Agenda packet — Port Hueneme City Council, November 3, 2025

CC & HA Regular Meeting Agenda – November 3, 2025, Page 1 of 5 Monday, November 3, 2025
Port Hueneme City Hall
250 North Ventura Road, Port Hueneme, CA 93041
6:30 PM Regular Meeting
Watch Meetings Live or On-Demand
Official City Page: https://porthuenemeca.suiteonemedia.com YouTube: https://www.youtube.com/@cityofporthuenemegov
Public Comments
Public comments may be submitted in person or in writing.

In-Person: Complete a speaker request card located at the entrance of the Council Chamber and give it to the City/Authority Clerk. Your name will be called when it is your turn to speak. Public comment is limited to 3 minutes per speaker, unless for good cause, the Mayor amends the time limit. A speaker’s time may not be transferred to another speaker.

Written: All written public comments should be no more than 500 words and are subject to the Public Records Act. Written comments should be submitted to the City/Authority Clerk by 3:00 p.m. on the day of the City Council/Housing Authority meeting by email or directly to the City/Authority Clerk’s Office. Email [email protected] and enter “City Council (or Housing Authority) Public Comment” in the Subject line (include agenda item number if applicable). Mail or drop off written comments to the City/Authority Clerk’s Office located at 250 N. Ventura Road, Port Hueneme, CA 93041. Please clearly mark envelope with “City Council (or Housing Authority) Public Comment and meeting date” (include agenda item number if applicable). Written comments received by the deadline will be provided to the City Council prior to the meeting and posted to the City’s website.

Translation Services
Use of a Translator
* The City shall provide a translator if one is requested by a member of the public with a 48-hour advance notice. If a 48-hour advance notice is not provided, the member of the public may provide their own translator. To request a translator, please contact [email protected]. * Per California Government Code 54954.3, if an individual utilizes a translator during Public Statements, the legislative body of a local agency shall provide at least twice the allotted time to a member of the public who utilizes a translator to ensure that non-English speakers receive the same opportunity to directly address the legislative body of a local agency.
* If the City provides a translator or translation equipment that allows for the simultaneous translation of the testimony, then no additional time shall be granted.

Uso de traductor
* La Ciudad proporcionará un traductor si un miembro del público lo solicita con un aviso de 48 horas de anticipación. Si no se avisa con 48 horas de anticipación, el público podrá proporcionar su propio traductor.

Para solicitar un traductor, comuníquese con [email protected].

CC & HA Regular Meeting Agenda – November 3, 2025, Page 2 of 5 * Según el Código de Gobierno de California 54954.3, si una persona utiliza un traductor durante las declaraciones públicas, el cuerpo legislativo de una agencia local deberá proporcionar al menos el doble del tiempo asignado a un miembro del público que utilice un traductor para garantizar que las personas que no hablan inglés reciban la misma oportunidad de dirigirse directamente al cuerpo legislativo de una agencia local.
* Si la Ciudad proporciona un traductor o equipo de traducción que permita la traducción simultánea del testimonio, entonces no se concederá tiempo adicional.

Americans with Disabilities Act
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, contact the office of the city clerk at (805) 986-6503 or [email protected]. Notice 48 hours prior to the meeting will enable the city to make reasonable arrangements to allow participation in this meeting.

Levine Act Disclaimer
The Levine Act (Gov. Code, § 84308) requires any Party, Participant, or Agent in a Proceeding, as those terms are defined in Government Code section 84308 and Title 2, California Code of Regulations, Sections 18400 et seq., before the City of Port Hueneme that involves any action or consideration to their contract, license, permit, or other entitlement for use to disclose any campaign contributions made to City elected or appointed Officers totaling more than $500 within the 12 months prior to the City decision. Any City elected or appointed Officer who has received a contribution totaling more than $500 within the preceding twelve (12) months from a Party, Agent, or Participant, shall disclose that fact on the record of the proceeding and shall not make, participate in making, or in any way attempt to use the Officer’s official position to influence the decision. Violations of Government Code section 84308 may result in a civil action brought by the FPPC for an amount up to five thousand dollars ($5,000) per violation. Any person who knowingly or willfully violates any provision of the Political Reform Act is guilty of a misdemeanor and subject to a fine of up to the greater of ten thousand dollars ($10,000) or three times the amount the person unlawfully contributed upon conviction for each violation. Any Party, Participant, or Agent is further prohibited from making, and any elected or appointed City Officer is prohibited from soliciting or accepting, any contribution in excess of $500 for a period of twelve (12) months following any proceeding described above. 6:30 PM CITY COUNCIL REGULAR MEETING AGENDA

CALL TO ORDER / FLAG SALUTE

ROLL CALL
Councilmembers Steven A. Gama, Laura D. Hernandez, Misty Perez; Mayor Pro Tem Jess Lopez; and Mayor Martha R. McQueen-Legohn

INSPIRATION
Given by Councilmember Hernandez

PUBLIC COMMENT
Members of the public may submit comments for items on the Agenda or that is within the subject matter jurisdiction of the City Council. General public comments regarding items Not on the Agenda will be heard at this time. State law prohibits Council from taking action on any item Not on the Agenda. Comments regarding items on the Agenda will be heard when the item is addressed. In-person public comments should be no more than 3 minutes in length. Written comments should be no more than 500 words. Please see Agenda cover page for submission instructions.

AGENDA APPROVAL FOR CITY COUNCIL

CITY COUNCIL AGENDA
Recommendation: Approve the City Council Agenda of November 3, 2025.

CONFLICT OF INTEREST and LEVINE ACT DISCLOSURES
CC & HA Regular Meeting Agenda – November 3, 2025, Page 3 of 5

PRESENTATIONS
A. QUARTERLY EMPLOYEE RECOGNITION
• 25 years of service – Ryan Bates, Sergeant
B. OXNARD COLLEGE: CELEBRATING 50 YEARS OF SERVICE TO VENTURA COUNTY – PRESENTATION BY DR. ROBERTO GONZALEZ, PRESIDENT
The Housing Authority Regular Meeting was canceled due to a lack of quorum.

RECESS THE CITY COUNCIL MEETING

CALL TO ORDER THE PORT HUENEME HOUSING AUTHORITY REGULAR MEETING

ROLL CALL
Port Hueneme Housing Authority Members Johnny Brown, Steven A. Gama, Laura D.

Hernandez, and Misty Perez; Vice Chair Jess Lopez; and Chair Martha R. McQueen-Legohn HOUSING AUTHORITY PUBLIC COMMENT (10 Minutes)
Members of the public may submit comments for items on the Agenda or that is within the subject matter jurisdiction of the Housing Authority. General public comments regarding items Not on the Agenda will be heard at this time. State law prohibits the Authority from taking action on any item Not on the Agenda. Comments regarding items on the Agenda will be heard when the item is addressed. In-person public comments should be no more than 3 minutes in length.

Written comments should be no more than 500 words. Please see Agenda cover page for submission instructions.

HOUSING AUTHORITY CONSENT CALENDAR

1. MINUTES
Recommendation: Approve the September 2, 2025, Housing Authority Regular Meeting Minutes.

2. REGISTER OF DISBURSEMENTS
Recommendation: Receive and file the Housing Authority’s register of disbursements for the period of August 21, 2025 through October 27, 2025.

HOUSING AUTHORITY BUSINESS ITEMS – None.

AUTHORITY MEMBERS’ REPORTS AND COMMENTS

ADJOURNMENT OF THE PORT HUENEME HOUSING AUTHORITY REGULAR MEETING The Port Hueneme Housing Authority will adjourn to its next regular meeting scheduled for December 1, 2025, at 6:30 p.m.

RECONVENE CITY COUNCIL REGULAR MEETING

CONSENT CALENDAR
All matters listed on the Consent Calendar are to be considered routine by the governing body, and will be enacted by one motion in the form listed. There will be no discussion of these items unless, before the governing body votes on the motion to adopt, specific items are removed from the Consent Calendar for separate motions.

3. MINUTES
Recommendation: Approve the October 20, 2025, City Council Regular Meeting Minutes.

4. MINUTES
Recommendation: Approve the October 28, 2025, City Council Special Meeting Minutes

5. REGISTER OF DISBURSEMENTS
Recommendation: Receive and file the City’s register of disbursements for the period of October 9, 2025 through October 27, 2025.

CC & HA Regular Meeting Agenda – November 3, 2025, Page 4 of 5

6. TREASURER’S QUARTERLY INVESTMENT REPORT
Recommendation: Receive and file the September 30, 2025 Treasurer’s Reports as presented.

7. AWARD OF CONTRACT TO AMERICAN ASPHALT SOUTH INC., FOR THE CITY OF PORT HUENEME SURFSIDE VILLAGE RESURFACING PROJECT NO. ST2602 IN THE AMOUNT OF $114,470.00 AND APPROVE A TEN (10%) PERCENT CONSTRUCTION CONTINGENCY OF $11,447.00
Recommendation:

1. Award a Construction Contract to American Asphalt South Inc., for the City of Port Hueneme Surfside Village Resurfacing Project (Project No. ST2602) in the amount of $114,470.00; and

2. Authorize a Ten (10) Percent Construction Contingency in the amount of $11,447; and

3. Execute all Applicable Documents and agreements, approved as to form by the City Attorney.

8. AWARD OF CONTRACT TO MP ENVIRONMENTAL SERVICES., FOR THE CITY OF PORT HUENEME FUEL TANK REMOVALS PROJECT NO. EN2402A IN THE AMOUNT OF $158,134.00 AND APPROVE A TEN (10%) PERCENT CONSTRUCTION CONTINGENCY OF $15,813
Recommendation:

1. Award a Construction Contract to MP Environmental Services, for the City of Port Hueneme Fuel Tank Removals Project (Project No. EN2402A) in the amount of $158,134.00; and

2. Authorize a Ten (10) Percent Construction Contingency in the amount of $15,813.00; and

3. Execute all Applicable Documents and agreements, approved as to form by the City Attorney.

PUBLIC HEARINGS

9. CONSIDER INTRODUCTION OF AN ORDINANCE ADDING CHAPTER 10 TO ARTICLE

V OF THE PORT HUENEME MUNICIPAL CODE REGULATING SHORT-TERM

RENTALS
Recommendation:

1. Open the public hearing to take testimonial and documentary evidence; and

2. Close the public hearing and consider the evidence; and

3. Introduce for first reading, by title only, waiving further reading of an Ordinance entitled, “An Ordinance of the City Council of the City of Port Hueneme, Chapter 10 to Article V of the Port Hueneme Municipal Code Regulating Short-Term Rentals”; and

4. Find the project to be categorically exempt from CEQA; and

5. Take such additional related action that may be desirable.

BUSINESS ITEMS

10. VETERANS ADVISORY AD HOC COMMITTEE UPDATE
Recommendation: Receive a presentation update on the work performed by the Veterans Advisory Ad Hoc Committee, and provide direction.

11. REQUEST FROM REACH NONPROFIT TO CONSIDER A VETERAN RECOGNITION

BANNER PROJECT
Recommendation: Receive the request from REACH, and information on the proposal, and provide direction.

CC & HA Regular Meeting Agenda – November 3, 2025, Page 5 of 5

12. ACCEPTANCE OF PAYMENT PLAN FOR PH INVESTMENTS GROUP, LLC AND

AUTHORIZATION TO REDUCE OUTSTANDING LATE FEES
Recommendation: Accept the proposed payment plan as a valid and sufficient measure to cure the noted areas of default in the Development Agreement between the City of Port Hueneme and PH Investments Group, LLC (Element 7) and authorize a 50 percent reduction of outstanding late fees for businesses that execute payment plans with the City.

13. DISCUSSION OF COMMUNITY BENEFIT FUND ALLOCATIONS FOR FY 2025-2026

FUNDING CYCLE
Recommendation: Receive an update from the City’s City/Port Joint Committee Representatives on the Community Benefit Fund status and provide direction.

CITY MANAGER COMMENTS AND REPORTS
COUNCILMEMBERS’ REPORTS AND COMMENTS
Council Members are appointed to various Regional Committees/Agencies/Boards and will report out on their activities within these organizations and put forth any comments in regards to community events at this time.

REQUEST FOR FUTURE AGENDA ITEMS

14. FUTURE AGENDA ITEM REQUESTS
Recommendation: Receive the following future agenda item requests and provide direction on whether to schedule each item for a future meeting:

1. Request: SUBMITTED BY: Councilmember Gama, attached; ITEM: Initiate Port Truck Traffic Study using current cost accounting methods for road maintenance which both the Port of Hueneme and the City of Port Hueneme can agree to for levying reimbursements to the City of Port Hueneme from the Port of Hueneme for roads maintenance; STAFF TIME/COST ESTIMATE:

Estimated cost for a traffic study is $25,000 - $35,000. This item is not included in the adopted budget at this time.

ADJOURNMENT
The City Council will adjourn to its next regular meeting scheduled for Monday, November 17, 2025, at 6:30 p.m.
_____________________________________________________________________________________________ Copies of staff reports or other written documentation relating to each item of business referred to in this Agenda are available for public inspection in the Office of the City Clerk and on the City’s website at www.cityofporthueneme.org. Materials received after agenda packet distributions are made available to the public on the City’s website and in the City Clerk’s office at the same time they are provided to the Council.

I, Georgianna Nicole Alvarez, City Clerk of the City of Port Hueneme, do hereby affirm that the agenda was posted at least 72 hours in advance of the meeting on the City’s website and near the front entrance of Port Hueneme City Hall, 250 N. Ventura Road, Port Hueneme, California, 93041, in accordance with California Government Code Section 54954.2(a).

NOTICE OF CANCELLATION
November 3, 2025
NOTICE IS HEREBY GIVEN, that the regular meeting of the Port Hueneme Housing Authority scheduled to be held on Monday, November 3, 2025, at 6:30 p.m. at Port Hueneme City Hall 250 North Ventura Road, Port Hueneme, CA 93041, was canceled due to a lack of quorum.

The next regular meeting of the Port Hueneme Housing Authority is scheduled for Monday, December 1, 2025, at 6:30 p.m. in the Port Hueneme City Hall Council Chamber located at 250 N. Ventura Road, Port Hueneme, CA 93041.

AFFIDAVIT OF POSTING
I, Georgianna Nicole Alvarez, Authority Clerk of the City Port Hueneme, do hereby affirm that the foregoing notice was posted at City Hall on November 4, 2025. /s/Georgianna Nicole Alvarez, Authority Clerk
Housing Authority Regular Meeting
CC Regular Meeting Minutes – October 20, 2025, Page 1 of 9 Monday, October 20, 2025
Port Hueneme City Hall
250 North Ventura Road, Port Hueneme, CA 93041
6:30 PM Regular Meeting
Watch Meetings Live or On-Demand
Official City Page: https://porthuenemeca.suiteonemedia.com YouTube: https://www.youtube.com/@cityofporthuenemegov
Public Comments
Public comments may be submitted in person or in writing.

In-Person: Complete a speaker request card located at the entrance of the Council Chamber and give it to the City Clerk. Your name will be called when it is your turn to speak. Public Comment is limited to 3 minutes per speaker, unless for good cause, the Mayor amends the time limit. A speaker’s time may not be transferred to another speaker.

Written: All written public comments shall be no more than 500 words and are subject to the California Public Records Act. Written comments should be submitted to the City Clerk by 3:00 p.m. on the day of the City Council meeting by email or directly to the City Clerk’s Office. Email [email protected] and enter “City Council Public Comment” in the Subject line (include agenda item number if applicable). Mail or drop off written comments to the City Clerk’s Office located at 250 N. Ventura Road, Port Hueneme, CA 93041. Please clearly mark envelope with “City Council Public Comment and meeting date” (include agenda item number if applicable). Written comments received by the deadline will be provided to the City Council prior to the meeting and posted to the City’s website.

Agenda Item No. 03 Page 1 of 9 CC Agenda 11-03-2025
CC Regular Meeting Minutes – October 20, 2025, Page 2 of 9 * Si la Ciudad proporciona un traductor o equipo de traducción que permita la traducción simultánea del testimonio, entonces no se concederá tiempo adicional.

CALL TO ORDER / FLAG SALUTE
Mayor McQueen-Legohn called the meeting to order at 6:30 p.m. Councilmember Gama led the flag salute.

ROLL CALL

Present: Councilmembers Steven A. Gama, Laura D. Hernandez, Misty Perez; Mayor Pro Tem Jess Lopez; Mayor Martha R. McQueen-Legohn

Absent: None

INSPIRATION
Given by Councilmember Gama

PUBLIC COMMENT
City Clerk Georgianna Alvarez noted that written public comments had been received and were provided to the City Council prior to this meeting. In addition, the comments had been posted to the City’s website and included in the agenda packet binder that’s available in front of the Council Chamber for public review.

Public comments were provided in person by the following:
• Becky Bruening
• Paul Quigley
• Sarah Wilczewski

AGENDA APPROVAL FOR CITY COUNCIL

CITY COUNCIL AGENDA
A motion was made by Councilmember Gama, seconded by Councilmember Perez, and passed unanimously to approve the City Council Agenda of October 20, 2025.

Agenda Item No. 03 Page 2 of 9 CC Agenda 11-03-2025
CC Regular Meeting Minutes – October 20, 2025, Page 3 of 9 CONFLICT OF INTEREST and LEVINE ACT DISCLOSURES – None.

PRESENTATIONS
A. DOWN SYNDROME AWARENESS MONTH PROCLAMATION
Councilmember Perez read the proclamation into record recognizing October 2025 as Down Syndrome Awareness Month in the City of Port Hueneme and encouraged the community to support the quality of life for individuals with Down Syndrome by promoting inclusion, acceptance, community connections, and awareness of individuals with Down Syndrome. Police Chief Federico announced the Police Department will be wearing ribbons in support of Down Syndrome awareness. The proclamation was presented to Senior Director Stephanie Barnes and Programs Specialist Erin Murphy from Hueneme Elementary School District.

B. CYBERSECURITY AWARENESS MONTH PROCLAMATION
Councilmember Hernandez read the proclamation into record recognizing October 2025 as “Cybersecurity Awareness Month” and encouraged the community to spread awareness for this important cause. The proclamation was presented to Deputy City Manager Charles Peretz and Information Technology Manager Aaron Wedemeyer.

C. BEACH EROSION AUTHORITY FOR CLEAN OCEANS AND NOURISHMENT (BEACON) PRESENTATION BY BEACON EXECUTIVE DIRECTOR MARC BEYELER Marc Beyeler, Executive Director of BEACON, gave a presentation on BEACON’s role in the dredging and nourishment of Hueneme Beach. BEACON representatives Dr. Kiki Patsch and Brian Brennan were available for additional support.

CONSENT CALENDAR
Councilmember Gama requested to pull Consent Calendar Item No. 8 for discussion.

A motion was made by Councilmember Perez, seconded by Councilmember Gama, to pull Consent Calendar Item No. 8, and approve Consent Calendar Item Nos. 1 – 7, as presented.

Motion passed 5-0, as follows:

AYES: Gama, Hernandez, Perez, Lopez, McQueen-Legohn
NOES: None; ABSTAIN: None; ABSENT: None
City Council:

1. MINUTES
Approved the October 6, 2025, City Council Regular Meeting Minutes.

2. REGISTER OF DISBURSEMENTS
Received and filed the City’s register of disbursements for the period of September 23, 2025 through October 8, 2025.

3. SECOND READING AND ADOPTION OF AN ORDINANCE AMENDING ARTICLE IV OF

THE PORT HUENEME MUNICIPAL CODE TO CLARIFY PROHIBITED WHEELED

VEHICLE ACTIVITY ON THE HUENEME PIER
Read, by title only, waiving further reading, and adopted Ordinance No. 827, an Ordinance entitled “An Ordinance of the City Council of the City of Port Hueneme, California amending Section 4301 of Chapter 4 of Article IV of the Port Hueneme Municipal Code to clarify prohibited wheeled vehicle activity on the Hueneme Pier”.

Agenda Item No. 03 Page 3 of 9 CC Agenda 11-03-2025
CC Regular Meeting Minutes – October 20, 2025, Page 4 of 9

4. HEROES, HISTORY AND HERITAGE POLICY NOMINATION: RICHARD BARD

MONUMENT AND PROPOSED SURVEY
Approved the revised location for the Richard Bard Monument as proposed by the Oxnard Harbor District.

5. OUT OF STATE TRAVEL REQUEST FOR FINANCE STAFF TRAINING ON

PERSONNEL BUDGETING BEST PRACTICES
Approved the request for out of state travel from Thursday, December 11, 2025 through Friday, December 12, 2025, for two Finance staff (Finance Director and Financial Analyst) to attend the Government Finance Officers Association (GFOA) Understanding Government Compensation and Payroll training which focuses on best practices related to budgeting for personnel in Denver, CO.

6. WAIVER OF FEES ASSOCIATED WITH BOYS AND GIRLS CLUB OF GREATER

OXNARD AND PORT HUENEME USE OF COMMUNITY CENTER AUDITORIUM FOR

ANNUAL THANKSGIVING DINNER
Waived fees associated with the Boys and Girls Club of Greater Oxnard and Port Hueneme’s use of the auditorium at the Orvene S. Carpenter Community Center on Monday, November 17, 2025 from 3:00 p.m. to 9:00 p.m. to hold an event hosting a Thanksgiving meal for its members of the Port Hueneme Clubhouse and Port Hueneme Teen Center.

7. REQUEST FOR WAIVER OF PARK PERMIT FEES – DEL SOL HIGH SCHOOL Waived park permit fees associated with Del Sol High School’s use of one field at Bubbling Springs Park during the 2026 Spring Season.

CONSENT CALENDAR ITEM PULLED FOR DISCUSSION

8. PAVEMENT MANAGEMENT AND TRUCK ROUTE LIFECYCLE COST ANALYSIS

CORRECTION
Recommendation: Receive and file this report identifying and correcting a discrepancy in the Pavement Management and Truck Route Lifecycle Cost Analysis presented on September 15, 2025.

City Manager James Vega answered clarifying questions and indicated that data relevant to the inquiry will be shared with the Council.

A motion was made by Councilmember Perez, seconded by Councilmember Hernandez, to approve Consent Calendar item No. 8, as presented.

Motion passed 5-0, as follows:

AYES: Gama, Hernandez, Perez, Lopez, McQueen-Legohn
NOES: None; ABSTAIN: None; ABSENT: None

PUBLIC HEARINGS

9. CANNABIS DEVELOPMENT AGREEMENT COMPLIANCE REVIEW AND FINDING OF

EXEMPTION FROM CEQA
Recommendation:

1. Open the public hearing to take testimonial and documentary evidence; and

2. Close the public hearing and consider the evidence; and

3. Adopt resolutions determining that the following cannabis businesses are out of compliance and in default of their respective Development Agreements, providing for the revocation of the agreement and initiation of the process to repeal and revoke Agenda Item No. 03 Page 4 of 9 CC Agenda 11-03-2025
CC Regular Meeting Minutes – October 20, 2025, Page 5 of 9 associated Conditional Use Permits if such default is not cured within 30 days:

Hueneme Patient Consumer Co-Op, Port Hueneme Organic Team, Inc., Red Mule Group, LLC; PH Investments Group, LLC; and Fire Garden, LLC; and

4. Direct staff to prepare an amendment for future consideration by City Council to Section 3987.1 of the Port Hueneme Municipal Code to reduce the maximum number of commercial cannabis businesses; and

5. Make a determination the project is exempt under CEQA; and

6. Take such additional, related, action that may be desirable.

City Clerk Georgianna Alvarez affirmed Proof of Publication and a complete set of reports and exhibits were on file in the Office of the City Clerk.

Deputy City Manager Charles Peretz presented the report. Questions followed.

The public hearing was opened at 8:26 p.m.

Public comments were provided in person by the following:
• Kevin Singer
The public hearing was closed at 8:36 p.m.

A motion was made by Councilmember Hernandez, seconded by Councilmember Perez, to:

1. Adopt Resolutions determining that the following cannabis businesses are out of compliance and in default of their respective Development Agreements, providing for the revocation of the agreement and initiation of the process to repeal and revoke associated Conditional Use Permits if such default is not cured within 30 days:

Hueneme Patient Consumer Co-Op (Resolution No. 4549), Port Hueneme Organic Team, Inc. (Resolution No. 4550), Red Mule Group, LLC (Resolution No. 4551); PH Investments Group, LLC (Resolution No. 4552); and Fire Garden, LLC (Resolution No. 4553); and

2. Direct staff to prepare an amendment for future consideration by City Council to Section 3987.1 of the Port Hueneme Municipal Code to reduce the maximum number of commercial cannabis businesses; and

3. Make a determination the project is exempt under CEQA; and

4. Direct staff to reach out to Mr. Kevin Singer.

Motion passed 5-0, by Roll Call Vote, as follows:

AYES: Gama, Hernandez, Perez, Lopez, McQueen-Legohn
NOES: None; ABSTAIN: None; ABSENT: None

10. INTRODUCE ORDINANCE TO ADOPT 2025 EDITIONS OF THE CALIFORNIA

BUILDING STANDARDS CODE
Recommendation:

1. Open the public hearing to take testimonial and documentary evidence; and

2. Close the public hearing and consider the evidence; and

3. Introduce for first reading, by title only, and waive further reading of an Ordinance entitled, “An Ordinance of the City Council of the City of Port Hueneme, California, Amending Article VIII, Building Regulations, of the Port Hueneme Municipal Code Incorporating the California Building Standards Code by Reference as Follows: (1) California Building Code (CBC) with Appendices C, G, I and J, California Residential Building Code (CRC) with Appendix BF, and California Green Building Standards Code (CGBSC), 2025 Editions; (2) California Electrical Code (CEC), 2025 Edition; (3) California Plumbing Code (CPC), 2025 Edition; (4) California Mechanical Code (CMC), Agenda Item No. 03 Page 5 of 9 CC Agenda 11-03-2025
CC Regular Meeting Minutes – October 20, 2025, Page 6 of 9 2025 Edition; (5) California Administrative Code (CAC), 2025 Edition; (6) California Energy Code CENC), 2025 Edition; (7) California Existing Building Code (CEBC), 2025 Edition; (8) California Wildland-Urban Interface Code, 2025 Edition (9) International Property Maintenance Code (IPMC), 2024 Edition; (10) International Swimming Pool and Spa Code (ISPSC), 2024 Edition; (11) Gypsum Association Fire Resistive Design Manual, Twenty-Third Edition, GA-600-2024; and making miscellaneous revisions to Article VIII, Building Regulations, to provide consistency with the California Building Standards Code; and

4. Schedule a public hearing for the City Council's November 17, 2025 meeting to consider adoption of the proposed Ordinance; and

5. Designate the City Clerk to publish a summary of the proposed Ordinance at least five days before the City Council meeting at which the proposed Ordinance is to be considered for adoption.

City Clerk Georgianna Alvarez affirmed Proof of Publication and a complete set of reports and exhibits were on file in the Office of the City Clerk.

Building Official Tom Juzwiak presented the report. Questions followed.

The public hearing was opened at 8:45 p.m. There were no public comments. The public hearing was closed at 8:45 p.m.

A motion was made by Mayor Pro Tem Lopez, seconded by Councilmember Hernandez, to:

1. Introduce for first reading, by title only, and waive further reading of an Ordinance entitled, “An Ordinance of the City Council of the City of Port Hueneme, California, Amending Article VIII, Building Regulations, of the Port Hueneme Municipal Code Incorporating the California Building Standards Code by Reference as Follows: (1) California Building Code (CBC) with Appendices C, G, I and J, California Residential Building Code (CRC) with Appendix BF, and California Green Building Standards Code (CGBSC), 2025 Editions; (2) California Electrical Code (CEC), 2025 Edition; (3) California Plumbing Code (CPC), 2025 Edition; (4) California Mechanical Code (CMC), 2025 Edition; (5) California Administrative Code (CAC), 2025 Edition; (6) California Energy Code (CENC), 2025 Edition; (7) California Existing Building Code (CEBC), 2025 Edition; (8) California Wildland-Urban Interface Code, 2025 Edition (9) International Property Maintenance Code (IPMC), 2024 Edition; (10) International Swimming Pool and Spa Code (ISPSC), 2024 Edition; (11) Gypsum Association Fire Resistive Design Manual, Twenty-Third Edition, GA-600-2024; and making miscellaneous revisions to Article VIII, Building Regulations, to provide consistency with the California Building Standards Code; and

2. Schedule a public hearing for the City Council's November 17, 2025 meeting to consider adoption of the proposed Ordinance; and

3. Designate the City Clerk to publish a summary of the proposed Ordinance at least five days before the City Council meeting at which the proposed Ordinance is to be considered for adoption.

Motion passed 5-0, by Roll Call Vote, as follows:

AYES: Gama, Hernandez, Perez, Lopez, McQueen-Legohn
NOES: None; ABSTAIN: None; ABSENT: None

BUSINESS ITEMS

11. PARK RESERVATION PROCESS OVERVIEW
Recommendation: Receive a presentation regarding the City’s park reservation process, with a focus on newly implemented Bubbling Springs Park amenities.

Agenda Item No. 03 Page 6 of 9 CC Agenda 11-03-2025
CC Regular Meeting Minutes – October 20, 2025, Page 7 of 9 Recreation and Community Services Manager Anna Hanely presented the report.

Questions followed. Deputy City Manager Charles Peretz provided additional input. There were no public comments.

Council comments and suggestions included:
• Support for adding additional signage for reserved spaces, including rules for vacating areas after permitted use.
• Consider providing a higher level of service by adding a staff attendant during rental times or before/after events to inspect and clean areas, and/or incorporate a cleaning fee into reservations.
• Consider opening the restroom near Picnic Area #2 during rental use. • Consider setting a guest capacity limit.
• Consider allowing permitted use of jolly jumpers (bounce houses). Staff noted that due to generator and safety concerns exploration of this item should be limited to specific areas and approved vendors.
• Clarify and bring back more information regarding whether BBQs are allowed in City parks.
• Review municipal codes related to park use, BBQs, and jolly jumpers for clarity and make any necessary updates.

A motion was made by Councilmember Perez, seconded by Mayor Pro Tem Lopez, to receive the presentation regarding the City’s park reservation process, with a focus on newly implemented Bubbling Springs Park amenities. Discussion followed, including reiterating some of the earlier suggestions made.

Councilmember Perez amended her motion to receive the presentation regarding the City’s park reservation process, with a focus on newly implemented Bubbling Springs Park amenities with direction to staff to consider City Council’s suggestions and bring back information.

Motion passed 5-0, as follows:

AYES: Gama, Hernandez, Perez, Lopez, McQueen-Legohn
NOES: None; ABSTAIN: None; ABSENT: None

12. COUNCILMEMBER FUTURE AGENDA ITEM REQUESTS
Recommendation: Approve the proposed process for Councilmember Future Agenda Item Requests and direct staff to incorporate this process into the City Council Policies and Procedures Manual during its next scheduled update.

City Manager James Vega presented the report. Questions followed, including clarification that the form should be submitted at least seven (7) days prior to the meeting.

Luis Mendez submitted a speaker card for public comment and was called upon but was not present to speak. A written public comment was received.

A motion was made by Councilmember Perez, seconded by Councilmember Hernandez, to approve the proposed process for Councilmember Future Agenda Item Requests and direct staff to incorporate this process into the City Council Policies and Procedures Manual during its next scheduled update. Discussion followed.

Motion passed 5-0, as follows:

AYES: Gama, Hernandez, Perez, Lopez, McQueen-Legohn
NOES: None; ABSTAIN: None; ABSENT: None
Agenda Item No. 03 Page 7 of 9 CC Agenda 11-03-2025
CC Regular Meeting Minutes – October 20, 2025, Page 8 of 9

CITY MANAGER COMMENTS AND REPORTS
City Manager James Vega provided comments and reports regarding the following topics:
• 4
th Annual Touch-A-Truck
• 4
th Annual Spooktacular Celebration & Pumpkin Art Contest • Veterans Day Ceremony
• Upcoming Council meeting topics
COUNCILMEMBERS’ REPORTS AND COMMENTS
Council provided comments and reports regarding the following topics:

Councilmember Perez:
• Association of Defense Communities Committee meeting – discussion included the impacts of the current federal government shutdown on the community and military families
• Noted Port Hueneme Lions Club has partnered with Naval Base Ventura County for Operation Holiday Wrap
Councilmember Gama:
• Spooktacular
• Angela Duldulao McPherson Museum and Philippine Cultural Center – interested in receiving more information
• Attended Ventura County Board of Supervisor’s meeting to thank them and their Public Works Department for recent Hueneme Road improvements
• Cal Cities Annual Conference – highlighted session on plastic litigation • Coastal Cities meeting
Councilmember Hernandez:
• Cal Cities Annual Conference – engaged with vendors
• Participated in Cal Cities Roundtable “United Against Hate” and noted Bay Area resolution recognizing United Against Hate week
• Ventura Council of Governments (VCOG) Dinner
• Clean Power Alliance (CPA) meeting
• Upcoming Legislative/Communications and Membership Committee (LCMC) Southern California Association of Governments (SCAG) meeting
• Congratulated Friends of the Library on a successful event Mayor Pro Tem Lopez:
• Government shutdown impacts for local civilian federal employees and banking options • Civics Night at Knights of Columbus – congratulated Port of Hueneme President Jess Ramirez for his 30+ years of public service
• Memorandum of Understanding (MOU) Signing Ceremony with the Port of Hueneme and Port of Paita, Peru
• Cannabis Community Forum
• Presented Certificate of Recognition on behalf of the City for Filipino American Heritage Month at the Filipino American Fiesta event
Councilmember Gama:
• Congratulated Hueneme High School on their recent football game and band growth Mayor McQueen-Legohn:
• MOU Signing Ceremony with the Port of Hueneme and Port of Paita, Peru • VCOG Annual Dinner
• REACH Check presentation
Agenda Item No. 03 Page 8 of 9 CC Agenda 11-03-2025
CC Regular Meeting Minutes – October 20, 2025, Page 9 of 9 • Vacation updates
• Upcoming California Transit Association (CTA) Conference with Gold Coast Transit District (GCTD)
• Caltrans closures

REQUEST FOR FUTURE AGENDA ITEMS
Mayor McQueen-Legohn noted that a new process for future agenda items had been approved and that Staff would distribute the form electronically to each Councilmember for submitting requests. No requests for future agenda items were taken during the meeting.

ADJOURNMENT
The City Council adjourned at 10:00 p.m. to its next regular meeting scheduled for Monday, November 3, 2025, at 6:30 p.m.

Respectfully Submitted:

Georgianna Nicole Alvarez, MMC, CPMC
City Clerk
Approved this 3
rd day of November, 2025:
_________________________________
Martha R. McQueen-Legohn, Mayor
Agenda Item No. 03 Page 9 of 9 CC Agenda 11-03-2025
CC Special Meeting Minutes – October 28, 2025, Page 1 of 3 Tuesday, October 28, 2025
Port Hueneme City Hall
250 North Ventura Road, Port Hueneme, CA 93041
5:00 PM Closed Session
Watch Meetings Live or On-Demand
Official City Page: https://porthuenemeca.suiteonemedia.com YouTube: https://www.youtube.com/@cityofporthuenemegov
Public Comments
For specials meetings, public comments are limited to scheduled items on the agenda and may be submitted in person or in writing.

Please clearly mark envelope with “City Council Public Comment and meeting date” and include agenda item number. Written comments received by the deadline will be provided to the City Council prior to the meeting and posted to the City’s website.

Para solicitar un traductor, comuníquese con [email protected]. * Según el Código de Gobierno de California 54954.3, si una persona utiliza un traductor durante las declaraciones públicas, el cuerpo legislativo de una agencia local deberá proporcionar al menos el doble del tiempo asignado a un miembro del público que utilice un traductor para garantizar que las personas Agenda Item No. 04 Page 1 of 3 CC Agenda 11-03-2025
CC Special Meeting Minutes – October 28, 2025, Page 2 of 3 que no hablan inglés reciban la misma oportunidad de dirigirse directamente al cuerpo legislativo de una agencia local.
* Si la Ciudad proporciona un traductor o equipo de traducción que permita la traducción simultánea del testimonio, entonces no se concederá tiempo adicional.

CALL TO ORDER
Mayor McQueen-Legohn called the meeting to order at 5:01 p.m.

ROLL CALL

Present: Councilmembers Steven A. Gama, Laura D. Hernandez, Misty Perez; Mayor Pro Tem Jess Lopez; Mayor Martha R. McQueen-Legohn

Absent: None
PUBLIC COMMENT – None.

CLOSED SESSION ITEMS
City Manager James Vega read the closed session item into record.

A. PUBLIC EMPLOYMENT
Pursuant to Government Code Section 54957(b)(1)
Title: City Attorney
CONFLICT OF INTEREST DECLARATION – None.

RECESS TO CLOSED SESSION
Mayor McQueen-Legohn recessed to closed session at 5:02 p.m.

RECONVENE THE CITY COUNCIL MEETING
Mayor McQueen-Legohn reconvened the meeting at 6:39 p.m.

Agenda Item No. 04 Page 2 of 3 CC Agenda 11-03-2025
CC Special Meeting Minutes – October 28, 2025, Page 3 of 3

CLOSED SESSION REPORT
City Manager James Vega provided the closed session report indicating no reportable action.

ADJOURNMENT
The City Council adjourned at 6:39 p.m. to its next regular meeting scheduled for Monday, November 3, 2025, at 6:30 p.m.

Respectfully Submitted:

DATE: November 3, 2025
TO: Honorable City Council
FROM: James Vega, City Manager
Ashley Chaparro, Finance Director
SUBJECT: REGISTER OF DISBURSEMENTS
RECOMMENDATION:

Receive and file the City’s Register of Disbursements for the period of October 9, 2025 through October 27, 2025.

BACKGROUND/ANALYSIS:

Cash disbursements are made weekly based on the submission of all required documents supporting the invoices submitted for payment. Prior to payment, Finance Department staff reviews all disbursement documents to ensure that they meet the approval requirements adopted in the Municipal Code and the City’s Purchasing Policies and Procedures Manual. The summary table below represents the Register of Disbursements as required by the Municipal Code § 2302 and included for the listed check dates. The disbursements are accounted for in the current budget.

Date Type of Payment Attachment Amount
October 15, 2025 A/P Check 142400 A $864.75
October 16, 2025 EFT Transactions 29879-19881
A/P Checks 142401-142491
B $308,475.14
October 17, 2025 Payroll Distribution C $392,088.35
October 23, 2025 EFT Transaction 29882
A/P Checks 142492-142553
D $397,816.89
TOTAL $1,099,245.13
FISCAL IMPACT:

This is an informational report only.

ATTACHMENTS:

A through D: Disbursement Registers
Agenda Item No. 05 Page 1 of 21 CC Agenda 11-03-2025
This Page Intentionally Left Blank
Agenda Item No. 05 Page 2 of 21 CC Agenda 11-03-2025
Disbursements for 10/15/2025 Attachment A
10/28/2025
Accounts Payable Check Register
Vendor Name Vendor # Invoice General Description GL Account Fund PO Number Invoice Number Check Date Check/EFT # Detail Amount PEREZ, MISTY 5066 SEPTEMBER 2025 MEDICAL

REIMBURSEMENT
101110-5160 General Fund 10032025 PEREZ 10/15/2025 142400 864.75 Grand Total 864.75
Check No. 142400
Check Total: 864.75
Agenda Item No. 05 Page 3 of 21 CC Agenda 11-03-2025
Disbursements for 10/16/2025 Attachment B
10/28/2025
Accounts Payable Check Register
Vendor Name Vendor # Invoice General Description GL Account Fund PO Number Invoice Number Check Date Check/EFT # Detail Amount AMAZON CAPITAL SERVICES 4872 PWE SUPPLIES-LASERLINE LEVEL 101550-5540 General Fund 11YG-MQLX-K4R3 10/16/2025 29879 266.44 AMAZON CAPITAL SERVICES 4872 FM SUPPLIES-NOTEBOOKS 101780-5500 General Fund 1364-KLLW-9H43 10/16/2025 29879 13.54 AMAZON CAPITAL SERVICES 4872 STREETS SAFETY SUPPLIES-REUSABLE RESPIRATOR 101553-5510 General Fund 14QQ-FQ9H-LPG1 10/16/2025 29879 61.94 AMAZON CAPITAL SERVICES 4872 PWE EQUIPMENT-DJI MINI 4 PRO 101550-5526 General Fund 16N1-LCXR-DFLL 10/16/2025 29879 80.48 AMAZON CAPITAL SERVICES 4872 WATER SUPPLIES-SUNSCREEN 301560-5540 Water Operations Fund
17XH-LCHL-PL7L 10/16/2025 29879 14.95
AMAZON CAPITAL SERVICES 4872 PWE EQUIPMENT-DELL PRO SMART DOCK 101550-5526 General Fund 1C7N-Q1X6-MY17 10/16/2025 29879 267.53 AMAZON CAPITAL SERVICES 4872 FM-CAMERA PROJECT-VERTICAL CABLE DUCT 101780-5520 General Fund 1DKW-39FT-DKDG 10/16/2025 29879 64.88 AMAZON CAPITAL SERVICES 4872 DRAINAGE MAINT SUPPLIES-FULL ARM RUBBER GLOVES 201556-5520 Drainage Assmnt District Fund
1GMM-PMG9-3DP7 10/16/2025 29879 28.26
AMAZON CAPITAL SERVICES 4872 PWE OFFICE SUPPLIES-MAGNETIC LEVEL/BRASS BOB 101550-5500 General Fund 1GXN-R4HL-D9YG 10/16/2025 29879 56.17 AMAZON CAPITAL SERVICES 4872 DRAINAGE MAINT SUPPLIES-CHEST WADER BOOTS 201556-5520 Drainage Assmnt District Fund
1L3H-1TVC-G937 10/16/2025 29879 54.36
AMAZON CAPITAL SERVICES 4872 CREDIT MEMO-PANTS RETURNED 101332-5214 General Fund 1LPJ-K4WX-QG3W 10/16/2025 29879 -55.28 AMAZON CAPITAL SERVICES 4872 REC SUPPLIES-TOUCH-A-TRUCK EVENT-EAR PLUGS 101671-5234 General Fund 1MHY-MLRL-6HJ9 10/16/2025 29879 26.74 AMAZON CAPITAL SERVICES 4872 REC SUPPLIES-TOUCH-A-TRUCK EVENT-EAR PLUGS 101671-5234 General Fund 1Q3C-DL1L-LJ4L 10/16/2025 29879 26.05 AMAZON CAPITAL SERVICES 4872 PWW PLANT SUPPLIES-POWER STRIPS 302561-5520 Water Plant Operations Fund
1R4Y-7CWJ-PLKF 10/16/2025 29879 52.14
AMAZON CAPITAL SERVICES 4872 PWE OFFICE SUPPLIES-PENS/PAPERCLIPS 101550-5500 General Fund 1RX6-RQLW-MXTC 10/16/2025 29879 38.17 AMAZON CAPITAL SERVICES 4872 DRAINAGE MAINT SUPPLIES-CHEST WADERS HIP WADERS
201556-5520 Drainage Assmnt
District Fund
1VG1-CRYWFWMM10/16/2025 29879 425.22
AMAZON CAPITAL SERVICES 4872 REC-MORANDA PARK-BASKETBALL NET REPLACEMENT 101672-5520 General Fund 1VMW-7PRH7RRK 10/16/2025 29879 10.54
AMAZON CAPITAL SERVICES 4872 STREETS SAFETY SUPPLIES-RESPIRATOR HARD CASE 101551-5510 General Fund 1W49-XDGGDDXQ10/16/2025 29879 54.33 AMAZON CAPITAL SERVICES 4872 PWW PLANT SUPPLIES-ELECTRICAL TEST LEADS SET 302561-5520 Water Plant Operations Fund
1X9W-JHX1-CR64 10/16/2025 29879 24.78
AMAZON CAPITAL SERVICES 4872 REC SUPPLIES-TOUCH-A-TRUCK EVENT-CANDY 101671-5234 General Fund 1XFD-WCC9-DH9Y 10/16/2025 29879 57.37 AMAZON CAPITAL SERVICES 4872 DRAINAGE ASSMNT SUPPLIES-FULL ARM RUBBER GLOVES
201556-5520 Drainage Assmnt
District Fund
1XMD-6KQ1-FVH3 10/16/2025 29879 127.17
AMAZON CAPITAL SERVICES 4872 LANDSCAPE SAFETY SUPPLIES-DISPOSABLE MASKS 101553-5510 General Fund 1Y49-GN7K-NT9Y 10/16/2025 29879 88.22 AMAZON CAPITAL SERVICES 4872 REFUSE SUPPLIES-HEAVY DUTY CORN BROOM 304563-5500 Solid Waste Operations Fund
1V11-99DJ-7MMG 10/16/2025 29880 69.60
RUBIO'S WELDING SERVICE 3305 3Y BIN/PARTIAL BIN REPAIRS 304563-5211 Solid Waste Operations Fund
4866 10/16/2025 29881 1,050.00
101 TIRES & SERVICE LLC 5888 AUTOMOTIVE REPAIRS-PDPAT V80821-TIRE PRESSURE SNSR
101554-5523 General Fund 17611 10/16/2025 142401 40.00
101 TIRES & SERVICE LLC 5888 AUTOMOTIVE REPAIRS-PDPAT V80821-TIRE PRESSURE SNSR
101554-5215 General Fund 17611 10/16/2025 142401 40.00
Check No. 29879
Check Total: 1784.00
Check No. 29880
Check Total: 69.60
Check No. 29881
Check Total: 1050.00
Check No. 142401
Check Total: 80.00
Agenda Item No. 05 Page 4 of 21 CC Agenda 11-03-2025
Disbursements for 10/16/2025 Attachment B
10/28/2025
Vendor Name Vendor # Invoice General Description GL Account Fund PO Number Invoice Number Check Date Check/EFT # Detail Amount AM CONSTRUCTION SUPPLY INC 5940 STREETS ROAD MATERIAL-14 INCH ALL PURPOSE BLADE 101551-5524 General Fund 4475 10/16/2025 142402 326.24 ANACAPA VIEW HOA - 4056 3466 OCT'25 ASMNTS/SPECIAL ASMNT-209 S VTA RD #26 101780-5204 General Fund 09292025-OCT25 10/16/2025 142403 813.49 ANDY GUMP, INC 5544 8/14/25-9/10/25 LIFEGUARD PORTABLE BATHROOM RENTAL
101673-5220 General Fund INV1261762 10/16/2025 142404 1,184.38 ANDY'S AUTOMOTIVE REPAIR INC 5407 AUTOMOTIVE REPAIRS-PWL V5104-VARIOUS ENGINE ITEMS
101554-5215 General Fund 889 10/16/2025 142405 4,950.06 ANDY'S AUTOMOTIVE REPAIR INC 5407 AUTOMOTIVE REPAIRS-PDPAT V80920-

TRANSMISSION/FLUID
101554-5215 General Fund 26064 915 10/16/2025 142405 6,186.96 AQUA-FLO SUPPLY 260 LANDSCAPE REPAIRS-HUNTER CONTROLLER 101553-5523 General Fund SI2625322 10/16/2025 142406 132.54 AQUA-FLO SUPPLY 260 LANDSCAPE REPAIRS-RAINBIRD SOLENOID DIAPHRAGM 101553-5520 General Fund SI2629127 10/16/2025 142406 18.30 AQUA-FLO SUPPLY 260 LANDSCAPE REPAIRS-RAINBIRD SOLENOID DIAPHRAGM 101553-5523 General Fund SI2629127 10/16/2025 142406 187.36 ARAMSCO, INC 5006 FM SUPPLIES-COMM CENTER JANITORIALTOWELS/SPONGE101780-5520 General Fund S7340141.001 10/16/2025 142407 322.04 AWA 4291 9/24/25 CCWUC OPERATOR/BBQ TRAINING 302561-5411 Water Plant Operations Fund
06-16629 10/16/2025 142408 225.00
AWA 4291 9/24/25 CCWUC OPERATOR/BBQ TRAINING 301560-5411 Water Operations Fund
06-16629 10/16/2025 142408 225.00
BENEFIT COORDINATORS CORPORATION 5282 NOVEMBER 2025 DENTAL PREMIUMS 501000-2242 Payroll Clearing Fund
B0KM4D 10/16/2025 142409 7,470.00
BIG BELLY SOLAR LLC 5721 PW EQUIP-REPLACEMENT SMART MAX W/TRASH HOPPER 206552-5204 TDA Local TranspArt 4 Fund 25224 59405 10/16/2025 142410 5,349.26 BURKE OVERHEAD DOOR 4390 775 OCEAN BREEZE DR GARAGE DOOR REPAIR 101780-5212 General Fund 4079 10/16/2025 142411 350.00 BURKE OVERHEAD DOOR 4390 PWW PLANT GATE REPAIRS 302561-5204 Water Plant Operations Fund
4096 10/16/2025 142411 540.00
CALIFORNIA HOSE 4937 AUTOMOTIVE REPAIRS-PWS VEH2135-HYDRAULIC HOSE 101554-5523 General Fund 1-47712 10/16/2025 142412 60.20 CALIFORNIA HOSE 4937 AUTOMOTIVE REPAIRS-PWSW VEH9111-HYDRAULIC HOSES
101554-5523 General Fund 1-47713 10/16/2025 142412 82.29 Check No. 142402
Check Total: 326.24
Check No. 142403
Check Total: 813.49
Check No. 142404
Check Total: 1184.38
Check No. 142405
Check Total: 11137.02
Check No. 142406
Check Total: 338.20
Check No. 142407
Check Total: 322.04
Check No. 142408
Check Total: 450.00
Check No. 142409
Check Total: 7470.00
Check No. 142410
Check Total: 5349.26
Check No. 142411
Check Total: 890.00
Check No. 142412
Agenda Item No. 05 Page 5 of 21 CC Agenda 11-03-2025
Disbursements for 10/16/2025 Attachment B
10/28/2025
Vendor Name Vendor # Invoice General Description GL Account Fund PO Number Invoice Number Check Date Check/EFT # Detail Amount CALIFORNIA HOSE 4937 AUTOMOTIVE REPAIRS-PWSW VEH9112-HYDRAULIC HOSES
101554-5523 General Fund 1-47790 10/16/2025 142412 75.57 CALIFORNIA HOSE 4937 AUTOMOTIVE SUPPLIES-INVENTORY-HYDRAULIC HOSES 101554-5523 General Fund 1-47791 10/16/2025 142412 75.57 CITY OF OXNARD 2293 230981-253278 OXNARD SEWER TRMNT UTIL BILL-AUG'25 303562-5232 Wastewater Operations Fund
3278 10022025 10/16/2025 142413 94,584.68
CIVICA LAW GROUP, APC 5884 AUG'25 PROPERTY REMEDEDIATION LEGAL COUNSEL SVCS
101112-5202 General Fund 25209 17327 10/16/2025 142414 2,573.00 CIVICPLUS 3370 12/30/25-12/29/26 FULL SERVICE SUBSCRIPTION 101113-5223 General Fund 352774 10/16/2025 142415 2,199.49 CLEAN HARBORS ENV. SERVICES 1302 SEPTEMBER 12-13, 2025 WASTE COLLECTION SERVICES 304563-5233 Solid Waste Operations Fund
1005678236 10/16/2025 142416 210.42
COASTAL PIPCO INC 308 PHWA SUPPLIES-MAGNUM NOZZLE/PVC UNION/BALL VALVE
302561-5520 Water Plant
Operations Fund
S2310686.001 10/16/2025 142417 242.29
COUNTY FIRST FIRE, LLC 2350 FIRE EXTINGUISHER SVC & CERTIFY-POLICE DEPT 101780-5212 General Fund 25-32445 10/16/2025 142418 520.84 COUNTY OF VENTURA 4270 CEDD-MAILIING LABEL FEE-PHMI-25-7 101000-4400 General Fund 10062025 PHMI-25- 7 10/16/2025 142419 183.00
DIVERSIFIED MINERALS, INC 5018 WATER SUPPLIES-ASPHALT 301560-5520 Water Operations Fund
68761 10/16/2025 142420 739.50
DON & TOM'S FRONT END 332 AUTOMOTIVE REPAIRS-PWS VEH2130-ALIGNMENT 101554-5215 General Fund 35494 10/16/2025 142421 155.00 DURAN TIRE LLC 5622 AUTOMOTIVE REPAIRS-PWSW VEH9134-TIRES &

DISMOUNT
101554-5215 General Fund 3455 10/16/2025 142422 40.00
DURAN TIRE LLC 5622 AUTOMOTIVE REPAIRS-PWSW VEH9134-TIRES &

DISMOUNT
101554-5520 General Fund 3455 10/16/2025 142422 617.27
DURAN TIRE LLC 5622 AUTOMOTIVE REPAIRS-PWSW V9134-FLAT

REPAIR/PATCHES
101554-5215 General Fund 3456 10/16/2025 142422 50.00
DURAN TIRE LLC 5622 AUTOMOTIVE REPAIRS-PWSW V9134-FLAT

REPAIR/PATCHES
101554-5523 General Fund 3456 10/16/2025 142422 13.66
DURAN TIRE LLC 5622 AUTOMOTIVE REPAIRS-PWSW V9134-RPLCMNT

TIRES/DISMNT
101554-5215 General Fund 3460 10/16/2025 142422 160.00
DURAN TIRE LLC 5622 AUTOMOTIVE REPAIRS-PWSW V9134-RPLCMNT

TIRES/DISMNT
101554-5520 General Fund 3460 10/16/2025 142422 1,362.07 Check Total: 293.63
Check No. 142413
Check Total: 94584.68
Check No. 142414
Check Total: 2573.00
Check No. 142415
Check Total: 2199.49
Check No. 142416
Check Total: 210.42
Check No. 142417
Check Total: 242.29
Check No. 142418
Check Total: 520.84
Check No. 142419
Check Total: 183.00
Check No. 142420
Check Total: 739.50
Check No. 142421
Check Total: 155.00
Check No. 142422
Agenda Item No. 05 Page 6 of 21 CC Agenda 11-03-2025
Disbursements for 10/16/2025 Attachment B
10/28/2025
Vendor Name Vendor # Invoice General Description GL Account Fund PO Number Invoice Number Check Date Check/EFT # Detail Amount DURAN TIRE LLC 5622 AUTOMOTIVE SUPPLIES-PDPAT VEH80821-TIRES 101554-5520 General Fund 3466 10/16/2025 142422 571.57 DURAN TIRE LLC 5622 AUTOMOTIVE REPAIRS-PWL VEH5106-TIRES 101554-5520 General Fund 3467 10/16/2025 142422 353.67 DURAN TIRE LLC 5622 AUTOMOTIVE REPAIRS-PWS V2130-TIRES 101554-5520 General Fund 3468 10/16/2025 142422 350.02 DURAN TIRE LLC 5622 AUTOMOTIVE SUPPLIES-INVENTORY-TIRES 101554-5520 General Fund 3469 10/16/2025 142422 350.02 DURAN TIRE LLC 5622 AUTOMOTIVE SUPPLIES-INVENTORY-TIRE BALANCERS 101554-5520 General Fund 3512 10/16/2025 142422 629.28 ENVIRO SAFETY AND SUPPLY, LLC 5877 LANDSCAPE SAFETY SUPPLIES-PVC KNIT GLOVES 101553-5510 General Fund INV675842 10/16/2025 142423 34.45 ENVIRO SAFETY AND SUPPLY, LLC 5877 LANDSCAPE SAFETY SUPPLIES-VARIOUS GLOVES 101553-5510 General Fund 176900 10/16/2025 142424 128.26 ENVIRO SAFETY AND SUPPLY, LLC 5877 LANDSCAPE SAFETY SUPPLIES-NITRILE GLOVES 101553-5510 General Fund INV675784 10/16/2025 142425 93.81 FENCE FACTORY RENTALS 2561 10/2/25-10/29/25 PORTABLE TOILET RENTAL SERVICES 301560-5220 Water Operations Fund
680290 10/16/2025 142426 173.50
FGL ENVIRONMENTAL 339 LANDSCAPE SERVICES-BUBBLING SPRINGS PARK SOIL TEST
101553-5212 General Fund 515935A 10/16/2025 142427 114.00 FUNFLICKS OUTDOOR MOVIES 4644 9/20/25 MOVIE IN THE PARK SCREENING EQUIP RENTAL 101671-5234 General Fund 38437955 10/16/2025 142428 1,000.00 GOLD COAST TRANSIT 2406 SEPTEMBER 2025 GOLD COAST TRANSIT PASSES SOLD 101000-2215 General Fund 10092025 SEP25 10/16/2025 142429 212.00 GRAINGER INC 345 PWWW EQUIP-CITY YARD SEWAGE EJECTOR PUMP 303562-5520 Wastewater Operations Fund
9606396480 10/16/2025 142430 780.62
GRAINGER INC 345 FM SUPPLIES-CLEANING TOWELS 101780-5520 General Fund 9642812219 10/16/2025 142430 70.33 GRAINGER INC 345 FM SUPPLIES-PD-AIR FILTERS 101780-5520 General Fund 9642812227 10/16/2025 142430 109.08 GRAINGER INC 345 FM SUPPLIES-PD-MOTOR RUN CAPACITATOR 101780-5520 General Fund 9642812235 10/16/2025 142430 1.13 GRAINGER INC 345 FM SUPPLIES-CLEANING TOWELS 101780-5520 General Fund 9642812243 10/16/2025 142430 70.33 GRAINGER INC 345 PWW PLANT SUPPLIES-RADIO TRANSMITTER 302561-5520 Water Plant Operations Fund
9670027417 10/16/2025 142430 168.11
GRAINGER INC 345 PWW PLANT SUPPLIES-FILTER PAD HOLDING FRAME 302561-5520 Water Plant Operations Fund
9674110383 10/16/2025 142430 35.92
GRANITE CONSTRUCTION COMPANY 2144 WATER SUPPLIES-ASPHALT 1/2"HMA FINE B 301560-5520 Water Operations Fund
3060435 10/16/2025 142431 287.87
Check Total: 4497.56
Check No. 142423
Check Total: 34.45
Check No. 142424
Check Total: 128.26
Check No. 142425
Check Total: 93.81
Check No. 142426
Check Total: 173.50
Check No. 142427
Check Total: 114.00
Check No. 142428
Check Total: 1000.00
Check No. 142429
Check Total: 212.00
Check No. 142430
Check Total: 1235.52
Check No. 142431
Agenda Item No. 05 Page 7 of 21 CC Agenda 11-03-2025
Disbursements for 10/16/2025 Attachment B
10/28/2025
Vendor Name Vendor # Invoice General Description GL Account Fund PO Number Invoice Number Check Date Check/EFT # Detail Amount GREEN DE BORTNOWSKY, LLP 4463 PHNE.0001-JUN'25 LEGAL SVC-CREDIT MEMO INCLUDED 101112-5202 General Fund 25238 49004 10/16/2025 142432 6,308.00 GREEN DE BORTNOWSKY, LLP 4463 PHNE.0001-07-JUNE 2025 LEGAL SERVICES 101112-5202 General Fund 49005 10/16/2025 142432 1,220.00 GREEN DE BORTNOWSKY, LLP 4463 PHNE.0002-JUNE 2025 LEGAL SERVICES 101112-5202 General Fund 49006 10/16/2025 142432 40.00 GREEN DE BORTNOWSKY, LLP 4463 PHNE.0005-JUNE 2025 LEGAL SERVICES 101112-5202 General Fund 49007 10/16/2025 142432 840.50 GREEN DE BORTNOWSKY, LLP 4463 PHNE.0005-12-JUNE 2025 LEGAL SERVICES 101112-5202 General Fund 49008 10/16/2025 142432 140.00 GREEN DE BORTNOWSKY, LLP 4463 PHNE.0006-JUNE 2025 LEGAL SERVICES 101112-5202 General Fund 49009 10/16/2025 142432 200.00 GREEN DE BORTNOWSKY, LLP 4463 PHNE.0011-JUNE 2025 LEGAL SERVICES 101112-5202 General Fund 49012 10/16/2025 142432 2,907.25 GREEN DE BORTNOWSKY, LLP 4463 PHNE.0012-01-JUNE 2025 LEGAL SERVICES 101112-5202 General Fund 49013 10/16/2025 142432 2,441.00 HARRINGTON INDUSTRIAL PLASTICS LLC 532 PWW PLANT SUPPLIES-1/2" PIPES 302561-5520 Water Plant Operations Fund
031D9207 10/16/2025 142433 20.43
HARTMAN, HELEN M 5511 SEPTEMBER 2025 BALLET RECREATION CLASS 101000-2214 General Fund 10132025-SEP25 10/16/2025 142434 1,372.00 HOLLISTER & BRACE 4735 AUG'25 WATER RIGHTS AND OPV BASIN ADJUDICATION 301560-5202 Water Operations Fund
25078 10296025 10/16/2025 142435 4,010.84
HOME DEPOT CREDIT SERVICES 115 DRAINAGE ASSMNT SUPPLIES-GOGGLES/BUG

REPEL/RAKES
201556-5520 Drainage Assmnt
District Fund
1824414 10/16/2025 142436 215.67
HOUSE SANITARY SUPPLY INC 118 FM SUPPLIES-TOILET PAPER/DISINFECTANT/BAGS 101780-5520 General Fund 308507 10/16/2025 142437 1,475.77 HOUSE SANITARY SUPPLY INC 118 FM SUPPLIES-TOILET PAPER/TOWELS/TRASH BAGS 101780-5520 General Fund 309968 10/16/2025 142437 1,240.67 HYDRAULIC SOLUTIONS LP 5913 AUTOMOTIVE REPAIRS-PWSW VEH9112-CAM SHAFT 101554-5523 General Fund 132549 10/16/2025 142438 165.80 HYDRAULIC SOLUTIONS LP 5913 AUTOMOTIVE SUPPLIES-INVENTORY-REPAIR CHAINS 101554-5523 General Fund 132638 10/16/2025 142439 501.04 JCI JONES CHEMICALS, INC 1030 CHEMICAL PURCHASE-SODIUM HYPOCHLORITE 302561-5521 Water Plant Operations Fund
26005 981002 10/16/2025 142440 4,469.61
Check Total: 287.87
Check No. 142432
Check Total: 14096.75
Check No. 142433
Check Total: 20.43
Check No. 142434
Check Total: 1372.00
Check No. 142435
Check Total: 4010.84
Check No. 142436
Check Total: 215.67
Check No. 142437
Check Total: 2716.44
Check No. 142438
Check Total: 165.80
Check No. 142439
Check Total: 501.04
Check No. 142440
Check Total: 4469.61
Check No. 142441
Agenda Item No. 05 Page 8 of 21 CC Agenda 11-03-2025
Disbursements for 10/16/2025 Attachment B
10/28/2025
Vendor Name Vendor # Invoice General Description GL Account Fund PO Number Invoice Number Check Date Check/EFT # Detail Amount ROSENDO JIMENEZ 5792 PURCHASE REIMBURSEMENT-COMMERCIAL DRIVER

LICENSE
303562-5411 Wastewater
Operations Fund
10132025 JIMENEZ 10/16/2025 142441 2,500.00
KIMBALL MIDWEST 366 PWSW SUPPLIES-ULTRA PROMAX GLOSS WHITE 304563-5520 Solid Waste Operations Fund
103820163 10/16/2025 142442 243.12
KLOERIS, SHARON 368 SEPTEMBER 2025 SENIOR EXERCISE CLASSES 101671-5204 General Fund 10132025-SEP25 10/16/2025 142443 780.00 LINCOLN NATIONAL LIFE INSURANCE CO 2567 NOVEMBER 2025 DENTAL PREMIUMS-REF #4891493556 501000-2242 Payroll Clearing Fund
3947 10102025 10/16/2025 142444 313.12
MAGIC JUMP RENTALS VENTURA, LLC 5727 REC EVENT RENTAL-TOUCH A TRUCKTABLES/CHAIRS/UMBEL101671-5234 General Fund 29977 10/16/2025 142445 1,110.40 MATRIX IMAGING SOLUTIONS/DATAPROSE, INC 3718 SEPTEMBER 2025 UTILITY BILL STATEMENT SERVICES 301560-5204 Water Operations Fund
DP2504909 10/16/2025 142446 668.27
MATRIX IMAGING SOLUTIONS/DATAPROSE, INC 3718 SEPTEMBER 2025 UTILITY BILL STATEMENT SERVICES 304563-5204 Solid Waste Operations Fund
DP2504909 10/16/2025 142446 668.27
MATRIX IMAGING SOLUTIONS/DATAPROSE, INC 3718 SEPTEMBER 2025 UTILITY BILL STATEMENT SERVICES 303562-5204 Wastewater Operations Fund
DP2504909 10/16/2025 142446 668.27
MCLAUGHLIN WASTE EQUIPMENT INC 5311 PWSW EQUIPMENT-FLOOR SHEETS 304563-5526 Solid Waste Operations Fund
0014477-IN 10/16/2025 142447 3,068.58
MCLAUGHLIN WASTE EQUIPMENT INC 5311 PWSW EQUIPMENT-1YD FLAT TOP CONTAINER 304563-5526 Solid Waste Operations Fund
0014478-IN 10/16/2025 142447 2,580.88
MCMASTER-CARR SUPPLY COMPANY 5746 PWW PLANT SUPPLIES-COOLING FAN 302561-5520 Water Plant Operations Fund
53176791 10/16/2025 142448 214.75
MCMASTER-CARR SUPPLY COMPANY 5746 PWW PLANT SUPPLIES-STEEL TUBING/FITTINGS/OUTLET BX
302561-5520 Water Plant
Operations Fund
53223389 10/16/2025 142449 1,760.18
MKN 5061 BILLING THRU JUL'25-WATER MASTER PLAN UPDATE 301560-5700 Water Operations Fund
25066 1583 10/16/2025 142450 644.00
MKN 5061 BILLING THRU AUG'25-WATER MASTER PLAN UPDATE 301560-5700 Water Operations Fund
25066 1804 10/16/2025 142450 2,537.50
MKN 5061 BILLING THRU SEP'25-WATER MASTER PLAN UPDATE 301560-5700 Water Operations Fund
25066 2029 10/16/2025 142450 3,070.00
NASON'S LOCK & SAFE 387 FM REPAIRS-COMMUNITY CENTER-PANIC BARS 101780-5212 General Fund 70825 10/16/2025 142451 610.00 Check Total: 2500.00
Check No. 142442
Check Total: 243.12
Check No. 142443
Check Total: 780.00
Check No. 142444
Check Total: 313.12
Check No. 142445
Check Total: 1110.40
Check No. 142446
Check Total: 2004.81
Check No. 142447
Check Total: 5649.46
Check No. 142448
Check Total: 214.75
Check No. 142449
Check Total: 1760.18
Check No. 142450
Check Total: 6251.50
Check No. 142451
Check Total: 610.00
Check No. 142452
Agenda Item No. 05 Page 9 of 21 CC Agenda 11-03-2025
Disbursements for 10/16/2025 Attachment B
10/28/2025
Vendor Name Vendor # Invoice General Description GL Account Fund PO Number Invoice Number Check Date Check/EFT # Detail Amount NORTHWEST PUMP & EQUIPMENT CO 5933 PWE- 7,000 GAL FIBERGLASS FUEL TANK & PUMP 101550-5700 General Fund 26052 PM PORT TANKS 100125
10/16/2025 142452 27,437.02
PACIFIC PARKING SYSTEMS, INC 1035 PARKING MACHINE REPAIRS-DOOR LOCK 101559-5520 General Fund 17398 10/16/2025 142453 607.47 PACIFIC PARKING SYSTEMS, INC 1035 PARKING MACHINES PRINTERS CLEANING SERVICE 101559-5211 General Fund 17399 10/16/2025 142453 275.21 PORT HUENEME POLICE EXPLORERS 5352 2024 HUENEME BEACH FESTIVAL CITY DONATION 101112-5234 General Fund 10082025 PHPE 10/16/2025 142454 3,559.90 PORTASTOR 3947 8/8/25-9/7/25 STORAGE CONTAINER SERVICES 101672-5220 General Fund 461103 10/16/2025 142455 105.00 PORTASTOR 3947 8/4/25-9/3/25 STORAGE CONTAINER SERVICES 101672-5220 General Fund 460819 10/16/2025 142456 164.00 PPG ARCHITECTURAL FINISHES 3761 REFUSE SUPPLIES-ACRYLIC SEMI GLOSS PAINT 304563-5520 Solid Waste Operations Fund
808920006021 10/16/2025 142457 913.25
PRIME BUILDING MATERIALS INC 516 STREETS SUPPLIES-LUMBER CRAYON 101551-5520 General Fund 333882 10/16/2025 142458 19.16 PSR ENVIRONMENTAL SERVICES, INC 557 9/25/25 MONTHLY UST UNDRGRND OPR VISUAL

INSPECTION
101554-5403 General Fund 20289 10/16/2025 142459 275.00 QUINN COMPANY 119 LANDSCAPE EQUIPMENT RENTAL-BEACH-WHEEL LOADER 101553-5220 General Fund 25236 31894401 10/16/2025 142460 7,364.54 RAMIREZ, MAURICIO 5440 SEPTEMBER 2025 TAEKWONDO RECREATION CLASS 101000-2214 General Fund 09302025

RAMIREZ
10/16/2025 142461 2,058.00
RDO EQUIPMENT CO. 5394 AUTOMOTIVE REPAIRS-PWL VEH5261-RADIATOR 101554-5523 General Fund P4059238 10/16/2025 142462 1,316.20 RDO EQUIPMENT CO. 5394 AUTOMOTIVE REPAIRS-PWL VEH5261-ISOLATOR 101554-5523 General Fund P4080638 10/16/2025 142462 16.40 REFUND 99999 10/11/25 PARK PICNIC RENTAL PERMIT REFUND 101000-4408 General Fund 10112025

LANGEMARK
10/16/2025 142463 60.00
Check Total: 27437.02
Check No. 142453
Check Total: 882.68
Check No. 142454
Check Total: 3559.90
Check No. 142455
Check Total: 105.00
Check No. 142456
Check Total: 164.00
Check No. 142457
Check Total: 913.25
Check No. 142458
Check Total: 19.16
Check No. 142459
Check Total: 275.00
Check No. 142460
Check Total: 7364.54
Check No. 142461
Check Total: 2058.00
Check No. 142462
Check Total: 1332.60
Check No. 142463
Check Total: 60.00
Check No. 142464
Agenda Item No. 05 Page 10 of 21 CC Agenda 11-03-2025
Disbursements for 10/16/2025 Attachment B
10/28/2025
Vendor Name Vendor # Invoice General Description GL Account Fund PO Number Invoice Number Check Date Check/EFT # Detail Amount REFUND 99999 CUST ACCT CLOSED - WATER/SEWER/TRASH UTIL DEP RFND
304000-1202 Solid Waste
Operations Fund
UB 1033180 10/16/2025 142464 51.76
REFUND 99999 CUST ACCT CLOSED - RENTAL BIN DEPOSIT REFUND 304000-1202 Solid Waste Operations Fund
UB 1033166 10/16/2025 142465 51.76
REFUND 99999 CUST ACCT CLOSED - WATER/SEWER/TRASH UTIL DEP RFND
301000-1202 Water Operations
Fund
UB 1017544 10/16/2025 142466 115.51
REFUND 99999 CUST ACCT CLOSED- WATER/SEWER/TRASH UTIL DEP RFND
301000-1202 Water Operations
Fund
UB 1018648 10/16/2025 142467 36.15
REFUND 99999 9/13/25 COMM CENTER RENTAL SECURITY DEPOSIT REFUND
101000-2414 General Fund 10132025 NIETO 10/16/2025 142468 500.00 REFUND 99999 CUST ACCT CLOSED - RENTAL BIN DEPOSIT REFUND 304000-1202 Solid Waste Operations Fund
UB 1033314 10/16/2025 142469 237.29
REFUND 99999 CUST ACCT CLOSED - RENTAL BIN DEPOSIT REFUND 304000-1202 Solid Waste Operations Fund
UB 1033312-28433 10/16/2025 142470 152.20
REFUND 99999 CUST ACCT CLOSED - RENTAL BIN DEPOSIT REFUND 304000-1202 Solid Waste Operations Fund
UB 1033306-30109 10/16/2025 142471 20.42
RINCON CONSULTANTS, INC. 2153 SEP'25-SB 1383 REPORTING SUPPORT CONSULTING SVCS 304563-5204 Solid Waste Operations Fund
25205 69047 10/16/2025 142472 8,291.00
RUSH TRUCK CENTER, SYLMAR 4448 AUTOMOTIVE SUPPLIES-INVENTORY-FILTERS 101554-5520 General Fund 3043480109 10/16/2025 142473 227.70 RUSH TRUCK CENTER, SYLMAR 4448 AUTOMOTIVE REPAIRS-PWSW V9132-CATS EYE TIRE PRESR
101554-5523 General Fund 3043491191 10/16/2025 142473 255.65 SC COMMERCIAL, LLC 3581 991.8 GALLONS DIESEL/621.4 GALLONS UNLEADED FUEL 101554-5522 General Fund 26002 IN-0000216725 10/16/2025 142474 6,817.67 SC COMMERCIAL, LLC 3581 906.6 GALLONS DIESEL/643.9 GALLONS UNLEADED FUEL 101554-5522 General Fund 26002 IN-0000221513 10/16/2025 142474 6,378.47 VENCO POWER SWEEPING, INC 454 OCTOBER 2025 CITY WIDE STREET SWEEPING SERVICES 304563-5213 Solid Waste Operations Fund
26050 CA25003016 10/16/2025 142475 26,243.80
Check Total: 51.76
Check No. 142465
Check Total: 51.76
Check No. 142466
Check Total: 115.51
Check No. 142467
Check Total: 36.15
Check No. 142468
Check Total: 500.00
Check No. 142469
Check Total: 237.29
Check No. 142470
Check Total: 152.20
Check No. 142471
Check Total: 20.42
Check No. 142472
Check Total: 8291.00
Check No. 142473
Check Total: 483.35
Check No. 142474
Check Total: 13196.14
Check No. 142475
Check Total: 26243.80
Agenda Item No. 05 Page 11 of 21 CC Agenda 11-03-2025
Disbursements for 10/16/2025 Attachment B
10/28/2025
Vendor Name Vendor # Invoice General Description GL Account Fund PO Number Invoice Number Check Date Check/EFT # Detail Amount SIGNARAMA VENTURA 4298 REC SUPPLIES-TOUCH A TRUCK COMM EVENT-TRUCK LABELS
101671-5234 General Fund INV-10831 10/16/2025 142476 162.38 STANDARD PLUMBING SUPPLY CO 3970 FM REPAIRS-BEACH-REGAL REPAIR KIT 3.5CL 101780-5520 General Fund ZJCF15 10/16/2025 142477 40.75 STANDARD PLUMBING SUPPLY CO 3970 WATER SUPPLIES-3/4" COP 90 ELBOW/HARD COP. 301560-5520 Water Operations Fund
ZJPR64 10/16/2025 142477 22.37
STANDARD PLUMBING SUPPLY CO 3970 FM SUPPLIES-PD-STOP END/COP CAP/SOLDER PASTE 101780-5520 General Fund ZKG989 10/16/2025 142477 31.88 STANDARD SITE RENTALS 5935 REC EVENT RENTAL-TOUCH A TRUCK-PORTABLE

BATHROOMS
101671-5234 General Fund I6041 10/16/2025 142478 518.75 SUPERIOR SECURITY SPECIALISTS, INC 2266 SSA AGREEMENT REINSTATEMENT & FY26 RENEWAL 101780-5212 General Fund 2507621 10/16/2025 142479 4,149.50 TAPCO 3777 STREETS EQUIPMENT-FLASHING CROSSWALK SIGNS 204551-5601 Gas Tax Fund 26045 1809956 10/16/2025 142480 5,812.56 TKM ENGINEERING 5159 SEP'25 GENERAL TRAFFIC ENGINEERING SERVICES 204551-5204 Gas Tax Fund 20240131 1425 10/16/2025 142481 41.00 TKM ENGINEERING 5159 SEP'25 GENERAL TRAFFIC ENGINEERING SERVICES 101550-5204 General Fund 20240131 1425 10/16/2025 142481 159.90 TKM ENGINEERING 5159 SEP'25 GENERAL TRAFFIC ENGINEERING SERVICES 101551-5204 General Fund 20240131 1425 10/16/2025 142481 4.10 TKM ENGINEERING 5159 SEP'25 CITY OF P.H. NEIGHBORHOOD PARKING STUDY 101550-5204 General Fund 25139 1426 10/16/2025 142481 1,640.00 TRAFFIC TECHNOLOGIES LLC 1021 STREETS SUPPLIES-WILLOWBROOK DR AND SCOTT ST SIGNS
204551-5525 Gas Tax Fund 51940 10/16/2025 142482 327.75 TRAFFIC TECHNOLOGIES LLC 1021 LANDSCAPE SUPPLIES-ROLL UP REFLECTIVE SIGNS 101553-5520 General Fund 51991 10/16/2025 142482 1,214.42 UNIFIRST CORPORATION 5314 WATER/WATER PLANT UNIFORM SERVICES 301560-5214 Water Operations Fund
2210238252 10/16/2025 142483 177.97
UNIFIRST CORPORATION 5314 REFUSE UNIFORM SERVICES 304563-5214 Solid Waste Operations Fund
2210240071 10/16/2025 142483 177.24
UNIFIRST CORPORATION 5314 LANDSCAPE UNIFORM SERVICES 101553-5214 General Fund 2210240086 10/16/2025 142483 132.49 UNIFIRST CORPORATION 5314 FLEET UNIFORM SERVICES/SHOP RAGS 101554-5214 General Fund 2210240095 10/16/2025 142483 46.89 UNIFIRST CORPORATION 5314 STREETS UNIFORM SERVICES 101551-5214 General Fund 2210240103 10/16/2025 142483 42.60 UNIFIRST CORPORATION 5314 STREETS UNIFORM SERVICES 101551-5214 General Fund 2210240110 10/16/2025 142483 21.38 UNIFIRST CORPORATION 5314 WATER/WATER PLANT UNIFORM SERVICES 301560-5214 Water Operations Fund
2210240121 10/16/2025 142483 167.33
UNIFIRST CORPORATION 5314 FM SUPPLIES-HA/FM-MATS/MOPS SERVICES 101780-5212 General Fund 2210240126 10/16/2025 142483 29.45 UNIFIRST CORPORATION 5314 FM SUPPLIES-CITY HALL-MATS/MOPS SERVICES 101780-5212 General Fund 2210240193 10/16/2025 142483 69.33 Check No. 142476
Check Total: 162.38
Check No. 142477
Check Total: 95.00
Check No. 142478
Check Total: 518.75
Check No. 142479
Check Total: 4149.50
Check No. 142480
Check Total: 5812.56
Check No. 142481
Check Total: 1845.00
Check No. 142482
Check Total: 1542.17
Check No. 142483
Agenda Item No. 05 Page 12 of 21 CC Agenda 11-03-2025
Disbursements for 10/16/2025 Attachment B
10/28/2025
Vendor Name Vendor # Invoice General Description GL Account Fund PO Number Invoice Number Check Date Check/EFT # Detail Amount UNIFIRST CORPORATION 5314 FM SUPPLIES-COMM CENTER-MATS/MOPS SERVICES 101780-5212 General Fund 2210240582 10/16/2025 142483 83.02 UNIFIRST CORPORATION 5314 REFUSE UNIFORM SERVICES 304563-5214 Solid Waste Operations Fund
2210238179 10/16/2025 142484 108.43
UNIVAR USA, INC 2358 CHEMICAL PURCHASE-SODIUM BISULFITE 302561-5521 Water Plant Operations Fund
26004 53369428 10/16/2025 142485 2,300.81
USABLUEBOOK 600 PWW PLANT-AMMONIA MONOCHLORAMINE/REAGENT SETS
302561-5520 Water Plant
Operations Fund
INV00780934 10/16/2025 142486 2,265.47
USABLUEBOOK 600 PWW PLANT SUPPLIES-DIAPHRAM VALVE 1" 302561-5520 Water Plant Operations Fund
INV00850340 10/16/2025 142486 712.44
VENTURA COUNTY AUTO SUPPLY/NAPA 4746 AUTOMOTIVE SUPPLIES-INVENTORY-TIRE PRESSURE GAUGE
101554-5520 General Fund 053143 10/16/2025 142487 327.74 VENTURA COUNTY AUTO SUPPLY/NAPA 4746 AUTOMOTIVE SUPPLIES-INVENTORY-DIESEL FUEL

ADDITIVE
101554-5520 General Fund 054523 10/16/2025 142487 42.79 VENTURA'S WATER STORE 4697 WATER SERVICE FOR LIFEGUARDS 101673-5540 General Fund 0889743 10/16/2025 142488 90.50 VENTURA'S WATER STORE 4697 WATER SERVICE FOR LIFEGUARDS 101673-5540 General Fund 0896224 10/16/2025 142488 34.50 VENTURA'S WATER STORE 4697 WATER SERVICE FOR LIFEGUARDS 101673-5540 General Fund 0903554 10/16/2025 142488 34.50 VENTURA'S WATER STORE 4697 WATER SERVICE FOR LIFEGUARDS 101673-5540 General Fund 0910618 10/16/2025 142488 57.50 VENTURA'S WATER STORE 4697 WATER SERVICE FOR LIFEGUARDS 101673-5540 General Fund 0915964 10/16/2025 142488 34.50 VENTURA'S WATER STORE 4697 WATER SERVICE FOR LIFEGUARDS 101673-5540 General Fund 0919621 10/16/2025 142488 57.50 WESTERN EXTERMINATOR CO 211 PEST CONTROL MAINTENANCE-PW-700 E PORT HUENEME RD
101780-5212 General Fund 84044247 10/16/2025 142489 140.44 WESTERN EXTERMINATOR CO 211 PEST CONTROL MAINTENANCE-550 PARK AVE 101780-5212 General Fund 84044782 10/16/2025 142489 255.38 WESTERN EXTERMINATOR CO 211 RODENT CONTROL EXT MAINT-PW-700 E PORT HUENEME RD
101780-5212 General Fund 84045789 10/16/2025 142489 75.08 WESTERN EXTERMINATOR CO 211 PEST CONTROL MAINTENANCE-CITY HALL 101780-5212 General Fund 84046972 10/16/2025 142489 305.28 YOUNG, DUNCAN 5233 SEPTEMBER 2025 CARTWHEEL-A-GO-GO RECREATION CLASS
101000-2214 General Fund 10132025-SEP 10/16/2025 142490 2,457.00 YUNEX LLC 5204 SEPTEMBER 2025 TRAFFIC SIGNAL MAINTENANCE 204551-5211 Gas Tax Fund 90005446 10/16/2025 142491 802.72 Grand Total 308,475.14
Check Total: 947.70
Check No. 142484
Check Total: 108.43
Check No. 142485
Check Total: 2300.81
Check No. 142486
Check Total: 2977.91
Check No. 142487
Check Total: 370.53
Check No. 142491
Check Total: 802.72
Check No. 142488
Check Total: 309.00
Check No. 142489
Check Total: 776.18
Check No. 142490
Check Total: 2457.00
Agenda Item No. 05 Page 13 of 21 CC Agenda 11-03-2025

ATTACHMENT C

SALARY DISTRIBUTIONS
PAYROLL DIRECT DEPOSIT TOTALS: $389,850.28
PAYROLL CHECK REGISTER: $2,238.07 $392,088.35
TOTAL DISBURSEMENT: $392,088.35

CITY OF PORT HUENEME

PAYROLL CASH DISBURSEMENT FOR
October 17, 2025
Agenda Item No. 05 Page 14 of 21 CC Agenda 11-03-2025
Disbursements for 10/23/2025 Attachment D
10/28/2025
Accounts Payable Check Register
Vendor Name Vendor # Invoice General Description GL Account Fund PO Number Invoice Number Check Date Check/EFT # Detail Amount RUBIO'S WELDING SERVICE 3305 3Y/1Y/6Y BIN & PARTIAL BIN REPAIRS 304563-5211 Solid Waste Operations Fund
4867 10/23/2025 29882 2,350.00
ALL CITY MANAGEMENT SERVICES, INC 3984 8/17/25-8/30/25 CROSSING GUARD SERVICES 101440-5204 General Fund 26063 102836 10/23/2025 142492 4,618.24 CDW GOVERNMENT, INC. 956 IT EQUIPMENT-4 WEB CAMERAS 101116-5540 General Fund AE9WE1Y 10/23/2025 142493 191.19 CHARLES ABBOTT ASSOCIATES, INC 4671 JUL'25 BLDG & SAFETY INSPECTION/PLAN CHECK

CONSULT
101331-5204 General Fund 26048 69182 10/23/2025 142494 19,574.62 CINTAS CORPORATION 3812 8/19/25 PD FIRST AID KIT SUPPLIES REPLENISHMENT 101442-5204 General Fund 8407713251 10/23/2025 142495 67.83 CINTAS CORPORATION 3812 9/19/25 PD FIRST AID KIT SUPPLIES REPLENISHMENT 101442-5204 General Fund 8407777683 10/23/2025 142495 83.18 CITY OF OXNARD 2293 SEP'25 FIRELINE PORTION- 234633-252984 UTIL BILL 302561-5300 Water Plant Operations Fund
2984 10152025A 10/23/2025 142496 97.74
CITY OF OXNARD-TREASURER 3835 SEPTEMBER 2025 REFUSE/RECYCLING DISPOSAL 304563-5233 Solid Waste Operations Fund
55709 10/23/2025 142497 186,264.91
COUNTY OF VENTURA IT SVCS DEPT 457 JULY 2025 IT SERVICES- CLETS 101440-5301 General Fund INV0351379 10/23/2025 142498 395.40 COUNTY OF VENTURA IT SVCS DEPT 457 JULY 2025 IT PARKING NETWORK ACCESS 101440-5301 General Fund INV0351381 10/23/2025 142498 61.32 COUNTY OF VENTURA IT SVCS DEPT 457 AUGUST 2025 IT SERVICES- CLETS 101440-5301 General Fund INV0352762 10/23/2025 142498 884.66 COUNTY OF VENTURA IT SVCS DEPT 457 AUGUST 2025 IT PARKING NETWORK ACCESS 101440-5301 General Fund INV0352764 10/23/2025 142498 30.66 CWEA MEMBERSHIP 319 CERTIFICATION RENEWAL-B FOMENKO 303562-5402 Wastewater Operations Fund
14941 10062025 10/23/2025 142499 129.00
DATA TICKET, INC 5626 AUGUST 2025 NOTICE SERVICES 101444-5204 General Fund 183730 10/23/2025 142500 250.00 DOCUPRODUCTS CORPORATION 651 5/3/25-8/2/25 REC C357iF COPIER OVERAGE SERVICES 101670-5220 General Fund 312091 10/23/2025 142501 860.15 DOCUPRODUCTS CORPORATION 651 3/23/25-6/22/25 PD C5840i COPIER OVERAGE SERVICES 101442-5220 General Fund 310096 10/23/2025 142502 700.98 Check No. 29882
Check Total: 2350.00
Check No. 142492
Check Total: 4618.24
Check No. 142493
Check Total: 191.19
Check No. 142494
Check Total: 19574.62
Check No. 142495
Check Total: 151.01
Check No. 142496
Check Total: 97.74
Check No. 142497
Check Total: 186264.91
Check No. 142498
Check Total: 1372.04
Check No. 142499
Check Total: 129.00
Check No. 142500
Check Total: 250.00
Check No. 142501
Check Total: 860.15
Check No. 142502
Agenda Item No. 05 Page 15 of 21 CC Agenda 11-03-2025
Disbursements for 10/23/2025 Attachment D
10/28/2025
Vendor Name Vendor # Invoice General Description GL Account Fund PO Number Invoice Number Check Date Check/EFT # Detail Amount FENCE FACTORY RENTALS 2561 7/10/25-8/6/25 PORTABLE TOILET RENTAL SERVICES 301560-5220 Water Operations Fund
671767 10/23/2025 142503 173.50
GAMA, STEVEN 5189 TRAVEL REIMBURSEMENT-CALCITIES CONFERENCE 101110-5411 General Fund 10172025 GAMA 10/23/2025 142504 343.26 GOGOV, INC 4976 FY25/26 GOREQUEST CITIZEN REQUEST MGMT (CRM) SUB 101111-5204 General Fund 26069 25-367 10/23/2025 142505 12,732.00 GRANITE CONSTRUCTION COMPANY 2144 WATER SUPPLIES-ASPHALT 301560-5520 Water Operations Fund
3050412 10/23/2025 142506 255.48
GRANITE CONSTRUCTION COMPANY 2144 WATER SUPPLIES-ASPHALT-WO11302 301560-5520 Water Operations Fund
3066668 10/23/2025 142506 160.13
HERNANDEZ, LAURA 4723 TRAVEL REIMBURSEMENT-CALCITIES CONFERENCE 101110-5411 General Fund 10172025

HERNANDEZ
10/23/2025 142507 297.10
HYDRAULIC SOLUTIONS LP 5913 AUTOMOTIVE SUPPLIES-INVENTORY-CABLES 101554-5523 General Fund 132778 10/23/2025 142508 349.11 KPCS CONSULTING, LLC 52 OCT'25 OFFICE 365 MIGRATION/IMPLMENTATION

LICENSES
101116-5223 General Fund 25200071 10/23/2025 142509 1,224.00 LTM INDUSTRIES, INC 374 AUTMOTIVE REPAIRS-PWSW VEH9126-CARGO BED FLOOR
101554-5215 General Fund 6440 10/23/2025 142510 675.00
ODP BUSINESS SOLUTIONS, LLC 393 REC OFFICE SUPPLIES-PENS/PAPER/WIPES/CHAIR/ETC 101671-5540 General Fund 430491643001 10/23/2025 142511 547.87 ODP BUSINESS SOLUTIONS, LLC 393 REC OFFICE SUPPLIES-TAPE/PAPER/STAPLER/ETC 101671-5540 General Fund 431906389001 10/23/2025 142511 54.73 ODP BUSINESS SOLUTIONS, LLC 393 REC OFFICE SUPPLIES-ORGANIZER/TAPE/HOLE

PUNCH/ETC
101671-5540 General Fund 438957881001 10/23/2025 142511 61.22 PEREZ, JOSE 333 10/21/25 PWWW/PWSW/PWL/PWE CAR WASHES 101554-5215 General Fund 10212025-PW 10/23/2025 142512 25.00 PEREZ, JOSE 333 10/21/25 PWWW/PWSW/PWL/PWE CAR WASHES 101554-5215 General Fund 10212025-PW 10/23/2025 142512 25.00 PEREZ, JOSE 333 10/21/25 PWWW/PWSW/PWL/PWE CAR WASHES 101554-5215 General Fund 10212025-PW 10/23/2025 142512 25.00 PEREZ, JOSE 333 10/21/25 PWWW/PWSW/PWL/PWE CAR WASHES 101554-5215 General Fund 10212025-PW 10/23/2025 142512 25.00 PEREZ, JOSE 333 10/21/25 PWWW/PWSW/PWL/PWE CAR WASHES 101554-5215 General Fund 10212025-PW 10/23/2025 142512 25.00 Check Total: 700.98
Check No. 142503
Check Total: 173.50
Check No. 142504
Check Total: 343.26
Check No. 142505
Check Total: 12732.00
Check No. 142506
Check Total: 415.61
Check No. 142507
Check Total: 297.10
Check No. 142508
Check Total: 349.11
Check No. 142509
Check Total: 1224.00
Check No. 142510
Check Total: 675.00
Check No. 142511
Check Total: 663.82
Check No. 142512
Agenda Item No. 05 Page 16 of 21 CC Agenda 11-03-2025
Disbursements for 10/23/2025 Attachment D
10/28/2025
Vendor Name Vendor # Invoice General Description GL Account Fund PO Number Invoice Number Check Date Check/EFT # Detail Amount PHILLIPS, DON 1641 PURCHASE REIMBURSEMENT-TWIC CARD

REIMBURSEMENT
303562-5402 Wastewater
Operations Fund
10172025

PHILLIPS
10/23/2025 142513 116.00
PORTASTOR 3947 9/4/25-10/3/25 G-195 STORAGE CONTAINER SERVICES 101442-5220 General Fund 463135 10/23/2025 142514 85.00 PORTASTOR 3947 8/27/25-8/26/25 P-089 STORAGE CONTAINER SERVICE 101442-5220 General Fund 462423 10/23/2025 142515 85.00 PORTASTOR 3947 8/18/25-9/17/25 V-300 PD STORAGE CONTAINER SVCS 101442-5220 General Fund 461818 10/23/2025 142516 85.00 PORTASTOR 3947 6/4/25-7/3/25 MUSEUM STORAGE CONTAINER SERVICES 101672-5220 General Fund 456281 10/23/2025 142517 164.00 PORTASTOR 3947 6/8/25-7/7/25 MUSEUM STORAGE CONTAINER SERVICES 101672-5220 General Fund 456549 10/23/2025 142518 105.00 PORTASTOR 3947 7/4/25-8/3/25 MUSEUM STORAGE CONTAINER SERVICES 101672-5220 General Fund 458557 10/23/2025 142519 164.00 PORTASTOR 3947 7/8/25-8/7/25 MUSEUM STORAGE CONTAINER SERVICES 101672-5220 General Fund 458853 10/23/2025 142520 105.00 PORTASTOR 3947 9/16/25 T-003 STORAGE CONTAINER RELOCATION SVCS 101673-5220 General Fund 461730 10/23/2025 142521 75.00 PORTASTOR 3947 6/4/25-7/3/25 T-003 STORAGE CONTAINER SERVICES 101673-5220 General Fund 456280 10/23/2025 142522 85.00 RED WING BUSINESS ADVANTAGE ACCOUNT 421 BOOT ALLOWANCE-R MAGANA 101115-5164 General Fund 131ST1-1727718 10/23/2025 142523 225.00 REFUND 99999 CUST ACCT CLOSED - WATER/SEWER/TRASH UTIL DEP RFND
301000-1202 Water Operations
Fund
UB 1019418 10/23/2025 142524 48.85
REFUND 99999 CUST ACCT CLOSED - WATER/SEWER/TRASH UTIL DEP RNFD
301000-1202 Water Operations
Fund
UB 1030916 10/23/2025 142525 67.03
Check Total: 125.00
Check No. 142513
Check Total: 116.00
Check No. 142514
Check Total: 85.00
Check No. 142515
Check Total: 85.00
Check No. 142516
Check Total: 85.00
Check No. 142517
Check Total: 164.00
Check No. 142518
Check Total: 105.00
Check No. 142519
Check Total: 164.00
Check No. 142520
Check Total: 105.00
Check No. 142521
Check Total: 75.00
Check No. 142522
Check Total: 85.00
Check No. 142523
Check Total: 225.00
Check No. 142524
Check Total: 48.85
Check No. 142525
Agenda Item No. 05 Page 17 of 21 CC Agenda 11-03-2025
Disbursements for 10/23/2025 Attachment D
10/28/2025
Vendor Name Vendor # Invoice General Description GL Account Fund PO Number Invoice Number Check Date Check/EFT # Detail Amount REFUND 99999 CUST ACCT CLOSED - RENTAL BIN DEPOSIT REFUND 304000-1202 Solid Waste Operations Fund
UB 1033282 50505 10/23/2025 142526 71.07
REFUND 99999 CUST ACCT CLOSED - RENTAL BIN DEPOSIT REFUND 304000-1202 Solid Waste Operations Fund
UB 1033280 50505 10/23/2025 142527 160.61
VENCO POWER SWEEPING, INC 454 JULY 2025 CITY WIDE STREET SWEEPING SERVICES 304563-5213 Solid Waste Operations Fund
26050 CA25000758 10/23/2025 142528 26,081.30
STAY GREEN, INC. 570 OCTOBER 2025 LANDSCAPE MAINTENANCE SERVICES 213781-5212 Housing Successor Agency
Fund
113284 10/23/2025 142529 93.00
STAY GREEN, INC. 570 OCTOBER 2025 LANDSCAPE MAINTENANCE SERVICES 212781-5212 Surplus Property Auth Fund
113284 10/23/2025 142529 74.75
STAY GREEN, INC. 570 OCTOBER 2025 LANDSCAPE MAINTENANCE SERVICES 212781-5212 Surplus Property Auth Fund
113284 10/23/2025 142529 74.75
STAY GREEN, INC. 570 OCTOBER 2025 LANDSCAPE MAINTENANCE SERVICES 213781-5212 Housing Successor Agency
Fund
113284 10/23/2025 142529 46.50
STAY GREEN, INC. 570 OCTOBER 2025 LANDSCAPE MAINTENANCE SERVICES 213781-5212 Housing Successor Agency
Fund
113284 10/23/2025 142529 46.50
STAY GREEN, INC. 570 OCTOBER 2025 LANDSCAPE MAINTENANCE SERVICES 213781-5212 Housing Successor Agency
Fund
113284 10/23/2025 142529 93.00
STAY GREEN, INC. 570 OCTOBER 2025 LANDSCAPE MAINTENANCE SERVICES 213781-5212 Housing Successor Agency
Fund
113284 10/23/2025 142529 46.50
STAY GREEN, INC. 570 OCTOBER 2025 LANDSCAPE MAINTENANCE SERVICES 213781-5212 Housing Successor Agency
Fund
113284 10/23/2025 142529 46.50
STAY GREEN, INC. 570 OCTOBER 2025 LANDSCAPE MAINTENANCE SERVICES 213781-5212 Housing Successor Agency
Fund
113284 10/23/2025 142529 105.40
STAY GREEN, INC. 570 OCTOBER 2025 LANDSCAPE MAINTENANCE SERVICES 101780-5212 General Fund 113284 10/23/2025 142529 46.50 STAY GREEN, INC. 570 OCTOBER 2025 LANDSCAPE MAINTENANCE SERVICES 212781-5212 Surplus Property Auth Fund
113284 10/23/2025 142529 103.05
STAY GREEN, INC. 570 OCTOBER 2025 LANDSCAPE MAINTENANCE SERVICES 213781-5212 Housing Successor Agency
Fund
113284 10/23/2025 142529 46.50
STAY GREEN, INC. 570 OCTOBER 2025 LANDSCAPE MAINTENANCE SERVICES 213781-5212 Housing Successor Agency
Fund
113284 10/23/2025 142529 46.50
STAY GREEN, INC. 570 OCTOBER 2025 LANDSCAPE MAINTENANCE SERVICES 101780-5212 General Fund 113284 10/23/2025 142529 46.50 STAY GREEN, INC. 570 OCTOBER 2025 LANDSCAPE MAINTENANCE SERVICES 213781-5212 Housing Successor Agency
Fund
113284 10/23/2025 142529 93.00
STAY GREEN, INC. 570 OCTOBER 2025 LANDSCAPE MAINTENANCE SERVICES 212781-5212 Surplus Property Auth Fund
113284 10/23/2025 142529 103.05
Check Total: 67.03
Check No. 142526
Check Total: 71.07
Check No. 142527
Check Total: 160.61
Check No. 142528
Check Total: 26081.30
Check No. 142529
Check Total: 1112.00
Check No. 142530
Agenda Item No. 05 Page 18 of 21 CC Agenda 11-03-2025
Disbursements for 10/23/2025 Attachment D
10/28/2025
Vendor Name Vendor # Invoice General Description GL Account Fund PO Number Invoice Number Check Date Check/EFT # Detail Amount NANCY K BOHL INCORPORATED 3035 SEPTEMBER 2025 PD EMPLOYEE SUPPORT SERVICES 101440-5204 General Fund INV106161 10/23/2025 142530 787.50 NANCY K BOHL INCORPORATED 3035 OCTOBER 2025 PD EMPLOYEE SUPPORT SERVICES 101440-5204 General Fund INV106598 10/23/2025 142530 787.50 THE HIDEAWAY AT BEACH HOUSE 3623 OCTOBER 2025 HOA PAYMENT-303 HARBOR BREEZE DR 101780-5204 General Fund 0401 10012025A 10/23/2025 142531 493.90 THE HIDEAWAY AT BEACH HOUSE 3623 OCTOBER 2025 HOA PAYMENT-304 HARBOR BREEZE DR 101780-5204 General Fund 0501 10012025 10/23/2025 142532 493.90 THE HIDEAWAY AT BEACH HOUSE 3623 OCTOBER 2025 HOA PAYMENT-322 HARBOR BREEZE DR 101780-5204 General Fund 2301 10012025 10/23/2025 142533 493.90 THE HIDEAWAY AT BEACH HOUSE 3623 OCTOBER 2025 HOA PAYMENT-323 HARBOR BREEZE DR 101780-5204 General Fund 2401 10012025 10/23/2025 142534 493.90 THE HIDEAWAY AT BEACH HOUSE 3623 OCTOBER 2025 HOA PAYMENT-332 HARBOR BREEZE DR 101780-5204 General Fund 3101 10012025 10/23/2025 142535 493.90 THE HIDEAWAY AT BEACH HOUSE 3623 OCTOBER 2025 HOA PAYMENT-775 OCEAN BREEZE DR 101780-5204 General Fund 2401 10012025A 10/23/2025 142536 493.90 THE HIDEAWAY AT BEACH HOUSE 3623 OCTOBER 2025 HOA PAYMENT-776 OCEAN BREEZE DR 101780-5204 General Fund 2501 10012025 10/23/2025 142537 493.90 THE HIDEAWAY AT BEACH HOUSE 3623 OCTOBER 2025 HOA PAYMENT-802 MORNING MIST 101780-5204 General Fund 0301 10012025 10/23/2025 142538 493.90 THE HIDEAWAY AT BEACH HOUSE 3623 OCTOBER 2025 HOA PAYMENT-803 MORNING MIST 101780-5204 General Fund 0401 10012025 10/23/2025 142539 493.90 THE HIDEAWAY AT BEACH HOUSE 3623 SEPTEMBER 2025 HOA PAYMENT-303 HARBOR BREEZE DR
101780-5204 General Fund 0401 09012025A 10/23/2025 142540 449.00 THE HIDEAWAY AT BEACH HOUSE 3623 SEPTEMBER 2025 HOA PAYMENT-304 HARBOR BREEZE DR
101780-5204 General Fund 0501 09012025 10/23/2025 142541 449.00 THE HIDEAWAY AT BEACH HOUSE 3623 SEPTEMBER 2025 HOA PAYMENT-322 HARBOR BREEZE DR
101780-5204 General Fund 2301 09012025 10/23/2025 142542 449.00 Check Total: 1575.00
Check No. 142531
Check Total: 493.90
Check No. 142532
Check Total: 493.90
Check No. 142533
Check Total: 493.90
Check No. 142534
Check Total: 493.90
Check No. 142535
Check Total: 493.90
Check No. 142536
Check Total: 493.90
Check No. 142537
Check Total: 493.90
Check No. 142538
Check Total: 493.90
Check No. 142539
Check Total: 493.90
Check No. 142540
Check Total: 449.00
Check No. 142541
Check Total: 449.00
Check No. 142542
Check Total: 449.00
Agenda Item No. 05 Page 19 of 21 CC Agenda 11-03-2025
Disbursements for 10/23/2025 Attachment D
10/28/2025
Vendor Name Vendor # Invoice General Description GL Account Fund PO Number Invoice Number Check Date Check/EFT # Detail Amount THE HIDEAWAY AT BEACH HOUSE 3623 SEPTEMBER 2025 HOA PAYMENT- 323 HARBOR BREEZE DR
101780-5204 General Fund 2401 09012025 10/23/2025 142543 449.00 THE HIDEAWAY AT BEACH HOUSE 3623 SEPTEMBER 2025 HOA PAYMENT-332 HARBOR BREEZE 101780-5204 General Fund 3101 09012025 10/23/2025 142544 449.00 THE HIDEAWAY AT BEACH HOUSE 3623 SEPTEMBER 2025 HOA PAYMENT- 775 OCEAN BREEZE 101780-5204 General Fund 2401 09012025A 10/23/2025 142545 449.00 THE HIDEAWAY AT BEACH HOUSE 3623 SEPTEMBER 2025 HOA PAYMENT-776 OCEAN BREEZE DR 101780-5204 General Fund 2501 09012025 10/23/2025 142546 449.00 THE HIDEAWAY AT BEACH HOUSE 3623 SEPTEMBER 2025 HOA PAYMENT-802 MORNING MIST LN 101780-5204 General Fund 0301 09012025 10/23/2025 142547 449.00 THE HIDEAWAY AT BEACH HOUSE 3623 SEPTEMBER 2025 HOA PAYMENT-803 MORNING MIST 101780-5204 General Fund 0401 09012025 10/23/2025 142548 449.00 TOTAL COMMUNICATIONS, INC 5373 MULTIPLE ACCTS MERAKI 3 YR SUPPORT LICENSE 301560-5300 Water Operations Fund
202976 10/23/2025 142549 376.39
TOTAL COMMUNICATIONS, INC 5373 MULTIPLE ACCTS MERAKI 3 YR SUPPORT LICENSE 304563-5300 Solid Waste Operations Fund
202976 10/23/2025 142549 376.39
TOTAL COMMUNICATIONS, INC 5373 MULTIPLE ACCTS MERAKI 3 YR SUPPORT LICENSE 101554-5526 General Fund 202976 10/23/2025 142549 376.39 TOTAL COMMUNICATIONS, INC 5373 MULTIPLE ACCTS MERAKI 3 YR SUPPORT LICENSE 303562-5300 Wastewater Operations Fund
202976 10/23/2025 142549 376.39
TOTAL COMMUNICATIONS, INC 5373 MULTIPLE ACCTS MERAKI 3 YR SUPPORT LICENSE 101550-5300 General Fund 202976 10/23/2025 142549 376.40 TOTAL COMMUNICATIONS, INC 5373 MULTIPLE ACCTS MERAKI 3 YR SUPPORT LICENSE 101553-5300 General Fund 202976 10/23/2025 142549 376.39 TOTAL COMMUNICATIONS, INC 5373 MULTIPLE ACCTS MERAKI 3 YR SUPPORT LICENSE 101551-5300 General Fund 202976 10/23/2025 142549 376.39 TRIAD INVESTIGATIVE SERVICES 5143 PD BACKGROUND INVESTIGATION-LECHUGA 101440-5204 General Fund 25-0008 10/23/2025 142550 1,976.00 TRIAD INVESTIGATIVE SERVICES 5143 PD BACKGROUND INVESTIGATION-SINCLAIR/DRAGA 101440-5204 General Fund 25-0009 10/23/2025 142550 312.00 TYLER TECHNOLOGIES 4190 FY26 TYLER ANNUAL MAINTENANCE PUBLIC SAFETY 101440-5223 General Fund 26062 130-156570 10/23/2025 142551 119,023.16 UNIFIRST CORPORATION 5314 9/3/25 PD JAIL BLANKET CLEANING SERVICES 101442-5204 General Fund 2210230517 10/23/2025 142552 68.73 UNIFIRST CORPORATION 5314 9/17/25 PD JAIL BLANKET CLEANING SERVICES 101442-5204 General Fund 2210234309 10/23/2025 142552 68.73 Check No. 142543
Check Total: 449.00
Check No. 142544
Check Total: 449.00
Check No. 142545
Check Total: 449.00
Check No. 142546
Check Total: 449.00
Check No. 142547
Check Total: 449.00
Check No. 142548
Check Total: 449.00
Check No. 142549
Check Total: 2634.74
Check No. 142550
Check Total: 2288.00
Check No. 142551
Check Total: 119023.16
Check No. 142552
Agenda Item No. 05 Page 20 of 21 CC Agenda 11-03-2025
Disbursements for 10/23/2025 Attachment D
10/28/2025
Vendor Name Vendor # Invoice General Description GL Account Fund PO Number Invoice Number Check Date Check/EFT # Detail Amount UNIFIRST CORPORATION 5314 WASTEWATER UNIFORM SERVICES 303562-5214 Wastewater Operations Fund
2210236554 10/23/2025 142552 59.19
UNIFIRST CORPORATION 5314 10/1/25 PD JAIL BLANKET CLEANING SERVICES 101442-5204 General Fund 2210238166 10/23/2025 142552 68.73 UNIFIRST CORPORATION 5314 WASTEWATER UNIFORM SERVICES/PW FLOOR MATS 304563-5214 Solid Waste Operations Fund
2210238466 10/23/2025 142552 14.98
UNIFIRST CORPORATION 5314 WASTEWATER UNIFORM SERVICES/PW FLOOR MATS 303562-5214 Wastewater Operations Fund
2210238466 10/23/2025 142552 74.18
UNIFIRST CORPORATION 5314 WASTEWATER UNIFORM SERVICES/PW FLOOR MATS 301560-5214 Water Operations Fund
2210238466 10/23/2025 142552 14.98
UNIFIRST CORPORATION 5314 WASTEWATER UNIFORM SERVICES 303562-5214 Wastewater Operations Fund
2210240081 10/23/2025 142552 55.49
UNIFIRST CORPORATION 5314 REFUSE UNIFORM SERVICES 304563-5214 Solid Waste Operations Fund
2210242246 10/23/2025 142552 111.61
UNIFIRST CORPORATION 5314 WASTEWATER UNIFORM SERVICES/PW FLOOR MATS 301560-5214 Water Operations Fund
2210242252 10/23/2025 142552 14.98
UNIFIRST CORPORATION 5314 WASTEWATER UNIFORM SERVICES/PW FLOOR MATS 304563-5214 Solid Waste Operations Fund
2210242252 10/23/2025 142552 14.98
UNIFIRST CORPORATION 5314 WASTEWATER UNIFORM SERVICES/PW FLOOR MATS 303562-5214 Wastewater Operations Fund
2210242252 10/23/2025 142552 70.48
UNIFIRST CORPORATION 5314 LANDSCAPE UNIFORM SERVICES 101553-5214 General Fund 2210242260 10/23/2025 142552 132.49 UNIFIRST CORPORATION 5314 FLEET UNIFORM SERVICES/SHOP RAGS 101554-5214 General Fund 2210242269 10/23/2025 142552 46.89 UNIFIRST CORPORATION 5314 STREETS UNIFORM SERVICES 101551-5214 General Fund 2210242278 10/23/2025 142552 42.60 UNIFIRST CORPORATION 5314 STREETS UNIFORM SERVICES 101551-5214 General Fund 2210242282 10/23/2025 142552 21.38 UNIFIRST CORPORATION 5314 WATER/WATER PLANT UNIFORM SERVICES 301560-5214 Water Operations Fund
2210242291 10/23/2025 142552 177.97
YUNEX LLC 5204 SEPTEMBER 2025 TRAFFIC SIGNAL CALL OUTS 204551-5211 Gas Tax Fund 5610006535 10/23/2025 142553 358.36 Grand Total 397,816.89
Check Total: 1058.39
Check No. 142553
Check Total: 358.36
Agenda Item No. 05 Page 21 of 21 CC Agenda 11-03-2025
DATE: November 3, 2025
TO: Honorable City Council
FROM: James Vega, City Manager
Ashley Chaparro, Finance Director
SUBJECT: TREASURER’S QUARTERLY INVESTMENT REPORT – SEPTEMBER 30, 2025
RECOMMENDATION:

It is recommended the City Council receive and file the September 30, 2025 Treasurer’s Reports as presented.

BACKGROUND/ANALYSIS:

The information provided in the attached September 30, 2025 Treasurer Report has been verified to be in conformity with the City of Port Hueneme updated Investment Policy approved by the City Council on September 18, 2023.

The City's cash management system is designed to accurately monitor and forecast expenditures and revenues, thus enabling the City to invest funds to the fullest extent possible. The City attempts to obtain the highest yield obtainable as long as investments meet the criteria established for safety and liquidity. The basic premise underlying the City’s investment philosophy is, and will continue to be, to ensure that money is always safe and available when needed.

The Treasurer Report includes investment accounts and pooled cash accounts. For the quarter ended September 30, 2025, the total quarterly investment loss was $201,960.

This decrease in investments is the net of quarterly earnings being offset by the Housing Authority withdrawal of $1 million of LAIF investment funds on August 22, 2025 and transferred to the Wells Fargo bank account to fund all expenses owed prior to the RAD conversion and transfer of the Mar Vista property to Hueneme Housing, Inc.

The City started the investment with Chandler Management in October 2023; this investment has provided solid returns with an average return of 4.40% or $257,133 in the reporting quarter.

The pooled cash account with Wells Fargo is the funding source for all of the City’s revenue received, operating expenses, and capital improvement projects. The net decrease in the balance of the Wells Fargo Pool Account went from $17.1M at June 30, 2025 to $10M at September 30, 2025 or a $7.1M decrease.

Agenda Item No. 06 Page 1 of 5 CC Agenda 11-03-2025
Treasurer’s Quarterly Investment Report – September 30, 2025 November 3, 2025

Page 2 ends

The decrease is mostly due to various large disbursements such as:
• $2M disbursements related to Bubbling Springs Park Project. • $3.8M disbursement to CALPERS for the Unfunded Accrued Liability (UAL) payment.
• $1.7M disbursement to California JPIA for insurance for the FY25/26 Workers Compensation Program.

STRATEGIC PLAN:

Primary Strategic Pillar(s) and Initiative(s):

Fiscal and Economic Excellence
• Establish Key Performance Indicators and systems for data management to help leaders monitor, measure and report, progress and successes FISCAL IMPACT:

This agenda item will not have any fiscal impact on the City.

ATTACHMENT:

A. Treasurer’s Quarterly Investment Report for the quarter ending September 30, 2025.

Agenda Item No. 06 Page 2 of 5 CC Agenda 11-03-2025

Attachment A
Agenda Item No. 06 Page 3 of 5 CC Agenda 11-03-2025

Agenda Item No. 06 Page 4 of 5 CC Agenda 11-03-2025

Agenda Item No. 06 Page 5 of 5 CC Agenda 11-03-2025
DATE: November 3, 2025
TO: Honorable City Council
FROM: James Vega, City Manager
Fred Camarillo, Public Works Director
SUBJECT: AWARD OF CONTRACT TO AMERICAN ASPHALT SOUTH INC., FOR

THE CITY OF PORT HUENEME SURFSIDE VILLAGE RESURFACING
PROJECT NO. ST2602 IN THE AMOUNT OF $114,470.00 AND
APPROVE A TEN (10%) PERCENT CONSTRUCTION CONTINGENCY
OF $11,447.00
RECOMMENDATION:

It is recommended that the City Council authorize the City Manager or his designee to:

1. Award a Construction Contract to American Asphalt South Inc., for the City of Port Hueneme Surfside Village Resurfacing Project (Project No. ST2602) in the amount of $114,470.00; and

2. Authorize a Ten (10) Percent Construction Contingency in the amount of $11,447; and

3. Execute all Applicable Documents and agreements, approved as to form by the City Attorney.

BACKGROUND/ANALYSIS:

In alignment with the City’s Public Works Pavement Management Plan and the Project List Resolution submitted to the California Transportation Commission, the Surfside Village neighborhood has been selected for resurfacing.

The streets in Surfside Village currently have an average Pavement Condition Index (PCI) of 55–60. The PCI is a numerical rating between 0 and 100 that reflects the overall condition of a pavement section, based on a visual assessment of the type and extent of surface distresses. The proposed resurfacing treatment—a fiberized slurry seal—is wellsuited to address the existing pavement conditions.

The streets scheduled for treatment include San Nicholas Circle, Village Road, San Miguel Circle, Santa Cruz Circle, and a portion of Seaview Street. Moranda Parkway is the only street in the neighborhood not included in this resurfacing effort due to planned water main construction next year. It will be resurfaced as part of a future project following completion of that work. According to available historical records, the last resurfacing in Surfside Village was a slurry seal applied in 2009.

Agenda Item No. 07 Page 1 of 56 CC Agenda 11-03-2025
Surfside Village Resurfacing
November 3, 2025

Page 2 ends

A Notice Inviting Bids was issued on Friday, October 3rd, 2025, with the bid opening scheduled for October 23, 2025. Through the competitive bidding process, the City received three (3) sealed bids by the deadline. American Asphalt South Inc. was determined to be the lowest responsive and responsible bidder at $114,470.00. With the inclusion of a 10% construction contingency, the total potential construction cost would be $125,917.00.

This project will be funded through SB 1: the Road Repair and Accountability Act of 2017.

Staff recommends that the City Council of Port Hueneme authorize the City Manager, or their designee, to execute all necessary agreements with American Asphalt South Inc. for the Surfside Village Resurfacing Project.

FISCAL IMPACT:

Sufficient funds for the Surfside Village Resurfacing are available in Account No. 204- 551-5700 (or Project # ST2602).

STRATEGIC PLAN:

Primary Strategic Pillar(s) and Initiative(s):

Optimal Levels of Service for Residents and Businesses
• Promote operational excellence in all City functions and embody best practices as a municipality
• Establish desired service levels for all City functions Safe, Secure, & Beautiful Community
• Upgrade our beach, parks, City-owned facilities and structures to provide a better experience for our residents, employees, commuters, and visitors • Increase levels of emergency preparedness and education ATTACHMENTS:

A. BID Opening
B. Bid Tabulation Summary
C. American Asphalt BID
D. Sample construction contract
Agenda Item No. 07 Page 2 of 56 CC Agenda 11-03-2025
Attachment A
Agenda Item No. 07 Page 3 of 56 CC Agenda 11-03-2025
This Page Intentionally Left Blank
Agenda Item No. 07 Page 4 of 56 CC Agenda 11-03-2025
Item
No.

Estimate
Quantity
Unit Item Unit Prices Extended
Amount
Unit Prices Extended
Amount
Unit Prices Extended
Amount
Unit Prices Extended
Amount
Unit Prices Extended
Amount
Unit Prices Extended
Amount
Unit Prices Extended
Amount
1 1 LS Mobilization, Bonds and Insurance $10,000. $10,000. $5,000. $5,000. $7,000. $7,000. $0. $0. $0. $0. 2 1 LS Traffic Control $44,000.4 $44,000.4 $5,000. $5,000. $38,500. $38,500. $0. $0. $0. $0. 3 1 LS Best Management Practices and
Water Pollution Control $1,000. $1,000. $1,500. $1,500. $5,250. $5,250. $0. $0. $0. $0. 4 1 LS Roadway Preparation $6,630.8 $6,630.8 $2,500. $2,500. $10,250. $10,250. $0. $0. $0. $0. 5 97,000 SF Fiberized Type III Slurry Seal (Bottom
Layer) $0.95 $92,150. $0.57 $55,290. $0.58 $56,260. $0. $0. $0. $0. 6 97,000 SF Fiberized Type II Slurry Seal (Top
Layer) $0.8 $77,600. $0.44 $42,680. $0.37 $35,890. $0. $0. $0. $0. 7 1 LS Temporary Traffic Striping & Markings $1,738.8 $1,738.8 $2,500. $2,500. $2,150. $2,150. $0. $0. $0. $0. $0. $0. $0. $0. $0. $0. $0.
$0. $0. $0. $0. $0. $0. $0.
$0. $0. $0. $0. $0. $0. $0.
$0. $0. $0. $0. $0. $0. $0.

Note:

Total for Bid Items 1 to 7 $0.

American Asphalt Pavement Coatings
$233,120. $114,470. $155,300. $0. $0. $0.

Bidder 1
4% 5%
Total for Bid Items 1 to 7 as submitted by bidder $233,120. $114,470. $155,300.

Date: 10/24/2025
Port Hueneme Public Works Department
Project # ST2602
Surfside Village Resurfacing
5% Mobilization Check 4%
VSS International
Inc
Bidder 2 Bidder 3
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CONSTRUCTION CONTRACT BY AND BETWEEN

THE CITY OF PORT HUENEME AND
_____________________________, INC.

FOR
__________________________________________
CITY PROJECT NO. _________
THIS CONSTRUCTION CONTRACT (the “Contract”) dated _______________, 20__ for reference purposes only is made and entered into by and between the City of Port Hueneme, a municipal corporation and charter city located in the County of Ventura,State of California, hereinafter referred to as the “City”, and _____________________, a ______________, hereinafter referred to as the “Contractor”. The City and Contractor are sometimes hereinafter referred to as a “Party” and collectively referred to as the “Parties.”
RECITALS:

WHEREAS, the City requires construction of _____________________________________ as more fully described in the solicitation documents issued by the City for Project No. ______________ (the “Project”);and
WHEREAS, on ____________, 20__, the City issued a Notice Inviting Bids and solicitation documents to prospective bidders for the Project. In response, Contractor submitted a Bid which the City determined to be the lowest responsive and responsible bid; and WHEREAS, Contractor is a duly organized California _________ in good standing in the State of California, and represents that it has the background, knowledge, experience, expertise and resources to perform the Work and other obligations encompassed by this Contract; and WHEREAS, at its meeting held on _____________, 20__, the Port Hueneme City Council duly accepted Contractor’s Bid for the Project and directed that a written agreement for the Project be entered into with Contractor; and
WHEREAS, in light of the facts set forth above and the certifications made by Contractor as part of its Bid, the City desires to retain Contractor to perform the construction Work for the Project as set forth in this Contract and in the Contract Documents, as hereinafter described.

NOW, THEREFORE, IN CONSIDERATION OF THE COVENANTS, CONDITIONS, AND

PROMISES CONTAINED HEREIN AND FOR SUCH OTHER GOOD AND VALUABLE CONSIDERATION, THE PARTIES HERETO AGREE AS FOLLOWS:

Section 1. RECITALS
The Recitals set forth above are true and correct and are hereby incorporated into this Contract by this reference, as though set forth herein.

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Section 2. CONTRACT DOCUMENTS; ORDER OF PRECEDENCE
a. Contract Documents. The Contract Documents consist of the following documents, all of which are either attached hereto as exhibits or are incorporated herein by this reference. Said Contact Documents are complementary; what is called for in one is binding as if called for in all, and together constitute Contractor’s performance obligations:
(1) This Contract and its attached Exhibits;
(2) Change Orders issued and approved by the City;
(3) Regulatory Permits from other agencies specified in the bid package or as may otherwise be required by law;
(4) Bid Addenda issued by the City;
(5) Technical Specifications
(6) Notice Inviting Bids and Instructions to Bidders;
(7) Special Conditions
(8) General Conditions
(9) Appendices
(10) Plans
(11) Bid Forms and attachment thereto;
(12) Faithful Performance Bond;
(13) Payment Bond.
(14) Reference Documents
(15) Greenbook Standard Specifications (Latest Edition; Section 1-9 Excluded) (16) City of Port Hueneme Standard Plans
(17) Greenbook Standard Plans Latest Edition
b. Interpretation. In the event of any conflict between any of the Contract Documents, the document highest in the order of precedence (from highest to lowest), as set forth in Subsection a. above shall control.
c. Definitions. Unless specifically defined or assigned a meaning in this Contract, or the context clearly indicates otherwise, capitalized terms herein shall have the meaning assigned to them in the “Definitions” section of the Instructions to Bidders document, the General Conditions, and/or Special Conditions.

Section 3. CONTRACTOR’S OBLIGATIONS
Contractor will perform all of the Work required for the Project, as specified in the Contract Documents.

Contractor must provide, furnish, and supply all things necessary and incidental for the timely performance and completion of the Work, including all necessary labor, materials, supplies, tools, equipment, transportation, onsite facilities, and utilities, unless otherwise specified in the Contract Documents. Contractor must use its best efforts to diligently prosecute and complete the Work in a professional and expeditious manner and to meet or exceed the performance standards required by the Contract Documents, and to the satisfaction of the City or its designee (hereinafter the “Project Manager”).

Section 4. CONTRACT PRICE; PAYMENT AND RETENTION
a. As full and complete compensation for Contractor’s timely performance and completion of the Work in strict accordance with the terms and conditions of the Contract Documents, City will pay Contractor __________________________________________ DOLLARS, ($ ________________.00) Agenda Item No. 07 Page 40 of 56 CC Agenda 11-03-2025
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(the “Contract Price”) for all of Contractor’s direct and indirect costs to perform the Work, including all labor, materials, supplies, equipment, taxes, insurance, bonds and all overhead costs, in accordance with Contractor’s Bid Proposal (attached hereto as Exhibit “A”) subject to the provisions of this Contract and the Contract Documents.
b. Procedures relating to payment and retention are set forth in the General Conditions.

Section 5. CONTRACT TIME; NOTICE TO PROCEED
a. Contract Time. The Work under this Agreement shall be diligently prosecuted to completion before expiration of ____________ (_____) WORKING DAYS, commencing within two (2) calendar days after the issuance of the Notice to Proceed. The City will not issue a Notice to Proceed to the Contractor until this Contract, including bonds and insurance documents, have been executed and/or approved by the City.
b. Notice to Proceed. No work, service, material, or equipment shall be performed or furnished under this Contract unless and until a Notice to Proceed has been given to the Contractor by the City. Contractor shall commence Work pursuant to the Contract Documents and as directed by the City in the Notice to Proceed, and diligently execute the same to completion within the Contract Time.

Section 6. DISPUTE RESOLUTION AND CLAIMS PROCEDURES
a. Public Contract Code Section 9204. For purposes of any Public Works Claims filed by a Contractor or Subcontractor (as those terms are defined in Public Contract Code Section 9204) under this Contract, the claims procedures in Public Contract Code Section 9204 (“Section 9204”) and the provisions of this Section shall apply. Public Contract Code Section 9204 is set forth in full in Section 2- 10 of the Special Provisions.
(1) In the event of a Section 9204 Public Works Claim, Contractor may not stop working pending resolution of the dispute but must continue to comply with its duty to diligently prosecute the performance and timely completion of the Work during the Section 9204 process. (2) Any Public Works Claims not resolved by the Section 9204 procedures (and/or any tort claims) shall be subject to Chapter 6, Part D of the Port Hueneme Municipal Code (“PHMC”) and the provisions of the Government Claims Act (Government Code section 810 et seq.). b. For disputes or claims that do not constitute Public Works Claims, City and Contractor agree to comply with the following process:
(1) Each Party shall designate a senior management or executive level representative to negotiate any dispute.
(2) The representatives shall attempt, through good faith negotiations, to resolve the dispute by any means within their authority.
(3) If the issue remains unresolved after ten (10) days of good faith negotiations, the Parties shall attempt to resolve the disagreement by negotiation between the legal counsel for each Party.

If the above process fails, the Parties may mutually agree to engage in non-binding mediation or arbitration in which the Parties equally share the costs of any mediator or arbitrator, or may proceed with suit or other remedies, subject to the provisions of subparagraph (5) of this Subsection and other applicable provisions and laws.

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(4) The alternative dispute resolution process set forth herein is a material condition to Contract and must be exhausted as an administrative remedy prior to either Party initiating legal action. (5) Compliance with PHMC Chapter 6, Part D and the provisions of the Government Claims Act (Government Code section 810 et seq.) is also required prior to initiating suit against the City.

Section 7. TERMINATION OF AGREEMENT FOR CONVENIENCE
a. The City may, by providing thirty (30) days' advance written notice to Contractor, terminate this Agreement in whole or in part, whenever the City shall determine that such termination is in the best interest of the City, or when it becomes impracticable or impossible to proceed, or because of conditions or events beyond the control of the City. Any such termination shall be effected by delivery to Contractor of a Notice of Termination for Convenience, specifying the extent to which performance of Work under this Agreement is terminated, and the date upon which such termination becomes effective. Upon such termination, the obligations of the Contractor for portions of the Work already performed shall continue. b. Upon receipt of a Notice of Termination for Convenience, the Contractor shall, unless the notice directs otherwise, do the following:
(1) Immediately discontinue the Work to the extent specified in the notice. (2) Place no further orders or subcontracts for materials, equipment, services, or facilities, except as may be necessary to complete such portion(s) of the Work that are not to be discontinued. (3) Promptly cancel, on the most favorable terms reasonably possible, all subcontracts to the extent that they relate to the performance of the discontinued portion of the Work. (4) Thereafter do only such Work as may be necessary to preserve and protect the Work already in progress and to protect materials, plants, and equipment on the Project site or in transit thereto. c. Upon such termination, the Contractor will be paid without duplication for:
(1) Work completed in accordance with the Contract Documents prior to the effective date of the Notice of Termination for Convenience;
(2) Reasonable costs incurred in settlement of terminated contracts with Subcontractors, suppliers and others; and
(3) Reasonable expenses directly attributable to termination.

The Contractor shall submit a final termination settlement proposal to the City no later than ninety (90) days from the effective date of termination, unless extended in writing by the City, upon written request by the Contractor. If the Contractor fails to submit a proposal, the City may determine the amount, if any, due the Contractor as a result of the termination. The City will pay the Contractor the amount it determines is reasonable. If the Contractor disagrees with the amount determined by the City as being reasonable, the Contractor shall provide notice to the City within thirty (30) Days of receipt of payment. Any amount due shall be subject to the dispute resolution provisions set forth in the Contract Documents. d. Contractor shall include provisions in all of its subcontracts, purchase orders, and other contracts permitting termination for convenience by Contractor on terms that are consistent with this Contract and that afford no greater rights of recovery against Contractor than are afforded to Contractor under this Section 7.

Section 8. TERMINATION FOR CONTRACTOR’S DEFAULT
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a. Default. The City may terminate this Contract for Contractor’s default as set forth in this Section. The City will consider the Contractor in default of this Contract if, prior to the City’s acceptance of the Work, the Contractor:
(1) becomes insolvent, assigns its assets for the benefit of its creditors, is unable to pay its debts as they become due, or is otherwise financially unable to complete the Work; (2) abandons the Work by failing to report to the Work site and diligently prosecute the Work to completion;
(3) disregards written instructions from the City or materially violates provisions of the Contract Documents;
(4) fails to prosecute the Work according to the schedule approved by the Project Manager or designee,
(5) disregards laws or regulations of any public body having jurisdiction, or (6) commits continuous or repeated violations of regulatory or statutory safety requirements.

Notices, and other written communications regarding default between the Contractor, the City, and the Surety shall be transmitted in accordance with Section 21 of this Contract. b. Notice and Opportunity to Cure. The City will issue a written notice to cure the default to the Contractor and its Surety. The Contractor shall commence satisfactory corrective actions within five (5) Working Days after receipt. If the Contractor fails to commence satisfactory corrective action within five (5) Working Days after receipt of the notice to cure, or to diligently continue satisfactory and timely correction of the default thereafter, the City will consider the Contractor in default of the Contract and:
(1) will terminate the Contractor’s right to perform under the Contract by issuing a written notice of termination for default to the Contractor and its Surety; (2) may use any materials, equipment, tools or other facilities furnished by the Contractor to secure and maintain the Work site, and
(3) may furnish labor, equipment, and materials the City deems necessary to secure and maintain the Job Site;
c. Remedies Cumulative. The provisions of this Section shall be in addition to all other legal rights and remedies available to the City. Termination of this Contract will not relieve the Surety of its obligation for any just claims arising out of the Work performed.

Section 9. PREVAILING WAGE
a. Compliance with State Prevailing Wage Requirements. Pursuant to Labor Code Section 1773, the City has obtained the prevailing rate of per diem wages and the prevailing wage rate for holiday and overtime work applicable in Ventura County, California from the Director of the Department of Industrial Relations (DIR) for each craft, classification, or type of worker needed to perform the Work required under this Contract. A copy of these prevailing wage rates are on file at the City’s Finance Department/Purchasing Division and shall be made available for review to any interested party on request. In addition, a copy of the prevailing rate of per diem wages may be obtained via the internet at:
http://www.dir.ca.gov/DLSR/PWD. Contractor and all Subcontractors shall pay not less than said specified State of California rates to all workers employed by them in the execution of the Work contemplated by this Contract, including workers performing Work covered by under Labor Code Sections 1720 and 1720.9. Contractor shall be responsible for using the correct and current prevailing wage rates. Contractor shall be solely responsible for using the correct wage decision or determination and performing accordingly. An error on the part of any awarding body does not relieve the Contractor from the responsibility for payment of the correct prevailing wage.

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b. Conflict. It is further expressly agreed by and between the Parties hereto that should there be any conflict between the terms of this Section 9 and the provisions of Exhibit “A”, the terms of this Section 9 shall control and nothing herein shall be considered as an acceptance of the terms of Contractor’s Submitted Bid Proposal conflicting with the requirements of this Section 9. c. Payroll Records. Contractor must comply with the provisions of Labor Code sections 1776 and 1812 and all implementing regulations, including without limitation, those set forth in Title 8 of the California Code of Regulations, Section 16000 et seq. (hereinafter the “Regulations”), which are fully incorporated by this reference, including requirements for electronic submission of payroll records to the DIR.
(1) Contractor and Subcontractor Obligations. Contractor and each Subcontractor must keep accurate payroll records, showing the name, address, social security number, work classification, straight time and overtime hours worked each day and week, and the actual per diem wages paid to each journeyman, apprentice, worker, or other employee employed in connection with the Work. Each payroll record must contain or be verified by a written declaration that it is made under penalty of perjury, stating both of the following:
(a) The information contained in the payroll record is true and correct; and (b) Contractor or the Subcontractor has complied with the requirements of Labor Code §§ 1771, 1811, and 1815 for any Work performed by its employees on the Project. (2) Certified Record. A certified copy of an employee’s payroll record must be made available for inspection or furnished to the employee or his or her authorized representative on request, to City, to the Division of Labor Standards Enforcement, to the Division of Apprenticeship Standards of the DIR, and as further required by the Labor Code.
(3) Enforcement. Upon notice of noncompliance with Labor Code § 1776, Contractor or Subcontractor has ten (10) days in which to comply with the requirements of this section. If Contractor or Subcontractor fails to do so within the ten (10) day period, Contractor or Subcontractor will forfeit a penalty of $100.00 per day, or portion of a day, for each worker for whom compliance is required, until strict compliance is achieved. Upon request by the Division of Apprenticeship Standards, or the Division of Labor Standards Enforcement, these penalties will be withheld from payments then due to Contractor.
d. Apprentices. Contractor is responsible for compliance with the requirements governing employment and payment of apprentices, as set forth in Labor Code section 1777.5, which is fully incorporated by reference.
e. Notices. Pursuant to Labor Code section 1771.4, Contractor is required to post all Job Site notices, including prevailing wage rates and other notices as required by regulation. f. Other Labor Requirements. Contractor has the responsibility for and shall comply with all other requirements of California Labor Code Section 1720 et seq., the Regulations, and all other applicable State labor laws. Contractor further acknowledges and agrees that it will be independently responsible for reviewing the applicable laws and regulations and effectuating compliance with those laws. Contractor will require the same of all its Subcontractors.

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g. Statutory Penalties. The statutory penalties for failure to pay prevailing wage or to comply with State wage and hour laws will be enforced as follows:
(1) Pursuant to Labor Code section 1775, the Contractor and any Subcontractor under it shall forfeit as a penalty to the City not more than Two Hundred Dollars ($200.00), for each calendar day, or portion thereof, for each worker paid less than the prevailing wage rate as determined by the Director of the DIR for such work or craft in which such worker is employed for any public work done under this Contract by it or by any Subcontractor under it. The difference between such prevailing wage rate and the amount paid to each worker for each calendar day or portion thereof, for which each worker was paid less than the prevailing wage rate, shall be paid to each worker by the Contractor.
(2) The Contractor or Subcontractor shall, as a penalty to the City, forfeit twenty-five dollars ($25) for each worker employed in the execution of this Contract by the respective contractor or Subcontractor for each calendar day during which the worker is required or permitted to work more than 8 hours in any one calendar day and 40 hours in any one calendar week in violation of the provisions of this subsection. In awarding any contract for public work, Contractor must forfeit to City Twenty-five Dollars ($25.00) per day for each worker who works in excess of the minimum working hours when Contractor does not pay overtime. In accordance with the provisions of Labor Code Sections 1810 et seq., eight (8) hours is the legal working day. h. DIR Monitoring. Pursuant to Labor Code § 1771.4, the Contract for this Project is subject to compliance monitoring and enforcement by the DIR.
i. DIR Registration. Pursuant to Labor Code sections 1725.5 and 1771.1, the Contractor and its Subcontractors must be registered with the DIR prior to the execution of a contract to perform public works. By entering into this Contract, Contractor represents that it is aware of the registration requirement and is currently registered with the DIR. Contractor shall maintain a current registration for the duration of the Project. Contractor shall further include the requirements of Labor Code sections 1725.5 and 1771.1 in any subcontract and ensure that all Subcontractors are registered at the time this Contract is entered into and maintain registration for the duration of the Project.

Section 10. LIQUIDATED DAMAGES
If Contractor fails to complete the Work within the Contract Time, City will assess liquidated damages in the amount of one thousand dollars ($1,000.00) per day for each day of unexcused delay in completion, and such liquidated damages may be deducted from City’s payments due or to become due to Contractor under this Contract.

Section 11. COMPLIANCE WITH LAWS
Contractor shall comply with all Laws applicable to the performance of the Work required by the Contract Documents, including any rule, regulation,or bylaw governing the conduct or performance of Contractor, its employees, officers, board members, agents, independent contractors, and Subcontractors. Unless otherwise specified in the Contract Documents, all required permits and licenses, including a City business license, shall be held or obtained by the Contractor at its sole expense and prior to commencing any Work hereunder. Contractor and all subcontractors shall comply with: the California Fair Employment and Housing Act (Cal. Gov. Code §12900 et seq.) and the regulations promulgated thereunder (Cal. Code Regs., tit. 2, §11000 et seq.). Contractor shall not hire or employ any person to perform work within the City or allow any person to perform work required under this Contract unless such person is properly documented and legally entitled to be employed within the United States. The Agenda Item No. 07 Page 45 of 56 CC Agenda 11-03-2025
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Contractor and all subcontractors shall also comply with the requirements of the Drug-Free Workplace Act of 1990 (Cal. Gov. Code §8350 et seq.).

Executive Order N-6-22 – Russia Sanctions
On March 4, 2022, Governor Gavin Newsom issued Executive Order N-6-22 (the “EO”) regarding economic sanctions in response to Russian aggression in Ukraine. The EO is located at https://www.gov.ca.gov/wp-content/uploads/2022/03/3.4.22-Russia-Ukraine-Executive-Order.pdf.

This serves as a notice under the EO that as a contractor/consultant working on a state grant-funded project, compliance with the economic sanctions imposed in response to Russia’s actions in Ukraine is required, including with respect to, but not limited to, the federal executive orders identified in the EO and the sanctions identified on the U.S. Department of the Treasury website at https://home.treasury.gov/policy-issues/financial-sanctions/sanctions-programs-and-countryinformation/ukraine-russia-related-sanctions. Failure to comply may result in the termination of this agreement/contract.

Section 12. WORKERS’ COMPENSATION CERTIFICATION
Pursuant to Labor Code § 1861, by signing this Contract, Contractor certifies as follows: “I am aware of the provisions of Labor Code § 3700 which require every employer to be insured against liability for workers’ compensation or to undertake self-insurance in accordance with the provisions of that code, and I will comply with such provisions before commencing the performance of the Work on this Contract.”
Section 13. INSURANCE
a. Contractor shall procure and maintain at its own expense at all times during the period covered by this Contract (and through the one-year guarantee period following the date of City’s acceptance of the Project) the following policies of insurance:
(1) Commercial General Liability (“CGL”) Insurance: Insurance Services Office (ISO) Form CG 00 01 covering CGL on an “occurrence” basis, including products and completed operations, property damage, bodily injury and personal & advertising injury with limits no less than $2,000,000 per occurrence, $4,000,000 general aggregate, resulting from the acts or omissions of the Contractor or its officers, employees, servants, volunteers, and agents, and independent contractors. If a general aggregate limit applies, either the general aggregate limit shall apply separately to this project/location (ISO CG 25 03 or 25 04) or the general aggregate limit shall be twice the required occurrence limit.
(2) Commercial Vehicle Liability Insurance: Covering person injury and property damage, of not less than Four Million Dollars ($4,000,000) combined single limit, covering any vehicle utilized by Contractor or its officers, employees, servants, volunteers, or agents and independent contractors in performing the Work required by this Contract. (3) Workers’ Compensation Insurance: Providing coverage as required by the California State Workers’ Compensation Law and Employers’ Liability insurance with a limit of no less than $1,000,000 per accident for bodily injury or disease. If any class of employees employed by Contractor is not protected by the California State Workers’ Compensation Law, Contractor shall provide adequate insurance for the protection of such employees to the satisfaction of the City.

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(4) Course of Construction, Builders’ Risk, or Inland Marine Insurance for Work on Site: Issued on an occurrence basis, for all-risk or “all perils” coverage on a 100% completed value basis on the insurable portion of the Project for the benefit of City, that offers “Installation” coverage for all materials, supplies, equipment, and property obtained by, or for Contractor, which is to become part of the Work while such equipment and property is stored at the jobsite, at temporary locations, or while in transit to the Project from such temporary locations. Contractor shall also be responsible for insuring its owned, leased/rented, or borrowed equipment. (a) City of Port Hueneme shall be named as a Loss Payee. (b) If the Project does not involve new or major reconstruction, at the option of the City, an Installation Floater may be acceptable. For such projects, a Property Installation Floater shall be obtained that provides for the improvement, remodel, modification, alteration, conversion or adjustment to existing buildings, structures, processes, machinery, and equipment. The Property Installation Floater shall provide property damage coverage for any building, structure, machinery, or equipment damaged, impaired, broken, or destroyed during the performance of the Work, including during transit, installation, and testing at the Project/Work site. b. Additional Insurance Requirements. With respect to the policies of insurance set forth above, compliance with the following is also required:
(1) Additional Insureds. Notwithstanding any inconsistent statement in any required insurance policies or any subsequent endorsements attached thereto, the protection offered by all policies, except for Workers' Compensation coverage, shall bear an endorsement whereby it is provided that, the City and its elected or appointed officials, officers, employees, servants, volunteers, agents and independent contractors, including, without limitation, the City Attorney, are named as Additional Insureds. The coverage shall contain no special limitations on the scope of protection afforded to the City of Port Hueneme, its officers, officials, employees, agents, or volunteers. (2) Waiver of Subrogation Rights. Contractor shall require the carriers of all required insurance policies to waive all rights of subrogation against the City and its elected or appointed officers, officials, volunteers, employees, contractors, and subcontractors. Each policy of insurance shall be endorsed to reflect such waiver.
(3) Sufficiency of Insurers. Contractor must secure all policies of insurance required by this Contract from a good and responsible company or companies authorized to do insurance business in the State of California, with an AM Best’s rating of not less than A;VII. (4) Proof of Insurance Coverage Required Prior to Commencement of Work. Within ten (10) days of the date Contractor receives this Contract from the City for execution (following award of same by the City Council), certificates of insurance evidencing the policies of insurance, coverages, and endorsements required by this Contract and satisfactory to and approved by the City shall be furnished by Contractor to the City’s Risk Manager. In no event shall any Work on the Project be permitted to commence until adequate proof of insurance and endorsements have been so furnished.
(5) Special Provisions. Any additional insurance requirements set forth in Section 5-4 of the Special Provisions shall also apply to this Contract.
(6) Other Required Endorsements.

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(a) The policies shall be endorsed to provide that in the event of cancellation or amendment of any required insurance policy for any reason whatsoever, the City shall be notified by mail, postage prepaid, not less than thirty (30) days before the cancellation or amendment is effective. In the case of cancellation for non-payment, ten (10) days advance written notice shall be given.
(b) The CGL and vehicle liability policies shall be endorsed as Primary and Noncontributory. c. Subcontractors. Contractor must ensure that each Subcontractor is required to obtain and maintain the same insurance coverage required under this Section 13 with respect to its performance of Work on the Project, including those requirements related to the Additional Insureds and waiver of subrogation. Contractor must confirm that each Subcontractor has complied with these insurance requirements before the Subcontractor is permitted to begin Work on the Project. Upon request by the City, Contractor must provide certificates and endorsements submitted by each Subcontractor to prove compliance with this requirement. The insurance requirements for Subcontractors do not replace or limit the Contractor’s insurance obligations.

Section 14. Reserved.

Section 15. TIME OF THE ESSENCE
Time is of the essence in the performance of this Contract.

Section 16. INDEMNIFICATION
a. Notwithstanding the limits of any insurance and to the fullest extent permitted by law, Contractor shall indemnify the City, its elected or appointed officials, officers, agents, volunteers and employees against, and will hold and save them and each of them harmless from any and all actions, suits, claims, damages to persons or property, losses, costs, penalties, obligations, errors, omissions or liabilities, (hereinafter "Claims or Liabilities") that may be asserted or claimed by any person, firm or entity arising or alleged to arise out of or in connection with the performance of the Work, operations, or activities of Contractor, its agents, employees, Subcontractors, or invitees on the Project, or arising or alleged to arise from the acts or omissions of Contractor hereunder, or arising or alleged to arise from Contractor's performance of or failure to perform any term, provision, covenant or condition of this Contract, but excluding such Claims or Liabilities or portion of such Claims or Liabilities arising or alleged to arise from the active negligence, sole negligence, or willful misconduct of the City, its elected or appointed officials, officers, agents, volunteers, or employees, and in connection therewith:
(1) Contractor will defend any action or actions filed in connection with any of said Claims or Liabilities and will pay all costs and expenses, including legal costs and attorneys' fees incurred in connection therewith;
(2) Contractor will promptly pay any judgment rendered against the City, its elected or appointed officials, officers, agents, volunteers, or employees for any such claims or liabilities arising or alleged to arise out of or in connection with Contractor's (or its agents', employees', Subcontractors' or invitees') performance of or failure to perform such Work, operations or activities hereunder; and Contractor agrees to save and hold the City, its elected or appointed officials, officers, agents, volunteers and employees harmless therefrom; (3) In the event the City, its elected or appointed officials, officers, agents, volunteers, or employees is made a party to any action or proceeding filed or prosecuted against Contractor for Agenda Item No. 07 Page 48 of 56 CC Agenda 11-03-2025
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such damages or other claims arising or alleged to arise out of or in connection with the performance of or failure to perform the Work, operation, or activities of Contractor hereunder, Contractor shall pay to the City, its elected or appointed officials, officers, agents ,volunteers, or employees, any and all costs and expenses incurred by the City, its elected or appointed officers, officials, agents, volunteers, or employees in such action or proceeding, including but not limited to, legal costs and attorneys' fees for counsel acceptable to City; (4) Contractor's duty to defend, indemnify, and hold harmless as set out in this Section shall include any claims, liabilities, obligations, losses, demands, actions, penalties, suits, costs, expenses or damages or injury to persons or property arising or alleged to arise from, in connection with, as a consequence of, or pursuant to any state or federal law or regulation regarding hazardous substances, including but not limited to, the Federal Insecticide, Fungicide and Rodenticide Act ("FIFRA"), Comprehensive Environmental Response, Compensation and Liability Act of 1980 ("CERCLA"), Resource Conservation and Recovery Act of 1976 ("RCRA"), the Hazardous and Solid Waste Amendments of 1984, the Hazardous Material Transportation Act, the Toxic Substances Control Act, the Clean Air Act, the Clean Water Act, the California Hazardous Substance Account Act, the California Hazardous Waste Control Law or the PorterCologne Water Quality Control Act, as any of those statutes may be amended from time to time. b. City will timely notify Contractor upon receipt of any third-party claim relating to the Contract, as required by Public Contract Code § 9201. The Contractor's indemnification and defense obligations pursuant to this Section shall survive the termination of this Contract. Contractor shall require the same indemnification from all Subcontractors.

Section 17. REPORTS; BOOKS AND RECORDS; AUDIT
a. Upon request by the Project Manager, Contractor shall prepare and submit reports concerning Contractor's performance of the Work required by this Contract. b. Contractor shall keep such books and records as shall be necessary to perform the work required by this Contract and enable the Project Manager to evaluate the cost and the performance of such Work.
c. Books and records pertaining to costs shall be kept and prepared in accordance with generally accepted accounting principles. The Project Manager shall have full and free access to such books and records at all reasonable times, including the right to inspect, copy, audit, and make records and transcripts from such records.
d. Records and supporting documents pertaining to the use of funds paid to Contractor hereunder shall be retained by Contractor and made available to the Project Manager for purposes of performing an audit for a period of five (5) years from the date of termination of this Contract.

Section 18. MODIFICATIONS AND AMENDMENTS
This Contract may be modified or amended only by written Change Orders as specified in the Contract Documents or a written instrument signed by both Parties.

Section 19. ENTIRE AGREEMENT
a. This Contract supersedes any and all prior or contemporaneous agreements, either oral or written, between the City and Contractor with respect to the subject matter of this Contract. b. The Contract Documents contain all of the covenants and agreements between the Parties with respect to the subject matter herein, and each Party acknowledges that no representations, Agenda Item No. 07 Page 49 of 56 CC Agenda 11-03-2025
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inducements, promises, or agreements have been made by or on behalf of anyParty, except those covenants and agreements in this Contract and the Contract Documents incorporated herein. c. No agreement, statement, or promise with respect to the subject matter of the Contract Documents, which is not contained in the Contract Documents, or in a valid modification or amendment to the Contract Documents, shall be valid or binding on either Party.

Section 20. AMBIGUITIES
This Contract is in all respects intended by each Party hereto to be deemed and construed to have been jointly prepared by the Parties and the Parties hereby expressly agree that any uncertainty or ambiguity existing herein shall not be interpreted against either of them. Except as expressly limited by this paragraph, all of the applicable rules of interpretation of contract shall govern the interpretation of any uncertainty or ambiguity of this Contract. Notwithstanding the foregoing, the Parties agree that Exhibit “A” is attached hereto for reference purposes, and to the extent there are any ambiguities, inconsistencies, or conflicts between the terms of this Contract andExhibit “A”, the terms of this Contract shall control and nothing set forth in Exhibit “A” shall be deemed to supersede any of the provisions of this Contract.

Section 21. NOTICES
a. Any notice to be provided pursuant to this Contract shall be in writing, and all such notices shall be delivered by personal service or by deposit in the United States mail, certified or registered, return receipt requested, with postage prepaid, and addressed to the Parties as follows:

To City:

City of Port Hueneme
250 N. Ventura Road
Port Hueneme, CA 93041
With Copy to: Joan Stevens Smyth, City Attorney
GREEN de BORTNOWSKY, LLP
30077 Agoura Rd., Suite 210
Agoura Hills, CA 91301
[email protected]
To Contractor: ______________________________
______________________________
______________________________
______________________________
______________________________
To Surety: _______________________________
_______________________________
_______________________________
_______________________________
_______________________________
b. Notices, payments, and other documents shall be deemed delivered upon receipt by personal service or as of the second (2nd) day after deposit in the United States mail.

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c. Either Party, or the surety, may change its address by giving notice in writing to all other parties listed above, and thereafter notices shall be addressed and transmitted to such new address.

Section 22. NON-LIABILITY OF CITY OFFICERS AND EMPLOYEES No officer or employee of the City shall be personally liable to Contractor, or any successor in interest, in the event of any default or breach by the City or for any amount, which may becomedue to Contractor or to its successor(s), or for any breach of any obligation of the terms of this Contract.

Section 23. REVIEW BY ATTORNEYS
Each Party hereto has had its attorneys review this Contract and all related documents. Each Party hereto has consulted with its attorneys and has negotiated the terms of this Contract based on such consultation.

Section 24. BONDS
Concurrently with the execution of this Contract by the Contractor, and before the commencement of any Work, Contractor shall furnish to the City a Faithful Performance Bond, and a Payment (Labor and Materials Bond) each in an amount equal to one hundred percent (100%) of the Contract Price written on the forms included in the Contract Documents. The Faithful Performance Bond must remain in force until the later of: (1) the expiration of the one-year guarantee period; or (2) on one year from the date of completion of the corrective Work. Such bonds must be issued by a responsible corporate Surety, licensed and authorized to issue such bonds in the State of California with an AM Best’s Rating of at least A: VII.

Section 25. CARE OF WORK
Contractor must adopt reasonable methods during the life of the Contract to furnish continuous protection to the Work, and the equipment, materials, papers, documents, plans, studies, and other components to prevent losses or damages, and will be responsible for all damages, to persons or property, until acceptance of the Work by the City, except those losses or damages as may be caused by the City’s own negligence. The performance of the Work by Contractor or the payment of money by the City shall not relieve Contractor from any obligation to correct any incomplete, inaccurate, or defective Work (including the obligation to remedy any defective Work or materials during the one-year guarantee period after the City’s acceptance thereof) at no further cost to the City.

Section 26. CAPTIONS AND HEADINGS
The captions and headings contained in this Contract are provided for identification purposes only and shall not be interpreted to limit or define the content of the provisions describedunder the respective caption or heading.

Section 27. OWNERSHIP OF DOCUMENTS
No portion of the Contract Documents may be used for any purpose other than construction of the Project, without prior written consent from City. Contractor is deemed to have conveyed the copyright in any designs, drawings, specifications, Shop Drawings, or other documents (in paper or electronic form) developed by Contractor for the Project, and City will retain all rights to such works, including the right to possession.

Section 28. SUCCESSORS, HEIRS, AND ASSIGNS
Except as otherwise expressly provided herein, this Contract shall be binding upon the endorsees, successors, assigns, heirs, and personal representatives of each of the Parties and, likewise, shall inure to the benefit of the successors, endorsees, assigns, heirs,and personal representatives of each of the Agenda Item No. 07 Page 51 of 56 CC Agenda 11-03-2025
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Parties. This Contract may not be assigned or transferred by Contractor without the concurrence of the surety and express written consent of the City.

Section 29. GENDER; PLURAL
In this Contract, unless the context clearly requires otherwise, the masculine, feminine and neuter genders and the singular and the plural shall include one another.

Section 30. SEVERABILITY
If any one or more of the sentences, clauses, paragraphs, or sections contained herein is declared invalid, void, or unenforceable by a court of competent jurisdiction, the same shall be deemed severable from the remainder of this Contract and shall not affect, impair, or invalidate any of the remaining sentences, clauses, paragraphs, or sections contained herein.

Section 31. GOVERNING LAW
The validity of this Contract and any of its terms or provisions, as well as the rights andduties of the Parties under this Contract, shall be construed pursuant to and in accordance with California law.

Section 32. CUMULATIVE REMEDIES
Except with respect to rights and remedies expressly declared to be exclusive in this Contract, the rights and remedies of the Parties are cumulative and the exercise by either Party of one or more of such rights or remedies shall not preclude the exercise by it, at the same or different times, of any other rights or remedies for the same default of any other default by the other Party.

Section 33. VENUE
All proceedings involving disputes over the terms, provisions, covenants, or conditions contained in this Contract and all proceedings involving any enforcement action related to thisContract shall be initiated and conducted in the applicable court or forum in Ventura County, California.

Section 34. EFFECTIVENESS OF CONTRACT
This Contract shall not be binding upon the City until signed by the authorized representative(s) of Contractor, approved by the City’s Risk Manager, and executed by the authorized City personnel or the Mayor.

Section 35. REPRESENTATIONS OF PARTIES AND PERSONS EXECUTING CONTRACT Each of the Parties to this Contract hereby represents that all necessary and appropriate actions of their governing bodies have been taken to make this Contract a binding obligation of each of the Parties hereto. The persons executing this Contract warrant that they are duly authorized to execute this Contract on behalf of and bind the Parties each purports to represent.

Section 36. WAIVER
No delay or omission in the exercise of any right or remedy by a non-defaulting Party on any default under this Contract shall impair such right or remedy or be construed as a waiver. A Party's consent to or approval of any act by the other Party requiring the Party's consent or approval shall not be deemed to waive or render unnecessary the other Party's consent to or approval of any subsequent act. Any waiver by either Party of any default must be in writing and shall not be a waiver of any other default concerning the same or any other provision of this Contract.

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Section 37. INDEPENDENT CONTRACTOR STATUS
a. Contractor is and shall at all times remain as to City a wholly independent contractor. The personnel performing work or services under this Contract on behalf of Contractor shall at all times be under Contractor’s exclusive direction and control. Neither City nor any of its officers, employees, or agents shall have control over the conduct of Contractor or any of Contractor’s officers, employees, or agents, except as set forth in this Contract. Contractor shall not at any time or in any manner represent that it or any of its officers, employees, or agents are in any manner officers, employees, or agents of the City. Contractor shall not incur or have the power to incur any debt, obligation, or liability whatever against City, or bind City in any manner.
b. No employee benefits shall be available to Contractor in connection with the performance of this Contract. Except for the Contract Price to be paid to Contractor as provided for in this Contract, City shall not pay salaries, wages, or other compensation to Contractor for performing services hereunder for City. City shall not be liable for compensation or indemnification to Contractor for injury or sickness arising out of performing services hereunder.
c. Any and all employees or subcontractors of Contractor under this Contract, while engaged in the performance of any work or services required by Contractor hereunder, shall be considered employees or subcontractors of Contractor only and not of City.

Section 38. COUNTERPARTS
This Contract may be executed by the Parties in counterparts, and when executed by each ofthe Parties, each counterpart shall be deemed to be a part of this Contract.

Section 39. PROVISIONS REQUIRED BY LAW DEEMED INSERTED
Each and every provision of law and clause required by Law to be inserted in this Contract shall be deemed to be inserted herein and the Contract shall be read and enforced as though it were included herein, and if through mistake or otherwise any such provision is not inserted, or is not currently inserted, then upon application of either Party the Contract shall forthwith be physically amended to make such insertion or correction.

Section 40. ATTORNEY'S FEES
If either Party commences an action against the other Party, either legal, administrative, or otherwise, arising out of or in connection with this Contract, the prevailing party in such litigation shall be entitled to have and recover from the losing party reasonable attorney's fees and all other costs of such action.

Section 41. CONFLICTS OF INTEREST
Contractor covenants that it does not have any interest, nor shall it acquire any interest, directly or indirectly, which would conflict in any manner with the performance of Contractor’s Work under this Contract. Contractor further covenants that in the performance of services under this Contract, no officer, employee, or agent of Contractor having such interest shall be employed by it. In the event the City determines that Contractor must disclose its financial interests by completing and filing a Fair Political Practices Commission Form 700, Statement of Economic Interests, Contractor shall file such Form 700 with the City Clerk’s Office pursuant to the written instructions provided by the City Clerk. Acquisition or maintenance of a conflicting interest by Contractor may result in termination of this Contract by the City.

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IN WITNESS WHEREOF, the Parties hereto have caused this Contract to be executed as of the dates written below.

THE CITY OF PORT HUENEME ___________________________________.

By: By:
__________________, City Manager Contractor Authorized Officer(s) ________________________________
Name
________________________________
Title
Dated: Dated:

ATTEST
By:

Georgianna Alvarez,City Clerk
Dated:

APPROVED AS TO STANDARD FORM
By:

Joan Stevens Smyth, City Attorney
Dated:

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EXHIBIT A

CONTRACTOR'S BID PROPOSAL
See Attachment
Agenda Item No. 07 Page 56 of 56 CC Agenda 11-03-2025
DATE: November 3, 2025
TO: Honorable City Council
FROM: James Vega, City Manager
Fred Camarillo, Public Works Director
SUBJECT: AWARD OF CONTRACT TO MP ENVIRONMENTAL SERVICES., FOR THE CITY OF PORT HUENEME FUEL TANK REMOVALS PROJECT NO.

EN2402A IN THE AMOUNT OF $158,134.00 AND APPROVE A TEN (10%) PERCENT CONSTRUCTION CONTINGENCY OF $15,813
RECOMMENDATION:

It is recommended that the City Council authorize the City Manager or his designee to:

1. Award a Construction Contract to MP Environmental Services, for the City of Port Hueneme Fuel Tank Removals Project (Project No. EN2402A) in the amount of $158,134.00; and

2. Authorize a Ten (10) Percent Construction Contingency in the amount of $15,813.00; and

3. Execute all Applicable Documents and agreements, approved as to form by the City Attorney.

BACKGROUND/ANALYSIS:

The City of Port Hueneme must remove two underground single-walled steel fuel tanks and the fuel island at the Public Works Department Corporation Yard located at 700 E.

Port Hueneme Road. The State of California has mandated that single-walled fuel tanks be removed by December 31, 2025, to protect groundwater resources. At present, the City’s 4,000-gallon diesel fuel and 2,000-gallon unleaded fuel tanks are not leaking.

The two single-walled steel tanks will be replaced with a double-walled, dualcompartment fiberglass fuel tank. One compartment will hold 3000 gallons of diesel fuel, and the other compartment will hold 4000 gallons of unleaded fuel. The City Council approved the purchase of the fuel tank replacement at a City Council meeting in August 18th, 2025. The anticipated fiberglass tank and tank accessories will be ready for delivery between February and April 2026.

A Notice Inviting Bids was issued on October 5
th, 2025. with the bid opening scheduled
for October 23, 2025. Through the competitive bidding process, the City received seven (7) sealed bids by the deadline. Out of the seven bids received, only three—MP Agenda Item No. 08 Page 1 of 48 CC Agenda 11-03-2025
Fuel Tank Removals Award
November 3, 2025

Page 2 ends

Environmental Services, West-Tech Contracting Inc., and Western Pump, Inc.—were determined to be responsive and responsible. FoxTrot Construction was disqualified for failing to acknowledge the addendum and not meeting the 5% mobilization threshold.

American Integrated Services, GEMS Environmental Management Services, and Eastridge Engineering and Construction were disqualified solely for failing to meet the 5% mobilization threshold. A bid tabulation is included as an attachment to this report.

MP Environmental Services was determined to be the lowest responsive and responsible bidder at $158,134.00. With the inclusion of a ten percent construction contingency, the total potential construction cost would equate to a total of $15,813.00.

Staff recommends that the City of Port Hueneme City Council authorize the City Manager or his designee to execute all necessary agreements with MP Environmental Services to complete the removal of the City's Fuel Tanks to meet the December 31, 2025, deadline.

FISCAL IMPACT:

Sufficient funds for Fuel Tanks Removals are available in Account No. 101-550-5700 (or Project # EN2402).

STRATEGIC PLAN:

Primary Strategic Pillar(s) and Initiative(s):

Optimal Levels of Service for Residents and Businesses
• Promote operational excellence in all City functions and embody best practices as a municipality
ATTACHMENTS:

A. BID Opening
B. Bid Tabulation Summary
C. MP Environmental Services BID
D. Sample construction contract
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Item
No.

Estimate
Quantity
Unit Item Unit Prices Extended
Amount
Unit Prices Extended
Amount
Unit Prices Extended
Amount
Unit Prices Extended
Amount
Unit Prices Extended
Amount
Unit Prices Extended
Amount
Unit Prices Extended
Amount
1 1 LS Bonds, Insurance, Permitting for UST
Removals & Closure $18,600. $18,600. $15,000. $15,000. $38,513.2 $38,513.2 $22,281.46 $22,281.46 $10,200. $10,200. $20,000. $20,000. $5,900. $5,900. 2 1 LS
Mobilization & BMPs (Provide erosion
control, dust control & stormwater
protection measures)
$9,407. $9,407. $22,000. $22,000. $17,976. $17,976. $22,813.2 $22,813.2 $5,000. $5,000. $14,750. $14,750. $3,150. $3,150. 3 900 SF Sawcut, Remove, & Dispose of
Concrete & Asphalt Pavements $16.52 $14,868. $25.38 $22,842. $46.62 $41,958. $52.79 $47,511. $10. $9,000. $25. $22,500. $25. $22,500. 4 1 LS Trench Safety / Shoring $23,158. $23,158. $66,800. $66,800. $42,468. $42,468. $26,466.63 $26,466.63 $48,000. $48,000. $15,000. $15,000. $1,900. $1,900. 5 1 LS
Dewatering, Silt Filtering & Disposal
of Dewatered Water Complying with
NPDES, Ventura County
Environmental Health & City
Requirements
$10,695. $10,695. $50,286. $50,286. $44,247. $44,247. $65,348.91 $65,348.91 $8,000. $8,000. $42,750. $42,750. $42,860. $42,860. 6 1 LS
Removal, Disposal, & Recycling of
Tanks, Fuel Island, Piping, Bollards,
Fuel Dispensers & Misc. Equipment
(tank strap removal, capping of
existing piping systems)
$32,870. $32,870. $60,100. $60,100. $70,700. $70,700. $80,074.8 $80,074.8 $19,410. $19,410. $90,000. $90,000. $48,400. $48,400. 7 1 LS
Clean Backfill Removal, Clean
Backfill Placement, Clean Backfill
Disposal, Import and Use of City
Provided Earth Materials From
Vacant Lot, & Inplace Compaction of
Import. (City will hire Soils Testing
$24,695. $24,695. $50,258. $50,258. $26,247. $26,247. $31,880.12 $31,880.12 $30,649. $30,649. $25,000. $25,000. $9,344. $9,344. 8 30 CY
Contaminated Soil Excavation,
Handling, Transport, Disposal–
(Allowance)
$349.7 $10,491. $257. $7,710. $469.53 $14,086.02 $926.93 $27,807.9 $360. $10,800. $1,250. $37,500. $196. $5,880. 9 1 LS
Furnish, Place, Maintain, & Rent 1”
thick Steel Plates (30 Working Days).

Plates shall be left in place at the end
of the Contractor’s work period. City
will assume responsibility for the
rental agreement and plate removals.
$6,493. $6,493. $17,621. $17,621. $10,204. $10,204. $41,311.31 $41,311.31 $9,360. $9,360. $5,000. $5,000. $7,200. $7,200. 10 1 LS Site Clean Up & Demobilization $5,943. $5,943. $22,000. $22,000. $10,275. $10,675. $9,126.48 $9,126.48 $7,680. $7,680. $7,500. $7,500. $5,000. $5,000. 11 500 SF Temporary Asphalt Trench
Resurfacing, 2” Thick $30. $15,000. $33.75 $16,875. $70.12 $35,060. $78.92 $39,460. $0. $37.5 $18,750. $12. $6,000.

Bidder 6
Date: 10/24/2025
Port Hueneme Public Works Department
$158,099. $298,750.

Note: Foxtrot Construction (bidder 5) did not submit an addendum 1 acknowledgment, which resulted in missing line item 11. Bidders 1,3, 5, and 6 exceeded the 5% mobilization requirement. $351,492. $352,134.2 $414,082.04
4% 11% 5% 6% 7% 4%
$158,134.

Project # EN2402A
Fuel Tank Removals
5% Mobilization Check 11%
Total for Bid Items 1 to 11 as submitted by bidder $172,300.

American
Integrated Svcs
Bidder 7
Total for Bid Items 1 to 11 $158,134.

Eastridge
Engineering &
Construction
MP Environmental
Services
FoxTrot
Construction Western Pump Inc. Gems Environmental Manag. Svcs West-Tech
Contracting, Inc.
$172,220. $351,492. $352,134.22 $414,081.81 $158,099. $298,750.

Bidder 1 Bidder 2 Bidder 3 Bidder 4 Bidder 5
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CONSTRUCTION CONTRACT BY AND BETWEEN

THE CITY OF PORT HUENEME AND
_____________________________, INC.

NOW, THEREFORE, IN CONSIDERATION OF THE COVENANTS, CONDITIONS, AND

PROMISES CONTAINED HEREIN AND FOR SUCH OTHER GOOD AND VALUABLE CONSIDERATION, THE PARTIES HERETO AGREE AS FOLLOWS:

Section 1. RECITALS
The Recitals set forth above are true and correct and are hereby incorporated into this Contract by this reference, as though set forth herein.

Attachment D
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Section 2. CONTRACT DOCUMENTS; ORDER OF PRECEDENCE
a. Contract Documents. The Contract Documents consist of the following documents, all of which are either attached hereto as exhibits or are incorporated herein by this reference. Said Contact Documents are complementary; what is called for in one is binding as if called for in all, and together constitute Contractor’s performance obligations:
(1) This Contract and its attached Exhibits;
(2) Change Orders issued and approved by the City;
(3) Regulatory Permits from other agencies specified in the bid package or as may otherwise be required by law;
(4) Bid Addenda issued by the City;
(5) Technical Specifications
(6) Notice Inviting Bids and Instructions to Bidders;
(7) Special Conditions
(8) General Conditions
(9) Appendices
(10) Plans
(11) Bid Forms and attachment thereto;
(12) Faithful Performance Bond;
(13) Payment Bond.
(14) Reference Documents
(15) Greenbook Standard Specifications (Latest Edition; Section 1-9 Excluded) (16) City of Port Hueneme Standard Plans
(17) Greenbook Standard Plans Latest Edition
b. Interpretation. In the event of any conflict between any of the Contract Documents, the document highest in the order of precedence (from highest to lowest), as set forth in Subsection a. above shall control.
c. Definitions. Unless specifically defined or assigned a meaning in this Contract, or the context clearly indicates otherwise, capitalized terms herein shall have the meaning assigned to them in the “Definitions” section of the Instructions to Bidders document, the General Conditions, and/or Special Conditions.

Section 3. CONTRACTOR’S OBLIGATIONS
Contractor will perform all of the Work required for the Project, as specified in the Contract Documents.

Section 4. CONTRACT PRICE; PAYMENT AND RETENTION
a. As full and complete compensation for Contractor’s timely performance and completion of the Work in strict accordance with the terms and conditions of the Contract Documents, City will pay Contractor __________________________________________ DOLLARS, ($ ________________.00) Agenda Item No. 08 Page 32 of 48 CC Agenda 11-03-2025
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(the “Contract Price”) for all of Contractor’s direct and indirect costs to perform the Work, including all labor, materials, supplies, equipment, taxes, insurance, bonds and all overhead costs, in accordance with Contractor’s Bid Proposal (attached hereto as Exhibit “A”) subject to the provisions of this Contract and the Contract Documents.
b. Procedures relating to payment and retention are set forth in the General Conditions.

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(4) The alternative dispute resolution process set forth herein is a material condition to Contract and must be exhausted as an administrative remedy prior to either Party initiating legal action. (5) Compliance with PHMC Chapter 6, Part D and the provisions of the Government Claims Act (Government Code section 810 et seq.) is also required prior to initiating suit against the City.

Section 8. TERMINATION FOR CONTRACTOR’S DEFAULT
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a. Default. The City may terminate this Contract for Contractor’s default as set forth in this Section. The City will consider the Contractor in default of this Contract if, prior to the City’s acceptance of the Work, the Contractor:
(1) becomes insolvent, assigns its assets for the benefit of its creditors, is unable to pay its debts as they become due, or is otherwise financially unable to complete the Work; (2) abandons the Work by failing to report to the Work site and diligently prosecute the Work to completion;
(3) disregards written instructions from the City or materially violates provisions of the Contract Documents;
(4) fails to prosecute the Work according to the schedule approved by the Project Manager or designee,
(5) disregards laws or regulations of any public body having jurisdiction, or (6) commits continuous or repeated violations of regulatory or statutory safety requirements.

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b. Conflict. It is further expressly agreed by and between the Parties hereto that should there be any conflict between the terms of this Section 9 and the provisions of Exhibit “A”, the terms of this Section 9 shall control and nothing herein shall be considered as an acceptance of the terms of Contractor’s Submitted Bid Proposal conflicting with the requirements of this Section 9. c. Payroll Records. Contractor must comply with the provisions of Labor Code sections 1776 and 1812 and all implementing regulations, including without limitation, those set forth in Title 8 of the California Code of Regulations, Section 16000 et seq. (hereinafter the “Regulations”), which are fully incorporated by this reference, including requirements for electronic submission of payroll records to the DIR.
(1) Contractor and Subcontractor Obligations. Contractor and each Subcontractor must keep accurate payroll records, showing the name, address, social security number, work classification, straight time and overtime hours worked each day and week, and the actual per diem wages paid to each journeyman, apprentice, worker, or other employee employed in connection with the Work. Each payroll record must contain or be verified by a written declaration that it is made under penalty of perjury, stating both of the following:
(a) The information contained in the payroll record is true and correct; and (b) Contractor or the Subcontractor has complied with the requirements of Labor Code §§ 1771, 1811, and 1815 for any Work performed by its employees on the Project. (2) Certified Record. A certified copy of an employee’s payroll record must be made available for inspection or furnished to the employee or his or her authorized representative on request, to City, to the Division of Labor Standards Enforcement, to the Division of Apprenticeship Standards of the DIR, and as further required by the Labor Code.
(3) Enforcement. Upon notice of noncompliance with Labor Code § 1776, Contractor or Subcontractor has ten (10) days in which to comply with the requirements of this section. If Contractor or Subcontractor fails to do so within the ten (10) day period, Contractor or Subcontractor will forfeit a penalty of $100.00 per day, or portion of a day, for each worker for whom compliance is required, until strict compliance is achieved. Upon request by the Division of Apprenticeship Standards, or the Division of Labor Standards Enforcement, these penalties will be withheld from payments then due to Contractor.
d. Apprentices. Contractor is responsible for compliance with the requirements governing employment and payment of apprentices, as set forth in Labor Code section 1777.5, which is fully incorporated by reference.
e. Notices. Pursuant to Labor Code section 1771.4, Contractor is required to post all Job Site notices, including prevailing wage rates and other notices as required by regulation. f. Other Labor Requirements. Contractor has the responsibility for and shall comply with all other requirements of California Labor Code Section 1720 et seq., the Regulations, and all other applicable State labor laws. Contractor further acknowledges and agrees that it will be independently responsible for reviewing the applicable laws and regulations and effectuating compliance with those laws. Contractor will require the same of all its Subcontractors.

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g. Statutory Penalties. The statutory penalties for failure to pay prevailing wage or to comply with State wage and hour laws will be enforced as follows:
(1) Pursuant to Labor Code section 1775, the Contractor and any Subcontractor under it shall forfeit as a penalty to the City not more than Two Hundred Dollars ($200.00), for each calendar day, or portion thereof, for each worker paid less than the prevailing wage rate as determined by the Director of the DIR for such work or craft in which such worker is employed for any public work done under this Contract by it or by any Subcontractor under it. The difference between such prevailing wage rate and the amount paid to each worker for each calendar day or portion thereof, for which each worker was paid less than the prevailing wage rate, shall be paid to each worker by the Contractor.
(2) The Contractor or Subcontractor shall, as a penalty to the City, forfeit twenty-five dollars ($25) for each worker employed in the execution of this Contract by the respective contractor or Subcontractor for each calendar day during which the worker is required or permitted to work more than 8 hours in any one calendar day and 40 hours in any one calendar week in violation of the provisions of this subsection. In awarding any contract for public work, Contractor must forfeit to City Twenty-five Dollars ($25.00) per day for each worker who works in excess of the minimum working hours when Contractor does not pay overtime. In accordance with the provisions of Labor Code Sections 1810 et seq., eight (8) hours is the legal working day. h. DIR Monitoring. Pursuant to Labor Code § 1771.4, the Contract for this Project is subject to compliance monitoring and enforcement by the DIR.
i. DIR Registration. Pursuant to Labor Code sections 1725.5 and 1771.1, the Contractor and its Subcontractors must be registered with the DIR prior to the execution of a contract to perform public works. By entering into this Contract, Contractor represents that it is aware of the registration requirement and is currently registered with the DIR. Contractor shall maintain a current registration for the duration of the Project. Contractor shall further include the requirements of Labor Code sections 1725.5 and 1771.1 in any subcontract and ensure that all Subcontractors are registered at the time this Contract is entered into and maintain registration for the duration of the Project.

Section 11. COMPLIANCE WITH LAWS
Contractor shall comply with all Laws applicable to the performance of the Work required by the Contract Documents, including any rule, regulation,or bylaw governing the conduct or performance of Contractor, its employees, officers, board members, agents, independent contractors, and Subcontractors. Unless otherwise specified in the Contract Documents, all required permits and licenses, including a City business license, shall be held or obtained by the Contractor at its sole expense and prior to commencing any Work hereunder. Contractor and all subcontractors shall comply with: the California Fair Employment and Housing Act (Cal. Gov. Code §12900 et seq.) and the regulations promulgated thereunder (Cal. Code Regs., tit. 2, §11000 et seq.). Contractor shall not hire or employ any person to perform work within the City or allow any person to perform work required under this Contract unless such person is properly documented and legally entitled to be employed within the United States. The Agenda Item No. 08 Page 37 of 48 CC Agenda 11-03-2025
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Contractor and all subcontractors shall also comply with the requirements of the Drug-Free Workplace Act of 1990 (Cal. Gov. Code §8350 et seq.).

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(4) Course of Construction, Builders’ Risk, or Inland Marine Insurance for Work on Site: Issued on an occurrence basis, for all-risk or “all perils” coverage on a 100% completed value basis on the insurable portion of the Project for the benefit of City, that offers “Installation” coverage for all materials, supplies, equipment, and property obtained by, or for Contractor, which is to become part of the Work while such equipment and property is stored at the jobsite, at temporary locations, or while in transit to the Project from such temporary locations. Contractor shall also be responsible for insuring its owned, leased/rented, or borrowed equipment. (a) City of Port Hueneme shall be named as a Loss Payee. (b) If the Project does not involve new or major reconstruction, at the option of the City, an Installation Floater may be acceptable. For such projects, a Property Installation Floater shall be obtained that provides for the improvement, remodel, modification, alteration, conversion or adjustment to existing buildings, structures, processes, machinery, and equipment. The Property Installation Floater shall provide property damage coverage for any building, structure, machinery, or equipment damaged, impaired, broken, or destroyed during the performance of the Work, including during transit, installation, and testing at the Project/Work site. b. Additional Insurance Requirements. With respect to the policies of insurance set forth above, compliance with the following is also required:
(1) Additional Insureds. Notwithstanding any inconsistent statement in any required insurance policies or any subsequent endorsements attached thereto, the protection offered by all policies, except for Workers' Compensation coverage, shall bear an endorsement whereby it is provided that, the City and its elected or appointed officials, officers, employees, servants, volunteers, agents and independent contractors, including, without limitation, the City Attorney, are named as Additional Insureds. The coverage shall contain no special limitations on the scope of protection afforded to the City of Port Hueneme, its officers, officials, employees, agents, or volunteers. (2) Waiver of Subrogation Rights. Contractor shall require the carriers of all required insurance policies to waive all rights of subrogation against the City and its elected or appointed officers, officials, volunteers, employees, contractors, and subcontractors. Each policy of insurance shall be endorsed to reflect such waiver.
(3) Sufficiency of Insurers. Contractor must secure all policies of insurance required by this Contract from a good and responsible company or companies authorized to do insurance business in the State of California, with an AM Best’s rating of not less than A;VII. (4) Proof of Insurance Coverage Required Prior to Commencement of Work. Within ten (10) days of the date Contractor receives this Contract from the City for execution (following award of same by the City Council), certificates of insurance evidencing the policies of insurance, coverages, and endorsements required by this Contract and satisfactory to and approved by the City shall be furnished by Contractor to the City’s Risk Manager. In no event shall any Work on the Project be permitted to commence until adequate proof of insurance and endorsements have been so furnished.
(5) Special Provisions. Any additional insurance requirements set forth in Section 5-4 of the Special Provisions shall also apply to this Contract.
(6) Other Required Endorsements.

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(a) The policies shall be endorsed to provide that in the event of cancellation or amendment of any required insurance policy for any reason whatsoever, the City shall be notified by mail, postage prepaid, not less than thirty (30) days before the cancellation or amendment is effective. In the case of cancellation for non-payment, ten (10) days advance written notice shall be given.
(b) The CGL and vehicle liability policies shall be endorsed as Primary and Noncontributory. c. Subcontractors. Contractor must ensure that each Subcontractor is required to obtain and maintain the same insurance coverage required under this Section 13 with respect to its performance of Work on the Project, including those requirements related to the Additional Insureds and waiver of subrogation. Contractor must confirm that each Subcontractor has complied with these insurance requirements before the Subcontractor is permitted to begin Work on the Project. Upon request by the City, Contractor must provide certificates and endorsements submitted by each Subcontractor to prove compliance with this requirement. The insurance requirements for Subcontractors do not replace or limit the Contractor’s insurance obligations.

Section 14. Reserved.

Section 15. TIME OF THE ESSENCE
Time is of the essence in the performance of this Contract.

Section 16. INDEMNIFICATION
a. Notwithstanding the limits of any insurance and to the fullest extent permitted by law, Contractor shall indemnify the City, its elected or appointed officials, officers, agents, volunteers and employees against, and will hold and save them and each of them harmless from any and all actions, suits, claims, damages to persons or property, losses, costs, penalties, obligations, errors, omissions or liabilities, (hereinafter "Claims or Liabilities") that may be asserted or claimed by any person, firm or entity arising or alleged to arise out of or in connection with the performance of the Work, operations, or activities of Contractor, its agents, employees, Subcontractors, or invitees on the Project, or arising or alleged to arise from the acts or omissions of Contractor hereunder, or arising or alleged to arise from Contractor's performance of or failure to perform any term, provision, covenant or condition of this Contract, but excluding such Claims or Liabilities or portion of such Claims or Liabilities arising or alleged to arise from the active negligence, sole negligence, or willful misconduct of the City, its elected or appointed officials, officers, agents, volunteers, or employees, and in connection therewith:
(1) Contractor will defend any action or actions filed in connection with any of said Claims or Liabilities and will pay all costs and expenses, including legal costs and attorneys' fees incurred in connection therewith;
(2) Contractor will promptly pay any judgment rendered against the City, its elected or appointed officials, officers, agents, volunteers, or employees for any such claims or liabilities arising or alleged to arise out of or in connection with Contractor's (or its agents', employees', Subcontractors' or invitees') performance of or failure to perform such Work, operations or activities hereunder; and Contractor agrees to save and hold the City, its elected or appointed officials, officers, agents, volunteers and employees harmless therefrom; (3) In the event the City, its elected or appointed officials, officers, agents, volunteers, or employees is made a party to any action or proceeding filed or prosecuted against Contractor for Agenda Item No. 08 Page 40 of 48 CC Agenda 11-03-2025
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such damages or other claims arising or alleged to arise out of or in connection with the performance of or failure to perform the Work, operation, or activities of Contractor hereunder, Contractor shall pay to the City, its elected or appointed officials, officers, agents ,volunteers, or employees, any and all costs and expenses incurred by the City, its elected or appointed officers, officials, agents, volunteers, or employees in such action or proceeding, including but not limited to, legal costs and attorneys' fees for counsel acceptable to City; (4) Contractor's duty to defend, indemnify, and hold harmless as set out in this Section shall include any claims, liabilities, obligations, losses, demands, actions, penalties, suits, costs, expenses or damages or injury to persons or property arising or alleged to arise from, in connection with, as a consequence of, or pursuant to any state or federal law or regulation regarding hazardous substances, including but not limited to, the Federal Insecticide, Fungicide and Rodenticide Act ("FIFRA"), Comprehensive Environmental Response, Compensation and Liability Act of 1980 ("CERCLA"), Resource Conservation and Recovery Act of 1976 ("RCRA"), the Hazardous and Solid Waste Amendments of 1984, the Hazardous Material Transportation Act, the Toxic Substances Control Act, the Clean Air Act, the Clean Water Act, the California Hazardous Substance Account Act, the California Hazardous Waste Control Law or the PorterCologne Water Quality Control Act, as any of those statutes may be amended from time to time. b. City will timely notify Contractor upon receipt of any third-party claim relating to the Contract, as required by Public Contract Code § 9201. The Contractor's indemnification and defense obligations pursuant to this Section shall survive the termination of this Contract. Contractor shall require the same indemnification from all Subcontractors.

Section 18. MODIFICATIONS AND AMENDMENTS
This Contract may be modified or amended only by written Change Orders as specified in the Contract Documents or a written instrument signed by both Parties.

Section 19. ENTIRE AGREEMENT
a. This Contract supersedes any and all prior or contemporaneous agreements, either oral or written, between the City and Contractor with respect to the subject matter of this Contract. b. The Contract Documents contain all of the covenants and agreements between the Parties with respect to the subject matter herein, and each Party acknowledges that no representations, Agenda Item No. 08 Page 41 of 48 CC Agenda 11-03-2025
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inducements, promises, or agreements have been made by or on behalf of anyParty, except those covenants and agreements in this Contract and the Contract Documents incorporated herein. c. No agreement, statement, or promise with respect to the subject matter of the Contract Documents, which is not contained in the Contract Documents, or in a valid modification or amendment to the Contract Documents, shall be valid or binding on either Party.

To City:

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c. Either Party, or the surety, may change its address by giving notice in writing to all other parties listed above, and thereafter notices shall be addressed and transmitted to such new address.

Section 28. SUCCESSORS, HEIRS, AND ASSIGNS
Except as otherwise expressly provided herein, this Contract shall be binding upon the endorsees, successors, assigns, heirs, and personal representatives of each of the Parties and, likewise, shall inure to the benefit of the successors, endorsees, assigns, heirs,and personal representatives of each of the Agenda Item No. 08 Page 43 of 48 CC Agenda 11-03-2025
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Parties. This Contract may not be assigned or transferred by Contractor without the concurrence of the surety and express written consent of the City.

Section 29. GENDER; PLURAL
In this Contract, unless the context clearly requires otherwise, the masculine, feminine and neuter genders and the singular and the plural shall include one another.

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Section 37. INDEPENDENT CONTRACTOR STATUS
a. Contractor is and shall at all times remain as to City a wholly independent contractor. The personnel performing work or services under this Contract on behalf of Contractor shall at all times be under Contractor’s exclusive direction and control. Neither City nor any of its officers, employees, or agents shall have control over the conduct of Contractor or any of Contractor’s officers, employees, or agents, except as set forth in this Contract. Contractor shall not at any time or in any manner represent that it or any of its officers, employees, or agents are in any manner officers, employees, or agents of the City. Contractor shall not incur or have the power to incur any debt, obligation, or liability whatever against City, or bind City in any manner.
b. No employee benefits shall be available to Contractor in connection with the performance of this Contract. Except for the Contract Price to be paid to Contractor as provided for in this Contract, City shall not pay salaries, wages, or other compensation to Contractor for performing services hereunder for City. City shall not be liable for compensation or indemnification to Contractor for injury or sickness arising out of performing services hereunder.
c. Any and all employees or subcontractors of Contractor under this Contract, while engaged in the performance of any work or services required by Contractor hereunder, shall be considered employees or subcontractors of Contractor only and not of City.

Section 38. COUNTERPARTS
This Contract may be executed by the Parties in counterparts, and when executed by each ofthe Parties, each counterpart shall be deemed to be a part of this Contract.

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(END OF THIS PAGE – SIGNATURE PAGE FOLLOWS)
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IN WITNESS WHEREOF, the Parties hereto have caused this Contract to be executed as of the dates written below.

THE CITY OF PORT HUENEME ___________________________________.

By: By:
__________________, City Manager Contractor Authorized Officer(s) ________________________________
Name
________________________________
Title
Dated: Dated:

ATTEST
By:

Georgianna Alvarez,City Clerk
Dated:

APPROVED AS TO STANDARD FORM
By:

Joan Stevens Smyth, City Attorney
Dated:

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EXHIBIT A

CONTRACTOR'S BID PROPOSAL
See Attachment
Agenda Item No. 08 Page 48 of 48 CC Agenda 11-03-2025
DATE: November 3, 2025
TO: Honorable City Council
FROM: James Vega, City Manager
Brian Popovich, City Manager’s Analyst
SUBJECT: CONSIDER INTRODUCTION OF AN ORDINANCE ADDING CHAPTER 10

TO ARTICLE V OF THE PORT HUENEME MUNICIPAL CODE

REGULATING SHORT-TERM RENTALS
RECOMMENDATION:

It is recommended that the City Council:

1. Open the public hearing to take testimonial and documentary evidence; and

2. Close the public hearing and consider the evidence; and

4. Find the project to be categorically exempt from CEQA; and

5. Take such additional related action that may be desirable.

BACKGROUND/ANALYSIS:

In October 2024, the City received complaints and inquiries regarding short-term rentals and the lack of regulations governing them. At the January 6, 2025 City Council meeting, the Council requested that a future agenda item be brought to Council to discuss shortterm rentals in Port Hueneme and options for regulation. On February 18, 2025, staff presented a report providing an overview of short-term rental activity and regulatory approaches used by nearby cities. Following that discussion, Council directed staff to conduct additional community engagement, document the community’s preferred solutions, and return with ordinance frameworks. Over the next several months, staff carried out this directive through an online survey which was completed by more than 200 participants and a community forum held at City Hall on June 25, 2025, which included resident participation and feedback.

At its August 18, 2025 meeting, the City Council received a comprehensive summary of the community survey and public forum results and provided formal direction to staff to develop a moderate regulatory framework for short-term rentals. The Council expressed support for a balanced approach that would preserve neighborhood livability while Agenda Item No. 09 Page 1 of 11 CC Agenda 11-03-2025
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allowing homeowners to participate in the short-term rental market under clear and enforceable standards.

The motion directed staff to prepare an ordinance establishing a permitting process and enforcement system for short-term rentals, incorporating “good neighbor” standards related to noise, parking, trash management, and occupancy limits. The Council also emphasized the need for spacing and density requirements to prevent over concentration in certain neighborhoods, consistent remittance of the City’s Transient Occupancy Tax (TOT), and alignment with the California Coastal Act to ensure visitor access and Coastal Commission compliance.

Short-Term Rentals
Short-term rentals (STRs) refer to the practice of renting out a residence for fewer than 30 consecutive days, a model increasingly popularized by online platforms such as Airbnb and Vrbo. STRs can generate local tourism spending, supplement homeowner income, and contribute to City revenues through the Transient Occupancy Tax (TOT).

However, the growth of STRs also raises concerns about noise, parking availability, trash disposal, and the potential reduction of long-term housing stock.

Because much of Port Hueneme lies within the California Coastal Zone, any STR regulation must be consistent with the California Coastal Act and the City’s Local Coastal Program (LCP). The California Coastal Commission (CCC) has historically supported balanced approaches that preserve visitor access while addressing community impacts.

Programs that ban or severely restrict STRs within the Coastal Zone often face scrutiny unless justified by clear community welfare or environmental protection concerns. Any ordinance regulating STRs in the Coastal Zone must ultimately be reviewed and certified by the CCC.

Currently, the City’s Municipal Code does not include provisions regulating or restricting short-term rentals. Operators are required to remit TOT but are otherwise unregulated.

City records indicate approximately 14 confirmed STR operators who collectively remit between $24,000 and $29,000 in TOT annually. Roughly 100 business licenses have been issued that could potentially correspond to STRs, although many are believed to represent long-term rentals, since the City’s licensing process does not distinguish rental type.

Recent online data show approximately 46 active Airbnb listings and 12 Vrbo listings within Port Hueneme, the majority located in the Coastal Zone. This suggests that several STRs may currently operate without registering or remitting TOT. According to Airbnb, the average listing in Port Hueneme was booked for five nights per month in 2023.

Proposed Ordinance Overview
The proposed ordinance (Attachment A) creates a comprehensive regulatory framework for short-term rentals that aligns with the City Council’s August 18 direction to implement a moderate, balanced approach for short-term rentals in Port Hueneme. Key elements include:

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• Permitting System: All STR operators would be required to obtain an annual City permit and business license prior to operation. Permits would be subject to renewal, revocation, and inspection.
• Good Neighbor Standards: Each STR must comply with operating standards including quiet hours between 10:00 p.m. and 7:00 a.m., trash removal consistent with City collection schedules, and adherence to occupancy limits of two overnight guests per bedroom, with a maximum of ten occupants per property.
• Parking Requirements: Operators must provide sufficient off-street parking to prevent impacts on neighborhood parking availability. Requirements include one space for single-bedroom units and two or more spaces for two or more-bedroom units.
• Posting and Contact Information: Each STR must display its permit number, house rules, and 24-hour local contact information prominently on the exterior of the property for neighbor reporting.
• Separation Requirement: To prevent over concentration, the ordinance establishes minimum spacing between STRs: 100 horizontal feet in R-2 and R-3 zones, and 200 horizontal feet in R-1 and all other zones, measured from parcel lines.
• Cap on Permits: The total number of STR permits would not exceed 10 percent of the City’s total housing units. If applications exceed the cap, permits would be issued by lottery.
• TOT Compliance: All STR operators would be required to collect and remit Transient Occupancy Tax in accordance with City regulations. • Enforcement and Revocation: Violations of operating standards or nuisance response requirements may result in fines, penalties, or permit revocation under the City’s administrative citation process.

The proposed ordinance in intended to provide a balanced framework designed to protect neighborhood quality of life while allowing responsible property owners to operate STRs under clear conditions. It establishes predictable standards for operators and residents alike, providing a tool for code enforcement and compliance.

Because much of Port Hueneme lies within the California Coastal Zone, the ordinance must be submitted to the California Coastal Commission (CCC) for certification before becoming effective in those areas. Once adopted by the City Council, staff will forward the ordinance as a Local Coastal Program (LCP) amendment for CCC review and approval. The ordinance follows patterns of CCC-certified STR regulations in nearby jurisdictions, including limits on density, mandatory on-site management, and TOT compliance, which have been deemed consistent with the California Coastal Act’s intent to maintain public coastal access.

The inclusion of minimum spacing requirements was added following the most recent City Council discussion in response to Council’s direction to attempt to limit an overconcentration of STR units in certain neighborhoods. The proposed reflects standards used by other coastal communities while being tailored to Port Hueneme’s unique development patterns. While the proposed separation distances are consistent Agenda Item No. 09 Page 3 of 11 CC Agenda 11-03-2025
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with those adopted in nearby cities, staff notes that the R-2 and R-3 zones in Port Hueneme may feature higher building densities than comparable areas elsewhere. As such, these standards may warrant continued monitoring over time to ensure they remain practical and effective in addressing local conditions.

STR Monitoring
City staff has coordinated with HdL Companies, who currently administer the City’s Transient Occupancy Tax (TOT) collection program. Under the City’s existing contract, HdL monitors major short-term rental platforms to identify active listings operating within Port Hueneme. They assist staff in verifying compliance, ensuring that properties obtain the proper City licensing and remit applicable TOT. HdL currently estimates there are approximately 40 to 55 active short-term rentals within City limits.

HdL has already begun outreach to potential STR operators who appear to be advertising properties but have not yet registered with the City or paid TOT for their short-term rental activity. Their efforts include direct notification and compliance follow-up to ensure that all STR operators are contributing fairly to City revenues and adhering to local requirements.

Should the STR ordinance be adopted, HdL will continue to support enforcement by monitoring active listings, cross-referencing them with permitted properties, and notifying the City of any unregistered or noncompliant operators. This ongoing monitoring will help ensure that STR operators maintain compliance with permit conditions, operating standards, and TOT requirements.

FISCAL IMPACT:

The proposed ordinance is intended to be cost neutral based on an annual STR permit fee and Transient Occupancy Tax receipts and are expected to offset the additional staff time and resources required to administer permitting, compliance review, complaint intake during business hours, enforcement, and online monitoring tools. If approved, Staff will schedule a future review regarding TOT collection trends, compliance strategies, and potential adjustments to the City’s TOT rate or reporting requirements to ensure costs are covered through this program.

STRATEGIC PLAN:

Primary Strategic Pillar(s) and Initiative(s):

Optimal Levels of Service for Residents and Businesses
• Increase communication, outreach and proactive engagement of all members of our population
Fiscal & Economic Excellence
• Explore the value of City rebranding as a strategy to attract tourism and increase economic investment
ATTACHMENTS:

A. Short-Term Rental Ordinance
Agenda Item No. 09 Page 4 of 11 CC Agenda 11-03-2025
Ordinance No. ___, Page 1 of 7
ORDINANCE NO. XXX

AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF PORT HUENEME, CALIFORNIA, ADDING ARTICLE V, CHAPTER 10 OF THE PORT HUENEME

MUNICIPAL CODE PERTAINING TO SHORT-TERM RENTALS
WHEREAS, the City recognizes that short-term rentals have become an increasingly common use of residential properties through online platforms such as Airbnb and Vrbo; and WHEREAS, short-term rentals can provide economic benefits, visitor accommodations, and support local tourism, but may also create potential impacts related to noise, parking, trash and neighborhood character; and
WHEREAS, the Council directed staff on August 18, 2025, to prepare a “moderate regulatory framework” establishing a balanced program that allows short-term rentals to operate with reasonable limitations and clear enforcement mechanisms; and WHEREAS, this Ordinance establishes a permitting process, operational standards, nuisance-response requirements, density and spacing limits, and enforcement provisions designed to protect neighborhood livability as well as maintain a level playing field among lodging providers; and
WHEREAS, the Council finds that these regulations are necessary to protect the public health, safety, and welfare by ensuring short-term rentals operate responsibly and contribute fairly to the community through transient occupancy tax and permit fees.

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF PORT HUENEME, CALIFORNIA, DOES HEREBY ORDAIN AS FOLLOWS:

SECTION 1: RECITALS AND FINDINGS. The above recitals are all true and correct.

SECTION 2: ADOPTION OF ARTICLE V, CHAPTER 10. Article V, Chapter 10, Short-Term Rentals, commencing with Section 5661 is hereby adopted within the Port Hueneme Municipal Code as follows:

Section 5661 Purpose
The purpose of this Chapter is to regulate the use of residential dwellings as short-term rentals, to preserve the residential character of neighborhoods, minimize adverse impacts related to noise, parking, trash, and overcrowding, ensure fair contribution to public services through taxes and fees, and provide a balanced regulatory framework consistent with the California Coastal Act.

Section 5662 Definitions
For purposes of this Chapter, the following definitions shall apply:
(a) Short-Term Rental (STR): The rental of a dwelling unit, or any portion thereof, for occupancy of fewer than thirty (30) consecutive calendar days. (b) Owner: The individual or entity that has legal title or control of the property. (c) Operator: The owner or other responsible person who holds a valid short-term rental permit and is legally responsible for compliance with this Chapter. (d) Dwelling Unit: A single unit providing complete independent living facilities for one or more persons, including permanent provisions for living, sleeping, eating, cooking, and sanitation.

Attachment A
Agenda Item No. 09 Page 5 of 11 CC Agenda 11-03-2025
Ordinance No. ___, Page 2 of 7
(e) Guest: Any person renting, occupying, or otherwise using a short-term rental for lodging or sleeping purposes, including invitees and occupants other than the operator or local contact person.
(f) Local Contact Person: A person designated by the operator who is available twenty-four (24) hours per day and capable of responding to complaints within the required timeframes.
(g) Rent: Any form of monetary or non-monetary consideration, including but not limited to payment, fee, service, credit, gift, exchange, or donation, whether paid directly or indirectly, received by the owner, operator, or any person acting on their behalf, in return for the occupancy or use of a dwelling unit, or any portion thereof, as a short-term rental.
(h) Nuisance Response Plan: A City-approved plan describing measures to prevent and address potential nuisances including noise, parking, trash, and disorderly conduct, and outlining procedures for timely complaint response.

Section 5663 Permit Requirements
(a) No person shall operate a short-term rental without first obtaining a short-term rental permit issued by the City.
(b) A valid City business license and registration certificate for collection of transient occupancy tax (TOT) are required in addition to the permit. (c) Permits shall be issued for one (1) year, are non-transferable, and shall expire upon transfer of ownership.
(d) Renewal of a short-term rental permit may be denied if the operator has accrued three (3) or more verified violations within the preceding twelve (12) months, failed to pay required Transient Occupancy Tax, or otherwise failed to maintain good standing with the City. If a permit expires, the request for a permit would be treated as a new permit subject to any established waiting list. (e) The City may require an inspection or updated Nuisance Response Plan prior to renewal to ensure continued compliance.

Section 5664 Application Requirements
An application for a short-term rental permit shall include:
(a) Completed application form and payment of an annual fee of nine hundred ninetyfive dollars ($995). (b) Proof of ownership or notarized authorization from the property owner. (c) Floor plan identifying the number of bedrooms and a site plan showing available parking spaces and trash storage areas.
(d) Identification of the local contact person, including name, address, email address, and phone number.
(e) Applicants must provide proof of property liability insurance for the short-term rental unit.
(f) A nuisance response plan addressing how the operator will mitigate potential noise, trash, and parking issues.

Section 5665 Operating Standards
(a) Occupancy shall be limited to two (2) persons per bedroom plus two (2) additional persons, not to exceed ten (10) persons in any dwelling. (b) Quiet hours shall be observed daily between 10:00 p.m. and 7:00 a.m. (c) Operators shall maintain sufficient off-street parking for short-term rental use. One (1) off-street parking space shall be required for a short-term rental consisting of a single bedroom, and two (2) or more off-street parking spaces shall be required for Agenda Item No. 09 Page 6 of 11 CC Agenda 11-03-2025
Ordinance No. ___, Page 3 of 7
a short-term rental consisting of two (2) or more bedrooms. Garages and driveways shall be made available for guest use and may be counted toward required spaces. Tandem parking may be permitted provided it does not obstruct sidewalks, driveways, or fire access.
(d) Trash shall be stored in proper containers and placed for collection only in accordance with the City schedules. Instructions shall be posted inside the unit. (e) House rules, occupancy limits, quiet hours, trash instructions, parking requirements, permit number, and local contact information shall be posted conspicuously inside the dwelling within six (6) feet of the main entrance. (f) Exterior display of contact information, house rules, and valid City permit number for neighbor reporting shall be required. Such display shall be visible from the public right-of-way and include the 24-hour contact phone number of the local contact person, the City-issued permit number, a summary of house rules addressing noise, parking, and occupancy limits, and instructions for neighbors on how to report disturbances or violations.
(g) Each short-term rental shall have a minimum stay requirement of at least one (1) consecutive night. The City Council may, by resolution, adjust the minimum stay requirement if warranted to address community impacts or California Coastal Commission certification conditions. Nothing in this subsection shall prohibit an operator from imposing a longer minimum stay.
(h) Short-term rentals shall not host events, weddings, or other commercial gatherings that exceed permitted occupancy.
(i) Operators shall maintain functional smoke detectors, fire extinguishers, and comply with all applicable building and fire codes.
(j) Short-term rentals shall not be operated in accessory dwelling units (ADUs), affordable housing units, or mobile homes.

Section 5666 Nuisance Response Plan
(a) Each operator shall submit and adhere to a Nuisance Response Plan approved by the City Manager or designee.
(b) The plan shall, at a minimum, include:

1. Procedures for responding to noise, parking, trash, or disorderly conduct complaints within the timeframes specified in Section 5667;

2. Contact information for the owner, operator, and local contact person;

3. A method for guests to be informed of neighborhood expectations, including delivery of written “Good Neighbor Guidelines” to all guests upon arrival;

4. Procedures for monitoring guest compliance with occupancy and parking limits;

5. Actions the operator will take to prevent recurrence of violations, including guest eviction procedures where appropriate; and

6. A statement acknowledging that repeated nuisance activity may result in permit suspension or revocation.
(c) Failure to adhere to the approved Nuisance Response Plan shall constitute a violation of this Chapter and may result in suspension or revocation of the shortterm rental permit.

Section 5667 Complaint Response
(a) The local contact person shall acknowledge complaints within fifteen (15) minutes during quiet hours and within thirty (30) minutes at other times.

Agenda Item No. 09 Page 7 of 11 CC Agenda 11-03-2025
Ordinance No. ___, Page 4 of 7
(b) The local contact person shall appear on-site within thirty (30) minutes during quiet hours and within sixty (60) minutes at other times if necessary to resolve complaints.
(c) The local contact person must maintain a physical residence or business address within thirty (30) miles of the City of Port Hueneme.
(d) Operators shall maintain a complaint log, documenting the date, time, nature of complaint, response time, and resolution, and provide copies to the City upon request. Failure to maintain or produce the complaint log upon request shall be deemed a violation subject to administrative citation.

Section 5668 Density Cap
The purpose of this cap is to prevent over-concentration of short-term rentals and preserve the availability of long-term housing consistent with the City’s General Plan and Coastal Act policies.
(a) The number of short-term rental permits issued by the City shall not exceed ten percent (10%) of the City’s total housing units.
(b) If applications exceed the allowable cap, the City shall allocate permits by lottery. (c) To prevent over-concentration, the City shall also apply the separation requirements established in Section 5-10.109 of this Chapter, subject to review and approval by the California Coastal Commission where applicable.

Section 5669 Separation Requirement
(a) No short-term rental shall be issued a permit when a short-term rental permit has already been issued to another property that is either:

1. within one hundred (100) horizontal feet of the proposed short-term rental in the R-2 or R-3 zones; or

2. within two hundred (200) horizontal feet of the proposed short-term rental in the R-1 zone or any other residential or mixed-use zone. (b) The one hundred (100) foot and two hundred (200) foot separations shall be measured horizontally from all parcel lines of property ownership as established by the legal description for the property on record with the County of Ventura. (c) Notwithstanding any language in this subsection to the contrary, the one hundred (100) foot and two hundred (200) foot separation requirements shall not apply to a dwelling unit within a multi-unit development:

1. That is subject to the Vacation Ownership and Time-share Act of 2004 (Cal.

Bus. & Prof. Code, Section 11210 et seq.); and

2. That became subject to the Vacation Ownership and Time-share Act of 2004 on or before January 1, 2019.
(d) The City Manager or designee may grant a waiver from the separation requirement for properties divided by major streets, waterways, or nonresidential parcels, provided such exception will not contribute to over-concentration or nuisance conditions.

Section 5670 Inspections and Monitoring
(a) Complaint-based inspections may occur at any time during the permit term. (b) The City may contract with a third-party compliance monitoring service to identify unpermitted short-term rentals, track listings, and verify TOT collection.

Section 5671 Enforcement and Penalties
(a) Violations of this Chapter are subject to administrative fines, suspension, or revocation of the permit.

Agenda Item No. 09 Page 8 of 11 CC Agenda 11-03-2025
Ordinance No. ___, Page 5 of 7
(b) Three (3) substantiated violations within a twenty-four (24) month period may result in permit revocation. A former permittee whose permit was revoked shall not reapply for twelve (12) months following the effective date of revocation. (c) Each day of continued violation constitutes a separate offense. (d) Operation of a short-term rental without a valid permit shall constitute a misdemeanor offense.

Section 5672 Fees
(a) The annual permit fee shall be nine hundred ninety-five dollars ($995). (b) All operators shall remit transient occupancy tax in accordance with Article II, Chapter 7, Part B of the Port Hueneme Municipal Code.
(c) Fees and TOT revenues shall be used to fund program administration, inspection, complaint response, and enforcement activities.
(d) The City may amend the permit fee by resolution as necessary to recover costs associated with program administration.

Section 5674 Recordkeeping
(a) Operators shall maintain records of all rental transactions, including guest names, dates of stay, rent collected, and TOT remitted, for a period of three (3) years. (b) Records shall be furnished to the City within five (5) business days upon request.

Section 5675 Appeals
Any person aggrieved by a decision of the City Manager or designee may appeal such decision in writing to the City Council within ten (10) calendar days of the decision. The City Council’s decision shall be final.

Section 5676 Severability
If any section, subsection, clause, or phrase of this chapter is declared invalid, the remainder shall continue in full force and effect.

Section 5677 Coastal Zone Applicability
This ordinance shall not become effective within the Coastal Zone until it has been certified by the California Coastal Commission pursuant to the California Coastal Act.

SECTION 3: ENVIRONMENTAL REVIEW. The Council exercises its independent judgment and finds that the proposed ordinance is not subject to California Environmental Quality Act (CEQA) pursuant to Section 16060(c)(2) (the activity will not result in a direct or reasonably foreseeable indirect physical change in the environment), and Section 15060(c)(3) (the activity is not a project as defined in Section 15378) of the CEQA guidelines, California Code of Regulations, Title 14, Chapter 3, because the proposed ordinance has no potential for resulting in any significant physical change to the environment, either directly or indirectly.

SECTION 4: ENFORCEABILITY. Repeal of any provision of the Port Hueneme Municipal Code does not affect any penalty, forfeiture, or liability incurred before, or preclude prosecution and imposition of penalties for any violation occurring before this Ordinance’s effective date. Any such repealed part will remain in full force and effect for sustaining action or prosecuting violations occurring before the effective date of this Ordinance.

SECTION 5: SEVERABILITY. If any section, subsection, sentence, clause, phrase, or portion of this Chapter is held to be invalid or unconstitutional by any court of competent jurisdiction for any reason, such decision shall not affect the validity of the remaining portions of this Chapter. The Agenda Item No. 09 Page 9 of 11 CC Agenda 11-03-2025
Ordinance No. ___, Page 6 of 7
Council declares that it would have adopted each section, subsection, sentence, clause, phrase, or portion of this Chapter irrespective of whether one or more sections, subsections, sentences, clauses, phrases, or portions of this Chapter be declared invalid or unconstitutional.

SECTION 6: EFFECTIVE DATE. This Ordinance shall take effect thirty (30) days after its final passage.

SECTION 7: COASTAL ZONE CERTIFICATION. This Ordinance shall not become effective within the Coastal Zone until it has been certified by the California Coastal Commission pursuant to the California Coastal Act.

SECTION 8: CERTIFICATION. The City Clerk of the City is hereby directed to certify to the passage an adoption of this Ordinance and to cause it to be published as required by law.

PASSED and ADOPTED on this ___ day of 2025.

Martha R. McQueen-Leoghn
Mayor
ATTEST:
________________________________
Georgianna Nicole Alvarez
City Clerk
APPROVED AS TO FORM:
________________________________
Joan Stevens Smyth
City Attorney
Agenda Item No. 09 Page 10 of 11 CC Agenda 11-03-2025
Ordinance No. ___, Page 7 of 7

CERTIFICATION

STATE OF CALIFORNIA )
COUNTY OF VENTURA ) SS.

CITY OF PORT HUENEME )
I, Georgianna Nicole Alvarez, City Clerk of the City of Port Hueneme, California, do hereby certify that the foregoing Ordinance No. ____ was introduced at the regular meeting of _____, 2025, and duly adopted at the regular meeting of ________, 2025, by the following vote:

AYES:

NOES:

ABSTAIN:

ABSENT:

Dated:

Georgianna Nicole Alvarez
City Clerk
Agenda Item No. 09 Page 11 of 11 CC Agenda 11-03-2025
DATE: November 3, 2025
TO: Honorable City Council
FROM: James Vega, City Manager
Brian Popovich, City Manager’s Analyst
SUBJECT: VETERANS ADVISORY AD HOC COMMITTEE UPDATE
RECOMMENDATION:

It is recommended that the City Council receive a presentation update on the work performed by the Veterans Advisory Ad Hoc Committee, and provide direction.

BACKGROUND/ANALYSIS:

At the April 7, 2025, City Council meeting, the City Council passed a motion to create a five-member Veterans Advisory Ad Hoc Committee. The committee’s purpose is to develop recommendations and advise the Council on whether or not a Veteran’s Commission, or alternative format body, is needed to advise the City Council on veteranrelated matters, such as developing resource lists, facilitating connections, and organizing veteran and military-related events, and determine whether a permanent commission is recommended. The initial framework set by the Council specified that members should have veteran or active-duty military experience or be professionally engaged in veteran affairs. Applications were solicited and reviewed to establish the committee membership.

On July 21, 2025, staff provided an update to Council on the ad hoc committees organization and Council made the final appointments, bringing the total membership to seven. Shortly after this meeting, staff facilitated an initial meeting where members reviewed goals, Brown Act considerations for a future commission, and baseline parameters before the committee proceeded with its own work.

After these introductory sessions, the ad hoc committee worked independently to develop its own framework, parameters, and goals for what a Veterans Advisory Commission could look like in Port Hueneme.

The committee has since prepared a presentation for the November 3, 2025, City Council meeting, which covers why a Veterans Advisory Commission Matters, defines what a veteran is, the mission and vision, purpose and objectives, committee structure, responsibilities, and benefits to Port Hueneme.

Agenda Item No. 10 Page 1 of 2 CC Agenda 11-03-2025
Veterans Advisory Ad Hoc Update
November 3, 2025

Page 2 ends

Following the presentation, the City Council may choose to consider the Ad Hoc Committee’s recommendations and provide direction.

FISCAL IMPACT:

Although there are no fiscal impacts with the action of forming a Veterans Advisory ad hoc committee which utilized budgeted staff time, future fiscal impacts would be based upon the parameters of any projects or programs that are developed and recommended by the ad hoc committee or Veterans Advisory Commission (if created). Future programs, projects, and staff time would need to be assessed and budgeted for in the corresponding years’ budget.

STRATEGIC PLAN:

Primary Strategic Pillar(s) and Initiative(s):

Strategic Partnerships
• Establish a mechanism for engagement, information sharing, dialogue and ongoing cooperative decision-making with key stakeholders ATTACHMENTS:

A. None
Agenda Item No. 10 Page 2 of 2 CC Agenda 11-03-2025
DATE: November 3, 2025
TO: Honorable City Council
FROM: James Vega, City Manager
SUBJECT: REQUEST FROM REACH NONPROFIT TO CONSIDER A VETERAN

RECOGNITION BANNER PROJECT
RECOMMENDATION:

It is recommended that the City Council receive the request from REACH, and information on the proposal, and provide direction.

BACKGROUND/ANALYSIS:

The City Council recently authorized REACH to act as a separate entity and pursue projects it desires. However, with projects that may require City approvals, permits, etc., the City Council requested that REACH provide an early notice or presentation to the City so that the City can provide input or direction as needed.

REACH contacted the City to inform staff that it intends to pursue a Veteran Recognition Banner Project. At the time of drafting this report, REACH is developing a proposal for City Council consideration. This item is being scheduled to allow REACH to present the proposal to the City Council, and to allow for the City Council to provide feedback and direction, including whether City representatives (or the Veteran’s Advisory Ad-Hoc Committee/Commission, also scheduled to present tonight) to participate as part of the project.

FISCAL IMPACT:

Funding for this project is not included in the adopted budget. At the time of drafting this report, staff does not anticipate that the City will be required to provide any funding. If funding is requested, additional analysis may be required.

STRATEGIC PLAN:

Primary Strategic Pillar(s) and Initiative(s):

Strategic Partnerships
• Establish a mechanism for engagement, information sharing, dialogue and ongoing cooperative decision-making with key stakeholders Agenda Item No. 11 Page 1 of 2 CC Agenda 11-03-2025
REACH – Veteran Banner Project Proposal
November 3, 2025

Page 2 ends

ATTACHMENTS:

A. None
Agenda Item No. 11 Page 2 of 2 CC Agenda 11-03-2025
DATE: November 3, 2025
TO: Honorable City Council
FROM: James Vega, City Manager
Charles Peretz, Deputy City Manager
SUBJECT: ACCEPTANCE OF PAYMENT PLAN FOR PH INVESTMENTS GROUP,

LLC AND AUTHORIZATION TO REDUCE OUTSTANDING LATE FEES
RECOMMENDATION:

It is recommended the City Council accept the proposed payment plan as a valid and sufficient measure to cure the noted areas of default in the Development Agreement between the City of Port Hueneme and PH Investments Group, LLC (Element 7) and authorize a 50 percent reduction of outstanding late fees for businesses that execute payment plans with the City.

BACKGROUND/ANALYSIS:

On October 20, 2025, the City Council conducted a public hearing to review development agreements for 5 cannabis-based businesses, including the agreement between the City of Port Hueneme and PH Investment Group, LLC (aka “Element 7”). The staff presentation included a summary of Element 7’s areas of agreement non-compliance and recent history of poor communication with the City. However, the presentation also noted that the City had recently been contacted by Kevin Singer, a court-appointed receiver assigned to serve as the custodian of assets owned by Element 7, who had expressed an interest in working with the City to address the outstanding compliance issues and facilitate the reopening of the business. During the public comment portion of the hearing, Mr. Singer reaffirmed his commitment to resolving the business’s outstanding compliance issues.

The City Council adopted resolutions finding the business under review, including Element 7, to be in default of their respective development agreements and staff was directed to issue written notice of the default, providing developers with 30 days to cure such default. As part of its action on this item, the Council directed staff to work with the receiver for Element 7 to develop and execute an agreement to that would facilitate efforts to bring that business into conformity with City requirements.

The receiver initially proposed that the City waive all late fees in exchange for full payment of other outstanding balances. Based on subsequent communications between staff and Agenda Item No. 12 Page 1 of 4 CC Agenda 11-03-2025
Element 7 – Payment Plan
November 3, 2025

Page 2 ends

the receiver, a revised proposal is now being presented to Council consideration. Under this proposal, the receiver would make a one-time payment of $27,897.74 for all costs other than lates and the City would apply a 50 percent reduction to the $23,048.06 in late fees. The remaining late fee balance of $11,524.03 would be paid through 6 monthly installments of $1,920.67 each.

Related to this action, staff has reviewed late fees charged by the City for “Additional Revenue” payments not received within 30 days after the end of the reporting period.

Based on that review, staff is planning to reduce the amount of late fees that are assessed monthly from 10 percent to 5 percent of the outstanding balance.

As briefly noted during the public hearing, the court-appointed receiver’s role is intended to be temporary. In this situation, the receiver is taking steps necessary for the business to resume operations and generate revenue. Once these efforts are complete, the receiver would look to enter into a management services agreement with a company that would manage day to day operations and ultimately would seek City approval to transfer ownership of the company to a new owner. The receiver has been provided information about the City’s process to sell and/or transfer ownership, which includes a vetting of the qualifications of prospective new owner(s) and backgrounding process.

FISCAL IMPACT:

Approval of this item would result in the immediate payment of $27,897.74 to the City a payment plan that would provide 6 additional monthly payments of $1,920.67 beginning December 1, 2025. Further, it is anticipated that that this action will facilitate efforts to restart business operations which would result in additional future revenues for the City.

STRATEGIC PLAN:

Primary Strategic Pillar(s) and Initiative(s):

Innovation & Opportunity
• Retain and maximize opportunities for local businesses as the backbone of our community
ATTACHMENTS:

A. Letter from Receiver for Element 7 Regarding Proposed Payment Plan Agenda Item No. 12 Page 2 of 4 CC Agenda 11-03-2025
Receivership Specialists
STATE AND U.S. FEDERAL COURT RECEIVERS/REFEREES/TRUSTEES October 24. 2025 Via Email
To: Charles Peretz
Deputy City Manager, City of Port Hueneme
From: Kevin Singer, Superior Court Receiver
[email protected]
Re: PH Investments Group, LLC Receiver response and proposal for payment plan agreement
Dear Charles,
It was a pleasure speaking with you. Following our discussion and review of the September 11 payment plan, along with your subsequent email outlining additional taxes due in August and the payment received in September, I have reconciled the total balance due to the City of Port Hueneme as follows:

Description
Total balance due as of September 11
August 5% fee based on revenue
Payment received by the City (September 2025)
Total Balance Due
Amount
$52,415.59
$716.53
($2,186.33)
$50,945.79
To support the Receiver’s ongoing efforts to stabilize operations and resume business activity, I would like to propose an interest reduction—subject to the City’s approval—as outlined below:

Description
50% proposed reduction of total interest due ($23,343.05) Net Balance Due
Amount
($11,671.53)
$39,274.26
Based on the City’s approval of this 50% interest reduction, we propose the following payment structure:

Description Amount
Immediate payment to the City $27,602.73
Balance of remaining 50% of interest, payable over six months __ ($l,945.26/month) Ml,6/1.53
The Receiver’s objective remains to reopen the store promptly upon issuance of the CDTFA permit, thereby enabling the generation of revenue for the City under the Receiver’s financial and operational supervision. We are committed to maintaining full regulatory compliance and Corporate Headquartei
Los Angeles
11500W Olympic Blvd
Suite 530
Los Angeles, CA 90064
Tel. (310)552-9064
Fax: (310) 552-9066
Irvine
One Park Plaza
Suite 600, PMB 435
Irvine, CA 92614
Tel. (949)238-2801
Fax: (949)852-4480
San Francisco
One Sansome Street
Suite 351X1
San Francisco CA 94104
Tel: (415)590-4823
Fax: (415)946-8837
San Diego
4660 La Jolla Village Dr
Suite 100
San Diego, CA 92122
Tel: (858) 546-4815
Fax: (858)646-3097
Ventura/Santa Barbara
1500 Palma Drive
2nd Floor
Ventura. CA 93003
Tel: (8051267-1283
Fax: (805) 654-0080
Sacramento
500 Capitol Mall
Suite 2350
Sacramento, CA 95814
Tel. (916)449-9655
Fax: (916)446-7104
Las Vegas
7251 W. Lake Mead Blvc
Suite 300
Las Vegas, NV 89128
Tel (702)562-4230
Fax (702)562-4001
Phoenix
2 N. Central Ave
Suite 1800
Phoenix. AZ 85004
Tel: (602)343-1889
Fax (602)343-1801
ReceivershipSpecialists
Attachment A
Agenda Item No. 12 Page 3 of 4 CC Agenda 11-03-2025
Agenda Item No. 12 Page 4 of 4 CC Agenda 11-03-2025
DATE: November 3, 2025
TO: Honorable City Council
FROM: James Vega, City Manager
Charles Peretz, Deputy City Manager
SUBJECT: DISCUSSION OF COMMUNITY BENEFIT FUND ALLOCATIONS FOR FISCAL YEAR 2025-2026 FUNDING CYCLE
RECOMMENDATION:

It is recommended that the City Council receive an update from the City’s City/Port Joint Committee Representatives on the Community Benefit Fund status and provide direction.

CITIZEN ADVISORY COMMISSION RECOMMENDATION:

CAC reviewed potential allocations for CBF at its April 14, 2025 meeting and provided a recommendation to the City Council including a three-tiered priority framework identified as follows:

Priority Level 1: Eight of the applications were identified as having the highest priority and are recommended for funding in the upcoming cycle
Priority Level 2: Three applications were assigned a secondary level of priority and are recommended for funding if sufficient funding is available Priority Level 3: Seven applications were categorized as a lower priority and are not recommended for funding at this time.

The City Council’s recommendation, which included feedback from the CAC, was provided to the City/Port Joint Committee in May 2025.

BACKGROUND/ANALYSIS:

The Community Benefit Fund (CBF) was established through a 2015 agreement between the Oxnard Harbor District (Port) and the City of Port Hueneme (City). The terms of the agreement call for the Port to contribute $100,000 annually to the CBF in years that its gross operating revenues exceed $13 million. Both amounts are subject to annual increases based on the Consumer Price Index (CPI) and, as such, the annual amount has grown to approximately $130,000.

Agenda Item No. 13 Page 1 of 8 CC Agenda 11-03-2025
CBF Allocations for FY 25-26
November 3, 2025

Page 2 ends

The expenditure of CBF funds requires agreement by both parties, unless an agreement cannot be reached for a period of 3 years. To facilitate the development of a consensus, the agreement calls for the establishment of a joint City/Port committee which includes two City Councilmembers, City Manager, Two Port Board Members and Port Chief Executive Officer.

The agreement outlines four eligible project categories for CBF expenditures:

1. Shoreline Protection Monitoring beach profiles, scrutinizing biannual sand replenishment operations and constructing associated improvements to protect the NCEL (owned by the District) and Hueneme Beach Park (owned by the City).

2. Community Development Implementing joint initiatives that foster the community’s economic, social and environmental well-being including, but not limited to, public infrastructure improvements, sponsorship of special events, support of civic organizations, and similar activities.

3. Opportunistic Endeavors Pursing opportunities that foster the shared mission and interest of the City and District not otherwise described above including, but not limited to, economic development grants, environmental mitigation, enterprise zone establishment, joint trade missions and similar activities.

4. Other Projects Agreed To By The Parties Any project or projects as may be agreed to in any year by the District’s Board of Harbor Commissioners and the City Council.

The City Council tasked the CAC with providing feedback for the City’s consideration during its deliberation on this process. The CAC reviewed and provided feedback to the City Council, which the City Council considered by placing applications into one of 3 priority categories. Level 1 projects are recommended for funding in the upcoming funding cycle; Level 2 projects are recommended for funding in the upcoming cycle if sufficient funds remain; and Level 3 projects are not recommended for funding at this time. The rankings are included as Attachment A.

In short, the City Council then provided direction to its representatives on the Joint Committee to support “Level 1” projects and three recurring city/port projects that would total approximately $128,933.91, roughly the available amount of funding for this year.

Recent Update: Following Council’s review on April 21, 2025, the City Council provided direction to the City’s City/Port Joint Committee representatives for the FY 2025/26 Funding Cycle. Since that time, the City/Port Joint Committee has continued to meet. Port representatives indicated that they were considering discussing a change in approach to focus on one major project in lieu of funding several smaller projects. The Port representatives indicated that they had not had a chance to discuss this with the complete board, but expect to do so prior to the November 19 meeting.

There are two remaining regular City/Port Joint Committee meetings scheduled this year, one in November and one in December. The agreement between the City and the Port Agenda Item No. 13 Page 2 of 8 CC Agenda 11-03-2025
CBF Allocations for FY 25-26
November 3, 2025

Page 3 ends

includes a 180-day deadline (approximately December 31) by which parties must agree on allocations. The City/Port’s 2015 agreement includes the following scenario if an agreement is not made during this period:

If the party representatives are unable to agree upon whether to spend any portion of the CBF and/or the project or projects for the expenditures of the CBF, the Parties shall convene a joint meeting of the City Council and Board of Harbor Commissioners, at which time the parties may discuss any and all of the proposed projects in an open session with members of the public. At the conclusion of the meeting, each member of the Board of Harbor Commissioners and City Council shall cast one vote for the projects, or for a noproject alternative. The proposed project with the most votes shall receive the funds from the CBF for that year, provided there are sufficient funds in the CBF to cover the cost of such project. If the parties agree on a project that will take multiple years to fund then the parties will enter into an addendum to this Agreement to reflect their decision to fund a project and the parties will then be bound to expend the funds, as they become available, for that project.

If the no-project alternative receives the most votes or there is a tie-vote with respect to proposed projects, then no project shall be undertaken for that year, and the CBF shall remain in the account for that year and shall be carried over into the next year or years and added to prior and future year payments that have been or may be placed in the fund (due to a tie-vote between projects or the no project alternative receiving the most votes) until such time as the parties agree to the expenditure of the funds. In the event that after three successive years where the threshold of placing funds into the CBF has been met and the parties select the no-project alternative or are otherwise unable to agree on the expenditure of the funds then the parties shall each be entitled to expend fifty percent (50%) of such funds on a project that qualifies under Section 10 of this Agreement without requiring concurrence of the other party.

This item is placed on this agenda for the City Council to provide direction to the City representatives regarding preferred options for this year’s CBF process/review.

FISCAL IMPACT:

The amount available from the CBF is based on the Consumer Price Index information available in May. At this time, it is estimated that approximately $135,000 is available for projects to be funded by the CBF in the coming Fiscal Year. The City and Port’s decision to allocate such funds will have no impact on the City’s General Fund.

STRATEGIC PLAN:

Primary Strategic Pillar(s) and Initiative(s):

Optimal Levels of Service for Residents and Businesses
• Increase communication, outreach and proactive engagement of all members of our population
Agenda Item No. 13 Page 3 of 8 CC Agenda 11-03-2025
CBF Allocations for FY 25-26
November 3, 2025

Page 4 ends

ATTACHMENTS:

A. 2025 CBF City Ranking
B. CBF Allocation Listing from last 3 Funding Cycles
Agenda Item No. 13 Page 4 of 8 CC Agenda 11-03-2025
Level 1

1. Equine Empowerment Foundation $4,934

2. REACH (Utility Box Project) $6,000 – Requested additional information specifying what this cost is for.

3. Boys & Girls Club of Greater Oxnard and Port
Hueneme
$10,000 – Requested additional information
specifying what this cost is for regarding field
trips and supplies.

4. Hueneme High School Robotics $10,000

5. Reel Guppy Outdoors $5,000

7. Port Hueneme Explorers $10,000

8. Nate’s Place Wellness & Recovery Center $10,000
Total Priority Level 1 Applications $55,934
Total Priority Level 1 + City-Port Initiatives $85,934
Level 2

9. ANIMO Theatre Productions $5,000

10. VFW Post 3935 $10,000

11. REACH (Walk of Freedom Project) $5,000

15. Randall Thomas $10,000 (moved up from Level 3)
Total Priority Level 2 Applications $30,000
Total Priority Level 1 and 2 + City-Port Initiatives $115,934 Level 3

12. OPAC (Carpenter Mural) 10,000

13. OPAC (Pop Up Murals) 10,000

14. REACH (Contribution to SR Luncheon) 2,000

16. Hueneme Sister Cities 4,000

17. Triton Recycle Club – Pacifica High School 5,000 – 7,000

18. United Water Conservation District 15,000
Total 46,000 – 48,000
Attachment A
Agenda Item No. 13 Page 5 of 8 CC Agenda 11-03-2025
This Page Intentionally Left Blank
Agenda Item No. 13 Page 6 of 8 CC Agenda 11-03-2025
Fully Partial Pending Payment Remaining
Paid Paid Docs In Process Balance
14-15 & 15-16 Establish of Beach Advisory Commission Shoreline Protection $ 10,000 $ 10,000 14-15 & 15-16 Interagency coalition on sand replenishment issues Shoreline Protection $ 9,000 $ 9,000 14-15 & 15-16 Joint sponsorship of a Beach-Port celebration Community Development $ 25,000 $ 25,000 14-15 & 15-16 Broaden/refine the mission of REACH Community Development $ 10,000 $ 10,000 14-15 & 15-16 Upgrade Council digital recording and Web page Community Development $ 16,050 $ 16,050 14-15 & 15-16 Various improvements at Museum Community Development $ 26,200 $ 26,200 14-15 & 15-16 Various improvements at new Chamber of Commerce location Community Development $ 19,000 $ 19,000 14-15 & 15-16 Seed money for Sister Cities program Opportunistic Endeavors $ 5,500 $ 5,500 14-15 & 15-16 Emergency Preparedness program Community Development $ 17,500 $ 17,500 14-15 & 15-16 Pedestrian Safety projects Community Development $ 50,300 $ 50,300 14-15 & 15-16 Additional Emergency Preparedness Program (Spanish) Community Development $ 1,600 $ 1,600 14-15 & 15-16 Crime Mapping Community Development $ 2,700 $ 2,700 14-15 & 15-16 Youth Involvement Fair Community Development $ 1,500 $ 1,500 14-15 & 15-16 Cops for Tots program w/ additional expense Community Development $ 1,500 $ 1,500 14-15 & 15-16 Other Initiatives Other Projects $ 4,150 $ 4,150 $ 200,000 $ 200,000 $ - $ - $ - $ -
2016-2017 Pedestrian crossing on Market & Hueneme (flashing light with buttons) Community Development $ 15,000 $ 15,000 2016-2017 Community Events (Movies in the Park, etc) Community Development $ 20,000 $ 20,000 2016-2017 Beautification Projects (landscaping, public art, bus shelters) Community Development $ 35,000 $ 35,000 2016-2017 REACH (museum, chamber, sister city) Community Development $ 20,000 $ 20,000 2016-2017 Human Services and Public Safety Projects (Homeless, opioid addiction, safety)Community Development $ 10,000 $ 10,000 $ 100,000 $ 100,000 $ - $ - $ - $ -
2017-2018 Community Homelessness Community Development $ 10,000 $ 10,000 2017-2018 Public Safety (see attached specifics) Community Development $ 40,000 $ 40,000 2017-2018 Park & Recreation Programs - Gazebo & turf landscaping at Moranda Park, monuments(Richard Bard, Seebee/ILWU) Community Development $ 50,000 $ 50,000 $ 100,000 $ 100,000 $ - $ - $ - $ -
2019-2020 Hueneme @75 Celebration initiative Community Development $ 7,000 $ 7,000 2019-2020 Moranda Park Renovations (Structural Analysis) Community Development $ 15,000 $ 15,000 2019-2020 Sponsorship COPS for TOTS (Annual) Community Development $ 2,500 $ 2,500 2019-2020 Bubbling Springs Park Farmer's Bridge-seabee labor Community Development $ 22,271 $ 12,578 $ 9,693 2019-2020 Policy Body Worn Camera System Community Development $ 55,850 $ 55,850 2019-2020 GOGov CRM Suite - Cloud based info/issue mngt Community Development $ 11,000 $ 11,000 2019-2020 Dog Park Community Development $ 10,000 $ 10,000 2019-2020 Hot Water Pressure Machine (graffiti) Community Development $ 7,500 $ 7,500 2019-2020 Sponsorship STEM Robotics Community Development $ 7,500 $ 7,500 2019-2020 Ocean/Junior Life Guard Public Safety Equipment Community Development $ 13,799 $ 13,153 $ 646 2019-2020 Beach ADA Access Community Development $ 9,500 $ 9,500 2019-2020 Food Share Community Development $ 10,000 $ 10,000 2019-2020 Mobile Library Community Development $ 3,000 $ 3,000 $ 174,920 $ 133,350 $ 25,732 $ - $ - $ 15,838
2020-2021 Public Art - Monument & Mural (Public Mural Project $15,000 /Bard $50,000) Community Development $ 65,000 $ 63,994 $ 1,006 2020-2021 Coastal Keepers / Lucha Inc Community Development $ 5,000 $ 5,000 2020-2021 Inlakech Cultural Arts (Youth Mariachi) / Lucha Inc. Community Development $ 5,000 $ 5,000 2020-2021 Reel Guppy Outdoors Community Development $ 5,000 $ 5,000 2020-2021 SEEAG (Students for Eco-Education & Agriculture) Community Development $ 5,000 $ 5,000 2020-2021 The Children's Workshop Community Development $ 5,000 $ 5,000 2020-2021 Caregivers Community Development $ 1,200 $ 1,200 2020-2021 Habitat for Humanity Community Development $ 2,500 $ 2,500 2020-2021 Navy League Community Development $ 2,500 $ 2,500 2020-2021 Ventura County Leadership Academy Community Development $ 2,500 $ 2,500 2020-2021 Moranda Park Visitor Amenities Community Development $ 20,000 $ 11,333 $ 8,667 2020-2021 Hueneme Park Sand Enhancement Shoreline Protection $ 20,000 $ 20,000 Sub-Total
Sub-Total
Sub-Total
Sub-Total
CBF Project List Last upated: 8/21/2025
Project Year Project Name Amount
*Project Category
(Benefits to Each Agency)
Attachment B
Agenda Item No. 13 Page 7 of 8 CC Agenda 11-03-2025
Fully Partial Pending Payment Remaining
Paid Paid Docs In Process Balance
CBF Project List Last upated: 8/21/2025
Project Year Project Name Amount
*Project Category
(Benefits to Each Agency)
2020-2021 REACH - Youth learn to Swim Needs Community Development $ 5,000 $ 5,000 2020-2021 REACH - Youth Jr Life Guard Needs Community Development $ 5,000 $ 5,000 2020-2021 Boys & Girls Club - At Risk Teen Programming Support Community Development $ 10,000 $ 10,000 2020-2021 Port Hueneme High School Boosters Community Development $ 5,000 $ 5,000 2020-2021 Police Explorers - Toys for Tots Holiday Toy Ddrive Community Development $ 5,000 $ 5,000 2020-2021 Cats & Cradle Feral Cat Management Community Development $ 3,000 $ 3,000 2020-2021 Hueneme Beach Park Bike Station/The Park Catalog Highland Products Group LLCCommunity Development $ 2,000 $ 2,000 $ 173,700 $ 63,700 $ 75,327 $ - $ - $ 34,673
2021-2022 Bard Monument - Public Art / Culture / Education Community Development $ 30,000 $ 30,000 2021-2022 Public Mural Project Community Development $ 25,000 $ 25,000 2021-2022 DC Coalition City and Port Trip - Joint Advocacy Opportunistic Endeavors $ 20,000 $ 17,363 $ 2,637 2021-2022 BananaFest - Community Event Community Development $ 5,000 $ 5,000 2021-2022 Hueneme Beach Festival - Community Event Community Development $ 5,000 $ 5,000 2021-2022 Hueneme HS Booster Athletic Programs Community Development $ 5,000 $ 5,000 2021-2022 Youth Interested in Law Enforcement Community Development $ 5,000 $ 5,000 2021-2022 First Robotics Competition - Youth/Stem Program Community Development $ 5,000 $ 5,000 2021-2022 Cameras for Environmental Stewardship for Birds Community Development $ 5,000 $ 5,000 2021-2022 Youth Music and Cultural Programs/Education Community Development $ 5,000 $ 5,000 2021-2022 Hueneme Youth Programming/Education Community Development $ 5,000 $ 5,000 2021-2022 Supports Local Personnel and Families Community Development $ 5,000 $ 5,000 $ 120,000 $ 100,000 $ 17,363 $ - $ - $ 2,637
2022-2023 Bard Monument - Public Art / Culture / Education Community Development $ 40,000 $ 28,253 $ 11,747 2022-2023 Public Mural Project Community Development $ 10,000 $ 9,749 $ 251 2022-2023 DC Coalition City and Port Trip - Joint Advocacy Opportunistic Endeavors $ 20,000 $ 20,000 2022-2023 Senior Scholarship Award for College Community Development $ 10,000 $ 3,000 $ 7,000 2022-2023 Youth Interested in Law Enforcement Community Development $ 5,000 $ 5,000 2022-2023 Reel Guppy Community Development $ 5,000 $ 5,000 2022-2023 First Robotics Competition - Youth/Stem Program Community Development $ 5,000 $ 5,000 2022-2023 Youth Music and Cultural Programs/Education Community Development $ 5,000 $ 5,000 2022-2023 Community Youth Baseball Program Community Development $ 5,000 $ 5,000 2022-2023 Joint Sister City Relationship Opportunistic Endeavors $ 7,500 $ 7,500 2022-2023 Volunteers Assisting the Elderly Community Development $ 5,000 $ 5,000 2022-2023 City/Port Community Events Community Development $ 16,350 $ 16,350 $ 133,850 $ 38,850 $ 41,002 $ - $ 5,000 $ 48,998
2023-2024 Grant Writing Opportunistic Endeavors $ 50,000 $ 50,000 2023-2024 Washington DC Joint Advocacy Trip Opportunistic Endeavors $ 20,000 $ 20,000 2023-2024 Performing Arts Program Community Development $ 5,000 $ 5,000 2023-2024 Lego First Robotics Community Development $ 5,000 $ 5,000 2023-2024 Annual Health and Wellness Run Community Development $ 10,000 $ 6,447 $ 3,553 2023-2024 Police Explorers Community Development $ 5,000 $ 5,000 2023-2024 Reel Guppies Community Development $ 5,000 $ 5,000 2023-2024 Inlakech Community Development $ 5,000 $ 5,000 2023-2024 Little League Community Development $ 5,000 $ 5,000 2023-2024 Life Guard Training Community Development $ 3,000 $ 3,000 2023-2024 Economic Development for City Community Development $ 30,000 $ 30,000 $ 143,000 $ 15,000 $ 6,447 $ - $ 5,000 $ 116,553
Total CBF Projects $ 1,145,470 $ 750,900 $ 165,871 $ - $ 10,000 $ 218,699 Invoice Required $ 84,315
*Categories are illustrative only and identified by Port staff. Being processed by OHD $ 11,747 To be implemented $ 122,637
Total Remaining Balance $ 218,699
Sub-Total
Sub-Total
Sub-Total
Sub-Total
Agenda Item No. 13 Page 8 of 8 CC Agenda 11-03-2025
DATE: November 3, 2025
TO: Honorable City Council
FROM: James Vega, City Manager
Georgianna Alvarez, City Clerk
SUBJECT: FUTURE AGENDA ITEM REQUESTS
RECOMMENDATION:

It is recommended that the City Council receive the following future agenda item requests and provide direction on whether to schedule each item for a future meeting:

Estimated cost for a traffic study is $25,000 - $35,000. This item is not included in the adopted budget at this time.

BACKGROUND/ANALYSIS:

On October 20, 2025, the City Council approved a process to consider future agenda item requests by requiring each City Councilmember to provide a written explanation of the request one week prior to the City Council meeting. This will allow the Council to receive a clear, written explanation, and to be prepared to discuss whether or not to schedule the item, while also improving clarity for staff and transparency to the community.

Some key points to consider while determining whether to schedule items include:

The Council’s role is to set policy. Requested agenda items should focus on policy matters. Items that are administrative, operational, or outside the City’s authority should be referred to staff.

Some factors for Council to consider when considering such requests include:

1. Is this under the Council’s authority?
(Is it a policy matter, not just administrative?)

2. Does this align with the City’s strategic goals or priorities?

3. Is Council action, direction, or a decision needed?

4. Is there a clear purpose or expected outcome?
Agenda Item No. 14 Page 1 of 7 CC Agenda 11-03-2025
Future Agenda Item Requests
November 3, 2025

Page 2 ends

5. Does it serve the public interest or affect the community broadly?

6. Do I have enough background information or context to support it?

7. Is this the right time to bring it forward?
(Or are there other pending items that should be resolved first.)

8. Does this request require significant staff time, resources, or legal review? (Is the value worth the cost?)
FISCAL IMPACT:

Estimated costs and staff resources are noted for each item above.

STRATEGIC PLAN:

Primary Strategic Pillar(s) and Initiative(s):

Optimal Levels of Service for Residents and Businesses
• Increase communication, outreach and proactive engagement of all members of our population
ATTACHMENTS:

A. Request No. 1 Submitted by Councilmember Gama including Exhibit A Agenda Item No. 14 Page 2 of 7 CC Agenda 11-03-2025
• Please see policy for submittal requirements.

Request From: Request Date:

Requested Meeting Date:

Deadlines Associated with this Agenda Item:

Description of Agenda Item (need detailed information):

Recommended Motion (i.e. action you want Council to take, or are you just presenting information, etc.):

Notes/Questions:

Please Submit to:

[email protected]

PORT HUENEME CITY COUNCIL

AGENDA ITEM & REQUEST FORM
Steven Gama October 24, 2025 When feasible Open Ended to complete due diligence Cost Accounting for Port Truck Taffic with regards to "wear and tear" on the City of Port Hueneme Roads.

Initiate Port Truck Traffic study using current cost accounting methods for road maintenance which both the Port of Hueneme and the City of Port Hueneme can agree to for levying reimbursements to to the City of Port Hueneme from the Port of Hueneme for roads maintenance.

Cost Accounting amoung Public Agencies is the process of identifying, measuring, and allocating costs associated with the use and maintenance of public roads. Wear and Tear is factored by Vehicle Weight / Axel Load and Traffic Volumn. It is widely accepted that a truck with 10X the axil weight of a car can cause 10 to the 4th power in wear and tear to roads.

It seems logical that a process for determining these costs can be developed and implemented in order to insure the highest quality city roads both for residents and Port traffic. The Port of Hueneme upon importing MAZDA's for the first time in 1977, provided consideration to the City of Port Hueneme for city roads wear and tear. Since that time there has been an introduction of Port Truck Traffic which is now the leading driver of the Ports Business. Port of Hueneme Truck Traffic is multifacitied and requires study for accurate cost distribution.

Request No. 1 Submitted by Councilmember Gama
Attachment A
Agenda Item No. 14 Page 3 of 7 CC Agenda 11-03-2025
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Agenda Item No. 14 Page 4 of 7 CC Agenda 11-03-2025
Request No. 1 - Submitted by Councilmember Gama
Exhibit A
What “Cost Accounting” Means in This Context
Cost accounting is the process of identifying, measuring, and allocating costs associated with producing a good or service — in this case, the “service” is the use and maintenance of public roads.

Governments and agencies apply cost accounting to determine:
• Who causes road damage (cost drivers),
• How much maintenance and repair cost is attributable to each source, • And how to equitably recover those costs through fees, taxes, or policy.

Road Wear and Tear as a Cost Driver
In cost accounting, a cost driver is any factor that significantly influences cost.

For roads, the major cost drivers include:
• Vehicle weight and axle load: Heavier vehicles cause exponentially more damage.
• Traffic volume: More vehicles = more cumulative wear. • Speed and braking patterns: Especially in urban or intersection-heavy areas.
• Environmental factors: Weather, temperature swings, and moisture also influence degradation but are often treated as baseline or shared costs.

The Cost Relationship — The Fourth Power Law
A fundamental engineering principle called the Fourth Power Law comes from the American Association of State Highway Officials (AASHO) Road Test:

Agenda Item No. 14 Page 5 of 7 CC Agenda 11-03-2025
Request No. 1 - Submitted by Councilmember Gama
Exhibit A
“The damage to a road from a vehicle increases
approximately with the fourth power of its axle load.”
• A truck with 10× the axle weight of a car can cause 10⁴ = 10,000× more damage.
• From a cost accounting view, this means heavy trucks are the dominant cost driver of road wear, even if they represent a small portion of total vehicles.

Cost Accounting Applications
Agencies use this framework to allocate road costs fairly:
• Highway cost allocation studies (HCAS): These studies apportion total roadway expenses (construction, maintenance, administration) to user classes (passenger cars, light trucks, heavy trucks, etc.) based on their contribution to wear and tear.
• Weight-distance taxes or tolls: Some jurisdictions apply road-use fees proportional to vehicle weight and distance traveled.
• Fuel taxes: Traditionally a proxy for road use, but less precise since wear doesn’t correlate directly with fuel burned (especially for electric vehicles).

Policy Implications
Cost accounting helps guide:
• Fair taxation (e.g., truck fees, fuel taxes, EV road-use charges) • Infrastructure investment (e.g., truck routes vs. local roads) • Public-private partnerships (e.g., toll roads)
• Sustainability decisions — by identifying how much heavy vehicle freight actually costs taxpayers in maintenance and emissions.

Example Calculation (Simplified)
Agenda Item No. 14 Page 6 of 7 CC Agenda 11-03-2025
Request No. 1 - Submitted by Councilmember Gama
Exhibit A
Suppose a state DOT determines annual pavement maintenance costs are $1 billion.

Through cost accounting:
• Passenger cars might account for 10% of the wear → $100 million • Light trucks → 15% → $150 million
• Heavy trucks → 75% → $750 million
That guides how fees or taxes should ideally be structured for cost recovery.

Would you like me to show a numerical example comparing the road cost contribution of a semi-truck versus a car using cost-accounting principles (including the fourth-power rule)? It would make the concept very tangible.

Agenda Item No. 14 Page 7 of 7 CC Agenda 11-03-2025

Port Hueneme City CouncilNovember 3, 2025

Port Hueneme City Council
November 3, 2025