CC Regular Meeting & HA Special Meeting Agenda – July 15, 2024, Page 1 of 7 July 15, 2024
Port Hueneme City Hall
250 North Ventura Road, Port Hueneme, CA 93041
5:30 PM Closed Session | 6:30 PM
Notice and Call of a Special Meeting of the Port Hueneme Housing Authority NOTICE IS HEREBY GIVEN that a special meeting of the Port Hueneme Housing Authority is hereby called to be held on Monday, July 15, 2024, at 6:30 p.m., or soon thereafter, in the Council Chamber located at Port Hueneme City Hall, 250 North Ventura Road, Port Hueneme, CA 93041.
Said special meeting shall be for the purpose of conducting business in accordance with the attached Agenda.
/s/Misty Perez, Chair of the City of Port Hueneme Housing Authority The following provides information to the public on how to participate at this meeting:
Watch Meetings Live or On-Demand
Official City Page: https://porthuenemeca.suiteonemedia.com YouTube: https://www.youtube.com/@cityofporthuenemegov
Public Comments
Public comments may be submitted in person or in writing.
In-Person: Complete a speaker request card located at the entrance of the Council Chamber and give it to the City/Authority Clerk. Your name will be called when it is your turn to speak. Public Comment is limited to 3 minutes per speaker, unless for good cause, the Mayor/Chair amends the time limit. A speaker’s time may not be transferred to another speaker.
Written: All written public comments shall be no more than 500 words and are subject to the Public Records Act. Written comments should be submitted to the City/Authority Clerk by 5:00 p.m. on the day of the City Council/Housing Authority meeting by email or directly to the City/Authority Clerk’s Office. Email [email protected] and enter “City Council (or Housing Authority) Public Comment” in the Subject line (and agenda item number if applicable). Mail or drop off written comments to the City Clerk’s Office located at 250 N. Ventura Road, Port Hueneme, CA 93041. Please clearly mark envelope with “City Council (or Housing Authority) Public Comment and meeting date”.
Translation Services
Use of a Translator
* The City shall provide a translator if one is requested by a member of the public with a 48-hour advance notice. If a 48-hour advance notice is not provided, the member of the public may provide their own translator. To request a translator, please contact [email protected].
CC Regular Meeting & HA Special Meeting Agenda – July 15, 2024, Page 2 of 7 * Per California Government Code 54954.3, if an individual utilizes a translator during Public Statements, the legislative body of a local agency shall provide at least twice the allotted time to a member of the public who utilizes a translator to ensure that non-English speakers receive the same opportunity to directly address the legislative body of a local agency.
* If the City provides a translator or translation equipment that allows for the simultaneous translation of the testimony, then no additional time shall be granted.
Uso de traductor
* La Ciudad proporcionará un traductor si un miembro del público lo solicita con un aviso de 48 horas de anticipación. Si no se avisa con 48 horas de anticipación, el público podrá proporcionar su propio traductor.
Para solicitar un traductor, comuníquese con [email protected]. * Según el Código de Gobierno de California 54954.3, si una persona utiliza un traductor durante las declaraciones públicas, el cuerpo legislativo de una agencia local deberá proporcionar al menos el doble del tiempo asignado a un miembro del público que utilice un traductor para garantizar que las personas que no hablan inglés reciban la misma oportunidad de dirigirse directamente al cuerpo legislativo de una agencia local.
* Si la Ciudad proporciona un traductor o equipo de traducción que permita la traducción simultánea del testimonio, entonces no se concederá tiempo adicional.
Americans with Disabilities Act
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, contact the office of the city clerk at (805) 986-6503 or [email protected]. Notice 48 hours prior to the meeting will enable the city to make reasonable arrangements to allow participation in this meeting.
Levine Act Disclaimer
The Levine Act (Gov. Code, § 84308) requires any Party, Participant, or Agent in a Proceeding, as those terms are defined in Government Code section 84308 and Title 2, California Code of Regulations, Sections 18400 et seq., before the City of Port Hueneme that involves any action or consideration to their contract, license, permit, or other entitlement for use to disclose any campaign contributions made to City elected or appointed Officers totaling more than $250 within the 12 months prior to the City decision. Any City elected or appointed Officer who has received a contribution totaling more than $250 within the preceding twelve (12) months from a Party, Agent, or Participant, shall disclose that fact on the record of the proceeding and shall not make, participate in making, or in any way attempt to use the Officer’s official position to influence the decision. Violations of Government Code section 84308 may result in a civil action brought by the FPPC for an amount up to five thousand dollars ($5,000) per violation. Any person who knowingly or willfully violates any provision of the Political Reform Act is guilty of a misdemeanor and subject to a fine of up to the greater of ten thousand dollars ($10,000) or three times the amount the person unlawfully contributed upon conviction for each violation. Any Party, Participant, or Agent is further prohibited from making, and any elected or appointed City Officer is prohibited from soliciting or accepting, any contribution in excess of $250 for a period of twelve (12) months following any proceeding described above. 5:30 PM – CITY COUNCIL CLOSED SESSION AGENDA
CALL TO ORDER
ROLL CALL
Councilmembers Steven A. Gama, Laura D. Hernandez, Roberto “Bobby” Martinez; Mayor Pro Tem Martha R. McQueen-Legohn; and Mayor Misty Perez
PUBLIC COMMENT (10 Minutes)
The Council will hear closed session public comments for a maximum of 10 minutes. In-person public comments should be no more than 3 minutes in length. Written comments should be no more than 500 words. Please see Agenda cover page for submission instructions.
CC Regular Meeting & HA Special Meeting Agenda – July 15, 2024, Page 3 of 7
CLOSED SESSION ITEMS
With respect to every item of business to be discussed in CLOSED SESSION, pursuant to the California Government Code:
A. PUBLIC EMPLOYEE PERFORMANCE EVALUATION
Position: City Attorney
Authority: Government Code Section 54957(b)(1)
CONFLICT OF INTEREST DECLARATION
RECESS TO CLOSED SESSION
6:30 PM CITY COUNCIL REGULAR MEETING AGENDA
CALL TO ORDER / FLAG SALUTE
ROLL CALL
Councilmembers Steven A. Gama, Laura D. Hernandez, Roberto “Bobby” Martinez; Mayor Pro Tem Martha R. McQueen-Legohn; and Mayor Misty Perez
INSPIRATION
Given by Councilmember Gama
CLOSED SESSION REPORT
PUBLIC COMMENT
Members of the public may submit comments for items on the Agenda or that is within the subject matter jurisdiction of the City Council. General public comments regarding items Not on the Agenda will be heard at this time. State law prohibits Council from taking action on any item Not on the Agenda. Comments regarding items on the Agenda will be heard when the item is addressed. In-person public comments should be no more than 3 minutes in length. Written comments should be no more than 500 words. Please see Agenda cover page for submission instructions.
AGENDA APPROVAL FOR CITY COUNCIL
City Council Agenda Approval
Recommendation: Approve the City Council Agenda of July 15, 2024.
CONFLICT OF INTEREST DECLARATION
RECESS THE CITY COUNCIL MEETING
CALL TO ORDER THE PORT HUENEME HOUSING AUTHORITY SPECIAL MEETING
ROLL CALL
Port Hueneme Housing Authority Members Johnny Brown, Robert Blackwell, Steven A. Gama, Laura D. Hernandez, Roberto “Bobby” Martinez; Vice Chair Martha R. McQueen-Legohn; and Chair Misty Perez
HOUSING AUTHORITY PUBLIC COMMENT (10 Minutes)
Members of the public may submit comments only on scheduled items on the Agenda at this time. In-person public comments should be no more than 3 minutes in length. Written comments should be no more than 500 words. Please see Agenda cover page for submission instructions.
HOUSING AUTHORITY CONSENT CALENDAR
1. Minutes
Recommendation: Approve the May 6, 2024, Housing Authority Regular Meeting Minutes.
CC Regular Meeting & HA Special Meeting Agenda – July 15, 2024, Page 4 of 7
2. Register of Disbursements
Recommendation: Receive and file the Housing Authority’s register of disbursements for the period of April 26, 2024 through July 2, 2024.
3. Housing Assistance Payment Budget Appropriation for Fiscal Year 2023-24 Recommendation: Approve an appropriation of $1.2 million to cover the increase in both revenue and expense for Fiscal Year 2023-24 for the Housing Choice Voucher Program (HCV). Funding for this appropriation is reimbursed by HUD- held reserves.
HOUSING AUTHORITY BUSINESS ITEMS – None.
AUTHORITY MEMBERS’ REPORTS, COMMENTS, & REQUEST FOR FUTURE AGENDA ITEMS
ADJOURNMENT OF THE PORT HUENEME HOUSING AUTHORITY SPECIAL MEETING The Port Hueneme Housing Authority will adjourn to its next regular meeting scheduled for Tuesday, September 3, 2024, at 6:30 p.m.
RECONVENE CITY COUNCIL REGULAR MEETING
PRESENTATIONS
4. Certificate of Recognition Presented to Police Officer Anthony Martinez in Recognition of Receiving the Mothers Against Drunk Driving (MADD) Award
5. Introduction of Community Services Officer Jessica Baca
6. Regional Climate Action Planning – Ventura County Collaborations Presentation by Ventura County Regional Energy Alliance (VCREA)
7. Update on Bubbling Springs Park Project
CONSENT CALENDAR
All matters listed on the Consent Calendar are to be considered routine by the governing body, and will be enacted by one motion in the form listed. There will be no discussion of these items unless, before the governing body votes on the motion to adopt, specific items are removed from the Consent Calendar for separate motions.
8. Minutes
Recommendation: Approve the July 1, 2024, City Council Regular Meeting Minutes.
9. Register of Disbursements
Recommendation: Receive and file the City’s register of disbursements for the period of June 21, 2024 through July 2, 2024.
10. Co-Sponsorship of Pickleball Tournament at Moranda Park Organized by Recreation, Education, Arts & Culture in Hueneme (REACH)
Recommendation: Adopt a Resolution approving the City’s co-sponsorship of REACH’s 2-Day Pickleball Tournament at Moranda Park on August 24 and 25, 2024, from 9:00 a.m. to 5:00 p.m.
11. Response To Grand Jury Report Titled, Linking First Responders – Ventura County Regional Radio System
Recommendation: Approve the response letter to the Ventura County Grand Jury and authorize the Mayor to sign the letter.
CC Regular Meeting & HA Special Meeting Agenda – July 15, 2024, Page 5 of 7
12. Approval of Letters of Support for Senate Bill 1053 and Assembly Bill 2236 Regarding Solid Waste: Reusable Grocery Bags: Standards: Plastic Film Prohibition Recommendation: Approve the letters of support for Senate Bill 1053 and Assembly Bill 2236, and authorize the Mayor to sign the letters.
13. Authorization of Staff Support for the 2024 California Coastal Cleanup Day Recommendation: Authorize an estimated 40 hours of staff time and up to $1,500 for supplies/materials to support the 2024 California Coastal Cleanup Day, and authorize Councilmembers Gama and Hernandez to continue to serve as City Representatives as part of California Coastal Cleanup Day.
14. Authorization to Enter into a Contract with Data Ticket, Inc. for Collection Services on Delinquent Accounts
Recommendation: Authorize staff to enter into a contract with Data Ticket, Inc to provide revenue collection services on delinquent accounts with Data Ticket, Inc. at a rate of 25% of revenue collected.
15. Award of Contract to Sweeping Corporation of America, LLC (SCA) for City-Wide Street Sweeping Services
Recommendation:
1. Award a 3-year contract (with options for two 1-year extensions) to SCA the lowest responsive and responsible bidder to a notice inviting bids for services entitled:
Citywide Street Sweeping Services Specification No. PW 3502-25-30;
2. Authorize the City Manager to execute the contract with SCA;
3. Authorize expenditures of $312,975.60 for FY 24-25 plus a contract contingency notto-exceed $31,297.56 (10%) for special events and unforeseen conditions, for a total FY 2024-25 not-to-exceed amount of $344,273.16; and
4. Authorize an increase to the contract each fiscal year so as not to exceed the annual Consumer Price Index (CPI) for all urban consumers in the Los Angeles, Riverside, and Orange counties.
16. Award of Contract to BSN Construction, Inc., for the Hueneme Beach Park Walkway Replacement and Swingset Walkway and Pad Project
Recommendation:
1. Award a Construction Contract to BSN Construction, Inc., for the Hueneme Beach Walkway Replacement and Swingset Walkway and Pad Project for the base bid amount of $252,010.00;
2. Authorize a Ten (10) Percent Construction Contingency for $25,201.00;
3. Authorize a reallocation of funds from ST2404 Citywide Parking Lots Capital Improvement Project to this project; and
4. Authorize the City Manager to Execute all Applicable Documents.
17. Award of Contract to Pavement Coatings Co. for the Channel Islands Blvd Westbound Direction Pavement Rehabilitation Project; Project No. 2024-06 Recommendation:
1. Award a Construction Contract to Pavement Coatings Co. for the Channel Islands Blvd Westbound Direction Pavement Rehabilitation Project for the bid amount of $318,997.68;
2. Authorize a Ten (10) Percent Construction Contingency for $31,899.77; and
3. Authorize the City Manager to Execute all Applicable Documents.
18. Waiver of Fees Associated with Sister City Committee Use of Community Center Classroom for Sister City Visit by Puerto Vallarta Representatives Recommendation: Adopt a resolution waiving fees associated with the Sister City Committee’s use of a classroom at the Orvene Carpenter Community Center on Tuesday, CC Regular Meeting & HA Special Meeting Agenda – July 15, 2024, Page 6 of 7 August 6 from 5:00 p.m. to 8:00 p.m. for the Sister City visit by Puerto Vallarta representatives.
19. 2024 Annual Hueneme Hero Award
Recommendation: Approve the Citizen Advisory Commission (CAC) recommendation to recognize Kevin Brannon and George Moghadam as the recipients of the 2024 Hueneme Hero Award.
PUBLIC HEARINGS
20. Adopt a Resolution Granting Special Use Permit No. 08-24 to Allow the City of Port Hueneme to Host the Hueneme Beach Festival with Ancillary Live Entertainment Stages, a Sandcastle Competition, a Youth Wrestling Tournament, Food and Vendor Booths, an Arts and Crafts Area, a Carnival, Alcohol Booths, and Find the Event Exempt from CEQA Recommendation:
1. Open the public hearing to take testimonial and documentary evidence; and
2. Close the public hearing and consider the evidence; and
3. Adopt a Resolution approving Special Use Permit No. 08-24 (Hueneme Beach Festival); and
4. Find the project (Special Use Permit No. 08-24) to be categorically exempt from CEQA; and
5. Take such additional, related, action that may be desirable.
21. Adopt a Resolution Granting Special Use Permit No. 09-24 to Allow the City of Port Hueneme to Host the Hueneme Summer Beach Run with Ancillary Beachside Sporting Activity Stations, Food Trucks, Vendors, and Live Entertainment, and Find the Event Exempt from CEQA
Recommendation:
1. Open the public hearing to take testimonial and documentary evidence; and
2. Close the public hearing and consider the evidence; and
3. Adopt a Resolution approving Special Use Permit No. 09-24 (Hueneme Summer Fun Run); and
4. Find the project (Special Use Permit No. 09-24) to be categorically exempt from CEQA; and
5. Take such additional, related, action that may be desirable.
BUSINESS ITEMS
22. Approval of Mural Design – Continued Discussion
Recommendation: Consider the revised draft mural design and authorize the Mural Committee to move forward with coordinating public outreach for further input on the mural design and bring a final design back for City Council consideration at their September 3, 2024 meeting.
23. Proposed First Amendment to Employment Agreement for City Manager Recommendation: Approve the proposed First Amendment to City Manager James Vega’s Employment Agreement and authorize the Mayor to execute the amendment upon council approval. The amendment includes a five percent (5%) merit adjustment based upon performance and 4% cost-of-living-adjustment. This action will bring the City Manager’s base salary from $239,000 to $260,998.
24. Adoption of Economic Development Plan
Recommendation: Adopt a Resolution entitled, “A Resolution of the City Council of the City of Port Hueneme, California, adopting the Port Hueneme Economic Development Plan”.
CC Regular Meeting & HA Special Meeting Agenda – July 15, 2024, Page 7 of 7
CITY MANAGER COMMENTS AND REPORTS
COUNCILMEMBERS’ REPORTS AND COMMENTS
Council Members are appointed to various Regional Committees/Agencies/Boards and will report out on their activities within these organizations and put forth any comments in regards to community events at this time.
REQUEST FOR FUTURE AGENDA ITEMS
Councilmembers may request items to be placed on future agendas at this time. All requested items will require a motion, a second, and a majority vote, per adopted Council policies, to be placed on a future agenda and will be scheduled at the City Manager’s discretion.
ADJOURNMENT
The City Council will adjourn to its next regular meeting scheduled for Tuesday, September 3, 2024, at 6:30 p.m.
_____________________________________________________________________________________________ Copies of staff reports or other written documentation relating to each item of business referred to in this Agenda are available for public inspection in the Office of the City Clerk and on the City’s website at www.cityofporthueneme.org. Materials received after agenda packet distributions are made available to the public on the City’s website and in the City Clerk’s office at the same time they are provided to the Council. IN COMPLIANCE WITH THE AMERICANS WITH DISABILITIES ACT, IF YOU NEED SPECIAL ASSISTANCE TO PARTICIPATE IN THIS MEETING, CONTACT THE OFFICE OF THE CITY CLERK AT (805) 986-6503 OR THE CALIFORNIA RELAY SERVICE. NOTICE 48 HOURS PRIOR TO THE MEETING WILL ENABLE THE CITY TO MAKE REASONABLE
ARRANGEMENTS TO ALLOW PARTICIPATION IN THIS MEETING
I, Georgianna Nicole Alvarez, City/Authority Clerk of the City of Port Hueneme, do hereby affirm that the agenda was posted at least 72 hours in advance of the meeting on the City’s website and near the front entrance of Port Hueneme City Hall, 250 N. Ventura Road, Port Hueneme, California, 93041, in accordance with California Government Code Section 54954.2(a).