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City Council Regular Meeting Minutes fp§PI^
Tuesday, January 21.2025
Port Hueneme City Hall
250 North Ventura Road, Port Hueneme, CA 93041
5:30 PM Closed Session | 6:30 PM Regular Meeting
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Official City Page: https://porthuenemeca. suiteonemedia.com YouTube: https://www.voutube.eom/@citvofporthuenemeqov
Public Comments
Public comments may be submitted in person or in writing.
In-Person: Complete a speaker request card located at the entrance of the Council Chamber and give it to the City Clerk. Your name will be called when it is your turn to speak. Public Comment is limited to 3 minutes per speaker, unless for good cause, the Mayor amends the time limit. A speaker’s time may not be transferred to another speaker.
Written: All written public comments shall be no more than 500 words and are subject to the Public Records Act. Written comments should be submitted to the City Clerk by 5:00 p.m. on the day of the City Council meeting by email or directly to the City Clerk’s Office. Email [email protected] and enter "City Council Public Comment” in the Subject line (and agenda item number if applicable). Mail or drop off written comments to the City Clerk’s Office located at 250 N. Ventura Road, Port Hueneme, CA 93041. Please clearly mark envelope with “Public Comment and meeting date”.
Translation Services
Use of a Translator
* The City shall provide a translator if one is requested by a member of the public with a 48-hour advance notice. If a 48-hour advance notice is not provided, the member of the public may provide their own translator. To request a translator, please contact [email protected]. * Per California Government Code 54954.3, if an individual utilizes a translator during Public Statements, the legislative body of a local agency shall provide at least twice the allotted time to a member of the public who utilizes a translator to ensure that non-English speakers receive the same opportunity to directly address the legislative body of a local agency.
* If the City provides a translator or translation equipment that allows for the simultaneous translation of the testimony, then no additional time shall be granted.
Uso de traductor
* La Ciudad proporcionara un traductor si un miembro del publico lo solicita con un aviso de 48 horas de anticipacion. Si no se avisa con 48 horas de anticipacion, el publico podra proporcionar su propio traductor.
Para solicitar un traductor, comumquese con [email protected]. * Segun el Codigo de Gobierno de California 54954.3, si una persona utiliza un traductor durante las declaraciones publicas, el cuerpo legislative de una agencia local debera proporcionar al menos el doble del tiempo asignado a un miembro del publico que utilice un traductor para garantizar que las personas CC Regular Meeting Minutes - January 21, 2025, Page 1 of 8 que no hablan ingles reciban la misma oportunidad de dirigirse directamente al cuerpo legislative de una agencia local.
* Si la Ciudad proporciona un traductor o equipo de traduccion que permita la traduccion simultanea del testimonio, entonces no se concedera tiempo adicional.
Americans with Disabilities Act
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, contact the office of the city clerk at (805) 986-6503 or [email protected]. Notice 48 hours prior to the meeting will enable the city to make reasonable arrangements to allow participation in this meeting
Levine Act Disclaimer
The Levine Act (Gov. Code, § 84308) requires any Party, Participant, or Agent in a Proceeding, as those terms are defined in Government Code section 84308 and Title 2, California Code of Regulations, Sections 18400 et seq. , before the City of Port Hueneme that involves any action or consideration to their contract, license, permit, or other entitlement for use to disclose any campaign contributions made to City elected or appointed Officers totaling more than $500 within the 12 months prior to the City decision. Any City elected or appointed Officer who has received a contribution totaling more than $500 within the preceding twelve (12) months from a Party, Agent, or Participant, shall disclose that fact on the record of the proceeding and shall not make, participate in making, or in any way attempt to use the Officer’s official position to influence the decision. Violations of Government Code section 84308 may result in a civil action brought by the FPPC for an amount up to five thousand dollars ($5,000) per violation. Any person who knowingly or willfully violates any provision of the Political Reform Act is guilty of a misdemeanor and subject to a fine of up to the greater of ten thousand dollars ($10,000) or three times the amount the person unlawfully contributed upon conviction for each violation. Any Party, Participant, or Agent is further prohibited from making, and any elected or appointed City Officer is prohibited from soliciting or accepting, any contribution in excess of $500 for a period of twelve (12) months following any proceeding described above. 5:30 PM -CITY COUNCIL CLOSED SESSION AGENDA
CALL TO ORDER
Mayor McQueen-Legohn called the closed session meeting to order at 5:30 p.m.
ROLL CALL
Present: Councilmembers Steven A. Gama, Laura D. Hernandez, Misty Perez; Mayor Pro Tern Jess Lopez; Mayor Martha R. McQueen-Legohn
Absent: None
PUBLIC COMMENT - None
CLOSED SESSION ITEMS
City Attorney Joan Smyth read the closed session items into record.
A. CONFERENCE WITH LEGAL COUNSEL -ANTICIPATED LITIGATION Pursuant to Government Code § 54956.9(e)(3) - claim or other written communication threatening litigation has been received.
Number of potential cases: One (1)
CONFLICT OF INTEREST and LEVINE ACT DISCLOSURES -None
RECESS TO CLOSED SESSION
Mayor McQueen-Legohn recessed to the closed session meeting at 5:31 p.m. 6:30 P.M. CITY COUNCIL REGULAR MEETING AGENDA
CC Regular Meeting Minutes - January 21, 2025, Page 2 of 8
CALL TO ORDER / FLAG SALUTE
Mayor McQueen-Legohn called the meeting to order at 6:30 p.m. and led the flag salute.
ROLL CALL
Present: Councilmembers Steven A. Gama, Laura D. Hernandez, Misty Perez; Mayor Pro Tern Jess Lopez; Mayor Martha R. McQueen-Legohn
Absent: None
INSPIRATION
Given by Mayor Pro Tern Lopez
CLOSED SESSION REPORT
City Attorney Joan Smyth provided the closed session report indicating that Council voted 5-0 to reject the claim and that the City will be providing notice of that rejection to the claimant.
PUBLIC COMMENT
Public comments were provided in person by the following:
• Becky Breuning
• Letitia Austin
Public comments were submitted via email and read by City Clerk Georgianna Alvarez by the following:
• Dulce Setterfield
AGENDA APPROVAL FOR CITY COUNCIL
CITY COUNCIL AGENDA
A motion was made by Councilmember Perez, seconded by Mayor Pro Tern Lopez, and passed unanimously to approve the City Council Agenda of January 21, 2025.
CONFLICT OF INTEREST and LEVINE ACT -None.
PRESENTATIONS
1. PROCLAMATION HONORING THE 25TH ANNIVERSARY OF ALASKA FLIGHT 261 Councilmember Gama read the proclamation into record and proclaimed January 31, 2025, as the day to honor the 88 souls who died on January 31, 2000, and recognized that the kindness of the community members continues twenty-five years later; and urged the residents of Port Hueneme to exercise compassion in their daily lives for the betterment of family members, colleagues, and every individual encountered.
2. QUARTERLY EMPLOYEE RECOGNITION
• 25 years of service -Sheri Avitto, Administrative Specialist III Sheri Avitto was recognized and presented with a certificate of recognition for her years of service with the City.
CONSENT CALENDAR
A motion was made by Councilmember Perez, seconded by Mayor Pro Tern Lopez, to approve Consent Calendar Item Nos. 3 - 8, as presented.
Motion passed 5-0 as follows:
AYES: Gama, Hernandez, Perez, Lopez, McQueen-Legohn
NOES: None; ABSENT: None; ABSTAIN: None
CC Regular Meeting Minutes - January 21, 2025, Page 3 of 8 City Council:
3. MINUTES
Approved the January 6, 2025, City Council Regular Meeting Minutes.
4. REGISTER OF DISBURSEMENTS
Received and filed the City’s register of disbursements for the period of December 28 2024 through January 10, 2025.
5. MEMORANDUM OF UNDERSTANDING WITH THE SOUTHERN CALIFORNIA
ASSOCIATION OF GOVERNMENTS TO ACCEPT LOCAL AGENCY TECHNICAL
ASSISTANCE GRANT SERVICES
Authorized the City Manager to enter into a Memorandum of Understanding (MOU) with the Southern California Association of Governments (SCAG) accepting services for a Local Agency Technical Assistance (LATA) grant to evaluate and develop a plan to bring broadband services to the Port Hueneme Beach Park area.
6. RESOLUTION ADOPTING A RECORDS RETENTION SCHEDULE
Adopted Resolution No. 4518, a Resolution entitled, “A Resolution of the City Council of the City of Port Hueneme, California, adopting a records retention schedule, authorizing destruction of certain City records”.
7. AUTHORIZE STAFF TO ACCEPT A $10.000 GRANT AWARD FROM THE DL FRESH
FOUNDATION IN SUPPORT OF STEM PROGRAMMING TO BE OFFERED AT THE ORVENE S. CARPENTER COMMUNITY CENTER
Authorized staff to accept $10,000 in grant funds from the DL Fresh Foundation in support of STEM programming”, in order to implement an after school educational opportunity for local elementary school children at the Orvene S. Carpenter Community Center.
8. AMENDMENT NUMBER ONE TO THE PROFESSIONAL SERVICES CONTRACT FOR
WORKPLACE INVESTIGAITONS
Authorized the City Manager or Designee to execute an amendment with Oppenheimer Investigations Group LLC to increase the not-to-exceed amount to $32,200.
PUBLIC HEARINGS
9. ADOPT A RESOLUTION GRANTING SPECIAL USE PERMIT NO. 13-24 FOR THE CITY OF PORT HUENEME COLOR RUN/WALK 5K AND KIDS 1K EVENT WITH ANCILLARY HEALTHCARE EDUCATIONAL BOOTHS. CHILDRENS ACTIVITY AREA,
REFRESHMENT VENDORS, AND ENTERTAINMENT
Recommendation:
1. Open the public hearing to take testimonial and documentary evidence; and
2. Close the public hearing and consider the evidence; and
3. Adopt a Resolution approving Special Use Permit No. 13-24 (Color Run/Walk 5K and Kids 1K Event); and
4. Take such additional, related, action that may be desirable.
City Clerk Georgianna Alvarez affirmed Proof of Publication and a complete set of reports and exhibits were on file in the Office of the City Clerk.
Associate Planner Jose Coyotl and Recreation and Community Services Manager Anna Hanely presented the report. Comments and questions followed.
CC Regular Meeting Minutes - January 21, 2025, Page 4 of 8 The public hearing was opened at 7:12 p.m. There were no public comments. The public hearing was closed at 7:12 p.m.
A motion was made by Councilmember Perez, seconded by Councilmember Hernandez to:
1. Adopt Resolution No. 4519, a Resolution approving Special Use Permit No. 13-24 (Color Run/Walk 5K and Kids 1K Event); and
2. Take such additional, related, action that may be desirable; and
3. Find the project to be exempt from CEQA.
Motion passed 5-0 by Roll Call Vote as follows:
AYES: Gama, Hernandez, Perez, Lopez, McQueen-Legohn
NOES: None; ABSENT: None; ABSTAIN: None
BUSINESS ITEMS
10. CITIZENS ADVISORY COMMISSION AND TRANSACTIONS AND USE TAX CITIZENS
OVERSIGHT COMMITTEE (MEASURE U COMMITTEE) APPOINTMENTS
Recommendation: Consider the following appointments:
Citizens Advisory Commission (Four-year terms ending January 31, 2029) • Mayor Pro Tern Lopez to appoint Randall Thomas-Smalls • Councilmember Perez to appoint Luis Mendez II
Transactions and Use Tax Citizens Oversight Committee (Measure U Committee) (Twoyear terms ending January 31, 2027) • Mayor McQueen-Legohn to appoint James Importante
• Councilmember Gama to reappoint David Scrivner (will require additional action to modify current term limit)
• Councilmember Hernandez to reappoint Julia (Beth) Williams • Councilmember Perez to reappoint Randy Diaz
City Manager James Vega presented the report. Mayor Pro Tern Lopez requested to add Christy Carlson, who’s application was provided in the agenda packet, as his appointment to the Measure U Committee for Council consideration. Comments and questions followed. There were no public comments.
A motion was made by Councilmember Hernandez, seconded by Mayor Pro Tern Lopez, to approve the appointments noted in the recommendation with the exception of David Scrivner and include the appointment of Christy Carlson to the Measure U Committee for a two-year term ending January 31, 2027, made by Mayor Pro Tern Lopez. Discussion followed.
Councilmember Hernandez amended her motion to approve the appointments noted in the recommendation with the exception of David Scrivner and include the appointment of Christy Carlson to the Measure U Committee for a two-year term ending January 31, 2027, made by Mayor Pro Tern Lopez, and directed staff to bring back an item to discuss term limits of the two advisory bodies. It was noted that although Mr. Scrivner is not reappointed at this time, Mr. Scrivner is allowed to continue to serve on the committee until further direction is provided. The amended motion was seconded by Mayor Pro Tern Lopez.
Clarifying comments followed.
Motion passed 5-0 as follows:
AYES: Gama, Hernandez, Perez, Lopez, McQueen-Legohn
NOES: None; ABSENT: None; ABSTAIN: None
CC Regular Meeting Minutes - January 21, 2025, Page 5 of 8
11. REMOVAL OF CITY COUNCIL REPRESENTATION ON SISTER CITY COMMITTEE
AND REQUEST TO WAIVE FEES ASSOCIATED WITH USE OF COMMUNITY CENTER Recommendation:
1. Eliminate the City Council appointment to the Sister City Committee; and
2. Adopt a Resolution waiving fees associated with the Sister City Committee’s use of the Orvene S. Carpenter Community Center auditorium.
City Manager James Vega presented the report. Questions followed.
Public comments were submitted via email and read by City Clerk Georgianna Alvarez by the following:
• Bobby Martinez
A motion was made by Councilmember Hernandez, seconded by Councilmember Perez, to:
1. Eliminate the City Council appointment to the Sister City Committee; and
2. Adopt Resolution No. 4520, a Resolution waiving fees associated with the Sister City Committee’s use of the Orvene S. Carpenter Community Center auditorium.
A clarifying question followed.
Motion passed 5-0 as follows:
AYES: Gama, Hernandez, Perez, Lopez, McQueen-Legohn
NOES: None; ABSENT: None; ABSTAIN: None
12. REVIEW OF CITY OF PORT HUENEME LEGISLATIVE PLATFORM Recommendation: Review the City’s Legislative Platform, consider amendments and adopt a revised document that will provide guidance and allow staff to advocate for City programs and priorities in the coming year.
City Manager James Vega presented the report. Comments and questions followed.
There were no public comments.
A motion was made by Councilmember Hernandez, seconded by Mayor Pro Tern Lopez, to approve the legislative platform as presented with the changes that were recommended. Comments followed.
Motion passed 5-0 as follows:
AYES: Gama, Hernandez, Perez, Lopez, McQueen-Legohn
NOES: None; ABSENT: None; ABSTAIN: None
Comments followed.
CITY MANAGER COMMENTS AND REPORTS
City Manager James Vega provided comments and reports regarding the following topics:
• Emergency preparedness
• Dredging in progress
• Swing set installation at Hueneme Beach
• Ventura Road Sewer Replacement project
• Upcoming Council meeting topics
COUNCILMEMBERS’ REPORTS AND COMMENTS
Council provided comments and reports regarding the following topics:
CC Regular Meeting Minutes - January 21, 2025, Page 6 of 8 Councilmember Perez:
• None.
Councilmember Gama:
• Martin Luther King (MLK) walk in Downtown Oxnard
• Hueneme Beach cleanup
Councilmember Hernandez:
• Committee meetings
• MLK event
• Swap Meet Justice -free tax assistance and immigration services • Committee meeting attendance
Mayor Pro Tern Lopez:
• Regional Defense Partnership (RDP) - annual Washington, D C. trip, recommendations for Naval Base Ventura County
• Meeting with Port of Hueneme
• Economic Development Collaborative (EDC) - collaboration, trainings, and workforce • His position on RDP
Mayor McQueen-Legohn:
• Simi Valley Mayor Fred Thomas’ passing and request to adjourn in his memory along with all those affected by the LA County fires and ongoing fires • MLK event
• City Selection Committee meeting
• Distinguished speaker series
• Mayor and Councilmember Academy
• Alaska Flight 261 Memorial
• Committee meeting attendance
• Ventura County Transportation Commission (VCTC) - assistance provided for those affected by the fires, Boys & Girls Club of Ventura County artwork on VCTC busses • County of Ventura Continuum of Care Alliance annual Point in Time Count • VCTC offering free bus rides in honor of Transit Equality Day and birthday of civil rights leader Rosa Parks
REQUEST FOR FUTURE AGENDA ITEMS
Councilmember Gama:
1. Requested a presentation be added to a future Council agenda to recognize and present a certificate to a Hueneme High School student and resident of Port Hueneme, J.R.
Lesher, for his state championship in the cross-country competition, seconded by Councilmember Perez. Motion passed unanimously, 5-0.
Councilmember Hernandez:
1. Requested an item be added to a future Council agenda to discuss plans for the annual RDP trip, seconded by Mayor Pro Tern Lopez. Motion passed unanimously, 5-0.
ADJOURNMENT
The City Council adjourned in memory of the late Simi Valley Mayor Fred Thomas and all those affected or impacted by the LA County and ongoing fires, at 8:12 p.m. to its next regular meeting scheduled for Monday, February 3, 2025, at 6:30 p.m.
CC Regular Meeting Minutes - January 21, 2025, Page 7 of 8 Respectfully Submitted:
G
l
arez, MMC, CP
City Clerk
Approved this 3
rd day of February, 2025:
li y-UXuv
Martha R. McQueervLegohn, Mayor
CC Regular Meeting Minutes - January 21, 2025, Page 8 of 8