Agenda packet — Port Hueneme City Council, September 15, 2025 (part 1 of 2)

CC Regular Meeting Agenda – September 15, 2025, Page 1 of 4 Monday, September 15, 2025
Port Hueneme City Hall
250 North Ventura Road, Port Hueneme, CA 93041
5:30 PM Closed Session | 6:30 PM Regular Meeting
Watch Meetings Live or On-Demand
Official City Page: https://porthuenemeca.suiteonemedia.com YouTube: https://www.youtube.com/@cityofporthuenemegov
Public Comments
Public comments may be submitted in person or in writing.

In-Person: Complete a speaker request card located at the entrance of the Council Chamber and give it to the City Clerk. Your name will be called when it is your turn to speak. Public Comment is limited to 3 minutes per speaker, unless for good cause, the Mayor amends the time limit. A speaker’s time may not be transferred to another speaker.

Written: All written public comments shall be no more than 500 words and are subject to the Public Records Act. Written comments should be submitted to the City Clerk by 5:00 p.m. on the day of the City Council meeting by email or directly to the City Clerk’s Office. Email [email protected] and enter “City Council Public Comment” in the Subject line (and agenda item number if applicable). Mail or drop off written comments to the City Clerk’s Office located at 250 N. Ventura Road, Port Hueneme, CA 93041. Please clearly mark envelope with “Public Comment and meeting date”.

Translation Services
Use of a Translator
* The City shall provide a translator if one is requested by a member of the public with a 48-hour advance notice. If a 48-hour advance notice is not provided, the member of the public may provide their own translator. To request a translator, please contact [email protected]. * Per California Government Code 54954.3, if an individual utilizes a translator during Public Statements, the legislative body of a local agency shall provide at least twice the allotted time to a member of the public who utilizes a translator to ensure that non-English speakers receive the same opportunity to directly address the legislative body of a local agency.
* If the City provides a translator or translation equipment that allows for the simultaneous translation of the testimony, then no additional time shall be granted.

Uso de traductor
* La Ciudad proporcionará un traductor si un miembro del público lo solicita con un aviso de 48 horas de anticipación. Si no se avisa con 48 horas de anticipación, el público podrá proporcionar su propio traductor.

Para solicitar un traductor, comuníquese con [email protected]. * Según el Código de Gobierno de California 54954.3, si una persona utiliza un traductor durante las declaraciones públicas, el cuerpo legislativo de una agencia local deberá proporcionar al menos el doble del tiempo asignado a un miembro del público que utilice un traductor para garantizar que las personas que no hablan inglés reciban la misma oportunidad de dirigirse directamente al cuerpo legislativo de una agencia local.
* Si la Ciudad proporciona un traductor o equipo de traducción que permita la traducción simultánea del testimonio, entonces no se concederá tiempo adicional.

CC Regular Meeting Agenda – September 15, 2025, Page 2 of 4 Americans with Disabilities Act
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, contact the office of the city clerk at (805) 986-6503 or [email protected]. Notice 48 hours prior to the meeting will enable the city to make reasonable arrangements to allow participation in this meeting.

Levine Act Disclaimer
The Levine Act (Gov. Code, § 84308) requires any Party, Participant, or Agent in a Proceeding, as those terms are defined in Government Code section 84308 and Title 2, California Code of Regulations, Sections 18400 et seq., before the City of Port Hueneme that involves any action or consideration to their contract, license, permit, or other entitlement for use to disclose any campaign contributions made to City elected or appointed Officers totaling more than $500 within the 12 months prior to the City decision. Any City elected or appointed Officer who has received a contribution totaling more than $500 within the preceding twelve (12) months from a Party, Agent, or Participant, shall disclose that fact on the record of the proceeding and shall not make, participate in making, or in any way attempt to use the Officer’s official position to influence the decision. Violations of Government Code section 84308 may result in a civil action brought by the FPPC for an amount up to five thousand dollars ($5,000) per violation. Any person who knowingly or willfully violates any provision of the Political Reform Act is guilty of a misdemeanor and subject to a fine of up to the greater of ten thousand dollars ($10,000) or three times the amount the person unlawfully contributed upon conviction for each violation. Any Party, Participant, or Agent is further prohibited from making, and any elected or appointed City Officer is prohibited from soliciting or accepting, any contribution in excess of $500 for a period of twelve (12) months following any proceeding described above. 5:30 PM – CITY COUNCIL CLOSED SESSION AGENDA

CALL TO ORDER

ROLL CALL
Councilmembers Steven A. Gama, Laura D. Hernandez, Misty Perez; Mayor Pro Tem Jess Lopez; and Mayor Martha R. McQueen-Legohn
PUBLIC COMMENT (10 Minutes)
The Council will hear closed session public comments for a maximum of 10 minutes. In-person public comments should be no more than 3 minutes in length. Written comments should be no more than 500 words. Please see Agenda cover page for submission instructions.

CLOSED SESSION ITEMS
With respect to every item of business to be discussed in CLOSED SESSION, pursuant to the California Government Code:

A. PUBLIC EMPLOYEE PERFORMANCE EVALUATION
Position: City Attorney
Authority: Government Code Section 54957 subdivision (b)(1) CONFLICT OF INTEREST and LEVINE ACT DISCLOSURES

RECESS TO CLOSED SESSION
6:30 PM CITY COUNCIL REGULAR MEETING AGENDA

CALL TO ORDER / FLAG SALUTE

ROLL CALL
Councilmembers Steven A. Gama, Laura D. Hernandez, Misty Perez; Mayor Pro Tem Jess Lopez; and Mayor Martha R. McQueen-Legohn
CC Regular Meeting Agenda – September 15, 2025, Page 3 of 4

INSPIRATION
Given by Mayor McQueen-Legohn

CLOSED SESSION REPORT

PUBLIC COMMENT
Members of the public may submit comments for items on the Agenda or that is within the subject matter jurisdiction of the City Council. General public comments regarding items Not on the Agenda will be heard at this time. State law prohibits Council from taking action on any item Not on the Agenda. Comments regarding items on the Agenda will be heard when the item is addressed. In-person public comments should be no more than 3 minutes in length. Written comments should be no more than 500 words. Please see Agenda cover page for submission instructions.

AGENDA APPROVAL FOR CITY COUNCIL

CITY COUNCIL AGENDA
Recommendation: Approve the City Council Agenda of September 15, 2025.

CONFLICT OF INTEREST and LEVINE ACT DISCLOSURES

PRESENTATIONS

1. GOLD COAST TRANSIT DISTRICT (GCTD) ANNUAL UPDATE

2. NATIONAL HISPANIC HERITAGE MONTH PROCLAMATION

CONSENT CALENDAR
All matters listed on the Consent Calendar are to be considered routine by the governing body, and will be enacted by one motion in the form listed. There will be no discussion of these items unless, before the governing body votes on the motion to adopt, specific items are removed from the Consent Calendar for separate motions.

3. MINUTES
Recommendation: Approve the September 2, 2025, City Council Regular Meeting Minutes.

4. MINUTES
Recommendation: Approve the July 21, 2025, City Council Regular Meeting Minutes as revised.

5. REGISTER OF DISBURSEMENTS
Recommendation: Receive and file the City’s register of disbursements for the period of August 21, 2025 through September 7, 2025.

6. PIER STRUCTURAL ASSESSMENT
Recommendation: Authorize the City Manager to execute an agreement, approved as to form by the City Attorney, with Noble Consultants Inc., in the amount of $37,700.00 to develop a structural condition assessment and report for the Port Hueneme Pier and authorize an additional 10% ($3,770.00) as contingency for any unforeseen circumstances. It is recommended that City Council authorize an appropriation of $19,804 using the Capital Improvement Reserve to fund the project.

7. PORT HUENEME POLICE DEPARTMENT SOFTWARE AS A SERVICE “SAAS” CLOUD

MIGRATION TO UPDATE PUBLIC SAFETY ENTERPRISE SYSTEM TO ALLOW FOR

EFFECIENCY IMPROVEMENTS AND EMERGENCY DATA BACKUPS
Recommendation: Authorize the City Manager to execute an agreement, approved as to form by the City Attorney, with Tyler Technologies, Inc. for the Software as a Service, “SaaS” cloud migration not to exceed the annual amount in year 1 of $270,000. The SaaS cloud migration will provide the necessary software upgrades, hardware, data conversion, CC Regular Meeting Agenda – September 15, 2025, Page 4 of 4 implementation, and training services to replace the Police Departments current on prem Tyler Technologies, Inc. servers and data storage. The SaaS cloud migration annual maintenance cost for year 2 and 3 are $163,537.

PUBLIC HEARINGS – NONE.

BUSINESS ITEMS

8. PAVEMENT MANAGEMENT AND TRUCK ROUTE LIFECYCLE COST ANALYSIS Recommendation: Receive and file the Pavement Management and Truck Route Lifecycle Cost Analysis report, and provide direction to staff regarding funding strategies and implementation of the proposed maintenance schedule.

9. CITY/PORT REVENUE SHARING REPORTING UPDATE
Recommendation: Receive an update and provide direction to staff to proceed with providing prior year City/Port revenue sharing reports to the best of staff’s ability with the agreed upon disclaimers discussed by City and Port representatives at the recent Joint Committee meeting, as detailed further in this report.

10. DISCUSS PROHIBITING THE USE AND SALE OF GLUE TRAPS WITHIN THE CITY OF

PORT HUENEME
Recommendation: Receive this report on prohibiting the use and sale of glue traps, discuss, and provide direction to staff.

11. DESIGNATION OF VOTING DELEGATE AND ALTERNATE(S) FOR THE 2025 LEAGUE

OF CALIFORNIA CITIES ANNUAL CONFERENCE
Recommendation:

1. Appoint a voting delegate and up to two alternates to attend the League of California Cities Annual Conference to vote on behalf of the City Council at the General Assembly; and

2. Authorize the City Clerk to affirm Council’s selection and submit the 2025 Annual Conference Voting Delegate/Alternate Online Submission Form to the League of California Cities.

CITY MANAGER COMMENTS AND REPORTS
COUNCILMEMBERS’ REPORTS AND COMMENTS
Council Members are appointed to various Regional Committees/Agencies/Boards and will report out on their activities within these organizations and put forth any comments in regards to community events at this time.

REQUEST FOR FUTURE AGENDA ITEMS
Councilmembers may request items to be placed on future agendas at this time. All requested items will require a motion, a second, and a majority vote, per adopted Council policies, to be placed on a future agenda and will be scheduled at the City Manager’s discretion.

ADJOURNMENT
The City Council will adjourn to its next regular meeting scheduled for Monday, October 6, 2025, at 6:30 p.m.
_____________________________________________________________________________________________ Copies of staff reports or other written documentation relating to each item of business referred to in this Agenda are available for public inspection in the Office of the City/Authority Clerk and on the City’s website at www.cityofporthueneme.org. Materials received after agenda packet distributions are made available to the public on the City’s website and in the City/Authority Clerk’s office at the same time they are provided to the Council/Housing Authority.

I, Georgianna Nicole Alvarez, City/Authority Clerk of the City of Port Hueneme, do hereby affirm that the agenda was posted at least 72 hours in advance of the meeting on the City’s website and near the front entrance of Port Hueneme City Hall, 250 N. Ventura Road, Port Hueneme, California, 93041, in accordance with California Government Code Section 54954.2(a).

THIS IS A PRESENTATION ITEM ONLY
Agenda Item No. 01 Page 1 of 1 CC Agenda 09-15-2025

THIS IS A PRESENTATION ITEM ONLY
Agenda Item No. 02 Page 1 of 1 CC Agenda 09-15-2025
CC & HA Regular Meeting Minutes – September 2, 2025, Page 1 of 10 Tuesday, September 2, 2025
Port Hueneme City Hall
250 North Ventura Road, Port Hueneme, CA 93041
5:30 PM Closed Session | 6:30 PM Regular Meeting
Watch Meetings Live or On-Demand
Official City Page: https://porthuenemeca.suiteonemedia.com YouTube: https://www.youtube.com/@cityofporthuenemegov
Public Comments
Public comments may be submitted in person or in writing.

In-Person: Complete a speaker request card located at the entrance of the Council Chamber and give it to the City/Authority Clerk. Your name will be called when it is your turn to speak. Public comment is limited to 3 minutes per speaker, unless for good cause, the Mayor amends the time limit. A speaker’s time may not be transferred to another speaker.

Written: All written public comments should be no more than 500 words and are subject to the Public Records Act. Written comments should be submitted to the City/Authority Clerk by 5:00 p.m. on the day of the City Council/Housing Authority meeting by email or directly to the City/Authority Clerk’s Office. Email [email protected] and enter “City Council (or Housing Authority) Public Comment” in the Subject line (and agenda item number if applicable). Mail or drop off written comments to the City/Authority Clerk’s Office located at 250 N. Ventura Road, Port Hueneme, CA 93041. Please clearly mark envelope with “City Council (or Housing Authority) Public Comment and meeting date”.

Para solicitar un traductor, comuníquese con [email protected]. * Según el Código de Gobierno de California 54954.3, si una persona utiliza un traductor durante las declaraciones públicas, el cuerpo legislativo de una agencia local deberá proporcionar al menos el doble Agenda Item No. 03 Page 1 of 10 CC Agenda 09-15-2025
CC & HA Regular Meeting Minutes – September 2, 2025, Page 2 of 10 del tiempo asignado a un miembro del público que utilice un traductor para garantizar que las personas que no hablan inglés reciban la misma oportunidad de dirigirse directamente al cuerpo legislativo de una agencia local.
* Si la Ciudad proporciona un traductor o equipo de traducción que permita la traducción simultánea del testimonio, entonces no se concederá tiempo adicional.

Americans with Disabilities Act
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, contact the office of the city clerk at (805) 986-6503 or [email protected]. Notice 48 hours prior to the meeting will enable the city to make reasonable arrangements to allow participation in this meeting.

CALL TO ORDER
Mayor McQueen-Legohn called the closed session meeting to order at 5:30 p.m.

ROLL CALL

Present: Councilmembers Steven A. Gama, Laura D. Hernandez, Misty Perez; Mayor Pro Tem Jess Lopez; Mayor Martha R. McQueen-Legohn

Absent: None
PUBLIC COMMENT – None.

CLOSED SESSION ITEMS
City Attorney Andre de Bortnowsky read the closed session items into record.

RECESS TO CLOSED SESSION
Mayor McQueen-Legohn recessed to the closed session meeting at 5:31 p.m.

Agenda Item No. 03 Page 2 of 10 CC Agenda 09-15-2025
CC & HA Regular Meeting Minutes – September 2, 2025, Page 3 of 10 6:30 P.M. CITY COUNCIL REGULAR MEETING AGENDA

CALL TO ORDER / FLAG SALUTE
Mayor McQueen-Legohn called the meeting to order at 6:30 p.m. Mayor Pro Tem Lopez led the flag salute.

ROLL CALL

Present: Councilmembers Steven A. Gama, Laura D. Hernandez, Misty Perez; Mayor Pro Tem Jess Lopez; Mayor Martha R. McQueen-Legohn

Absent: None

INSPIRATION
Given by Councilmember Perez

CLOSED SESSION REPORT
City Attorney Andre de Bortnowsky provided the closed session report indicating no reportable action.

PUBLIC COMMENT
Public comments were provided in person by the following:
• Becky Breuning
• Greg Ross
Public comments were submitted via email and read aloud by City Clerk Georgianna Alvarez by the following:
• Thomas Morris
• Jeffrey Scarberry
• Roberto “Bobby” Martinez

AGENDA APPROVAL FOR CITY COUNCIL

CITY COUNCIL AGENDA
A motion was made by Councilmember Perez, seconded by Councilmember Heranandez, and passed unanimously to approve the City Council Agenda of September 2, 2025.

CONFLICT OF INTEREST and LEVINE ACT DISCLOSURES – None.

PRESENTATIONS

1. BANANA FESTIVAL PROCLAMATION
Mayor Pro Tem Lopez read the proclamation into record encouraging the community to “go bananas” at the 12th Annual Banana Festival and to celebrate the diverse working port.

The proclamation was presented to Jess Ramirez, President of the Port of HuenemeOxnard Harbor District.

2. OPIOID OVERDOSE PREVENTION PROGRAM PRESENTATION BY VENTURA

COUNTY PUBLIC HEALTH
Shane Meserve, Program Administrator for Ventura County Public Health, gave a presentation on the Opioid Overdose Prevention Program.

3. NATIONAL SUICIDE PREVENTION MONTH PROCLAMATION
Councilmember Perez read the proclamation into record recognizing the month of September as Suicide Prevention Month, and encouraged the community to take part in Agenda Item No. 03 Page 3 of 10 CC Agenda 09-15-2025
CC & HA Regular Meeting Minutes – September 2, 2025, Page 4 of 10 suicide prevention efforts by becoming informed, offering support, and promoting mental wellness. The proclamation was presented to Maya Zumaya, owner of MZ Independent Consulting, recognizing the organization as a proud partner in raising awareness and offering hope and resources to those who may be struggling.

4. PROCLAMATION RECOGNIZING NATIONAL EMERGENCY PREPAREDNESS MONTH AND SEPTEMBER 11TH REMEMBRANCE
Councilmember Hernandez read the proclamation into record and proclaimed the month of September 2025 Emergency Preparedness Month in the City of Port Hueneme, and encouraged all residents, businesses and organizations to participate in preparedness activities and contribute to building a more resilient Port Hueneme. The proclamation was presented to Patick Maynard, Director of the Ventura County Sheriff’s Office of Emergency Services.

RECESS THE CITY COUNCIL MEETNG AND CALL TO ORDER THE PORT HUENEME

HOUSING AUTHORITY REGULAR MEETING
Mayor/Chair McQueen-Legohn recessed the City Council Meeting and called to order the Housing Authority Regular meeting at 7:24 p.m.

ROLL CALL

Present: Port Hueneme Housing Authority Members Steven A. Gama, Laura D. Hernandez, and Misty Perez; Vice Chair Jess Lopez; and Chair Martha R. McQueen-Legohn

Absent: Port Hueneme Housing Authority Members Robert Blackwell and Johnny Brown City Manager Vega noted that the City had been notified of the passing of Port Hueneme Housing Authority Member Blackwell, that the City would send its condolences, and that staff would review the Housing Authority bylaws to determine the appropriate process for moving forward.

HOUSING AUTHORITY PUBLIC COMMENT – None.

HOUSING AUTHORITY CONSENT CALENDAR
A motion was made by Member Hernandez, seconded by Member Perez, to approve Consent Calendar Nos. 5 and 6 as presented.

Motion passed 5-0 as follows:

AYES: Gama, Hernandez, Perez, Lopez, McQueen-Legohn
NOES: None; ABSTAIN: None; ABSENT: Brown
The Housing Authority:

5. MINUTES
Approved the July 21, 2025, Housing Authority Special Meeting Minutes.

6. REGISTER OF DISBURSEMENTS
Received and filed the Housing Authority’s register of disbursements for the period of July 15, 2025 through August 20, 2025.

HOUSING AUTHORITY BUSINESS ITEMS

7. APPROVING THE CLOSING OF THE RAD SECTION 18 SMALL PHA BLEND

CONVERSION
Recommendation: Adopt a Resolution entitled, “A Resolution of the Housing Authority of the City of Port Hueneme, California, Approving the Closing for RAD Section 18 Small Agenda Item No. 03 Page 4 of 10 CC Agenda 09-15-2025
CC & HA Regular Meeting Minutes – September 2, 2025, Page 5 of 10 PHA Blend Conversion,” approving the transfer of Mar Vista Apartments and Hueneme Village to Hueneme Housing Inc.

Housing and Facilities Director Gabby Basua presented the report. There were no public comments.

A motion was made by Member Perez, seconded by Vice Chair Lopez, to adopt Resolution No. 576, a Resolution entitled, “A Resolution of the Housing Authority of the City of Port Hueneme, California, Approving the Closing for RAD Section 18 Small PHA Blend Conversion,” approving the transfer of Mar Vista Apartments and Hueneme Village to Hueneme Housing Inc.

Motion passed 5-0 as follows:

AYES: Gama, Hernandez, Perez, Lopez, McQueen-Legohn
NOES: None; ABSTAIN: None; ABSENT: Brown
AUTHORITY MEMBERS’ REPORTS, COMMENTS, & REQUESTS FOR FUTURE AGENDA ITEMS – None.

ADJOURNMENT OF THE PORT HUENEME HOUSING AUTHORITY
The Port Hueneme Housing Authority adjourned at 7:27 p.m. to the next regular meeting scheduled for October 6, 2025, at 6:30 p.m.

Respectfully Submitted:

Georgianna Nicole Alvarez, MMC, CPMC
Authority Clerk
Approved this ___ day of _________, 2025:
_________________________________
Martha R. McQueen-Legohn, Chair

RECONVENE CITY COUNCIL REGULAR MEETING
Mayor McQueen-Legohn reconvened the City Council Regular Meeting at 7:27 p.m.

CONSENT CALENDAR
A motion was made by Councilmember Gama, seconded by Councilmember Perez, to approve Consent Calendar Item Nos. 8 – 12, as presented.

Motion passed 5-0, as follows:

AYES: Gama, Hernandez, Perez, Lopez, McQueen-Legohn
NOES: None; ABSTAIN: None; ABSENT: None
City Council:

8. MINUTES
Approved the August 18, 2025, City Council Regular Meeting Minutes.

Agenda Item No. 03 Page 5 of 10 CC Agenda 09-15-2025
CC & HA Regular Meeting Minutes – September 2, 2025, Page 6 of 10

9. REGISTER OF DISBURSEMENTS
Received and filed the City’s register of disbursements for the period of August 6, 2025 through August 20, 2025.

10. TRANSACTION AND USE TAX CITIZENS OVERSIGHT COMMITTEE - MEASURE “U”

ANNUAL REPORT
Received and filed the report recommended by the Transactions and Use Tax Citizens Oversight (Measure U) Committee.

11. ADMINISTRATIVE CORRECTIONS TO THE LABOR CONTRACT WITH PORT

HUENEME POLICE OFFICERS ASSOCIATION
Approved administrative corrections to the Memorandum of Agreement (MOA) and Salary Schedule between the City of Port Hueneme and the Port Hueneme Police Officers Association (POA) for the contract period July 1, 2025 – June 30, 2027, previously approved on August 18, 2025 to clarify and better reflect the intent of the agreement.

12. APPROVE AND ADOPT THE SALARY AND BENEFIT RESOLUTION FOR

UNREPRESENTED EXECUTIVE MANAGEMENT AND MANAGEMENT &

PROFESSIONAL EMPLOYEES
Adopted Resolution No. 4546, a salary and benefit resolution, for unrepresented executive management and management & professional employees for the period of 2 (two) years beginning July 1, 2025 through June 30, 2027.

PUBLIC HEARINGS

13. ADOPT A RESOLUTION GRANTING SPECIAL USE PERMIT NO. PHSU-25-2 TO ALLOW THE PORT OF HUENEME OXNARD HARBOR DISTRICT TO HOST THE 12TH

ANNUAL PORT OF HUENEME BANANA FESTIVAL AND FIND THE EVENT EXEMPT

FROM CEQA
Recommendation:

1. Open the public hearing to take testimonial and documentary evidence; and

2. Close the public hearing and consider the evidence; and

3. Adopt a Resolution approving Special Use Permit No. PHSU-25-2 (Banana Festival); and

4. Find the project (Special Use Permit No. PHSU-25-2) to be categorically exempt from CEQA; and

5. Take such additional, related action that may be desirable.

City Clerk Georgianna Alvarez affirmed Proof of Publication and a complete set of reports and exhibits were on file in the Office of the City Clerk.

City Manager Vega provided a brief overview and Associate Planner Jose Coyotl presented the report. The applicant, Randy Latimer, Director of the Banana Festival Committee provided additional information. Questions followed.

The public hearing was opened at 7:42 p.m. There were no public comments. The public hearing was closed at 7:42 p.m.

A motion was made by Councilmember Perez, seconded by Mayor Pro Tem Lopez, to adopt Resolution No. 4547, a Resolution approving Special Use Permit No. PHSU-25-2 (Banana Festival); and find the project (Special Use Permit No. PHSU-25-2) to be categorically exempt from CEQA. Comments followed.

Agenda Item No. 03 Page 6 of 10 CC Agenda 09-15-2025
CC & HA Regular Meeting Minutes – September 2, 2025, Page 7 of 10 Motion passed 5-0, by Roll Call Vote, as follows:

AYES: Gama, Hernandez, Perez, Lopez, McQueen-Legohn
NOES: None; ABSTAIN: None; ABSENT: None

14. ADOPT A RESOLUTION GRANTING PLANNED DEVELOPMENT PERMIT NO. PHPD25-1 TO ALLOW MODIFICATIONS TO THE BOYS AND GIRLS CLUBS OF GREATER OXNARD AND PORT HUENEME LOCATED AT 590 EAST PLEASANT VALLEY ROAD

AND FIND THE EVENT EXEMPT FROM CEQA
Recommendation:

1. Open the public hearing to take testimonial and documentary evidence; and

2. Close the public hearing and consider the evidence; and

3. Adopt a Resolution approving Planned Development Permit No. PHPD-25-1 Boys and Girls Club of Greater Oxnard and Port Hueneme (Club); and

4. Find the project (Special Use Permit No. PHPD-25-1) to be categorically exempt from CEQA; and

5. Take such additional, related action that may be desirable.

City Clerk Georgianna Alvarez affirmed Proof of Publication and a complete set of reports and exhibits were on file in the Office of the City Clerk.

Associate Planner Jose Coyotl presented the report. The applicants, Erin Antrim, Chief Executive Officer of the Boys and Girls Club, and Lizette Elenes, Project Architect, provided a presentation on the proposed renovation of the Port Hueneme Clubhouse.

Questions followed.

The public hearing was opened at 7:58 p.m. There were no public comments. The public hearing was closed at 7:59 p.m.

A motion was made by Councilmember Hernandez, seconded by Councilmember Perez, to adopt Resolution No. 4548, a Resolution approving Planned Development Permit No.

PHPD-25-1 Boys and Girls Club of Greater Oxnard and Port Hueneme. Comments followed.

The motion was confirmed for clarification: A motion was made by Councilmember Hernandez, seconded by Councilmember Perez, to adopt Resolution No. 4548, a Resolution approving Planned Development Permit No. PHPD-25-1 Boys and Girls Club of Greater Oxnard and Port Hueneme and to find the project (Special Use Permit No.

PHPD-25-1) to be categorically exempt from CEQA. Comments followed.

Motion passed 5-0, by Roll Call Vote, as follows:

AYES: Gama, Hernandez, Perez, Lopez, McQueen-Legohn
NOES: None; ABSTAIN: None; ABSENT: None

BUSINESS ITEMS

15. SECOND AMENDMENT TO THE EMPLOYMENT AGREEMENT FOR CITY MANAGER

JAMES VEGA
Recommendation: Approve the proposed Second Amendment to City Manager James Vega’s Employment Agreement and authorize the Mayor to execute the amendment upon Council approval. The amendment extends the terms of City Manager Vega’s employment contract by two (2) years and at the City Manager’s request, foregoing cost of living and merit adjustments at this time while the City continues to address budgetary issues.

City Attorney Andre de Bortnowsky presented the report. There were no public comments.

Agenda Item No. 03 Page 7 of 10 CC Agenda 09-15-2025
CC & HA Regular Meeting Minutes – September 2, 2025, Page 8 of 10 A motion was made by Councilmember Perez, seconded by Councilmember Hernandez, to approve the proposed Second Amendment to City Manager James Vega’s Employment Agreement and authorize the Mayor to execute the amendment upon Council approval.

The amendment extends the terms of City Manager Vega’s employment contract by two (2) years and at the City Manager’s request, foregoing cost of living and merit adjustments at this time while the City continues to address budgetary issues. Comments followed.

Motion passed 5-0, as follows:

AYES: Gama, Hernandez, Perez, Lopez, McQueen-Legohn
NOES: None; ABSTAIN: None; ABSENT: None

16. CITY COUNCIL REQUEST FOR LETTER OF SUPPORT FOR THE VENTURA COUNTY

BOARD OF SUPERVISORS IMMIGRATION RESOURCES ITEM, AND DIRECTION

REGARDING RELATED MATTERS
Recommendation: Determine whether to endorse issuance of a letter of support to the Ventura County Board of Supervisors; and provide direction on related matters including whether to endorse the Ventura County Community Foundation’s Ventura County Neighbors Support Fund; and whether to direct staff to coordinate with the County of Ventura with training and informational materials.

City Manager James Vega presented the report. Sean Leonard, Chair of the Ventura County Community Foundation (VCCF) Board of Directors, provided additional comments. Questions followed.

Public comments were provided in person by the following:
• Lori Haskins
• Sarah Wilczewski
• Odette Moran
• Susana Barron
Public comments were submitted via email and read aloud by City Clerk Georgianna Alvarez by the following:
• Jeffrey Scarberry
Questions followed.

A motion was made by Councilmember Hernandez, seconded by Mayor Pro Tem Lopez, to:

1. Determine whether to endorse issuance of a letter of support to the Ventura County Board of Supervisors;

2. Provide direction on related matters including whether to endorse the Ventura County Community Foundation’s Ventura County Neighbors Support Coalition; and

3. Whether to direct staff to coordinate with the County of Ventura with training and informational materials.

No vote was taken on this motion, as the recommendations were subsequently considered separately.

Discussion followed.

A motion was made by Mayor Pro Tem Lopez, seconded by Councilmember Hernandez, to support and ratify the endorsement of the issuance of a letter of support to the Ventura County Board of Supervisors. Discussion followed.

Agenda Item No. 03 Page 8 of 10 CC Agenda 09-15-2025
CC & HA Regular Meeting Minutes – September 2, 2025, Page 9 of 10 Motion passed 5-0, as follows:

AYES: Gama, Hernandez, Perez, Lopez, McQueen-Legohn
NOES: None; ABSTAIN: None; ABSENT: None
A motion was made by Councilmember Gama, seconded by Councilmember Hernandez, to endorse the Ventura County Community Foundation’s Ventura County Neighbors Support Coalition.

Motion passed 5-0, as follows:

AYES: Gama, Hernandez, Perez, Lopez, McQueen-Legohn
NOES: None; ABSTAIN: None; ABSENT: None
A motion was made by Councilmember Gama, seconded by Councilmember Hernandez, to direct staff to coordinate with the County of Ventura with training and informational materials. Clarifying questions followed.

Motion passed 5-0, as follows:

AYES: Gama, Hernandez, Perez, Lopez, McQueen-Legohn
NOES: None; ABSTAIN: None; ABSENT: None

CITY MANAGER COMMENTS AND REPORTS
City Manager James Vega provided comments and reports regarding the following topics:
• Clean Power Alliance (CPA) update and Community Meeting • 2025 Coastal Cleanup
• Reel Guppies Fishing Adventure Day
• Upcoming Park & Rec events: Movie Night at Bolker Park and Touch-A-Truck • Upcoming Council meeting topics
COUNCILMEMBERS’ REPORTS AND COMMENTS
Council provided comments and reports regarding the following topics:

Councilmember Perez:
• None.

Councilmember Gama:
• None.

Councilmember Hernandez:
• Southern California Association of Governments (SCAG) Transportation and Regional Policy Meetings
• Clean Power Alliance (CPA) meeting
• Military Appreciation Mixer
• Regional Defense Partnership (RDP) Annual Dinner
Mayor Pro Tem Lopez:
• Economic Development Collaborative (EDC) meeting
Mayor McQueen-Legohn:
• World Oceans Day
• Military Appreciation Mixer
• Committee meetings restarting this week
• City-Port Committee meeting – Washington, D.C. Lobbying trip pushed to 2026; Dredging update; Community Benefit Fund (CBF) projects update
• Requested to adjourn in memory of Housing Authority Member Robert Blackwell Agenda Item No. 03 Page 9 of 10 CC Agenda 09-15-2025
CC & HA Regular Meeting Minutes – September 2, 2025, Page 10 of 10

REQUEST FOR FUTURE AGENDA ITEMS
Mayor Pro Tem Lopez:

1. Requested an item be added to a future Council agenda to review the landscape ordinance, seconded by Councilmember Hernandez. Motion passed unanimously, 5-0.

ADJOURNMENT
The City Council adjourned in memory of Port Hueneme Housing Authority Member Robert Blackwell at 9:04 p.m. to its next regular meeting scheduled for Monday, September 15, 2025, at 6:30 p.m.

Respectfully Submitted:

Georgianna Nicole Alvarez, MMC, CPMC
City Clerk
Approved this 15th day of September, 2025:
_________________________________
Martha R. McQueen-Legohn, Mayor
Agenda Item No. 03 Page 10 of 10 CC Agenda 09-15-2025
CC Regular Meeting & HA Special Meeting Minutes – July 21, 2025, Page 1 of 12 Monday, July 21, 2025
Port Hueneme City Hall
250 North Ventura Road, Port Hueneme, CA 93041
5:00 PM Closed Session | 6:30 PM
Watch Meetings Live or On-Demand
Official City Page: https://porthuenemeca.suiteonemedia.com YouTube: https://www.youtube.com/@cityofporthuenemegov
Public Comments
Public comments may be submitted in person or in writing.

In-Person: Complete a speaker request card located at the entrance of the Council Chamber and give it to the City/Authority Clerk. Your name will be called when it is your turn to speak. Public Comment is limited to 3 minutes per speaker, unless for good cause, the Mayor/Chair amends the time limit. A speaker’s time may not be transferred to another speaker.

Written: All written public comments shall be no more than 500 words and are subject to the Public Records Act. Written comments should be submitted to the City/Authority Clerk by 5:00 p.m. on the day of the City Council/Housing Authority meeting by email or directly to the City/Authority Clerk’s Office. Email [email protected] and enter “City Council (or Housing Authority) Public Comment” in the Subject line (and agenda item number if applicable). Mail or drop off written comments to the City Clerk’s Office located at 250 N. Ventura Road, Port Hueneme, CA 93041. Please clearly mark envelope with “City Council (or Housing Authority) Public Comment and meeting date”.

Para solicitar un traductor, comuníquese con [email protected].

Agenda Item No. 04 Page 1 of 12 CC Agenda 09-15-2025
(Revised - redline version)
CC Regular Meeting & HA Special Meeting Minutes – July 21, 2025, Page 2 of 12 * Según el Código de Gobierno de California 54954.3, si una persona utiliza un traductor durante las declaraciones públicas, el cuerpo legislativo de una agencia local deberá proporcionar al menos el doble del tiempo asignado a un miembro del público que utilice un traductor para garantizar que las personas que no hablan inglés reciban la misma oportunidad de dirigirse directamente al cuerpo legislativo de una agencia local.
* Si la Ciudad proporciona un traductor o equipo de traducción que permita la traducción simultánea del testimonio, entonces no se concederá tiempo adicional.

CALL TO ORDER
Mayor McQueen-Legohn called the closed session meeting to order at 5:00 p.m.

ROLL CALL

Present: Councilmembers Steven A. Gama and Misty Perez; Mayor Pro Tem Jess Lopez; Mayor Martha R. McQueen-Legohn

Absent: Councilmember Laura D. Hernandez
PUBLIC COMMENT – None.

CLOSED SESSION ITEMS
With respect to every item of business to be discussed in CLOSED SESSION, pursuant to the California Government Code:

A. CONFERENCE WITH LABOR NEGOTIATORS
Authority: Government Code § 54957.6
Agency Designated Representatives: James Vega, City Manager and Frank Lee, Human Resources/Risk Manager
Employee Associations: Port Hueneme Police Officers’ Association (POA) B. CONFERENCE WITH LABOR NEGOTIATORS
Authority: Government Code § 54957.6
Agency Designated Representatives: James Vega, City Manager and Frank Lee, Human Resources/Risk Manager
Employee Associations: SEIU Service Employees International Union 721 Agenda Item No. 04 Page 2 of 12 CC Agenda 09-15-2025
CC Regular Meeting & HA Special Meeting Minutes – July 21, 2025, Page 3 of 12 C. CONFERENCE WITH LABOR NEGOTIATORS
Authority: Government Code § 54957.6
Agency Designated Representatives: James Vega, City Manager and Frank Lee, Human Resources/Risk Manager
Employee Associations: Unrepresented Management and Professional Employees D. PUBLIC EMPLOYEE PERFORMANCE EVALUATION
Position: City Manager
Authority: Government Code Section 54957(b)(1)

CONFLICT OF INTEREST DECLARATION
Councilmember Perez announced she would be recusing herself from Closed Session Item A.

CONFERENCE WITH LABOR NEGOTIATORS – Port Hueneme Police Officers’ Association, declaring a conflict of interest due to potential spousal income, as her husband is a member of the POA. Additionally, Councilmember Perez further announced she would not be recusing herself from Closed Session Item B. CONFERENCE WITH LABOR NEGOTIATORS – SEIU 721, with an understanding that the item does not require recusal under the Levine Act.

RECESS TO CLOSED SESSION
Mayor McQueen-Legohn recessed to the Closed Session meeting at 5:02 p.m. Councilmember Perez was not present for the discussion of Item A, as referenced above, and joined the Closed Session at 6:00 p.m.
6:30 PM CITY COUNCIL REGULAR MEETING AGENDA

CALL TO ORDER / FLAG SALUTE
Mayor McQueen-Legohn called the meeting to order at 6:31 p.m. and led the flag salute.

ROLL CALL

Present: Councilmembers Steven A. Gama and Misty Perez; Mayor Pro Tem Jess Lopez; Mayor Martha R. McQueen-Legohn

Absent: Councilmember Laura D. Hernandez

INSPIRATION
Given by Councilmember Gama

CLOSED SESSION REPORT
City Attorney Joan Smyth announced that during the Closed Session, only Items A (Conference with Labor Negotiators – POA) and B (Conference with Labor Negotiators – SEIU) were discussed and stated there was no reportable action taken on these items. She further announced that the Closed Session would resume at the conclusion of the meeting to discuss Items C (Conference with Labor Negotiators – Unrepresented Management & Professional Employees) & D (Public Employee Performance Evaluation).

PUBLIC COMMENT
Public comments were provided in person by the following:
• Robert Young
• Greg Ross
• Mya Yang and Guillermo Ceja

AGENDA APPROVAL FOR CITY COUNCIL

CITY COUNCIL AGENDA
A motion was made by Councilmember Perez, seconded by Councilmember Gama, and passed 4-0-1 (Councilmember Hernandez absent) to approve the City Council Agenda of July 21, 2025.

Agenda Item No. 04 Page 3 of 12 CC Agenda 09-15-2025
CC Regular Meeting & HA Special Meeting Minutes – July 21, 2025, Page 4 of 12 CONFLICT OF INTEREST and LEVINE ACT DISCLOSURES – None.

PRESENTATIONS

1. PROCLAMATION HONORING POLICE SERGEANT RICK PEREZ FOR HIS SERVICE

TO THE CITY OF PORT HUENEME
Human Resources/Risk Manager Frank Lee provided a brief introduction honoring Sgt.

Rick Perez, followed by Police Chief Federico who shared a short biography highlighting Sgt. Perez’s career. Police Chief Federico then read the proclamation into record and presented it to Sgt. Perez, recognizing and honoring him for his 31 years of dedication, commitment, and service to the community. Sgt. Perez was presented with small tokens of appreciation and was wished well in his future endeavors.

2. HUENEME HERO AWARD PROCLAMATIONS HONORING:
a. Ana Bolo
Councilmember Gama read the proclamation into record and presented it to Mrs. Ana Bolo, recognizing and honoring her as a 2025 Hueneme Heroes Award recipient. On behalf of the Council, Councilmember Gama extended their deepest appreciation for her invaluable contributions and enduring dedication to the community. b. Jennifer Tihomirov
Councilmember Gama read the proclamation into record and presented it to Mrs.

Jennifer Tihomirov (Mrs. T), recognizing and honoring her as a 2025 Hueneme Heroes Award recipient. On behalf of the Council, Councilmember Gama extended their deepest appreciation for her invaluable contributions and enduring dedication to the community.
c. Port Hueneme Lions Club
Councilmember Perez read the proclamation into record and presented it to the Port Hueneme Lions Club, recognizing and honoring them as a 2025 Hueneme Heroes Award recipient. On behalf of the Council, Councilmember Gama extended their deepest appreciation for their invaluable contributions and enduring dedication to the community.

3. PARKS & RECREATION MONTH PROCLAMATION
Mayor Pro Tem Lopez read the proclamation into record and proclaimed the month of July as Parks and Recreation Month in the City of Port Hueneme, and presented it to Deputy City Manager Charles Peretz.

4. CENTENARIAN PROCLAMATION HONORING CASSIE BELLE KING NOLEN Mayor McQueen-Legohn read the proclamation into record, honoring and recognizing Cassie Belle King Nolen on the joyful occasion of her 100th birthday, expressing gratitude for the positive example she sets for all residents.

RECESS THE CITY COUNCIL MEETNG AND CALL TO ORDER THE PORT HUENEME

HOUSING AUTHORITY SPECIAL MEETING
Mayor/Chair McQueen-Legohn recessed the City Council Meeting and called to order the Housing Authority Special meeting at 7:47 p.m.

ROLL CALL

Present: Port Hueneme Housing Authority Members Steven A. Gama and Misty Perez; Vice Chair Jess Lopez; and Chair Martha R. McQueen-Legohn

Absent: Port Hueneme Housing Authority Members Robert Blackwell, Johnny Brown, and Laura D. Hernandez
Agenda Item No. 04 Page 4 of 12 CC Agenda 09-15-2025
CC Regular Meeting & HA Special Meeting Minutes – July 21, 2025, Page 5 of 12 HOUSING AUTHORITY PUBLIC COMMENT – None.

HOUSING AUTHORITY CONSENT CALENDAR
A motion was made by Member Perez, seconded by Member Gama, to approve the Consent Calendar Nos. 5-7, as presented.

Motion passed 4-0-3 as follows:

AYES: Gama, Perez, Lopez, McQueen-Legohn
NOES: None; ABSENT: Blackwell, Brown, and Hernandez; ABSTAIN: None Housing Authority:

5. MINUTES
Approved the June 2, 2025, Housing Authority Regular Meeting Minutes.

6. MINUTES
Approved the June 2, 2025, Joint City Council, Housing Authority, and Surplus Property Authority Special Meeting Minutes.

7. REGISTER OF DISBURSEMENTS
Received and filed the Housing Authority’s register of disbursements for the period of June 7, 2025 through July 9, 2025.

HOUSING AUTHORITY BUSINESS ITEMS

8. REMOVAL OF PHA COMMISSIONERS FROM HUENEME HOUSING INC., BOARD OF

DIRECTORS AND APPOINTMENT OF TWO PHA COMMISSIONERS TO A RESTRUCTURED HUENEME HOUSING INC., BOARD OF DIRECTORS
Recommendation:

1. Remove its entire Housing Board from the Hueneme Housing Inc., and;

2. Appoint two (2) Housing Board members to the Hueneme Housing Inc. Board.

City Attorney Joan Smyth presented the report. Housing and Facilities Director Gabby Basua provided additional input. Questions followed. There were no public comments.

A motion was made by Vice Chair Lopez, seconded by Member Perez, to remove its entire Housing Board from the Hueneme Housing Inc., adopting Resolution No. 575, to restructure the Board of Hueneme Housing Inc., in order to distinguish Hueneme Housing Inc., as a separate entity from the Housing Authority;
Motion passed 4-0-3 as follows:

AYES: Gama, Perez, Lopez, McQueen-Legohn
NOES: None; ABSENT: Blackwell, Brown, Hernandez; ABSTAIN: None Questions followed. Member Perez and Vice Chair Lopez volunteered to be appointed to the Hueneme Housing Inc. Board.

A motion was made by Member Perez, seconded by Vice Chair Lopez, to appoint Member Perez and Vice Chair Lopez to the Hueneme Housing Inc. Board.

Motion passed 4-0-3 as follows:

AYES: Gama, Perez, Lopez, McQueen-Legohn
NOES: None; ABSENT: Blackwell, Brown, Hernandez; ABSTAIN: None Agenda Item No. 04 Page 5 of 12 CC Agenda 09-15-2025
CC Regular Meeting & HA Special Meeting Minutes – July 21, 2025, Page 6 of 12 AUTHORITY MEMBERS’ REPORTS, COMMENTS, & REQUESTS FOR FUTURE AGENDA ITEMS – None.

ADJOURNMENT OF THE PORT HUENEME HOUSING AUTHORITY
The Port Hueneme Housing Authority adjourned at 8:15 p.m. to the next regular meeting scheduled for September 2, 2025, at 6:30 p.m.

Respectfully Submitted:

Georgianna Nicole Alvarez, MMC, CPMC
Authority Clerk
Approved this 2
nd day of September, 2025:
_________________________________
Martha R. McQueen-Legohn, Chair

RECONVENE CITY COUNCIL REGULAR MEETING
Mayor McQueen-Legohn reconvened the City Council Regular Meeting at 8:15 p.m.

CONSENT CALENDAR
Mayor Pro Tem Lopez requested to pull Consent Calendar Item Nos. 12 and 13 for discussion.

A motion was made by Councilmember Perez, seconded by Mayor Pro Tem Lopez, to pull Consent Calendar Item Nos. 12 and 13, and approve Consent Calendar Item Nos. 9 – 11, and 14 – 15, as presented.

Motion passed 4-0-1, as follows:

AYES: Gama, Perez, Lopez, McQueen-Legohn
NOES: None; ABSENT: Hernandez; ABSTAIN: None
City Council:

9. MINUTES
Approved the June 2, 2025, Joint City Council, Housing Authority, and Surplus Property Authority Special Meeting Minutes.

10. MINUTES
Approved the June 16, 2025, City Council Regular Meeting Minutes.

11. REGISTER OF DISBURSEMENTS
Received and filed the City’s register of disbursements for the period of June 7, 2025 through July 9, 2025.

14. RESOLUTION AUTHORIZING THE CITY MANAGER AND THE PUBLIC WORKS

DIRECTOR TO SIGN RIGHT-OF-WAY CERTIFICATION IN CONNECTION WITH

STATE AND FEDERALLY FUNDED PROJECTS WITH THE CALIFORNIA

DEPARTMENT OF TRANSPORTATION
Adopted Resolution No. 4542, a Resolution entitled, “A Resolution of the City Council of the City of Port Hueneme, California, Authorizing the City Manager and the Public Works Agenda Item No. 04 Page 6 of 12 CC Agenda 09-15-2025
CC Regular Meeting & HA Special Meeting Minutes – July 21, 2025, Page 7 of 12 Director to Execute Right‐Of‐Way Certifications for Federally and State Funded Projects with the California Department of Transportation”.

15. APPROVE A CHANGE ORDER TO THE ON-CALL PROFESSIONAL SERVICES

AGREEMENT BETWEEN THE CITY OF PORT HUENEME AND MKN & ASSOCIATES Authorized the City Manager or Public Works Director to approve a Change Order to Agreement No. 2023-PSA-OC12-01A between the City of Port Hueneme and MKN & Associates, in an amount not to exceed $24,884, for professional consulting services related to Phase 2, which includes Capital Improvement Program Development, of the City of Port Hueneme Water Master Plan.

CONSENT CALENDAR ITEMS PULLED FOR SEPARATE DISCUSSION

12. AMENDMENT TO THE HEROES, HISTORY AND HERITAGE POLICY – INCLUSION OF

CENTENARIAN RECOGNITION PROGRAM
Recommendation: Approve proposed amendments to the Heroes, History and Heritage Policy, incorporating the City’s Centenarian Recognition Program.

City Manager Vega answered clarifying questions.

13. COOPERATIVE AGREEMENT SOLE SOURCE PURCHASE OF BACKHOE Recommendation: Approve the purchase of a 2025 John Deere 320P Cab Backhoe Loader w/Thumb equipped with 24” Bucket w/Edge, FRD F6QT Breaker, in the amount of $176,649.38, utilizing a cooperative purchasing agreement through Sourcewell Contract No. 011723-JDC.

Public Works Director Fred Camarillo answered clarifying questions.

ITEM NO. 12 VOTE
A motion was made by Councilmember Perez, seconded by Councilmember Gama, to approve Consent Calendar item No. 12, as presented.

Motion passed 4-0-1, as follows:

AYES: Gama, Perez, Lopez, McQueen-Legohn
NOES: None; ABSENT: Hernandez; ABSTAIN: None
ITEM NO. 13 VOTE
A motion was made by Councilmember Perez, seconded by Mayor McQueen-Legohn, to approve Consent Calendar item No. 13, as presented.

Motion passed 3-1-1, as follows:

AYES: Gama, Perez, McQueen-Legohn
NOES: Lopez; ABSENT: Hernandez; ABSTAIN: None

PUBLIC HEARINGS

16. CONTINUED PUBLIC HEARING - ANNUAL DEVELOPMENT AGREEMENT COMPLIANCE REVIEW FOR EMERALD PERSPECTIVE COOPERATIVE, INC. AND

FINDING OF EXEMPTION FROM CEQA
Recommendation:

1. Open the continued public hearing to take testimonial and documentary evidence; and

2. Close the continued public hearing and consider the evidence; and

3. Adopt a Resolution determining that Emerald Perspective Cooperative, Inc is out of compliance with its Development Agreement; and
Agenda Item No. 04 Page 7 of 12 CC Agenda 09-15-2025
CC Regular Meeting & HA Special Meeting Minutes – July 21, 2025, Page 8 of 12

4. Make a determination the project is exempt under CEQA; and

5. Take such additional, related, action that may be desirable, including determining which course of action to take regarding the subject business’ default of the Terms and Conditions of its Development Agreement, per the options noted in the staff reports dated May 5, 2025, June 2, 2025 and July 21, 2025.

City Clerk Georgianna Alvarez affirmed Proof of Publication and a complete set of reports and exhibits were on file in the Office of the City Clerk.

City Manager Vega presented the report. Questions followed.

The public hearing was opened at 8:38 p.m. There were no public comments. The public hearing was closed at 8:38 p.m.

A motion was made by Councilmember Perez, seconded by Mayor Pro Tem Lopez, to:

1. Adopt Resolution No. 4543, a Resolution determining that Emerald Perspective Cooperative, Inc is out of compliance with its Development Agreement; and

4. Make a determination the project is exempt under CEQA; and

Motion passed 4-0-1, by Roll Call Vote, as follows:

AYES: Gama, Perez, Lopez, McQueen-Legohn
NOES: None; ABSENT: Hernandez; ABSTAIN: None

17. INTRODUCTION OF AN ORDINANCE APPROVING THE FOLLOWING ADDITIONAL SUBSECTION TO ARTICLE X OF THE PORT HUENEME MUNICIPAL CODE: SECTION 10292 BANNING THE SALE OF NITROUS OXIDE AT TOBACCO RETAILERS Recommendation:

1. Open the public hearing to take testimonial and documentary evidence; and

2. Close the public hearing and consider the evidence; and

3. Introduce for first reading, by title only, waiving further reading of an Ordinance entitled, “An Ordinance of the City Council of the City of Port Hueneme, California creating a new subsection to Section 10292 for the purposes of banning the sale of Nitrous Oxide at tobacco retailers”; and

4. Find the project to be categorically exempt from CEQA; and

5. Take such additional, related, action that may be desirable.

City Clerk Georgianna Alvarez affirmed Proof of Publication and a complete set of reports and exhibits were on file in the Office of the City Clerk.

City Attorney Joan Smyth provided a brief introduction. Police Chief Federico and Community Resources Officer Zachary Frum provided additional information. Questions and comments followed.

The public hearing was opened at 8:53 p.m. There were no public comments. The public hearing was closed at 8:53 p.m.

A motion was made by Councilmember Perez, seconded by Councilmember Gama, to:

1. Introduce for first reading, by title only, waiving further reading of an Ordinance entitled, “An Ordinance of the City Council of the City of Port Hueneme, California creating a Agenda Item No. 04 Page 8 of 12 CC Agenda 09-15-2025
CC Regular Meeting & HA Special Meeting Minutes – July 21, 2025, Page 9 of 12 new subsection to Section 10292 for the purposes of banning the sale of Nitrous Oxide at tobacco retailers”; and

2. Find the project to be categorically exempt from CEQA; and

3. Take such additional, related, action that may be desirable.

Motion passed 4-0-1, by Roll Call Vote, as follows:

AYES: Gama, Perez, Lopez, McQueen-Legohn
NOES: None; ABSENT: Hernandez; ABSTAIN: None

BUSINESS ITEMS

18. FISCAL YEAR 2023-24 ANNUAL COMPREHENSIVE FINANCIAL REPORT (ACFR) Recommendation: Receive and file the Fiscal Year 2023-24 Annual Comprehensive Financial Report.

City Manager Vega provided a brief introduction and introduced Adam Guise, Auditor/Partner of Moss, Levy, Hartzheim, to present the report. Questions followed. There were no public comments.

A motion was made by Councilmember Perez, seconded by Mayor Pro Tem Lopez, to receive and file the Fiscal Year 2023-24 Annual Comprehensive Financial Report.

Motion passed 4-0-1, as follows:

AYES: Gama, Perez, Lopez, McQueen-Legohn
NOES: None; ABSENT: Hernandez; ABSTAIN: None
RECESS
Mayor McQueen-Legohn recessed the meeting at 9:13 p.m. and reconvened it at 9:20 p.m.

19. POLLUTERS PAY CLIMATE SUPERFUND ACT DISCUSSION
Recommendation: Receive this informational report on the Polluters Pay Climate Superfund Act (AB 1243 and SB 684), discuss, and provide direction to staff.

City Manager James Vega presented the report. Questions followed.

Due to the number of speakers present, Mayor McQueen-Legohn reduced the public comment speaking time from three minutes to two minutes.

Public comments were provided in person by the following:
• Brooke Balthaser
• Frances Lee
• Faith Grant
• Todd Collart
• Evelyn Tsang
• Abrah Steward
• Molly McCoy
• Eric Burschinger
• Melissa Muñoz
• Alex Mantanona
• Natalie Johnston
City Clerk Alvarez announced that 10 written public comments had been received which were provided to the City Council prior to the meeting, posted on the City’s website, and Agenda Item No. 04 Page 9 of 12 CC Agenda 09-15-2025
CC Regular Meeting & HA Special Meeting Minutes – July 21, 2025, Page 10 of 12 included in the public agenda packet located at the entrance of the Council Chamber for public viewing. Written public comments were submitted by the following:
• Ann Dorsey
• Andrea Massion
• Kristen Kessler
• Kerri Gordon Yim
• Kathleen Wheeler
• Benjamin Mullich
• Aurora Rugerio
• Mel Espinoza
• Candace Larson
• Jacqueline Arriaga
A motion was made by Mayor Pro Tem Lopez, seconded by Councilmember Perez, to issue a Letter of Support instead of a formal Resolution with the option to agendize a Resolution in 2026 if and/or when updated bill language is introduced. Discussion followed.

Motion passed 3-1-1, as follows:

AYES: Perez, Lopez, McQueen-Legohn
NOES: Gama; ABSENT: Hernandez; ABSTAIN: None

20. JOINT CITY/PORT COMMITTEE AGENDA PROCESS AND FUTURE AGENDA ITEMS Recommendation: Receive an update and provide direction to the City Council representatives on the Joint City/Port Committee regarding recent topics, including the Washington D.C. Joint Advocacy Trip, Grant writing Project, Bard Monument Project, City Revenue Sharing Reporting, the Joint City/Port Committee Agenda Process and future agenda topics.

City Manager James Vega gave a presentation outlining the report. There were questions and comments throughout the presentation. Miguel Rodgriguez, Port of Hueneme Director of Community Relations & Workforce Development was in attendance to provide additional information and answer any questions regarding the Bard monument. There were no public comments.

City Manager James Vega clarified that Council was being asked to provide feedback on whether they support the proposed location of the Bard monument.

A motion was made by Mayor Pro Tem Lopez, seconded by Councilmember Perez, to approve support of the proposed location for the Bard monument. Comments followed. including notifying Director Rodriguez that the Port is to provide a written update to the application which would then come back to Council for final approval.

Motion passed 4-0-1, as follows:

AYES: Gama, Perez, Lopez, McQueen-Legohn
NOES: None; ABSENT: Hernandez; ABSTAIN: None
City Manager Vega continued the presentation. There was general consensus to continue with the proposed community benefit fund project list.

A motion was made by Councilmember Perez, seconded by Mayor Pro Tem Lopez, to approve the following 4 priority topic areas for the Washington D.C. joint advocacy trip and grant writing project:

Agenda Item No. 04 Page 10 of 12 CC Agenda 09-15-2025
CC Regular Meeting & HA Special Meeting Minutes – July 21, 2025, Page 11 of 12 1) Water infrastructure
2) Beach nourishment
3) Road repair
4) Security and public safety initiatives.

Motion passed 4-0-1, as follows:

AYES: Gama, Perez, Lopez, McQueen-Legohn
NOES: None; ABSENT: Hernandez; ABSTAIN: None

21. VETERANS ADVISORY AD HOC COMMITTEE APPOINTMENTS
Recommendation: Receive the update on the status of the Veterans Advisory ad hoc committee and appoint additional members to the committee.

City Manager James Vega presented the report. Questions followed. There were no public comments.

A motion was made by Mayor Pro Tem Lopez, seconded by Councilmember Perez, to approve a 7-member ad hoc committee, approving all applicants except the one who is not a resident of the City of Port Hueneme.

Motion passed 4-0-1, as follows:

AYES: Gama, Perez, Lopez, McQueen-Legohn
NOES: None; ABSENT: Hernandez; ABSTAIN: None

CITY MANAGER COMMENTS AND REPORTS
City Manager James Vega provided comments and reports regarding the following topics:
• Use of Police Department drones on July 4th to monitor and enforce fireworks violations • Hueneme Beach Festival
• July National Parks & Recreation Month events: Explore Port Hueneme Walking Tour and 2 nd Annual Kite Day
• Upcoming Council meeting topics
• National Night Out
COUNCILMEMBERS’ REPORTS AND COMMENTS
Council provided comments and reports regarding the following topics:

Councilmember Perez:
• Hueneme Beach Festival
Councilmember Gama:
• Hueneme Beach Festival
• Kite day
Councilmember Hernandez:
• Absent
Mayor Pro Tem Lopez:
• Ventura Council of Governments (VCOG) meeting – technical planning assistance request for proposal (RFP)
• Clean Power Alliance (CPA) meeting – conclusion of federal green energy grants and upcoming expiration of solar rebate programs
Agenda Item No. 04 Page 11 of 12 CC Agenda 09-15-2025
CC Regular Meeting & HA Special Meeting Minutes – July 21, 2025, Page 12 of 12 Mayor McQueen-Legohn:
• The Port of Hueneme unveiling of second STAX Clean Air Barge • Gold Coast Transit District (GCTD) – new service changes including schedule adjustments, modified routes, and release of a new bus book • Ventura County Transportation Commission (VCTC) approved two key funding awards including $11.3 million in Trade Corridor Enhancement Program funding for the Hueneme Road widening project
• Participating in assigned meetings

REQUEST FOR FUTURE AGENDA ITEMS
Councilmember Perez:

1. Requested an item be added to a future Council agenda to address public safety concerns caused by rail activity blocking Channel Islands Blvd., seconded by Mayor Pro Tem Lopez.

Motion passed, 4-0-1 (Councilmember Hernandez absent).

Councilmember Gama:

1. Requested an item be added to a future Council agenda regarding a vending ordinance to address vending on medians. City Manager Vega confirmed that this item is already scheduled for the next City Council meeting.

Mayor Pro Tem Lopez:

1. Requested an item be added to a future Council agenda for a presentation on the Parks and Recreation reservation process, seconded by Councilmember Gama. Motion passed, 4-0-1 (Councilmember Hernandez absent).

Mayor McQueen-Legohn:

1. Inquired if jolly jumpers are allowed at the beach. City Manager Vega confirmed that this information will be included in the presentation of the Parks and Recreation reservation process.

CLOSED SESSION
City Attorney Joan Smyth announced that the City Council will resume Closed Session following the adjournment of the City Council meeting, and, to the extent that there is any reportable action, it will be reported at the beginning of the next regular meeting.

ADJOURNMENT
The City Council adjourned at 11:15 p.m. to its next regular meeting scheduled for Monday, August 18, 2025, at 6:30 p.m.

Respectfully Submitted:

Georgianna Nicole Alvarez, MMC, CPMC
City Clerk
Approved this 18
th 15th day of AugustSeptember, 2025:
_________________________________
Martha R. McQueen-Legohn, Mayor
Agenda Item No. 04 Page 12 of 12 CC Agenda 09-15-2025

DATE: September 15, 2025
TO: Honorable City Council
FROM: James Vega, City Manager
Ashley Chaparro, Finance Director
SUBJECT: REGISTER OF DISBURSEMENTS
RECOMMENDATION:

Receive and file the City’s Register of Disbursements for the period of August 21, 2025 through September 7, 2025.

BACKGROUND/ANALYSIS:

Cash disbursements are made weekly based on the submission of all required documents supporting the invoices submitted for payment. Prior to payment, Finance Department staff reviews all disbursement documents to ensure that they meet the approval requirements adopted in the Municipal Code and the City’s Purchasing Policies and Procedures Manual. The summary table below represents the Register of Disbursements as required by the Municipal Code § 2302 and included for the listed check dates. The disbursements are accounted for in the current budget.

Date Type of Payment Attachme
nt
Amount
August 21, 2025 EFT Transactions 29520-29521
A/P Checks 141907-141977
A $121,993.82
August 22, 2025 Payroll Distribution B $398,838.10
August 28, 2025 EFT Transactions 29523-29526
A/P Checks 141978-142027
C $482,192.58
September 2, 2025 A/P Check 142028 E $24.00
September 5, 2025 EFT Transaction 29691
A/P Checks 142029-142066
F $38,827.30
September 5, 2025 Payroll Distribution G $382,935.78
TOTAL $1,424,811.58
FISCAL IMPACT:

Agenda Item No. 05 Page 1 of 25 CC Agenda 09-15-2025
Disbursements August 21, 2025 through September 7, 2025 September 15, 2025

Page 2 ends

This is an informational report only.

ATTACHMENTS:

A through G: Disbursement Registers
Agenda Item No. 05 Page 2 of 25 CC Agenda 09-15-2025
Disbursements for 8/21/2025 Attachment A
9/8/2025
Accounts Payable Check Register
Vendor Name Vendor # Invoice General Description GL Account Fund PO Number Invoice Number Check Date Check/EFT # Detail Amount AMAZON CAPITAL SERVICES 4872 HR SUPPLIES-EMPLOYEE APPRECIATION EVENTDECOR101115-5234 General Fund 11VH-XPNQ-3XPY 08/21/2025 29520 100.40 AMAZON CAPITAL SERVICES 4872 ADMIN OFFICE SUPPLIESTOOLS/CARDSTOCK/PICTURE KIT101113-5500 General Fund 141Q-NGVH-4PJP 08/21/2025 29520 49.44 AMAZON CAPITAL SERVICES 4872 REC SUPPLIES-SUMMER CAMP-LOCKER/CUBBIES 101671-5234 General Fund 176-NXKN-GP6Q 08/21/2025 29520 189.54 AMAZON CAPITAL SERVICES 4872 OFFICE SUPPLIES-ORGANIZER/SHIP

LABELS/CLEANER
301560-5500 Water Operations
Fund
193W-HW7J-F4P9 08/21/2025 29520 144.08
AMAZON CAPITAL SERVICES 4872 REC SUPPLIES-SUMMER CAMPSEATING/RUGS/CLOCK101671-5234 General Fund 1G7J-LXYQ-THVG 08/21/2025 29520 427.89 AMAZON CAPITAL SERVICES 4872 REC SUPPLIES-SUMMER CAMP-LOCKER/CUBBIES 101671-5234 General Fund 1GDF-KJCN-13K1 08/21/2025 29520 189.54 AMAZON CAPITAL SERVICES 4872 HR SUPPLIES-EMPLOYEE APPRECIATION EVENTTABLECLOTH101115-5234 General Fund 1KY3-4XQR-MH3K 08/21/2025 29520 9.78 AMAZON CAPITAL SERVICES 4872 WATER SUPPLIES- NOTEBOOK/PHONE CASE 301560-5500 Water Operations Fund
1LC6-JMGW-RR4C 08/21/2025 29520 20.53
AMAZON CAPITAL SERVICES 4872 WASTEWATER SUPPLIES- LAPTOP BACKPACK 303562-5500 Wastewater Operations Fund
1LCV-PHMK-TKMD 08/21/2025 29520 38.96
AMAZON CAPITAL SERVICES 4872 HR SUPPLIES-EMPLOYEE APPRECIATION EVENTDECOR101115-5234 General Fund 1PRY-34PM-TGNH 08/21/2025 29520 106.61 AMAZON CAPITAL SERVICES 4872 PD PARKING SUPPLIES-PAINT MARKERS 101444-5500 General Fund INTK-4WHW-T6G1 08/21/2025 29520 51.49 CALIFORNIA JPIA 292 FY 25/26 POLLUTION LIABILITY INSURANCE PROGRAM 101114-5310 General Fund 26032 POLLI-00059 08/21/2025 29521 7,565.00 AAA PROPANE SERVICE, INC 2572 AUTOMOTIVE SUPPLIES-PROPANE FOR FORKLIFT 101554-5520 General Fund 1021316 08/21/2025 141907 96.74 AGROMIN HORTICULTURAL PRODUCTS 4583 LANDSCAPE MAINT SUPPLIES-TOPSOIL 101553-5520 General Fund 0359690-IN 08/21/2025 141908 545.71 AGROMIN HORTICULTURAL PRODUCTS 4583 LANDSCAPE MAINT SUPPLIES-COMPOST 101553-5520 General Fund 0359715-IN 08/21/2025 141908 314.21 AQUA-FLO SUPPLY 260 LANDSCAPE MAINT SUPPLIES-MARKING FLAGS 101553-5520 General Fund SI2591250 08/21/2025 141909 51.72 ARROWHEAD FORENSICS 5919 PD EVIDENCE SUPPLIES-HEAT SEAL POUCHES/ID

TENTS/ET
101442-5500 General Fund 182629 08/21/2025 141910 1,970.52 AUTOMATIONDIRECT.COM INC 3112 PWWW SV & P.V. STATION REPAIRS-PLC UPGRADE 303562-5520 Wastewater Operations Fund
18226414 08/21/2025 141911 572.03
BARON INDUSTRIES 1856 AUTOMOTIVE SUPPLIES-INVENTORY-FILTERS 101554-5520 General Fund 01 718011 08/21/2025 141912 140.51 Check No. 141911
Check Total: 572.03
Check No. 141912
Check Total: 140.51
Check No. 141913
Check No. 141908
Check Total: 859.92
Check No. 141909
Check Total: 51.72
Check No. 141910
Check Total: 1970.52
Check No. 29520
Check Total: 1328.26
Check No. 29521
Check Total: 7565.00
Check No. 141907
Check Total: 96.74
Agenda Item No. 05 Page 3 of 25 CC Agenda 09-15-2025
Disbursements for 8/21/2025 Attachment A
9/8/2025
Vendor Name Vendor # Invoice General Description GL Account Fund PO Number Invoice Number Check Date Check/EFT # Detail Amount BAY ALARM COMPANY 269 5/1/25-7/31/25 CITY HALL ALARM MONITORING

SERVICE
101780-5212 General Fund 22130565 08/21/2025 141913 681.00 BAY ALARM COMPANY 269 8/1/25-10/31/25 CITY HALL ALARM MONITORING

SERVICE
101780-5212 General Fund 22314207 08/21/2025 141913 681.00 BAY ALARM COMPANY 269 8/1/25-10/31/25 MORANDA PARK ALARM SVCS #236352
101780-5212 General Fund 22326652 08/21/2025 141913 180.00 BAY ALARM COMPANY 269 CREDIT MEMO-8/1/25-10/31/25 101672-5212 General Fund 22344088 08/21/2025 141913 -463.50 BENEFIT COORDINATORS CORPORATION 5282 SEPTEMBER 2025 DENTAL PREMIUMS 501000-2242 Payroll Clearing Fund
B0K6B3 08/21/2025 141914 7,842.00
BURKE OVERHEAD DOOR 4390 323 HARBOR BREEZE GARAGE DOOR REPAIRS 101780-5212 General Fund 4057 08/21/2025 141915 450.00 BURKE, WILLIAMS & SORENSEN, LLP 287 JUL'25 PROFESSIONAL LEGAL SERVICES 101115-5202 General Fund 20240069 347845 08/21/2025 141916 2,437.50 CAL COAST PROMOPRODUCTS 4939 WATER UNIFORMS-EMBROIDERED T-SHIRTS 301560-5214 Water Operations Fund
51715 08/21/2025 141917 1,230.51
CAL COAST PROMOPRODUCTS 4939 WATER UNIFORMS-T-SHIRTS/HOODIES/JACKETS 301560-5214 Water Operations Fund
51716 08/21/2025 141917 2,798.68
CAL COAST PROMOPRODUCTS 4939 PWWW UNIFORMS-POLO SHIRTS 303562-5214 Wastewater Operations Fund
51717 08/21/2025 141917 1,311.25
CAL COAST PROMOPRODUCTS 4939 AUTOMOTIVE UNIFORMS-SHIRTS/HOODIES 101554-5214 General Fund 51718 08/21/2025 141917 430.27 CAL COAST PROMOPRODUCTS 4939 LANDSCAPE UNIFORMS-SHIRTS 101553-5214 General Fund 51719 08/21/2025 141917 1,669.86 CAL COAST PROMOPRODUCTS 4939 STREETS UNIFORMS-SILK SCREEN SHIRTS 101551-5214 General Fund 51720 08/21/2025 141917 382.64 CAL COAST PROMOPRODUCTS 4939 PWE UNIFORMS-EMBROIDERED SHIRTS 101550-5540 General Fund 51721 08/21/2025 141917 1,091.58 CAL COAST PROMOPRODUCTS 4939 REFUSE UNIFORMS-SHIRTS 304563-5214 Solid Waste Operations Fund
51722 08/21/2025 141917 2,672.42
CAL COAST PROMOPRODUCTS 4939 REFUSE SUPPLIES-OVERLAMINATED WHITE VINYL DECALS
304563-5520 Solid Waste
Operations Fund
51724 08/21/2025 141917 2,430.66
CALIFORNIA HOSE 4937 AUTOMOTIVE SUPPLIES-PWW VEH6101-PVC HOSES 101554-5523 General Fund 1-40739 08/21/2025 141918 146.50 CALIFORNIA WOOD RECYCLING 291 AUGUST 1-15, 2025 GREENWASTE BILLING 304563-5233 Solid Waste Operations Fund
146270C-IN 08/21/2025 141919 527.91
CITY OF OXNARD 2293 FIRELINE JULY'25 (AND JUNE'25 MISAPPLIED TO SEWER)
302561-5300 Water Plant
Operations Fund
2984 08182025A 08/21/2025 141920 97.74
CITY OF OXNARD 2293 FIRELINE JULY'25 (AND JUNE'25 MISAPPLIED TO SEWER)
303562-5232 Wastewater
Operations Fund
2984 08182025A 08/21/2025 141920 93.09
CLEAN HARBORS ENV. SERVICES 1302 JULY 11-12, 2025 WASTE COLLECTION SERVICES 304563-5233 Solid Waste Operations Fund
1005593834 08/21/2025 141921 736.47
Check No. 141920
Check Total: 190.83
Check No. 141921
Check No. 141917
Check Total: 14017.87
Check No. 141918
Check Total: 146.50
Check No. 141919
Check Total: 527.91
Check No. 141914
Check Total: 7842.00
Check No. 141915
Check Total: 450.00
Check No. 141916
Check Total: 2437.50
Check Total: 1078.50
Agenda Item No. 05 Page 4 of 25 CC Agenda 09-15-2025
Disbursements for 8/21/2025 Attachment A
9/8/2025
Vendor Name Vendor # Invoice General Description GL Account Fund PO Number Invoice Number Check Date Check/EFT # Detail Amount COASTAL PIPCO INC 308 WATER SUPPLIES-STNLS STEEL FULL PORT BALL VALVES
301560-5520 Water Operations
Fund
S2303502.001 08/21/2025 141922 81.60
COASTLINE EQUIPMENT 309 AUTOMOTIVE REPAIRS-PWL VEH5261-

COOLGARD/THERMOSTAT
101554-5523 General Fund 1268506 08/21/2025 141923 155.42 CROWDER BACKFLOW SERVICES 1224 PWL CNTRCT-ANNUAL BCKFLW PREVENTION DEVICE

TESTING
101553-5212 General Fund 35783 08/21/2025 141924 1,415.00 DATA TICKET, INC 5626 JULY 2025 NOTICE SERVICES 101444-5204 General Fund 182518 08/21/2025 141925 1,905.74 DELL MARKETING LP 322 IT COMPUTER SUPPLIES-BRANDENBERG-DOCKING

STATION
101116-5540 General Fund 10828362697 08/21/2025 141926 289.53 DIVERSIFIED MINERALS, INC 5018 STREETS ROAD MATERIAL-CONCRETE 204551-5524 Gas Tax Fund 68386 08/21/2025 141927 1,743.19 DIVISION OF THE STATE ARCHITECT 3722 DSA QUARTERLY SB-1186 FEE APR 2025-JUN 2025 101000-2406 General Fund 08142025 APR25- JUN25
08/21/2025 141928 244.80
DURAN TIRE LLC 5622 AUTOMOTIVE REPAIRS-PWSW VEH9112-FLAT REPAIR 101554-5215 General Fund 3151 08/21/2025 141929 60.00 DURAN TIRE LLC 5622 AUTOMOTIVE REPAIRS-PWSW VEH9112-FLAT REPAIR 101554-5523 General Fund 3151 08/21/2025 141929 13.66 F. MORTON PITT COMPANY 918 PD UNIFORMS-FLORIANO-PANTS/PIN 101442-5214 General Fund 19774 08/21/2025 141930 43.10 FAMCON PIPE SUPPLY INC 337 CREDIT MEMO-PVC SCH80/BUSHING 302561-5520 Water Plant Operations Fund
S100154909.001 08/21/2025 141931 -102.69
FAMCON PIPE SUPPLY INC 337 LANDSCAPE REPAIRS-ADAPTER INSERT 101553-5523 General Fund S100161047.001 08/21/2025 141931 30.30 FAMCON PIPE SUPPLY INC 337 WATER SUPPLIES-METER NUT 301560-5520 Water Operations Fund
S100161095.002 08/21/2025 141931 160.88
FENCE FACTORY RENTALS 2561 8/7/25-9/3/25 PORTABLE TOILET RENTAL SERVICES 301560-5220 Water Operations Fund
674359 08/21/2025 141932 173.50
FENCE FACTORY RENTALS 2561 8/13/25-9/9/25 PORTABLE TOILET RENTAL SERVICES 204551-5220 Gas Tax Fund 675075 08/21/2025 141932 148.50 Check No. 141932
Check Total: 322.00
Check No. 141933
Check No. 141929
Check Total: 73.66
Check No. 141930
Check Total: 43.10
Check No. 141931
Check Total: 88.49
Check No. 141926
Check Total: 289.53
Check No. 141927
Check Total: 1743.19
Check No. 141928
Check Total: 244.80
Check No. 141923
Check Total: 155.42
Check No. 141924
Check Total: 1415.00
Check No. 141925
Check Total: 1905.74
Check Total: 736.47
Check No. 141922
Check Total: 81.60
Agenda Item No. 05 Page 5 of 25 CC Agenda 09-15-2025
Disbursements for 8/21/2025 Attachment A
9/8/2025
Vendor Name Vendor # Invoice General Description GL Account Fund PO Number Invoice Number Check Date Check/EFT # Detail Amount FGL ENVIRONMENTAL 339 INORGANIC/MISC WATER QUALITY ANALYSIS PHWA 302561-5230 Water Plant Operations Fund
26008 511779A 08/21/2025 141933 197.00
FGL ENVIRONMENTAL 339 BACTI/MISC WATER QUALITY ANALYSIS COPH 301560-5204 Water Operations Fund
26007 512287A 08/21/2025 141933 14.08
FGL ENVIRONMENTAL 339 BACTI/MISC WATER QUALITY ANALYSIS COPH 301560-5230 Water Operations Fund
26007 512287A 08/21/2025 141933 186.92
FGL ENVIRONMENTAL 339 BACTI/MISC WATER QUALITY ANALYSIS PHWA 302561-5230 Water Plant Operations Fund
26008 512290A 08/21/2025 141933 117.00
FGL ENVIRONMENTAL 339 BACTI/MISC WATER QUALITY ANALYSIS PHWA 302561-5230 Water Plant Operations Fund
26008 512668A 08/21/2025 141933 117.00
FGL ENVIRONMENTAL 339 BACTI/MISC WATER QUALITY ANALYSIS COPH 301560-5204 Water Operations Fund
26007 512669A 08/21/2025 141933 12.11
FGL ENVIRONMENTAL 339 BACTI/MISC WATER QUALITY ANALYSIS COPH 301560-5230 Water Operations Fund
26007 512669A 08/21/2025 141933 160.89
FGL ENVIRONMENTAL 339 SUPPORT WATER QUALITY ANALYSIS COPH 301560-5204 Water Operations Fund
26007 513001A 08/21/2025 141933 2.80
FGL ENVIRONMENTAL 339 SUPPORT WATER QUALITY ANALYSIS COPH 301560-5230 Water Operations Fund
26007 513001A 08/21/2025 141933 37.20
FGL ENVIRONMENTAL 339 BACTI/MISC WATER QUALITY ANALYSIS COPH 301560-5204 Water Operations Fund
26007 513002A 08/21/2025 141933 12.11
FGL ENVIRONMENTAL 339 BACTI/MISC WATER QUALITY ANALYSIS COPH 301560-5230 Water Operations Fund
26007 513002A 08/21/2025 141933 160.89
FGL ENVIRONMENTAL 339 BACTI/MISC WATER QUALITY ANALYSIS PHWA 302561-5230 Water Plant Operations Fund
26008 513029A 08/21/2025 141933 117.00
FGL ENVIRONMENTAL 339 SUPPORT WATER QUALITY ANALYSIS COPH 301560-5204 Water Operations Fund
26007 513435A 08/21/2025 141933 2.80
FGL ENVIRONMENTAL 339 SUPPORT WATER QUALITY ANALYSIS COPH 301560-5230 Water Operations Fund
26007 513435A 08/21/2025 141933 37.20
FLEET SERVICES, INC 2213 AUTOMOTIVE REPAIRS-PWSW VEH 9123-ABA KIT 101554-5523 General Fund 04P51581 08/21/2025 141934 595.44 FLEET SERVICES, INC 2213 AUTIOMOTIVE REPAIRS-PWSW VEH9123-ABA KIT 101554-5523 General Fund 04P51594 08/21/2025 141934 595.44 GRAINGER INC 345 REFUSE SUPPLIES-DRY WIPES 304563-5520 Solid Waste Operations Fund
9591078549 08/21/2025 141935 85.02
GRAINGER INC 345 REFUSE SUPPLIES-DEGREASER 304563-5520 Solid Waste Operations Fund
9591132379 08/21/2025 141935 129.33
GRAINGER INC 345 WASTEWATER SUPPLIES-MANHOLE 303562-5520 Wastewater Operations Fund
9597707489 08/21/2025 141935 377.59
GRAINGER INC 345 WASTEWATER EQUIP-MANHOLE LIFTER 303562-5526 Wastewater Operations Fund
9598257278 08/21/2025 141935 98.45
GRAINGER INC 345 WATER PLANT SUPPLIES-GBMOTOR/O-RING

SET/PRSR GAUGE
302561-5520 Water Plant
Operations Fund
9605627562 08/21/2025 141935 954.70
GRAINGER INC 345 WATER PLANT SUPPLIES-ANT/ROACH KILLER/EAR PLUGS
302561-5520 Water Plant
Operations Fund
9605627570 08/21/2025 141935 51.95
GRANITE CONSTRUCTION COMPANY 2144 WATER SUPPLIES-ASPHALT 301560-5520 Water Operations Fund
3003119 08/21/2025 141936 539.67
HD SUPPLY FACILITIES MAINTENANCE 116 FM SUPPLIES-JANITORIAL-URINE/STAIN/ODOR

REMOVER
101780-5520 General Fund 9239779267 08/21/2025 141937 461.97 Check No. 141935
Check Total: 1697.04
Check No. 141936
Check Total: 539.67
Check No. 141937
Check Total: 1175.00
Check No. 141934
Check Total: 1190.88
Agenda Item No. 05 Page 6 of 25 CC Agenda 09-15-2025
Disbursements for 8/21/2025 Attachment A
9/8/2025
Vendor Name Vendor # Invoice General Description GL Account Fund PO Number Invoice Number Check Date Check/EFT # Detail Amount HD SUPPLY FACILITIES MAINTENANCE 116 775 JANE DR-GAS RANGE 213781-5520 Housing Successor Agency
Fund
9239984620 08/21/2025 141937 908.11
HD SUPPLY FACILITIES MAINTENANCE 116 FM SUPPLIES-JANITORIAL-TOILET SEAT COVERS 101780-5520 General Fund 9240032278 08/21/2025 141937 83.68 HD SUPPLY FACILITIES MAINTENANCE 116 FM SUPPLIES-JANITORIAL-ODOBAN DISINFECTANT 101780-5520 General Fund 9240078623 08/21/2025 141937 349.22 HOLLISTER & BRACE 4735 JUL'25 WATER RIGHTS AND OPV BASIN

ADJUDICATION
301560-5202 Water Operations
Fund
25078 10295948 08/21/2025 141938 3,728.84
HOME DEPOT CREDIT SERVICES 115 775 OCEAN BREEZE REPAIRS-BLINDS 101780-5520 General Fund 2350535 08/21/2025 141939 74.27 HOME DEPOT CREDIT SERVICES 115 FM SUPPLIES-GRAFFITI-ROLLERS/BRUSHES/BUCKET GRID
101780-5520 General Fund 5043258 08/21/2025 141939 201.74 HOME DEPOT CREDIT SERVICES 115 JANE DR REPAIRS-MALE ADPTR/COUPLING/ETC 213781-5520 Housing Successor Agency
Fund
7510500 08/21/2025 141939 95.06
HOME DEPOT CREDIT SERVICES 115 323 HARBOR BREEZE REPAIRS-GRAB BAR/WOOD 101780-5520 General Fund 8043666 08/21/2025 141939 80.31 HOUSE SANITARY SUPPLY INC 118 FM SUPPLIES-JANITORIAL-TOILET PAPER/HAND TOWELS
101780-5520 General Fund 307849 08/21/2025 141940 1,798.67 ISLAND PACKERS 1061 7/29/25 JR LIFEGUARD ISLAND TRIP-69 PARTICIPANTS 101000-4411 General Fund EAURSB1 08/21/2025 141941 3,588.00 ISLAND PACKERS 1061 7/29/25 JR LIFEGUARD ISLAND TRIP-5 PARTICIPANTS 101000-4411 General Fund EAURSB2 08/21/2025 141941 260.00 JCI JONES CHEMICALS, INC 1030 CHEMICAL PURCHASE - SODIUM HYPOCHLORITE 302561-5521 Water Plant Operations Fund
26005 976261 08/21/2025 141942 4,170.14
KIMBALL MIDWEST 366 AUTOMOTIVE SUPPLIES-INVENTORY-LOCK

NUT/WASHER/CLMP
101554-5520 General Fund 103658134 08/21/2025 141943 419.23 KPCS CONSULTING, LLC 52 AUG'25 OFFICE 365 MIGRATION/IMPLMENTATION

LICENSES
101116-5223 General Fund 25200053 08/21/2025 141944 1,227.95 MESA ENERGY SYSTEMS 4564 8/10 EMERGENCY CALL OUT PD EVIDENCE FREEZER REPAIR
101440-5204 General Fund 911018219 08/21/2025 141945 1,255.90 MEZA & SON MOBIL DIESEL REPAIR 5537 AUTOMOTIVE REPAIRS-PWL V5261-COMPUTER UPDATE
101554-5215 General Fund 460428 08/21/2025 141946 675.00 Check No. 141947
Check No. 141944
Check Total: 1227.95
Check No. 141945
Check Total: 1255.90
Check No. 141946
Check Total: 675.00
Check No. 141941
Check Total: 3848.00
Check No. 141942
Check Total: 4170.14
Check No. 141943
Check Total: 419.23
Check No. 141938
Check Total: 3728.84
Check No. 141939
Check Total: 451.38
Check No. 141940
Check Total: 1798.67
Check Total: 1802.98
Agenda Item No. 05 Page 7 of 25 CC Agenda 09-15-2025
Disbursements for 8/21/2025 Attachment A
9/8/2025
Vendor Name Vendor # Invoice General Description GL Account Fund PO Number Invoice Number Check Date Check/EFT # Detail Amount ODP BUSINESS SOLUTIONS, LLC 393 OFFICE SUPPLIES-DEPOSIT BAGS/PAPER 101220-5500 General Fund 433007208001 08/21/2025 141947 138.03 ODP BUSINESS SOLUTIONS, LLC 393 OFFICE SUPPLIES-DEPOSIT BAGS/PAPER 101111-5500 General Fund 433007208001 08/21/2025 141947 270.20 ODP BUSINESS SOLUTIONS, LLC 393 PD OFFICE SUPPLIES-BATTERIES 101441-5500 General Fund 433445311001 08/21/2025 141947 78.30 ODP BUSINESS SOLUTIONS, LLC 393 CITY HALL BREAKROOM SUPPLIES-COFFEE 101111-5500 General Fund 434420101001 08/21/2025 141947 65.24 ODP BUSINESS SOLUTIONS, LLC 393 PD OFFICE SUPPLIES-PAPER 101111-5500 General Fund 435404420001 08/21/2025 141947 314.85 OK RADIATOR SHOP, INC 1384 AUTOMOTIVE REPAIRS-PWL VEH5261-RADIATOR 101554-5215 General Fund 29940 08/21/2025 141948 257.75 PEREZ, JOSE 333 8/11/25 PDADM/PDPAT/PDMISC CAR WASHES 101441-5215 General Fund 08112025-PD 08/21/2025 141949 625.00 PEREZ, JOSE 333 8/15/25 PDADM/PDPAT/PDMISC CAR WASHES 101441-5215 General Fund 08152025-PD 08/21/2025 141949 350.00 PLATINUM TOW AND TRANSPORT, INC 3781 JULY 2025 TOW AND STORAGE SERVICES 101441-5204 General Fund 31062 08/21/2025 141950 310.00 PLATINUM TOW AND TRANSPORT, INC 3781 JULY 2025 TOW AND STORAGE SERVICES 101441-5204 General Fund 31063 08/21/2025 141950 310.00 PLATINUM TOW AND TRANSPORT, INC 3781 JULY 2025 TOW AND STORAGE SERVICES 101441-5204 General Fund 31064 08/21/2025 141950 310.00 PLATINUM TOW AND TRANSPORT, INC 3781 JULY 2025 TOW AND STORAGE SERVICES 101441-5204 General Fund 31065 08/21/2025 141950 310.00 PLATINUM TOW AND TRANSPORT, INC 3781 JULY 2025 TOW AND STORAGE SERVICES 101441-5204 General Fund 31066 08/21/2025 141950 310.00 PLATINUM TOW AND TRANSPORT, INC 3781 JULY 2025 TOW AND STORAGE SERVICES 101441-5204 General Fund 31067 08/21/2025 141950 310.00 PLATINUM TOW AND TRANSPORT, INC 3781 JULY 2025 TOW AND STORAGE SERVICES 101441-5204 General Fund 31068 08/21/2025 141950 310.00 PORTASTOR 3947 7/18/25-8/17/25 V-300 PD STORAGE CONTAINER SVCS 101442-5220 General Fund 459552 08/21/2025 141951 85.00 POWERDMS, INC. 5420 PD FTO 10/3/25-10/2/26-POWERREADY SUBSCRIPTION 101440-5223 General Fund INV-142634 08/21/2025 141952 3,386.70 PRIME BUILDING MATERIALS INC 516 WATER SUPPLIES-ASPHALT/ROAD BASE PER SCOOP 301560-5523 Water Operations Fund
333392 08/21/2025 141953 128.52
PSR ENVIRONMENTAL SERVICES, INC 557 7/1/25 MONTHLY UST UNDRGRND OPR VISUAL

INSPECTION
101554-5403 General Fund 20233 08/21/2025 141954 550.00 PSR ENVIRONMENTAL SERVICES, INC 557 7/30/25 LEAK DETECTION INSPECTION 101554-5403 General Fund 20245 08/21/2025 141954 3,600.00 RAMIREZ, MAURICIO 5440 JULY 2025 TAEKWONDO RECREATION CLASS 101000-2214 General Fund 07302025

RAMIREZ
08/21/2025 141955 1,666.00
Check No. 141953
Check Total: 128.52
Check No. 141954
Check Total: 4150.00
Check No. 141955
Check No. 141950
Check Total: 2170.00
Check No. 141951
Check Total: 85.00
Check No. 141952
Check Total: 3386.70
Check Total: 866.62
Check No. 141948
Check Total: 257.75
Check No. 141949
Check Total: 975.00
Agenda Item No. 05 Page 8 of 25 CC Agenda 09-15-2025
Disbursements for 8/21/2025 Attachment A
9/8/2025
Vendor Name Vendor # Invoice General Description GL Account Fund PO Number Invoice Number Check Date Check/EFT # Detail Amount REFUND 99999 CUST ACCT CLOSED - RENTAL BIN DEPOSIT REFUND 304000-1202 Solid Waste Operations Fund
RB 1033882 08/21/2025 141956 103.81
REFUND 99999 OVERPAYMENT ON CLOSED ACCT 301000-1202 Water Operations Fund
UB 1027156 -

OVERPAY
08/21/2025 141957 246.15
REFUND 99999 CUST ACCT CLOSED - RENTAL BIN DEPOSIT REFUND 304000-1202 Solid Waste Operations Fund
RB 1033348 -
37843
08/21/2025 141958 125.44
REFUND 99999 CUST ACCT CLOSED- WATER/SEWER/TRASH UTIL

DEP RFND
301000-1202 Water Operations
Fund
UB 1019084-50248 08/21/2025 141959 72.34
RINCON CONSULTANTS, INC. 2153 JUL'25 BSPRINGS VEG RMVL BIO MONITORING SVCSSTG 2201556-5204 Drainage Assmnt District Fund
25143 67917 A 08/21/2025 141960 4,614.83
RINCON CONSULTANTS, INC. 2153 JUL'25 BSPRINGS VEG RMVL BIO MONITORING SVCSSTG 2201556-5204 Drainage Assmnt District Fund
26030 67917 B 08/21/2025 141960 620.92
SC COMMERCIAL, LLC 3581 1129.7 GALLONS DIESEL/595.5 GALLONS UNLEADED FUEL
101554-5522 General Fund 26002 IN-0000177149 08/21/2025 141961 7,193.16 SC COMMERCIAL, LLC 3581 1024.5 GALLONS DIESEL/600.5 GALLONS UNLEADED FUEL
101554-5522 General Fund 26002 IN-0000181238 08/21/2025 141961 6,701.55 SC COMMERCIAL, LLC 3581 780 GALLONS DIESEL/614.8 GALLONS UNLEADED FUEL
101554-5522 General Fund 26002 IN-0000185831 08/21/2025 141961 5,698.12 SC COMMERCIAL, LLC 3581 PWF-EXHAUST FLUID PURCHASE 101554-5520 General Fund IN-000178701 08/21/2025 141961 925.62

SOUTHERN CALIFORNIA PERMANENTE MEDICAL
GROUP
4944 7/15/25-8/11/25 PRE-EMPLOYMENT EXAMS226000000434101115-5204 General Fund 9000321950 08/21/2025 141962 1,471.00 STAY GREEN, INC. 570 AUGUST 2025 LANDSCAPE MAINTENANCE SERVICES 213781-5212 Housing Successor Agency
Fund
110423 08/21/2025 141963 105.40
STAY GREEN, INC. 570 AUGUST 2025 LANDSCAPE MAINTENANCE SERVICES 213781-5212 Housing Successor Agency
Fund
110423 08/21/2025 141963 93.00
STAY GREEN, INC. 570 AUGUST 2025 LANDSCAPE MAINTENANCE SERVICES 213781-5212 Housing Successor Agency
Fund
110423 08/21/2025 141963 93.00
STAY GREEN, INC. 570 AUGUST 2025 LANDSCAPE MAINTENANCE SERVICES 213781-5212 Housing Successor Agency
Fund
110423 08/21/2025 141963 93.00
STAY GREEN, INC. 570 AUGUST 2025 LANDSCAPE MAINTENANCE SERVICES 213781-5212 Housing Successor Agency
Fund
110423 08/21/2025 141963 46.50
STAY GREEN, INC. 570 AUGUST 2025 LANDSCAPE MAINTENANCE SERVICES 213781-5212 Housing Successor Agency
Fund
110423 08/21/2025 141963 46.50
Check No. 141962
Check Total: 1471.00
Check No. 141963
Check No. 141959
Check Total: 72.34
Check No. 141960
Check Total: 5235.75
Check No. 141961
Check Total: 20518.45
Check No. 141956
Check Total: 103.81
Check No. 141957
Check Total: 246.15
Check No. 141958
Check Total: 125.44
Check Total: 1666.00
Agenda Item No. 05 Page 9 of 25 CC Agenda 09-15-2025
Disbursements for 8/21/2025 Attachment A
9/8/2025
Vendor Name Vendor # Invoice General Description GL Account Fund PO Number Invoice Number Check Date Check/EFT # Detail Amount STAY GREEN, INC. 570 AUGUST 2025 LANDSCAPE MAINTENANCE SERVICES 213781-5212 Housing Successor Agency
Fund
110423 08/21/2025 141963 46.50
STAY GREEN, INC. 570 AUGUST 2025 LANDSCAPE MAINTENANCE SERVICES 213781-5212 Housing Successor Agency
Fund
110423 08/21/2025 141963 46.50
STAY GREEN, INC. 570 AUGUST 2025 LANDSCAPE MAINTENANCE SERVICES 213781-5212 Housing Successor Agency
Fund
110423 08/21/2025 141963 46.50
STAY GREEN, INC. 570 AUGUST 2025 LANDSCAPE MAINTENANCE SERVICES 213781-5212 Housing Successor Agency
Fund
110423 08/21/2025 141963 46.50
STAY GREEN, INC. 570 AUGUST 2025 LANDSCAPE MAINTENANCE SERVICES 212781-5212 Surplus Property Auth Fund
110423 08/21/2025 141963 74.75
STAY GREEN, INC. 570 AUGUST 2025 LANDSCAPE MAINTENANCE SERVICES 212781-5212 Surplus Property Auth Fund
110423 08/21/2025 141963 74.75
STAY GREEN, INC. 570 AUGUST 2025 LANDSCAPE MAINTENANCE SERVICES 212781-5212 Surplus Property Auth Fund
110423 08/21/2025 141963 103.05
STAY GREEN, INC. 570 AUGUST 2025 LANDSCAPE MAINTENANCE SERVICES 212781-5212 Surplus Property Auth Fund
110423 08/21/2025 141963 103.05
STAY GREEN, INC. 570 AUGUST 2025 LANDSCAPE MAINTENANCE SERVICES 101780-5212 General Fund 110423 08/21/2025 141963 46.50 STAY GREEN, INC. 570 AUGUST 2025 LANDSCAPE MAINTENANCE SERVICES 101780-5212 General Fund 110423 08/21/2025 141963 46.50 SUN LIFE FINANCIAL 4370 SEMPTEMBER 2025 RETIREE DENTAL PREMIUMS 501000-2242 Payroll Clearing Fund
922845-SEP25 08/21/2025 141964 185.16
SUNRIDGE LANDSCAPE MAINTENANCE, INC 4586 JUL'25 LANDSCAPE MAINTENANCE-323 EAST C STREET
213781-5212 Housing
Successor Agency
Fund
4093 08/21/2025 141965 154.50
SWANK MOTION PICTURES, INC 4102 7/5/25 MOVIES IN THE PARK-TOP GUN 101671-5234 General Fund 4003113 08/21/2025 141966 465.00 TAMPA HARDWARE, INC 4401 FM SUPPLIES-PW-LITHIUM BATTERIES 101780-5520 General Fund 1001259 08/21/2025 141967 31.53 TAMPA HARDWARE, INC 4401 775 JANE DR REPAIRS-LED LIGHT FIXTURE 213781-5520 Housing Successor Agency
Fund
1002988 08/21/2025 141967 70.68
TAMPA HARDWARE, INC 4401 FM SUPPLIES-CHEM RESIST

SPRAYER/CLEANER/DUST PAN
101780-5520 General Fund 1002989 08/21/2025 141967 98.90 TELCOM INC 445 LIFEGUARD SUPPLIES-CHARGER/BATTERY 101673-5526 General Fund 85900 08/21/2025 141968 895.59 NANCY K BOHL INCORPORATED 3035 AUGUST 2025 PD EMPLOYEE SUPPORT SERVICES 101440-5204 General Fund INV105668 08/21/2025 141969 787.50 Check No. 141968
Check Total: 895.59
Check No. 141969
Check Total: 787.50
Check No. 141970
Check No. 141965
Check Total: 154.50
Check No. 141966
Check Total: 465.00
Check No. 141967
Check Total: 201.11
Check Total: 1112.00
Check No. 141964
Check Total: 185.16
Agenda Item No. 05 Page 10 of 25 CC Agenda 09-15-2025
Disbursements for 8/21/2025 Attachment A
9/8/2025
Vendor Name Vendor # Invoice General Description GL Account Fund PO Number Invoice Number Check Date Check/EFT # Detail Amount TRAFFIC TECHNOLOGIES LLC 1021 WATER SUPPLIES-STRIPING PAINT/NECK GAITER 301560-5520 Water Operations Fund
51413 08/21/2025 141970 424.44
UNIFIRST CORPORATION 5314 WASTEWATER UNIFORM SERVICES/PW FLOOR MATS 301560-5214 Water Operations Fund
2210222317 08/21/2025 141971 14.98
UNIFIRST CORPORATION 5314 WASTEWATER UNIFORM SERVICES/PW FLOOR MATS 304563-5214 Solid Waste Operations Fund
2210222317 08/21/2025 141971 14.98
UNIFIRST CORPORATION 5314 WASTEWATER UNIFORM SERVICES/PW FLOOR MATS 303562-5214 Wastewater Operations Fund
2210222317 08/21/2025 141971 70.48
UNIFIRST CORPORATION 5314 FLEET UNIFORM SERVICES/SHOP RAGS 101554-5214 General Fund 2210222334 08/21/2025 141971 46.89 UNIFIRST CORPORATION 5314 WATER/WATER PLANT UNIFORM SERVICES 301560-5214 Water Operations Fund
2210222357 08/21/2025 141971 177.97
UNIFIRST CORPORATION 5314 FM SUPPLIES-CITY HALL-MATS/MOPS SERVICES 101780-5212 General Fund 2210224322 08/21/2025 141971 67.82 UNIFIRST CORPORATION 5314 FM SUPPLIES-HA/FM-MATS/MOPS SERVICES 101780-5212 General Fund 2210224332 08/21/2025 141971 25.48 UNIFIRST CORPORATION 5314 WASTEWATER UNIFORM SERVICES 303562-5214 Wastewater Operations Fund
2210224360 08/21/2025 141971 61.17
UNIFIRST CORPORATION 5314 LANDSCAPE UNIFORM SERVICES 101553-5214 General Fund 2210224379 08/21/2025 141971 142.58 UNIFIRST CORPORATION 5314 FLEET UNIFORM SERVICES/SHOP RAGS 101554-5214 General Fund 2210224386 08/21/2025 141971 46.89 UNIFIRST CORPORATION 5314 STREETS UNIFORM SERVICES 101551-5214 General Fund 2210224397 08/21/2025 141971 42.60 UNIFIRST CORPORATION 5314 STREETS UNIFORM SERVICES 101551-5214 General Fund 2210224409 08/21/2025 141971 21.38 UNIFIRST CORPORATION 5314 WATER/WATER PLANT UNIFORM SERVICES 301560-5214 Water Operations Fund
2210224419 08/21/2025 141971 167.33
UNIFIRST CORPORATION 5314 FM SUPPLIES-COMM CENTER-MATS/MOPS SERVICES 101780-5212 General Fund 2210224800 08/21/2025 141971 79.07 UNIFIRST CORPORATION 5314 WASTEWATER UNIFORM SERVICES/PW FLOOR MATS 301560-5214 Water Operations Fund
2210226573 08/21/2025 141971 14.98
UNIFIRST CORPORATION 5314 WASTEWATER UNIFORM SERVICES/PW FLOOR MATS 304563-5214 Solid Waste Operations Fund
2210226573 08/21/2025 141971 14.98
UNIFIRST CORPORATION 5314 WASTEWATER UNIFORM SERVICES/PW FLOOR MATS 303562-5214 Wastewater Operations Fund
2210226573 08/21/2025 141971 70.67
UNIFIRST CORPORATION 5314 REFUSE UNIFORM SERVICES 304563-5214 Solid Waste Operations Fund
2210224346 08/21/2025 141972 112.94
USABLUEBOOK 600 WATER PLANT-BALL VALVE/UNION BALL/CHECK VALVES
302561-5520 Water Plant
Operations Fund
INV00795716 08/21/2025 141973 316.92
VENTURA COUNTY AUTO SUPPLY/NAPA 4746 AUTOMOTIVE SUPPLIES-INVENTORY-MUD FLAPS 101554-5523 General Fund 048500 08/21/2025 141974 107.67 VENTURA COUNTY AUTO SUPPLY/NAPA 4746 AUTOMOTIVE SUPPLIES-INVENTORY-FILTERS 101554-5520 General Fund 049381 08/21/2025 141974 32.78 WEST COAST ELECTRIC MOTORS 1479 PWWW C STATION REPAIRS-SULZER PUMP 2 303562-5204 Wastewater Operations Fund
27731 08/21/2025 141975 1,425.00
WHITE CAP, L.P. 3867 STREETS ROAD MATERIAL-CURB RAMP 204551-5524 Gas Tax Fund 10022202474 08/21/2025 141976 177.33 Check No. 141974
Check Total: 140.45
Check No. 141975
Check Total: 1425.00
Check No. 141976
Check No. 141971
Check Total: 1080.25
Check No. 141972
Check Total: 112.94
Check No. 141973
Check Total: 316.92
Check Total: 424.44
Agenda Item No. 05 Page 11 of 25 CC Agenda 09-15-2025
Disbursements for 8/21/2025 Attachment A
9/8/2025
Vendor Name Vendor # Invoice General Description GL Account Fund PO Number Invoice Number Check Date Check/EFT # Detail Amount WHITE CAP, L.P. 3867 STREETS ROAD MATERIAL-FIBER EXPANSION BOARD 204551-5524 Gas Tax Fund 10022219369 08/21/2025 141976 77.62 WHITE CAP, L.P. 3867 WATER SUPPLIES-GLOVES/KNEEPAD/PVC

PRIMER/CLEANER
301560-5510 Water Operations
Fund
1022180208 08/21/2025 141976 368.25
WHITE CAP, L.P. 3867 WATER SUPPLIES-GLOVES/KNEEPAD/PVC

PRIMER/CLEANER
301560-5520 Water Operations
Fund
1022180208 08/21/2025 141976 190.74
YOUNG, DUNCAN 5233 JULY 2025 CARTWHEEL-A-GO-GO RECREATION CLASS
101000-2214 General Fund 08142025-JUL25 08/21/2025 141977 2,065.00 Grand Total 121,993.82
Check No. 141977
Check Total: 2065.00
Check Total: 813.94
Agenda Item No. 05 Page 12 of 25 CC Agenda 09-15-2025

ATTACHMENT B

SALARY DISTRIBUTIONS
PAYROLL DIRECT DEPOSIT TOTALS: $397,655.27
PAYROLL CHECK REGISTER: $1,182.83 $398,838.10
TOTAL DISBURSEMENT: $398,838.10

CITY OF PORT HUENEME

PAYROLL CASH DISBURSEMENT FOR
August 22, 2025
Agenda Item No. 05 Page 13 of 25 CC Agenda 09-15-2025
Disbursements 8/28/2025 Attachment C
9/8/2025
Accounts Payable Check Register
Vendor Name Vendor # Invoice General Description GL Account Fund PO Number Invoice Number Check Date Check/EFT # Detail Amount AMAZON CAPITAL SERVICES 4872 OFFICE SUPPLIES-CHECK PRINTING MICR TONER
101220-5500 General Fund 1NQ1-HFJR-DV3M 08/28/2025 29523 123.98 RUBIO'S WELDING SERVICE 3305 6YD BIN PARTIAL REPAIRS 304563-5211 Solid Waste Operations Fund
4854 08/28/2025 29524 765.00
RUBIO'S WELDING SERVICE 3305 3Y BIN REPAIRS 304563-5211 Solid Waste Operations Fund
4853 08/28/2025 29525 2,385.00
WEX BANK 2584 AUG'25 FM VEH 4112 FUEL PURCHASES 101554-5522 General Fund 106847202 08/28/2025 29526 107.26 101 TIRES & SERVICE LLC 5888 AUTOMOTIVE REPAIRS-HA VEH4132-TIRE

PRESSURE SENSOR
101554-5523 General Fund 17310 08/28/2025 141978 40.00
101 TIRES & SERVICE LLC 5888 AUTOMOTIVE REPAIRS-HA VEH4132-TIRE

PRESSURE SENSOR
101554-5215 General Fund 17310 08/28/2025 141978 40.00
ALPHABEST EDUCATION, INC. 5920 2025 SUMMER CAMP RECREATION CLASSWEEK 1 101000-2214 General Fund 08222025
ALPHABEST 1
08/28/2025 141979 3,234.25
ALPHABEST EDUCATION, INC. 5920 2025 SUMMER CAMP RECREATION CLASSWEEK 3 101000-2214 General Fund 08222025
ALPHABEST 3
08/28/2025 141979 3,805.00
ALPHABEST EDUCATION, INC. 5920 2025 SUMMER CAMP RECREATION CLASSWEEK 2 101000-2214 General Fund 08222025
ALPHABEST 2
08/28/2025 141980 3,044.00
ALPHABEST EDUCATION, INC. 5920 2025 SUMMER CAMP RECREATION CLASSWEEK 4 101000-2214 General Fund 08222025
ALPHABEST 4
08/28/2025 141981 3,805.00
ALPHABEST EDUCATION, INC. 5920 2025 SUMMER CAMP RECREATION CLASSWEEK 5 101000-2214 General Fund 08222025
ALPHABEST 5
08/28/2025 141982 2,663.50
ALPHABEST EDUCATION, INC. 5920 2025 SUMMER CAMP RECREATION CLASSWEEK 6 101000-2214 General Fund 08222025
ALPHABEST 6
08/28/2025 141983 1,712.25
BARON INDUSTRIES 1856 AUTOMOTIVE REPAIRS-PWSW VEH9128-

STACK/CLAMP
101554-5523 General Fund 01 718473 08/28/2025 141984 115.72 BARON INDUSTRIES 1856 AUTOMOTIVE SUPPLIES-INVENTORY-FILTERS 101554-5520 General Fund 01 718474 08/28/2025 141984 46.84 Check No. 29523
Check Total: 123.98
Check No. 29524
Check Total: 765.00
Check No. 29525
Check Total: 2385.00
Check No. 29526
Check Total: 107.26
Check No. 141978
Check Total: 80.00
Check No. 141979
Check Total: 7039.25
Check No. 141980
Check Total: 3044.00
Check No. 141981
Check Total: 3805.00
Check No. 141982
Check Total: 2663.50
Check No. 141983
Check Total: 1712.25
Check No. 141984
Check Total: 162.56
Check No. 141985
Agenda Item No. 05 Page 14 of 25 CC Agenda 09-15-2025
Disbursements 8/28/2025 Attachment C
9/8/2025
Vendor Name Vendor # Invoice General Description GL Account Fund PO Number Invoice Number Check Date Check/EFT # Detail Amount BLUE-WHITE INDUSTRIES 5818 WATER PLANT SUPPLIES-DIAPHRAGM PUMP

8.0 GPH
302561-5520 Water Plant
Operations Fund
767946 08/28/2025 141985 2,555.49
CALIFORNIA HOSE 4937 AUTOMOTIVE REPAIRS-PRESSURE WASHERSWIVEL 101554-5523 General Fund 1-46165 08/28/2025 141986 225.50 CALIFORNIA HOSE 4937 AUTOMOTIVE REPAIRS-PWSW VEH9123-
HOSES
101554-5523 General Fund 1-46425 08/28/2025 141986 120.31 CED ROYAL INDUSTRIAL SOLUTIONS 3689 WATER PLANT SUPPLIES-TERMINAL BLOCK 302561-5520 Water Plant Operations Fund
9009-1061107 08/28/2025 141987 71.59
LUIS HERNANDEZ 5899 REFUSE SUPPLIES-4 KEY COPIES 304563-5520 Solid Waste Operations Fund
266 08/28/2025 141988 40.00
LUIS HERNANDEZ 5899 AUTOMOTIVE SUPPLIES-PWE VEH1110-KEY COPIES
101554-5523 General Fund 267 08/28/2025 141989 20.00
CITY OF OXNARD 2293 230981-253278 OXNARD SEWER TRMNT UTIL BILL-MAY'25
303562-5232 Wastewater
Operations Fund
3278 06262025 08/28/2025 141990 100,459.47
CITY OF OXNARD 2293 230981-253278 OXNARD SEWER TRMNT UBAPR/JUN'25 303562-5232 Wastewater
Operations Fund
3278 08072025 08/28/2025 141990 102,397.05
CITY OF OXNARD-TREASURER 3835 JULY 2025 REFUSE/RECYCLING DISPOSAL 304563-5233 Solid Waste Operations Fund
55464 08/28/2025 141991 199,026.75
CIVICA LAW GROUP, APC 5884 JUL'25 PROPERTY REMEDEDIATION LEGAL

COUNSEL SVCS
101112-5202 General Fund 25209 17056 08/28/2025 141992 3,096.00 COASTAL PIPCO INC 308 WATER PLANT SUPPLIES-MALE ADAPTER PVC/90 ELL PVC
302561-5520 Water Plant
Operations Fund
S2304393.001 08/28/2025 141993 20.86
COUNTY OF VENTURA 4270 CEDD-MAILIING LABEL FEE-PHSU-25-2 101000-4400 General Fund 08252025 PHSU-25- 2 08/28/2025 141994 183.00
DURAN TIRE LLC 5622 AUTOMOTIVE REPAIRS-PWSW VEH9132-TIRES & DISMOUNT
101554-5215 General Fund 3230 08/28/2025 141995 240.00
DURAN TIRE LLC 5622 AUTOMOTIVE REPAIRS-PWSW VEH9132-TIRES & DISMOUNT
101554-5520 General Fund 3230 08/28/2025 141995 2,563.82 DURAN TIRE LLC 5622 AUTOMOTIVE REPAIRS-PWSW VEH9134-TIRE &

DISMOUNT
101554-5215 General Fund 3231 08/28/2025 141995 40.00
DURAN TIRE LLC 5622 AUTOMOTIVE REPAIRS-PWSW VEH9134-TIRE &

DISMOUNT
101554-5520 General Fund 3231 08/28/2025 141995 340.52
Check Total: 2555.49
Check No. 141986
Check Total: 345.81
Check No. 141987
Check Total: 71.59
Check No. 141988
Check Total: 40.00
Check No. 141989
Check Total: 20.00
Check No. 141990
Check Total: 202856.52
Check No. 141991
Check Total: 199026.75
Check No. 141992
Check Total: 3096.00
Check No. 141993
Check Total: 20.86
Check No. 141994
Check Total: 183.00
Check No. 141995
Check Total: 3184.34
Agenda Item No. 05 Page 15 of 25 CC Agenda 09-15-2025
Disbursements 8/28/2025 Attachment C
9/8/2025
Vendor Name Vendor # Invoice General Description GL Account Fund PO Number Invoice Number Check Date Check/EFT # Detail Amount FGL ENVIRONMENTAL 339 BACTI/MISC WATER QUALITY ANALYSIS PHWA 302561-5230 Water Plant Operations Fund
26008 513025A 08/28/2025 141996 55.00
FGL ENVIRONMENTAL 339 INORGANIC/MISC WATER QUALITY ANALYSIS PHWA
302561-5230 Water Plant
Operations Fund
26008 513027A 08/28/2025 141996 32.00
FGL ENVIRONMENTAL 339 INORGANIC/MISC WATER QUALITY ANALYSIS PHWA
302561-5230 Water Plant
Operations Fund
26008 513028A 08/28/2025 141996 98.00
FGL ENVIRONMENTAL 339 SUPPORT WATER QUALITY ANALYSIS COPH 301560-5204 Water Operations Fund
26007 513991A 08/28/2025 141996 2.80
FGL ENVIRONMENTAL 339 SUPPORT WATER QUALITY ANALYSIS COPH 301560-5230 Water Operations Fund
26007 513991A 08/28/2025 141996 37.20
FLEET SERVICES, INC 2213 AUTOMOTIVE REPAIRS-PWSW VEH9129- ROTORS
101554-5523 General Fund 04P51823 08/28/2025 141997 774.42 GRAINGER INC 345 WATER PLANT SUPPLIES-PRESSURE GAUGES 302561-5520 Water Plant Operations Fund
9611095713 08/28/2025 141998 142.96
HOME DEPOT CREDIT SERVICES 115 WATER PLANT SUPPLIES-SMALL MORTAR TUB 302561-5520 Water Plant Operations Fund
9544178 08/28/2025 141999 8.71
HYDRAULIC SOLUTIONS LP 5913 AUTOMOTIVE REPAIRS-PWSW VEH9129-

AMREP ROLLERS
101554-5523 General Fund 132200 08/28/2025 142000 775.80 HYDRAULIC SOLUTIONS LP 5913 AUTOMOTIVE REPAIRS-PWSW VEH9129-

SHAFT/GLAND/CABLE
101554-5523 General Fund 132206 08/28/2025 142001 866.71 HYDRAULIC SOLUTIONS LP 5913 AUTOMOTIVE REPAIRS-PWSW VEH9129-

SHAFT/GLAND/CABLE
101554-5523 General Fund 132206 08/28/2025 142001 977.87 HYDRAULIC SOLUTIONS LP 5913 AUTOMOTIVE REPAIRS-PWSW V9129-ROLL

OFF PULLEY/PIN
101554-5523 General Fund 132300 08/28/2025 142002 584.77 HYDRAULIC SOLUTIONS LP 5913 AUTOMOTIVE REPAIRS-PWSW V9129-ROLL

OFF PULLEY/PIN
101554-5523 General Fund 132300 08/28/2025 142002 584.77 INDUCTIVE AUTOMATION LLC 5768 FY26 WATER PLANT SOFTWARE SUPPORT

PLAN SERVICES
302561-5204 Water Plant
Operations Fund
1388867 08/28/2025 142003 4,027.00
KIMBALL MIDWEST 366 AUTOMOTIVE SUPPLIES-PWWW VEH6102-

ROCKER/SWITCH
303562-5520 Wastewater
Operations Fund
103671140 08/28/2025 142004 91.52
LINCOLN NATIONAL LIFE INSURANCE CO 2567 SEPTEMBER 2025 DENTAL PREMIUMS-REF #4870518715
501000-2242 Payroll Clearing
Fund
3947 08012025 08/28/2025 142005 313.12
LINCOLN NATIONAL LIFE INSURANCE CO 2567 SEPTEMBER 2025 INSURANCE PREMIUMSREF#4874153533 501000-2243 Payroll Clearing
Fund
4010 09012025A 08/28/2025 142005 7,947.01
Check No. 141996
Check Total: 225.00
Check No. 141997
Check Total: 774.42
Check No. 141998
Check Total: 142.96
Check No. 141999
Check Total: 8.71
Check No. 142000
Check Total: 775.80
Check No. 142001
Check Total: 1844.58
Check No. 142002
Check Total: 1169.54
Check No. 142003
Check Total: 4027.00
Check No. 142004
Check Total: 91.52
Check No. 142005
Agenda Item No. 05 Page 16 of 25 CC Agenda 09-15-2025
Disbursements 8/28/2025 Attachment C
9/8/2025
Vendor Name Vendor # Invoice General Description GL Account Fund PO Number Invoice Number Check Date Check/EFT # Detail Amount LINCOLN NATIONAL LIFE INSURANCE CO 2567 SEPTEMBER 2025 VOLUNTARYREF#4874153533501000-2252 Payroll Clearing Fund
4010 09012025B 08/28/2025 142005 3,506.05
LINDE GAS & EQUIPMENT INC. 5201 FLEET CYLINDER RENTAL-WELDINGINDUSTRIAL ACETYLENE 101554-5215 General Fund 51607277 08/28/2025 142006 315.62 LTM INDUSTRIES, INC 374 AUTOMOTIVE REPAIRS-PWSW VEH9129-

WINCH PULLEY
101554-5215 General Fund 6421 08/28/2025 142007 1,800.00 MCMASTER-CARR SUPPLY COMPANY 5746 WATER PLANT-R 6-2 WIRE GAUGE SPLIT BOLD SPLICE
302561-5520 Water Plant
Operations Fund
47882023 08/28/2025 142008 37.45
MCMASTER-CARR SUPPLY COMPANY 5746 WATER PLANT SUPPLIES-FIRM HOSE CLAMP

ASSORTMENT
302561-5520 Water Plant
Operations Fund
50359741 08/28/2025 142008 369.22
MCMASTER-CARR SUPPLY COMPANY 5746 WATER PLANT-MOISTURE-SEAL FLEX HEATSHRINK TUBING 302561-5520 Water Plant
Operations Fund
50660849 08/28/2025 142008 46.57
MCMASTER-CARR SUPPLY COMPANY 5746 WATER PLANT-OUTLET BOX/UNION PIPE

INSTALL/SCREWS
302561-5520 Water Plant
Operations Fund
47890993 08/28/2025 142009 187.91
MCMASTER-CARR SUPPLY COMPANY 5746 WATER PLANT SUPPLIES-STAINLESS HEX

HEAD SCREWS
302561-5520 Water Plant
Operations Fund
47959159 08/28/2025 142009 45.05
MCMASTER-CARR SUPPLY COMPANY 5746 WATER PLANT SUPPLIES-WEATHERPROOF

OUTLET BOX COVER
302561-5520 Water Plant
Operations Fund
48023843 08/28/2025 142009 40.71
MCMASTER-CARR SUPPLY COMPANY 5746 PWWW SV & PV STATION SUPPLIES-SLOTTED

WIRE DUCT
303562-5520 Wastewater
Operations Fund
50172979 08/28/2025 142009 50.75
MCMASTER-CARR SUPPLY COMPANY 5746 PWWW SV & PV STATION SUPPLIESSCREWS/WASHERS/WIRES 303562-5520 Wastewater
Operations Fund
50188129 08/28/2025 142009 67.34
NASON'S LOCK & SAFE 387 REC TEEN CENTER DOOR REPAIR 101671-5540 General Fund 226549 08/28/2025 142010 357.75 PEREZ, JOSE 333 8/11/25 CDENF & ADMIN CAR WASHES 101554-5215 General Fund 08112025-CD 08/28/2025 142011 25.00 PEREZ, JOSE 333 8/11/25 CDENF & ADMIN CAR WASHES 101554-5215 General Fund 08112025-CD 08/28/2025 142011 25.00 PEREZ, JOSE 333 8/25/25 CDENF & ADMIN CAR WASHES 101554-5215 General Fund 08252025-CD 08/28/2025 142011 25.00 PEREZ, JOSE 333 8/25/25 CDENF & ADMIN CAR WASHES 101554-5215 General Fund 08252025-CD 08/28/2025 142011 25.00 PEREZ, JOSE 333 8/26/25 PWWW/PWSW/PWL/PWE CAR WASHES 101554-5215 General Fund 08262025-PW 08/28/2025 142011 25.00 PEREZ, JOSE 333 8/26/25 PWWW/PWSW/PWL/PWE CAR WASHES 101554-5215 General Fund 08262025-PW 08/28/2025 142011 25.00 PEREZ, JOSE 333 8/26/25 PWWW/PWSW/PWL/PWE CAR WASHES 101554-5215 General Fund 08262025-PW 08/28/2025 142011 25.00 PEREZ, JOSE 333 8/26/25 PWWW/PWSW/PWL/PWE CAR WASHES 101554-5215 General Fund 08262025-PW 08/28/2025 142011 25.00 PEREZ, JOSE 333 8/26/25 PWWW/PWSW/PWL/PWE CAR WASHES 101554-5215 General Fund 08262025-PW 08/28/2025 142011 25.00 Check Total: 11766.18
Check No. 142006
Check Total: 315.62
Check No. 142007
Check Total: 1800.00
Check No. 142008
Check Total: 453.24
Check No. 142009
Check Total: 391.76
Check No. 142010
Check Total: 357.75
Check No. 142011
Check Total: 225.00
Check No. 142012
Agenda Item No. 05 Page 17 of 25 CC Agenda 09-15-2025
Disbursements 8/28/2025 Attachment C
9/8/2025
Vendor Name Vendor # Invoice General Description GL Account Fund PO Number Invoice Number Check Date Check/EFT # Detail Amount PLATINUM TOW AND TRANSPORT, INC 3781 JUNE 2025 TOW AND STORAGE SERVICES 101441-5204 General Fund 30298 08/28/2025 142012 300.00 PLATINUM TOW AND TRANSPORT, INC 3781 JUNE 2025 TOW AND STORAGE SERVICES 101441-5204 General Fund 30299 08/28/2025 142012 300.00 PLATINUM TOW AND TRANSPORT, INC 3781 JUNE 2025 TOW AND STORAGE SERVICES 101441-5204 General Fund 30300 08/28/2025 142012 300.00 PLATINUM TOW AND TRANSPORT, INC 3781 JUNE 2025 TOW AND STORAGE SERVICES 101440-5204 General Fund 30301 08/28/2025 142012 300.00 PLATINUM TOW AND TRANSPORT, INC 3781 JUNE 2025 TOW AND STORAGE SERVICES 101440-5204 General Fund 30302 08/28/2025 142012 300.00 PLATINUM TOW AND TRANSPORT, INC 3781 JUNE 2025 TOW AND STORAGE SERVICES 101440-5204 General Fund 30303 08/28/2025 142012 300.00 PORTASTOR 3947 5/27/25-6/26/25 P-089 STORAGE CONTAINER

SERVICES
101442-5220 General Fund 455582 08/28/2025 142013 85.00 PPG ARCHITECTURAL FINISHES 3761 REFUSE SUPPLIES-ACRYLIC SEMI GLOSS PAINT
304563-5520 Solid Waste
Operations Fund
808920005622 08/28/2025 142014 913.25
RED WING BUSINESS ADVANTAGE ACCOUNT 421 BOOT ALLOWANCE-D MAGANA 101115-5164 General Fund 131ST1-1176063 08/28/2025 142015 225.00 RED WING BUSINESS ADVANTAGE ACCOUNT 421 BOOT ALLOWANCE-G GARCIA 101115-5164 General Fund 131ST1-1209598 08/28/2025 142015 225.00 RED WING BUSINESS ADVANTAGE ACCOUNT 421 BOOT ALLOWANCE-O SOTO 101115-5164 General Fund 131ST1-1238708 08/28/2025 142015 225.00 RED WING BUSINESS ADVANTAGE ACCOUNT 421 BOOT ALLOWANCE-A LOPEZ 101115-5164 General Fund 131ST1-1238746 08/28/2025 142015 209.13 RED WING BUSINESS ADVANTAGE ACCOUNT 421 BOOT ALLOWANCE-H RODRIGUEZ 101115-5164 General Fund 131ST1-975221 08/28/2025 142015 225.00 REFUND 99999 203-205 WB/531-533 SCOTT ST HMIRP-APP
NO.R-1366-02
209334-5243 Neighborhood
Preservation Fund
08262025 R-1366-
02 08/28/2025 142016 3,652.31
REFUND 99999 675 BRYCE CANYON AVE HMIRP-APP NO. R0639-03 209334-5243 Neighborhood
Preservation Fund
08192025 R-0639-
03 08/28/2025 142017 3,248.00
REFUND 99999 2651 CINDY PLACE HMIRP-APP NO. R-1397 209334-5243 Neighborhood Preservation Fund
08192025 R-1397 08/28/2025 142018 2,596.50
REFUND 99999 313 FIFTH STREET HMIRP-APP NO. R-1396-02 209334-5243 Neighborhood Preservation Fund
08192025 R-1396-
02 08/28/2025 142019 2,100.00
RUSH TRUCK CENTER, SYLMAR 4448 AUTOMOTIVE REPAIRS-PWSW VEH9129-

PREMIUM STEER SEL
101554-5523 General Fund 3042911864 08/28/2025 142020 102.86 SC COMMERCIAL, LLC 3581 700.5 GALLONS DIESEL/ 507.6 GALLONS

UNLEADED FUEL
101554-5522 General Fund 26002 IN-0000190773 08/28/2025 142021 5,162.94 Check Total: 1800.00
Check No. 142013
Check Total: 85.00
Check No. 142014
Check Total: 913.25
Check No. 142015
Check Total: 1109.13
Check No. 142016
Check Total: 3652.31
Check No. 142017
Check Total: 3248.00
Check No. 142018
Check Total: 2596.50
Check No. 142019
Check Total: 2100.00
Check No. 142020
Check Total: 102.86
Check No. 142021
Check Total: 5162.94
Agenda Item No. 05 Page 18 of 25 CC Agenda 09-15-2025
Disbursements 8/28/2025 Attachment C
9/8/2025
Vendor Name Vendor # Invoice General Description GL Account Fund PO Number Invoice Number Check Date Check/EFT # Detail Amount STANDARD PLUMBING SUPPLY CO 3970 FM SUPPLIES-BEACH RESTROOMS-GAS

GUARD/SEALANT
101780-5520 General Fund YDFT11 08/28/2025 142022 211.96 STANDARD PLUMBING SUPPLY CO 3970 FM REPAIRS-775 HIDEAWAY-POP UP

ASSEMBLY/POP UP ROD
101780-5520 General Fund YDMP34 08/28/2025 142022 20.19 STANDARD PLUMBING SUPPLY CO 3970 FM REPAIRS-775 HIDEAWAY-3 SINK STOPPERS 101780-5520 General Fund YGDY09 08/28/2025 142022 12.31 STANDARD PLUMBING SUPPLY CO 3970 FM SUPPLIES-BSPRINGS-EXT TAILPIECE 101780-5520 General Fund YJTJ35 08/28/2025 142022 19.04 CALPORTLAND COMPANIES 586 STREETS ROAD MATERIAL DUMP FEE 204551-5524 Gas Tax Fund 96809653 08/28/2025 142023 112.30 CALPORTLAND COMPANIES 586 STREETS ROAD MATERIAL DUMP FEE 101551-5524 General Fund 96809653 08/28/2025 142023 477.05 UNIFIRST CORPORATION 5314 FLEET UNIFORM SERVICES/SHOP RAGS 101554-5214 General Fund 2210226604 08/28/2025 142024 46.89 UNIFIRST CORPORATION 5314 WATER/WATER PLANT UNIFORM SERVICES 301560-5214 Water Operations Fund
2210226626 08/28/2025 142024 177.97
UNIFIRST CORPORATION 5314 WASTEWATER UNIFORM SERVICES 303562-5214 Wastewater Operations Fund
2210228238 08/28/2025 142024 55.68
UNIFIRST CORPORATION 5314 FLEET UNIFORM SERVICES/SHOP RAGS 101554-5214 General Fund 2210228253 08/28/2025 142024 46.89 VENTURA COUNTY AUTO SUPPLY/NAPA 4746 CREDIT MEMO-AUTOMOTIVE-PDADM VEH8223- SHOCKS
101554-5523 General Fund 042448B 08/28/2025 142025 -154.79 VENTURA COUNTY AUTO SUPPLY/NAPA 4746 AUTOMOTIVE REPAIRS-PDPAT VEH80718-

IGNITION COIL
101554-5523 General Fund 049447 08/28/2025 142025 99.40 VENTURA COUNTY AUTO SUPPLY/NAPA 4746 AUTOMOTIVE REPAIRS-PDPAT VEH80821-

BRAKE PARTS
101554-5523 General Fund 049668 08/28/2025 142025 200.44 VENTURA COUNTY AUTO SUPPLY/NAPA 4746 AUTOMOTIVE REPAIRS-PDPAT VEH80718-

SPARK PLUG
101554-5523 General Fund 049684 08/28/2025 142025 83.90 VENTURA COUNTY AUTO SUPPLY/NAPA 4746 AUTOMOTIVE REPAIRS-PDPAT V80821-

EMISSION CTRL HOSE
101554-5523 General Fund 049831 08/28/2025 142025 20.96 VENTURA COUNTY AUTO SUPPLY/NAPA 4746 AUTOMOTIVE REPAIRS-PDPAT VEH 80316-

BRAKE PARTS
101554-5523 General Fund 049920 08/28/2025 142025 538.17 VENTURA COUNTY AUTO SUPPLY/NAPA 4746 AUTOMOTIVE REPAIRS-HA V4132-CANISTER

PURG SOLENOID
101554-5523 General Fund 050201 08/28/2025 142025 41.65 VORTEX INDUSTRIES, LLC 5857 PUBLIC WORKS GATE REPAIRS-700 E. PORT

HUENEME
101780-5212 General Fund 01-2058794 08/28/2025 142026 1,441.25 WASTEBUILT 4276 AUTOMOTIVE SUPPLIES-INVENTORY-EXT

SPRINGS
101554-5523 General Fund 4111366 08/28/2025 142027 54.95 WASTEBUILT 4276 AUTOMOTIVE REPAIRS-PWSW VEH 9112-

CARTRIDGE
101554-5523 General Fund 4113012 08/28/2025 142027 259.14 Grand Total 482,192.58
Check No. 142022
Check Total: 263.50
Check No. 142023
Check Total: 589.35
Check No. 142024
Check Total: 327.43
Check No. 142025
Check Total: 829.73
Check No. 142026
Check Total: 1441.25
Check No. 142027
Check Total: 314.09
Agenda Item No. 05 Page 19 of 25 CC Agenda 09-15-2025
Disbursements for 9/2/2025 Attachment E
9/8/2025
Accounts Payable Check Register
Vendor Name Vendor # Invoice General Description GL Account Fund PO Number Invoice Number Check Date Check/EFT # Detail Amount CALIFORNIA DEPARTMENT OF PUBLIC HEALTH 5925 25-08736 CERTIFIED COPY OF DEATH RECORDS 101441-5204 General Fund PHPD 25-08736 09/02/2025 142028 24.00 Grand Total 24.00
Check No. 142028
Check Total: 24.00
Agenda Item No. 05 Page 20 of 25 CC Agenda 09-15-2025
Disbursements for 9/5/2025 Attachment F
9/8/2025
Accounts Payable Check Register
Vendor Name Vendor # Invoice General Description GL Account Fund PO Number Invoice Number Check Date Check/EFT # Detail Amount AMAZON CAPITAL SERVICES 4872 HR SUPPLIES-CORRECTION TAPE 101115-5500 General Fund 1CWH-D9KPM4LN 09/05/2025 29691 21.36
AMAZON CAPITAL SERVICES 4872 CREDIT MEMO-WATER NOT RECEIVED 101115-5500 General Fund 1DH6-C6RV-9TGT 09/05/2025 29691 -43.50 AMAZON CAPITAL SERVICES 4872 HR SUPPLIES-WATER(PARTIAL CREDIT

ISSUED)/STAPLES
101115-5500 General Fund 1GRL-H3H6-F6FC 09/05/2025 29691 56.12 AMAZON CAPITAL SERVICES 4872 CREDIT MEMO-CORRECTION TAPE NEVER

RECEIVED
101115-5500 General Fund 1YXF-HYYL-7JKQ 09/05/2025 29691 -21.36 AFTERMATH SERVICES LLC 5923 5/28/25 PD BIOHAZARD CLEANUP 101440-5204 General Fund 250502419 09/05/2025 142029 400.00 AFTERMATH SERVICES LLC 5923 12/31/24 PD BIOHAZARD CLEANUP 101441-5204 General Fund JC2024-5101 09/05/2025 142030 400.00 CANON FINANCIAL SERVICES, INC 3733 JUN'25 PUBLIC WORKS MONTHLY CANON COPIER LEASE
301560-5220 Water Operations
Fund
25092 41208712 09/05/2025 142031 272.85
CANON FINANCIAL SERVICES, INC 3733 JUN'25 PUBLIC WORKS MONTHLY CANON COPIER LEASE
303562-5220 Wastewater
Operations Fund
25092 41208712 09/05/2025 142031 272.84
CANON FINANCIAL SERVICES, INC 3733 JUN'25 PUBLIC WORKS MONTHLY CANON COPIER LEASE
304563-5220 Solid Waste
Operations Fund
25092 41208712 09/05/2025 142031 272.85
CANON FINANCIAL SERVICES, INC 3733 JUL'25 PUBLIC WORKS MONTHLY CANON COPIER LEASE
301560-5220 Water Operations
Fund
25092 41395896 09/05/2025 142032 272.84
CANON FINANCIAL SERVICES, INC 3733 JUL'25 PUBLIC WORKS MONTHLY CANON COPIER LEASE
303562-5220 Wastewater
Operations Fund
25092 41395896 09/05/2025 142032 272.85
CANON FINANCIAL SERVICES, INC 3733 JUL'25 PUBLIC WORKS MONTHLY CANON COPIER LEASE
304563-5220 Solid Waste
Operations Fund
25092 41395896 09/05/2025 142032 272.85
CANON FINANCIAL SERVICES, INC 3733 JUN'25 COMM DEVELOPMENT MONTHLY CANON

COPIER LEASE
101330-5220 General Fund 25091 41208716 09/05/2025 142033 233.38 CANON FINANCIAL SERVICES, INC 3733 JUL'25 COMM DEVELOPMENT MONTHLY CANON

COPIER LEASE
101330-5220 General Fund 25091 41395900 09/05/2025 142034 233.38 CANON FINANCIAL SERVICES, INC 3733 JUN'25 CITY ADMIN MONTHLY CANON COPIER LEASE
101112-5220 General Fund 25089 41208715 09/05/2025 142035 337.07 CANON FINANCIAL SERVICES, INC 3733 AUG'25 PUBLIC WORKS MONTHLY CANON COPIER LEASE
301560-5220 Water Operations
Fund
25092 41619320 09/05/2025 142036 272.86
CANON FINANCIAL SERVICES, INC 3733 AUG'25 PUBLIC WORKS MONTHLY CANON COPIER LEASE
303562-5220 Wastewater
Operations Fund
25092 41619320 09/05/2025 142036 272.84
CANON FINANCIAL SERVICES, INC 3733 AUG'25 PUBLIC WORKS MONTHLY CANON COPIER LEASE
304563-5220 Solid Waste
Operations Fund
25092 41619320 09/05/2025 142036 272.84
Check No. 29691
Check Total: 12.62
Check No. 142029
Check Total: 400.00
Check No. 142030
Check Total: 400.00
Check No. 142031
Check Total: 818.54
Check No. 142032
Check Total: 818.54
Check No. 142033
Check Total: 233.38
Check No. 142034
Check Total: 233.38
Check No. 142035
Check Total: 337.07
Check No. 142036
Check Total: 818.54
Check No. 142037
Agenda Item No. 05 Page 21 of 25 CC Agenda 09-15-2025
Disbursements for 9/5/2025 Attachment F
9/8/2025
Vendor Name Vendor # Invoice General Description GL Account Fund PO Number Invoice Number Check Date Check/EFT # Detail Amount CANON FINANCIAL SERVICES, INC 3733 AUG'25 COMM DEVELOPMENT MONTHLY CANON

COPIER LEASE
101330-5220 General Fund 25091 41619324 09/05/2025 142037 233.38 CANON FINANCIAL SERVICES, INC 3733 001-0668326-006 FAX- MARCH 2025 SERVICES 101111-5220 General Fund 39531898 09/05/2025 142038 50.06 CANON FINANCIAL SERVICES, INC 3733 001-0668326-009 HR COPIER SERVICES -APRIL 2025 101115-5220 General Fund 39826383 09/05/2025 142039 242.71 CANON FINANCIAL SERVICES, INC 3733 001-0668326-006 FAX- APRIL 2025 SERVICES 101111-5220 General Fund 40246096 09/05/2025 142040 40.06 CANON FINANCIAL SERVICES, INC 3733 001-0668326-006 FAX- MAY 2025 SERVICES 101111-5220 General Fund 40958867 09/05/2025 142041 40.06 CANON FINANCIAL SERVICES, INC 3733 001-0668326-009 HR COPIER SERVICES -JUNE 2025 101115-5220 General Fund 41208710 09/05/2025 142042 242.71 CANON FINANCIAL SERVICES, INC 3733 001-0668326-006 FAX- JUNE 2025 SERVICES 101111-5220 General Fund 41302543 09/05/2025 142043 50.06 CANON FINANCIAL SERVICES, INC 3733 001-0668326-009 HR COPIER SERVICES -JULY 2025 101115-5220 General Fund 41395894 09/05/2025 142044 242.71 CANON FINANCIAL SERVICES, INC 3733 001-0668326-009 HR COPIER SERVICES -AUGUST 2025
101115-5220 General Fund 41619318 09/05/2025 142045 242.71 CUMMING MANAGEMENT GROUP, INC. 5573 MAY'25 BUBBLING SPRINGS PJCT CONSTRUCTION

MGMT SV
101780-5700 General Fund 20240041 173331 09/05/2025 142046 6,654.65 CUMMING MANAGEMENT GROUP, INC. 5573 MAY'25 BUBBLING SPRINGS PJCT CONSTRUCTION

MGMT SV
101780-5700 General Fund 20240041 173331 09/05/2025 142046 644.19 CUMMING MANAGEMENT GROUP, INC. 5573 MAY'25 BUBBLING SPRINGS PJCT CONSTRUCTION

MGMT SV
101780-5700 General Fund 20240041 173331 09/05/2025 142046 294.47 CUMMING MANAGEMENT GROUP, INC. 5573 MAY'25 BUBBLING SPRINGS PJCT CONSTRUCTION

MGMT SV
101780-5700 General Fund 20240041 173331 09/05/2025 142046 229.26 CUMMING MANAGEMENT GROUP, INC. 5573 MAY'25 BUBBLING SPRINGS PJCT CONSTRUCTION

MGMT SV
101780-5700 General Fund 20240041 173331 09/05/2025 142046 53.24 CUMMING MANAGEMENT GROUP, INC. 5573 MAY'25 BUBBLING SPRINGS PJCT CONSTRUCTION

MGMT SV
101780-5700 General Fund 20240041 173331 09/05/2025 142046 58.23 CUMMING MANAGEMENT GROUP, INC. 5573 MAY'25 BUBBLING SPRINGS PJCT CONSTRUCTION

MGMT SV
101780-5700 General Fund 20240041 173331 09/05/2025 142046 237.58 CUMMING MANAGEMENT GROUP, INC. 5573 MAY'25 BUBBLING SPRINGS PJCT CONSTRUCTION

MGMT SV
101780-5700 General Fund 20240041 173331 09/05/2025 142046 1,635.52 CUMMING MANAGEMENT GROUP, INC. 5573 MAY'25 BUBBLING SPRINGS PJCT CONSTRUCTION

MGMT SV
101780-5700 General Fund 20240041 173331 09/05/2025 142046 214.96 CUMMING MANAGEMENT GROUP, INC. 5573 MAY'25 BUBBLING SPRINGS PJCT CONSTRUCTION

MGMT SV
101780-5700 General Fund 20240041 173331 09/05/2025 142046 57.90 Check Total: 233.38
Check No. 142038
Check Total: 50.06
Check No. 142039
Check Total: 242.71
Check No. 142040
Check Total: 40.06
Check No. 142041
Check Total: 40.06
Check No. 142042
Check Total: 242.71
Check No. 142043
Check Total: 50.06
Check No. 142044
Check Total: 242.71
Check No. 142045
Check Total: 242.71
Check No. 142046
Agenda Item No. 05 Page 22 of 25 CC Agenda 09-15-2025
Disbursements for 9/5/2025 Attachment F
9/8/2025
Vendor Name Vendor # Invoice General Description GL Account Fund PO Number Invoice Number Check Date Check/EFT # Detail Amount DOCUPRODUCTS CORPORATION 651 3/16/25-6/15/25 PW C5850i COPIER OVERAGE SVCS 301560-5220 Water Operations Fund
309623 09/05/2025 142047 206.12
DOCUPRODUCTS CORPORATION 651 3/16/25-6/15/25 PW C5850i COPIER OVERAGE SVCS 303562-5220 Wastewater Operations Fund
309623 09/05/2025 142047 206.12
DOCUPRODUCTS CORPORATION 651 3/16/25-6/15/25 PW C5850i COPIER OVERAGE SVCS 304563-5220 Solid Waste Operations Fund
309623 09/05/2025 142047 206.13
DOCUPRODUCTS CORPORATION 651 12/16/24-3/15/25 PW C5850i COPIER OVERAGE SVCS 301560-5220 Water Operations Fund
303843 09/05/2025 142048 183.07
DOCUPRODUCTS CORPORATION 651 12/16/24-3/15/25 PW C5850i COPIER OVERAGE SVCS 303562-5220 Wastewater Operations Fund
303843 09/05/2025 142048 183.07
DOCUPRODUCTS CORPORATION 651 12/16/24-3/15/25 PW C5850i COPIER OVERAGE SVCS 304563-5220 Solid Waste Operations Fund
303843 09/05/2025 142048 183.07
DOCUPRODUCTS CORPORATION 651 3/16/25-6/15/25 CD CANON C5840i COPIER OVERAGE 101330-5220 General Fund 309621 09/05/2025 142049 162.65 DOCUPRODUCTS CORPORATION 651 12/16/24-3/15/25 CD CANON C5840i COPIER

OVERAGE
101330-5220 General Fund 303841 09/05/2025 142050 86.12 DOCUPRODUCTS CORPORATION 651 9/16/24-12/15/24 CD CANON C5840i COPIER

OVERAGE
101330-5220 General Fund 298045 09/05/2025 142051 76.47 EWING IRRIGATION PRODUCTS, INC 336 LANDSCAPE SUPPLIES-MOUNDMASTER

BRICKS/TURFACE/NOZZ
101553-5520 General Fund 26978856 09/05/2025 142052 273.66 EWING IRRIGATION PRODUCTS, INC 336 LANDSCAPE MAINT SUPPLIES-TURFACE BRICKS 101553-5520 General Fund 27144840 09/05/2025 142052 157.23 FIDELITY SECURITY LIFE INSURANCE CO 5465 SEP'25 REG EE VISION PREMIUMS 501000-2245 Payroll Clearing Fund
166955023 09/05/2025 142053 1,260.44
FIDELITY SECURITY LIFE INSURANCE CO 5465 SEP'25 RETIREE VISION PREMIUMS 501000-2245 Payroll Clearing Fund
166955224 09/05/2025 142053 475.89
GRAINGER INC 345 REFUSE SUPPLIES-CLEANER/DEGREASER 304563-5520 Solid Waste Operations Fund
9361646194 09/05/2025 142054 75.56
HDL COREN & CONE 3041 24/25 ACFR STAT PACKAGE 101111-5204 General Fund SIN053919 09/05/2025 142055 795.00 LUNETTA APPRAISAL COMPANY, INC 5908 PROPERTY APPRAISAL SERVICES-746 INDUSTRIAL AV
304563-5212 Solid Waste
Operations Fund
716 09/05/2025 142056 3,500.00
Check Total: 10080.00
Check No. 142047
Check Total: 618.37
Check No. 142048
Check Total: 549.21
Check No. 142049
Check Total: 162.65
Check No. 142050
Check Total: 86.12
Check No. 142051
Check Total: 76.47
Check No. 142052
Check Total: 430.89
Check No. 142053
Check Total: 1736.33
Check No. 142054
Check Total: 75.56
Check No. 142055
Check Total: 795.00
Check No. 142056
Check Total: 3500.00
Check No. 142057
Agenda Item No. 05 Page 23 of 25 CC Agenda 09-15-2025
Disbursements for 9/5/2025 Attachment F
9/8/2025
Vendor Name Vendor # Invoice General Description GL Account Fund PO Number Invoice Number Check Date Check/EFT # Detail Amount MATRIX IMAGING SOLUTIONS/DATAPROSE, INC 3718 JUNE 2025 UTILITY BILL STATEMENT SERVICES 301560-5204 Water Operations Fund
DP2503233 09/05/2025 142057 1,412.46
MATRIX IMAGING SOLUTIONS/DATAPROSE, INC 3718 JUNE 2025 UTILITY BILL STATEMENT SERVICES 303562-5204 Wastewater Operations Fund
DP2503233 09/05/2025 142057 1,412.46
MATRIX IMAGING SOLUTIONS/DATAPROSE, INC 3718 JUNE 2025 UTILITY BILL STATEMENT SERVICES 304563-5204 Solid Waste Operations Fund
DP2503233 09/05/2025 142057 1,412.46
MCMASTER-CARR SUPPLY COMPANY 5746 WATER PLANT SUPPLIES-HEAT-SHRINK

TUBING/CORD GRIPS
302561-5520 Water Plant
Operations Fund
50952486 09/05/2025 142058 530.63
MCMASTER-CARR SUPPLY COMPANY 5746 WATER PLANT SUPPLIES-HEAT-SHRINK

TUBING/CORD GRIPS
302561-5520 Water Plant
Operations Fund
50952486 09/05/2025 142058 100.00
NAPALM 4784 2025 HUENEME BEACH FESTIVAL

POSTERS/FLYERS/BANNERS
101000-2405 General Fund 2359 09/05/2025 142059 1,382.50 PLATINUM TOW AND TRANSPORT, INC 3781 JUNE 2025 TOW AND STORAGE SERVICES 101441-5204 General Fund 30304 09/05/2025 142060 300.00 REFUND 99999 40335-1033324 FINAL BILL REFUND 301000-2408 Water Operations Fund
000040335 09/05/2025 142061 276.27
TOSHIBA FINANCIAL SERVICES 3074 500-0664982-000 ESTUDIO478S CD COPIER 7/3- 8/3/25
101330-5220 General Fund 561980186 09/05/2025 142062 95.23 ULINE SHIPPING SUPPLIES 2215 MUSEUM SUPPLIES-SHELVING UNITS/BIKE

RACK/TOTES/ETC
101672-5540 General Fund 194707049 09/05/2025 142063 4,293.84 UNIFIRST CORPORATION 5314 WATER/WATER PLANT UNIFORM SERVICES 301560-5520 Water Operations Fund
2210228279 09/05/2025 142064 167.33
VENTURA COUNCIL OF GOVERNMENTS 3914 FY 25/26 ANNUAL MEMBER ASSESSMENT 101112-5204 General Fund 1210 09/05/2025 142065 3,293.00 WASTEBUILT 4276 AUTOMOTIVE SUPPLIES-INVENTORY-ROLLER KITS

SHIPPING
101554-5520 General Fund 4111362 09/05/2025 142066 583.99 Grand Total 38,827.30
Check Total: 4237.38
Check No. 142058
Check Total: 630.63
Check No. 142059
Check Total: 1382.50
Check No. 142060
Check Total: 300.00
Check No. 142061
Check Total: 276.27
Check No. 142062
Check Total: 95.23
Check No. 142063
Check Total: 4293.84
Check No. 142064
Check Total: 167.33
Check No. 142065
Check Total: 3293.00
Check No. 142066
Check Total: 583.99
Agenda Item No. 05 Page 24 of 25 CC Agenda 09-15-2025

ATTACHMENT G

SALARY DISTRIBUTIONS
PAYROLL DIRECT DEPOSIT TOTALS: $377,788.96
PAYROLL CHECK REGISTER: $5,146.82 $382,935.78
TOTAL DISBURSEMENT: $382,935.78

CITY OF PORT HUENEME

PAYROLL CASH DISBURSEMENT FOR
September 5, 2025
Agenda Item No. 05 Page 25 of 25 CC Agenda 09-15-2025
DATE: September 15, 2025
TO: Honorable City Council
FROM: James Vega, City Manager
Gabby Basua, Housing and Facilities Maintenance Director SUBJECT: PIER STRUCTURAL ASSESSMENT
RECOMMENDATION:

It is recommended that City Council authorize the City Manager to execute an agreement, approved as to form by the City Attorney, with Noble Consultants Inc., in the amount of $37,700.00 to develop a structural condition assessment and report for the Port Hueneme Pier and authorize an additional 10% ($3,770.00) as contingency for any unforeseen circumstances. It is recommended that City Council authorize an appropriation of $19,804 using the Capital Improvement Reserve to fund the project.

BACKGROUND/ANALYSIS:

In accordance with the Lease Agreement between the California State Lands Commission and the City of Port Hueneme executed on May 1, 2021 for a term of twentyfive (25) years, the City is required to perform a structural and utility safety assessment inspection of the pier and prepare inspection reports for the improvements, once every four years, during the term of the lease. The assessment and report will also assist staff with the creation a four-year maintenance plan for the Hueneme Pier.

During fiscal year (FY) 24-25 staff allocated a total of $21,666.00 dollars for this assessment and report. Once staff began researching this project further it became evident that the dollars allocated in FY 24-25 would not be sufficient to cover the cost of the assessment and report. On August 18, 2025, staff issued a Request for Qualifications to five specialized consultants. Noble Consultants Inc., was the only proposal received by the deadline.

Noble Consultants, Inc. is a civil, coastal, and structural professional engineering firm that is dedicated exclusively to the study, planning, permitting, design and construction of marine, shoreline, small craft harbor, and waterfront facilities for public agencies, industry, and private clients. Noble Consultants has performed engineering services on the majority of municipal piers between San Clemente and Santa Barbara. The city retained Noble Consultants Inc., to evaluate the Pier’s condition after the 1995 storm, and again in 2002 when piles needed replacement.

Agenda Item No. 06 Page 1 of 40 CC Agenda 09-15-2025
Pier Structure Assessment
September 15, 2025

Page 2 ends

Staff has reviewed the proposal from Noble Consultants, Inc. and recommend that the City Council authorize the execution of the agreement in an amount not to exceed of $41,470, including contingency.

FISCAL IMPACT:

Funds for the pier structural assessment were carried over into the current fiscal year’s Facilities Maintenance operating budget in the amount of $21,666 in Account No. 101- 780-5212; however, a budget adjustment is required to move this funding to Account No. 101-780-5700 Capital Improvement Projects, project #FA2601 with no impact to fund balance. Approval of this action would also require an additional appropriation of $19,804 in Account No. 101-780-5700 Capital Improvement Projects, project #FA2601 to cover the cost of the contract. The additional appropriation will be funded from the Capital Improvement Reserve, which will have an estimated remaining balance of $2,366,696 at Fiscal Year 2026-27 year-end with this appropriation and use of funds.

STRATEGIC PLAN:

Primary Strategic Pillar(s) and Initiative(s):

Safe, Secure, & Beautiful Community
• Upgrade our beach, parks, City-owned facilities and structures to provide a better experience for our residents, employees, commuters, and visitors • Increase levels of emergency preparedness and education • Actively support on-going beach preservation efforts and funding for prevention of erosion
ATTACHMENTS:

A. Noble Consultants Qualification
B. Noble Consultants Proposal
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DATE: September 15, 2025
TO: Honorable City Council
FROM: James Vega, City Manager
Frank Montelongo, Police Support Services Manager
SUBJECT: PORT HUENEME POLICE DEPARTMENT SOFTWARE AS A SERVICE “SAAS” CLOUD MIGRATION TO UPDATE PUBLIC SAFETY

ENTERPRISE SYSTEM TO ALLOW FOR EFFECIENCY

IMPROVEMENTS AND EMERGENCY DATA BACKUPS
RECOMMENDATION:

It is recommended that City Council authorize the City Manager to execute an agreement, approved as to form by the City Attorney, with Tyler Technologies, Inc. for the Software as a Service, “SaaS” cloud migration not to exceed the annual amount in year 1 of $270,000. The SaaS cloud migration will provide the necessary software upgrades, hardware, data conversion, implementation, and training services to replace the Police Departments current on prem Tyler Technologies, Inc. servers and data storage. The SaaS cloud migration annual maintenance cost for year 2 and 3 are $163,537.

BACKGROUND/ANALYSIS:

The Port Hueneme Police Department uses Tyler Technologies New World, a Tyler public safety solution with on premises storage and servers. The current hardware/servers are currently 5 years old and require upgrading according to the City’s IT master plan.

Additionally, the Police Department signed a contact with Tyler Technologies on July 20, 2022 for the upgrade of our current New World Law Enforcement Records Management System “LERMS” to Tyler Enterprise LERMS. In order to complete the Enterprise LERMS upgrade, the current server infrastructure needs to be upgraded.

City staff has identified two options in order to complete the Enterprise LERMS upgrade.

Option one is to upgrade the current hardware and servers to meet Tyler Technologies minimum requirements for an on-prem solution with an estimated cost of $284,930 not including the fees for on-site data storage hardware for year one. Additionally, Tyler Technologies has indicated their IT road map by 2030 is to require all current clients to migrate to SaaS cloud services.

Option two, which is the option being recommended by staff, is to make the transition to Tyler Technologies SaaS cloud migration with an estimated cost of $269,677 for year one. The SaaS cloud migration for year one will include the current budgeted annual Agenda Item No. 07 Page 1 of 30 CC Agenda 09-15-2025
SaaS Cloud Migration
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maintenance fee, completion of the 2022 Enterprise LERMS upgrade, redundant VPN appliance bundle, and second required internet service. Upgrading to the Saas cloud migration now will save the city money in the future due to Tyler Technologies indication of moving all their services to the cloud by 2030. Benefits of the Saas cloud migration include:
• Up-to-date solutions, faster upgrades, and less downtime. • Protection against any disaster data recovery scenario. • Redundant infrastructure ensuring all data is always backed up. • Improved Security: Tyler cloud technology is powered by Amazon Web Services (AWS) Gov Cloud and meets governmental CJIS security requirements.

FISCAL IMPACT:

FY 25/26
Sufficient funds for year 1 of the SaaS cloud migration are appropriated in the current budget in account numbers 101-440-5223 Subscriptions ($120,000) and 101-442-5700 Capital Projects (160,000), project #IT2206. Approval of this item requires a budget adjustment to reallocate the funding between the accounts- reduces the Capital Improvement Project account 101-442-5700, project #IT2206 by $44,000 and increases Account number 101-440-5223 Subscriptions by $44,000 to cover the annual Saas maintenance with a net zero affect to the General Fund balance.

FY 26/27
Funds for Tyler Technologies SaaS cloud migration were appropriated in FY 2026/2027 in Account No. 101-440-5223 in the amount of $130,000; however, approval of this action would require an additional appropriation of $45,000 to fund all related improvements.

The additional appropriation will be brought to City Council with the budget update item for next fiscal year.

STRATEGIC PLAN:
• Promote operational excellence in all City functions and embody best practices as a municipality Year 1 - FY 25/26 Year 2 - FY 26/27
SaaS SaaS
Annual Saas Maintence $163,537 Annual Saas Maintence $163,537 Enterprise Platform Evolution Services $99,000 Firewall (SD-WAN) License 10,000 Redundant VPN Appliance Bundle $6,000
Spectrum 2nd Internet Service $1,140.00 Spectrum 2nd Internet Service $1,440 $269,677 $174,977
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ATTACHMENTS:

A. Port Hueneme, CA SaaS Migration Agreement
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1 SOFTWARE AS A SERVICE AGREEMENT
This Software as a Service Agreement is made between Tyler Technologies, Inc. and Client.

WHEREAS, Client and Tyler are parties to a Software License Agreement dated June 20, 2011, which was further amended, collectively the (Original Agreement), under which Tyler provided Client with a license to certain Tyler Software set forth therein; and
WHEREAS, Client and Tyler now desire to migrate the software products purchased under the Original Agreement and set forth in the Investment Summary from an on-premise installation to a SaaS installation, and to replace the Original Agreement with updated terms to reflect the ongoing nature of their relationship, under the terms of this Agreement.

NOW THEREFORE, in consideration of the foregoing and of the mutual covenants and promises set forth in this Agreement, Tyler and Client agree as follows:

SECTION A – DEFINITIONS
• “Agreement” means this Software as a Services Agreement. • “Business Travel Policy” means our business travel policy. A copy of our current Business Travel Policy is attached as Schedule 1 to Exhibit B.
• “Client” means City of Port Hueneme, CA.
• “Data” means data uploaded or provided by you or your End Users through the use of the Tyler Software and necessary to utilize the Tyler Software. “Data” excludes Service Usage Data. • “Data Storage Capacity” means the contracted amount of storage capacity for your Data identified in the Investment Summary, if any.
• “Defect” means a failure of the Tyler Software to substantially conform to the functional descriptions set forth in our written proposal to you, or their functional equivalent, based on a condition within our reasonable control. Future functionality may be updated, modified, or otherwise enhanced through our maintenance and support services, and the governing functional descriptions for such future functionality will be set forth in our then-current Documentation. • “Developer” means a third party who owns the intellectual property rights to Third Party Software. • “Documentation” means any online or written documentation related to the use or functionality of the Tyler Software that we provide or otherwise make available to you, including instructions, user guides, manuals and other training or self-help documentation. • “Effective Date” means the last signature date set forth in the signature block. • “Force Majeure” means an event beyond the reasonable control of you or us, including, without limitation, governmental action, war, riot or civil commotion, fire, natural disaster, or any other cause that could not with reasonable diligence be foreseen or prevented by you or us. • “Investment Summary” means the agreed upon cost proposal for the products and services attached as Exhibit A.
• “Invoicing and Payment Policy” means the invoicing and payment policy. A copy of our current Invoicing and Payment Policy is attached as Exhibit B.
• “Order Form” means an ordering document that includes a quote or investment summary and Attachment A
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2 specifying the items to be provided by Tyler to the Client, including any addenda and supplements thereto.
• “SaaS Fees” means the fees for the SaaS Services identified in the Investment Summary. • “SaaS Services” means software as a service consisting of system administration, system management, and system monitoring activities that Tyler performs for the Tyler Software, and includes the right to access and use the Tyler Software, receive maintenance and support on the Tyler Software, including Downtime resolution under the terms of the SLA, and Data storage and archiving. SaaS Services do not include support of an operating system or hardware, support outside of our normal business hours, or training, consulting or other professional services.
• “Service Usage Data” means data and telemetry collected by us relating to your or your authorized users’ use of the Tyler Software and/or SaaS Services.
• “SLA” means the service level agreement. A copy of our current SLA is attached hereto as Exhibit C. • “Support Call Process” means the support call process applicable to all of our customers who have licensed the Tyler Software. A copy of our current Support Call Process is attached as Schedule 1 to Exhibit C.
• “Third Party Hardware” means the third party hardware, if any, identified in the Investment Summary. • “Third Party Products” means the Third Party Software and Third Party Hardware. • “Third Party SaaS Services” means software as a service provided by a third party, if any, identified in the Investment Summary.
• “Third Party Software” means the third party software, if any, identified in the Investment Summary and not embedded in the Tyler Software.
• “Third Party Terms” means, if any, the end user license agreement(s) or similar terms, as applicable. • “Tyler” means Tyler Technologies, Inc., a Delaware corporation. • “Tyler Software” means our proprietary software, including any integrations, custom modifications, and/or other related interfaces identified in the Investment Summary and licensed by us to you through this Agreement. The Tyler Software also includes embedded third-party software that we are licensed to embed in our proprietary software and sub-license to you. • “we”, “us”, “our” and similar terms mean Tyler.
• “you” and similar terms mean Client.

SECTION B – SAAS SERVICES

1. Rights Granted. We grant to you the non-exclusive, non-assignable limited right to use the SaaS Services solely for your internal business purposes. The Tyler Software will be made available to you according to the terms of the SLA. You acknowledge that we have no delivery obligations and we will not ship copies of the Tyler Software as part of the SaaS Services. You may use the SaaS Services to access updates and enhancements to the Tyler Software, as further described in Section C(9).

2. SaaS Fees. You agree to pay us the SaaS Fees. Those amounts are payable in accordance with our Invoicing and Payment Policy. The SaaS Fees are based on the amount of Data Storage Capacity. You may add additional data storage capacity on the terms set forth in Section H(1). In the event you regularly and/or meaningfully exceed the Data Storage Capacity, we reserve the right to charge you additional fees commensurate with the overage(s).

3. Ownership.

3.1 We retain all ownership and intellectual property rights to the SaaS Services, the Tyler Software, and anything developed by us under this Agreement. You do not acquire under this Agreement any license to use the Tyler Software in excess of the scope and/or duration of the SaaS Services.

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3 3.2 The Documentation is licensed to you and may be used and copied by your employees for internal, non-commercial reference purposes only.

3.3 You retain all ownership and intellectual property rights to the Data. You expressly recognize that except to the extent necessary to carry out our obligations contained in this Agreement, we do not create or endorse any Data used in connection with the SaaS Services.

3.4 You understand and agree that we may collect and use Service Usage Data to perform the SaaS Services, and for our own purposes, including the purposes described below. We may use Service Usage Data to (a) operate, maintain, manage, and improve existing and create new products and services, (b) maintain the security of the Tyler Software and SaaS Services, (c) aggregate your Service Usage Data and combine it with that of other clients and their users, and (d) use anonymized or aggregated Service Usage Data for our research, analytics or other business purposes. Service Usage Data will not be disclosed to any third-party unless (i) it is anonymized and aggregated such that it does not identify you, your users or your Confidential Information or (ii) we have entered into a written agreement with such third-party to bind them to applicable legal requirements with respect to the Service Usage Data. You agree to notify your users of our collection and use of Service Usage Data, obtain any required consents, provide all necessary notices, and meet any other applicable legal requirements with respect to our collection and use of Service Usage Data.

4. Restrictions. You may not: (a) make the Tyler Software or Documentation resulting from the SaaS Services available in any manner to any third party for use in the third party’s business operations; (b) modify, make derivative works of, disassemble, reverse compile, or reverse engineer any part of the SaaS Services; (c) access or use the SaaS Services in order to build or support, and/or assist a third party in building or supporting, products or services competitive to us; or (d) license, sell, rent, lease, transfer, assign, distribute, display, host, outsource, disclose, permit timesharing or service bureau use, or otherwise commercially exploit or make the SaaS Services, Tyler Software, or Documentation available to any third party other than as expressly permitted by this Agreement.

5. Software Warranty. We warrant that the Tyler Software will perform without Defects during the term of this Agreement. If the Tyler Software does not perform as warranted, we will use all reasonable efforts, consistent with industry standards, to cure the Defect in accordance with the maintenance and support process set forth in Section C(9), below, the SLA and our then current Support Call Process or to provide you with a functional equivalent. For the avoidance of doubt, to the extent any third-party software is embedded in the Tyler Software, your limited warranty rights are limited to our Defect resolution obligations set forth above; you do not have separate rights against the developer of the embedded thirdparty software.

6. SaaS Services.

6.1 Our SaaS Services are audited at least yearly in accordance with the AICPA’s Statement on Standards for Attestation Engagements (“SSAE”) No. 21. We will maintain, SOC 1 and SOC 2 compliance, or its equivalent, for so long as you are timely paying for SaaS Services. The scope of audit coverage varies for some Tyler Software solutions. Upon execution of a mutually agreeable Non-Disclosure Agreement (“NDA”), we will provide you with a summary of our compliance report(s) or its equivalent. Every year thereafter, for so long as the NDA is in effect and in which you make a written request, we will provide that same information. If our SaaS Services are provided using a third-party data center, we will provide available compliance reports for that data center.

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4 6.2 You will be hosted on shared hardware in a Tyler data center or in a third-party data center. In either event, databases containing your Data will be dedicated to you and inaccessible to our other customers.

6.3 The data centers utilized under this Agreement have fully-redundant telecommunications access, electrical power, and the required hardware to provide access to the Tyler Software in the event of a disaster or component failure. In the event of a disruption of SaaS Services from the data center hosting your data, we reserve the right to employ our disaster recovery plan for resumption of the SaaS Services. In that event, we commit to a Recovery Point Objective (“RPO”) of 24 hours and a Recovery Time Objective (“RTO”) of 24 hours. RPO represents the maximum duration of time between the most recent recoverable copy of your hosted Data and subsequent unavailability of SaaS Services from the data center hosting your data. RTO represents the maximum duration of time following disruption of the SaaS Services within which your access to the Tyler Software must be restored.

6.4 We conduct annual penetration testing of either the production network and/or web application to be performed. We will maintain industry standard intrusion detection and prevention systems to monitor malicious activity in the network and to log and block any such activity. We will provide you with a written or electronic record of the actions taken by us in the event that any unauthorized access to your database(s) is detected as a result of our security protocols. You may not attempt to bypass or subvert security restrictions in the SaaS Services or environments related to the Tyler Software.

Unauthorized attempts to access files, passwords or other confidential information, and unauthorized vulnerability and penetration test scanning of our network and systems (hosted or otherwise) is prohibited without the prior written approval of our IT Security Officer.

6.5 We test our disaster recovery plan on an annual basis and mitigate any findings in accordance with industry standards.

6.6 We will be responsible for importing back-up and verifying that you can log-in. You will be responsible for running reports and testing critical processes to verify the returned Data.

6.7 We provide secure Data transmission paths between each of your workstations and our servers.

6.8 The data centers utilized under this Agreement are accessible only by authorized personnel with a unique key entry. All other visitors to such data centers must be signed in and accompanied by authorized personnel. Entry attempts to the data center are regularly audited by internal staff and external auditors to ensure no unauthorized access.

SECTION C – OTHER PROFESSIONAL SERVICES

1. Other Professional Services. We will provide you the various implementation-related services itemized in the Investment Summary.

2. Professional Services Fees. You agree to pay us the professional services fees in the amounts set forth in the Investment Summary. Those amounts are payable in accordance with our Invoicing and Payment Policy.

3. Additional Services. The Investment Summary contains the scope of services and related costs (including programming and/or interface estimates) required for the project based on the documented scope of the project as of the Effective Date. If additional work is required, or if you use or request additional services, we will provide you with an addendum or change order, as applicable, outlining the costs for the additional Agenda Item No. 07 Page 8 of 30 CC Agenda 09-15-2025
5 work.

4. Cancellation. If you cancel services less than four (4) weeks in advance (other than for Force Majeure or breach by us), you will be liable for all (a) daily fees associated with cancelled professional services if we are unable to reassign our personnel and (b) any non-refundable travel expenses already incurred by us on your behalf. We will make all reasonable efforts to reassign personnel in the event you cancel within four (4) weeks of scheduled commitments.

5. Services Warranty. We will perform the services in a professional, workmanlike manner, consistent with industry standards. In the event we provide services that do not conform to this warranty, we will reperform such services at no additional cost to you.

6. Site Access and Requirements. At no cost to us, you agree to provide us with full and free access to your personnel, facilities, and equipment as may be reasonably necessary for us to provide implementation services, subject to any reasonable security protocols or other written policies provided to us as of the Effective Date, and thereafter as mutually agreed to by you and us. You agree that it is your responsibility to ensure that you satisfy the then-current system requirements, if any, minimally required to run the Tyler Software.

7. Client Assistance. You acknowledge that the implementation of the Tyler Software, and the ability to meet project deadlines and other milestones, is a cooperative effort requiring the time and resources of your personnel, as well as ours. You agree to use all reasonable efforts to cooperate with and assist us as may be reasonably required to meet the agreed upon project deadlines and other milestones for implementation. This cooperation includes at least working with us to schedule the implementationrelated services outlined in this Agreement.

8. Background Checks. For at least the past twelve (12) years, all of our employees have undergone criminal background checks prior to hire. All employees sign our confidentiality agreement and security policies.

9. Maintenance and Support. For so long as you timely pay your SaaS Fees according to the Invoicing and Payment Policy, then in addition to the terms set forth in the SLA and the Support Call Process, we will:

9.1 perform our maintenance and support obligations in a professional, good, and workmanlike manner, consistent with industry standards, to resolve Defects in the Tyler Software (subject to any applicable release life cycle policy);

9.2 provide support during our established support hours;

9.3 maintain personnel that are sufficiently trained to be familiar with the Tyler Software and Third Party Software, if any, in order to provide maintenance and support services;

9.4 make available all releases to the Tyler Software (including updates and enhancements) that we make generally available and deploy, without additional charge; and

9.5 provide non-Defect resolution support of prior releases of the Tyler Software in accordance with any applicable release life cycle policy.

We will use all reasonable efforts to perform any maintenance and support services remotely. For any onpremise clients or components, we currently use a third-party secure connectivity tool called BeyondTrust (formerly Bomgar), as well as GoToAssist by Citrix. You agree to provide us with a login account and local Agenda Item No. 07 Page 9 of 30 CC Agenda 09-15-2025
6 administrative privileges as we may reasonably require to perform remote services. We will, at our option, use the secure connection to assist with proper diagnosis and resolution, subject to any reasonably applicable security protocols. If we cannot resolve a support issue remotely, we may be required to provide onsite services. In such event, we will be responsible for our travel expenses, unless it is determined that the reason onsite support was required was a reason outside our control. Either way, you agree to provide us with full and reasonable access to the Tyler Software, working space, adequate facilities within a reasonable distance from the equipment, and use of machines, attachments, features, or other equipment reasonably necessary for us to provide the maintenance and support services, all at no charge to us.

For the avoidance of doubt, SaaS Fees do not include the following services: (a) onsite support (unless Tyler cannot remotely correct a Defect in the Tyler Software, as set forth above); (b) application design; (c) other consulting services; or (d) support outside our normal business hours as listed in our then-current Support Call Process. Requested services such as those outlined in this section will be billed to you on a time and materials basis at our then current rates. You must request those services with at least one (1) week’s advance notice.

SECTION D – THIRD PARTY PRODUCTS
To the extent there are any Third Party Products identified in the Investment Summary, the Third Party Terms will apply. You acknowledge that we may have embedded third-party functionality in the Tyler Software that is not separately identified in the Investment Summary. If that third-party functionality is not separately identified in the Investment Summary, the limited warranty applicable to the Tyler Software applies, and we further warrant that the appropriate Developer has granted us the necessary license to (i) embed the unidentified third-party functionality in the Tyler Software; and (ii) sub-license it to you through our license grant to the Tyler Software. You may receive maintenance and support on such embedded third-party software under the Maintenance and Support Agreement.

SECTION E – INVOICING AND PAYMENT; INVOICE DISPUTES

1. Invoicing and Payment. We will invoice you the SaaS Fees and fees for other professional services in the Investment Summary per our Invoicing and Payment Policy, subject to Section E(2).

2. Invoice Disputes. If you believe any delivered software or service does not conform to the warranties in this Agreement, you will provide us with written notice within thirty (30) days of your receipt of the applicable invoice. The written notice must contain reasonable detail of the issues you contend are in dispute so that we can confirm the issue and respond to your notice with either a justification of the invoice, an adjustment to the invoice, or a proposal addressing the issues presented in your notice. We will work with you as may be necessary to develop an action plan that outlines reasonable steps to be taken by each of us to resolve any issues presented in your notice. You may withhold payment of the amount(s) actually in dispute, and only those amounts, until we complete the action items outlined in the plan. If we are unable to complete the action items outlined in the action plan because of your failure to complete the items agreed to be done by you, then you will remit full payment of the invoice. We reserve the right to suspend delivery of all SaaS Services, including maintenance and support services, if you fail to pay an invoice not disputed as described above within fifteen (15) days of notice of our intent to do so.

SECTION F – TERM AND TERMINATION

1. Term. The initial term of this Agreement is three (3) years from the first day of the first month following the Effective Date, unless earlier terminated as set forth below. Upon expiration of the initial term, this Agreement will renew automatically for additional one (1) year renewal terms at our then-current SaaS Fees unless terminated in writing by either party at least sixty (60) days prior to the end of the thenAgenda Item No. 07 Page 10 of 30 CC Agenda 09-15-2025 7 current renewal term. Your right to access or use the Tyler Software and the SaaS Services will terminate at the end of this Agreement.

2. Termination. This Agreement may be terminated as set forth below. In the event of termination, you will pay us for all undisputed fees and expenses related to the software, products, and/or services you have received, or we have incurred or delivered, prior to the effective date of termination. Disputed fees and expenses in all terminations other than your termination for cause must have been submitted as invoice disputes in accordance with Section E(2).

2.1 Failure to Pay SaaS Fees. You acknowledge that continued access to the SaaS Services is contingent upon your timely payment of SaaS Fees. If you fail to timely pay the SaaS Fees, we may discontinue the SaaS Services and deny your access to the Tyler Software. We may also terminate this Agreement if you don’t cure such failure to pay within forty-five (45) days of receiving written notice of our intent to terminate.

2.2 For Cause. If you believe we have materially breached this Agreement, you will invoke the Dispute Resolution clause set forth in Section H(3). You may terminate this Agreement for cause in the event we do not cure, or create a mutually agreeable action plan to address, a material breach of this Agreement within the thirty (30) day window set forth in Section H(3).

2.3 Force Majeure. Either party has the right to terminate this Agreement if a Force Majeure event suspends performance of the SaaS Services for a period of forty-five (45) days or more.

2.4 Lack of Appropriations. If you should not appropriate or otherwise make available funds sufficient to utilize the SaaS Services, you may unilaterally terminate this Agreement upon thirty (30) days written notice to us. You will not be entitled to a refund or offset of previously paid, but unused SaaS Fees.

You agree not to use termination for lack of appropriations as a substitute for termination for convenience.

SECTION G – INDEMNIFICATION, LIMITATION OF LIABILITY AND INSURANCE

1. Intellectual Property Infringement Indemnification.

1.1 We will defend you against any third party claim(s) that the Tyler Software or Documentation infringes that third party’s patent, copyright, or trademark, or misappropriates its trade secrets, and will pay the amount of any resulting adverse final judgment (or settlement to which we consent). You must notify us promptly in writing of the claim and give us sole control over its defense or settlement. You agree to provide us with reasonable assistance, cooperation, and information in defending the claim at our expense.

1.2 Our obligations under this Section G(1) will not apply to the extent the claim or adverse final judgment is based on your use of the Tyler Software in contradiction of this Agreement, including with nonlicensed third parties, or your willful infringement.

1.3 If we receive information concerning an infringement or misappropriation claim related to the Tyler Software, we may, at our expense and without obligation to do so, either: (a) procure for you the right to continue its use; (b) modify it to make it non-infringing; or (c) replace it with a functional equivalent, in which case you will stop running the allegedly infringing Tyler Software immediately. Alternatively, we may decide to litigate the claim to judgment, in which case you may continue to use the Tyler Software consistent with the terms of this Agreement.

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8 1.4 If an infringement or misappropriation claim is fully litigated and your use of the Tyler Software is enjoined by a court of competent jurisdiction, in addition to paying any adverse final judgment (or settlement to which we consent), we will, at our option, either: (a) procure the right to continue its use; (b) modify it to make it non-infringing; or (c) replace it with a functional equivalent. We will pursue those options in the order listed herein. This section provides your exclusive remedy for third party copyright, patent, or trademark infringement and trade secret misappropriation claims.

2. General Indemnification.

2.1 We will defend, indemnify, and hold harmless you and your agents, officials, and employees from and against any and all third-party claims, losses, liabilities, damages, costs, and expenses (including reasonable attorney's fees and costs) for (a) personal injury or property damage to the extent caused by our negligence or willful misconduct; or (b) our violation of a law applicable to our performance under this Agreement. You must notify us promptly in writing of the claim and give us sole control over its defense or settlement. You agree to provide us with reasonable assistance, cooperation, and information in defending the claim at our expense.

2.2 To the extent permitted by applicable law, you will indemnify and hold harmless us and our agents, officials, and employees from and against any and all third-party claims, losses, liabilities, damages, costs, and expenses (including reasonable attorney's fees and costs) for personal injury or property damage to the extent caused by your negligence or willful misconduct; or (b) your violation of a law applicable to your performance under this Agreement. We will notify you promptly in writing of the claim and will give you sole control over its defense or settlement. We agree to provide you with reasonable assistance, cooperation, and information in defending the claim at your expense.

3. DISCLAIMER. EXCEPT FOR THE EXPRESS WARRANTIES PROVIDED IN THIS AGREEMENT AND TO THE

MAXIMUM EXTENT PERMITTED BY APPLICABLE LAW, WE HEREBY DISCLAIM ALL OTHER WARRANTIES

AND CONDITIONS, WHETHER EXPRESS, IMPLIED, OR STATUTORY, INCLUDING, BUT NOT LIMITED TO,

ANY IMPLIED WARRANTIES, DUTIES, OR CONDITIONS OF MERCHANTABILITY OR FITNESS FOR A PARTICULAR PURPOSE. CLIENT UNDERSTANDS AND AGREES THAT TYLER DISCLAIMS ANY LIABILITY FOR ERRORS THAT RELATE TO USER ERROR.

4. LIMITATION OF LIABILITY. EXCEPT AS OTHERWISE EXPRESSLY SET FORTH IN THIS AGREEMENT, OUR

LIABILITY FOR DAMAGES ARISING OUT OF THIS AGREEMENT, WHETHER BASED ON A THEORY OF

CONTRACT OR TORT, INCLUDING NEGLIGENCE AND STRICT LIABILITY, SHALL BE LIMITED TO YOUR

ACTUAL DIRECT DAMAGES, NOT TO EXCEED (A) DURING THE INITIAL TERM, AS SET FORTH IN SECTION F(1), TOTAL FEES PAID AS OF THE TIME OF THE CLAIM; OR (B) DURING ANY RENEWAL TERM, THE THENCURRENT ANNUAL SAAS FEES PAYABLE IN THAT RENEWAL TERM. THE PARTIES ACKNOWLEDGE AND

AGREE THAT THE PRICES SET FORTH IN THIS AGREEMENT ARE SET IN RELIANCE UPON THIS LIMITATION

OF LIABILITY AND TO THE MAXIMUM EXTENT ALLOWED UNDER APPLICABLE LAW, THE EXCLUSION OF

CERTAIN DAMAGES, AND EACH SHALL APPLY REGARDLESS OF THE FAILURE OF AN ESSENTIAL PURPOSE OF ANY REMEDY. THE FOREGOING LIMITATION OF LIABILITY SHALL NOT APPLY TO CLAIMS THAT ARE SUBJECT TO SECTIONS G(1) AND G(2).

5. EXCLUSION OF CERTAIN DAMAGES. TO THE MAXIMUM EXTENT PERMITTED BY APPLICABLE LAW, IN NO

EVENT SHALL WE BE LIABLE FOR ANY SPECIAL, INCIDENTAL, PUNITIVE, INDIRECT, OR CONSEQUENTIAL DAMAGES WHATSOEVER, EVEN IF WE HAVE BEEN ADVISED OF THE POSSIBILITY OF SUCH DAMAGES.

6. Insurance. During the course of performing services under this Agreement, we agree to maintain the Agenda Item No. 07 Page 12 of 30 CC Agenda 09-15-2025
9 following levels of insurance: (a) Commercial General Liability of at least $1,000,000; (b) Automobile Liability of at least $1,000,000; (c) Professional Liability of at least $1,000,000; (d) Workers Compensation complying with applicable statutory requirements; and (e) Excess/Umbrella Liability of at least $5,000,000.

We will add you as an additional insured to our Commercial General Liability and Automobile Liability policies, which will automatically add you as an additional insured to our Excess/Umbrella Liability policy as well. We will provide you with copies of certificates of insurance upon your written request.

SECTION H – GENERAL TERMS AND CONDITIONS

1. Additional Products and Services. You may purchase additional Tyler products and services at the rates set forth in the Investment Summary for twelve (12) months from the Effective Date by executing a mutually agreed addendum or Tyler purchase order. If no rate is provided in the Investment Summary, or those twelve (12) months have expired, you may purchase additional Tyler products and services at our thencurrent list price, also by executing a mutually agreed addendum or Tyler purchase order. The terms of this Agreement will control any such additional purchase(s), unless otherwise specifically provided in the addendum or Tyler purchase order.

2. Optional Items. Pricing for any listed optional products and services in the Investment Summary will be valid for twelve (12) months from the Effective Date.

3. Dispute Resolution. You agree to provide us with written notice within thirty (30) days of becoming aware of a dispute. You agree to cooperate with us in trying to reasonably resolve all disputes, including, if requested by either party, appointing a senior representative to meet and engage in good faith negotiations with our appointed senior representative. Senior representatives will convene within thirty (30) days of the written dispute notice, unless otherwise agreed. All meetings and discussions between senior representatives will be deemed confidential settlement discussions not subject to disclosure under Federal Rule of Evidence 408 or any similar applicable state rule. If we fail to resolve the dispute, then the parties shall participate in non-binding mediation in an effort to resolve the dispute. If the dispute remains unresolved after mediation, then either of us may assert our respective rights and remedies in a court of competent jurisdiction. Nothing in this section shall prevent you or us from seeking necessary injunctive relief during the dispute resolution procedures.

4. Taxes. The fees in the Investment Summary do not include any taxes, including, without limitation, sales, use, or excise tax. If you are a tax-exempt entity, you agree to provide us with a tax-exempt certificate.

Otherwise, we will pay all applicable taxes to the proper authorities and you will reimburse us for such taxes. If you have a valid direct-pay permit, you agree to provide us with a copy. For clarity, we are responsible for paying our income taxes, both federal and state, as applicable, arising from our performance of this Agreement.

5. Nondiscrimination. We will not discriminate against any person employed or applying for employment concerning the performance of our responsibilities under this Agreement. This discrimination prohibition will apply to all matters of initial employment, tenure, and terms of employment, or otherwise with respect to any matter directly or indirectly relating to employment concerning race, color, religion, national origin, age, sex, sexual orientation, ancestry, disability that is unrelated to the individual's ability to perform the duties of a particular job or position, height, weight, marital status, or political affiliation.

We will post, where appropriate, all notices related to nondiscrimination as may be required by applicable law.

6. E-Verify. We have complied, and will comply, with the E-Verify procedures administered by the U.S.

Citizenship and Immigration Services Verification Division for all of our employees assigned to your project.

Agenda Item No. 07 Page 13 of 30 CC Agenda 09-15-2025
10 7. Subcontractors. We will not subcontract any services under this Agreement without your prior written consent, not to be unreasonably withheld.

8. Binding Effect; No Assignment. This Agreement shall be binding on, and shall be for the benefit of, either your or our successor(s) or permitted assign(s). Neither party may assign this Agreement without the prior written consent of the other party; provided, however, your consent is not required for an assignment by us as a result of a corporate reorganization, merger, acquisition, or purchase of substantially all of our assets.

9. Force Majeure. Except for your payment obligations, neither party will be liable for delays in performing its obligations under this Agreement to the extent that the delay is caused by Force Majeure; provided, however, that within ten (10) business days of the Force Majeure event, the party whose performance is delayed provides the other party with written notice explaining the cause and extent thereof, as well as a request for a reasonable time extension equal to the estimated duration of the Force Majeure event.

10. No Intended Third Party Beneficiaries. This Agreement is entered into solely for the benefit of you and us.

No third party will be deemed a beneficiary of this Agreement, and no third party will have the right to make any claim or assert any right under this Agreement. This provision does not affect the rights of third parties under any Third Party Terms.

11. Entire Agreement; Amendment. This Agreement represents the entire agreement between you and us with respect to the subject matter hereof, and supersedes any prior agreements, understandings, and representations, whether written, oral, expressed, implied, or statutory. Purchase orders submitted by you, if any, are for your internal administrative purposes only, and the terms and conditions contained in those purchase orders will have no force or effect. This Agreement may only be modified by a written amendment signed by an authorized representative of each party.

12. Severability. If any term or provision of this Agreement is held invalid or unenforceable, the remainder of this Agreement will be considered valid and enforceable to the fullest extent permitted by law.

13. No Waiver. In the event that the terms and conditions of this Agreement are not strictly enforced by either party, such non-enforcement will not act as or be deemed to act as a waiver or modification of this Agreement, nor will such non-enforcement prevent such party from enforcing each and every term of this Agreement thereafter.

14. Independent Contractor. We are an independent contractor for all purposes under this Agreement.

15. Notices. All notices or communications required or permitted as a part of this Agreement, such as notice of an alleged material breach for a termination for cause or a dispute that must be submitted to dispute resolution, must be in writing and will be deemed delivered upon the earlier of the following: (a) actual receipt by the receiving party; (b) upon receipt by sender of a certified mail, return receipt signed by an employee or agent of the receiving party; (c) upon receipt by sender of proof of email delivery; or (d) if not actually received, five (5) days after deposit with the United States Postal Service authorized mail center with proper postage (certified mail, return receipt requested) affixed and addressed to the other party at the address set forth on the signature page hereto or such other address as the party may have designated by proper notice. The consequences for the failure to receive a notice due to improper notification by the intended receiving party of a change in address will be borne by the intended receiving party.

16. Client Lists. You agree that we may identify you by name in client lists, marketing presentations, and Agenda Item No. 07 Page 14 of 30 CC Agenda 09-15-2025
11 promotional materials.

17. Confidentiality. Both parties recognize that their respective employees and agents, in the course of performance of this Agreement, may be exposed to confidential information and that disclosure of such information could violate rights to private individuals and entities, including the parties. Confidential information is nonpublic information that a reasonable person would believe to be confidential and includes, without limitation, personal identifying information (e.g., social security numbers) and trade secrets, each as defined by applicable state law. Each party agrees that it will not disclose any confidential information of the other party and further agrees to take all reasonable and appropriate action to prevent such disclosure by its employees or agents. To the extent Client engages independent contractors to fulfill its obligations under this Agreement, Client shall enter into a written agreement with said independent contractors that contains confidentiality covenants at least as restrictive as the confidentiality covenants contained herein. The confidentiality covenants contained herein will survive the termination or cancellation of this Agreement. This obligation of confidentiality will not apply to information that:
(a) is in the public domain, either at the time of disclosure or afterwards, except by breach of this Agreement by a party or its employees or agents; or
(b) a party can establish by reasonable proof was in that party's possession at the time of initial disclosure; or
(c) a party receives from a third party who has a right to disclose it to the receiving party; or (d) is the subject of a legitimate disclosure request under the open records laws or similar applicable public disclosure laws governing this Agreement, or a subpoena; provided, however, that in the event you receive an open records or other similar applicable request, you will give us prompt notice and otherwise perform the functions required by applicable law.

18. Business License. In the event a local business license is required for us to perform services hereunder, you will promptly notify us and provide us with the necessary paperwork and/or contact information so that we may timely obtain such license.

19. Governing Law. This Agreement will be governed by and construed in accordance with the laws of your state of domicile, without regard to its rules on conflicts of law.

20. Multiple Originals and Authorized Signatures. This Agreement may be executed in multiple originals, any of which will be independently treated as an original document. Any electronic, faxed, scanned, photocopied, or similarly reproduced signature on this Agreement or any amendment hereto will be deemed an original signature and will be fully enforceable as if an original signature. Each party represents to the other that the signatory set forth below is duly authorized to bind that party to this Agreement.

21. Cooperative Procurement. To the maximum extent permitted by applicable law, we agree that this Agreement may be used as a cooperative procurement vehicle by eligible jurisdictions. We reserve the right to negotiate and customize the terms and conditions set forth herein, including but not limited to pricing, to the scope and circumstances of that cooperative procurement.

22. Data & Insights Solution Terms. Your use of certain Tyler solutions includes Tyler’s Data & Insights data platform. Your rights, and the rights of any of your end users, to use Tyler’s Data & Insights data platform is subject to the Data & Insights SaaS Services Terms of Service, available at https://www.tylertech.com/terms/data-insights-saas-services-terms-of-service. By signing a Tyler Agreement or Order Form, or accessing, installing, or using any of the Tyler solutions listed at the linked terms, you certify that you have reviewed, understand, and agree to said terms.

Agenda Item No. 07 Page 15 of 30 CC Agenda 09-15-2025
12 23. Twilio Acceptable Use Policy and Terms of Service. Your use of the Tyler Software may include functionality provided by a Third Party Developer, Twilio. Your rights, and the rights of any of your end users, to use said functionality are subject to the terms of the Twilio Acceptable Use Policy, available at http://www.twilio.com/legal/aup, and to applicable provisions found in the current Twilio Terms of Service, available at https://www.twilio.com/legal/tos. By signing a Tyler Agreement or accessing, installing, or using any such Tyler solution, you certify that you have reviewed, understand and agree to said terms. Tyler hereby disclaims any and all liability related to your or your end user’s failure to abide by the terms of the Twilio Acceptable Use Policy or Terms of Service. Any liability for failure to abide by said terms shall rest solely with the person or entity whose conduct violated said terms.

24. Contract Documents. This Agreement includes the following exhibits:

Exhibit A Investment Summary
Exhibit B Invoicing and Payment Policy
Schedule 1: Business Travel Policy
Exhibit C Service Level Agreement
Schedule 1: Support Call Process
IN WITNESS WHEREOF, a duly authorized representative of each party has executed this Agreement as of the date(s) set forth below.

Tyler Technologies, Inc. City of Port Hueneme, CA
By: By:

Name: Name:

Title: Title:

Date: Date:

Address for Notices: Address for Notices:

Tyler Technologies, Inc. City of Port Hueneme
One Tyler Drive 250 North Ventura Road
Yarmouth, ME 04096 Port Hueneme, CA 93041
Attention: Chief Legal Officer Attention: ______________________________ With a copy to:

Tyler Technologies, Inc.
5101 Tennyson Parkway
Plano, TX 75024
Attention: Legal Department
Agenda Item No. 07 Page 16 of 30 CC Agenda 09-15-2025
Exhibit A
1 Exhibit A
Investment Summary
The following Investment Summary details the software and services to be delivered by us to you under the Agreement. This Investment Summary is effective as of the Effective Date. Capitalized terms not otherwise defined will have the meaning assigned to such terms in the Agreement.

REMAINDER OF PAGE INTENTIONALLY LEFT BLANK
Agenda Item No. 07 Page 17 of 30 CC Agenda 09-15-2025
Quoted By: Terri Minter
Quote Expiration: 8/25/2025
Quote Name: SaaS Cloud Migration
Sales Quotation For:

Port Hueneme, CA
250 North Ventura Road
Port Hueneme, CA 93041
Tyler Software/SaaS
Description Annual Fee
Standard Core+ Package (CAD + RMS) $126,000
CAD to CAD Interface $3,787
CAD Data Mart $3,000
RMS Data Mart $3,000
Report Writing Core+ (up to 5 print desgins) $9,750
LE Mobile Site License Core+ $16,500
Data Archive (SaaS) $1,500
Total Tyler Software/SaaS Fees: $163,537
Tyler Services
Description One-Time Fee
Enterprise Platform Evolution Services $75,000
Estimated Travel $24,000
Total One Time Tyler Services: $99,000
Third-Party Hardware, Software and Services
Description Quantity Unit Price Total
Redundant VPN Appliance Bundle 1 $6,000 $6,000
Total Third-Party: $6,000
Total Year 1 SaaS $163,537
Total One-Time Cost $105,000
Exhibit A
Agenda Item No. 07 Page 18 of 30 CC Agenda 09-15-2025
Total Year 1 Investment $268,537
Exhibit A
Agenda Item No. 07 Page 19 of 30 CC Agenda 09-15-2025
Exhibit B

1 Exhibit B
Invoicing and Payment Policy
We will provide you with the software and services set forth in the Investment Summary of the Agreement. Capitalized terms not otherwise defined will have the meaning assigned to such terms in the Agreement.

Invoicing: We will invoice you for the applicable software and services in the Investment Summary as set forth below. Your rights to dispute any invoice are set forth in the Agreement.

1. SaaS Fees. SaaS Fees are invoiced on an annual basis, beginning on the commencement of the initial term as set forth in Section F(1) of this Agreement. Your annual SaaS fees for the initial term are set forth in the Investment Summary. Upon expiration of the initial term, your annual SaaS fees will be at our then-current rates.

2. Credit for Maintenance and Support Fees. Beginning on the commencement of the initial term, Client shall no longer be required to pay annual maintenance and support fees under the Original Agreement. Client will receive a credit for any prepaid but unused maintenance and support fees payable under the Original Agreement as of the commencement of the initial term as set forth in Section F(1) of this Agreement.

3. Professional Services.

3.1 The implementation and other professional services set forth in the Investment Summary shall be invoiced or upon completion.

4. Third Party Products.

4.1 Third Party Software License Fees: License fees for Third Party Software, if any, are invoiced when we make it available to you for downloading.

4.2 Third Party Software Maintenance: The first year maintenance for the Third Party Software, (excluding Esri and Embedded Third Party Software), is invoiced when we make it available to you for downloading.

4.3 Third Party Hardware: Third Party Hardware costs, if any, are invoiced upon delivery.

4.4 Third Party SaaS: Third Party SaaS Services fees, if any, are invoiced annually, in advance, commencing with availability of the respective Third Party SaaS Services. Pricing for the first year of Third Party SaaS Services is indicated in the Investment Summary. Pricing for subsequent years will be at the respective third party’s then-current rates.

Agenda Item No. 07 Page 20 of 30 CC Agenda 09-15-2025
Exhibit B

2 5. Expenses. The rates in the Investment Summary includes travel expenses. Expenses will be billed as incurred and only in accordance with our then-current Business Travel Policy. Our current Business Travel Policy is attached to this Exhibit B at Schedule 1. Copies of receipts will be provided upon request; we reserve the right to charge you an administrative fee depending on the extent of your requests. Receipts for miscellaneous items less than twenty-five dollars and mileage logs are not available.

Payment. Payment for undisputed invoices is due within forty-five (45) days of the invoice date. We prefer to receive payments electronically. Our electronic payment information is available by contacting [email protected].

Agenda Item No. 07 Page 21 of 30 CC Agenda 09-15-2025
Exhibit B
Schedule 1
1 Exhibit B
Schedule 1
Business Travel Policy

1. Air Travel

A. Reservations & Tickets

The Travel Management Company (TMC) used by Tyler will provide an employee with a direct flight within two hours before or after the requested departure time, assuming that flight does not add more than three hours to the employee’s total trip duration and the fare is within $100 (each way) of the lowest logical fare. If a net savings of $200 or more (each way) is possible through a connecting flight that is within two hours before or after the requested departure time and that does not add more than three hours to the employee’s total trip duration, the connecting flight should be accepted.

Employees are encouraged to make advanced reservations to take full advantage of discount opportunities. Employees should use all reasonable efforts to make travel arrangements at least two (2) weeks in advance of commitments. A seven (7) day advance booking requirement is mandatory. When booking less than seven (7) days in advance, management approval will be required.

Except in the case of international travel where a segment of continuous air travel is six (6) or more consecutive hours in length, only economy or coach class seating is reimbursable. Employees shall not be reimbursed for “Basic Economy Fares” because these fares are non-refundable and have many restrictions that outweigh the cost-savings.

B. Baggage Fees

Reimbursement of personal baggage charges are based on trip duration as follows:

• Up to five (5) days = one (1) checked bag
• Six (6) or more days = two (2) checked bags

Baggage fees for sports equipment are not reimbursable.

2. Ground Transportation

A. Private Automobile

Mileage Allowance – Business use of an employee’s private automobile will be reimbursed at the Agenda Item No. 07 Page 22 of 30 CC Agenda 09-15-2025
Exhibit B
Schedule 1
2 current IRS allowable rate, plus out of pocket costs for tolls and parking. Mileage will be calculated by using the employee's office as the starting and ending point, in compliance with IRS regulations.

Employees who have been designated a home office should calculate miles from their home.

B. Rental Car
Employees are authorized to rent cars only in conjunction with air travel when cost, convenience, and the specific situation reasonably require their use. When renting a car for Tyler business, employees should select a “mid-size” or “intermediate” car. “Full” size cars may be rented when three or more employees are traveling together. Tyler carries leased vehicle coverage for business car rentals; except for employees traveling to Alaska and internationally (excluding Canada), additional insurance on the rental agreement should be declined.

C. Public Transportation

Taxi or airport limousine services may be considered when traveling in and around cities or to and from airports when less expensive means of transportation are unavailable or impractical. The actual fare plus a reasonable tip (15-18%) are reimbursable. In the case of a free hotel shuttle to the airport, tips are included in the per diem rates and will not be reimbursed separately.

D. Parking & Tolls

When parking at the airport, employees must use longer term parking areas that are measured in days as opposed to hours. Park and fly options located near some airports may also be used. For extended trips that would result in excessive parking charges, public transportation to/from the airport should be considered. Tolls will be reimbursed when receipts are presented.

3. Lodging

Tyler’s TMC will select hotel chains that are well established, reasonable in price, and conveniently located in relation to the traveler's work assignment. Typical hotel chains include Courtyard, Fairfield Inn, Hampton Inn, and Holiday Inn Express. If the employee has a discount rate with a local hotel, the hotel reservation should note that discount and the employee should confirm the lower rate with the hotel upon arrival. Employee memberships in travel clubs such as AAA should be noted in their travel profiles so that the employee can take advantage of any lower club rates.

“No shows” or cancellation fees are not reimbursable if the employee does not comply with the hotel’s cancellation policy.

Tips for maids and other hotel staff are included in the per diem rate and are not reimbursed separately.

Employees are not authorized to reserve non-traditional short-term lodging, such as Airbnb, VRBO, and HomeAway. Employees who elect to make such reservations shall not be reimbursed.

Agenda Item No. 07 Page 23 of 30 CC Agenda 09-15-2025
Exhibit B
Schedule 1
3 4. Meals and Incidental Expenses

Employee meals and incidental expenses while on travel status within the continental U.S. are in accordance with the federal per diem rates published by the General Services Administration.

Incidental expenses include tips to maids, hotel staff, and shuttle drivers and other minor travel expenses. Per diem rates are available at www.gsa.gov/perdiem.

Per diem for Alaska, Hawaii, U.S. protectorates and international destinations are provided separately by the Department of State and will be determined as required.

A. Overnight Travel
For each full day of travel, all three meals are reimbursable. Per diems on the first and last day of a trip are governed as set forth below.

Departure Day

Depart before 12:00 noon Lunch and dinner
Depart after 12:00 noon

Return Day
Dinner
Return before 12:00 noon Breakfast
Return between 12:00 noon & 7:00 p.m. Breakfast and lunch Return after 7:00 p.m.* Breakfast, lunch and dinner

*7:00 p.m. is defined as direct travel time and does not include time taken to stop for dinner.

The reimbursement rates for individual meals are calculated as a percentage of the full day per diem as follows:

Breakfast 15%
Lunch 25%
Dinner 60%

B. Same Day Travel

Employees traveling at least 100 miles to a site and returning in the same day are eligible to claim lunch on an expense report. Employees on same day travel status are eligible to claim dinner in the event they return home after 7:00 p.m.*

*7:00 p.m. is defined as direct travel time and does not include time taken to stop for dinner.

5. Internet Access – Hotels and Airports

Employees who travel may need to access their e-mail at night. Many hotels provide free high Agenda Item No. 07 Page 24 of 30 CC Agenda 09-15-2025
Exhibit B
Schedule 1
4 speed internet access and Tyler employees are encouraged to use such hotels whenever possible. If an employee’s hotel charges for internet access it is reimbursable up to $10.00 per day. Charges for internet access at airports are not reimbursable.

6. International Travel
All international flights with the exception of flights between the U.S. and Canada should be reserved through TMC using the “lowest practical coach fare” with the exception of flights that are six (6) or more consecutive hours in length. In such event, the next available seating class above coach shall be reimbursed.

When required to travel internationally for business, employees shall be reimbursed for photo fees, application fees, and execution fees when obtaining a new passport book, but fees related to passport renewals are not reimbursable. Visa application and legal fees, entry taxes and departure taxes are reimbursable.

The cost of vaccinations that are either required for travel to specific countries or suggested by the U.S. Department of Health & Human Services for travel to specific countries, is reimbursable.

Section 4, Meals & Incidental Expenses, and Section 2.b., Rental Car, shall apply to this section.

Agenda Item No. 07 Page 25 of 30 CC Agenda 09-15-2025
Exhibit C
1 Exhibit C
Service Level Agreement
I. Agreement Overview
This SLA operates in conjunction with, and does not supersede or replace any part of, the Agreement. It outlines the information technology service levels that we will provide to you to ensure the availability of the application services that you have requested us to provide. This SLA does not apply to any Third Party SaaS Services. All other support services are documented in the Support Call Process.

II. Definitions. Except as defined below, all defined terms have the meaning set forth in the Agreement.

Actual Attainment: The percentage of time the Tyler Software is available during a calendar quarter, calculated as follows: (Service Availability – Downtime) ÷ Service Availability.

Client Error Incident: Any service unavailability resulting from your applications, content or equipment, or the acts or omissions of any of your service users or third-party providers over whom we exercise no control.

Downtime: Those minutes during Service Availability, as defined below, when all users cannot launch, login, search or save primary data in the Tyler Software. Downtime does not include those instances in which only a Defect is present.

Emergency Maintenance: (1) maintenance that is required to patch a critical security vulnerability; (2) maintenance that is required to prevent an imminent outage of Service Availability; or (3) maintenance that is mutually agreed upon in writing by Tyler and the Client.

Planned Downtime: Downtime that occurs during a Standard or Emergency Maintenance window.

Service Availability: The total number of minutes in a calendar quarter that the Tyler Software is capable of receiving, processing, and responding to requests, excluding Planned Downtime, Client Error Incidents, denial of service attacks and Force Majeure.

Standard Maintenance: Routine maintenance to the Tyler Software and infrastructure. Standard Maintenance is limited to five (5) hours per week.

III. Service Availability
a. Your Responsibilities
Whenever you experience Downtime, you must make a support call according to the procedures outlined in the Support Call Process. You will receive a support case number. b. Our Responsibilities
When oursupport team receives a call from you that Downtime has occurred or is occurring, we will work Agenda Item No. 07 Page 26 of 30 CC Agenda 09-15-2025
Exhibit C
2 with you to identify the cause of the Downtime (including whether it may be the result of Planned Downtime, a Client Error Incident, Denial of Service attack or Force Majeure). We will also work with you to resume normal operations.
c. Client Relief
Our targeted Attainment Goal is 100%. You may be entitled to credits as indicated in the Client Relief Schedule found below. Your relief credit is calculated as a percentage of the SaaS fees paid for the calendar quarter.

In order to receive relief credits, you must submit a request through one of the channels listed in our Support Call Process within fifteen days (15) of the end of the applicable quarter. We will respond to your relief request within thirty (30) day(s) of receipt.

The total credits confirmed by us will be applied to the SaaS Fee for the next billing cycle. Issuing of such credit does not relieve us of our obligations under the Agreement to correct the problem which created the service interruption.

Client Relief Schedule
Actual Attainment Client Relief

99.99% - 99.50% Remedial action will be taken

99.49% - 98.50% 2%

98.49% - 97.50% 4%

97.49% - 96.50% 6%

96.49% - 95.50% 8%
Below 95.50% 10%
IV. Maintenance Notifications
We perform Standard Maintenance during limited windows that are historically known to be reliably low-traffic times. If and when maintenance is predicted to occur during periods of higher traffic, we will provide advance notice of those windows and will coordinate to the greatest extent possible with you.

Not all maintenance activities will cause application unavailability. However, if Tyler anticipates that activities during a Standard or Emergency Maintenance window may make the Tyler Software unavailable, we will provide advance notice, as reasonably practicable that the Tyler Software will be unavailable during the maintenance window.

Agenda Item No. 07 Page 27 of 30 CC Agenda 09-15-2025
Exhibit C
Schedule 1

1 Exhibit C
Schedule 1
Support Call Process
Support Channels
Tyler Technologies, Inc. provides the following channels of software support for authorized users*:
(1) On-line submission (portal) – for less urgent and functionality-based questions, users may create support incidents through the Tyler Customer Portal available at the Tyler Technologies website. A built-in Answer Panel provides users with resolutions to most “how-to” and configuration-based questions through a simplified search interface with machine learning, potentially eliminating the need to submit the support case.
(2) Email – for less urgent situations, users may submit emails directly to the software support group. (3) Telephone – for urgent or complex questions, users receive toll-free, telephone software support. * Channel availability may be limited for certain applications.

Support Resources
A number of additional resources are available to provide a comprehensive and complete support experience:
(1) Tyler Website – www.tylertech.com – for accessing client tools, documentation, and other information including support contact information.
(2) Tyler Search -a knowledge based search engine that lets you search multiple sources simultaneously to find the answers you need, 24x7.
(3) Tyler Community –provides a venue for all Tyler clients with current maintenance agreements to collaborate with one another, share best practices and resources, and access documentation. (4) Tyler University – online training courses on Tyler products.

Support Availability
Tyler Technologies support is available during the local business hours of 8 AM to 5 PM (Monday – Friday) across four US time zones (Pacific, Mountain, Central and Eastern). Tyler’s holiday schedule is outlined below. There will be no support coverage on these days.

New Year’s Day Labor Day
Martin Luther King, Jr. Day Thanksgiving Day
Memorial Day Day after Thanksgiving
Independence Day Christmas Day
Emergency 24-hours per day, 7 days per week, telephone support is available for reporting Priority Level 1 Defects for Enterprise CAD and eCitation only. After 9:00 p.m., the Enterprise CAD phone support will be provided via pager and a support representative will respond to CAD service calls within 30 minutes of call initiation to assist the customer in triaging the incident. The incident will be escalated throughout our support apparatus until service is restored.

Agenda Item No. 07 Page 28 of 30 CC Agenda 09-15-2025
Exhibit C
Schedule 1

2 Incident Handling
Incident Tracking
Every support incident is logged into Tyler’s Customer Relationship Management System and given a unique case number. This system tracks the history of each incident. The case number is used to track and reference open issues when clients contact support. Clients may track incidents, using the case number, through Tyler’s Customer Portal or by calling software support directly.

Incident Priority
Each incident is assigned a priority level, which corresponds to the Client’s needs. Tyler and the Client will reasonably set the priority of the incident per the chart below. This chart is not intended to address every type of support incident, and certain “characteristics” may or may not apply depending on whether the Tyler software has been deployed on customer infrastructure or the Tyler cloud. The goal is to help guide the Client towards clearly understanding and communicating the importance of the issue and to describe generally expected response and resolution targets in the production environment only.

References to a “confirmed support incident” mean that Tyler and the Client have successfully validated the reported Defect/support incident.

Priority
Level Characteristics of Support Incident Resolution Targets* 1 Critical
Support incident that causes (a) complete
application failure or application
unavailability; (b) application failure or
unavailability in one or more of the client’s
remote location; or (c) systemic loss of
multiple essential system functions.

Tyler shall provide an initial response to Priority Level 1 incidents within one (1) business hour of receipt of the incident. Once the incident has been confirmed, Tyler shall use commercially reasonable efforts to resolve such support incidents or provide a circumvention procedure within one (1) business day. For non-hosted customers, Tyler’s responsibility for lost or corrupted data is limited to assisting the Client in restoring its last available database.
2 High
Support incident that causes (a) repeated,
consistent failure of essential functionality
affecting more than one user or (b) loss or
corruption of data.

Tyler shall provide an initial response to Priority Level 2 incidents within four (4) business hours of receipt of the incident. Once the incident has been confirmed, Tyler shall use commercially reasonable efforts to resolve such support incidents or provide a circumvention procedure within ten (10) business days. For non-hosted customers, Tyler’s
responsibility for loss or corrupted data is limited to assisting the Client in restoring its last available database.

Agenda Item No. 07 Page 29 of 30 CC Agenda 09-15-2025
Exhibit C
Schedule 1

3 Priority
Level Characteristics of Support Incident Resolution Targets* 3 Medium
Priority Level 1 incident with an existing
circumvention procedure, or a Priority
Level 2 incident that affects only one user
or for which there is an existing
circumvention procedure.

Tyler shall provide an initial response to Priority Level 3 incidents within one (1) business day of receipt of the incident. Once the incident has been confirmed, Tyler shall use commercially reasonable efforts to resolve such support incidents without the need for a circumvention procedure with the next published maintenance update or service pack, which shall occur at least quarterly. For non-hosted
customers, Tyler’s responsibility for lost or corrupted data is limited to assisting the Client in restoring its last available database.
4 Noncritical
Support incident that causes failure of nonessential functionality or a cosmetic or other issue that does not qualify as any
other Priority Level.

Tyler shall provide an initial response to Priority Level 4 incidents within two (2) business days of receipt of the incident. Once the incident has been confirmed, Tyler shall use commercially reasonable efforts to resolve such support incidents, as well as cosmetic issues, with a future version release.
*
Response and Resolution Targets may differ by product or business need Incident Escalation
If Tyler is unable to resolve any priority level 1 or 2 defect as listed above or the priority of an issue has elevated since initiation, you may escalate the incident to the appropriate resource, as outlined by each product support team. The corresponding resource will meet with you and any Tyler staff to establish a mutually agreeable plan for addressing the defect.

Remote Support Tool
Some support calls may require further analysis of the Client’s database, processes or setup to diagnose a problem or to assist with a question. Tyler will, at its discretion, use an industry-standard remote support tool. Tyler’s support team must have the ability to quickly connect to the Client’s system and view the site’s setup, diagnose problems, or assist with screen navigation. More information about the remote support tool Tyler uses is available upon request.

Agenda Item No. 07 Page 30 of 30 CC Agenda 09-15-2025
DATE: September 15, 2025
TO: Honorable City Council
FROM: James Vega, City Manager
Fred Camarillo, Public Works Director
SUBJECT: PAVEMENT MANAGEMENT AND TRUCK ROUTE LIFECYCLE COST

ANALYSIS
RECOMMENDATION:

It is recommended that City Council receive and file the Pavement Management and Truck Route Lifecycle Cost Analysis report, and provide direction to staff regarding funding strategies and implementation of the proposed maintenance schedule.

BACKGROUND/ANALYSIS:

The 2025 Pavement Management Truck Routes report provides a comprehensive evaluation of the lifecycle maintenance needs and costs associated with Port Hueneme’s designated truck routes: Victoria Avenue, Channel Islands Boulevard, Ventura Road, Port Hueneme Road, and Pleasant Valley Road. Heavy truck traffic significantly accelerates pavement deterioration, necessitating more frequent and robust maintenance strategies.

The report outlines a 26-year maintenance schedule for Port Hueneme Road, which includes treatments such as crack sealing, slurry seals, rejuvenators, and full reconstruction. Port Hueneme Road alone is estimated to cost approximately $8.2 million over its lifecycle, while the total cost for all truck routes is projected at $98.9 million. Over the proposed 26-year period this results in an estimated cost of approximately $3.8 million per year.

In addition to the findings of the City's Pavement Management Report, the 2024–2025 Ventura County Civil Grand Jury Final Report reinforces the importance of proactive street maintenance and lifecycle cost planning. The report highlights that reconstructing streets in poor condition (PCI < 49) can cost up to 14 times more than maintaining streets in good condition (PCI 71–85). It advocates for lifecycle cost analysis and perpetual pavement design, both of which align with the City’s proposed 26-year maintenance strategy for Port Hueneme Road.

The Grand Jury emphasizes that deferred maintenance leads to significantly higher costs and hidden expenses for residents, including increased vehicle wear and fuel *9/16/25 Corrections made as noted during the Council Meeting Agenda Item No. 08 Page 1 of 43 CC Agenda 09-15-2025
Pavement Management & Truck Route
September 15, 2025

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consumption. It recommends that cities set goals to achieve best practice pavement conditions (PCI in the 80s) and develop funding strategies to support those goals.

The City of Port Hueneme’s reconstruction and maintenance plan for Port Hueneme Road is consistent with these recommendations. The Grand Jury’s findings support the City's approach to investing in long-term pavement integrity to reduce future costs and improve service levels for residents and businesses.

This information is being provided to allow for an understanding of the significant cost of street maintenance, and to allow the City to begin incorporating this priority into future budget considerations. The City has applied for grant funding to support initial reconstruction efforts, with award announcements expected by the end of 2025 and is seeking additional grant funding opportunities.

FISCAL IMPACT:

None. This item does not require an expenditure of funds. Sufficient funds for pavement maintenance and reconstruction are being pursued through grant opportunities.

STRATEGIC PLAN:

Primary Strategic Pillar(s) and Initiative(s):

Optimal Levels of Service for Residents and Businesses
• Promote operational excellence in all City functions and embody best practices as a municipality
• Establish desired service levels for all City functions • Strong sense of community pride and a connection to our history and heritage Fiscal & Economic Excellence
• Establish Key Performance Indicators and systems for data management to help leaders monitor, measure and report, progress and successes Safe, Secure, & Beautiful Community
• Upgrade our beach, parks, City-owned facilities and structures to provide a better experience for our residents, employees, commuters, and visitors ATTACHMENTS:

A. 2025 Pavement Management City of Port Hueneme Truck Routes B. 2024–2025 Ventura County Civil Grand Jury Final Report Excerpt Agenda Item No. 08 Page 2 of 43 CC Agenda 09-15-2025
Pavement Maintenance Truck Routes September 2025
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2025 Pavement Management Truck
Routes
City of Port Hueneme - Public Works Department
Date: August 2025
Prepared by: Public Works Department
Executive Summary
This report presents a comprehensive analysis of the lifecycle maintenance costs for designated truck routes in the City of Port Hueneme. It highlights the impact of heavy truck traffic on pavement deterioration, outlines maintenance strategies, and provides cost projections over a 26-year period. Key findings include a total estimated cost of $98.9 million for all truck routes and a detailed reconstruction plan for Port Hueneme Road. The report recommends a unified maintenance strategy and outlines next steps for funding and implementation.

1. Introduction
This report outlines the life-cycle maintenance costs for a heavy truck route on an arterial street. Heavy truck traffic accelerates pavement wear and deterioration, necessitating more frequent maintenance and rehabilitation than streets primarily used by passenger vehicles.

This analysis is based on typical pavement design assumptions, actual maintenance practices, and inflation-adjusted cost projections.

2. Designated Truck Routes
The City of Port Hueneme has four designated major truck routes throughout the City's road network. Truck routes are designated roads or streets for heavy commercial vehicle traffic, such as semi-trucks, delivery trucks, and freight haulers. They aim to manage and control where large trucks can legally and safely travel within a city. They are also structurally designed to withstand heavy repeated loads. The City of Port Hueneme’s truck routes are Channel Islands Boulevard, Ventura Road, Port Hueneme Road, and Pleasant Valley Road (between Ventura Road and San Pedro). Ponoma Street is also listed as a truck route in the City's municipal code, but it is not used as an actual truck route. Over the years, the area has undergone residential development. As a result, Pomona is considered a local street and is not included in this discussion.

Attachment A
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Figure 1
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3. Impact of Heavy Trucks
Heavy trucks cause disproportionate damage to pavements. For example, one fully loaded 80,000-pound truck can cause pavement damage equivalent to that of 9,600 passenger vehicles (based on AASHTO Load Equivalency Factors). As such, truck routes require thicker pavement sections and more frequent overlays or reconstruction, significantly increasing life-cycle costs.

The Ventura County Freight Corridor Study (VCFCS) dated 2021indicates that the average daily truck trip at the main gate on Port Hueneme Road is 1,600.

4. Maintenance & Repair Methods
The Public Works Department employs various pavement maintenance and rehabilitation treatment methods to address the degradation of damaged streets appropriately. Pavement degradation is a gradual process influenced by multiple factors, including weather, traffic loads, and environmental conditions. Heavy vehicle loads and repeated traffic impacts can also cause fatigue cracks and ruts. As the pavement ages, the surface may experience further distress in the form of potholes, roughness, and loss of skid resistance.

Figure 2.

A systematic maintenance approach is crucial for addressing pavement issues and extending the pavement's lifespan. Preventive measures, such as crack filling, fog sealing, pavement rejuvenation, and slurry seal application, are employed to seal cracks, restore surface texture, and protect against further deterioration. At the end of the pavement life cycle (approximately 25 to 30 years), complete reconstruction may become necessary to Agenda Item No. 08 Page 5 of 43 CC Agenda 09-15-2025
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ensure the structural integrity and safety of the street network. The choice of specific treatment for a given street segment depends on the severity of deterioration and the desired level of pavement performance.

Proactive management of minor cracks and damage through crack sealing, rejuvenation efforts, and surface seals is a significantly less expensive treatment method compared to rehabilitation costs.

Proper maintenance can prolong the life of the street by several years, delaying the need for major, more costly repairs. If the damage to the street is not proactively maintained, pothole repairs, overlay, and reconstruction are required to restore the street's integrity.

This section describes the types of pavement maintenance and rehabilitation activities used by the City. Maintenance activities cost less to implement, Pothole Repair: Pothole repair activities provide spot treatments to severely damaged streets that are degrading but cannot be addressed by overlay or reconstruction efforts in the near term.

Crack Seal: Crack sealing is a commonly performed pavement preventive maintenance activity. Crack sealing aims to reduce the amount of moisture that can infiltrate the asphalt surface, thereby reducing moisture-related distresses, such as stripping, pumping of fines, and increased fatigue cracking. Crack sealing is performed to extend the service life of the existing pavement or as a surface preparation treatment conducted before the construction of an overlay or slurry seal to extend the service life.

Pavement Rejuvenators: A pavement rejuvenator is a surface treatment applied to aged asphalt pavements to restore flexibility, slow oxidation, and extend the pavement's life.

Unlike sealers that protect the surface, rejuvenators penetrate the asphalt and help reverse some aging effects. Rejuvenators must be applied every other year to remain effective and can only be applied two or three times. Applications are usually spaced 2 to 5 years apart.

After a slurry seal overlay application, rejuvenators are no longer effective and not recommended.

Slurry Seal: Slurry seal is a preventive maintenance treatment that involves applying a thin slurry mixture layer to the existing pavement surface. This mixture usually consists of asphalt emulsion, fine aggregates, mineral fillers, and water. Slurry seal helps to seal minor cracks, restore surface friction, and protect the underlying pavement from aging and weathering.

Asphalt Overlay: An asphalt overlay, also known as resurfacing, involves the placement of a new layer of asphalt pavement over the existing pavement surface or the removal and replacement of a portion of the asphalt surface. This treatment is commonly used on streets that require more than just minor maintenance but do not require full reconstruction.

Asphalt overlays can be combined with full- or partial-depth patching to repair localized structural distresses, such as fatigue cracking and potholes.

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Reconstruction: Reconstruction refers to the complete removal and replacement of the existing pavement structure. It is typically undertaken when the existing pavement has significant distress, such as deep cracks, potholes, or other structural distress. During reconstruction, all layers of the pavement structure, including the base and subbase, are excavated and replaced with new materials. This major activity is necessary when the existing pavement is beyond repair or when significant changes in street design or capacity are required.

5. Pavement Condition Index (PCI)
The Pavement Condition Index (PCI) method is the industry standard and most widely used method for assessing and reporting pavement conditions on streets. It is an objective and repeatable assessment of the structural integrity and operational condition of street pavements. The PCI standard practice is derived from the American Society for Testing and Materials (ASTM) D6433. The PCI scoring scale ranges from 0 (worst) to 100 (best). It provides a common language for pavement practitioners to describe and communicate pavement conditions to both technical and non-technical individuals alike.

The scale includes seven condition categories:
• Good (PCI 85-100): Street displays minimal to low distress and only requires preventative maintenance.
• Satisfactory (PCI 70-84): Street displays scattered cracking and only requires routine maintenance.
• Fair (PCI 55-69): Street displays signs of low to medium distress and requires minor maintenance up to major rehabilitation.
• Poor (PCI 40-54): Street displays medium distress. Near-term maintenance and rehabilitation or reconstruction may be required. The costs to maintain these streets are higher.
• Very Poor (PCI 25-39): The street displays high distress and requires considerable maintenance and/or major rehabilitation and reconstruction. • Serious (PCI 10-24): Street is very highly distressed, contains various potholes, and requires considerable levels of maintenance and/or major rehabilitation and reconstruction.
• Failed (PCI <10): Street is extremely distressed and requires full reconstruction, which requires the highest investment.

The City’s average PCI is 65, based on the most recent visual survey. The Public Works Engineering Division conducts these surveys at least every two years. Later this year, through a Safe Streets 4 All Grant, the City will begin installing specialized sensors and cameras on vehicle axles to collect pavement condition data more routinely. This technology will allow for more frequent PCI scoring across all City streets.

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6. Port Hueneme Road Analysis
As of May 2025, Port Hueneme Road in the Eastbound(EB) direction is rated at a PCI of between 30 and 35. In the Westbound(WB) direction, the road is between 50 and 55.

According to the historic Pavement Management Plan(PMP), Port Hueneme Road was first constructed in the 1940s. The latest available records indicated that in September 1990, the road received a 2” overlay and fabric. In 2004, EB Port Hueneme Road received an asphalt overlay, and in 2006, WB Port Hueneme Road received an asphalt overlay. It is unclear when Port Hueneme Road was last reconstructed; however, based on the available data, it was likely before 1990. As of the report's date, a road reconstruction has not been done in at least 35 years, which is well beyond the useful pavement life of an asphalt road with this type of traffic

7. Port Hueneme Road Reconstruction & Lifecycle Maintenance Planning The City has compiled cost data from recent project work, including this reconstruction effort, historical maintenance records, and nearby construction projects. Based on data from the City’s work order system, the average annual cost for crack sealing and pothole repair is approximately $11,329. This figure includes labor, materials, and equipment associated with City Street Maintenance operations.

In recent resurfacing work on westbound Channel Islands Boulevard, a micro-grind and slurry seal was applied to extend pavement life, with a unit cost of $1.05 per square foot.

Additionally, the City has researched pavement rejuvenators, which typically cost between $0.25 and $0.40 per square foot, depending on application type and timing.

As part of the reconstruction, a scheduled maintenance plan is being developed to preserve the integrity of the new pavement and maximize its useful life. Using available cost data and accounting for inflation, the City has annualized lifecycle costs over a 26-year period. Table 1 summarizes the proposed long-term maintenance schedule and associated costs.

The most significant costs are borne at the beginning and the end of the lifecycle, where the road is reconstructed. The 0-year (initial construction) costs are $2.4 million or $9.55 per square foot. A detailed cost estimate has been prepared by CCE & Associates with a design for a thicker asphalt and base section and an asphalt rubber cap that can withstand heavy truck traffic.

The Ventura County Civil Grand Jury (VCCGJ) Report, Prioritizing Best Practices in Street Maintenance (June 4, 2025), identifies the average cost of road reconstruction as $7.15 per square foot. The projected expenses for Port Hueneme Road are consistent with the costs outlined in the Grand Jury’s report.

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Table 1. Maintenance Schedule & Costs
Year Activity Description Estimated
Cost
0 Initial Construction 6" AC, 2” AC rubber over 12" AB
(Reconstruction)
2,400,000
3 Rejuvenator Penetrating Conditioner Treatment to
restore flexibility & extend pavement life
$103,200
4 Crack Sealing / Minor
Repairs
Routine surface crack fill and patching $13,700
5 Rejuvenator Penetrating Conditioner Treatment to
restore flexibility & extend pavement life
$108,600
6 Crack Sealing / Minor
Repairs
Routine surface crack fill and patching $18,800
7 Rejuvenator Penetrating Conditioner Treatment to
restore flexibility & extend pavement life
$114,100
8 Crack Sealing / Minor
Repairs
Routine surface crack fill and patching $19,700
9 Rejuvenator Penetrating Conditioner Treatment to
restore flexibility & extend pavement life
$119,500
10 Crack Sealing / Minor
Repairs
Routine surface crack fill and patching $20,600
11 Preventative Maintenance Slurry seal or micro surfacing $310,700 12-16 Crack Sealing / Minor
Repairs
Routine surface crack fill and patching $85,900
17 Preventative Maintenance Fiberized Slurry Seal $702,400 18-25 Crack Sealing / Minor
Repairs
Routine surface crack fill and patching $165,000
26 Full Reconstruction Rebuild to the original structural section $3,995,200 Total Cost $8,137,000
The total asphalt pavement lifecycle cost for Port Hueneme Road over a 26-year period is estimated at approximately $8,137,000. This figure includes an assumed annual inflation rate of 2.7%, which is based on the average inflation rate from 2014 to 2024 obtained from Consumer Price Index data.

For the baseline cost analysis, roadway expenses were evaluated on a per-square-foot basis.

Given the total lifecycle cost of $8,137,000 over 251,200 square feet, this equates to approximately $32.39 per square foot, or $1.25 per square foot per year. The City intends to apply this pavement maintenance strategy (illustrated in Table 1 above) consistently across all designated truck routes.
$8,137,000 ÷ 251,220 𝑠𝑞𝑓𝑡 =
$32.39
𝑆𝑞𝑓𝑡

32.39 𝑠𝑓
÷ 26 𝑦𝑒𝑎𝑟𝑠 = $1.25
𝑆𝑞𝑓𝑡
𝑌𝑒𝑎𝑟
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TABLE 2 – TRUCK ROUTE DATA
Table 2 below summarizes the dimensions for all truck routes in the City. The widths of all road segments vary; however, the average widths are provided in Table 2. These routes include Channel Islands Boulevard, Ventura Road, a portion of Pleasant Valley Road, Northbound Victoria, and Port Hueneme Road. The total maintenance cost for all truck routes was calculated by applying Port Hueneme Road’s annualized per-square-foot costs to the remaining segments.

Width Linear feet Miles Square Feet
Channel Islands Blvd 60 8,000 1.5 571,504
Ventura Road 80 11,666 2.49 2,064,176
Pleasant Valley Rd 45 1,890 0.38 109,500
Port Hueneme Road 60 4,300 0.83 251,220
Victoria Ave 30 2,000 0.80 58,700
Total: 27,956 5.60 3,055,100
The City of Port Hueneme’s total truck route network consists of 3,055,100 square feet.

Based on a 26-year lifecycle, the total cost is estimated at $98.9 million, which translates to approximately $3.8 million per year.

ALL TRUCK ROUTES
3,055,100 𝑆𝑞𝑓𝑡 ×
$32.39
𝑠𝑞𝑓𝑡 = $98.9 𝑀𝑖𝑙𝑙𝑖𝑜𝑛
$98.9 𝑚𝑖𝑙𝑙𝑖𝑜𝑛 ÷ 26 𝑦𝑒𝑎𝑟𝑠 = $ 𝟑. 𝟖 𝑴𝒊𝒍𝒍𝒊𝒐𝒏 𝒑𝒆𝒓 𝒚𝒆𝒂𝒓

8. Next Steps & Recommendations
- Monitor grant award timeline.
- Collect PCI Data from all streets utilizing the funding from the recently awarded Safe Streets for All grant
- Implement a scheduled maintenance plan post-reconstruction. - Coordinate with regional agencies for funding and design.

The City’s Public Works Department has applied for a grant to help fund the initial construction costs for Port Hueneme Road. The Surface Transportation Block Grant (STBG) announcement and award are anticipated by the end of the 2025 calendar year.

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9. Port Hueneme Road Analysis with Inflation
Year: 1 2 3 4 5 6 7 8 9 10
Rate of Inflation: 2.70% 5.4% 8.1% 10.8% 13.5% 16.2% 18.9% 21.6% Re-Construction Nothing
needed
Nothing
needed Rejuvenator Crackfilling Rejuvenator Crackfilling & Re-Stripe Rejuvenator Crackfilling Rejuvenator Crackfilling 2026 2027 2028 2029 2030 2031 2032 2033 2034 2035 2036
W/out Inflation $ 2,400,000 $ 100,488 $ 12,975 $100,488 $ 16,975 $ 100,488 $ 16,975 $ 100,488 $ 16,975 With Inflation $ 2,400,000 $ 103,201 $ 13,675 $108,628 $ 18,808 $ 114,054 $ 19,725 $ 119,480 $ 20,641 Year 11 12 13 14 15 16 17 18 19 20
Rate of Inflation 24.3% 27.0% 29.7% 32.4% 35.1% 37.8% 40.5% 43.2% 45.9% 48.6% Slurry Seal Crackfilling &
Pothole
Crackfilling &
Pothole
Crackfilling &
Pothole
Crackfilling &
Pothole
Crackfilling &
Pothole
Fiber Slurry
Seal Crackfilling Crackfilling Crackfilling
2037 2038 2039 2040 2041 2042 2043 2044 2045 2046
W/out Inflation $ 249,980 $ 12,975 $ 12,975 $ 12,975 $ 12,975 $ 12,975 $ 499,960 $12,975 $12,975 $12,975 With Inflation $ 310,725 $ 16,478 $ 16,828 $ 17,179 $ 17,529 $ 17,879 $ 702,444 $18,580 $18,930 $19,280 Year 21 22 23 24 25 26
Rate of Inflation 51.3% 54.0% 56.7% 59.4% 62.1% 64.8%
Crackfilling Crackfilling & Re-stripe Crackfilling Crackfilling Crackfilling Life Cycle Restarts 2047 2048 2049 2050 2051 Reconstruction?
Wout Inflation $12,975 $ 16,975 $ 12,975 $12,975 $ 12,975 $ 2,400,000 With Inflation $19,631 $ 26,141 $ 20,331 $20,682 $ 21,032 $ 3,955,200 The engineer’s estimate, prepared by CCE and Associates, indicates that the Port Hueneme Road reconstruction would cost approximately $2,400,000.

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10. Acronyms
AASHTO American Association of State Highway and Transportation Officials AC Asphalt Concrete
ASTM American Society for Testing and Materials
PCI Pavement Condition Index
PMP Pavement Management Plan
STBG Surface Transportation Block Grant
VCCGJ Ventura County Civil Grand Jury
VCFCS Ventura County Freight Corridor Study

11. References
Port of Hueneme Access Study, prepared by Wilbur Smith Associates, dated December 1st, 2000. https://www.goventura.org/wp-content/uploads/2021/02/112-PORT-OFHUENEME-ACCESS-STUDY-12-2000-P.pdf Ventura County Freight Corridor Study. October 2021, https://www.goventura.org/wpcontent/uploads/2021/11/ATTACHMENT-ITEM-12_Ventura-County-Freight-CorridorsStudy-Final-10-26-21.pdf County of Ventura Civil Grand Jury Report Prioritizing Best Practice in Street Maintenance.

June 4, 2025. https://vcportal.venturacounty.gov/GDJ/docs/reports/2024-25/GJReport_2024-25_ConsolidatedFinalReport.pdf Agenda Item No. 08 Page 12 of 43 CC Agenda 09-15-2025
2024 – 2025
Consolidated
Final Report
Prioritizing Best Practice
Street Maintenance
June 4, 2025
Attachment B
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2024–2025 Ventura County Civil Grand Jury Final Report
Prioritizing Best Practice Street Maintenance 1
Prioritizing Best Practice Street Maintenance

SUMMARY
Streets are a vital part of a city’s infrastructure, enabling commerce, emergency services, and recreation. They often make up the bulk of a city’s assets and are costly to maintain. Streets not kept in a best practice condition are costlier to maintain. Neglected streets also cause extra wear on the vehicles that use them.

The Ventura County Civil Grand Jury investigated the pavement conditions in the cities of Camarillo, Oxnard, Santa Paula, Simi Valley, and Ventura. Although these cities have established improvement goals, none has a specific target to achieve and maintain best practice pavement conditions.

The Civil Grand Jury recommends that each city set a goal to achieve best practice street conditions and create a plan to reach that goal.

METHODOLOGY
The Ventura County Civil Grand Jury received complaints about road conditions in several cities within Ventura County and chose to investigate Camarillo, Oxnard, Santa Paula, Simi Valley, and Ventura due to the differing street conditions present. City pavement management plans, budgets, and financial statements were examined. Interviews were held with city officials. City Council meetings were reviewed. Additionally, online research was conducted. Data was downloaded for analysis from the California State Controller for city and city street revenue. (Ref-01, Ref-02, Ref-03, Ref-04, Ref-05, Ref-06, Ref-07, Ref-08, Ref-09, Ref-10, Ref-11, Ref12, Ref-13, Att-01, Att-02)

BACKGROUND
Streets are essential for a functioning city; they provide access for fire, police, and ambulance services. They facilitate commerce, commuting, delivery, and leisure travel while supporting public transit, biking, and walking.

Best Practice Pavement Conditions
Since 2008, a coalition of cities, counties, and Regional Transportation Planning Agencies (RTPAs) has partnered to educate policymakers and the public about the necessity of investing in transportation infrastructure. The group, SaveCaliforniaStreets, presents several points in its biannual report, which is compiled using data submitted by cities and counties, with the most recent release in May 2023. (Ref-14)
• The Pavement Condition Index (PCI) is a rating system that ranges from 0 (failed) to 100 (excellent).
• Best practices call for a PCI in the 80s.
• A PCI rating ranging from 60 to 70 is classified as “at risk”.

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2 Prioritizing Best Practice Street Maintenance
• Reconstructing a street in poor condition (PCI < 49) can cost up to 14 times more than maintaining pavement in good condition (PCI 71 to 85).
• Maintaining a street with a PCI of 50 to 70 can cost as much as four times more than maintaining pavement conditions in the 80s.

There are two relevant concepts in best practice pavement management: lifecycle cost analysis and the perpetual pavement design concept. These concepts are presented by the United States Department of Transportation’s “Life-Cycle Cost Analysis Primer” in 2003 and “Reformulated Pavement Remaining Service Life Framework” in 2013. (Ref-15, Ref-16) Lifecycle cost analysis advocates for finding the best, lowest cost way to accomplish a project using discounted cash flows. It considers both the project costs incurred by a city and user costs, including vehicle operating costs, travel time costs, and crash costs. (Ref-15) Figure 1
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Prioritizing Best Practice Street Maintenance 3
Figure 2
Perpetual pavement design promotes maintaining streets in such a condition that distress does not occur at levels below the surface layer. In other words, perform less costly preventative maintenance more often so that more costly maintenance or reconstruction is not needed. (Figure 1, Ref-11, Figure 2, Ref-16)
Attachment 03 presents a simplified overview of applying both concepts to two different alternatives. User costs, disruption during construction, and vehicle wear should be considered, but for simplification purposes, they are assumed to be equivalent between the alternatives.

Alternative A assumes a street service life of 30 years and a reconstruction cost of $84 per square yard. Alternative B assumes preventive maintenance every six years at $7 per square yard for a total of $35 over those 30 years. Both cost estimates (in 2022 dollars) and the preventive maintenance frequency are sourced from SaveCaliforniaStreets. Assuming a discount rate of 4%, the present value of $84 is $26. The present value of $7 spent every six years, starting in year six, is $18. Results indicate that performing preventative maintenance costs about 30% less than reconstructing a street every 30 years. (Ref-14, Ref-15, Att-03) Essentially, a higher PCI provides the opportunity to reduce costs for street maintenance.

Allowing pavement conditions to fall below best practices leads to increased expenses. If a city sets a goal of 70, taxpayers may end up paying four times more to maintain streets that do not advance beyond that level. The sooner a city can achieve a PCI in the 80s, the better.

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Costlier Deferred Maintenance
A software program known as StreetSaver is frequently used for pavement management in California. The StreetSaver program does the following:
• Tracks pavement conditions and estimates their degradation over time • Makes estimates of future funding requirements to achieve a specific PCI goal within one to ten years
• Assists in planning by recommending which streets to prioritize within a limited budget. (Ref-17)
Figure 3
StreetSaver’s estimate of future funding requirements considers the costs for all streets with PCIs ranging from 0 to 100. For asphalt streets with a PCI rating above 70, SaveCaliforniaStreets estimates the cost, in 2022 dollars, to be $4 to $7 per square yard. For streets with a PCI between 50 and 70, the cost increases to between $20 and $30 per square yard. Deferring maintenance until a street’s PCI falls between 70 and 50 is costlier by the difference between these two ranges, totaling $16 to $23 per square yard. This costlier deferred maintenance could be avoided if street conditions were maintained using best practices, a PCI in the 80s. (Figure 3, Ref-14)
Although it is not as precise as StreetSaver, the following calculation provides a rough estimate of costlier deferred maintenance: (Lane miles) × (Additional Cost per Square Yard) × (Average Lane Width) × (Yards per Mile). A city with 1,000 lane miles of streets to maintain with a PCI of 67 incurs an additional cost of $16 to $23 per square yard. Assuming an average lane width of 5 yards and 1,760 yards per mile, the additional cost requirement would range from $140 million to $200 million, likely closer to $140 million since the PCI is nearer to 70 than to 50. (1,000) × ($16 to $23) × (5) × (1,760) = $140,000,000 to $200,000,000.

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If a city spends enough to increase its average PCI, it can reduce the amount of this costlier deferred maintenance. In contrast, if a city does not spend sufficiently to maintain the same pavement conditions, the opposite occurs. Even if a city’s pavement condition remains unchanged, the costlier deferred maintenance amount will escalate by four to seven percent annually due to inflation in paving construction costs, according to SaveCaliforniaStreets. (Ref-14)
The Hidden Cost
In 2024, Trip, a national transportation research nonprofit, estimated that Californians lost $22.9 billion per year in additional vehicle wear due to poor streets. This estimate corresponds with a statewide PCI of 65 reported by SaveCaliforniaStreets in 2022. It encompasses vehicle depreciation, repair costs, increased fuel consumption, and additional tire wear caused by inadequate streets. However, it does not consider the extra time lost due to congestion, delays from detours, the noise and dust from construction, or restricted access for commerce, fire, police, and ambulance services. Assuming a population of 39 million and an average of 16 out of 35 miles driven daily on local streets, this totals approximately $270 per resident annually for driving on subpar local roads. Residents of a city with a population of 100,000 and a PCI of 65 collectively incur $27 million per year for this hidden cost. Like deferred maintenance, this amount is dependent on the average PCI. It is zero at a PCI of 100 and increases to over $270 at a PCI of less than 65. (Ref-18, Ref-19)
Funding Sources
There are two main types of funding: those dedicated to street maintenance, which cannot be used for other purposes, and those that contribute to a city’s general fund and can be allocated for any purpose at the discretion of the city council. State sources constitute the majority of dedicated funding, while city sources account for most discretionary funding. It is important to note that not all street funding is spent on pavement maintenance. Expenditures also cover bridges, traffic signals, sidewalks, wheelchair ramps, gutters, storm drains, engineering, bike paths, signage, and more.

State funds dedicated to street maintenance primarily come from the gas tax (Highway Users Tax Account) and SB1 (The Road Repair and Accountability Act of 2017). Since SB1 funds and gas taxes are indexed for inflation, these resources are increasing despite lower gas consumption. The future growth rate of these funds is anticipated to decline under current regulations as electric vehicles represent a larger share of the vehicles on the road. The state is conducting several studies to modify these regulations, such as implementing a tax based on miles driven rather than gas consumption. Federal and State funding sources are insufficient to cover routine street maintenance, let alone the funding required to achieve best practice street conditions. (Ref-20, Ref-21, Ref-14)
City sources for street maintenance funds come from property tax and sales tax, which make up the majority of a city’s general fund. Finding alternative local funding sources is limited, particularly due to Proposition 218 (The Right to Vote on Taxes Act, passed in 1996).

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Funding options that require a two-thirds vote:
• Special property tax assessment
• Sales tax for dedicated services, such as street maintenance • Municipal bonds.

Funding options that require only a 50% vote:
• Sales tax allocated to the general fund.
(Ref-22, Ref-23)
Sales tax is limited to an additional 2% over the base rate of 7.25%, unless a special exception law is passed by the California legislature. These exceptions are typically introduced by a local state representative and have been successfully enacted by 91 cities. (Ref-24) There are several other potential funding sources, some of which are listed below; however, they are less likely to significantly increase available funds and may vary in consistency from year to year.
• Increase transient occupancy tax (voter approval required) • Developer impact fees
• Federal and state grants.

To increase local funding, most cities have chosen to use the lower 50% voter threshold to implement a general sales tax that contributes to a city’s general fund. Voters should understand that these funds are discretionary. The priorities of both voters and city councils approving a general sales tax measure can evolve over time.

DISCUSSION
City Councils for the cities in this report have taken positive steps to improve street conditions. • Camarillo has achieved best practice street conditions and has a goal to continue to seek improvement on local travel issues. (Ref-02)
• Oxnard has resumed a regular pavement cycle and set a goal to achieve a pavement condition rating of 70. (Ref-25, Ref-05)
• Santa Paula is completing the first cycle of a twenty-year pavement management plan, which consists of four five-year cycles. It has an objective to work to maximize funding going to streets. Additionally, a new funding source was established by proposing and passing Measure R in 2024, a 1% sales tax, with 60% of the vote. (Ref-07, Ref-26, Ref-27)
• Simi Valley has made it a capital improvement plan priority to resurface major and minor streets and has requested bids to update the pavement management program, with a deadline of January 2025.(Ref-08, Ref-28)
• Ventura has contracted to update its pavement management plan in 2025 and has a goal to improve conditions across the city for maintenance of roads. (Ref-29, Ref-10) Agenda Item No. 08 Page 20 of 43 CC Agenda 09-15-2025
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While cities have established goals to improve pavement conditions, no city has a specific goal to achieve and maintain best practice pavement conditions, a PCI in the 80s.

City Staff
All the cities in this report:
• Have experienced, skilled, and passionate leadership
• Have skilled engineers and maintenance staff
• Use the pavement management program StreetSaver to help optimize fund allocation • Inspect and rate street conditions on a five-year or shorter cycle • Use internal staff to fill in potholes
• Implement systems for accepting and addressing residents’ pothole reports and complaints
• Engage external contractors for specialized expertise and significant street maintenance projects
• Develop multi-year comprehensive pavement management and capital improvement plans
• Create maps or plans that allow residents to see when specific streets will undergo maintenance
• Prioritize arterials, which are streets that carry the most traffic and heavy loads • Prioritize preventive maintenance.
(Ref-01, Ref-03, Ref-05, Ref-07, Ref-09, Ref-11)
Each city faces problems and challenges, yet it is clear that city staff can resolve these issues, tackle the challenges, and effectively utilize the funds designated for street maintenance.

However, it would be prudent for a plan intended to achieve best practice pavement conditions to include technical design and construction quality assurance metrics that are regularly reported to the public on the quality of work done by staff and contractors. (Ref-30) Costlier Deferred Maintenance
Below is an estimate of costlier deferred maintenance, based on the 2022 maintenance costs estimated by SaveCaliforniaStreets. Camarillo currently has no costlier deferred maintenance amount, as their PCI meets best practices. For the other cities, these amounts are not insignificant; they represent many times the average annual cost those cities have spent on street maintenance over the past few years. (Figure 3, Ref-14) Agenda Item No. 08 Page 21 of 43 CC Agenda 09-15-2025
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8 Prioritizing Best Practice Street Maintenance
(Lane miles) × (Average Lane Width) × (Yards per Mile) × (Additional Cost per Square Yard) (Ref-01, Ref-03, Ref-05, Ref-07, Ref-09, Ref-11, Ref-14) For Oxnard and Simi Valley, the costlier deferred maintenance amounts are roughly equivalent to the lower estimate, as their PCIs are around 70. For Santa Paula and Ventura, the costlier deferred maintenance amounts are closer to the midpoint of the range.

The Hidden Cost
Below is an estimate of the hidden cost borne by residents each year. This burden is not shared equally. Households without vehicles incur no hidden cost, while those with more than one vehicle or those who drive more than the average number of miles on local streets bear a higher percentage of the hidden cost. Residents make this hidden cost clear to city officials through complaints about pavement conditions. (Ref-01)
City
Average
Pavement
Condition
Index (PCI)
Lane Miles of
Pavement to
Maintain
Average
Width of a
Lane in
Yards
Yards per
Mile
Low High Low High
Camarillo 82 470 5 1760 $0 $0 $0 $0
Oxnard 67 1037 5 1760 $16 $23 $146,009,600 $209,888,800 Santa Paula 58 180 5 1760 $16 $23 $25,344,000 $36,432,000 Simi Valley 69 812 5 1760 $16 $23 $114,329,600 $164,348,800 Ventura 63 736 5 1760 $16 $23 $103,628,800 $148,966,400 Additional Cost
Range to Maintain
Streets at Current
PCI per Sqare Yard
Costlier
Deferred Maintenance
Costlier Deferred Maintenance Estimate
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Assuming the hidden cost changes linearly with PCI, the hidden cost is $139 for Camarillo, $255 for Oxnard, $324 for Santa Paula, $239 for Simi Valley, and $285 for Ventura. (Ref-18, Ref-19, Ref-31)
(Population) × (Average Local Miles) ÷ (Average Total Miles) × (Cost of Vehicle Wear) City Population
Average
Pavement
Condition
Index (PCI)
Average Local
Miles Driven
per Day
Average Total
Miles Driven
per Day
Cost of Vehicle
Wear per
resident per year
Hidden Tax
per year
Camarillo 69,514 82 16 35 $139 $4,417,118
Oxnard 198,488 67 16 35 $255 $23,138,030
Santa Paula 31,792 58 16 35 $324 $4,708,849
Simi Valley 125,113 69 16 35 $239 $13,669,489
Ventura 109,058 63 16 35 $285 $14,208,699
Esitmated Hidden Tax per Year
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10 Prioritizing Best Practice Street Maintenance
Funding Sources
The cities in this report have employed various strategies to fund street maintenance.

Federal and State Funds for Street Maintenance
From 2018 to 2023, Oxnard received more federal and state funding per lane mile than the average city in California. Santa Paula received about the same amount, while Camarillo, Simi Valley, and Ventura received less. (Ref-12, Att-01)
General Funds Spent on Streets
As noted above, cities in this report are working to improve pavement conditions. To compensate for reduced federal and state funding, Camarillo, Simi Valley, and Ventura are allocating more of their discretionary general funds to street maintenance than the average city in California. (Ref-12, Att-01)
-
2,000
4,000
6,000
8,000
10,000
12,000
14,000
16,000
California Cities
Avg
Camarillo Oxnard Santa Paula Simi Valley Ventura
Federal and State Spending Sources for Streets &
Infrastructure per Lane Mile, Average of 2018-2023
Federal Revenues State Revenues
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The graph presented above averages data over a six-year period to smooth out year-to-year changes in street maintenance spending. Year-to-year spending can vary greatly since revenue is saved one year to fund a large project in another year, making it difficult to identify trends.

The table below illustrates how local spending on street maintenance was prioritized relative to each city’s general fund, averaged over the period from 2018 to 2023. Non-discretionary funding sources include developer impact fees, facilities assessment districts, and the transportation development act, among others. (Ref-12, Att-01, Att-04) Sales Tax Measures
Camarillo has achieved best practice pavement conditions without increasing the sales tax.

Oxnard has passed two measures: Measure O, a ½% general sales tax introduced in 2008 that expires in 2029, and Measure E, a 1 ½% general sales tax enacted in 2020 with no expiration date. Measure O promises some funds will be used for street maintenance. It generates approximately $22.1 million annually, but there are efforts underway to reduce reliance on this City
General/
Discretionary
Fund Revenue
Discretionary
$ Allocated to
Streets
Discretionary
% Allocated to
Streets
Nondiscretionary
$ Allocated to
Streets
Nondiscretionary
% Allocated to
Streets
Camarillo $46,577,657 $8,822,073 18.9% $8,675,158 18.6% Oxnard $182,683,887 $7,459,313 4.1% $7,422,502 4.1%
Santa Paula $17,071,198 $1,238,263 7.3% $1,269,496 7.4% Simi Valley $78,394,698 $10,929,698 13.9% $991,063 1.3% Ventura $143,787,571 $7,200,677 5.0% $11,242,194 7.8%
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12 Prioritizing Best Practice Street Maintenance
funding since it expires in 2029. About 48% of Measure O funds are budgeted for street maintenance in 2025. Measure E makes no promises and is not accounted for separately from the general fund. (Ref-04)
Santa Paula has also passed two measures: Measure T, a 1% general sales tax enacted in 2016 that expires in 2036, and Measure R, a 1% general sales tax enacted in 2024 with no expiration date. Each measure is expected to generate approximately $4.5 million per year.

About 26% of Measure T funds are allocated for street maintenance in the latest two-year budget ending in 2025. It is generating more revenue than originally projected, and its advisory committee has directed most of this extra revenue toward street maintenance. Since Measure R was recently passed, it is not included in the 2025 budget. (Ref-06) Simi Valley has not attempted to pass a local sales tax measure.

Ventura has passed Measure O, a 1/2% general sales tax implemented in 2016 that will expire in 2041. This measure is expected to generate approximately $17 million per year. Measure O promises some portion of funds for streets, with nearly 90% budgeted for street maintenance in 2025, representing a substantial increase compared to 2023 and earlier years. The majority of the 2025 Measure O street maintenance budget is earmarked for traffic signal upgrades and sidewalk maintenance. (Ref-10)
No city in this report has attempted to pass a sales tax measure dedicated to street maintenance, likely due to the two-thirds voter requirement. However, the city of El Cerrito demonstrates that it is possible. It passed a 1/2% sales tax in 2008 and documented an 0 5
10 15
20 25
Oxnard
(Measure O)
Santa Paula
(Measure T)
Ventura
(Measure O)
$ in Millions
Sales Tax Allocation to Street Maintenance (FY 2025
Budgets, 2 Year Budget Average for Santa Paula)
For Other Priorities For Street Maintenance
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improvement in PCI from 52 to 85, completing a five-year plan in just three years. Municipal bonds in the form of sales tax revenue bonds were sold to significantly accelerate street maintenance, with the sales tax revenue pledged to pay bond interest and principal over 20 years. This measure has no expiration date and has generated some controversy regarding whether the city is still using the funds for their intended purpose. (Ref-32, Ref-33, Ref-34, Ref-35)
Other Sources
Each city in this report has utilized federal and state grants, employed developer impact fees, and implemented a transient occupancy tax. (Ref-13)
Each city has maintenance assessment districts that serve as a dedicated funding source for street upkeep, yet they provide less than 20% of the funding used for street maintenance. No city has attempted to ask voters to pass a special property tax assessment dedicated to street maintenance, other than community facilities districts that some developers choose for new developments.

Only Oxnard has utilized municipal bonds for street maintenance. Lease revenue bonds, originating from at least 2003, were refunded for $21 million in 2014 and use Measure O funds to cover the interest and principal. In 2007, Oxnard issued $28 million in Certificates of Participation and uses its Gas Tax Fund to cover the interest and principal. It appears the state did not raise objections to this issue in a timely manner, allowing Oxnard to bypass the normally required 2/3 vote. A state audit in 2018 recommended that Oxnard adhere to the rules in the future. (Ref-36)
County-wide, the Ventura County Transportation Commission can provide funds to cities through grants and public transit money. Cities with a population under 100,000 that meet certain public transit requirements can use any extra funds from the commission for street maintenance. A 2016 county-wide effort by the commission to implement a 1/2% sales tax failed to gain voter approval, denying cities in Ventura County access to matching funds available to those in counties that have passed the 1/2% sales tax. (Ref-37, Ref-38, Ref-39) Differing Circumstances
Each city in this report is unique in its ability to fund street maintenance and in the condition of its streets. Oxnard, Santa Paula, and Ventura are older cities with road bases that do not meet current standards, resulting in a higher percentage of streets requiring costly reconstruction.

Oxnard faces an additional challenge of replacing aging, under-street cast iron water pipes.

Santa Paula has had to contend with sinkholes related to adverse weather. (Ref-01) Sales tax and property tax generally make up the majority of a city’s discretionary funding sources. Camarillo is viewed as having an advantage in sales tax revenue due to its outlet mall.

However, this does not appear to be the case when considering sales tax revenue per lane mile. Simi Valley has recognized its lower sales tax revenue compared to other cities. (Ref-01, Ref-13)
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Here is how property tax revenue compares per lane mile. Santa Paula has recognized its lower property values compared to other cities. (Ref-01, Ref-13, Att-02) Choices
The advantages and disadvantages of different funding sources for achieving best practice pavement condition.
• Use existing general fund sources without raising taxes:
o Pros
 Does not require voter approval for increased taxes
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 Once best practice pavement conditions are achieved, more funds can be allocated to other priorities.
o Cons
 Postpone spending on other priorities until best practice pavement conditions are achieved
 Might not be able to significantly reduce funding for other priorities to improve street conditions
 This might take longer than other approaches, prolonging the hidden cost. • Increase the sales tax for the general fund:
o Pros
 There is no need to alter existing priorities.
o Cons
 Requires approval from 50% of voters
 Residents are subject to a higher sales tax
 Priorities can change over time.
• Increase the sales tax designated for street maintenance:
o Pros
 Only applicable for street maintenance
 Can be limited to the time needed to achieve best practice pavement conditions
 There is no need to change the current priorities
 Facilitate bond sales to reduce the time required to achieve best practice pavement conditions and decrease the hidden cost.
o Cons
 Requires the approval of two-thirds of voters
 Residents are subject to a higher sales tax.

Certainly, the current efforts of the cities in this report to make slow progress toward improving pavement conditions are a worthy option. Such efforts chip away at both future street maintenance needs and the costlier deferred maintenance amounts that have built up little by little over prior decades. However, it doesn’t quickly solve the problem of the hidden cost from vehicle wear or reduce residents' complaints about pavement quality. Perhaps it is time to try a different approach.

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FINDINGS
F-01. The Civil Grand Jury finds that Oxnard does not maintain its streets in a best practice condition resulting in costlier deferred maintenance on streets and a hidden cost on residents due to extra vehicle wear.

F-02. The Civil Grand Jury finds that Santa Paula does not maintain its streets in a best practice condition resulting in costlier deferred maintenance on streets and a hidden cost on residents due to extra vehicle wear.

F-03. The Civil Grand Jury finds that Simi Valley does not maintain its streets in a best practice condition resulting in costlier deferred maintenance on streets and a hidden cost on residents due to extra vehicle wear.

F-04. The Civil Grand Jury finds that Ventura does not maintain its streets in a best practice condition resulting in costlier deferred maintenance on streets and a hidden cost on residents due to extra vehicle wear.

F-05. The Civil Grand Jury finds that Camarillo, with its dedicated and knowledgeable staff, effectively utilizes the funds spent on street maintenance, however, has not set a goal to maintain its streets in a best practice condition.

F-06. The Civil Grand Jury finds that Oxnard, with its dedicated and knowledgeable staff, would make effective use of the funds allocated for street maintenance.

F-07. The Civil Grand Jury finds that Santa Paula, with its dedicated and knowledgeable staff, would make effective use of the funds allocated for street maintenance.

F-08. The Civil Grand Jury finds that Simi Valley, with its dedicated and knowledgeable staff, would make effective use of the funds allocated for street maintenance.

F-09. The Civil Grand Jury finds that Ventura, with its dedicated and knowledgeable staff, would make effective use of the funds allocated for street maintenance.

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RECOMMENDATIONS
R-01. The Civil Grand Jury recommends that Camarillo set a goal to maintain best practice pavement conditions by December 2025. (F-05)
R-02. The Civil Grand Jury recommends that Oxnard set a goal to achieve best practice pavement conditions within 10 years and create a plan to accomplish that goal by December 2025. (F-01, F-06)
R-03. The Civil Grand Jury recommends that Santa Paula set a goal to reach best practice pavement conditions within 10 years and create a plan to accomplish that goal by December 2025. (F-02, F-07)
R-04. The Civil Grand Jury recommends that Simi Valley set a goal to reach best practice pavement conditions within 10 years and create a plan to accomplish that goal by December 2025. (F-03, F-08)
R-05. The Civil Grand Jury recommends that Ventura set a goal to reach best practice pavement conditions within 10 years and create a plan to accomplish that goal by December 2025. (F-04, F-09)

RESPONSES
Responses required from the following governing bodies within 90 days:

Camarillo City Council (F-05, R-01)
Oxnard City Council (F-01, F-06, R-02)
Santa Paula City Council (F-02, F-07, R-03)
Simi Valley City Council (F-03, F-08, R-04)
Ventura City Council (F-04, F-09, R-05)

COMMENDATIONS
The Civil Grand Jury commends Camarillo for maintaining its streets in a best practice condition, which lowers future maintenance costs and the hidden cost from vehicle wear.

The Civil Grand Jury commends Santa Paula for its positive actions in improving street conditions by passing two sales tax measures that prioritize street maintenance.

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REFERENCES
Ref-01. Interviews with city officials.

Ref-02. City of Camarillo. (2025). Fiscal year 2024-2025 Budget. Retrieved on April 12, 2025, from
https://cms7files.revize.com/camarilloca/City%20of%20Camarillo%202024- 2025%20Budget%20Book%20for%20Website.pdf
Ref-03. City of Camarillo – Department of Public Works. (2024). FY 2024-2029 Capital improvement program. Retrieved on April 12, 2025, from
https://www.cityofcamarillo.org/Departments/Public%20Works/administration/FY2 024-2029%205-Year%20Capital%20Improvement%20Program.pdf Ref-04. City of Oxnard. (2024). Adopted annual budget FY 2024-2025. Retrieved on April 12, 2025, from https://www.oxnard.gov/wp-content/uploads/FY24-25-ADOPTEDBUDGET-BOOK_FINAL.pdf Ref-05. City of Oxnard. (2024, April 2). Citywide pavement management program overview. Retrieved on April 12, 2025, from
https://oxnardca.portal.civicclerk.com/event/5038/files/report/4998 Ref-06. City of Santa Paula. (2023). Fiscal year 2023/2024 – 2024/2025 Adopted budget.

Retrieved on April 12, 2025, from
https://www.spcity.org/DocumentCenter/View/3649/Adopted-Budget-2023-25- Final
Ref-07. City of Santa Paula. (2024, May 15). 5-year Pavement management plan update, 145-161. Retrieved on April 12, 2025, from
https://d3n9y02raazwpg.cloudfront.net/santa-paula/ab9027cc-fceb-11ee-b231- 0050569183fa-145f8b53-4ba0-418f-adc1-11361e34c4ca-1715297564.pdf Ref-08. City of Simi Valley. (2024, July 1). Adopted annual budget Fiscal year 2024-25.

Retrieved on April 12, 2025, from
https://www.simivalley.org/home/showpublisheddocument/28992/638627755031 870000
Ref-09. City of Simi Valley. (2021, January 25). 2019-2020 Pavement management program update. Retrieved on April 12, 2025, from
https://www.simivalley.org/home/showpublisheddocument/25194/637879445981 200000
Ref-10. City of Ventura. (2024, January 25). Adopted budget. FY 2025. Retrieved on April 12, 2025, from
https://www.cityofventura.ca.gov/DocumentCenter/View/42486/FY-2025- Adopted-Budget-PDF
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REFERENCES - continued
Ref-11. City of Ventura Public Works. (2023, April 10). Pavement management plan.

Fiscal Year 2023-2027. Retrieved on April 12, 2025, from https://www.cityofventura.ca.gov/DocumentCenter/View/35973/Fiscal-Years2023-2027-Pavement-Management-Plan-5 Ref-12. California State Controller. (2024, May 31). 2017-18 to 2022-23 Cities street annual report – Revenues. Data set. Retrieved on April 12, 2025, from https://bythenumbers.sco.ca.gov/Finance-Application/Street-Revenues/tqrmtuus/data_preview Ref-13. California State Controller. (2024, October 30). 2002-03 to 2022-23 City financial transactions report – Revenues. Data set. Retrieved on April 12, 2025, from https://bythenumbers.sco.ca.gov/Finance-Application/City-Revenues/rrtvrsj9/data_preview Ref-14. SaveCaliforniaStreets. (2023, April). California statewide local streets and roads needs assessment Final report. Retrieved on April 12, 2025, from https://www.savecaliforniastreets.org/wp-content/uploads/2023/05/StatewideNeeds-2022-FINAL.pdf Ref-15. United States Department of Transportation. (2002, August). Life-cycle cost analysis primer. Retrieved on April 12, 2025, from
https://www.fhwa.dot.gov/pavement/lcca/010621.pdf
Ref-16. United States Department of Transportation. (2013, November). Reformulated pavement remaining service life framework. Retrieved on April 12, 2025, from https://www.fhwa.dot.gov/publications/research/infrastructure/pavements/13038/ 13038.pdf
Ref-17. StreetSaver. (n.d.). Advanced pavement management tools. Retrieved on April 12, 2025, from https://streetsaver.com/
Ref-18. Trip. (2024, May). Key facts about California’s surface transportation system.

Retrieved on April 12, 2025, from https://tripnet.org/wpcontent/uploads/2020/04/TRIP_Fact_Sheet_CA.pdf Ref-19. Legislative Analyst’s Office. (2018, June 7). California's transportation system.

Retrieved on April 12, 2025, from https://lao.ca.gov/Publications/Report/3860 Ref-20. CaliforniaCityFinance. (2025, January 15). Shared revenue estimates: state revenue allocation to cities and counties. Retrieved on May 15, 2025, from https://www.californiacityfinance.com/LSR2505.pdf
Ref-21. California Road Charge. (2025). Road charge projects. Retrieved on April 12, 2025, from https://caroadcharge.com/projects
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REFERENCES - continued
Ref-22. Proposition 218. Right to Vote on Taxes Act. (1996). California Constitution Article XIII C & XIII D. Retrieved on April 12, 2025, from https://vigarchive.sos.ca.gov/1996/general/pamphlet/218text.htm Ref-23. Legislative Analyst’s Office. (2014, March 20). A look at voter-approval requirements for local taxes. Retrieved on April 12, 2025, from https://lao.ca.gov/reports/2014/finance/local-taxes/voter-approval-032014.aspx Ref-24. California Department of Tax and Fees Administration. (2025, April 1). California city & county sales & use tax rates. Retrieved on April 12, 2025, from https://www.cdtfa.ca.gov/taxes-and-fees/rates.aspx
Ref-25. City of Oxnard. (2021, March 16). City council five-year priorities. Retrieved on April 12, 2025, from https://www.oxnard.gov/city-council/city-council-five-yearpriorities Ref-26. City of Santa Paula. (2023). Two-year strategic plan Fiscal years 2023-2025.

Retrieved on April 12, 2025, from
https://www.spcity.org/DocumentCenter/View/3393/Santa_Paula_Strategic_Plan _062823?bidId=
Ref-27. City of Santa Paula. (n.d.). Measure R. Retrieved on April 12, 2025, from https://www.spcity.org/786/Measure-R
Ref-28. City of Simi Valley. (n.d.). Request for proposals. Retrieved on April 12, 2025, from
https://www.simivalley.org/home/showpublisheddocument/29263/638687361424 700000
Ref-29. City of Ventura - Public Works. (2024, November 5). Staff report. Retrieved on April 12, 2025, from
https://www.cityofventura.ca.gov/DocumentCenter/View/42531/11 Ref-30. Cheng, DingXin. (2020, March 18). How to get maximum performance out of preservation treatments through specification and quality assurance. (pp. 12-26).

Retrieved on April 12, 2025, from https://www.cacities.org/ResourcesDocuments/Education-and-Events-Section/Public-Works-Officers-Institute/2020- Session-Materials/Challenges-and-Opportunities-in-Pavement-Preservat Ref-31. United States Census Bureau. (2023, July 1). Quick facts. Retrieved on April 12, 2025, from
https://www.census.gov/quickfacts/fact/table/camarillocitycalifornia,oxnardcitycalif ornia,santapaulacitycalifornia,simivalleycitycalifornia,sanbuenaventuraventuracity california,CA/INC910223
Agenda Item No. 08 Page 34 of 43 CC Agenda 09-15-2025
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Prioritizing Best Practice Street Maintenance 21
REFERENCES - continued
Ref-32. City of El Cerrito. (n.d.) Street paving. 2008-2011. Retrieved on April 12, 2025, from https://www.el-cerrito.org/632/Street-Paving
Ref-33. City of El Cerrito. (2013, November 4). Regular meeting of the citizen street oversight committee. Agenda item 4. Retrieved on April 12, 2025, from https://www.el-cerrito.org/ArchiveCenter/ViewFile/Item/1505 Ref-34. California State Treasurer. (2023, June 26). California debt financing guide.

Retrieved on April 12, 2025, from https://debtguide-api.treasurer.ca.gov/guidepages/chapter-3-types-of-debt-obligations-issued-by-public-agencies/3-3-typesof-debt-obligations-organized-by-security-and-source-of-payment/3-3-3-salestax-revenue-bonds Ref-35. City of El Cerrito. (2014, January 27). Special meeting of the citizen street oversight committee. Agenda item 4. Retrieved on April 12, 2025, from https://www.el-cerrito.org/ArchiveCenter/ViewFile/Item/1589 Ref-36. California State Controller. (2018, March). City of Oxnard audit report. Retrieved on April 12, 2025, from https://sco.ca.gov/Files-AUD/03_2018_gta_oxnard.pdf Ref-37. Public Utilities. Transit Districts. Public Utilities Code 99232.2. (2014, July 1).

California Legislative Information. Retrieved on April 12, 2025, from https://leginfo.legislature.ca.gov/faces/codes_displayText.xhtml?lawCode=PUC& division=10.&title=&part=11.&chapter=4.&article=3.

Ref-38. Public Utilities. Transit Districts. Public Utilities Code 99401.5. (2013, January 1).

California Legislative Information. Retrieved on April 12, 2025, from https://leginfo.legislature.ca.gov/faces/codes_displayText.xhtml?lawCode=PUC& division=10.&title=&part=11.&chapter=4.&article=8.

Ref-39. Ballotpedia. (2016, November). Ventura County, California, Sales tax increase, Measure AA. Retrieved on April 12, 2025, from
https://ballotpedia.org/Ventura_County,_California,_Sales_Tax_Increase,_Measu re_AA_(November_2016)

Agenda Item No. 08 Page 35 of 43 CC Agenda 09-15-2025
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ATTACHMENTS
Att-01. California State Controller. City Street Revenue. (Ref-12) Att-02. California State Controller. City Revenue. (Ref-13) Att-03. Maintenance Alternative A & B Discounted Cash Flow.

Att-04. Discretionary Revenue – General Fund + Sales Tax Measure Funds.

GLOSSARY

TERM DEFINITION
PCI: Pavement Condition Index. A street condition rating system from 0 (failed) to 100 (excellent).

Agenda Item No. 08 Page 36 of 43 CC Agenda 09-15-2025
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Attachment-01
California State Controller. City Street Revenue
Colors below correspond to associated bar graph or table colors.

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Attachment-02
California State Controller. City Revenue.

Colors below correspond to associated bar graph or table colors.

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Attachment-02 - continued

Agenda Item No. 08 Page 39 of 43 CC Agenda 09-15-2025
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Attachment-03
Maintenance Alternative A & B Discounted Cash Flow

Discount Rate
Present Value ($25.90) ($18.25)
Year A B
1 - -
2 - -
3 - -
4 - -
5 - -
6 - ($7.00)
7 - -
8 - -
9 - -
10 - -
11 - -
12 - ($7.00)
13 - -
14 - -
15 - -
16 - -
17 - -
18 - ($7.00)
19 - -
20 - -
21 - -
22 - -
23 - -
24 - ($7.00)
25 - -
26 - -
27 - -
28 - -
29 - -
30 ($84.00) ($7.00)
4%
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Attachment-04
Discretionary Revenue – General Fund + Sales Tax Measure Funds References for the table above in the order of first across, then down.

City of Camarillo. (2025). Revenue Year-over-Year (Various City Funds). General Fund (filter Revenues, Funds to just General Fund). Retrieved on April 12, 2025, from https://camarilloca.opengov.com
City of Oxnard. (2018). Fiscal year 2018-2019 Adopted Budget. (pp. 266,267). Retrieved on April 12, 2025, from https://www.oxnard.gov/wp-content/uploads/Fiscal-Year-2018-2019- Adopted-Budget.pdf
City of Oxnard. (2020). Annual comprehensive financial report 2019 Fiscal year ended June 30, 2019. (P. 142). Retrieved on April 12, 2025, from https://www.oxnard.gov/wpcontent/uploads/Oxnard-CAFR-Print-Date-1-13-20.pdf City of Oxnard. (2021). Annual comprehensive financial report 2020 Fiscal year ended June 30, 2020. (P. 150). Retrieved on April 12, 2025, from https://live-oxnard.pantheonsite.io/wpcontent/uploads/CAFR-City-of-Oxnard-6-30-20-1.pdf City of Oxnard. (2022). Annual comprehensive financial report 2021 Fiscal year ended June 30, 2021. (pp. 160,162). Retrieved on April 12, 2025, from https://live-oxnard.pantheonsite.io/wpcontent/uploads/ACFR-FY-21-2-3-22.pdf City of Oxnard. (2023). Annual comprehensive financial report 2022 Fiscal year ended June 30, 2022. (pp. 162,164). Retrieved on April 12, 2025, from https://www.oxnard.gov/wpcontent/uploads/FY2021-2022-Oxnard-ACFR.pdf City of Oxnard. (2024). Annual comprehensive financial report Fiscal year ended June 30, 2023. (pp. 166,168). Retrieved on April 12, 2025, from https://live-oxnard.pantheonsite.io/wpcontent/uploads/ACFR-FY2022-23-OXNARD.pdf City of Santa Paula. (2019). Financial statements Year ended June 30, 2018. (P. 45). Retrieved on April 12, 2025, from https://ca-santapaula.civicplus.com/ArchiveCenter/ViewFile/Item/112 City of Santa Paula. (2020). Financial statements Year ended June 30, 2019. (P. 44). Retrieved on April 12, 2025, from https://ca-santapaula.civicplus.com/ArchiveCenter/ViewFile/Item/148 City of Santa Paula. (2021). Financial statements Year ended June 30, 2020. (P. 43). Retrieved on April 12, 2025, from https://ca-santapaula.civicplus.com/ArchiveCenter/ViewFile/Item/151 City 2018 2019 2020 2021 2022 2023 Average
Camarillo $40,323,798 $44,979,468 $43,120,245 $44,336,443 $49,222,075 $57,483,911 $46,577,657 Oxnard $142,467,538 $159,475,918 $155,188,643 $177,690,368 $220,742,082 $240,538,773 $182,683,887 Santa Paula $18,190,147 $15,500,329 $16,263,030 $16,867,158 $17,930,576 $17,675,947 $17,071,198 Simi Valley $65,302,859 $71,254,132 $73,835,043 $85,711,653 $88,752,789 $85,511,711 $78,394,698 Ventura $128,230,564 $132,118,277 $138,291,982 $154,982,894 $154,668,659 $154,433,049 $143,787,571 General Fund Revenue including Sales Tax Measure Funds
Agenda Item No. 08 Page 41 of 43 CC Agenda 09-15-2025
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City of Santa Paula. (2022). Annual financial report For fiscal year ended June 30, 2021. (P. 64). Retrieved on April 12, 2025, from https://casantapaula.civicplus.com/ArchiveCenter/ViewFile/Item/152 City of Santa Paula. (2023). Annual financial report For fiscal year ended June 30, 2022. (P. 66). Retrieved on April 12, 2025, from https://casantapaula.civicplus.com/ArchiveCenter/ViewFile/Item/153 City of Santa Paula. (2024). Annual financial report For the fiscal year ended June 30, 2023. (P. 66). Retrieved on April 12, 2025, from
https://www.spcity.org/DocumentCenter/View/5070/Financial-Statements-FY23 City of Simi Valley. (2019). Comprehensive annual financial report 2017-18 Fiscal year ended June 30, 2018. (P. 33). Retrieved on April 12, 2025, from https://www.simivalley.org/home/showpublisheddocument/20450/636869629524870000 City of Simi Valley. (2020). Comprehensive annual financial report 2018-19 Fiscal year ended June 30, 2019. (P. 35). Retrieved on April 12, 2025, from https://www.simivalley.org/home/showpublisheddocument/21946/637189284196570000 City of Simi Valley. (2021). Comprehensive annual financial report 2019-20 Fiscal year ended June 30, 2020. (P. 34). Retrieved on April 12, 2025, from https://www.simivalley.org/home/showpublisheddocument/24075/637581493488500000 City of Simi Valley. (2022). Annual comprehensive financial report 2020-21 Fiscal year ended June 30, 2021. (P. 30). Retrieved on April 12, 2025, from https://www.simivalley.org/home/showpublisheddocument/25060/637847547950230000 City of Simi Valley. (2023). Annual comprehensive financial report 2021-22 Fiscal year ended June 30, 2022. (P. 32). Retrieved on April 12, 2025, from https://www.simivalley.org/home/showpublisheddocument/26623/638185526109670000 City of Simi Valley. (2024). Annual comprehensive financial report 2022-23 Fiscal year ended June 30, 2023. (P. 33. Retrieved on April 12, 2025, from https://www.simivalley.org/home/showpublisheddocument/29269/638689259249870000 City of Ventura. (2020). Adopted budget FY 2020-21. (pp. 37,38). Retrieved on April 12, 2025, from https://www.cityofventura.ca.gov/DocumentCenter/View/23401/FY-2020-21-AdoptedBudget City of San Buenaventura. (2020). Comprehensive annual financial report FY 2019-20. (pp. 91,95). Retrieved on April 12, 2025, from
https://www.cityofventura.ca.gov/DocumentCenter/View/25618/FY-2019-20-AnnualComprehensive-Financial-Report City of San Buenaventura. (2021). Annual comprehensive financial report FY 2020-21. (pp. 89,93). Retrieved on April 12, 2025, from
https://www.cityofventura.ca.gov/DocumentCenter/View/30578/FY-2020-21-AnnualComprehensive-Financial-Report Agenda Item No. 08 Page 42 of 43 CC Agenda 09-15-2025
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Prioritizing Best Practice Street Maintenance 29
City of San Buenaventura. (2023). Annual comprehensive financial report FY 2021-22. (pp. 93,97). Retrieved on April 12, 2025, from
https://www.cityofventura.ca.gov/DocumentCenter/View/36235/FY-2021-22-AnnualComprehensive-Financial-Report City of San Buenaventura. (2024). Annual comprehensive financial report FY 2022-23. (pp. 95,96). Retrieved on April 12, 2025, from
https://www.cityofventura.ca.gov/DocumentCenter/View/38910/FY-2022-23-AnnualComprehensive-Financial-Report-PDF Agenda Item No. 08 Page 43 of 43 CC Agenda 09-15-2025
DATE: September 15, 2025
TO: Honorable City Council
FROM: James Vega, City Manager
SUBJECT: CITY/PORT REVENUE SHARING REPORTING UPDATE
RECOMMENDATION:

It is recommended that the City Council receive an update and provide direction to staff to proceed with providing prior year City/Port revenue sharing reports to the best of staff’s ability with the agreed upon disclaimers discussed by City and Port representatives at the recent Joint Committee meeting, as detailed further in this report.

BACKGROUND/ANALYSIS:

The City and Oxnard Harbor District (Port) have entered into a series of revenue sharing agreements dating back to 1983. These agreements along with their subsequent amendments, establish obligations of both parties, including how payments are to be calculated, how the funds are to be used and reporting requirements. The 1983 agreement (and its amendments) and 1987 agreement, require the City to provide written reports in September of each year.

The most recent amendment to the 1983 agreement modified the description of how funds received under that agreement may be used, aligning it with the uses set forth in the 1987 agreement, while retaining the requirement that the City provide reports on the use of those funds.

“(5) Obligations of the City. That from the date of execution of that certain Settlement Agreement between the Parties dated October 5, 2015 until the end of the term of the 1983 Agreement, the City shall use the payments made by the District under this Agreement for:
(a) Capital improvements and infrastructure maintenance to City streets that receive a high degree of truck and other vehicle traffic due to ingress and egress from the Port so as to permit their free and full utilization to service Port facilities. (b) Public safety services for special events held at the District and/or that provide a public benefit to the District.
(c) Public improvements or programs that are located within a two (2) mile radius of the Port (including but not limited to payments made by the City for sand replenishment from the seawall to the City’s public beaches) and which provide a public benefit to the District Agenda Item No. 09 Page 1 of 6 CC Agenda 09-15-2025
Revenue Sharing Reporting
September 15, 2025

Page 2 ends

(d) That City shall report to District in writing on or before September 1st of each year describing the services performed by City under Section (5), and the amounts spent by the City for each such service, during the preceding fiscal year.” Since 2015, reporting between agencies was inconsistent, with a variety of formats provided, and in some years, no reporting being provided by each agency. The Port has provided a requested format template and, earlier this year, submitted a request for the City to provide reports, including prior year reports, under this format. The Port also submitted its annual reports dating back to 2015 at that time.

On July 21, 2025, the City Council received a report from staff that the Port had requested that the City’s Annual Revenue Sharing Report be provided in a new format, and has requested that the city provide future and prior year reports in this revised format. At that time, City staff indicated that it would proceed with preparing a report for the current year utilizing this template, and report back to City Council once it is complete for City Council review and for direction. Staff has completed the 2025 report in the updated template (Attachment A) and submitted it to the Port on August 28, 2025, prior to this year’s deadline. The template has only one change from the Port’s proposed format, and that is the elimination of the “Invoice” column, as City’s do not invoice for services provided by the City.

With the completion of this year’s report, staff has also recently created a project tracking code which will allow for better tracking of projects moving forward. Completing this year’s report required significant staff time, however this should be reduced moving forward utilizing this project tracking code.

Regarding prior year reports, in a recent discussion regarding this topic with the City/Port Joint Committee, it was acknowledged by all parties that there would be challenges looking backward as both key staff and the City’s financial reporting enterprise system have had significant changes since 2015. Port representatives indicated that the Port understood these challenges and would accept prior year reports with disclaimers stating that the reports are being provided to the best of the City’s ability and that the City cannot guarantee the accuracy of the reports involving prior staff or reporting systems. Such a disclaimer would address staff’s concern regarding the accuracy of information dating back up to a decade, and staff recommends that Council direct staff to work towards correcting these prior year reporting issues as time allows moving forward.

FISCAL IMPACT:

The proposed process recommends utilizing available (budgeted) staff time to prepare and provide reports as time allows.

ATTACHMENTS:

A. 2025 Report
Agenda Item No. 09 Page 2 of 6 CC Agenda 09-15-2025
Project Title & Description Date Started Date Completed Department/ Contact Amount Channel Islands Blvd patching & crack fill 03/07/2025 03/13/2025 Public Works- Streets Division 710 Channel Islands Blvd patching & crack fill 5/7/2025 5/7/2025 Public Works- Streets Division 58 Channel Islands Blvd street resurfacing 10/1/2024 12/31/2024 Public Works- Streets Division 319,342 Channel Islands Blvd street sign maintenance 3/17/2025 3/17/2025 Public Works- Streets Division 89 Channel Islands Blvd street sign maintenance 6/25/2025 6/25/2025 Public Works- Streets Division 96 Corrective street maintenance at Pleasant Valley Rd 5/21/2025 5/21/2025 Public Works- Streets Division 404 Corrective street maintenance at S. Ventura Rd 4/28/2025 4/28/2025 Public Works- Streets Division 56 Corrective street maintenance at S. Ventura Rd 5/21/2025 5/21/2025 Public Works- Streets Division 131 Hueneme Rd street sign maintenance 3/6/2025 3/6/2025 Public Works- Streets Division 89 Hueneme Rd street sign maintenance 4/3/2025 4/3/2025 Public Works- Streets Division 131 Hueneme Rd street sign maintenance 6/25/2025 6/25/2025 Public Works- Streets Division 96 Patch & Fill potholes on Hueneme Rd 7/8/2024 7/8/2024 Public Works- Streets Division 722 Repair flashing crosswalk lights on Pleasant Valley Rd 9/12/2024 9/12/2024 Public Works- Streets Division 614 Repair flashing crosswalk lights on Ventura Rd 1/13/2025 1/13/2025 Public Works- Streets Division 3,419 Repair flashing crosswalk lights on Ventura Rd 1/22/2025 1/22/2025 Public Works- Streets Division 1,137 Replace signage on Channel Islands Blvd 9/17/2024 9/17/2024 Public Works- Streets Division 379 Replace signage on Channel Islands Blvd 11/12/2024 11/12/2024 Public Works- Streets Division 758 Replace signage on Ventura Rd 7/8/2024 7/8/2024 Public Works- Streets Division 536 Replace signage on Ventura Rd 9/3/2024 9/3/2024 Public Works- Streets Division 403 Replace signage on Ventura Rd 10/14/2024 10/14/2024 Public Works- Streets Division 307 Replace signage on Ventura Rd 12/16/2024 12/16/2024 Public Works- Streets Division 758 Replace signage on Ventura Rd 1/22/2025 1/22/2025 Public Works- Streets Division 793 Roadway maintenance on Channel Islands Blvd 05/16/2025 05/22/2025 Public Works- Streets Division 477 Street maintenance on E. Port Hueneme Rd 6/16/2025 6/16/2025 Public Works- Streets Division 135 Street sweeping of truck routes 7/1/2024 6/30/2025 Public Works- Streets Division 29,978 Ventura Rd median maintenance 6/10/2025 6/10/2025 Public Works- Streets Division 269 Ventura Rd patching & crack fill 3/18/2025 3/18/2025 Public Works- Streets Division 886 Ventura Rd sidewalk maintenance 5/14/2025 5/14/2025 Public Works- Streets Division 131 Ventura Rd street sign maintenance 03/19/2025 03/24/2025 Public Works- Streets Division 264 Ventura Rd street sign maintenance 6/2/2025 6/2/2025 Public Works- Streets Division 85 Ventura Rd street sign maintenance 6/2/2025 6/2/2025 Public Works- Streets Division 56 Ventura Rd striping 3/20/2025 4/1/2025 Public Works- Streets Division 938 Apr traffic signal call-outs and maintenance 4/1/2025 4/30/2025 Public Works- Engineering Division 2,613 City of Port Hueneme - Oxnard Harbor District
Annual Report
Fiscal Year 2024-2025
Per section 13 of the 2015 agreement
Category (i): capital improvements and infrastructure maintenance to City streets that receive a high degree of truck and other vehicle traffic due to ingress and egress from the Port so as to permit their free and full utilization to service Port facilities

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Attachment A
Agenda Item No. 09 Page 3 of 6 CC Agenda 09-15-2025
Aug traffic signal call-outs and maintenance 8/1/2024 8/31/2024 Public Works- Engineering Division 3,212 Dec traffic signal call-outs and maintenance 12/1/2024 12/31/2024 Public Works- Engineering Division 1,057 Feb traffic signal call-outs and maintenance 2/1/2025 2/28/2025 Public Works- Engineering Division 1,097 Jan traffic signal call-outs and maintenance 1/1/2025 1/31/2025 Public Works- Engineering Division 6,101 July traffic signal call-outs and maintenance 7/1/2024 7/31/2024 Public Works- Engineering Division 1,052 June traffic signal call-outs and maintenance 6/1/2025 6/30/2025 Public Works- Engineering Division 5,457 Mar traffic signal call-outs and maintenance 3/1/2025 3/31/2025 Public Works- Engineering Division 3,048 May traffic signal call-outs and maintenance 5/1/2025 5/31/2025 Public Works- Engineering Division 3,492 Nov traffic signal call-outs and maintenance 11/1/2024 11/30/2024 Public Works- Engineering Division 1,964 Oct traffic signal call-outs and maintenance 10/1/2024 10/31/2024 Public Works- Engineering Division 1,065 Sept traffic signal call-outs and maintenance 9/1/2024 9/30/2024 Public Works- Engineering Division 2,792 Traffic signal and street lighting electrical costs 7/1/2024 6/30/2025 Public Works- Engineering Division 33,905 Channel Islands Blvd Grid Pruning 11/1/2024 11/30/2024 Public Works- Landscape Maintenance Division 7,600 Debris removal on Ventura Rd parkways and medians 11/25/2024 11/25/2024 Public Works- Landscape Maintenance Division 79 Debris removal on Ventura Rd parkways and medians 11/27/2024 11/27/2024 Public Works- Landscape Maintenance Division 562 Debris removal on Ventura Rd parkways and medians 1/23/2025 1/23/2025 Public Works- Landscape Maintenance Division 27 Hueneme Rd & Pleasant Valley Rd Tree Trimming 8/1/2024 8/31/2024 Public Works- Landscape Maintenance Division 8,150 Hueneme Road Tree Trimming 3/1/2025 3/31/2025 Public Works- Landscape Maintenance Division 1,500 Landscaping on Channel Islands Blvd parkways and medians 8/22/2024 8/27/2024 Public Works- Landscape Maintenance Division 2,471 Landscaping on Channel Islands Blvd parkways and medians 10/1/2024 10/3/2024 Public Works- Landscape Maintenance Division 3,240 Landscaping on Channel Islands Blvd parkways and medians 4/2/2025 4/3/2025 Public Works- Landscape Maintenance Division 58 Landscaping on Hueneme Rd parkways and medians 11/19/2024 11/19/2024 Public Works- Landscape Maintenance Division 65 Landscaping on Hueneme Rd parkways and medians 6/23/2025 6/24/2025 Public Works- Landscape Maintenance Division 464 Landscaping on Pleasant Valley Rd parkways and medians 10/23/2024 10/24/2024 Public Works- Landscape Maintenance Division 194 Landscaping on Pleasant Valley Rd parkways and medians 2/3/2025 2/3/2025 Public Works- Landscape Maintenance Division 43 Landscaping on Pleasant Valley Rd parkways and medians 6/10/2025 6/12/2025 Public Works- Landscape Maintenance Division 130 Landscaping on Ventura Rd parkways and medians 7/9/2024 7/10/2024 Public Works- Landscape Maintenance Division 2,018 Landscaping on Ventura Rd parkways and medians 7/30/2024 8/8/2024 Public Works- Landscape Maintenance Division 11,807 Landscaping on Ventura Rd parkways and medians 8/13/2024 8/13/2024 Public Works- Landscape Maintenance Division 261 Landscaping on Ventura Rd parkways and medians 8/22/2024 8/27/2024 Public Works- Landscape Maintenance Division 258 Landscaping on Ventura Rd parkways and medians 9/9/2024 9/11/2024 Public Works- Landscape Maintenance Division 1,763 Landscaping on Ventura Rd parkways and medians 9/18/2024 9/18/2024 Public Works- Landscape Maintenance Division 457 Landscaping on Ventura Rd parkways and medians 9/24/2024 9/24/2024 Public Works- Landscape Maintenance Division 1,539 Landscaping on Ventura Rd parkways and medians 10/1/2024 10/3/2024 Public Works- Landscape Maintenance Division 920 Landscaping on Ventura Rd parkways and medians 10/8/2024 10/8/2024 Public Works- Landscape Maintenance Division 762 Landscaping on Ventura Rd parkways and medians 10/15/2024 10/15/2024 Public Works- Landscape Maintenance Division 566 Landscaping on Ventura Rd parkways and medians 10/29/2024 10/29/2024 Public Works- Landscape Maintenance Division 130 Landscaping on Ventura Rd parkways and medians 10/31/2024 10/31/2024 Public Works- Landscape Maintenance Division 706 Landscaping on Ventura Rd parkways and medians 11/12/2024 11/14/2024 Public Works- Landscape Maintenance Division 6,476 Landscaping on Ventura Rd parkways and medians 11/21/2024 11/21/2024 Public Works- Landscape Maintenance Division 130 Landscaping on Ventura Rd parkways and medians 11/26/2024 11/26/2024 Public Works- Landscape Maintenance Division 391 Landscaping on Ventura Rd parkways and medians 12/2/2024 12/2/2024 Public Works- Landscape Maintenance Division 570 Landscaping on Ventura Rd parkways and medians 12/4/2024 12/5/2024 Public Works- Landscape Maintenance Division 566

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Port Hueneme City CouncilSeptember 15, 2025

Port Hueneme City Council
September 15, 2025