Agenda packet — Port Hueneme City Council, December 15, 2025

CC Regular Meeting Agenda – December 15, 2025, Page 1 of 4 Monday, December 15, 2025
Port Hueneme City Hall
250 North Ventura Road, Port Hueneme, CA 93041
6:30 PM Regular Meeting
Watch Meetings Live or On-Demand
Official City Page: https://porthuenemeca.suiteonemedia.com YouTube: https://www.youtube.com/@cityofporthuenemegov
Public Comments
Public comments may be submitted in person or in writing.

In-Person: Complete a speaker request card located at the entrance of the Council Chamber and give it to the City Clerk. Your name will be called when it is your turn to speak. Public Comment is limited to 3 minutes per speaker, unless for good cause, the Mayor amends the time limit. A speaker’s time may not be transferred to another speaker.

Written: All written public comments shall be no more than 500 words and are subject to the California Public Records Act. Written comments should be submitted to the City Clerk by 3:00 p.m. on the day of the City Council meeting by email or directly to the City Clerk’s Office. Email [email protected] and enter “City Council Public Comment” in the Subject line (include agenda item number if applicable). Mail or drop off written comments to the City Clerk’s Office located at 250 N. Ventura Road, Port Hueneme, CA 93041. Please clearly mark envelope with “City Council Public Comment and meeting date” (include agenda item number if applicable). Written comments received by the deadline will be provided to the City Council prior to the meeting and posted to the City’s website.

Translation Services
Use of a Translator
* The City shall provide a translator if one is requested by a member of the public with a 48-hour advance notice. If a 48-hour advance notice is not provided, the member of the public may provide their own translator. To request a translator, please contact [email protected]. * Per California Government Code 54954.3, if an individual utilizes a translator during Public Statements, the legislative body of a local agency shall provide at least twice the allotted time to a member of the public who utilizes a translator to ensure that non-English speakers receive the same opportunity to directly address the legislative body of a local agency.
* If the City provides a translator or translation equipment that allows for the simultaneous translation of the testimony, then no additional time shall be granted.

Uso de traductor
* La Ciudad proporcionará un traductor si un miembro del público lo solicita con un aviso de 48 horas de anticipación. Si no se avisa con 48 horas de anticipación, el público podrá proporcionar su propio traductor.

Para solicitar un traductor, comuníquese con [email protected].

CC Regular Meeting Agenda – December 15, 2025, Page 2 of 4 * Según el Código de Gobierno de California 54954.3, si una persona utiliza un traductor durante las declaraciones públicas, el cuerpo legislativo de una agencia local deberá proporcionar al menos el doble del tiempo asignado a un miembro del público que utilice un traductor para garantizar que las personas que no hablan inglés reciban la misma oportunidad de dirigirse directamente al cuerpo legislativo de una agencia local.
* Si la Ciudad proporciona un traductor o equipo de traducción que permita la traducción simultánea del testimonio, entonces no se concederá tiempo adicional.

Americans with Disabilities Act
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, contact the office of the city clerk at (805) 986-6503 or [email protected]. Notice 48 hours prior to the meeting will enable the city to make reasonable arrangements to allow participation in this meeting.

Levine Act Disclaimer
The Levine Act (Gov. Code, § 84308) requires any Party, Participant, or Agent in a Proceeding, as those terms are defined in Government Code section 84308 and Title 2, California Code of Regulations, Sections 18400 et seq., before the City of Port Hueneme that involves any action or consideration to their contract, license, permit, or other entitlement for use to disclose any campaign contributions made to City elected or appointed Officers totaling more than $500 within the 12 months prior to the City decision. Any City elected or appointed Officer who has received a contribution totaling more than $500 within the preceding twelve (12) months from a Party, Agent, or Participant, shall disclose that fact on the record of the proceeding and shall not make, participate in making, or in any way attempt to use the Officer’s official position to influence the decision. Violations of Government Code section 84308 may result in a civil action brought by the FPPC for an amount up to five thousand dollars ($5,000) per violation. Any person who knowingly or willfully violates any provision of the Political Reform Act is guilty of a misdemeanor and subject to a fine of up to the greater of ten thousand dollars ($10,000) or three times the amount the person unlawfully contributed upon conviction for each violation. Any Party, Participant, or Agent is further prohibited from making, and any elected or appointed City Officer is prohibited from soliciting or accepting, any contribution in excess of $500 for a period of twelve (12) months following any proceeding described above. 6:30 PM CITY COUNCIL REGULAR MEETING AGENDA

CALL TO ORDER / FLAG SALUTE

ROLL CALL
Councilmembers: Steven A. Gama, Laura D. Hernandez, Misty Perez; Mayor Pro Tem: Jess Lopez; and Mayor: Martha R. McQueen-Legohn

INSPIRATION
Given by Mayor Pro Tem Lopez

PUBLIC COMMENT
Members of the public may submit comments for items on the Agenda or that is within the subject matter jurisdiction of the City Council. General public comments regarding items Not on the Agenda will be heard at this time. State law prohibits Council from taking action on any item Not on the Agenda. Comments regarding items on the Agenda will be heard when the item is addressed. In-person public comments should be no more than 3 minutes in length. Written comments should be no more than 500 words. Please see Agenda cover page for submission instructions.

AGENDA APPROVAL FOR CITY COUNCIL

CITY COUNCIL AGENDA
Recommendation: Approve the City Council Agenda of December 15, 2025.

CONFLICT OF INTEREST and LEVINE ACT DISCLOSURES
CC Regular Meeting Agenda – December 15, 2025, Page 3 of 4

PRESENTATIONS
A. INTRODUCTION OF POLICE CANINE GATOR
B. HONOR AND RECOGNIZE OUTGOING 2025 MAYOR MARTHA MCQUEEN-LEGOHN C. HONOR AND RECOGNIZE OUTGOING 2025 MAYOR PRO TEM JESS LOPEZ RECESS (10 minutes)

COUNCIL REORGANIZATION
D. NOMINATION OF MAYOR
E. NOMINATION OF MAYOR PRO TEM

CONSENT CALENDAR
All matters listed on the Consent Calendar are to be considered routine by the governing body, and will be enacted by one motion in the form listed. There will be no discussion of these items unless, before the governing body votes on the motion to adopt, specific items are removed from the Consent Calendar for separate motions.

1. MINUTES
Recommendation: Approve the December 1, 2025, City Council Regular Meeting Minutes.

2. REGISTER OF DISBURSEMENTS
Recommendation: Receive and file the City’s register of disbursements for the period of November 21, 2025 through December 8, 2025.

3. APPROVAL TO PASS-THROUGH CREDIT CARD TRANSACTION PROCESSING

FEES TO CUSTOMER
Recommendation: Adopt a resolution to authorize staff to impose a processing fee for cost recovery of fees incurred by customer use of credit cards, debit cards and electronic checks.

4. ADOPTION OF A DONATION ACCEPTANCE POLICY
Recommendation: Adopt the attached Resolution entitled, “A Resolution of the City Council of the City of Port Hueneme, California, Adopting a City Donation Acceptance Policy.”

5. CALIFORNIA DEPARTMENT OF JUSTICE (CA-DOJ), TOBACCO GRANT PROGRAM Recommendation:

1. Adopt a resolution of the City Council of the city of Port Hueneme, California, authorizing the City’s participation in the Tobacco Grant program by accepting funds in the amount of $156,657; and

2. Accept the awarded CA-DOJ Tobacco Grant Program funds subject to the terms and conditions specified in the grant agreement, and authorize the City Manager or his designee, to sign the agreement and any related documents; and

3. Appropriate the FY2025-26 portion of grant revenue in the amount of $52,219 and $5,278 in expenditures with a positive revenue impact of $46,941 to the General Fund.

PUBLIC HEARINGS – None.

BUSINESS ITEMS

6. APPOINTMENT OF CITY ATTORNEY AND APPROVAL OF LEGAL SERVICES

AGREEMENT WITH ALESHIRE & WYNDER
CC Regular Meeting Agenda – December 15, 2025, Page 4 of 4 Recommendation: Authorize the City Manager to execute an agreement with Aleshire & Wynder, LLP for legal services and appoint Paul Early, Esq. as the City Attorney.

7. UPDATED AGREEMENT WITH THE PORT HUENEME LITTLE LEAGUE REGARDING

BUBBLING SPRINGS PARK BALLFIELDS AND RELATED ITEMS
Recommendation: Authorize the City Manager to execute a renewal agreement with the Port Hueneme Little League (PHLL) which will continue their non-exclusive but prioritybased usage of the ball fields at Bubbling Springs Park through the 2026 calendar year.

REQUESTS FOR FUTURE AGENDA ITEMS – None.

CITY MANAGER COMMENTS AND REPORTS
COUNCILMEMBERS’ REPORTS AND COMMENTS
Council Members are appointed to various Regional Committees/Agencies/Boards and will report out on their activities within these organizations and put forth any comments in regards to community events at this time.

ADJOURNMENT
The City Council will adjourn to its next regular meeting scheduled for Tuesday, January 20, 2026, at 6:30 p.m.
_____________________________________________________________________________________________ Copies of staff reports or other written documentation relating to each item of business referred to in this Agenda are available for public inspection in the Office of the City Clerk and on the City’s website at www.cityofporthueneme.org. Materials received after agenda packet distributions are made available to the public on the City’s website and in the City Clerk’s office at the same time they are provided to the Council.

I, Georgianna Nicole Alvarez, City Clerk of the City of Port Hueneme, do hereby affirm that the agenda was posted at least 72 hours in advance of the meeting on the City’s website and near the front entrance of Port Hueneme City Hall, 250 N. Ventura Road, Port Hueneme, California, 93041, in accordance with California Government Code Section 54954.2(a).

CC & HA Regular Meeting Minutes – December 1, 2025, Page 1 of 8 Monday, December 1, 2025
Port Hueneme City Hall
250 North Ventura Road, Port Hueneme, CA 93041
6:30 PM Regular Meeting
Watch Meetings Live or On-Demand
Official City Page: https://porthuenemeca.suiteonemedia.com YouTube: https://www.youtube.com/@cityofporthuenemegov
Public Comments
Public comments may be submitted in person or in writing.

In-Person: Complete a speaker request card located at the entrance of the Council Chamber and give it to the City/Authority Clerk. Your name will be called when it is your turn to speak. Public comment is limited to 3 minutes per speaker, unless for good cause, the Mayor amends the time limit. A speaker’s time may not be transferred to another speaker.

Written: All written public comments should be no more than 500 words and are subject to the Public Records Act. Written comments should be submitted to the City/Authority Clerk by 3:00 p.m. on the day of the City Council/Housing Authority meeting by email or directly to the City/Authority Clerk’s Office. Email [email protected] and enter “City Council (or Housing Authority) Public Comment” in the Subject line (include agenda item number if applicable). Mail or drop off written comments to the City/Authority Clerk’s Office located at 250 N. Ventura Road, Port Hueneme, CA 93041. Please clearly mark envelope with “City Council (or Housing Authority) Public Comment and meeting date” (include agenda item number if applicable). Written comments received by the deadline will be provided to the City Council prior to the meeting and posted to the City’s website.

Para solicitar un traductor, comuníquese con [email protected]. * Según el Código de Gobierno de California 54954.3, si una persona utiliza un traductor durante las declaraciones públicas, el cuerpo legislativo de una agencia local deberá proporcionar al menos el doble Agenda Item No. 01 Page 1 of 8 CC Agenda 12-15-2025
CC & HA Regular Meeting Minutes – December 1, 2025, Page 2 of 8 del tiempo asignado a un miembro del público que utilice un traductor para garantizar que las personas que no hablan inglés reciban la misma oportunidad de dirigirse directamente al cuerpo legislativo de una agencia local.
* Si la Ciudad proporciona un traductor o equipo de traducción que permita la traducción simultánea del testimonio, entonces no se concederá tiempo adicional.

CALL TO ORDER / FLAG SALUTE
Mayor McQueen-Legohn called the meeting to order at 6:31 p.m. Councilmember Hernandez led the flag salute.

ROLL CALL

Present: Councilmembers Steven A. Gama, Laura D. Hernandez, Misty Perez; Mayor Pro Tem Jess Lopez; Mayor Martha R. McQueen-Legohn

Absent: None

INSPIRATION
Given by Mayor McQueen-Legohn

PUBLIC COMMENT
Clerk Evelyn Guillen noted that written public comments had been received and were provided to the City Council prior to this meeting. In addition, the comments had been posted to the City’s website and included in the agenda packet binder that’s available in front of the Council Chamber for public review.

Public comments were provided in person by the following:
• Dawood Mustafa-Ali
• Greg Ross
• Luis Mendez II
• Zach Baliva
Agenda Item No. 01 Page 2 of 8 CC Agenda 12-15-2025

Agenda Item No. 01 Page 3 of 8 CC Agenda 12-15-2025

AGENDA APPROVAL FOR CITY COUNCIL

CITY COUNCIL AGENDA
A motion was made by Councilmember Perez, seconded by Councilmember Hernandez, and passed unanimously to approve the City Council Agenda of December 1, 2025.

CONFLICT OF INTEREST and LEVINE ACT DISCLOSURES – None.

RECESS THE CITY COUNCIL MEETNG AND CALL TO ORDER THE PORT HUENEME

HOUSING AUTHORITY REGULAR MEETING
Mayor/Chair McQueen-Legohn recessed the City Council Meeting and called to order the Housing Authority Regular meeting at 6:44 p.m.

ROLL CALL

Present: Port Hueneme Housing Authority Members: Steven A. Gama, Laura D. Hernandez, and Misty Perez; Vice Chair: Jess Lopez; and Chair: Martha R. McQueen-Legohn

Absent: Port Hueneme Housing Authority Member Johnny Brown Vacant: One seat
HOUSING AUTHORITY PUBLIC COMMENT – None.

HOUSING AUTHORITY CONSENT CALENDAR
Vice Chair Lopez requested to pull Consent Calendar Item No. 3 for discussion.

A motion was made by Member Perez, seconded by Member Hernandez to approve the Consent Calendar Item Nos. 1 and 2, as presented.

Motion passed 5-0-0-1 as follows:

AYES: Gama, Hernandez, Perez, Lopez, McQueen-Legohn
NOES: None; ABSTAIN: None; ABSENT: Brown
The Housing Authority:

1. MINUTES
Approved the September 2, 2025, Housing Authority Regular Meeting Minutes.

2. MINUTES
Approved the November 3, 2025, Housing Authority Regular Meeting Minutes.

CONSENT CALENDAR ITEM PULLED FOR DISCUSSION

3. REGISTER OF DISBURSEMENTS
Recommendation: Receive and file the Housing Authority’s register of disbursements for the period of August 21, 2025 through November 20, 2025.

City Manager James Vega and Housing and Facilities Director Gabby Basua answered clarifying questions. Discussion followed.

A motion was made by Member Hernandez, seconded by Member Perez, to approve Consent Calendar item No. 3, as presented.

Motion passed 5-0-0-1 as follows:

AYES: Gama, Hernandez, Perez, Lopez, McQueen-Legohn
NOES: None; ABSTAIN: None; ABSENT: Brown
CC & HA Regular Meeting Minutes – December 1, 2025, Page 3 of 8 CC & HA Regular Meeting Minutes – December 1, 2025, Page 4 of 8 HOUSING AUTHORITY BUSINESS ITEMS – None.

AUTHORITY MEMBERS’ REPORTS, COMMENTS, & REQUESTS FOR FUTURE AGENDA ITEMS – None.

ADJOURNMENT OF THE PORT HUENEME HOUSING AUTHORITY MEETING The Port Hueneme Housing Authority adjourned at 6:48 p.m. to the next regular meeting to be scheduled and publicly noticed.

Respectfully Submitted:

Georgianna Nicole Alvarez, MMC, CPMC
Authority Clerk
Approved this ___ day of _________, 202_:
_________________________________
Martha R. McQueen-Legohn, Chair

RECONVENE CITY COUNCIL REGULAR MEETING
Mayor McQueen-Legohn reconvened the City Council Regular Meeting at 6:48 p.m.

PRESENTATIONS
A. STATE OF THE CITY 2025 PRESENTED BY MAYOR MARTHA MCQUEEN-LEGOHN Mayor McQueen-Legohn presented the State of the City, highlighting goals, programs, projects, events, and accomplishments for 2025.

B. CLEAN POWER ALLIANCE UPDATE PRESENTED BY CEO TED BARDACKE Clean Power Alliance (CPA) CEO Ted Bardacke provided an overview of CPA and updates on recent news, enrollment and outreach efforts, rate options and bill comparisons, anticipated rate volatility, customer programs and resources, and CPA’s continued competitiveness despite rising electricity costs.

CONSENT CALENDAR
A motion was made by Councilmember Hernandez, seconded by Councilmember Perez, to approve Consent Calendar Item Nos. 4 and 5, as presented.

Motion passed 5-0, as follows:

AYES: Gama, Hernandez, Perez, Lopez, McQueen-Legohn
NOES: None; ABSTAIN: None; ABSENT: None
City Council:

4. MINUTES
Approved the November 17, 2025, City Council Regular Meeting Minutes.

5. REGISTER OF DISBURSEMENTS
Received and filed the City’s register of disbursements for the period of November 7, 2025 through November 20, 2025.

Agenda Item No. 01 Page 4 of 8 CC Agenda 12-15-2025
CC & HA Regular Meeting Minutes – December 1, 2025, Page 5 of 8 PUBLIC HEARINGS – None.

BUSINESS ITEMS

6. 2026 CITY COUNCIL MEETING SCHEDULE
Recommendation: Approve the proposed 2026 City Council meeting schedule.

City Manager James Vega presented the report. There were no public comments.

A motion was made by Councilmember Gama, seconded by Mayor Pro Tem Lopez, to approve the proposed 2026 City Council meeting schedule.

Motion passed 5-0, as follows:

AYES: Gama, Hernandez, Perez, Lopez, McQueen-Legohn
NOES: None; ABSTAIN: None; ABSENT: None

7. 2026 CITY COUNCIL PRESENTATION SCHEDULE
Recommendation: Consider the list of presentations scheduled for 2026 and provide direction as desired.

City Manager James Vega presented the report. Questions followed. There were no public comments.

A motion was made by Councilmember Hernandez, seconded by Councilmember Perez, to approve the list of presentations scheduled for 2026 as proposed.

Motion passed 5-0, as follows:

AYES: Gama, Hernandez, Perez, Lopez, McQueen-Legohn
NOES: None; ABSTAIN: None; ABSENT: None

8. AMENDMENT TO THE HEROES, HISTORY AND HERITAGE POLICY – ANNUAL

HUENEME HERO PROGRAM
Recommendation: Approve proposed amendments to the Heroes, History and Heritage Policy, which modify the Annual Hueneme Hero Award section of the Policy.

Deputy City Manager Charles Peretz presented the report. Questions followed. There were no public comments. Discussion followed.

A motion was made by Mayor McQueen-Legohn, seconded by Councilmember Gama, to remove the word “and,” indicating that the recipient may be either an individual or an organization.

Motion passed 4-1, as follows:

AYES: Gama, Hernandez, Lopez, McQueen-Legohn
NOES: Perez; ABSTAIN: None; ABSENT: None
Discussion followed.

A motion was made by Councilmember Perez, seconded by Mayor Pro Tem Lopez, to approve the Citizens Advisory Commission’s (CAC) recommendation with the Councilapproved modification removing the “and”.

Motion passed 5-0, as follows:

AYES: Gama, Hernandez, Perez, Lopez, McQueen-Legohn
NOES: None; ABSTAIN: None; ABSENT: None
Agenda Item No. 01 Page 5 of 8 CC Agenda 12-15-2025
CC & HA Regular Meeting Minutes – December 1, 2025, Page 6 of 8 RECESS
Mayor McQueen-Legohn recessed the meeting at 8:15 p.m. and reconvened the meeting at 8:19 p.m.

9. COUNCIL REQUEST FOR INFORMATION TO CONSIDER A LANDLORD

HARASSMENT ORDINANCE
Recommendation: Receive the information regarding landlord harassment ordinances requested at the August 18, 2025, meeting, and provide direction as desired.

City Manager James Vega presented the report. Housing and Facilities Director Gabby Basua provided additional input. Questions followed.

Public comments were provided in person by Steven Auclair, and written public comments were also received.

Discussion followed.

A motion was made by Mayor Pro Tem Lopez to direct staff to conduct a comprehensive analysis and report back in 6 months on two items: whether a local need exists and whether Hueneme Housing Inc. could manage it; and to provide educational training for residents. Discussion followed.

Mayor Pro Tem Lopez restated his motion, to direct staff and the City Attorney to conduct a comprehensive analysis and report back in 6 months on two items: whether a local need exists and whether Hueneme Housing Inc. could manage it; and to implement training for residents regarding “Know Your Rights”.

For clarity, Mayor McQueen-Legohn requested that the motion be considered separately for each item.

A motion was made by Mayor Pro Tem Lopez to direct staff to conduct a comprehensive analysis and to report back in 6 months regarding a local needs assessment via Hueneme Housing Inc. Discussion followed.

The motion was amended by Councilmember Hernandez, seconded by Mayor Pro Tem Lopez, to include all residents, not limited to Hueneme Housing Inc. Discussion followed.

For clarity, the amended motion made by Councilmember Hernandez was restated to direct staff to perform an analysis including: needs assessment, description of renter profile, economic issues, where renters go for information, and to report back to Council.

The motion was seconded by Mayor Pro Tem Lopez.

Motion failed 2-3, as follows:

AYES: Hernandez, Lopez
NOES: Gama, Perez, McQueen-Legohn; ABSTAIN: None; ABSENT: None A motion was made by Mayor McQueen-Legohn, seconded by Councilmember Perez, to receive the report and to direct staff to further review the matter and provide the information necessary to determine if in fact there is harassment in the city.

Motion passed 3-2, as follows:

AYES: Perez, Lopez, McQueen-Legohn
NOES: Gama, Hernandez; ABSTAIN: None; ABSENT: None
Agenda Item No. 01 Page 6 of 8 CC Agenda 12-15-2025
CC & HA Regular Meeting Minutes – December 1, 2025, Page 7 of 8

REQUESTS FOR FUTURE AGENDA ITEMS

10. FUTURE AGENDA ITEM REQUEST
Recommendation: Receive the following future agenda item requests and provide direction on whether to schedule each item for a future meeting:

1. Request: SUBMITTED BY: Mayor Pro Tem Lopez; ITEM: Presentation by Ventura County Public Works on stormwater runoff and how all agencies involved in water runoff collaborate interagency; STAFF TIME/COST ESTIMATE: Staff time for coordination and facilitation of presentation. There is no cost associated with this presentation.

Mayor Pro Tem Lopez provided a brief report. Comments and questions followed.

A motion was made by Councilmember Hernandez, seconded by Councilmember Perez, to add the presentation by Ventura County Public Works to a future agenda. Motion passed unanimously, 5-0.

CITY MANAGER COMMENTS AND REPORTS
City Manager James Vega provided comments and reports regarding the following topics:
• Holiday Tree Lighting Celebration & Pancakes with Santa • Port Hueneme Police Explorers Turkey Dinner Giveaway
• Santa’s Coming to Town Tour of Port Hueneme
• Upcoming Council meeting topics
COUNCILMEMBERS’ REPORTS AND COMMENTS
Council provided comments and reports regarding the following topics:

Councilmember Perez:
• No reports
Councilmember Gama:
• Ventura County Animals Services meeting – Noted concerns with overcrowding • Beaches, Erosion, Authority, and Clean Oceans for Nourishment (BEACON) meeting – Reported on the California beach resilient plan presentation, sea level rise plan, beach usage, and a potential 15% rate increase
Councilmember Hernandez:
• BEACON meeting – Reported on the California beach resilient plan presentation and sea level rise plan
• Upcoming meetings: Regional Defense Partnership (RDP) Strategic meeting, Southern California Association of Governments (SCAG) meetings, CPA meeting Mayor Pro Tem Lopez:
• Attended Elected Officials Emergency Training
• Volunteered at the Salvation Army Red Kettle Campaign • Wished everyone Happy Thanksgiving
• Thanked the Mayor for her inspiration
Mayor McQueen-Legohn:
• Participated in the Salvation Army Red Kettle Campaign volunteer efforts • Attended Elected Officials Emergency Training
• Attended Savvy Seniors Event
• Back to regular monthly meeting schedule
Agenda Item No. 01 Page 7 of 8 CC Agenda 12-15-2025
CC & HA Regular Meeting Minutes – December 1, 2025, Page 8 of 8 • City-Port Committee meeting – Reported that the Port did not approve any CBF projects this year and next steps are forthcoming
Councilmember Gama:
• Encouraged the community to foster pets to free up space at the animal shelter

ADJOURNMENT
The City Council adjourned at 9:26 p.m. to its next regular meeting scheduled for Monday, December 15, 2025, at 6:30 p.m.

Respectfully Submitted:

Georgianna Nicole Alvarez, MMC, CPMC
City Clerk
Approved this 15
th day of December, 2025:
_________________________________
Martha R. McQueen-Legohn, Mayor
Agenda Item No. 01 Page 8 of 8 CC Agenda 12-15-2025

DATE: December 15, 2025
TO: Honorable City Council
FROM: James Vega, City Manager
Ashley Chaparro, Finance Director
SUBJECT: REGISTER OF DISBURSEMENTS
RECOMMENDATION:

Receive and file the City’s Register of Disbursements for the period of November 21, 2025 through December 8, 2025.

BACKGROUND/ANALYSIS:

Cash disbursements are made weekly based on the submission of all required documents supporting the invoices submitted for payment. Prior to payment, Finance Department staff reviews all disbursement documents to ensure that they meet the approval requirements adopted in the Municipal Code and the City’s Purchasing Policies and Procedures Manual. The summary table below represents the Register of Disbursements as required by the Municipal Code § 2302 and included for the listed check dates. The disbursements are accounted for in the current budget.

Date Type of Payment Attachment Amount
November 24, 2025 EFT Transactions 30117-30119
A/P Checks 142732-142766
A $482,286.46
November 26, 2025 A/P Checks 142767-142768 B $1,440.00
November 28, 2025 Payroll Distribution C $416,216.16
December 4, 2025 EFT Transactions 30282-30288
A/P Checks 142769-142833
D $123,125.66
TOTAL $1,023,068.28
FISCAL IMPACT:

This is an informational report only.

ATTACHMENTS:

A through D: Disbursement Registers
Agenda Item No. 02 Page 1 of 16 CC Agenda 12-15-2025
This Page Intentionally Left Blank
Agenda Item No. 02 Page 2 of 16 CC Agenda 12-15-2025
Disbursements for 11/24/2025 Attachment A
12/9/2025
Accounts Payable Check Register
Vendor Name Vendor # Invoice General Description GL Account Fund PO Number Invoice Number Check Date Check/EFT # Detail Amount AMAZON CAPITAL SERVICES 4872 OFFICE SUPPLIES-NSANTANA-ERGONOMIC FOOT REST 101220-5500 General Fund 196P-YD96-R6YJ 11/24/2025 30117 22.72 AMAZON CAPITAL SERVICES 4872 FM OFFICE SUPPLIES-CALENDAR/PLANNER 101780-5500 General Fund 1DH4-CJD6-7XCG 11/24/2025 30117 18.13 AMAZON CAPITAL SERVICES 4872 PWL CREDIT MEMO-PHONE CASE RETURNED 101553-5500 General Fund 1PC6-CD64-TY7P 11/24/2025 30117 -28.85 AMAZON CAPITAL SERVICES 4872 LANDSCAPE MAINT SUPPLIES-BLIND SPOT MIRROR 101553-5520 General Fund 1QQD-WRHN-D4W4 11/24/2025 30117 14.62 AMAZON CAPITAL SERVICES 4872 PWE OFFICE SUPPLIES-SELF INKING STAMP 101550-5500 General Fund 1RDH-4XCW-F97M 11/24/2025 30117 13.87 BRINKS INC 2924 OCTOBER 2025 TRANSPORT SERVICES 101111-5204 General Fund 8077853 11/24/2025 30118 427.69 ENTERPRISE FM TRUST 5021 NOV'25 MONTHLY VEH LEASE CHARGE-CITY PORTION 101553-5222 General Fund 26026 FBN5487696A 11/24/2025 30119 2,393.64 ENTERPRISE FM TRUST 5021 NOV'25 MONTHLY VEH LEASE CHARGE-CITY PORTION 301560-5222 Water Operations Fund
26026 FBN5487696A 11/24/2025 30119 2,271.89
ENTERPRISE FM TRUST 5021 NOV'25 MONTHLY VEH LEASE CHARGE-CITY PORTION 101670-5222 General Fund 26026 FBN5487696A 11/24/2025 30119 2,181.85 ENTERPRISE FM TRUST 5021 NOV'25 MONTHLY VEH LEASE CHARGE-CITY PORTION 101551-5222 General Fund 26026 FBN5487696A 11/24/2025 30119 692.16 ENTERPRISE FM TRUST 5021 NOV'25 MONTHLY VEH LEASE CHARGE-CITY PORTION 101550-5222 General Fund 26026 FBN5487696A 11/24/2025 30119 715.46 ENTERPRISE FM TRUST 5021 NOV'25 MONTHLY VEH LEASE CHARGE-CITY PORTION 101441-5222 General Fund 26026 FBN5487696A 11/24/2025 30119 8,022.89 ENTERPRISE FM TRUST 5021 NOV'25 MONTHLY VEH LEASE CHARGE-CITY PORTION 303562-5222 Wastewater Operations Fund
26026 FBN5487696A 11/24/2025 30119 436.43
ENTERPRISE FM TRUST 5021 NOV'25 MONTHLY VEH LEASE CHARGE-CITY PORTION 101554-5222 General Fund 26026 FBN5487696A 11/24/2025 30119 677.54 ENTERPRISE FM TRUST 5021 NOV'25 MONTHLY VEH LEASE CHARGE-CITY PORTION 304563-5222 Solid Waste Operations Fund
26026 FBN5487696A 11/24/2025 30119 421.16
ENTERPRISE FM TRUST 5021 NOV'25 MONTHLY VEH LEASE CHARGE-CITY PORTION 101444-5222 General Fund 26026 FBN5487696A 11/24/2025 30119 747.80 ENTERPRISE FM TRUST 5021 NOV'25 MONTHLY VEH LEASE CHARGE-CITY PORTION 204551-5222 Gas Tax Fund 26026 FBN5487696A 11/24/2025 30119 715.45 ENTERPRISE FM TRUST 5021 NOV'25 MONTHLY VEH LEASE CHARGE-CITY PORTION 101780-5222 General Fund 26026 FBN5487696A 11/24/2025 30119 2,493.70 ENTERPRISE FM TRUST 5021 NOV'25 MONTHLY VEH LEASE CHARGE-CITY PORTION 101440-5222 General Fund 26026 FBN5487696A 11/24/2025 30119 3,169.24 AGUILERA BROTHERS CONSTRUCTION, INC 5949 PWS-VILLAGE ROAD SIDEWALK REMOVAL/REPLACEMENT 204551-5700 Gas Tax Fund 26074 SP22-425 01 11/24/2025 142732 9,697.00 AIR SYSTEM SOLUTIONS, INC 4458 8/6/25 PD DISPATCH SVC CALL INV CORRECTION 101780-5212 General Fund JC 16349 CRECTD INV
11/24/2025 142733 45.50
ALL CITY MANAGEMENT SERVICES, INC 3984 9/28/25-10/11/25 CROSSING GUARD SERVICES 101440-5204 General Fund 26063 103956 11/24/2025 142734 5,772.80 ALL CITY MANAGEMENT SERVICES, INC 3984 10/12/25-10/25/25 CROSSING GUARD SERVICES 101440-5204 General Fund 26063 104319 11/24/2025 142734 5,195.52 AQUA-METRIC SALES, CO 1096 WATER SUPPLIES-10" OMNI METERS 301560-5520 Water Operations Fund
INV0109271 11/24/2025 142735 1,113.49
AQUA-METRIC SALES, CO 1096 CREDIT MEMO-PWW REFUND-10" OMNI T2 REG TR/PL 301560-5520 Water Operations Fund
SCM001714 11/24/2025 142735 -408.13
BAY ALARM COMPANY 269 12/1/25-2/28/26 220 MARKET ST ALARM SVCS #658252 101672-5212 General Fund 22587014 11/24/2025 142736 169.50 Check No. 30117
Check Total: 40.49
Check No. 30118
Check Total: 427.69
Check No. 30119
Check Total: 24939.21
Check No. 142732
Check Total: 9697.00
Check No. 142733
Check Total: 45.50
Check No. 142734
Check Total: 10968.32
Check No. 142735
Check Total: 705.36
Check No. 142736
Check Total: 169.50
Agenda Item No. 02 Page 3 of 16 CC Agenda 12-15-2025
Disbursements for 11/24/2025 Attachment A
12/9/2025
Vendor Name Vendor # Invoice General Description GL Account Fund PO Number Invoice Number Check Date Check/EFT # Detail Amount BENEFIT COORDINATORS CORPORATION 5282 DECEMBER 2025 DENTAL PREMIUMS 501000-2242 Payroll Clearing Fund
B0KXT2 11/24/2025 142737 7,607.80
CED ROYAL INDUSTRIAL SOLUTIONS 3689 FY26 TECHCONNECT SOFTWARE SUPPORT/LV DRIVESYEAR 2302561-5204 Water Plant Operations Fund
26081 9009-1063571 11/24/2025 142738 6,128.82
CED ROYAL INDUSTRIAL SOLUTIONS 3689 FY26 TECHCONNECT SOFTWARE SUPPORT/LV DRIVESYEAR 2303562-5204 Wastewater Operations Fund
26081 9009-1063571 11/24/2025 142738 680.98
CED ROYAL INDUSTRIAL SOLUTIONS 3689 LEGACY PERPETUAL SOFTWARE SUPPORT 11/1/25- 10/31/26
302561-5204 Water Plant
Operations Fund
9009-1063886 11/24/2025 142738 1,759.48
CED ROYAL INDUSTRIAL SOLUTIONS 3689 LEGACY PERPETUAL SOFTWARE SUPPORT 11/1/25- 10/31/26
303562-5204 Wastewater
Operations Fund
9009-1063886 11/24/2025 142738 1,759.48
LUIS HERNANDEZ 5899 PWSW SUPPLIES-KEY COPIES 304563-5520 Solid Waste Operations Fund
168 11/24/2025 142739 75.00
CHRISP COMPANY 3588 PWS-SCHOOL ZONE THERMOPLASTIC CROSSWALK

STRIPING
204551-5601 Gas Tax Fund 26068 36722 11/24/2025 142740 65,031.70 CHRISP COMPANY 3588 PWS-SCHOOL ZONE THERMOPLASTIC CROSSWALK

STRIPING
101551-5524 General Fund 26068 36722 11/24/2025 142740 4,787.50 CITY OF OXNARD 2293 OCT'25 FIRELINE PORTION- 234633-252984 UTIL BILL 302561-5300 Water Plant Operations Fund
2984 11182025A 11/24/2025 142741 97.74
CITY OF OXNARD 2293 230981-253278 OXNARD SEWER TRMNT UTIL BILL-SEP'25 303562-5232 Wastewater Operations Fund
3278 10302025 11/24/2025 142742 93,864.13
CITY OF OXNARD 5543 OCTOBER 2021 WASTEWATER PRETREATMENT LAB SVCS 303562-5232 Wastewater Operations Fund
75816 11/24/2025 142743 162.00
CITY OF OXNARD 5543 NOVEMBER 2021 WASTEWATER PRETREATMENT LAB SVCS
303562-5232 Wastewater
Operations Fund
75908 11/24/2025 142743 663.00
CITY OF OXNARD-TREASURER 3835 OCTOBER 2025 REFUSE/RECYCLING DISPOSAL 304563-5233 Solid Waste Operations Fund
55832 11/24/2025 142744 199,305.69

CSUCI - CAL STATE UNIVERSITY, CHANNEL

ISLANDS
5347 JUNIOR LIFEGUARD KAYAKING TOURS-YOUTH

PARTICIPANTS
101000-4411 General Fund 512030 11/24/2025 142745 840.00 DATA TICKET, INC 5626 OCTOBER 2025 UTILITY BILL COLLECTION SERVICES 301560-5204 Water Operations Fund
186177 11/24/2025 142746 221.67
DATA TICKET, INC 5626 OCTOBER 2025 UTILITY BILL COLLECTION SERVICES 304563-5204 Solid Waste Operations Fund
186177 11/24/2025 142746 221.67
DATA TICKET, INC 5626 OCTOBER 2025 UTILITY BILL COLLECTION SERVICES 303562-5204 Wastewater Operations Fund
186177 11/24/2025 142746 221.67
Check No. 142737
Check Total: 7607.80
Check No. 142738
Check Total: 10328.76
Check No. 142739
Check Total: 75.00
Check No. 142740
Check Total: 69819.20
Check No. 142741
Check Total: 97.74
Check No. 142742
Check Total: 93864.13
Check No. 142743
Check Total: 825.00
Check No. 142744
Check Total: 199305.69
Check No. 142745
Check Total: 840.00
Check No. 142746
Check Total: 665.01
Check No. 142747
Agenda Item No. 02 Page 4 of 16 CC Agenda 12-15-2025
Disbursements for 11/24/2025 Attachment A
12/9/2025
Vendor Name Vendor # Invoice General Description GL Account Fund PO Number Invoice Number Check Date Check/EFT # Detail Amount ENVIRO SAFETY AND SUPPLY, LLC 5877 LANDSCAPE SAFETY SUPPLIES-MICROPOROUS

COVERALL
101553-5510 General Fund INV678513 11/24/2025 142747 181.30 EXPRESS SERVICES, INC. 5341 JUNIOR LIFEGUARD KAYAKING TOURS-STAFF 101000-4411 General Fund 512029 11/24/2025 142748 80.00 HINDERLITER DE LLAMAS & ASSOCIATES 747 JUL'25 CANNABIS COMPLIANCE INSPECTION MGMT SVCS 101000-2211 General Fund SIN053182 11/24/2025 142749 250.00 HOME DEPOT CREDIT SERVICES 115 PD DISPATCH SUPPLIES-METAL PIPE/FLEXFIX 211441-5700 American Rescue Plan Act Fund
2270367 11/24/2025 142750 74.17
HOME DEPOT CREDIT SERVICES 115 PD SUPPLIES-CONDUITS/COUPLINGS/ETC 101220-5500 General Fund 2270368 11/24/2025 142750 90.86 HOME DEPOT CREDIT SERVICES 115 PD DISPATCH SUPPLIES-LUMBER 211441-5700 American Rescue Plan Act Fund
2362638 11/24/2025 142750 172.53
HOME DEPOT CREDIT SERVICES 115 PD DISPATCH SUPPLIES-DRYWALL SHIM 211441-5700 American Rescue Plan Act Fund
2362641 11/24/2025 142750 15.27
HOME DEPOT CREDIT SERVICES 115 PD DISPATCH SUPPLIES-WALLPLATES/COUPLING 211441-5700 American Rescue Plan Act Fund
41696 11/24/2025 142750 198.54
HOME DEPOT CREDIT SERVICES 115 PD DISPATCH SUPPLIES-CABLE TIES/BRUSH PLATE/ETC 211441-5700 American Rescue Plan Act Fund
5011972 11/24/2025 142750 338.89
HOME DEPOT CREDIT SERVICES 115 PD DISPATCH SUPPLIES-GRAY COVER/BRACKETS/ETC 211441-5700 American Rescue Plan Act Fund
5281756 11/24/2025 142750 135.05
HOME DEPOT CREDIT SERVICES 115 LANDSCAPE SUPPLIES-HUSKY SOCKET SET/RAKE 101553-5520 General Fund 5803395 11/24/2025 142750 196.51 HOME DEPOT CREDIT SERVICES 115 PD DISPATCH SUPPLIES-CEILING SQUARES 211441-5700 American Rescue Plan Act Fund
8350148 11/24/2025 142750 249.00
HOME DEPOT CREDIT SERVICES 115 PD SUPPLIES-DRYWALL/SEALANT/ETC 211441-5700 American Rescue Plan Act Fund
9352576 11/24/2025 142750 80.79
MEZA & SON MOBIL DIESEL REPAIR 5537 AUTOMOTIVE REPAIRS-PWL VEH5102-BRAKE LIGHTS 101554-5215 General Fund 460445 11/24/2025 142751 420.00 MEZA & SON MOBIL DIESEL REPAIR 5537 AUTOMOTIVE REPAIRS-PWW VEH2101-STEP ASSY 101554-5215 General Fund 460446 11/24/2025 142751 540.00 MEZA & SON MOBIL DIESEL REPAIR 5537 AUTOMOTIVE REPAIRS-PWL VEH5261-SWITCH 101554-5215 General Fund 460447 11/24/2025 142751 270.00 MKN 5061 BILLING THRU OCT'25-WATER MASTER PLAN UPDATE 301560-5700 Water Operations Fund
25066 2149 11/24/2025 142752 6,134.00
REFUND 99999 CUST ACCT CLOSED - RENTAL BIN DEPOSIT REFUND 304000-1202 Solid Waste Operations Fund
UB 1033302 11/24/2025 142753 58.23
REFUND 99999 CUST ACCT CLOSED - WATER/SEWER/TRASH UTIL DEP RFND
301000-1202 Water Operations
Fund
UB 1018984 11/24/2025 142754 70.39
REFUND 99999 CUST ACCT CLOSED - RENTAL BIN DEPOSIT REFUND 304000-1202 Solid Waste Operations Fund
UB 1033306 - 50570 11/24/2025 142755 12.09
REFUND 99999 CUST ACCT CLOSED - WATER/SEWER/TRASH UTIL DEP RFND
301000-1202 Water Operations
Fund
UB 1017526 11/24/2025 142756 71.33
Check Total: 181.30
Check No. 142748
Check Total: 80.00
Check No. 142749
Check Total: 250.00
Check No. 142750
Check Total: 1551.61
Check No. 142751
Check Total: 1230.00
Check No. 142752
Check Total: 6134.00
Check No. 142753
Check Total: 58.23
Check No. 142754
Check Total: 70.39
Check No. 142755
Check Total: 12.09
Check No. 142756
Agenda Item No. 02 Page 5 of 16 CC Agenda 12-15-2025
Disbursements for 11/24/2025 Attachment A
12/9/2025
Vendor Name Vendor # Invoice General Description GL Account Fund PO Number Invoice Number Check Date Check/EFT # Detail Amount REFUND 99999 CUST ACCT CLOSED - WATER/SEWER/TRASH UTIL DEP RFND
301000-1202 Water Operations
Fund
UB 1021502 11/24/2025 142757 17.27
REFUND 99999 CUST ACCT CLOSED - RENTAL BIN DEPOSIT REFUND 304000-1202 Solid Waste Operations Fund
UB 1033324 11/24/2025 142758 343.53
REFUND 99999 CUST ACCT CLOSED - RENTAL BIN DEPOSIT REFUND 304000-1202 Solid Waste Operations Fund
UB 1033348 11/24/2025 142759 224.01
REFUND 99999 CUST ACCT CLOSED - RENTAL BIN DEPOSIT REFUND 304000-1202 Solid Waste Operations Fund
UB 1033178 11/24/2025 142760 51.77
RINCON CONSULTANTS, INC. 2153 SEP'25 LOCAL COASTAL PROGRAM & LAND USE

PROGRAM
101330-5204 General Fund 26083 69148 11/24/2025 142761 2,832.00 RINCON CONSULTANTS, INC. 2153 OCT'25 LOCAL COASTAL PROGRAM & LAND USE

PROGRAM
101330-5204 General Fund 26083 69800 11/24/2025 142761 2,675.75 RINCON CONSULTANTS, INC. 2153 OCT'25 PROFESSIONAL PLANNING SERVICES 101330-5204 General Fund 26079 70151 11/24/2025 142761 3,045.00 RINCON CONSULTANTS, INC. 2153 OCT'25-SB 1383 REPORTING SUPPORT CONSULTING SVCS 304563-5204 Solid Waste Operations Fund
25205 69857 11/24/2025 142762 6,410.50
VENCO POWER SWEEPING, INC 454 NOVEMBER 2025 CITY WIDE STREET SWEEPING

SERVICES
304563-5213 Solid Waste
Operations Fund
26050 CA25003840 11/24/2025 142763 26,243.80
TEC EQUIPMENT, INC 5816 AUTOMOTIVE SUPPLIES-INVENTORY-FILTERS 101554-5520 General Fund 484250Y 11/24/2025 142764 141.48 UNIFIRST CORPORATION 5314 FM SUPPLIES-HA/FM-MATS/MOPS SERVICES 101780-5212 General Fund 2210248131 11/24/2025 142765 25.48 WESTERN EXTERMINATOR CO 211 PEST CONTROL MAINTENANCE-PW-700 E PORT HUENEME RD
101780-5212 General Fund 85450654 11/24/2025 142766 140.44 WESTERN EXTERMINATOR CO 211 RODENT CONTROL EXT MAINT-PW-700 E PORT HUENEME RD
101780-5212 General Fund 85452135 11/24/2025 142766 75.08 Grand Total 482,286.46
Check Total: 71.33
Check No. 142757
Check Total: 17.27
Check No. 142758
Check Total: 343.53
Check No. 142759
Check Total: 224.01
Check No. 142760
Check Total: 51.77
Check No. 142761
Check Total: 8552.75
Check No. 142765
Check Total: 25.48
Check No. 142766
Check Total: 215.52
Check No. 142762
Check Total: 6410.50
Check No. 142763
Check Total: 26243.80
Check No. 142764
Check Total: 141.48
Agenda Item No. 02 Page 6 of 16 CC Agenda 12-15-2025
Disbursements for 11/26/2025 Attachment B
12/9/2025
Accounts Payable Check Register
Vendor Name Vendor # Invoice General Description GL Account Fund PO Number Invoice Number Check Date Check/EFT # Detail Amount ANDRADE IRONWORKS, INC 5369 FM-MORANDA PARK TENNIS COURTSFABRICATE LATCHES101780-5212 General Fund 356 11/26/2025 142767 1,240.00 REFUND 99999 BALLET CLASS REFUND-WINTER SESSION-2

PRTCPNT
101000-2214 General Fund 11142025

HERRERA
11/26/2025 142768 140.00
REFUND 99999 BALLET CLASS REFUND-WINTER SESSION-2

PRTCPNT
101000-4409 General Fund 11142025

HERRERA
11/26/2025 142768 60.00
Grand Total 1,440.00
Check No. 142767
Check Total: 1240.00
Check No. 142768
Check Total: 200.00
Agenda Item No. 02 Page 7 of 16 CC Agenda 12-15-2025

ATTACHMENT C

SALARY DISTRIBUTIONS
PAYROLL DIRECT DEPOSIT TOTALS: $414,168.82
PAYROLL CHECK REGISTER: $2,047.34 $416,216.16
TOTAL DISBURSEMENT: $416,216.16

CITY OF PORT HUENEME

PAYROLL CASH DISBURSEMENT FOR
November 28, 2025
Agenda Item No. 02 Page 8 of 16 CC Agenda 12-15-2025
Disbursements for 12/4/2025 Attachment D
12/9/2025
Accounts Payable Check Register
Vendor Name Vendor # Invoice General Description GL Account Fund PO Number Invoice Number Check Date Check/EFT # Detail Amount AMAZON CAPITAL SERVICES 4872 IT OFFICE SUPPLIES-LABEL MAKER TAPE 101116-5540 General Fund 1HJ3-TW1J-9P6F 12/04/2025 30282 26.09 AMAZON CAPITAL SERVICES 4872 PD DISPATCH-SEAT COVER DISPENSER/SOAP DISPENSER 101780-5520 General Fund 1WWJ-PXCR-CVVD 12/04/2025 30282 67.89 CONICO TORO, INC 5909 NOV'25 PWSW MACVALLEY OIL CO FUEL PURCHASES 101554-5522 General Fund CP-055485 12/04/2025 30283 1,143.18 CONICO TORO, INC 5909 NOV'25 PW FUEL PURCHASES AT MAC VALLEY OIL CO 101554-5522 General Fund 26098 CP-055774 12/04/2025 30284 471.19 CONICO TORO, INC 5909 NOV'25 PW FUEL PURCHASES AT MAC VALLEY OIL CO 101554-5522 General Fund 26098 CP-055774 12/04/2025 30284 166.71 CONICO TORO, INC 5909 NOV'25 PW FUEL PURCHASES AT MAC VALLEY OIL CO 101554-5522 General Fund 26098 CP-055774 12/04/2025 30284 8,015.15 RUBIO'S WELDING SERVICE 3305 ROLLOFF 304563-5211 Solid Waste Operations Fund
4875 12/04/2025 30285 2,925.00
ALEXANDER'S CONTRACT SERVICES, INC 3755 NOVEMBER 2025 WATER METER READING SERVICE CYCLE 2 301560-5204 Water Operations
Fund
26017 202511190382 12/04/2025 30286 4,782.00
ALEXANDER'S CONTRACT SERVICES, INC 3755 NOVEMBER 2025 WATER METER READING SERVICE CYCLE 1 301560-5204 Water Operations
Fund
26017 202511200381 12/04/2025 30286 3,876.48
BRINKS INC 2924 DECEMBER 2025 TRANSPORT SERVICES 101111-5204 General Fund 13086098 12/04/2025 30287 786.44 BRINKS INC 2924 NOVEMBER 2025 TRANSPORT SERVICES 101111-5204 General Fund 81506014 12/04/2025 30287 249.62 WEX BANK 2584 NOV'25 SHELL GAS STATION FUEL PURCHASES 101554-5522 General Fund 108825579 12/04/2025 30288 31.81 WEX BANK 2584 NOV'25 SHELL GAS STATION FUEL PURCHASES 101554-5522 General Fund 108825579 12/04/2025 30288 552.34 WEX BANK 2584 NOV'25 SHELL GAS STATION FUEL PURCHASES 101554-5522 General Fund 108825579 12/04/2025 30288 342.94 WEX BANK 2584 NOV'25 SHELL GAS STATION FUEL PURCHASES 101554-5522 General Fund 108825579 12/04/2025 30288 10.01 WEX BANK 2584 NOV'25 SHELL GAS STATION FUEL PURCHASES 101554-5522 General Fund 108825579 12/04/2025 30288 398.12 WEX BANK 2584 NOV'25 SHELL GAS STATION FUEL PURCHASES 101554-5522 General Fund 108825579 12/04/2025 30288 1,460.35 WEX BANK 2584 NOV'25 SHELL GAS STATION FUEL PURCHASES 101554-5522 General Fund 108825579 12/04/2025 30288 60.00 WEX BANK 2584 NOV'25 SHELL GAS STATION FUEL PURCHASES 101554-5522 General Fund 108825579 12/04/2025 30288 729.33 WEX BANK 2584 NOV'25 SHELL GAS STATION FUEL PURCHASES 101554-5522 General Fund 108825579 12/04/2025 30288 185.61 WEX BANK 2584 NOV'25 SHELL GAS STATION FUEL PURCHASES 101554-5522 General Fund 108825579 12/04/2025 30288 95.90 WEX BANK 2584 NOV'25 SHELL GAS STATION FUEL PURCHASES 101554-5522 General Fund 108825579 12/04/2025 30288 94.30 WEX BANK 2584 NOV'25 SHELL GAS STATION FUEL PURCHASES 101554-5522 General Fund 108825579 12/04/2025 30288 928.09 WEX BANK 2584 NOV'25 SHELL GAS STATION FUEL PURCHASES 101554-5522 General Fund 108825579 12/04/2025 30288 104.14 BRODERSEN ASSOCIATES 5790 LANDSCAPE ARCHITECTURE CLOSING BSPRINGS PROJECT SV
101780-5212 General Fund 4459 12/04/2025 142769 1,200.00 CITY OF OXNARD 5543 WASTEWATER DISCHARGE PERMIT FEE 303562-5204 Wastewater Operations Fund
12032025 CITY OF
OXN
12/04/2025 142770 2,500.00
Check No. 30287
Check Total: 1036.06
Check No. 30288
Check Total: 4992.94
Check No. 142769
Check Total: 1200.00
Check No. 142770
Check No. 30282
Check Total: 93.98
Check No. 30283
Check Total: 1143.18
Check No. 30284
Check Total: 8653.05
Check No. 30285
Check Total: 2925.00
Check No. 30286
Check Total: 8658.48
Agenda Item No. 02 Page 9 of 16 CC Agenda 12-15-2025
Disbursements for 12/4/2025 Attachment D
12/9/2025
Vendor Name Vendor # Invoice General Description GL Account Fund PO Number Invoice Number Check Date Check/EFT # Detail Amount FIDELITY SECURITY LIFE INSURANCE CO 5465 DEC'25 RETIREE VISION PREMIUMS 501000-2245 Payroll Clearing Fund
167078556 12/04/2025 142771 450.69
FIDELITY SECURITY LIFE INSURANCE CO 5465 DEC'25 REG EE VISION PREMIUMS 501000-2245 Payroll Clearing Fund
167079047 12/04/2025 142771 1,245.01
HARTMAN, HELEN M 5511 SEPTEMBER 2025 BALLET RECREATION CLASS 101000-2214 General Fund 10132025-SEP25 12/04/2025 142772 1,372.00 LINCOLN NATIONAL LIFE INSURANCE CO 2567 DECEMBER 2025 INSURANCE PREMIUMS- REF#4904742514 501000-2243 Payroll Clearing Fund
4010 11202025A 12/04/2025 142773 8,143.35
LINCOLN NATIONAL LIFE INSURANCE CO 2567 DECEMBER 2025 VOLUNTARY-REF#4904742514 501000-2252 Payroll Clearing Fund
4010 11202025B 12/04/2025 142773 3,487.35
PEREZ, JOSE 333 11/7/25 PDADM/PDPAT/PDMISC CAR WASHES 101441-5215 General Fund 11072025-PD 12/04/2025 142774 375.00 PEREZ, JOSE 333 11/10/25 PDADM/PDPAT/PDMISC CAR WASHES 101441-5215 General Fund 11102025-PD 12/04/2025 142774 175.00

SOUTHERN CALIFORNIA PERMANENTE MEDICAL
GROUP
4944 10/30/25-11/6/25 PRE-EMPLOYMENT EXAMS-226000000434 101115-5204 General Fund 9001112463 12/04/2025 142775 355.00 SUN LIFE FINANCIAL 4370 DECEMBER 2025 RETIREE DENTAL PREMIUMS 501000-2242 Payroll Clearing Fund
922845-DEC25 12/04/2025 142776 185.16
ENRIQUE TORRES 5700 BOOT ALLOWANCE-E TORRES 101115-5164 General Fund 11252025 TORRES 12/04/2025 142777 225.00 AFTERMATH SERVICES LLC 5923 11/19/25 PD BIOHAZARD CLEANUP 101441-5204 General Fund JC2025-5827 12/04/2025 142778 400.00 ALTA LANGUAGE SERVICES, INC. 5124 BILINGUAL LISTENING/SPEAKING TEST-2 EMPLOYEES 101115-5204 General Fund IS818775 12/04/2025 142779 116.00 ANDRADE IRONWORKS, INC 5369 PD DISPATCH-VECTOR CAMERA POLE BRACKETS 211441-5700 American Rescue Plan Act Fund
355 12/04/2025 142780 120.00
ARROWHEAD FORENSICS 5919 PD DISPATCH-DESK PAD PROTECTOR PAD 101440-5526 General Fund 166X-TWH7-CFCW 12/04/2025 142781 48.06 BAY ALARM COMPANY 269 11/1/25-1/31/26 CITY HALL ALARM MONITORING SVCS 101780-5212 General Fund 22494144 12/04/2025 142782 681.00 BAY ALARM COMPANY 269 11/1/25-1/31/26 MORANDA PARK ALARM SVCS #236352 101780-5212 General Fund 22519028 12/04/2025 142782 180.00 Check No. 142782
Check Total: 861.00
Check No. 142783
Check No. 142777
Check Total: 225.00
Check No. 142778
Check Total: 400.00
Check No. 142779
Check Total: 116.00
Check No. 142780
Check Total: 120.00
Check No. 142781
Check Total: 48.06
Check No. 142772
Check Total: 1372.00
Check No. 142773
Check Total: 11630.70
Check No. 142774
Check Total: 550.00
Check No. 142775
Check Total: 355.00
Check No. 142776
Check Total: 185.16
Check Total: 2500.00
Check No. 142771
Check Total: 1695.70
Agenda Item No. 02 Page 10 of 16 CC Agenda 12-15-2025
Disbursements for 12/4/2025 Attachment D
12/9/2025
Vendor Name Vendor # Invoice General Description GL Account Fund PO Number Invoice Number Check Date Check/EFT # Detail Amount BLUE-WHITE INDUSTRIES 5818 PHWA-ELBOW FITTINGS 302561-5520 Water Plant Operations Fund
772865 12/04/2025 142783 456.25
CALIFORNIA WOOD RECYCLING 291 NOVEMBER 1-15, 2025 GREENWASTE/WOOD &BRUSH

BILLING
304563-5233 Solid Waste
Operations Fund
146525C-IN 12/04/2025 142784 680.74
CANON FINANCIAL SERVICES, INC 3733 SEP'25 CITY ADMIN MONTHLY CANON COPIER LEASE 101112-5220 General Fund 25089 41784555 12/04/2025 142785 337.07 CANON FINANCIAL SERVICES, INC 3733 SEP'25 COMM DEVELOPMENT MONTHLY CANON COPIER LEASE
101330-5220 General Fund 25091 41784556 12/04/2025 142786 233.38 CANON FINANCIAL SERVICES, INC 3733 SEP'25 FINANCE MONTHLY CANON COPIER LEASE 101111-5220 General Fund 25093 41784553 12/04/2025 142787 250.95 CANON FINANCIAL SERVICES, INC 3733 SEP'25 POLICE DEPARTMENT MNTHLY CANON COPIER LEASE
101442-5220 General Fund 25090 41784554 12/04/2025 142788 426.72 CCI OFFICE TECHNOLOGIES 4654 POSTAGE MACHINE SUPPLIES-INK 101111-5500 General Fund INST480072 12/04/2025 142789 241.07 CHARLES ABBOTT ASSOCIATES, INC 4671 OCT'25 BLDG & SAFETY INSPECTION/PLAN CHECK CONSULT 101331-5204 General Fund 26048 69627 12/04/2025 142790 13,021.40 CIVICA LAW GROUP, APC 5884 MAY 2025 PROPERTY REMEDEDIATION LEGAL COUNSEL SVC
101112-5202 General Fund 25209 16463 12/04/2025 142791 8,383.79 CIVICA LAW GROUP, APC 5884 JUNE 2025 PROPERTY REMEDEDIATION LEGAL COUNSEL SVC
101112-5202 General Fund 25209 16776 12/04/2025 142791 7,748.21 COASTAL PIPCO INC 308 PWS SUPPLIES-FAST SETTING CONCRETE 204551-5520 Gas Tax Fund S2312184.001 12/04/2025 142792 140.99 COASTAL PIPCO INC 308 PWS-STREET SIGNS GALVANIZED PIPE 204551-5525 Gas Tax Fund S2313839.001 12/04/2025 142792 631.84 COASTAL PIPCO INC 308 WATER SUPPLIES-RICE STRAW WATTLE 301560-5520 Water Operations Fund
S2313857.001 12/04/2025 142792 88.41
COASTAL PIPCO INC 308 PW WATER PLANT SUPPLIES-SHANK COUPLER/STEEL NIPPLE
302561-5520 Water Plant
Operations Fund
S2314935.001 12/04/2025 142792 56.57
COASTLINE EQUIPMENT 309 AUTOMOTIVE REPAIRS-SHOE KIT 101554-5523 General Fund 1281352 12/04/2025 142793 387.84 DAILY JOURNAL CORPORATION 5953 OCTOBER 2025 PUBLICATION 101113-5203 General Fund B3981636 12/04/2025 142794 73.50 DOCUPRODUCTS CORPORATION 651 6/16/25-9/15/25 CITY ADMIN C5850i COPIER OVERAGE 101112-5220 General Fund 315120 12/04/2025 142795 1,163.04 Check No. 142792
Check Total: 917.81
Check No. 142793
Check Total: 387.84
Check No. 142794
Check Total: 73.50
Check No. 142795
Check Total: 1163.04
Check No. 142787
Check Total: 250.95
Check No. 142788
Check Total: 426.72
Check No. 142789
Check Total: 241.07
Check No. 142790
Check Total: 13021.40
Check No. 142791
Check Total: 16132.00
Check Total: 456.25
Check No. 142784
Check Total: 680.74
Check No. 142785
Check Total: 337.07
Check No. 142786
Check Total: 233.38
Agenda Item No. 02 Page 11 of 16 CC Agenda 12-15-2025
Disbursements for 12/4/2025 Attachment D
12/9/2025
Vendor Name Vendor # Invoice General Description GL Account Fund PO Number Invoice Number Check Date Check/EFT # Detail Amount DOCUPRODUCTS CORPORATION 651 6/16/25-9/15/25 CD CANON C5840i COPIER OVERAGE 101330-5220 General Fund 315119 12/04/2025 142796 166.65 DOCUPRODUCTS CORPORATION 651 6/16/25-9/15/25 PW C5850i COPIER OVERAGE SVCS 303562-5220 Wastewater Operations Fund
315121 12/04/2025 142797 229.15
DOCUPRODUCTS CORPORATION 651 6/16/25-9/15/25 PW C5850i COPIER OVERAGE SVCS 304563-5220 Solid Waste Operations Fund
315121 12/04/2025 142797 229.15
DOCUPRODUCTS CORPORATION 651 6/16/25-9/15/25 PW C5850i COPIER OVERAGE SVCS 301560-5220 Water Operations Fund
315121 12/04/2025 142797 229.15
DOCUPRODUCTS CORPORATION 651 8/31/25-9/29/25 FINANCE C5850i COPIER OVERAGE SVCS 101111-5220 General Fund 315886 12/04/2025 142798 32.15 DOCUPRODUCTS CORPORATION 651 9/30/25-10/30/25 FINANCE C5850i COPIER OVERAGE SV 101111-5220 General Fund 317901 12/04/2025 142799 31.53 DOCUPRODUCTS CORPORATION 651 10/31/25-11/29/25 FINANCE C5850i COPIER OVERAGE SV 101111-5220 General Fund 319709 12/04/2025 142800 33.89 DOCUPRODUCTS CORPORATION 651 8/3/25-11/2/25 REC C357iF COPIER OVERAGE SERVICES 101670-5220 General Fund 318534 12/04/2025 142801 549.44 DOCUPRODUCTS CORPORATION 651 ADMIN OFFICE SUPPLIES-STAPLES FOR PRINTER 101112-5500 General Fund 316653 12/04/2025 142802 84.61 DON & TOM'S FRONT END 332 AUTOMOTIVE REPAIRS-PWW VEH8105-ALIGNMENT 101554-5215 General Fund 35527 12/04/2025 142803 155.00 EWING IRRIGATION PRODUCTS, INC 336 LANDSCAPE SUPPLIES-TURFACE 50LB 101553-5520 General Fund 28533377 12/04/2025 142804 826.66 FAMCON PIPE SUPPLY INC 337 WATER SUPPLIES-BALL AMS MTR NUT/GRIP JOINTS 301560-5520 Water Operations Fund
S100166211.005 12/04/2025 142805 1,021.02
FAMCON PIPE SUPPLY INC 337 PWE REPAIRS-UNDERGROUND SVC TANKELBOW/ADAPTER/ETC101550-5700 General Fund S100168381.001 12/04/2025 142805 1,757.40 FGL ENVIRONMENTAL 339 BACTI/MISC WATER QUALITY ANALYSIS COPH 301560-5204 Water Operations Fund
26007 518403A 12/04/2025 142806 12.12
FGL ENVIRONMENTAL 339 BACTI/MISC WATER QUALITY ANALYSIS COPH 301560-5230 Water Operations Fund
26007 518403A 12/04/2025 142806 160.88
FGL ENVIRONMENTAL 339 BACTI/MISC WATER QUALITY ANALYSIS PHWA 302561-5230 Water Plant Operations Fund
26008 518404A 12/04/2025 142806 117.00
FGL ENVIRONMENTAL 339 SUPPORT WATER QUALITY ANALYSIS COPH 301560-5230 Water Operations Fund
26007 518808A 12/04/2025 142806 37.20
FGL ENVIRONMENTAL 339 SUPPORT WATER QUALITY ANALYSIS COPH 301560-5204 Water Operations Fund
26007 518808A 12/04/2025 142806 2.80
FGL ENVIRONMENTAL 339 INORGANIC/MISC WATER QUALITY ANALYSIS PHWA 302561-5230 Water Plant Operations Fund
26008 518809A 12/04/2025 142806 98.00
Check No. 142802
Check Total: 84.61
Check No. 142803
Check Total: 155.00
Check No. 142804
Check Total: 826.66
Check No. 142805
Check Total: 2778.42
Check No. 142806
Check No. 142797
Check Total: 687.45
Check No. 142798
Check Total: 32.15
Check No. 142799
Check Total: 31.53
Check No. 142800
Check Total: 33.89
Check No. 142801
Check Total: 549.44
Check No. 142796
Check Total: 166.65
Agenda Item No. 02 Page 12 of 16 CC Agenda 12-15-2025
Disbursements for 12/4/2025 Attachment D
12/9/2025
Vendor Name Vendor # Invoice General Description GL Account Fund PO Number Invoice Number Check Date Check/EFT # Detail Amount FGL ENVIRONMENTAL 339 INORGANIC/MISC WATER QUALITY ANALYSIS PHWA 302561-5230 Water Plant Operations Fund
26008 518810A 12/04/2025 142806 32.00
FGL ENVIRONMENTAL 339 BACTI/MISC WATER QUALITY ANALYSIS COPH 301560-5230 Water Operations Fund
26007 518811A 12/04/2025 142806 160.89
FGL ENVIRONMENTAL 339 BACTI/MISC WATER QUALITY ANALYSIS COPH 301560-5204 Water Operations Fund
26007 518811A 12/04/2025 142806 12.11
FGL ENVIRONMENTAL 339 BACTI/INORGANIC/MISC WATER QUALITY ANALYSIS COPH 301560-5230 Water Operations Fund
26007 518812A 12/04/2025 142806 283.64
FGL ENVIRONMENTAL 339 BACTI/INORGANIC/MISC WATER QUALITY ANALYSIS COPH 301560-5204 Water Operations Fund
26007 518812A 12/04/2025 142806 21.36
FGL ENVIRONMENTAL 339 BACTI/MISC WATER QUALITY ANALYSIS PHWA 302561-5230 Water Plant Operations Fund
26008 518813A 12/04/2025 142806 117.00
FGL ENVIRONMENTAL 339 BACTI/INORGANIC/MISC WATER QUALITY ANALYSIS PHWA 302561-5230 Water Plant Operations Fund
26008 518815A 12/04/2025 142806 55.00
FGL ENVIRONMENTAL 339 SUPPORT WATER QUALITY ANALYSIS COPH 301560-5230 Water Operations Fund
26007 519227A 12/04/2025 142806 37.20
FGL ENVIRONMENTAL 339 SUPPORT WATER QUALITY ANALYSIS COPH 301560-5204 Water Operations Fund
26007 519227A 12/04/2025 142806 2.80
FGL ENVIRONMENTAL 339 BACTI/MISC WATER QUALITY ANALYSIS COPH 301560-5230 Water Operations Fund
26007 519228A 12/04/2025 142806 160.88
FGL ENVIRONMENTAL 339 BACTI/MISC WATER QUALITY ANALYSIS COPH 301560-5204 Water Operations Fund
26007 519228A 12/04/2025 142806 12.12
FGL ENVIRONMENTAL 339 BACTI/MISC WATER QUALITY ANALYSIS PHWA 302561-5230 Water Plant Operations Fund
26008 519229A 12/04/2025 142806 117.00
FGL ENVIRONMENTAL 339 BACTI/MISC WATER QUALITY ANALYSIS COPH 301560-5204 Water Operations Fund
26007 519691A 12/04/2025 142806 14.08
FGL ENVIRONMENTAL 339 BACTI/MISC WATER QUALITY ANALYSIS COPH 301560-5230 Water Operations Fund
26007 519691A 12/04/2025 142806 186.92
FGL ENVIRONMENTAL 339 BACTI/MISC WATER QUALITY ANALYSIS PHWA 302561-5230 Water Plant Operations Fund
26008 519692A 12/04/2025 142806 117.00
FGL ENVIRONMENTAL 339 SUPPORT WATER QUALITY ANALYSIS COPH 301560-5204 Water Operations Fund
26007 519694A 12/04/2025 142806 2.80
FGL ENVIRONMENTAL 339 SUPPORT WATER QUALITY ANALYSIS COPH 301560-5230 Water Operations Fund
26007 519694A 12/04/2025 142806 37.20
GRAINGER INC 345 FM-PD PARKING LOT-REPLACEMENT SUMP PUMP 101780-5520 General Fund 9710275760 12/04/2025 142807 625.57 HOME DEPOT CREDIT SERVICES 115 PHWA-BLOW GUN/AIR COMPRESSOR ACCESS KIT 302561-5520 Water Plant Operations Fund
3180080 12/04/2025 142808 31.63
HOME DEPOT CREDIT SERVICES 115 FM-PW OFFICE REMODEL-PAINT 101780-5520 General Fund 9360979 12/04/2025 142808 212.45 HOUSE SANITARY SUPPLY INC 118 FM SUPPLIES-JANITORIAL-TOILET PAPR/DISINFCTNT/TWLS 101780-5520 General Fund 311240 12/04/2025 142809 2,072.60 HYDRAULIC SOLUTIONS LP 5913 AUTOMOTIVE SUPPLIES-INVENTORY-GLANDS 101554-5523 General Fund 132128 12/04/2025 142810 319.57 HYDRAULIC SOLUTIONS LP 5913 AUTOMOTIVE SUPPLIES-INVENTORY-CAM FOLLOWER

ROLLERS
101554-5523 General Fund 131949 12/04/2025 142811 476.12 HYDRAULIC SOLUTIONS LP 5913 AUTOMOTIVE REPAIRS-PWSW V9112-CAM FOLLOWER

ROLLERS
101554-5523 General Fund 132945 12/04/2025 142812 417.60 Check No. 142812
Check No. 142807
Check Total: 625.57
Check No. 142808
Check Total: 244.08
Check No. 142809
Check Total: 2072.60
Check No. 142810
Check Total: 319.57
Check No. 142811
Check Total: 476.12
Check Total: 1798.00
Agenda Item No. 02 Page 13 of 16 CC Agenda 12-15-2025
Disbursements for 12/4/2025 Attachment D
12/9/2025
Vendor Name Vendor # Invoice General Description GL Account Fund PO Number Invoice Number Check Date Check/EFT # Detail Amount JOHNSON CONTROLS SECURITY SOLUTIONS 4634 11/1/25-1/31/26 COMM CENTER ALARM SECURITY SYSTEM 101780-5212 General Fund 41807379 12/04/2025 142813 4,313.55 KPCS CONSULTING, LLC 52 NOV'25 OFFICE 365 MIGRATION/IMPLMENTATION LICENSE 101116-5223 General Fund 25200081 12/04/2025 142814 1,224.00 LINCOLN NATIONAL LIFE INSURANCE CO 2567 DECEMBER 2025 DENTAL PREMIUMS-REF #4891493556 501000-2242 Payroll Clearing Fund
3947 11102025 12/04/2025 142815 313.12
LTM INDUSTRIES, INC 374 AUTOMOTIVE REPAIRS-PWSW VEH9112-LOADER 101554-5215 General Fund 6445 12/04/2025 142816 1,800.00 MATRIX IMAGING SOLUTIONS/DATAPROSE, INC 3718 OCTOBER 2025 UTILITY BILL STATEMENT SERVICES 304563-5204 Solid Waste Operations Fund
26093 DP2505484 12/04/2025 142817 2,306.27
MATRIX IMAGING SOLUTIONS/DATAPROSE, INC 3718 OCTOBER 2025 UTILITY BILL STATEMENT SERVICES 303562-5204 Wastewater Operations Fund
26093 DP2505484 12/04/2025 142817 2,306.28
MATRIX IMAGING SOLUTIONS/DATAPROSE, INC 3718 OCTOBER 2025 UTILITY BILL STATEMENT SERVICES 301560-5204 Water Operations Fund
26093 DP2505484 12/04/2025 142817 2,306.28
MUNICIPAL MAINTENANCE EQUIPMENT 386 AUTOMOTIVE SUPPLIES-PWWW V6102-WEAR PLATE

ASSEMBLY
303562-5526 Wastewater
Operations Fund
043433 12/04/2025 142818 919.38
ODP BUSINESS SOLUTIONS, LLC 393 101442-5500 General Fund 449562114001 12/04/2025 142819 56.53 CITY OF PORT HUENEME 402 101441-5500 General Fund 11202025 12/04/2025 142820 371.47 RED WING BUSINESS ADVANTAGE ACCOUNT 421 BOOT ALLOWANCE-J AVILA 101115-5164 General Fund 131ST1-2249540 12/04/2025 142821 187.68 RED WING BUSINESS ADVANTAGE ACCOUNT 421 BOOT ALLOWANCE-G MORENO 101115-5164 General Fund 131ST1-2376516 12/04/2025 142821 225.00 RED WING BUSINESS ADVANTAGE ACCOUNT 421 BOOT ALLOWANCE-M GUTIERREZ 101115-5164 General Fund 131ST1-2389908 12/04/2025 142821 225.00 REFUND 99999 11/15/25 COMM CENTER RENTAL SECURITY DEPOSIT REFND 101000-2414 General Fund 11262025

MALDONADO
12/04/2025 142822 500.00
REFUND 99999 11/15/25 PARK PICNIC RENTAL PERMIT REFUND 101000-4408 General Fund 11142025 CHAY 12/04/2025 142823 120.00 RINCON CONSULTANTS, INC. 2153 AUG'25 LOCAL COASTAL PROGRAM & LAND USE PROGRAM 101330-5204 General Fund 26083 68397 12/04/2025 142824 5,119.00 STANDARD PLUMBING SUPPLY CO 3970 FM-COMM CENTER-10FT PVC PIPING 101780-5520 General Fund ZNRM15 12/04/2025 142825 32.17 Check No. 142822
Check Total: 500.00
Check No. 142823
Check Total: 120.00
Check No. 142824
Check Total: 5119.00
Check No. 142825
Check No. 142817
Check Total: 6918.83
Check No. 142818
Check Total: 919.38
Check No. 142819
Check Total: 56.53
Check No. 142820
Check Total: 371.47
Check No. 142821
Check Total: 637.68
Check Total: 417.60
Check No. 142813
Check Total: 4313.55
Check No. 142814
Check Total: 1224.00
Check No. 142815
Check Total: 313.12
Check No. 142816
Check Total: 1800.00

PD RECORDS OFFICE SUPPLIES-PLANNER/DESK CALENDAR

PD PATROL PETTY CASH REPLENISH
Agenda Item No. 02 Page 14 of 16 CC Agenda 12-15-2025
Disbursements for 12/4/2025 Attachment D
12/9/2025
Vendor Name Vendor # Invoice General Description GL Account Fund PO Number Invoice Number Check Date Check/EFT # Detail Amount STANDARD PLUMBING SUPPLY CO 3970 FM SUPPLIES-COMM CENTER-PVC COUPLERS 101780-5520 General Fund ZNV470 12/04/2025 142825 10.58 STANDARD PLUMBING SUPPLY CO 3970 FM REPAIRS-PW LEAK-COUPLING ASSEMBLY/STUD 101780-5520 General Fund ZNWR27 12/04/2025 142825 29.90 STANDARD PLUMBING SUPPLY CO 3970 FM-PD-URINAL FILTERS 101780-5520 General Fund ZPF353 12/04/2025 142825 134.88 STANDARD PLUMBING SUPPLY CO 3970 FM SUPPLIES-INVENTORY-TOILET SNAKE AUGER 101780-5520 General Fund ZPHX58 12/04/2025 142825 96.95 CALPORTLAND COMPANIES 586 STREETS ROAD MATERIAL DUMP FEES 101551-5524 General Fund 96832132A 12/04/2025 142826 117.00 CALPORTLAND COMPANIES 586 PWSW-CONCRETE DUMP FEES 304563-5233 Solid Waste Operations Fund
96832132B 12/04/2025 142827 158.60
TAMPA HARDWARE, INC 4401 PWW PLANT SUPPLIES-MASONRY CUTOFF DISC 5"/RAZOR 302561-5520 Water Plant Operations Fund
1029140 12/04/2025 142828 28.64
TAMPA HARDWARE, INC 4401 PWW SUPPLIES-LITHIUM BATTERIES 301560-5540 Water Operations Fund
1031703 12/04/2025 142828 14.13
TAMPA HARDWARE, INC 4401 PWW SUPPLIES-GATE REMOTE DOOR OPENER 301560-5540 Water Operations Fund
1032091 12/04/2025 142828 54.36
TAMPA HARDWARE, INC 4401 PWW SUPPLIES-CONCRETE MIX FASTSET 301560-5520 Water Operations Fund
1033409 12/04/2025 142828 65.18
TOSHIBA FINANCIAL SERVICES 3074 500-0664982-000 ESTUDIO478S CD COPIER 11/3-12/3/25 101330-5220 General Fund 568607659 12/04/2025 142829 87.95 UNDERGROUND SERVICE ALERT 450 NOVEMBER 2025 TICKETS/PASSES 301560-5204 Water Operations Fund
1120250553 12/04/2025 142830 37.00
UNDERGROUND SERVICE ALERT 450 NOVEMBER 2025 TICKETS/PASSES 303562-5204 Wastewater Operations Fund
1120250553 12/04/2025 142830 37.00
UNIFIRST CORPORATION 5314 FM SUPPLIES-HA/FM-MATS/MOPS SERVICES 101780-5212 General Fund 2210248098 12/04/2025 142831 67.74 UNIFIRST CORPORATION 5314 WATER/WATER PLANT UNIFORM SERVICES 301560-5214 Water Operations Fund
2210248126 12/04/2025 142831 167.33
UNIFIRST CORPORATION 5314 FM SUPPLIES-COMM CENTER-MATS/MOPS SERVICES 101780-5212 General Fund 2210248284 12/04/2025 142831 79.03 UNIFIRST CORPORATION 5314 WASTEWATER UNIFORMS/PW FLOOR MATS 303562-5214 Wastewater Operations Fund
2210249770 12/04/2025 142831 70.48
UNIFIRST CORPORATION 5314 WASTEWATER UNIFORMS/PW FLOOR MATS 301560-5214 Water Operations Fund
2210249770 12/04/2025 142831 14.98
UNIFIRST CORPORATION 5314 WASTEWATER UNIFORMS/PW FLOOR MATS 304563-5214 Solid Waste Operations Fund
2210249770 12/04/2025 142831 14.98
UNIFIRST CORPORATION 5314 LANDSCAPE UNIFORM SERVICES 101553-5214 General Fund 2210249777 12/04/2025 142831 128.50 UNIFIRST CORPORATION 5314 FLEET UNIFORM SERVICES/SHOP RAGS 101554-5214 General Fund 2210249780 12/04/2025 142831 46.89 UNIFIRST CORPORATION 5314 STREETS UNIFORM SERVICES 101551-5214 General Fund 2210249783 12/04/2025 142831 42.60 UNIFIRST CORPORATION 5314 STREETS UNIFORM SERVICES 101551-5214 General Fund 2210249785 12/04/2025 142831 21.38 UNIFIRST CORPORATION 5314 FM SUPPLIES-HA/FM-MATS/MOPS SERVICES 101780-5212 General Fund 2210249792 12/04/2025 142831 40.42 UNIFIRST CORPORATION 5314 FM SUPPLIES-CITY HALL-MATS/MOPS SERVICES 101780-5212 General Fund 2210251604 12/04/2025 142831 67.74 UNIFIRST CORPORATION 5314 FM SUPPLIES-HA/FM-MATS/MOPS SERVICES 101780-5212 General Fund 2210251643 12/04/2025 142831 25.48 UNIFIRST CORPORATION 5314 FM SUPPLIES-COMM CENTER-MATS/MOPS SERVICES 101780-5212 General Fund 2210251985 12/04/2025 142831 79.03 UNIFIRST CORPORATION 5314 STREETS UNIFORM SERVICES 101551-5214 General Fund 2210253432 12/04/2025 142831 42.60 Check No. 142827
Check Total: 158.60
Check No. 142828
Check Total: 162.31
Check No. 142829
Check Total: 87.95
Check No. 142830
Check Total: 74.00
Check No. 142831
Check Total: 909.18
Check Total: 304.48
Check No. 142826
Check Total: 117.00
Agenda Item No. 02 Page 15 of 16 CC Agenda 12-15-2025
Disbursements for 12/4/2025 Attachment D
12/9/2025
Vendor Name Vendor # Invoice General Description GL Account Fund PO Number Invoice Number Check Date Check/EFT # Detail Amount VENTURA COUNTY STAR 546 OCT'25 PUBLICATION-LEGAL-FULL COLUMN 101113-5203 General Fund 0007411996 12/04/2025 142832 181.50 VENTURA COUNTY STAR 546 OCT'25 PUBLICATION-LEGAL-FULL COLUMN 101000-4400 General Fund 0007411996 12/04/2025 142832 358.00 VENTURA COUNTY STAR 546 OCT'25 PUBLICATION-LEGAL-FULL COLUMN 101550-5700 General Fund 0007411996 12/04/2025 142832 1,311.10 VENTURA COUNTY STAR 546 OCT'25 PUBLICATION-LEGAL-FULL COLUMN 101113-5203 General Fund 0007411996 12/04/2025 142832 322.70 VENTURA COUNTY STAR 546 OCT'25 PUBLICATION-LEGAL-FULL COLUMN 101331-5203 General Fund 0007411996 12/04/2025 142832 505.22 VENTURA COUNTY STAR 546 OCT'25 PUBLICATION-LEGAL-FULL COLUMN 204551-5700 Gas Tax Fund 0007411996 12/04/2025 142832 1,254.62 WESTERN EXTERMINATOR CO 211 PEST CONTROL MAINTENANCE-220 MARKET ST 101780-5212 General Fund 89114410 12/04/2025 142833 165.11 WESTERN EXTERMINATOR CO 211 PEST CONTROL MAINTENANCE-746 INDUSTRIAL 101780-5212 General Fund 89116106 12/04/2025 142833 232.63 WESTERN EXTERMINATOR CO 211 PEST CONTROL MAINTENANCE-CITY HALL 101780-5212 General Fund 89118409 12/04/2025 142833 305.28 Grand Total 123,125.66
Check No. 142832
Check Total: 3933.14
Check No. 142833
Check Total: 703.02
Agenda Item No. 02 Page 16 of 16 CC Agenda 12-15-2025
DATE: December 15, 2025
TO: Honorable City Council
FROM: James Vega, City Manager
Ashley Chaparro, Finance Director
SUBJECT: APPROVAL TO PASS-THROUGH CREDIT CARD TRANSACTION

PROCESSING FEES TO CUSTOMER
RECOMMENDATION:

It is recommended that the City Council adopt a resolution to authorize staff to impose a processing fee for cost recovery of fees incurred by customer use of credit cards, debit cards and electronic checks.

BACKGROUND/ANALYSIS:

The City of Port Hueneme accepts over-the-counter, over-the-phone and online payments via credit/debit card, and sometimes e-Check, depending on the fee type. The City uses a third-party payment processing service provider that charges a service fee for these payments and the City’s General Fund has been absorbing the service fees on behalf of the customer, subsidizing these payment methods. Most cities, including neighboring cities, implemented a pass through in recent years to ensure that all taxpayers are not subsidizing credit card fees of an individual.

California Government Code 6159 states that a “public agency may impose a fee for the use of a credit or debit card or electronic funds transfer, not to exceed the costs incurred by the agency or agent in providing for payment by credit or debit card or electronic funds transfer”. Staff proposes implementing such a fee, and will continue to evaluate each area in which the City accepts credit/debit card and electronic payments to ensure the processing fees charged continue to fall in line with actual costs incurred.

The City also offers, and will continue to offer, ‘no cost’ payment options to our customers.

Customers will have options to avoid these fees if desired. There are several payment methods available that do not incur a processing fee:
- Cash, check or money order payments made in person at City Hall - Automatic-Payments (Auto-Pay/ACH payments) linked to bank account information - Check or money order payments mailed or placed in the City Hall drop box Agenda Item No. 03 Page 1 of 7 CC Agenda 12-15-2025
Pass-through of Credit Card Processing Fees
December 15, 2025

Page 2 ends

Staff proposes that, beginning January 16, 2026, customers will be responsible for paying the processing fees for each credit/debit card and e-Check as described in the following fee schedule to address this cost:

Payment Option Processing Fee Method
Online Utility Payment $3.00 per Payment Credit or Debit Card $1.00 per Payment Quick Pay E-Check
Over-the-counter or Phone 2.95% per Payment
Amount up to $20,000 Credit or Debit Card
Online Permitting, Licensing or
Recreation Payment

2.95% per Payment
Amount up to $20,000 Credit or Debit Card
The proposed fees are comparable to neighboring cities while covering our costs:

City Payment Option Processing Fee Method
Oxnard
Online Utility Payment
$3.95 per
Payment
Credit or Debit
Card
$.50 per Payment E-Check
Over-the-counter

2.95% per
Payment
Amount up to
$20,000
Credit or Debit
Card
Over-the-phone
$3.95 per
Payment
Amount up to
$5,000
Credit or Debit
Card
Online Permitting and
Licensing

2.35% per
Payment
Amount up to
$20,000
Credit or Debit
Card
Camarillo
Utility Payment
$2.95 per $500
charge
Credit or Debit
Card
$1.00 per
Payment E-Check
Licensing 2.65% per
Payment
Credit or Debit
Card
Ventura
Online Utility Payment $3.95 per
Payment
Credit or Debit
Card
Over-the-phone $4.25 per
Payment
Credit or Debit
Card
Simi Valley Utility Payment

3.25% or $2.50
per Payment,
whichever is
greater
Credit or Debit
Card
Agenda Item No. 03 Page 2 of 7 CC Agenda 12-15-2025
Pass-through of Credit Card Processing Fees
December 15, 2025

Page 3 ends

FISCAL IMPACT:

Revenue collected through a processing fee for cost recovery of credit card, debit card and electronic check fees would off-set a majority of the $140,000 of fees paid by the City annually. Staff will continue to monitor fees imposed as they change to ensure the processing fee is adjusted accordingly.

STRATEGIC PLAN:

Primary Strategic Pillar(s) and Initiative(s):

Optimal Levels of Service for Residents and Businesses
• Promote operational excellence in all City functions and embody best practices as a municipality
• Establish desired service levels for all City functions ATTACHMENTS:

A. Resolution
Agenda Item No. 03 Page 3 of 7 CC Agenda 12-15-2025
This Page Intentionally Left Blank
Agenda Item No. 03 Page 4 of 7 CC Agenda 12-15-2025
RESOLUTION NO.

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PORT HUENEME,

CALIFORNIA, AUTHORIZING AND IMPOSING FEES FOR THE USE OF

CREDIT CARDS, DEBIT CARDS, AND ELECTRONIC CHECKS FOR

PAYMENT OF CITY SERVICES
WHEREAS, the City Council recognizes that it is convenient for customers to pay for City services, fees, charges, and taxes (collectively, “City Services”) using credit cards, debit cards, or electronic checks; and
WHEREAS, Government Code section 6159 authorizes the acceptance of credit cards, debit cards, or electronic checks for payment of City Services; and WHEREAS, the City of Port Hueneme accepts payment by credit and debit card for a broad range of services, including utilities, business license fees, building permits, recreation class fees, parking citations, and other City fees; and WHEREAS, the City of Port Hueneme accepts payment by electronic check for various utility and online transactions; and
WHEREAS, although credit card, debit card, and electronic check payments offer convenience to customers, the City pays fees for these transactions to gateways, merchants, credit card companies, and the electronic check processors, each of which performs a function to complete a transaction and enables the City to collect debit, credit card, or electronic check payments; and
WHEREAS, Government Code section 6159 permits the City to impose fees not to exceed the costs incurred by the City in providing for payment by credit or debit card or electronic check.

NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF PORT HUENEME, CALIFORNIA, DOES HEREBY RESOLVE AS FOLLOWS:

SECTION 1: Pursuant to Government Code section 6159, the City Council authorizes the continued acceptance of credit cards, debit cards, and electronic checks for payment of City Services.

SECTION 2: The City may impose fees (“Processing Fees”) for the use of a credit card, debit card, or electronic check, not to exceed the costs incurred by the City in providing for payment by these methods.

SECTION 3: The City Manager, or designee, is authorized to take all actions necessary to implement and collect the Processing Fees.

SECTION 4: If any section, subsection, clause, or phrase of this resolution is for any reason held invalid, the validity of the remainder of this resolution shall not be affected. The City Council declares that it would have adopted this resolution and each section thereof irrespective of any invalid portion.

SECTION 5: This Resolution shall take effect immediately upon its passage.

SECTION 6: The City Clerk shall certify to the passage and adoption of this Resolution and enter it into the book of original Resolutions.

Attachment A
Agenda Item No. 03 Page 5 of 7 CC Agenda 12-15-2025
CC Resolution No. __, Page 2 of 3
PASSED, APPROVED, AND ADOPTED, this 15th day of December, 2025.

Mayor
ATTEST:
________________________________
Georgianna Nicole Alvarez
City Clerk
Agenda Item No. 03 Page 6 of 7 CC Agenda 12-15-2025
CC Resolution No. __, Page 3 of 3

CERTIFICATION

STATE OF CALIFORNIA )
COUNTY OF VENTURA ) SS.

CITY OF PORT HUENEME )
I, Georgianna Nicole Alvarez, City Clerk of the City of Port Hueneme, California, do hereby certify that the foregoing Resolution No. ____ was duly adopted at the regular meeting of the City Council on the 15th day of December, 2025, by the following vote:

AYES:

NOES:

ABSTAIN:

ABSENT:

Dated:

Georgianna Nicole Alvarez
City Clerk
Agenda Item No. 03 Page 7 of 7 CC Agenda 12-15-2025
DATE: December 15, 2025
TO: Honorable City Council
FROM: James Vega, City Manager
Brian Popovich, Management Analyst
SUBJECT: ADOPTION OF A DONATION ACCEPTANCE POLICY
RECOMMENDATION:

It is recommended that the City Council adopt the attached Resolution entitled, “A Resolution of the City Council of the City of Port Hueneme, California, Adopting a City Donation Acceptance Policy.”
BACKGROUND/ANALYSIS:

This item was requested by City Council on October 6, 2025. The request was to provide Council with a formal policy for reviewing and accepting donations made to the City. At the time of the request, staff noted a policy was already in progress and would be brought forward to Council when completed. In preparing the proposed policy, staff also reviewed donation acceptance policies adopted by other municipalities to incorporate common standards and best practices.

The City currently maintains Administrative Policy A-005 – Acceptance of Gifts, Gratuities, and Tickets/Passes (Attachment C), which provides guidance on gifts offered to City employees and on the distribution of tickets and passes. While A-005 provides direction for employee-level gift handling, it does not appear to establish a Citywide policy for evaluating monetary or in-kind donations offered to the City as an organization. A Donation Acceptance Policy is therefore needed to supplement A-005 and ensure consistency, transparency, and alignment with City goals when accepting donations of any type.

The proposed Donation Acceptance Policy (Attachment A):
• Establishes definitions for donations, donors, in-kind contributions, and required documentation.
• Creates clear criteria for determining whether a donation aligns with City goals and can be accepted.
• Confirms the City’s authority to decline any donation that does not meet policy standards or is not in the best interest of the City.

Agenda Item No. 04 Page 1 of 9 CC Agenda 12-15-2025
City Donation Acceptance Policy
December 15, 2025

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• Requires a Donation Acceptance Form (Attachment B) for all proposed donations to ensure consistent review and documentation.
• Requires City Council approval at the soonest available City Council meeting for donations exceeding $5,000 or for donations involving construction, installation, or improvements to City property.
• Supplements, but does not replace the current Gift Policy A-005, ensuring both policies operate together to regulate gift and donation practices at different levels of City operations.

FISCAL IMPACT:

None. This item does not require an expenditure of funds.

STRATEGIC PLAN:

Primary Strategic Pillar(s) and Initiative(s):

A. Proposed Donation Acceptance Policy Resolution
B. Donation Acceptance Form
C. Administrative Policy A-005 – Acceptance of Gifts, Gratuities, and Tickets/Passes Agenda Item No. 04 Page 2 of 9 CC Agenda 12-15-2025
RESOLUTION NO.

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PORT HUENEME,

CALIFORNIA, ADOPTING A CITY DONATION ACCEPTANCE POLICY
WHEREAS, individuals, community groups, and businesses may wish to make donations to the City of Port Hueneme in the form of cash or in-kind contributions that enhance City programs, facilities, projects, and services; and
WHEREAS, the need for these projects, programs, and services can exceed available City resources, and donations can help deliver a higher level of service to the public; and WHEREAS, the City maintains an existing Gift Policy (Administrative Policy A-005) governing the acceptance of gifts to City departments, and a broader Donation Acceptance Policy is necessary to supplement that policy by providing consistent Citywide criteria, procedures, and review standards for donations made to the City; and
WHEREAS, adoption of a Citywide Donation Acceptance Policy will ensure transparency, accountability, and alignment with City goals and objectives when receiving and evaluating donations.

NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF PORT HUENEME, CALIFORNIA, DOES HEREBY RESOLVE AS FOLLOWS:

SECTION 1: DEFINITIONS: For the Purpose of this policy:

A. Donation means any voluntary gift of money, goods, materials, equipment, property, or services provided to the City with no expectation of repayment.

B. In-Kind Donation means a non-monetary contribution, including equipment, materials, supplies, professional services, or improvements to City property.

C. Donor means any individual, business, organization, or entity offering a donation to the City.

D. Donation Acceptance Form means the form required for all proposed donations, providing details such as value, description, purpose, restrictions, and donor information.

SECTION 2: DONATION ACCEPTANCE CRITERIA: A donation may be accepted only if it meets all of the following criteria and is consistent with the City’s existing Gift Policy (Administrative Policy A-005):

A. The donation has a purpose consistent with City goals and objectives.

B. The donation complies with all applicable laws.

C. The donation is suitable and appropriate for the intended City use.

D. The donation will not increase ongoing City workload unless it provides a net benefit.

E. The donation will not impose hidden or future costs the City is unwilling or unable to fund.

F. The donation places no restrictions on the City unless expressly agreed to by the City Council.

Agenda Item No. 04 Page 3 of 9 CC Agenda 12-15-2025
Attachment A
CC Resolution No. ___, Page 2 of 3
G. Accepted donations shall become the property of the City.

H. Donations exceeding $5,000 in value, or any donation involving construction, installation, or improvements to City property, shall require a written agreement and City Council approval at the soonest available city council meeting.

I. All proposed donations, whether monetary or in-kind, shall be accompanied by a completed Donation Acceptance Form.

SECTION 3: AUTHORITY TO DECLINE DONATIONS
A. The City may decline any donation at any time and without comment or cause.

B. The City Manager or designee is authorized to decline any donation that does not meet this policy’s criteria or is not in the City’s best interest.

C. Donations involving conditions, obligations, or substantial fiscal impacts shall be referred to the City Council for determination.

SECTION 4: This Resolution shall take effect immediately upon its passage.

SECTION 5: The City Clerk shall certify to the passage and adoption of this Resolution and enter it into the book of original Resolutions.

PASSED, APPROVED, AND ADOPTED, this ____ day of December, 2025.

Mayor
ATTEST:
________________________________
Georgianna Nicole Alvarez
City Clerk
Agenda Item No. 04 Page 4 of 9 CC Agenda 12-15-2025
CC Resolution No. ___, Page 3 of 3

CERTIFICATION

STATE OF CALIFORNIA )
COUNTY OF VENTURA ) SS.

AYES:

NOES:

ABSTAIN:

ABSENT:

Dated:

Georgianna Nicole Alvarez
City Clerk
Agenda Item No. 04 Page 5 of 9 CC Agenda 12-15-2025
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Name of Donor: _________________________________________________________ Address: ______________________________________________________________ City: ____________________________ State: _____________ Zip: _______________ Description of donation: ___________________________________________________ ______________________________________________________________________ Donor estimate of current value: ____________________________________________ Potential immediate or initial acquisition or installation cost, any on-going maintenance or replacement cost: _______________________________________________________ Intended use: __________________________________________________________ Conditions of acceptance or donor designation: ________________________________ ______________________________________________________________________ Remarks: _____________________________________________________________ City Department receiving donation: _________________________________________

APPROVED / DISAPPROVED
________________________ ________________________________ Date City Manager Signature
________________________ ________________________________ Date Submitted to Council Date Approved by Council
________________________ ________________________________ Date Mayor Signature

DONATION ACCEPTANCE FORM
Agenda Item No. 04 Page 6 of 9 CC Agenda 12-15-2025
Attachment B
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Agenda Item No. 04 Page 7 of 9 CC Agenda 12-15-2025
Attachment C
Agenda Item No. 04 Page 8 of 9 CC Agenda 12-15-2025
Agenda Item No. 04 Page 9 of 9 CC Agenda 12-15-2025
DATE: December 15, 2025
TO: Honorable City Council
FROM: James Vega, City Manager
Zachary Frum, Police Officer
SUBJECT: CALIFORNIA DEPARTMENT OF JUSTICE (CA-DOJ), TOBACCO GRANT

PROGRAM
RECOMMENDATION:

It is recommended that the City Council take the following action:

3. Appropriate the FY2025-26 portion of grant revenue in the amount of $52,219 and $5,278 in expenditures with a positive revenue impact of $46,941 to the General Fund.

BACKGROUND/ANALYSIS:

In June of 2025, staff applied for the State of California Department of Justice (CA-DOJ) Tobacco Grant to cover the cost of officers assigned to Tobacco Retailer Inspections, Minor Decoy Operations, and Undercover Buy Operations.

On November 20, 2025, the Department was notified it was selected to be awarded $156,657. The grant cycle term is July 1, 2025 to June 30, 2028.

The Port Hueneme Police Department is dedicated to excellence in public safety through superior police services that foster a safe community and strengthen partnerships with residents and local retailers. The Department’s commitment to the citizens of Port Hueneme drives efforts to prevent crime, solve offenses, and maintain peace, prioritizing the safety of both the public and officers.

The Community Resources Unit, part of the Investigative Services Division, is initiating a tobacco enforcement program and is seeking funding for officers focused on tobaccoAgenda Item No. 05 Page 1 of 13 CC Agenda 12-15-2025 CA-DOJ Tobacco Grant Program
December 15, 2025

Page 2 ends

related enforcement. This includes compliance checks for tobacco retailers, enforcing the California Flavor Ban, and conducting minor decoy operations.

The primary objective is to ensure that retailers comply with regulations regarding product display, sales, and proper signage. The program plans to reduce the sale of tobacco and tobacco-related products to individuals under 21 by utilizing underage decoys to purchase these products from local retailers. Additionally, undercover officers will be deployed to investigate the sale of banned tobacco products by retailers in Port Hueneme.

Each operation will be meticulously documented with safety plans in place, and any violations will be reported to the Ventura County District Attorney's Office for prosecution.

Grant Project Summary
Traditional Tobacco use (cigarettes) has declined, e-cigarettes and new flavored tobacco products remain a concern. The California Healthy Kids Survey (2023/2024) revealed that 14% of local eleventh graders reported using vape products, and 91% felt it was “very easy” to obtain vaping products. During a recent informal walkthrough of all of our Tobacco Retailers, the vast majority of tobacco retailers sell flavored tobacco products.

To address these issues, the Tobacco Grant provides funding to law enforcement agencies for educating, preventing, and enforcing laws related to the sale of flavored tobacco products, vaping/e-cigarettes products, and all other tobacco products to minors.

The program aims to inform local businesses about the risks of selling these products to minors, the consequences of selling banned items, and to prosecute those who violate these laws.

This grant offers salary reimbursements for officers assigned to operations such as Tobacco Retailer Inspections, Minor Decoy Operations, and Undercover Buy Operations.

These operations aim to reduce underage tobacco sales and enforce related laws.

The Port Hueneme Police Department is committed to protecting residents from the illegal sale of banned tobacco products and the sale of tobacco products to minors. The Department's goal is to reduce the sale of banned tobacco products and tobacco products to minors through stronger education and enforcement efforts in Fiscal Year 2025-2026.

No City match is required, and all funds are planned for expenditure by the June 30, 2028, deadline.

FISCAL IMPACT:

The grant funds will cover all expenses required to meet the objectives of the grant.

Approval of this action would require an appropriation of revenue funds in the amount of $52,219- $46,941 to the General Fund State & Local Grant account #101-000-4701 to reimburse personnel costs and $5,278 to the Grant Fund revenue account #210-000- 4701 & expense account 210-440-5204 for the purchase of small equipment and legal services.

Agenda Item No. 05 Page 2 of 13 CC Agenda 12-15-2025
CA-DOJ Tobacco Grant Program
December 15, 2025

Page 3 ends

STRATEGIC PLAN:

Primary Strategic Pillar(s) and Initiative(s):
• Strategic Partnerships: Establish a mechanism for engagement, information sharing, dialogue and on-going cooperative decision-making with key stakeholders.
• Primary Strategic Initiative: Promote operational excellence in all City functions and embody best practices as a municipality.

ATTACHMENTS:

A. Resolution Authorizing the receipt of funds from the California Department of Justice (CA-DOJ), Tobacco Grant Program.

B. November 20, 2025 Award Letter
C. Tobacco Grant Summary of Award
D. City of Port Hueneme Letter of Intent
Agenda Item No. 05 Page 3 of 13 CC Agenda 12-15-2025
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Agenda Item No. 05 Page 4 of 13 CC Agenda 12-15-2025
RESOLUTION NO.

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PORT HUENEME, CALIFORNIA, AUTHORIZING THE CITY’S PARTICIPATION IN THE

CALIFORNIA DEPARTMENT OF JUSTICE (CA-DOJ) TOBACCO GRANT

PROGRAM
WHEREAS, on December 15th, 2025, the City Council of Port Hueneme adopted by resolution acceptance of funding from the State of California, Department of Justice (CA-DOJ), has awarded grant funding from its Tobacco Grant Program; and WHEREAS, the City Council of Port Hueneme desires to accept the grant funds for the prioritized support for local retailer enforcement, including enforcement of flavored tobacco bans and sales to minors; and
WHEREAS, the CA-DOJ Tobacco Grant Program has awarded grant funding in the amount of $156,657 for personnel overtime and administrative costs related to tobacco-related enforcement such as tobacco retailer inspections, minor decoy operations, and undercover buy operations; and
WHEREAS, the City Council finds and determines that acceptance of the grant funds from the State of California, CA-DOJ Tobacco Grant Program could provide a benefit to the safety of the residents of Port Hueneme by ensuring that local tobacco retailers comply with existing state laws.

NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF PORT HUENEME, CALIFORNIA, DOES HEREBY RESOLVE AS FOLLOWS:

SECTION 1: The City Manager is authorized to sign and execute the Grant Agreement with the CA-DOJ, including any amendments thereof.

SECTION 2: Grant funds received hereunder shall not be used to supplant expenditures controlled by this body.

SECTION 3: The City of Port Hueneme agrees to abide by the terms and conditions of the Grant Agreement as set forth by the CA-DOJ.

SECTION 4: This Resolution shall take effect immediately upon its passage.

SECTION 5: The City Clerk shall certify to the adoption of this Resolution and enter it into the book of original Resolutions.

PASSED, APPROVED, AND ADOPTED, this 15
th day of December, 2025.

Mayor
ATTEST:
________________________________
Georgianna Nicole Alvarez
City Clerk
Attachment A
Agenda Item No. 05 Page 5 of 13 CC Agenda 12-15-2025

CERTIFICATION

STATE OF CALIFORNIA )
COUNTY OF VENTURA ) SS.

AYES:

NOES:

ABSTAIN:

ABSENT:

Dated:

Georgianna Nicole Alvarez
City Clerk
Agenda Item No. 05 Page 6 of 13 CC Agenda 12-15-2025
Rob Bonta
Attorney General

DIVISION OF OPERATIONS

OFFICE OF FISCAL SERVICES

GRANT SERVICES BRANCH

TOBACCO GRANT PROGRAM
P.O. Box 160187
Sacramento, CA 95816-0187
E-Mail Address: [email protected]
November 20, 2025
Zach Frum, Police Officer
Port Hueneme Police Department
250 N Ventura Rd
Port Hueneme, CA 93041
Re: Tobacco Grant Award Notification Fiscal Year 2025-26 (RFP: DOJ-PROP56-2025-26-1) Dear: Officer Frum
Congratulations! On behalf of the California Department of Justice (DOJ), Tobacco Grant Program, I am pleased to inform you that your agency’s grant application for the fiscal year 2025-26 grant cycle has been approved for grant funds authorized under the California Healthcare, Research and Prevention Tobacco Tax Act of 2016. The total amount of your agency’s grant award is $156,657 under Award # DOJ-PROP56-2025-26-1-040.

The Tobacco Grant Program award process is highly competitive, and for the 2025-26 grant cycle, the Department received approximately $50 million in requests. As noted in the application materials, grant funding prioritized support for local retailer enforcement including prosecution and task force collaboration. Consequently, some awards were approved with modifications to align with these funding priorities and because of limited funds. Attached is a Summary of the Award and Budget Detail outlining the funding provided along with any modifications applied.

To accept the 2025-26 grant award, please complete and return a signed copy of your Letter of Intent (see template and instructions attached) by email within 15 calendar days of the date of this letter. This letter will affirm one of the following:

1. Your agency will seek a resolution from the governing body to accept the award (if your agency has a governing body)

2. Your agency has a governing body but does not require a resolution to accept the award, OR

3. No governing body exists and therefore no resolution is required.

Please email the signed Letter of Intent as noted above to [email protected] with the subject line including the name of your agency: “FY 25-26_Letter of Intent_Port Attachment B
Agenda Item No. 05 Page 7 of 13 CC Agenda 12-15-2025
November 20, 2025

Page 2 ends

Hueneme Police Department.” Upon receipt of this information, DOJ will provide your agency with additional documents for execution/use (e.g., Memorandum of Understanding, Governing Body Resolution template, Grantee Handbook, etc.). These documents will contain more information about the process for reimbursement and other important details. Activities for reimbursement under this grant may commence on or after the date of this letter, depending upon your selected start date.

Should you have any questions regarding this letter or the required follow up information, please email [email protected].

Sincerely,

JENNIFER IVERY JOHNSON
Manager, Grant Services Branch
For ROB BONTA
Attorney General
Attachments:

Letter of Intent
Summary of Award
Budget Detail
Agenda Item No. 05 Page 8 of 13 CC Agenda 12-15-2025

Tobacco Grant Program
GRANT SERVICES BRANCH – LOCAL ASSISTANCE

DIVISION OF OPERATIONS
11/19/2025 Page 1 of 4

TOBACCO GRANT SUMMARY OF AWARD
DOJ-PROP56-2025-26-1-040

PORT HUENEME POLICE DEPARTMENT
This Summary of Award document will be used by the Tobacco Grant Program when determining whether an activity or expense claimed was approved for funding and is reimbursable. Activities other than those presented here may not be reimbursable. A Grant Modification may be necessary for material deviations. Please consult with your Grant Program Officer before engaging in any activity beyond this scope or if you have questions about the scope of the activities and budget allowability.

By signing the Memorandum of Understanding, your agency agrees to the commitments outlined below and this document becomes part of the Grant Agreement.

AWARD SUMMARY
Award Amount: $156,657 Requested Amount: $229,998
Removed from Award: Skydio drone
(unallowable)
Reduced Line Items: None
Other Changes or Stipulations: All surveillance must be focused on tobacco retailers.

IMPORTANT PROVISIONS FOR ALL GRANTEES
I. Enforcement Activities
a. Authorized - If enforcement activities were proposed, only activities that target retailers for illegal sales/marketing of tobacco products were approved. It is expected that the flavor ban will be enforced within one or more enforcement activities. b. Unauthorized - Community or school patrols, or other enforcement actions related to tobacco use and possession, are not permitted.

II. Educational Activities
a. Authorized – Retailer and/or officer educational activities on tobacco laws and ordinances, if included, are authorized as noted below. b. Unauthorized – School or community education efforts, including media campaigns, are not permitted as part of this award. All educational efforts should be directed to retailers and/or officers.

Attachment C
Agenda Item No. 05 Page 9 of 13 CC Agenda 12-15-2025
11/19/2025 Page 2 of 4
III. Removed Personnel or Other Items
a. If specific personnel or other items were removed and not funded, they cannot be reinstated during the grant term.

IV. Reduced Line Items
a. If a specific line item was reduced, the intention was to not fully fund it or the activities it represents.

V. Mileage/Fuel
a. Budgets that include mileage or fuel were amended to include both together in one line item for flexibility and the type of backup documentation available. Mileage is limited to the state rate in effect at the time of travel.

VI. Equipment
a. All equipment items must be purchased during the first year of the project as noted on the Budget Detail. Their awarding is intended to support project goals and be used to support grant activities throughout the grant term.

Please reference the Tobacco Grant Program Grantee Handbook for more information regarding allowable costs.

GOALS AND ACTIVITIES
Retail Inspections
• Per year, 19 retailers will be inspected.
• Additional details regarding these inspections:
o The Port Hueneme Police Department Community Resources Unit will be conducting onsite retailer inspections throughout the year. During these inspections, we will be looking for the following: flavored tobacco products, flavored vapes, flavored nicotine pouches. We will also be inspecting signage to ensure that no flavored products are advertised. We will also ensure that no self service tobacco products are available.

Minor Decoy Operations
• Per year, 2 minor decoy operations will be conducted. • Per year, 19 retailers will be targeted through these operations. • Additional details regarding these operations:
o During the operations, we will be utilizing the Port Hueneme Police Explorers as the decoy's. They will assist the operation in attempting to purchase the tobacco products.

We will have a safety plan in place that includes drone surveillance during the operation. Additionally, we will have uniformed officers and our community resources unit in plain clothes in the area during the operations.

Shoulder Tap Operations
• Per year, 2 shoulder tap operations will be conducted. • Per year, 19 retailers will be targeted through these operations.

Agenda Item No. 05 Page 10 of 13 CC Agenda 12-15-2025
11/19/2025 Page 3 of 4
• Additional details regarding these operations:
o Due to the size of our city and the ease of making sure all retailers are in compliance, we will be able to make sure all of our retailers are checked. We will focus on high traffic areas as well as tobacco retailers that are close to our schools. Staffing will consist of one uniformed officer and one plain clothes officer with a drone over head to ensure the safety of the operation.

Undercover Buys
• Per year, 2 undercover buy operations will be conducted (other than minor decoy or shoulder tap).
• Per year, 5 retailers will be targeted through these operations. • Additional details regarding these undercover operations:
o An undercover officer will attempt to initiate a buy targeting flavored tobacco products.

Staffing will include one plain clothed officer and a sergeant. Safety plan will be in place for the totality of the operation.

Retailer Education
• Per year, 19 retailers will receive educational materials. • Per year, 19 retailers will receive on-site education. • Additional details regarding these retailer education activities:
o The Ventura County Public Health Tobacco and Education Program will assist the Port Hueneme Police Department regarding on site retailer education. During the on-site retailer education, we will educate retailers regarding the danger in selling flavored tobacco products. We will also make sure that no tobacco products will be sold to minors. With the collaboration from VCPH we will ensure that all retailers are educated with what they can and cannot do.

Enforcement Officer Education
• Per year, 12 enforcement officers will receive education about tobacco laws and ordinances. • Additional details regarding these officer education activities:
o I will partner with VCPH to educate our officers on Tobacco Laws, local ordinances, and enforcement protocols. The training will be held in our City Council chambers and will be brief yet informative.

Prosecution
• Conduct required hearings for suspension or revocation of City issued Tobacco Retailers License.

Task Force – Not Applicable
Other Activities – Not Applicable
PARTNERING AGENCIES – NOT APPLICABLE
Please notify your Grant Program Officer of any proposed changes to partnering agencies, particularly if they are included within your budget.

Agenda Item No. 05 Page 11 of 13 CC Agenda 12-15-2025

Tobacco Grant Program
GRANT SERVICES BRANCH – LOCAL ASSISTANCE

DIVISION OF OPERATIONS
11/19/2025 Page 1 of 4
Agenda Item No. 05 Page 12 of 13 CC Agenda 12-15-2025

POLICE DEPARTMENT
Michael Federico
Chief of Police
December 1, 2025
Department of Justice
Division of Operations
Tobacco Grant Program
P.O. Box 160187
Sacramento, CA 95816-0187
Re: Letter of Intent to Accept Tobacco Grant Program Award (Fiscal Year 2025-26) Dear Tobacco Grant Program Specialist:

Please accept this letter as indicative of our agency’s intent to accept the Tobacco Grant Program award of $156,657 for the 2025-26 grant cycle. The agency intends to accept the conditions specified in the Summary of Award and Budget Detail documents sent with the award letter.

In addition, on behalf of the agency, I affirm the following (please check one):
[X] The agency will seek a resolution from its governing body to accept the award. [ ] The agency has a governing body but is not required to seek a resolution from it in order to accept this award.
[ ] The agency does not have a governing body and therefore does not require a resolution to accept the award.

Sincerely,
Zachary Frum
Community Resources Officer, Investigations
(805)816-7016
[email protected]
250 N. Ventura Road • Port Hueneme, CA 93041
805-986-6530 • FAX 805-488-2633
Attachment D
Agenda Item No. 05 Page 13 of 13 CC Agenda 12-15-2025
DATE: December 15, 2025
TO: Honorable City Council
FROM: James Vega, City Manager
SUBJECT: APPOINTMENT OF CITY ATTORNEY AND APPROVAL OF LEGAL

SERVICES AGREEMENT WITH ALESHIRE & WYNDER
RECOMMENDATION:

It is recommended the City Council authorize the City Manager to execute an agreement with Aleshire & Wynder, LLP for legal services and appoint Paul Early, Esq. as the City Attorney.

BACKGROUND/ANALYSIS:

On September 15, 2025, the City Council initiated a formal Request for Proposal Process to obtain proposals to serve as the City Attorney. A Request for Proposals (RFP) was issued, requesting law firms with municipal law expertise to submit proposals to provide comprehensive legal services to the City.

The RFP outlined the City’s legal needs, which include general municipal law, land use, litigation, and other specialized areas. Firms were asked to demonstrate their qualifications, experience with public agencies, and ability to provide responsive, costeffective legal service.

Following the submission period, the City Council reviewed the proposals, conducted interviews with selected firms, and evaluated candidates based on experience, qualifications, responsiveness and ability to respond to operational needs. After a thorough review process, the Council selected Aleshire & Wynder, LLP as the most qualified firm to serve as City Attorney.

The proposed agreement with Aleshire & Wynder, LLP establishes a five-year term beginning December 16, 2025. The agreement designates Paul Early, Esq. (a Partner with the firm) as the City Attorney and outlines a comprehensive scope of services, including attendance at City Council meetings, legal advice to the City Council and staff, review of ordinances, contracts and other legal documents, representation in litigation and code enforcement matters, and monitoring of relevant legislation. Compensation is as follows: A (discounted) retainer for Mr. Early is proposed with a monthly fee of $11,500 ($287.50 per hour). Additional hours range from $285 to $325 for general services Agenda Item No. 06 Page 1 of 42 CC Agenda 12-15-2025
City Attorney Appointment – Aleshire & Wynder
December 15, 2025

Page 2 ends

depending on whether an Associate, Senior Associate or Partner is required, and higher rates for special services and reimbursable matters.

The firm will provide monthly attorney-client privileged billing statements with detailed descriptions of services rendered. The agreement includes provisions for insurance coverage, indemnification and the City may terminate the agreement at any time, with or without cause.

STRATEGIC PLAN:

Primary Strategic Pillars and Initiatives:

Optimal Levels of Service for Residents and Businesses
• Promote operational excellence in all City functions and embody best practices as a municipality
FISCAL IMPACT:

Funding for the monthly retainer rate, and some additional hours, is included in the adopted budget. After an initial period, staff will return to City Council at mid-year with recommendations for any needed budget adjustments.

ATTACHMENTS:

A. Aleshire & Wynder, LLP Legal Services Agreement
Agenda Item No. 06 Page 2 of 42 CC Agenda 12-15-2025
1 09999.0014 2069504.1 12/2/2025

AGREEMENT FOR CITY ATTORNEY LEGAL SERVICES

FOR THE CITY OF PORT HUENEME
This AGREEMENT FOR CITY ATTORNEY LEGAL SERVICES FOR THE CITY OF PORT HUENEME (“Agreement”) is effective as of December 15, 2025 (“Effective Date”) by and between the law firm of ALESHIRE & WYNDER, LLP, a California limited liability partnership (“A&W”), and the CITY OF PORT HUENEME, a municipal corporation (“City”).

The term “City” shall also include any and all boards, commissions, financing authorities, and other bodies of City.

RECITALS
A. City is a general law city, formed and existing pursuant to the provisions of the California Government Code.

B. City is authorized to enter into consultant agreements under the provisions of California Government Code § 53060.

C. City desires or is in need of City Attorney Legal Services.

D. A&W has special knowledge and experience and is properly licensed to perform and accomplish the City Attorney Legal Services and will perform all City Attorney Legal Services in compliance with all applicable federal, state, and local laws, rules, regulations, and ordinances.

E. City now desires to retain A&W to perform and accomplish the City Attorney Legal Services, and A&W is willing to be so retained pursuant to the terms and conditions of this Agreement.

AGREEMENT
NOW, THEREFORE, it is agreed by and between the parties as follows:

1. APPOINTMENT
The City Council of City hereby hires and retains A&W to provide City Attorney services, as further specified in Exhibit B, infra, and designates Paul Early as the City Attorney.

Notwithstanding the foregoing appointment, the designated City Attorney may be established from time to time or modified by resolution of the City Council. A&W represents that it employs, or will employ at its own expense, all personnel required for the satisfactory performance of any and all tasks and services set forth herein. A&W shall not replace the designated City Attorney without the City Council’s prior approval, except from time to time as necessary due to illness or vacation scheduling. A&W shall obtain approval of any such temporary substitute, or of any Assistant City Attorney, from the City Manager. City Attorney may appoint various deputy city attorneys as deemed appropriate, without the need for amendment hereof. The parties agree A&W will immediately remove any deputy or other A&W Attachment A
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employee upon the City’s request in its sole discretion and for any or no reason, and will promptly replace that individual as necessary.

2. SCOPE OF WORK AND DUTIES
A. A&W shall perform any and all work necessary for the provision of City Attorney services to City, including, but not limited to, the following:
(i) Attendance at City Council and Planning Commission meetings, unless excused by the City Manager or his/her designee, and other board and commission meetings on request of the City Manager or his/her designee; and (ii) Upon the specific request by the City Council, City Manager, or his/her designee, provide legal advice, written legal opinions, and consultation on matters affecting the City to the City Council, City Manager, boards, commissions, committees, officers, and employees of City in accordance with such policies and procedures as may be established by City from time to time; and
(iii) Be available for telephone/teleconference consultation with City staff as needed on legal matters which are within their area of operation; and (iv) Upon the specific request by the City Council, City Manager, or his/her designee, prepare or review necessary legal documents such as: ordinances and resolutions; agreements of any nature; real property instruments of any nature including purchase agreements and escrows, leases, covenants, deeds, easements and licenses; bond size, amount, and offering terms and conditions; public works construction documents including bid specifications, contracts, bonds, insurance, liens and related documents; memoranda of understanding; franchise agreements; and similar documents; and (v) Upon the specific request by the City Council, City Manager, or his/her designee, represent and advise City on pending and potential litigation; notwithstanding the foregoing, it is expressly understood that A&W shall not be responsible for any pending litigation matter(s) handled by attorneys previously or otherwise employed by the City until all files have been transferred to A&W and A&W has specifically appeared in the matter(s) as attorneys of record on behalf of City; and (vi) Advise the City Council and City Manager with regard to labor relations and employment matters; and
(vii) Upon the specific request by the City Council, City Manager, or his or her designee, provide legal advice and assistance regarding interactions with state and federal agencies, county departments, and special districts.
(viii) Monitor pending and current legislation and case law as appropriate and keep the City Council and City staff informed of significant developments; and (ix) Prosecute violations of the City’s Municipal Code as may be requested by the City Manager; and
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(x) All services set forth in the City’s Request for Qualifications to Provide Legal Services, which is attached hereto as Exhibit A.

B. A&W, as a full-service law firm, is prepared to provide representation to City in all of its legal affairs, including, but not limited to, municipal law, land use, environmental, toxics, mining, water, tort defense, personnel, labor representation, code enforcement, criminal prosecution, successor agency, housing, telecommunications, finance, franchising, contracts, enterprise and other matters, except where conflicts exist or where the City Manager or City Council may otherwise direct. The City Attorney may represent City in the foregoing legal matters if specifically requested to do so by the City Manager or his/her designee or by the City Council.

C. The City Attorney will keep City informed as to the progress and status of all pending matters in accordance with such procedures as the City may establish from time to time.

The City Attorney is expected to manage, control and oversee the delivery of legal services in a competent, professional, and cost-effective manner. Legal services shall be properly supervised and all personnel shall be qualified to handle the work assigned. If outside special counsel is retained, such special counsel shall be supervised by the City Attorney if specifically requested by the City Council, City Manager or his/her designee. Within fifteen (15) days after the end of each calendar quarter, and additionally upon request, the City Attorney shall provide to the City Council and City Manager an updated status report of all pending litigation and significant transactional matters showing any updates from previous reports.

D. All legal services shall be coordinated under the direction of the City Manager.

Notwithstanding any other provision contained herein, legal services can only be authorized by the City Council or City Manager. Nothing in this Agreement shall be construed in any manner as limiting the ultimate and absolute discretion of the City Council, at any time, to assign or reassign legal matters of City from or to A&W.

3. CITY DUTIES
City agrees to provide such reasonable information, assistance, cooperation, and access to books, records, and other information, as is necessary for A&W to effectively render its professional services under this Agreement. To the extent City desires services to be rendered on site, City, at City’s expense, will make available sufficient office space, furniture, telephones, and secretarial support, as approved by the City Manager, as may be necessary therefor. City further agrees to abide by this Agreement, and to timely pay A&W’s undisputed bills for fees, costs, and expenses.

4. COMPENSATION
A&W’s fees will be charged on an hourly basis for all time actually expended. The compensation schedules are set forth in Exhibit B and Exhibit C attached hereto and incorporated herein by this reference. Rates are computed based upon the hours of service and the complexity of the work. A higher rate is charged for special services, including a broad range of categories (litigation, personnel, labor, housing, environmental, toxics, solid waste, enterprises, etc.) and work reimbursed by third parties, which would otherwise be likely to be contracted out as special Agenda Item No. 06 Page 5 of 42 CC Agenda 12-15-2025
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services at higher rates. Public finance matters are charged as set forth below in Section 5 and in the Exhibits.

5. BOND OR FINANCIAL SERVICES
Bond or Financial Services shall mean those situations where A&W acts as Bond Counsel for City with regard to the issuance of securities by City. A&W shall be compensated for Bond or Financial Services at the Public Finance rates shown in Exhibit B.

6. COSTS AND OTHER CHARGES
A&W may incur various costs and expenses in rendering the legal services required by this Agreement which, if customary and necessary for the performance of legal services hereunder, shall be reimbursable by City. These costs and expenses are described in more detail in Exhibit C. City agrees to reimburse A&W for these costs and expenses in addition to the hourly fees for legal services. Reimbursable costs shall not include any overhead or administrative charge by A&W or A&W’s cost of equipment or supplies, except as provided herein.

If A&W determines that retention of an outside investigator, consultant, or expert is necessary to render the legal services required (particularly if a matter goes into litigation), A&W shall request approval from the City to retain the outside investigator, consultant or expert. The City shall not be liable for any fees or costs associated with the outside investigator, consultant or expert until the City consents in writing to the retention.

The cost and expenses referred to herein include certain travel expenses; transportation, meals, and lodging; when incurred on behalf of the City.

7. STATEMENTS AND PAYMENT
A&W shall render to the City Manager, a statement for fees, costs, and expenses incurred on a monthly basis. Such statement(s) shall indicate the basis of the fees, including the hours worked, the hourly rate(s), and a brief description of the work performed. Separate billing categories can be established to track costs associated with City funding categories or to track project costs, or such other basis as the City may direct. Reimbursable costs shall be separately itemized.

Payments shall be made by City within thirty (30) days of receipt of the statement; except for those specific items on an invoice which are contested or questioned and are returned by City with a written explanation of the question or contest, such payment for the specific items shall be made by City within thirty (30) days of receipt of a corrected invoice.

8. PROHIBITION AGAINST SUBCONTRACTING OR ASSIGNMENT
The experience, knowledge, capability and reputation of A&W, its partners, associates, and employees, was a substantial inducement for City to enter into this Agreement. Therefore, A&W shall not contract with any other person or entity to perform, in whole or in part, the legal services required under this Agreement without the prior written approval of City. In addition, neither this Agreement, nor any interest herein, may be transferred, assigned, conveyed, hypothecated, or encumbered voluntarily, or by operation of law, whether for the benefit of Agenda Item No. 06 Page 6 of 42 CC Agenda 12-15-2025
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creditors, or otherwise, without the prior written approval of City. Adding attorneys to A&W, changes in the partnership, name changes and similar changes shall not be deemed a transfer or assignment requiring approval of City or amendment hereof.

9. INDEPENDENT CONTRACTOR
A&W shall perform all legal services required under this Agreement as an independent contractor of City, and shall remain, at all times as to City, a wholly independent contractor with only such obligations as are required under this Agreement. Neither City, nor any of its employees, shall have any control over the manner, mode, or means by which A&W, its agents or employees, render the legal services required under this Agreement, except as otherwise set forth. City shall have no voice in the selection, discharge, supervision or control of A&W employees, servants, representatives, or agents, or in fixing their number, compensation, or hours of service, except as otherwise set forth in this Agreement.

A&W shall be responsible for all salaries, payments, insurance and benefits for all of its officers, agents, representatives and employees in performing services pursuant to this Agreement. It is expressly understood and agreed that A&W and its employees, agents, and representatives shall in no event be entitled to any City benefits to which City employees are entitled, including, but not limited to, overtime, retirement benefits, insurance, vacation, worker’s compensation, sick or injury leave, or other benefits.

10. INSURANCE
A&W shall procure and maintain, at its sole cost and expense, in a form and content satisfactory to City, during the entire term of this Agreement, including any extension thereof, the following policies of insurance. A&W shall provide City, not later than the effective date of this Agreement, certificates of insurance and an underwriter’s endorsement for each coverage mentioned below. A&W shall also provide City with new certificates of insurance if any changes in coverage or carriers is made, within 30 days of any such change:
(a) Comprehensive General Liability Insurance. Insurance written on a per occurrence basis to protect A&W and the City against liability or claims of liability which may arise out of this order in the amount of two million ($2,000,000) per occurrence and subject to an annual aggregate of four million ($4,000,000). There shall be no endorsement or modification of the CGL limiting the scope of coverage for either insured vs. insured claims or contractual liability. All defense costs shall be outside the limits of the policy.
(b) Workers’ Compensation Insurance. For all of A&W’s employees who will provide services under this Agreement and to the extent required by applicable State or federal law, A&W shall keep in full force and affect a Workers’ Compensation policy.

That policy shall provide a minimum of one million ($1,000,000) of employers’ liability coverage, and A&W shall provide an endorsement that the insurer waives the right of subrogation against the City and its respective elected officials, City Council, council members, officers, employees, agents and representatives. In the event a claim under the provisions of the California Workers’ Compensation Act is filed against the City by a Agenda Item No. 06 Page 7 of 42 CC Agenda 12-15-2025
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bona fide employee of A&W participating under this Agreement, A&W agrees to defend and indemnify the City from such claim.
(c) Automobile Insurance. A&W shall also procure and shall maintain during the term of this Agreement vehicle liability insurance in an amount not less than $1,000,000 for injuries, including accidental death, to any one person, and subject to the same minimum for each person, in an amount not less than $1,000,000 for each accident, and property damage insurance in an amount of not less than $1,000,000. Said policy shall include coverage for owner, non-owner, leased and hired cars. (d) Professional Liability and Errors and Omissions Insurance. For all of A&W’s employees who will provide services under this Agreement, A&W shall keep in full force and effect Professional Liability coverage for professional liability with a limit of two Million ($2,000,000) per claim and five Million ($5,000,000) annual aggregate. A&W shall ensure both that: (1) the policy effective date is on or before the date of commencement of the services under the Agreement; and (2) the policy will be maintained in force for a period of time defined above, there will be no changes or endorsements to the policy that increase the City’s exposure to loss.

Except for the policy of professional liability insurance, all of the above policies of insurance shall be primary insurance and shall name City, its City Council, council members, officers, employers and agents as additionally insured. For all policies, the insurer shall waive all rights of subrogation and contribution it may have against the City, its City Council, council members, officers, employees and agents and their respective insurers. Except for the policy of professional liability insurance, all of said policies of insurance shall provide that said insurance may not be amended or canceled without providing thirty (30) days prior written notice by registered mail to the City. In the event any of said policies of insurance are cancelled, the attorney shall, prior to the cancellation date, submit new evidence of insurance in conformance with this Section to the City. A&W is solely responsible for the payment of or costs associated with any premiums, deductibles or self-insurance retentions. A&W’s insurance coverage shall not limit A&W’s potential liabilities for obligations arising under or related to this Agreement. A&W will ensure insurance is placed with insurers with a current A.M. Best’s rating of no less than A:VII, unless otherwise acceptable to the City.

11. INDEMNIFICATION
To the fullest extent permitted by law, A&W agrees to indemnify City, its City Council, Council members, Commissioners, officers, employees and agents and their successors and assigns (“indemnified parties”) against, and will hold and save each of them harmless from, any and all actions, suits, claims, damages to persons or property, losses, costs, penalties, obligations, errors, omissions or liabilities (herein “claims or liabilities”) that may be asserted or claimed by any person, firm or entity arising out of or in connection with the work, operations, activities, or omissions of A&W, its officers, agents, representatives, employees, sub-consultants, contractors, invitees, or anyone for whom A&W is liable, provided for herein or arising from the acts or omissions of A&W hereunder, or arising from A&W’s performance of or failure to perform any term, provision, covenant or condition of this Agreement, except to the extent such claims or liabilities arise from the sole negligence or willful misconduct of City, its officers, or employees.

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This indemnity is in addition to any other rights or remedies which City may have under the law or this Agreement. In the event of any claim or demand made against any indemnified parties, City may, at its sole discretion, reserve, retain or apply any monies due to A&W under this Agreement for the purpose of resolving such claims; provided however, that City may release such funds if A&W provides City with reasonable assurances of protection of the City’s interest.

The City shall, in its sole discretion determine whether such assurances are reasonable. A&W agrees that its duty to defend the indemnified parties arises upon an allegation of liability based upon the acts, omissions, or performance of services under this Agreement by A&W, its officers, agents, representatives, employees, sub-consultants, contractors, invitees, or anyone for whom A&W is liable and that an adjudication of A&W’s liability is not a condition precedent to A&W’s duty to defend. The provisions of this section will survive the termination or expiration of this Agreement.

12. NOTICES
Notices required pursuant to this Agreement shall be given by personal service upon the party to be notified, or by delivery of same into the custody of the United States Postal Service, or its lawful successor, postage prepaid and addressed as follows:

CITY: CITY OF PORT HUENEME
250 North Ventura Road
Port Hueneme, CA 93041
Attention: James, Vega City Manager
A&W: ALESHIRE & WYNDER, LLP
340 North Westlake Blvd., Ste 115
Westlake Village, California 91362
Attention: Paul Early
Service of a notice by personal service shall be deemed to have been given as of the date of such personal service. Notice given by deposit with the United States Postal Service shall be deemed to have been given two (2) consecutive business days following the deposit of the same in the custody of said Postal Service. Either party hereto may, from time to time, by written notice to the other, designate a different address or person which shall be substituted for that specified above.

13. NON-DISCRIMINATION
In connection with the execution of this Agreement, A&W agrees that it will not engage in unlawful discrimination in employment and shall comply with all applicable laws and regulations of City and/or all other relevant government agencies, including, but not limited to, the California Civil Rights Department and the Federal Equal Employment Opportunity Commission. Also, A&W certifies and agrees that all persons employed by A&W, its affiliates, subsidiaries and related entities, if any, will be treated equally by A&W, without unlawful discrimination based upon creed, sex, race, national origin, or any other classification prohibited by state or federal law. If City finds that any of the provisions of this Section have been violated, such violation may result in the cancellation, termination, or suspension of this Agreement.

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While City reserves the right to determine independently that the anti-discrimination provisions of the Agreement have been violated, in addition, a determination by the California Civil Rights Department, or successor agency, or the Federal Equal Employment Opportunity Commission, or successor agency, that A&W has violated state or federal anti-discrimination laws relative to this Agreement may constitute a finding by City that A&W has violated the anti-discrimination provisions of this Agreement.

14. TERM, DISCHARGE AND WITHDRAWAL
This Agreement shall be effective on the Effective Date written above. The term of this Agreement will be for five (5) years, with renewals in one (1) year increments thereafter based on satisfactory annual performance reviews of A&W by the City Council. City may discharge A&W at any time. A&W shall have no right to hearing or notice, and may be discharged with or without cause or notice. A&W may withdraw from City’s representation at any time, to the extent permitted by law, and the Rules of Professional Conduct, upon at least sixty (60) days’ notice to City.

In the event of such discharge or withdrawal, City will pay A&W undisputed professional fees and costs, in accordance with this Agreement, for all work done (and costs incurred) through the date of cessation of legal representation. City agrees to execute, upon request, a stipulation in such form as to permit A&W to withdraw as City’s attorneys of record in any legal action then pending. A&W shall deliver all documents and records of City to City, or to counsel designated by City, and assist to the fullest extent possible in the orderly transition of all pending matters to City’s new counsel.

15. CONFLICTS
A&W has no present employment which is adverse to the City. A&W agrees that it shall not represent clients in either litigation or non-litigation matters against the City. However, A&W may have past and present clients or may have future clients, which, from time to time, may have interests adverse to City, and A&W reserves the right to represent such clients in matters not connected with its representation of the City. A&W shall promptly disclose to the City Council and City Manager any such actual or potential conflict immediately wherever the same shall arise or come to the attention of A&W.

If a potential conflict of interest arises in A&W’s representation of two clients, if such conflict is only speculative or minor, A&W shall seek waivers from each client with regards to such representation. However, if real conflicts exist, A&W would withdraw from representing either client in the matter, and assist them in obtaining outside special counsel.

A&W maintains a strict policy forbidding political contributions in city council races in the cities we represent or propose to represent and will adhere to this policy as to the City. This policy is in conformity with the Ethics Policy adopted by the City Attorneys Department of the League of California Cities.

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16. INTERPRETATION OF AGREEMENT AND FORUM
This Agreement shall be construed and interpreted both as to validity and performance of the parties in accordance with the laws of the State of California. Venue for any dispute lies in Ventura County, California.

17. AUDIT AND INSPECTION OF RECORDS
At any time during A&W’s normal business hours and as often as City may deem necessary, and upon reasonable notice, A&W shall make available to City, or any of its duly authorized representatives, for examination, audit, excerpt, copying or transcribing, all data, records, investigation reports and all other materials respecting matters covered by this Agreement. A&W will permit City to audit and to make audits of all invoices, materials, payrolls, records of personnel and other data related to all matters covered by this Agreement. All material referenced in this Section, including all pertinent cost accounting, financial records, and proprietary data, must be kept and maintained by A&W for a period of at least four (4) years, or for the period required by law, whichever is greater, after completion of A&W’s performance hereunder, unless City’s written permission is given to dispose of same prior to that time.

18. CONFIDENTIALITY AND USE OF INFORMATION
A. Except as otherwise provided by law, all reports, communications, documents and information obtained or prepared by A&W respecting matters covered by this Agreement shall not be published without prior written consent of City Manager or his/her designee, nor shall A&W issue any news releases or publish information relating to its services hereunder without the prior written consent of the City Manager. A&W shall hold in trust for City, and shall not disclose to any person, any confidential information. Confidential information is information which is related to the City’s research, development, trade secrets and business affairs, but does not include information which is generally known or easily ascertainable by nonparties through available public documentation.

B. Ownership of Records. All records created by A&W for City under this Agreement shall become the property of the City and shall be subject to state law and City policies governing privacy and access to files, including any laws governing attorney-client privilege and attorney work product. The City shall have access to and the right to examine all books, documents, papers and records of A&W involving transactions and work related to this Agreement. A&W shall retain all copies of records for a period of at least four (4) years, or for the period required by law, whichever is greater, from the date of final payment.

19. NON-WAIVER
The failure of City or A&W to seek redress for violation of, or to insist upon, the strict performance of any term or condition of this Agreement shall not be deemed a waiver by that party of such term or condition, or prevent a subsequent similar act from again constituting a violation of such term or condition. Payment to A&W of compensation under this Agreement shall not be deemed to waive City’s rights or A&W’s rights contained in this Agreement.

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20. SEVERABILITY
If any term, condition or provision of this Agreement is held by a court of competent jurisdiction to be unenforceable, invalid, or void, the remaining provisions will nevertheless continue in full force and effect and shall not be affected, impaired or invalidated in any way.

21. DISPUTES
City and A&W agree to have disputes (except where City may request arbitration of a fee dispute by the State Bar) that arise out of, or relate to this Agreement, including but not limited to claims of negligence or malpractice arising out of or relating to the legal services provided by A&W to City, decided by binding arbitration in accordance with the provisions of the Code of Civil Procedure section 1280 et seq. and administered by JAMS pursuant to its comprehensive arbitration rules and procedures. This clause shall not preclude parties from seeking provisional remedies in aid of arbitration from a court of appropriate jurisdiction. A&W and City shall each have the right of discovery in connection with any arbitration proceeding in accordance with, and to the full extent allowed by, the California Rules of Civil Procedure § 1283.05. City, however, may request arbitration of a fee dispute by the State Bar as provided by Business and Professions Code § 6200, et seq. Alternatively, any legal action or proceeding by the City against A&W related to this Agreement may be brought in the courts of Ventura County, State of California.

22. REMEDIES
The rights and remedies of the City provided in this Agreement are not intended to be exclusive, and are in addition to any other rights and remedies permitted by law.

23. BINDING AGREEMENT
This Agreement is intended to be binding on the parties and their respective successors and assigns.

24. COUNTERPARTS
This Agreement may be executed in counterparts, all of which taken together will be considered one original document.

25. INTEGRATED AGREEMENT; AMENDMENT
This Agreement, including all exhibits, contains all of the agreement of the parties and cannot be amended or modified except by written agreement. This Agreement supersedes the existing limited scope legal services agreement between the Firm and the City. No prior oral or written understanding shall be of any force or effect with respect to those matters covered in this Agreement. This Agreement may be amended at any time by the mutual consent of the parties by an instrument in writing.

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26. CORPORATE AUTHORITY
The persons executing this Agreement on behalf of the parties hereto warrant that they are duly authorized to execute this Agreement on behalf of said parties and that in so executing this Agreement the parties hereto are formally bound to the provisions of this Agreement.

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IN WITNESS WHEREOF, the parties hereto have executed this Agreement as of the date of execution by the City.
“CITY”
CITY OF PORT HUENEME, a municipal
corporation
Dated: ___________________, 2025
Martha R. McQueen-Legohn, Mayor
ATTEST:

Giorgianna Nicole Alvaraez, City Clerk
“A&W”
ALESHIRE & WYNDER, LLP, a
California limited liability partnership
Dated: ___________________, 2025
Sunny K. Soltani, Esq., Managing Partner
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Exhibit A
09999.0014 2069504.1 12/2/2025

EXHIBIT A

REQUEST FOR PROPOSALS TO PROVIDE LEGAL SERVICES

FOR THE CITY OF PORT HUENEME
Issued September 2025
[on following pages]
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CITY OF PORT HUENEME
250 N. Ventura Road
Port Hueneme, CA 93041
Attn: Frank Lee
Request for Proposals for
Professional Services
The City of Port Hueneme is requesting interested law firms to submit proposals to provide legal services for the City of Port Hueneme.

RFP Issued September 22, 2025
All Questions Must Be Received by 5:00 p.m. October 8, 2025 Proposal Due by 5:00 p.m. October 23, 2025
Evaluation Period Concludes November 17, 2025
Award Contract December 4, 2025
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RFP for City Legal Services Page 2 of 10
I. CITY PROFILE
The City of Port Hueneme (the “City”) is a unique community along Ventura County's Gold Coast just south of the City of Oxnard and Channel Islands Harbor. The City serves a population of approximately 23,000 residents and covers a 4.5-square mile area that comprise the City limits and serves as home to the Naval Base Ventura County and the Port of Hueneme.

The City was incorporated in 1948 as a General Law city, and became a Charter city in 1996. The City operates under the council/manager form of government. Five City Councilmembers are elected at large by City residents for staggered four-year terms and serve as the City's legislative and policymaking body. The Mayor is selected annually from the Councilmembers. The City Manager is responsible for directing City affairs prescribed by the City Council. The City Manager also handles the administration of day-to-day activities of the City employees.

The City is organized into departments which provide a wide range of municipal services, including City Council, Administration, Community Development, Recreation/Community Services, Finance Department, Housing Department, Police Department, Water Utility and Public Works. The City is widely admired for the natural beauty of its beach, the largest commercial deep-water port between Los Angeles and San Francisco, the caliber of its public facilities, and the unifying theme of its public streetscape. Together, these ingredients provide the recipe for one of California’s most livable communities.

II. PURPOSE/OBJECTIVES
The City of Port Hueneme is seeking proposals from qualified law firms to provide legal services for the City of Port Hueneme.

The City Attorney is expected to assist the City by:
• Providing clear and concise legal advice and consultation as requested, to the Council and staff. Response is required within a mutually-agreed upon timeframe. • Attending regular and special City Council meetings and advising the Council on agenda items and procedural matters. City Council regular meetings begin at 6:30 p.m. on the first and third Monday of each month.
• Attending meetings of the Port Hueneme Water Agency and Housing Authority, and providing counsel on agenda items and procedural matters. • Providing General Counsel to the Port Hueneme Water Agency, Housing Authority, and Surplus Property Authority, and overseeing the activity of all sub-specialty attorneys working on the City’s behalf.
• Providing guidance and training with regard to the Brown Act, AB 1234, CEQA, Political Reform Act, Public Records Act, Redevelopment Law, Prop 218 noticing, Voter Initiatives and City Ballot Measures, and other legal requirements imposed by statute and common law.
• Drafting, reviewing or revising documents such as legal memos, contracts, ordinances and resolutions.
• Representing the City in litigation.

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RFP for City Legal Services Page 3 of 10
• Providing legal advice and assistance to operating departments. • Performing legal research and advising on issues related to land use, including interpretation of the California Environmental Quality Act (“CEQA”). • Providing legal advice and assistance to Council and Staff with regard to interaction with state and federal agencies, county departments and special districts. • Researching and advising on municipal and other legal matters as requested by the City Council or the City Manager.
• Recommend specialist legal firms as needed and provide management of same. • Monitor pending and current legislation and case law as appropriate and inform City of items of interest; keep the City Council and City staff informed of significant developments.
• Promptly responding to calls, e-mails, and correspondence from the City Council and staff • Alerting the City in a timely manner on new State or Federal legislation or judicial decisions that may impact the City and proposing appropriate actions to assure compliance. • Reviewing City documents, policies, procedures, forms and templates to ensure compliance with current laws.

III. SUBMITTAL REQUIREMENTS
Interested firms should submit six (6) copies – one (1) unbound master and five (5) duplicates of the proposal in a sealed envelope, marked on the outside, “PROPOSAL FOR CITY ATTORNEY SERVICES” to:

City Clerk’s Office
City of Port Hueneme
250 N. Ventura Road
Port Hueneme, CA 93041
All proposals must be submitted to the City Clerk’s Office at 250 N. Ventura Rd. Port Hueneme CA 93041 by 5:00 P.M. on Thursday October 23, 2025. All proposals must be in the format specified, enclosed in a sealed envelope and clearly identified with proposal title, name of proposer, and date of proposal closure. Responding firms shall be solely responsible for any expenses incurred in preparing proposals in response to this request.

The City may select a Service Provider based on proposal alone or may narrow the field to the top firms based on strength of proposal, and then conduct interviews to finalize a selection. The City will then initiate contract negotiations with the selected Service Provider. Pending successful negotiations, the City will have the Service Provider execute the City’s Standard Professional Services Agreement (Exhibit A).

IV. MINIMUM QUALIFICATIONS AND SCOPE OF LEGAL SERVICES
The City’s governing body and administration expect the City Attorney to be service oriented, actively involved in the business of the City, creative in finding solutions and pro-active in helping Agenda Item No. 06 Page 18 of 42 CC Agenda 12-15-2025
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City officials and staff avoid legal pitfalls, as well as have experience and expertise in the following areas:

Respondents must meet the following minimum qualifications:

1. Be licensed to practice law in the State of California and be in good standing with the California State Bar.

2. Demonstrated experience serving as City Attorney, Assistant/Deputy City Attorney, or General Counsel for a California municipality or public agency.

3. No disqualifying conflicts of interest with the City of Port Hueneme.

Please provide the information requested in the RFP for each of the specialized practiced area for which you would like to be considered. These practices include:
• General Municipal Specialty, including but not limited to:
o General municipal law advisory
o Labor/employment
o Tax (federal, state, local)
o Election procedures and law
o Solid waste/recycling
o Telecommunications (advisory and administrative proceedings) o Code enforcement
o Disability issues/FEHA/ADA
o Bidding and procurement
o California Public Records Act
o Special Districts
o Cannabis
o Short-term rental enforcement
o Criminal code enforcement
o Police Department matters, including, but not limited to gun violence and restraining orders
o California Coastal Commission
• Litigation Defense, including but not limited to:
o Public entity tort claims
o Labor and employment matters
o Construction law/public works/prevailing wage matters o Writ litigation and appellate procedures
• Real Property, including but not limited to:
o Condemnation/eminent domain
o Unlawful detainer/eviction (commercial)
o Development/redevelopment
o CEQA/land use/environmental/hazardous materials
o Proposition 218 issues
o Real estate transaction/commercial document preparation Agenda Item No. 06 Page 19 of 42 CC Agenda 12-15-2025
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o Foreclosure
V. REQUIREMENTS FOR QUALIFIED PROPOSALS
A) Cover Letter - The cover letter shall include a statement of intent to perform the services and confirm that all elements of the RFP have been reviewed and understood.

B) Table of Contents - The table of contents shall identify the contents of the response in a format consistent with the requirements and format set forth herein.

I. Identification of Attorneys:
• The response to this RFP should include descriptions of the attorney or attorneys who would have primary responsibility for providing regular services under the proposal. For each attorney, the proposal should identify the qualifications, areas of expertise, and prior experience. References from comparable and representative public agency clients and the public agency’s teams should be included, with names and telephone numbers of three to five public agency clients which the firm is currently working with or has worked in the recent past.

II. Support Staff:
• The response should include information about the types of support staff, such as other attorneys, paralegals, and others in the firm who would be assigned to perform work for the City and whose time would be billed for such work. The response should include information about how the firm plans to utilize support staff within the City’s budget constraints.

III. Description of Services:
• The response should describe the services the firm proposes to provide, the firm’s overall experience with municipal law, any areas of specialty listed above, and any special qualifications that are believed to distinguish it from other law firms.
• Provide information concerning the City Attorney’s experience and qualifications directly related to the Services set forth in this RFP. Define the experience of the primary lead counsel, other key personnel and subconsultants.

Include resumes for all counsel and other key personnel, including subconsultants, who will comprise the City Attorney’s team. Demonstrate the relevant expertise and experience of each team member. The designated lead counsel shall be the primary contact with the City for the duration of the engagement. The City Attorney shall disclose in its submission all proposed subconsultants, including details regarding which tasks they would perform.

IV. Rates and Charges:
• The proposed means of compensation, including hourly rates or fees to be charged for each individual named in the proposal, should be listed. A schedule of the rates or amounts for all fees, charges, and expenses to be billed by each attorney or staff member should also be included. An estimated range of anticipated monthly charges the City may expect to be billed is highly desirable.

Include any services and/or items that are routinely performed at no cost, if any.

If a retainer is proposed, indicate the services that are included within the retainer.

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V. Availability and Commitment to Provide Services:
• The proposal should include an indication of the commitment to provide the services by the attorney or attorneys with principal responsibility for providing services to the City. In this context, the words availability and commitment should be taken in their broadest meanings, incorporating time, flexibility in scheduling, office location of the attorney or attorneys, and firm or personal policies and practices with regard to returning calls and meeting deadlines. Any significant time period required before beginning services should be noted.

VI. Approach/Methodology:
• Clearly describe the approach and methodology or methodologies your firm plans to use to carry out the specific Services. Indicate strategies, skills and/or services that distinguish your firm and make it the better choice for the City.

VII. Workplan:
• Describe how the City Attorney would structure the working relationship between the City Attorney, City Council, City Manager, department directors, and other members of City staff, including a proposed process for transmitting requests and other material to the City Attorney. Provide a detailed description regarding the expected response time for inquiries made by the City Council/City Manager, and the established systems/mechanisms utilized by the City Attorney to ensure timely responses to the City Council, City Manager, and City staff.

VIII. Knowledge of Ventura County Governmental Issues:
• The proposal should describe familiarity with unique issues facing local governments in Ventura County and the City in particular. Living or professional experience in Ventura County and in the City should be listed.

IX. Actual or Perceived Conflicts:
• Please list any political contributions of money, in‐kind services, or loans made to any member of the City of Port Hueneme Council within the last five years by the applicant law firm and all of its attorneys (including the attorney being proposed as City Attorney).
• Please list all public clients for which your firm currently provides legal services.
• Please list all public clients for which your firm has provided services over the last five years.
• For the proposed City Attorney, please specify current or known future professional commitments in order that the City may evaluate your continuing availability for providing legal services to the City.

X. Malpractice Claims & Disciplinary Action Legal Disclosure • Provide detail on any criminal indictments or convictions brought against the firm or its attorneys or civil judgements against the same within the past ten years. Please describe in detail each such indictment, conviction, or judgement.

Provide detail on any pending legal action, including disciplinary actions, alleging malpractice or violations of law against the firm or its attorneys. Please describe in detail each pending action and the potential liability of the firm or its attorneys. Also, provide information regarding any settlements or judgments Agenda Item No. 06 Page 21 of 42 CC Agenda 12-15-2025
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involving malpractice or violations of law entered into by the firm or its attorneys within the past five years.

Reasonable diligence to identify and disclose potential conflicts is expected of all firms submitting a response to this Request for Proposal. The proposal should also provide a statement or description of firm policy to address how conflicts of interest between two or more clients are avoided.

Additional Information. Statements submitted in response to the Request for Proposal may, but are not required to, provide additional information to assist a proper evaluation of the proposal.

Any discussions relating to suggested strategies to reduce costs for outside legal services are appropriate in this section.

Failure to comply with the terms of these provisions may disqualify any proposal. The City reserves the right to reject any proposal based upon the Proposer’s prior history with the City or with any third party which documents any unsatisfactory performance, adversarial or contentious demeanor, significant failures to meet contract milestones or other contractual failure.

VI. CITY CONTACT
The City contact (Contact) for this RFP is the sole point of contact for this procurement. All communication shall be in writing and submitted to the Contact as designated below. Direct written questions and/or correspondence related to this RFP to:

Frank Lee, Human Resources Manager
250 N. Ventura Road
Port Hueneme, CA 93041
[email protected]
(805) 986-6510
VII. EVALUATION AND SELECTION CRITERIA
Qualified proposals shall provide a response to all sections of the RFP in a clear and concise manner. Submissions will be evaluated based on the responses to all provisions of this RFP.

The City Council will determine a procedure to review each proposal. Calls to submitting firms or attorneys and their references may be made to clarify material in the proposals. Based upon this review, the best qualified firms may be invited to a personal interview. Following the interviews, thorough background and reference interviews may be conducted. The City Council anticipates making a selection of a firm or firms that most closely address the City’s needs and budget, following a careful evaluation of all relevant information. Following notification of the firm selected, it is expected a contract will be executed between both parties within thirty (30) days of notification.

The following factors will be important in the selection process:

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1. Responsiveness to the information requested in the RFP;

2. Understanding of the scope of services required;

3. Proposed solutions to the specific legal needs of the City of Port Hueneme;

4. Range and quality of services provided by the firm;

5. Depth and breadth of experience and expertise in the practice of law, most specifically in those areas most often encountered in municipal government operations;

6. Capability to perform legal services promptly and in a manner that permits the City Council and staff to meet established deadlines and to operate in an effective and efficient manner;

7. Cost of services;

8. References of past or current municipal law clients or municipal practice.

9. Quality and completeness of submittal.

The top-ranked firms may be requested to attend a meeting with the City Council to be interviewed. The interviews will allow the designated firms an opportunity to answer any questions the Council may have regarding their proposals. Participation in the interviews will be at no cost to the City. The City Council will make the final determination of the successful firm. Cost will not be the sole determining factor but may be considered during contract negotiations.

During the evaluation process, the City reserves the right, where it may serve the City’s best interest, to request additional information or clarification from proposing firms, or to allow corrections or errors of omissions. The City reserves the right to verify and information contained in proposals, including references, resumes, etc. The City reserves the right to investigate and research proposals, including facts and opinions that could be helpful in evaluating the capabilities of firms, whether or not they were specifically included in the proposals.

VIII. MISCELLANEUOUS PROVISIONS
A. Contract Award: The City Council, in negotiation with the successful firm representative/candidate, will come to mutual agreement upon contract term and conditions. A copy of the City’s standard Professional Services Agreement (“Agreement”) is attached as Exhibit A to this RFP and incorporated herein. By Submitting a Proposal, the Respondent agrees that it will enter into the Agreement using the attached form of the Agreement.

B. Cost of Preparing and Submitting Statements: All costs incurred in preparing and submitting the proposal is to be borne by the submitter, and not the City. In no event shall the City be liable for any cost whatsoever for the preparation or submittal of a response to this Request for Qualifications.

C. Proposals Become the Property of the City: Proposals become the property of the City and information contained therein shall become public property subject to disclosure laws Agenda Item No. 06 Page 23 of 42 CC Agenda 12-15-2025
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after Notice of Intent to Award. The City reserves the right to make use of any information or ideas contained in the Proposal.

D. Confidential Material: Proposer must notify the City in advance of any proprietary or confidential material contained in the submittals and provide justification for not making such material public. Such alleged confidential material must be conspicuously marked as such on the fact of the document prior to distribution to the City or any of its employees, agents, officers, or elected officials. The City shall have sole discretion to disclose or not disclose such material in accordance with the California Public Records Act, federal law, or judicial process, subject to any protective order which Proposer may obtain.

E. Rejection of Submittals: The City may reject any and all submittals and may waive any immaterial deviation in a proposal. The City’s waiver of an immaterial defect shall in no manner modify the Request for Proposal (RFP) documents or excuse the Proposer from full compliance with the specifications if he/she/it are awarded the contract. Proposals referring to terms and conditions other than the City’s terms and conditions may be rejected as non-responsive.

F. City’s Rights Reserved:

1. The City reserves the right to select the submittals(s) which in its sole discretion and judgment best meets the needs of the City.

2. The City reserves the right to award multiple contracts from this RFP.

3. The City reserves the right to reject any or all submittals and to waive technicalities and informalities when such waiver is determined by the City to be in the City’s best interest.

4. The City may modify this RFP by issuance of one or more written addenda.

Addenda will be posted on (October 13, 2025) and sent electronically to all proposers registered with the City. The City reserves the right to extend the due date.

5. The City reserves the right to meet with select proposers at any time to gather additional information.

6. The City shall not be liable for any pre-contractual expenses incurred by any Proposer, including but not limited to costs incurred the in the preparation or submission of Request for Proposals. The City shall be held harmless and free from any and all liability, claims, expenses whatsoever incurred by, or on behalf of, any person or organization responding to this RFP.

7. This RFP cannot identify each specific, individual task required to deliver the Services successfully and completely. The City relies on the professionalism and competence of the firms or attorneys to be knowledgeable of the general areas identified in the Scope of Work and to include in their proposals all materials, equipment, required tasks and subtasks, personnel commitments, man-hours, labor, direct and indirect costs, etc. The responding firms or attorneys shall not take advantage of any errors and/or omissions in this RFP document or in the City Attorney’s specifications submitted with their Agenda Item No. 06 Page 24 of 42 CC Agenda 12-15-2025
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proposals. Where such errors or omissions are discovered by the City, full instructions will be given by the City in the form of an addendum.

G. Public Records: All proposals submitted in response to this RFP become the property of the City and may be subject to public review through a Public Records Act request.

H. Exceptions: Proposer shall certify that it takes no exception to this RFP. If the Proposer does take exception to any portion of this RFP, the specific portion of the RFP to which exception is taken shall be identified and fully explanted. Same Agreement text may be considered for modification through the contract negotiations phase of the RFP; however, in no event will modifications be considered to any provisions not identified by Proposer as part of its response to this RFP.

I. Special Consideration: This RFP does not obligate or commit the City to award a contract, to defray any cost incurred in the preparation of a proposal pursuant to this RFP or procure or contract for work.

J. Right to Cancel: This solicitation does not obligate the City to enter into an agreement with any Proposer. The City retains the right to cancel in part, or in its entirety, this RFP at any time. No obligation, either expressed or implied, exists on the part of the City to make an award or to pay any cost incurred int ethe preparation or submission of a proposal.

If City cancels or revises this RFP, the City will notify all proposers in writing and post a notice of revision or cancellation on the City website.

K. Additional Information: City reserves the right to request additional information and/or clarifications from any or all proposers to this RFP.

Agenda Item No. 06 Page 25 of 42 CC Agenda 12-15-2025
Professional Services Agreement

PROFESSIONAL SERVICES AGREEMENT

This Agreement is made and entered into as of the ____ day of Month 20XX, by and between the City of Port Hueneme, (“City”) and __________, who individually may be referred to herein as a “Party,” and jointly as the “Parties.”

RECITALS

A. ________ is trained, experienced and competent to perform the services which will be required by this Agreement.

B. City desires to retain __________ to render professional services as set forth in this Agreement.

AGREEMENT

SERVICES

1. Scope of Services; Extra Work.

A. _______ shall furnish the services (the “Services”) described in the estimate attached hereto as Exhibit "A" and incorporated herein by this reference (the “Proposal”). _____ shall provide the Services at the time, place, and in the manner specified in the Proposal. To the extent that the time, place and manner are not fully set forth in the Proposal, the Services will be provided as agreed by the Parties or as required by the nature of the Services.

B. At any time during the term of this Agreement, City may request that ____ perform Extra Work. As used herein, Extra Work means any work that is determined by City to be necessary for the proper completion of the Services, but which the parties did not reasonably anticipate would be necessary at the execution of this Agreement. _____ shall not perform, nor be compensated for, Extra Work without advance express written authorization from City. _____shall perform the Extra Work in the manner specified in the Proposal, or if variations are found by the Parties to be desirable or necessary, in the manner described in the writing wherein the Extra Work is authorized.

2. Familiarity with Work.

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A. ______warrants that it has thoroughly investigated and considered the scope and nature of the Services, has carefully considered how the Services should be performed and fully understands the facilities and restrictions associated with performance of the Services under this Agreement.

B. Should _____, subsequent to the execution of this Agreement, discover any conditions that may materially affect the performance of the Services hereunder, it shall immediately inform City of such fact and shall not proceed without written instructions from City except at its own risk.

3. Standard of Care. Services shall be performed by ____ in accordance with generally accepted professional practices and principles and not less than the level of care and skill previously exercised by ____ in providing prior services to City.

By delivery of completed work, ____ certifies that the work conforms to the requirements of this Agreement and all applicable federal, state and local laws and the professional standard of care in California. ____ shall perform the Services in conformance to and consistent with that degree of care and skill consistent with the generally accepted professional standards prevailing at the time the work is performed.

4. Independent Evaluation. ____ is responsible for making an independent evaluation and judgment of all conditions affecting performance of the Services, including, without limitation, applicable federal, state and local laws and regulations, and all other contingencies or considerations. Information, opinions, reports, investigations, and other similar information provided by City relating to the Services is not warranted or guaranteed, either expressly or impliedly, by City.

5. Licenses.

A. ____ represents and warrants to City that it has all licenses, permits, qualifications, insurance and approvals of whatsoever nature, which are legally required to practice its profession as well as perform the Services.

B. ____ represents and warrants to City that it shall, at its sole cost and expense, keep in effect or obtain at all times during the term of this Agenda Item No. 06 Page 27 of 42 CC Agenda 12-15-2025
3 Professional Services Agreement
Agreement, any licenses, permits, insurance and approvals which are legally required of ____ to practice its profession.

C. ____ shall maintain a valid City business license.

6. Coordination of Services. All services shall be coordinated with the Community Development Director ("Director") or his designee and shall be performed under the jurisdiction of the Director.

7. City's Responsibility. City shall cooperate with ____ as may be reasonably necessary for ____ to perform its services. Director agrees to provide direction to ____ as requested regarding particular project requirements.

8. Correction of Errors. ____ agrees to correct, at its expense, all errors which may be disclosed during Director's review of ____ services.

COMPENSATION

9. Contract Sum. Compensation to be paid to ____ shall be in the amount and paid in accordance with the description set forth in the Proposal, Exhibit A. No payment will be made by City for Services performed without the prior written approval of City.

10. Payment.

A. ____ shall submit billings to City describing the work performed. ____ bills shall include a brief description of the Services performed, the date the Services were performed, and a description of any reimbursable expenditures (if provided for in the Proposal).

B. City shall pay ____ no later than 30 days after approval of the invoice by City staff.

PERFORMANCE SCHEDULE

11. Time of Performance. This agreement shall begin on September 3, 2021 and expire on December 31, 2024.

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12. Time of Essence. Time is of the essence in the performance of this Agreement.

COORDINATION OF WORK

13. Conflicts of Interest.

A. ____ (including principals, associates and professional employees) covenants and represents that it does not now have any investment or interest in real property and shall not acquire any interest, direct or indirect, in the City or any other source of income, interest in real property or investment which would be affected in any manner or degree by the performance of the Services. ____ further covenants and represents that in the performance of the Services no person having any such interest shall perform any services under this Agreement.

B. The City has determined that ____ is not a designated employee within the meaning of the Political Reform Act.

14. Assignment and Subcontracting. The parties recognize that a substantial inducement to City for entering into this Agreement is the professional reputation, experience and competence of ____. Assignments of any or all rights, duties or obligations of the ____under this Agreement will be permitted only with the express written consent of City, which can be denied at its sole discretion. ____ shall not subcontract any portion of the Services without the advance express written authorization of City. If City consents to such subcontract, ____ shall be fully responsible to City for all acts or omissions of the subcontractor. Nothing in this Agreement shall create any contractual relationship between City and subcontractor nor shall it create any obligation on the part of City to pay or to see to the payment of any monies due to any such subcontractor other than as otherwise required by law.

RECORDS AND REPORTS

15. Books and Records.

A. ____ shall maintain any and all ledgers, books of account, invoices, vouchers, canceled checks, and other records or documents evidencing or relating to charges for services, or expenditures and disbursements Agenda Item No. 06 Page 29 of 42 CC Agenda 12-15-2025
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charged to City for a minimum period of three (3) years, or for any longer period required by law, from the date of final payment to ____ under this Agreement.

B. ____ shall maintain all documents and records which demonstrate performance under this Agreement for a minimum period of three (3) years, or for any longer period required by law, from the date of termination or completion of this Agreement.

C. Any records or documents required to be maintained pursuant to this Agreement shall be made available for inspection or audit at any time during regular business hours, upon written request by the City Manager, City Attorney, City Finance Director or a designated representative of these officers. Copies of such documents shall be provided to City for inspection at City Hall when it is practical to do so. Otherwise, unless an alternative is mutually agreed upon, the records shall be available at ____ address indicated for receipt of notices in this Agreement.

D. Where City has reason to believe that such records or documents may be lost or discarded due to dissolution, disbandment or termination of ____ business, City may, by written request by any of the above-named officers, require that custody of the records be given to City and that the records and documents be maintained in City Hall. Access to such records and documents shall be granted to any party authorized by ____, ____ representatives, or ____ successor-in-interest, unless confidential.

CONFIDENTIALITY OF INFORMATION

16. Confidential Information. Any report, information, exhibits, data, documents or materials given to or prepared by ____ under this Agreement shall be confidential and shall not be made available to any third-party person or organization by ____ without prior written approval of the Director.

INDEPENDENT CONTRACTOR

17. Independent Contractor. City and ____ agree that in the performance of the services, ____ shall be, and is, an independent contractor, and that ____ and its employees are not employees of the City. ____ has and shall retain the right to Agenda Item No. 06 Page 30 of 42 CC Agenda 12-15-2025
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exercise full control over the employment, direction, compensation and discharge of the persons assisting ____.

18. Employees' Pay. ____ shall be solely responsible for, and shall save City harmless from all matters relating to the payment of Consultant's employees, agents, subcontractors and subconsultants, including compliance with social security requirements, federal and State income tax withholding and all other regulations governing employer-employee relations.

19. Employees' Benefits. ____ acknowledges that ____ and ____ employees are not entitled to receive from City any benefits or rights afforded employees of City, including but not limited to, reserve leave, sick leave, vacation leave, holiday leave, compensatory leave, Public Employees Retirement System benefits, or health, life, dental, long-term disability and workers' compensation insurance benefits.

20. ____ Not Agent. Except as Official may specify in writing, ____ and its agents, employees, subcontractors and subconsultants shall have no authority, expressed or implied, to act on behalf of City in any capacity, as agents or otherwise, or to bind City to any obligation.

INSURANCE

21. Insurance Requirements.

A. Policies. ____, at its own cost and expense, shall procure and maintain, for the duration of the contract, the following insurance policies.

1. Workers Compensation Coverage. ____ shall maintain Workers Compensation Insurance and Employer’s Liability Insurance for its employees in accordance with the laws of the State of California. In addition, ____ shall require each subcontractor to similarly maintain Workers Compensation Insurance and Employer’s Liability Insurance in accordance with the laws of the State of California for all of the subcontractor’s employees. Any notice of cancellation or nonrenewal of all Workers Compensation policies must be received by the City at least thirty (30) days prior to such change. The insurer shall agree to waive all rights of subrogation against City, its officers, agents, employees and volunteers for losses arising from work performed by ____for City. This Agenda Item No. 06 Page 31 of 42 CC Agenda 12-15-2025
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provision shall not apply if ____ has no employees performing work under this Agreement. If ____ has no employees for the purposes of this Agreement, ____ shall provide City with a signed Certificate of Exemption from Workers Compensation Insurance in a form acceptable to City.

2. General Liability Coverage. ____ shall maintain commercial general liability insurance in an amount not less than one million dollars ($1,000,000) per occurrence for bodily injury, personal injury and property damage. If a commercial general liability insurance form or other form with a general aggregate limit is used, either the general aggregate limit shall apply separately to the work to be performed under this Agreement or the general aggregate limit shall be at least twice the required occurrence limit.

3. Automobile Liability Coverage. ____ shall maintain automobile liability insurance covering bodily injury and property damage for all activities of ____ arising out of or in connection with the work to be performed under this Agreement, including coverage for owned, hired and non-owned vehicles, in an amount of not less than one million dollars ($1,000,000) combined single limit for each occurrence.

4. ____ Liability Coverage. ____C shall maintain professional errors and omissions liability insurance for protection against claims alleging negligent acts, errors or omissions which may arise from ____ performance of the Services under this Agreement, whether such performance is by the ____ or by its employees, subcontractors, or sub consultants. The amount of this insurance shall not be less than one million dollars ($1,000,000) per occurrence.

B. Endorsements. Each general liability and automobile liability insurance policy shall be with insurers possessing a Best’s rating of no less than A:VII and shall be endorsed with the following specific language:

1. City, its elected or appointed officers, officials, employees, agents and volunteers are to be covered as additional insureds with respect to liability arising out of work performed by or on behalf of ____, including Agenda Item No. 06 Page 32 of 42 CC Agenda 12-15-2025
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materials, parts or equipment furnished in connection with such work or operations.

2. This policy shall be considered primary insurance as respects City, and/or its elected or appointed officers, officials, employees, agents and volunteers. Any insurance maintained by City, including any self-insured retention by City, shall be considered excess insurance only and shall not contribute to ____ insurance.

3. This insurance shall act for each insured and additional insured as though a separate policy had been written for each, except with respect to the limits of liability of the insuring company.

4. The insurer waives all rights of subrogation against City, and its elected or appointed officers, officials, employees or agents.

5. Any failure to comply with reporting provisions of the policies shall not affect coverage provided to City, its elected or appointed officers, officials, employees, agents or volunteers.

6. The insurance provided by this policy shall not be suspended, voided, canceled, or reduced in coverage or in limits except after thirty (30) days written notice has been received by City, except for non-payment of premium when ten (10) days' written notice will be provided.

C. Deductibles and Self-Insured Retentions. Any deductibles or self-insured retentions applicable to ____ must be declared to and approved by City. At City’s option, ____ shall demonstrate financial capability for payment of such deductibles or self-insured retentions.

D. Certificates of Insurance. ____ shall provide certificates of insurance with original endorsements to City as evidence of the insurance coverage required herein. Certificates of such insurance shall be filed with City on or before commencement of performance of this Agreement. Current certification of insurance shall be kept on file with City at all times during the term of this Agreement.

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22. Indemnity. To the fullest extent permitted by law, ____ shall indemnify, defend (with independent counsel approved by City) and hold harmless City, and its directors, officers, and employees from and against all liabilities (including without limitation all claims, losses, damages, penalties, fines and judgments, associated investigation and administrative expenses, and defense costs, including but not limited to reasonable attorneys’ fees, court costs and costs of alternative dispute resolution) regardless of nature or type that arise out of, pertain to, or relate to the negligence, reckless, or willful misconduct of ____ or the acts or omissions of an employee, agent or subcontractor of ____. In the event that a third party institutes such an action against City which pertains to the Services, whether ____ is named or not, ____ shall provide a defense of said action at its sole expense, and shall indemnify City from any costs or expenses related to said action and any judgments rendered therein. No settlement of such an action may occur without the express written consent of City. The provisions of this paragraph survive completion of the Services or the termination of this Agreement. The provisions of this section are not limited by the provisions of Section 24 relating to insurance.

MISCELLANEOUS

23. Entire Agreement. This Agreement constitutes the complete and exclusive statement of Agreement between City and ____ with respect to the Services. All prior written and oral communications, including correspondence, drafts, memoranda, and representations pertaining to the Services, are superseded in total by this Agreement.

24. Waiver. Waiver of a breach or default under this Agreement shall not constitute a continuing waiver of a subsequent breach of the same or any other provisions under this Agreement. Payment by City under this Agreement shall not be deemed a waiver of defects, even if such defects were known to City at the time of payment.

25. Rights and Remedies. Except with respect to rights and remedies expressly declared to be exclusive in this Agreement, the rights and remedies of the Parties are cumulative and the exercise by a Party of one or more of such rights or remedies shall not preclude the exercise by it, at the same or different times, of any other rights or remedies for the same default or any other default by the other Party.

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26. Controlling Law Venue. The laws of the State of California shall govern this Agreement and all matters relating to it and any action brought relating to this Agreement shall be held exclusively in a state court in the County of Ventura.

27. Litigation Expenses and Attorneys’ Fees. If either party to this Agreement commences any legal action against the other party (or any third party institutes such an action naming City) arising out of this Agreement and/or the Services, the prevailing party as between City and ____ shall be entitled to recover its reasonable litigation expenses, including court costs, expert witness fees, discovery expenses, and attorneys’ fees.

28. Authority to Enter Agreement. ____ has all requisite power and authority to conduct its business and to execute, deliver, and perform the Agreement. ____warrants that the individual(s) who has signed this Agreement has the legal power, right, and authority to make this Agreement and to bind ____. City shall not be bound to this Agreement until such time as the City Manager has executed it.

29. Termination. City may terminate this Agreement immediately for cause. City may terminate this Agreement without cause upon fifteen days written notice of termination. Upon termination, ____ shall be entitled to compensation for services performed up to its receipt of the notice of termination. ____ may terminate this agreement by providing 60 days' written notice of termination to the City.

30. Notices. Any notice required to be given under this Agreement shall be in writing and either served personally or sent prepaid, first-class mail. Any such notice shall be addressed to the other party at the address set forth below. Notice shall be deemed communicated within 48 hours from the time of mailing if mailed as provided in this section.

If to City: James Vega
City Manager
City of Port Hueneme
250 North Ventura Road
Port Hueneme, CA 93041

If to Consultant:

Agenda Item No. 06 Page 35 of 42 CC Agenda 12-15-2025
11 Professional Services Agreement

31. Amendments. This Agreement may be modified or amended only by a written document executed by both ____ and City and approved as to form by the City Attorney.

32. Severability. If any term or portion of this Agreement is held to be invalid, illegal, or otherwise unenforceable by a court of competent jurisdiction, the remaining provisions of this Agreement shall continue in full force and effect.

33. Interpretation. The terms of this Agreement shall be construed in accordance with the meaning of the language used and shall not be construed for or against either party by reason of the authorship of this Agreement or any other rule of construction which might otherwise apply.

34. Non-liability of City Officers and Employees. No officer or employee of City shall be personally liable to the ____, or any successor in interest, in the event of any default or breach by City or for any amount which may become due to ____ or to its successor, or for breach of any obligation of the terms of this Agreement.

35. Prohibited Interests. ____ maintains and warrants that it has not employed nor retained any company or person, other than a bona fide employee working solely for ____, to solicit or secure this Agreement. Further, ____ warrants that it has not paid nor has it agreed to pay any company or person, other than a bona fide employee working solely for ____, any fee, commission, percentage, brokerage fee, gift or other consideration contingent upon or resulting from the award or making of this Agreement.

36. Equal Opportunity Employment. ____ represents that it is an equal opportunity employer and it shall not discriminate against any subcontractor, employee or applicant for employment because of sex, marital status, race, color, religion, ancestry, natural origin, physical handicap, sexual orientation or domestic partnership status. Such nondiscrimination shall include, but not be limited to, all activities related to initial employment upgrading, demotion, transfer, recruitment or recruitment advertising, layoff or termination.

37. Commencement of Services. ____ shall not commence performance the Services until this contract has been approved by the City and notification to proceed has been issued by the City Manager or designee. No payment will be made prior to approval of any work, or for any work performed prior to approval of this contract.

Agenda Item No. 06 Page 36 of 42 CC Agenda 12-15-2025
12 Professional Services Agreement

SIGNATURES APPEAR ON FOLLOWING PAGE
IN WITNESS WHEREOF, the Parties have caused this Agreement to be executed on the date first written above.

CITY OF PORT HUENEME ___________________
____________________________ By: _____________________________ James Vega, City Manager

ATTEST:
_______________________________
Georgianna Nicole Alvarez, City Clerk
APPROVED AS TO FORM:
_____________________________
Joan Smyth, City Attorney
Agenda Item No. 06 Page 37 of 42 CC Agenda 12-15-2025
Professional Services Agreement
EXHIBIT “A”
Agenda Item No. 06 Page 38 of 42 CC Agenda 12-15-2025
Exhibit B
09999.0014 2069504.1 12/2/2025

EXHIBIT B

FEE ARRANGEMENT

1. Monthly Retainer Fee $11,500
Includes 40 hours per month of General Services at $287.50 per hour. A&W bills in increments of one-tenth (0.1) of an hour, which is 6 minutes.

General Services include:
(a) Attending all City Council, Planning and other Commission meetings. (b) Providing City Council and other bodies with guidance relative to Roberts Rules of Order, open meetings, Brown Act, and other related procedural matters. (c) Providing conflict of interest assistance to elected and appointed officials and staff, and assisting officials and staff in seeking advice from the Fair Political Practices Commission.
(d) Attending departmental meetings, staff meetings, or committee meetings as deemed necessary and appropriate or as requested by the City Manager or City Council.
(e) Providing legal advice, counsel, services, consultation and opinions to City Council, City Manager and City staff on routine municipal assignments. (f) Performing general research and interpreting routine laws, and other legal matters in order to prepare legal opinions and to advise the City Council, and management staff on routine legal matters pertaining to City operations. (g) Reviewing and/or preparing general staff reports, ordinances, resolutions, and other documents required by the City.
(h) Informing City Council and staff of routine recommended changes to City ordinances and practices, as needed.
(i) Providing assistance to the City regarding election laws and assisting in review of election forms, filings, and coordination with county, state and federal election officials.
*Upon Completion of 6 months, City Attorney may ask for review and/or conversion to standard hourly rates as set forth below.

2. Hourly Services
All hours worked in excess of 40 hours per month and any specialty work not set forth above are billed at the following rates:

CLASSIFICATION RATE
General $285 Associate
$305 Senior Associate
$325 Partner
Special Services/Litigation $305 Associate
$335 Senior Associate
Agenda Item No. 06 Page 39 of 42 CC Agenda 12-15-2025
Exhibit B
09999.0014 2069504.1 12/2/2025
$385 Partner
Risk Management / Code Enforcement $295 Associate
$325 Partner
Reimbursable for Developers $400 Associate
$450 Partner
Reimbursable by Residents who are not
Developers
$350 Associate
$375 Partner
Public Finance $500 Attorneys
$200 Paralegals/Law Clerks
Paralegals and Law Clerks $195
Document Clerks $125

3. Special Services/Litigation; Third Party Reimbursable Special Services include, but are not limited to, real estate, rent control, housing, complex land use and zoning, eminent domain/regulatory takings, labor and employment, investigations, enterprise funds, franchise negotiations, major contract negotiations, municipal finance matters other than bonds and similar financial services, environmental and toxics, water, energy, franchises, utilities and telecommunications, solid waste, rent control/mobile home matters, police and fire matters, litigation services (although code enforcement and risk management are billed at their own rate), and similar matters requiring special expertise that are above and beyond routine municipal assignments and/or routine legal matters.

For legal services performed on matters where the City is reimbursed by a third party, such as development agreements, A&W will charge at higher rates as described on the table above.

Though A&W’s rates are higher for special services than for general services, they are less than those generally charged by specialty firms, such as those specializing in development, employment, water and so forth.

4. Rate Adjustments
Starting July 1, 2026, and each July 1st thereafter, there will be an annual cost of living adjustment, rounded to the nearest dollar. The cost-of-living adjustment shall be set by the most recent 12-month Consumer Price Index for all urban consumers (“CPI-U”) for the West Region, as published by the United States Government Bureau of Labor Statistics or $10 per hour, whichever is higher.

5. Reimbursable Expenses
In addition to the hourly rates, A&W shall be reimbursed for out-of-pocket expenses, without any markup, such as photocopies ($0.25 per page) and other reproducing costs, facsimile charges, messengers and couriers, court reporters, travel expenses, and other costs and expenses incurred on the City’s behalf. Notwithstanding the foregoing, we do not charge for word processing, routine computer-assisted legal research, or electronic or other charges for calls/teleconferences. Specialized legal research or tools, such as technical artificial intelligence aided research or specialized e-discovery software, may be charged to the client as expenses, upon prior written notification from A&W and written approval from the City.

Agenda Item No. 06 Page 40 of 42 CC Agenda 12-15-2025
Exhibit B
09999.0014 2069504.1 12/2/2025
Travel costs including mileage (current IRS rate), parking, airfare, lodging, meals, and incidentals are charged in connection with administrative or judicial proceedings and when traveling on behalf of the City to other locations. In addition, the City will be responsible for paying the fees of consultants and other outside experts who are retained after consultation with the City Agenda Item No. 06 Page 41 of 42 CC Agenda 12-15-2025
Exhibit C
09999.0014 2069504.1 12/2/2025

EXHIBIT C

STATEMENT OF BILLING PRACTICES
A&W’s fees are charged on an hourly basis (or increments thereof) for all time actually expended and are generally billed monthly with payment due within thirty (30) days after the date of the bill.

A&W will incur various costs and expenses in performing legal services. These costs and expenses are separately billed to the City and include fees fixed by law or assessed by public agencies, litigation costs including deposition, reporter fees, and transcript fees, messenger and other delivery fees, postage, photocopying (charge of twenty-five cents ($.25) per page) and other reproduction costs, staff overtime when necessitated and authorized by the client, and computer-assisted research fees when authorized by the client, all based on the actual and reasonable cost (mileage, reproduction and other costs are periodically adjusted in accordance with A&W’s actual costs).

Travel costs including mileage (current IRS rate), parking, airfare, lodging, meals, and incidentals are charged in connection with administrative or judicial proceedings and when traveling on behalf of the City to other locations. No lodging expenses will be charged for attendance at City Council meetings or other meetings at City Hall, but travel time may be charged at the General Services billing rate if in excess of retainer allowance. In addition, the City will be responsible for paying the fees of consultants and other outside experts who are retained after consultation with the City and receipt of the City’s prior written approval.

The monthly billing statements for fees and costs shall indicate the basis of the fees, including a detailed and auditable breakdown of the hours worked, the billable rates charged and description of the work performed. All time is billed in increments of one-tenth (0.1) of an hour. All undisputed bills are expected to be paid within thirty (30) days of the date of the billing statement.

Agenda Item No. 06 Page 42 of 42 CC Agenda 12-15-2025
DATE: December 15, 2025
TO: Honorable City Council
FROM: James Vega, City Manager
Charles Peretz, Deputy City Manager
Anna Hanley, Recreation and Community Services Manager
SUBJECT: UPDATED AGREEMENT WITH THE PORT HUENEME LITTLE LEAGUE

REGARDING BUBBLING SPRINGS PARK BALLFIELDS AND RELATED
ITEMS
RECOMMENDATION:

It is recommended the City Council authorize the City Manager to execute a renewal agreement with the Port Hueneme Little League (PHLL) which will continue their nonexclusive but priority-based usage of the ball fields at Bubbling Springs Park through the 2026 calendar year.

BACKGROUND/ANALYSIS:

The Port Hueneme Little League (PHLL) is a non-profit organization under Section 501(c)(3) of the Federal Internal Revenue Code, dedicated to providing baseball programming for children in Port Hueneme and South Oxnard. Since 1959, PHLL has operated at Bubbling Springs Park, offering a valuable program that promotes children's mental and physical health while teaching important lessons in sportsmanship and teamwork. For these reasons, staff is recommending that the City Council approve renewal of the park use agreement with PHLL which continues to grant priority field access, authorizes the group to operate the snack bar, and provides for use of the community room and storage area.

The recommendation to renew the use agreement with PHLL for the ball fields and associated park amenities is based on the league’s long-standing relationship with the City, history of park use, service to the community and investments in the park. PHLL is responsible for utility costs associated with the operation of the concession stand.

Because there are not separate electricity and water meters for that building, the City is in the process of separating those utility costs from those that support general park operations. PHLL has been informed that it will begin paying for utility costs in 2026.

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PHLL Renewal Park Use Agreement
December 15, 2025

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The proposed agreement provides for an initial one-year term, subject to annual review, and authorizes up to four subsequent one-year extensions by the City Manager if PHLL demonstrates compliance with terms of the agreement. Key elements of the agreement, remain unchanged from the agreement which was approved by the City Council earlier this calendar year, and include the following:
- PHLL shall have priority access to the park ballfields (but will not have exclusive use); reserving fields for a specific number of hours each season before any other field request is considered (as noted below a change in the number of hours is proposed)
- City shall be responsible for regular park maintenance and associated utilities, and shall maintain fields consistent with existing park maintenance standards - PHLL shall be responsible for performing tasks related to field preparation, e.g. dragging infield dirt and chalking baselines
- PHLL shall be the primary user of the community room during the January – June period; room may be reserved by other groups during this time, if available - PHLL shall serve as the operator of the concession stand and retain responsibility for utility and other operational costs associated with its operations; PHLL will seek to operate the snack bar for non-PHLL activities upon request by the City - PHLL shall pay an annual fee of $3,750 to the City
During the fall season, PHLL experienced a significant rise in youth participation (an increase of approximately 100 players) which they expect to continue into the upcoming spring enrollment. As a result, the proposed renewal agreement adjusts PHLL’s priority field-use hours: increasing spring season weekday use from 18 to 20 hours per week, and fall weekday hours from 12 to 15 per week. This expansion reflects the need for additional practice and game time to accommodate the growing number of teams.

PHLL has been a cooperative community partner throughout its transition from operating as an exclusive-use entity to functioning under a priority-based system. Overall, operations have proceeded smoothly, with only one incident reported. We communicated with PHLL regarding the matter, and the concerns have since been resolved. PHLL has remained receptive to feedback and consistently engages with the City as needs arise.

They also demonstrated flexibility by offering to modify their schedule to accommodate the Oxnard Union High School District when Del Sol High School’s baseball team will need a temporary host site during facility upgrades this spring.

FISCAL IMPACT:

The renewal agreement between the City and PHLL would continue the requirement that PHLL pay the City $3,750 annually. These funds are received as general fund revenue and are used to support park maintenance operations. Additionally, PHLL will be responsible for paying the cost of utilities associated with its use of the concession stand.

STRATEGIC PLAN:

Primary Strategic Pillar(s) and Initiative(s):

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PHLL Renewal Park Use Agreement
December 15, 2025

Page 3 ends

Optimal Levels of Service for Residents and Businesses
• Support and establish programs and events that created a strong sense of community pride and a connection to our history and heritage Strategic Partnerships
• Establish a mechanism for engagement, information sharing, dialogue and ongoing cooperative decision-making with key stakeholders ATTACHMENTS:

A. 2026 PHLL Park Use Agreement
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Agenda Item No. 07 Page 4 of 17 CC Agenda 12-15-2025
PHLL Use Agreement Page 1 of 10

AGREEMENT BETWEEN THE CITY OF PORT HUENEME AND

PORT HUENEME LITTLE LEAGUE FOR USE OF CITY FACILITIES
This Agreement is made and entered into as of 1
st day of January 2026, by and
between the City of Port Hueneme, a municipal corporation located in the County of Ventura, State of California, hereinafter referred to as "City" and Port Hueneme Little League, a nonprofit organization, hereinafter referred to as "PHLL".

WITNESSETH:

WHEREAS, youth sports programs are a valuable asset to the Port Hueneme community; and
WHEREAS, PHLL provides baseball programs for the youth of the Port Hueneme community; and
WHEREAS, PHLL desires to use City sports facilities; and WHEREAS, the Port Hueneme City Council has authorized the implementation of facility use agreements for PHLL in order to provide special conditions, priority use, and reduced use fees.

NOW, THEREFORE, in consideration of the mutual covenants, benefits, and premises contained herein, the parties hereto agree as follows:

1. Premises
City, in consideration of the fees to be paid and of the indemnifications, covenants, and agreements agreed to herein, hereby grants to PHLL, and PHLL hereby accepts from City, the use of certain real property and associated facilities and equipment at Bubbling Spring Park, as described below and illustrated in Attachment "A" attached hereto and by this reference incorporated herein, together with any and all improvements thereon, all of which are hereinafter referred to as the "Premises".

A. Ballfield Use:

1. PHLL shall be entitled to priority access to each of the park ballfields from January 1through June 30. This access shall allow PHLL the ability to reserve each ballfield for 20 weekday and 10 weekend hours before any additional party’s request for field use will be considered, subject to the terms of this Agreement.

2. During the period beginning July 1 and concluding November 21, PHLL shall be entitled to priority access to each of the park ballfields. This access shall allow PHLL the ability to reserve each ballfield for 15 weekday and 8 weekend hours before any additional party’s request for field use will be considered.

3. PHLL shall be permitted to hold three (3) baseball tournaments per calendar year. Tournaments are expected to last two (2) days but may be extended to three (3) days with City approval. Notice of intent to use Attachment A
Agenda Item No. 07 Page 5 of 17 CC Agenda 12-15-2025
PHLL Use Agreement Page 2 of 10
fields for tournaments shall be required pursuant to the notice requirements specified in Section 4 of this Agreement.

B. Use of Community Meeting Room
The community meeting room, as notated on Attachment A, shall be available for PHLL’s use subject to the following description:

1. PHLL shall be the primary user of the community meeting room from January 1 through June 30. The City reserves the right to use the room for City purposes if necessary and will provide PHLL with advance notice unless it is not practicable to do so. When the City receives a third-party request to utilize the meeting room, such request will be accommodated unless the requested date and time conflict with a specific scheduled PHLL activity.

2. During the period beginning July 1 and November 21, PHLL shall be entitled to utilize the community room at no cost during the days and times it has reserved use of the ballfields. Additional uses may be requested but shall be subject to availability and payment of fees identified in the Master Fee Schedule.

C. Use of Storage Area
The storage area, as notated on Attachment A, shall be available for PHLL’s use subject to the following description:

Storage area shall be available for both City and PHLL’s use throughout the year to store equipment used for landscape maintenance, field preparation, and/or baseball activities. PHLL shall not store any chemicals without advance written authorization from City. PHLL shall clean the storage room on a regular basis, and keep it free of dirt, dust, and debris. PHLL shall be required to vacate the storage room upon thirty (30) days written notice from the City if the storage area is needed solely for City purposes.

D. Concession Area
PHLL shall be allowed to use the concession area notated on Attachment A, pursuant to the following requirements:

1. Dispose of deep fryer oil properly. PHLL will be responsible for dumping grease in accordance with applicable law.

2. Maintain fire extinguishers, fire suppression system, and the hood system in compliance with State and local codes and regulations.

3. Acquire and maintain all necessary regulatory permits required to operate the concession area. This includes but is not limited to permits issued by the Ventura County Department of Health for the sale and handling of food products.

4. Assume financial responsibility for all costs associated with the operations of the concession building, including but not limited to, Agenda Item No. 07 Page 6 of 17 CC Agenda 12-15-2025
PHLL Use Agreement Page 3 of 10
the cost of utilities, ongoing maintenance and annual deep cleaning of cooking areas, appliances, and food storages spaces.

5. During appliance warranty period, notify City immediately of issues with operation of appliances.

6. Make good faith efforts to operate the concession area for non-PHLL activities upon request from the City.

Annually City shall coordinate with vendors to conduct maintenance and inspection of alarm and fire suppression systems.

2. Term
The term of this Agreement shall be for one (1) year, commencing on January 1, 2026, and ending on December 31, 2026, provided however, that City's obligations hereunder shall be contingent upon PHLL's payment in full of all use and related fees and fulfillment of all obligations as set forth in this Agreement. This Agreement shall be reviewed prior to its expiration and may be extended by the City Manager for up to four subsequent one-year extensions. If material amendments are proposed or the City has concerns regarding PHLL’s compliance with agreement conditions, renewal shall be subject to review and action of the City Council.

This Agreement may be terminated by either party with or without cause by providing written notice no less than thirty (30) days in advance of such termination.

3. Use Fees
PHLL agrees to pay the City a use fee of $3,750 for the use field use prescribed in Section 1 of this agreement. Such fee shall be payable to the City prior to the commencement of field use.

For use of City facilities beyond or other than described above, PHLL agrees to obtain a separate permit and pay associated fees as described in the City’s Master Fee Schedule.

4. Use
The Premises shall be used for PHLL's authorized games, practices, and training sessions. As a condition of use, PHLL shall be responsible for disposing of trash accumulated during its use of the concession stand, community room and restrooms adjacent to the ballfields. City shall clean restrooms once weekly and provide janitorial supplies should PHLL seek to perform additional maintenance.

PHLL shall also be responsible for opening and closing of restrooms. The Premises shall be used as specified in this Agreement only and shall not be used for any other purpose without the prior written consent of the City Manager or the City Manager's designee. Subletting of premises is not allowed.

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PHLL Use Agreement Page 4 of 10
A schedule of times and days requested for use of Premises shall be furnished to the Port Hueneme Recreation and Community Services Division as follows:

A. Requests for field reservations during the January – June period shall be submitted to the City no later than September 1. Fields not requested for reservation by PHLL by this date will be available for reservation by other parties and PHLL will forfeit priority field use.

B. Requests for field reservations during the July 1 through November 21 period shall be submitted no later than March 1. Fields not requested for reservation by PHLL by this date will be available for reservation by other parties and PHLL will forfeit priority field use.

The Reservation Request must be provided on the City’s "Sports Field Reservation Application” form and the "Tournament Reservation Application" form for tournaments. A separate Reservation Request must be submitted for each use period (including fall season, spring season, and tournaments).

Requests which represent use in excess of the priority hours noted in Section 1.A. of this agreement shall be subject to the hourly field use fees included in the City’s Master Fee schedule.

The City shall provide PHLL with an approved Rental Permit(s) based on the Reservation Request(s) detailing the dates and times PHLL is authorized to use Premises. Requested changes to the approved Rental Permit(s) must be submitted to City in writing. All requested changes must be approved by the City.

The approved Rental Permit(s) may contain additional conditions or special requirements.

At all times, City retains the right to use Premises for City sponsored and cosponsored events upon no less than thirty (30) days written notice to PHLL. The general public shall have access to and use of Premises on days and times not assigned to PHLL pursuant to this agreement. PHLL shall not have priority use of Premises outside of the approved Rental Permit.

5. General Conditions
A. In order to retain rights under this agreement, PHLL shall maintain status as a 501 (c) (3) nonprofit corporation chartered within the City of Port Hueneme. PHLL agrees to provide City with proof of nonprofit status and a certified accounting of its financial status each year.

The annual financial accounting shall include: 1) a budget summary of actual revenue and expenditures from PHLL's prior fiscal year; 2) a budget summary of estimated revenue and expenditures for PHLL's current fiscal year; and 3) a bank statement or account summary to verify information provided in budgets. The financial accounting and proof on nonprofit status shall be submitted on or before January 15 of each year.

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PHLL Use Agreement Page 5 of 10
B. In order to retain rights under this Agreement, PHLL must register and maintain a minimum of one hundred (100) players. PHLL shall provide City with registration rosters including home addresses of participants.

C. PHLL agrees to obtain a Rental Permit and pay rental fees as required by the Port Hueneme Master Fee Schedule for all use of City facilities not granted under the terms of this Agreement. PHLL further agrees to notify all coaches and participants of the City's rules and regulations governing City park rentals and shall prohibit any coach or participant from interfering with a permitted park rental.

6. Signs
PHLL agrees not to permit the construction or placement of any sign, signboard, or other form of outdoor advertising on the Premises without prior approval of the City Manager or the City Manager's designee. In the event of a violation of this provision by PHLL or anyone claiming under PHLL, PHLL hereby authorizes City as PHLL's Agent, to remove and dispose of any such sign, signboard, or other advertising, and to charge the cost and expense of any such removal and disposal to PHLL who agrees to pay the same upon demand.

Approved signs/banners shall be permitted to be displayed for the duration of the Spring season.

City shall coordinate with PHLL for the placement of a City sponsorship banner.

7. Vendors
Vendors are not permitted unless approved, in writing, and all appropriate vendors have been approved by the City.

8. Indemnity
To the fullest extent permitted by law, PHLL shall indemnify, defend (with independent counsel approved by City) and hold harmless City, and its directors, officers, and employees from and against all liabilities (including without limitation all claims, losses, damages, penalties, fines and judgments, associated investigation and administrative expenses, and defense costs, including but not limited to reasonable attorneys’ fees, court costs and costs of alternative dispute resolution) regardless of nature or type that arise out of, pertain to, or relate to the negligence, reckless, or willful misconduct of PHLL or the acts or omissions of an employee, agent or subcontractor of PHLL. In the event that a third party institutes such an action against City which pertains to the Services, whether PHLL is named or not, PHLL shall provide a defense of said action at its sole expense, and shall indemnify City from any costs or expenses related to said action and any judgments rendered therein. No settlement of such an action may occur without the express written consent of City. The provisions of this paragraph survive completion of the Services or the termination of this Agreement. The provisions of this section are not limited by the provisions of Section 9 relating to insurance.

9. Insurance Requirements
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PHLL Use Agreement Page 6 of 10
PHLL shall, at its own cost and expense, maintain prior to the beginning of and for the duration of this Agreement insurance coverage as specified in Attachment "B" attached hereto and incorporated herein by this reference as though set forth in full. Coverage shall apply to all use of City facilities by PHLL pursuant to this Agreement.

10. Routine Maintenance and Operations
Except as specifically provided for in this Agreement, all maintenance of Premises shall be done at City's sole discretion in accordance with City specifications and standards for park maintenance. In addition to routine maintenance operations, City will conduct renovations efforts which require field closures for a six-week period and shall coordinate with PHLL regarding the scheduling of such work in an effort to mitigate impacts to the league. PHLL will assist City with appropriate dimensional layout of fields should they become compromised and/or out of specification.

During use under this Agreement, PHLL shall be responsible to perform the following maintenance on Premises at PHLL's sole cost and expense:

A. Groom, drag, and rake infields
PHLL agrees drag infields as needed, but not less than weekly, for practices and/or games. As part of this effort, PHLL agrees to hand rake the infields within eighteen (18) inches of the outfield grass line to prevent the build-up of a “lip” between the infield and outfield.

B. Chalk basepaths
Only white field chalk, manufactured specifically for marking lines on ball fields, may be used on the dirt portions of the infield. Chalk may not contain any lime-based products, or other chemicals known to cause skin and eye irritation.

C. Maintain base pegs, pitcher's mounds, pitching rubbers, and home plates.

Other than described in this Agreement, City shall not be obligated to repair, replace or maintain the Premises in any manner throughout the term of this Agreement. City shall not be obligated to perform any precautionary or preventative measures with respect to the Premises, including, but not limited to drainage and flood control measures. Should City perform any of the foregoing, such services shall be at the sole discretion of City, and the performance of such services shall not be construed as an obligation or warranty by City of the future or ongoing performance of such services. City shall determine maintenance specifications.

City agrees to allow PHLL to access the field portion of Premises with no more than two (2) vehicles for the specific purpose of setting up and taking down equipment and preparing baseball fields only. Vehicles shall not exceed a gross vehicle weight (GWO of 5,400 pounds and may only include golf carts, utility vehicles ("Gators"), or all-terrain vehicles (ATVs). Vehicles must be equipped with turf tires. PHLL agrees not to use vehicles on the field whenever the ground is wet, for whatever reason, without obtaining the City Manager's or the City Manager's designee's written approval. PHLL further agrees that only licensed drivers age eighteen (18) or older may drive said vehicles. PHLL agrees to immediately report Agenda Item No. 07 Page 10 of 17 CC Agenda 12-15-2025
PHLL Use Agreement Page 7 of 10
to City any damage to Premises caused by use of vehicles on Premises. PHLL further agrees to repair any damage caused by PHLL's use of vehicles at PHLL's sole cost and expense to the satisfaction of the City. Except as described above, use of any other vehicle on any area other than roadways and parking lots requires the advance written approval of City.

11. Improvements
PHLL shall not make any alterations, additions, or improvements upon the Premises without the prior written consent of the City Manager or the City Manager's designee. Requests to make alterations, additions, or improvements must be submitted to the City in writing no less than thirty (30) business days prior to the desired start date for work.

All City authorized alterations, additions, and improvements shall be done in a good and workmanlike manner and diligently prosecuted to completion, and shall be performed and maintained at PHLL's sole cost and expense in strict accord with all federal, state, county, and local laws, ordinances, codes, and standards relating thereto, including ADA requirements. Performance of work shall be subject to City monitoring and inspection. At City's sole discretion, work may be stopped if it does not conform to City specifications and standards.

Unless otherwise expressly agreed to in writing by the City Manager or the City Manager's designee, any alterations, additions, and improvements shall remain on and be surrendered with the Premises upon the expiration or termination of this Agreement. PHLL shall timely pay all costs associated with any and all improvements, and shall keep the Premises free and clear of all mechanics liens.

PHLL agrees to and shall indemnify, defend, and save City free and harmless against all liability, loss, damage, costs, attorney fees, and other expenses of any nature resulting from any PHLL alterations, additions, or improvements to the Premises.

If PHLL discontinues use of Premises for a period of eighteen (18) consecutive months, all improvements to Premises not already owned by City shall become the property of the City unless otherwise authorized by the City Manager or the City Manager's designee in writing.

12.Amplified Sound
PHLL agrees not to use amplified sound unless such use is included on the approved Rental Permit.

13. Waiver
Waiver of a breach or default under this Agreement shall not constitute a continuing waiver of a subsequent breach of the same or any other provisions under this Agreement. Payment by City under this Agreement shall not be deemed a waiver of defects, even if such defects were known to City at the time of payment.

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PHLL Use Agreement Page 8 of 10

14.Rights and Remedies
Except with respect to rights and remedies expressly declared to be exclusive in this Agreement, the rights and remedies of the Parties are cumulative and the exercise by a Party of one or more of such rights or remedies shall not preclude the exercise by it, at the same or different times, of any other rights or remedies for the same default or any other default by the other Party.

15. Controlling Law Venue
The laws of the State of California shall govern this Agreement and all matters relating to it and any action brought relating to this Agreement shall be held exclusively in a state court in the County of Ventura.

16. Litigation Expenses and Attorneys’ Fees
If either party to this Agreement commences any legal action against the other party (or any third-party institutes such an action naming City) arising out of this Agreement and/or the Services, the prevailing party as between City and PHLL shall be entitled to recover its reasonable litigation expenses, including court costs, expert witness fees, discovery expenses, and attorneys’ fees.

17. Agreement Termination
City may at any time, with or without cause, terminate this Agreement by providing PHLL written notification of such. PHLL agrees, by execution of this Agreement, to waive any and all claims for damages that might otherwise arise from any such termination. Termination of this Agreement by City shall become effective immediately upon receipt of such notice by PHLL.

PHLL may terminate this Agreement at any time, with or without cause, by providing City written notice of such. Termination of this Agreement by Licensee shall become effective immediately upon receipt by City of such notice.

18. Discrimination
PHLL agrees not to discriminate against any person or class of persons by reason of race, religious creed, color, national origin, ancestry, physical disability, mental disability, medical condition, genetic information, marital status, sex, gender, gender identity, gender expression, age, sexual orientation, or military and veteran status of such person; or any other basis protected by applicable federal, state, or local law in the use of the Premises.

19. Assignment and Subletting
PHLL shall not assign this Agreement, or any interest therein, and shall not assign use of the Premises or any part thereof, or any right or privilege appurtenant thereto, or suffer any other person (the agents and servants of PHLL excepted) to occupy or use the Premises, or any portion thereof, without the prior written Agenda Item No. 07 Page 12 of 17 CC Agenda 12-15-2025
PHLL Use Agreement Page 9 of 10
consent of the City Manager or the City Manager's designee. A consent to one assignment, subletting, occupation, or use by another person shall not be deemed to be a consent to any subsequent assignment, subletting, occupation, or use by another person. This Agreement shall not, nor shall any interest therein, be assignable, as to the interest of PHLL, by operation of law, without the written consent of the City Manager or the City Managers designee. Any assignment or subletting without such consent shall be void, and shall, at the option of the City, terminate this Agreement. No legal title or interest in Premises is created or vested in PHLL by this Agreement.

20.Default or Breach
Except as otherwise provided, at any time one party to this Agreement is in default or breach in the performance of any of the terms and conditions of this Agreement, the other party shall give written notice to remedy such default or breach. If default or breach is remedied within thirty (30) days following such notice, then this Agreement shall continue in full force and effect. If such default or breach is not remedied within thirty (30) days following such notice or if the nature of the default is such that it cannot reasonably be cured within thirty (30) days, if PHLL fails to commence to cure within the thirty (30) day period, the other party may, at its option, terminate this Agreement. Such termination shall not be considered a waiver of damages or other remedies available to either party because of such default or breach. Each term and condition of this Agreement shall be deemed to be both a covenant and a condition.

21. Parties Bound and Benefited
The covenants and conditions herein contained shall apply to and bind the heirs, successors, executors, administrators, and assigns of all the parties hereto; and all of the parties hereto shall be jointly and severally liable hereunder.

22. Notices and Payments
All notices required under this Agreement including change of address shall be in writing, and all notices and payments shall be made as follows:

All payments and notices to PHLL shall be given or mailed to PHLL at the address listed below and addressed to the current PHLL President. It is the responsibility of PHLL to notify City when there has been a change with regard to the individual serving as League President and to provide the City with name, address, and 24- hour contact phone number of the new President.

Port Hueneme Little League
David Gonzalez, President
1355 Spruce Street
Oxnard, CA 93033
All notices to City shall be given or mailed to:

City of Port Hueneme
James, Vega, City Manager
250 N Ventura Road
Port Hueneme, CA 93021
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23.Partial Invalidity
If any term, covenant, condition, or provision of this Agreement is found by a court of competent jurisdiction to be invalid, void or unenforceable, the remainder of the provisions hereof shall remain in full force and effect and shall in no way be affected, impaired, or invalidated thereby.

24.Authority to Execute Agreement
The person executing this Agreement on behalf of PHLL warrants and represents that he/she has the authority to execute this Agreement on PHLL's behalf and has the authority to bind PHLL to the terms of this Agreement.

IN WITNESS WHEREOF, the Parties have caused this Agreement to be executed on the date first written above.

CITY OF PORT HUENEME PORT HUENEME LITTLE LEAGUE
____________________________ _____________________________ James Vega, City Manager David Gonzalez, President
ATTEST:
_______________________________
Georgianna Nicole Alvarez, City Clerk
APPROVED AS TO FORM:
_____________________________
Robert Lyle, City Attorney
Attachments:

A. Premises
B. Insurance Requirements
Agenda Item No. 07 Page 14 of 17 CC Agenda 12-15-2025
Exhibit B
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Exhibit B
Insurance Requirements

1. Workers Compensation Coverage
PHLL shall maintain Workers Compensation Insurance and Employer’s Liability Insurance for its employees in accordance with the laws of the State of California. In addition, PHLL shall require each subcontractor to similarly maintain Workers Compensation Insurance and Employer’s Liability Insurance in accordance with the laws of the State of California for all of the subcontractor’s employees. Any notice of cancellation or nonrenewal of all Workers Compensation policies must be received by the City at least thirty (30) days prior to such change.

The insurer shall agree to waive all rights of subrogation against City, its officers, agents, employees and volunteers for losses arising from work performed by PHLL for City.

This provision shall not apply if PHLL has no employees performing work under this Agreement.

If PHLL has no employees for the purposes of this Agreement, PHLL shall provide City with a signed Certificate of Exemption from Workers Compensation Insurance in a form acceptable to City.

2. General Liability Coverage
PHLL shall maintain commercial general liability insurance in an amount not less than one million dollars ($1,000,000) per occurrence for bodily injury, personal injury and property damage. If a commercial general liability insurance form or other form with a general aggregate limit is used, either the general aggregate limit shall apply separately to the work to be performed under this Agreement or the general aggregate limit shall be at least twice the required occurrence limit. PHLL shall provide documentation from its insurance carrier which clearly states that PHLL’s use of the City’s utility cart located at Bubbling Springs Park is included in coverage provided under this policy.

3. Automobile Liability Coverage
PHLL shall maintain automobile liability insurance covering bodily injury and property damage for all activities of PHLL arising out of or in connection with the work to be performed under this Agreement, including coverage for owned, hired and non-owned vehicles, in an amount of not less than one million dollars ($1,000,000) combined single limit for each occurrence.

4. Sexual Abuse/Molestation Coverage
PHLL shall procure and maintain Sexual Abuse/Molestation Liability coverage with limits of not less than $1,000,000 per occurrence and $2,000,000 general aggregate. Coverage may be provided as part of Commercial General Liability coverage, Professional Liability coverage, or as a separate policy.

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5. Endorsements
Each general liability and automobile liability insurance policy shall be with insurers possessing a Best’s rating of no less than A:VII and shall be endorsed with the following specific language:

A. City, its elected or appointed officers, officials, employees, agents and volunteers are to be covered as additional insureds with respect to liability arising out of work performed by or on behalf of PHLL, including materials, parts or equipment furnished in connection with such work or operations.

B. This policy shall be considered primary insurance as respects City, and/or its elected or appointed officers, officials, employees, agents and volunteers. Any insurance maintained by City, including any self-insured retention by City, shall be considered excess insurance only and shall not contribute to PHLL insurance.

C. The insurer waives all rights of subrogation against City, and its elected or appointed officers, officials, employees or agents.

D. The insurance provided by this policy shall not be suspended, voided, canceled, or reduced in coverage or in limits except after thirty (30) days written notice has been received by City, except for non-payment of premium when ten (10) days' written notice will be provided.

6. Certificates of Insurance
PHLL shall provide certificates of insurance with original endorsements to City as evidence of the insurance coverage required herein. Certificates of such insurance shall be filed with City on or before commencement of performance of this Agreement. Current certification of insurance shall be kept on file with City at all times during the term of this Agreement.

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Port Hueneme City CouncilDecember 15, 2025

Port Hueneme City Council
December 15, 2025