Agency
 Each hearing request will be reviewed, heard or read, and all required research will be performed
 The Hearing Officer will enter a judgment into the Citation Processing System for viewing by the Agency, Appellant and Data Ticket
 The City will incur costs associated with mileage
 Data Ticket will work with the Agency to arrange for the use of a conference room at a Agency location or the Agency may elect to have citations heard at a centralized location within the County $85.00 per
hour
$85.00
per hour
Franchise Tax Board SSN Look-up
Services for the above-mentioned item include:
 This fee will be assessed to lookup a social security number associated with a particular registered owner and address  This charge is charged per unique SSN, not per citation $2.00 per
unique
SSN
$2.00 per
unique
SSN
Agenda Item No. 14 Page 7 of 12 CC Agenda 07-15-2024
2603 Main Street, Suite 300
Irvine, CA 92614
949 428-7241 - Phone
[email protected]

PROPOSAL FOR THE CITY OF PORT HUENEME
6 | P a g e PROPRIETARY AND CONFIDENTIAL INFORMATION
06/24/2024
Description of Service Cost
Model 1
Cost
Model 2
FTB Collections
Services for the above-mentioned item include:
 This fee is charged if a citation is paid at the Franchise Tax Board  This charge is not combined with any other charge; for example if a citation is rolled to delinquent status and paid at FTB, only the 15% of revenue collected will be charged
 Data Ticket will send a custom FTB Notice to the Patron as required by the Interagency Intercept Program; this notice will be sent via 1st Class Mail
 All notices are attached to the citation online and are viewable via the web
 Data Ticket will pay for the Agency’s cost to participate in the FTB program; annually, FTB will send an invoice to the Agency for the number of debts placed at FTB; the Agency will simply provide this invoice to Data Ticket and Data Ticket will pay it in full  If Data Ticket does not collect on a citation that is at FTB, the Agency does not owe the collection fee
 Data Ticket will send an FTB Notice to the Patron as required by the Interagency Intercept Program; this notice will be sent via 1st Class Mail
15% of
revenue
collected
15% of
revenue
collected
Advanced Collections Legal Action Not Required
Services for the above-mentioned item include:
 This fee is charged if a citation is paid at Advanced Reporting Collections
 This charge is not combined with any other charge; for example if a citation is rolled to delinquent status and paid at Collections, only the 30% of revenue collected will be charged
30% of
revenue
collected
30% of
revenue
collected
Joint / Escrow Banking Services
Services for the above-mentioned item include:
 Daily deposits of funds to the Agency’s escrow account  Online, real-time reconciliation reports that tie directly to the bank statement
 Processing of all credit card charge-backs and Insufficient Funds  Month-end reconciliation of all funds collected
 Payment of Data Ticket’s invoice
 Disbursement of the net remittance to the Agency
 Scanning of all payments directly to joint bank account daily using remote check deposit
 The Agency will be responsible for the purchase of banking supplies, including checks and endorsement stamps; these fees typically run $200.00 per year
$150.00
per
month
$150.00
per
month
Agenda Item No. 14 Page 8 of 12 CC Agenda 07-15-2024
2603 Main Street, Suite 300
Irvine, CA 92614
949 428-7241 - Phone
[email protected]

PROPOSAL FOR THE CITY OF PORT HUENEME
7 | P a g e PROPRIETARY AND CONFIDENTIAL INFORMATION
06/24/2024
Description of Service Cost
Model 1
Cost
Model 2
Charge-backs and NSF’s – Joint Escrow Only
Services for the above-mentioned item include:
 Data Ticket will process credit card charge-backs and NSFs when notified of each occurrence
 Once processed, Data Ticket will send a custom letter to the individual detailing the returned item and the amount due on the citation
Included Included
Refunds – Joint Escrow Only
Services for the above-mentioned item include:
 Data Ticket will process refunds when notified of each need  In the event the utilizes Joint Banking Data Ticket will verify, generate and send each refund due
 Refunds will be issued weekly
 Refunds will be sent weekly via 1st Class Mail
Included Included
Monthly Minimum
 A minimum fee of $250.00 will be charged on a monthly basis if services do not reach this level
$250.00 $250.00
Agenda Item No. 14 Page 9 of 12 CC Agenda 07-15-2024
2603 Main Street, Suite 300
Irvine, CA 92614
949 428-7241 - Phone
[email protected]

PROPOSAL FOR THE CITY OF PORT HUENEME

SERVICES INCLUDED AT NO ADDITIONAL COST
8 | P a g e PROPRIETARY AND CONFIDENTIAL INFORMATION
06/24/2024
Online Access for the Agency’s Patrons: Included
The Agency’s Patrons will have the ability to perform the following functions online:
 View real-time citation(s) data
 Pay for a single or many citation(s)
 Request an Administrative Hearing and attach up to three documents supporting their position (optional)
 Print a receipt
 View pictures of the citation taken by the issuing officer (if the Agency allows) Online Access for the Agency’s Staff: Included
Access to the Agency’s data is based on unique usernames and passwords assigned to each individual who requires access to the system. Data Ticket does not limit the number of individuals who have access to the system and the number and types of access can change at any point with a simple email request to Data Ticket.

Our Solution is setup to maintain a complete audit trail for each and every transaction in the system so that the username is displayed next to every transaction in the system, indicating who performed the transaction and when.

Dependent on the access rights provided to each Agency Staff member, the following capabilities are available:
 View real-time citation(s) data, including pictures taken by the Issuing Officer  Accept payment via VISA, MasterCard, Discover and American Express credit/debit cards
 Accept payment via Cash, Check or Money Order
 Process NSFs and Refunds
 Reduce or increase violation amounts, dismiss citations, void citations and place a citation on hold
 Change citation data, including violations, date, time, location, comments, and others  View the complete reason for a Hearing Request and supporting documentation provided by the Appellant directly online
 Edit Appellant information
 Upload disposition documents sent to the Agency via US Mail  Add a note to a citation and see all comments added to the citation  Print a receipt
Conversion: Included
 Data Ticket will convert the citations currently with the Agency’s existing vendor at no cost to the Agency
Agenda Item No. 14 Page 10 of 12 CC Agenda 07-15-2024
2603 Main Street, Suite 300
Irvine, CA 92614
949 428-7241 - Phone
[email protected]

PROPOSAL FOR THE CITY OF PORT HUENEME

SERVICES INCLUDED AT NO ADDITIONAL COST
9 | P a g e PROPRIETARY AND CONFIDENTIAL INFORMATION
06/24/2024
Reporting: Included
 Data Ticket offers 23 reports online for our Clients to generate, print and re-print 24/7.

We provide real-time reports that can be generated for any timeframe required and we provide pre-processed/month-end reports that reflect the month-end view of data.  All reports are available online and because we do not purge data unless specifically requested to do so by a Client, the data is available as long as the Agency is a Client.  All reports are generated in HTML so our Clients can copy and paste the data into Excel for data manipulation purposes.
 If the Agency were to request a report that was not already available, Data Ticket would work with the Agency to design the report and provide it to the Agency at no cost.

Manual Payment Processing: Included
 Manually received payments (checks, cash, money orders and credit card payments sent via US Mail) are received at our PO Box in Newport Beach where a bonded and insured courier picks up the mail daily and delivers it to our Newport Beach office  On-site Mail Department opens, sorts and batches the payments before providing them to our on-site Data Entry Department
 After double-blind entry of each payment, the citations are updated by our Quality Assurance team
 Payments are then provided to our Accounting Department where daily deposit slips are completed and provided to a bonded, insured courier who takes them to the bank Customer Service: Included
 Data Ticket provides a live, bi-lingual, on-site Customer Service Department that is fully trained to answer questions related to citation issuance, payment, adjudication, fix-it tickets, sign-offs, FTB, advanced credit reporting collections and more  All calls are recorded to quality assurance and recordings can be sent to the Agency at any time for review.
 Data Ticket’s IVR is bi-lingual and accessible via several toll-free numbers; the IVR provides real-time information to the caller regarding current status, including the amount due
 The IVR accepts VISA, MasterCard, Discover, and American Express Web Presence: Included
 Data Ticket’s Solution is 100% web-based and Section 508 Compliant and is provided at: www.CitationProcessingCenter.com; this is a generic website in the sense that it is not Agency branded. This website allows for the Agency and the Agency’s Patrons to access citations online
 If the Agency prefers to have an Agency branded website, one in which the look and feel mimics that of the Agency’s website, Data Ticket can and will provide this feature to the Agency.

Agenda Item No. 14 Page 11 of 12 CC Agenda 07-15-2024
2603 Main Street, Suite 300
Irvine, CA 92614
949 428-7241 - Phone
[email protected]

PROPOSAL FOR THE CITY OF PORT HUENEME

FEES ASSESSED TO THE PATRON
10 | P a g e PROPRIETARY AND CONFIDENTIAL INFORMATION
06/24/2024
Credit / Debit Card Processing $3.50 per transaction
 Data Ticket is PCI Compliant and provides for the ability to pay via Visa, MasterCard, Discover, and American Express on our website, www.CitationProcessingCenter.com, via our toll-free, bi-lingual Customer Service Representatives, and via our toll-free, bilingual IVR Solution  There is no charge to the Agency for credit / debit card processing; however, the Patron is charged $3.50 per transaction; this means the Patron can pay for a single or many citations at once and incur a single $3.50 fee
Payment Plan Processing variable cost
 An administrative fee will be assessed to Patrons or the City (if they wish to pay in lieu of the Patron paying) who wish to participate in a payment plan  This fee will cover the cost of the payment plan initiation, and the cost of a confirmation letter that is sent to the Patron confirming the details of the payment plan  The Agency will have the ability to determine whether Payment Plans are accepted and, if so, what the parameters for payment will be
Credit Card Chargeback Processing $33.50 per transaction  If a chargeback occurs, a fee will be charged to the Patron for the processing of the chargeback
 No fee will be charged to the Agency
Cost Increases:

Postal Rate Increase Offset – If postal rates increase during the term of the agreement, fees to DTI shall be raised immediately to offset the effect of the actual postal rate increase.

CPI Increases – There will be NO CPI increases for the duration of the agreement Agenda Item No. 14 Page 12 of 12 CC Agenda 07-15-2024
DATE: July 15, 2024
TO: Honorable City Council
FROM: James Vega, City Manager
Fred Camarillo, Public Works Director
SUBJECT: AWARD OF CONTRACT TO SWEEPING CORPORATION OF AMERICA,

LLC (SCA) FOR CITY-WIDE STREET SWEEPING SERVICES
RECOMMENDATION:

It is recommended that the City Council:

1. Award a 3-year contract (with options for two 1-year extensions) to SCA the lowest responsive and responsible bidder to a notice inviting bids for services entitled:

Citywide Street Sweeping Services Specification No. PW 3502-25-30;

2. Authorize the City Manager to execute the contract with SCA;

3. Authorize expenditures of $312,975.60 for FY 24-25 plus a contract contingency not-to-exceed $31,297.56 (10%) for special events and unforeseen conditions, for a total FY 2024-25 not-to-exceed amount of $344,273.16; and

4. Authorize an increase to the contract each fiscal year so as not to exceed the annual Consumer Price Index (CPI) for all urban consumers in the Los Angeles, Riverside, and Orange counties.

BACKGROUND/ANALYSIS:

At the June 3, 2024, City Council Meeting, the City Council authorized staff to release the Request for Bid (RFB) for City-wide Street Sweeping Services for three years with options for two one-year extensions. Staff released the RFB via a competitive bidding process.

The City received one (1) sealed bid by the established deadline of 2:00 PM on Wednesday, June 26, 2024.

SCA was determined to be the only responsive and responsible bidder at the monthly base bid amount of $26,081.30. SCA is the current street sweeping contractor and has satisfactorily performed the work for the City. The new contract will be effective September 2024.

Agenda Item No. 15 Page 1 of 3 CC Agenda 07-15-2024
Citywide Street Sweeping
July 15, 2024

Page 2 ends

The council approved FY 24-25 budget included $175,000 for street sweeping services, which was based off a determination that street sweeping services were not subject to prevailing wage determination. During the course of this solicitation, staff became aware of recent findings the State of California, Department of Industrial Relations, has since determined street sweeping services fall under the definition of public project work; and thus, prevailing wage law. The requirement of prevailing wage has caused the anticipated cost of the contract to come in higher than anticipated.

FISCAL IMPACT:

Funds for street sweeping services were included in the FY 2024-25 Solid Waste fund budget in the amount of $175,000; however, approval of this action will require an additional appropriation of $169,273.16 in Account No. 304-563-5213. The estimated Solid Waste unassigned fund balance at June 30, 2025 including this appropriation is $1,706,013.

STRATEGIC PLAN:

Primary Strategic Pillar(s) and Initiative(s):

Optimal Levels of Service for Residents and Businesses
• Promote operational excellence in all City functions and embody best practices as a municipality
ATTACHMENTS:

A. Bid Opening Certification
Agenda Item No. 15 Page 2 of 3 CC Agenda 07-15-2024
Attachment A
Agenda Item No. 15 Page 3 of 3 CC Agenda 07-15-2024
DATE: July 15, 2024
TO: Honorable City Council
FROM: James Vega, City Manager
Charles Cable, PE, City Engineer
SUBJECT: AWARD OF CONTRACT TO BSN CONSTRUCTION, INC., FOR THE

HUENEME BEACH PARK WALKWAY REPLACEMENT AND SWINGSET

WALKWAY AND PAD PROJECT
RECOMMENDATION:

It is recommended that the City Council:

1. Award a Construction Contract to BSN Construction, Inc., for the Hueneme Beach Walkway Replacement and Swingset Walkway and Pad Project for the base bid amount of $252,010.00;

2. Authorize a Ten (10) Percent Construction Contingency for $25,201.00;

3. Authorize a reallocation of funds from ST2404 Citywide Parking Lots Capital Improvement Project to this project; and

4. Authorize the City Manager to Execute all Applicable Documents BACKGROUND/ANALYSIS:

At the June 3, 2024, City Council Meeting, the City Council authorized staff to release the Request for Bids (RFB) for the Hueneme Beach Walkway Replacement and Swingset Walkway and Pad Project. Staff released the RFB via a competitive bidding process. The project involves concrete construction, including replacing damaged walkways with reinforced concrete sections that can withstand the City's heavy maintenance equipment and installing a new concrete walkway and pad for the beach swingset.

The City received four (4) sealed bids by the established deadline of 2:00 PM on Tuesday, July 2, 2024. BSN Construction submitted the lowest base bid at $252,010 and was determined to be the lowest responsive and responsible bidder. Staff recommends that the additive alternate and demolition of the existing concrete walkways be excluded from the award as the Public Works staff will perform the demolition and removal.

Agenda Item No. 16 Page 1 of 4 CC Agenda 07-15-2024
Hueneme Beach Walkway Award
July 15, 2024

Page 2 ends

The remaining budgeted amount for the Hueneme Beach Walkways and Swingsets projects is $205,016.

The BSN Construction base bid amount with a 10% contingency for the concrete construction is $278,000. The safety rubberized surfacing required by regulation under a separate contract is estimated at $20,000. The total cost to complete the project is $298,000, which requires an additional appropriation of $92,984 from another Capital Improvement Project.

In the FY24-25 Capital Improvement Project budget, $194,000 was appropriated to ST2404—Citywide Parking Lots projects. Staff is requesting that $92,984 be reappropriated from the Citywide Parking Lots Project to the Hueneme Beach Walkways and Swingsets project, with the remaining $101,016 in the Citywide Parking Lots project to complete the Library Parking Lot resurfacing and fund any maintenance repairs for the Beach Parking lots.

Staff recommends that the City Council award the contract for the base bid amount of $252,010.00 with a 10% contingency for $25,210.00 for a total of $277,211.00 and authorize the City Manager to execute all necessary agreements with BNI Construction, Inc.

FISCAL IMPACT:

Partial funds for the Hueneme Beach Walkway and Swingset project were included in the FY 2024/25 Capital Improvement Project budget in the amount of $205,016. However, approval of this action would require a re-appropriation of funds in the amount of $92,984 from the ST2404 – Citywide Parking Lots projects.

STRATEGIC PLAN:

Primary Strategic Pillar(s) and Initiative(s):

Optimal Levels of Service for Residents and Businesses
• Promote operational excellence in all City functions and embody best practices as a municipality
Safe, Secure, & Beautiful Community
• Upgrade our beach, parks, City-owned facilities, and structures to provide a better experience for our residents, employees, commuters, and visitors ATTACHMENTS:

A. Bid from BSN Construction, Inc.

B. Bid Opening Certification
Agenda Item No. 16 Page 2 of 4 CC Agenda 07-15-2024
Attachment A
Agenda Item No. 16 Page 3 of 4 CC Agenda 07-15-2024
Attachment B
Agenda Item No. 16 Page 4 of 4 CC Agenda 07-15-2024
DATE: July 15, 2024
TO: Honorable City Council
FROM: James Vega, City Manager
Charles Cable, PE, City Engineer
SUBJECT: AWARD OF CONTRACT TO PAVEMENT COATINGS CO. FOR THE

CHANNEL ISLANDS BLVD WESTBOUND DIRECTION PAVEMENT
REHABILITATION PROJECT; PROJECT NO. 2024-06
RECOMMENDATION:

It is recommended that the City Council:

1. Award a Construction Contract to Pavement Coatings Co. for the Channel Islands Blvd Westbound Direction Pavement Rehabilitation Project for the bid amount of $318,997.68;

2. Authorize a Ten (10) Percent Construction Contingency for $31,899.77; and

3. Authorize the City Manager to Execute all Applicable Documents.

BACKGROUND/ANALYSIS:

In December 2021, the Ventura County Transportation Commission(VCTC) contacted agencies within Ventura County and requested that street-related projects be submitted for potential funding. The funding source would be the Coronavirus Response and Relief Supplemental Appropriations Act (CRRSA). Based on the agencies' populations, the amount to be funded is $300,000. The funds are available on a reimbursement basis, with expenditures only eligible for reimbursement if plans, specifications, and processes follow Caltrans standards.

The Public Works Department submitted the Channel Islands Blvd Resurfacing project as a candidate for CRRSSA funding, and it was subsequently approved. CRRSA Funds will cover $300,000 of the contract costs; the remaining amount will be funded from the gas tax fund.

At the June 17, 2024, City Council Meeting, the City Council authorized staff to release the Request for Bids (RFB) for the Channel Islands Blvd Westbound Direction Pavement Rehabilitation Project. Staff released the RFP via a competitive bidding process. The project involves applying a slurry seal (consisting of emulsified asphalt, water, and aggregates) and restriping the westbound lanes of Channel Islands Boulevard.

Agenda Item No. 17 Page 1 of 5 CC Agenda 07-15-2024
Channel Islands Resurfacing Award
July 15, 2024

Page 2 ends

The City received two (2) sealed bids by the established deadline of 3:30 PM on Tuesday, July 9, 2024. Pavement Coatings Co. submitted the lowest bid at $318,997.77 and was determined to be the lowest responsive and responsible bidder.

Staff recommends that the City Council award the contract for $318,997.68 with a 10% contingency for $31,899.76, for a total of $350,897.44. Staff also recommends that the City Council authorize the City Manager to execute all necessary agreements with Pavement Coatings Co.

FISCAL IMPACT:

Funds for the Channel Islands Blvd Pavement resurfacing project were included in the FY 2024/25 Grant Fund - Capital Improvement budget, Project ST2304, in the amount of $300,000; However, approval of this action requires an additional appropriation of $50,897.44 from the Gas Tax Fund, Capital Improvement Budget, Account No 204-551- 5700.

STRATEGIC PLAN:

Primary Strategic Pillar(s) and Initiative(s):

A. Bid from Pavement Coatings Co.

B. Bid Opening Certification
Agenda Item No. 17 Page 2 of 5 CC Agenda 07-15-2024
Attachment A
Agenda Item No. 17 Page 3 of 5 CC Agenda 07-15-2024
Agenda Item No. 17 Page 4 of 5 CC Agenda 07-15-2024
Attachment B
Agenda Item No. 17 Page 5 of 5 CC Agenda 07-15-2024
DATE: July 15, 2024
TO: Honorable City Council
FROM: James Vega, City Manager
Charles Peretz, Deputy City Manager
SUBJECT: WAIVER OF FEES ASSOCIATED WITH SISTER CITY COMMITTEE

USE OF COMMUNITY CENTER CLASSROOM FOR SISTER CITY VISIT

BY PUERTO VALLARTA REPRESENTATIVES
RECOMMENDATION:

It is recommended that City Council adopt a resolution waiving fees associated with the Sister City Committee’s use of a classroom at the Orvene Carpenter Community Center on Tuesday, August 6 from 5:00 p.m. to 8:00 p.m. for the Sister City visit by Puerto Vallarta representatives.

BACKGROUND/ANALYSIS:

On April 3, 2023, the City Council adopted a resolution recognizing a new sister city relationship with the City of Puerto Vallarta, Mexico and authorized the establishment of a Port Hueneme Sister City Committee. Late last calendar year, then Mayor Martinez and Councilmember Hernandez traveled to Puerto Vallarta in furtherance of the City’s Sister City relationship.

Members of the Sister City Committee will receive representatives from the City of Puerto Vallarta from August 5 through 7, 2024. The tentative itinerary for this summer visit includes touring various points of interest within the City including the Museum, Beach Park, Boys and Girls Club, and Port, various meals including dinner and activities on Tuesday, August 6. That event is proposed to take place at the Orvene Carpenter Community Center and include a Fiesta Night, Pow Wow and Mariachi performance by a student group from the Inlakech Cultural Arts Center.

The City Council previously expressed its support for the establishment of a Sister City Committee by authorizing the use of contract and staff resources to create a non-profit, provide administrative support for committee meetings and authorization of out of state travel. The Committee is now requesting that the Council authorize waiving fees associated with the rental of the classroom at the Community Center.

Agenda Item No. 18 Page 1 of 4 CC Agenda 07-15-2024
Sister City – Waiver of Rental Fees
July 15, 2024

Page 2 ends

FISCAL IMPACT:

This item does not require an expenditure of funds. If approved, fees of $128 and a refundable security deposit of $100 would be waived.

STRATEGIC PLAN:

Primary Strategic Pillar(s) and Initiative(s):

Optimal Levels of Service for Residents and Businesses
• Support and establish programs and events that created a strong sense of community pride and a connection to our history and heritage ATTACHMENTS:

A. Resolution
Agenda Item No. 18 Page 2 of 4 CC Agenda 07-15-2024
RESOLUTION NO.

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PORT HUENEME,

CALIFORNIA, WAIVING FEES ASSOCIATED WITH THE SISTER CITY COMMITTEE’S USE OF THE ORVENE CARPENTER COMMUNITY CENTER WHEREAS, the Sister City Committee plays a vital role in fostering cultural exchange and international goodwill between the City of Port Hueneme and City of Puerto Vallarta; and WHEREAS, the City Community Center provides a venue suitable for meetings, events, and activities that support community enrichment and engagement; and WHEREAS, members of Port Hueneme’s Sister City Committee will receive representatives from the City of Puerto Vallarta from August 5 through 7, 2024 and host various events; and
WHEREAS, the Sister City Committee has requested access to one of the classrooms at the Orvene Carpenter Community Center to facilitate one of the planned events on August 6, 2024; and
WHEREAS, waiving fees for the use of the City Community Center by the Sister City Committee demonstrates the City’s support for community organizations that contribute to cultural and educational initiatives.

NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF PORT HUENEME, CALIFORNIA, DOES HEREBY RESOLVE AS FOLLOWS:

SECTION 1: The City Council of Port Hueneme hereby authorizes all fees associated with the Sister City Committee's use of the City Community Center August 6, 2024 to be waived.

SECTION 2: The City Council of Port Hueneme authorizes the City Manager to execute all necessary agreement, contracts or permits as may be required for this event.

SECTION 3: This Resolution shall take effect immediately upon its passage.

SECTION 4: The City Clerk shall certify to the adoption of this Resolution and enter it into the book of original Resolutions.

PASSED, APPROVED, AND ADOPTED, this 15th day of July, 2024.

Misty Perez, Mayor
ATTEST:
________________________________
Georgianna Nicole Alvarez
City Clerk
Attachment A
Agenda Item No. 18 Page 3 of 4 CC Agenda 07-15-2024
CC Resolution No. ___, Page 2 of 2

CERTIFICATION

STATE OF CALIFORNIA )
COUNTY OF VENTURA ) SS.

CITY OF PORT HUENEME )
I, Georgianna Nicole Alvarez, City Clerk of the City of Port Hueneme, California, do hereby certify that the foregoing Resolution No. ____ was duly adopted at the regular meeting of the City Council on the 15th day of July, 2024, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

Dated:

Georgianna Nicole Alvarez
City Clerk
Agenda Item No. 18 Page 4 of 4 CC Agenda 07-15-2024
DATE: July 15, 2024
TO: Honorable City Council
FROM: James Vega, City Manager
Charles Peretz, Deputy City Manager
SUBJECT: 2024 ANNUAL HUENEME HERO AWARD
RECOMMENDATION:

It is recommended that the City Council approve the Citizen Advisory Commission (CAC) recommendation to recognize Kevin Brannon and George Moghadam as the recipients of the 2024 Hueneme Hero Award.

BACKGROUND/ANALYSIS:

The Heroes, Historic Preservation, and Cultural Heritage Policy (HHHP), which was adopted by the City Council in November 2020, established a uniform policy to recognize individuals, organizations, or groups that embody community values, are closely tied to the City’s history and/or have made extraordinary community contributions.

The Annual Hueneme Hero Award, found in section 5 of the HHHP, provides the process to honor persons or groups that have demonstrated a unique contribution associated with public safety, community development, cultural heritage, community service, environment, and economic development. Furthermore, since this award was newly established in 2020, consideration of contributions for the past five years will be considered. There is nothing that would preclude multiple awards.

On April 5, April 19, May 13, June 13 and June 25, the City used social media to solicit nominations for the award and encourage the community to help honor those individuals or organizations deserving of such recognition. These communications explained the purpose, noted that nominations could be submitted by organizations, corporations, and individuals of the award and provided details regarding how to submit nominations.

The City received a total of six nominations (attached). A summary of each submission is included below.

Agenda Item No. 19 Page 1 of 31 CC Agenda 07-15-2024
Pickleball Tourney Co-Sponsorship
July 15, 2024

Page 2 ends

1. Nominee: Mildred Jean Lee
Mrs. Lee has made many contributions to her community in Port Hueneme. For example, for over 20 years she gave out food to the community from her home.

Mrs. Lee has always been willing to help her community by giving toys and other essentials to community members.

2. Nominee: Nancy Galloway
Nancy a selfless person and regularly part of the food share program. She is always available to speak with people and help others with food. Nancy is an essential and valuable part of our community.

3. Nominee: Kevin Brannon
Kevin has been working with local kids for 12 years. He goes to schools to teach the kids about the environment and has a fish day on the weekend for them. He has a family fish day the fourth Sunday of every month where he teaches them about fishing, how to measure what they catch and release if necessary. He is all about the kids and getting them outdoors and being active instead of staying indoors playing games or going outdoors and getting into trouble. Kevin deserves this award.

4. Nominee: George Moghadam
George Moghadam owns and operates the Oceanview Pavilion. He supports Oceanview Adult Day Program in Port Hueneme and sponsors, out of pocket, many programs for seniors including free concerts and Senior Prom Night.

George's selfless contributions over many years to the Hueneme Community make him the ideal candidate for this year's Hueneme Hero's Award.

5. Nominee: George Moghadam
I am nominating George Moghadam for the 2024 Hero’s Award due to his years of work in bringing quality entertainment to the Oceanview Pavilion in Port Hueneme. George’s generosity is observed on many levels but mostly in serving the City’s Senior Community. Free concerts and the Senior Prom are just a few ways George has been a hero to the Port Hueneme community. He also believes in supporting the developmentally disabled and lending a helping hand whenever he can.

6. Nominee: George Moghadam
The following will memorialize why George Moghadam is a local community hero. George bought the Oceanview Pavilion from the city many years ago and created what was the largest special needs adult day care center in the west side of the county. He built a very sincere and compassionate team of people with his leadership to support those in need. In addition to the special needs adult day care center, George has hosted many special events for both local and professional performers that have brought our community together. He has offered the use of facility to the City for employee recognition ceremonies, and events for the police explorer and junior lifeguard programs and also donated the space to serve as a memorial for the family of one of our own dispatchers, who Agenda Item No. 19 Page 2 of 31 CC Agenda 07-15-2024
Pickleball Tourney Co-Sponsorship
July 15, 2024

Page 3 ends

we lost recently to cancer. He allows the use of the Pavilion for a police command post and has hosted Verizon’s trailer to assistant cellular towers and Wi-Fi, which is critical for beach community events George is well known in our senior citizen community for doing so much unselfish, incredible work for the senior population. His community contributions have brought many community leaders and supporters together to support the Savvy Senior events which has hosted up to 200 seniors at a time, in an effort to get people out of the house to socialize. George does all of this out of his own pocket and never charges for these events. George has a big heart, he is sincere and compassionate, and his genuine dedication
Pursuant to the HHHP, at its July 8 meeting, the Citizen Advisory Commission (CAC) reviewed and considered all nominations received. By a vote of 5-0, CAC voted to recommend that Kevin Brannon and George Moghadam be selected as the recipients of the 2024 Hueneme Hero Award.

The Hueneme Hero Award recipient(s) will be formally recognized at the Hueneme Beach Festival, via a City proclamation in September and inclusion on the Hueneme Hero plaque at City Hall.

FISCAL IMPACT:

Efforts and materials involved in award recognition are anticipated to be less than $100 and are included in the City’s approved budget.

STRATEGIC PLAN:

Primary Strategic Pillar(s) and Initiative(s):

A. Port Hueneme Heroes, History, and Heritage Policy
B. 2024 Nomination Submission Forms
Agenda Item No. 19 Page 3 of 31 CC Agenda 07-15-2024
This Page Intentionally Left Blank
Agenda Item No. 19 Page 4 of 31 CC Agenda 07-15-2024
City of Port Hueneme
Standardization and Business Rules
City of Port Hueneme
Document Review Form for New Policy or Policy Update
Document No:

COPH-100-100 rev0
Document Short Name:

Heroes, History, and Heritage Recognition Policy
Date Submitted:
9 September 2020
Submitted By:

Brick Conners
Document Description:

Guidelines, Process, and Criteria for recognizing extraordinary Public and Community Service through City Property, Facilities, Equipment, or Event naming, renaming, commemoration, or other forms of public recognition.

Attached Reference Document(s) File Names:

COPH-100-100 Heroes_History_Heritage 9.8.20
Reviewed By:

Signature:

QA By:

Signature:

Name: Date
Title:

Approved By:

Signature:

Name: Date
Title:

Attachment A
Agenda Item No. 19 Page 5 of 31 CC Agenda 07-15-2024
City of Port Hueneme
Heroes, Historic
Preservation, and Cultural
Heritage Policy
SOP/ Revision COPH-100-100
Canceled SOP/ Revision Original
Active Date 09/08/2020
18 Pages Review Periodicity – Annual Periodic Update (Date) 09/08/2021 Approval
Authority City Council Approval Date 09/08/2020
Prepared By:

Brad Conners, City Manager, City of Port Hueneme
Concurrence:

Rebecca Breuning, Chair, Port Hueneme Citizen Advisory Commission Approved By:

Laura Hernandez, Mayor, on behalf of City of Port Hueneme Council Distribution:

Electronic .pdf
References: (a) University of Pennsylvania Policy Strategies for Monuments and Memorials (b) National Capital Planning Commission Memorials and Museums Master Plan (c) California State Law and Historic Preservation
Attachments: (1) Steps for Establishing a Memorial
(2) Nomination/ Application
(3) Steps for California Historical Resource Registration (4) List of Historic Preservation and Heritage Objects and Sites

I) Purpose: To establish a uniform policy regarding requests or nominations for the naming or renaming of City-owned land and facilities as monuments or memorials, including parks, recreational facilities, buildings, or streets. The objective is to retain crucial community memories to assure preservation and continued community connection to community members and organizations whose actions reflect the key community values and common cultural heritage that enhance the City’s prestige, pride, and heritage. This policy also provides process and guidance standards for other forms of extraordinary community service and leadership recognition, such as commemorative plaques, statues, murals, art, awards, and functional features like benches, park equipment, or motorized equipment. The terms Plan, Policy, or Instruction have the same meaning in this document.

II) Cancellation: All previous commemoration, property and facility naming, and recognition policy documents are hereby cancelled and superseded by this document. All prior executed commemoration and recognition actions will remain in effect, subject to renaming procedures if deemed appropriate. The City of Port Hueneme retains the sole right to change, amend, or modify any term or provision of this policy, so long as it is more restrictive than governing policy documents.

III) Scope: This plan applies to all City Staff and Elected Officials, City of Port Hueneme Residents and Businesses, and any external Organization or Individual that is sponsored by a City Resident or Business.

Agenda Item No. 19 Page 6 of 31 CC Agenda 07-15-2024
Heroes | History | Heritage / COPH-100-100 9/8/2020

POLICY/STANDARD OPERATING PROCEDURE
pg. 3
IV) Discussion: The historical memory of a city is often best maintained and best transferred to visitors and new residents through a disciplined commemoration and recognition approach that showcases the City’s most significant historical events and personal contributions in a highly visual and impactful manner. Monuments and memorials engage the population in sustaining that memory on a daily basis. Since historically significant events are not necessarily equal in their contribution to the City’s history, it also important to prioritize the monument and memorial historic value contribution relative to a visitor’s experience and perception. Therefore, the object’s space, size, location, promotion, and anticipated viewer traffic should correlate to that assessed value. a) Policy and Leadership. Implement the requirements of this procedure and ensure all participants are aware of the expectations for its application and use. Leaders at all levels are responsible for complete integration and fidelity in order to establish and sustain a culture of excellence and full public transparency. Leaders are also responsible for maintaining a climate that fosters effective feedback and the willingness to raise issues outside their immediate control.
b) Training and Education. Routine public information campaigns should be deployed to promote existing historically significant monuments and to educate the public on the means available to them to induct future honorees.

V) Policy. All City personnel are subject to this instruction independent of experience, qualifications, position, or length of service.

VI) Responsibilities. The City Manager has overall responsibility for this instruction. The Deputy City Manager has responsibility for reviewing, updating, implementing, and coordinating this instruction, including frequent reviews for program consistency, fairness, and quality. The City Clerk has responsibility for coordinating public participating and approval processes, including any ceremonial events associated with the project. The Facilities Manager and the Director of Public Works have responsibility for facilitating object cost analysis, procurement, construction, and preventive maintenance. The Recreation and Community Services Manager, in conjunction with designated public committees/ commissions, are responsible for fielding, vetting, and recommending recognition nominees according to their contribution to City quality of life and history. The Director of Finance is responsible for either budgeting or processing donations in support of a recognition event.

VII) Policy, Process, and Procedures.

Table of Contents
SECTION 1 – GENERAL OVERVIEW AND PROCEDURES ......................................................................................... 4

1.1 MONUMENTS, MEMORIALS, MEMORY, PUBLIC ART, DEFINING TERMS, AND POLICY............................................................ 4

1.2 KEY ROLES AND RESPONSIBILITIES ............................................................................................................................... 6 Agenda Item No. 19 Page 7 of 31 CC Agenda 07-15-2024
Heroes | History | Heritage / COPH-100-100 9/8/2020

POLICY/STANDARD OPERATING PROCEDURE
pg. 4

1.3 HISTORIC PRESERVATION AND HERITAGE GOALS AND OBJECTIVES ..................................................................................... 7 SECTION 2 – PROPERTY, FACILITIES, EQUIPMENT, AND EVENTS .......................................................................... 7

2.1 CITY OWNED PUBLIC PROPERTY.................................................................................................................................. 7

2.2 CITY EVENTS ........................................................................................................................................................... 9 SECTION 3 – NAMING OR RENAMING REQUIREMENTS ....................................................................................... 9

3.1 GENERAL CRITERIA ................................................................................................................................................... 9

3.2 SPECIAL CRITERIA...................................................................................................................................................10 SECTION 4 – STANDARDS, PROCESS, AND PROCEDURE ......................................................................................11

4.1 NAMING OF CITY-OWNED PUBLIC BUILDINGS AND PROPERTIES (OTHER THAN PARKS AND PARK FACILITIES) ............................11

4.2 NAMING OF CITY-OWNED PARKS AND PARK FACILITIES ................................................................................................. 12

4.3 MONUMENTS, MEMORIALS, PUBLIC ART, AND OTHER OBJECTS WITHIN CITY-OWNED PROPERTY AND FACILITIES. ....................13

4.4 MONUMENTS, MEMORIALS, PUBLIC ART, AND OTHER OBJECTS WITHIN PRIVATELY-OWNED PROPERTY AND FACILITIES. ............13

4.5 CITY EVENT NAMING ..............................................................................................................................................13 SECTION 5 – ANNUAL HUENEME HERO AWARD................................................................................................. 14

5.1 HUENEME HERO AWARD STANDARDS........................................................................................................................14

5.2 HUENEME HERO AWARD PROCESS AND PROCEDURES...................................................................................................14 Section 1 – General Overview and Procedures

1.1 Monuments, Memorials, Memory, Public Art, Defining Terms, and Policy

1.1.1 Monument – A statue, building, or other structure erected to commemorate a famous or notable person, event, action, or memorial. Notable people may include military, political, or cultural heroes. Actions or events may include a key trajectory inflection point from the City history.

Monuments are built to help us remember. Example: Orvene S. Carpenter Community Center.

1.1.2 Memorial – An object, event, or feature intended to preserve the memory of a person or thing. Memorials are used to make sure we never forget and may not be bound to the proudest moments in City history. The connection between a memorial and its place can’t be ignored either.

Example: Alaska Air Flight 261 Sundial Memorial.

1.1.3 Memories – Locations for monuments and memorials should optimize the connection between past, present, and visitors. That connection is strengthened when the memorial is at, or near, the most significant link to what the memorial is designed to represent.

1.1.4 Public Art – Although Public art may serve as a monument or memorial, the main purpose of public art is to increase visitor patronage and visually convey community values, heritage, and vision. The object should stimulate a positive emotional reaction and reflective thoughts for those who observe it. Objects may include, but are not limited to, sculpture, monuments, bas reliefs, mosaics, frescoes, stained glass, murals, and fountains. Example: Rocky statue in front of the Philadelphia Sports Complex in South Philadelphia.

1.1.5 Defining Terms – Term definition is an important aspect of identifying meaning throughout the policy and guiding perceptions to eliminate misinterpretation. The following terms define the City’s Agenda Item No. 19 Page 8 of 31 CC Agenda 07-15-2024
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mission and values, as represented in the City’s Strategic Plan, and help clarify the key terms and elements of the policy.
- City Mission – To improve the quality of life for all people who live, work and visit the City of Port Hueneme according to the following guiding principles or values:
- Maintain an open, accessible, ethical, and accountable government - Promote, invite, and encourage community engagement
- Respect the diversity of the community, treating people fairly and with dignity and respect
- Foster cooperative relationships with community partners - Instill a sense of community, pride, and social responsibility - Contribute to a vibrant and diversified economy, while maintaining a healthy fiscal posture
- Apply health and safety measures that meet the needs of the whole community - Serve as responsible stewards of our environment
- City Vision – Small City Doing Big Things. There are five pillars that guide the City’s vision:
- Optimal levels of service for residents and businesses - Fiscal and economic excellence
- Innovation and opportunity
- Safe, secure and beautiful community
- Strategic partnerships
- Culture – A system of shared values, norms, rituals and assumptions, that guide member’s attitudes and behaviors.
- Leadership – The ability to build extraordinary teams and individuals that can capture the hearts, minds, and fighting spirit of others, and simplify the means they use to inspire, decide, and act in pursuit of extraordinary goals and extraordinary results, with courage and confidence. - Heritage – The valued objects, qualities, or cultural traditions emblematic of the values and vision that we aspire to.
- Hero – An individual that provides extraordinary community contributions associated with public safety, community development, cultural heritage, community service, environment, and economic development.

1.1.6 Key policy elements – There are five key policy elements required for optimizing the investment and historic contribution value of City monuments, memorials, or public art:
- Ownership and Operation – The City’s heritage, character, and common history preservation is a shared responsibility between government, the public, and the private sector. This policy document is intended to organize and drive that shared responsibility. - Regulation – To avoid confusion, assign responsibilities, prioritize historic contributions, promote the most strident events, showcase what makes the City unique and important, and organize the disciplined processes that deliver those results, all efforts must be regulated. Additionally, a Agenda Item No. 19 Page 9 of 31 CC Agenda 07-15-2024
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representative object or structure bears a cost burden in both implementation, upkeep maintenance, and restoration. Ignorance of those costs, or obscure ownership of those costs during the selection process, increases the probability of embarrassing neglect and negates the intended purpose of the object. And finally, consideration of object location and expansion for future memorials must also be addressed. This policy document is intended to package and streamline all those elements under a comprehensive and complete unified planning strategy. - Incentives (disincentives) – Aligned with City Strategic Initiatives, Community Development Plans, and Economic Developments plans, through the strategic selection of future site locations and historic/cultural preservation value thresholds, all development plans will indirectly benefit and could potentially induce private investment. This policy document is intended to integrate City strategy components into its incentive (disincentive) approach. - Establishment, Allocation, and Enforcement of Property Rights – Although this policy document is primarily intended to establish and allocate heritage objects on public lands, private activities on private property must also be considered if the public can visually experience the object from public commons. This policy document is intended to offer standards and guidance in consideration of private property rights too.
- Information – Public information originates with the nomination and selection process and then will be used to solicit public comment to help inform the recommendation and approval process.

Following approval, public information will prepare the public for groundbreaking and opening events. Frequent communications through multiple channels will remind the public of the historic event represented by the object and will encourage future patronage and connection to the historic event and people. This policy document is intended to offer strategic communication standards and guidance to enhance public support and connection.

1.2 Key Roles and Responsibilities

1.2.1 City Manager – The City Manager has overall responsibility for policy currency and process integrity. The City Manager will also assure budget allocation is secured for upkeep and restoration requirements.

1.2.2 City Council – The City Council has final approval authority for historic preservation and heritage projects, including cost, design guidelines and specifications, and criteria adherence.

1.2.3 Recreation and Community Services Manager – The Recreation and Community Services Manager has responsibility for fielding project and naming requests, certifying nominee eligibility, validating nominee record, grants applications, and coordinating with Port Hueneme Citizen Advisory Commission for nominee recommendation advancement to the public and City Council.

1.2.4 Port Hueneme Citizen Advisory Commission – The Advisory Commission will be responsible for applying due diligence and exacting standards in review of screened applicants, design guidelines and specifications, costs, location, and public support associated with historic preservation and heritage projects. Their review will produce a recommendation to either proceed or terminate the application.

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1.2.5 City Clerk – The City Clerk is responsible for advancing an Advisory Commission recommendation to proceed through the deliberative process of public comment and City Council action. The City Clerk will also be responsible for coordination of State Historic registry is applicable.

1.2.6 Public – The public is encouraged to participate in this process through nominations, public comment, sponsorship, donations, and patronage.

1.3 Historic Preservation and Heritage Goals and Objectives

1.3.1 Given limited space and resources, provide equitable treatment to historically significant people and events through judicious use of property and facilities according to their relative value contribution to City, County, State, or National history.

1.3.2 Encourage and accommodate Public participation in the process of connecting City history to the present and the future, through open and transparent history preservation and heritage project development and execution.

1.3.3 Fully consider and be mindful of the impact to community and economic development that that this program has the potential to create.

1.3.4 Once erected, these important projects must be maintained, restored when needed, promoted, and celebrated in a manner suitable to the honor and prestige originally intended.

Section 2 – Property, Facilities, Equipment, and Events

2.1 City Owned Public Property

2.1.1 Parks and Park Equipment – Based on visitor patronage and/or size, City Parks are ranked in descending dignity value as follows:

1. Hueneme Beach Park: 50-acre park with beach and ocean access, barbecue pits, flag plaza, Flight 261 Memorial, paid parking, picnic areas, public restrooms, sand volleyball courts, snack bar building, restaurant, and walking paths

2. Bubbling Springs: 21-acre community park with children’s play equipment, picnic sites, barbecue pits, public restrooms, 2-3 hard ball fields, one T-ball field, concession building

3. Bubbling Springs Corridor: 7-acre pathway system along drainage channel that opens to Hueneme Beach Park.

4. Moranda Park: 8-acre park with two basketball courts, 2 softball fields, 6 tennis courts, 5 pickle ball courts, children’s play equipment, multi-purpose building, public rest rooms

5. Bolker Park: 4-acre neighborhood park with children’s play equipment and picnic tables

6. Dewar Park: Mini park with landscaped seating and small plaza.

7. Wene’mu Park: Mini park with turf/landscaping, seating and a small walking path.

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2.1.2 Facilities – Based on public visibility, patronage, and access, City Facilities are ranked in descending dignity value as follows:

1. Pier: 1,250 ft over the beach and ocean extension for viewing and fishing.

2. Port Hueneme Lighthouse and Promenade: Historic lighthouse from 1941.

3. Community Center (Orvene S. Carpenter): Multipurpose event and classroom facility.

4. Port Hueneme Historical Society Museum: Ventura County Landmark #32.

5. Port Hueneme Library (Ray D. Preuter): 15,064 square ft multipurpose library.

6. City Hall: Police Department, Administration, and City Council

7. Public Works: Public works administration and maintenance yard.

8. Housing Annex: Housing administration and storage.

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2.2 City Events

2.2.1 Current and Future Events- The most persistent and well-known City event is the Annual Beach Festival. Additional future events may be eligible for historic preservation or heritage connections through this policy as well.

Section 3 – Naming or Renaming Requirements

3.1 General Criteria

3.1.1 Public Image – If an existing named property or facility can be associated with a controversial, illegal, or immoral activity or enterprise, which is detrimental to the City’s image, mission, or ethical standards, the property or facility name may be revoked at City Council discretion. It is important that great care be applied during the naming process due diligence phase in order to preclude this from happening in the future.

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3.1.2 Private Funding – The donation of property or facilities, or any funds provided for acquisition, renovation, or maintenance of property or facilities, shall not constitute a City obligation to name the property or facility after an individual, family, or organization.

3.1.3 Cost Assignment and Responsibility – Assuming Council approval, all costs including staff time, labor, and materials associated with the installation of plaques, monuments, memorials, art and/or the replacement of signs resulting from this policy will be borne by the individual, group, or organization sponsoring the request. Financial consideration for maintenance, upkeep, and restoration of historic and heritage preservation objects, is also a precondition of project approval and execution.

3.1.4 City Sponsored Projects – The City will sponsor and fund no more than one historic preservation and heritage project annually. These projects will be dedicated to former City Elected Officials, former City Employees, and standout Community Service Leaders who have demonstrated sustained extraordinary service and leadership in support of community heritage, economic development, or environmental stewardship. The memorial object will be limited to a standard 3D bronze relief/portrait plaque mounted on a standard concrete or rock stanchion. Inscriptions will specify the time of service and the most significant contribution they are being recognized for. The placement location will be limited to the Bubbling Springs corridor walkway between Moranda Park and Surfside Drive or the Beach Park walkway between the pier and Ventura Road promenade.

Exceptions to this standard will require unanimous City Council approval.

3.1.5 City Sponsored Events – Any City sponsored event may be used to promote cultural heritage or city history by including a properly approved dedication name in dedication branding, marketing material, and themes. The event should also consider honoree rotations to optimize historic connection to newer residents and visitors.

3.1.6 Installation of Approved Items – All projects must be compliant with state and local laws and all permitting requirements must be satisfied prior to project start.

3.2 Special Criteria

3.2.1 Renaming Special Consideration - Renaming a property or facility, except for clear and valid negative image issues, must not be taken lightly. Advocates must provide compelling justification for such a change considering the historic significance and costs associated with renaming. As such, a thorough study is required to execute such a change and a unanimous Council vote would be preferred. Furthermore, the City will only consider renaming to commemorate a person or persons, posthumously, when the person or persons have a made a major, overriding contribution and whose distinctions are as yet unrecognized.

3.2.2 Street Renaming Special Consideration - It is the intent of this policy to prohibit, except under extraordinary circumstances, the renaming of City streets. As such, written approval by 66% of effected property owners is required and a super majority (4-1) City Council vote is preferred.

Effected property owners are defined as houses or businesses that use the street name in their address or for streets that connect with adjacent jurisdictions.

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Section 4 – Standards, Process, and Procedure

4.1 Naming of City-Owned Public Buildings and Properties (other than Parks and Park Facilities)

4.1.1 Basic Naming Standard - The City will choose names for public buildings and properties owned by the City of Port Hueneme based on the building’s relationship to any of the following criteria:
- Neighborhood, geographic, ethnic or cultural history, or common usage identification - Building or property’s purpose
- A natural or geographic feature
- An historical figure or place
- An individual, living or deceased, who has made a significant land, building, or monetary contribution to the city for the building or property to be named - An individual, living or deceased, who has contributed outstanding civic service to the city, and, if deceased, has been so for a period of at least one year, unless the nomination occurred prior to passing
- An individual that made lasting and significant contributions to the protection of natural or cultural resources
- An individual that made substantial contributions to the betterment of a specific facility or park - An individual that made substantial contributions to the advancement of commensurate types of recreational opportunities
- An individual directly responsible for a significant economic development or redevelopment activity
- An individual directly responsible for a significant quality of life improvement - An individual who has volunteered 10 or more years to community service

4.1.2 Interior Features - The interior features of a City-owned building may be named separately from the main building subject to standard naming procedures.

4.1.3 Sunset Naming - Designation of name shall not prohibit the renaming of the building or property at a future date, or the designation of a sunset for the name at the time of approval. Name changes shall be subject to both standard and special criteria.

4.1.4 Initiation – In order to be considered, nominations must be submitted through the Recreation and Community Services Division using enclosure (2) nomination and application form.

4.1.5 Staff Screening – The Recreation and Community Services Division will review the application for completeness, accuracy, and criteria thresholds and then forward the application with recommendation and justification for either denial or further processing to the Deputy City Manager. The Deputy City Manager will validate the initial application disposition and forward to the Citizen Advisory Commission for processing.

4.1.6 Citizen Advisory Commission Screening – The Citizen Advisory Commission will conduct a comprehensive review of a candidate’s record. If the candidates record and policy criteria warrant such an action, the Citizen Advisory Commission will also confirm that all costs associated with the action are accounted for. With both conditions satisfied, the Citizen Advisory Commission will forward a recommendation to the Deputy City Manager for City Council action and the applicant will be notified. If either condition is not met, the process will be terminated, and the applicant will be notified.

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4.1.7 Public Comment – The Deputy City Manager will coordinate staff reports and public comment options in advance of a City Council Action.

4.1.8 City Council Action – The City Council will vote to approve Citizen Advisory Commission recommendation, subject to public comment contributions. Although not required, the historic preservation and heritage value is enhanced through unanimous City Council approval.

4.2 Naming of City-Owned Parks and Park Facilities

4.2.1 Basic Naming Standard - If a new park or park facility is created, a working name for a park or park facility will be assigned by the City Recreation and Community Services Division at the time of property acquisition or property repurposing. Suggested names will be historical, geographical, or the name of a boundary street. A permanent name for the park or park facility will be assigned at the time of the approval of the interim use and management plan or final park development plan, whichever occurs first. In naming parks and park facilities, consideration shall be primarily given to:
- Neighborhood, boundary roads, or common usage identifications - A natural or geographic feature
- Significant historical events or cultural attributes
- A historical figure
- A name chosen by an individual (living or deceased) who has made a significant land and/or monetary contribution to the park system
- An individual who has contributed outstanding service to the City or has been instrumental in acquiring or developing parks properties and who has been deceased for a period of at least one year
- Organizations having contributed to and influenced the betterment of the City - Parks and park facilities shall not ordinarily be named for living persons unless they have stipulated the name as a condition of donation or unless the park or park facility is part of a regional facility that is named in conjunction with other governmental entities

4.2.2 Initiation – Suggestions for parks or park facilities names shall be solicited from organizations, neighborhood residents, individuals and the media. All suggestions, solicited or not, shall be acknowledged and recorded for consideration by the Recreation and Community Services Division.

The Recreation and Community Services Division shall host a community meeting to provide an opportunity for public comment on name recommendations. The Recreation and Community Services Division shall wait at least one year between receipt of a name proposal related to a current event before final recommendation of that name.

4.2.3 Staff Screening – The Recreation and Community Services Division will review candidate names for criteria thresholds and then forward a recommendation list for further processing to the Deputy City Manager. The Deputy City Manager will validate the list and forward to the Citizen Advisory Commission for processing.

4.2.4 Citizen Advisory Commission Screening– The Citizen Advisory Commission will conduct a comprehensive review of naming recommendations and make a selection. The Citizen Advisory Commission will also confirm that all costs associated with the action are accounted for. With both conditions satisfied, the Citizen Advisory Commission will forward a recommendation to the Deputy Agenda Item No. 19 Page 16 of 31 CC Agenda 07-15-2024
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City Manager for City Council action. If either condition is not met, the process will be terminated, and the public will be notified.

4.2.5 Public Comment – The Deputy City Manager will coordinate staff reports and public comment options in advance of a City Council Action.

4.2.6 City Council Action – The City Council will discuss and vote to approve Citizen Advisory Commission recommendation. Although not required, the historic preservation and heritage value is enhanced through unanimous City Council approval.

4.3 Monuments, Memorials, Public Art, and other objects within City-Owned Property and Facilities.

4.3.1 Initiation – Any individual, organization, or group may apply for the establishment of historic preservation and heritage objects using enclosure (2) nomination and application form.

Note: The applicant must be prepared to fund all project costs to include maintenance and restoration. The object design and size must be consistent with assigned location public safety requirements, design themes, and location value precedent.

4.3.2 Recommendation Process and Procedure – Staff and Citizen Advisory screening and recommendations will be identical to section 4.1 Naming of City-Owned Public Buildings and Properties procedures.

4.3.3 Approval Process and Procedure – Public comment and City Council approval will be identical to section 4.1 Naming of City-Owned Public Buildings and Properties procedures.

4.4 Monuments, Memorials, Public Art, and other objects within Privately-Owned Property and Facilities.

4.3.1 Initiation – Any individual, organization, or group must apply for the establishment of any object using enclosure (2) nomination and application form, if the public can visually experience the object from public commons.

4.3.3 Approval Process and Procedure – Public comment and City Council approval will be identical to section 4.1 Naming of City-Owned Public Buildings and Properties procedures.

4.5 City Event Naming

4.5.1 Initiation, Screening and Approval – Any City sponsored event may be used to promote cultural heritage or city history by including a properly approved dedication name in dedication branding, marketing material, and themes. The event should also consider honoree rotations to optimize historic connection to newer residents and visitors. Initiation, screening, Agenda Item No. 19 Page 17 of 31 CC Agenda 07-15-2024
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recommendations, public comment and City Council approval will be identical to section 4.2 Naming of City-Owned Parks and Park Facilities procedures.

Section 5 – Annual Hueneme Hero Award

5.1 Hueneme Hero Award Standards

5.1.1 Overview and Significance – There is extreme value in recognizing recent extraordinary community contributions associated public safety, community development, cultural heritage, community service, environment, and economic development. It also serves to connect historic heroes and heritage to the present.

5.1.2 Community Contribution Evaluation Period – Nominee contributions must have occurred between 1 May and 30 April of the year preceding the award presentation.

5.1.3 Nomination Submission Period – Nominations must be submitted by 1 June following the evaluation period.

5.1.4 Award Presentation – Award recognition and presentation will occur during the Annual Beach Festival.

5.1.5 Nature of Award - The award will consist of a City proclamation and citation, a City Hall lobby framed portrait with award branding, and the name inscribed on a perpetual Hero bronze plaque.

There is nothing that would preclude multiple awards.

5.1.6 Award Grandfathering – Since this award was established in July 2020, considerations for the past five years will be considered. Beyond that, other options in this policy document should be considered.

5.1.7 Public Service Announcement and Community Engagement – All communication tools should be used in a timely and consistent manner to encourage participation, nominate deserving candidates, and promote community service.

5.2 Hueneme Hero Award Process and Procedures

5.2.1 Initiation – Nominations from organizations, corporations, residents, individuals and the media are all acceptable, assuming they occur within the acceptance window and are associated with the period under review. Enclosure (2) Nomination and Application Form must be used for submittals.

5.2.2 Staff Screening – The Recreation and Community Services Division will review candidate names for criteria thresholds and then forward a recommendation list for further processing to the Deputy City Manager. The Deputy City Manager will validate the list and forward to the Citizen Advisory Commission for processing.

5.2.3 Citizen Advisory Commission Screening – The Citizen Advisory Commission will conduct a comprehensive review of award recommendations and make a selection. The Citizen Advisory Commission will forward a recommendation to the Deputy City Manager for City Council action.

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5.2.4 Public Comment – The Deputy City Manager will coordinate staff reports and public comment options in advance of a City Council Action.

5.2.5 City Council Action – The City Council will vote to approve Citizen Advisory Commission recommendation. Although not required, the historic preservation and heritage value is enhanced through unanimous City Council approval.
.

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Attachment (1)
Steps for Establishing a Memorial

Inititiate
Download & Complete Form
Collect
Letters of Support and
Validation
Design
Determine Project Size,
Features, and Style
Location
Determine Project Primary
and Secondary Site
Fund
Identify and Secure Funding
Submit
Provide Recreation And
Community Services
Completed Package
Initial Validation
City Staff Will Review for
Completeness and
Requirements Met
Citizen Advisory Commission
Schedule, Announce, and
Agendize Review Session
Public Comment
Provide Minimal 2 Weeks for
Public Comments
City Council
Receive Recommendations
and Public Comment then
Approve/ Disapprove Project
Execute
Allocate Funds, Construct,
Schedule Ceremony, Formal
Dedication
Communicate
Historic Preservation
Communication Plan
Preserve
Preventive Maintenance,
Inspection, Restoration
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Attachment (2)
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Attachment (2)
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Attachment (3)
Steps for California Historical Resource Registration
Evaluate Designation
Criteria
http://ohp.parks.ca.gov
Checklist and DPR 523
Forms Complete Application
Notify City Clerk of
Intent to File
City Provide Written
Comments (90 Days)
Forward Application to
Office of Historic
Preservation (OHP)
OHP Notification of
Packet Completion OHP Staff Review
Quarterly State Historic
Resources Commission
Meeting
Listing in California
Register if Approved
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Attachment (4)
List of Port Hueneme Historic Preservation and Heritage Objects and Sites Reference #
YY-001
Project
Name
Project
Date
Project
Type
Project
Site
Project
Cost
PMI
Cost
OHP
Registry
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Attachment B
2024 Nomination Submission Forms (Redacted)
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DATE: July 15, 2024
TO: Honorable City Council
FROM: James Vega, City Manager
Tony Stewart, AICP, Community and Economic Development Director Jose Coyotl, Associate Planner
SUBJECT: ADOPT A RESOLUTION GRANTING SPECIAL USE PERMIT NO. 08-24

TO ALLOW THE CITY OF PORT HUENEME TO HOST THE HUENEME

BEACH FESTIVAL WITH ANCILLARY LIVE ENTERTAINMENT STAGES,

A SANDCASTLE COMPETITION, A YOUTH WRESTLING

TOURNAMENT, FOOD AND VENDOR BOOTHS, AN ARTS AND CRAFTS

AREA, A CARNIVAL, ALCOHOL BOOTHS, AND FIND THE EVENT

EXEMPT FROM CEQA
RECOMMENDATION:

It is recommended the City Council:

1. Open the public hearing to take testimonial and documentary evidence; and

2. Close the public hearing and consider the evidence; and

3. Adopt a Resolution approving Special Use Permit No. 08-24 (Hueneme Beach Festival); and

4. Find the project (Special Use Permit No. 08-24) to be categorically exempt from CEQA; and

5. Take such additional, related, action that may be desirable.

BACKGROUND/ANALYSIS:

OVERVIEW:

The applicants, the City of Port Hueneme and the Port Hueneme Explorers Program are seeking permission through a temporary Special Use Permit ("SUP") to hold a community event named the “Hueneme Beach Festival” on Saturday, September 7, and Sunday, September 8, 2024, between the hours of 11:00 a.m. and 7:00 p.m. The event is intended to celebrate community pride, and will feature beachside entertainment, crafts, competitions, and youth activities.

The event will be held within Hueneme Beach Park and Parking Lots “B” and “C” located at 550 E. Surfside Drive, and along Oceanview Drive. It should be noted that unlike in years past, Surfside Drive will not be used as a portion of the event area and will therefore, Agenda Item No. 20 Page 1 of 23 CC Agenda 07-15-2024
Special Use Permit No. 08-24 – Hueneme Beach Festival
July 15, 2024

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remain open to through traffic and for parking. As with past beach festival events it is anticipated the event will be attended by approximately 15,000 patrons per day.

The applicants are proposing a variety of components for the proposed festival. The main entrance to the event will be located on the corner of Surfside and Oceanview Drives.

Oceanview Drive will serve as the main event walkway featuring a first-aid tent, general informational booths, and food / general retail stalls.

Parking Lot “B” will be used to house the main stage for the proposed live entertainment, food court (consisting of food trucks and stands), and two areas where alcohol will be served. Portions of the lawn area near the proposed main stage in Parking Lot “B” will be used for seating.

The Hueneme Beach sand area south of Parking Lot “B” between the beach volleyball courts and the Alaska Flight 261 Memorial will be used to host a youth wrestling tournament on Saturday, September 7. Additionally, a sand sculpture contest will take place on Sunday, September 8, 2024, along the shoreline adjacent to the proposed youth wrestling tournament area.

The easterly portion of Oceanview Drive and all of Parking Lot “C” will be used for the “Castle Amusements” with carnival-style rides and concessions. Food vendors and an additional arts and crafts area/vendors will also be located along Oceanview Drive. A separate “Festival Stage” will be located near the carnival area and feature an alcohol consumption area. Patrons will be able to purchase tickets for the carnival rides on-site.

Public portable restrooms will be located in three areas: 1) along the main entrance on Oceanview Drive, 2) adjacent to the food court area, and 3) within the Festival Stage area within Parking Lot “C”.

ENTERTAINMENT
As with previous Festival years, live entertainment will occur at both stages within the event area. To highlight youth talent a high school marching band competition is planned for Saturday, September 7, 2024, and will include student bands from Channel Islands, Hueneme, and Oxnard High Schools. The applicants are currently working on finalizing the event headliners. More information regarding the live entertainment as it becomes available, as well as about the event in general, can be found online at:
https://huenemebeachfestival.org

YOUTH WRESTLING TOURNAMENT
As noted above, to provide additional youth-related activities at the festival a Hueneme Beach Wrestling Tournament has been proposed on September 7, 2024, hosted by the Beat the Streets LA – Oxnard Chapter utilizing the USA Beach Wrestling protocols. The wrestling tournament will be located on the sandy beach between the beach volleyball courts and the Alaska Flight 262 memorial, and feature five fighting rings. The wrestling tournament is open to the public and prospective athletes holding a USA Wrestling Agenda Item No. 20 Page 2 of 23 CC Agenda 07-15-2024
Special Use Permit No. 08-24 – Hueneme Beach Festival
July 15, 2024

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Athletes membership card. Competing athletes may register ahead of the event online using the festival's main website or on the day of the event. To cover the cost of hosting the event a $30 registration fee will be collected.

SETUP/BREAKDOWN
Set up for the festival will begin at 8:00 a.m. on Thursday, September 5, with the markings and conceptual set up which will require full closure of the area with the use of street barricades, perimeter fencing, and tent setup. The stages will arrive on Thursday along with carnival rides. The full setup will be in place by Friday afternoon. Security will be onsite from Thursday, September 5, to Monday, September 9, 2024.

Breakdown will begin immediately following the event on Sunday at 7:00 p.m. Fencing and security will remain in place until Monday evening when everything should be off-site and all areas opened back up by 6:00 p.m. on Monday, September 9, 2024.

SECURITY
The entire festival area will be enclosed with temporary fencing. A private security company will provide the security for the event and will have eight uniformed guards stationed in and around the site. All patrons entering the festival area will be screened by security. Port Hueneme Police Department (PHPD) staff will also be present at each gate to monitor the screening process and handle any issues. In addition, the PHPD will patrol the event area with two, two-officer patrol teams plus a crowd control supervisor throughout each day of the event.

An information/first aid booth will be located near the main entrance. Medical emergencies will be handled by the Ventura County Fire Department and Safety Unlimited, INC. A PHPD Command Post will also be located in this area.

PARKING
Free parking for event guests will occur in Parking Lot “A”, along Surfside Drive, Ventura Road, and Market Street. Accessible parking spaces, along with one-hour parking for Surfside Seafood patrons, will be available at Lot “A”. Vendors, festival staff, and entertainers will utilize Parking Lot “E”.

FISCAL IMPACT:

Since this is a City-sponsored event, revenues typically generated from paid beach parking in Lots “A”, “B”, “C” and “E” and along Surfside and Oceanview Drives, which will instead be used for the event, will not occur. Further, costs to cover City staffing of the event (police officers, maintenance crews, etc.) will also occur. However, the event will be sponsored by businesses to offset costs.

Agenda Item No. 20 Page 3 of 23 CC Agenda 07-15-2024
Special Use Permit No. 08-24 – Hueneme Beach Festival
July 15, 2024

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STRATEGIC PLAN:

Primary Strategic Pillar(s) and Initiative(s):

Optimal Levels of Service for Residents and Businesses
• Support and establish programs and events that create a strong sense of community pride and a connection to our history and heritage Innovation & Opportunity
• Retain and maximize opportunities for local businesses as the backbone of our community
ATTACHMENTS:

A. Resolution
B. SUP 08-24 Application Packet
C. Public Hearing Notice
Agenda Item No. 20 Page 4 of 23 CC Agenda 07-15-2024
RESOLUTION NO.

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PORT HUENEME,

CALIFORNIA, DEEMING A TEMPORARY EVENT EXEMPT FROM THE

CALIFORNIA ENVIRONMENTAL QUALITY ACT AND CONDITIONALLY
APPROVING SPECIAL USE PERMIT NO. 08-24 (CITY OF PORT HUENEME’S PUBLIC EVENT KNOWN AS “HUENEME BEACH FESTIVAL”, LOCATED AT 550 E. SURFSIDE DRIVE)
WHEREAS, A public hearing was held as required by law to consider issuance of a Special Use Permit (“SUP”) allowing the project known as the “Hueneme Beach Festival", to be located on the property at Hueneme Beach Park, from 11:00 a.m. to approximately 7:00 p.m. on Saturday, September 7, and Sunday, September 8, 2024 (with additional setup and cleanup time before and after the main event); and,
WHEREAS, the proposed Project represents a discretionary action subject to the environmental review requirements of the California Environmental Quality Act (“CEQA”) of 1970, as amended (Pubic Resources Code § et. seq.), and by operation of § 15381 of Title 14 to the California Code of Regulations, the City Council of the City of Port Hueneme is deemed “Lead Agency” for the purposes of CEQA; and,
WHEREAS, City staff has recommended the City Council find the Project exempt from CEQA as it establishes rules and procedures to permit operation of existing facilities; minor temporary use of land; ensures maintenance, restoration and protection of the environment; and regulates normal operations of facilities for public gatherings, and is therefore categorically exempt from further CEQA review under California Code of Regulations Title 14 §§15301, 15304 (e) 15308, 15323, and 15332 as an urban infill project; and, WHEREAS, the proposed Project is deemed consistent with, and furthers the objectives and policies of the City’s General Plan and zoning regulations; and, WHEREAS, the City Council considered the effects of the Project on the regional need for public services, and available fiscal and environmental resources before deciding on this matter; and,
WHEREAS, City staff recommended conditional approval of the Project and Special Use Permit Application No. SUP 08-24.

NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF PORT HUENEME, CALIFORNIA, DOES HEREBY RESOLVE AS FOLLOWS:

SECTION 1: Under the provisions of PHMC Sections 10355 et. seq., the City Council finds and declares that:

A. Prior to rendering a decision on any aspect of the Project, the City Council duly considered the following:

1. All testimony, written and oral, received in conjunction with that certain public hearing conducted on July 15, 2024, which testimony, by this reference, is incorporated herein.

Attachment A
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CC Resolution No. ___, Page 2 of 7

2. That certain written staff report submitted by the Community and Economic Development Department and exhibits hereto dated July 15, 2024, which report, by this reference, are incorporated herein.

B. That the Conditions of Approval specified in Section "G" below are reasonably related to the use of the premises for which this Special Use Permit is to be issued.

C. On the basis of evidence hereinafter listed, all administrative procedures and public participation requirements prescribed in Title 7, Division 1, of the Government Code of the State of California, Article X, PHMC § 10352, and Division 13 of the California Public Resources Code commencing with § 21050, and Title 14 of the California Code of Regulations commencing with § 15000, as such procedures and requirements pertain to this Project and CEQA have been lawfully satisfied.

D. That the California Coastal Act is intended to protect natural and scenic resources; promote the public safety, health, and welfare; and protect public and private property, wildlife, marine fisheries, other ocean resources, and the natural environment and that California Coastal Commission regulations establish the standards by which proposed land developments or other activities are evaluated to ensure consistency with the Act and that the Local Coastal Program (LCP) policy group of primary concern identified in the City’s LCP for the Project area involving the temporary use of Hueneme Beach Park and associated Parking Lots "B" and “C” is “Shoreline Access/Recreation and Visitor-Serving Facilities.” On the basis of the evaluations presented below, the City Council for the City of Port Hueneme finds the proposed Project consistent with and furthering the objectives of Chapter 3 of California Coastal Act of 1976:

1. VISITOR SERVING AND RECREATION FACILITIES
A. Coastal Act (Public Resource §§ 30212.5, 30213, and 30220):

Wherever appropriate and feasible, public facilities, including parking, shall be distributed throughout an area to mitigate against the impacts of overuse of any single area. Lower-cost visitor and recreational facilities shall be protected, encouraged and where feasible, provided. Developments providing public recreational opportunities are preferred. Coastal areas suited for wateroriented recreational activities that cannot readily be provided at inland water areas shall be protected for such uses.

B. Consistency Statement: According to local LCP policy for Hueneme Beach Park (Area A), Section 4.b. Resource Protection Zone Policies, any temporary Development or Special Use Permit projects at Hueneme Beach Park shall be focused west of Parking Lot “C”. The proposed temporary use Project will be located within Hueneme Beach Parking Lots “B” and “C” and adjacent Oceanview Drive; however, attendees will be required to not trespass on the nearby dune areas, which complies with this policy. In addition, the proposed Project will not block public access to the beach.

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CC Resolution No. ___, Page 3 of 7
E. That the following environmental findings are made based on upon the staff report dated July 15, 2024, and the project descriptions:

1. The Project is consistent with City’s General Plan and its policies including the Project’s land use designation as Open Space; it is also consistent with the Park-Reserve Zoning classification for the Project site.

2. The Project involves property located within City’s jurisdictional boundaries on parking lot sites and the Project is surrounded by urban uses and Park/Pacific Ocean.

3. The SUP property is not known to be listed by any regulatory agency as having value as habitat for endangered, rare or threatened species.

4. Approving the Project would not result in any significant effects related to traffic, noise, air quality, or water quality.

5. The Project is not expected to result in substantial pollution.

6. The Project area can be adequately served by all required utilities and public services.

7. The Project will not exceed the existing or planned capabilities of the sewage system.

8. The Project will not exceed the existing or planned capabilities of the solid waste system.

9. The Project is not expected to create unavoidable health hazards nor expose people to substantial health hazards.

10. The Project is not expected to have an adverse impact on adequate fire protection services.

11. The Project will not result in population that exceeds a level of service of one officer per 1,000 residents nor result in the average response time to emergency calls to exceed three minutes.

F. That because of the facts and conclusions identified in this Resolution, the Project is categorically exempt as it establishes rules and procedures to permit operation of existing facilities; minor temporary use of land; ensure maintenance, restoration and protection of the environment; and regulate normal operations of facilities for public gatherings, and therefore categorically exempt from further CEQA review under California Code of Regulations Title 14 §§ 15301, 15304 (e) 15308, 15323, and 15332.

G. That the City Council of the City of Port Hueneme hereby grants and approves this SUP 08-24 as a “Temporary Use” by operation of PHMC § 10355(A)(2), subject to the following conditions:

1. City approval is granted to the Applicant for the Temporary Use and location as described in the Staff Report dated July 15, 2024. Areas that may be subsequently desired by Applicant beyond that designated shall Agenda Item No. 20 Page 7 of 23 CC Agenda 07-15-2024
CC Resolution No. ___, Page 4 of 7
receive prior authorization and coordination by the City’s Director of Community and Economic Development (“Director”).

2. Frank Montelongo, Property Supervisor Officer of the Port Hueneme Police Department on behalf of the City of Port Hueneme, is deemed the Applicant’s authorized representative who shall be available at all times while the SUP event is in progress; or, the Applicant must designate in writing to the Director a minimum of one week before starting the event as to who the authorized event representative will be and who will have complete authority to represent and to act on behalf of the Applicant. Said authorized representative must be present at the site at all times while the event is in progress. Whenever the representative is not present during any particular time when the event is occurring, orders may be given by the Director, Public Works Director, and/or Chief of Police or their authorized staff. These orders must be obeyed by the representative who may have charge of the particular event activity to which the orders are given. If in the opinion of the Director, Public Works Director, or Chief of Police or authorized staff that the SUP event poses a threat to the public health, safety or welfare, or violates any of the conditions herein or other law, said official(s) may give orders to said representative to immediately correct the situation or terminate the proceedings and return the site to its pre-event condition. The Applicant and/or representative are responsible for the actions of his/her event employees, volunteers, contractors, and subcontractors.

3. The Applicant shall take all reasonable measures to protect public and private property that may result from activities of the SUP event. The area used for the event must be cleaned of event debris and returned to its pre-event condition no later than the morning following the day of the event, or other time as approved by the Director.

4. Prior to the SUP event, the Applicant shall provide proof that it has secured all necessary permits and licenses for the event including County Health permits, if required, to the satisfaction of the Director.

5. All vendors associated with this SUP shall obtain a City business license prior to the event.

6. Any on-site or off-site advertising, signage, banners or similar special promotions or marketing for the SUP event in the City must be approved by the Director before use and kept in a continuous state of good condition and repair, clean and free of graffiti as determined by the Director.

7. Unless otherwise permitted by Director, the Applicant will not make, or cause to be made, any alterations to Property covered by the SUP, or any part thereof, without Director’s prior written consent.

8. The Applicant, at its sole cost and expense, comply with all of the requirements of all federal, state, and local authorities now in force, or which may hereafter be in force, pertaining to the event and will faithfully observe in the use of SUP property all applicable laws. The judgment of Agenda Item No. 20 Page 8 of 23 CC Agenda 07-15-2024
CC Resolution No. ___, Page 5 of 7
any court of competent jurisdiction, or the admission of Applicant in any action or proceeding against Applicant, whether City be a party thereto or not, that Applicant has violated any such ordinance or statute in the use of SUP Property will be conclusive of that fact as between City and Applicant.

9. A 20-foot clear emergency vehicles access road shall be provided and maintained for the duration of the event. The emergency vehicles access road shall be unobstructed by guest and staff vehicles. Road barriers shall be movable by one person without special knowledge or extraordinary effort.

10. All temporary electrical systems shall be permitted in accordance with the local building and safety department and maintained in accordance with the National Electrical Code.

11. The Applicant is hereby made aware of the potential sensitive beach resources located seaward of the beach pedestrian concrete walkways located east of Beach Parking Lot "B” extending to the “J” Street Drain and down-coast to the Ormond Beach area. The Applicant and the SUP event participants are prohibited from traversing or otherwise disturbing dune areas within these locations. In addition, participants at the Applicant’s SUP event shall not operate vehicles off-road or outside the paved beach lots and streets. In this regard, operation of vehicles over undesignated areas is strictly prohibited without the prior approval of the Director.

12. The Applicant and participants at the SUP event shall comply with all applicable State, Federal, and local rules and regulations, government laws, and ordinances relating to the activity and all other ordinances and laws of the City, which among other things, prohibits disorderly conduct; point source noise outside of the Hueneme Beach Park that exceeds the noise regulations set forth in Port Hueneme Municipal Code; undesignated vehicles on the beach or off the public right-of-way; public intoxication or consumption of alcoholic beverages, animals on the sandy beach; fires on the beach; and boisterous, threatening, or profane and indecent language.

13. If requested by the Public Works Director, the Applicant shall obtain an Encroachment Permit for the use of any public street right-of-way prior to the SUP event taking place.

14. The Applicant shall not use stakes or any other means to secure the temporary tents, equipment or any other amenity related to the subject event that will penetrate the pavement within the parking lots without express permission by the Public Works Director. Driving stakes into the pavement within Oceanview Drive rights-of-way is strictly prohibited.

15. Free guest parking in Beach Parking Lots “A”, and along Surfside Drive shall only be made available on the dates of the event from 10:00 A.M. to 9:00 P.M.

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CC Resolution No. ___, Page 6 of 7
H. Pursuant to Public Resources Code § 30510, the City Council of the City of Port Hueneme hereby reiterates its intent to implement the Local Coastal Program and amendments thereto in a manner fully consistent with the California Coastal Act.

I. The approvals granted herein shall not become effective until all rights of appeal have been exhausted including appeal within 10 days following the date of receipt by the Coastal Commission of the City’s Notice of Final Action on this matter pursuant to PHMC § 10356(D).

SECTION 1: The Mayor, or presiding officer, is authorized to sign this Resolution signifying its adoption by the City Council of the City of Port Hueneme and the City Clerk, or her duly appointed deputy, may attest thereto.

SECTION 2: This Resolution shall take effect immediately upon its passage.

SECTION 3: The City Clerk shall certify to the adoption of this Resolution and enter it into the book of original Resolutions.

PASSED, APPROVED, AND ADOPTED, this 15th day of July, 2024.

Misty Perez, Mayor
ATTEST:
________________________________
Georgianna Nicole Alvarez
City Clerk
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CC Resolution No. ___, Page 7 of 7

CERTIFICATION

STATE OF CALIFORNIA )
COUNTY OF VENTURA ) SS.

AYES:

NOES:

ABSENT:

ABSTAIN:

Dated:

Georgianna Nicole Alvarez
City Clerk
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Attachment B
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2024 Hueneme Beach Festival
September 7
th-8th
The City of Port Hueneme and Port Hueneme Police Explorers are delighted to continue the tradition of hosting a free community festival featuring live entertainment, food and vendor booths, an arts and crafts area, a carnival zone, a sand sculpture contest, Hueneme Beach Youth wrestling tournament, high school band competition, and alcohol serving areas. This two-day seaside event is scheduled to be held at the beautiful Hueneme Beach Park on Saturday, September 7
th & Sunday, September 8th from 11
a.m. to 7:00 p.m. each day.

This community favorite event looks to attract approximately 15,000 patrons each day.

This exciting end-of-summer party will be spread across Oceanview Drive, along with beach barking lots B & C. Parking Lots A & E will be used for vendor parking and general parking.

Information about the event can be found at: www.huenemebeachfestival.org.

This southern California event will attract visitors from all over the city and nearby counties with a majority of festival-goers coming from Ventura County.

Our family-oriented event must be committed to providing our guests with a safe, secure, and memorable experience. We remain an attractive target for terrorist attacks or other exploitations, therefore, we must employ patron screening procedures to enhance the safety and security of our guests.

We will be employing metal detector screening at all entrance gates. Screening at these gates will be conducted by our contract security company which will have Event Staff and uniformed security guards monitoring the ingress of all patrons and vendors. Port Hueneme Police will also be standing by each gate monitoring the screening process and addressing any issues.

The screening procedures that we have adopted are for guidance purposes only – they are not a requirement under any law or government regulation. The attached screening procedures are to control prohibited items from being brought into our festival.

Screening
We will have trained private security performing the patron screening process safely and respectfully. We will be requiring EVERYONE, except for credentialed Staff, to be screened upon entry Entertainers entering from the Entertainer gate will not need to be screened as they have been vetted and are known entities.

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All security and Port Hueneme Festival Staff must have explicit knowledge of items prohibited inside the event. The attached is a list of items that are not allowed in the event along with prohibitive behavior that is not condoned at any time.

Festival Policies:

All patrons of the Festival are subject to metal detector search and bag search upon entry. The following items are not allowed at the Festival:
• Weapons of any kind (guns, knives, etc.)
• Fireworks or explosives of any kind
• Illegal or illicit substances of any kind
• Tables or Chairs
• Drones
• Cannabis
• Alcohol
• Non-festival food or drink (in compliance with Ventura County Environmental Health)
• Boom boxes, megaphones, or other peak amplification systems • Skateboards, bicycles, skates, scooters, or personal motorized vehicles (except motorized wheelchairs)
• Ice chests or coolers
• Banners or signs
• Dogs or other pets
• Any items deemed inappropriate or dangerous by Festival staff will be refused Festival fenced-in grounds are a smoke-free environment.

The event is ADA-accessible. No wheelchair rentals are available at the festival.

Strollers are permitted but can present challenges when navigating the parking area with grass, sand, and dirt pathways.

Respectful of the artisans showcasing their original works, photography of Art & Crafts vendors is prohibited.

Alcoholic beverages are served only to those 21 years of age or older.

Carnival tickets are available for purchase onsite at ticket booths with cash or credit card. ATMs are available on-site.

FREE parking and FREE admission. No overnight parking is available.

Public Awareness
Our website currently lists all of the prohibitive items which are not allowed into the festival. This will assist the screening process in running as smoothly as possible. We Agenda Item No. 20 Page 15 of 23 CC Agenda 07-15-2024
have made our guests prior to arrival that they will be searched prior to entering our event and failure to allow screening will result in denial of entry.

If a guest refuses to comply with our established screening procedures, the screener will contact the gate supervisor. The gate supervisor will communicate that screening is required prior to entry. This will be conducted in a courteous, professional, and nonconfrontational manner. If the supervisor is not immediately available, the screener should politely ask the patron to stand aside from the screening line to allow others to pass. If the police officers are present at the gate during this time, officers may be asked to explain the procedures to the guest.

These guidelines are just that – a guide to help everyone make an educated and rational decision during the screening process. Exceptions: There will be Exceptions to these rules such as a syringe being used by a diabetic or a small cooler being used to store breast milk. Please consider the circumstances when making a final decision. We will have amnesty boxes (trash cans) at the screening checkpoint which will allow patrons to discard prohibited items. The guest may throw the item away or return it to their vehicle.

Armed Off-Duty Law Enforcement Officers
California law enforcement officers will be allowed into the event with valid law enforcement identification. The gate supervisor will contact Port Hueneme PD to verify the information so they can account for all individuals who are armed inside the event.

Individuals with CCW (Concealed Carry Weapon) permits will not be allowed into the event with a weapon of any type.

Security Screening Procedures

1. Screeners will ask all patrons to remove objects from their persons. These items include a wallet, cell phone, camera, hats, and keys. They will be allowed to keep watches, wallets, belts, jackets, shoes, and coins.

2. Screeners will search bags, backpacks, strollers, and diaper bags for prohibited items.

3. Every patron will walk through a metal detector to be screened unless they have a medical condition that prevents them from doing so.

4. Patrons will place items not allowed through the detector in a basket on the adjacent table. These items will be visually screened for contraband. The items will always remain in the eyesight of the patron. The items will be repositioned to the exit side of the metal detector where the guest will recover their personal items.

5. Bulky items such as large jackets or blankets should be removed and physically screened by hand.

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6. If an item of contraband is located, the gate supervisor or police will be immediately notified.

7. If a metal detector alarm sounds, the screener will ask the patron if all items have been removed from their pockets. If so, a “wand” or handheld metal detector will be used to confirm or remove the item.

8. At no time, will a screener place their hands on an individual in order to perform a search of a guest.

9. If a “wand” is used, the screener shall instruct the guest to stand with his or her feet shoulder-width apart, arms outstretched, and palms facing up and open. a. The wand will be moved in a U-shape movement approximately 2 inches from the guest beginning from one shoulder and ending with the opposite shoulder.

This shall be repeated on each side, front and back.

At the discretion of law enforcement, the disposition of the illegal or prohibitive item may be returned to a patron’s vehicle.

If law enforcement is not located at a gate when an illegal, suspicious, or prohibitive item is located, screeners shall remain calm and make every effort to contact a supervisor in the immediate area. Contact will then be made via radio to the appropriate personnel.

Service Animals
Service Animals are required to be screened. You may ask the patron if the animal is a service animal. If the animal is not a service animal, entry will be denied. The screener should ask permission to search the service animal. The animal should be clearly Identified as a service animal and should have paperwork. It is illegal to ask a patron, “What is your disability?”
Injuries/Trips and Falls
All falls or any injury requiring medical attention as a result of festival negligence should be documented. If the victim refuses to cooperate, the minimum required information should be the name of the victim, the extent of injury, pictures of the injuries, the location of the incident, and a photograph of the location of the incident.

Medical Emergencies
The Ventura County Fire Department and AMR Ambulance will handle medical emergencies. In the event of a medical emergency, the Port Hueneme Police Department dispatch center or Police should be notified. The Public Safety Dispatcher will relay the information to the appropriate medical emergency staff.

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Alcohol-Related Issues
Police will respond in any incident involving a vendor selling alcoholic beverages to a minor. Once all information concerning such an event is obtained, HBF Executive Staff will be apprised of the situation. HBF Executive Staff will make the decision concerning the closing down of any booth dispensing alcoholic beverages.

Minors caught in possession of consuming alcoholic beverages will be escorted from the event site by police personnel.

Adults committing alcohol-related offenses may be escorted from the event by police.

HBF Executive Staff will be made aware of all ejections from the event.

Lost Juveniles
Lost Juveniles will be brought to the Hueneme Beach Festival Information/First Aid Booth. They will be transported to the Hueneme Police Department after the event if they are not reunited with their parent or guardian.

Pets
No pets of any kind are allowed inside the event site. Exceptions to this rule are service dogs for the visually impaired or service dogs in training.

General Parking
Free Parking. Parking is available in beach lots A, F, and along Surfside Drive, Ventura Road, and Market Street.

Beach Parking, Lot A
The area will be monitored and screened by the Port Hueneme Explorers and will be made available for Handicap parking. Parking will also be made available for all customers wanting to visit Surfside Seafood. They will receive a colored permit which will allow for parking in the lost for one hour. The pier parking lot side will be used for entertainers and production equipment.

Parking, Lot E
This parking lot will be used exclusively for Vendor Parking, Entertainment Parking, and Staff parking. This parking lot area will also be monitored by the Port Hueneme Police Explorers.

ADA Parking
There will be designated disabled parking in Parking Lot A which will be accessible via Surfside Drive.

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Police Command Post
The Command Post will be located near the main entrance to the event in front of the Oceanview Pavilion located at 575 East Surfside Drive.

Crowd Control Overview
Crowd control activities of the Hueneme Beach Festival will be a joint effort between the Port Hueneme Police Department and a private security company. The Port Hueneme Police Department will be in command of the crowd control activities. The selected private security company will have 8 uniformed security guards stationed in and around the event site. One guard will handle money transfers and will be armed. Security will report suspicious or criminal activity to their supervisor, who in turn will report directly to the crowd control supervisor or the mobile command post. Security guards have been given a proactive direction to address any alcohol violations. The Port Hueneme Police Department will have (2) two officer patrol teams and a crowd control supervisor deployed at the event site each day of the event. The foot patrol teams will consist of one police officer and one reserve police officer. Each foot patrol team will be assigned a specific area of the quadrant. The crowd control supervisor will roam the event site.

Protests/Unlawful Assembly
Should any gathering or protest take place outside the Hueneme Beach Festival event, the mission will be to allow those in attendance to peacefully exercise their right to free speech and to assemble. Police presence will be in accordance with their policies.

Absent excessive property damage or a danger to citizens or officers, the only proactive response will be to ensure that pedestrian and vehicle traffic flow continues uninterrupted during the course of their protest (to include blocking entrances to the event). The protest will be monitored by the Port Hueneme Police Department under the direction of the Incident Commander and help ensure such protest do not involve unlawful acts, personal injury, or property damage.

Events:
• Hueneme Beach Poster Contest
o See attached winners
• Music
o Festival will utilize two stages. The event has been reviewed and proposed sound mitigations alike. The event will feature live music, high school bands, DJ’s, see attached for listing.
▪ Main Stage (Lot B
▪ Community Stage (Lot C)
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• Hueneme Beach Wrestling Tournament
o Saturday 7, 2024
o Time: 09:00 – 4:00 PM
o Hosted by:
▪ Beat The Streets LA – Oxnard Chapter
▪ USA Beach Wrestling
o Fee: $30 per athlete
o Proceeds benefitting Beat The Streets LA – Oxnard Chapter • High School Marching Band Competition
o Saturday, September 7,2024
o Time: 11:00 – 1:PM
o Main Stage:
▪ Channel Islands High School
▪ Hueneme High School
▪ Oxnard High School
• Sand Sculpture Contest
o Sunday, September 8, 2024
o Time: 11:00 AM
o Entry - Free
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25' 30' SPONSOR BOOTH CITY BOOTH FOOD BOOTH OR TRUCK PAID BOOTH NON-PROFIT BOOTH FIRST AID MAIN STAGE ALCOHOL SALES CARNIVAL AREA ALCOHOL BOOTH ENTERTAINMENT RESTRICTED AREA RESTRICTED AREA SAND CASTLE CONTEST SUN. 8TH WRESTLING CONTEST SAT. 7TH ENTRANCE MAIN STAGE FOOD COURT RESTROOM ATM TABLES FOOD BOOTHS FOOD TRUCKS FESTIVAL STAGE FOOD BOOTH ENTERTAINER'S REST & EQUIPMENT AREA Agenda Item No. 20HUENEME BEACH FESTIVAL LAYOUT

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CITY OF PORT HUENEME NOTICE OF PUBLIC HEARING
NOTICE IS HEREBY GIVEN that a public hearing will be held by the City Council of the City of Port Hueneme to consider an application by the City of Port Hueneme, 250 N. Ventura Rd., Port Hueneme, CA 93041, for a temporary Special Use Permit (SUP) No. 08-24 for or a two-day festival (“Hueneme Beach Festival”) to occur on September 7-8, 2024 from 11:00 a.m. to 7:00 p.m. The festival will consist of two stages with live entertainment, a sandcastle competition, a youth wrestling tournament, food and vendor booths, an arts and crafts area, a carnival, and alcohol booths, in Hueneme Beach Parking Lots “B” and "C”, located at 550 E. Surfside Drive, and along Oceanview Drive.

SAID PUBLIC HEARING will be held as an in-person meeting on Monday, July 15, 2024, at 6:30 p.m., or as soon as possible thereafter. Any person may attend this public hearing in the City Council Chambers located at 250 North Ventura Road, Port Hueneme. All members of the public are privileged to attend and be heard on this matter by submitting written or live public comments.

The SUP is therefore categorically exempt from further CEQA review under California Code of Regulations Title 14 §§15301, 15304 (e) 15308, and 15323 ADDITIONAL INFORMATION on this project may be obtained from the Department of Community Development, City of Port Hueneme, 250 N. Ventura Road, Port Hueneme, California 93041, telephone (805) 986-6548.

Be advised, if you challenge the actions taken on the project described in this Notice in court, you may be limited to raising only those issues you or someone else raised at the public hearing described in this Notice, or in written correspondence delivered to the City Clerk at, or prior to, the public hearing.

In compliance with the Americans with Disabilities Act, if you need special assistance to participate at this meeting, please contact the office of the City Clerk, at (805) 986-6503, or the California TDD Relay Service. Notification at least 48 hours prior to the meeting will enable the City to make reasonable arrangements to allow participation. /s/Georgianna Nicole Alvarez, City Clerk
Published: July 2, 2024
Attachment C
Agenda Item No. 20 Page 23 of 23 CC Agenda 07-15-2024
DATE: July 15, 2024
TO: Honorable City Council
FROM: James Vega, City Manager
Tony Stewart, AICP, Community and Economic Development Director Jose Coyotl, Associate Planner
SUBJECT: ADOPT A RESOLUTION GRANTING SPECIAL USE PERMIT NO. 09-24

TO ALLOW THE CITY OF PORT HUENEME TO HOST THE HUENEME

SUMMER BEACH RUN WITH ANCILLARY BEACHSIDE SPORTING

ACTIVITY STATIONS, FOOD TRUCKS, VENDORS, AND LIVE

ENTERTAINMENT, AND FIND THE EVENT EXEMPT FROM CEQA
RECOMMENDATION:

It is recommended the City Council:

1. Open the public hearing to take testimonial and documentary evidence; and

2. Close the public hearing and consider the evidence; and

3. Adopt a Resolution approving Special Use Permit No. 09-24 (Hueneme Summer Fun Run); and

4. Find the project (Special Use Permit No. 09-24) to be categorically exempt from CEQA; and

5. Take such additional, related, action that may be desirable.

BACKGROUND/ANALYSIS:

The applicant, the City of Port Hueneme, is seeking permission through a temporary Special Use Permit ("SUP") to hold a run/walk competition event named the “Hueneme Summer Fun Run” within the Hueneme Beach Park located at 550 E. Surfside Drive.

The “Hueneme Summer Fun Run” is to occur on Saturday, August 10, 2024, at 9:00 a.m.

The event is anticipated to be attended by 200 participants. The event will open for general registrations from 7:00 a.m. to 9:00 a.m.

The Hueneme Wharf Plaza flag pavilion will be used as a check-in area and the starting point of the “Hueneme Fun Run” event will begin with a “run/walk” on the promenade down to the lighthouse culminating on the sand with different stations to compete at to complete the race and receive a participation medal.

Agenda Item No. 21 Page 1 of 15 CC Agenda 07-15-2024
Special Use Permit No. 09-24 – Hueneme Summer Fun Run
July 15, 2024

Page 2 ends

Participants will be required to first travel across the promenade to the lighthouse and back, then proceed to the sand through an obstacle course which includes a series of installments: hula hoop 10 times, pass under a limbo stick, proceed through an inflatable obstacle course then run and tap the top of eight (8) cones, to complete the course by kicking a soccer goal. There will be staged food trucks along Surfside Drive and a DJ to add to the event. A supplemental Tug-of-War team-based event will be offered to those interested in an additional activity to be held after the race.

Event setup will commence at 7:00 a.m. with race-related activities concluding by noon.

The Special Use Permit application requests the approval to waive parking fees during the event within Parking Lots “A”, “B, and along Surfside Drive from 7:00 a.m. until 1:00 p.m.

The anticipated event operational budget is approximately $2,500.00, which includes race bibs, participation medals, entertainment, DJ, obstacle course components, routedefining signage, and refreshments.

FISCAL IMPACT:

Since this is a City-sponsored event, revenues typically generated from paid beach parking in Lot “A”, “B”, and Surfside Drive, will not occur. The Recreation and Community Services Division “Community Promotions” line-item account will absorb costs associated with this event.

STRATEGIC PLAN:

Primary Strategic Pillar and Initiative:

A. Resolution
B. Application package and Site Plan
C. Public Hearing Notice
Agenda Item No. 21 Page 2 of 15 CC Agenda 07-15-2024
RESOLUTION NO.

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PORT HUENEME,

CALIFORNIA, DEEMING A TEMPORARY EVENT EXEMPT FROM THE

CALIFORNIA ENVIRONMENTAL QUALITY ACT AND CONDITIONALLY
APPROVING SPECIAL USE PERMIT NO. 09-24 (CITY OF PORT HUENEME’S PUBLIC EVENT KNOWN AS “HUENEME SUMMER FUN RUN”, LOCATED AT 550 E. SURFSIDE DRIVE)
WHEREAS, A public hearing was held as required by law to consider issuance of a Special Use Permit (“SUP”) allowing the project known as the “Hueneme Summer Fun Run", to be located on the property at Hueneme Beach Park, from 9:00 a.m. to approximately 1:00 p.m. on Saturday, August 10, 2024 (with additional setup and cleanup time before and after the main event); and
WHEREAS, the proposed Project represents a discretionary action subject to the environmental review requirements of the California Environmental Quality Act (“CEQA”) of 1970, as amended (Pubic Resources Code § et. seq.), and by operation of § 15381 of Title 14 to the California Code of Regulations, the City Council of the City of Port Hueneme is deemed “Lead Agency” for the purposes of CEQA; and
WHEREAS City staff has recommended the City Council find the Project exempt from CEQA as it establishes rules and procedures to permit operation of existing facilities; minor temporary use of land; ensures maintenance, restoration and protection of the environment; and regulates normal operations of facilities for public gatherings, and is therefore categorically exempt from further CEQA review under California Code of Regulations Title 14 §§15301, 15304 (e) 15308, 15323, and 15332 as an urban infill project; and WHEREAS, the proposed Project is deemed consistent with, and furthers the objectives and policies of the City’s General Plan and zoning regulations; and WHEREAS, the City Council considered the effects of the Project on the regional need for public services, and available fiscal and environmental resources before deciding on this matter; and
WHEREAS, City staff recommended conditional approval of the Project and Special Use Permit Application No. SUP 09-24.

NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF PORT HUENEME, CALIFORNIA, DOES HEREBY RESOLVE AS FOLLOWS:

SECTION 1: Under the provisions of PHMC Sections 10355 et. seq., the City Council finds and declares that:

A. Prior to rendering a decision on any aspect of the Project, the City Council duly considered the following:

1. All testimony, written and oral, received in conjunction with that certain public hearing conducted on July 15, 2024, which testimony, by this reference, is incorporated herein.

Attachment A
Agenda Item No. 21 Page 3 of 15 CC Agenda 07-15-2024
CC Resolution No. ___, Page 2 of 7

2. That certain written staff report submitted by the Community and Economic Development Department and exhibits hereto dated July 15, 2024, which report, by this reference, are incorporated herein.

B. That the Conditions of Approval specified in Section "G" below are reasonably related to the use of the premises for which this Special Use Permit is to be issued.

D. That the California Coastal Act is intended to protect natural and scenic resources; promote the public safety, health, and welfare; and protect public and private property, wildlife, marine fisheries, other ocean resources, and the natural environment and that California Coastal Commission regulations establish the standards by which proposed land developments or other activities are evaluated to ensure consistency with the Act and that the Local Coastal Program (LCP) policy group of primary concern identified in the City’s LCP for the Project area involving the temporary use of Hueneme Beach Park and associated Parking Lot “C” is “Shoreline Access/Recreation and Visitor-Serving Facilities.” On the basis of the evaluations presented below, the City Council for the City of Port Hueneme finds the proposed Project consistent with and furthering the objectives of Chapter 3 of California Coastal Act of 1976:

1. VISITOR SERVING AND RECREATION FACILITIES
A. Coastal Act (Public Resource §§ 30212.5, 30213, and 30220):

Wherever appropriate and feasible, public facilities, including parking, shall be distributed throughout an area to mitigate against the impacts of overuse of any single area. Lower-cost visitor and recreational facilities shall be protected, encouraged, and where feasible, provided. Developments providing public recreational opportunities are preferred. Coastal areas suited for wateroriented recreational activities that cannot readily be provided at inland water areas shall be protected for such uses.

B. Consistency Statement: According to local LCP policy for Hueneme Beach Park (Area A), Section 4.b. Resource Protection Zone Policies, any temporary Development or Special Use Permit projects at Hueneme Beach Park shall be focused west of Parking Lot “C”. The proposed temporary use Project will be located within Hueneme Beach Park; however, attendees will be required to not trespass on the nearby dune areas, which complies with this policy. In addition, the proposed Project will not block public access to the beach.

Agenda Item No. 21 Page 4 of 15 CC Agenda 07-15-2024
CC Resolution No. ___, Page 3 of 7
E. That the following environmental findings are made based on the staff report dated July 15, 2024, and the project descriptions: