CC & HA Regular Meeting Agenda – April 6, 2026, Page 1 of 6 Monday, April 6, 2026
Port Hueneme City Hall
250 North Ventura Road, Port Hueneme, CA 93041
6:30 PM Regular Meeting
Watch Meetings Live or On-Demand
Official City Page: https://porthuenemeca.suiteonemedia.com YouTube: https://www.youtube.com/@cityofporthuenemegov
Public Comments
Public comments may be submitted in person or in writing.
In-Person: Complete a speaker request card located at the entrance of the Council Chamber and give it to the City/Authority Clerk. Your name will be called when it is your turn to speak. Public comment is limited to 3 minutes per speaker, unless for good cause, the Mayor amends the time limit. A speaker’s time may not be transferred to another speaker.
Written: All written public comments should be no more than 500 words and are subject to the Public Records Act. Written comments should be submitted to the City/Authority Clerk by 3:00 p.m. on the day of the City Council/Housing Authority meeting by email or directly to the City/Authority Clerk’s Office. Email [email protected] and enter “City Council (or Housing Authority) Public Comment” in the Subject line (include agenda item number if applicable). Mail or drop off written comments to the City/Authority Clerk’s Office located at 250 N. Ventura Road, Port Hueneme, CA 93041. Please clearly mark envelope with “City Council (or Housing Authority) Public Comment and meeting date” (include agenda item number if applicable). Written comments received by the deadline will be provided to the City Council prior to the meeting and posted to the City’s website.
Translation Services
Use of a Translator
* The City shall provide a translator if one is requested by a member of the public with a 48-hour advance notice. If a 48-hour advance notice is not provided, the member of the public may provide their own translator. To request a translator, please contact [email protected]. * Per California Government Code 54954.3, if an individual utilizes a translator during Public Statements, the legislative body of a local agency shall provide at least twice the allotted time to a member of the public who utilizes a translator to ensure that non-English speakers receive the same opportunity to directly address the legislative body of a local agency.
* If the City provides a translator or translation equipment that allows for the simultaneous translation of the testimony, then no additional time shall be granted.
Uso de traductor
* La Ciudad proporcionará un traductor si un miembro del público lo solicita con un aviso de 48 horas de anticipación. Si no se avisa con 48 horas de anticipación, el público podrá proporcionar su propio traductor.
Para solicitar un traductor, comuníquese con [email protected].
CC & HA Regular Meeting Agenda – April 6, 2026, Page 2 of 6 * Según el Código de Gobierno de California 54954.3, si una persona utiliza un traductor durante las declaraciones públicas, el cuerpo legislativo de una agencia local deberá proporcionar al menos el doble del tiempo asignado a un miembro del público que utilice un traductor para garantizar que las personas que no hablan inglés reciban la misma oportunidad de dirigirse directamente al cuerpo legislativo de una agencia local.
* Si la Ciudad proporciona un traductor o equipo de traducción que permita la traducción simultánea del testimonio, entonces no se concederá tiempo adicional.
Americans with Disabilities Act
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, contact the office of the city clerk at (805) 986-6503 or [email protected]. Notice 48 hours prior to the meeting will enable the city to make reasonable arrangements to allow participation in this meeting.
Levine Act Disclaimer
The Levine Act (Gov. Code, § 84308) requires any Party, Participant, or Agent in a Proceeding, as those terms are defined in Government Code section 84308 and Title 2, California Code of Regulations, Sections 18400 et seq., before the City of Port Hueneme that involves any action or consideration to their contract, license, permit, or other entitlement for use to disclose any campaign contributions made to City elected or appointed Officers totaling more than $500 within the 12 months prior to the City decision. Any City elected or appointed Officer who has received a contribution totaling more than $500 within the preceding twelve (12) months from a Party, Agent, or Participant, shall disclose that fact on the record of the proceeding and shall not make, participate in making, or in any way attempt to use the Officer’s official position to influence the decision. Violations of Government Code section 84308 may result in a civil action brought by the FPPC for an amount up to five thousand dollars ($5,000) per violation. Any person who knowingly or willfully violates any provision of the Political Reform Act is guilty of a misdemeanor and subject to a fine of up to the greater of ten thousand dollars ($10,000) or three times the amount the person unlawfully contributed upon conviction for each violation. Any Party, Participant, or Agent is further prohibited from making, and any elected or appointed City Officer is prohibited from soliciting or accepting, any contribution in excess of $500 for a period of twelve (12) months following any proceeding described above. 6:30 PM CITY COUNCIL REGULAR MEETING AGENDA
CALL TO ORDER / FLAG SALUTE
ROLL CALL
Councilmembers Steven A. Gama, Jess Lopez, Misty Perez; Mayor Pro Tem Laura D.
Hernandez; and Mayor Martha R. McQueen-Legohn
INSPIRATION
Given by Mayor McQueen-Legohn
PUBLIC COMMENT
Members of the public may submit comments for items on the Agenda or that is within the subject matter jurisdiction of the City Council. General public comments regarding items Not on the Agenda will be heard at this time. State law prohibits Council from taking action on any item Not on the Agenda. Comments regarding items on the Agenda will be heard when the item is addressed. In-person public comments should be no more than 3 minutes in length. Written comments should be no more than 500 words. Please see Agenda cover page for submission instructions.
AGENDA APPROVAL FOR CITY COUNCIL
CITY COUNCIL AGENDA
Recommendation: Approve the City Council Agenda of April 6, 2026.
CONFLICT OF INTEREST and LEVINE ACT DISCLOSURES
CC & HA Regular Meeting Agenda – April 6, 2026, Page 3 of 6
PRESENTATIONS
A. FAIR HOUSING MONTH PROCLAMATION
B. AUTISM ACCEPTANCE MONTH PROCLAMATION
C. PROCLAMATION RECOGNIZING AND HONORING POLICE DETECTIVE ROCQUE
LOPEZ FOR HIS DEDICATED SERVICE TO THE CITY OF PORT HUENEME UPON
HIS RETIREMENT
D. PORT HUENEME POLICE DEPARTMENT ANNUAL REPORT
RECESS THE CITY COUNCIL MEETING
CALL TO ORDER THE PORT HUENEME HOUSING AUTHORITY REGULAR MEETING
ROLL CALL
Port Hueneme Housing Authority Members Johnny Brown, Steven A. Gama, Jess Lopez, Misty Perez, Vacant Seat; Vice Chair Laura D. Hernandez; and Chair Martha R. McQueen-Legohn HOUSING AUTHORITY PUBLIC COMMENT (10 Minutes)
Members of the public may submit comments for items on the Agenda or that is within the subject matter jurisdiction of the Housing Authority. General public comments regarding items Not on the Agenda will be heard at this time. State law prohibits the Authority from taking action on any item Not on the Agenda. Comments regarding items on the Agenda will be heard when the item is addressed. In-person public comments should be no more than 3 minutes in length.
Written comments should be no more than 500 words. Please see Agenda cover page for submission instructions.
HOUSING AUTHORITY CONSENT CALENDAR
1. MINUTES
Recommendation: Approve the March 2, 2026, Housing Authority Regular Meeting Minutes.
2. MINUTES
Recommendation: Approve the March 16, 2026, City Council & Housing Authority Special Joint Meeting Minutes.
3. REGISTER OF DISBURSEMENTS
Recommendation: Receive and file the Housing Authority’s register of disbursements for the period of February 10, 2026 through March 16, 2026.
HOUSING AUTHORITY BUSINESS ITEMS – None.
AUTHORITY MEMBERS’ REPORTS & COMMENTS
ADJOURNMENT OF THE PORT HUENEME HOUSING AUTHORITY REGULAR MEETING The Port Hueneme Housing Authority will adjourn to its next regular meeting scheduled for May 4, 2026, at 6:30 p.m.
RECONVENE CITY COUNCIL REGULAR MEETING
CONSENT CALENDAR
All matters listed on the Consent Calendar are to be considered routine by the governing body, and will be enacted by one motion in the form listed. There will be no discussion of these items unless, before the governing body votes on the motion to adopt, specific items are removed from the Consent Calendar for separate motions.
CC & HA Regular Meeting Agenda – April 6, 2026, Page 4 of 6
1. MINUTES
Recommendation: Approve the March 16, 2026, City Council Regular Meeting Minutes.
2. MINUTES
Recommendation: Approve the March 16, 2026, City Council & Housing Authority Special Joint Meeting Minutes.
3. REGISTER OF DISBURSEMENTS
Recommendation: Receive and file the City’s register of disbursements for the period of February 24, 2026 through March 16, 2026.
4. CO-SPONSORSHIP OF PICKLEBALL TOURNAMENT AT MORANDA PARK
ORGANIZED BY RECREATION, EDUCATION, ARTS & CULTURE IN HUENEME (REACH)
Recommendation: Adopt a resolution approving the City’s co-sponsorship of REACH’s Pickleball Tournament at Moranda Park on June 20 and 21, 2026 from 8:00 a.m. to 5:00 p.m.
5. ADOPTION OF A RESOLUTION UPDATING THE CITY’S RECORDS RETENTION
SCHEDULE
Recommendation: Adopt a Resolution updating the City’s Records Retention Schedule, authorizing destruction of certain records, and rescinding Resolution No. 4518.
6. REVISION TO PREVIOUSLY APPROVED PASS-THROUGH CREDIT CARD
PROCESSING FEES TO CUSTOMER PER CREDIT CARD PAYMENT PROCESSOR
REQUIREMENTS
Recommendation: Approve the revised processing fee amounts for cost recovery of fees incurred by customer use of credit cards, debit cards and electronic checks based on requirements of third-party payment processing companies.
7. AUTHORIZATION TO AWARD A CONTRACT TO J&H ENGINEERING GENERAL CONTRACTORS, INC. FOR COMPLETION OF THE REMAINING HUENEME BAY ALLEYS GRIND AND OVERLAY PHASES 4, 5, AND 6; PROJECT NO. ST2501 Recommendation: Authorize the City Manager or his designee to:
1. Award and execute an agreement, approved as to form by the City Attorney, with J & H Engineering General Contractors, Inc., for $444,843.93 to construct the remaining Hueneme Bay Alleys Grind and Overlay Phases. The contract reference is EZIQC Contract No.: CA-R7-PAV02-101723-JHE and is attached as Exhibit A; and
2. Authorize a Five (5) Percent Construction Contingency in the amount of $22,242.20; and
3. Execute all Applicable Documents and agreements, approved as to form by the City Attorney.
4. Authorize an appropriation of $17,087 to Account No. 204-551-5700, Project ST2501.
8. PROFESSIONAL SERVICES AGREEMENT WITH ROADWAY MANAGEMENT
TECHNOLOGIES, LLC FOR PAVEMENT MANAGEMENT AND SAFE STREETS FOR ALL (SS4A) SAFETY ACTION PLAN
Recommendation:
1. Approve and authorize the City Manager to execute a Professional Services Agreement, approved as to form by the City Attorney, with Roadway Management Technologies, LLC (RMT), in an amount not to exceed $100,000, for a three-year term to provide advanced pavement data collection services and to prepare a Comprehensive Safety Action and Local Roadway Safety Plan (CSALRSP) consistent with the U.S. Department of Transportation Safe Streets and Roads for All (SS4A) CC & HA Regular Meeting Agenda – April 6, 2026, Page 5 of 6 program, leveraging federal grant funding to improve safety and protect taxpayer infrastructure investments;
2. Authorize the City Manager or his designee to submit for reimbursement of all SS4A Grant expenses, estimated at $80,000, from the appropriate federal agencies to reimburse the Grant Fund.
PUBLIC HEARINGS
9. ADOPT A RESOLUTION GRANTING SPECIAL USE PERMIT NO. PHSU-26-6 FOR THE 2026 BIKE MS COASTAL CHALLENGE AND DETERMINE THAT THE EVENT IS
EXEMPT FROM THE CALIFORNIA ENVIRONMENTAL QUALITY ACT (CEQA) Recommendation:
1. Open the public hearing to accept oral and written evidence;
2. Close the public hearing and consider all evidence presented;
3. Adopt a Resolution conditionally approving Special Use Permit No. PHSU-26-6 (2026 Bike MS Coastal Challenge) and waiving fees related to this permit;
4. Determine that the project (Special Use Permit No. PHSU-26-6) is categorically exempt from CEQA; and,
5. Take such additional, related, actions as may be deemed appropriate.
10. ADOPT A RESOLUTION GRANTING A FIVE-YEAR SPECIAL USE PERMIT (NO. PHSU26-4) AUTHORIZING THE CITY OF PORT HUENEME TO HOST THE HUENEME
BEACH FESTIVAL, INCLUDING ANCILLARY LIVE ENTERTAINMENT STAGES, FOOD
AND VENDOR BOOTHS, AN ARTS AND CRAFTS AREA, AND A CARNIVAL, AND
DETERMINING THAT THE EVENT IS EXEMPT FROM THE CALIFORNIA
ENVIRONMENTAL QUALITY ACT (CEQA)
Recommendation:
1. Open the public hearing to accept verbal and written evidence;
2. Close the public hearing and consider all evidence presented;
3. Adopt a Resolution conditionally approving Special Use Permit No. PHSU-26-4 (Hueneme Beach Festival 2026-2030);
4. Determine that the project (Special Use Permit No. PHSU-26-4) is categorically exempt from CEQA; and
5. Take such additional, related actions as may be deemed appropriate.
11. ADOPT A RESOLUTION GRANTING SPECIAL USE PERMIT NO. PHSU-26-5 FOR THE CITY OF PORT HUENEME 2026-2030 MOVIES IN THE PARK AND DETERMINE THAT
THE EVENT IS EXEMPT FROM THE CALIFORNIA ENVIRONMENTAL QUALITY ACT (CEQA)
Recommendation:
1. Open the public hearing to accept verbal and written evidence;
2. Close the public hearing and consider all evidence presented;
3. Adopt a Resolution conditionally approving Special Use Permit No. PHSU-26-5 (2026- 2030 Movies in the Park);
4. Determine that the project (Special Use Permit No. PHSU-26-5) is categorically exempt from CEQA; and
5. Take such additional, related actions as may be deemed appropriate.
BUSINESS ITEMS
12. SISTER CITY COMMITTEE REQUEST TO WAIVE FEES ASSOCIATED WITH USE OF
COMMUNITY CENTER FOR FUNDRAISER
Recommendation: Receive a presentation from the Sister City Committee and consider whether to adopt a resolution waiving fees associated with the Sister City Committee’s use of the Orvene S. Carpenter Community Center auditorium for a fundraiser event in May 2026.
CC & HA Regular Meeting Agenda – April 6, 2026, Page 6 of 6
13. RECOMMENDATIONS FOR RESERVABLE SPACES, FEES AND PERMITTED
ACTIVITIES IN CITY PARKS
Recommendation: Receive information regarding proposed changes to rules, fees and processes associated with the park reservation process and general park use and provide staff with direction.
REQUESTS FOR FUTURE AGENDA ITEMS – None.
CITY MANAGER COMMENTS AND REPORTS
COUNCILMEMBERS’ REPORTS AND COMMENTS
Council Members are appointed to various Regional Committees/Agencies/Boards and will report out on their activities within these organizations and put forth any comments in regards to community events at this time.
ADJOURNMENT
The City Council will adjourn to its next regular meeting scheduled for Monday, April 20, 2026, at 6:30 p.m.
_____________________________________________________________________________________________ Copies of staff reports or other written documentation relating to each item of business referred to in this Agenda are available for public inspection in the Office of the City/Authority Clerk and on the City’s website at www.cityofporthueneme.org. Materials received after agenda packet distributions are made available to the public on the City’s website and in the City/Authority Clerk’s office at the same time they are provided to the Council/Housing Authority.
I, Georgianna Nicole Alvarez, City/Authority Clerk of the City of Port Hueneme, do hereby affirm that the agenda was posted at least 72 hours in advance of the meeting on the City’s website and near the front entrance of Port Hueneme City Hall, 250 N. Ventura Road, Port Hueneme, California, 93041, in accordance with California Government Code Section 54954.2(a).
HA Regular Meeting Minutes – March 2, 2026, Page 1 of 2 Monday, March 2, 2026
Port Hueneme City Hall
250 North Ventura Road, Port Hueneme, CA 93041
6:30 PM Regular Meeting
CALL TO ORDER
At 7:03 p.m., Chair McQueen-Legohn called the Housing Authority meeting to order, immediately following the recess of the City Council meeting.
ROLL CALL
Present: Port Hueneme Housing Authority Members: Steven A. Gama, Jess Lopez, and Misty Perez; Vice Chair: Laura D. Hernandez; and Chair: Martha R. McQueen-Legohn
Absent: Port Hueneme Housing Authority Member: Johnny Brown Vacant: One seat
PUBLIC COMMENT – None.
CONSENT CALENDAR
Public Comment: None.
A motion was made by Member Perez, seconded by Member Lopez, to approve Consent Calendar Item Nos. 1 – 2, as presented.
Motion passed 5-0-0-1 as follows:
AYES: Gama, Lopez, Perez, Hernandez, McQueen-Legohn
NOES: None; ABSTAIN: None; ABSENT: Brown
The Housing Authority:
1. MINUTES
Approved the February 2, 2026, Housing Authority Regular Meeting Minutes.
2. REGISTER OF DISBURSEMENTS
Received and filed the Housing Authority’s register of disbursements for the period of January 16, 2026 through February 9, 2026.
HOUSING AUTHORITY BUSINESS ITEMS – None.
AUTHORITY MEMBERS’ REPORTS & COMMENTS – None.
ADJOURNMENT OF THE PORT HUENEME HOUSING AUTHORITY MEETING The Port Hueneme Housing Authority adjourned at 7:04 p.m. to the next regular meeting scheduled for April 6, 2026, at 6:30 p.m.
Agenda Item No. 01 Page 1 of 2 HA Agenda 04-06-2026
HA Regular Meeting Minutes – March 2, 2026, Page 2 of 2 Respectfully Submitted:
Georgianna Nicole Alvarez, MMC, CPMC
Authority Clerk
Approved this 6
th day of April, 2026:
_________________________________
Martha R. McQueen-Legohn, Chair
Agenda Item No. 01 Page 2 of 2 HA Agenda 04-06-2026
CCHA Special Meeting Minutes – March 16, 2026, Page 1 of 1 Monday, March 16, 2026
Port Hueneme City Hall
250 North Ventura Road, Port Hueneme, CA 93041
6:30 PM
CALL TO ORDER
At 7:26 p.m., Mayor/Chair McQueen-Legohn called the meeting to order, immediately following the recess of the City Council regular meeting.
ROLL CALL
Present: Councilmembers/Housing Authority Members Steven A. Gama, Jess Lopez, and Misty Perez; Mayor Pro Tem/Vice Chair Laura D. Hernandez; Mayor/Chair Martha R. McQueen-Legohn Vacant: One Housing Authority Member seat
Absent: Housing Authority Member Johnny Brown
BUSINESS ITEMS
12. FISCAL YEAR (FY) 2025-26 MIDYEAR BUDGET UPDATE
Recommendation: Appropriate and adjust the current budget as defined in the FY2025- 26 Proposed Midyear Budget and Capital Improvement Project (CIP) schedules.
Finance Director Ashley Chaparro presented the report. City Manager James Vega provided additional input. Questions were asked and answered throughout the presentation. There were no public comments.
A motion was made by Councilmember/Authority Member Perez, seconded by Councilmember/Authority Member Gama, to appropriate and adjust the current budget as defined in the FY2025-26 Proposed Midyear Budget and Capital Improvement Project (CIP) schedules. Comments followed.
Motion passed 5-0-1, as follows:
AYES: Gama, Lopez, Perez, Hernandez, McQueen-Legohn
NOES: None; ABSTAIN: None; ABSENT: Brown
ADJOURNMENT OF THE SPECIAL JOINT MEETING OF THE CITY COUNCIL AND THE
HOUSING AUTHORITY
The meeting was adjourned at 7:58 p.m.
Respectfully Submitted:
___________________________________
Georgianna Nicole Alvarez, MMC, CPMC
City/Authority Clerk
Approved this 6th day of April, 2026:
_________________________________
Martha R. McQueen-Legohn, Mayor/Chair
Agenda Item No. 02 Page 1 of 1 HA Agenda 04-06-2026
DATE: April 6, 2026
TO: Housing Authority
FROM: James Vega, City Manager
Ashley Chaparro, Finance Director
SUBJECT: REGISTER OF DISBURSEMENTS
RECOMMENDATION:
Receive and file the Port Hueneme Housing’s Register of Disbursements for the period of February 10, 2026 through March 16, 2026.
BACKGROUND:
Cash disbursements are made weekly based on the submission of all required documents supporting the invoices submitted for payment. Prior to payment, Finance Department staff reviews all disbursement documents to ensure that they meet the approval requirements adopted in the Municipal Code and the City’s Purchasing Policies and Procedures Manual. The summary table below represents the Register of Disbursements as required by the Municipal Code § 2302 and included for the listed check dates. The disbursements are accounted for in the current budget.
Date Type of Payment Attachment Amount
February 11, 2026 EFT Transactions 30657-30659
A/P Checks 55435-55446
A $ 8,334.90
February 26, 2026 EFT Transactions 30668-30669
A/P Checks 55447-55452
B $ 7,653.57
March 2, 2026 EFT Transactions 30670-30827 C $ 502,271.80 March 12, 2026 EFT Transactions 30841-30844
A/P Checks 55453-55458
D $ 20,465.94
TOTAL $ 538,726.21
FISCAL IMPACT:
This is an informational report only.
ATTACHMENTS:
A through D: Disbursement Registers
Agenda Item No. 03 Page 1 of 26 CC Agenda 04-06-2026
This Page Intentionally Left Blank
Agenda Item No. 03 Page 2 of 26 CC Agenda 04-06-2026
Disbursements for 2/11/2026 Attachment A
3/17/2026
Accounts Payable Check Register
Vendor Name Vendor # Invoice General Description GL Account Fund PO Number Invoice Number Check Date Check/EFT # Detail Amount CB PROPERTY MANAGMENT, INC 5967 FEBRUARY 2026 HAP PAYMENT 702781-5240 Housing AuthSection 8 Fund 02032026 FEB 02/11/2026 30657 1,830.00 CB PROPERTY MANAGMENT, INC 5967 JANUARY 2026 HAP PAYMENT 702781-5240 Housing AuthSection 8 Fund 02032026 JAN 02/11/2026 30658 1,830.00 ENTERPRISE FM TRUST 5021 FEB'26 MONTHLY VEH LEASE CHARGE-HOUSING
PORTION
701781-5222 Housing AuthConvent Fund
26026 FBN5564850B 02/11/2026 30659 954.43
BASUA, GABBY 1389 PURCHASE REIMBURSEMENT-HOTEL
RESERVATION FOR 170WB
701781-5212 Housing AuthConvent Fund
02042026 BASUA 02/11/2026 55435 401.66
BAY ALARM COMPANY 269 3/1/26-5/31/26 118 WILLOWBROOK ALRM
MONITRING SVC
701781-5212 Housing AuthConvent Fund
22771788 02/11/2026 55436 240.18
BAY ALARM COMPANY 269 3/1/26-5/31/26 746 INDUSTRAL ALARM MONITORING SVC
701781-5212 Housing AuthConvent Fund
22777237 02/11/2026 55436 289.50
VICTORIA FERRER 5574 JANUARY 2026 UTILITY REIMBURSEMENT 702781-5240 Housing AuthSection 8 Fund 01012026 02/11/2026 55437 72.00
VICTORIA FERRER 5574 FEBRUARY 2026 UTILITY REIMBURSEMENT 702781-5240 Housing AuthSection 8 Fund 02012026 02/11/2026 55437 72.00 GREEN DE BORTNOWSKY, LLP 4463 PHNE.0009-OCTOBER 2025 LEGAL SERVICES 701781-5202 Housing AuthConvent Fund 49145 02/11/2026 55438 816.93
GREEN DE BORTNOWSKY, LLP 4463 CHECK RETURN-PHNE.0009-OCTOBER 2025 LEGAL SVCS
701781-5202 Housing AuthConvent Fund
49145 CORRECTION 02/11/2026 55438 -75.00
GREEN DE BORTNOWSKY, LLP 4463 PHNE.0009-NOVEMBER 2025 LEGAL SERVICES 701781-5202 Housing AuthConvent Fund 49168 02/11/2026 55438 68.40
HERNANDEZ, MARIA C. 5145 JANUARY 2026 UTILITY REIMBURSEMENT 702781-5240 Housing AuthSection 8 Fund 01012026 02/11/2026 55439 22.00 HOME DEPOT CREDIT SERVICES 115 HA SUPPLIES-175 WB-SLAB 701781-5520 Housing AuthConvent Fund 1814551 02/11/2026 55440 78.66
HOME DEPOT CREDIT SERVICES 115 HA SUPPLIES-WB-GRAB BARS 701781-5520 Housing AuthConvent Fund 4521690 02/11/2026 55440 76.43
LEGGINS CASTERLINE & COMPANY LLC 5971 FY26 ANNUAL NEWSLETTER SUBSCRIPTION 701781-5223 Housing AuthConvent Fund 113 02/11/2026 55441 150.00
Check No. 30657
Check Total: 1830.00
Check No. 30658
Check Total: 1830.00
Check No. 30659
Check Total: 954.43
Check No. 55435
Check Total: 401.66
Check No. 55436
Check Total: 529.68
Check No. 55437
Check Total: 144.00
Check No. 55438
Check Total: 810.33
Check No. 55439
Check Total: 22.00
Check No. 55440
Check Total: 155.09
Check No. 55441
Check Total: 150.00
Agenda Item No. 03 Page 3 of 26 CC Agenda 04-06-2026
Disbursements for 2/11/2026 Attachment A
3/17/2026
Vendor Name Vendor # Invoice General Description GL Account Fund PO Number Invoice Number Check Date Check/EFT # Detail Amount LIHTC DEVELOPMENT GROUP LLC 4853 OCTOBER 2025 WILLOWBROOK RAD SERVICES 701781-5204 Housing AuthConvent Fund 10039-0761 02/11/2026 55442 600.00 TAYLOR, CLARA M 5413 JANUARY 2026 UTILITY REIMBURSEMENT 702781-5240 Housing AuthSection 8 Fund 01012026 02/11/2026 55443 28.00 TAYLOR, CLARA M 5413 FEBRUARY 2026 UTILITY REIMBURSEMENT 702781-5240 Housing AuthSection 8 Fund 02012026 02/11/2026 55443 28.00 TOSHIBA FINANCIAL SERVICES 3074 500-0671148-000 COPIER 1/13/26-2/13/26 SERVICE 701781-5220 Housing AuthConvent Fund 573526126 02/11/2026 55444 44.00
TOSHIBA FINANCIAL SERVICES 3074 500-0671148-000 COPIER 1/13/26-2/13/26 SERVICE 702781-5220 Housing AuthSection 8 Fund 573526126 02/11/2026 55444 44.01 TOSHIBA FINANCIAL SERVICES 3074 500-0620748-000 COPIER SVCS-746 INDUSTRIALMAR2026701781-5220 Housing AuthConvent Fund 575125703 02/11/2026 55445 78.85 TOSHIBA FINANCIAL SERVICES 3074 500-0620748-000 COPIER SVCS-746 INDUSTRIALMAR2026702781-5220 Housing AuthSection 8 Fund 575125703 02/11/2026 55445 78.85 URIAS, ELISA 4925 JANUARY 2026 UTILITY REIMBURSEMENT 702781-5240 Housing AuthSection 8 Fund 01012026 02/11/2026 55446 303.00 URIAS, ELISA 4925 FEBRUARY 2026 UTILITY REIMBURSEMENT 702781-5240 Housing AuthSection 8 Fund 02012026 02/11/2026 55446 303.00 Grand Total 8,334.90
Check No. 55442
Check Total: 600.00
Check No. 55443
Check Total: 56.00
Check No. 55444
Check Total: 88.01
Check No. 55445
Check Total: 157.70
Check No. 55446
Check Total: 606.00
Agenda Item No. 03 Page 4 of 26 CC Agenda 04-06-2026
Disbursements for 2/26/2026 Attachment B
3/17/2026
Accounts Payable Check Register
Vendor Name Vendor # Invoice General Description GL Account Fund PO Number Invoice Number Check Date Check/EFT # Detail Amount AMAZON CAPITAL SERVICES 4872 HA OFFICE SUPPLIES-PENS 702781-5500 Housing AuthSection 8 Fund 16PX-LGQF-KLWX 02/26/2026 30668 24.51
AMAZON CAPITAL SERVICES 4872 HA OFFICE SUPPLIESNOTES/NOTEBOOK/PAGE MARKERS/ETC702781-5500 Housing AuthSection 8 Fund 1FFY-1LFC-1LVF 02/26/2026 30668 110.18
COMERFORD, PATRICK T. 3443 FEBRUARY 2026 HAP PAYMENT 702781-5240 Housing AuthSection 8 Fund 3443EC8 02/26/2026 30669 1,209.00
NELROD COMPANY, THE 4008 FY26 SECTION 8 UTILITY ALLOWANCE STUDY
702781-5204 Housing AuthSection 8 Fund
RU0008313S8 02/26/2026 55447 2,525.00
NELROD COMPANY, THE 4008 FY26 WILLOWBROOK UTILITY
ALLOWANCE STUDY
701781-5204 Housing AuthConvent Fund
RU008314PH 02/26/2026 55447 2,315.00
PITNEY BOWES INC 2392 POSTAGE MACHINE LEASE 12/13/25-
3/12/26
701781-5501 Housing AuthConvent Fund
3107659349 02/26/2026 55448 46.00
PITNEY BOWES INC 2392 POSTAGE MACHINE LEASE 12/13/25-
3/12/26
702781-5501 Housing AuthSection 8 Fund
3107659349 02/26/2026 55448 46.35
SHOUP, GEORGE 4748 REIMBURSEMENT-JUL'25 RESIDENT
COUNCIL REFRESHMENTS
701781-5234 Housing AuthConvent Fund
07302025 02/26/2026 55449 33.07
SUNRIDGE LANDSCAPE MAINTENANCE, INC 4586 JAN'26 LANDSCAPE MAINTENANCEWILLOWBROOK701781-5212 Housing AuthConvent Fund 4400 02/26/2026 55450 1,111.70
TAMPA HARDWARE, INC 4401 HA-190 WB-BRUSHED SATIN LOCK 701781-5520 Housing AuthConvent Fund 1049741 02/26/2026 55451 38.01
TAMPA HARDWARE, INC 4401 HA-190 WB-BRUSHED SATIN LOCK 701781-5520 Housing AuthConvent Fund 1049848 02/26/2026 55451 15.20
TAMPA HARDWARE, INC 4401 HA SUPPLIES-175 WB-HINGE DOOR 701781-5520 Housing AuthConvent Fund 1051867 02/26/2026 55451 13.03
TAMPA HARDWARE, INC 4401 HA-190 WB-FENDER
WASHER/NUT/ROD/FLAT WASHER
701781-5520 Housing AuthConvent Fund
1053902 02/26/2026 55451 36.63
VERIZON BUSINESS SERVICES 3503 SV931340 HA UTILITY BILL SVCS 701781-5300 Housing AuthConvent Fund 73611600 02/26/2026 55452 129.89
Grand Total 7,653.57
Check No. 55451
Check Total: 102.87
Check No. 55452
Check Total: 129.89
Check No. 55448
Check Total: 92.35
Check No. 55449
Check Total: 33.07
Check No. 55450
Check Total: 1111.70
Check No. 30668
Check Total: 134.69
Check No. 30669
Check Total: 1209.00
Check No. 55447
Check Total: 4840.00
Agenda Item No. 03 Page 5 of 26 CC Agenda 04-06-2026
Disbursements for 3/2/2026 Attachment C
3/17/2026
Accounts Payable Check Register
Vendor Name Vendor # Invoice General Description GL Account Fund PO Number Invoice Number Check Date Check/EFT # Detail Amount 432 E. CLARA STREET LLC 5275 MARCH 2026 HAP PAYMENT 702781-5240 Housing AuthSection 8 Fund 5275IS12 03/02/2026 30670 1,807.00 453-515 N FIFTH ST, LLC 5664 MARCH 2026 HAP PAYMENT 702781-5240 Housing AuthSection 8 Fund 5664DC12 03/02/2026 30671 1,652.00 610 WESTMINSTER LLC 5237 MARCH 2026 HAP PAYMENT 702781-5240 Housing AuthSection 8 Fund 5237MW12 03/02/2026 30672 2,646.00 AGHAJANIAN, MANE 5320 MARCH 2026 HAP PAYMENT 702781-5240 Housing AuthSection 8 Fund 5320LC12 03/02/2026 30673 2,058.00 AGHAJANIAN, MANE 5320 MARCH 2026 HAP PAYMENT 702781-5240 Housing AuthSection 8 Fund 5320MH2 03/02/2026 30673 1,824.00 AGHAJANIAN, MANE 5320 MARCH 2026 HAP PORTABLE PAYMENT 702000-1212 Housing AuthSection 8 Fund 5320PHP12 03/02/2026 30673 1,808.00 AHLUWALIA, GURINDER 4792 MARCH 2026 HAP PAYMENT 702781-5240 Housing AuthSection 8 Fund 4792MG12 03/02/2026 30674 1,584.00 ALINAYA, ALICIA R 3727 MARCH 2026 HAP PORTABLE PAYMENT 702000-1212 Housing AuthSection 8 Fund 3727SHP12 03/02/2026 30675 1,845.00 ALLAWOS, JAMES D. 5337 MARCH 2026 HAP PAYMENT 702781-5240 Housing AuthSection 8 Fund 5337GU12 03/02/2026 30676 1,644.00 ALLEN, CONNIE 4266 MARCH 2026 HAP PAYMENT 702781-5240 Housing AuthSection 8 Fund 4266JW12 03/02/2026 30677 1,498.00 ALLEN, CONNIE 4266 MARCH 2026 HAP PAYMENT 702781-5240 Housing AuthSection 8 Fund 4266MR12 03/02/2026 30677 1,321.00 ANDERSON, SUSAN LEE 17 MARCH 2026 HAP PAYMENT 702781-5240 Housing AuthSection 8 Fund 17MB12 03/02/2026 30678 1,180.00
AREA HOUSING AUTHORITY 3099 MARCH 2026 HAP PAYMENT 702781-5240 Housing AuthSection 8 Fund 3099DH2 03/02/2026 30679 2,098.00 AREA HOUSING AUTHORITY 3099 MARCH 2026 HAP ADM PAYMENT 702781-5400 Housing AuthSection 8 Fund 3099DHA2 03/02/2026 30679 106.78 AREA HOUSING AUTHORITY 3099 MARCH 2026 HAP PAYMENT 702781-5240 Housing AuthSection 8 Fund 3099HA12 03/02/2026 30679 3,341.00 Check No. 30675
Check Total: 1845.00
Check No. 30676
Check Total: 1644.00
Check No. 30677
Check Total: 2819.00
Check No. 30678
Check Total: 1180.00
Check No. 30679
Check No. 30670
Check Total: 1807.00
Check No. 30671
Check Total: 1652.00
Check No. 30672
Check Total: 2646.00
Check No. 30673
Check Total: 5690.00
Check No. 30674
Check Total: 1584.00
Agenda Item No. 03 Page 6 of 26 CC Agenda 04-06-2026
Disbursements for 3/2/2026 Attachment C
3/17/2026
Vendor Name Vendor # Invoice General Description GL Account Fund PO Number Invoice Number Check Date Check/EFT # Detail Amount AREA HOUSING AUTHORITY 3099 MARCH 2026 HAP ADM PAYMENT 702781-5400 Housing AuthSection 8 Fund 3099HAA12 03/02/2026 30679 106.78 AREA HOUSING AUTHORITY 3099 MARCH 2026 HAP PAYMENT 702781-5240 Housing AuthSection 8 Fund 3099MM8 03/02/2026 30679 2,034.00 AREA HOUSING AUTHORITY 3099 MARCH 2026 HAP ADM PAYMENT 702781-5400 Housing AuthSection 8 Fund 3099MMA8 03/02/2026 30679 106.78 AROSTEGUY, CYNTHIA 4660 MARCH 2026 HAP PAYMENT 702781-5240 Housing AuthSection 8 Fund 4266VM12 03/02/2026 30680 204.00 ARTHUR ZIMMER FAMILY TRUST 4768 MARCH 2026 HAP PAYMENT 702781-5240 Housing AuthSection 8 Fund 4768YP12 03/02/2026 30681 923.00 BAKER, BRETT E. 5023 MARCH 2026 HAP PAYMENT 702781-5240 Housing AuthSection 8 Fund 5023JC12 03/02/2026 30682 1,676.00 BARNES, DENISE M. 2730 MARCH 2026 HAP PAYMENT 702781-5240 Housing AuthSection 8 Fund 2730MS12 03/02/2026 30683 2,025.00
KATHLEEN MARIE & SIMON CHRISTOPHER
BAUGHMAN
5820 MARCH 2026 HAP PAYMENT 702781-5240 Housing AuthSection 8 Fund 5820CG12 03/02/2026 30684 1,518.00 KALALI BEHROUZ 5344 MARCH 2026 HAP PAYMENT 702781-5240 Housing AuthSection 8 Fund 5344IL12 03/02/2026 30685 2,288.00 BENEFIELD, KENNETH OR MARILYN 40 MARCH 2026 HAP PAYMENT 702781-5240 Housing AuthSection 8 Fund 40AC12 03/02/2026 30686 2,385.00 BENEFIELD, KENNETH OR MARILYN 40 MARCH 2026 HAP PAYMENT 702781-5240 Housing AuthSection 8 Fund 40AL12 03/02/2026 30686 1,287.00 BENEFIELD, KENNETH OR MARILYN 40 MARCH 2026 HAP PAYMENT 702781-5240 Housing AuthSection 8 Fund 40DK12 03/02/2026 30686 1,723.00 BENEFIELD, KENNETH OR MARILYN 40 MARCH 2026 HAP PAYMENT 702781-5240 Housing AuthSection 8 Fund 40EE12 03/02/2026 30686 2,388.00 BENEFIELD, KENNETH OR MARILYN 40 MARCH 2026 HAP PAYMENT 702781-5240 Housing AuthSection 8 Fund 40EP12 03/02/2026 30686 1,059.00 BENEFIELD, KENNETH OR MARILYN 40 MARCH 2026 HAP PAYMENT 702781-5240 Housing AuthSection 8 Fund 40EV12 03/02/2026 30686 2,409.00 BENEFIELD, KENNETH OR MARILYN 40 MARCH 2026 HAP PAYMENT 702781-5240 Housing AuthSection 8 Fund 40JD12 03/02/2026 30686 2,420.00 BENEFIELD, KENNETH OR MARILYN 40 MARCH 2026 HAP PAYMENT 702781-5240 Housing AuthSection 8 Fund 40JF12 03/02/2026 30686 2,114.00 BENEFIELD, KENNETH OR MARILYN 40 MARCH 2026 HAP PORTABLE PAYMENT 702000-1212 Housing AuthSection 8 Fund 40MHP12 03/02/2026 30686 2,211.00 BENEFIELD, KENNETH OR MARILYN 40 MARCH 2026 HAP PAYMENT 702781-5240 Housing AuthSection 8 Fund 40RL12 03/02/2026 30686 2,400.00 Check No. 30685
Check Total: 2288.00
Check No. 30686
Check No. 30680
Check Total: 204.00
Check No. 30681
Check Total: 923.00
Check No. 30682
Check Total: 1676.00
Check No. 30683
Check Total: 2025.00
Check No. 30684
Check Total: 1518.00
Check Total: 7793.34
Agenda Item No. 03 Page 7 of 26 CC Agenda 04-06-2026
Disbursements for 3/2/2026 Attachment C
3/17/2026
Vendor Name Vendor # Invoice General Description GL Account Fund PO Number Invoice Number Check Date Check/EFT # Detail Amount BENEFIELD, KENNETH OR MARILYN 40 MARCH 2026 HAP PAYMENT 702781-5240 Housing AuthSection 8 Fund 40RM12 03/02/2026 30686 2,148.00 BENEFIELD, KENNETH OR MARILYN 40 MARCH 2026 HAP PAYMENT 702781-5240 Housing AuthSection 8 Fund 40RR12 03/02/2026 30686 692.00 BENEFIELD, KENNETH OR MARILYN 40 MARCH 2026 HAP PAYMENT 702781-5240 Housing AuthSection 8 Fund 40VF12 03/02/2026 30686 2,530.00 BERNINGER, GEORGE 42 MARCH 2026 HAP PAYMENT 702781-5240 Housing AuthSection 8 Fund 42EG12 03/02/2026 30687 1,119.00 BERNINGER, GEORGE 42 MARCH 2026 HAP PAYMENT 702781-5240 Housing AuthSection 8 Fund 42GD12 03/02/2026 30687 1,012.00 BERNINGER, GEORGE 42 MARCH 2026 HAP PAYMENT 702781-5240 Housing AuthSection 8 Fund 42GS12 03/02/2026 30687 175.00 BERNINGER, GEORGE 42 MARCH 2026 HAP PAYMENT 702781-5240 Housing AuthSection 8 Fund 42KB12 03/02/2026 30687 1,909.00 BIGGERSTAFF, REGINA 44 MARCH 2026 HAP PAYMENT 702781-5240 Housing AuthSection 8 Fund 44LV12 03/02/2026 30688 697.00 BILL JOSEPH'S PALM PROPERTIES, LLC 3544 MARCH 2026 HAP PAYMENT 702781-5240 Housing AuthSection 8 Fund 3544CG12 03/02/2026 30689 2,087.00 BLOCK, BARBARA 2426 MARCH 2026 HAP PAYMENT 702781-5240 Housing AuthSection 8 Fund 2426BK12 03/02/2026 30690 1,549.00 BOUTROS, MAGED H. 5553 MARCH 2026 HAP PAYMENT 702781-5240 Housing AuthSection 8 Fund 5553RG12 03/02/2026 30691 2,062.00 BRAYTON, WILLIAM 4380 MARCH 2026 HAP PAYMENT 702781-5240 Housing AuthSection 8 Fund 4380AN12 03/02/2026 30692 1,620.00 BRIGGS, SONDRA L. G. 5384 MARCH 2026 HAP PAYMENT 702781-5240 Housing AuthSection 8 Fund 5384SM12 03/02/2026 30693 1,596.00 JACK BURLEIGH 5914 MARCH 2026 HAP PAYMENT 702781-5240 Housing AuthSection 8 Fund 5914JM7 03/02/2026 30694 2,631.00 BYRNE, LINDA 4332 MARCH 2026 HAP PAYMENT 702781-5240 Housing AuthSection 8 Fund 4332DV12 03/02/2026 30695 1,892.00 Check No. 30695
Check Total: 1892.00
Check No. 30696
Check No. 30690
Check Total: 1549.00
Check No. 30691
Check Total: 2062.00
Check No. 30692
Check Total: 1620.00
Check No. 30693
Check Total: 1596.00
Check No. 30694
Check Total: 2631.00
Check Total: 25766.00
Check No. 30687
Check Total: 4215.00
Check No. 30688
Check Total: 697.00
Check No. 30689
Check Total: 2087.00
Agenda Item No. 03 Page 8 of 26 CC Agenda 04-06-2026
Disbursements for 3/2/2026 Attachment C
3/17/2026
Vendor Name Vendor # Invoice General Description GL Account Fund PO Number Invoice Number Check Date Check/EFT # Detail Amount C ST PROPERTIES 3531 MARCH 2026 HAP PAYMENT 702781-5240 Housing AuthSection 8 Fund 3531CT12 03/02/2026 30696 1,324.00 C ST PROPERTIES 3531 MARCH 2026 HAP PAYMENT 702781-5240 Housing AuthSection 8 Fund 3531DMA12 03/02/2026 30696 1,732.00 CASTILLO REALTY INC 4729 MARCH 2026 HAP PAYMENT 702781-5240 Housing AuthSection 8 Fund 4729DF12 03/02/2026 30697 1,315.00 CASTILLO REALTY INC 4729 MARCH 2026 HAP PAYMENT 702781-5240 Housing AuthSection 8 Fund 4729NU12 03/02/2026 30697 2,249.00 CASTILLO REALTY INC 4729 MARCH 2026 HAP PAYMENT 702781-5240 Housing AuthSection 8 Fund 4729SA12 03/02/2026 30697 1,174.00 CB PROPERTY MANAGMENT, INC 5967 MARCH 2026 HAP PAYMENT 702781-5240 Housing AuthSection 8 Fund 5967MDTH1 03/02/2026 30698 1,830.00 CHRISTINE H. CARDOSO DEFINED 4184 MARCH 2026 HAP PAYMENT 702781-5240 Housing AuthSection 8 Fund 4184EB12 03/02/2026 30699 1,082.50 CITY OF PORT HUENEME 3817 MARCH 2026 HAP PAYMENT 702781-5240 Housing AuthSection 8 Fund 3817AP10 03/02/2026 30700 359.00 CITY OF PORT HUENEME 3817 MARCH 2026 HAP PAYMENT 702781-5240 Housing AuthSection 8 Fund 3817AR12 03/02/2026 30700 1,376.00 CITY OF PORT HUENEME 3817 MARCH 2026 HAP PAYMENT 702781-5240 Housing AuthSection 8 Fund 3817BH12 03/02/2026 30700 961.00 CITY OF PORT HUENEME 3817 MARCH 2026 HAP PAYMENT 702781-5240 Housing AuthSection 8 Fund 3817CE12 03/02/2026 30700 1,881.00 CITY OF PORT HUENEME 3817 MARCH 2026 HAP PAYMENT 702781-5240 Housing AuthSection 8 Fund 3817CY12 03/02/2026 30700 773.00 CITY OF PORT HUENEME 3817 MARCH 2026 HAP PAYMENT 702781-5240 Housing AuthSection 8 Fund 3817DZ12 03/02/2026 30700 1,116.00 CITY OF PORT HUENEME 3817 MARCH 2026 HAP PAYMENT 702781-5240 Housing AuthSection 8 Fund 3817EM12 03/02/2026 30700 263.00 CITY OF PORT HUENEME 3817 MARCH 2026 HAP PAYMENT 702781-5240 Housing AuthSection 8 Fund 3817FR5 03/02/2026 30700 311.00 CITY OF PORT HUENEME 3817 MARCH 2026 HAP PAYMENT 702781-5240 Housing AuthSection 8 Fund 3817JLR12 03/02/2026 30700 1,341.00 CITY OF PORT HUENEME 3817 MARCH 2026 HAP PAYMENT 702781-5240 Housing AuthSection 8 Fund 3817JR12 03/02/2026 30700 1,767.00 CITY OF PORT HUENEME 3817 MARCH 2026 HAP PAYMENT 702781-5240 Housing AuthSection 8 Fund 3817MN12 03/02/2026 30700 1,210.00 CITY OF PORT HUENEME 3817 MARCH 2026 HAP PAYMENT 702781-5240 Housing AuthSection 8 Fund 3817MVA12 03/02/2026 30700 1,426.00 CITY OF PORT HUENEME 3817 MARCH 2026 HAP PAYMENT 702781-5240 Housing AuthSection 8 Fund 3817MVE12 03/02/2026 30700 1,088.00 CITY OF PORT HUENEME 3817 MARCH 2026 HAP PAYMENT 702781-5240 Housing AuthSection 8 Fund 3817RC12 03/02/2026 30700 1,233.00 CITY OF PORT HUENEME 3817 MARCH 2026 HAP PAYMENT 702781-5240 Housing AuthSection 8 Fund 3817RL12 03/02/2026 30700 969.00 CITY OF PORT HUENEME 3817 MARCH 2026 HAP PAYMENT 702781-5240 Housing AuthSection 8 Fund 3817SF9 03/02/2026 30700 342.00 Check No. 30700
Check Total: 3056.00
Check No. 30697
Check Total: 4738.00
Check No. 30698
Check Total: 1830.00
Check No. 30699
Check Total: 1082.50
Agenda Item No. 03 Page 9 of 26 CC Agenda 04-06-2026
Disbursements for 3/2/2026 Attachment C
3/17/2026
Vendor Name Vendor # Invoice General Description GL Account Fund PO Number Invoice Number Check Date Check/EFT # Detail Amount CITY OF PORT HUENEME 3817 MARCH 2026 HAP PAYMENT 702781-5240 Housing AuthSection 8 Fund 3817SP12 03/02/2026 30700 1,528.00 CITY OF PORT HUENEME 3817 MARCH 2026 HAP PAYMENT 702781-5240 Housing AuthSection 8 Fund 3817SR12 03/02/2026 30700 1,143.00 CITY OF PORT HUENEME 3817 MARCH 2026 HAP PAYMENT 702781-5240 Housing AuthSection 8 Fund 3817TB12 03/02/2026 30700 868.00 CITY OF PORT HUENEME 3817 MARCH 2026 HAP PAYMENT 702781-5240 Housing AuthSection 8 Fund 3817YOV12 03/02/2026 30700 928.00 CITY OF PORT HUENEME 3817 MARCH 2026 HAP PAYMENT 702781-5240 Housing AuthSection 8 Fund 3817YV12 03/02/2026 30700 2,385.00 COASTAL VIEW PMRE, INC 5871 MARCH 2026 HAP PAYMENT 702781-5240 Housing AuthSection 8 Fund 5871TN12 03/02/2026 30701 1,558.00 COMERFORD, PATRICK T. 3443 MARCH 2026 HAP PAYMENT 702781-5240 Housing AuthSection 8 Fund 3443EC12 03/02/2026 30702 1,348.00 COREY, JASON & JONI 826 MARCH 2026 HAP PAYMENT 702781-5240 Housing AuthSection 8 Fund 826LS12 03/02/2026 30703 2,262.00 COVAREALTY 5466 MARCH 2026 HAP PAYMENT 702781-5240 Housing AuthSection 8 Fund 5466BD12 03/02/2026 30704 1,659.00 COVAREALTY 5466 MARCH 2026 HAP PAYMENT 702781-5240 Housing AuthSection 8 Fund 5466TB12 03/02/2026 30704 1,887.00 CURTIS JR., EVERT RAY 5033 MARCH 2026 HAP PAYMENT 702781-5240 Housing AuthSection 8 Fund 5033AB12 03/02/2026 30705 1,711.00 CUSICK PROPERTY MANAGEMENT 4322 MARCH 2026 HAP PAYMENT 702781-5240 Housing AuthSection 8 Fund 4322IM12 03/02/2026 30706 866.00 DELAROSA, DOMINGO 73 MARCH 2026 HAP PAYMENT 702781-5240 Housing AuthSection 8 Fund 73BH12 03/02/2026 30707 1,576.00 ENG, BONAVENTURE 83 MARCH 2026 HAP PAYMENT 702781-5240 Housing AuthSection 8 Fund 83CD12 03/02/2026 30708 2,708.00
ENTRUST GROUP GILL IRA 51-01209 4183 MARCH 2026 HAP PAYMENT 702781-5240 Housing AuthSection 8 Fund 4183EB12 03/02/2026 30709 1,082.50 Check No. 30710
Check No. 30705
Check Total: 1711.00
Check No. 30706
Check Total: 866.00
Check No. 30707
Check Total: 1576.00
Check No. 30708
Check Total: 2708.00
Check No. 30709
Check Total: 1082.50
Check Total: 23268.00
Check No. 30701
Check Total: 1558.00
Check No. 30702
Check Total: 1348.00
Check No. 30703
Check Total: 2262.00
Check No. 30704
Check Total: 3546.00
Agenda Item No. 03 Page 10 of 26 CC Agenda 04-06-2026
Disbursements for 3/2/2026 Attachment C
3/17/2026
Vendor Name Vendor # Invoice General Description GL Account Fund PO Number Invoice Number Check Date Check/EFT # Detail Amount GRACIELA P. ESTRADA 5829 MARCH 2026 HAP PAYMENT 702781-5240 Housing AuthSection 8 Fund 5829YDO12 03/02/2026 30710 1,856.00 ESTRADA, YOLANDA 4033 MARCH 2026 HAP PAYMENT 702781-5240 Housing AuthSection 8 Fund 4033PB12 03/02/2026 30711 416.00 EVERETT JR, EARL W 4988 MARCH 2026 HAP PAYMENT 702781-5240 Housing AuthSection 8 Fund 4988MP12 03/02/2026 30712 1,998.00 EVERETT JR, EARL W 4988 MARCH 2026 HAP PAYMENT 702781-5240 Housing AuthSection 8 Fund 4988PM12 03/02/2026 30712 897.00
EVERGREEN 41 LP 4409 MARCH 2026 HAP PAYMENT 702781-5240 Housing AuthSection 8 Fund 4409VG12 03/02/2026 30713 2,020.00 AARON FABBIAN 5791 MARCH 2026 HAP PAYMENT 702781-5240 Housing AuthSection 8 Fund 5791RW12 03/02/2026 30714 1,911.00 FEINSTEIN, RON 3534 MARCH 2026 HAP PAYMENT 702781-5240 Housing AuthSection 8 Fund 3534TM12 03/02/2026 30715 708.00 FENTON, LESLIE 5087 MARCH 2026 HAP PAYMENT 702781-5240 Housing AuthSection 8 Fund 5087MH12 03/02/2026 30716 2,169.00 FIGUEROA, MANDEE 5704 MARCH 2026 HAP PAYMENT 702781-5240 Housing AuthSection 8 Fund 5704NC12 03/02/2026 30717 1,125.00 FLYNN, MARIA 93 MARCH 2026 HAP PAYMENT 702781-5240 Housing AuthSection 8 Fund 93MR12 03/02/2026 30718 1,425.00 FRED WHITE 5918 MARCH 2026 HAP PAYMENT 702781-5240 Housing AuthSection 8 Fund 5918DL2 03/02/2026 30719 2,014.00 FREDRICK, EDWARD 2452 MARCH 2026 HAP PORTABLE PAYMENT 702000-1212 Housing AuthSection 8 Fund 2452CPP7 03/02/2026 30720 2,338.00 FREDRICK, EDWARD 2452 MARCH 2026 HAP PAYMENT 702781-5240 Housing AuthSection 8 Fund 2452RR12 03/02/2026 30720 709.00 GAIN PROPERTIES, LLC 3929 MARCH 2026 HAP PAYMENT 702781-5240 Housing AuthSection 8 Fund 3929JN12 03/02/2026 30721 1,683.00 Check No. 30720
Check Total: 3047.00
Check No. 30721
Check No. 30715
Check Total: 708.00
Check No. 30716
Check Total: 2169.00
Check No. 30717
Check Total: 1125.00
Check No. 30718
Check Total: 1425.00
Check No. 30719
Check Total: 2014.00
Check Total: 1856.00
Check No. 30711
Check Total: 416.00
Check No. 30712
Check Total: 2895.00
Check No. 30713
Check Total: 2020.00
Check No. 30714
Check Total: 1911.00
Agenda Item No. 03 Page 11 of 26 CC Agenda 04-06-2026
Disbursements for 3/2/2026 Attachment C
3/17/2026
Vendor Name Vendor # Invoice General Description GL Account Fund PO Number Invoice Number Check Date Check/EFT # Detail Amount JOHN C. GARCIA 5896 MARCH 2026 HAP PAYMENT 702781-5240 Housing AuthSection 8 Fund 5896CG10 03/02/2026 30722 930.00 GARCIA, SANDRA 5106 MARCH 2026 HAP PAYMENT 702781-5240 Housing AuthSection 8 Fund 5106RL12 03/02/2026 30723 1,413.00 GARDNER MANAGEMENT, LTD 5082 MARCH 2026 HAP PAYMENT 702781-5240 Housing AuthSection 8 Fund 5082AM12 03/02/2026 30724 2,100.00 GARDNER MANAGEMENT, LTD 5082 MARCH 2026 HAP PAYMENT 702781-5240 Housing AuthSection 8 Fund 5082CS12 03/02/2026 30724 298.00 GARDNER MANAGEMENT, LTD 5082 MARCH 2026 HAP PAYMENT 702781-5240 Housing AuthSection 8 Fund 5082DC12 03/02/2026 30724 1,632.00 GARDNER MANAGEMENT, LTD 5082 MARCH 2026 HAP PAYMENT 702781-5240 Housing AuthSection 8 Fund 5082ED12 03/02/2026 30724 1,730.00 GARDNER MANAGEMENT, LTD 5082 MARCH 2026 HAP PORTABLE PAYMENT 702000-1212 Housing AuthSection 8 Fund 5082EDP12 03/02/2026 30724 1,830.00 GARDNER MANAGEMENT, LTD 5082 MARCH 2026 HAP PAYMENT 702781-5240 Housing AuthSection 8 Fund 5082MA12 03/02/2026 30724 1,561.00 GARDNER MANAGEMENT, LTD 5082 MARCH 2026 HAP PAYMENT 702781-5240 Housing AuthSection 8 Fund 5082MH12 03/02/2026 30724 1,511.00 GERALD R. KATZ BYPASS TRUST 5198 MARCH 2026 HAP PAYMENT 702781-5240 Housing AuthSection 8 Fund 5198RZ12 03/02/2026 30725 1,473.00 GEROSABREN CORP, INC 4441 MARCH 2026 HAP PAYMENT 702781-5240 Housing AuthSection 8 Fund 4441PE12 03/02/2026 30726 876.00 GEROSABREN CORP, INC 4441 MARCH 2026 HAP PAYMENT 702781-5240 Housing AuthSection 8 Fund 4441SR12 03/02/2026 30726 1,643.00 KRISTIN GLINSKI 4477 MARCH 2026 HAP PAYMENT 702781-5240 Housing AuthSection 8 Fund 4477MM12 03/02/2026 30727 2,037.00 GOLD COAST COMMERCIAL 5340 MARCH 2026 HAP PAYMENT 702781-5240 Housing AuthSection 8 Fund 5340ML12 03/02/2026 30728 2,146.00 GOLDBERG, MARC 5220 MARCH 2026 HAP PAYMENT 702781-5240 Housing AuthSection 8 Fund 5220RO12 03/02/2026 30729 3,096.00
GOLDHAMMER, MARLENE 2818 MARCH 2026 HAP PAYMENT 702781-5240 Housing AuthSection 8 Fund 2818LE12 03/02/2026 30730 1,210.00 Check No. 30730
Check Total: 1210.00
Check No. 30725
Check Total: 1473.00
Check No. 30726
Check Total: 2519.00
Check No. 30727
Check Total: 2037.00
Check No. 30728
Check Total: 2146.00
Check No. 30729
Check Total: 3096.00
Check Total: 1683.00
Check No. 30722
Check Total: 930.00
Check No. 30723
Check Total: 1413.00
Check No. 30724
Check Total: 10662.00
Agenda Item No. 03 Page 12 of 26 CC Agenda 04-06-2026
Disbursements for 3/2/2026 Attachment C
3/17/2026
Vendor Name Vendor # Invoice General Description GL Account Fund PO Number Invoice Number Check Date Check/EFT # Detail Amount GONZALEZ, AURORA JUAREZ 1448 MARCH 2026 HAP PAYMENT 702781-5240 Housing AuthSection 8 Fund 1448AM12 03/02/2026 30731 131.00 GONZALEZ, AURORA JUAREZ 1448 MARCH 2026 HAP PAYMENT 702781-5240 Housing AuthSection 8 Fund 1448KA2 03/02/2026 30731 1,579.00 GONZALEZ, AURORA JUAREZ 1448 MARCH 2026 HAP PAYMENT 702781-5240 Housing AuthSection 8 Fund 1448SR12 03/02/2026 30731 650.00 GORSKI, KENNETH 4707 MARCH 2026 HAP PAYMENT 702781-5240 Housing AuthSection 8 Fund 4707AG12 03/02/2026 30732 2,331.00 GORSKI, KENNETH 4707 MARCH 2026 HAP PAYMENT 702781-5240 Housing AuthSection 8 Fund 4707VG12 03/02/2026 30732 2,268.00 GOTTLIEB, ALLAN 101 MARCH 2026 HAP PAYMENT 702781-5240 Housing AuthSection 8 Fund 101GT12 03/02/2026 30733 1,590.00 GOTTLIEB, ALLAN 101 MARCH 2026 HAP PAYMENT 702781-5240 Housing AuthSection 8 Fund 101KN12 03/02/2026 30733 1,720.00 GOTTLIEB, ALLAN 101 MARCH 2026 HAP PAYMENT 702781-5240 Housing AuthSection 8 Fund 101MF9 03/02/2026 30733 1,947.00 GOTTLIEB, ALLAN 101 MARCH 2026 HAP PAYMENT 702781-5240 Housing AuthSection 8 Fund 101SL12 03/02/2026 30733 1,457.00 GRAY, LESTER 4125 MARCH 2026 HAP PAYMENT 702781-5240 Housing AuthSection 8 Fund 4125SS12 03/02/2026 30734 1,987.00 GRIFFITHS, JONATHAN E. 5468 MARCH 2026 HAP PAYMENT 702781-5240 Housing AuthSection 8 Fund 5468NA12 03/02/2026 30735 2,420.00 GUILLEN GROUP, THE 2788 MARCH 2026 HAP PORTABLE PAYMENT 702000-1212 Housing AuthSection 8 Fund 2788JFP12 03/02/2026 30736 1,861.00 GUILLEN GROUP, THE 2788 MARCH 2026 HAP PAYMENT 702781-5240 Housing AuthSection 8 Fund 2788KR12 03/02/2026 30736 677.00 HAIDET, PATRICK 2526 MARCH 2026 HAP PAYMENT 702781-5240 Housing AuthSection 8 Fund 2526NG12 03/02/2026 30737 1,751.00 HAIDET, PATRICK 2526 MARCH 2026 HAP PAYMENT 702781-5240 Housing AuthSection 8 Fund 2526SP12 03/02/2026 30737 1,204.00 HARRIS, MARGARET 3354 MARCH 2026 HAP PAYMENT 702781-5240 Housing AuthSection 8 Fund 3354PB12 03/02/2026 30738 1,808.00 HEADLEY, SHERI 4599 MARCH 2026 HAP PAYMENT 702781-5240 Housing AuthSection 8 Fund 4599DS12 03/02/2026 30739 1,541.00 Check No. 30735
Check Total: 2420.00
Check No. 30736
Check Total: 2538.00
Check No. 30737
Check Total: 2955.00
Check No. 30738
Check Total: 1808.00
Check No. 30739
Check Total: 1541.00
Check No. 30731
Check Total: 2360.00
Check No. 30732
Check Total: 4599.00
Check No. 30733
Check Total: 6714.00
Check No. 30734
Check Total: 1987.00
Agenda Item No. 03 Page 13 of 26 CC Agenda 04-06-2026
Disbursements for 3/2/2026 Attachment C
3/17/2026
Vendor Name Vendor # Invoice General Description GL Account Fund PO Number Invoice Number Check Date Check/EFT # Detail Amount HERNANDEZ, MONICA OR LEONARDO 113 MARCH 2026 HAP PAYMENT 702781-5240 Housing AuthSection 8 Fund 113EU12 03/02/2026 30740 2,300.00 HOUSING AUTHORITY OF THE CITY OF 3480 MARCH 2026 HAP PAYMENT 702781-5240 Housing AuthSection 8 Fund 3480AP12 03/02/2026 30741 2,380.00 HOUSING AUTHORITY OF THE CITY OF 3480 MARCH 2026 HAP ADM PAYMENT 702781-5400 Housing AuthSection 8 Fund 3480APA12 03/02/2026 30741 106.78 HOUSING AUTHORITY OF THE CITY OF 3480 MARCH 2026 HAP PAYMENT 702781-5240 Housing AuthSection 8 Fund 3480JV12 03/02/2026 30741 973.00 HOUSING AUTHORITY OF THE CITY OF 3480 MARCH 2026 HAP ADM PAYMENT 702781-5400 Housing AuthSection 8 Fund 3480JVA12 03/02/2026 30741 106.78 HOUSING AUTHORITY OF THE CITY OF 3480 MARCH 2026 HAP PAYMENT 702781-5240 Housing AuthSection 8 Fund 3480KB11 03/02/2026 30741 1,793.00 HOUSING AUTHORITY OF THE CITY OF 3480 MARCH 2026 HAP ADM PAYMENT 702781-5400 Housing AuthSection 8 Fund 3480KBA11 03/02/2026 30741 106.78 HOUSING AUTHORITY OF THE CITY OF 3480 MARCH 2026 HAP PAYMENT 702781-5240 Housing AuthSection 8 Fund 3480LC12 03/02/2026 30741 1,096.00 HOUSING AUTHORITY OF THE CITY OF 3480 MARCH 2026 HAP ADM PAYMENT 702781-5400 Housing AuthSection 8 Fund 3480LCA12 03/02/2026 30741 106.78 HOUSING AUTHORITY OF THE CITY OF 3480 MARCH 2026 HAP PAYMENT 702781-5240 Housing AuthSection 8 Fund 3480MS9 03/02/2026 30741 1,949.00 HOUSING AUTHORITY OF THE CITY OF 3480 MARCH 2026 HAP ADM PAYMENT 702781-5400 Housing AuthSection 8 Fund 3480MSA9 03/02/2026 30741 106.78
HOUSING AUTHORITY OF THE COUNTY OF SANTA
BARBARA
5772 MARCH 2026 HAP PAYMENT 702781-5240 Housing AuthSection 8 Fund 5772JL12 03/02/2026 30742 2,485.00
HOUSING AUTHORITY OF THE COUNTY OF SANTA
BARBARA
5772 MARCH 2026 HAP ADM PAYMENT 702781-5400 Housing AuthSection 8 Fund 5772JLA12 03/02/2026 30742 106.78 HU, ZHENG 3406 MARCH 2026 HAP PAYMENT 702781-5240 Housing AuthSection 8 Fund 3406JA12 03/02/2026 30743 1,422.00 HUENEME HOUSING, INC 5944 MARCH 2026 HAP PAYMENT 702781-5240 Housing AuthSection 8 Fund 5944AHJ5 03/02/2026 30744 1,285.00 HUENEME HOUSING, INC 5944 MARCH 2026 HAP PAYMENT 702781-5240 Housing AuthSection 8 Fund 5944AM5 03/02/2026 30744 1,345.00 HUENEME HOUSING, INC 5944 MARCH 2026 HAP PAYMENT 702781-5240 Housing AuthSection 8 Fund 5944BC5 03/02/2026 30744 1,114.00 HUENEME HOUSING, INC 5944 MARCH 2026 HAP PAYMENT 702781-5240 Housing AuthSection 8 Fund 5944BG5 03/02/2026 30744 1,366.00 HUENEME HOUSING, INC 5944 MARCH 2026 HAP PAYMENT 702781-5240 Housing AuthSection 8 Fund 5944BJ5 03/02/2026 30744 1,341.00
HUENEME HOUSING, INC 5944 MARCH 2026 HAP PAYMENT 702781-5240 Housing AuthSection 8 Fund 5944BS15 03/02/2026 30744 1,348.00 HUENEME HOUSING, INC 5944 MARCH 2026 HAP PAYMENT 702781-5240 Housing AuthSection 8 Fund 5944BS5 03/02/2026 30744 1,394.00 HUENEME HOUSING, INC 5944 MARCH 2026 HAP PAYMENT 702781-5240 Housing AuthSection 8 Fund 5944CF5 03/02/2026 30744 1,322.00 HUENEME HOUSING, INC 5944 MARCH 2026 HAP PAYMENT 702781-5240 Housing AuthSection 8 Fund 5944CM5 03/02/2026 30744 1,353.00 Check No. 30740
Check Total: 2300.00
Check No. 30741
Check Total: 8724.90
Check No. 30742
Check Total: 2591.78
Check No. 30743
Check Total: 1422.00
Check No. 30744
Agenda Item No. 03 Page 14 of 26 CC Agenda 04-06-2026
Disbursements for 3/2/2026 Attachment C
3/17/2026
Vendor Name Vendor # Invoice General Description GL Account Fund PO Number Invoice Number Check Date Check/EFT # Detail Amount HUENEME HOUSING, INC 5944 MARCH 2026 HAP PAYMENT 702781-5240 Housing AuthSection 8 Fund 5944CO5 03/02/2026 30744 1,332.00 HUENEME HOUSING, INC 5944 MARCH 2026 HAP PAYMENT 702781-5240 Housing AuthSection 8 Fund 5944CP5 03/02/2026 30744 1,318.00 HUENEME HOUSING, INC 5944 MARCH 2026 HAP PAYMENT 702781-5240 Housing AuthSection 8 Fund 5944DB5 03/02/2026 30744 975.00 HUENEME HOUSING, INC 5944 MARCH 2026 HAP PAYMENT 702781-5240 Housing AuthSection 8 Fund 5944DC5 03/02/2026 30744 1,365.00 HUENEME HOUSING, INC 5944 MARCH 2026 HAP PAYMENT 702781-5240 Housing AuthSection 8 Fund 5944DM5 03/02/2026 30744 1,348.00 HUENEME HOUSING, INC 5944 MARCH 2026 HAP PAYMENT 702781-5240 Housing AuthSection 8 Fund 5944DR5 03/02/2026 30744 1,348.00 HUENEME HOUSING, INC 5944 MARCH 2026 HAP PAYMENT 702781-5240 Housing AuthSection 8 Fund 5944DS5 03/02/2026 30744 1,940.00 HUENEME HOUSING, INC 5944 MARCH 2026 HAP PAYMENT 702781-5240 Housing AuthSection 8 Fund 5944EC5 03/02/2026 30744 1,609.00 HUENEME HOUSING, INC 5944 MARCH 2026 HAP PAYMENT 702781-5240 Housing AuthSection 8 Fund 5944EG5 03/02/2026 30744 1,346.00 HUENEME HOUSING, INC 5944 MARCH 2026 HAP PAYMENT 702781-5240 Housing AuthSection 8 Fund 5944ER5 03/02/2026 30744 1,383.00 HUENEME HOUSING, INC 5944 MARCH 2026 HAP PAYMENT 702781-5240 Housing AuthSection 8 Fund 5944FG5 03/02/2026 30744 1,450.00 HUENEME HOUSING, INC 5944 MARCH 2026 HAP PAYMENT 702781-5240 Housing AuthSection 8 Fund 5944FH5 03/02/2026 30744 1,092.00 HUENEME HOUSING, INC 5944 MARCH 2026 HAP PAYMENT 702781-5240 Housing AuthSection 8 Fund 5944FN5 03/02/2026 30744 1,445.00 HUENEME HOUSING, INC 5944 MARCH 2026 HAP PAYMENT 702781-5240 Housing AuthSection 8 Fund 5944FSJ1 03/02/2026 30744 1,348.00 HUENEME HOUSING, INC 5944 MARCH 2026 HAP PAYMENT 702781-5240 Housing AuthSection 8 Fund 5944GS5 03/02/2026 30744 1,208.00 HUENEME HOUSING, INC 5944 MARCH 2026 HAP PAYMENT 702781-5240 Housing AuthSection 8 Fund 5944HB1 03/02/2026 30744 1,263.00 HUENEME HOUSING, INC 5944 MARCH 2026 HAP PAYMENT 702781-5240 Housing AuthSection 8 Fund 5944HR5 03/02/2026 30744 1,484.00 HUENEME HOUSING, INC 5944 MARCH 2026 HAP PAYMENT 702781-5240 Housing AuthSection 8 Fund 5944HV1 03/02/2026 30744 1,280.00 HUENEME HOUSING, INC 5944 MARCH 2026 HAP PAYMENT 702781-5240 Housing AuthSection 8 Fund 5944HVA5 03/02/2026 30744 1,458.00 HUENEME HOUSING, INC 5944 MARCH 2026 HAP PAYMENT 702781-5240 Housing AuthSection 8 Fund 5944JA2 03/02/2026 30744 1,294.00 HUENEME HOUSING, INC 5944 MARCH 2026 HAP PAYMENT 702781-5240 Housing AuthSection 8 Fund 5944JB15 03/02/2026 30744 1,328.00 HUENEME HOUSING, INC 5944 MARCH 2026 HAP PAYMENT 702781-5240 Housing AuthSection 8 Fund 5944JB5 03/02/2026 30744 1,622.00 HUENEME HOUSING, INC 5944 MARCH 2026 HAP PAYMENT 702781-5240 Housing AuthSection 8 Fund 5944JG15 03/02/2026 30744 1,348.00 HUENEME HOUSING, INC 5944 MARCH 2026 HAP PAYMENT 702781-5240 Housing AuthSection 8 Fund 5944JG5 03/02/2026 30744 1,632.00 HUENEME HOUSING, INC 5944 MARCH 2026 HAP PAYMENT 702781-5240 Housing AuthSection 8 Fund 5944JH5 03/02/2026 30744 1,348.00 HUENEME HOUSING, INC 5944 MARCH 2026 HAP PAYMENT 702781-5240 Housing AuthSection 8 Fund 5944JJ5 03/02/2026 30744 1,348.00 HUENEME HOUSING, INC 5944 MARCH 2026 HAP PAYMENT 702781-5240 Housing AuthSection 8 Fund 5944JRCA1 03/02/2026 30744 1,249.00 HUENEME HOUSING, INC 5944 MARCH 2026 HAP PAYMENT 702781-5240 Housing AuthSection 8 Fund 5944KA5 03/02/2026 30744 1,354.00 HUENEME HOUSING, INC 5944 MARCH 2026 HAP PAYMENT 702781-5240 Housing AuthSection 8 Fund 5944LH5 03/02/2026 30744 1,021.00 Agenda Item No. 03 Page 15 of 26 CC Agenda 04-06-2026
Disbursements for 3/2/2026 Attachment C
3/17/2026
Vendor Name Vendor # Invoice General Description GL Account Fund PO Number Invoice Number Check Date Check/EFT # Detail Amount HUENEME HOUSING, INC 5944 MARCH 2026 HAP PAYMENT 702781-5240 Housing AuthSection 8 Fund 5944LP1 03/02/2026 30744 1,340.00 HUENEME HOUSING, INC 5944 MARCH 2026 HAP PAYMENT 702781-5240 Housing AuthSection 8 Fund 5944LS1 03/02/2026 30744 1,667.00 HUENEME HOUSING, INC 5944 MARCH 2026 HAP PAYMENT 702781-5240 Housing AuthSection 8 Fund 5944MM5 03/02/2026 30744 1,046.00 HUENEME HOUSING, INC 5944 MARCH 2026 HAP PAYMENT 702781-5240 Housing AuthSection 8 Fund 5944MS5 03/02/2026 30744 1,632.00 HUENEME HOUSING, INC 5944 MARCH 2026 HAP PAYMENT 702781-5240 Housing AuthSection 8 Fund 5944MV5 03/02/2026 30744 1,382.00 HUENEME HOUSING, INC 5944 MARCH 2026 HAP PAYMENT 702781-5240 Housing AuthSection 8 Fund 5944NG5 03/02/2026 30744 1,354.00 HUENEME HOUSING, INC 5944 MARCH 2026 HAP PAYMENT 702781-5240 Housing AuthSection 8 Fund 5944NH15 03/02/2026 30744 1,619.00 HUENEME HOUSING, INC 5944 MARCH 2026 HAP PAYMENT 702781-5240 Housing AuthSection 8 Fund 5944NH25 03/02/2026 30744 876.00 HUENEME HOUSING, INC 5944 MARCH 2026 HAP PAYMENT 702781-5240 Housing AuthSection 8 Fund 5944NH5 03/02/2026 30744 824.00 HUENEME HOUSING, INC 5944 MARCH 2026 HAP PAYMENT 702781-5240 Housing AuthSection 8 Fund 5944OR5 03/02/2026 30744 1,359.00 HUENEME HOUSING, INC 5944 MARCH 2026 HAP PAYMENT 702781-5240 Housing AuthSection 8 Fund 5944PB5 03/02/2026 30744 1,273.00 HUENEME HOUSING, INC 5944 MARCH 2026 HAP PAYMENT 702781-5240 Housing AuthSection 8 Fund 5944PM5 03/02/2026 30744 1,353.00 HUENEME HOUSING, INC 5944 MARCH 2026 HAP PAYMENT 702781-5240 Housing AuthSection 8 Fund 5944RD15 03/02/2026 30744 1,355.00 HUENEME HOUSING, INC 5944 MARCH 2026 HAP PAYMENT 702781-5240 Housing AuthSection 8 Fund 5944RD5 03/02/2026 30744 1,695.00 HUENEME HOUSING, INC 5944 MARCH 2026 HAP PAYMENT 702781-5240 Housing AuthSection 8 Fund 5944RH5 03/02/2026 30744 1,354.00 HUENEME HOUSING, INC 5944 MARCH 2026 HAP PAYMENT 702781-5240 Housing AuthSection 8 Fund 5944RM5 03/02/2026 30744 1,458.00 HUENEME HOUSING, INC 5944 MARCH 2026 HAP PAYMENT 702781-5240 Housing AuthSection 8 Fund 5944RP15 03/02/2026 30744 1,571.00 HUENEME HOUSING, INC 5944 MARCH 2026 HAP PAYMENT 702781-5240 Housing AuthSection 8 Fund 5944RP5 03/02/2026 30744 1,358.00 HUENEME HOUSING, INC 5944 MARCH 2026 HAP PAYMENT 702781-5240 Housing AuthSection 8 Fund 5944SA5 03/02/2026 30744 1,354.00 HUENEME HOUSING, INC 5944 MARCH 2026 HAP PAYMENT 702781-5240 Housing AuthSection 8 Fund 5944SB2 03/02/2026 30744 1,465.00 HUENEME HOUSING, INC 5944 MARCH 2026 HAP PAYMENT 702781-5240 Housing AuthSection 8 Fund 5944SC5 03/02/2026 30744 1,225.00 HUENEME HOUSING, INC 5944 MARCH 2026 HAP PAYMENT 702781-5240 Housing AuthSection 8 Fund 5944TD5 03/02/2026 30744 1,368.00 HUFFAKER TRUST 3859 MARCH 2026 HAP PAYMENT 702781-5240 Housing AuthSection 8 Fund 3859RB12 03/02/2026 30745 1,301.00 IBBM PARTNERS 5948 MARCH 2026 HAP PAYMENT 702781-5240 Housing AuthSection 8 Fund 5948FG5 03/02/2026 30746 1,243.00 IBBM PARTNERS 5948 MARCH 2026 HAP PAYMENT 702781-5240 Housing AuthSection 8 Fund 5948RK5 03/02/2026 30746 1,320.00 Check No. 30745
Check Total: 1301.00
Check No. 30746
Check Total: 2563.00
Check No. 30747
Check Total: 81332.00
Agenda Item No. 03 Page 16 of 26 CC Agenda 04-06-2026
Disbursements for 3/2/2026 Attachment C
3/17/2026
Vendor Name Vendor # Invoice General Description GL Account Fund PO Number Invoice Number Check Date Check/EFT # Detail Amount IEZZA, JOHN 3995 MARCH 2026 HAP PAYMENT 702781-5240 Housing AuthSection 8 Fund 3995CR12 03/02/2026 30747 1,349.00 IEZZA, JOHN 3995 MARCH 2026 HAP PAYMENT 702781-5240 Housing AuthSection 8 Fund 3995JR12 03/02/2026 30747 1,626.00 IEZZA, JOHN 3995 MARCH 2026 HAP PAYMENT 702781-5240 Housing AuthSection 8 Fund 3995KG12 03/02/2026 30747 1,796.00 IEZZA, JOHN 3995 MARCH 2026 HAP PAYMENT 702781-5240 Housing AuthSection 8 Fund 3995MP5 03/02/2026 30747 2,028.00 J HANDY LLC 5962 MARCH 2026 HAP PAYMENT 702781-5240 Housing AuthSection 8 Fund 5962EG2 03/02/2026 30748 1,568.00 JENNINGS, CECILIA 5447 MARCH 2026 HAP PAYMENT 702781-5240 Housing AuthSection 8 Fund 5447MB12 03/02/2026 30749 2,026.00 JIAO, QINGSHENG ERIC 5002 MARCH 2026 HAP PAYMENT 702781-5240 Housing AuthSection 8 Fund 5002AP12 03/02/2026 30750 1,466.00 JISHI, ASSEM 3062 MARCH 2026 HAP PAYMENT 702781-5240 Housing AuthSection 8 Fund 3062RB12 03/02/2026 30751 2,018.00 JISHI, ASSEM 3062 MARCH 2026 HAP PAYMENT 702781-5240 Housing AuthSection 8 Fund 3062RG12 03/02/2026 30751 2,270.00 JORDAN, MILES 5318 MARCH 2026 HAP PAYMENT 702781-5240 Housing AuthSection 8 Fund 5318LC12 03/02/2026 30752 2,894.00 KALLY, CARIN A 3560 MARCH 2026 HAP PAYMENT 702781-5240 Housing AuthSection 8 Fund 3560YG12 03/02/2026 30753 1,710.00 KUBISKE, DOUGLAS AND DIANE 128 MARCH 2026 HAP PAYMENT 702781-5240 Housing AuthSection 8 Fund 128CA12 03/02/2026 30754 1,550.00 LEDESMA, FRANK 5076 MARCH 2026 HAP PAYMENT 702781-5240 Housing AuthSection 8 Fund 5076MD12 03/02/2026 30755 2,006.00 LEDIN, LYNDA 133 MARCH 2026 HAP PAYMENT 702781-5240 Housing AuthSection 8 Fund 133MM12 03/02/2026 30756 1,731.00 CHARLES MAIER 4424 MARCH 2026 HAP PAYMENT 702781-5240 Housing AuthSection 8 Fund 4424MO12 03/02/2026 30757 1,440.00 Check No. 30755
Check Total: 2006.00
Check No. 30756
Check Total: 1731.00
Check No. 30757
Check Total: 1440.00
Check No. 30750
Check Total: 1466.00
Check No. 30751
Check Total: 4288.00
Check No. 30752
Check Total: 2894.00
Check No. 30753
Check Total: 1710.00
Check No. 30754
Check Total: 1550.00
Check Total: 6799.00
Check No. 30748
Check Total: 1568.00
Check No. 30749
Check Total: 2026.00
Agenda Item No. 03 Page 17 of 26 CC Agenda 04-06-2026
Disbursements for 3/2/2026 Attachment C
3/17/2026
Vendor Name Vendor # Invoice General Description GL Account Fund PO Number Invoice Number Check Date Check/EFT # Detail Amount MALIN, CRAIG 4906 MARCH 2026 HAP PAYMENT 702781-5240 Housing AuthSection 8 Fund 4906GJ12 03/02/2026 30758 3,614.00 MALIN, CRAIG 4906 MARCH 2026 HAP PAYMENT 702781-5240 Housing AuthSection 8 Fund 4906NR6 03/02/2026 30758 1,573.00 MANRIQUEZ, LARRY LUKE 5534 MARCH 2026 HAP PAYMENT 702781-5240 Housing AuthSection 8 Fund 5534TE12 03/02/2026 30759 200.00 MAX M. MORRISON 5676 MARCH 2026 HAP PAYMENT 702781-5240 Housing AuthSection 8 Fund 5676DG12 03/02/2026 30760 2,292.00 MECAGNI, GERALD 1428 MARCH 2026 HAP PAYMENT 702781-5240 Housing AuthSection 8 Fund 1428FC12 03/02/2026 30761 1,230.00 MEDLEN, JOHN 147 MARCH 2026 HAP PORTABLE PAYMENT 702000-1212 Housing AuthSection 8 Fund 147RFP12 03/02/2026 30762 1,449.00 MERIDIAN GROUP REAL ESTATE 3106 MARCH 2026 HAP PAYMENT 702781-5240 Housing AuthSection 8 Fund 3106AV12 03/02/2026 30763 1,353.00 MERIDIAN GROUP REAL ESTATE 3106 MARCH 2026 HAP PAYMENT 702781-5240 Housing AuthSection 8 Fund 3106MF12 03/02/2026 30763 1,766.00 MERIDIAN GROUP REAL ESTATE 3106 MARCH 2026 HAP PAYMENT 702781-5240 Housing AuthSection 8 Fund 3106ML12 03/02/2026 30763 1,031.00 MERIDIAN GROUP REAL ESTATE 3106 MARCH 2026 HAP PAYMENT 702781-5240 Housing AuthSection 8 Fund 3106MS12 03/02/2026 30763 1,700.00 MERIDIAN GROUP REAL ESTATE MANAGEMENT, INC 5782 MARCH 2026 HAP PAYMENT 702781-5240 Housing AuthSection 8 Fund 5782LO12 03/02/2026 30764 2,239.00 MEYER, HAROLD 3904 MARCH 2026 HAP PAYMENT 702781-5240 Housing AuthSection 8 Fund 3904VL12 03/02/2026 30765 1,527.00 MIMS PROPERTY MANAGEMENT 3585 MARCH 2026 HAP PAYMENT 702781-5240 Housing AuthSection 8 Fund 3585VS12 03/02/2026 30766 1,822.00 MOCA, LINDA J 5096 MARCH 2026 HAP PAYMENT 702781-5240 Housing AuthSection 8 Fund 5096WF12 03/02/2026 30767 1,362.00 MOLL, RALF D. 2125 MARCH 2026 HAP PAYMENT 702781-5240 Housing AuthSection 8 Fund 2125AM12 03/02/2026 30768 984.00 Check No. 30765
Check Total: 1527.00
Check No. 30766
Check Total: 1822.00
Check No. 30767
Check Total: 1362.00
Check No. 30768
Check No. 30760
Check Total: 2292.00
Check No. 30761
Check Total: 1230.00
Check No. 30762
Check Total: 1449.00
Check No. 30763
Check Total: 5850.00
Check No. 30764
Check Total: 2239.00
Check No. 30758
Check Total: 5187.00
Check No. 30759
Check Total: 200.00
Agenda Item No. 03 Page 18 of 26 CC Agenda 04-06-2026
Disbursements for 3/2/2026 Attachment C
3/17/2026
Vendor Name Vendor # Invoice General Description GL Account Fund PO Number Invoice Number Check Date Check/EFT # Detail Amount MONTEIRO, ANA RITA 5027 MARCH 2026 HAP PAYMENT 702781-5240 Housing AuthSection 8 Fund 5027GH12 03/02/2026 30769 2,466.00 WALTER P MORRIS II 5663 MARCH 2026 HAP PAYMENT 702781-5240 Housing AuthSection 8 Fund 5663KP12 03/02/2026 30770 1,855.00 MORRIS, ROBERTA 4675 MARCH 2026 HAP PAYMENT 702781-5240 Housing AuthSection 8 Fund 4675EW12 03/02/2026 30771 1,568.00 NGUYEN, HOA KEVIN V 204 MARCH 2026 HAP PAYMENT 702781-5240 Housing AuthSection 8 Fund 204CO12 03/02/2026 30772 2,197.00 O'ROURKE, MICAELA OR CHARLES 157 MARCH 2026 HAP PAYMENT 702781-5240 Housing AuthSection 8 Fund 157RM12 03/02/2026 30773 2,458.00 ORANGE COUNTY HOUSING AUTHORITY 5876 MARCH 2026 HAP PAYMENT 702781-5240 Housing AuthSection 8 Fund 5876AT12 03/02/2026 30774 2,304.00 ORANGE COUNTY HOUSING AUTHORITY 5876 MARCH 2026 HAP ADM PAYMENT 702781-5400 Housing AuthSection 8 Fund 5876ATA12 03/02/2026 30774 106.78 PARK, HOWARD 162 MARCH 2026 HAP PAYMENT 702781-5240 Housing AuthSection 8 Fund 162SB12 03/02/2026 30775 1,600.00 PEREZ, JUAN 4573 MARCH 2026 HAP PAYMENT 702781-5240 Housing AuthSection 8 Fund 4573MM12 03/02/2026 30776 855.00 PETER L. GEORGE 5938 MARCH 2026 HAP PAYMENT 702781-5240 Housing AuthSection 8 Fund 5938SH5 03/02/2026 30777 1,696.00 PINKERTON, SANDRA VALCU 5464 MARCH 2026 HAP PAYMENT 702781-5240 Housing AuthSection 8 Fund 5464MV12 03/02/2026 30778 1,786.00 PINSKY, EDWARD T. 3576 MARCH 2026 HAP PAYMENT 702781-5240 Housing AuthSection 8 Fund 3576AW12 03/02/2026 30779 2,956.00 PINSKY, EDWARD T. 3576 MARCH 2026 HAP PAYMENT 702781-5240 Housing AuthSection 8 Fund 3576RC12 03/02/2026 30779 1,436.00 Check No. 30780
Check No. 30775
Check Total: 1600.00
Check No. 30776
Check Total: 855.00
Check No. 30777
Check Total: 1696.00
Check No. 30778
Check Total: 1786.00
Check No. 30779
Check Total: 4392.00
Check No. 30770
Check Total: 1855.00
Check No. 30771
Check Total: 1568.00
Check No. 30772
Check Total: 2197.00
Check No. 30773
Check Total: 2458.00
Check No. 30774
Check Total: 2410.78
Check Total: 984.00
Check No. 30769
Check Total: 2466.00
Agenda Item No. 03 Page 19 of 26 CC Agenda 04-06-2026
Disbursements for 3/2/2026 Attachment C
3/17/2026
Vendor Name Vendor # Invoice General Description GL Account Fund PO Number Invoice Number Check Date Check/EFT # Detail Amount PODRAT, FORREST ANN 5319 MARCH 2026 HAP PAYMENT 702781-5240 Housing AuthSection 8 Fund 5319MM12 03/02/2026 30780 1,126.00 PODRAT, FORREST ANN 5319 MARCH 2026 HAP PAYMENT 702781-5240 Housing AuthSection 8 Fund 5319RG12 03/02/2026 30780 1,522.00 PONTBRIAND, JANET 5505 MARCH 2026 HAP PAYMENT 702781-5240 Housing AuthSection 8 Fund 5505AR12 03/02/2026 30781 2,558.00 PORT HUENEME PROPERTIES, LLC 4003 MARCH 2026 HAP PAYMENT 702781-5240 Housing AuthSection 8 Fund 4003EG12 03/02/2026 30782 901.00 PORT HUENEME PROPERTIES, LLC 4003 MARCH 2026 HAP PAYMENT 702781-5240 Housing AuthSection 8 Fund 4003NDLC12 03/02/2026 30782 2,355.00 PORT HUENEME PROPERTIES, LLC 4003 MARCH 2026 HAP PAYMENT 702781-5240 Housing AuthSection 8 Fund 4003RA12 03/02/2026 30782 2,334.00 PRABHAKAR, ANJANA 3416 MARCH 2026 HAP PAYMENT 702781-5240 Housing AuthSection 8 Fund 3416EH12 03/02/2026 30783 3,138.00 PRICE, JULIA 5535 MARCH 2026 HAP PAYMENT 702781-5240 Housing AuthSection 8 Fund 5535JC9 03/02/2026 30784 267.00 PUNNLIATH, SHAMIM 5552 MARCH 2026 HAP PAYMENT 702781-5240 Housing AuthSection 8 Fund 5552GR12 03/02/2026 30785 3,079.00 PUNNLIATH, SHAMIM 5552 MARCH 2026 HAP PAYMENT 702781-5240 Housing AuthSection 8 Fund 5552JJ9 03/02/2026 30785 2,413.00 RABY, DONALD 2798 MARCH 2026 HAP PAYMENT 702781-5240 Housing AuthSection 8 Fund 2798SL12 03/02/2026 30786 1,982.00 RAFAL, JOHNNY AND YOLANDA 171 MARCH 2026 HAP PAYMENT 702781-5240 Housing AuthSection 8 Fund 171MD12 03/02/2026 30787 1,822.00 RGC SERVICES, INC 4519 MARCH 2026 HAP PAYMENT 702781-5240 Housing AuthSection 8 Fund 4519IV7 03/02/2026 30788 1,892.00 RICCI, NEIL 494 MARCH 2026 HAP PAYMENT 702781-5240 Housing AuthSection 8 Fund 494MR12 03/02/2026 30789 360.00 RICCI, NEIL 494 MARCH 2026 HAP PAYMENT 702781-5240 Housing AuthSection 8 Fund 494MS12 03/02/2026 30789 1,023.00 RICCI, NEIL 494 MARCH 2026 HAP PAYMENT 702781-5240 Housing AuthSection 8 Fund 494NR12 03/02/2026 30789 693.00 Check No. 30785
Check Total: 5492.00
Check No. 30786
Check Total: 1982.00
Check No. 30787
Check Total: 1822.00
Check No. 30788
Check Total: 1892.00
Check No. 30789
Check Total: 2076.00
Check Total: 2648.00
Check No. 30781
Check Total: 2558.00
Check No. 30782
Check Total: 5590.00
Check No. 30783
Check Total: 3138.00
Check No. 30784
Check Total: 267.00
Agenda Item No. 03 Page 20 of 26 CC Agenda 04-06-2026
Disbursements for 3/2/2026 Attachment C
3/17/2026
Vendor Name Vendor # Invoice General Description GL Account Fund PO Number Invoice Number Check Date Check/EFT # Detail Amount RICHTER, RANDALL 1694 MARCH 2026 HAP PAYMENT 702781-5240 Housing AuthSection 8 Fund 1694NG12 03/02/2026 30790 1,093.00 RIDER, JAMES 1828 MARCH 2026 HAP PORTABLE PAYMENT 702000-1212 Housing AuthSection 8 Fund 1828AJP8 03/02/2026 30791 2,396.00 RIDER, JAMES 1828 MARCH 2026 HAP PAYMENT 702781-5240 Housing AuthSection 8 Fund 1828CA12 03/02/2026 30791 2,803.00 RIDER, JAMES 1828 MARCH 2026 HAP PAYMENT 702781-5240 Housing AuthSection 8 Fund 1828CL12 03/02/2026 30791 1,549.00 RIDER, JAMES 1828 MARCH 2026 HAP PAYMENT 702781-5240 Housing AuthSection 8 Fund 1828CS12 03/02/2026 30791 1,800.00 RIDER, JAMES 1828 MARCH 2026 HAP PAYMENT 702781-5240 Housing AuthSection 8 Fund 1828ES12 03/02/2026 30791 1,467.00 RINCON PROPERTY MANAGEMENT, INC 5009 MARCH 2026 HAP PAYMENT 702781-5240 Housing AuthSection 8 Fund 5009CL4 03/02/2026 30792 2,915.00 RINCON PROPERTY MANAGEMENT, INC 5009 MARCH 2026 HAP PAYMENT 702781-5240 Housing AuthSection 8 Fund 5009MA12 03/02/2026 30792 1,456.00 ROGERS, CHARLES 176 MARCH 2026 HAP PAYMENT 702781-5240 Housing AuthSection 8 Fund 176ET12 03/02/2026 30793 1,635.00 ROGERS, CHARLES 176 MARCH 2026 HAP PAYMENT 702781-5240 Housing AuthSection 8 Fund 176JL12 03/02/2026 30793 1,758.00 ROGERS, CHARLES 176 MARCH 2026 HAP PAYMENT 702781-5240 Housing AuthSection 8 Fund 176ML6 03/02/2026 30793 1,900.00 ROGERS, CHARLES 176 MARCH 2026 HAP PAYMENT 702781-5240 Housing AuthSection 8 Fund 176SN12 03/02/2026 30793 686.00 ROGERS, CHARLES 176 MARCH 2026 HAP PAYMENT 702781-5240 Housing AuthSection 8 Fund 176VG5 03/02/2026 30793 1,392.00 ROSALES, RICARDO 4790 MARCH 2026 HAP PAYMENT 702781-5240 Housing AuthSection 8 Fund 4790CP12 03/02/2026 30794 803.00 ROSAS, MAURICIO 3643 MARCH 2026 HAP PAYMENT 702781-5240 Housing AuthSection 8 Fund 3643LA12 03/02/2026 30795 2,573.00 ROSE PROPERTY MANAGEMENT LLC. 46 MARCH 2026 HAP PAYMENT 702781-5240 Housing AuthSection 8 Fund 46MP12 03/02/2026 30796 3,000.00 ROSENTHAL, COLLEEN 4159 MARCH 2026 HAP PAYMENT 702781-5240 Housing AuthSection 8 Fund 4159OM12 03/02/2026 30797 1,508.00 Check No. 30795
Check Total: 2573.00
Check No. 30796
Check Total: 3000.00
Check No. 30797
Check Total: 1508.00
Check No. 30798
Check No. 30790
Check Total: 1093.00
Check No. 30791
Check Total: 10015.00
Check No. 30792
Check Total: 4371.00
Check No. 30793
Check Total: 7371.00
Check No. 30794
Check Total: 803.00
Agenda Item No. 03 Page 21 of 26 CC Agenda 04-06-2026
Disbursements for 3/2/2026 Attachment C
3/17/2026
Vendor Name Vendor # Invoice General Description GL Account Fund PO Number Invoice Number Check Date Check/EFT # Detail Amount SANDOVAL, JAVIER 3363 MARCH 2026 HAP PAYMENT 702781-5240 Housing AuthSection 8 Fund 3363MG12 03/02/2026 30798 1,929.00 SANGELADJI, MOHAMMAD A. 910 MARCH 2026 HAP PAYMENT 702781-5240 Housing AuthSection 8 Fund 910AC12 03/02/2026 30799 1,693.00 SANGELADJI, MOHAMMAD A. 910 MARCH 2026 HAP PAYMENT 702781-5240 Housing AuthSection 8 Fund 910OC12 03/02/2026 30799 1,533.00 SARKISSIAN, MADLEN 5139 MARCH 2026 HAP PAYMENT 702781-5240 Housing AuthSection 8 Fund 5139MY12 03/02/2026 30800 2,276.00 SERRATOS, MARIBEL 5507 MARCH 2026 HAP PAYMENT 702781-5240 Housing AuthSection 8 Fund 5507BR12 03/02/2026 30801 2,053.00 SHOJI FAMILY TRUST 4985 MARCH 2026 HAP PAYMENT 702781-5240 Housing AuthSection 8 Fund 4985YM12 03/02/2026 30802 1,321.00 SHUFFIELD, CHAD 4503 MARCH 2026 HAP PAYMENT 702781-5240 Housing AuthSection 8 Fund 4503JO12 03/02/2026 30803 2,275.00 SLOAN, HARRY 2950 MARCH 2026 HAP PAYMENT 702781-5240 Housing AuthSection 8 Fund 2950LF12 03/02/2026 30804 1,001.00 SPASIANO, WENDY 4663 MARCH 2026 HAP PORTABLE PAYMENT 702000-1212 Housing AuthSection 8 Fund 4663YCP12 03/02/2026 30805 1,813.00 SPIELMAN, RON 189 MARCH 2026 HAP PAYMENT 702781-5240 Housing AuthSection 8 Fund 189DI12 03/02/2026 30806 1,248.00 SPIELMAN, RON 189 MARCH 2026 HAP PAYMENT 702781-5240 Housing AuthSection 8 Fund 189MM12 03/02/2026 30806 1,413.00 STOCKTON, ELEANOR SONYA 5230 MARCH 2026 HAP PAYMENT 702781-5240 Housing AuthSection 8 Fund 5230TQ12 03/02/2026 30807 1,289.00 CODY SULFLOW 5726 MARCH 2026 HAP PAYMENT 702781-5240 Housing AuthSection 8 Fund 5726YC12 03/02/2026 30808 1,900.00 SULFLOW, STIRLING J. 5540 MARCH 2026 HAP PAYMENT 702781-5240 Housing AuthSection 8 Fund 5540AR12 03/02/2026 30809 1,097.00 Check No. 30805
Check Total: 1813.00
Check No. 30806
Check Total: 2661.00
Check No. 30807
Check Total: 1289.00
Check No. 30808
Check Total: 1900.00
Check No. 30809
Check No. 30800
Check Total: 2276.00
Check No. 30801
Check Total: 2053.00
Check No. 30802
Check Total: 1321.00
Check No. 30803
Check Total: 2275.00
Check No. 30804
Check Total: 1001.00
Check Total: 1929.00
Check No. 30799
Check Total: 3226.00
Agenda Item No. 03 Page 22 of 26 CC Agenda 04-06-2026
Disbursements for 3/2/2026 Attachment C
3/17/2026
Vendor Name Vendor # Invoice General Description GL Account Fund PO Number Invoice Number Check Date Check/EFT # Detail Amount SURFSIDE, LLC 5089 MARCH 2026 HAP PAYMENT 702781-5240 Housing AuthSection 8 Fund 5089TN12 03/02/2026 30810 2,972.00 SWANSON, KENT 2351 MARCH 2026 HAP PAYMENT 702781-5240 Housing AuthSection 8 Fund 2351VS12 03/02/2026 30811 2,229.00 TIM MYRON TAYLOR, 5730 MARCH 2026 HAP PAYMENT 702781-5240 Housing AuthSection 8 Fund 5730SN12 03/02/2026 30812 426.00 TED ENTERPRISES, INC 4480 MARCH 2026 HAP PAYMENT 702781-5240 Housing AuthSection 8 Fund 4480DR12 03/02/2026 30813 2,128.00 TOPPEN, DAVID/NINA KLEIN 70 MARCH 2026 HAP PAYMENT 702781-5240 Housing AuthSection 8 Fund 70DE12 03/02/2026 30814 159.00 TOPPEN, DAVID/NINA KLEIN 70 MARCH 2026 HAP PAYMENT 702781-5240 Housing AuthSection 8 Fund 70JL12 03/02/2026 30814 1,071.00 TOPPEN, DAVID/NINA KLEIN 70 MARCH 2026 HAP PAYMENT 702781-5240 Housing AuthSection 8 Fund 70MM12 03/02/2026 30814 1,240.00 TOPPEN, DAVID/NINA KLEIN 70 MARCH 2026 HAP PAYMENT 702781-5240 Housing AuthSection 8 Fund 70MN12 03/02/2026 30814 1,269.00 TOPPEN, DAVID/NINA KLEIN 70 MARCH 2026 HAP PAYMENT 702781-5240 Housing AuthSection 8 Fund 70SP12 03/02/2026 30814 1,269.00 TOPPEN, DAVID/NINA KLEIN 70 MARCH 2026 HAP PAYMENT 702781-5240 Housing AuthSection 8 Fund 70SV12 03/02/2026 30814 1,058.00 TOPPEN, DAVID/NINA KLEIN 70 MARCH 2026 HAP PAYMENT 702781-5240 Housing AuthSection 8 Fund 70ZD12 03/02/2026 30814 1,249.00 TUCKER, CHRISTINE MICHELLE 5519 MARCH 2026 HAP PAYMENT 702781-5240 Housing AuthSection 8 Fund 5519TS12 03/02/2026 30815 1,877.00 TURBYVILLE, JACK OR VERNA 201 MARCH 2026 HAP PAYMENT 702781-5240 Housing AuthSection 8 Fund 201JH12 03/02/2026 30816 310.00 VALLES, ROBERT 4759 MARCH 2026 HAP PAYMENT 702781-5240 Housing AuthSection 8 Fund 4759VD12 03/02/2026 30817 2,209.00 VAN, LIEN 1847 MARCH 2026 HAP PORTABLE PAYMENT 702000-1212 Housing AuthSection 8 Fund 1847JMP8 03/02/2026 30818 1,743.00 Check No. 30815
Check Total: 1877.00
Check No. 30816
Check Total: 310.00
Check No. 30817
Check Total: 2209.00
Check No. 30818
Check Total: 1743.00
Check No. 30819
Check No. 30810
Check Total: 2972.00
Check No. 30811
Check Total: 2229.00
Check No. 30812
Check Total: 426.00
Check No. 30813
Check Total: 2128.00
Check No. 30814
Check Total: 7315.00
Check Total: 1097.00
Agenda Item No. 03 Page 23 of 26 CC Agenda 04-06-2026
Disbursements for 3/2/2026 Attachment C
3/17/2026
Vendor Name Vendor # Invoice General Description GL Account Fund PO Number Invoice Number Check Date Check/EFT # Detail Amount VENT31, LLC 5044 MARCH 2026 HAP PAYMENT 702781-5240 Housing AuthSection 8 Fund 5044LV12 03/02/2026 30819 2,107.00 VRANA, LINDA 209 MARCH 2026 HAP PAYMENT 702781-5240 Housing AuthSection 8 Fund 209CT12 03/02/2026 30820 1,349.00 WESTBURY, JOSEPH 2285 MARCH 2026 HAP PAYMENT 702781-5240 Housing AuthSection 8 Fund 2285CC12 03/02/2026 30821 1,304.00 WESTBURY, JOSEPH 2285 MARCH 2026 HAP PAYMENT 702781-5240 Housing AuthSection 8 Fund 2285DH10 03/02/2026 30821 1,299.00
JOHN WHITE 4341 MARCH 2026 HAP PAYMENT 702781-5240 Housing AuthSection 8 Fund 4341ML12 03/02/2026 30822 2,133.00 WILLIAMS, ALAN R 836 MARCH 2026 HAP PAYMENT 702781-5240 Housing AuthSection 8 Fund 836DSM12 03/02/2026 30823 769.00 WILLIAMS, ALAN R 836 MARCH 2026 HAP PAYMENT 702781-5240 Housing AuthSection 8 Fund 836LC12 03/02/2026 30823 1,206.00 WILLIAMS, ALAN R 836 MARCH 2026 HAP PORTABLE PAYMENT 702000-1212 Housing AuthSection 8 Fund 836TAP12 03/02/2026 30823 1,230.00 WOODS-PIERCE, CASSANDRA 5008 MARCH 2026 HAP PAYMENT 702781-5240 Housing AuthSection 8 Fund 500MG12 03/02/2026 30824 1,568.00 WRAITH LP 5138 MARCH 2026 HAP PAYMENT 702781-5240 Housing AuthSection 8 Fund 5138AM12 03/02/2026 30825 1,153.00 WRAITH LP 5138 MARCH 2026 HAP PAYMENT 702781-5240 Housing AuthSection 8 Fund 5138DH12 03/02/2026 30825 1,494.00 YAZICI, EMINE 3945 MARCH 2026 HAP PAYMENT 702781-5240 Housing AuthSection 8 Fund 3945AM12 03/02/2026 30826 1,779.00 YAZICI, EMINE 4371 MARCH 2026 HAP PAYMENT 702781-5240 Housing AuthSection 8 Fund 4371MF12 03/02/2026 30827 1,775.00 Grand Total 502,271.80
Check No. 30820
Check Total: 1349.00
Check No. 30821
Check Total: 2603.00
Check No. 30822
Check Total: 2133.00
Check No. 30826
Check Total: 1779.00
Check No. 30827
Check Total: 1775.00
Check No. 30823
Check Total: 3205.00
Check No. 30824
Check Total: 1568.00
Check No. 30825
Check Total: 2647.00
Check Total: 2107.00
Agenda Item No. 03 Page 24 of 26 CC Agenda 04-06-2026
Disbursements for 3/12/2026 Attachment D
3/17/2026
Accounts Payable Check Register
Vendor Name Vendor # Invoice General Description GL Account Fund PO Number Invoice Number Check Date Check/EFT # Detail Amount AMAZON CAPITAL SERVICES 4872 HA OFFICE SUPPLIES-POSTER TUBES/MOUSE PAD 702781-5500 Housing AuthSection 8 Fund 1147-FM1Q-MQYV 03/12/2026 30841 24.50 AMAZON CAPITAL SERVICES 4872 HA OFFICE SUPPLIES-FILE FOLDERS/POSTER
SLEEVES
702781-5500 Housing AuthSection 8 Fund 1FWD-LN9F-KVTM 03/12/2026 30841 48.70 AMAZON CAPITAL SERVICES 4872 HA OFFICE SUPPLIESPENS/TONER/NOTES/PAPERCLIPS/ETC702781-5500 Housing AuthSection 8 Fund 1HRN-6KPD-KCYR 03/12/2026 30841 250.38 HOUSING AUTHORITY OF THE CITY OF 3480 NOV'25-MAR'26 SUPPLEMENTAL HAP PAYMENT 702781-5240 Housing AuthSection 8 Fund 03052026 AP 03/12/2026 30842 176.00 HOUSING AUTHORITY OF THE CITY OF 3480 NOV'25-MAR'26 SUPPLEMENTAL HAP PAYMENT 702781-5240 Housing AuthSection 8 Fund 03052026 AP 03/12/2026 30842 176.00 HOUSING AUTHORITY OF THE CITY OF 3480 NOV'25-MAR'26 SUPPLEMENTAL HAP PAYMENT 702781-5240 Housing AuthSection 8 Fund 03052026 AP 03/12/2026 30842 176.00 HOUSING AUTHORITY OF THE CITY OF 3480 NOV'25-MAR'26 SUPPLEMENTAL HAP PAYMENT 702781-5240 Housing AuthSection 8 Fund 03052026 AP 03/12/2026 30842 176.00 HOUSING AUTHORITY OF THE CITY OF 3480 NOV'25-MAR'26 SUPPLEMENTAL HAP PAYMENT 702781-5240 Housing AuthSection 8 Fund 03052026 AP 03/12/2026 30842 176.00 HOUSING AUTHORITY OF THE CITY OF 3480 MAR'26 SUPPLEMENTAL HAP PAYMENT 702781-5240 Housing AuthSection 8 Fund 03052026 KB 03/12/2026 30842 28.00 ORANGE COUNTY HOUSING AUTHORITY 5876 JAN'26-MAR'26 SUPPLEMENTAL HAP PAYMENT 702781-5240 Housing AuthSection 8 Fund 03052026 03/12/2026 30843 84.00 ORANGE COUNTY HOUSING AUTHORITY 5876 JAN'26-MAR'26 SUPPLEMENTAL HAP PAYMENT 702781-5240 Housing AuthSection 8 Fund 03052026 03/12/2026 30843 84.00 ORANGE COUNTY HOUSING AUTHORITY 5876 JAN'26-MAR'26 SUPPLEMENTAL HAP PAYMENT 702781-5240 Housing AuthSection 8 Fund 03052026 03/12/2026 30843 84.00 SLOAN, HARRY 2950 MAR'26 SUPPLEMENTAL HAP PAYMENT 702781-5240 Housing AuthSection 8 Fund 03062026 03/12/2026 30844 1,503.00 LOWE'S 1841 HA SUPPLIES-MV-SLATE OAK 701781-5520 Housing AuthConvent Fund 995659 03/12/2026 55453 1,153.24 NAN MCKAY & ASSOCIATES INC 1357 ADMIN & ACOP ANNUAL REVISION SUB SVC
RENEWAL FEE
702781-5223 Housing AuthSection 8 Fund INV307989 03/12/2026 55454 185.00 NAN MCKAY & ASSOCIATES INC 1357 ADMIN & ACOP ANNUAL REVISION SUB SVC
RENEWAL FEE
701781-5402 Housing AuthConvent Fund INV307989 03/12/2026 55454 293.00 PEREZ, JOSE 333 3/2/26 HA CAR WASH 702781-5215 Housing AuthSection 8 Fund 03022026-HA 03/12/2026 55455 50.00 SUNRIDGE LANDSCAPE MAINTENANCE, INC 4586 FEB'26 LANDSCAPE MAINTENANCE-WILLOWBROOK 701781-5212 Housing AuthConvent Fund 4445 03/12/2026 55456 916.70 VERIZON BUSINESS SERVICES 3503 SV931340 HA UTILITY BILL 701781-5300 Housing AuthConvent Fund 72963848 03/12/2026 55457 124.89 VERIZON BUSINESS SERVICES 3503 SV931340 HA UTILITY BILL 701781-5300 Housing AuthConvent Fund 73063898 03/12/2026 55457 127.38 VERIZON BUSINESS SERVICES 3503 SV931340 HA UTILITY BILL 701781-5300 Housing AuthConvent Fund 73181523 03/12/2026 55457 128.46 VERIZON BUSINESS SERVICES 3503 SV931340 HA UTILITY BILL 701781-5300 Housing AuthConvent Fund 73212682 03/12/2026 55457 128.75 Check No. 55455
Check Total: 50.00
Check No. 55456
Check Total: 916.70
Check No. 55457
Check No. 30844
Check Total: 1503.00
Check No. 55453
Check Total: 1153.24
Check No. 55454
Check Total: 478.00
Check No. 30841
Check Total: 323.58
Check No. 30842
Check Total: 908.00
Check No. 30843
Check Total: 252.00
Agenda Item No. 03 Page 25 of 26 CC Agenda 04-06-2026
Disbursements for 3/12/2026 Attachment D
3/17/2026
Vendor Name Vendor # Invoice General Description GL Account Fund PO Number Invoice Number Check Date Check/EFT # Detail Amount VERIZON BUSINESS SERVICES 3503 SV931340 HA UTILITY BILL 701781-5300 Housing AuthConvent Fund 73272341 03/12/2026 55457 128.75 VERIZON BUSINESS SERVICES 3503 SV931340 HA UTILITY BILL 701781-5300 Housing AuthConvent Fund 73297896 03/12/2026 55457 128.98 VERIZON BUSINESS SERVICES 3503 SV931340 HA UTILITY BILL 701781-5300 Housing AuthConvent Fund 73346946 03/12/2026 55457 36.37 VERIZON BUSINESS SERVICES 3503 SV931340 HA UTILITY BILL 701781-5300 Housing AuthConvent Fund 73373861 03/12/2026 55457 128.77 VERIZON BUSINESS SERVICES 3503 SV931340 HA UTILITY BILL 701781-5300 Housing AuthConvent Fund 73409924 03/12/2026 55457 124.69 VERIZON BUSINESS SERVICES 3503 SV931340 HA UTILITY BILL 701781-5300 Housing AuthConvent Fund 73434179 03/12/2026 55457 124.69 VERIZON BUSINESS SERVICES 3503 SV931340 HA UTILITY BILL 701781-5300 Housing AuthConvent Fund 73498364 03/12/2026 55457 125.98 VERIZON BUSINESS SERVICES 3503 SV931340 HA UTILITY BILL 701781-5300 Housing AuthConvent Fund 73527791 03/12/2026 55457 129.65 VERIZON BUSINESS SERVICES 3503 SV931340 HA UTILITY BILL 701781-5300 Housing AuthConvent Fund 73554604 03/12/2026 55457 129.65 VERIZON BUSINESS SERVICES 3503 SV931340 HA UTILITY BILL 701781-5300 Housing AuthConvent Fund 73584358 03/12/2026 55457 129.89 YARDI SYSTEMS, INC 2529 2026 YARDI SYSTEMS RENEWAL- SOLESOURCE
SOFTWARE
701781-5223 Housing AuthConvent Fund 26139 5139717 03/12/2026 55458 421.20 YARDI SYSTEMS, INC 2529 2026 YARDI SYSTEMS RENEWAL- SOLESOURCE
SOFTWARE
702781-5223 Housing AuthSection 8 Fund 26139 5139717 03/12/2026 55458 12,763.32 Grand Total 20,465.94
Check No. 55458
Check Total: 13184.52
Check Total: 1696.90
Agenda Item No. 03 Page 26 of 26 CC Agenda 04-06-2026
CC Regular Meeting Minutes – March 16, 2026, Page 1 of 7 Monday, March 16, 2026
Port Hueneme City Hall
250 North Ventura Road, Port Hueneme, CA 93041
5:00 PM Closed Session | 6:30 PM Regular Meeting
5:00 PM CLOSED SESSION AGENDA
CALL TO ORDER
Mayor McQueen-Legohn called the meeting to order at 5:01 p.m.
ROLL CALL
Present: Councilmembers Steven A. Gama (arrived at 5:16 p.m.), Jess Lopez, Misty Perez; Mayor Pro Tem Laura D. Hernandez; Mayor Martha R. McQueen-Legohn
Absent: None
PUBLIC COMMENT – None.
CLOSED SESSION ITEMS
City Attorney Paul Early read the closed session items into record.
A. CONFERENCE WITH LEGAL COUNSEL – SIGNIFICANT EXPOSURE TO LITIGATION Significant exposure to litigation pursuant to Government Code § 54956.9(b) related to anticipated litigation in two matters.
City Attorney Paul Early provided additional information in an oral statement prior to the closed session pursuant to 54956.9(b)(3)(B)-(E), and announced that Councilmember Hernandez would recuse herself from the second matter concerning anticipated litigation involving the Councilmember.
CONFLICT OF INTEREST and LEVINE ACT DISCLOSURES – No additional disclosures were made.
RECESS TO CLOSED SESSION
Mayor McQueen-Legohn recessed to closed session at 5:03 p.m. Councilmember Hernandez left the closed session at 6:02 p.m. prior to consideration of the second matter and was not present during its discussion.
6:30 P.M. CITY COUNCIL REGULAR MEETING AGENDA
CALL TO ORDER
Mayor McQueen-Legohn called the meeting to order at 6:32 p.m.
Agenda Item No. 01 Page 1 of 7 CC Agenda 04-06-2026
CC Regular Meeting Minutes – March 16, 2026, Page 2 of 7
ROLL CALL
Present: Councilmembers Steven A. Gama, Jess Lopez, Misty Perez; Mayor Pro Tem Laura D.
Hernandez; Mayor Martha R. McQueen-Legohn
Absent: None
FLAG SALUTE
Mayor McQueen-Legohn led the flag salute.
INSPIRATION
Given by Councilmember Perez.
CLOSED SESSION REPORT
City Attorney Paul Early provided the closed session report indicating no reportable action.
PUBLIC COMMENT
Public comments were provided in person by the following:
• Luis Mendez
• Victoria Solomon
• Anne Hogya
• Greg L. Ross
• Zach Baliva
• Mitch Disney
AGENDA APPROVAL FOR CITY COUNCIL
CITY COUNCIL AGENDA
A motion was made by Councilmember Lopez, seconded by Mayor Pro Tem Hernandez, and passed unanimously to approve the City Council Agenda of March 16, 2026.
CONFLICT OF INTEREST and LEVINE ACT DISCLOSURES – None.
PRESENTATIONS
A. 211 VENTURA COUNTY 2025 STATS & SERVICES UPDATE FOR PORT HUENEME Interface Children & Family Services Community Information Associate Director Gerardo Gonzalez gave an update on the 211 Ventura County 2025 stats and services for the City of Port Hueneme.
CONSENT CALENDAR
Public Comment: None.
A motion was made by Councilmember Perez, seconded by Councilmember Gama, to approve Consent Calendar Item Nos. 1 – 10, as presented.
Motion passed 5-0, as follows:
AYES: Gama, Lopez, Perez, Hernandez, McQueen-Legohn
NOES: None; ABSTAIN: None; ABSENT: None
City Council:
1. MINUTES
Approved the March 2, 2026, City Council Regular Meeting Minutes.
Agenda Item No. 01 Page 2 of 7 CC Agenda 04-06-2026
CC Regular Meeting Minutes – March 16, 2026, Page 3 of 7
2. REGISTER OF DISBURSEMENTS
Received and filed the City’s register of disbursements for the period of February 10, 2026 through February 23, 2026.
3. AUTHORIZE STAFF TO APPLY FOR A $15,000 GRANT FROM THE DL FRESH
FOUNDATION IN SUPPORT OF A STEM SUMMER CAMP PROGRAM
Authorized staff to apply for a $15,000 grant from the DL Fresh Foundation in support of a STEM Summer Camp Program.
4. APPOINTMENT OF CITY COUNCIL AS BUILDING APPEALS BOARD PREVIOUSLY ESTABLISHED IN PORT HUENEME MUNICIPAL CODE SECTION 8007, AND
ESTABLISHMENT OF APPEALS HEARING FEE
Adopt Resolution No. 4570, a Resolution entitled, “A Resolution of the City Council of the City of Port Hueneme, California, Implementing the Building Appeals Board Established in Port Hueneme Municipal Code Section 8007 by Appointing the City Council as the Building Appeals Board and Establishing an Appeals Hearing Fee.”
5. VENTURA COUNTY ANIMAL SERVICES FISCAL YEAR 2026/27 SERVICE LEVEL REQUEST AND AMENDMENT NO. 2
Authorized the City Manager to submit the annual Fiscal Year 2026/27 Service Level Request to Ventura County Animal Services, reflecting the existing service level with updated service costs, and to execute Amendment No. 2 to the Animal Services Agreement with the County of Ventura to extend the contract term for one additional fiscal year through June 30, 2027.
6. POLICE DEPARTMENT STANDARD-ISSUE FIREARM REPLACEMENT
1. Approved a budget appropriation not to exceed $37,000 for the purchase of firearms, holsters, and duty ammunition; and
2. Authorized the Chief of Police to sign a purchase order/contract agreement with ProForce Law Enforcement to purchase firearms in an amount not to exceed $26,000.
7. OUT OF STATE TRAVEL REQUEST FOR POLICE AND IT STAFF TRAINING ON
TYLER CONNECT CONFERENCE
Approved the request for out of state travel from Monday, April 6, 2026 through Friday, April 10, 2026 for Police Support Services Manager and IT Application Specialist to attend the Tyler Connect Conference held at the Venetian hotel in Las Vegas, NV.
8. OUT OF STATE TRAVEL REQUEST FOR HOUSING STAFF TO ATTEND U.S.
HOUSING AND COMMUNITY DEVELOPMENT CONFERENCE AND EXPO
Approved the request for out of state travel from Sunday, May 31, 2026 through Tuesday, June 2, 2026, for the Housing and Facilities Director and one staff member to attend the U.S. Housing and Community Development Conference and Expo in Dallas, Texas.
9. CONTRACT AWARD FOR REHABILITATION OF ELEVEN EXISTING SEWER
MANHOLES
Approved the award of a contract, in the amount of $108,800.00, to Sancon Technologies, a Vortex Company, for rehabilitation repairs of eleven sewer manholes; and authorize staff to utilize H-GAC cooperative purchasing agreement for completion of the work.
10. REGIONAL DEFENSE PARTNERSHIP’S BUDGET REQUEST FOR FISCAL YEAR 2026/27
Approved the Regional Defense Partnership’s (RDP) annual dues request in the amount of $8,897 (a 3% increase from prior years) for FY 26/27.
Agenda Item No. 01 Page 3 of 7 CC Agenda 04-06-2026
CC Regular Meeting Minutes – March 16, 2026, Page 4 of 7
PUBLIC HEARINGS
11. MAJOR MODIFICATION PERMIT NO. PHMA-25-1 TO PLANNED DEVELOPMENT PERMIT NO. PHPD-303, ANACAPA VIEW BEACH HOMES PLANNED
DEVELOPMENT, REGARDING A 206-SQUARE-FOOT SECOND-STORY ADDITION
TO THE EXISTING SINGLE-FAMILY RESIDENCE AND EXTERIOR MODIFICATIONS,
INCLUDING REPLACEMENT OF THE ROOF DECK AND RAILING, THE GARAGE
DOOR, AND THE WOOD SIDING WITH HOA-APPROVED MATERIALS AND COLORS, LOCATED AT 294 WHITECAP COURT, PORT HUENEME, CA (APN:208-0-240-315)
WITHIN THE ANACAPA VIEW BEACH HOMES PLANNED DEVELOPMENT Recommendation:
1. Open the public hearing to take testimonial and documentary evidence; and
2. Close the public hearing and consider the evidence; and
3. Adopt a Resolution approving Major Modification No. PHMA-25-1 294 Whitecap Court Major Modification (Project); and
4. Find the Project (Major Modification No. PHMA-25-1) to be categorically exempt from CEQA; and
5. Take such additional, related action that may be desirable.
City Clerk Georgianna Alvarez affirmed Proof of Publication and that a complete set of reports and exhibits were on file in the Office of the City Clerk.
City Manager James Vega introduced the new Community Development Director, Tricia Maier. Associate Planner Jose Coyotl presented the report. The applicant, Nanci Kohl, provided additional information. Questions followed. Per Council’s request, Tony Montenaro, HOA representative, responded to questions.
The public hearing was opened at 7:20 p.m. City Clerk Georgianna Alvarez noted that written public comments had been received and were provided to the City Council prior to this meeting. In addition, the comments were posted to the City’s website and included in the agenda packet binder that’s available in front of the Council Chamber for public review.
Public comments were provided in person by the following:
• Christy Leverson
• Greg L. Ross
The public hearing was closed at 7:24 p.m.
A motion was made by Councilmember Perez, seconded by Councilmember Lopez, to
1. Adopt Resolution No. 4571, a Resolution approving Major Modification No. PHMA-25- 1 294 Whitecap Court Major Modification (Project); and
2. Find the Project (Major Modification No. PHMA-25-1) to be categorically exempt from CEQA.
Comments followed.
Motion passed 5-0, by Roll Call Vote, as follows:
AYES: Gama, Lopez, Perez, Hernandez, McQueen-Legohn
NOES: None; ABSTAIN: None; ABSENT: None
RECESS THE CITY COUNCIL MEETING
At 7:26 p.m., Mayor McQueen-Legohn recessed the City Council Meeting to convene the City Council and Housing Authority special joint meeting.
Agenda Item No. 01 Page 4 of 7 CC Agenda 04-06-2026
CC Regular Meeting Minutes – March 16, 2026, Page 5 of 7
RECONVENE CITY COUNCIL REGULAR MEETING
At 7:58 p.m., following the adjournment of the City Council and Housing Authority special joint meeting, Mayor McQueen-Legohn reconvened the City Council meeting.
BUSINESS ITEMS
13. 2025 ANNUAL GENERAL PLAN AND HOUSING PROGRESS REPORT Recommendation: Receive the information provided by staff and any public comment made on the item, and direct staff to submit the annual report to the California Department of Housing and Community Development and the Governor's Office of Land Use and Climate Innovation.
City Manager James presented the report. Questions followed. There were no public comments.
A motion was made by Mayor Pro Tem Hernandez, seconded by Councilmember Perez, to receive the information provided by staff and direct staff to submit the annual report to the California Department of Housing and Community Development and the Governor's Office of Land Use and Climate Innovation.
Motion passed 5-0, as follows:
AYES: Gama, Lopez, Perez, Hernandez, McQueen-Legohn
NOES: None; ABSTAIN: None; ABSENT: None
14. OUT OF STATE TRAVEL REQUEST AND COUNCIL DIRECTION FOR REGIONAL DEFENSE PARTNERSHIP LOBBYING TRIP TO WASHINGTON, D.C.
Recommendation:
1. Consider the request for out of state travel from Sunday, April 19, 2026, through Thursday, April 23, 2026, for Primary Representative Mayor McQueen-Legohn to attend the Regional Defense Partnership (RDP) lobbying trip to Washington, D.C. in support of the Naval Base Ventura County, Point Mugu and Port Hueneme using individual Councilmember budgeted funds.
2. Consider the request for out of state travel from Sunday, April 19, 2026, through Thursday, April 23, 2026, for Alternate Representative Mayor Pro Tem Laura Hernandez, to attend the Regional Defense Partnership (RDP) lobbying trip to Washington, D.C. in support of the Naval Base Ventura County, Point Mugu and Port Hueneme using individual Councilmember budgeted funds.
3. Provide direction to the City’s RDP representatives regarding any desired goals or talking points for these meetings.
City Manager James Vega provided a brief overview. Mayor Pro Tem Hernandez provided additional information, including noting that the RDP Strategic Planning Committee has limited advocacy to programs and projects already in the pipeline; confirmed that these programs and projects align with the City’s goals and objectives; and indicated that there will likely be an opportunity to discuss dredging with Congresswoman Brownley’s office.
Mayor McQueen-Legohn also provided additional information. Discussion followed, including Councilmember Perez indicating her approval to allocate her designated travel funds as needed for the RDP trip.
There were no public comments.
A motion was made by Councilmember Lopez, seconded by Councilmember Perez, to:
1. Approve the request for out of state travel from Sunday, April 19, 2026, through Thursday, April 23, 2026, for Primary Representative Mayor McQueen-Legohn to Agenda Item No. 01 Page 5 of 7 CC Agenda 04-06-2026
CC Regular Meeting Minutes – March 16, 2026, Page 6 of 7 attend the Regional Defense Partnership (RDP) lobbying trip to Washington, D.C. in support of the Naval Base Ventura County, Point Mugu and Port Hueneme using individual Councilmember budgeted funds.
2. Approve the request for out of state travel from Sunday, April 19, 2026, through Thursday, April 23, 2026, for Alternate Representative Mayor Pro Tem Laura Hernandez, to attend the Regional Defense Partnership (RDP) lobbying trip to Washington, D.C. in support of the Naval Base Ventura County, Point Mugu and Port Hueneme using individual Councilmember budgeted funds.
3. Allocate funds from Councilmember Perez’s travel account to cover the remainder of travel costs needed for the RDP trip.
Motion passed 5-0, as follows:
AYES: Gama, Lopez, Perez, Hernandez, McQueen-Legohn
NOES: None; ABSTAIN: None; ABSENT: None
CITY MANAGER COMMENTS AND REPORTS
City Manager James Vega provided comments and reports regarding the following topics:
• Ribbon Cutting Ceremony with West Ventura County Business Alliance • Bolker Park Playground Grand Opening
• Sea Splash Color Dash 5K & Kids 1K and Free Health & Wellness Fair • Egg-Stravaganza
• Announced vendor applications are now being accepted for Hueneme Beach Festival • City/Port Reporting update
• Upcoming Council meeting topics
COUNCILMEMBERS’ REPORTS AND COMMENTS
Council provided comments and reports regarding the following topics:
Councilmember Lopez:
• Hueneme Housing Inc. – Attended; reported Board is fully staffed; considering Mar Vista improvements; RAD conversion nearing completion.
Councilmember Perez:
• Meetings – Attended.
• Sea Splash Color Dash 5K & Kids 1K and Health & Wellness Fair – Encouraged the community to stop by the City booth for free vegetable plants.
Councilmember Gama:
• California Coastal Commission meeting – Attended in support of beach volleyball. • California Coastal Commission – Inquired about the Commission’s interest and review for City and Port projects; City Manager James Vega to provide an update to Council.
Mayor Pro Tem Hernandez:
• California Coastal Commission hearing – Attended.
• Southern California Association of Governments (SCAG) meetings – Attended. • Port Hueneme Little League (PHLL) opening ceremony – Attended. • Cal Cities Channel Counties Division meeting – Planning local meeting and dinner. • Ventura Council of Governments (VCOG) meeting – Planning street vendor code enforcement presentation.
• Discolored water announcement.
• Requested adjournment in memory of Erik Bear, former lifeguard; paddle out announced.
Agenda Item No. 01 Page 6 of 7 CC Agenda 04-06-2026
CC Regular Meeting Minutes – March 16, 2026, Page 7 of 7 Mayor McQueen-Legohn:
• Meetings – Attended.
• First Robotics event – Attended; spoke on behalf of the City. • PHLL opening ceremony – Thanked Mayor Pro Tem for stepping in. • Lions club speech contest – Attended as judge.
• Alpha Kappa Alpha Sorority Inc. annual speech contest – Noted event and winner.
Mayor Pro Tem Hernandez:
• Announcement – Cesar Chavez holiday and march.
Mayor McQueen-Legohn:
• Wished Councilmember Gama a happy birthday.
ADJOURNMENT
The City Council adjourned in memory of Erik Bear at 8:43 p.m. to its next regular meeting scheduled for Monday, April 6, 2026, at 6:30 p.m.
Respectfully Submitted:
Georgianna Nicole Alvarez, MMC, CPMC
City Clerk
Approved this 6th day of April, 2026:
_________________________________
Martha R. McQueen-Legohn, Mayor
Agenda Item No. 01 Page 7 of 7 CC Agenda 04-06-2026
CCHA Special Meeting Minutes – March 16, 2026, Page 1 of 1 Monday, March 16, 2026
Port Hueneme City Hall
250 North Ventura Road, Port Hueneme, CA 93041
6:30 PM
CALL TO ORDER
At 7:26 p.m., Mayor/Chair McQueen-Legohn called the meeting to order, immediately following the recess of the City Council regular meeting.
ROLL CALL
Present: Councilmembers/Housing Authority Members Steven A. Gama, Jess Lopez, and Misty Perez; Mayor Pro Tem/Vice Chair Laura D. Hernandez; Mayor/Chair Martha R. McQueen-Legohn Vacant: One Housing Authority Member seat
Absent: Housing Authority Member Johnny Brown
BUSINESS ITEMS
12. FISCAL YEAR (FY) 2025-26 MIDYEAR BUDGET UPDATE
Recommendation: Appropriate and adjust the current budget as defined in the FY2025- 26 Proposed Midyear Budget and Capital Improvement Project (CIP) schedules.
Finance Director Ashley Chaparro presented the report. City Manager James Vega provided additional input. Questions were asked and answered throughout the presentation. There were no public comments.
A motion was made by Councilmember/Authority Member Perez, seconded by Councilmember/Authority Member Gama, to appropriate and adjust the current budget as defined in the FY2025-26 Proposed Midyear Budget and Capital Improvement Project (CIP) schedules. Comments followed.
Motion passed 5-0-1, as follows:
AYES: Gama, Lopez, Perez, Hernandez, McQueen-Legohn
NOES: None; ABSTAIN: None; ABSENT: Brown
ADJOURNMENT OF THE SPECIAL JOINT MEETING OF THE CITY COUNCIL AND THE
HOUSING AUTHORITY
The meeting was adjourned at 7:58 p.m.
Respectfully Submitted:
___________________________________
Georgianna Nicole Alvarez, MMC, CPMC
City/Authority Clerk
Approved this 6th day of April, 2026:
_________________________________
Martha R. McQueen-Legohn, Mayor/Chair
Agenda Item No. 02 Page 1 of 1 CC Agenda 04-06-2026
DATE: April 6, 2026
TO: Honorable City Council
FROM: James Vega, City Manager
Ashley Chaparro, Finance Director
SUBJECT: REGISTER OF DISBURSEMENTS
RECOMMENDATION:
Receive and file the City’s Register of Disbursements for the period of February 24, 2026 through March 16, 2026.
BACKGROUND/ANALYSIS:
Cash disbursements are made weekly based on the submission of all required documents supporting the invoices submitted for payment. Prior to payment, Finance Department staff reviews all disbursement documents to ensure that they meet the approval requirements adopted in the Municipal Code and the City’s Purchasing Policies and Procedures Manual. The summary table below represents the Register of Disbursements as required by the Municipal Code § 2302 and included for the listed check dates. The disbursements are accounted for in the current budget.
Date Type of Payment Attachment Amount
February 26, 2026 EFT Transactions 30662-30667
A/P Checks 143482-143594
A $ 205,683.42
March 2, 2026 A/P Checks 143595-143599 B $ 7,282.71
March 5, 2026 EFT Transactions 30828-30835
A/P Checks143600-143680
C $ 184,905.34
March 6, 2026 Payroll Distribution D $ 377,817.99
March 12, 2026 EFT Transactions 30836-30840
A/P Checks 143681-143750
E $ 538,646.43
March 16, 2026 EFT Transaction 30845 F $ 6,050.00
TOTAL $ 1,320,385.89
FISCAL IMPACT:
This is an informational report only.
Agenda Item No. 03 Page 1 of 43 CC Agenda 04-06-2026
Disbursements February 24, 2026 through March 16, 2026
April 6, 2026
ATTACHMENTS:
A through F: Disbursement Registers
Agenda Item No. 03 Page 2 of 43 CC Agenda 04-06-2026
Disbursements for 2/26/2026 Attachment A
3/17/2026
Accounts Payable Check Register
Vendor Name Vendor # Invoice General Description GL Account Fund PO Number Invoice Number Check Date Check/EFT # Detail Amount AMAZON CAPITAL SERVICES 4872 PWE OFFICE SUPPLIES-ZIP TIES/CABLE TIES 101550-5500 General Fund 136L-J4GH-3FTY 02/26/2026 30662 32.05 AMAZON CAPITAL SERVICES 4872 FM-PD RESTROOMS-STAINLESS STEEL TRASH CANS
101780-5520 General Fund 13WW-RHGG-FQG4 02/26/2026 30662 217.44 AMAZON CAPITAL SERVICES 4872 PD SUPPLIES-TRAFFIC MACHINE PAPER 101441-5500 General Fund 16PX-LGQF-M4QL 02/26/2026 30662 193.96 AMAZON CAPITAL SERVICES 4872 PWE OFFICE SUPPLIES-ERGONOMIC PLATFORM TRAY
101550-5500 General Fund 17LV-CHQ1-9131 02/26/2026 30662 92.97 AMAZON CAPITAL SERVICES 4872 FIN OFFICE SUPPLIES-2026 CALENDARS 101220-5500 General Fund 199N-66RJ-PW33 02/26/2026 30662 72.58 AMAZON CAPITAL SERVICES 4872 FIN OFFICE SUPPLIES-MONEY BAND WRAPPERS 101220-5500 General Fund 19WP-VCGH-YN99 02/26/2026 30662 12.90 AMAZON CAPITAL SERVICES 4872 WATER SUPPLIES-AIR FRESHENER/GEL
PENS/CLOTHS
301560-5500 Water Operations
Fund
1CND-GH6X-LG47 02/26/2026 30662 56.75
AMAZON CAPITAL SERVICES 4872 PWE SAFETY SUPPLIES-FLASHLIGHT/REUSABLE
RESPIRATOR
101551-5510 General Fund 1D3Q-N4QW-RPFF 02/26/2026 30662 67.89 AMAZON CAPITAL SERVICES 4872 PWE SAFETY SUPPLIES-FLASHLIGHT/REUSABLE
RESPIRATOR
101550-5510 General Fund 1D3Q-N4QW-RPFF 02/26/2026 30662 83.14 AMAZON CAPITAL SERVICES 4872 REC OFFICE SUPPLIES-LAMINATOR SHEETS 101671-5540 General Fund 1D94-97CF-FYJC 02/26/2026 30662 15.63 AMAZON CAPITAL SERVICES 4872 FM SUPPLIES-CHRISTMAS BOW DECORATION
REPLACEMENTS
101780-5234 General Fund 1DHC-HN9G-CR33 02/26/2026 30662 164.19 AMAZON CAPITAL SERVICES 4872 PWE SAFETY SUPPLIES-RESPIRATOR
CARTRIDGE FILTERS
101550-5510 General Fund 1DNY-394M-319X 02/26/2026 30662 66.14 AMAZON CAPITAL SERVICES 4872 PWW SUPPLIES-SOLAR POWER FLAG
LIGHT/PENS
301560-5540 Water Operations
Fund
1DNY-394M-W93F 02/26/2026 30662 14.13
AMAZON CAPITAL SERVICES 4872 PWW SUPPLIES-SOLAR POWER FLAG
LIGHT/PENS
301560-5500 Water Operations
Fund
1DNY-394M-W93F 02/26/2026 30662 31.76
AMAZON CAPITAL SERVICES 4872 LIFEGUARD SUPPLIES-PHONE CORD/LANDLINE PHONE
101673-5526 General Fund 1HHR-3D3D-FFXG 02/26/2026 30662 54.32 AMAZON CAPITAL SERVICES 4872 PWSW SUPPLIES-FACIAL TISSUES 304563-5500 Solid Waste Operations Fund
1J6J-XMR3-3J1C 02/26/2026 30662 25.05
AMAZON CAPITAL SERVICES 4872 PWL/PW DRAINAGE SUPPLIES-POND
GLOVES/FLEX TAPE
201556-5520 Drainage Assmnt
District Fund
1J97-KVWV-DPDN 02/26/2026 30662 84.78
AMAZON CAPITAL SERVICES 4872 PWL/PW DRAINAGE SUPPLIES-POND
GLOVES/FLEX TAPE
101553-5520 General Fund 1J97-KVWV-DPDN 02/26/2026 30662 14.55 AMAZON CAPITAL SERVICES 4872 PW DRAINAGE SUPPLIES-CHEST WADERS HIP
WADERS/GLVES
101553-5510 General Fund 1JJP-JFLV-RQVT 02/26/2026 30662 44.55 AMAZON CAPITAL SERVICES 4872 PW DRAINAGE SUPPLIES-CHEST WADERS HIP
WADERS/GLVES
201556-5520 Drainage Assmnt
District Fund
1JJP-JFLV-RQVT 02/26/2026 30662 415.32
AMAZON CAPITAL SERVICES 4872 REC SUPPLIES-BEACH FEST-LANTERNS 101671-5234 General Fund 1JKV-H13W-DLF4 02/26/2026 30662 10.86 AMAZON CAPITAL SERVICES 4872 LIFEGUARD SUPPLIES-SWIM-ADJUSTABLE FLOAT BELTS
101673-5526 General Fund 1JLR-1VJH-DQPV 02/26/2026 30662 317.59 AMAZON CAPITAL SERVICES 4872 REC SUPPLIES-BEACH FEST-ASSORTED CANDY 101671-5234 General Fund 1JR7-4XJN-RYMK 02/26/2026 30662 76.38 AMAZON CAPITAL SERVICES 4872 REC SUPPLIES-KITE EVENT-KITES 101671-5234 General Fund 1KCQ-RNX3-14J9 02/26/2026 30662 200.01 AMAZON CAPITAL SERVICES 4872 REFUSE SUPPLIES-DRIVER'S PHONE SCREEN
PROTECTORS
304563-5540 Solid Waste
Operations Fund
1KDF-1XMT-MRGY 02/26/2026 30662 19.62
AMAZON CAPITAL SERVICES 4872 REC SUPPLIES-HOLIDAY EVENT-CONFETTI 101671-5234 General Fund 1KLX-N149-QJV7 02/26/2026 30662 5.77 AMAZON CAPITAL SERVICES 4872 REC EVENT SUPPLIES-BEACH FEST-LANTERNS 101671-5234 General Fund 1KVA-LXLP-4Q11 02/26/2026 30662 49.02 AMAZON CAPITAL SERVICES 4872 REC OFFICE SUPPLIES-CALENDAR 101671-5540 General Fund 1LDG-FVTF-KYK1 02/26/2026 30662 13.69 AMAZON CAPITAL SERVICES 4872 LIFEGUARD SUPPLIES-BINOCULARS 101673-5526 General Fund 1LNP-GRGP-11FX 02/26/2026 30662 92.40 Check No. 30662
Agenda Item No. 03 Page 3 of 43 CC Agenda 04-06-2026
Disbursements for 2/26/2026 Attachment A
3/17/2026
Vendor Name Vendor # Invoice General Description GL Account Fund PO Number Invoice Number Check Date Check/EFT # Detail Amount AMAZON CAPITAL SERVICES 4872 FM SUPPLIES-METAL FILE
CABINET/FAN/PENCILS/COFFEE
101780-5500 General Fund 1P7T-H46C-J9F1 02/26/2026 30662 248.10 AMAZON CAPITAL SERVICES 4872 WATER SUPPLIES-CLIP BOARDS/SHARPIE
MARKERS
301560-5500 Water Operations
Fund
1PN1-NGXV-TG6H 02/26/2026 30662 36.97
AMAZON CAPITAL SERVICES 4872 PHWA SUPPLIES-WIRE STRIPPER MACHINES 302561-5520 Water Plant Operations Fund
1QHV-JWF1-7FP6 02/26/2026 30662 71.94
AMAZON CAPITAL SERVICES 4872 HR TRAINING SUPPLIES-GOOGLE PIXEL
CASE/CHRGR/NTBKS
101115-5234 General Fund 1QWJ-4YRH-7LFH 02/26/2026 30662 64.11 AMAZON CAPITAL SERVICES 4872 PHWA-INSTRUMENTATION & PROCESS CONTROL BOOKS
302561-5520 Water Plant
Operations Fund
1TY6-JX31-H49W 02/26/2026 30662 250.66
AMAZON CAPITAL SERVICES 4872 FM SUPPLIES-VACUUM 101780-5520 General Fund 1TY6-JX31-LYFJ 02/26/2026 30662 76.11 AMAZON CAPITAL SERVICES 4872 PWW OFFICE SUPPLIES-MONTHLY PLANNER 301560-5500 Water Operations Fund
1V39-XTRW-D6NT 02/26/2026 30662 18.10
AMAZON CAPITAL SERVICES 4872 PWWW SAFETY SUPPLIES-MONITORING
DEVICES/ELEC TESTR
303562-5510 Wastewater
Operations Fund
1VVK-7YKJ-PKYF 02/26/2026 30662 1,026.05
AMAZON CAPITAL SERVICES 4872 PWE OFFICE SUPPLIES-CONF ROOM-CABLE COVER
101550-5500 General Fund 1WW9-N3HY-MLL6 02/26/2026 30662 40.28 AMAZON CAPITAL SERVICES 4872 PW DRAINAGE SUPPLIES-GLOVES/WALL
CALENDAR/TAPE
101553-5520 General Fund 1YG7-WVQ7-LKJF 02/26/2026 30662 21.51 AMAZON CAPITAL SERVICES 4872 PW DRAINAGE SUPPLIES-GLOVES/WALL
CALENDAR/TAPE
201556-5520 Drainage Assmnt
District Fund
1YG7-WVQ7-LKJF 02/26/2026 30662 48.32
AMAZON CAPITAL SERVICES 4872 PW DRAINAGE SUPPLIES-GLOVES/WALL
CALENDAR/TAPE
101550-5500 General Fund 1YG7-WVQ7-LKJF 02/26/2026 30662 21.52 AMAZON CAPITAL SERVICES 4872 PWF/PWWW SAFETY SUPPLIES-TRANSFER
PUMP/CLEANER
303562-5510 Wastewater
Operations Fund
1YR3-LG34-L91J 02/26/2026 30662 43.40
AMAZON CAPITAL SERVICES 4872 PWF/PWWW SAFETY SUPPLIES-TRANSFER
PUMP/CLEANER
101554-5526 General Fund 1YR3-LG34-L91J 02/26/2026 30662 51.65 AMAZON CAPITAL SERVICES 4872 PWE OFFICE SUPPLIES-EXTENSION CORD 101550-5500 General Fund 1YRC-F6QL-GJWJ 02/26/2026 30662 21.68 AMAZON CAPITAL SERVICES 4872 PWW OFFICE SUPPLIES-GEL PENS 301560-5500 Water Operations Fund
1YVP-YC3W-NJ7H 02/26/2026 30662 33.52
AMAZON CAPITAL SERVICES 4872 PWL SAFETY/OFFICE SUPPLIESEARPLUGS/SANITIZER101553-5510 General Fund 1YVQ-TKXT-NCDQ 02/26/2026 30662 10.66 AMAZON CAPITAL SERVICES 4872 PWL SAFETY/OFFICE SUPPLIESEARPLUGS/SANITIZER101553-5500 General Fund 1YVQ-TKXT-NCDQ 02/26/2026 30662 23.84 AMAZON CAPITAL SERVICES 4872 FIN OFFICE SUPPLIES-2 NAME PLATES 101220-5500 General Fund 7MM-YHJL-GQR9 02/26/2026 30662 23.13 AMAZON CAPITAL SERVICES 4872 PWSW SUPPLIES-12PK LUCAS OIL 304563-5520 Solid Waste Operations Fund
1LRW-LHH4-D1RJ 02/26/2026 30663 86.61
AMAZON CAPITAL SERVICES 4872 PWSW SUPPLIES-PHONE CASES 304563-5540 Solid Waste Operations Fund
1NP6-MVCQ-64CT 02/26/2026 30664 122.02
CONICO TORO, INC 5909 FEB'26 PW FUEL PURCHASES AT MAC VALLEY OIL CO
101554-5522 General Fund 26099 CP-057261 02/26/2026 30665 1,065.16 CONICO TORO, INC 5909 FEB'26 PW FUEL PURCHASES AT MAC VALLEY OIL CO
101554-5522 General Fund 26099 CP-057261 02/26/2026 30665 726.51 CONICO TORO, INC 5909 FEB'26 PW FUEL PURCHASES AT MAC VALLEY OIL CO
101554-5522 General Fund 26099 CP-057261 02/26/2026 30665 659.91 CONICO TORO, INC 5909 FEB'26 PW FUEL PURCHASES AT MAC VALLEY OIL CO
101554-5522 General Fund 26099 CP-057261 02/26/2026 30665 699.99 CONICO TORO, INC 5909 FEB'26 PW FUEL PURCHASES AT MAC VALLEY OIL CO
101554-5522 General Fund 26099 CP-057261 02/26/2026 30665 219.07 CONICO TORO, INC 5909 FEB'26 PW FUEL PURCHASES AT MAC VALLEY OIL CO
101554-5522 General Fund 26099 CP-057261 02/26/2026 30665 921.90 Check No. 30665
Check Total: 4676.99
Check No. 30663
Check Total: 86.61
Check No. 30664
Check Total: 122.02
Agenda Item No. 03 Page 4 of 43 CC Agenda 04-06-2026
Disbursements for 2/26/2026 Attachment A
3/17/2026
Vendor Name Vendor # Invoice General Description GL Account Fund PO Number Invoice Number Check Date Check/EFT # Detail Amount CONICO TORO, INC 5909 FEB'26 PW FUEL PURCHASES AT MAC VALLEY OIL CO
101554-5522 General Fund 26099 CP-057261 02/26/2026 30665 600.12 CONICO TORO, INC 5909 FEB'26 PW FUEL PURCHASES AT MAC VALLEY OIL CO
101554-5522 General Fund 26099 CP-057261 02/26/2026 30665 823.45 CONICO TORO, INC 5909 FEB'26 PW FUEL PURCHASES AT MAC VALLEY OIL CO
101554-5522 General Fund 26099 CP-057261 02/26/2026 30665 1,178.62 CONICO TORO, INC 5909 FEB'26 PW FUEL PURCHASES AT MAC VALLEY OIL CO
101554-5522 General Fund 26099 CP-057261 02/26/2026 30665 1,425.54 CONICO TORO, INC 5909 FEB'26 PW FUEL PURCHASES AT MAC VALLEY OIL CO
101554-5522 General Fund 26099 CP-057261 02/26/2026 30665 600.62 CONICO TORO, INC 5909 FEB'26 PW FUEL PURCHASES AT MAC VALLEY OIL CO
101554-5522 General Fund 26099 CP-057261 02/26/2026 30665 459.48 CONICO TORO, INC 5909 FEB'26 PW FUEL PURCHASES AT MAC VALLEY OIL CO
101554-5522 General Fund 26099 CP-057261 02/26/2026 30665 394.55 CONICO TORO, INC 5909 FEB'26 PW FUEL PURCHASES AT MAC VALLEY OIL CO
101554-5522 General Fund 26099 CP-057261 02/26/2026 30665 101.53 CONICO TORO, INC 5909 FEB'26 PW FUEL PURCHASES AT MAC VALLEY OIL CO
101554-5522 General Fund 26099 CP-057261 02/26/2026 30665 575.82 WEX BANK 2584 FEB'26 SHELL GAS STATION FUEL PURCHASES 101554-5522 General Fund 26100 110756141 02/26/2026 30666 318.10 WEX BANK 2584 FEB'26 SHELL GAS STATION FUEL PURCHASES 101554-5522 General Fund 26100 110756141 02/26/2026 30666 198.80 WEX BANK 2584 FEB'26 SHELL GAS STATION FUEL PURCHASES 101554-5522 General Fund 26100 110756141 02/26/2026 30666 365.08 WEX BANK 2584 FEB'26 SHELL GAS STATION FUEL PURCHASES 101554-5522 General Fund 26100 110756141 02/26/2026 30666 121.44 WEX BANK 2584 FEB'26 SHELL GAS STATION FUEL PURCHASES 101554-5522 General Fund 26100 110756141 02/26/2026 30666 60.00 WEX BANK 2584 FEB'26 SHELL GAS STATION FUEL PURCHASES 101554-5522 General Fund 26100 110756141 02/26/2026 30666 224.83 WEX BANK 2584 FEB'26 SHELL GAS STATION FUEL PURCHASES 101554-5522 General Fund 26100 110756141 02/26/2026 30666 947.77 WEX BANK 2584 FEB'26 SHELL GAS STATION FUEL PURCHASES 101554-5522 General Fund 26100 110756141 02/26/2026 30666 1,790.20 WEX BANK 2584 FEB'26 SHELL GAS STATION FUEL PURCHASES 101554-5522 General Fund 26100 110756141 02/26/2026 30666 95.85 WEX BANK 2584 FEB'26 SHELL GAS STATION FUEL PURCHASES 101554-5522 General Fund 26100 110756141 02/26/2026 30666 1,103.07 WEX BANK 2584 FEB'26 SHELL GAS STATION FUEL PURCHASES 101554-5522 General Fund 26100 110756141 02/26/2026 30666 1,472.38 WEX BANK 2584 FEB'26 SHELL GAS STATION FUEL PURCHASES 101554-5522 General Fund 26100 110756141 02/26/2026 30666 3,240.56 WEX BANK 2584 FEB'26 SHELL GAS STATION FUEL PURCHASES 101554-5522 General Fund 26100 110756141 02/26/2026 30666 1,630.21 WEX BANK 2584 FEB'26 SHELL GAS STATION FUEL PURCHASES 101554-5522 General Fund 26100 110756141 02/26/2026 30666 1,553.24 WILLDAN FINANCIAL SERVICES 3874 JAN'26 PWW/PWWW/PWSW COMPREHENSIVE
UTIL RATE STUDY
303562-5204 Wastewater
Operations Fund
26088 010-64978 02/26/2026 30667 1,915.00
WILLDAN FINANCIAL SERVICES 3874 JAN'26 PWW/PWWW/PWSW COMPREHENSIVE
UTIL RATE STUDY
301560-5204 Water Operations
Fund
26088 010-64978 02/26/2026 30667 1,915.00
WILLDAN FINANCIAL SERVICES 3874 JAN'26 PWW/PWWW/PWSW COMPREHENSIVE
UTIL RATE STUDY
304563-5204 Solid Waste
Operations Fund
26088 010-64978 02/26/2026 30667 1,915.00
ALTA LANGUAGE SERVICES, INC. 5124 BILINGUAL LISTENING/SPEAKING TEST-A ORTIZ 101115-5204 General Fund IS828981 02/26/2026 143482 58.00 Check No. 143482
Check Total: 10452.27
Check No. 30666
Check Total: 13121.53
Check No. 30667
Check Total: 5745.00
Agenda Item No. 03 Page 5 of 43 CC Agenda 04-06-2026
Disbursements for 2/26/2026 Attachment A
3/17/2026
Vendor Name Vendor # Invoice General Description GL Account Fund PO Number Invoice Number Check Date Check/EFT # Detail Amount ALTEC INDUSTRIES INC 250 PWF SERVICE-PWL VEH5102-ANNUAL
INSPECTION
101554-5403 General Fund 51950184 02/26/2026 143483 872.89 ALTEC INDUSTRIES INC 250 PWF SERVICE-PWL VEH5102-DOT INSPECTION 101554-5403 General Fund 51950186 02/26/2026 143483 259.65 ALTEC INDUSTRIES INC 250 PWF SERVICE-PWL VEH5102-DIELECTRIC TEST 101554-5403 General Fund 51950189 02/26/2026 143483 416.09 ANACAPA VIEW HOA - 4056 3466 MAR'26 ASMNTS/SPECIAL ASMNT-209 S VTA RD #26
101780-5204 General Fund 02252026-MAR26 02/26/2026 143484 749.57 ANDY'S AUTOMOTIVE REPAIR INC 5407 PWF REPAIRS-PDPAT VEH80221-BRAKES 101554-5215 General Fund 1144 02/26/2026 143485 1,694.63 ANDY'S AUTOMOTIVE REPAIR INC 5407 PWF REPAIRS-PDPAT VEH81019-BRAKES 101554-5215 General Fund 1156 02/26/2026 143485 565.60 ANDY'S AUTOMOTIVE REPAIR INC 5407 PWF REPAIRS-PDPAT VEH80718-TRANSMISSION
SERVICE
101554-5215 General Fund 1161 02/26/2026 143485 457.01
AQUA-FLO SUPPLY 260 PWL-THREADED SWING JOINT/WHITE MARKING
FLAG/TAPE
101553-5520 General Fund SI2685505 02/26/2026 143486 78.21 AQUA-FLO SUPPLY 260 PWL SUPPLIES-HOT BLUE GLUE/PVC
PRIMER/PIPE/ETC
101553-5523 General Fund SI2685814 02/26/2026 143486 217.43 AQUA-FLO SUPPLY 260 PWL SUPPLIES-PVC PIPE/MALE ADAPTER 101553-5520 General Fund SI2686167 02/26/2026 143486 44.96 AQUA-FLO SUPPLY 260 PWL REPAIRS-BALL VALVE/SEALANT/TAPE 101553-5523 General Fund SI2692153 02/26/2026 143486 202.74 AQUA-FLO SUPPLY 260 PWL REPAIRS-GLOBE VALVE/PVC PIPE/ETC 101553-5523 General Fund SI2693124 02/26/2026 143486 254.43 AQUA-FLO SUPPLY 260 PWL REPAIRS-COUPLING/VALVE BOX/PIPE 101553-5523 General Fund SI2693301 02/26/2026 143486 202.60 AQUA-FLO SUPPLY 260 PWL REPAIRS-COUPLING/PLASTIC VALVES 101553-5523 General Fund SI2693308 02/26/2026 143486 132.07 AQUA-FLO SUPPLY 260 PWL REPAIRS-COUPLING/NIPPLE/VALVES 101553-5523 General Fund SI2693627 02/26/2026 143486 25.41 ARAMSCO, INC 5006 FM SUPPLIES-COMM CENTER-TOILET PAPER 101780-5520 General Fund S7516755.001 02/26/2026 143487 167.05 AUTOMATIONDIRECT.COM INC 3112 PWWW SV STATION SUPPLIES-SIGNAL
CONDITIONER
303562-5601 Wastewater
Operations Fund
18896076 02/26/2026 143488 309.94
AUTOMATIONDIRECT.COM INC 3112 PHWA-ETHERNET CONNECTOR/ETHERNET BULKHEAD CONN.
302561-5520 Water Plant
Operations Fund
18964610 02/26/2026 143488 129.46
AVANCE CONCRETE SAWING 3801 PW FUEL TANK REMOVAL 1 HOLE 3 1/2" x 8"
SAWING SVC
101550-5700 General Fund 9145 02/26/2026 143489 310.00
Check No. 143488
Check Total: 439.40
Check No. 143489
Check Total: 310.00
Check No. 143490
Check No. 143485
Check Total: 2717.24
Check No. 143486
Check Total: 1157.85
Check No. 143487
Check Total: 167.05
Check Total: 58.00
Check No. 143483
Check Total: 1548.63
Check No. 143484
Check Total: 749.57
Agenda Item No. 03 Page 6 of 43 CC Agenda 04-06-2026
Disbursements for 2/26/2026 Attachment A
3/17/2026
Vendor Name Vendor # Invoice General Description GL Account Fund PO Number Invoice Number Check Date Check/EFT # Detail Amount AWA 4291 1/15/26 WATERWISE BREAKFAST SERIESHERNANDEZ101110-5411 General Fund 06-16841 02/26/2026 143490 40.00 BARNES FLEET SERVICE 4530 PWF REPAIRS-PWSW VEH9111-HOSE 101554-5523 General Fund 16261 02/26/2026 143491 116.65 BARON INDUSTRIES 1856 PWF SUPPLIES-INVENTORY-LED LIGHT 101554-5523 General Fund 01 723308 02/26/2026 143492 269.79 BFS GROUP OF CA, LLC 4358 FM REPAIRS-BSPRINGS CORRIDOR-102 FT DGLS
FIR WOOD
101780-5520 General Fund 78656679-00 02/26/2026 143493 202.56 CALIFORNIA BUILDING STANDARDS 2566 10/1/25-12/31/25 CA BUILDING STANDARD GREEN FEES
101000-2213 General Fund OCT-DEC2025 02/26/2026 143494 124.20 CALIFORNIA DEPARTMENT OF CONSERVATION 5834 OCT'25-DEC'25 STRONG MOTION/SEISMIC FEES 101000-2212 General Fund OCT-DEC 2025 SEISMIC 02/26/2026 143495 292.80 CALIFORNIA HOSE 4937 PWF SUPPLIES-CLAMPS/RECOIL HOSE 101554-5526 General Fund 1-51987 02/26/2026 143496 31.43 CALIFORNIA HOSE 4937 PWF REPAIRS-PWSW VEH9112-HOSES 101554-5523 General Fund 1-52065 02/26/2026 143496 110.13 CALIFORNIA HOSE 4937 PWF SUPPLIES-INVENTORY-REPAIR HOSES 101554-5523 General Fund 1-52066 02/26/2026 143496 110.13 CALIFORNIA HOSE 4937 PWSW VEH9128/PWF-INVENTORY-HOSES 101554-5523 General Fund 1-52289 02/26/2026 143496 129.04 CALIFORNIA HOSE 4937 PWSW VEH9128/PWF-INVENTORY-HOSES 101554-5523 General Fund 1-52289 02/26/2026 143496 129.04 CED ROYAL INDUSTRIAL SOLUTIONS 3689 PHWA SUPPLIES-TERM BLOCK END BARRIER 302561-5520 Water Plant Operations Fund
9009-1065540 02/26/2026 143497 95.90
CED ROYAL INDUSTRIAL SOLUTIONS 3689 PHWA-CAT6 ETHERNET CABLE 23 AWG 1000' 302561-5520 Water Plant Operations Fund
9009-1066690 02/26/2026 143497 242.44
LUIS HERNANDEZ 5899 PWF REPAIRS-PKENF VEH817-KEYS 101554-5523 General Fund 172 02/26/2026 143498 160.00 CHARLES ABBOTT ASSOCIATES, INC 4671 JAN'26 BLDG & SAFETY INSPECTION/PLAN CHECK
CONSULT
101331-5204 General Fund 26048 69984 02/26/2026 143499 483.00 CITY OF OXNARD 2293 JAN'26 FIRELINE PORTION- 234633-252984 UTIL BILL
302561-5300 Water Plant
Operations Fund
2984 02172026A 02/26/2026 143500 97.74
Check No. 143500
Check Total: 97.74
Check No. 143501
Check No. 143497
Check Total: 338.34
Check No. 143498
Check Total: 160.00
Check No. 143499
Check Total: 483.00
Check No. 143494
Check Total: 124.20
Check No. 143495
Check Total: 292.80
Check No. 143496
Check Total: 509.77
Check No. 143491
Check Total: 116.65
Check No. 143492
Check Total: 269.79
Check No. 143493
Check Total: 202.56
Check Total: 40.00
Agenda Item No. 03 Page 7 of 43 CC Agenda 04-06-2026
Disbursements for 2/26/2026 Attachment A
3/17/2026
Vendor Name Vendor # Invoice General Description GL Account Fund PO Number Invoice Number Check Date Check/EFT # Detail Amount COASTAL PIPCO INC 308 PWW SUPPLIES-RICE STRAW WATTLE 301560-5520 Water Operations Fund
S2320944.001 02/26/2026 143501 58.93
COMPUTER LOGISTICS CORPORATION 3194 FEBRUARY 2026 EMAIL HOST SERVICES 101440-5223 General Fund 86868 02/26/2026 143502 44.00 COPQUEST INCORPORATED 2835 PD EQUIPMENT-Z FRUM-WEAPON LIGHT 101441-5511 General Fund C26789370 02/26/2026 143503 59.32 DAILY JOURNAL CORPORATION 5953 JAN'26 PUB NOTICE-PHN CANNABIS CAPS/HRG
HEARING
101113-5203 General Fund B400637 02/26/2026 143504 150.00 DOG WASTE DEPOT 4622 PWL MAINT SUPPLIES-DOG WASTE BAGS 101553-5520 General Fund 801680 02/26/2026 143505 2,678.19 DUNN-EDWARDS CORPORATION 78 WATER SUPPLIES-CHIP BRUSHES/PAINT 301560-5520 Water Operations Fund
2029A98888 02/26/2026 143506 558.01
EDISON FIRE EXSTINGUISHER CO. INC. 5973 BSPRINGS SNACK BAR SYSTEM FIRE
SUPPRESSION TESTING
101780-5212 General Fund 171231 02/26/2026 143507 507.50 ENVIRO SAFETY AND SUPPLY, LLC 5877 PWL SAFETY SUPPLIES-NITRILE GLOVES 101553-5510 General Fund NV684794 02/26/2026 143508 90.61 ENVIRO SAFETY AND SUPPLY, LLC 5877 PWL SAFETY SUPPLIES-NITRILE GLOVES 101553-5510 General Fund INV686586 02/26/2026 143509 90.61 ENVISION VTA FD AUTO, LLC 5423 PWF REPAIRS-PDPAT VEH81019-SWITCH ASSY 101554-5523 General Fund 65614 02/26/2026 143510 283.06 EV CONNECT INC. 5450 2026 NETWORK CLOUD SUB SERVICES-EV
CHARGING UNITS
101780-5212 General Fund INV14606 02/26/2026 143511 675.31 FENCE FACTORY RENTALS 2561 2/19/26-3/18/26 PORTABLE TOILET RENTAL
SERVICES
301560-5220 Water Operations
Fund
693397 02/26/2026 143512 173.50
FGL ENVIRONMENTAL 339 BACTI/MISC WATER QUALITY ANALYSIS PHWA 302561-5230 Water Plant Operations Fund
26008 602349A 02/26/2026 143513 92.00
FGL ENVIRONMENTAL 339 BACTI/MISC WATER QUALITY ANALYSIS COPH 301560-5230 Water Operations Fund
26007 602350A 02/26/2026 143513 163.67
FGL ENVIRONMENTAL 339 BACTI/MISC WATER QUALITY ANALYSIS COPH 301560-5204 Water Operations Fund
26007 602350A 02/26/2026 143513 12.33
Check No. 143512
Check Total: 173.50
Check No. 143513
Check No. 143509
Check Total: 90.61
Check No. 143510
Check Total: 283.06
Check No. 143511
Check Total: 675.31
Check No. 143506
Check Total: 558.01
Check No. 143507
Check Total: 507.50
Check No. 143508
Check Total: 90.61
Check No. 143503
Check Total: 59.32
Check No. 143504
Check Total: 150.00
Check No. 143505
Check Total: 2678.19
Check Total: 58.93
Check No. 143502
Check Total: 44.00
Agenda Item No. 03 Page 8 of 43 CC Agenda 04-06-2026
Disbursements for 2/26/2026 Attachment A
3/17/2026
Vendor Name Vendor # Invoice General Description GL Account Fund PO Number Invoice Number Check Date Check/EFT # Detail Amount FGL ENVIRONMENTAL 339 SUPPORT WATER QUALITY ANALYSIS COPH 301560-5230 Water Operations Fund
26007 602533A 02/26/2026 143513 37.20
FGL ENVIRONMENTAL 339 SUPPORT WATER QUALITY ANALYSIS COPH 301560-5204 Water Operations Fund
26007 602533A 02/26/2026 143513 2.80
FGL ENVIRONMENTAL 339 SUPPORT WATER QUALITY ANALYSIS COPH 301560-5204 Water Operations Fund
26007 602854A 02/26/2026 143513 2.80
FGL ENVIRONMENTAL 339 SUPPORT WATER QUALITY ANALYSIS COPH 301560-5230 Water Operations Fund
26007 602854A 02/26/2026 143513 37.20
FLOORING 101, INC 3026 FM-PD EOC-TARKETT FLOORING 101780-5212 General Fund CG519700 02/26/2026 143514 3,684.25 DAVID HAUPTMAN, INC 5891 BSPRINGS PARK SOCCER EQUIP-2 PRO SOCCER 6X18 GOALS
101672-5520 General Fund 251345A 02/26/2026 143515 587.25 GIBBS INTERNATIONAL, INC 2340 PWF REPAIRS-PWSW VEH9103-LAMP 101554-5523 General Fund 473234V 02/26/2026 143516 128.21 GLADWELL GOVERNMENTAL SERVICES, INC 3782 FY26 RECORDS RETENTION LEGAL REVIEW
ANNUAL SVCS
101113-5223 General Fund 6122 02/26/2026 143517 750.00
GRAINGER INC 345 PWW SUPPLIES-COMBINATION
CARTRIDGE/FILTER
302561-5520 Water Plant
Operations Fund
9804375518 02/26/2026 143518 146.56
GRAINGER INC 345 PHWA SUPPLIES-HALF MASK RESPIRATOR KIT 302561-5510 Water Plant Operations Fund
9810245861 02/26/2026 143518 138.50
GRAINGER INC 345 PWW SAFETY SUPPLIES-RUBBER BOOTS 301560-5510 Water Operations Fund
9811942813 02/26/2026 143518 141.16
GREEN THUMB INTERNATIONAL INC 346 PWS SUPPLIES-60" EYE HOE/POLYSCOOP 101551-5524 General Fund 544491 02/26/2026 143519 145.43 HARTMAN, HELEN M 5511 JANUARY 2026 BALLET RECREATION CLASS 101000-2214 General Fund 02092026-JAN26 02/26/2026 143520 1,134.00 HARTMAN, HELEN M 5511 FEBRUARY 2026 BALLET RECREATION CLASS 101000-2214 General Fund 02262026-FEB26 02/26/2026 143520 1,176.70 HD SUPPLY FACILITIES MAINTENANCE 116 FM-DISINFECTANT/RAGS/GLASS CLEANER/LYSOL 101780-5520 General Fund 9246185327 02/26/2026 143521 921.17 HD SUPPLY FACILITIES MAINTENANCE 116 FM-HAND SOAP/KRUD KUTTER/URINAL
SCREEN/CLOROX
101780-5520 General Fund 9246198145 02/26/2026 143521 718.88 HOME DEPOT CREDIT SERVICES 115 FM SUPPLIES-249 A ST-PAINT 213781-5520 Housing Successor Agency
Fund
2024998 02/26/2026 143522 206.62
HOME DEPOT CREDIT SERVICES 115 FM-249 A STREET #4-DOOR PANEL/DOOR FRAME 213781-5520 Housing Successor Agency
Fund
3043376 02/26/2026 143522 219.82
Check No. 143521
Check Total: 1640.05
Check No. 143522
Check No. 143518
Check Total: 426.22
Check No. 143519
Check Total: 145.43
Check No. 143520
Check Total: 2310.70
Check No. 143515
Check Total: 587.25
Check No. 143516
Check Total: 128.21
Check No. 143517
Check Total: 750.00
Check Total: 348.00
Check No. 143514
Check Total: 3684.25
Agenda Item No. 03 Page 9 of 43 CC Agenda 04-06-2026
Disbursements for 2/26/2026 Attachment A
3/17/2026
Vendor Name Vendor # Invoice General Description GL Account Fund PO Number Invoice Number Check Date Check/EFT # Detail Amount HOME DEPOT CREDIT SERVICES 115 FM-PD-WALL PLATE/INSERT 101780-5520 General Fund 3043377 02/26/2026 143522 53.50 HOME DEPOT CREDIT SERVICES 115 FM-INDUSTRIAL BLDG-KRUD KUTTER/FLOOR POLISH
101780-5520 General Fund 3043378 02/26/2026 143522 74.95 HOME DEPOT CREDIT SERVICES 115 FM-PD-SNAP IN BLANK WALL PLATE INSERTS 101780-5520 General Fund 3043384 02/26/2026 143522 10.68 HOME DEPOT CREDIT SERVICES 115 FM-249 A STREET #4-TILES 213781-5520 Housing Successor Agency
Fund
3043385 02/26/2026 143522 1.87
HOME DEPOT CREDIT SERVICES 115 WATER SUPPLIES-LUMBER 4X4 301560-5520 Water Operations Fund
350676 02/26/2026 143522 73.09
HOME DEPOT CREDIT SERVICES 115 WATER SUPPLIES-18V LITHIUM-ION CRDLS
IMPACT WRENCH
301560-5526 Water Operations
Fund
3542432 02/26/2026 143522 495.91
HOME DEPOT CREDIT SERVICES 115 FM REPAIRS-GREENBELT-PLYWOOD PUTTY GAP FILLER
101780-5520 General Fund 5351011 02/26/2026 143522 217.56 HOME DEPOT CREDIT SERVICES 115 FM REPAIRS-BOLKER-WATER PUTTY 101780-5520 General Fund 6552260 02/26/2026 143522 39.26 HOME DEPOT CREDIT SERVICES 115 FM-TOOLS-J NAVARRO-TWO FAUCET WRENCHES 101780-5526 General Fund 6552261 02/26/2026 143522 65.48 HOME DEPOT CREDIT SERVICES 115 FM-TOOLS-A AVILA-UTILITY BLADE 101780-5526 General Fund 6815167 02/26/2026 143522 15.26 HOME DEPOT CREDIT SERVICES 115 PWL SUPPLIES-STAKES/EDGER/STAPLE GUN 101553-5526 General Fund 8614056 02/26/2026 143522 32.01 HOME DEPOT CREDIT SERVICES 115 PWL SUPPLIES-STAKES/EDGER/STAPLE GUN 101553-5520 General Fund 8614056 02/26/2026 143522 84.73 HOME DEPOT CREDIT SERVICES 115 FM-BOLKER PARK-WIRE CONNECTOR/EXTERIOR PAINT
101780-5520 General Fund 9020173 02/26/2026 143522 252.06 HOME DEPOT CREDIT SERVICES 115 FM-BSPRINGS CORRIDOR-PAINT 101780-5520 General Fund 9020174 02/26/2026 143522 451.20 HOME DEPOT CREDIT SERVICES 115 FM-PD ARMORY INSTALL-PLYWOOD/SCREWS 101780-5520 General Fund 9042588 02/26/2026 143522 91.65 HOME DEPOT CREDIT SERVICES 115 FM-209 VENTURA #26-TUB/SHOWER LEVER HANDLE
101780-5520 General Fund 9042589 02/26/2026 143522 39.66 HOME DEPOT CREDIT SERVICES 115 FM-249 A ST-PTRAP/DECORATIVE WALL
PLATE/KWIK SEAL
213781-5520 Housing
Successor Agency
Fund
9042590 02/26/2026 143522 58.17
HOUSE SANITARY SUPPLY INC 118 FM-TOILET PAPER/HAND TOWELS 101780-5520 General Fund 313826 02/26/2026 143523 1,113.20 INDUSTRIAL BOLT AND SUPPLY 1532 FM REPAIRS-BSPRINGS CORRIDOR-BOLT
HEX/NUT/WASHERS
101780-5520 General Fund 271253-1 02/26/2026 143524 117.58 JOHNSON CONTROLS SECURITY SOLUTIONS LLC 4634 FM REPAIRS-PW BLDG-ALARM SYSTEM REPAIRS 101780-5212 General Fund 53800541 02/26/2026 143525 2,774.69 KPCS CONSULTING, LLC 52 JAN'26 OFFICE 365 MIGRATION/IMPLMENTATION
LICENSE
101116-5223 General Fund 25200091 02/26/2026 143526 1,224.00 LINCOLN NATIONAL LIFE INSURANCE CO 2567 MARCH 2026 DENTAL PREMIUMS-REF #4938829381
501000-2242 Payroll Clearing
Fund
3947 02102026 02/26/2026 143527 302.88
LINCOLN NATIONAL LIFE INSURANCE CO 2567 MARCH 2026 INSURANCE PREMIUMSREF#4942447306501000-2243 Payroll Clearing Fund
4010 02202026A 02/26/2026 143527 7,950.99
LINCOLN NATIONAL LIFE INSURANCE CO 2567 MARCH 2026 VOLUNTARY-REF#4942447306 501000-2252 Payroll Clearing Fund
4010 02202026B 02/26/2026 143527 3,674.30
Check No. 143527
Check No. 143524
Check Total: 117.58
Check No. 143525
Check Total: 2774.69
Check No. 143526
Check Total: 1224.00
Check Total: 2483.48
Check No. 143523
Check Total: 1113.20
Agenda Item No. 03 Page 10 of 43 CC Agenda 04-06-2026
Disbursements for 2/26/2026 Attachment A
3/17/2026
Vendor Name Vendor # Invoice General Description GL Account Fund PO Number Invoice Number Check Date Check/EFT # Detail Amount LOWE'S 1841 WATER SUPPLIES-DEMOLITION WEDGE HAMMER 301560-5526 Water Operations Fund
256292131 02/26/2026 143528 82.99
LOWE'S 1841 FM-803 MORNING MIST-KWIKSET COMBO SINGLE
LOCK
101780-5520 General Fund 973152 02/26/2026 143528 62.78 LOWE'S 1841 FM-249 A ST-LED SWIVEL/SWIVEL MOUNT 213781-5520 Housing Successor Agency
Fund
973155 02/26/2026 143528 51.83
LOWE'S 1841 FM REPAIRS-BOLKER-BONDO/SPACKLE/GLUE
FILLER
101780-5520 General Fund 973163 02/26/2026 143528 107.27 LOWE'S 1841 775 JANE DR SUPPLIES-PVC
PIPE/COUPLINGS/FLEX PIP
213781-5520 Housing
Successor Agency
Fund
973196 02/26/2026 143528 203.15
LOWE'S 1841 775 JANE DR SUPPLIES-FAST SET CEMENT 213781-5520 Housing Successor Agency
Fund
977783 02/26/2026 143528 69.91
LOWE'S 1841 PWW STAFF BREAKROOM EQUIPMICROWAVE/AIR FRYER301560-5526 Water Operations Fund
979423 02/26/2026 143528 538.60
LOWE'S 1841 781 JANE DR SUPPLIES-QUIKTRONIC/LED BULBS 212781-5520 Surplus Property Auth Fund
980693 02/26/2026 143528 130.68
LOWE'S 1841 PD CAMERA PROJECT-COUPLINGS/PVC/ETC 211441-5700 American Rescue Plan Act Fund
981651 02/26/2026 143528 214.49
LOWE'S 1841 FM-775 JANE DR SUPPLIES-BASE BOARD 213781-5520 Housing Successor Agency
Fund
981823 02/26/2026 143528 25.56
LOWE'S 1841 PWW SUPPLIES-DEMOLITION WEDGE (HAMMER) 301560-5520 Water Operations Fund
989479 02/26/2026 143528 41.49
LOWE'S 1841 PWW-DEWALT POWER TOOL/WRENCH/WEDGE
SLEDGEHAMMER
301560-5526 Water Operations
Fund
991278 02/26/2026 143528 411.64
LOWE'S 1841 FM-PW-CONCRETE SEALANT/CRACK FLEX 101780-5520 General Fund 992005 02/26/2026 143528 138.90 LOWE'S 1841 FM SUPPLIES-INVENTORY-GORILLA/DUCT TAPE 101780-5520 General Fund 992016 02/26/2026 143528 89.45 LOWE'S 1841 FM-PW-CONCRETE & ASPHALT SEALANT 101780-5520 General Fund 992711 02/26/2026 143528 52.22 LOWE'S 1841 FM-BEACH-LED LIGHTS/WET DRY ROOF
COMPOUND
101780-5520 General Fund 996438 02/26/2026 143528 231.89 LTM INDUSTRIES, INC 374 PWF REPAIRS-PWSW VEH9134-CLAMP REPAIRS 101554-5215 General Fund 6467 02/26/2026 143529 225.00 MCMASTER-CARR SUPPLY COMPANY 5746 PHWA SUPPLIES-WATERTIGHT ENCLOSURE
PLUGS/CONDUIT
302561-5520 Water Plant
Operations Fund
56166395 02/26/2026 143530 116.92
MCMASTER-CARR SUPPLY COMPANY 5746 PHWA-HEX HEAD SCREWS/HEX
NUTS/CLAMPS/ADHESIVE
302561-5520 Water Plant
Operations Fund
56462806 02/26/2026 143530 109.18
MCMASTER-CARR SUPPLY COMPANY 5746 PHWA SUPPLIES-POCKET SIZE BLADE
SHARPENER
302561-5520 Water Plant
Operations Fund
59060886 02/26/2026 143530 16.30
MKN 5061 BILLING THRU JAN'26-WATER MASTER PLAN
UPDATE
301560-5700 Water Operations
Fund
25066 2707 02/26/2026 143531 1,288.75
Check No. 143530
Check Total: 242.40
Check No. 143531
Check Total: 1288.75
Check No. 143532
Check Total: 11928.17
Check No. 143528
Check Total: 2452.85
Check No. 143529
Check Total: 225.00
Agenda Item No. 03 Page 11 of 43 CC Agenda 04-06-2026
Disbursements for 2/26/2026 Attachment A
3/17/2026
Vendor Name Vendor # Invoice General Description GL Account Fund PO Number Invoice Number Check Date Check/EFT # Detail Amount MONROE ENGINEERING GROUP LLC 5687 PWSW SUPPLIES-CASTER SWIVEL WHEELS 304563-5520 Solid Waste Operations Fund
1033827 02/26/2026 143532 279.28
PACIFIC LOW VOLTAGE 5835 PHWA-1 YEAR CAMERA LICENSE RENEWAL 302561-5223 Water Plant Operations Fund
6766 02/26/2026 143533 685.00
PARADISE CHEVROLET 1060 PWF REPAIRS-PWW VEH8105-SWITCH 101554-5523 General Fund 925196 02/26/2026 143534 53.88 PEREZ, JOSE 333 1/26/26 CDENF CAR WASH 101554-5215 General Fund 01262026-CD 02/26/2026 143535 25.00 PEREZ, JOSE 333 2/12/26 CDENF CAR WASH 101554-5215 General Fund 02122026-CD 02/26/2026 143535 25.00 PEREZ, JOSE 333 2/13/26 PDPAT/PDADM/PDMISC CAR WASHES 101441-5215 General Fund 02132026-PD 02/26/2026 143535 450.00 PLATINUM TOW AND TRANSPORT, INC 3781 JANUARY 2026 TOW AND STORAGE SERVICES 101441-5204 General Fund 36228 02/26/2026 143536 310.00 PLATINUM TOW AND TRANSPORT, INC 3781 JANUARY 2026 TOW AND STORAGE SERVICES 101441-5204 General Fund 36229 02/26/2026 143536 310.00 PLATINUM TOW AND TRANSPORT, INC 3781 JANUARY 2026 TOW AND STORAGE SERVICES 101441-5204 General Fund 36230 02/26/2026 143536 310.00 PLATINUM TOW AND TRANSPORT, INC 3781 JANUARY 2026 TOW AND STORAGE SERVICES 101441-5204 General Fund 36231 02/26/2026 143536 310.00 PLATINUM TOW AND TRANSPORT, INC 3781 JANUARY 2026 TOW AND STORAGE SERVICES 101441-5204 General Fund 36232 02/26/2026 143536 310.00 PLATINUM TOW AND TRANSPORT, INC 3781 JANUARY 2026 TOW AND STORAGE SERVICES 101441-5204 General Fund 36233 02/26/2026 143536 310.00 PORTASTOR 3947 1/4/26-2/3/26 STORAGE CONTAINER SERVICES 101672-5220 General Fund 472089 02/26/2026 143537 164.00 PORTASTOR 3947 1/4/26-2/3/26 T-003 STORAGE CONTAINER
SERVICES
101673-5220 General Fund 472088 02/26/2026 143538 100.00 PORTASTOR 3947 12/27/25-1/26/26 P-089 STORAGE CONTAINER
SERVICES
101442-5220 General Fund 471405 02/26/2026 143539 85.00 PORTASTOR 3947 1/4/26-2/3/26 G-195 STORAGE CONTAINER
SERVICES
101442-5220 General Fund 472129 02/26/2026 143540 85.00 PORTASTOR 3947 1/18/26-2/17/26 V-300 PD STORAGE CONTAINER SVCS
101442-5220 General Fund 473088 02/26/2026 143541 85.00 PPG ARCHITECTURAL FINISHES 3761 PWSW SUPPLIES-ACRYLIC SEMIGLOSS/PRIMER 304563-5520 Solid Waste Operations Fund
808920006903 02/26/2026 143542 1,275.52
Check No. 143542
Check No. 143539
Check Total: 85.00
Check No. 143540
Check Total: 85.00
Check No. 143541
Check Total: 85.00
Check No. 143536
Check Total: 1860.00
Check No. 143537
Check Total: 164.00
Check No. 143538
Check Total: 100.00
Check No. 143533
Check Total: 685.00
Check No. 143534
Check Total: 53.88
Check No. 143535
Check Total: 500.00
Check Total: 279.28
Agenda Item No. 03 Page 12 of 43 CC Agenda 04-06-2026
Disbursements for 2/26/2026 Attachment A
3/17/2026
Vendor Name Vendor # Invoice General Description GL Account Fund PO Number Invoice Number Check Date Check/EFT # Detail Amount QUILL CORPORATION 417 PWWW SUPPLIES-OFFICE PRINTER/TONER 303562-5500 Wastewater Operations Fund
47531361 02/26/2026 143543 668.80
RAMIREZ, MAURICIO 5440 JANUARY 2026 TAEKWONDO RECREATION CLASS 101000-2214 General Fund 02092026 RAMIREZ 02/26/2026 143544 1,195.60 RAMIREZ, MAURICIO 5440 FEBRUARY 2026 TAEKWONDO RECREATION CLASS
101000-2214 General Fund 02262025 RAMIREZ 02/26/2026 143544 1,470.00 REFUND 99999 CUST ACCT CLOSED-WATER/SEWER/TRASH UTIL
DEP RFND
301000-1202 Water Operations
Fund
UB 1029528 02/26/2026 143545 47.03
REFUND 99999 CUST ACCT CLOSED - RENTAL BIN DEPOSIT
REFUND
304000-1202 Solid Waste
Operations Fund
UB 1033332 02/26/2026 143546 1,097.33
REFUND 99999 CUST ACCT CLOSED- ADJUSTMENT REFUND 301000-1202 Water Operations Fund
UB 1026956 02/26/2026 143547 27.88
REFUND 99999 CUST ACCT CLOSED-WATER/SEWER/TRASH UTIL
DEP RFND
301000-1202 Water Operations
Fund
UB 1017220 02/26/2026 143548 67.03
REFUND 99999 1/31/26 COMM CENTER RENTAL SECURITY
DEPOSIT REFND
101000-2414 General Fund 02032026 DIAZ 02/26/2026 143549 500.00 REFUND 99999 CUST ACCT CLOSED-WATER/SEWER/TRASH UTIL
DEP RFND
301000-1202 Water Operations
Fund
UB 1017962-50690 02/26/2026 143550 44.05
REFUND 99999 1/22/26 FIELD RENTAL REFUND 101000-4408 General Fund 02132025 HERNANDEZ 02/26/2026 143551 65.86 REFUND 99999 CUST ACCT CLOSED-RENTAL BIN DEPOSIT
REFUND
304000-1202 Solid Waste
Operations Fund
UB 1033358-28337 02/26/2026 143552 330.26
REFUND 99999 CUST ACCT CLOSED-RENTAL BIN DEPOSIT
REFUND
304000-1202 Solid Waste
Operations Fund
UB 1033882 02/26/2026 143553 608.33
REFUND 99999 2/28/26 COMM CENTER RENTAL REFUND-EVENT
CANCELLED
101000-4500 General Fund 02032026 ALARCON 02/26/2026 143554 3,528.00 Check No. 143554
Check No. 143551
Check Total: 65.86
Check No. 143552
Check Total: 330.26
Check No. 143553
Check Total: 608.33
Check No. 143548
Check Total: 67.03
Check No. 143549
Check Total: 500.00
Check No. 143550
Check Total: 44.05
Check No. 143545
Check Total: 47.03
Check No. 143546
Check Total: 1097.33
Check No. 143547
Check Total: 27.88
Check Total: 1275.52
Check No. 143543
Check Total: 668.80
Check No. 143544
Check Total: 2665.60
Agenda Item No. 03 Page 13 of 43 CC Agenda 04-06-2026
Disbursements for 2/26/2026 Attachment A
3/17/2026
Vendor Name Vendor # Invoice General Description GL Account Fund PO Number Invoice Number Check Date Check/EFT # Detail Amount REFUND 99999 OVERPAYMENT REFUND 301000-1202 Water Operations Fund
UB 1029864 02/26/2026 143555 1,054.68
REFUND 99999 CUST ACCT CLOSED-WATER/SEWER/TRASH UTIL
DEP RFND
301000-1202 Water Operations
Fund
UB 1019526 02/26/2026 143556 61.69
REFUND 99999 CUST ACCT CLOSED - RENTAL BIN DEPOSIT
REFUND
304000-1202 Solid Waste
Operations Fund
UB 1033182 02/26/2026 143557 51.76
REFUND 99999 2/7/26 COMM CENTER RENTAL SECURITY
DEPOSIT REFND
101000-2414 General Fund 02092026 LIVING GOSP 02/26/2026 143558 500.00 REFUND 99999 CUST ACCT CLOSED-WATER/SEWER/TRASH UTIL
DEP RFND
301000-1202 Water Operations
Fund
UB 1021180 02/26/2026 143559 85.79
REFUND 99999 CUST ACCT CLOSED-RENTAL BIN DEPOSIT
REFUND
304000-1202 Solid Waste
Operations Fund
1033298 02/26/2026 143560 176.76
REFUND 99999 PURCHASE REIMBURSEMENT-LIVESCAN-T MAIER 101115-5204 General Fund 405836 02/26/2026 143561 94.00 REFUND 99999 CUST ACCT CLOSED-WATER/SEWER/TRASH UTIL
DEP RFND
301000-1202 Water Operations
Fund
UB 1020896-50698 02/26/2026 143562 72.98
REFUND 99999 CUST ACCT CLOSED-WATER/SEWER/TRASH UTIL
DEP RFND
301000-1202 Water Operations
Fund
UB 1024098 02/26/2026 143563 85.56
RINCON CONSULTANTS, INC. 2153 JAN'26 SB 1383 REPORTING SUPPORT
CONSULTING SVCS
304563-5204 Solid Waste
Operations Fund
25205 71989 02/26/2026 143564 3,286.75
ROYAL INDUSTRIAL SOLUTIONS 5250 PHWA SUPPLIES-HMI SOFTWARE 302561-5520 Water Plant Operations Fund
9009-1063885 02/26/2026 143565 322.03
RUSH TRUCK CENTER, SYLMAR 4448 PWF REPAIRS-PWSW VEH9126-CRANKCASE 101554-5523 General Fund 3044894545 02/26/2026 143566 511.13 RUSH TRUCK CENTER, SYLMAR 4448 PWF REPAIRS-PWSW VEH9123-MIRROR 101554-5523 General Fund 3044951806 02/26/2026 143566 862.00 Check No. 143566
Check No. 143563
Check Total: 85.56
Check No. 143564
Check Total: 3286.75
Check No. 143565
Check Total: 322.03
Check No. 143560
Check Total: 176.76
Check No. 143561
Check Total: 94.00
Check No. 143562
Check Total: 72.98
Check No. 143557
Check Total: 51.76
Check No. 143558
Check Total: 500.00
Check No. 143559
Check Total: 85.79
Check Total: 3528.00
Check No. 143555
Check Total: 1054.68
Check No. 143556
Check Total: 61.69
Agenda Item No. 03 Page 14 of 43 CC Agenda 04-06-2026
Disbursements for 2/26/2026 Attachment A
3/17/2026
Vendor Name Vendor # Invoice General Description GL Account Fund PO Number Invoice Number Check Date Check/EFT # Detail Amount RUSH TRUCK CENTER, SYLMAR 4448 PWF REPAIRS-PWSW VEH9129-TUBE 101554-5523 General Fund 3044983534 02/26/2026 143566 190.31 SC COMMERCIAL, LLC 3581 PWF SUPPLIES-FLEET MOTOR/HYDRAULIC OIL 101554-5520 General Fund IN-0000301145 02/26/2026 143567 1,834.29 SHRED-IT, C/O STERICYCLE, INC 4959 JANUARY 2026 PD BIO HAZARD DISPOSAL
SERVICES
101442-5204 General Fund 8013182251 02/26/2026 143568 222.74 SHRED-IT, C/O STERICYCLE, INC 4959 JANUARY 2026 PD SHREDDING SERVICES 101442-5204 General Fund 8013305333 02/26/2026 143568 651.50
SOUTHERN CALIFORNIA PERMANENTE MEDICAL
GROUP
4944 12/17/25-1/7/26 PRE-EMPLOYMENT EXAMS226000000434101115-5204 General Fund 9002046995 02/26/2026 143569 290.00 STANDARD PLUMBING SUPPLY CO 3970 FM REPAIRS-BEACH-STRAIGHT CONNECT 101780-5520 General Fund ABLJ90 02/26/2026 143570 7.36 STANDARD PLUMBING SUPPLY CO 3970 249 A ST #4 SUPPLIES-MOEN CARTRDIGE 213781-5520 Housing Successor Agency
Fund
ZYKC31 02/26/2026 143570 75.55
STANDARD PLUMBING SUPPLY CO 3970 FM-MORANDA PARK-CONTROL STOP BULK PACK 101780-5520 General Fund ZYZ891 02/26/2026 143570 13.12 STANDARD PLUMBING SUPPLY CO 3970 WATER SUPPLIES-SEALANT/PVC
CEMENT/PRIMER/GAUGE
301560-5520 Water Operations
Fund
ZZCQ07 02/26/2026 143570 44.98
STANDARD PLUMBING SUPPLY CO 3970 FM-MORANDA PARK-COUPLING ELBOW
BREAKER
101780-5520 General Fund ZZFV02 02/26/2026 143570 40.58 STANDARD PLUMBING SUPPLY CO 3970 FM-MORANDA PARK-DBL SJ TUBE 101780-5520 General Fund ZZFV78 02/26/2026 143570 2.73 STANDARD PLUMBING SUPPLY CO 3970 FM-MORANDA PARK RESTROOM-ABS MPT
ADAPTER
101780-5520 General Fund ZZFW46 02/26/2026 143570 1.39
STANDARD PLUMBING SUPPLY CO 3970 FM-PD URINALS-WATERFREE CARTRIDGE KIT 101780-5520 General Fund ZZRY30 02/26/2026 143570 141.59 STANDARD PLUMBING SUPPLY CO 3970 FM-209 VENTURA #26-RAPID FIT TOUCH TOE ABS 101780-5520 General Fund ZZRY53 02/26/2026 143570 36.38 STANDARD PLUMBING SUPPLY CO 3970 FM-209 VENTURA #26-KWIKSEAL 101780-5520 General Fund ZZT042 02/26/2026 143570 6.99 STATE OF CALIFORNIA 787 JANUARY 2026 LIVESCAN FINGERPRINTS 101440-5204 General Fund 021212 02/26/2026 143571 93.00 STAY GREEN, INC. 570 FEB'26 CITY OWNED LANDSCAPE MAINTENANCE
SERVICES
101780-5212 General Fund 118741 02/26/2026 143572 47.94 STAY GREEN, INC. 570 FEB'26 CITY OWNED LANDSCAPE MAINTENANCE
SERVICES
213781-5212 Housing
Successor Agency
Fund
118741 02/26/2026 143572 47.90
STAY GREEN, INC. 570 FEB'26 CITY OWNED LANDSCAPE MAINTENANCE
SERVICES
212781-5212 Surplus Property
Auth Fund
118741 02/26/2026 143572 77.00
STAY GREEN, INC. 570 FEB'26 CITY OWNED LANDSCAPE MAINTENANCE
SERVICES
101780-5212 General Fund 118741 02/26/2026 143572 47.94 STAY GREEN, INC. 570 FEB'26 CITY OWNED LANDSCAPE MAINTENANCE
SERVICES
213781-5212 Housing
Successor Agency
Fund
118741 02/26/2026 143572 47.90
Check No. 143572
Check No. 143569
Check Total: 290.00
Check No. 143570
Check Total: 370.67
Check No. 143571
Check Total: 93.00
Check Total: 1563.44
Check No. 143567
Check Total: 1834.29
Check No. 143568
Check Total: 874.24
Agenda Item No. 03 Page 15 of 43 CC Agenda 04-06-2026
Disbursements for 2/26/2026 Attachment A
3/17/2026
Vendor Name Vendor # Invoice General Description GL Account Fund PO Number Invoice Number Check Date Check/EFT # Detail Amount STAY GREEN, INC. 570 FEB'26 CITY OWNED LANDSCAPE MAINTENANCE
SERVICES
213781-5212 Housing
Successor Agency
Fund
118741 02/26/2026 143572 47.89
STAY GREEN, INC. 570 FEB'26 CITY OWNED LANDSCAPE MAINTENANCE
SERVICES
213781-5212 Housing
Successor Agency
Fund
118741 02/26/2026 143572 95.79
STAY GREEN, INC. 570 FEB'26 CITY OWNED LANDSCAPE MAINTENANCE
SERVICES
212781-5212 Surplus Property
Auth Fund
118741 02/26/2026 143572 106.14
STAY GREEN, INC. 570 FEB'26 CITY OWNED LANDSCAPE MAINTENANCE
SERVICES
212781-5212 Surplus Property
Auth Fund
118741 02/26/2026 143572 106.14
STAY GREEN, INC. 570 FEB'26 CITY OWNED LANDSCAPE MAINTENANCE
SERVICES
213781-5212 Housing
Successor Agency
Fund
118741 02/26/2026 143572 95.79
STAY GREEN, INC. 570 FEB'26 CITY OWNED LANDSCAPE MAINTENANCE
SERVICES
213781-5212 Housing
Successor Agency
Fund
118741 02/26/2026 143572 47.90
STAY GREEN, INC. 570 FEB'26 CITY OWNED LANDSCAPE MAINTENANCE
SERVICES
213781-5212 Housing
Successor Agency
Fund
118741 02/26/2026 143572 47.89
STAY GREEN, INC. 570 FEB'26 CITY OWNED LANDSCAPE MAINTENANCE
SERVICES
212781-5212 Surplus Property
Auth Fund
118741 02/26/2026 143572 76.90
STAY GREEN, INC. 570 FEB'26 CITY OWNED LANDSCAPE MAINTENANCE
SERVICES
213781-5212 Housing
Successor Agency
Fund
118741 02/26/2026 143572 108.56
STAY GREEN, INC. 570 FEB'26 CITY OWNED LANDSCAPE MAINTENANCE
SERVICES
213781-5212 Housing
Successor Agency
Fund
118741 02/26/2026 143572 47.89
STAY GREEN, INC. 570 FEB'26 CITY OWNED LANDSCAPE MAINTENANCE
SERVICES
213781-5212 Housing
Successor Agency
Fund
118741 02/26/2026 143572 95.79
SUN LIFE FINANCIAL 4370 MARCH 2026 RETIREE DENTAL PREMIUMS 501000-2242 Payroll Clearing Fund
922845-MAR26 02/26/2026 143573 173.28
SUNRIDGE LANDSCAPE MAINTENANCE, INC 4586 JAN'26 LANDSCAPE MAINTENANCE-323 EAST C STREET
213781-5212 Housing
Successor Agency
Fund
4360 02/26/2026 143574 154.50
SWANA 599 SWANA MEMBERSHIP DUES-R CERVANTES 304563-5402 Solid Waste Operations Fund
1232760 02/26/2026 143575 285.00
TAMPA HARDWARE, INC 4401 FM SUPPLIES-ASHPHALT FILLER 101780-5520 General Fund 1050114 02/26/2026 143576 43.46 TAMPA HARDWARE, INC 4401 775 JANE DR SUPPLIES-PRIMED PINE BASE/AIR
SANITIZR
213781-5520 Housing
Successor Agency
Fund
1051755 02/26/2026 143576 41.93
TAMPA HARDWARE, INC 4401 PWS SUPPLIES-CABLETIE 11"75 101551-5520 General Fund 1052160 02/26/2026 143576 16.30 TAMPA HARDWARE, INC 4401 FM-MORANDA PARK-TOWEL DISPENSER KEYS 101780-5520 General Fund 1052179 02/26/2026 143576 15.71 TAMPA HARDWARE, INC 4401 PWF SUPPLIES-INVENTORY-GAS/CATALYST PENETR
101554-5520 General Fund 1052190 02/26/2026 143576 47.38 TAMPA HARDWARE, INC 4401 FM-209 S VTA RD #2-PLUGS/TRIM KIT/ACRYCLIC HANDLE
101780-5520 General Fund 1052615 02/26/2026 143576 57.58 TAMPA HARDWARE, INC 4401 PWL SUPPLIES-5G BUCKET/TIRE SEAL 101553-5520 General Fund 1052629 02/26/2026 143576 56.48 Check No. 143575
Check Total: 285.00
Check No. 143576
Check Total: 1145.36
Check No. 143573
Check Total: 173.28
Check No. 143574
Check Total: 154.50
Agenda Item No. 03 Page 16 of 43 CC Agenda 04-06-2026
Disbursements for 2/26/2026 Attachment A
3/17/2026
Vendor Name Vendor # Invoice General Description GL Account Fund PO Number Invoice Number Check Date Check/EFT # Detail Amount TAMPA HARDWARE, INC 4401 PWS-DIABLO DEMON SAW BLADE 101551-5524 General Fund 1053436 02/26/2026 143576 23.91 TAMPA HARDWARE, INC 4401 PHWA SUPPLIES-LITHIUM BATT/1/4"
NIPPLE/HEX/TEE
302561-5520 Water Plant
Operations Fund
1054074 02/26/2026 143576 88.86
TAMPA HARDWARE, INC 4401 FM-209 S VENTURA RD #26-SMOKE ALARM 101780-5520 General Fund 1054083 02/26/2026 143576 63.05 TAMPA HARDWARE, INC 4401 WATER SUPPLIES-PAINTING & PROJECT TAPE 301560-5520 Water Operations Fund
1054087 02/26/2026 143576 32.60
TEC EQUIPMENT, INC 5816 PWF SUPPLIES-INVENTORY-FILTERS 101554-5520 General Fund 486657Y 02/26/2026 143577 145.59 NANCY K BOHL INCORPORATED 3035 FEBRUARY 2026 PD EMPLOYEE SUPPORT
SERVICES
101440-5204 General Fund INV108401 02/26/2026 143578 826.88 TMR SERVICE INC. 5955 PWF REPAIRS-PWSW VEH9133-BRAKE
SERVICING
101554-5215 General Fund 4143 02/26/2026 143579 2,056.85 TRAFFIC TECHNOLOGIES LLC 1021 WATER SAFETY SUPPLIES-HARD HAT SUN SHADE
301560-5510 Water Operations
Fund
52765 02/26/2026 143580 26.22
TRAFFIC TECHNOLOGIES LLC 1021 WATER SUPPLIES-SAFETY VESTS MESH 301560-5510 Water Operations Fund
52867 02/26/2026 143580 197.74
TRAFFIC TECHNOLOGIES LLC 1021 PWS SIGN SUPPLIES-"LILLIAN DR" 24X9 ST
SIGN/GLUE
204551-5525 Gas Tax Fund 52911 02/26/2026 143580 453.39 TRAFFIC TECHNOLOGIES LLC 1021 PWS SIGN SUPPLIES-ALUM 36"X12" ONE WAY RT 204551-5525 Gas Tax Fund 53004 02/26/2026 143580 426.08 TRENCH SHORING COMPANY 3603 WATER EQUIPMENT RENTAL-TRENCH TOP WELDED
301560-5220 Water Operations
Fund
RI20581219 02/26/2026 143581 563.60
TRENCH SHORING COMPANY 3603 WATER EQUIPMENT RENTAL-TRENCH TOP WELDED
301560-5220 Water Operations
Fund
RI20584460 02/26/2026 143581 1,051.60
TRENCH SHORING COMPANY 3603 WATER EQUIPMENT RENTAL-TRENCH TOP-PEARL ST
301560-5220 Water Operations
Fund
RI20587344 02/26/2026 143581 302.40
U-RENT, INC. 542 REC EQUIP RENTAL-SCISSOR LIFT FOR HOLIDAY DECOR
101671-5234 General Fund 811043-2 02/26/2026 143582 571.79 ULINE SHIPPING SUPPLIES 2215 PD SUPPLIES-GLOVES 101442-5540 General Fund 201867793 02/26/2026 143583 698.26 ULINE SHIPPING SUPPLIES 2215 PWL SUPPLIES-TRASH LINERS 101553-5520 General Fund 203511808 02/26/2026 143583 602.22 UNDERGROUND SERVICE ALERT 450 JANUARY 2026 TICKETS/PASSES 303562-5204 Wastewater Operations Fund
120260559 02/26/2026 143584 43.70
UNDERGROUND SERVICE ALERT 450 JANUARY 2026 TICKETS/PASSES 301560-5204 Water Operations Fund
120260559 02/26/2026 143584 43.70
UNIFIRST CORPORATION 5314 WATER/WATER PLANT UNIFORM SERVICES 301560-5214 Water Operations Fund
2210273100 02/26/2026 143585 214.94
Check No. 143584
Check Total: 87.40
Check No. 143585
Check No. 143581
Check Total: 1917.60
Check No. 143582
Check Total: 571.79
Check No. 143583
Check Total: 1300.48
Check No. 143578
Check Total: 826.88
Check No. 143579
Check Total: 2056.85
Check No. 143580
Check Total: 1103.43
Check Total: 487.26
Check No. 143577
Check Total: 145.59
Agenda Item No. 03 Page 17 of 43 CC Agenda 04-06-2026
Disbursements for 2/26/2026 Attachment A
3/17/2026
Vendor Name Vendor # Invoice General Description GL Account Fund PO Number Invoice Number Check Date Check/EFT # Detail Amount UNIFIRST CORPORATION 5314 FM SUPPLIES-CITY HALL-MATS/MOPS SERVICES 101780-5212 General Fund 2210274994 02/26/2026 143585 76.70 UNIFIRST CORPORATION 5314 FM SUPPLIES-HA/FM-MATS/MOPS SERVICES 101780-5212 General Fund 2210275074 02/26/2026 143585 31.10 UNIFIRST CORPORATION 5314 FM SUPPLIES-COMM CENTER-MATS/MOPS
SERVICES
101780-5212 General Fund 2210275415 02/26/2026 143585 88.94 UNIFIRST CORPORATION 5314 2/18/26 PD JAIL BLANKET CLEANING SERVICES 101442-5204 General Fund 2210276906 02/26/2026 143585 75.82 UNIFIRST CORPORATION 5314 WATER/WATER PLANT UNIFORM SERVICES 301560-5214 Water Operations Fund
2210276964 02/26/2026 143585 214.94
UNIFIRST CORPORATION 5314 FM SUPPLIES-HA/FM-MATS/MOPS SERVICES 101780-5212 General Fund 2210276967 02/26/2026 143585 47.28 USABLUEBOOK 600 PHWA-REAGENTS/AMMONIA
MONOCHLORAMINE/TOTALCHLRN
302561-5520 Water Plant
Operations Fund
INV00960743 02/26/2026 143586 1,846.63
VELOCITY TRUCK CENTER 3997 PWF SUPPLIES-INVENTORY-THREAD
LOCKER/COOLANT
101554-5523 General Fund XA270178185:01 02/26/2026 143587 85.18 VENTURA COUNTY ANIMAL REGULATION 524 10/1/25-12/31/25 VCAS ANNUAL ANIMAL SERVICES 101332-5210 General Fund 26075 Q2-FY25-26 02/26/2026 143588 75,132.48 VENTURA COUNTY AUTO SUPPLY/NAPA 4746 PWL REPAIRS-FUEL FILTER/HOSE CLAMP FOR RIG
101553-5523 General Fund 063672 02/26/2026 143589 7.51
VENTURA COUNTY AUTO SUPPLY/NAPA 4746 PWF SUPPLIES-INVENTORY-DISC BRAKE 101554-5523 General Fund 064243 02/26/2026 143589 45.87 VENTURA COUNTY AUTO SUPPLY/NAPA 4746 PWF SUPPLIES-INVENTORY-FRONT BRAKE ROTOR
101554-5523 General Fund 064249 02/26/2026 143589 122.36 VENTURA COUNTY AUTO SUPPLY/NAPA 4746 PWF SUPPLIES-INVENTORY-OIL FILTER/PWR
STEERING
101554-5520 General Fund 064426 02/26/2026 143589 47.48 VENTURA COUNTY AUTO SUPPLY/NAPA 4746 PWF SUPPLIES-INVENTORY-REAR BRAKE PAD & ROTOR
101554-5523 General Fund 064458 02/26/2026 143589 471.12 VENTURA COUNTY AUTO SUPPLY/NAPA 4746 PWF REPAIRS-PWSW VEH9103-BULB 101554-5523 General Fund 064619 02/26/2026 143589 4.38 VENTURA COUNTY AUTO SUPPLY/NAPA 4746 PWF REPAIRS-PWL VEH5126-FUEL CAP 101554-5523 General Fund 064833 02/26/2026 143589 19.16 VENTURA COUNTY AUTO SUPPLY/NAPA 4746 PWF REPAIRS-COMM SVCS VEH81420-SIDE STEPS
101554-5523 General Fund 064968 02/26/2026 143589 366.78 WASTEBUILT 4276 PWF SUPPLIES-INVENTORY-TARPS 101554-5520 General Fund 4181997 02/26/2026 143590 681.29 WASTEBUILT 4276 PWF REPAIRS-PWSW VEH9127-HOIST SENSOR 101554-5215 General Fund I03-301194 02/26/2026 143590 722.59 WASTEBUILT 4276 PWF REPAIRS-PWSW VEH9132-SIDELOADER
PART
101554-5215 General Fund I03-301195 02/26/2026 143590 355.12 WASTEBUILT 4276 PWF REPAIRS-PWSW VEH9133-SIDELOADER
PART
101554-5215 General Fund I03-301196 02/26/2026 143590 177.56 WESTERN EXTERMINATOR CO 211 PEST CONTROL MAINTENANCE-PW-700 E PORT
HUENEME RD
101780-5212 General Fund 91483272 02/26/2026 143591 140.44 WESTERN EXTERMINATOR CO 211 PEST CONTROL MAINTENANCE-CITY HALL 101780-5212 General Fund 91483906 02/26/2026 143591 233.65 Check No. 143590
Check Total: 1936.56
Check No. 143591
Check No. 143587
Check Total: 85.18
Check No. 143588
Check Total: 75132.48
Check No. 143589
Check Total: 1084.66
Check Total: 749.72
Check No. 143586
Check Total: 1846.63
Agenda Item No. 03 Page 18 of 43 CC Agenda 04-06-2026
Disbursements for 2/26/2026 Attachment A
3/17/2026
Vendor Name Vendor # Invoice General Description GL Account Fund PO Number Invoice Number Check Date Check/EFT # Detail Amount WESTERN EXTERMINATOR CO 211 RODENT CONTROL EXT MAINT-PW-700 E PORT
HUENEME RD
101780-5212 General Fund 91484718 02/26/2026 143591 75.08 WHITE CAP, L.P. 3867 PWW SAFETY SUPPLIES-SAW BLADE/LENS
CLNR/EARPLUGS
301560-5510 Water Operations
Fund
10023030207 02/26/2026 143592 67.75
WHITE CAP, L.P. 3867 PWW SAFETY SUPPLIES-SAW BLADE/LENS
CLNR/EARPLUGS
301560-5526 Water Operations
Fund
10023030207 02/26/2026 143592 125.53
WHITE CAP, L.P. 3867 PWW SAFETY SUPPLIES-GLOVES/HARD HAT 301560-5510 Water Operations Fund
1023160891 02/26/2026 143592 710.83
YOUNG, DUNCAN 5233 FEBRUARY 2026 CARTWHEEL-A-GO-GO
RECREATION CLASS
101000-2214 General Fund 02262026-FEB26 02/26/2026 143593 2,730.00 YUNEX LLC 5204 PWE CONTRACT SVC-BANNING INSTALL
PROGRAM
101550-5204 General Fund 5620042611 02/26/2026 143594 840.00 YUNEX LLC 5204 JANUARY 2026 TRAFFIC SIGNAL MAINTENANCE 204551-5211 Gas Tax Fund 90006341 02/26/2026 143594 802.72 Grand Total 205,683.42
Check No. 143593
Check Total: 2730.00
Check No. 143594
Check Total: 1642.72
Check Total: 449.17
Check No. 143592
Check Total: 904.11
Agenda Item No. 03 Page 19 of 43 CC Agenda 04-06-2026
Disbursements for 3/2/2026 Attachment B
3/17/2026
Accounts Payable Check Register
Vendor Name Vendor # Invoice General Description GL Account Fund PO Number Invoice Number Check Date Check/EFT # Detail Amount ANDY'S AUTOMOTIVE REPAIR INC 5407 PWF REPAIRS-PDADM VEH8222-BRAKES 101554-5215 General Fund 1128 03/02/2026 143595 365.58 ANDY'S AUTOMOTIVE REPAIR INC 5407 PWF REAIRS-PWWW VEH 6000-OIL
FILTER/OIL/MOTOR LUBE
101554-5215 General Fund 1129 03/02/2026 143595 113.97
ANDY'S AUTOMOTIVE REPAIR INC 5407 PWF REPAIRS-PWWW VEH6123-OIL
FILTER/OIL/MOTOR LUBE
101554-5215 General Fund 1130 03/02/2026 143595 121.04
ANDY'S AUTOMOTIVE REPAIR INC 5407 PWF REPAIRS-PDPAT VEH80821-BRAKES 101554-5215 General Fund 1135 03/02/2026 143595 1,518.34 ANDY'S AUTOMOTIVE REPAIR INC 5407 PWF REPAIRS-PDPAT VEH81625-BRAKES 101554-5215 General Fund 1136 03/02/2026 143595 523.55 ANDY'S AUTOMOTIVE REPAIR INC 5407 PWF REPAIRS-PDPAT VEH80111-SHOCKS 101554-5215 General Fund 1138 03/02/2026 143595 714.57 DURAN TIRE LLC 5622 PWF REPAIRS-PWWW VEH6102-TIRES/INSTALL 101554-5215 General Fund 3938 03/02/2026 143596 290.00 DURAN TIRE LLC 5622 PWF REPAIRS-PWWW VEH6102-TIRES/INSTALL 101554-5520 General Fund 3938 03/02/2026 143596 1,353.07 DURAN TIRE LLC 5622 PWF REAPIRS-PWSW VEH9111-TIRE INSTALL
SERVICE CALL
101554-5215 General Fund 3959 03/02/2026 143596 180.00
DURAN TIRE LLC 5622 PWF SUPPLIES-INVENTORY-TIRES 101554-5520 General Fund 3998 03/02/2026 143596 707.34 CALPORTLAND COMPANIES 586 PWSW-CONCRETE DUMP FEES 304563-5233 Solid Waste Operations Fund
97058416 03/02/2026 143597 157.80
CALPORTLAND COMPANIES 586 PWSW-CONCRETE DUMP FEES 304563-5233 Solid Waste Operations Fund
97083724 03/02/2026 143597 157.80
CALPORTLAND COMPANIES 586 PWSW-CONCRETE DUMP FEES 304563-5233 Solid Waste Operations Fund
97083725 03/02/2026 143597 157.80
CALPORTLAND COMPANIES 586 PWSW-CONCRETE DUMP FEES 304563-5233 Solid Waste Operations Fund
97085427 03/02/2026 143597 157.80
CALPORTLAND COMPANIES 586 PWSW-CONCRETE DUMP FEES 304563-5233 Solid Waste Operations Fund
97090424 03/02/2026 143597 157.80
CALPORTLAND COMPANIES 586 PWSW-CONCRETE DUMP FEES 304563-5233 Solid Waste Operations Fund
97091792 03/02/2026 143597 157.80
CALPORTLAND COMPANIES 586 PWSW-CONCRETE DUMP FEES 304563-5233 Solid Waste Operations Fund
97090423 03/02/2026 143598 157.80
VELOCITY TRUCK CENTER 3997 PWF EQUIPMENT-WORK LAMP 101554-5526 General Fund XA270177922:01 03/02/2026 143599 99.61 VELOCITY TRUCK CENTER 3997 PWF SUPPLIES-PWSW VEH9133-OIL 101554-5520 General Fund XA270177923:01 03/02/2026 143599 114.68 VELOCITY TRUCK CENTER 3997 PWF REPAIRS-PWSW VEH9111-COOLANT 101554-5523 General Fund XA270178184:01 03/02/2026 143599 76.36 Grand Total 7,282.71
Check No. 143598
Check Total: 157.80
Check No. 143599
Check Total: 290.65
Check No. 143595
Check Total: 3357.05
Check No. 143596
Check Total: 2530.41
Check No. 143597
Check Total: 946.80
Agenda Item No. 03 Page 20 of 43 CC Agenda 04-06-2026
Disbursements for 3/5/2026 Attachment C
3/17/2026
Accounts Payable Check Register
Vendor Name Vendor # Invoice General Description GL Account Fund PO Number Invoice Number Check Date Check/EFT # Detail Amount ALEXANDER'S CONTRACT SERVICES, INC 3755 FEBRUARY 2026 WATER METER READING SERVICE CYCLE 2
301560-5204 Water Operations
Fund
26017 202602270382 03/05/2026 30828 4,968.94
ALEXANDER'S CONTRACT SERVICES, INC 3755 FEBRUARY 2026 WATER METER READING SERVICE CYCLE 1
301560-5204 Water Operations
Fund
26017 20260320381 03/05/2026 30828 4,030.49
AMAZON CAPITAL SERVICES 4872 REC SUPPLIES-HOLIDAY EVENT-RIBBON 101671-5234 General Fund 117W-YDQ4-VP4J 03/05/2026 30829 21.72 AMAZON CAPITAL SERVICES 4872 REC EVENT SUPPLIES-V DAY CARD SETS/PAINT PENS 101672-5540 General Fund 11TT-YXYW-NF37 03/05/2026 30829 37.54 AMAZON CAPITAL SERVICES 4872 CD OFFICE SUPPLIES-WIRELESS
KEYBRD/MOUSE/SIGNS/ETC
101330-5500 General Fund 13F1-TLY7-R9XG 03/05/2026 30829 69.64 AMAZON CAPITAL SERVICES 4872 REC EVENT SUPPLIES-SPOOKTACULAR-TREAT BAGS 101671-5234 General Fund 13QF-QJYY-9Y3W 03/05/2026 30829 30.44 AMAZON CAPITAL SERVICES 4872 REC HOLIDAY SUPPLIES-TABLECLOTH 101671-5234 General Fund 16JN-N76G-WC43 03/05/2026 30829 40.23 AMAZON CAPITAL SERVICES 4872 CD OFFICE SUPPLIES-LEGAL SIZED PRINTER PAPER 101330-5500 General Fund 17HK-PLH7-3CDP 03/05/2026 30829 75.65 AMAZON CAPITAL SERVICES 4872 REC SUPPLIES-SWIM-DIVING TOYS/SWIM
BELT/GOGGLES
101673-5526 General Fund 17PG-7DL6-HCNV 03/05/2026 30829 116.40 AMAZON CAPITAL SERVICES 4872 REC SUPPLIES-SWIM-EMBOIDERED NAME TAPE 101673-5526 General Fund 19NP-XRF9-16FL 03/05/2026 30829 34.75 AMAZON CAPITAL SERVICES 4872 CD OFFICE SUPPLIES-BATTERIES 101330-5500 General Fund 1FY1-DKYJ-HLW3 03/05/2026 30829 40.62 AMAZON CAPITAL SERVICES 4872 REC SUPPLIES-HOLIDAY EVENT-RIBBONS 101671-5234 General Fund 1H6L-4CP9-HRWH 03/05/2026 30829 16.72 AMAZON CAPITAL SERVICES 4872 HR TRAINING SUPPLIES-SNACK BOX 101115-5234 General Fund 1HJG-MHTC-VWWH 03/05/2026 30829 39.12 AMAZON CAPITAL SERVICES 4872 REC SUPPLIES-HOLIDAY-SANTA LETTERS 101671-5234 General Fund 1HYP-WJKL-DJTJ 03/05/2026 30829 29.80 AMAZON CAPITAL SERVICES 4872 CD OFFICE SUPPLIES-COUNTER CUSTOMER SVC BELL 101330-5500 General Fund 1JKJ-TL3W-LCJN 03/05/2026 30829 8.25 AMAZON CAPITAL SERVICES 4872 HR TRAINING SUPPLIES-WATER/RICE KIRSPIE
SQUARES
101115-5234 General Fund 1K37-NXP3-YMNT 03/05/2026 30829 47.96 AMAZON CAPITAL SERVICES 4872 FM-VARIOUS FIRST AID KIT REPLENISHMENT ITEMS 101780-5510 General Fund 1KCF-FV6P-6CJV 03/05/2026 30829 477.83 AMAZON CAPITAL SERVICES 4872 FIN OFFICE SUPPLIES-MANDI-LAPTOP DOCK 101220-5500 General Fund 1LTM-T9C3-316L 03/05/2026 30829 16.14 AMAZON CAPITAL SERVICES 4872 HR TRAINING SUPPLIESEDAMAME/COOKIES/ALMONDS/ETC101115-5234 General Fund 1M37-3KJD-6Y9R 03/05/2026 30829 326.39 AMAZON CAPITAL SERVICES 4872 REC SUPPLIES-MUSEUM-VELVET ROPES 101672-5540 General Fund 1M3J-7K99-LTN9 03/05/2026 30829 147.44 AMAZON CAPITAL SERVICES 4872 REC OFFICE SUPPLIES-WALL CLOCKS 101671-5540 General Fund 1MNQ-PYWH-9YQ3 03/05/2026 30829 42.37 AMAZON CAPITAL SERVICES 4872 REC HOLIDAY EVENT SUPPLIES-ENVELOPES/CONFETTI 101671-5234 General Fund 1NL6-3DX7-GR7W 03/05/2026 30829 36.17 AMAZON CAPITAL SERVICES 4872 REC SUPPLIES-REPLACEMENT PICKLEBALL NETS 101672-5520 General Fund 1NXK-QTXR-LCPG 03/05/2026 30829 315.38 AMAZON CAPITAL SERVICES 4872 FM-PW WATER DISPENSER-ELKAY WATER FILTER 101780-5520 General Fund 1PJX-WMXF-KC99 03/05/2026 30829 96.87 AMAZON CAPITAL SERVICES 4872 REC HOLIDAY SUPPLIES-GARLAND 101671-5234 General Fund 1PNL-FGJ6-F1LN 03/05/2026 30829 98.14 AMAZON CAPITAL SERVICES 4872 CD OFFICE SUPPLIES-SOUND LEVEL METER 101330-5500 General Fund 1PTF-7KTN-3KHW 03/05/2026 30829 83.69 AMAZON CAPITAL SERVICES 4872 REC EVNT SUPPLIES-MOVIE IN THE PARK-SNOW
WHITE DVD
101671-5234 General Fund 1Q4K-L7YG-6QCL 03/05/2026 30829 21.71 AMAZON CAPITAL SERVICES 4872 REC EVENT SUPPLIES-VETERANS DAY-ARTIFICAL
FLOWERS
101671-5540 General Fund 1QCX-9X16-GLJ9 03/05/2026 30829 20.20 Check No. 30828
Check Total: 8999.43
Check No. 30829
Agenda Item No. 03 Page 21 of 43 CC Agenda 04-06-2026
Disbursements for 3/5/2026 Attachment C
3/17/2026
Vendor Name Vendor # Invoice General Description GL Account Fund PO Number Invoice Number Check Date Check/EFT # Detail Amount AMAZON CAPITAL SERVICES 4872 FIN OFFICE SUPPLIES-DESK TOP PROTECTOR 101220-5500 General Fund 1QHT-VKFQ-N1F6 03/05/2026 30829 25.00 AMAZON CAPITAL SERVICES 4872 REC OFFICE SUPPLIES-RULER/LABELS 101671-5540 General Fund 1QXQ-R61M-VFVQ 03/05/2026 30829 41.68 AMAZON CAPITAL SERVICES 4872 REC SPECIAL EVENT SUPPLIES-TICKET PAPER 101671-5234 General Fund 1RRR-7MCC-G476 03/05/2026 30829 9.77 AMAZON CAPITAL SERVICES 4872 REC EVENT SUPPLIES-DIGITAL COUNTERS 101671-5540 General Fund 1TY6-9CPX-KRKF 03/05/2026 30829 15.11 AMAZON CAPITAL SERVICES 4872 REC EVENT SUPPLIES-SPOOKTACULAR-PAINTS/YARN 101671-5234 General Fund 1V6T-6CM9-6MM7 03/05/2026 30829 96.18 AMAZON CAPITAL SERVICES 4872 REC SUPPLIES-SWIM-POOL NOODLES 101673-5526 General Fund 1VG9-MKDR-TNMQ 03/05/2026 30829 54.36 AMAZON CAPITAL SERVICES 4872 REC EVENT SUPPLIES-SPOOKTACULAR-CANDY BAGS 101671-5234 General Fund 1VJN-KJ3H-CHMK 03/05/2026 30829 23.35 AMAZON CAPITAL SERVICES 4872 REC HOLIDAY SUPPLIES-RIBBON/TAPE 101671-5234 General Fund 1WKH-FG4G-711R 03/05/2026 30829 31.49 AMAZON CAPITAL SERVICES 4872 REC EVENT SUPPLIES-BREAKFST WITH SANTA-WRIST BANDS
101671-5234 General Fund 1X3C-4LKY-YVGK 03/05/2026 30829 129.15 AMAZON CAPITAL SERVICES 4872 FM-POST IT/PENS/DOC HOLDER/LUMBAR
SUPPORT/FOLDER
101780-5500 General Fund 1X3R-C4HY-MFTQ 03/05/2026 30829 159.36 AMAZON CAPITAL SERVICES 4872 REC EVENT SUPPLIES-HOLIDAY LETTERS 101671-5234 General Fund 1X74-FDGN-9RMY 03/05/2026 30829 23.89 AMAZON CAPITAL SERVICES 4872 CD OFFICE SUPPLIES-2026 CALENDAR 101330-5500 General Fund 1X7C-D3YK-NN6C 03/05/2026 30829 67.05 AMAZON CAPITAL SERVICES 4872 REC SUPPLIES-SWIM-KICK BOARDS 101673-5526 General Fund 1XDJ-HLQY-7D3L 03/05/2026 30829 97.74 AMAZON CAPITAL SERVICES 4872 FIN OFFICE SUPPLIES-THERMALCALC PAPER (REFUNDED)
101220-5500 General Fund 1Y3L-MTX7-HG9R 03/05/2026 30829 49.34 AMAZON CAPITAL SERVICES 4872 REC EVENT SUPPLIES-CRAFT PAINT/TAPE 101671-5234 General Fund 1Y6D-36FQ-9TMK 03/05/2026 30829 134.61 AMAZON CAPITAL SERVICES 4872 REC EVENT SUPPLIES-BREAKFAST WITH SANTA-OATS 101671-5234 General Fund 1Y9W-C7L3-4F74 03/05/2026 30829 22.32 AMAZON CAPITAL SERVICES 4872 CD OFFICE SUPPLIES-LAPTOP STAND/RISER/LAPTOP BAG
101330-5500 General Fund 1YH4-FLXK-3L4R 03/05/2026 30829 84.81 AMAZON CAPITAL SERVICES 4872 PWSW SUPPLIES-PAPER PLATES 304563-5500 Solid Waste Operations Fund
1YLD-13N6-3FML 03/05/2026 30829 122.97
AMAZON CAPITAL SERVICES 4872 PWSW SUPPLIES-PLASTIC SPOONS 304563-5500 Solid Waste Operations Fund
1Q1L-CT6N-C3QM 03/05/2026 30830 49.23
BRINKS INC 2924 MARCH 2026 TRANSPORT SERVICES 101111-5204 General Fund 13142413 03/05/2026 30831 837.30 BRINKS INC 2924 FEBRUARY 2026 TRANSPORT SERVICES 101111-5204 General Fund 8385030 03/05/2026 30831 314.72 RUBIO'S WELDING SERVICE 3305 3Y PARTIAL BIN REPAIRS-9 BINS 304563-5211 Solid Waste Operations Fund
4891 03/05/2026 30832 1,965.00
WILLDAN FINANCIAL SERVICES 3874 NOV'25 PWW/PWWW/PWSW COMPREHENSIVE UTIL
RATE STUDY
301560-5204 Water Operations
Fund
26088 010-64451 03/05/2026 30833 3,908.34
WILLDAN FINANCIAL SERVICES 3874 NOV'25 PWW/PWWW/PWSW COMPREHENSIVE UTIL
RATE STUDY
303562-5204 Wastewater
Operations Fund
26088 010-64451 03/05/2026 30833 3,908.33
WILLDAN FINANCIAL SERVICES 3874 NOV'25 PWW/PWWW/PWSW COMPREHENSIVE UTIL
RATE STUDY
304563-5204 Solid Waste
Operations Fund
26088 010-64451 03/05/2026 30833 3,908.33
Check Total: 3479.35
Check No. 30830
Check Total: 49.23
Check No. 30831
Check Total: 1152.02
Check No. 30832
Check Total: 1965.00
Check No. 30833
Check Total: 11725.00
Agenda Item No. 03 Page 22 of 43 CC Agenda 04-06-2026
Disbursements for 3/5/2026 Attachment C
3/17/2026
Vendor Name Vendor # Invoice General Description GL Account Fund PO Number Invoice Number Check Date Check/EFT # Detail Amount AMAZON CAPITAL SERVICES 4872 PWSW EQUIPMENT-R CERVANTES-SB1383-IPAD 304563-5500 Solid Waste Operations Fund
11H3-XCFX-3DCL 03/05/2026 30834 247.91
AMAZON CAPITAL SERVICES 4872 PWE SUPPLIES-BIRD DEFLECTORS/BUCKETS/PHONE CASE
101553-5500 General Fund 13CN-C6GV-N437 03/05/2026 30834 23.48 AMAZON CAPITAL SERVICES 4872 PWE SUPPLIES-BIRD DEFLECTORS/BUCKETS/PHONE CASE
101550-5540 General Fund 13CN-C6GV-N437 03/05/2026 30834 393.90 AMAZON CAPITAL SERVICES 4872 PWL SUPPLIES-HAND SANITIZER/POWER CABLE 101553-5500 General Fund 13VH-7J7G-RNVJ 03/05/2026 30834 31.46 AMAZON CAPITAL SERVICES 4872 PWWW/PWF OFFICE SUPPLIES-PENS 303562-5500 Wastewater Operations Fund
1FM1-9YYD-CJG6 03/05/2026 30834 22.49
AMAZON CAPITAL SERVICES 4872 PWF SUPPLIES-MECHANIC-PROTECTIVE
SCREEN/PHONE CASE
101554-5520 General Fund 1HLD-PQHK-JNYC 03/05/2026 30834 31.22 AMAZON CAPITAL SERVICES 4872 PWF SUPPLIES-FLASHLIGHTS 101554-5526 General Fund 1KGV-7JPX-GXK6 03/05/2026 30834 250.12 AMAZON CAPITAL SERVICES 4872 PWF SUPPLIES-INVENTORY-TOWELS 101554-5520 General Fund 1NJ1-4R4D-CFHH 03/05/2026 30834 30.97 AMAZON CAPITAL SERVICES 4872 PWE SUPPLIES-STREAMING DEVICE WITH DMI CABLE 101550-5500 General Fund 1NMN-VHNM-QNJL 03/05/2026 30834 97.86 AMAZON CAPITAL SERVICES 4872 PWL SAFETY SUPPLIES-NITRILE GLOVE 101553-5540 General Fund 1RT4-DRTQ-FLGX 03/05/2026 30834 48.93 AMAZON CAPITAL SERVICES 4872 PWL SUPPLIES-PLASTIC TAGS/IPHONE CASE/SAW 101553-5520 General Fund 1WXT-QFJW-JHFW 03/05/2026 30834 21.74 AMAZON CAPITAL SERVICES 4872 PWL SUPPLIES-PLASTIC TAGS/IPHONE CASE/SAW 101553-5500 General Fund 1WXT-QFJW-JHFW 03/05/2026 30834 43.31 AMAZON CAPITAL SERVICES 4872 PWL SUPPLIES-PLASTIC TAGS/IPHONE CASE/SAW 101553-5526 General Fund 1WXT-QFJW-JHFW 03/05/2026 30834 136.50 AMAZON CAPITAL SERVICES 4872 PWWW OFFICE SUPPLIES-FILE STORAGE BOXES 303562-5500 Wastewater Operations Fund
1YKQ-D3FQ-H9JF 03/05/2026 30834 43.49
AMAZON CAPITAL SERVICES 4872 PWSW SUPPLIES-PHONE CASE 304563-5500 Solid Waste Operations Fund
1W6C-H3RY-N1TF 03/05/2026 30835 54.31
ACCUSOURCEHR, INC 4532 FEBRUARY 2026 APPLICANT BACKGROUND SERVICES 101115-5204 General Fund 88245 03/05/2026 143600 256.94 ADS, LLC 2479 FEB'26 WASTEWATER FLOW MONITORING SERVICES 303562-5204 Wastewater Operations Fund
26001 22815-0226 03/05/2026 143601 1,822.00
AGROMIN HORTICULTURAL PRODUCTS 4583 PWSW SUPPLIES-MULCH 304563-5540 Solid Waste Operations Fund
0365413-IN 03/05/2026 143602 762.56
AGROMIN HORTICULTURAL PRODUCTS 4583 PWSW SUPPLIES-FREE DUMP DAY MULCH 304563-5540 Solid Waste Operations Fund
0365414-IN 03/05/2026 143602 762.56
AIRGAS USA LLC 1134 FLEET NITROGEN WELD CYLINDER RENTAL 101554-5215 General Fund 5523259887 03/05/2026 143603 46.94 BAY ALARM COMPANY 269 2/1/26-4/30/26 CITY HALL ALARM MONITORING SVCS 101780-5212 General Fund 22730126 03/05/2026 143604 681.00 Check No. 30834
Check Total: 1423.38
Check No. 30835
Check Total: 54.31
Check No. 143600
Check Total: 256.94
Check No. 143601
Check Total: 1822.00
Check No. 143602
Check Total: 1525.12
Check No. 143603
Check Total: 46.94
Check No. 143604
Check Total: 681.00
Agenda Item No. 03 Page 23 of 43 CC Agenda 04-06-2026
Disbursements for 3/5/2026 Attachment C
3/17/2026
Vendor Name Vendor # Invoice General Description GL Account Fund PO Number Invoice Number Check Date Check/EFT # Detail Amount BLACK AND WHITE EMERGENCY VEHICLES 3710 RETROFIT PD VEHICLE UNIT 81220 TO CANINE UNIT 101441-5600 General Fund 26067 6148 03/05/2026 143605 14,655.92 CALIFORNIA WOOD RECYCLING 291 FEBRUARY 1-15, 2026 GREENWASTE BILLING 304563-5233 Solid Waste Operations Fund
146779C 03/05/2026 143606 1,155.57
CALIFORNIA WOOD RECYCLING 291 FEBRUARY 16-28, 2026 GREENWASTE BILLING 304563-5233 Solid Waste Operations Fund
146819C-IN 03/05/2026 143606 3,008.59
CENTRAL COAST POWERSPORTS LLC 1057 PWF SVC-PDPAT MTRCYL 80524-OIL/GSKT/TIRE
MNT/FLUID
101554-5215 General Fund 43944 03/05/2026 143607 1,403.63 CENTRAL COAST POWERSPORTS LLC 1057 PWF SERVICE-PDPAT VEH 80023-PM/BRAKE 101554-5215 General Fund 43946 03/05/2026 143607 3,537.92 CHARLES ABBOTT ASSOCIATES, INC 4671 JAN'26 BLDG & SAFETY INSPECTION/PLAN CHECK
CONSULT
101331-5204 General Fund 26048 69983 03/05/2026 143608 15,496.69 COASTLINE EQUIPMENT 309 PWF REPAIRS-PWS VEH2100-BUCKET REPLACEMENT 101554-5523 General Fund 1325072 03/05/2026 143609 1,740.00 COUNTY OF VENTURA IT SVCS DEPT 457 JAN'26 PW RADIO REPEATER ACCESS 101554-5403 General Fund INV0372094 03/05/2026 143610 59.20 DON & TOM'S FRONT END 332 PWF REPAIRS-PWS VEH2102-CAMBER/CASTER
INSTALL/LEAK
101554-5215 General Fund 35631 03/05/2026 143611 252.01 GRANITE CONSTRUCTION COMPANY 2144 WATER SUPPLIES-ASPHALT 301560-5520 Water Operations Fund
3150143 03/05/2026 143612 209.78
HERNANDEZ, LAURA 4723 FEBRUARY 2026 MEDICAL REIMBURSEMENT 101110-5160 General Fund 02012026
HERNANDEZ
03/05/2026 143613 284.10
HOLLISTER & BRACE 4735 JAN'26 WATER RIGHTS AND OPV BASIN ADJUDICATION 301560-5202 Water Operations Fund
25078 10296371 03/05/2026 143614 1,141.34
HOME DEPOT CREDIT SERVICES 115 PHWA ELECTRICAL SUPPLIES-YARD
LIGHTS/CONDUIT/ETC
302561-5520 Water Plant
Operations Fund
1902955 03/05/2026 143615 517.78
HOME DEPOT CREDIT SERVICES 115 PHWA SUPPLIES-MOTION SENSOR FLOOD LIGHTS 302561-5520 Water Plant Operations Fund
1904071 03/05/2026 143615 326.21
HOME DEPOT CREDIT SERVICES 115 PWS SUPPLIES-OSCILLATING BLADE SET 101551-5524 General Fund 2377020 03/05/2026 143615 65.55 HOME DEPOT CREDIT SERVICES 115 PWS SUPPLIES-BRUSH 40VMAX STARLOCK/TOOL CHEST
101551-5526 General Fund 2433360 03/05/2026 143615 568.59 HOME DEPOT CREDIT SERVICES 115 PHWA SUPPLIES-MOTION SENSOR FLOOD LIGHTS 302561-5520 Water Plant Operations Fund
7901887 03/05/2026 143615 332.34
Check No. 143605
Check Total: 14655.92
Check No. 143606
Check Total: 4164.16
Check No. 143607
Check Total: 4941.55
Check No. 143608
Check Total: 15496.69
Check No. 143609
Check Total: 1740.00
Check No. 143610
Check Total: 59.20
Check No. 143611
Check Total: 252.01
Check No. 143612
Check Total: 209.78
Check No. 143613
Check Total: 284.10
Check No. 143614
Check Total: 1141.34
Check No. 143615
Agenda Item No. 03 Page 24 of 43 CC Agenda 04-06-2026
Disbursements for 3/5/2026 Attachment C
3/17/2026
Vendor Name Vendor # Invoice General Description GL Account Fund PO Number Invoice Number Check Date Check/EFT # Detail Amount ISSQUARED 4690 UNITRENDS ANNUAL PD MAINT- 3RD YEAR OUT OF 3 101440-5223 General Fund 26137 021780 03/05/2026 143616 8,991.94 JOHNSON CONTROLS SECURITY SOLUTIONS LLC 4634 2/1/26-4/30/26 PW ALARM SECURITY SYSTEM 304563-5204 Solid Waste Operations Fund
26127 42076562 03/05/2026 143617 1,718.28
JOHNSON CONTROLS SECURITY SOLUTIONS LLC 4634 2/1/26-4/30/26 PW ALARM SECURITY SYSTEM 301560-5204 Water Operations Fund
26127 42076562 03/05/2026 143617 1,718.28
JOHNSON CONTROLS SECURITY SOLUTIONS LLC 4634 2/1/26-4/30/26 PW ALARM SECURITY SYSTEM 303562-5204 Wastewater Operations Fund
26127 42076562 03/05/2026 143617 1,718.29
KEENAN SUPPLY 3629 FM SUPPLIES-COMM CENTER-TOILET/GASKET 101780-5520 General Fund S014918616.001 03/05/2026 143618 227.69 KIMBALL MIDWEST 366 PWF SUPPLIES-SPRAY DISPENSER/TRIGGER/BOTTLE 101554-5526 General Fund 104234737 03/05/2026 143619 84.09 KIMBALL MIDWEST 366 PWF SUPPLIES-EXT RET RING/PRIM DRILLS/ELE
TAPE/PIN
101554-5526 General Fund 104235228 03/05/2026 143619 332.09 KLOERIS, SHARON 368 FEBRUARY 2026 SENIOR EXERCISE CLASSES 101671-5204 General Fund 02262026-FEB26 03/05/2026 143620 715.00 LOWE'S 1841 PD UPGRADE SUPPLIES-OUTLETS/OUTLET PLATES 211441-5700 American Rescue Plan Act Fund
979470 03/05/2026 143621 148.07
LOWE'S 1841 CREDIT MEMO-FM-TILE MOTAR RETURN 101780-5520 General Fund 981731 03/05/2026 143621 -64.31 LOWE'S 1841 CREDIT MEMO-FM-DUAL FAUCET 101780-5520 General Fund 983088 03/05/2026 143621 -69.52 LOWE'S 1841 PD UPGRADE SUPPLIES-CEILING TILES 211441-5700 American Rescue Plan Act Fund
984259 03/05/2026 143621 51.31
LOWE'S 1841 PD UPGRADE SUPPLIES-SPACKLING 211441-5700 American Rescue Plan Act Fund
994447 03/05/2026 143621 26.94
MARINE RESCUE PRODUCTS INC. 752 LIFEGUARD SUPPLIES-RPLCMNT HANDLES &
STRAPS/TUBES
101673-5526 General Fund 174751 03/05/2026 143622 676.00 MP ENVIRONMENTAL SERVICES, INC 5957 PWE-UNDERGROUND FUEL TANK CLEANING 101550-5700 General Fund 26092 26575437 03/05/2026 143623 11,087.00 PACIFIC PARKING SYSTEMS, INC 1035 PARKING MACHINE REPAIRS-BILL ACCEPTOR 101559-5211 General Fund 17513 03/05/2026 143624 410.00 PEREZ, JOSE 333 2/23/26 CDENF CAR WASHES 101554-5215 General Fund 02232026-CD 03/05/2026 143625 25.00 PEREZ, JOSE 333 3/3/26 PWWW/PWSW/PWL/PWE CAR WASHES 101554-5215 General Fund 03032026-PW 03/05/2026 143625 25.00 Check Total: 1810.47
Check No. 143616
Check Total: 8991.94
Check No. 143617
Check Total: 5154.85
Check No. 143618
Check Total: 227.69
Check No. 143619
Check Total: 416.18
Check No. 143620
Check Total: 715.00
Check No. 143621
Check Total: 92.49
Check No. 143622
Check Total: 676.00
Check No. 143623
Check Total: 11087.00
Check No. 143624
Check Total: 410.00
Check No. 143625
Agenda Item No. 03 Page 25 of 43 CC Agenda 04-06-2026
Disbursements for 3/5/2026 Attachment C
3/17/2026
Vendor Name Vendor # Invoice General Description GL Account Fund PO Number Invoice Number Check Date Check/EFT # Detail Amount PEREZ, JOSE 333 3/3/26 PWWW/PWSW/PWL/PWE CAR WASHES 101554-5215 General Fund 03032026-PW 03/05/2026 143625 25.00 PEREZ, JOSE 333 3/3/26 PWWW/PWSW/PWL/PWE CAR WASHES 101554-5215 General Fund 03032026-PW 03/05/2026 143625 50.00 PEREZ, JOSE 333 3/3/26 PWWW/PWSW/PWL/PWE CAR WASHES 101554-5215 General Fund 03032026-PW 03/05/2026 143625 25.00 PEREZ, JOSE 333 3/3/26 PWWW/PWSW/PWL/PWE CAR WASHES 101554-5215 General Fund 03032026-PW 03/05/2026 143625 25.00 PEREZ, JOSE 333 3/3/26 PWWW/PWSW/PWL/PWE CAR WASHES 101554-5215 General Fund 03032026-PW 03/05/2026 143625 25.00 PEREZ, JOSE 333 3/3/26 PWWW/PWSW/PWL/PWE CAR WASHES 101554-5215 General Fund 03032026-PW 03/05/2026 143625 25.00 RUSH TRUCK CENTER, SYLMAR 4448 PWF SUPPLIES-INVENTORY-MIRROR 101554-5523 General Fund 3045150997 03/05/2026 143626 23.60 RUSH TRUCK CENTER, SYLMAR 4448 PWF REPAIRS-PWSW VEH9126-NITROGEN SENSOR 101554-5523 General Fund 3045198531 03/05/2026 143626 890.12 RUSH TRUCK CENTER, SYLMAR 4448 PWF SUPPLIES-INVENTORY-WORKLAMP 101554-5526 General Fund 3045221874 03/05/2026 143626 95.79 RUSH TRUCK CENTER, SYLMAR 4448 PWF SUPPLIES-INVENTORY-HOSE 101554-5526 General Fund 3045226628 03/05/2026 143626 199.88 RUSH TRUCK CENTER, SYLMAR 4448 PWF REPAIRS-PWSW VEH9129-MIRROR 101554-5523 General Fund 3045228170 03/05/2026 143626 282.75 TAMPA HARDWARE, INC 4401 PWS SIGN SUPPLIES-BUCKET GRID/ PAINT ROLLER FRAME
204551-5525 Gas Tax Fund 1056183 03/05/2026 143627 49.95 TAMPA HARDWARE, INC 4401 WATER SUPPLIES-WIRE LOCKS (VALVE KEY) 301560-5520 Water Operations Fund
1056505 03/05/2026 143627 16.04
TAMPA HARDWARE, INC 4401 PWW SUPPLIES-WHITE MARKING PAINT 301560-5520 Water Operations Fund
1056785 03/05/2026 143627 59.19
TAMPA HARDWARE, INC 4401 PWL REPAIRS-ELBOW/COUPLER 101553-5523 General Fund 1057128 03/05/2026 143627 13.44 TAMPA HARDWARE, INC 4401 FM-209 S VENTURA RD #26-UTILITY PULL/T-HINGE 101780-5520 General Fund 1057777 03/05/2026 143627 36.49 TAMPA HARDWARE, INC 4401 PWW-PAIL/DUCT TAPE/PAINTERS TAPE/WIRE BRUSH 301560-5520 Water Operations Fund
1058295 03/05/2026 143627 48.87
TAMPA HARDWARE, INC 4401 FM REPAIRS-MORANDA-STRUT/HEX
NUT/WASHRS/THRD ROD
101780-5520 General Fund 1058453 03/05/2026 143627 58.20 TAMPA HARDWARE, INC 4401 PWW SUPPLIES-CONCRETE MIX QUIKRETE 301560-5520 Water Operations Fund
1062026 03/05/2026 143627 78.17
TAMPA HARDWARE, INC 4401 PHWA SUPPLIES-FASTENER 301560-5520 Water Operations Fund
1062308 03/05/2026 143627 0.97
TAMPA HARDWARE, INC 4401 PWW SUPPLIES-COUPLE
3/4"SCH40/PIPE/TEE/ELBOW/RISER
301560-5520 Water Operations
Fund
1062311 03/05/2026 143627 20.15
TAMPA HARDWARE, INC 4401 PWW SUPPLIES-CEMENT PVC/BUSHING/SWING
PIPE/RISER
301560-5520 Water Operations
Fund
1062322 03/05/2026 143627 22.99
TAMPA HARDWARE, INC 4401 PWW SUPPLIES-PAINT/SPRAY GLS/FASTENERS 301560-5520 Water Operations Fund
1062598 03/05/2026 143627 39.53
THE HIDEAWAY AT BEACH HOUSE 3623 MARCH 2026 HOA PAYMENT-775 OCEAN BREEZE DR 101780-5204 General Fund 2401 03012026A 03/05/2026 143628 499.40 THE HIDEAWAY AT BEACH HOUSE 3623 MARCH 2026 HOA PAYMENT-776 OCEAN BREEZE DR 101780-5204 General Fund 2501 03012026 03/05/2026 143629 499.40 Check Total: 225.00
Check No. 143626
Check Total: 1492.14
Check No. 143627
Check Total: 443.99
Check No. 143628
Check Total: 499.40
Check No. 143629
Check Total: 499.40
Check No. 143630
Agenda Item No. 03 Page 26 of 43 CC Agenda 04-06-2026
Disbursements for 3/5/2026 Attachment C
3/17/2026
Vendor Name Vendor # Invoice General Description GL Account Fund PO Number Invoice Number Check Date Check/EFT # Detail Amount THE HIDEAWAY AT BEACH HOUSE 3623 MARCH 2026 HOA PAYMENT-303 HARBOR BREEZE DR 101780-5204 General Fund 0401 03012026A 03/05/2026 143630 499.40 THE HIDEAWAY AT BEACH HOUSE 3623 MARCH 2026 HOA PAYMENT-304 HARBOR BREEZE DR 101780-5204 General Fund 0501 03012026 03/05/2026 143631 499.40 THE HIDEAWAY AT BEACH HOUSE 3623 MARCH 2026 HOA PAYMENT-322 HARBOR BREEZE DR 101780-5204 General Fund 2301 03012026 03/05/2026 143632 499.40 THE HIDEAWAY AT BEACH HOUSE 3623 MARCH 2026 HOA PAYMENT-323 HARBOR BREEZE DR 101780-5204 General Fund 2401 03012026 03/05/2026 143633 499.40 THE HIDEAWAY AT BEACH HOUSE 3623 MARCH 2026 HOA PAYMENT-332 HARBOR BREEZE DR 101780-5204 General Fund 3101 03012026 03/05/2026 143634 499.40 THE HIDEAWAY AT BEACH HOUSE 3623 MARCH 2026 HOA PAYMENT-802 MORNING MIST 101780-5204 General Fund 03012026 03/05/2026 143635 499.40 THE HIDEAWAY AT BEACH HOUSE 3623 MARCH 2026 HOA PAYMENT-803 MORNING MIST 101780-5204 General Fund 0401 03012026 03/05/2026 143636 499.40 THE RADAR SHOP INC. 4502 PD-2026 RADAR UNIT RECERTIFICATIONS 101441-5204 General Fund 16858 03/05/2026 143637 714.00 TURF STAR, INC 1728 LANDSCAPE EQUIPMENT-DIESEL BLOWER 101553-5600 General Fund 26041 INV123451 03/05/2026 143638 23,720.55 UNDERGROUND SERVICE ALERT 450 FEBRUARY 2026 TICKETS/PASSES 303562-5204 Wastewater Operations Fund
220260559 03/05/2026 143639 39.40
UNDERGROUND SERVICE ALERT 450 FEBRUARY 2026 TICKETS/PASSES 301560-5204 Water Operations Fund
220260559 03/05/2026 143639 39.40
VANTAGE TRSFER-800897 639 RETIREE RHS CONTRIBUTIONS 101115-5145 General Fund 03022026-VP 03/05/2026 143640 15,650.00 VELOCITY TRUCK CENTER 3997 PWF SUPPLIES-INVENTORY-WINDSHIELD WASHER FLUID
101554-5520 General Fund XA270179154:01 03/05/2026 143641 47.00 VELOCITY TRUCK CENTER 3997 PWF SUPPLIES-INVENTORY-CONNECTOR/WORK LAMP 101554-5526 General Fund XA270179306:01 03/05/2026 143641 73.83 VENTEK INTERNATIONAL 3105 PARKING MACHINES CELLULAR SERVICE FEES 101559-5211 General Fund 153201 03/05/2026 143642 720.00 Check Total: 499.40
Check No. 143631
Check Total: 499.40
Check No. 143632
Check Total: 499.40
Check No. 143633
Check Total: 499.40
Check No. 143634
Check Total: 499.40
Check No. 143635
Check Total: 499.40
Check No. 143636
Check Total: 499.40
Check No. 143637
Check Total: 714.00
Check No. 143638
Check Total: 23720.55
Check No. 143639
Check Total: 78.80
Check No. 143640
Check Total: 15650.00
Check No. 143641
Check Total: 120.83
Check No. 143642
Agenda Item No. 03 Page 27 of 43 CC Agenda 04-06-2026
Disbursements for 3/5/2026 Attachment C
3/17/2026
Vendor Name Vendor # Invoice General Description GL Account Fund PO Number Invoice Number Check Date Check/EFT # Detail Amount VENTURA COUNTY AUTO SUPPLY/NAPA 4746 PWF SUPPLIES-PWS VEH2102-FRONT SHOCK 101554-5523 General Fund 066024 03/05/2026 143643 163.94 VENTURA COUNTY AUTO SUPPLY/NAPA 4746 PWF SUPPLIES-INVENTORY-OIL FILTERS 101554-5520 General Fund 066616 03/05/2026 143643 38.24 WASTEBUILT 4276 PWF REPAIRS-PWSW VEH 9124-PACKER CONTROL 101554-5215 General Fund I03-301236 03/05/2026 143644 6,245.74 WHITE CAP, L.P. 3867 WATER SUPPLIES-CAUTION TAPE/MRKG
PAINT/SHVLS/GLOVE
301560-5520 Water Operations
Fund
10023169927 03/05/2026 143645 790.33
101 TIRES & SERVICE LLC 5888 PWF SERVICES-PD COMM VEH 81520-ALIGNMENT 101554-5215 General Fund 18970 03/05/2026 143646 157.50 AFTERMATH SERVICES LLC 5923 2/15/26 PD BIOHAZARD CLEANUP 101441-5204 General Fund JC2026-11913 03/05/2026 143647 400.00 ANDY'S AUTOMOTIVE REPAIR INC 5407 PWF REPAIRS-PDPAT VEH80619-PURGE VALVE/ARM
BUSHING
101554-5215 General Fund 1163 03/05/2026 143648 899.93
ANDY'S AUTOMOTIVE REPAIR INC 5407 PWF REPAIRS-PDPAT VEH 80718-SUSPENSION 101554-5215 General Fund 1166 03/05/2026 143648 499.60 ANDY'S AUTOMOTIVE REPAIR INC 5407 PWF REPAIRS-PWW VEH 8136-BRAKES 101554-5215 General Fund 1173 03/05/2026 143648 838.32 ANDY'S AUTOMOTIVE REPAIR INC 5407 PWF REPAIRS-PDPAT VEH 81019-STEERING 101554-5215 General Fund 1183 03/05/2026 143648 998.81 ANDY'S AUTOMOTIVE REPAIR INC 5407 PWF REPAIRS-PWS VEH 2102-AIR FILTER/FLUID LEAK 101554-5215 General Fund 1184 03/05/2026 143648 297.84 ANDY'S AUTOMOTIVE REPAIR INC 5407 PWF REPAIRS-PDPAT VEH81120-TIRE SENSOR
REPLACEMENT
101554-5215 General Fund 1197 03/05/2026 143648 184.63
AQUA-FLO SUPPLY 260 PWL REPAIRS-NIPPLE/COUPLING/PVC ADAPTER 101553-5523 General Fund SI2693609 03/05/2026 143649 19.08 CALIFORNIA HOSE 4937 PWF EQUIPMENT-PISTOL GRIP BLOW GUN 101554-5526 General Fund 1-52498 03/05/2026 143650 17.94 CALIFORNIA HOSE 4937 PWF SUPPLIES-INVENTORY-HYD HOSES 101554-5523 General Fund 1-52499 03/05/2026 143650 132.28 CALIFORNIA HOSE 4937 PWF SUPPLIES-INVENTORY-HYD HOSES 101554-5523 General Fund 1-52539 03/05/2026 143650 146.05 CALIFORNIA HOSE 4937 PWF SUPPLIES-INVENTORY-SAFETY POP OFF VALVE 101554-5523 General Fund 1-52540 03/05/2026 143650 36.28 CALIFORNIA HOSE 4937 PWF EQUIPMENT-PISTOL GRIP BLOW GUN/FOOT
GUAGE/ETC
101554-5526 General Fund 1-52911 03/05/2026 143650 254.68 CALIFORNIA HOSE 4937 PWF SUPPLIES-INVENTORY-HYD HOSES 101554-5523 General Fund 1-52914 03/05/2026 143650 153.93 CALIFORNIA HOSE 4937 PWF SUPPLIES-INVENTORY-HYD HOSES 101554-5523 General Fund 1-52915 03/05/2026 143650 199.06 Check Total: 720.00
Check No. 143643
Check Total: 202.18
Check No. 143644
Check Total: 6245.74
Check No. 143645
Check Total: 790.33
Check No. 143646
Check Total: 157.50
Check No. 143647
Check Total: 400.00
Check No. 143648
Check Total: 3719.13
Check No. 143649
Check Total: 19.08
Check No. 143650
Agenda Item No. 03 Page 28 of 43 CC Agenda 04-06-2026
Disbursements for 3/5/2026 Attachment C
3/17/2026
Vendor Name Vendor # Invoice General Description GL Account Fund PO Number Invoice Number Check Date Check/EFT # Detail Amount CALIFORNIA HOSE 4937 PWF SUPPLIES-INVENTORY-HYD HOSES 101554-5523 General Fund 1-52916 03/05/2026 143650 270.09 CALIFORNIA UNDERGROUND FACILITIES 5112 CA STATE FEE FOR REGULATORY COSTS - DIG ALERT SVCS
303562-5204 Wastewater
Operations Fund
25-262569 03/05/2026 143651 18.64
CALIFORNIA UNDERGROUND FACILITIES 5112 CA STATE FEE FOR REGULATORY COSTS - DIG ALERT SVCS
301560-5204 Water Operations
Fund
25-262569 03/05/2026 143651 18.65
CALIFORNIA UNDERGROUND FACILITIES 5112 CA STATE FEE FOR REGULATORY COSTS - DIG ALERT SVCS
301560-5204 Water Operations
Fund
25-262943 03/05/2026 143651 18.64
CALIFORNIA UNDERGROUND FACILITIES 5112 CA STATE FEE FOR REGULATORY COSTS - DIG ALERT SVCS
303562-5204 Wastewater
Operations Fund
25-262943 03/05/2026 143651 18.65
LUIS HERNANDEZ 5899 PWF REPAIRS-PWL VEH 5134-NEW DOOR LOCK 101554-5523 General Fund 186 03/05/2026 143652 120.00 CRASH DATA GROUP INC 5670 ANNUAL BOSCH CDR SOFTWARE LICENCE 2/6/26- 2/6/27
101440-5223 General Fund 15101 03/05/2026 143653 1,500.00
CSUCI - CAL STATE UNIVERSITY, CHANNEL
ISLANDS
5347 JUNIOR LIFEGUARD KAYAKING TOURS-4 INSTRUCTORS 101000-4411 General Fund 512029 03/05/2026 143654 80.00 DURAN TIRE LLC 5622 PWF SUPPLIES-INVENTORY-TIRES 101554-5215 General Fund 4088 03/05/2026 143655 120.00 DURAN TIRE LLC 5622 PWF SUPPLIES-INVENTORY-TIRES 101554-5520 General Fund 4088 03/05/2026 143655 1,005.17 DURAN TIRE LLC 5622 PWF REPAIRS-PD COMM VEH 81520-TIRES 101554-5520 General Fund 4097 03/05/2026 143655 624.92 DURAN TIRE LLC 5622 PWF SUPPLIES-INVENTORY-TIRES 101554-5520 General Fund 4100 03/05/2026 143655 649.09 DURAN TIRE LLC 5622 PWF REPAIRS-PWSW VEH 9127-ROTATE WHEEL 101554-5215 General Fund 4134 03/05/2026 143655 100.00 DURAN TIRE LLC 5622 PWF REPAIRS-PWSW VEH 9132-FLAT TIRE 101554-5215 General Fund 4135 03/05/2026 143655 50.00 DURAN TIRE LLC 5622 PWF SUPPLIES-INVENTORY-TIRES 101554-5520 General Fund 4136 03/05/2026 143655 2,334.46 DURAN TIRE LLC 5622 PWF SUPPLIES-INVENTORY-TIRES 101554-5215 General Fund 4136 03/05/2026 143655 350.00 FENCE FACTORY RENTALS 2561 2/25/26-3/24/26 PORTABLE TOILET RENTAL SERVICES 204551-5220 Gas Tax Fund 694091 03/05/2026 143656 148.50 FIDELITY SECURITY LIFE INSURANCE CO 5465 MAR'26 RETIREE VISION PREMIUMS 501000-2245 Payroll Clearing Fund
167212725 03/05/2026 143657 440.92
FIDELITY SECURITY LIFE INSURANCE CO 5465 MAR'26 REG EE VISION PREMIUMS 501000-2245 Payroll Clearing Fund
167213129 03/05/2026 143657 1,297.56
DAVID HAUPTMAN, INC 5891 REC SUPPLIES-BSPRINGS-SOCCER NET HOLDERS 101672-5520 General Fund 261524A 03/05/2026 143658 130.50 Check Total: 1210.31
Check No. 143651
Check Total: 74.58
Check No. 143652
Check Total: 120.00
Check No. 143653
Check Total: 1500.00
Check No. 143654
Check Total: 80.00
Check No. 143655
Check Total: 5233.64
Check No. 143656
Check Total: 148.50
Check No. 143657
Check Total: 1738.48
Check No. 143658
Check Total: 130.50
Check No. 143659
Agenda Item No. 03 Page 29 of 43 CC Agenda 04-06-2026
Disbursements for 3/5/2026 Attachment C
3/17/2026
Vendor Name Vendor # Invoice General Description GL Account Fund PO Number Invoice Number Check Date Check/EFT # Detail Amount GRAINGER INC 345 PWF EQUIP 10107 REPAIRS-AUTO DRAIN VALVE 101554-5523 General Fund 9829286112 03/05/2026 143659 203.46 GRAINGER INC 345 PWF SUPPLIES-FLAMEINSPECTION MIRROR 101554-5526 General Fund 9829286120 03/05/2026 143659 68.05 HOME DEPOT CREDIT SERVICES 115 PWS SUPPLIES- 4X4 12FT WOOD POSTS 204551-5525 Gas Tax Fund 2293027 03/05/2026 143660 127.33 HOME DEPOT CREDIT SERVICES 115 PWL SUPPLIES-TRIMMER LINE 101553-5523 General Fund 6661774 03/05/2026 143660 194.09 HOME DEPOT CREDIT SERVICES 115 PWL SUPPLIES-DECOMPOSED GRANITE 101553-5520 General Fund 9825116 03/05/2026 143660 64.30 HYDRAULIC SOLUTIONS LP 5913 PWF REPAIRS-PWSW VEH 9123-PINOEER RACK N
PINION CY
101554-5523 General Fund 133863 03/05/2026 143661 606.93 JOHNSON CONTROLS SECURITY SOLUTIONS LLC 4634 FM REPAIRS-550 PARK AVE-ALARM SYSTEM REPAIRS 101780-5212 General Fund 42181137 03/05/2026 143662 1,023.70 KEENAN SUPPLY 3629 FM SUPPLIES-550 PARK AVE-URINAL REBUILD KIT 101780-5520 General Fund S014927477.001 03/05/2026 143663 596.69 KIMBALL MIDWEST 366 PWF SUPPLIES SHIPPING CHARGE 101554-5215 General Fund 104242686 03/05/2026 143664 15.00 LIBERTY PRINTING 5299 PWF SERVICES-PD PAT VEH81120-CAR WRAP
REMOVAL
101554-5215 General Fund 2565 03/05/2026 143665 600.00
LINDE GAS & EQUIPMENT INC. 5201 FLEET CYLINDER RENTAL-INDUSTRIAL ACETYLENE 101554-5215 General Fund 55054662 03/05/2026 143666 334.57 JESUS LOPEZ 5823 FEBRUARY 2026 MEDICAL REIMBURSEMENT 101110-5160 General Fund 02012026 LOPEZ 03/05/2026 143667 410.26 LOWE'S 1841 FM SUPPLIES-BEACH TSUNAMI SIGNS-QUIKRETE FAST SET
101780-5520 General Fund 987339 03/05/2026 143668 116.52 MCMASTER-CARR SUPPLY COMPANY 5746 PHWA SUPPLIES-UNSHIELDED DATA ADAPTER 302561-5520 Water Plant Operations Fund
60223109 03/05/2026 143669 123.51
MCQUEEN-LEGOHN, MARTHA 5473 FEBRUARY 2026 MEDICAL REIMBURSEMENT 101110-5160 General Fund 02012026 MCQUEEN 03/05/2026 143670 248.32 ODP BUSINESS SOLUTIONS, LLC 393 FIN OFFICE SUPPLIES-HIGHLIGHTER 101220-5500 General Fund 458280259001 03/05/2026 143671 14.08 Check Total: 271.51
Check No. 143660
Check Total: 385.72
Check No. 143661
Check Total: 606.93
Check No. 143662
Check Total: 1023.70
Check No. 143663
Check Total: 596.69
Check No. 143664
Check Total: 15.00
Check No. 143665
Check Total: 600.00
Check No. 143666
Check Total: 334.57
Check No. 143667
Check Total: 410.26
Check No. 143668
Check Total: 116.52
Check No. 143669
Check Total: 123.51
Check No. 143670
Check Total: 248.32
Check No. 143671
Agenda Item No. 03 Page 30 of 43 CC Agenda 04-06-2026
Disbursements for 3/5/2026 Attachment C
3/17/2026
Vendor Name Vendor # Invoice General Description GL Account Fund PO Number Invoice Number Check Date Check/EFT # Detail Amount ODP BUSINESS SOLUTIONS, LLC 393 OFFICE SUPPLIES-TONER/COFFEE 101111-5500 General Fund 458280762001 03/05/2026 143671 87.12 ODP BUSINESS SOLUTIONS, LLC 393 OFFICE SUPPLIES-TONER/COFFEE 101220-5500 General Fund 458280762001 03/05/2026 143671 106.51 PEREZ, JOSE 333 2/20/26 & 2/23/26 PDPAT/PDADM/PDMISC CAR WASHES 101441-5215 General Fund 02232026-PD 03/05/2026 143672 525.00 PEREZ, JOSE 333 2/27/26 PDPAT/PDADM/PDMISC CAR WASHES 101441-5215 General Fund 02272026-PD 03/05/2026 143672 300.00 PEREZ, MISTY 5066 FEBRUARY 2026 MEDICAL REIMBURSEMENT 101110-5160 General Fund 02012026 PEREZ 03/05/2026 143673 936.58 REVOLUTION FOODS, PBC 5929 FEBRUARY 2026 SENIOR NUTRITION PROGRAM MEALS 210670-5234 Grant Tracking Fund
00514-C003348 03/05/2026 143674 449.25
REVOLUTION FOODS, PBC 5929 JANUARY 2026 SENIOR NUTRITION PROGRAM MEALS 210670-5234 Grant Tracking Fund
009169-C003348 03/05/2026 143675 359.40
STANDARD PLUMBING SUPPLY CO 3970 FM SUPPLIES-249 A ST-WIDESET HOT HANDLE/FILL VALVE
213781-5520 Housing
Successor Agency
Fund
ACDR22 03/05/2026 143676 24.05
STANDARD PLUMBING SUPPLY CO 3970 FM REPAIRS-MORANDA PARK-MPT ADPTR/VACUUM
BRKR/TUBE
101780-5520 General Fund ZZVG92 03/05/2026 143676 36.50 TAMPA HARDWARE, INC 4401 FM-BSPRINGS CORRIDOR-PAINT CAN
GRID/PAIL/BUCKET
101780-5520 General Fund 1061848 03/05/2026 143677 64.25 UNIFIRST CORPORATION 5314 PWWW UNIFORM SVCS/FLOOR MATS(MINUS UNAUTH
CHARGES)
303562-5214 Wastewater
Operations Fund
2210275025 03/05/2026 143678 37.40
UNIFIRST CORPORATION 5314 PWF UNIFORM SVCS/SHOP RAGS (MINUS UNAUTH
CHARGES)
101554-5214 General Fund 2210275049 03/05/2026 143678 72.09 UNIFIRST CORPORATION 5314 PWWW UNIFORM SVCS/FLOOR MATS(MINUS UNAUTH
CHARGES)
301560-5214 Water Operations
Fund
2210276931 03/05/2026 143678 15.75
UNIFIRST CORPORATION 5314 PWWW UNIFORM SVCS/FLOOR MATS(MINUS UNAUTH
CHARGES)
303562-5214 Wastewater
Operations Fund
2210276931 03/05/2026 143678 53.14
UNIFIRST CORPORATION 5314 PWWW UNIFORM SVCS/FLOOR MATS(MINUS UNAUTH
CHARGES)
304563-5214 Solid Waste
Operations Fund
2210276931 03/05/2026 143678 15.75
UNIFIRST CORPORATION 5314 PWF UNIFORM SVCS/SHOP RAGS (MINUS UNAUTH
CHARGES)
101554-5214 General Fund 2210276946 03/05/2026 143678 72.09 UNIFIRST CORPORATION 5314 FM SUPPLIES-CITY HALL-MATS/MOPS SERVICES 101780-5212 General Fund 2210278986 03/05/2026 143678 78.40 UNIFIRST CORPORATION 5314 PWWW UNIFORM SVCS/FLOOR MATS(MINUS UNAUTH
CHARGES)
303562-5214 Wastewater
Operations Fund
2210279016 03/05/2026 143678 37.40
UNIFIRST CORPORATION 5314 PWF UNIFORM SVCS/SHOP RAGS (MINUS UNAUTH
CHARGES)
101554-5214 General Fund 2210279036 03/05/2026 143678 72.09 UNIFIRST CORPORATION 5314 WATER/WATER PLANT UNIFORM SERVICES 301560-5214 Water Operations Fund
2210279051 03/05/2026 143678 203.78
UNIFIRST CORPORATION 5314 FM SUPPLIES-HA/FM-MATS/MOPS SERVICES 101780-5212 General Fund 2210279057 03/05/2026 143678 31.10 Check Total: 207.71
Check No. 143672
Check Total: 825.00
Check No. 143673
Check Total: 936.58
Check No. 143674
Check Total: 449.25
Check No. 143675
Check Total: 359.40
Check No. 143676
Check Total: 60.55
Check No. 143677
Check Total: 64.25
Check No. 143678
Agenda Item No. 03 Page 31 of 43 CC Agenda 04-06-2026
Disbursements for 3/5/2026 Attachment C
3/17/2026
Vendor Name Vendor # Invoice General Description GL Account Fund PO Number Invoice Number Check Date Check/EFT # Detail Amount UNIFIRST CORPORATION 5314 FM SUPPLIES-COMM CENTER-MATS/MOPS SERVICES 101780-5212 General Fund 2210279299 03/05/2026 143678 88.94 UNIFIRST CORPORATION 5314 PWWW UNIFORM SVCS/FLOOR MATS(MINUS UNAUTH
CHARGES)
301560-5214 Water Operations
Fund
2210281080 03/05/2026 143678 15.75
UNIFIRST CORPORATION 5314 PWWW UNIFORM SVCS/FLOOR MATS(MINUS UNAUTH
CHARGES)
303562-5214 Wastewater
Operations Fund
2210281080 03/05/2026 143678 55.56
UNIFIRST CORPORATION 5314 PWWW UNIFORM SVCS/FLOOR MATS(MINUS UNAUTH
CHARGES)
304563-5214 Solid Waste
Operations Fund
2210281080 03/05/2026 143678 15.75
UNIFIRST CORPORATION 5314 PWF UNIFORM SVCS/SHOP RAGS (MINUS UNAUTH
CHARGES)
101554-5214 General Fund 2210281092 03/05/2026 143678 72.09 UNIFIRST CORPORATION 5314 FM SUPPLIES-HA/FM-MATS/MOPS SERVICES 101780-5212 General Fund 2210281109 03/05/2026 143678 47.28
VENTURA COUNTY AIR POLLUTION CONTROL
DISTRICT
876 PW YARD ANNUAL PERMIT FEE LATE CHARGE 101780-5212 General Fund 1057885 03/05/2026 143679 115.50
VENTURA COUNTY AIR POLLUTION CONTROL
DISTRICT
876 PHPD PERMIT FEE LATE CHARGE 101440-5204 General Fund 1057886 03/05/2026 143679 115.50 WESTERN EXTERMINATOR CO 211 PEST CONTROL MAINTENANCE-220 MARKET ST 101780-5212 General Fund 92737433 03/05/2026 143680 165.11 WESTERN EXTERMINATOR CO 211 PEST CONTROL MAINTENANCE-PW-700 E PORT
HUENEME RD
101780-5212 General Fund 92738793 03/05/2026 143680 140.44 WESTERN EXTERMINATOR CO 211 PEST CONTROL MAINTENANCE-746 INDUSTRIAL 101780-5212 General Fund 92739091 03/05/2026 143680 232.63 WESTERN EXTERMINATOR CO 211 RODENT CONTROL EXT MAINT-PW-700 E PORT
HUENEME RD
101780-5212 General Fund 92740251 03/05/2026 143680 75.08 WESTERN EXTERMINATOR CO 211 PEST CONTROL MAINTENANCE-CITY HALL 101780-5212 General Fund 92741392 03/05/2026 143680 305.28 Grand Total 184,905.34
Check No. 143679
Check Total: 231.00
Check No. 143680
Check Total: 918.54
Check Total: 984.36
Agenda Item No. 03 Page 32 of 43 CC Agenda 04-06-2026
ATTACHMENT D
SALARY DISTRIBUTIONS
PAYROLL DIRECT DEPOSIT TOTALS: $376,728.77
PAYROLL CHECK REGISTER: $1,089.22 $377,817.99
TOTAL DISBURSEMENT: $377,817.99
CITY OF PORT HUENEME
PAYROLL CASH DISBURSEMENT FOR
March 6, 2026
Agenda Item No. 03 Page 33 of 43 CC Agenda 04-06-2026
Disbursements for 3/12/2026 Attachment E
3/17/2026
Accounts Payable Check Register
Vendor Name Vendor # Invoice General Description GL Account Fund PO Number Invoice Number Check Date Check/EFT # Detail Amount AMAZON CAPITAL SERVICES 4872 PD UPGRADE SUPPLIES-DRY ERASE PAINT KIT 101440-5526 General Fund 16G3-L71M-KTVP 03/12/2026 30836 413.22 AMAZON CAPITAL SERVICES 4872 FIN SUPPLIES-TABLE/TRAY/2 CHAIRS/FOOT
RESTS/ETC
101220-5526 General Fund 16HP-LHTG-KGYJ 03/12/2026 30836 699.96 AMAZON CAPITAL SERVICES 4872 FIN SUPPLIES-TABLE/TRAY/2 CHAIRS/FOOT
RESTS/ETC
101220-5500 General Fund 16HP-LHTG-KGYJ 03/12/2026 30836 24.04 AMAZON CAPITAL SERVICES 4872 ADM OFFICE SUPPLIESPENS/LABELS/PAPER/GLUE/ETC101112-5500 General Fund 16QX-C41Y-F7MX 03/12/2026 30836 174.51 AMAZON CAPITAL SERVICES 4872 ADM OFFICE SUPPLIESPENS/LABELS/PAPER/GLUE/ETC101113-5500 General Fund 16QX-C41Y-F7MX 03/12/2026 30836 73.40 AMAZON CAPITAL SERVICES 4872 REC SUPPLIES-TENNIS COURT REPLACEMENT STRAPS
101672-5520 General Fund 19CN-7LDM-7WN6 03/12/2026 30836 71.64 AMAZON CAPITAL SERVICES 4872 ADM OFFICE SUPPLIES-PENS/CERTIFICATE
HOLDERS
101112-5500 General Fund 1CKG-DRD3-HK3Y 03/12/2026 30836 19.84 AMAZON CAPITAL SERVICES 4872 ADM OFFICE SUPPLIES-PENS/CERTIFICATE
HOLDERS
101113-5500 General Fund 1CKG-DRD3-HK3Y 03/12/2026 30836 71.75 AMAZON CAPITAL SERVICES 4872 PD SUPPLIES-HEADSET 101442-5500 General Fund 1J11-FRYL-6DLY 03/12/2026 30836 38.16 AMAZON CAPITAL SERVICES 4872 PWE SUPPLIES - LAPTOP MESSANGER BAG 101550-5500 General Fund 1KGK-MNQC-411L 03/12/2026 30836 84.81 AMAZON CAPITAL SERVICES 4872 REC EVENT SUPPLIES-5K COLOR RUN-PENNANT FLAGS
101671-5234 General Fund 1LQR-1YKQ-1MCJ 03/12/2026 30836 186.78 AMAZON CAPITAL SERVICES 4872 HR SUPPLIES-PAPER PLATES/FORKS 101115-5234 General Fund 1NRH-LQ4H-GRHP 03/12/2026 30836 56.50 AMAZON CAPITAL SERVICES 4872 PWW/PWWW/PWSW OFFICE SUPPLIES-COPY
PAPER/NOTE PADS
303562-5500 Wastewater
Operations Fund
1Q3G-HF7W-4V76 03/12/2026 30836 152.05
AMAZON CAPITAL SERVICES 4872 PWW/PWWW/PWSW OFFICE SUPPLIES-COPY
PAPER/NOTE PADS
301560-5500 Water Operations
Fund
1Q3G-HF7W-4V76 03/12/2026 30836 131.96
AMAZON CAPITAL SERVICES 4872 PWW/PWWW/PWSW OFFICE SUPPLIES-COPY
PAPER/NOTE PADS
304563-5500 Solid Waste
Operations Fund
1Q3G-HF7W-4V76 03/12/2026 30836 131.96
AMAZON CAPITAL SERVICES 4872 PWSW SUPPLIES-C MORALES-PHONE CASE 304563-5540 Solid Waste Operations Fund
1GKT-3D33-KJNK 03/12/2026 30837 54.32
CONICO TORO, INC 5909 FEB'26 PW FUEL PURCHASES AT MAC VALLEY OIL CO
101554-5522 General Fund 26099 CP-057513 03/12/2026 30838 250.03 CONICO TORO, INC 5909 FEB'26 PW FUEL PURCHASES AT MAC VALLEY OIL CO
101554-5522 General Fund 26099 CP-057513 03/12/2026 30838 124.59 CONICO TORO, INC 5909 FEB'26 PW FUEL PURCHASES AT MAC VALLEY OIL CO
101554-5522 General Fund 26099 CP-057513 03/12/2026 30838 672.50 CONICO TORO, INC 5909 FEB'26 PW FUEL PURCHASES AT MAC VALLEY OIL CO
101554-5522 General Fund 26099 CP-057513 03/12/2026 30838 837.19 CONICO TORO, INC 5909 FEB'26 PW FUEL PURCHASES AT MAC VALLEY OIL CO
101554-5522 General Fund 26099 CP-057513 03/12/2026 30838 541.20 CONICO TORO, INC 5909 FEB'26 PW FUEL PURCHASES AT MAC VALLEY OIL CO
101554-5522 General Fund 26099 CP-057513 03/12/2026 30838 1,356.42 CONICO TORO, INC 5909 FEB'26 PW FUEL PURCHASES AT MAC VALLEY OIL CO
101554-5522 General Fund 26099 CP-057513 03/12/2026 30838 708.23 CONICO TORO, INC 5909 FEB'26 PW FUEL PURCHASES AT MAC VALLEY OIL CO
101554-5522 General Fund 26099 CP-057513 03/12/2026 30838 924.55 CONICO TORO, INC 5909 FEB'26 PW FUEL PURCHASES AT MAC VALLEY OIL CO
101554-5522 General Fund 26099 CP-057513 03/12/2026 30838 140.52 CONICO TORO, INC 5909 FEB'26 PW FUEL PURCHASES AT MAC VALLEY OIL CO
101554-5522 General Fund 26099 CP-057513 03/12/2026 30838 1,124.75 CONICO TORO, INC 5909 FEB'26 PW FUEL PURCHASES AT MAC VALLEY OIL CO
101554-5522 General Fund 26099 CP-057513 03/12/2026 30838 1,074.95 CONICO TORO, INC 5909 FEB'26 PW FUEL PURCHASES AT MAC VALLEY OIL CO
101554-5522 General Fund 26099 CP-057513 03/12/2026 30838 778.49 Check No. 30836
Check Total: 2330.58
Check No. 30837
Check Total: 54.32
Check No. 30838
Agenda Item No. 03 Page 34 of 43 CC Agenda 04-06-2026
Disbursements for 3/12/2026 Attachment E
3/17/2026
Vendor Name Vendor # Invoice General Description GL Account Fund PO Number Invoice Number Check Date Check/EFT # Detail Amount CONICO TORO, INC 5909 FEB'26 PW FUEL PURCHASES AT MAC VALLEY OIL CO
101554-5522 General Fund 26099 CP-057513 03/12/2026 30838 129.13 CONICO TORO, INC 5909 FEB'26 PW FUEL PURCHASES AT MAC VALLEY OIL CO
101554-5522 General Fund 26099 CP-057513 03/12/2026 30838 250.33 CONICO TORO, INC 5909 FEB'26 PW FUEL PURCHASES AT MAC VALLEY OIL CO
101554-5522 General Fund 26099 CP-057513 03/12/2026 30838 175.33 RUBIO'S WELDING SERVICE 3305 3YD PARTIAL BIN REPAIRS-10 BINS 304563-5211 Solid Waste Operations Fund
4892 03/12/2026 30839 2,175.00
TRIAD INVESTIGATIVE SERVICES 5143 PD BACKGROUND INVESTIGATION-A CRAVENS 101440-5204 General Fund 26-0003 03/12/2026 30840 2,824.00 TRIAD INVESTIGATIVE SERVICES 5143 PD BACKGROUND INVESTIGATIONS-J SORIANO/C AYALA
101440-5204 General Fund 26-0004 03/12/2026 30840 1,688.00 TRIAD INVESTIGATIVE SERVICES 5143 PD BACKGROUND INVESTIGATION-D MEDINA 101440-5204 General Fund 26-0005 03/12/2026 30840 696.00 101 TIRES & SERVICE LLC 5888 PWF REPAIRS-CDENF VEH 3100-TPMS SENSOR 101554-5215 General Fund 19087 03/12/2026 143681 80.00 ALL CITY MANAGEMENT SERVICES, INC 3984 2/1/26-2/14/26 CROSSING GUARD SERVICE 101440-5204 General Fund 26063 PS-INV103890 03/12/2026 143682 5,177.48 ANDY'S AUTOMOTIVE REPAIR INC 5407 PWF REPAIRS-PD PAT VEH 80111-FUEL PUMP 101554-5215 General Fund 1203 03/12/2026 143683 517.53 AQUA-FLO SUPPLY 260 PWL SUPPLIES-GOPHER TRAP/INFIELD MIX 101553-5520 General Fund SI2696987 03/12/2026 143684 913.61 AQUA-FLO SUPPLY 260 PWL REPAIRS-CHAIN OIL/ENCLOSURE 101553-5523 General Fund SI2701795 03/12/2026 143684 79.86 AQUA-FLO SUPPLY 260 PWL REPAIRS-CHAIN OIL/ENCLOSURE 101553-5520 General Fund SI2701795 03/12/2026 143684 1,074.67 AQUA-FLO SUPPLY 260 PWL REPAIRS-RUBBER REPAIR KIT 101553-5523 General Fund SI2703639 03/12/2026 143684 199.06 AVILA, JOSE 4240 PURCHASE REIMBURSEMENT-TWIC CARD 304563-5402 Solid Waste Operations Fund
03052026 AVILA 03/12/2026 143685 116.00
AWA 4291 2/25/26 CCWUC EDUCATION TRAINING-T
PROVENCIO
301560-5411 Water Operations
Fund
06-16918 03/12/2026 143686 40.00
AWA 4291 PHWA-2026 AWA ANNUAL MEMBERSHIP DUES
(LARGE WATER)
302561-5402 Water Plant
Operations Fund
06-16925 03/12/2026 143686 3,754.00
BURKE, WILLIAMS & SORENSEN, LLP 287 JAN'26 PROFESSIONAL LEGAL SERVICES 101115-5202 General Fund 20240069 361479 03/12/2026 143687 2,117.50 CALIFORNIA HOSE 4937 PWF SUPPLIES-INVENTORY-HYD HOSES 101554-5523 General Fund 1-53070 03/12/2026 143688 59.29 CALIFORNIA HOSE 4937 PWF REPAIRS-PWSW VEH 9124-HOSES 101554-5523 General Fund 1-53071 03/12/2026 143688 78.47 Check Total: 9088.21
Check No. 30839
Check Total: 2175.00
Check No. 30840
Check Total: 5208.00
Check No. 143681
Check Total: 80.00
Check No. 143682
Check Total: 5177.48
Check No. 143683
Check Total: 517.53
Check No. 143684
Check Total: 2267.20
Check No. 143685
Check Total: 116.00
Check No. 143686
Check Total: 3794.00
Check No. 143687
Check Total: 2117.50
Check No. 143688
Check Total: 137.76
Check No. 143689
Agenda Item No. 03 Page 35 of 43 CC Agenda 04-06-2026
Disbursements for 3/12/2026 Attachment E
3/17/2026
Vendor Name Vendor # Invoice General Description GL Account Fund PO Number Invoice Number Check Date Check/EFT # Detail Amount CAPITAL INDUSTRIAL MEDICAL SUPPLY CO. 5689 3/6/26 PW FIRST AID KIT REPLENISHMENTS 101554-5520 General Fund 103993 03/12/2026 143689 142.02 CAPITAL INDUSTRIAL MEDICAL SUPPLY CO. 5689 3/6/26 PW FIRST AID KIT REPLENISHMENTS 304563-5510 Solid Waste Operations Fund
103993 03/12/2026 143689 162.53
CAPITAL INDUSTRIAL MEDICAL SUPPLY CO. 5689 3/6/26 PW FIRST AID KIT REPLENISHMENTS 301560-5510 Water Operations Fund
103993 03/12/2026 143689 162.53
CAPITAL INDUSTRIAL MEDICAL SUPPLY CO. 5689 3/6/26 PW FIRST AID KIT REPLENISHMENTS 303562-5510 Wastewater Operations Fund
103993 03/12/2026 143689 246.94
CCP INDUSTRIES 4688 PWSW SAFETY SUPPLIES-NITRILE GLOVES 304563-5510 Solid Waste Operations Fund
IN05730151 03/12/2026 143690 92.33
CINTAS CORPORATION 3812 1/8/26 PD FIRST AID REPLENISHMENT 101442-5204 General Fund 8408034894 03/12/2026 143691 142.73 CINTAS CORPORATION 3812 2/5/26 PD FIRST AID REPLENISHMENT 101442-5204 General Fund 8408097114 03/12/2026 143691 121.73 CITY OF OXNARD 2293 230981-253278 OXNARD SEWER TRMNT UTIL BILLJAN'26303562-5232 Wastewater Operations Fund
3278 03022026 03/12/2026 143692 108,274.05
CITY OF OXNARD 2293 230981-253278 OXNARD SEWER TRMNT UTIL BILLDEC'25303562-5232 Wastewater Operations Fund
3278 02262026 03/12/2026 143693 103,086.85
CITY OF OXNARD 5543 JANUARY 2026 WASTEWATER PRETREATMENT SVCS
303562-5232 Wastewater
Operations Fund
9369 03/12/2026 143694 1,064.78
COLEMAN-PACIFIC, INC. 5977 PW GENERATOR REPLACEMENT ELECTRICAL WORK
101780-5700 General Fund 26138 2531PH 03/12/2026 143695 6,050.00 COMPUTER LOGISTICS CORPORATION 3194 PD-MARCH 2026 EMAIL HOSTING SVCS 101440-5223 General Fund 86944 03/12/2026 143696 44.00 COPWARE, INC. 1559 CA LEGAL SOURCEBOOK-SITE LIC RENEWAL MAY'26-APR'27
101440-5223 General Fund 87445 03/12/2026 143697 705.00 COUNTY OF VENTURA 4270 CDD-COUNTY MAILIING LABEL FEE-PHMA-25-1 101000-4400 General Fund 03022026 03/12/2026 143698 183.00 COUNTY OF VENTURA IT SVCS DEPT 457 FEBRUARY 2026 IT SERVICES- CLETS 101440-5301 General Fund INV0372093 03/12/2026 143699 445.14 COUNTY OF VENTURA IT SVCS DEPT 457 FEBRUARY 2026 IT PARKING NETWORK ACCESS 101440-5301 General Fund INV0372095 03/12/2026 143699 30.66 DAILY JOURNAL CORPORATION 5953 JAN'26 PUB NOTICE-PHN-SUP PHSU26-1COLOR RUN/WLK 5K
101113-5203 General Fund B4000968 03/12/2026 143700 147.00 DAILY JOURNAL CORPORATION 5953 FEB'26 PUB NOTICE-PHN-JOB ORDER CONT ORD 101113-5203 General Fund B4009183 03/12/2026 143700 85.50 DAILY JOURNAL CORPORATION 5953 FEB'26 PUB NOT-INT TO ADPT ORD-REDUCE
CANNABIS CAP
101113-5203 General Fund B4010431 03/12/2026 143700 103.50 Check Total: 714.02
Check No. 143690
Check Total: 92.33
Check No. 143691
Check Total: 264.46
Check No. 143692
Check Total: 108274.05
Check No. 143693
Check Total: 103086.85
Check No. 143694
Check Total: 1064.78
Check No. 143695
Check Total: 6050.00
Check No. 143696
Check Total: 44.00
Check No. 143697
Check Total: 705.00
Check No. 143698
Check Total: 183.00
Check No. 143699
Check Total: 475.80
Check No. 143700
**This check was voided and reissued as an EFT on 3/16/26.** Agenda Item No. 03 Page 36 of 43 CC Agenda 04-06-2026
Disbursements for 3/12/2026 Attachment E
3/17/2026
Vendor Name Vendor # Invoice General Description GL Account Fund PO Number Invoice Number Check Date Check/EFT # Detail Amount DAILY JOURNAL CORPORATION 5953 MAR'26 PUB NOTICE-CANNABIS CAP-ADOPTED
ORDINANCE
101113-5203 General Fund B4015333 03/12/2026 143700 112.50 DAILY JOURNAL CORPORATION 5953 FEB26 PUB NOTICE-INT TO ADPT ORD JOB ORDER
CONTRAC
101113-5203 General Fund B4015335 03/12/2026 143700 246.49 DAILY JOURNAL CORPORATION 5953 MAR'26 PUB NOTICE-ORD830 ADPT-JOB ORDR
CONTRACTING
101113-5203 General Fund B4019827 03/12/2026 143700 85.50 DELL MARKETING LP 322 IT COMPUTER SYSTEM-POPOVITCH-LAPTOP 101116-5526 General Fund 10863237805 03/12/2026 143701 2,499.68 DEPARTMENT OF JUSTICE ACCT OFFICE 323 JULY 2025 LIVESCAN FINGERPRINTS 101115-5204 General Fund 838311 03/12/2026 143702 49.00 DEPARTMENT OF JUSTICE ACCT OFFICE 323 AUGUST 2025 LIVESCAN FINGERPRINTS 101115-5204 General Fund 845389 03/12/2026 143702 98.00 DON & TOM'S FRONT END 332 PWF SERVICES-PWWW VEH 6123-ALIGNMENT 101554-5215 General Fund 35662 03/12/2026 143703 155.00 F. MORTON PITT COMPANY 918 PD UNIFORMS-J MARTIN-PANTS/LOGO/SHIRT/ETC 101442-5214 General Fund 19887 03/12/2026 143704 489.14 F. MORTON PITT COMPANY 918 PD UNIFORMS-S DURAN-PANTS/LOGO/ETC 101442-5214 General Fund 19908 03/12/2026 143704 368.46 F. MORTON PITT COMPANY 918 PD UNIFORMS-E RUIZ-PANT/BELT/NAME
PLATE/ETC
101442-5214 General Fund 19935 03/12/2026 143704 256.45 F. MORTON PITT COMPANY 918 PD UNIFORMS-R PEREZ-SHIRTS/TIE/ETC 101442-5214 General Fund 20050 03/12/2026 143704 123.91 F. MORTON PITT COMPANY 918 PD UNIFORMS-E LOPEZ-PANTS/HEM 101442-5214 General Fund 20051 03/12/2026 143704 50.64 F. MORTON PITT COMPANY 918 PD UNIFORMS-R MIRANDA-PANTS/HEM/PATCH/ETC 101441-5214 General Fund 20141 03/12/2026 143704 523.67 F. MORTON PITT COMPANY 918 PD UNIFORMS-L ORTIZ-SHIRT GARTERS/CAP/ETC 101441-5214 General Fund 20152 03/12/2026 143704 146.00 F. MORTON PITT COMPANY 918 PD UNIFORMS-300 PATCHES 101441-5214 General Fund 20153 03/12/2026 143704 888.94 FAMCON PIPE SUPPLY INC 337 PWW SUPPLIES-VALVE LIFTING
SLING/VALVE/SADDLE/TEE
301560-5523 Water Operations
Fund
S100175424.001 03/12/2026 143705 3,818.10
FGL ENVIRONMENTAL 339 BACTI/MISC WATER QUALITY ANALYSIS PHWA 302561-5230 Water Plant Operations Fund
26008 603177A 03/12/2026 143706 92.00
FGL ENVIRONMENTAL 339 BACTI/MISC WATER QUALITY ANALYSIS COPH 301560-5230 Water Operations Fund
26007 603178A 03/12/2026 143706 163.67
FGL ENVIRONMENTAL 339 BACTI/MISC WATER QUALITY ANALYSIS COPH 301560-5204 Water Operations Fund
26007 603178A 03/12/2026 143706 12.33
FGL ENVIRONMENTAL 339 SUPPORT WATER QUALITY ANALYSIS COPH 301560-5230 Water Operations Fund
26007 603587A 03/12/2026 143706 37.20
FGL ENVIRONMENTAL 339 SUPPORT WATER QUALITY ANALYSIS COPH 301560-5204 Water Operations Fund
26007 603587A 03/12/2026 143706 2.80
HOME DEPOT CREDIT SERVICES 115 PWL REPAIRS-GALVANIZED TURNBUCKLE 101553-5523 General Fund 2265739 03/12/2026 143707 29.80 HOME DEPOT CREDIT SERVICES 115 PWWW SUPPLIES-MANHOLE REHAB WW2507-
MORTAR MIX
303562-5700 Wastewater
Operations Fund
8041527 03/12/2026 143707 134.91
JOE MAR POLYGRAPH 4715 PRE-EMPLOYMENT EXAM-A CRAVENS 101440-5204 General Fund 26-002-PHPD 03/12/2026 143708 250.00 Check Total: 780.49
Check No. 143701
Check Total: 2499.68
Check No. 143702
Check Total: 147.00
Check No. 143703
Check Total: 155.00
Check No. 143704
Check Total: 2847.21
Check No. 143705
Check Total: 3818.10
Check No. 143706
Check Total: 308.00
Check No. 143707
Check Total: 164.71
Check No. 143708
Agenda Item No. 03 Page 37 of 43 CC Agenda 04-06-2026
Disbursements for 3/12/2026 Attachment E
3/17/2026
Vendor Name Vendor # Invoice General Description GL Account Fund PO Number Invoice Number Check Date Check/EFT # Detail Amount KPCS CONSULTING, LLC 52 FEB'26 OFFICE 365 MIGRATION/IMPLMENTATION
LICENSE
101116-5223 General Fund 26200001 03/12/2026 143709 1,224.00 MARFER INK LLC 5978 REC-PRINTING SERVICES-100 QTY MUSEUM
BOOKLETS
101672-5540 General Fund 2691 03/12/2026 143710 137.44
MCCROMETER, INC. 563 PHWA REPAIRS-12" METERS/TOP PLATE METER 302561-5211 Water Plant Operations Fund
623137 03/12/2026 143711 4,876.67
MCMASTER-CARR SUPPLY COMPANY 5746 PHWA-FULLY INSULATED QUICK-DISCONNECT
TERMINALS
302561-5520 Water Plant
Operations Fund
58633107 03/12/2026 143712 144.97
MCMASTER-CARR SUPPLY COMPANY 5746 PWW SUPPLIES-BLUETOOTH SPEAKER 301560-5540 Water Operations Fund
58638091 03/12/2026 143712 58.27
MCMASTER-CARR SUPPLY COMPANY 5746 PHWA SUPPLIES-PANEL MOUNT RJ45
ADAPTER/CAP
302561-5520 Water Plant
Operations Fund
60880183 03/12/2026 143712 207.49
MCMASTER-CARR SUPPLY COMPANY 5746 PHWA SUPPLIES-PANEL-MOUNT RJ45
ADAPTER/CAP
302561-5520 Water Plant
Operations Fund
60886541 03/12/2026 143712 128.59
MCMASTER-CARR SUPPLY COMPANY 5746 PHWA SUPPLIES-WRENCH HEAD 1/2" SQUARE DRIVE
302561-5520 Water Plant
Operations Fund
60887258 03/12/2026 143712 79.28
MCMASTER-CARR SUPPLY COMPANY 5746 PHWA SUPPLIES-ANCHORS FOR DRYWALL/STEEL
WASHERS
302561-5520 Water Plant
Operations Fund
60949721 03/12/2026 143712 66.53
MCMASTER-CARR SUPPLY COMPANY 5746 PHWA SUPPLIES-8" CABLE MOUNT BRACKET &
HOSE TRAY
302561-5520 Water Plant
Operations Fund
60964574 03/12/2026 143712 57.99
MCMASTER-CARR SUPPLY COMPANY 5746 PHWA SUPPLIES-4" CABLE MOUNT BRACKET &
HOSE TRAY
302561-5520 Water Plant
Operations Fund
60966963 03/12/2026 143712 65.93
MCMASTER-CARR SUPPLY COMPANY 5746 PHWA SUPPLIES-PANEL MOUNT RJ45
ADAPTER/CAP
302561-5520 Water Plant
Operations Fund
60967316 03/12/2026 143712 286.39
MCMASTER-CARR SUPPLY COMPANY 5746 PHWA SUPPLIES-WRAPAROUND SAFETY
GLASSES
302561-5510 Water Plant
Operations Fund
60969126 03/12/2026 143712 73.08
MCMASTER-CARR SUPPLY COMPANY 5746 PHWA SUPPLIES-SPARK RESISTANT DISPOSABLE
RESPIRATR
302561-5510 Water Plant
Operations Fund
61029218 03/12/2026 143712 108.83
MCMASTER-CARR SUPPLY COMPANY 5746 PHWA SUPPLIES-RUBBER GROMMETS 302561-5520 Water Plant Operations Fund
61104839 03/12/2026 143712 54.38
MP ENVIRONMENTAL SERVICES, INC 5957 PWE-FUEL TANK REMOVALS EN2402A 101550-5700 General Fund 26129 26576226 03/12/2026 143713 185,388.00 ODP BUSINESS SOLUTIONS, LLC 393 REC OFFICE SUPPLIES-TISSUE/PAPER
TOWELS/CRCTN TAPE
101671-5540 General Fund 450938292001 03/12/2026 143714 80.39 ODP BUSINESS SOLUTIONS, LLC 393 REC OFFICE SUPPLIES-BOXES 101671-5540 General Fund 451352895002 03/12/2026 143714 45.42 ODP BUSINESS SOLUTIONS, LLC 393 REC OFFICE SUPPLIES-FORKS 101671-5540 General Fund 457713391001 03/12/2026 143714 50.78 ODP BUSINESS SOLUTIONS, LLC 393 REC OFFICE SUPPLIES-BOXES/SPOONS/NOTE
PADS/TAPE/ET
101671-5540 General Fund 457713767001 03/12/2026 143714 136.09 OPTERRA ENERGY SERVICES, LLC 5951 CALL OUT SERVICE REPAIRS-550 PARK AVINVERTER DOWN101780-5212 General Fund 90081034 03/12/2026 143715 2,095.50 Check Total: 250.00
Check No. 143709
Check Total: 1224.00
Check No. 143710
Check Total: 137.44
Check No. 143711
Check Total: 4876.67
Check No. 143712
Check Total: 1331.73
Check No. 143713
Check Total: 185388.00
Check No. 143714
Check Total: 312.68
Check No. 143715
Check Total: 2095.50
Check No. 143716
Agenda Item No. 03 Page 38 of 43 CC Agenda 04-06-2026
Disbursements for 3/12/2026 Attachment E
3/17/2026
Vendor Name Vendor # Invoice General Description GL Account Fund PO Number Invoice Number Check Date Check/EFT # Detail Amount PORTASTOR 3947 1/27/26-2/26/26 P-089 STORAGE CONTAINER
SERVICES
101442-5220 General Fund 473672 03/12/2026 143716 85.00 PORTASTOR 3947 2/4/26-3/3/26 G-195 STORAGE CONTAINER
SERVICES
101442-5220 General Fund 474369 03/12/2026 143717 85.00 PORTASTOR 3947 2/8/29-3/7/26 MUSEUM STORAGE CONTAINER
SERVICES
101672-5220 General Fund 474640 03/12/2026 143718 105.00 PSR ENVIRONMENTAL SERVICES, INC 557 2/23/26 PW FLEET HOIST REPAIRS 101554-5215 General Fund 20455 03/12/2026 143719 605.00 REFUND 99999 BALLET CLASS REFUND-1 PARTICIPANT
CANCELLED
101000-4409 General Fund 03042026 ROSETE 03/12/2026 143720 30.06 REFUND 99999 BALLET CLASS REFUND-1 PARTICIPANT
CANCELLED
101000-2214 General Fund 03042026 ROSETE 03/12/2026 143720 120.24 REFUND 99999 VARIOUS REC CLASS REFUNDS-5 CLASSES 101000-2214 General Fund 02232026 GARCIA 03/12/2026 143721 205.91 REFUND 99999 VARIOUS REC CLASS REFUNDS-5 CLASSES 101000-4409 General Fund 02232026 GARCIA 03/12/2026 143721 51.48 RINCON CONSULTANTS, INC. 2153 SEP-OCT25 UNDERGROUND STORAGE
TANK/GRNDWTR TESTING
101550-5700 General Fund 26073 70254 03/12/2026 143722 1,017.00 RINCON CONSULTANTS, INC. 2153 DEC'25 SB 1383 REPORTING SUPPORT
CONSULTING SVCS
304563-5204 Solid Waste
Operations Fund
25205 71189 03/12/2026 143722 5,206.09
RUSH TRUCK CENTER, SYLMAR 4448 PWF SUPPLIES-INVENTORY-2 PACK CAT EYES 120PSI
101554-5523 General Fund 3045254402 03/12/2026 143723 532.88 RUSH TRUCK CENTER, SYLMAR 4448 PWF REPAIRS-PWSW VEH 9112-BRAKES 101554-5523 General Fund 3045255272 03/12/2026 143723 1,782.33 RUSH TRUCK CENTER, SYLMAR 4448 PWF REPAIRS-PWSW VEH 9124-HOSE ASSY WITH BRAID
101554-5523 General Fund 3045271155 03/12/2026 143723 116.37 RUSH TRUCK CENTER, SYLMAR 4448 PWF REPAIRS-PWSW VEH 9112-ROTORS 101554-5523 General Fund 3045283713 03/12/2026 143723 1,167.58 SC COMMERCIAL, LLC 3581 PWF SUPPLIES-INVENTORY-DIESEL EXHAUST FLUID
101554-5520 General Fund IN-0000308394 03/12/2026 143724 505.62 VENCO POWER SWEEPING, INC 454 MARCH 2026 CITY WIDE STREET SWEEPING
SERVICES
304563-5213 Solid Waste
Operations Fund
26050 CA25007080 03/12/2026 143725 26,243.80
SHRED-IT, C/O STERICYCLE, INC 4959 MARCH 2026 PD BIO HAZARD DISPOSAL SERVICES 101442-5204 General Fund 8013460980 03/12/2026 143726 222.74 SHRED-IT, C/O STERICYCLE, INC 4959 FEBRUARY 2026 PD SHREDDING SERVICES 101442-5204 General Fund 8013592027 03/12/2026 143726 427.38 Check Total: 85.00
Check No. 143717
Check Total: 85.00
Check No. 143718
Check Total: 105.00
Check No. 143719
Check Total: 605.00
Check No. 143720
Check Total: 150.30
Check No. 143721
Check Total: 257.39
Check No. 143722
Check Total: 6223.09
Check No. 143723
Check Total: 3599.16
Check No. 143724
Check Total: 505.62
Check No. 143725
Check Total: 26243.80
Check No. 143726
Check Total: 650.12
Check No. 143727
Agenda Item No. 03 Page 39 of 43 CC Agenda 04-06-2026
Disbursements for 3/12/2026 Attachment E
3/17/2026
Vendor Name Vendor # Invoice General Description GL Account Fund PO Number Invoice Number Check Date Check/EFT # Detail Amount SPARLING INSTRUMENTS LLC 435 PWW/PWWW METER FIELD CALIBRATION-13 QTY 303562-5204 Wastewater Operations Fund
3091001 03/12/2026 143727 590.84
SPARLING INSTRUMENTS LLC 435 PWW/PWWW METER FIELD CALIBRATION-13 QTY 302561-5204 Water Plant Operations Fund
3091001 03/12/2026 143727 3,249.66
CALPORTLAND COMPANIES 586 PWW REPAIRS-DELTA GREEN LEAK-SLURRY 301560-5523 Water Operations Fund
97085426 03/12/2026 143728 399.67
CALPORTLAND COMPANIES 586 PWSW-CONCRETE DUMP FEES 304563-5233 Solid Waste Operations Fund
97093446 03/12/2026 143728 315.60
CALPORTLAND COMPANIES 586 PWSW-CONCRETE DUMP FEES 304563-5233 Solid Waste Operations Fund
97094676 03/12/2026 143728 315.60
CALPORTLAND COMPANIES 586 PWSW-CONCRETE DUMP FEES 304563-5233 Solid Waste Operations Fund
97103989 03/12/2026 143728 157.80
CALPORTLAND COMPANIES 586 PWSW-CONCRETE DUMP FEES 304563-5233 Solid Waste Operations Fund
97106828 03/12/2026 143728 157.80
CALPORTLAND COMPANIES 586 PWSW-CONCRETE DUMP FEES 304563-5233 Solid Waste Operations Fund
97108327 03/12/2026 143728 157.80
CALPORTLAND COMPANIES 586 PWSW-CONCRETE DUMP FEES 304563-5233 Solid Waste Operations Fund
97113136 03/12/2026 143728 157.80
CALPORTLAND COMPANIES 586 WATER SUPPLIES-GREENBOOK 100 E 100 SLURRY 301560-5520 Water Operations Fund
97116311 03/12/2026 143728 460.02
CALPORTLAND COMPANIES 586 PWSW-CONCRETE DUMP FEES 304563-5233 Solid Waste Operations Fund
97106829 03/12/2026 143729 157.80
SUNRIDGE LANDSCAPE MAINTENANCE, INC 4586 FEB'26 LANDSCAPE MAINTENANCE-323 EAST C STREET
213781-5212 Housing
Successor Agency
Fund
4405 03/12/2026 143730 154.50
TAMPA HARDWARE, INC 4401 PWW SUPPLIES-5 GALLON GAS CAN 301560-5520 Water Operations Fund
1066031 03/12/2026 143731 84.80
NANCY K BOHL INCORPORATED 3035 NOVEMBER 2025 PD EMPLOYEE SUPPORT
SERVICES
101440-5204 General Fund INV107082 03/12/2026 143732 787.50 NANCY K BOHL INCORPORATED 3035 DECEMBER 2025 PD EMPLOYEE SUPPORT
SERVICES
101440-5204 General Fund INV107536 03/12/2026 143732 787.50 NANCY K BOHL INCORPORATED 3035 JANUARY 2026 PD EMPLOYEE SUPPORT
SERVICES
101440-5204 General Fund INV107941 03/12/2026 143732 787.50 NANCY K BOHL INCORPORATED 3035 MARCH 2026 PD EMPLOYEE SUPPORT SERVICES 101440-5204 General Fund INV108843 03/12/2026 143732 826.88 TMR SERVICE INC. 5955 PWF REPAIRS-PWSW VEH 9129-CK ENGINE LIGHT 101554-5215 General Fund 4167 03/12/2026 143733 1,500.00 TMR SERVICE INC. 5955 PWF REPAIRS-PWSW VEH 9126-NOX SENSOR 101554-5215 General Fund 4179 03/12/2026 143734 360.00 TMR SERVICE INC. 5955 PWF REPAIRS-PWSW VEH 9112-BRAKES 101554-5215 General Fund 4183 03/12/2026 143735 1,682.50 Check Total: 3840.50
Check No. 143728
Check Total: 2122.09
Check No. 143729
Check Total: 157.80
Check No. 143730
Check Total: 154.50
Check No. 143731
Check Total: 84.80
Check No. 143732
Check Total: 3189.38
Check No. 143733
Check Total: 1500.00
Check No. 143734
Check Total: 360.00
Check No. 143735
Check Total: 1682.50
Agenda Item No. 03 Page 40 of 43 CC Agenda 04-06-2026
Disbursements for 3/12/2026 Attachment E
3/17/2026
Vendor Name Vendor # Invoice General Description GL Account Fund PO Number Invoice Number Check Date Check/EFT # Detail Amount TRAFFIC TECHNOLOGIES LLC 1021 PWL SUPPLIES-48" REFLECTIVE SIGNS/CROSS BRACE
101553-5520 General Fund 53088 03/12/2026 143736 292.24 TRENCH SHORING COMPANY 3603 PWW EQUIP RENTAL-106 E PEARL-TRENCH TOP WELDED
301560-5220 Water Operations
Fund
RI20595427 03/12/2026 143737 302.40
TURF STAR, INC 1728 PWL REPAIRS-BLADE SERVICE PACK 101553-5523 General Fund INV120272 03/12/2026 143738 390.50 TURNER, KIMBERLY D. 5031 PD TRAINING-J FLORIANO-DOMESTIC TERRORISM 101442-5411 General Fund 7827 03/12/2026 143739 199.00 ULINE SHIPPING SUPPLIES 2215 PD SAFETY SUPPLIES-NITRILE GLOVES 101442-5540 General Fund 204293887 03/12/2026 143740 680.75 UNIFIRST CORPORATION 5314 12/10/25 PD JAIL BLANKET CLEANING SERVICES 101442-5204 General Fund 2210257488 03/12/2026 143741 68.73 UNIFIRST CORPORATION 5314 12/24/25 PD JAIL BLANKET CLEANING SERVICES 101442-5204 General Fund 2210261353 03/12/2026 143741 68.73 UNIFIRST CORPORATION 5314 1/21/26 PD JAIL BLANKET CLEANING SERVICES 101442-5204 General Fund 2210269081 03/12/2026 143741 68.73 UNIFIRST CORPORATION 5314 2/4/26 PD JAIL BLANKET CLEANING SERVICES 101442-5204 General Fund 2210272997 03/12/2026 143741 75.82 UNIFIRST CORPORATION 5314 LANDSCAPE UNIFORM SERVICES (MINUS UNAUTH
CHARGES)
101553-5214 General Fund 2210273056 03/12/2026 143741 145.93 UNIFIRST CORPORATION 5314 STREETS UNIFORM SERVICES (MINUS UNAUTH
CHARGES)
101551-5214 General Fund 2210273075 03/12/2026 143741 48.93 UNIFIRST CORPORATION 5314 STREETS UNIFORM SERVICES (MINUS UNAUTH
CHARGES)
101551-5214 General Fund 2210273085 03/12/2026 143741 26.33 UNIFIRST CORPORATION 5314 LANDSCAPE UNIFORM SERVICES (MINUS UNAUTH
CHARGES)
101553-5214 General Fund 2210275039 03/12/2026 143741 146.08 UNIFIRST CORPORATION 5314 STREETS UNIFORM SERVICES (MINUS UNAUTH
CHARGES)
101551-5214 General Fund 2210275056 03/12/2026 143741 48.93 UNIFIRST CORPORATION 5314 STREETS UNIFORM SERVICES (MINUS UNAUTH
CHARGES)
101551-5214 General Fund 2210275059 03/12/2026 143741 26.33 UNIFIRST CORPORATION 5314 LANDSCAPE UNIFORM SERVICES (MINUS UNAUTH
CHARGES)
101553-5214 General Fund 2210276942 03/12/2026 143741 146.08 UNIFIRST CORPORATION 5314 STREETS UNIFORM SERVICES (MINUS UNAUTH
CHARGES)
101551-5214 General Fund 2210276949 03/12/2026 143741 48.93 UNIFIRST CORPORATION 5314 STREETS UNIFORM SERVICES (MINUS UNAUTH
CHARGES)
101551-5214 General Fund 2210276952 03/12/2026 143741 26.33 UNIFIRST CORPORATION 5314 LANDSCAPE UNIFORM SERVICES (MINUS UNAUTH
CHARGES)
101553-5214 General Fund 2210279023 03/12/2026 143741 137.55 UNIFIRST CORPORATION 5314 STREETS UNIFORM SERVICES (MINUS UNAUTH
CHARGES)
101551-5214 General Fund 2210279038 03/12/2026 143741 48.93 UNIFIRST CORPORATION 5314 STREETS UNIFORM SERVICES (MINUS UNAUTH
CHARGES)
101551-5214 General Fund 2210279042 03/12/2026 143741 26.33 UNIFIRST CORPORATION 5314 3/4/26 PD JAIL BLANKET CLEANING SERVICES 101442-5204 General Fund 2210281056 03/12/2026 143741 75.82 UNIFIRST CORPORATION 5314 LANDSCAPE UNIFORM SERVICES (MINUS UNAUTH
CHARGES)
101553-5214 General Fund 2210281086 03/12/2026 143741 147.36 UNIFIRST CORPORATION 5314 STREETS UNIFORM SERVICES (MINUS UNAUTH
CHARGES)
101551-5214 General Fund 2210281097 03/12/2026 143741 48.93 UNIFIRST CORPORATION 5314 STREETS UNIFORM SERVICES (MINUS UNAUTH
CHARGES)
101551-5214 General Fund 2210281101 03/12/2026 143741 26.33 Check No. 143736
Check Total: 292.24
Check No. 143737
Check Total: 302.40
Check No. 143738
Check Total: 390.50
Check No. 143739
Check Total: 199.00
Check No. 143740
Check Total: 680.75
Check No. 143741
Check Total: 1457.13
Check No. 143742
Agenda Item No. 03 Page 41 of 43 CC Agenda 04-06-2026
Disbursements for 3/12/2026 Attachment E
3/17/2026
Vendor Name Vendor # Invoice General Description GL Account Fund PO Number Invoice Number Check Date Check/EFT # Detail Amount V&V MANUFACTURING, INC. 1249 PD UNIFORM-DISPATCHER BADGE 101441-5214 General Fund 63986 03/12/2026 143742 159.85 VELOCITY TRUCK CENTER 3997 PWF REPAIRS-PWSW VEH9126-VALVE KIT 101554-5523 General Fund XA270179612:01 03/12/2026 143743 154.03 VENCO WESTERN, INC 5516 JAN'26 VEGETATION REMOVAL & CREEK
CLEARING SVCS
201556-5212 Drainage Assmnt
District Fund
26114 0330521-IN 03/12/2026 143744 14,400.00
VENTURA COUNTY AUTO SUPPLY/NAPA 4746 PWF SUPPLIES-INVENTORY-ENGINE OIL FILTER 101554-5520 General Fund 067823 03/12/2026 143745 66.57 VERIZON BUSINESS SERVICES 3503 SV646020 UTILITY BILL 101111-5300 General Fund 73554020 03/12/2026 143746 346.97 VERIZON BUSINESS SERVICES 3503 SV646020 UTILITY BILL 101111-5300 General Fund 73584643 03/12/2026 143746 347.64 VERIZON BUSINESS SERVICES 3503 SV646020 UTILITY BILL 101111-5300 General Fund 73611011 03/12/2026 143746 347.64 VERIZON BUSINESS SERVICES 3503 SV646019 UTILITY BILL 101111-5300 General Fund 73554014 03/12/2026 143747 1,333.60 VERIZON BUSINESS SERVICES 3503 SV646019 UTILITY BILL 101111-5300 General Fund 73584637 03/12/2026 143747 1,336.37 VERIZON BUSINESS SERVICES 3503 SV646019 UTILITY BILL 101111-5300 General Fund 73611007 03/12/2026 143747 1,336.37 VERIZON BUSINESS SERVICES 3503 SV646018 UTILITY BILL 101111-5300 General Fund 73554008 03/12/2026 143748 120.98 VERIZON BUSINESS SERVICES 3503 SV646018 UTILITY BILL 101111-5300 General Fund 73584631 03/12/2026 143748 121.21 VERIZON BUSINESS SERVICES 3503 SV646018 UTILITY BILL 101111-5300 General Fund 73611000 03/12/2026 143748 121.21 WASTEBUILT 4276 PWF REPAIRS-PWSW VEH 9128-SOLENOID 101554-5215 General Fund I03-301275 03/12/2026 143749 1,969.70 WASTEBUILT 4276 PWF REPAIRS-PWSW VEH 9127-PACKER 101554-5215 General Fund I03-301276 03/12/2026 143749 400.62 WASTEBUILT 4276 PWF REPAIRS-PWSW VEH 9132-CLAMP 101554-5215 General Fund I03-301277 03/12/2026 143749 400.62 WESTERN EXTERMINATOR CO 211 FM-303 HARBOR BREEZE-CARPET BEETLE
TREATMENT
101780-5212 General Fund 93639041 03/12/2026 143750 405.90 Grand Total 538,646.43
Check Total: 159.85
Check No. 143743
Check Total: 154.03
Check No. 143744
Check Total: 14400.00
Check No. 143745
Check Total: 66.57
Check No. 143746
Check Total: 1042.25
Check No. 143747
Check Total: 4006.34
Check No. 143748
Check Total: 363.40
Check No. 143749
Check Total: 2770.94
Check No. 143750
Check Total: 405.90
Agenda Item No. 03 Page 42 of 43 CC Agenda 04-06-2026
Disbursments for 3/16/2026 Attachment F
3/17/2026
Accounts Payable Check Register
Vendor Name Vendor # Invoice General Description GL Account Fund PO Number Invoice Number Check Date Check/EFT # Detail Amount COLEMAN-PACIFIC, INC. 5977 PW GENERATOR REPLACEMENT
ELECTRICAL WORK
101780-5700 General Fund 26138 2531PH REISSUE 03/16/2026 30845 6,050.00 Grand Total 6,050.00
Check No. 30845
Check Total: 6050.00
Agenda Item No. 03 Page 43 of 43 CC Agenda 04-06-2026
DATE: April 6, 2026
TO: Honorable City Council
FROM: James Vega, City Manager
Charles Peretz, Deputy City Manager
SUBJECT: CO-SPONSORSHIP OF PICKLEBALL TOURNAMENT AT MORANDA
PARK ORGANIZED BY RECREATION, EDUCATION, ARTS &
CULTURE IN HUENEME (REACH)
RECOMMENDATION:
It is recommended that City Council adopt a resolution approving the City’s cosponsorship of REACH’s Pickleball Tournament at Moranda Park on June 20 and 21, 2026 from 8:00 a.m. to 5:00 p.m.
BACKGROUND/ANALYSIS:
The City’s Pickleball Court reservation policy strikes a balance between the need to maintain open court hours and accommodate the desire for court reservations. As part of that policy, individuals and groups may reserve a maximum of 2 courts unless the event or program is co-sponsored by the City. If the City Council approves a cosponsorship, the applicant will work with City staff to acquire the necessary permit for the event.
Recreation, Education, Arts and Culture in Hueneme (REACH) is a local 501(c)3 corporation created for the purpose of raising and distributing funds in support of local recreational, cultural and educational activities. REACH’s proposed event is scheduled for June 20, with a reserved timeframe from 8:00 a.m. to 5:00 p.m. Based on the level of interest, the event may expand to a two-day format, with June 21 serving as the second day of the event. The event will not include amplified sound, aside from a microphone for periodic tournament announcements. While vendors are not anticipated at this time, if vendors are included, REACH has been advised that City business licenses will be required.
REACH intends to solicit sponsors, though specific details regarding the number and type of sponsors are still to be determined. Proceeds from the event will support Nate’s Place, a wellness and recovery center with the goal of helping at-risk teens and young adults struggling with mental health, trauma and/or substance abuse challenges.
Agenda Item No. 04 Page 1 of 4 CC Agenda 04-06-2026
Pickleball Tourney Co-Sponsorship
April 6, 2026
REACH is required to provide insurance coverage naming the City as an additional insured. If the City Council approves a fee waiver, the City will be formally recognized for its support of the event. Pursuant to the City’s pickleball court reservation policy, the organization is seeking the City’s permission to reserve eight pickleball courts for this event. REACH is requesting to utilize 8 of the 10 pickleball courts, from 9:00 a.m. to 5:00 p.m. both days, which would ensure that members of the public not participating in the tournament have access to 2 pickleball courts throughout the tournament.
FISCAL IMPACT:
This item does not require an expenditure of City funds. As part of the co-sponsorship, the $432 cost of court rental fees for both days would be waived. No additional staff time or costs are anticipated as the event will be coordinated by REACH.
STRATEGIC PLAN:
Primary Strategic Pillar(s) and Initiative(s):
Optimal Levels of Service for Residents and Businesses
• Support and establish programs and events that created a strong sense of community pride and a connection to our history and heritage ATTACHMENTS:
A. Resolution
Agenda Item No. 04 Page 2 of 4 CC Agenda 04-06-2026
RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PORT HUENEME, CALIFORNIA, AUTHORIZING THE CITY OF PORT HUENEME TO COSPONSOR A PICKLEBALL TOURNAMENT COORDINATED BY REACH WHEREAS, recreational, educational, arts and cultural programs enhance the quality of life of Port Hueneme residents; and
WHEREAS, Recreation, Education, Arts and Culture in Hueneme (REACH) is a 501(c)3, non-profit organization, dedicated to supporting these essential programs through fundraising activities; and
WHEREAS, REACH has submitted a request to host a pickleball tournament at Moranda Park on June 20 and June 21, 2026 to serve as a fundraising event; and WHEREAS, co-sponsoring the REACH’s pickleball tournament aligns with the City of Port Hueneme’s commitment to fostering community well-being and enrichment; and WHEREAS, promoting and supporting recreational activities like pickleball enhances community engagement and promotes healthy lifestyles among residents; and WHEREAS, waiving court rental fees will decrease event costs, thereby increasing the amount of funds that can may be generated by event.
NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF PORT HUENEME, CALIFORNIA, DOES HEREBY RESOLVE AS FOLLOWS:
SECTION 1: The City Council of Port Hueneme hereby co-sponsors the June 20 and June 21, 2026 Pickleball Tournament at Moranda Park.
SECTION 2: The City Council of Port Hueneme authorizes all fees associated with the rental of the pickleball courts to be waived.
SECTION 3: The City Council of Port Hueneme authorizes the City Manager to execute all necessary agreements, contracts or permits as may be required for this event.
SECTION 4: This Resolution shall take effect immediately upon its passage.
SECTION 5: The City Clerk shall certify to the adoption of this Resolution and enter it into the book of original Resolutions.
PASSED, APPROVED, AND ADOPTED, this 6
th day of April, 2026.
Martha McQueen-Legohn, Mayor
ATTEST:
________________________________
Georgianna Nicole Alvarez
City Clerk
Attachment A
Agenda Item No. 04 Page 3 of 4 CC Agenda 04-06-2026
CC Resolution No. ___, Page 2 of 2
CERTIFICATION
STATE OF CALIFORNIA )
COUNTY OF VENTURA ) SS.
CITY OF PORT HUENEME )
I, Georgianna Nicole Alvarez, City Clerk of the City of Port Hueneme, California, do hereby certify that the foregoing Resolution No. ____ was duly adopted at the regular meeting of the City Council on the 6
th day of April, 2026, by the following vote:
AYES:
NOES:
ABSTAIN:
ABSENT:
Dated:
Georgianna Nicole Alvarez
City Clerk
Agenda Item No. 04 Page 4 of 4 CC Agenda 04-06-2026
DATE: April 6, 2026
TO: Honorable City Council
FROM: James Vega, City Manager
Georgianna N. Alvarez, City Clerk
SUBJECT: ADOPTION OF A RESOLUTION UPDATING THE CITY’S RECORDS
RETENTION SCHEDULE
RECOMMENDATION:
It is recommended that the City Council adopt a Resolution updating the City’s Records Retention Schedule, authorizing destruction of certain records, and rescinding Resolution No. 4518.
BACKGROUND/ANALYSIS:
The City Council adopted the current Records Retention Schedule in January 2025 to guide the maintenance and disposition of official records. Periodic updates are necessary to ensure continued compliance with current state laws, operational needs, and records management best practices.
Since the last adoption, changes in legal requirements, technology, and City operations have necessitated revisions to the schedule.
The proposed updated Records Retention Schedule:
• Revises retention periods to reflect current legal requirements • Adds new record series to address evolving administrative and technological functions
• Clarifies existing categories for consistency and ease of use • Incorporates best practices for electronic records management • Updates legal citations
The City receives annual support from Gladwell Governmental Services Inc. (GGS) which includes legal review and any necessary updates of the City’s Records Retention Schedule. The proposed updates were developed in coordination with GGS and City departments. These revisions comply with applicable laws and reflect standard business practices for California cities. These updates will improve consistency, ensure Agenda Item No. 05 Page 1 of 87 CC Agenda 04-06-2026
Records Retention Schedule Update
April 6, 2026
compliance, and enhance the City’s ability to manage both physical and digital records efficiently.
The resolution also authorizes the following standard business practices used by California cities:
• The routine destruction of records that have exceeded their adopted retention period, upon the request of the Department Head and with prior written consent of the Department Head, City Clerk and City Attorney, without further action by the City Council. This authorization is included in Section 2 of the resolution and will reduce costs and improve operational efficiency.
• Non-substantive revisions to the Records Retention Schedule, such as formatting changes, clarifications, grammatical corrections, and updates to legal citations, that do not materially alter retention periods or legal requirements may be made administratively with the approval of the Department Head, City Clerk, City Attorney, and City Manager. This authorization is included in Section 3 of the resolution.
FISCAL IMPACT:
None. This item does not require an expenditure of funds and may result in cost savings related to records storage and management.
STRATEGIC PLAN:
Primary Strategic Pillar(s) and Initiative(s):
Optimal Levels of Service for Residents and Businesses
• Promote operational excellence in all City functions and embody best practices as a municipality
• Establish desired service levels for all City functions ATTACHMENTS:
A. Resolution including Exhibit A Records Retention Schedule (redline) Agenda Item No. 05 Page 2 of 87 CC Agenda 04-06-2026
RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PORT HUENEME,
CALIFORNIA, UPDATING THE RECORDS RETENTION SCHEDULE,
AUTHORIZING DESTRUCTION OF CERTAIN CITY RECORDS AND
RESCINDING RESOLUTION NO. 4518
WHEREAS, the maintenance and retention of City records beyond their useful life can be costly, impede efficient retrieval, and is not necessary for the effective and efficient operation of the City of Port Hueneme; and
WHEREAS, section 34090 of the Government Code of the State of California establishes the authority and procedures by which a City may destroy records that are no longer required; and
WHEREAS, the City Council previously adopted a Records Retention Schedule pursuant to Resolution No. 4518; and
WHEREAS, the City Council desires to update and restate the City’s Records Retention Schedule.
NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF PORT HUENEME, CALIFORNIA, DOES HEREBY RESOLVE AS FOLLOWS:
SECTION 1: Resolution No. 4518 is hereby repealed and superseded in its entirety.
SECTION 2: The Records Retention Schedule attached hereto as Exhibit A and incorporated herein by this reference is hereby adopted. Records identified in said schedule are authorized for destruction in accordance with Section 34090 et seq. of the California Government Code and the provisions of said schedule, upon the request of the Department Head and with the prior written consent of the Department Head, City Clerk and City Attorney, without further action by the City Council.
SECTION 3: Non-substantive revisions to the Records Retention Schedule, including formatting changes, clarifications, grammatical corrections, and updates to legal citations that do not materially alter retention periods or legal requirements may be made administratively with the approval of the Department Head, City Clerk, City Attorney, and City Manager.
SECTION 4: The term “records” as used herein shall include any writing, as defined by the California Public Records Act, including but not limited to documents, instructions, books, microforms, electronic files, magnetic tape, optical media, and papers.
SECTION 5: This Resolution shall take effect immediately upon its passage.
SECTION 6: The City Clerk shall certify to the passage and adoption of this Resolution and enter it into the book of original Resolutions.
PASSED, APPROVED, AND ADOPTED, this 6
th day of April, 2026.
Martha R. McQueen-Legohn, Mayor
Attachment A
Agenda Item No. 05 Page 3 of 87 CC Agenda 04-06-2026
ATTEST:
________________________________
Georgianna Nicole Alvarez
City Clerk
Agenda Item No. 05 Page 4 of 87 CC Agenda 04-06-2026
CERTIFICATION
STATE OF CALIFORNIA )
COUNTY OF VENTURA ) SS.
CITY OF PORT HUENEME )
I, Georgianna Nicole Alvarez, City Clerk of the City of Port Hueneme, California, do hereby certify that the foregoing Resolution No. ____ was duly adopted at the regular meeting of the City Council on the 6
th day of April, 2026, by the following vote:
AYES:
NOES:
ABSTAIN:
ABSENT:
Dated:
Georgianna Nicole Alvarez
City Clerk
Agenda Item No. 05 Page 5 of 87 CC Agenda 04-06-2026
AUTHORIZATION TO DESTROY RECORDS (Paper or Electronic Records):
Destruction or deletion of an official (original) record that has exceeded its retention period (and has SUBSTANTIVE CONTENT) must be authorized prior to destruction or deletion. • If there is a minimum retention (“Minimum 2 years"), the destruction / deletion must be authorized before it is destroyed, as it is an official (original) record.
Copies, drafts, notes and non-records (or originals that do NOT have SUBSTANTIVE CONTENT) do NOT require authorization, and can be destroyed “When No Longer Required.” If there is NOT a minimum retention ("When No Longer Required"), it does NOT need to be authorized prior to destruction, as it is a preliminary draft, copy, or the Content is NOT Substantive.
On every page of the schedules (near the top, just under the column headings) are important instructions, including instructions regarding holds on destroying records. “Litigation, complaints, claims, public records act requests, audits and/or investigations suspend normal retention periods (retention resumes after settlement or resolution).”
Exhibit A
HOW TO USE RETENTION SCHEDULES
A legend explaining the information presented in the retention schedule; please read this for an explanation of every column.
The specified retention period applies regardless of the media of the record: If a record is stored on paper and electronic format (a computer file on a hard drive), all electronic and paper records should be destroyed (or deleted / erased) after the specified period of time has elapsed and authorization to destroy has been obtained.
Copies or duplicates of records should never be retained longer than the prescribed period for the official (original) record, and drafts and copies should be destroyed as soon as they are no longer required.
The term “records” shall include all records as defined by the California Public Records Act.
STRUCTURE: CITY-WIDE, DEPARTMENTS & DIVISIONS
The City-wide retention schedule includes those records all departments have in common (e-mails, letters, memorandums, purchase orders, etc.). These records are NOT repeated in the Department retention schedule, unless that department is the Office of Record.
Each department has a separate retention schedule that describes the records that are unique to their department, or for which they are the Office of Record. The department retention schedules may be organized by Division within that Department. If a record is not listed in your department retention schedule, refer to the City-wide retention schedule, or look in the index to the schedules (provided after approval.)
BENEFITS
This retention schedule has been developed by Diane R. Gladwell, MMC, an expert in Municipal Government records, and will provide the City with the following benefits:
• Reduce administrative expenses, expedite procedures
• Free office space and computer storage space
• Reduce the cost of records storage – paper and electronic • Eliminate duplication of effort within the City
• Find records faster
• Determine what media should be used to store records
Agenda Item No. 05 Page 6 of 87 CC Agenda 04-06-2026
Retention/Disposition: Active (guideline): How long the file remains in the immediate office area Inactive (guideline): How long the file is in off-site storage, stored electronically in accordance with law (see below) Total Retention: The total number of years the record is retained For file folders containing documents with different retention timeframes, use the document with the longest retention time.
P = Permanent
Indefinite = No fixed or specified retention period; used for databases, because the data fields are interrelated and certain data may require minimum retention.
Vital? = Those records that are needed for basic operations in the event of a disaster.
Media Options (guideline) terms used in State law: Mag = Electronic Computer Magnetic Media (Hard drives, Networks, USB Drives, Cloud, etc.) Mfr = Microforms (aperture cards, microfilm, microfiche, or jackets) Ppr = Paper, Mylar, Linen, “Hard Copy”
OD = Optical Disk or other Unalterable Media which does not allow changes Scan / Import (guideline): “S” indicates the record should be scanned into the document imaging system; “I” indicates the record should be electronically imported into the document imaging system; “M” indicates the record was microfilmed
Destroy Paper after Imaged & QC’d (quality checked) / Trustworthy Electronic Record: “Yes” means the electronic record may serve as the OFFICIAL record (and the paper version may be destroyed, or the record may be electronically generated and never exist in paper format) IF (these are the legal requirements for the electronic record to serve as the official (original) record) the electronic record is also placed on Unalterable Media, Immutable Cloud Media, Optical Disk (OD), DVD-R, CD-R, Blue-ray-R, or WORM, or microfilmed) which is stored in a safe & separate location.
Employees are required to Quality Check (“QC’d”) both the images and the indexes, and ensure the electronic record contains all significant details from the original and be an adequate substitute for the original document for all purposes; other legal mandates may apply.
Legend for legal citations (§: Section) B&P: Business & Professions Code (CA) CBC: California Building Code CC: Civil Code (CA) CCP: Code of Civil Procedure (CA) CCR: California Code of Regulations (CA) CFC: California Fire Code CFR: Code of Federal Regulations (US) EC: Elections Code (CA) EVC: Evidence Code (CA) FA: Food & Agriculture Code FC: Family Code (CA) FTB: Franchise Tax Board (CA) GC: Government Code (CA) H&S: Health & Safety Code (CA) HUD: Housing & Urban Develop. (US) LC: Labor Code (CA) Ops. Cal. Atty. Gen..: Attorney General Opinions (CA) PC: Penal Code (CA) PRC Public Resources Code R&T: Revenue & Taxation Code (CA) UFC: Uniform Fire Code USC: United States Code (US) VC: Vehicle Code (CA) W&I: Welfare & Institutions Code (CA)
RECORDS RETENTION SCHEDULE LEGEND
OFR (Office of Record): The department that keeps the Official (original or “record copy”) record for its retention period, then authorizes destruction.
Usually, it is the department that originates the record. The official (original) record may be the paper / hard copy version of the record; however the electronic record may be the official (original) record. See the “Destroy Paper after Imaged & QC’d” below for the Legal Requirements for the electronic record to be the official (original) record.
Records Description: The record series (a group of like records).
Non-Record: Documents, studies, books and pamphlets produced by outside agencies, preliminary drafts not retained in the ordinary course of business.
Agenda Item No. 05 Page 7 of 87 CC Agenda 04-06-2026
RECORDS RETENTION SCHEDULE: CITY-WIDE STANDARDS
(Used by ALL Departments)
Ver. 5.0 Page CW-1
Office of
Record
(OFR)
Retention No. Records Description Total
Retention Vital? Media Options
Image:
I=Import
M=Mfr
S=Scan
Destroy
Paper after
Imaged &
QC'd?
Comments / Reference
Retentions apply to the department that is NOT the Office of Record (OFR), or the "Lead Department". If you are the OFR, refer to your department retention schedule.
Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder.
HOLDS: Litigation, claims, complaints, audits, public records act requests, and/or investigations suspend normal retention periods (retention resumes after settlement or completion).
Lead Dept. CW-001
Affidavits of Publications / Affidavits of Posting
Notices / Legal Advertising / Notices / Proofs of
Publications / Public Hearing Notices
2 years
Mag,
Mfr, OD,
Ppr
S / I Yes: After
QC & OD
Statute of Limitations for some Municipal
Government actions is 3 - 6 months;
CCP§335 337 et seq; GC §§34090,
65009(c)(1)
Lead Dept.
(Managing the
Agreement /
Contract)
CW-002
Agreements / Contracts: ADMINISTRATION
(WITH Grant Funding)
(Project Administration / Insurance Certificates /
RFP - Request for Proposal / Successful
Proposal / Certified Payrolls, etc.)
Send All Original Agreements / Contracts to
the City Clerk)
Completion +
10 years or
After Funding
Agency Audit,
if required,
whichever is
longer
Yes: Before
Completion
Mag,
Mfr, OD,
Ppr
S / I Yes: After
QC & OD
Some grant funding agencies require
audits; Statute of Limitations for Errors &
Omissions is 10 years; Statute of
Limitations: Contracts & Spec's=4 years,
Developers=comp. + 10 years; CCP §337
et. seq., 2 CFR 200.334; 24 CFR
91.105(h), 92.505, & 570.502(b), 29 CFR
97.42; OMB Circular A-133GC §34090
Lead Dept.
(Managing the
Agreement /
Contract)
CW-003
Agreements / Contracts: ADMINISTRATION
(WITHOUT Grant Funding)
(Project Administration / Insurance Certificates /
RFP - Request for Proposal / Successful
Proposal / Certified Payrolls, etc.)
Send All Original Agreements / Contracts to the
City Clerk; all Insurance Certificates to Human
Resources / Risk Management
Completion +
10 years
Yes: Before
Completion
Mag,
Mfr, OD,
Ppr
S / I Yes: After
QC & OD
City preference; Covers E&O Statute of
Limitations; Statute of Limitations:
Contracts & Spec's=4 years,
Developers=comp. + 10 years; CCP §337
et. seq., GC §34090
Lead Dept.
(Managing the
Agreement /
Contract)
CW-004
Agreements / Contracts:
UNSUCCESSFUL BIDS, PROPOSALS /
RESPONSES to RFPs (Request for Proposals)
/ RFQs (Request for Qualifications) that don't
result in a contract
2 years
Mag,
Mfr, OD,
Ppr
S / I Yes: After
QC & OD
Finance / Purchasing retains the originals
of Formal procurements; Includes
unopened bids; GC §34090
CITY-WIDE (Used by ALL Departments)
Adopted: 1/21/2025
.
Agenda Item No. 05 Page 8 of 87 CC Agenda 04-06-2026
RECORDS RETENTION SCHEDULE: CITY-WIDE STANDARDS
(Used by ALL Departments)
Ver. 5.0 Page CW-2
Office of
Record
(OFR)
Retention No. Records Description Total
Retention Vital? Media Options
Image:
I=Import
M=Mfr
S=Scan
Destroy
Paper after
Imaged &
QC'd?
Comments / Reference
Retentions apply to the department that is NOT the Office of Record (OFR), or the "Lead Department". If you are the OFR, refer to your department retention schedule.
Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder.
HOLDS: Litigation, claims, complaints, audits, public records act requests, and/or investigations suspend normal retention periods (retention resumes after settlement or completion).
CITY-WIDE (Used by ALL Departments)
Lead Dept. CW-005
Boards, Commissions, / Committees: External
Organizations / Regional Boards /
Commissions - Agendas, Minutes,
Resolutions, / other documents
(e.g. County Board of Supervisors)
When No
Longer
Required
Mag,
Mfr, OD,
Ppr
S / I Yes: After
QC & OD Non-records
Staffing Dept. CW-006
Boards, Committees, Commissions, Advisory
Bodies: All Citizen Advisory Bodies Created
by the City Council
AGENDAS / STAFF REPORTS
Minimum 2
years
Mag,
Mfr, OD,
Ppr
S / I Yes: After
QC & OD Department Preference; GC §34090
Staffing Dept. CW-007
Boards, Committees, Commissions, Advisory
Bodies: All Citizen Advisory Bodies Created
by the City Council: Recordings - AUDIO
RECORDINGS of Meetings / Audio Tapes
Minimum 4
years, or After
Minutes are
Approved,
Whichever is
Longer
Mag Department preference; Audio Required
for 30 days; GC §54953.5(b)
Staffing Dept. CW-008
Boards, Committees, Commissions, Advisory
Bodies: All Citizen Advisory Bodies Created
by the City Council
MINUTES
P
Mag,
Mfr, OD,
Ppr
S / I Yes: After
QC & OD GC §34090(e)
Staffing Dept. CW-009
Boards, Committees, Commissions, Advisory
Bodies: All Citizen Advisory Bodies Created
by the City Council: Recordings - VIDEO
RECORDINGS of Meetings / Video Tapes
Minimum 4
years, or After
Minutes are
Approved,
Whichever is
Longer
Mag
Department preference; video recordings
of meetings are required for 90 days; GC
§34090.7
Staffing Dept. CW-010
Committees: Employee Committees,
Employee Staff Meetings / Department Staff
Meetings
AGENDAS / MINUTES (If agendas or minutes
are created)
2 years
Mag,
Mfr, OD,
Ppr
S / I Yes: After
QC & OD GC §34090 et seq.
Adopted: 1/21/2025
Agenda Item No. 05 Page 9 of 87 CC Agenda 04-06-2026
RECORDS RETENTION SCHEDULE: CITY-WIDE STANDARDS
(Used by ALL Departments)
Ver. 5.0 Page CW-3
Office of
Record
(OFR)
Retention No. Records Description Total
Retention Vital? Media Options
Image:
I=Import
M=Mfr
S=Scan
Destroy
Paper after
Imaged &
QC'd?
Comments / Reference
Retentions apply to the department that is NOT the Office of Record (OFR), or the "Lead Department". If you are the OFR, refer to your department retention schedule.
Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder.
HOLDS: Litigation, claims, complaints, audits, public records act requests, and/or investigations suspend normal retention periods (retention resumes after settlement or completion).
CITY-WIDE (Used by ALL Departments)
Staffing Dept. CW-011
Committees: Subcommittees of the City
Council (Ad-Hoc / Standing Committees)
AGENDAS / MINUTES
2 years
Mag,
Mfr, OD,
Ppr
S / I Yes: After
QC & OD
All actions are made by the City Council;
GC §34090
Lead
(Responding)
Dept.
CW-012 Complaints / Concerns from Citizens
(Excludes Police Officers)
Minimum 2
years
Mag,
Mfr, OD,
Ppr
S / I Yes: After
QC & OD
City preference; Claims must be filed in 6
months; CCP §§338 et seq., 340 et seq.,
342, GC §34090
Lead Dept. CW-013 Copies / duplicates of any record
Copies -
When No
Longer
Required
Mag,
Mfr, OD,
Ppr
S / I Yes: After
QC & OD GC §34090.7
Dept. that
Authors
Document
or
Receives the
City's Original
Document
CW-014
Correspondence - ROUTINE
(IF CONTENT relates in a SUBSTANTIVE way
to the conduct of the public's business)
(e.g. e-mail / email with SUBSTANTIVE content,
Letters, Memorandums, Administrative Files,
Chronological, General Files, Reading File,
Working Files, etc.)
SUBSTANTIVE synonyms: Significant,
Meaningful, Considerable, Essential
IF the Content relates in a SUBSTANTIVE way
to the conduct of the public's business
2 years
Mag,
Mfr, OD,
Ppr
S / I Yes: After
QC & OD
ONLY IF the Content relates in a
substantive way to the conduct of the
public's business; City of San Jose v.
Superior Court (2017) 2 Cal.5th 608 Jose
vs. Superior Court, 5 Cal. 5th 608 (2017).
GC §34090
Adopted: 1/21/2025
.
Agenda Item No. 05 Page 10 of 87 CC Agenda 04-06-2026
RECORDS RETENTION SCHEDULE: CITY-WIDE STANDARDS
(Used by ALL Departments)
Ver. 5.0 Page CW-4
Office of
Record
(OFR)
Retention No. Records Description Total
Retention Vital? Media Options
Image:
I=Import
M=Mfr
S=Scan
Destroy
Paper after
Imaged &
QC'd?
Comments / Reference
Retentions apply to the department that is NOT the Office of Record (OFR), or the "Lead Department". If you are the OFR, refer to your department retention schedule.
Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder.
HOLDS: Litigation, claims, complaints, audits, public records act requests, and/or investigations suspend normal retention periods (retention resumes after settlement or completion).
CITY-WIDE (Used by ALL Departments)
Dept. that
Authors
Document
or
Receives the
City's Original
Document
CW-015
Correspondence - TRANSITORY /
PRELIMINARY DRAFTS, Interagency /
Intraagency Memoranda NOT retained in the
ordinary course of business
Content NOT Substantive, / NOT made /
retained for the purpose of preserving the
informational content for future reference
(e.g. calendars, checklists, e-mail / email,
social media posting, employee directories,
flyers, invitations, instant messaging,
inventories, logs, mailing lists, meeting room
registrations, PowerPoint presentations,
speaker cards, speech notes, staff Teams
videoconference chats, notes / recordings,
supply inventories, telephone messages, text
messages, transmittal letters, thank yous,
requests from other cities, preliminary notices
for construction projects, undeliverable
envelopes / returned mail, visitors logs, voice
mails, webpages, etc.)
When No
Longer
Required
Mag,
Ppr
Electronic and paper records are
categorized, filed and retained based
upon the CONTENT of the record.
Records where either the CONTENT
relates in a SUBSTANTIVE way to the
conduct of the public's business, or
ARE made or retained for the purpose of
preserving the informational content for
future reference are SAVED by placing
them in an electronic or paper (project)
file folder and retained for the
applicable retention period. If not
mentioned here, consult the City Attorney
to determine if a record is considered
transitory / preliminary draft. GC §§34090,
7927.500, 7928.705.; 64 Ops. Cal. Atty.
Gen. 317 (1981)); City of San Jose v.
Superior Court (2017) 2 Cal.5th 608 Jose
vs. Superior Court, 5 Cal. 5th 608 (2017).
Lead Dept. CW-016 Developer Deposit Accounts / Developer Impact Fee Accounts (Escrow Accounts)
Closed + 5
years
Yes: Until
Maturity
Mag,
Mfr, OD,
Ppr
S / I Yes: After
QC & OD
Department Preference; (meets municipal
government auditing standards); GC
§34090
Lead Dept. CW-017 Drafts / Notes: Drafts that are revised (retain final version)
When No
Longer
Required
Mag,
Mfr, OD,
Ppr
S / I Yes: After
QC & OD
As long as the drafts and notes are not
retained in the "Regular Course of
Business". Consult the City Attorney to
determine if a record is considered a draft.
GC §§34090, 7927.500, 7928.705
Adopted: 1/21/2025
.
Agenda Item No. 05 Page 11 of 87 CC Agenda 04-06-2026
RECORDS RETENTION SCHEDULE: CITY-WIDE STANDARDS
(Used by ALL Departments)
Ver. 5.0 Page CW-5
Office of
Record
(OFR)
Retention No. Records Description Total
Retention Vital? Media Options
Image:
I=Import
M=Mfr
S=Scan
Destroy
Paper after
Imaged &
QC'd?
Comments / Reference
Retentions apply to the department that is NOT the Office of Record (OFR), or the "Lead Department". If you are the OFR, refer to your department retention schedule.
Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder.
HOLDS: Litigation, claims, complaints, audits, public records act requests, and/or investigations suspend normal retention periods (retention resumes after settlement or completion).
CITY-WIDE (Used by ALL Departments)
Lead Dept. CW-018 GIS Database / Data / Layers (both City-wide / Specialized)
When No
Longer
Required
Yes
Mag,
Mfr, OD,
Ppr
S / I Yes: After
QC & OD
The Lead Department should print out
historical documents (or save source data)
prior to replacing the data, if they require
the data or output for historical purposes;
Department Preference (Preliminary
documents); GC §34090 et seq.
Lead Dept.
(Managing the
Grant)
CW-019 Grant Applications funded by the City's General
Fund 2 years
Mag,
Mfr, OD,
Ppr
S / I Yes: After
QC & OD
Finance maintains payable information in
Accounts Payable; GC §34090
Lead Dept.
(Managing the
Grant)
CW-020 Grants (UNSUCCESSFUL Applications,
Correspondence) 2 years
Mag,
Mfr, OD,
Ppr
S / I Yes: After
QC & OD GC §34090
Lead Dept.
(Managing the
Grant)
CW-021
Grants / CDBG Administration (Community
Development Block Grant) / Reimbursable
Claims / FEMA Reimbursements / OES
Reimbursements (SUCCESSFUL Reports,
other records required to pass the funding
agency's audit, if required)
Applications (successful), copy of grant
agreement, copies of invoices, program rules,
regulations / procedures, reports to grant
funding agencies, correspondence, audit
records, completion records
After Funding
Agency Audit,
if required -
Minimum 5
years
Mag,
Mfr, OD,
Ppr
S / I Yes: After
QC & OD
Meets auditing standards; Grants covered
by a Consolidated Action Plan are
required for 5 years; Uniform Admin.
Requirements for Grants to Local
Governments is 3 years from expenditure
report or final payment of grantee or
subgrantee; 2 CFR 200.334; 24 CFR
91.105(h), 92.505, 570.490, &
570.502(a&b), 29 CFR 97.42; OMB
Circular A-110 & A-133; GC §34090
Lead Dept. CW-022 Newspaper Clippings
When No
Longer
Required
Mag,
Mfr, OD,
Ppr
S / I Yes: After
QC & OD
Non-records - may be obtained from the
newspaper company; GC §34090
Adopted: 1/21/2025
.
Agenda Item No. 05 Page 12 of 87 CC Agenda 04-06-2026
RECORDS RETENTION SCHEDULE: CITY-WIDE STANDARDS
(Used by ALL Departments)
Ver. 5.0 Page CW-6
Office of
Record
(OFR)
Retention No. Records Description Total
Retention Vital? Media Options
Image:
I=Import
M=Mfr
S=Scan
Destroy
Paper after
Imaged &
QC'd?
Comments / Reference
Retentions apply to the department that is NOT the Office of Record (OFR), or the "Lead Department". If you are the OFR, refer to your department retention schedule.
Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder.
HOLDS: Litigation, claims, complaints, audits, public records act requests, and/or investigations suspend normal retention periods (retention resumes after settlement or completion).
CITY-WIDE (Used by ALL Departments)
Human
Resources CW-023 Personnel Files (Department Copies)
Send all originals to Human Resources
Send to
Human
Resources
Upon
Separation or
Transfer
Before
Annual
Evaluation
Mag,
Mfr, OD,
Ppr
S / I Yes: After
QC & OD
Originals are retained by Human
Resources; GC §34090.7
Lead Dept. CW-024 Personnel Files (Supervisor's Notes)
Shred After
Incorporation
into
Performance
Evaluation or
Documented
Discipline
Before
Annual
Evaluation
Mag,
Mfr, OD,
Ppr
S / I Yes: After
QC & OD
Notes maintained in a separate folder to
be incorporated into performance
evaluation, or to document progressive
discipline; GC §34090 et seq.
Lead Dept. CW-025 Photographs
When No
Longer
Required
Mag,
Mfr, OD,
Ppr
S / I Yes: After
QC & OD
Preliminary Drafts (retention is placed on
the final record in which the photograph is
published in, if any); destroy unnecessary
photographs. GC §§34090, 7927.500
Lead Dept.
(Who Uses the
Vehicle)
CW-026
Pre-Trip Inspections / Vehicle Safety Checks /
Daily Vehicle Inspections / Daily Equipment
Checks
2 years
Mag,
Mfr, OD,
Ppr
S / I Yes: After
QC & OD
13 CCR 1234(e); VC 34505.5(c); 49 CFR
396.11; GC §34090
Lead Dept. CW-027 Public Relations / Press Releases Minimum 2 years
Mag,
Mfr, OD,
Ppr
S / I Yes: After
QC & OD GC §34090
Lead Dept.
(Who Ordered
the Appraisal)
CW-028 Real Estate Appraisal Reports: Property NOT
purchased, Loans not funded, etc. 2 years
Mag,
Mfr, OD,
Ppr
S / I Yes: After
QC & OD
Not accessible to the public; GC §§34090,
7928.705
Adopted: 1/21/2025
Agenda Item No. 05 Page 13 of 87 CC Agenda 04-06-2026
RECORDS RETENTION SCHEDULE: CITY-WIDE STANDARDS
(Used by ALL Departments)
Ver. 5.0 Page CW-7
Office of
Record
(OFR)
Retention No. Records Description Total
Retention Vital? Media Options
Image:
I=Import
M=Mfr
S=Scan
Destroy
Paper after
Imaged &
QC'd?
Comments / Reference
Retentions apply to the department that is NOT the Office of Record (OFR), or the "Lead Department". If you are the OFR, refer to your department retention schedule.
Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder.
HOLDS: Litigation, claims, complaints, audits, public records act requests, and/or investigations suspend normal retention periods (retention resumes after settlement or completion).
CITY-WIDE (Used by ALL Departments)
Lead Dept.
(Who Ordered
the Appraisal)
CW-029 Real Estate Appraisal Reports: Purchased
Property, Funded Loans
Minimum 5
years
Yes: Before
Purchase
Mag,
Mfr, OD,
Ppr
S / I Yes: After
QC & OD
Not accessible to the public until purchase
has been completed; meets grant auditing
requirements; 2 CFR 200.334; 24 CFR
91.105(h), & 570.502(b); 29 CFR 97.42,
GC §34090
Lead Dept. CW-030
Reference Materials: Policies, Procedures,
Brochures, Flyers, Handbooks, Manuals,
Newsletters, Plans / Strategic Plans, Plans (if
not provided in the schedule), Standard
Operating Procedures (SOPs), Studies, Reports
(if not provided in the schedule.): etc.:
Produced by OUTSIDE ORGANIZATIONS
(League of California Cities, Chamber of
Commerce, etc.)
When No
Longer
Required
Mag,
Mfr, OD,
Ppr
S / I Yes: After
QC & OD Non-Records
Lead Dept. CW-031
Reference Materials: Internal Policies,
Procedures, Brochures, Flyers, Handbooks,
Manuals, Newsletters, Plans / Strategic Plans,
Plans (if not provided in the schedule),
Standard Operating Procedures (SOPs),
Studies, Reports (if not provided in the
schedule.): etc.: Produced by YOUR
Department
Send all Administrative Policies that affect more
than 1 department to Human Resources
Minimum 2
years
Mag,
Mfr, OD,
Ppr
S / I Yes: After
QC & OD Department preference; GC §34090
Adopted: 1/21/2025
Agenda Item No. 05 Page 14 of 87 CC Agenda 04-06-2026
RECORDS RETENTION SCHEDULE: CITY-WIDE STANDARDS
(Used by ALL Departments)
Ver. 5.0 Page CW-8
Office of
Record
(OFR)
Retention No. Records Description Total
Retention Vital? Media Options
Image:
I=Import
M=Mfr
S=Scan
Destroy
Paper after
Imaged &
QC'd?
Comments / Reference
Retentions apply to the department that is NOT the Office of Record (OFR), or the "Lead Department". If you are the OFR, refer to your department retention schedule.
Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder.
HOLDS: Litigation, claims, complaints, audits, public records act requests, and/or investigations suspend normal retention periods (retention resumes after settlement or completion).
CITY-WIDE (Used by ALL Departments)
Lead Dept. CW-032
Reference Materials: Policies, Procedures,
Brochures, Flyers, Handbooks, Manuals,
Newsletters, Administrative Policies, Plans /
Strategic Plans, Plans (if not provided in the
schedule), Standard Operating Procedures
(SOPs), Studies, Reports (if not provided in the
schedule.): etc.: Produced by OTHER
Departments
When
Superseded
Mag,
Mfr, OD,
Ppr
S / I Yes: After
QC & OD Copies; GC §34090.7
Lead Dept. CW-033 Reports, Studies (Historically significant - e.g., Zoning Studies) P
Mag,
Mfr, OD,
Ppr
S / I Yes: After
QC & OD
Administratively and Historically
significant, therefore retained
permanently; GC §34090
Lead Dept. CW-034 Reports, Studies (other than Historically significant reports - e.g. Annual Reports) 10 years
Mag,
Mfr, OD,
Ppr
S / I Yes: After
QC & OD
Department preference; Information is
outdated after 10 years; If historically
significant, retain permanently; GC
§34090
Lead Dept. CW-035 Special Event Permits Expiration + 2
years
Mag,
Mfr, OD,
Ppr
S / I Yes: After
QC & OD
Department Preference; GC §34090 et
seq.
Lead Dept. CW-036 Special Projects / Subject Files / Issue Files Minimum 2 years
Mag,
Mfr, OD,
Ppr
S / I Yes: After
QC & OD
Department Preference; GC §34090 et
seq.
Lead Dept. CW-037 Subpoenas (appearance / duces tecum) 2 years Mag,
Mfr, OD,
Ppr
S / I Yes: After
QC & OD
Department Preference; GC §34090 et
seq.
Lead Dept. CW-038
Surveys / Questionnaires (that the City issues).
If a summary of the data is compiled, the survey
forms are considered a draft / transitory record,
/ can be destroyed as drafts (When No Longer
Required)
2 years
Mag,
Mfr, OD,
Ppr
S / I Yes: After
QC & OD GC §34090
Adopted: 1/21/2025
Agenda Item No. 05 Page 15 of 87 CC Agenda 04-06-2026
RECORDS RETENTION SCHEDULE: CITY-WIDE STANDARDS
(Used by ALL Departments)
Ver. 5.0 Page CW-9
Office of
Record
(OFR)
Retention No. Records Description Total
Retention Vital? Media Options
Image:
I=Import
M=Mfr
S=Scan
Destroy
Paper after
Imaged &
QC'd?
Comments / Reference
Retentions apply to the department that is NOT the Office of Record (OFR), or the "Lead Department". If you are the OFR, refer to your department retention schedule.
Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder.
HOLDS: Litigation, claims, complaints, audits, public records act requests, and/or investigations suspend normal retention periods (retention resumes after settlement or completion).
CITY-WIDE (Used by ALL Departments)
Lead Dept. CW-039
Training Database (Vector Solutions / Target
Solutions)
Required Information for all Employee Training
(if records are created):
Employee Name
Training Provider’s Name
Date
Duration (length)
Core Competencies / Skills
Certifications / Qualifications
Indefinite -
Minimum
Separation +
5 years
Yes
Mag,
Mfr, OD,
Ppr
S / I Yes: After
QC & OD
Data is interrelated; GC §34090 et seq.
LC §1198.5
Lead Dept.
(Presenting the
Training)
CW-040
Training Presented by Staff - COURSE
RECORDS
(Attendance Rosters / Sign-in Sheets, Outlines /
Materials; includes Ethics, Fiscal & Financial,
Harassment, Workplace Violence, Safety
Training, Tailgates)
5 years
Mag,
Mfr, OD,
Ppr
S / I Yes: After
QC & OD
Department preference; Meets OSHA
requirements; Ethics, Fiscal and Financial,
Harassment & Workplace Violence
Training is 5 years; EEOC/FLSA/ADEA
(Age) requires 3 years for promotion,
demotion, transfer, selection, or
discharge; State Law requires 4 years for
personnel actions; 8 CCR §3203 et seq.,
29 CFR 1627.3(b)(1)(ii), LC §6429(c); GC
§§12946, 12960, 34090, 53235.2(b),
53237.2(b), 53238.3(b) 53237.2(b); LC
§6401.9(f)
Lead Dept. CW-041
Volunteer / Unpaid Intern Applications /
Agreements - Unsuccessful / Pending
Applicants
3 years
Mag,
Mfr, OD,
Ppr
S / I Yes: After
QC & OD
Courts may treat volunteers as employees
in some actions; EEOC/FLSA/ADEA
(Age) requires 3 years for promotion,
demotion, transfer, selection, or
discharge; State Law requires 2 -3 years;
29 CFR 1602.31 & 1627.3(b)(1), 8 CCR
§3204(d)(1) et seq., GC §§12946, 12960,
34090
Adopted: 1/21/2025
Agenda Item No. 05 Page 16 of 87 CC Agenda 04-06-2026
RECORDS RETENTION SCHEDULE: CITY-WIDE STANDARDS
(Used by ALL Departments)
Ver. 5.0 Page CW-10
Office of
Record
(OFR)
Retention No. Records Description Total
Retention Vital? Media Options
Image:
I=Import
M=Mfr
S=Scan
Destroy
Paper after
Imaged &
QC'd?
Comments / Reference
Retentions apply to the department that is NOT the Office of Record (OFR), or the "Lead Department". If you are the OFR, refer to your department retention schedule.
Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder.
HOLDS: Litigation, claims, complaints, audits, public records act requests, and/or investigations suspend normal retention periods (retention resumes after settlement or completion).
CITY-WIDE (Used by ALL Departments)
Lead Dept. CW-042
Volunteer / Unpaid Intern Applications /
Agreements (includes emergency contact
information) - Successful Applicants
Inactive /
Separation +
3 years
Mag,
Mfr, OD,
Ppr
S / I Yes: After
QC & OD
Courts may treat volunteers as employees
in some actions; EEOC/FLSA/ADEA
(Age) requires 3 years for promotion,
demotion, transfer, selection, or
discharge; State Law requires 2 -3 years;
retirement benefits is 6 years from last
action; 29 CFR 1602.31 & 1627.3(b)(1), 8
CCR §3204(d)(1) et seq., GC §§12946,
12960, 34090; 29 USC 1113
Adopted: 1/21/2025
Agenda Item No. 05 Page 17 of 87 CC Agenda 04-06-2026
Ver. 11.0 RECORDS RETENTION SCHEDULE: CITY CLERK
(Elections)
Page CC-1
Office of
Record
(OFR)
Retention No. Records Description Total
Retention Vital? Media Options
Image:
I=Import
M=Mfr
S=Scan
Destroy
Paper after
Imaged &
QC'd?
Comments / Reference
If the record is not listed here, refer to the Retention for City-Wide Standards .
Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder.
HOLDS: Litigation, complaints, claims, public records act requests, audits and/or investigations suspend normal retention periods (retention resumes after settlement or completion).
City Clerk CC-001
Agenda Packets: City Council, Housing
Authority, Hueneme Housing, Inc., Port
Hueneme Water Agency, Redevelopment
Agency, Successor Agency, Oversight
Board, Public Financing Authority, Surplus
Property Authority
Includes Appeals, Budgets, Annual Financial
Reports (CAFR, ACFR)
P
Mag, Mfr,
OD, Ppr S / I Yes: After QC & OD Department preference; GC §34090 City Clerk CC-002
Agreements / Contracts, Amendments - ALL -
AFTER SCANNING / IMAGING, /
INFRASTRUCTURE, JPAs, MOUs
Agreement / Contract includes all contractual
obligations (e.g. Scope of Work / all
attachments / exhibits)
Examples of Infrastructure: Architects,
Buildings, bridges, covenants, development,
environmental, Joint Powers, MOUs, park
improvements, property / property restrictions,
redevelopment, reservoirs, sewers, sidewalks,
street / alley improvements, settlement,
subdivisions, utilities, water, etc.
P
Yes: Before
Completion
Mag, Mfr,
OD, Ppr S / I Yes: After QC & OD
Department Preference; All infrastructure
contracts should be permanent for emergency
response; Statute of Limitations is 10 years for
Errors & Omissions; 4 years for all contracts;
CCP §§337. 337.1(a), 337.15, 343; GC
§34090, Contractor has retention requirements
in 48 CFR 4.703(a)
CITY CLERK
Adopted: 1/21/2025
Agenda Item No. 05 Page 18 of 87 CC Agenda 04-06-2026
Ver. 11.0 RECORDS RETENTION SCHEDULE: CITY CLERK
(Elections)
Page CC-2
Office of
Record
(OFR)
Retention No. Records Description Total
Retention Vital? Media Options
Image:
I=Import
M=Mfr
S=Scan
Destroy
Paper after
Imaged &
QC'd?
Comments / Reference
If the record is not listed here, refer to the Retention for City-Wide Standards .
Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder.
HOLDS: Litigation, complaints, claims, public records act requests, audits and/or investigations suspend normal retention periods (retention resumes after settlement or completion).
CITY CLERK
City Clerk CC-003
Agreements / Contracts, Amendments -
NON-INFRASTRUCTURE, Professional
Services Agreements, Tenant / Lease
Agreements - NOT SCANNED / IMAGED
Agreement / Contract includes all contractual
obligations (e.g. Specifications / Successful
Proposal / Scope of Work)
Examples of Non-Infrastructure:
Consultants, Franchises, Landscaping,
Painting, Slurry Seals (Paving), Tree
Trimming, Leases, Personnel, Professional
Services, etc.
Completion
+ 10 years
Yes: Before
Completion
Mag, Mfr,
OD, Ppr S / I Yes: After QC & OD
Department Preference; meets municipal
government auditing standards; Statute of
Limitations is 4 years; 10 years for Errors &
Omissions; CCP §§337. 337.1(a), 337.15, 343;
GC §34090, Contractor has retention
requirements in 48 CFR 4.703(a)
City Clerk CC-005 Board / Commission / Committee Recruitment / Applications (All, whether appointed / not)
Minimum 2
years
Mag, Mfr,
OD, Ppr S / I Yes: After QC & OD GC §34090
City Clerk CC-006 Board / Commission / Committee Maddy Act Lists / Vacancy Notices 2 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD GC §34090 City Clerk CC-007 City Articles of Incorporation P
Mag, Mfr,
OD, Ppr S / I Yes: After QC & OD Department preference; GC §34090 City Clerk CC-008 City-Port Joint Committee (All Records) Minimum 2 years
Mag, Mfr,
OD, Ppr S / I Yes: After QC & OD GC §34090
Human
Resources /
Risk
Manage.
CC-009 Claim Forms
Copies -
When No
Longer
Required
Mag, Mfr,
OD, Ppr S / I Yes: After QC & OD
Risk Management is the Office of Record for
Claim Files; GC §34090
Adopted: 1/21/2025
Agenda Item No. 05 Page 19 of 87 CC Agenda 04-06-2026
Ver. 11.0 RECORDS RETENTION SCHEDULE: CITY CLERK
(Elections)
Page CC-3
Office of
Record
(OFR)
Retention No. Records Description Total
Retention Vital? Media Options
Image:
I=Import
M=Mfr
S=Scan
Destroy
Paper after
Imaged &
QC'd?
Comments / Reference
If the record is not listed here, refer to the Retention for City-Wide Standards .
Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder.
HOLDS: Litigation, complaints, claims, public records act requests, audits and/or investigations suspend normal retention periods (retention resumes after settlement or completion).
CITY CLERK
City Clerk CC-010
FPPC Economic Interest Filings (FPPC 700
Series Forms - Statement of Economic
Interests): DESIGNATED EMPLOYEES /
CONSULTANTS (specified in the City's
Conflict of Interest code)
7 years Mag, Mfr,
OD, Ppr S / I Yes: After QC
City maintains original statements; GC
§81009(e)&(g)
City Clerk CC-011
FPPC Economic Interest Filings (FPPC 700
Series Forms - Statement of Economic
Interests): PUBLIC OFFICIALS / 87200 Filers
(elected / not elected. Includes City Council
Members, Planning Commission Members,
City Manager, City Treasurer / City Attorney)
7 years Mag, Mfr,
OD, Ppr S / I Yes: After QC
Department Preference; as of January 1, 2025,
the FPPC is the Filing Officer for 87200 filers;
City maintains copies only; original statements
are filed with FPPC; GC §81009(f)&(g)
City Clerk CC-012 FPPC Form 801 (Gift to Agency Report) 7 years Mag, Mfr, OD, Ppr S / I Yes: After QC Must post on website; GC §81009(e) City Clerk CC-013 FPPC Form 802 (Event Ticket / Pass
Distributions Agency Report) 7 years Mag, Mfr, OD, Ppr S / I Yes: After QC Should post on website for 4 years; GC
§81009(e)
City Clerk CC-014 FPPC Form 803 (Behested Payment Report) 7 years Mag, Mfr, OD, Ppr S / I Yes: After QC GC §81009(e)
City Clerk CC-015 FPPC Form 806 (Agency Report of Public Official Appointments) 7 years Mag, Mfr, OD, Ppr S / I Yes: After QC Must post on website; 2 CCR 18705.5; 2 CCR
18702.5(b)(3); GC §34090; GC §81009(e)
City Clerk /
Elections CC-016
Campaign Filings (FPPC 400 Series Forms /
Form 501): SUCCESSFUL CANDIDATES
(Elected Officials)
P
Mag, Mfr,
OD, Ppr S / I Yes: After QC
Paper must be retained for at least 2 years;
GC §81009(b)&(g)
CITY CLERK / ELECTIONS (CONSOLIDATED)
Adopted: 1/21/2025
Agenda Item No. 05 Page 20 of 87 CC Agenda 04-06-2026
Ver. 11.0 RECORDS RETENTION SCHEDULE: CITY CLERK
(Elections)
Page CC-4
Office of
Record
(OFR)
Retention No. Records Description Total
Retention Vital? Media Options
Image:
I=Import
M=Mfr
S=Scan
Destroy
Paper after
Imaged &
QC'd?
Comments / Reference
If the record is not listed here, refer to the Retention for City-Wide Standards .
Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder.
HOLDS: Litigation, complaints, claims, public records act requests, audits and/or investigations suspend normal retention periods (retention resumes after settlement or completion).
CITY CLERK
City Clerk /
Elections CC-017
Campaign Filings (FPPC 400 Series Forms,
501 Form): UNSUCCESSFUL
CANDIDATES
5 years Mag, Mfr,
OD, Ppr S / I Yes: After QC
Candidates without committees are not
required to file their statements, reports or
copies online or electronically; Paper must be
retained for at least 2 years; GC
§81009(b)&(g)u
City Clerk /
Elections CC-018
Campaign Filings (FPPC 400 Series Forms):
THOSE NOT REQUIRED TO FILE ORIGINAL
WITH CITY CLERK (copies)
4 years Mag, Mfr,
OD, Ppr S / I Yes: After QC
Paper must be retained for at least 2 years;
GC §81009(f)&(g)
City Clerk /
Elections CC-019
Campaign Filings (FPPC 400 Series Forms):
OTHER COMMITTEES (PACS - not candidatecontrolled)7 years Mag, Mfr, OD, Ppr S / I Yes: After QC
Paper must be retained for at least 2 years;
GC §81009(c)&(g)
City Clerk /
Elections CC-020
Candidate File: Nomination Papers, Candidate
Statement Forms, Ballot Designation Forms,
etc. - SUCCESSFUL CANDIDATES
Term of
Office + 4
years
Mag, Mfr,
OD, Ppr S / I Yes: After QC & OD
Department Preference; CA law states term of
office and 4 years after the expiration of term
and does not delineate between the two; EC
§17100
City Clerk /
Elections CC-021
Candidate File: Nomination Papers, Candidate
Statement Forms, Ballot Designation Forms,
etc. - UNSUCCESSFUL CANDIDATES
Election + 4
years
Mag, Mfr,
OD, Ppr S / I Yes: After QC & OD
CA law states term of office and 4 years after
the expiration of term and does not delineate
between the two; EC §17100
City Clerk /
Elections CC-022
Elections - GENERAL, WORKING /
ADMINISTRATION Files (Correspondence,
Applications to fill a Vacancy on the City
Council, Precinct Maps, County Election
Services, Candidate Statements to be printed
in the Sample Ballot, Polling Locations /
Precinct Board Members, Notices, Postings,
etc.)
Minimum 2
years
Mag, Mfr,
OD, Ppr S / I Yes: After QC & OD GC §34090
City Clerk /
Elections CC-023
Elections - HISTORICAL Files (Copies of
Sample Ballot, Copy of Resolution Declaring
Results, etc.)
P
Mag, Mfr,
OD, Ppr S / I Yes: After QC & OD Department preference; GC §34090 Adopted: 1/21/2025
Agenda Item No. 05 Page 21 of 87 CC Agenda 04-06-2026
Ver. 11.0 RECORDS RETENTION SCHEDULE: CITY CLERK
(Elections)
Page CC-5
Office of
Record
(OFR)
Retention No. Records Description Total
Retention Vital? Media Options
Image:
I=Import
M=Mfr
S=Scan
Destroy
Paper after
Imaged &
QC'd?
Comments / Reference
If the record is not listed here, refer to the Retention for City-Wide Standards .
Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder.
HOLDS: Litigation, complaints, claims, public records act requests, audits and/or investigations suspend normal retention periods (retention resumes after settlement or completion).
CITY CLERK
City Clerk /
Elections CC-024
Elections - Petitions (Initiative, Recall /
Referendum) - IF INSUFFICIENT - IF
Examined by Proponents
Final
Examination
+ 1 year
after petition
examination
Ppr
Not accessible to the public; The 8 month
retention applies after election results, or final
examination if no election, unless there is a
legal or FPPC proceeding. EC §§17200(b)(3),
17400
City Clerk /
Elections CC-024.1
Elections - Petitions (Initiative, Recall /
Referendum) - IF INSUFFICIENT - NOT
Examined by Proponents
Determinatio
n of
Insufficiency
+ 8 months
Ppr
Not accessible to the public; The 8 month
retention applies after the City Clerk makes the
determination of insufficiency / examines the
petitions. unless there is a legal or FPPC
proceeding. EC §§17200(b)(3), 17400
City Clerk /
Elections CC-025 Elections - Petitions (Initiative, Recall / Referendum) - IF SUFFICIENT
Results + 8
months Ppr
Not accessible to the public; The 8 month
retention applies after election results, or final
examination if no election, unless there is a
legal or FPPC proceeding. EC §§17200(b)(3),
17400
City Clerk /
Elections CC-026
Elections - Prop. 218 (Property-based fees -
Improvement Districts: Notices / Mailing
lists, Protest Letters / Ballots, Tabulation
2 years Mag, Mfr,
OD, Ppr S / I Yes: After QC & OD GC §53753(e)(2)
Adopted: 1/21/2025
.
Agenda Item No. 05 Page 22 of 87 CC Agenda 04-06-2026
Ver. 11.0 RECORDS RETENTION SCHEDULE: CITY CLERK
(Elections)
Page CC-6
Office of
Record
(OFR)
Retention No. Records Description Total
Retention Vital? Media Options
Image:
I=Import
M=Mfr
S=Scan
Destroy
Paper after
Imaged &
QC'd?
Comments / Reference
If the record is not listed here, refer to the Retention for City-Wide Standards .
Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder.
HOLDS: Litigation, complaints, claims, public records act requests, audits and/or investigations suspend normal retention periods (retention resumes after settlement or completion). (End of Elections Section) CITY CLERK
City Clerk CC-027 Ethics Training Certificates for City Council, Board / Commission Members 5 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD GC §§ 3105, 12946, 12960, 34090, 53235.2(b) City Clerk CC-028
Historical Records / Archives, Photographs, /
Historical Projects (e.g. City Anniversaries,
Incorporation, City Seal, Awards of significant
historical interest, Grand Openings, etc.)
P
Mag, Mfr,
OD, Ppr S / I Yes: After QC'd & OD
City Clerk determines historical significance;
records can address a variety of subjects and
media. Some media (e.g. audio and video
tape) may be limited because of the media's
life expectancy; GC §34090
City Clerk CC-029
Minutes: City Council, Housing Authority,
Hueneme Housing, Inc., Port Hueneme
Water Agency, Redevelopment Agency,
Successor Agency, Oversight Board, Public
Financing Authority, Surplus Property
Authority
P
Mag, Mfr,
OD, Ppr S / I Yes: After QC'd & OD GC §34090(e)
City Clerk CC-030
Oaths of Office / Disaster Service Worker
Oaths (All employees / -Officials only - City
Council, Board, Commissions, and
Committees
Term of
Office + 4
years P
Mag, Mfr,
OD, Ppr S / I Yes: After QC & OD
Department Preference; Statute of Limitations:
Public official misconduct is discovery of
offense + 4 years, GC §§36507, 26202; PC
§§801.5, 803(c); 29 USC 1113
City Clerk CC-031 Ordinances P
Mag, Mfr,
OD, Ppr S / I Yes: After QC & OD GC §34090(e)
City Clerk CC-032
Petitions (submitted to Council on any subject -
Dog Parks, Parking, Traffic Calming, etc.)
See Elections for Initiative, Recall /
Referendum Petitions
1 year Mag, Mfr,
OD, Ppr S / I Yes: After QC & OD Law requires 1 year for petitions; GC §50115 City Clerk CC-033 Proclamations / Certificates 2 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD GC §34090
Adopted: 1/21/2025
Agenda Item No. 05 Page 23 of 87 CC Agenda 04-06-2026
Ver. 11.0 RECORDS RETENTION SCHEDULE: CITY CLERK
(Elections)
Page CC-7
Office of
Record
(OFR)
Retention No. Records Description Total
Retention Vital? Media Options
Image:
I=Import
M=Mfr
S=Scan
Destroy
Paper after
Imaged &
QC'd?
Comments / Reference
If the record is not listed here, refer to the Retention for City-Wide Standards .
Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder.
HOLDS: Litigation, complaints, claims, public records act requests, audits and/or investigations suspend normal retention periods (retention resumes after settlement or completion).
CITY CLERK
City Clerk CC-034 Public Records Requests / Subpoenas Duces Tecum / Summons 2 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD GC §34090 City Clerk CC-035
Recorded Documents: Deeds, Easements,
Final Order of Condemnation, Full
Reconveyance, Liens, Notice of Completion,
Rights of Way
P
Mag, Mfr,
OD, Ppr S / I Yes: After QC & OD GC §34090(a)
City Clerk CC-036
Recordings: AUDIO RECORDINGS: City
Council, Housing Authority, Hueneme
Housing, Inc., Port Hueneme Water Agency,
Redevelopment Agency, Successor
Agency, Oversight Board
Minimum 4
years, or
After
Minutes are
Approved,
Whichever is
Longer
Mag
Department preference; Audio Required for 30
days; GC §54953.5(b); video recordings of
meetings are required for 90 days; GC
§34090.7
City Clerk CC-036.5
Recordings: VIDEO RECORDINGS: City
Council, Housing Authority, Hueneme
Housing, Inc., Port Hueneme Water Agency,
Redevelopment Agency, Successor
Agency, Oversight Board
Minimum 4
years, or
After
Minutes are
Approved,
Whichever is
Longer
Mag
Department preference; Audio Required for 30
days; GC §54953.5(b); video recordings of
meetings are required for 90 days; GC
§34090.7
City Clerk CC-037 Records Destruction Authorization Forms / Certifications (All Departments) 10 years Mag, Mfr, OD, Ppr S / I Yes: After QC'd & OD Department preference; GC §34090 City Clerk CC-038
Resolutions: City Council, Housing
Authority, Hueneme Housing, Inc., Port
Hueneme Water Agency, Redevelopment
Agency, Successor Agency, Oversight
Board
P
Mag, Mfr,
OD, Ppr S / I Yes: After QC'd & OD GC §34090(e)
Adopted: 1/21/2025
Agenda Item No. 05 Page 24 of 87 CC Agenda 04-06-2026
RECORDS RETENTION SCHEDULE: CITY MANAGER
(Public Information Officer)
Ver. 5.0 Page CM-1
Office of
Record (OFR) Retention No. Records Description Total Retention Vital? Media Options Image:
I=Import
M=Mfr
S=Scan
Destroy
Paper
after
Imaged
& QC'd?
Comments / Reference
If the record is not listed here, refer to the Retention for City-Wide Standards .
Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder.
HOLDS: Litigation, complaints, claims, public records act requests, audits and/or investigations suspend normal retention periods (retention resumes after settlement or completion).
CITY MANAGER
City Manager CM-001
Legislative Advocacies, Support /
Opposition to proposed Federal / State
Legislation
Minimum 2
years
Mag, Mfr,
OD, Ppr S / I
Yes:
After QC
& OD
Department preference; GC §34090
City Manager CM-002 Project Files / Subject Files (Subject will change over time)
Minimum 2
years
Mag, Mfr,
OD, Ppr S / I
Yes:
After QC
& OD
Department Preference; GC §34090 et seq.
Finance CM-003 Travel Records / Expense Reports
Copies -
When No
Longer
Required
Mag, Mfr,
OD, Ppr S / I
Yes:
After QC
& OD
GC §34090.7
CITY MANAGER / PUBLIC INFORMATION OFFICER (PIO)
City Manager /
PIO CM-004 City Newsletters Minimum 2 years
Mag, Mfr,
OD, Ppr S / I
Yes:
After QC
& OD
Department preference; GC §34090
Adopted: 1/21/2025
.
Agenda Item No. 05 Page 25 of 87 CC Agenda 04-06-2026
Ver. 7.0 RECORDS RETENTION SCHEDULE: COMMUNITY AND ECONOMIC DEVELOPMENT (Building And Safety, Code Enforcement, Economic Development, Planning) Page CED-1
Office of
Record (OFR) Retention No. Records Description Total Retention Vital? Media Options Image:
I=Import
M=Mfr
S=Scan
Destroy
Paper
after
Imaged &
QC'd?
Comments / Reference
If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder.
HOLDS: Litigation, complaints, claims, public records act requests, audits and/or investigations suspend normal retention periods (retention resumes after settlement or completion).
COMMUNITY AND ECONOMIC DEVELOPMENT / BUILDING AND SAFETY Lead Dept. CD-001 Permit Database (OpenGov) Indefinite
(Perm) Yes
Mag,
Mfr, OD,
Ppr
S / I Yes: After
QC & OD
Department Preference - Data is
interrelated; CBC §§ 1.8.4.3.1, 104.7, and
107.5 Building Permits are required to be
retained Permanently, or Life of the
Structure; GC §34090, H&S §19850
Community &
Econ. Develop.
/ Building &
Safety
CD-002 Activity Reports
When No
Longer
Required
Mag,
Mfr, OD,
Ppr
S / I Yes: After
QC & OD
Preliminary drafts not retained in the
ordinary course of business (Reports can
be re-run from the database); GC §34090
Community &
Econ. Develop.
/ Building &
Safety
CD-003 Address Files / Building Permits / Applications P Yes (all) Mag,
Mfr, OD,
Ppr
S / I Yes: After
QC & OD
CBC §§104.6 104.7 and 107.5; GC
§34090
Community &
Econ. Develop.
/ Building &
Safety
CD-003.5 Application for Report of Residential / Commercial Building Records 2 years
Mag,
Mfr, OD,
Ppr
S / I Yes: After
QC & OD GC §34090
Community &
Econ. Develop.
/ Building &
Safety
CD-004
Building Plans - Finalled - INDUSTRIAL,
COMMERCIAL, MULTI-FAMILY DWELLINGS,
PLACES OF PUBLIC ACCOMMODATION
P Yes (all)
Mag,
Mfr, OD,
Ppr
S / I Yes: After
QC & OD
CBC §§ 1.8.4.3.1, 104.6 104.7 and 107.5;
H&S §19850; GC §34090
Community &
Econ. Develop.
/ Building &
Safety
CD-005 Building Plans - Cancelled / Withdrawn AFTER
to Building Permit Issuance
Upon
Cancellation
or
Withdrawal
Mag,
Mfr, OD,
Ppr
S / I Yes: After
QC & OD
CBC §§ 1.8.4.3.1, 104.6 104.7 and 107.5;
H&S §19850; GC §34090
Community &
Econ. Develop.
/ Building &
Safety
CD-006 Building Plans - Cancelled / Withdrawn PRIOR
to Building Permit Issuance
Upon
Cancellation
or
Withdrawal
Mag,
Mfr, OD,
Ppr
S / I Yes: After
QC & OD
CBC §§ 1.8.4.3.1, 104.6 104.7 and 107.5;
H&S §19850; GC §34090
Adopted: 1/21/2025
Agenda Item No. 05 Page 26 of 87 CC Agenda 04-06-2026
Ver. 7.0 RECORDS RETENTION SCHEDULE: COMMUNITY AND ECONOMIC DEVELOPMENT (Building And Safety, Code Enforcement, Economic Development, Planning) Page CED-2
Office of
Record (OFR) Retention No. Records Description Total Retention Vital? Media Options Image:
I=Import
M=Mfr
S=Scan
Destroy
Paper
after
Imaged &
QC'd?
Comments / Reference
If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder.
HOLDS: Litigation, complaints, claims, public records act requests, audits and/or investigations suspend normal retention periods (retention resumes after settlement or completion).
Community &
Econ. Develop.
/ Building &
Safety
CD-007 Building Plans - Expired Closed + 2
years
Mag,
Mfr, OD,
Ppr
S / I Yes: After
QC & OD
CBC §§ 1.8.4.3.1, 104.6 104.7 and 107.5;
H&S §19850; GC §34090
Community &
Econ. Develop.
/ Building &
Safety
CD-008 Building Plans - Finalled - TENANT
IMPROVEMENTS P Yes (all)
Mag,
Mfr, OD,
Ppr
S / I Yes: After
QC & OD
CBC §§ 1.8.4.3.1, 104.6 104.7 and 107.5;
H&S §19850; GC §34090
Community &
Econ. Develop.
/ Building &
Safety
CD-009 Building Plans - Finalled - SINGLE FAMILY
RESIDENTIAL (All Finalled)
Completion +
180 days Yes (all)
Mag,
Mfr, OD,
Ppr
S / I Yes: After
QC & OD
CBC §§ 1.8.4.3.1, 104.6 104.7 and 107.5;
H&S §19850; GC §34090
Community &
Econ. Develop.
/ Building &
Safety
CD-010 California Building Codes / Uniform Building
Codes
Minimum
While
Ordinance is
in Force
Mag,
Mfr, OD,
Ppr
S / I Yes: After
QC & OD GC §50022.6
Community &
Econ. Develop.
/ Building &
Safety
CD-011 Certificate of Occupancy (CofO) P Yes (all)
Mag,
Mfr, OD,
Ppr
S / I Yes: After
QC & OD Department Preference; GC §34090
Community &
Econ. Develop.
/ Building &
Safety
CD-012
Copyright Release Forms / Requests /
Permissions to Receive Copies of Plans (to / from
Architects)
2 years
Mag,
Mfr, OD,
Ppr
S / I Yes: After
QC & OD GC §34090
Community &
Econ. Develop.
/ Building &
Safety
CD-013 Correction Notices - Building
Minimum
When Permit
is Finalled
Mag,
Mfr, OD,
Ppr
S / I Yes: After
QC & OD
Department Preference (Preliminary
Drafts); GC §34090
Adopted: 1/21/2025
.
Agenda Item No. 05 Page 27 of 87 CC Agenda 04-06-2026
Ver. 7.0 RECORDS RETENTION SCHEDULE: COMMUNITY AND ECONOMIC DEVELOPMENT (Building And Safety, Code Enforcement, Economic Development, Planning) Page CED-3
Office of
Record (OFR) Retention No. Records Description Total Retention Vital? Media Options Image:
I=Import
M=Mfr
S=Scan
Destroy
Paper
after
Imaged &
QC'd?
Comments / Reference
If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder.
HOLDS: Litigation, complaints, claims, public records act requests, audits and/or investigations suspend normal retention periods (retention resumes after settlement or completion).
Community &
Econ. Develop.
/ Building &
Safety
CD-013.5 Energy Calculations
Minimum
When Permit
is Finalled
Mag,
Mfr, OD,
Ppr
S / I Yes: After
QC & OD Department Preference; GC §34090
Community &
Econ. Develop.
/ Building &
Safety
CD-014 Geotechnical / Soils Reports P
Mag,
Mfr, OD,
Ppr
S / I Yes: After
QC & OD Department Preference; GC §34090
Community &
Econ. Develop.
/ Building &
Safety
CD-015 Plan Check Comments
Minimum
When Permit
is Finalled
Mag,
Mfr, OD,
Ppr
S/I Yes: After
QC & OD
Department Preference (Preliminary
Drafts); GC §34090
Community &
Econ. Develop.
/ Building &
Safety
CD-016 Stop Work Notices
Minimum
When Permit
is Finalled
Mag,
Mfr, OD,
Ppr
S/I Yes: After
QC & OD
Department Preference (Preliminary
Drafts); GC §34090
Community &
Econ. Develop.
/ Building &
Safety
CD-017 Structural Calculations
Minimum
When Permit
is Finalled
Mag,
Mfr, OD,
Ppr
S / I Yes: After
QC & OD Department Preference; GC §34090
COMMUNITY AND ECONOMIC DEVELOPMENT / CODE ENFORCEMENT
Lead Dept. CD-018 _Permit Database (OpenGov) Indefinite (Permanent Yes
Mag,
Mfr, OD,
Ppr
S / I Yes: After
QC & OD
Department Preference - Data is
interrelated and contains Building Permits
and other Permanent Records; GC
§34090, H&S §19850
Community &
Econ. Develop.
/ Code
Enforcement
CD-019 Appeal Hearing Process / Code Enforcement
Notifications to Parties 2 years
Mag,
Mfr, OD,
Ppr
S / I Yes: After
QC & OD GC §34090
Adopted: 1/21/2025
Agenda Item No. 05 Page 28 of 87 CC Agenda 04-06-2026
Ver. 7.0 RECORDS RETENTION SCHEDULE: COMMUNITY AND ECONOMIC DEVELOPMENT (Building And Safety, Code Enforcement, Economic Development, Planning) Page CED-4
Office of
Record (OFR) Retention No. Records Description Total Retention Vital? Media Options Image:
I=Import
M=Mfr
S=Scan
Destroy
Paper
after
Imaged &
QC'd?
Comments / Reference
If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder.
HOLDS: Litigation, complaints, claims, public records act requests, audits and/or investigations suspend normal retention periods (retention resumes after settlement or completion).
Community &
Econ. Develop.
/ Code
Enforcement
CD-020
Code Enforcement / Abatement Case Files
(Includes Citations, Notice of Violations, Photos, /
Code Enforcement Complaint Letters)
Minimum 2
years
Yes: Until
Resolution
Mag,
Mfr, OD,
Ppr
S/I Yes: After
QC & OD Department preference; GC §34090
Community &
Econ. Develop.
/ Code
Enforcement
CD-021 Hearing Officer Determinations / Appeals of Code Enforcement Actions - Includes Audio Recordings
Minimum 2
years
Mag,
Mfr, OD,
Ppr
S/I Yes: After
QC & OD Department preference; GC §34090
Community &
Econ. Develop.
/ Code
Enforcement
CD-022 Liens / Releases P
Mag,
Mfr, OD,
Ppr
S/I Yes: After
QC & OD GC §34090(a)
Community &
Econ. Develop.
/ Code
Enforcement
CD-023 Notice of Violations ./ Code Enforcement Citations / Reminder Notices
Minimum 2
years
Mag,
Mfr, OD,
Ppr
S/I Yes: After
QC & OD Department preference; GC §34090
COMMUNITY AND ECONOMIC DEVELOPMENT / ECONOMIC DEVELOPMENT Community &
Econ. Develop.
/ Economic
Development
CD-024 Economic Development Projects (Records related
to Business Recruitment / Retention)
Minimum 2
years
Mag,
Mfr, OD,
Ppr
S/I Yes: After
QC & OD Department preference; GC §34090
COMMUNITY AND ECONOMIC DEVELOPMENT / PLANNING
Lead Dept. CD-025 Permit Database (OpenGov) Indefinite
(Permanent Yes
Mag,
Mfr, OD,
Ppr
S / I Yes: After
QC & OD
Department Preference - Data is
interrelated and contains Building Permits
and other Permanent Records; GC
§34090, H&S §19850
Adopted: 1/21/2025
Agenda Item No. 05 Page 29 of 87 CC Agenda 04-06-2026
Ver. 7.0 RECORDS RETENTION SCHEDULE: COMMUNITY AND ECONOMIC DEVELOPMENT (Building And Safety, Code Enforcement, Economic Development, Planning) Page CED-5
Office of
Record (OFR) Retention No. Records Description Total Retention Vital? Media Options Image:
I=Import
M=Mfr
S=Scan
Destroy
Paper
after
Imaged &
QC'd?
Comments / Reference
If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder.
HOLDS: Litigation, complaints, claims, public records act requests, audits and/or investigations suspend normal retention periods (retention resumes after settlement or completion).
Community &
Econ. Develop.
/ Planning
CD-026
Planning Projects - Discretionary / Ministerial -
Approved Permanent Entitlements / Permits
(Includes Associated CEQA Noticing,
Conditions of Approval, Environmental
Determinations, Staff Reports, Plans, Soils
Reports, Uniform Development Application,
etc.)
Examples:
Conditional Use Permits (CUPs)
Development Permit
General Plan / General Plan Amendments
Lot Line Adjustment
Rezones
Sign Permits
Specific Plan
Tentative Subdivision Maps / Parcels Maps
Use Permits
Variance
Zoning Clearance
Zoning Ordinance / Updates
P Yes
Mag,
Mfr, OD,
Ppr
S / I Yes: After
QC & OD
Department preference; Final
environmental determinations are
required to be kept a "reasonable period
of time"; 14 CCR §15095(c); GC §34090,
34090.7
Community &
Econ. Develop.
/ Planning
CD-026.5 Planning Project Files Development Agreement
Applications - Cancelled / Expired / Withdrawn
Minimum
Cancellation,
Expiration or
Withdrawal +
2 years
Yes
Mag,
Mfr, OD,
Ppr
S / I Yes: After
QC & OD
Department preference; Preliminary
drafts not retained in the ordinary course
of business; GC §34090
Community &
Econ. Develop.
/ Planning
CD-027 Advanced Planning / Long Range Planning /
Project Implementation (Final Documents only) P
Mag,
Mfr, OD,
Ppr
S / I Yes: After
QC & OD Department Preference; GC §34090
Adopted: 1/21/2025
Agenda Item No. 05 Page 30 of 87 CC Agenda 04-06-2026
Ver. 7.0 RECORDS RETENTION SCHEDULE: COMMUNITY AND ECONOMIC DEVELOPMENT (Building And Safety, Code Enforcement, Economic Development, Planning) Page CED-6
Office of
Record (OFR) Retention No. Records Description Total Retention Vital? Media Options Image:
I=Import
M=Mfr
S=Scan
Destroy
Paper
after
Imaged &
QC'd?
Comments / Reference
If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder.
HOLDS: Litigation, complaints, claims, public records act requests, audits and/or investigations suspend normal retention periods (retention resumes after settlement or completion).
Community &
Econ. Develop.
/ Planning
CD-028 Annexations / Boundaries / Consolidations /
LAFCO P
Mag,
Mfr, OD,
Ppr
S / I Yes: After
QC & OD Department preference; GC §34090
Census Bureau CD-029 Census, Demographics
When No
Longer
Required
Mag,
Mfr, OD,
Ppr
S / I Yes: After
QC & OD (Non-Records - Census Bureau is OFR)
Community &
Econ. Develop.
/ Planning
CD-030
Design Review Committee (Employees / Staff
Only)
Agendas, Minutes, etc.
Minimum 2
years
Mag,
Mfr, OD,
Ppr
S / I Yes: After
QC & OD Department preference; GC §34090
Community &
Econ. Develop.
/ Planning
CD-031
Environmental Determinations: Environmental
Impact Reports (EIRs), Negative Declarations,
etc.) / CEQA - Where Planning is the Lead
Correspondence / staff notes that provide
insight into the project / the agency’s CEQA
compliance with respect to the project
Project
Approval or
Denial
+ 2 years
Mag,
Mfr, OD,
Ppr
S / I Yes: After
QC & OD
Not all internal communications and
notes are required to be saved; "E-mails
that do not provide insight into the project
or the agency’s CEQA compliance with
respect to the project — are not within the
scope of section 21167.6, subdivision (e)
and need not be retained." Golden Door
Properties, LLC v. Superior Court of San
Diego County (2020) 53 Cal.App.5th 733;
PRC 21167,6; GC §34090
Community &
Econ. Develop.
/ Planning
CD-032
Environmental Determinations: Environmental
Impact Reports (EIRs), Negative Declarations,
Notice of Exemption (NOE), etc.) / CEQA
Inside City boundaries - Where Planning is the
Lead
P
Mag,
Mfr, OD,
Ppr
S / I Yes: After
QC & OD
Usually filed in the project file; Final
environmental determinations are
required to be kept a "reasonable period
of time"; 14 CCR §15095(c); GC §34090
Community &
Econ. Develop.
/ Planning
CD-033
General Plan, Elements / Amendments / Master
Plans, Specific Plans, Land Use Plans /
Amendments; General Plan Interpretations
P
Mag,
Mfr, OD,
Ppr
S / I Yes: After
QC & OD Department preference; GC §34090
Community &
Econ. Develop.
/ Planning
CD-034 Historical Designations / Historical Landmarks P Mag,
Mfr, OD,
Ppr
S / I Yes: After
QC & OD Department preference; GC §34090
Adopted: 1/21/2025
Agenda Item No. 05 Page 31 of 87 CC Agenda 04-06-2026
Ver. 7.0 RECORDS RETENTION SCHEDULE: COMMUNITY AND ECONOMIC DEVELOPMENT (Building And Safety, Code Enforcement, Economic Development, Planning) Page CED-7
Office of
Record (OFR) Retention No. Records Description Total Retention Vital? Media Options Image:
I=Import
M=Mfr
S=Scan
Destroy
Paper
after
Imaged &
QC'd?
Comments / Reference
If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder.
HOLDS: Litigation, complaints, claims, public records act requests, audits and/or investigations suspend normal retention periods (retention resumes after settlement or completion).
Community &
Econ. Develop.
/ Planning
CD-035 Materials Boards
When No
Longer
Required
Mag,
Mfr, OD,
Ppr
S / I Yes: After
QC & OD
Preliminary drafts not retained in the
ordinary course of business; GC §34090
Community &
Econ. Develop.
/ Planning
CD-036 Temporary Use Permits issued by Planning
(Approved / Unapproved)
Expiration +
5 years
Yes:
During
Event
Mag,
Mfr, OD,
Ppr
S / I Yes: After
QC & OD Department preference; GC §34090
Community &
Econ. Develop.
/ Planning
CD-037 Zoning Clearance Forms / Zoning Verification
Letters P Yes (all)
Mag,
Mfr, OD,
Ppr
S / I Yes: After
QC & OD Department Preference; GC §34090
Community &
Econ. Develop.
/ Planning
CD-038 Zoning Maps (Historically Significant) P Yes (all) Mag,
Mfr, OD,
Ppr
S / I Yes: After
QC & OD Department Preference; GC §34090
Community &
Econ. Develop.
/ Planning
CD-039 Zoning Ordinance Amendments / Zone Changes P Yes Mag,
Mfr, OD,
Ppr
S / I Yes: After
QC & OD
Department Preference (copies); GC
§34090.7
Adopted: 1/21/2025
.
Agenda Item No. 05 Page 32 of 87 CC Agenda 04-06-2026
Ver. 8.0 RECORDS RETENTION SCHEDULE: FINANCE
(Admin., Budget, Business License, Accounting, Payroll, Utility Billing) Page FIN-1
Office of
Record
(OFR)
Retention No. Records Description Total
Retention Vital? Media Options
Image:
I=Import
M=Mfr
S=Scan
Destroy
Paper after
Imaged &
QC'd?
Comments / Reference
If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder.
HOLDS: Litigation, complaints, claims, public records act requests, audits and/or investigations suspend normal retention periods (retention resumes after settlement or completion).
FINANCE / ADMINISTRATION
Lead Depart. FIN-001 Financial Services Database / ERP Database (Tyler Enterprise ERP)
Indefinite -
Minimum 5
years
Yes Mag, Mfr,
OD, Ppr S / I Yes: After QC & OD
Department Preference; Meets auditing
standards; GC §34090
Finance /
Admin. FIN-002
Audit Reports / Annual Comprehensive
Financial Report (ACFR) / related Audit
Opinions
P
Mag, Mfr,
OD, Ppr S / I Yes: After QC & OD
Department Preference; GC §34090 et
seq.
Finance /
Admin. FIN-003 Audit Work Papers
Drafts - When
No Longer
Required
Mag, Mfr,
OD, Ppr S / I Yes: After QC & OD
Department Preference; (preliminary
drafts); GC §34090
Finance /
Admin. FIN-004 Audits - Single Audits / Transportation Audits / PERS Audit, FEMA / OES Audits, etc. 5 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Department Preference (meets
municipal government auditing
standards); GC §34090
Finance /
Admin. FIN-005
Bonds / Bond Sales / Official Statements /
Transcripts / Certificates of Participations
(COPs) / General Obligation Bonds / Revenue
Bonds / Assessment District Bonds / CFD
Bonds - Includes Continuing Disclosure
Reports
See Bank Statements for statement retention.
Fully
Defeased +
10 years
Yes: Until
Maturity
Mag, Mfr,
OD, Ppr S / I Yes: After QC & OD
Department Preference; Statute of
Limitations for bonds, mortgages, trust
deeds, notes or debentures is 6 years;
Bonds issued by local governments are
10 years; IRS bond auditing regulations
state, "…material records should
generally be kept for as long as the
bonds are outstanding, plus 3 years
after the final redemption date of the
bonds; There are specific requirements
for disposal of unused bonds; CCP
§§336 et seq. 337.5(a); 26 CFR
1.6001-1(e): 26 CFR § 1.148-
5(d)(6)(iii)(E); GC §43900 et seq.
Finance /
Admin. FIN-006 Investment Reports 5 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Department Preference; Meets auditing
standards; GC §34090
Adopted: 1/21/2025
.
Agenda Item No. 05 Page 33 of 87 CC Agenda 04-06-2026
Ver. 8.0 RECORDS RETENTION SCHEDULE: FINANCE
(Admin., Budget, Business License, Accounting, Payroll, Utility Billing) Page FIN-2
Office of
Record
(OFR)
Retention No. Records Description Total
Retention Vital? Media Options
Image:
I=Import
M=Mfr
S=Scan
Destroy
Paper after
Imaged &
QC'd?
Comments / Reference
If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder.
HOLDS: Litigation, complaints, claims, public records act requests, audits and/or investigations suspend normal retention periods (retention resumes after settlement or completion).
Finance /
Admin. FIN-007
Investments / Arbitrage / Bonds (Receipts /
Advisor Reports / Trade Tickets / LAIF (Local
Agency Investment Fund))
5 years Yes: Until
Paid
Mag, Mfr,
OD, Ppr S / I Yes: After QC & OD
Department Preference; Meets auditing
standards; FTC Reg's rely on "selfenforcement"; GC§§ 34090, 43900 Finance /
Admin. FIN-008
Transactions / Use Tax Citizens Oversight
Committee
AGENDAS / STAFF REPORTS
Minimum 2
years
Mag, Mfr,
OD, Ppr S / I Yes: After QC & OD Department Preference; GC §34090 Finance /
Admin. FIN-009
Transactions / Use Tax Citizens Oversight
Committee: Recordings - AUDIO
RECORDINGS of Meetings / Audio Tapes
Minimum 4
years, or After
Minutes are
Approved,
Whichever is
Longer
Mag Department preference; Audio
Required for 30 days; GC §54953.5(b)
Finance /
Admin. FIN-010
Transactions / Use Tax Citizens Oversight
Committee
MINUTES
P
Mag, Mfr,
OD, Ppr S / I Yes: After QC & OD GC §34090(e)
FINANCE / BUDGET
Finance /
Budget FIN-011 Budgets - Adopted / Final P
Yes:
Current
Fiscal Year
Mag, Mfr,
OD, Ppr S / I Yes: After QC & OD
Department Preference; GC §34090 et
seq.
Finance /
Budget FIN-012 Budgets - Preliminary, Backup Documents
Drafts - When
No Longer
Required
Yes:
Current
Fiscal Year
Mag, Mfr,
OD, Ppr S / I Yes: After QC & OD
Preliminary Drafts / Content Not
Substantive; GC §34090 et seq.
FINANCE / BUSINESS LICENSE
Finance /
Business
License
FIN-013 Business License / Database (OpenGov)
Indefinite -
Minimum 5
years
Yes Mag, Mfr,
OD, Ppr S / I Yes: After QC & OD
Department Preference - Data is
interrelated; GC §34090, H&S §19850
Finance /
Business
License
FIN-014 Business License Applications 5 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD
Department preference; Meets auditing
standards; GC §34090 et seq.
Finance /
Business
License
FIN-015 Business License Registrations / Renewals 5 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD
Department preference; Meets auditing
standards; GC §34090 et seq.
Adopted: 1/21/2025
Agenda Item No. 05 Page 34 of 87 CC Agenda 04-06-2026
Ver. 8.0 RECORDS RETENTION SCHEDULE: FINANCE
(Admin., Budget, Business License, Accounting, Payroll, Utility Billing) Page FIN-3
Office of
Record
(OFR)
Retention No. Records Description Total
Retention Vital? Media Options
Image:
I=Import
M=Mfr
S=Scan
Destroy
Paper after
Imaged &
QC'd?
Comments / Reference
If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder.
HOLDS: Litigation, complaints, claims, public records act requests, audits and/or investigations suspend normal retention periods (retention resumes after settlement or completion).
Finance /
Business
License
FIN-016 Parking Permits / Applications 5 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD
Department preference; GC §34090 et
seq.
Finance /
Business
License
FIN-017 Parking Lot Income (Beach Parking Lot -
Outsourced) 5 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Department preference; Meets auditing
standards; GC §34090 et seq.
Adopted: 1/21/2025
.
Agenda Item No. 05 Page 35 of 87 CC Agenda 04-06-2026
Ver. 8.0 RECORDS RETENTION SCHEDULE: FINANCE
(Admin., Budget, Business License, Accounting, Payroll, Utility Billing) Page FIN-4
Office of
Record
(OFR)
Retention No. Records Description Total
Retention Vital? Media Options
Image:
I=Import
M=Mfr
S=Scan
Destroy
Paper after
Imaged &
QC'd?
Comments / Reference
If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder.
HOLDS: Litigation, complaints, claims, public records act requests, audits and/or investigations suspend normal retention periods (retention resumes after settlement or completion).
FINANCE / GENERAL ACCOUNTING
Finance /
General
Accounting
FIN-018 1099's, 1096's, DE542 (California Report of
Independent Contractors) 5 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Department Preference; IRS: 4 years
after tax is due or paid (longer for
auditing & contractor delinquency); Ca.
FTB: 3 years; IRS Reg §31.6001-
1(e)(2), R&T §19530, GC §34090; 29
USC 436
Finance /
General
Accounting
FIN-019
Accounts Payable / Invoices / Backup
(Includes Invoices, Purchase Orders, Travel
Expense Reimbursements, Warrant Request,
Vouchers, etc.)
5 years Yes: Until
Paid
Mag, Mfr,
OD, Ppr S / I Yes: After QC & OD
Department Preference; meets
municipal government auditing
standards; GC §34090
Finance /
General
Accounting
FIN-020
Accounts Receivable / Revenue / Our Invoices
to Outside Entities: False Alarm Billings,
Insurance Companies, Franchise Fees, DUI
Billing, Transient Occupancy Tax (TOT),
Auctions of Surplus Property, Credit Card
Payment Receipts, Tenant Billing / Rent, etc.
5 years Yes: Until
Paid
Mag, Mfr,
OD, Ppr S / I Yes: After QC & OD
Department Preference; (meets
municipal government auditing
standards); GC §34090
Finance /
General
Accounting
FIN-021
Assessment Districts, Community Facilities
Districts (CFDs), Landscape Maintenance
Districts (LMDs) Accounting, Assessor Tax
Rolls
5 years Mag, Mfr,
OD, Ppr S / I Yes: After QC & OD
Department Preference; Meets auditing
standards; GC §34090
Finance /
General
Accounting
FIN-022
Bank Statements / Trustee Statements, Fiscal
Agent Statements, Trustee Statements,
Investment Account Statements, Pars
Statements, Bank Reconciliations, Wire
Transfers
5 years Mag, Mfr,
OD, Ppr S / I Yes: After QC & OD
Department preference; GC §§34090,
26 CFR 31.6001-1
City Clerk FIN-023 Checks / Warrant Register Report (issued) Copies -
When No
Longer
Required
Mag, Mfr,
OD, Ppr S / I Yes: After QC & OD
Originals in City Council Agenda
Packets; GC §34090.7
Adopted: 1/21/2025
.
Agenda Item No. 05 Page 36 of 87 CC Agenda 04-06-2026
Ver. 8.0 RECORDS RETENTION SCHEDULE: FINANCE
(Admin., Budget, Business License, Accounting, Payroll, Utility Billing) Page FIN-5
Office of
Record
(OFR)
Retention No. Records Description Total
Retention Vital? Media Options
Image:
I=Import
M=Mfr
S=Scan
Destroy
Paper after
Imaged &
QC'd?
Comments / Reference
If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder.
HOLDS: Litigation, complaints, claims, public records act requests, audits and/or investigations suspend normal retention periods (retention resumes after settlement or completion).
Finance /
General
Accounting
FIN-024 Checks / Warrants (Cashed / Returned / NSF) 5 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD
Department Preference; Meets auditing
standards; GC §34090
Finance /
General
Accounting
FIN-025 Daily Cash Summaries, Bank Deposits, Bank
Transmittal Advice, Cashier's Reports 5 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Department preference; GC §§34090,
26 CFR 31.6001-1
Finance /
General
Accounting
FIN-026 Escheat (Unclaimed money / uncashed
checks) 5 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Department preference; All tangible
property held by government agencies
escheats after 3 years; Statute of
Limitations is 1 year for seized
property; CCP §§340(d), 1355. 1519;
GC §34090
Finance /
General
Accounting
FIN-027 Fixed Assets - Annual Listing (Source
Documents) 5 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Department Preference; Meets auditing
standards; GC §34090
Finance /
General
Accounting
FIN-028 Journal Entries / Journal Vouchers / Budget
Adjustments 5 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Department Preference to match
Accounts Payable; meets municipal
government auditing standards; Statute
of Limitations is 4 years; GC §34090,
CCP § 337
Finance /
General
Accounting
FIN-029
Reports from Legacy / Old Database:
Financial Reports, General Ledgers Subsidiary
Ledgers, Reconciliations, Registers,
Transaction Histories, Balance Sheets, etc.
5 years Yes Mag, Mfr,
OD, Ppr S / I Yes: After QC & OD
Department Preference; Financial
system can not re-create reports; GC
§34090
Finance /
General
Accounting
FIN-030
Reports from Tyler ERP Database: Financial
Reports, General Ledgers Subsidiary Ledgers,
Reconciliations, Registers, Transaction
Histories, Balance Sheets, etc.
When No
Longer
Required
Yes Mag, Mfr,
OD, Ppr S / I Yes: After QC & OD
Department Preference; Financial
system can re-create reports
accurately; GC §34090
Adopted: 1/21/2025
.
Agenda Item No. 05 Page 37 of 87 CC Agenda 04-06-2026
Ver. 8.0 RECORDS RETENTION SCHEDULE: FINANCE
(Admin., Budget, Business License, Accounting, Payroll, Utility Billing) Page FIN-6
Office of
Record
(OFR)
Retention No. Records Description Total
Retention Vital? Media Options
Image:
I=Import
M=Mfr
S=Scan
Destroy
Paper after
Imaged &
QC'd?
Comments / Reference
If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder.
HOLDS: Litigation, complaints, claims, public records act requests, audits and/or investigations suspend normal retention periods (retention resumes after settlement or completion).
Finance /
General
Accounting
FIN-031
Reports: Annual State / Federal: State
Controller's Report, Local Government
Compensation Report, Gas Tax, MOE
(Maintenance of Effort) Report, Fixed Charge
Special Assessment Report, Public Self Insurer
Report (SIP Report), Street Report, etc.
5 years Mag, Mfr,
OD, Ppr S / I Yes: After QC & OD
Department Preference; Meets auditing
standards; GC §34090
Finance /
General
Accounting
FIN-032 W-9s
Vendor
Inactive + 5
years
Mag, Mfr,
OD, Ppr S / I Yes: After QC & OD
Meets IRS auditing standards; GC
§34090
FINANCE / PAYROLL
Lead Depart. FIN-034 Financial Services Database / ERP Database (Tyler Enterprise ERP)
Indefinite -
Minimum 5
years
Yes Mag, Mfr,
OD, Ppr S / I Yes: After QC & OD
Department Preference; Meets auditing
standards; GC §34090
Finance /
Payroll FIN-035
1095-C, 1094-C (Employer-Provided Health
Insurance Offer / Coverage) / Transmittal
Form)
5 years Mag, Mfr,
OD, Ppr S / I Yes: After QC & OD
Department Preference; Instructions
state "Generally, keep copies of
information returns you filed with the
IRS or have the ability to reconstruct
the data for at least 3 years, from the
due date of the returns"; GC §34090
Finance /
Payroll FIN-036
CalPERS Reports, Annual Valuation Reports,
Actuarial Valuation Reports, Annual Employer
Statements
5 years Mag, Mfr,
OD, Ppr S / I Yes: After QC & OD
Most recent records are stored on
CalPERS website; Department
Preference; Retained to match other
auditing periods; GC §34090
Finance /
Payroll FIN-037 Checks / Warrant Register Report - Payroll Only 5 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Department Preference; GC §34090 Finance /
Payroll FIN-038 Checks / Warrants - Cancelled - Payroll Only 5 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Department Preference; GC §34090,
26 CFR 31.6001-1
Adopted: 1/21/2025
.
Agenda Item No. 05 Page 38 of 87 CC Agenda 04-06-2026
Ver. 8.0 RECORDS RETENTION SCHEDULE: FINANCE
(Admin., Budget, Business License, Accounting, Payroll, Utility Billing) Page FIN-7
Office of
Record
(OFR)
Retention No. Records Description Total
Retention Vital? Media Options
Image:
I=Import
M=Mfr
S=Scan
Destroy
Paper after
Imaged &
QC'd?
Comments / Reference
If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder.
HOLDS: Litigation, complaints, claims, public records act requests, audits and/or investigations suspend normal retention periods (retention resumes after settlement or completion).
Finance /
Payroll FIN-039 DE-34 (California EDD Report of New Employees) 5 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Department Preference; Instructions
state "Generally, keep copies of
information returns you filed with the
IRS or have the ability to reconstruct
the data for at least 3 years, from the
due date of the returns"; GC §34090
Finance /
Payroll FIN-040
DE-6, DE-7, DE-9 DE-43, W-3, / DE-166, 941
Forms, IRS 5500 Forms (Employee Benefit
Plans), PERS / FICA / Medicare Adjustments -
Quarterly Payroll Tax Returns / OASDI, Federal
Tax Deposits, Adjustments, etc.
5 years Mag, Mfr,
OD, Ppr S / I Yes: After QC & OD
Department Preference; IRS: 4 yrs
after tax is due or paid; Ca. FTB: 3
years; IRS Reg §31.6001-1(e)(2), R&T
§19530; 29CFR 516.5 - 516.6, 29USC
436, GC §34090
Finance /
Payroll FIN-041 Deferred Compensation (City Statements) 5 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Produced by Deferred Comp. Provider;
GC §304090, 26 CFR 31.6001.1
Finance /
Payroll FIN-042 Employee Payroll File Separation + 4 years Mag, Mfr,
OD, Ppr S / I Yes: After QC & OD
Department Preference; IRS: 4 yrs
after tax is due or paid; Ca. FTB: 3
years; IRS Reg §31.6001-1(e)(2), R&T
§19530; 29CFR 516.5 - 516.6, 29USC
436, GC §34090
Finance /
Payroll FIN-043 Employment Verifications (From lenders / other outside companies) When No
Longer
Required
Mag, Mfr,
OD, Ppr S / I Yes: After QC & OD
Non-records, content is not
substantive; GC §34090 et seq.
Finance /
Payroll FIN-044 Garnishments, Child Support, Court Orders regarding Employee Wages Completion +
5 years
Mag, Mfr,
OD, Ppr S / I Yes: After QC & OD Department preference; GC §34090 Finance /
Payroll FIN-045 Payroll Reports (includes Leave Registers, time Transaction Reports, etc.) 5 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Department preference; (meets
municipal government auditing
standards); GC §34090
Finance /
Payroll FIN-046 PERS Statements 5 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Department Preference; GC §34090 Adopted: 1/21/2025
Agenda Item No. 05 Page 39 of 87 CC Agenda 04-06-2026
Ver. 8.0 RECORDS RETENTION SCHEDULE: FINANCE
(Admin., Budget, Business License, Accounting, Payroll, Utility Billing) Page FIN-8
Office of
Record
(OFR)
Retention No. Records Description Total
Retention Vital? Media Options
Image:
I=Import
M=Mfr
S=Scan
Destroy
Paper after
Imaged &
QC'd?
Comments / Reference
If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder.
HOLDS: Litigation, complaints, claims, public records act requests, audits and/or investigations suspend normal retention periods (retention resumes after settlement or completion).
Finance /
Payroll FIN-047 Time Sheets / Time Cards / Overtime Sheets / Overtime Cards 5 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Department preference to facilitate
grant audits or claim reimbursements;
Meets auditing standards (audit + 4
years); IRS requires 4 years; Ca.
requires 2 yr min.; FTB keeps 3 years;
IRS Reg §31.6001-1(e)(2), R&T
§19530; LC § 1174(d); 29 CFR 516.5;
GC §34090; 8 CCR 11040.7(c); 29
CFR 516.5 & 516.6(c);
Finance /
Payroll FIN-048 W-2's 5 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Department Preference; IRS: 4 yrs
after tax is due or paid; Ca. FTB: 3
years; IRS Reg §31.6001-1(e)(2), R&T
§19530; 29CFR 516.5 - 516.6, 29USC
436, GC §34090
Finance /
Payroll FIN-049 W-4's
No Longer in
Effect + 4
years
Mag, Mfr,
OD, Ppr S / I Yes: After QC & OD
IRS Regulation 31-6001-1 four years
after the due date of such tax for the
return period to which the records
relate, or the date such tax is paid,
whichever is the later. GC §34090; 26
CFR 31.6001-1
FINANCE / UTILITY BILLING
Finance /
Utility Billing FIN-050 Utility Billing Database (Tyler Enterprise ERP) Indefinite -
Minimum 5
years
Yes Mag, Mfr,
OD, Ppr S / I Yes: After QC & OD
Data Fields / Records are interrelated;
GC §34090
Finance /
Utility Billing FIN-051 Collection Agency Assignments / Unpaid Accounts 5 years Mag,
Ppr, Mfr,
OD
S / I Yes: After
QC & OD
Department Preference; Negative
credit information remains on credit
reports for 7 - 10 years; Meets auditing
standards; City does not Lien property
(Liens are good for 10 years from
recording date, and may be extended
by re-recording lien); WC 36729; GC
§34090
Adopted: 1/21/2025
Agenda Item No. 05 Page 40 of 87 CC Agenda 04-06-2026
Ver. 8.0 RECORDS RETENTION SCHEDULE: FINANCE
(Admin., Budget, Business License, Accounting, Payroll, Utility Billing) Page FIN-9
Office of
Record
(OFR)
Retention No. Records Description Total
Retention Vital? Media Options
Image:
I=Import
M=Mfr
S=Scan
Destroy
Paper after
Imaged &
QC'd?
Comments / Reference
If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder.
HOLDS: Litigation, complaints, claims, public records act requests, audits and/or investigations suspend normal retention periods (retention resumes after settlement or completion).
Finance /
Utility Billing FIN-052 Low Income Rate Assistance Applications 5 years Mag,
Ppr, Mfr,
OD
S / I Yes: After
QC & OD
Department preference; Meets auditing
standards; GC §34090 et seq.
Finance /
Utility Billing FIN-053 Payment Stubs / Water Receipts / Utility Receipts - If NOT bundled with Cash Receipts When No
Longer
Required
Mag,
Ppr, Mfr,
OD
S / I Yes: After
QC & OD
Preliminary Documents - payments can
be made without including the stub; GC
§34090 et seq.
Finance /
Utility Billing FIN-054 Water Billing: Appeals - Payment Delinquency / Impending Discontinuation Final Decision
+ 2 years
Mag,
Ppr, Mfr,
OD
S / I Yes: After
QC & OD
Documented or attached to Customer
Record in database GC §34090; H&S
§116908
Finance /
Utility Billing FIN-055
Water Billing: Non-payment Notices / Notice of
Payment Delinquency / Impending
Discontinuation
When No
Longer
Required
Mag,
Ppr, Mfr,
OD
S / I Yes: After
QC & OD
Documented or attached to Customer
Record in database GC §34090; H&S
§116908
Finance /
Utility Billing FIN-056 Water Billing: NSF Checks / Adjustments to Customer accounts / Deposits / Releases When No
Longer
Required
Mag,
Ppr, Mfr,
OD
S / I Yes: After
QC & OD
Documented or attached to Customer
Record in database GC §34090; H&S
§116908
Finance /
Utility Billing FIN-057 Water Billing: Payment Plans: Amortization, Alternative Payment Plans, Deferrals, etc.
Expiration or
Completion of
Payment Plan
Mag,
Ppr, Mfr,
OD
S / I Yes: After
QC & OD
Documented or attached to Customer
Record in database GC §34090; H&S
§116910
Finance /
Utility Billing FIN-058 Water Billing: Policy on Discontinuation of Residential Service for Nonpayment When
Superseded;
Minimum 2
years
Mag,
Ppr, Mfr,
OD
S / I Yes: After
QC & OD
Must post to Website; H&S §116906;
GC §34090
Finance /
Utility Billing FIN-059 Water Billing: Report of Annual Discontinuations of Residential Service Minimum 2
years
Mag,
Ppr, Mfr,
OD
S / I Yes: After
QC & OD
Must post to Website; H&S §116918;
GC §34090
Division
Providing
Service /
Work
FIN-060
Work Orders / Service Requests / Service
Orders - CRM / CMMS DATABASE
(Computerized Maintenance Management
System)
Indefinite -
Minimum 5
years
Yes Mag, Mfr,
OD, Ppr S / I Yes: After QC & OD
Data is interrelated; Databases where
sewer records may be stored are
required for 5 years; SWRCB Order
2022-0103-DWQ; CCP §§338 et seq.,
340 et seq., 342, GC §34090
Adopted: 1/21/2025
Agenda Item No. 05 Page 41 of 87 CC Agenda 04-06-2026
Ver. 8.0 RECORDS RETENTION SCHEDULE: FINANCE
(Admin., Budget, Business License, Accounting, Payroll, Utility Billing) Page FIN-10
Office of
Record
(OFR)
Retention No. Records Description Total
Retention Vital? Media Options
Image:
I=Import
M=Mfr
S=Scan
Destroy
Paper after
Imaged &
QC'd?
Comments / Reference
If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder.
HOLDS: Litigation, complaints, claims, public records act requests, audits and/or investigations suspend normal retention periods (retention resumes after settlement or completion).
Division
Providing
Service /
Work
FIN-061
Work Orders / Service Requests / Service
Orders - All Information Entered in CRM /
CMMS Database
(Paper drafts)
When No
Longer
Required
Yes Mag, Mfr,
OD, Ppr S / I Yes: After QC & OD
Preliminary drafts (the database is the
original); GC §34090
Division
Providing
Service /
Work
FIN-062
Work Orders / Service Requests / Service
Orders - NOT entered in CRM / CMMS
Database (/ partial information entered into
CMMS Database)
(Division providing service retains originals;
Division requesting service is considered a
copy)
5 years Yes Mag, Mfr,
OD, Ppr S / I Yes: After QC & OD
May contain sewer records, which are
required for 5 years; SWRCB Order
2022-0103-DWQ; CCP §§338 et seq.,
340 et seq., 342, GC §34090
Adopted: 1/21/2025
Agenda Item No. 05 Page 42 of 87 CC Agenda 04-06-2026
Ver. 5.0 RECORDS RETENTION SCHEDULE: HOUSING AND FACILITIES (Facilities, Housing, Housing Rental Assistance)
Page CD-1
Office of Record
(OFR) Retention No. Records Description Total Retention Vital? Media Options Image:
I=Import
M=Mfr
S=Scan
Destroy
Paper
after
Imaged &
QC'd?
Comments / Reference
If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder.
HOLDS: Litigation, complaints, claims, public records act requests, audits and/or investigations suspend normal retention periods (retention resumes after settlement or completion).
HOUSING AND FACILITIES / FACILITIES
Lead Dept.
(Managing the
Project)
HOU-001
Capital Improvement Projects (CIP):
MAINTENANCE-ONLY PROJECTS - No Change
in Infrastructure
All Final Records (Plans, RFP / Specifications /
Addenda, Successful Proposal, Change Orders,
Notice of Completion, Photos, etc.)
Completion +
5 years or
After Funding
Agency
Audit, if
required,
whichever is
longer
Yes: Until
Completed
Mag,
Mfr, OD,
Ppr
S / I Yes: After
QC & OD
Department preference - meets municipal
government auditing standards; Statute
of Limitations for Errors & Omissions not
applicable; Some grant funding agencies
require audits; Statute of Limitations:
Contracts & Spec's=4 years, CCP §337
et. seq., GC §34090
Lead Dept. HOU-002 Daily Record (log of work performed) 5 years Mag,
Mfr, OD,
Ppr
S / I Yes: After
QC & OD Department preference; GC §34090
Housing &
Facilities /
Facilities
HOU-003 Herbicide / Pesticide Application Forms 2 years Mag,
Mfr, OD,
Ppr
S / I Yes: After
QC & OD
Department Preference (agricultural
pesticide records are required for 2
years); GC §34090; 3 CCR 6623
Lead Dept. HOU-004 Operations / Maintenance Manuals (O&M Manuals)
Life of
Facility or
Equipment
Mag,
Mfr, OD,
Ppr
S / I Yes: After
QC & OD
Department Preference; GC §34090 et.
seq.
Housing &
Facilities /
Facilities
HOU-005
Recordings: Video Recordings - Building
Security / Department Activity (Employees
Performing Work, Cashiering, Building Security,
etc.)
1 year Mag Records regular and ongoing operations;
GC §34090.6 et seq,
Housing &
Facilities /
Facilities
HOU-006 Recordings: Video Recordings - Public Areas /
Public Activity
When No
Longer
Required
Mag Does not record regular and ongoing
operations; GC §34090.6 et seq,
Adopted: 1/21/2025
Agenda Item No. 05 Page 43 of 87 CC Agenda 04-06-2026
Ver. 5.0 RECORDS RETENTION SCHEDULE: HOUSING AND FACILITIES (Facilities, Housing, Housing Rental Assistance)
Page CD-2
Office of Record
(OFR) Retention No. Records Description Total Retention Vital? Media Options Image:
I=Import
M=Mfr
S=Scan
Destroy
Paper
after
Imaged &
QC'd?
Comments / Reference
If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder.
HOLDS: Litigation, complaints, claims, public records act requests, audits and/or investigations suspend normal retention periods (retention resumes after settlement or completion).
Lead Dept. HOU-007
Material Safety Data Sheet (MSDS) / Safety Data
Sheet (SDS) / Chemical Use Report Form /
records of the chemical / substance / agent,
where / when it was used
30 years
Mag,
Mfr, OD,
Ppr
S / I Yes: After
QC & OD
Previous SDS / MSDS may be obtained
from a service; SDS / MSDS may be
destroyed as long as a record of the
chemical / substance / agent, where &
when it was used is maintained for 30
years; Applies to qualified employers;
Claims can be made for 30 years for toxic
substance exposures; 8 CCR
3204(d)(1)(B)(2 and 3), 29 CFR
1910.1020(d)(1)(i), GC §34090
Division Providing
Service / Work HOU-008
Work Orders / Service Requests / Service Orders -
CRM / CMMS DATABASE (Computerized
Maintenance Management System)
Indefinite -
Minimum 5
years
Yes
Mag,
Mfr, OD,
Ppr
S / I Yes: After
QC & OD
Data is interrelated; Databases where
sewer records may be stored are required
for 5 years; SWRCB Order 2022-0103-
DWQ; CCP §§338 et seq., 340 et seq.,
342, GC §34090
Division Providing
Service / Work HOU-009
Work Orders / Service Requests / Service Orders
- All Information Entered in CRM / CMMS
Database
(Paper drafts)
When No
Longer
Required
Yes
Mag,
Mfr, OD,
Ppr
S / I Yes: After
QC & OD
Preliminary drafts (the database is the
original); GC §34090
Division Providing
Service / Work HOU-010
Work Orders / Service Requests / Service Orders -
NOT entered in CRM / CMMS Database (/ partial
information entered into CMMS Database)
(Division providing service retains originals;
Division requesting service is considered a copy)
5 years Yes
Mag,
Mfr, OD,
Ppr
S / I Yes: After
QC & OD
City Preference; May contain sewer
records, which are required for 5 years;
SWRCB Order 2022-0103-DWQ; CCP
§§338 et seq., 340 et seq., 342, GC
§34090
HOUSING AND FACILITIES / HOUSING
Housing &
Facilities /
Housing
HOU-012
Housing Plans: Consolidated Annual Performance
and Evaluation Review (CAPER) /
Comprehensive Housing Affordability Strategy
(CHAS) / Consolidated Action Plan / Analysis of
Impediments to Fair Housing Choices / Citizen
Participation Plan / Action Plans, etc.
Superseded
+ 5 years
Mag,
Mfr, OD,
Ppr
S / I Yes: After
QC & OD
24 CFR 91.105(h); 24 CFR 92.508(a);
GC §34090
Adopted: 1/21/2025
Agenda Item No. 05 Page 44 of 87 CC Agenda 04-06-2026
Ver. 5.0 RECORDS RETENTION SCHEDULE: HOUSING AND FACILITIES (Facilities, Housing, Housing Rental Assistance)
Page CD-3
Office of Record
(OFR) Retention No. Records Description Total Retention Vital? Media Options Image:
I=Import
M=Mfr
S=Scan
Destroy
Paper
after
Imaged &
QC'd?
Comments / Reference
If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder.
HOLDS: Litigation, complaints, claims, public records act requests, audits and/or investigations suspend normal retention periods (retention resumes after settlement or completion).
Housing &
Facilities /
Housing
HOU-013
Housing Programs: Affordable Housing Projects,
Lead-Based Paint, Rehabilitation, CDBG-funded
Housing Projects, etc.
WITH a Recapture / Resale Restriction / WITH
Affordability Restrictions
Trust Deeds are kept in file; Deeds to property
owned by the City are sent to City Clerk
5 years after
the
Affordability
Period
Terminates,
or the Written
Agreement
Terminates,
Whichever is
Longer
Mag,
Mfr, OD,
Ppr
S / I Yes: After
QC & OD
HUD requires 5 years after the project
completion; documents imposing
recapture / resale restrictions are 5 years
after the affordability period terminates;
Uniform Admin. Requirements for Grants
to Local Governments is 3 years from
expenditure report; 2 CFR 200.334; 24
CFR 92.508(a)(c)(2); 29 CFR 97.42, GC
§34090
Housing &
Facilities /
Housing
HOU-014
Housing Programs: Affordable Housing Projects,
Lead-Based Paint, Rehabilitation, CDBG-funded
Housing Projects, etc.
WITHOUT a Recapture / Resale Restriction
Trust Deeds are kept in file; Deeds to property
owned by the City are sent to City Clerk
Loan Pay-off
OR
Forgiveness
+ 5 years
Mag,
Mfr, OD,
Ppr
S / I Yes: After
QC & OD
HUD requires 5 years after the
agreement terminates; Consistent with
Consolidated Plan Requirements;
Required for 3-4 years from expenditure
or performance report; 24 CFR 85.42,
92.508(a)&(c) & 570.502(a)(16), 982.158,
884.214; 29 CFR 97.42, GC §34090
Housing &
Facilities /
Housing
HOU-015 Property Management: Tenant / Leases, etc.
Completion
of Lease + 2
years
Mag,
Mfr, OD,
Ppr
S / I Yes: After
QC & OD Department preference; GC §34090
Housing &
Facilities /
Housing
HOU-016
Redevelopment Projects / Project Areas
(Ensure Planning has all Environmental
Documents, Engineering has all CIP Projects, /
City Clerk has all Real Property records for
Permanent retention)
Completion +
10 years
Mag,
Mfr, OD,
Ppr
S / I Yes: After
QC & OD Department preference; GC §34090
Public Works /
Engineering HOU-017
Redevelopment Projects / Project Areas
CIP Projects built by Redevelopment Agency,
if any
Send to
Engineering
Mag,
Mfr, OD,
Ppr
S / I Yes: After
QC & OD Department preference; GC §34090
Adopted: 1/21/2025
Agenda Item No. 05 Page 45 of 87 CC Agenda 04-06-2026
Ver. 5.0 RECORDS RETENTION SCHEDULE: HOUSING AND FACILITIES (Facilities, Housing, Housing Rental Assistance)
Page CD-4
Office of Record
(OFR) Retention No. Records Description Total Retention Vital? Media Options Image:
I=Import
M=Mfr
S=Scan
Destroy
Paper
after
Imaged &
QC'd?
Comments / Reference
If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder.
HOLDS: Litigation, complaints, claims, public records act requests, audits and/or investigations suspend normal retention periods (retention resumes after settlement or completion).
Community
Development /
Planning
HOU-018
Redevelopment Projects / Project Areas
Environmental Documents / CEQA Permits,
EIRs, Categorical Exemptions, Negative
Declarations, etc.
Send to
Planning
Mag,
Mfr, OD,
Ppr
S / I Yes: After
QC & OD Department preference; GC §34090
City Clerk HOU-019
Redevelopment Projects / Project Areas
Real Property: Deeds, Easements, Rights of
Way
Send to City
Clerk
Mag,
Mfr, OD,
Ppr
S / I Yes: After
QC & OD Department preference; GC §34090
HOUSING AND FACILITIES / HOUSING RENTAL ASSISTANCE (Section 8) Housing &
Facilities /
Housing Rental
Assistance
HOU-020
HS-005
Client / Services Database / Service Tracking
Database Indefinite Yes
Mag,
Mfr, OD,
Ppr
S / I Yes: After
QC & OD
Department Preference; data fields are
interrelated; GC §34090; 24 CFR 982.158
Housing &
Facilities /
Housing Rental
Assistance
HOU-021
HS-006
Section 8 Applications for Program - NOT placed /
disqualified 5 years
Mag,
Mfr, OD,
Ppr
S / I Yes: After
QC & OD
Department preference; 24 CFR 982.158,
GC §34090
Housing &
Facilities /
Housing Rental
Assistance
HOU-022
HS-007 Section 8 Database
Indefinite
(minimum 7
years) Yes
Mag,
Mfr, OD,
Ppr
S / I Yes: After
QC & OD
Data is interrelated; GC §34090; HUD
Notices (most current)
Housing &
Facilities /
Housing Rental
Assistance
HOU-023
HOU-010
Section 8 Management Assessment Program
(SEMAP), Certifications, Corrective Action Plans,
etc.
3 years
Mag,
Mfr, OD,
Ppr
S / I Yes: After
QC & OD
HUD is required to keep SEMAP files 3
years; 24 CFR 985.108; GC §34090
Housing &
Facilities /
Housing Rental
Assistance
HOU-024
HOU-011
Section 8 Tenant Files - Clients - Regular - WITH /
WITHOUT Unpaid Balances / Fraud
Includes Applications, HAP Contract / Executed
Lease
Close of File
+ 3 years
Mag,
Mfr, OD,
Ppr
S / I Yes: After
QC & OD 24 CFR 982.158(e); 29 CFR 97.42
Adopted: 1/21/2025
Agenda Item No. 05 Page 46 of 87 CC Agenda 04-06-2026
Ver. 5.0 RECORDS RETENTION SCHEDULE: HOUSING AND FACILITIES (Facilities, Housing, Housing Rental Assistance)
Page CD-5
Office of Record
(OFR) Retention No. Records Description Total Retention Vital? Media Options Image:
I=Import
M=Mfr
S=Scan
Destroy
Paper
after
Imaged &
QC'd?
Comments / Reference
If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder.
HOLDS: Litigation, complaints, claims, public records act requests, audits and/or investigations suspend normal retention periods (retention resumes after settlement or completion).
Housing &
Facilities /
Housing Rental
Assistance
HOU-025
HOU-012
Section 8 Tenant Files - Income Verification,
50058s, Verifications, racial, ethnic, gender,
disability status, HUD reports, Inspection reports,
Lead-based Paint
3 years
Mag,
Mfr, OD,
Ppr
S / I Yes: After
QC & OD 24 CFR 982.158(f); 29 CFR 97.42;
Housing &
Facilities /
Housing Rental
Assistance
HOU-026
Hs-011 Section 8 Waiting List 3 years
Mag,
Mfr, OD,
Ppr
S / I Yes: After
QC & OD 24 CFR 982.158, GC §34090
HOUSING AND FACILITIES / HOUSING RENTAL ASSISTANCE DEMONSTRATION (RAD) / Section 18) Lead Dept.
(Managing the
Grant)
HOU-027
CW-021
Section 18 Disposition / Modernization (sale,
transfer, / demolition) of public housing units.
Originals of all Real Property records are sent to
the City Clerk (Deeds, Title Insurance, etc.)
Completion +
5 years
Mag,
Mfr, OD,
Ppr
S / I Yes: After
QC & OD
Meets auditing standards; Grants covered
by a Consolidated Action Plan are
required for 5 years; Uniform Admin.
Requirements for Grants to Local
Governments is 3 years from expenditure
report or final payment of grantee or
subgrantee; 2 CFR 200.334; 24 CFR
91.105(h), 92.505, 570.490, &
570.502(a&b), 29 CFR 97.42; OMB
Circular A-110 & A-133; GC §34090
Adopted: 1/21/2025
Agenda Item No. 05 Page 47 of 87 CC Agenda 04-06-2026
RECORDS RETENTION SCHEDULE: HUMAN RESOURCES
(Includes Risk Management)
Ver. 5.0 Page HR-1
Office of
Record
(OFR)
Retention No. Records Description Total
Retention Vital? Media Options
Image:
I=Import
M=Mfr
S=Scan
Destroy
Paper after
Imaged &
QC'd?
Comments / Reference
If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder.
HOLDS : Litigation, complaints, claims, public records act requests, audits and/or investigations suspend normal retention periods (retention resumes after settlement or completion).
HUMAN RESOURCES
Human
Resources HR-001 Benefit Plan Documents (CalPERS, Dental, Vision, etc.) Duration of the
Contract + 6
years
Yes: For
Duration of
Contract
Mag, Mfr,
OD, Ppr S / I Yes: After QC & OD
EEOC / ADEA (Age) requires 1 year after
benefit plan termination; Federal law
requires 6 years after filing date for
retirement; State Law requires 4 years
after personnel actions; 29 CFR
1627.3(b)(1)(2); 29 USC 1027; 28 CCR
1300.85.1; GC §34090
Human
Resources HR-002
California Civil Rights Department (CRD) /
Department of Fair Employment / Housing
(DFEH / EEOC) Claims / Harassment Claims
Separation + 6
years
Mag, Mfr,
OD, Ppr S / I Yes: After QC & OD
Department preference to match retention
for personnel files; All State and Federal
laws require retention until final disposition
of formal complaint; State requires 4 years
after "fully and finally disposed"; 2 CCR
11013(c); GC §§12946, 12960, 34090
Human
Resources HR-003
Classification / Reorganization Studies (for
employee classifications / department
structures)
Minimum 3
years
Mag, Mfr,
OD, Ppr S / I Yes: After QC & OD
Department preference; Bureau of
National Affairs recommends 2 years for
all supplementary Personnel records;
Wage rate tables are 1 or 2 years; State
requires 2 years; 29 CFR 516.6, 29 CFR
1602.14, GC §§12946, 12960, 34090
Human
Resources HR-004 Compensation Surveys / Studies Minimum 3 years Mag, Mfr,
OD, Ppr S / I Yes: After QC & OD
Department preference; Bureau of
National Affairs recommends 2 years for
all supplementary Personnel records;
Wage rate tables are 1 or 2 years; State
requires 2 years; 29 CFR 516.6(2), 29
CFR 1602.14, GC §§12946, 12960,
34090
Human
Resources HR-005 Contracts for Investigators (Employees Only)Excludes Police Completion +
5 years
Yes: Before
Completion
Mag, Mfr,
OD, Ppr S / I Yes: After QC & OD
Department preference; Statute of
Limitations for contractual obligations is 4
years; CCP §§337. 337.1(a), 337.15, 343;
GC §34090
Adopted: 1/21/2025
Agenda Item No. 05 Page 48 of 87 CC Agenda 04-06-2026
RECORDS RETENTION SCHEDULE: HUMAN RESOURCES
(Includes Risk Management)
Ver. 5.0 Page HR-2
Office of
Record
(OFR)
Retention No. Records Description Total
Retention Vital? Media Options
Image:
I=Import
M=Mfr
S=Scan
Destroy
Paper after
Imaged &
QC'd?
Comments / Reference
If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder.
HOLDS : Litigation, complaints, claims, public records act requests, audits and/or investigations suspend normal retention periods (retention resumes after settlement or completion).
Human
Resources HR-007 DMV Pull Notices
When
Superseded
or
Upon
Separation
Mag, Mfr,
OD, Ppr S / I Yes: After QC & OD
Transitory or source records not retained
in the ordinary course of business; CHP
audits every 2 years; Bureau of National
Affairs recommends 2 years for all
supplementary Personnel records; GC
§34090
Human
Resources HR-008
EDD Claims / Forms (Employment
Development Department) / Unemployment
Claims
Close + 5
years
Mag, Mfr,
OD, Ppr S / I Yes: After QC & OD
Department Preference; meets municipal
government auditing standards; GC
§34090
Human
Resources HR-009 Employee Investigations Separation + 6 years Mag, Mfr,
OD, Ppr S / I Yes: After QC & OD
Department preference to match retention
for personnel files; statute of limitations for
EEOC/FLSA/ADEA (Age) requires 3 years
for promotion, demotion, transfer,
selection, or discharge; State Law requires
4 years; 29 CFR 1602.31 & 1627.3(b)(1),
GC §§12946, 12960, 34090;
Human
Resources HR-010.3 Ethics Training Certificates for Employees 5 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD GC §§ 3105, 12946, 12960, 34090,
53235.2(b)
Human
Resources HR-011 Grievances Separation + 6 years
Mag, Mfr,
OD, Ppr S / I Yes: After QC & OD
Department preference to match retention
for personnel files; statute of limitations for
retirement benefits is 6 years from last
action; EEOC/FLSA/ADEA (Age) requires
3 years for promotion, demotion, transfer,
selection, or discharge; State Law requires
4 years; 29 CFR 1602.31 & 1627.3(b)(1),
GC §§ 3105, 12946, 12960, 34090; LC
§1198.5; 26 CFR 31-6001-1; 53235.2(b);
53237.2(b)
Adopted: 1/21/2025
Agenda Item No. 05 Page 49 of 87 CC Agenda 04-06-2026
RECORDS RETENTION SCHEDULE: HUMAN RESOURCES
(Includes Risk Management)
Ver. 5.0 Page HR-3
Office of
Record
(OFR)
Retention No. Records Description Total
Retention Vital? Media Options
Image:
I=Import
M=Mfr
S=Scan
Destroy
Paper after
Imaged &
QC'd?
Comments / Reference
If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder.
HOLDS : Litigation, complaints, claims, public records act requests, audits and/or investigations suspend normal retention periods (retention resumes after settlement or completion).
Human
Resources HR-012 I-9s Separation + 3 years
Mag, Mfr,
OD, Ppr S / I Yes: After QC & OD
Required for 1 year from termination or 3
years from hiring, whichever is later;
EEOC / FLSA / ADEA (Age) requires 3
years for "any other forms of employment
inquiry"; State Law requires 2 -3 years; 8
CFR 274a.2; 29 CFR 1627.3(b)(1); GC
§§12946, 12960, 34090
Admin. /
Board
Secretary
HR-013 Job Descriptions / Job Classification / Job
Specifications
Minimum
Superseded +
4 years
Mag, Mfr,
OD, Ppr S / I Yes: After QC & OD
Department preference; State Law
requires 4 years from any Personnel
Action; 29 CFR 1602.31 & 1627.3(b)(1),
GC §§12946, 12960, 34090;
Human
Resources HR-014 Labor Relations / Negotiation Notes 10 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Department Preference; GC §34090 et
seq.
Human
Resources HR-016
Litigation - Employee Related
(Excludes Final Settlement /// Records
with Significant Historical Value)
Separation + 6
years
Mag, Mfr,
OD, Ppr S / I Yes: After QC & OD
Department preference to match retention
for personnel files; statute of limitations for
retirement benefits is 6 years from last
action; EEOC/FLSA/ADEA (Age) requires
3 years for promotion, demotion, transfer,
selection, or discharge; State Law requires
4 years; 29 CFR 1602.31 & 1627.3(b)(1),
GC §§ 3105, 12946, 12960, 34090; LC
§1198.5; 26 CFR 31-6001-1; 53235.2(b);
53237.2(b)
Human
Resources HR-015
Litigation - Employee Related
(Final Settlement /// Records with
Significant Historical Value)
P
Mag, Mfr,
OD, Ppr S / I Yes: After QC & OD
Department Preference; GC §34090 et
seq.
Human
Resources HR-017 OSHA Logs - 200, 300, 301, 301A 5 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD OSHA requires 5 years; State law requires
2 years; 8 CCR 14300.33(a), 8 CCR
§3203(b)(1), GC §34090.7; LC §6429c
Adopted: 1/21/2025
Agenda Item No. 05 Page 50 of 87 CC Agenda 04-06-2026
RECORDS RETENTION SCHEDULE: HUMAN RESOURCES
(Includes Risk Management)
Ver. 5.0 Page HR-4
Office of
Record
(OFR)
Retention No. Records Description Total
Retention Vital? Media Options
Image:
I=Import
M=Mfr
S=Scan
Destroy
Paper after
Imaged &
QC'd?
Comments / Reference
If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder.
HOLDS : Litigation, complaints, claims, public records act requests, audits and/or investigations suspend normal retention periods (retention resumes after settlement or completion).
Human
Resources HR-019
Personnel Files - Employee File (Official
Personnel File)
Includes Application, Backgrounds,
Discipline, Evaluations, Policy
Acknowledgements, Employee's Oath of
Office / Oath for Disaster Worker for
employees, Council / Boards / Commissions,
Harassment Prevention Training Certificates
for employees, Council / Boards /
Commissions, PAF / Personnel Action
Forms
Separation + 6
years
Mag, Mfr,
OD, Ppr S / I Yes: After QC & OD
Department Preference; statute of
limitations for retirement benefits is 6
years from last action; EEOC/FLSA/ADEA
(Age) requires 3 years for promotion,
demotion, transfer, selection, or discharge;
State Law requires 4 years; W-4s are
required four years after the due date of
such tax for the return period to which the
records relate, or the date such tax is paid,
whichever is the later. 26 CFR 31-6001-1;
29 CFR 1602.31 & 1627.3(b)(1), GC §§
3105, 12946, 12960, 34090; 53237.2(b),
LC §1198.5
Human
Resources HR-020
Personnel Files - Medical File
Medical Records excluding Pre-Employment
Medical Clearance; ADA Accommodations,
Fit for Duty, Respiratory Fit Tests, etc.
Separation +
30 years; OR
Termination of
Benefits + 5
years
(whichever is
longer)
Yes: Until
Separation
Mag, Mfr,
OD, Ppr S / I Yes: After QC & OD
Medical Files for all employees are
required to be maintained at least the
duration of employment plus thirty (30)
years; Files maintained separately; Claims
can be made for 30 years for toxic
substance exposure; 8 CCR §3204(d)(1)
et seq., 8 CCR 5144, 8 CCR 15400.2; 29
CFR 1910.1020(d)(1)(i), GC §§12946,
12960, 34090
Human
Resources HR-021
Recruitment / Testing File / On-Line
Recruitment Database
Includes Advertisements, Applications for
Unsuccessful Candidates, Interview Notes,
Job Brochures, Test Data, Testing Analysis /
statistical Metric, Job Analysis, Rating
Sheets, Scantrons, Background Checks, etc.
Hiring
Decision + 4
years
Yes Mag, Mfr,
OD, Ppr S / I Yes: After QC & OD
State Law requires 4 years; EEOC / FLSA
/ ADEA (Age) requires 1-3 years; 29 CFR
1627.3(b)(1), 29 CFR 1602.14 et seq.2
CCR 11013(c); GC §§12946, 12960,
34090
Adopted: 1/21/2025
Agenda Item No. 05 Page 51 of 87 CC Agenda 04-06-2026
RECORDS RETENTION SCHEDULE: HUMAN RESOURCES
(Includes Risk Management)
Ver. 5.0 Page HR-5
Office of
Record
(OFR)
Retention No. Records Description Total
Retention Vital? Media Options
Image:
I=Import
M=Mfr
S=Scan
Destroy
Paper after
Imaged &
QC'd?
Comments / Reference
If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder.
HOLDS : Litigation, complaints, claims, public records act requests, audits and/or investigations suspend normal retention periods (retention resumes after settlement or completion).
HUMAN RESOURCES / RISK MANAGEMENT
Human
Resources /
Risk Manage.
HR-022
Accident / Incident Reports (Accidents /
Incidents) - MEMBERS OF THE PUBLIC
Employees are Workers Compensation
Claims
2 years Mag, Mfr,
OD, Ppr S / I Yes: After QC & OD GC §34090
Human
Resources /
Risk Manage.
HR-023 Claim for Damages / Claims Against the City
/ Verified Tort Claims
Final
Resolution + 5
years
Yes: Until
Resolution
Mag, Mfr,
OD, Ppr S / I Yes: After QC & OD
Department Preference; municipal
government auditing standards is 5 years -
Finance retains records of payments;
Statute of Limitations is 4 years; CCP
§§337 et seq., 343; GC §34090,
Human
Resources /
Risk Manage.
HR-024
Insurance Policies -
General Liability, Property, Fire, Theft, etc.
(JPIA)
Expiration + 4
years
Yes: Until
Paid
Mag, Mfr,
OD, Ppr S / I Yes: After QC & OD
Department Preference; Covers statute of
limitations for contracts; CCP §337 et seq.;
GC §34090
Human
Resources /
Risk Manage.
HR-025
Insurance Policies - Workers Compensation
Excess Liability
(JPIA)
Expiration + 4
years
Yes: Until
Paid
Mag, Mfr,
OD, Ppr S / I Yes: After QC & OD
Department Preference; Covers statute of
limitations; CCP §337 et seq.; 8 CCR
§3204(d)(1) et seq., 8 CCR 5144, 8 CCR
15400.2; 29 CFR 1910.1020(d)(1)(i); GC
§§ 911.2, 34090
Human
Resources /
Risk Manage.
HR-026 OSHA Citations / Inspections 5 years Mag, Mfr,
OD, Ppr S / I Yes: After QC & OD
OSHA requires 5 years; State law requires
2 years; 8 CCR §3203(b)(1), OMB 1220-
0029; GC §34090; LC §6429c
Human
Resources /
Risk Manage.
HR-027 Safety Committee / Safety Steering
Committee 5 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Department preference; GC §34090 et
seq.
Human
Resources /
Risk Manage.
HR-028 Safety Investigations 5 years Mag, Mfr,
OD, Ppr S / I Yes: After QC & OD
OSHA requires 5 years; State law requires
2 years; 8 CCR §3203(b)(1), 29 CFR
1904.33, OMB 1220-0029, 8 CCR
14300.33; GC §34090 et seq.; LC §6429c
Adopted: 1/21/2025
Agenda Item No. 05 Page 52 of 87 CC Agenda 04-06-2026
RECORDS RETENTION SCHEDULE: HUMAN RESOURCES
(Includes Risk Management)
Ver. 5.0 Page HR-6
Office of
Record
(OFR)
Retention No. Records Description Total
Retention Vital? Media Options
Image:
I=Import
M=Mfr
S=Scan
Destroy
Paper after
Imaged &
QC'd?
Comments / Reference
If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder.
HOLDS : Litigation, complaints, claims, public records act requests, audits and/or investigations suspend normal retention periods (retention resumes after settlement or completion).
Human
Resources /
Risk Manage.
HR-029
Subrogation Claims:/ Property Damage
Claims / Restitution / Recovery of Damages
to City Property / City's Invoices to Insurance
Companies
Final
Resolution + 2
years
Mag, Mfr,
OD, Ppr S / I Yes: After QC & OD Department preference; GC §34090 Human
Resources /
Risk Manage.
HR-030 Vehicle Titles (Pink Slips) Sale or
Disposal
Mag, Mfr,
OD, Ppr S / I Given to Auction House / New Owner; GC §34090 Human
Resources /
Risk Manage.
HR-031
Workers Compensation Claims (Includes all
Accident, Incident, / Injury Reports from
Employees)
Separation +
30 years; OR
Termination of
Benefits + 5
years
(whichever is
longer)
Yes: Until
Separation
Mag, Mfr,
OD, Ppr S / I Yes: After QC & OD
Department preference; Files maintained
separately; Claims can be made for 30
years for toxic substance exposure; 8 CCR
§3204(d)(1) et seq., 8 CCR 5144, 8 CCR
15400.2; 29 CFR 1910.1020(d)(1)(i), GC
§§12946, 12960, 34090
Human
Resources /
Risk Manage.
HR-032
Workplace Violence – Hazard identification,
evaluation, correction, incident logs,
investigations, Training, etc.
5 years Mag, Mfr,
OD, Ppr S / I Yes: After QC & OD LC §6401.9(f), GC §34090 Adopted: 1/21/2025
Agenda Item No. 05 Page 53 of 87 CC Agenda 04-06-2026
Ver. 4.0 RECORDS RETENTION SCHEDULE: INFORMATION TECHNOLOGY Page IT-1 Office of
Record
(OFR)
Retention No. Records Description Total
Retention Vital? Media Options
Image:
I=Import
M=Mfr
S=Scan
Destroy
Paper after
Imaged &
QC'd?
Comments / Reference
If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder.
HOLDS: Litigation, complaints, claims, public records act requests, audits and/or investigations suspend normal retention periods (retention resumes after settlement or completion).
Information
Technology IT-001 Backups - DAILY, WEEKLY
When No
Longer
Required
Yes Mag.
Used for Disaster Recovery Purposes
Only; Considered a copy and can be
destroyed when no longer required; GC
§34090 et seq.
Information
Technology IT-002
Enterprise System Catalogue (Listing of
Enterprise-wide Software, posted on line -
SB 272)
When
Superseded Mag. GC §34090 et seq.
Information
Technology IT-003 Network Configuration Maps / Plans
When No
Longer
Required
Mag.
Preliminary documents not retained in the
ordinary course of business; GC §34090
et seq.
Information
Technology IT-004
UNALTERABLE MEDIA / IMMUTABLE
MEDIA (Cloud Immutable Backup) /
(WORM / DVD-r / CD-r / Blue Ray-R /
Optical Disk) / other unalterable media that
does not permit additions, deletions, /
changes
Follows
Retention of
Official
Electronic
Record
OD
For legal compliance for Trustworthy
Electronic Records (when the electronic
record serves as the official record); must
be stored in a "safe and separate
location"; GC 34090, 12168.7, EVC 1550,
2 CCR 22620 et seq.
INFORMATION TECHNOLOGY
Adopted: 1/21/2025
Agenda Item No. 05 Page 54 of 87 CC Agenda 04-06-2026
RECORDS RETENTION SCHEDULE: POLICE
(Admin., / Chief, Training, Comms., Investigations, Parking, Patrol, THF, Property And Evidence, Sup. Svcs / Records) Ver. 4.0 Page PD-1
Office of
Record (OFR) Retention No. Records Description Total Retention Vital? Media Options Image:
I=Import
M=Mfr
S=Scan
Destroy
Paper after
Imaged &
QC'd?
Comments / Reference
If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder.
HOLDS: Litigation, complaints, claims, public records act requests, audits and/or investigations suspend normal retention periods (retention resumes after settlement or completion).
POLICE / ADMINISTRATION / OFFICE OF THE CHIEF OF POLICE State of
California PD-001 Alcoholic Beverage Control Licenses / Permits / ABC Permit Applications When No
Longer
Required
Mag, Mfr,
OD, Ppr S / I Yes: After QC & OD Not a City record
Police /
Admin. (Chief) PD-002
Background Files - Successful Employee /
Volunteer Applicants (Employees,
including Reserves)
Separation +
4 years
Yes: Until
Separation
Mag, Mfr,
OD, Ppr S / I Yes: After QC & OD
Department Preference; State Law & POST
requires 4 years; EEOC / FLSA / ADEA (Age)
requires 3 years for promotion, demotion,
transfer, selection, or discharge; ; 29 CFR
1627.3(b)(1)(i), 29 CFR 1602.14; GC
§§12946, 12960, 34090; 29 USC 1113
Police /
Admin. (Chief) PD-003
Background Files - Unsuccessful
Employee / Volunteer Applicants
(Employees, including Reserves)
4 years Mag, Mfr,
OD, Ppr S / I Yes: After QC & OD
State Law requires 4 years; EEOC / FLSA /
ADEA (Age) requires 3 years for promotion,
demotion, transfer, selection, or discharge;
State Law requires 4 years; 29 CFR
1627.3(b)(1)(i), 29 CFR 1602.14; GC
§§12946,12960, 34090
Police /
Admin. (Chief) PD-004
CCW Applications / Renewals (Carry
Concealed Weapon Applications / Permits) -
UNSUCCESSFUL / DENIED
2 years Mag, Mfr,
OD, Ppr S / I Yes: After QC & OD Department Preference; GC § 34090 et seq.
Police /
Admin. (Chief) PD-005
CCW Applications / Renewals (Carry
Concealed Weapon Applications / Permits) -
SUCCESSFUL / APPROVED
Expiration +
2 years
Mag, Mfr,
OD, Ppr S / I Yes: After QC & OD Department Preference; GC § 34090 et seq.
Police /
Admin. (Chief) PD-006
Community Engagement Programs /
Communications / Crime Prevention
Programs / National Night Out, Torch Run,
etc.
Minimum 2
years
Mag, Mfr,
OD, Ppr S / I Yes: After QC & OD GC §34090
Police /
Admin. (Chief) PD-007
Complaints from Members of the Public /
Employees- Internal Affairs Investigations
WITH Sustained Finding of Misconduct
Final
Disposition +
15 years
Mag, Mfr,
OD, Ppr S / I Yes: After QC & OD PC §§832.5(b), 832.7; GC§ 34090 Adopted: 1/21/2025
Agenda Item No. 05 Page 55 of 87 CC Agenda 04-06-2026
RECORDS RETENTION SCHEDULE: POLICE
(Admin., / Chief, Training, Comms., Investigations, Parking, Patrol, THF, Property And Evidence, Sup. Svcs / Records) Ver. 4.0 Page PD-2
Office of
Record (OFR) Retention No. Records Description Total Retention Vital? Media Options Image:
I=Import
M=Mfr
S=Scan
Destroy
Paper after
Imaged &
QC'd?
Comments / Reference
If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder.
HOLDS: Litigation, complaints, claims, public records act requests, audits and/or investigations suspend normal retention periods (retention resumes after settlement or completion).
Police /
Admin. (Chief) PD-008
Complaints from Members of the Public /
Employees -Internal Affairs Investigations
WITHOUT Sustained Finding of
Misconduct
Final
Disposition +
5 years
Mag, Mfr,
OD, Ppr S / I Yes: After QC & OD
Consistent with Lexipol Policy; State requires
for at least 5 years for complaints by
members of the public; other State & Federal
laws require retention until final disposition of
formal complaint; State requires 2 years after
action is taken; Statute of Limitations is 4
years for misconduct after the discovery of
the offense for misconduct in office; EVC
§1045, GC §§12946,12960, 34090, PC
§§801.5, 803(c), 832.5, 832.7, VC §2547
Police /
Admin. (Chief) PD-009
Emergency Operations Plan (includes
Office of Emergency Management /
Homeland Security)
When
Superseded Yes (all) Mag, Mfr, OD, Ppr S / I Yes: After QC & OD GC §34090 Police /
Admin. (Chief) PD-010 Press Releases - Police Only 2 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD GC §34090 Police /
Admin. (Chief) PD-011
Reports to State / Federal Agencies: Report
to POST Commission of peace officer
employment, compliant, finding, disposition,
/ judgement pursuant to §PC 13510.9, etc.
Report of data regarding the number, type, /
disposition of complaints made against its
officers
2 years Mag, Mfr,
OD, Ppr S / I Yes: After QC & OD GC §34090 et seq.
Police /
Admin. (Chief) PD-012
Reviews: On-Duty Traffic Accidents, Use of
Force, Vehicle Pursuits - Not as a result of
a complaint from a member of the public
2 years Mag, Mfr,
OD, Ppr S / I Yes: After QC & OD
Department Preference; GC §§12946, 12960,
34090
Police /
Admin. (Chief) PD-013 STOP Source Data, Audit Log / Racial / Identity Profiling Act (RIPA) Annual Report 3 years Mag, Mfr, OD, Ppr S/M/I Yes: After QC & OD 11 CCR 999.228; 11 CCR 999.229; GC
§34090
Police /
Admin. (Chief) PD-014
Weapons Inventory: Department-owned
weapons, personal weapons, alternate
weapons, secondary handguns, etc.
P
Mag, Mfr,
OD, Ppr S / I Yes: After QC & OD Department preference; GC §34090 Adopted: 1/21/2025
Agenda Item No. 05 Page 56 of 87 CC Agenda 04-06-2026
RECORDS RETENTION SCHEDULE: POLICE
(Admin., / Chief, Training, Comms., Investigations, Parking, Patrol, THF, Property And Evidence, Sup. Svcs / Records) Ver. 4.0 Page PD-3
Office of
Record (OFR) Retention No. Records Description Total Retention Vital? Media Options Image:
I=Import
M=Mfr
S=Scan
Destroy
Paper after
Imaged &
QC'd?
Comments / Reference
If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder.
HOLDS: Litigation, complaints, claims, public records act requests, audits and/or investigations suspend normal retention periods (retention resumes after settlement or completion).
POLICE / ADMINISTRATIVE / TRAINING
Police /
Admin. /
Training
PD-015
Policies / Procedures / Lexipol / Operation
Directives / General Orders (Department
Policies / Procedures)
Superseded
+ 2 years
Mag, Mfr,
OD, Ppr S / I Yes: After QC & OD Department Preference; GC § 34090 et seq.
Police /
Admin. /
Training
PD-016
Training Presented by Staff - COURSE
RECORDS
(Attendance Rosters / Sign-in Sheets,
Outlines / Materials; includes Ethics, Fiscal
& Financial, Harassment, Workplace
Violence, Safety Training, Tailgates)
Minimum 5
years
Mag, Mfr,
OD, Ppr S / I Yes: After QC & OD
Rosters are sent to POST; OSHA requires
safety training 5 years; EEOC/FLSA/ADEA
(Age) requires 3 years for promotion,
demotion, transfer, selection, or discharge;
State Law requires 2 -3 years; 8 CCR §3203
et seq., 29 CFR 1602.31 , LC §6429(c); GC
§§12946,12960, 34090, 53235.2(b)
Police /
Admin. /
Training
PD-017
Training - Department Training Records -
EMPLOYEE FILE
Training Certificates / Training Records
Required Information for all Employee
Training (if records are created):
Employee Name
Training Provider’s Name
Date
Duration (length)
Core Competencies / Skills
Certifications / Qualifications
Separation +
5 years
Mag, Mfr,
OD, Ppr S / I Yes: After QC & OD
Department preference; Rosters are sent to
POST; OSHA requires safety training 5 years;
EEOC/FLSA/ADEA (Age) requires 3 years for
promotion, demotion, transfer, selection, or
discharge; State Law requires 2 -3 years; 8
CCR §3203 et seq., 29 CFR 1602.31 , LC
§6429(c); GC §§12946,12960, 34090,
53235.2(b) LC §1198.5
POLICE / OPERATIONS / COMMUNICATIONS / CAD / DISPATCH
Police / Ops /
CommunicationsPD-018
Recordings: Audio Recordings -
(CAD/RMS) Recordings of Telephone /
Radio Communications Dispatch Tapes
(CAD) / 911 Recordings
Minimum
366 days Mag
Department Preference; legally mandated for
100 days; (civil suits may be filed up to 365
days); GC §§34090, 34090.6
Police / Ops /
CommunicationsPD-019 Vacation Check Forms / Extra Patrol Request Forms
When No
Longer
Required
Mag, Mfr,
OD, Ppr S / I Yes: After QC & OD
Preliminary Draft (entered in RMS / CAD
system; GC §34090 et seq.
Adopted: 1/21/2025
Agenda Item No. 05 Page 57 of 87 CC Agenda 04-06-2026
RECORDS RETENTION SCHEDULE: POLICE
(Admin., / Chief, Training, Comms., Investigations, Parking, Patrol, THF, Property And Evidence, Sup. Svcs / Records) Ver. 4.0 Page PD-4
Office of
Record (OFR) Retention No. Records Description Total Retention Vital? Media Options Image:
I=Import
M=Mfr
S=Scan
Destroy
Paper after
Imaged &
QC'd?
Comments / Reference
If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder.
HOLDS: Litigation, complaints, claims, public records act requests, audits and/or investigations suspend normal retention periods (retention resumes after settlement or completion).
POLICE / OPERATIONS / INVESTIGATIONS
Police / Ops /
Investigations PD-020 Criminal Intelligence Files Last Entry + 5 years Mag, Mfr,
OD, Ppr S / I Yes: After QC & OD
Files contain criminal intelligence information
concerning an individual only if there is
reasonable suspicion that the individual is
involved in criminal conduct or activity and the
information is relevant to that criminal conduct
or activity. Misleading, obsolete or unreliable
information is required to be destroyed;
remaining records must not be retained
longer than 5 years; 28 CFR 23.20(h); GC
§34090
Police / Ops /
Investigations PD-021 Detectives Investigation Files / Arrest Files Transferred
into
Record's
Police
Report Files
Mag, Mfr,
OD, Ppr S / I Yes: After QC & OD
Transfer all Official Reports to Records to be
placed in the Crime Report Files.
Police / Ops /
Investigations PD-022 Pawn Slips / Secondhand Dealer Transaction Records 2 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD GC §34090 Police / Ops /
Investigations PD-023 U-Visas Minimum 4 years
Mag, Mfr,
OD, Ppr S/M/I Yes: After QC & OD
Department Preference to match the
expiration date of the U-Visa; GC §34090
POLICE / OPERATIONS / PARKING ENFORCEMENT
Police / Ops /
Parking
Enforce.
PD-024 Parking Citation Database
Indefinite -
Minimum 2
years
Yes Mag, Mfr,
OD, Ppr S / I Yes: After QC & OD Data is interrelated; GC §34090 Police / Ops /
Parking
Enforce.
PD-025 Parking Citations including Appeals /
Administrative Reviews
Minimum 2
years
Mag, Mfr,
OD, Ppr S / I Yes: After QC & OD
Department preference (the Statute of
Limitation for collections is 5 years from he
date of the last violation); CVC 40222(b); GC
§34090
POLICE / OPERATIONS / PATROL
Police / Ops /
Patrol PD-026 Canine (Police Service Dogs) Program Files: Service Animal Files Separation +
2 years
Mag, Mfr,
OD, Ppr S / I Yes: After QC & OD Department preference; GC §34090 et seq.
Adopted: 1/21/2025
Agenda Item No. 05 Page 58 of 87 CC Agenda 04-06-2026
RECORDS RETENTION SCHEDULE: POLICE
(Admin., / Chief, Training, Comms., Investigations, Parking, Patrol, THF, Property And Evidence, Sup. Svcs / Records) Ver. 4.0 Page PD-5
Office of
Record (OFR) Retention No. Records Description Total Retention Vital? Media Options Image:
I=Import
M=Mfr
S=Scan
Destroy
Paper after
Imaged &
QC'd?
Comments / Reference
If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder.
HOLDS: Litigation, complaints, claims, public records act requests, audits and/or investigations suspend normal retention periods (retention resumes after settlement or completion).
Police / Ops /
Patrol PD-027 Ops Plans (Fourth of July, etc.) Minimum 2 years Mag, Mfr,
OD, Ppr S / I Yes: After QC & OD Department preference; GC §34090 et seq.
Police / Ops /
Patrol PD-028 Patrol Schedules
When No
Longer
Required
Mag, Mfr,
OD, Ppr S / I Yes: After QC & OD
Preliminary drafts (the timecard / timesheet is
the final); GC §34090 et seq.
Police / Ops /
Patrol PD-029 Speedometer Calibration Logs 2 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD GC §34090 et seq.
Police / Ops /
Patrol PD-030 Traffic Control: Radar Calibration Records Life of the Equipment Mag, Mfr,
OD, Ppr S / I Yes: After QC & OD Department preference; GC §34090 et seq.
Police / Ops /
Patrol PD-031 Traffic Control: Radar Trailer Surveys, etc. Minimum 2 years Mag, Mfr,
OD, Ppr S / I Yes: After QC & OD GC §34090 et seq.
POLICE / OPERATIONS / TEMPORARY HOLDING FACILITY
Police / Ops /
THF PD-032 Temporary Holding Facility Log 2 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD GC §34090
POLICE / SUPPORT SERVICES / PROPERTY AND EVIDENCE
Police /
Admin. /
Support
Services /
Property &
Evidence
PD-033 Property / Evidence Database
Indefinite -
Follows the
Retention of
the Evidence
Yes Mag, Mfr,
OD, Ppr S / I Yes: After QC & OD
Department Preference (data is interrelated);
GC §34090
Police /
Admin. /
Support
Services /
Property &
Evidence
PD-034 Crime Report Photos
Follows the
Retention of
the Evidence
Mag, Mfr,
OD, Ppr S / I Yes: After QC & OD Department Preference; GC §34090 Police /
Admin. /
Support
Services /
Property &
PD-035 Gun / Narcotics Destruction Log
(Documents related to) P
Mag, Mfr,
OD, Ppr S / I Yes: After QC & OD Department Preference; GC §34090 Adopted: 1/21/2025
Agenda Item No. 05 Page 59 of 87 CC Agenda 04-06-2026
RECORDS RETENTION SCHEDULE: POLICE
(Admin., / Chief, Training, Comms., Investigations, Parking, Patrol, THF, Property And Evidence, Sup. Svcs / Records) Ver. 4.0 Page PD-6
Office of
Record (OFR) Retention No. Records Description Total Retention Vital? Media Options Image:
I=Import
M=Mfr
S=Scan
Destroy
Paper after
Imaged &
QC'd?
Comments / Reference
If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder.
HOLDS: Litigation, complaints, claims, public records act requests, audits and/or investigations suspend normal retention periods (retention resumes after settlement or completion).
Police /
Admin. /
Support
Services /
Property &
Evidence
PD-036 Property / Evidence Logs / Destruction
Authorizations P
Mag, Mfr,
OD, Ppr S / I Yes: After QC & OD GC §34090
Police /
Admin. /
Support
Services /
Property &
Evidence
PD-037 Recordings: Audio Voice Recordings
(PUMA)
When No
Longer
Required
Mag Audio Recordings; GC §34090.6 et seq,
Police /
Admin. /
Support
Services /
Property &
Evidence
PD-038
Recordings: Video Recordings -
Temporary Holding Cell (Juveniles /
Adults)
1 year Mag Records regular and ongoing operations; GC
§34090.6 et seq,
Police /
Admin. /
Support
Services /
Property &
Evidence
PD-039 Safekeeping: Lost / Found Property
(Documents related to) 2 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD GC §34090 Court or
District
Attorney
PD-040 Subpoenas (Criminal Personal Appearance
of Police Employees) 2 years Mag, Mfr, OD, Ppr S/I Yes: After QC & OD Department preference; Court or District
Attorney records; GC §34090 et seq.
Adopted: 1/21/2025
Agenda Item No. 05 Page 60 of 87 CC Agenda 04-06-2026
RECORDS RETENTION SCHEDULE: POLICE
(Admin., / Chief, Training, Comms., Investigations, Parking, Patrol, THF, Property And Evidence, Sup. Svcs / Records) Ver. 4.0 Page PD-7
Office of
Record (OFR) Retention No. Records Description Total Retention Vital? Media Options Image:
I=Import
M=Mfr
S=Scan
Destroy
Paper after
Imaged &
QC'd?
Comments / Reference
If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder.
HOLDS: Litigation, complaints, claims, public records act requests, audits and/or investigations suspend normal retention periods (retention resumes after settlement or completion).
POLICE / ADMINISTRATION / SUPPORT SERVICES / RECORDS
Police /
Admin. /
Support
Services /
Records
PD-041 RMS Database
Indefinite -
Follows the
Retention of
the Crime
Report
Yes Mag, Mfr,
OD, Ppr S / I Yes: After QC & OD
Data Fields / Records are interrelated; GC
§34090
Police /
Admin. /
Support
Services /
Records
PD-042
Citations / Notice of Violations (Parking,
Traffic, Marijuana / Cannabis), Animal,
Code Enforcement, Administrative Citations
(Includes requests for dismissals,
cancellations, / appeals.
2 years Mag, Mfr,
OD, Ppr S/M/I Yes: After QC & OD GC §34090 et seq.
Department of
Justice PD-043
Crime Statistics / National Incident-Based
Reporting System (NIBRS) / Uniform Crime
Reports (UCR) - Summaries (BCS)
When No
Longer
Required
Mag, Mfr,
OD, Ppr S/M/I Yes: After QC & OD
Department preference; Entered Directly into
DOJ’s portal (a State record)
Department of
Justice PD-044 Department of Justice Validation Lists
When No
Longer
Required
Mag, Mfr,
OD, Ppr S/M/I Yes: After QC & OD
Entered Directly into DOJ’s portal (a State
record)
Police /
Admin. /
Support
Services /
Records
PD-045 Livescan Application Forms / Logs 2 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD GC §34090
Police /
Admin. /
Support
Services /
Records
PD-046 Local Criminal History Checks 2 years Mag, Mfr,
OD, Ppr S / I Yes: After QC & OD GC §34090
Police /
Admin. /
Support
Services /
Records
PD-047 PAS Device Calibration Logs 2 years Mag, Mfr,
OD, Ppr S / I Yes: After QC & OD GC §34090 et seq.
Adopted: 1/21/2025
Agenda Item No. 05 Page 61 of 87 CC Agenda 04-06-2026
RECORDS RETENTION SCHEDULE: POLICE
(Admin., / Chief, Training, Comms., Investigations, Parking, Patrol, THF, Property And Evidence, Sup. Svcs / Records) Ver. 4.0 Page PD-8
Office of
Record (OFR) Retention No. Records Description Total Retention Vital? Media Options Image:
I=Import
M=Mfr
S=Scan
Destroy
Paper after
Imaged &
QC'd?
Comments / Reference
If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder.
HOLDS: Litigation, complaints, claims, public records act requests, audits and/or investigations suspend normal retention periods (retention resumes after settlement or completion).
Police /
Admin. /
Support
Services /
Records
PD-048
POLICE REPORTS / SEALED RECORDS:
Sealed Juvenile Cases - Childhood
Sexual Assault After All
P Yes Mag, Mfr,
OD, Ppr S/M/I Yes: After QC & OD
Department preference to accommodate
statute of limitations for victims; CCP
§§340.1, GC §34090
Police /
Admin. /
Support
Services /
Records
PD-049
POLICE REPORTS / SEALED RECORDS:
Sealed Juvenile Cases
Except Sealed Childhood Sexual Assault
Per Court
Order
(Subject 26
years old /
Sealing Date
+ 5 years)
Yes Mag, Mfr,
OD, Ppr S/M/I Yes: After QC & OD W&I §§389(a), 781(d), GC §34090; Police /
Admin. /
Support
Services /
Records
PD-050
POLICE REPORTS:
Lost / Stolen Firearms entered into CLETS
(if not Permanent Retention)
Until Found
or
Recovered
Yes Mag, Mfr,
OD, Ppr S/M/I Yes: After QC & OD
Department Preference to facilitate Three
Strikes law and ease of document imaging
administration; PC§ 11108.2(b); GC §34090
Police /
Admin. /
Support
Services /
Records
PD-051
POLICE REPORTS:
ALL Capital Crimes, Homicide, Juvenile,
Child Abuse (substantiated), Elder Abuse
(substantiated), / Sexual Assault (Rape),
Arson (Suspected / Undetermined)
P Yes Mag, Mfr,
OD, Ppr S/M/I Yes: After QC & OD
Department Preference; DOJ retains CACI
(Child Abuse Central Index) information for
adults 100 years; Most have no limitations on
commencement of action; PC §§ 261, 286,
288, 288a, 288.5, 289, 289.5, and 799;
803(h), 11169 et seq.; 11170(a); WIC 707(b)
Police /
Admin. /
Support
Services /
Records
PD-052
POLICE REPORTS:
Child Abuse / Neglect Investigation Reports -
Unsubstantiated / Inconclusive
No Further
Report on
Suspected
Abuser + 10
years
Mag, Mfr,
OD, Ppr S/M/I Yes: After QC & OD PC §§11169(c),11170(a)(3) Adopted: 1/21/2025
Agenda Item No. 05 Page 62 of 87 CC Agenda 04-06-2026
RECORDS RETENTION SCHEDULE: POLICE
(Admin., / Chief, Training, Comms., Investigations, Parking, Patrol, THF, Property And Evidence, Sup. Svcs / Records) Ver. 4.0 Page PD-9
Office of
Record (OFR) Retention No. Records Description Total Retention Vital? Media Options Image:
I=Import
M=Mfr
S=Scan
Destroy
Paper after
Imaged &
QC'd?
Comments / Reference
If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder.
HOLDS: Litigation, complaints, claims, public records act requests, audits and/or investigations suspend normal retention periods (retention resumes after settlement or completion).
Police /
Admin. /
Support
Services /
Records
PD-053
POLICE REPORTS:
Except those specifically mentioned in
the schedule (ALL Others, Including
Felonies / Misdemeanors)
Minimum 10
years
Yes Mag, Mfr,
OD, Ppr S/M/I Yes: After QC & OD
Department Preference; Provided there are
no outstanding warrants, unrecovered
identifiable items, criminal deaths, they are
not historically significant, and it is not
classified under PC §800 & 290; Stat. of
Limit. is 2 yrs; Destroy juvenile marijuana
after age18; H&S §11361.5, GC §34090, PC
§802, PC §§187, 800 et seq.
Police /
Admin. /
Support
Services /
Records
PD-054
POLICE REPORTS:
Misdemeanor / Infraction - Adult
Marijuana / Cannabis - HS
§11357(b)(c)(d)(e) / HS §11360(b) (with
procedure in HS §11361.5) - Except those
with outstanding stolen property, including
firearms, / lost firearms
Conviction
or Arrest (If
No
Conviction)
+ 2 years
Yes: Before
Disposition
Mag, Mfr,
OD, Ppr S/M/I Yes: After QC & OD
("Shall" Destroy); GC §§68152(c)(8); H&S
§11361.5
Police /
Admin. /
Support
Services /
Records
PD-055
POLICE REPORTS:
Misdemeanor / Infraction - Juvenile
Marijuana / Cannabis - HS §11357(E) -
Except those with outstanding stolen
property, including firearms, / lost firearms
2 years or
Juvenile 18
years old
Yes: Before
Disposition
Mag, Mfr,
OD, Ppr S/M/I Yes: After QC & OD
If no subsequent conviction ("Shall" Destroy);
H&S §11361.5
Police /
Admin. /
Support
Services /
Records
PD-056
POLICE REPORTS:
Missing Persons
P
(If Returned,
Follows the
Retention for
the Crime
Report)
Yes: Before
Disposition
Mag, Mfr,
OD, Ppr S/M/I Yes: After QC & OD Department Preference; GC §34090 Adopted: 1/21/2025
Agenda Item No. 05 Page 63 of 87 CC Agenda 04-06-2026
RECORDS RETENTION SCHEDULE: POLICE
(Admin., / Chief, Training, Comms., Investigations, Parking, Patrol, THF, Property And Evidence, Sup. Svcs / Records) Ver. 4.0 Page PD-10
Office of
Record (OFR) Retention No. Records Description Total Retention Vital? Media Options Image:
I=Import
M=Mfr
S=Scan
Destroy
Paper after
Imaged &
QC'd?
Comments / Reference
If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder.
HOLDS: Litigation, complaints, claims, public records act requests, audits and/or investigations suspend normal retention periods (retention resumes after settlement or completion).
Police /
Admin. /
Support
Services /
Records
PD-057
POLICE REPORTS:
Factually Innocent Petition Accepted
Records Sealed Pending Destruction -
Except those with outstanding stolen
property, including firearms, / lost firearms
Date of
Arrest + 3
years
Yes: Before
Disposition
Mag, Mfr,
OD, Ppr S/M/I Yes: After QC & OD
Individual petitions District Attorney; Sheriff
concurs that person is factually innocent, then
seals record ("Shall" Destroy); GC §34090;
PC §851.8(a)
Police /
Admin. /
Support
Services /
Records
PD-058
POLICE REPORTS:
Misdemeanor / Infraction Marijuana /
Cannabis §11357(de) - Juvenile on
School Grounds during School Hours
(with procedure in HS §11361.5)
Offender is
18 Years
Old
Yes: Before
Disposition
Mag, Mfr,
OD, Ppr S/M/I Yes: After QC & OD
(Courts and other Agencies "Shall" destroy);
H&S§ 11361.5 et seq., 11357(e)
Police /
Admin. /
Support
Services /
Records
PD-059
POLICE REPORTS:
Vacatur Relief Granted by Court - Victim of
Human Trafficking, / Victim of Intimate
Partner Violence / Sexual Violence
(Nonviolent Crimes)
Court Order
+ 1 year
Mag, Mfr,
OD, Ppr S/M/I Yes: After QC & OD
Individual petitions Court ("Shall" Destroy);
GC §34090; PC §§236.14(k); 236.15(k)
Police /
Admin. /
Support
Services /
Records
PD-060 Recordings: Automated License Plate
Readers (ALPR)
When No
Longer
Required
Mag
Does not record regular and ongoing
operations; GC §34090.6 et seq, CC
§1798.90.53(b)(2)(G);
Police /
Admin. /
Support
Services /
Records
PD-061 Recordings: Body-Worn Cameras – LOGS
of Access / Deletion of Data P Mag, PC§ 832.18(b)(5)(E); GC §34090.6 et seq.
Police /
Admin. /
Support
Services /
Records
PD-062
Recordings: Body-Worn Cameras - that
ARE evidence, Officer Involved
Shootings / Detention / Arrest /
Complaints
Follows
retention for
Evidence,
Minimum 2
years
Mag, PC§ 832.18(b)(5)(B)&(C); GC §34090.6 et
seq.
Adopted: 1/21/2025
Agenda Item No. 05 Page 64 of 87 CC Agenda 04-06-2026
RECORDS RETENTION SCHEDULE: POLICE
(Admin., / Chief, Training, Comms., Investigations, Parking, Patrol, THF, Property And Evidence, Sup. Svcs / Records) Ver. 4.0 Page PD-11
Office of
Record (OFR) Retention No. Records Description Total Retention Vital? Media Options Image:
I=Import
M=Mfr
S=Scan
Destroy
Paper after
Imaged &
QC'd?
Comments / Reference
If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder.
HOLDS: Litigation, complaints, claims, public records act requests, audits and/or investigations suspend normal retention periods (retention resumes after settlement or completion).
Police /
Admin. /
Support
Services /
Records
PD-063 Recordings: Body-Worn Cameras - that
are NOT evidence
Minimum 90
days Mag,
Department preference (law recommends 90
days); PC§ 832.18(b)(5)(A); GC §34090.6 et
seq.
Police /
Admin. /
Support
Services /
Records
PD-063.5
Recordings: Body-Worn Cameras –
Accidental Recordings Reviewed and
Approved for Deletion (Non-evidentiary)l
After
Approval Mag,
Department preference; consistent with
Lexipol policies (review, supervisory
authorization, and documentation required);
PC§ 832.18 et seq. GC §34090.6 et seq.
Police /
Admin. /
Support
Services /
Records
PD-064 Recordings: Drone (Unmanned Aerial
Vehicle)
When No
Longer
Required
Mag Does not record regular and ongoing
operations; GC §34090.6 et seq,
Police /
Admin. /
Support
Services /
Records
PD-065 Registrants: Arson Registrations: Adults
P,
or Death of
Registrant
Mag, Mfr,
OD, Ppr S / I Yes: After QC & OD
Department preference; Pursuant to PC
§457.1 et seq.; required to register for life; If
released from DOJJ, records are destroyed
after age 25 or sealing pursuant to W&I §781;
GC §34090.7
Police /
Admin. /
Support
Services /
Records
PD-066
Registrants: Arson Registrations:
Juveniles released from Division of
Juvenile Justice
Age 25 or
Sealing Date
+ 5 years
Mag, Mfr,
OD, Ppr S / I Yes: After QC & OD
Pursuant to PC §457.1 et seq.; If released
from CYA, records are destroyed after age 25
or sealing pursuant to W&I §781; GC
§34090.7
Police /
Admin. /
Support
Services /
Records
PD-067 Registrants: Gang Adults Minimum 5
years
Mag, Mfr,
OD, Ppr S / I Yes: After QC & OD
Department Preference (registration pursuant
to PC 186.3(a)); GC §34090
Adopted: 1/21/2025
Agenda Item No. 05 Page 65 of 87 CC Agenda 04-06-2026
RECORDS RETENTION SCHEDULE: POLICE
(Admin., / Chief, Training, Comms., Investigations, Parking, Patrol, THF, Property And Evidence, Sup. Svcs / Records) Ver. 4.0 Page PD-12
Office of
Record (OFR) Retention No. Records Description Total Retention Vital? Media Options Image:
I=Import
M=Mfr
S=Scan
Destroy
Paper after
Imaged &
QC'd?
Comments / Reference
If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder.
HOLDS: Litigation, complaints, claims, public records act requests, audits and/or investigations suspend normal retention periods (retention resumes after settlement or completion).
Police /
Admin. /
Support
Services /
Records
PD-068 Registrants: Gang Juveniles Sealing Date
+ 5 years
Mag, Mfr,
OD, Ppr S / I Yes: After QC & OD
Department Preference (registration pursuant
to PC 186.3(a)); Records are destroyed
pursuant to W&I §781;GC §34090
Police /
Admin. /
Support
Services /
Records
PD-069 Registrants: Narcotics 2 years Mag, Mfr,
OD, Ppr S / I Yes: After QC & OD GC §34090
Police /
Admin. /
Support
Services /
Records
PD-070 Registrants: Sex Offender Registrations:
Adults
P,
or Death of
Registrant
Mag, Mfr,
OD, Ppr S / I Yes: After QC & OD
Department Preference; After 2021,
Offenders can petition Court for removal 10 or
20 years after offense, provided there are no
subsequent offenses; Pursuant to PC §290
et seq.
Police /
Admin. /
Support
Services /
Records
PD-071 Registrants: Sex Offender Registrations:
Juveniles
P or Sealing
Date + 5
years
(or Court
Order), or
Death of
Registrant
Mag, Mfr,
OD, Ppr S / I Yes: After QC & OD
Department Preference; After 2021,
Offenders can petition Court for removal 10 or
20 years after offense, provided there are no
subsequent offenses; Pursuant to PC §290
et seq.
Court or
District
Attorney
PD-072
Restraining Orders, Emergency Protective
Orders, Temporary Restraining Orders,
Legal Stipulations, Orders After Hearing
(When Not filed with the case file)
Expiration of
the Order
Mag, Mfr,
OD, Ppr S/M/I Yes: After QC & OD Not a City record
Police /
Admin. /
Support
Services /
Records
PD-073 Ride-A-Long Waiver Form 2 years Mag, Mfr,
OD, Ppr S / I Yes: After QC & OD GC §34090 et seq.
Adopted: 1/21/2025
Agenda Item No. 05 Page 66 of 87 CC Agenda 04-06-2026
RECORDS RETENTION SCHEDULE: POLICE
(Admin., / Chief, Training, Comms., Investigations, Parking, Patrol, THF, Property And Evidence, Sup. Svcs / Records) Ver. 4.0 Page PD-13
Office of
Record (OFR) Retention No. Records Description Total Retention Vital? Media Options Image:
I=Import
M=Mfr
S=Scan
Destroy
Paper after
Imaged &
QC'd?
Comments / Reference
If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder.
HOLDS: Litigation, complaints, claims, public records act requests, audits and/or investigations suspend normal retention periods (retention resumes after settlement or completion).
Court or
District
Attorney
PD-074
Subpoenas (Civil Personal Appearance of
Police Employees) / Subpoenas Duces
Tecum / Public Records Act Requests -
Police Records
2 years Mag, Mfr,
OD, Ppr S/I Yes: After QC & OD
Department preference; Court or District
Attorney records; GC §34090 et seq.
Adopted: 1/21/2025
Agenda Item No. 05 Page 67 of 87 CC Agenda 04-06-2026
RECORDS RETENTION SCHEDULE: PUBLIC WORKS
(Engineering, Fleet, Landscaping, Solid Waste, Streets, Wastewater, Water) Ver. 6.0 Page PW-1
Office of
Record (OFR) Retention No. Records Description Total Retention Vital? Media Options Image:
I=Import
M=Mfr
S=Scan
Destroy
Paper after
Imaged &
QC'd?
Comments / Reference
If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder.
HOLDS: Litigation, complaints, claims, public records act requests, audits and/or investigations suspend normal retention periods (retention resumes after settlement or completion).
PUBLIC WORKS / ENGINEERING
Lead Dept. PW-001 Permit Database Indefinite
(Perm) Yes
Mag,
Mfr, OD,
Ppr
S / I Yes: After
QC & OD
Department Preference - Data is
interrelated and includes Building
Permits; GC §34090, H&S §19850
City Clerk PW-002
Assessment Districts / Landscape / Lighting
Districts / Community Facilities Districts /
Lighting Districts / Landscape Maintenance
Districts / Special Districts:
Engineers Reports
Copies -
When No
Longer
Required
Mag,
Mfr, OD,
Ppr
S / I Yes: After
QC & OD
Retained in City Council Agenda Packets;
GC §34090.7
Public Works /
Engineering PW-003
Assessment Districts / Landscape / Lighting
Districts / Community Facilities Districts /
Lighting Districts / Landscape Maintenance
Districts / Special District
Formation, Historically Significant Records
P
Mag,
Mfr, OD,
Ppr
S / I Yes: After
QC & OD Department Preference; GC §34090
Public Works /
Engineering PW-004 Benchmarks P
Mag,
Mfr, OD,
Ppr
S / I Yes: After
QC & OD Department Preference; GC §34090
Public Works /
Engineering PW-005
Bonds: Labor / Materials, Performance Bonds,
Letters of Credit, Encroachment Permits,
Monitoring Bonds
Release of
Bond / Letter
of Credit
Mag,
Mfr, OD,
Ppr
S / I Yes: After
QC & OD Security; GC §34090
Public Works /
Engineering PW-006
Capital Improvement Projects (CIP) - where
Engineering is the Lead: MAINTENANCEONLY PROJECTS (Painting, Re-Roof, etc. - No change in Infrastructure Configuration)
All Final Records (Plans, RFP / Specifications /
Addenda, Successful Proposal, Change
Orders, Notice of Completion, Photos, etc.)
Completion +
5 years or
After Funding
Agency
Audit, if
required,
whichever is
longer
Yes: Until
Completed
Mag,
Mfr, OD,
Ppr
S / I Yes: After
QC & OD
Statute of Limitations for Errors &
Omissions not applicable; Some grant
funding agencies require audits; Statute
of Limitations: Contracts & Spec's=4
years, CCP §337 et. seq., GC §34090
Adopted: 1/21/2025
Agenda Item No. 05 Page 68 of 87 CC Agenda 04-06-2026
RECORDS RETENTION SCHEDULE: PUBLIC WORKS
(Engineering, Fleet, Landscaping, Solid Waste, Streets, Wastewater, Water) Ver. 6.0 Page PW-2
Office of
Record (OFR) Retention No. Records Description Total Retention Vital? Media Options Image:
I=Import
M=Mfr
S=Scan
Destroy
Paper after
Imaged &
QC'd?
Comments / Reference
If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder.
HOLDS: Litigation, complaints, claims, public records act requests, audits and/or investigations suspend normal retention periods (retention resumes after settlement or completion).
Public Works /
Engineering PW-007
Capital Improvement Projects (CIP) - where
Engineering is the Lead: Administration File
Project Administration, Certified Payrolls,
Certificate of Compliance, Construction
Manager's Logs, Correspondence, Costs,
Estimates, Daily Inspections, Insurance
Certificates, Preliminary Notices, Project
Schedules, Public Relations, Meeting Agendas
/ Minutes, Monthly Reports, Notices, Real
Estate Appraisals, RFIs / RFQs , Safety.
SWPPP / WPCP, etc.
Completion +
10 years or
After Funding
Agency
Audit, if
required,
whichever is
longer
Yes: Until
Completed
Mag,
Mfr, OD,
Ppr
S / I Yes: After
QC & OD
Some grant funding agencies require
audits; Statute of Limitations for Errors &
Omissions is 10 years; Statute of
Limitations: Contracts & Spec's=4 years,
Wrongful Death=comp. + 5 years,
Developers=comp. + 10 years; CCP §337
et. seq., GC §34090
Public Works /
Engineering PW-008
Capital Improvement Projects (CIP) - where
Engineering is the Lead: Permanent File
Plans, RFP / Specifications / Addenda,
Successful Proposal, Change Orders, EIRs,
Negative Declarations, Categorical Exemptions,
Materials Testing Reports, Grading Permits,
Hazardous Materials, Notice of Completion,
Photos, Record Drawings Soils Reports,
Studies, Submittals, Surveys, etc.
P
Yes: Until
Completed
Mag,
Mfr, OD,
Ppr
S / I Yes: After
QC & OD
Department preference; retained for
disaster preparedness purposes; Final
environmental determinations are
required to be kept a "reasonable period
of time"; 14 CCR §15095(c); CCP §337
et. seq., GC §34090
City Clerk PW-009
Deeds, Easements, Right of Ways,
Abandonments / Vacation, Liens / Lien
Releases - Supporting Documents
P
Mag,
Mfr, OD,
Ppr
S/I Yes: After
QC & OD City Clerk retains final; GC §34090(a)
Public Works /
Engineering PW-010
Design / Construction Standards - Authored by
the City for Construction of City Infrastructure
(CIP / Land Development)
P
Mag,
Mfr, OD,
Ppr
S/I Yes: After
QC & OD Department Preference; GC §34090
Public Works /
Engineering PW-011
Drawings - where Engineering is the Lead:
Record Drawings, Maps, Large-Format
Drawings, Survey Record Maps, "As-Built"
P Yes (all)
Mag,
Mfr, OD,
Ppr
S / I Yes: After
QC & OD Drafts should be destroyed; GC §34090
Adopted: 1/21/2025
Agenda Item No. 05 Page 69 of 87 CC Agenda 04-06-2026
RECORDS RETENTION SCHEDULE: PUBLIC WORKS
(Engineering, Fleet, Landscaping, Solid Waste, Streets, Wastewater, Water) Ver. 6.0 Page PW-3
Office of
Record (OFR) Retention No. Records Description Total Retention Vital? Media Options Image:
I=Import
M=Mfr
S=Scan
Destroy
Paper after
Imaged &
QC'd?
Comments / Reference
If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder.
HOLDS: Litigation, complaints, claims, public records act requests, audits and/or investigations suspend normal retention periods (retention resumes after settlement or completion).
Public Works /
Engineering PW-012
Permits / License Agreements: Permanent
Encroachment (Structures in the City's Right
of Way, Retaining Walls, etc.)
Includes Insurance Certificates
P
Yes: Until
Completion
Mag,
Mfr, OD,
Ppr
S / I Yes: After
QC & OD Department Preference; GC §34090
Public Works /
Engineering PW-013
Permits: Temporary Encroachment, Film,
etc. (Banner Permit, Film Permits, Excavation,
Street Closure Permits, Street Cuts, Street /
Sidewalk Repair, Streetlight Repair, Traffic
Control, Transportation Permits, Utility Cuts,
Wide Load / Heavy Load, etc.)
Includes Insurance Certificates
Minimum
Expiration +
2 years
Yes: Until
Completion
Mag,
Mfr, OD,
Ppr
S / I Yes: After
QC & OD Department Preference; GC §34090
Lead Dept. PW-014
Environmental Determinations: Environmental
Impact Reports (EIRs), Negative Declarations,
etc.) / CEQA - Where Engineering is the
Lead
Correspondence / staff notes that provide
insight into the project / the agency’s CEQA
compliance with respect to the project
Project
Approval or
Denial
+ 2 years
Mag,
Mfr, OD,
Ppr
S / I Yes: After
QC & OD
Not all internal communications and
notes are required to be saved; "E-mails
that do not provide insight into the project
or the agency’s CEQA compliance with
respect to the project — are not within the
scope of section 21167.6, subdivision (e)
and need not be retained." Golden Door
Properties, LLC v. Superior Court of San
Diego County (2020) 53 Cal.App.5th 733;
PRC 21167,6; GC §34090
Public Works /
Engineering &
Building
PW-015 Grading Permits P
Mag,
Mfr, OD,
Ppr
S / I Yes: After
QC & OD Department Preference; GC §34090
Public Works /
Engineering PW-016
Land Development: Administrative Records
Construction Inspections, Photos, Progress
Meetings, Project Schedules, etc.
Completion +
10 years
Yes: Until
Completed
Mag,
Mfr, OD,
Ppr
S/I Yes: After
QC & OD
Statute of Limitations is 4 years; 10 years
for Errors & Omissions; land records are
permanent by law; CCP §§337. 337.1(a),
337.15, 343; GC §34090
Adopted: 1/21/2025
Agenda Item No. 05 Page 70 of 87 CC Agenda 04-06-2026
RECORDS RETENTION SCHEDULE: PUBLIC WORKS
(Engineering, Fleet, Landscaping, Solid Waste, Streets, Wastewater, Water) Ver. 6.0 Page PW-4
Office of
Record (OFR) Retention No. Records Description Total Retention Vital? Media Options Image:
I=Import
M=Mfr
S=Scan
Destroy
Paper after
Imaged &
QC'd?
Comments / Reference
If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder.
HOLDS: Litigation, complaints, claims, public records act requests, audits and/or investigations suspend normal retention periods (retention resumes after settlement or completion).
Public Works /
Engineering PW-017
Land Development: Permanent Records
Abandonments, Certificate of Acceptance /
Approval (copy), Dedications, Deeds (copies)
Drainage, Driveway, Easements (copies),
Geotechnical / Soil Reports / Hydrology
Reports, Private Lab Verifications, Testing Lab
Final Reports, Rights of Way (copies), Studies,
Reports, etc.
P
Yes: Until
Completed
Mag,
Mfr, OD,
Ppr
S/I Yes: After
QC & OD
Department preference; retained for
disaster preparedness purposes; Final
environmental determinations are
required to be kept a "reasonable period
of time"; 14 CCR §15095(c); CCP §337
et. seq., GC §34090
Public Works /
Engineering PW-018 Subdivision Maps / Parcel Maps P Yes (all) Mag,
Mfr, OD,
Ppr
S/I Yes: After
QC & OD Department Preference; GC §34090
Public Works /
Engineering PW-019 Surveys, Record of Survey P Yes (all) Mag,
Mfr, OD,
Ppr
S/I Yes: After
QC & OD Department Preference; GC §34090
Public Works /
Engineering PW-020 Traffic Calming Requests (Speed Humps, Red Curbs, Stop Signs, etc.) 10 years Mag,
Mfr, OD,
Ppr
S / I Yes: After
QC & OD Department preference; GC §34090
Police or Sheriff PW-021 Traffic Collision Reports / SWTRS Copies -
When No
Longer
Required
Mag,
Mfr, OD,
Ppr
S / I Yes: After
QC & OD
Copies or Not City Records; GC
§34090.7
Public Works /
Engineering PW-022 Traffic Counts / Traffic Studies 10 years Mag,
Mfr, OD,
Ppr
S / I Yes: After
QC & OD Department preference; GC §34090
Public Works /
Engineering PW-023 Traffic Speed Surveys 10 years
Mag,
Mfr, OD,
Ppr
S / I Yes: After
QC & OD Department preference; GC §34090
Public Works /
Engineering PW-024 Traffic Stop Sign Warrants 10 years
Mag,
Mfr, OD,
Ppr
S / I Yes: After
QC & OD Department preference; GC §34090
Adopted: 1/21/2025
Agenda Item No. 05 Page 71 of 87 CC Agenda 04-06-2026
RECORDS RETENTION SCHEDULE: PUBLIC WORKS
(Engineering, Fleet, Landscaping, Solid Waste, Streets, Wastewater, Water) Ver. 6.0 Page PW-5
Office of
Record (OFR) Retention No. Records Description Total Retention Vital? Media Options Image:
I=Import
M=Mfr
S=Scan
Destroy
Paper after
Imaged &
QC'd?
Comments / Reference
If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder.
HOLDS: Litigation, complaints, claims, public records act requests, audits and/or investigations suspend normal retention periods (retention resumes after settlement or completion).
Public Works /
Engineering PW-025 Transportation Permits / Wide Load Permits, Heavy Load Permits, etc.
Expiration +
2 years
Yes: Until
Expiration
Mag,
Mfr, OD,
Ppr
S / I Yes: After
QC & OD GC § 34090
Public Works /
Engineering PW-026 Transportation Plans / Master Plans P Mag,
Mfr, OD,
Ppr
S / I Yes: After
QC & OD Department preference; GC §34090
PUBLIC WORKS / OPERATIONS / FLEET MAINTENANCE
Public Works /
Lead Div. PW-041 APCD Permits - for Generators, etc. Issue Date + 5 years Mag,
Mfr, OD,
Ppr
S / I Yes: After
QC & OD 40 CFR 70.6; GC §34090
Public Works /
Ops / Fleet
Maint.
PW-042
Fleet - Pre-Trip Inspections / Vehicle Safety
Checks / Daily Vehicle Inspections / Daily
Equipment Checks
2 years
Mag,
Mfr, OD,
Ppr
S / I Yes: After
QC & OD
13 CCR 1234(e),VC 34505.5(c); 49 CFR
396.11; GC §34090
Public Works /
Ops / Fleet
Maint.
PW-043 Fleet - Tire Disposal / Waste Manifests 3 years
Mag,
Mfr, OD,
Ppr
S / I Yes: After
QC & OD 14 CCR 18459.3; GC §34090
Public Works /
Ops / Fleet
Maint.
PW-044 Fleet - Used Oil Disposal Manifests 3 years
Mag,
Mfr, OD,
Ppr
S / I Yes: After
QC & OD
22 CCR 66266.130(c)(5), H&S
§25250.18(b), 25250.19(a)(3) et seq.
Public Works /
Ops / Fleet
Maint.
PW-045
Fleet - Vehicle / Equipment History Files
Maintenance, Brakes, Smog Certificates, etc.
Disposal of
Vehicle or
Equipment +
2 years
Mag,
Mfr, OD,
Ppr
S / I Yes: After
QC & OD
Department Preference; If a motor
carrier, required for 18 months after
vehicle is sold; CHP requires life of
vehicle; OSHA requires 1 year; 8 CCR §
3203(b)(1); 49 CFR 396.21(b)(1); 49 CFR
396.3; CCP §337 et. seq., 3 CCR 1234(f);
GC §34090
Public Works /
Lead Div. PW-046 Generator Operation Logs / Inspections 5 years Mag,
Mfr, OD,
Ppr
S / I Yes: After
QC & OD
APCD Rule 1470; Form 400–E–13a
instructions; GC §34090
Public Works /
Ops / Fleet
Maint.
PW-047 Inspections / Audits by the CHP (Fleet) 5 years
Mag,
Mfr, OD,
Ppr
S/I Yes: After
QC & OD
Consistent with CHP requirements;
OSHA requires 1 year; 8 Ca. Code Reg.
§ 3203(b)(1); GC § 34090
Adopted: 1/21/2025
Agenda Item No. 05 Page 72 of 87 CC Agenda 04-06-2026
RECORDS RETENTION SCHEDULE: PUBLIC WORKS
(Engineering, Fleet, Landscaping, Solid Waste, Streets, Wastewater, Water) Ver. 6.0 Page PW-6
Office of
Record (OFR) Retention No. Records Description Total Retention Vital? Media Options Image:
I=Import
M=Mfr
S=Scan
Destroy
Paper after
Imaged &
QC'd?
Comments / Reference
If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder.
HOLDS: Litigation, complaints, claims, public records act requests, audits and/or investigations suspend normal retention periods (retention resumes after settlement or completion).
Public Works /
Lead Div. PW-048 Pressure Vessel Certifications / Permits (Air Compressors, Propane, etc.) Expiration of
Certificate or
Permit
Mag,
Mfr, OD,
Ppr
S / I Yes: After
QC & OD
Department preference; GC §34090 et.
seq.
Public Works /
Lead Div. PW-049
Material Safety Data Sheet (MSDS) / Safety
Data Sheet (SDS) / Chemical Use Report Form
/ records of the chemical / substance / agent,
where / when it was used
30 years
Mag,
Mfr, OD,
Ppr
S / I Yes: After
QC & OD
Previous SDS / MSDS may be obtained
from a service; SDS / MSDS may be
destroyed as long as a record of the
chemical / substance / agent, where &
when it was used is maintained for 30
years; Applies to qualified employers;
Claims can be made for 30 years for toxic
substance exposures; 8 CCR
3204(d)(1)(B)(2 and 3), 29 CFR
1910.1020(d)(1)(i), GC §34090
Division
Providing
Service / Work
PW-050
Work Orders / Service Requests / Service
Orders - CRM / CMMS DATABASE
(Computerized Maintenance Management
System)
Indefinite -
Minimum 5
years
Yes
Mag,
Mfr, OD,
Ppr
S / I Yes: After
QC & OD
Data is interrelated; Databases where
sewer records may be stored are required
for 5 years; SWRCB Order 2022-0103-
DWQ; CCP §§338 et seq., 340 et seq.,
342, GC §34090
Division
Providing
Service / Work
PW-051
Work Orders / Service Requests / Service
Orders - All Information Entered in CRM /
CMMS Database
(Paper drafts)
When No
Longer
Required
Yes
Mag,
Mfr, OD,
Ppr
S / I Yes: After
QC & OD
Preliminary drafts (the database is the
original); GC §34090
Division
Providing
Service / Work
PW-052
Work Orders / Service Requests / Service
Orders - NOT entered in CRM / CMMS
Database (/ partial information entered into
CMMS Database)
(Division providing service retains originals;
Division requesting service is considered a
copy)
5 years Yes
Mag,
Mfr, OD,
Ppr
S / I Yes: After
QC & OD
City Preference; May contain sewer
records, which are required for 5 years;
SWRCB Order 2022-0103-DWQ; CCP
§§338 et seq., 340 et seq., 342, GC
§34090
Adopted: 1/21/2025
Agenda Item No. 05 Page 73 of 87 CC Agenda 04-06-2026
RECORDS RETENTION SCHEDULE: PUBLIC WORKS
(Engineering, Fleet, Landscaping, Solid Waste, Streets, Wastewater, Water) Ver. 6.0 Page PW-7
Office of
Record (OFR) Retention No. Records Description Total Retention Vital? Media Options Image:
I=Import
M=Mfr
S=Scan
Destroy
Paper after
Imaged &
QC'd?
Comments / Reference
If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder.
HOLDS: Litigation, complaints, claims, public records act requests, audits and/or investigations suspend normal retention periods (retention resumes after settlement or completion).
PUBLIC WORKS / OPERATIONS / LANDSCAPE
Public Works /
Lead Div. PW-053 Air Pollution Control District (APCD Permits - for Generators, etc.
Issue Date +
5 years
Mag,
Mfr, OD,
Ppr
S / I Yes: After
QC & OD 40 CFR 70.6; GC §34090
Public Works /
Lead Div. PW-054 Daily Record (log of work performed) 5 years Mag,
Mfr, OD,
Ppr
S / I Yes: After
QC & OD Department preference; GC §34090
Public Works /
Lead Div. PW-055 Generator Operation Logs / Inspections 5 years Mag,
Mfr, OD,
Ppr
S / I Yes: After
QC & OD
APCD Rule 1470; Form 400–E–13a
instructions; GC §34090
Public Works /
Lead Div. PW-056 Operations / Maintenance Manuals (O&M Manuals) Life of
Facility or
Equipment
Mag,
Mfr, OD,
Ppr
S / I Yes: After
QC & OD
Department Preference; GC §34090 et.
seq.
Public Works /
Lead Div. PW-056.5 Playground Equipment Inspections / Maintenance 5 years Mag,
Mfr, OD,
Ppr
S / I Yes: After
QC'd & OD Department preference; GC §34090
Public Works /
Lead Div. PW-057 Pressure Vessel Certifications / Permits (Air Compressors, Propane, etc.) Expiration of
Certificate or
Permit
Mag,
Mfr, OD,
Ppr
S / I Yes: After
QC & OD
Department preference; GC §34090 et.
seq.
Public Works /
Lead Div. PW-058
Material Safety Data Sheet (MSDS) / Safety
Data Sheet (SDS) / Chemical Use Report Form
/ records of the chemical / substance / agent,
where / when it was used
30 years
Mag,
Mfr, OD,
Ppr
S / I Yes: After
QC & OD
Previous SDS / MSDS may be obtained
from a service; SDS / MSDS may be
destroyed as long as a record of the
chemical / substance / agent, where &
when it was used is maintained for 30
years; Applies to qualified employers;
Claims can be made for 30 years for toxic
substance exposures; 8 CCR
3204(d)(1)(B)(2 and 3), 29 CFR
1910.1020(d)(1)(i), GC §34090
Public Works /
Streets Maint. PW-059 Tree DATABASE (Mariposa)
Indefinite -
Minimum 5
years
Yes
Mag,
Mfr, OD,
Ppr
S / I Yes: After
QC & OD Data is interrelated; GC §34090
Adopted: 1/21/2025
Agenda Item No. 05 Page 74 of 87 CC Agenda 04-06-2026
RECORDS RETENTION SCHEDULE: PUBLIC WORKS
(Engineering, Fleet, Landscaping, Solid Waste, Streets, Wastewater, Water) Ver. 6.0 Page PW-8
Office of
Record (OFR) Retention No. Records Description Total Retention Vital? Media Options Image:
I=Import
M=Mfr
S=Scan
Destroy
Paper after
Imaged &
QC'd?
Comments / Reference
If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder.
HOLDS: Litigation, complaints, claims, public records act requests, audits and/or investigations suspend normal retention periods (retention resumes after settlement or completion).
Public Works /
Streets Maint. PW-060 Tree Maintenance, Trimming, Arborists Reports (ALL City-owned trees) 5 years Mag,
Mfr, OD,
Ppr
S / I Yes: After
QC & OD Department preference; GC §34090
Division
Providing
Service / Work
PW-061
Work Orders / Service Requests / Service
Orders - CRM / CMMS DATABASE
(Computerized Maintenance Management
System)
Indefinite -
Minimum 5
years
Yes
Mag,
Mfr, OD,
Ppr
S / I Yes: After
QC & OD
Data is interrelated; Databases where
sewer records may be stored are required
for 5 years; SWRCB Order 2022-0103-
DWQ; CCP §§338 et seq., 340 et seq.,
342, GC §34090
Division
Providing
Service / Work
PW-062
Work Orders / Service Requests / Service
Orders - All Information Entered in CRM /
CMMS Database
(Paper drafts)
When No
Longer
Required
Yes
Mag,
Mfr, OD,
Ppr
S / I Yes: After
QC & OD
Preliminary drafts (the database is the
original); GC §34090
Division
Providing
Service / Work
PW-063
Work Orders / Service Requests / Service
Orders - NOT entered in CRM / CMMS
Database (/ partial information entered into
CMMS Database)
(Division providing service retains originals;
Division requesting service is considered a
copy)
5 years Yes
Mag,
Mfr, OD,
Ppr
S / I Yes: After
QC & OD
City Preference; May contain sewer
records, which are required for 5 years;
SWRCB Order 2022-0103-DWQ; CCP
§§338 et seq., 340 et seq., 342, GC
§34090
PUBLIC WORKS / OPERATIONS / SOLID WASTE
Public Works /
Ops / Solid
Waste
PW-064 Schedules / Routes for Trash Trucks (Fleet
maintains vehicles)
When No
Longer
Required
Mag,
Mfr, OD,
Ppr
S / I Yes: After
QC & OD
Preliminary drafts (the database is the
original); GC §34090
Public Works /
Ops / Solid
Waste
PW-065
Solid Waste Recycling / AB 939 Compliance /
SB 1383 Compliance (Organic Waste
Collection / Recycling) . CalRecycle Annual
Waste Diversion Report / CalREcycle Report,
etc.
10 years
Mag,
Mfr, OD,
Ppr
S / I Yes: After
QC & OD
Department preference; SB 1383
compliance is required for 5 years; LowCarbon Fuel Standard regulations credits can be received for 10 years, and are
eligible for an extension; 14 CCR §
18995;.2 H&S §39730.7; GC §34090
Adopted: 1/21/2025
Agenda Item No. 05 Page 75 of 87 CC Agenda 04-06-2026
RECORDS RETENTION SCHEDULE: PUBLIC WORKS
(Engineering, Fleet, Landscaping, Solid Waste, Streets, Wastewater, Water) Ver. 6.0 Page PW-9
Office of
Record (OFR) Retention No. Records Description Total Retention Vital? Media Options Image:
I=Import
M=Mfr
S=Scan
Destroy
Paper after
Imaged &
QC'd?
Comments / Reference
If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder.
HOLDS: Litigation, complaints, claims, public records act requests, audits and/or investigations suspend normal retention periods (retention resumes after settlement or completion).
Public Works /
Ops / Solid
Waste
PW-066
Solid Waste Reports to Regulatory Agencies
(California Integrated Waste Management
Board, etc.)
10 years
Mag,
Mfr, OD,
Ppr
S / I Yes: After
QC & OD Department Preference; GC §34090
Public Works /
Ops / Solid
Waste
PW-067 Solid Waste Services / Hauler Quarterly
Reports 10 years
Mag,
Mfr, OD,
Ppr
S / I Yes: After
QC & OD Department Preference; GC §34090
Public Works /
Ops / Solid
Waste
PW-068 Tonnage Reports 10 years
Mag,
Mfr, OD,
Ppr
S / I Yes: After
QC & OD Department Preference; GC §34090
Public Works /
Ops / Solid
Waste
PW-069
Trash Trucks - Pre-Trip Inspections / Vehicle
Safety Checks / Daily Vehicle Inspections /
Daily Equipment Checks
2 years
Mag,
Mfr, OD,
Ppr
S / I Yes: After
QC & OD
13 CCR 1234(e),VC 34505.5(c); 49 CFR
396.11; GC §34090
PUBLIC WORKS / OPERATIONS / STREETS
Public Works /
Lead Div. PW-070 Air Pollution Control District (APCD Permits - for Generators, etc.
Issue Date +
5 years
Mag,
Mfr, OD,
Ppr
S / I Yes: After
QC & OD 40 CFR 70.6; GC §34090
Public Works /
Lead Div. PW-071 Daily Record (log of work performed) 5 years Mag,
Mfr, OD,
Ppr
S / I Yes: After
QC & OD Department preference; GC §34090
Public Works /
Lead Div. PW-072 Generator Operation Logs / Inspections 5 years Mag,
Mfr, OD,
Ppr
S / I Yes: After
QC & OD
APCD Rule 1470; Form 400–E–13a
instructions; GC §34090
Public Works /
Lead Div. PW-073 Operations / Maintenance Manuals (O&M Manuals) Life of
Facility or
Equipment
Mag,
Mfr, OD,
Ppr
S / I Yes: After
QC & OD
Department Preference; GC §34090 et.
seq.
Public Works /
Lead Div. PW-074 Pressure Vessel Certifications / Permits (Air Compressors, Propane, etc.) Expiration of
Certificate or
Permit
Mag,
Mfr, OD,
Ppr
S / I Yes: After
QC & OD
Department preference; GC §34090 et.
seq.
Adopted: 1/21/2025
Agenda Item No. 05 Page 76 of 87 CC Agenda 04-06-2026
RECORDS RETENTION SCHEDULE: PUBLIC WORKS
(Engineering, Fleet, Landscaping, Solid Waste, Streets, Wastewater, Water) Ver. 6.0 Page PW-10
Office of
Record (OFR) Retention No. Records Description Total Retention Vital? Media Options Image:
I=Import
M=Mfr
S=Scan
Destroy
Paper after
Imaged &
QC'd?
Comments / Reference
If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder.
HOLDS: Litigation, complaints, claims, public records act requests, audits and/or investigations suspend normal retention periods (retention resumes after settlement or completion).
Public Works /
Lead Div. PW-075
Material Safety Data Sheet (MSDS) / Safety
Data Sheet (SDS) / Chemical Use Report Form
/ records of the chemical / substance / agent,
where / when it was used
30 years
Mag,
Mfr, OD,
Ppr
S / I Yes: After
QC & OD
Previous SDS / MSDS may be obtained
from a service; SDS / MSDS may be
destroyed as long as a record of the
chemical / substance / agent, where &
when it was used is maintained for 30
years; Applies to qualified employers;
Claims can be made for 30 years for toxic
substance exposures; 8 CCR
3204(d)(1)(B)(2 and 3), 29 CFR
1910.1020(d)(1)(i), GC §34090
Public Works /
Streets Maint. PW-076 Streets - Sidewalk Maintenance, Grinding, Asphalt Ramping (Logs / Forms) 5 years Mag,
Mfr, OD,
Ppr
S / I Yes: After
QC & OD Department preference; GC §34090
Public Works /
Lead Div. PW-077 Underground Service Alerts (USA's) / Dig Alerts Minimum 3 years Mag,
Mfr, OD,
Ppr
S / I Yes: After
QC & OD
Department Preference; entered into
DigAlert Software the Excavator,
Operator and the Regional Notification
Center all have an obligation to retain the
notice for 3 years; GC §§4216.2(f) GC
§60201
Division
Providing
Service / Work
PW-078
Work Orders / Service Requests / Service
Orders - CRM / CMMS DATABASE
(Computerized Maintenance Management
System)
Indefinite -
Minimum 5
years
Yes
Mag,
Mfr, OD,
Ppr
S / I Yes: After
QC & OD
Data is interrelated; Databases where
sewer records may be stored are required
for 5 years; SWRCB Order 2022-0103-
DWQ; CCP §§338 et seq., 340 et seq.,
342, GC §34090
Division
Providing
Service / Work
PW-079
Work Orders / Service Requests / Service
Orders - All Information Entered in CRM /
CMMS Database
(Paper drafts)
When No
Longer
Required
Yes
Mag,
Mfr, OD,
Ppr
S / I Yes: After
QC & OD
Preliminary drafts (the database is the
original); GC §34090
Adopted: 1/21/2025
Agenda Item No. 05 Page 77 of 87 CC Agenda 04-06-2026
RECORDS RETENTION SCHEDULE: PUBLIC WORKS
(Engineering, Fleet, Landscaping, Solid Waste, Streets, Wastewater, Water) Ver. 6.0 Page PW-11
Office of
Record (OFR) Retention No. Records Description Total Retention Vital? Media Options Image:
I=Import
M=Mfr
S=Scan
Destroy
Paper after
Imaged &
QC'd?
Comments / Reference
If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder.
HOLDS: Litigation, complaints, claims, public records act requests, audits and/or investigations suspend normal retention periods (retention resumes after settlement or completion).
Division
Providing
Service / Work
PW-080
Work Orders / Service Requests / Service
Orders - NOT entered in CRM / CMMS
Database (/ partial information entered into
CMMS Database)
(Division providing service retains originals;
Division requesting service is considered a
copy)
5 years Yes
Mag,
Mfr, OD,
Ppr
S / I Yes: After
QC & OD
City Preference; May contain sewer
records, which are required for 5 years;
SWRCB Order 2022-0103-DWQ; CCP
§§338 et seq., 340 et seq., 342, GC
§34090
PUBLIC WORKS / SEWER / WASTEWATER COLLECTIONS
Public Works /
Wastewater
Collections
PW-081 CCTV Videos of Sewer Lines 10 years
Mag,
Mfr, OD,
Ppr
S / I Yes: After
QC & OD Department preference; GC §34090
Public Works /
Wastewater
Collections
PW-082 Stormwater Permits / NPDES Permits / MS-4
Permits (Co-Permittee)
Superseded
+ 5 years Yes
Mag,
Mfr, OD,
Ppr
S / I Yes: After
QC & OD
Department preference; Code of Federal
Regulations requires 3 years; 40 CFR
§§122.21, 122.41, 122.44; CCP §337 et
seq.
Public Works /
Wastewater
Collections
PW-083 Stormwater: Chain of Custody, Guidance
Information, Lab Reports 5 years
Mag,
Mfr, OD,
Ppr
S / I Yes: After
QC & OD
Code of Federal Regulations requires 3
years; 40 CFR §§122.21, 122.41, 122.44;
CCP §337 et seq.
Public Works /
Wastewater
Collections
PW-084 Stormwater: Construction, Industrial, BMPs,
etc. 5 years
Mag,
Mfr, OD,
Ppr
S / I Yes: After
QC & OD
Code of Federal Regulations requires 3
years; 40 CFR §§122.21, 122.41, 122.44;
CCP §337 et seq.
Public Works /
Wastewater
Collections
PW-085 Stormwater: Industrial Notices / Code
Enforcement / Violations / Spill Response
Resolution +
5 years
Mag,
Mfr, OD,
Ppr
S / I Yes: After
QC & OD
Department preference; Code of Federal
Regulations requires 3 years; 40 CFR
§§122.21, 122.41, 122.44; CCP §337 et
seq.
Public Works /
Lead Div. PW-086
Confined Space Entries / Hot Work Permits /
Lockout-Blockouts / Lockout-Tagouts / Energy
Control Procedures (ECP) / Air Monitoring
Calibrations
3 years
Mag,
Mfr, OD,
Ppr
S / I Yes: After
QC & OD
Department preference; Cal/OSHA
requests 3 years of documents of
Lockout-Blockouts / Lockout-Tagouts
during audits; 8 CCR 5157(d)(14) &
(e)(6); 29 CFR 1910.146(e)(6); GC
§34090
Adopted: 1/21/2025
Agenda Item No. 05 Page 78 of 87 CC Agenda 04-06-2026
RECORDS RETENTION SCHEDULE: PUBLIC WORKS
(Engineering, Fleet, Landscaping, Solid Waste, Streets, Wastewater, Water) Ver. 6.0 Page PW-12
Office of
Record (OFR) Retention No. Records Description Total Retention Vital? Media Options Image:
I=Import
M=Mfr
S=Scan
Destroy
Paper after
Imaged &
QC'd?
Comments / Reference
If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder.
HOLDS: Litigation, complaints, claims, public records act requests, audits and/or investigations suspend normal retention periods (retention resumes after settlement or completion).
Public Works /
Lead Div. PW-087 Daily Record (log of work performed) 5 years Mag,
Mfr, OD,
Ppr
S / I Yes: After
QC & OD Department preference; GC §34090
Public Works /
Wastewater
Collections
PW-088 FOG (Fats, Oil / Grease) Inspections /
Pretreatment Annual / Quarterly Reports 3 years
Mag,
Mfr, OD,
Ppr
S / I Yes: After
QC & OD
Department preference; Monitoring
records required for 3 years; 40 CFR
§§122.21, 122.41; 40 CFR 403.12
Public Works /
Wastewater
Collections
PW-089 Sanitary Spills / Overflows (SSOs) 5 years
Mag,
Mfr, OD,
Ppr
S / I Yes: After
QC & OD
Required for a minimum of 5 years;
SWRCB Order 2022-0103-DWQ; 2002-
0103-DWQ & 2006-03; 40 CFR
122.41(j)(2); GC §34090
Public Works /
Wastewater
Collections
PW-090 Sewer Odor Complaints / Gas Detection
Results / Investigations 5 years
Mag,
Mfr, OD,
Ppr
S / I Yes: After
QC & OD Department preference; GC §34090
Public Works /
Wastewater
Collections
PW-091
Sewer System Management Plans (SSMP) /
Audits / Sanitary Spills Overflow Prevention
Plan (SSOPP) / Sanitary Sewer Overflow
Response Plan
Superseded
+ 5 years
Mag,
Mfr, OD,
Ppr
S / I Yes: After
QC & OD
Department preference; SSMPs are
required to be retained 5 years and
updated every 6 5 years; SSOs are
required for a minimum of 5 years; 40
CFR 122.41(j)(2); SWRCB General Order
2006-03; & 2022-0103-DWQ; GC §34090
Public Works /
Wastewater
Collections
PW-092 Storm Drain System Maintenance (Slip Lining,
etc.) 5 years
Mag,
Mfr, OD,
Ppr
S / I Yes: After
QC & OD Department Preference; GC §34090
Public Works /
Lead Div. PW-093 Underground Service Alerts (USA's) / Dig Alerts Minimum 3 years Mag,
Mfr, OD,
Ppr
S / I Yes: After
QC & OD
Department Preference; entered into
DigAlert Software the Excavator,
Operator and the Regional Notification
Center all have an obligation to retain the
notice for 3 years; GC §§4216.2(f) GC
§60201
Adopted: 1/21/2025
Agenda Item No. 05 Page 79 of 87 CC Agenda 04-06-2026
RECORDS RETENTION SCHEDULE: PUBLIC WORKS
(Engineering, Fleet, Landscaping, Solid Waste, Streets, Wastewater, Water) Ver. 6.0 Page PW-13
Office of
Record (OFR) Retention No. Records Description Total Retention Vital? Media Options Image:
I=Import
M=Mfr
S=Scan
Destroy
Paper after
Imaged &
QC'd?
Comments / Reference
If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder.
HOLDS: Litigation, complaints, claims, public records act requests, audits and/or investigations suspend normal retention periods (retention resumes after settlement or completion).
Division
Providing
Service / Work
PW-094
Work Orders / Service Requests / Service
Orders - CRM / CMMS DATABASE
(Computerized Maintenance Management
System)
Indefinite -
Minimum 5
years
Yes
Mag,
Mfr, OD,
Ppr
S / I Yes: After
QC & OD
Data is interrelated; Databases where
sewer records may be stored are required
for 5 years; SWRCB Order 2022-0103-
DWQ; CCP §§338 et seq., 340 et seq.,
342, GC §34090
Division
Providing
Service / Work
PW-095
Work Orders / Service Requests / Service
Orders - All Information Entered in CRM /
CMMS Database
(Paper drafts)
When No
Longer
Required
Yes
Mag,
Mfr, OD,
Ppr
S / I Yes: After
QC & OD
Preliminary drafts (the database is the
original); GC §34090
Division
Providing
Service / Work
PW-096
Work Orders / Service Requests / Service
Orders - NOT entered in CRM / CMMS
Database (/ partial information entered into
CMMS Database)
(Division providing service retains originals;
Division requesting service is considered a
copy)
5 years Yes
Mag,
Mfr, OD,
Ppr
S / I Yes: After
QC & OD
City Preference; May contain sewer
records, which are required for 5 years;
SWRCB Order 2022-0103-DWQ; CCP
§§338 et seq., 340 et seq., 342, GC
§34090
PUBLIC WORKS / WATER DISTRIBUTION
Public Works /
Lead Div. PW-097 Daily Record (log of work performed) 5 years Mag,
Mfr, OD,
Ppr
S / I Yes: After
QC & OD Department preference; GC §34090
Public Works /
Water
Distribution
PW-098 Fire Hydrant Flush / Valve Maintenance
Records - May be in CMMS
Minimum 5
years
Mag,
Mfr, OD,
Ppr
S / I Yes: After
QC & OD Department preference; GC §34090
Lead Dept. PW-099 Generator Operation Logs / Inspections 5 years Mag,
Mfr, OD,
Ppr
S / I Yes: After
QC & OD
APCD Rule 1470; Form 400–E–13a
instructions; GC §34090
Adopted: 1/21/2025
Agenda Item No. 05 Page 80 of 87 CC Agenda 04-06-2026
RECORDS RETENTION SCHEDULE: PUBLIC WORKS
(Engineering, Fleet, Landscaping, Solid Waste, Streets, Wastewater, Water) Ver. 6.0 Page PW-14
Office of
Record (OFR) Retention No. Records Description Total Retention Vital? Media Options Image:
I=Import
M=Mfr
S=Scan
Destroy
Paper after
Imaged &
QC'd?
Comments / Reference
If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder.
HOLDS: Litigation, complaints, claims, public records act requests, audits and/or investigations suspend normal retention periods (retention resumes after settlement or completion).
Lead Dept. PW-100
Material Safety Data Sheet (MSDS) / Safety
Data Sheet (SDS) / Chemical Use Report Form
/ records of the chemical / substance / agent,
where / when it was used
30 years
Mag,
Mfr, OD,
Ppr
S / I Yes: After
QC & OD
Previous MSDS may be obtained from a
service; MSDS may be destroyed as long
as a record of the chemical / substance /
agent, where & when it was used is
maintained for 30 years; Applies to
qualified employers; Claims can be made
for 30 years for toxic substance
exposures; 8 CCR 3204(d)(1)(B)(2 and
3), 29 CFR 1910.1020(d)(1)(i), GC
§34090
Public Works /
Lead Div. PW-101 Underground Service Alerts (USA's) / Dig Alerts Minimum 3 years Mag,
Mfr, OD,
Ppr
S / I Yes: After
QC & OD
Department Preference; entered into
DigAlert Software the Excavator,
Operator and the Regional Notification
Center all have an obligation to retain the
notice for 3 years; GC §§4216.2(f) GC
§60201
Division
Providing
Service / Work
PW-102
Work Orders / Service Requests / Service
Orders - CRM / CMMS DATABASE
(Computerized Maintenance Management
System)
Indefinite -
Minimum 5
years
Yes
Mag,
Mfr, OD,
Ppr
S / I Yes: After
QC & OD
Data is interrelated; Databases where
sewer records may be stored are required
for 5 years; SWRCB Order 2022-0103-
DWQ; CCP §§338 et seq., 340 et seq.,
342, GC §34090
Division
Providing
Service / Work
PW-103
Work Orders / Service Requests / Service
Orders - All Information Entered in CRM /
CMMS Database
(Paper drafts)
When No
Longer
Required
Yes
Mag,
Mfr, OD,
Ppr
S / I Yes: After
QC & OD
Preliminary drafts (the database is the
original); GC §34090
Division
Providing
Service / Work
PW-104
Work Orders / Service Requests / Service
Orders - NOT entered in CRM / CMMS
Database (/ partial information entered into
CMMS Database)
(Division providing service retains originals;
Division requesting service is considered a
copy)
5 years Yes
Mag,
Mfr, OD,
Ppr
S / I Yes: After
QC & OD
City Preference; May contain sewer
records, which are required for 5 years;
SWRCB Order 2022-0103-DWQ; CCP
§§338 et seq., 340 et seq., 342, GC
§34090
PUBLIC WORKS / WATER TREATMENT PLANT (POTABLE WATER)
Adopted: 1/21/2025
Agenda Item No. 05 Page 81 of 87 CC Agenda 04-06-2026
RECORDS RETENTION SCHEDULE: PUBLIC WORKS
(Engineering, Fleet, Landscaping, Solid Waste, Streets, Wastewater, Water) Ver. 6.0 Page PW-15
Office of
Record (OFR) Retention No. Records Description Total Retention Vital? Media Options Image:
I=Import
M=Mfr
S=Scan
Destroy
Paper after
Imaged &
QC'd?
Comments / Reference
If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder.
HOLDS: Litigation, complaints, claims, public records act requests, audits and/or investigations suspend normal retention periods (retention resumes after settlement or completion).
Public Works /
Water Treatment
Plant
PW-105 Chains of Custody / Water Analysis / Sampling
/ Tabular Summaries: Chemical 10 years
Mag,
Mfr, OD,
Ppr
S / I Yes: After
QC & OD
Actual laboratory reports may be kept, or
data may be transferred to tabular
summaries; State law requires 10 years;
40 CFR 141.33(a); 22 CCR §64470
Public Works /
Water Treatment
Plant
PW-106
Chains of Custody / Water Analysis / Sampling /
Tabular Summaries: Bacteriological /
Organics
5 years
Mag,
Mfr, OD,
Ppr
S / I Yes: After
QC & OD
Actual laboratory reports may be kept, or
data may be transferred to tabular
summaries; State law requires 5 years;
40 CFR 141.33(a)and (b)(1); 22 CCR
§64470
Public Works /
Water Treatment
Plant
PW-107 Chains of Custody / Water Analysis / Sampling /
Tabular Summaries: Lead / Copper 12 years
Mag,
Mfr, OD,
Ppr
S / I Yes: After
QC & OD
Lead and Copper are required for 12
years or 2 compliance cycles (some
compliance cycles are nine years); 22
CCR 64400.20; 22 CCR 64690.80; 40
CFR 141.33(a); 40 CFR 141.91
Public Works /
Lead Div. PW-108
Confined Space Entries / Hot Work Permits /
Lockout-Blockouts / Lockout-Tagouts / Energy
Control Procedures (ECP) / Air Monitoring
Calibrations
3 years
Mag,
Mfr, OD,
Ppr
S / I Yes: After
QC & OD
Department preference; Cal/OSHA
requests 3 years of documents of
Lockout-Blockouts / Lockout-Tagouts
during audits; 8 CCR 5157(d)(14) &
(e)(6); 29 CFR 1910.146(e)(6); GC
§34090
Public Works /
Water Treatment
Plant
PW-109
Customer Concerns / Customer Complaints /
Complaint Forms: Odor / Taste / Visual
Complaints (Correspondence regarding Potable
Water)
5 years
Mag,
Mfr, OD,
Ppr
S / I Yes: After
QC & OD
5 years is required in State and Federal
law for any complaints; 40 CFR
122.41(j)(2) & 40 CFR 141.33(b); 22 CCR
64470(a)
Adopted: 1/21/2025
Agenda Item No. 05 Page 82 of 87 CC Agenda 04-06-2026
RECORDS RETENTION SCHEDULE: PUBLIC WORKS
(Engineering, Fleet, Landscaping, Solid Waste, Streets, Wastewater, Water) Ver. 6.0 Page PW-16
Office of
Record (OFR) Retention No. Records Description Total Retention Vital? Media Options Image:
I=Import
M=Mfr
S=Scan
Destroy
Paper after
Imaged &
QC'd?
Comments / Reference
If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder.
HOLDS: Litigation, complaints, claims, public records act requests, audits and/or investigations suspend normal retention periods (retention resumes after settlement or completion).
Public Works /
Water Treatment
Plant
PW-110
Environmental Agencies / Regulatory Agencies
for Potable Water - Correspondence with
Substantive Content:
DDW (Division of Drinking Water) / DWR
(Department of Water Resources) / SWRCB
(State Water Resources Control Board)
Minimum 10
years
Mag,
Mfr, OD,
Ppr
S / I Yes: After
QC & OD Department Preference; GC §34090
Lead Dept. PW-111 Generator Operation Logs / Inspections 5 years Mag,
Mfr, OD,
Ppr
S / I Yes: After
QC & OD
APCD Rule 1470; Form 400–E–13a
instructions; GC §34090
Public Works /
Water Treatment
Plant
PW-112 Leak Report / Annual Leak Report / Water Loss
Reports
Minimum 2
years
Mag,
Mfr, OD,
Ppr
S / I Yes: After
QC & OD Department Preference; GC §34090
Lead Dept. PW-113 Operations / Maintenance Manuals / O&M Manuals
Disposal of
Equipment
Mag,
Mfr, OD,
Ppr
S / I Yes: After
QC & OD Department preference; GC §34090
Public Works /
Water Treatment
Plant
PW-114
Permits - Water Regulatory / Operating
Permits: CalARP, CERS, Cal OSHA, DDW
(Division of Drinking Water), DWR (Department
of Water Resources), EPA, , RMP, SWRCB
(State Water Resources Control Board) ,etc.
P
Mag,
Mfr, OD,
Ppr
S / I Yes: After
QC & OD
Department Preference; NPDES
Monitoring records required for 3 years;
40 CFR §§122.21, 122.41, 122.44; GC
§34090 CCP §337 et seq.
Public Works /
Water Treatment
Plant
PW-115 Plant Operator Log Books 5 years
Mag,
Mfr, OD,
Ppr
S / I Yes: After
QC & OD
Department Preference; Meets
Department of Public Heath
requirements; GC §34090
Public Works /
Lead Div. PW-116 Pressure Vessel Certifications / Permits (Air Compressors, Propane, etc.) Expiration of
Certificate or
Permit
Mag,
Mfr, OD,
Ppr
S / I Yes: After
QC & OD
Department preference; GC §34090 et.
seq.
Adopted: 1/21/2025
Agenda Item No. 05 Page 83 of 87 CC Agenda 04-06-2026
RECORDS RETENTION SCHEDULE: PUBLIC WORKS
(Engineering, Fleet, Landscaping, Solid Waste, Streets, Wastewater, Water) Ver. 6.0 Page PW-17
Office of
Record (OFR) Retention No. Records Description Total Retention Vital? Media Options Image:
I=Import
M=Mfr
S=Scan
Destroy
Paper after
Imaged &
QC'd?
Comments / Reference
If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder.
HOLDS: Litigation, complaints, claims, public records act requests, audits and/or investigations suspend normal retention periods (retention resumes after settlement or completion).
Public Works /
Water Treatment
Plant
PW-117
Regulatory Reports / Water Reports to
Regulatory Agencies: CalARP, CERS, Cal
OSHA, DDW (Division of Drinking Water), DWR
(Department of Water Resources), EPA, RMP,
SWRCB (State Water Resources Control
Board) ,etc.
Minimum 10
years
Mag,
Mfr, OD,
Ppr
S / I Yes: After
QC & OD
Department Preference; NPDES
Monitoring records required for 3 years;
40 CFR §§122.21, 122.41, 122.44; GC
§34090 CCP §337 et seq.
Public Works /
Water Treatment
Plant
PW-118 Reservoirs: Dive Videos Minimum 10
years
Mag,
Mfr, OD,
Ppr
S / I Yes - After
QC & OD
Department preference (covers 2
mandated cycles); GC §34090
Public Works /
Water Treatment
Plant
PW-119 Reservoirs: Flushing, Disinfection / Cleaning Minimum 3 years
Mag,
Mfr, OD,
Ppr
S / I Yes - After
QC & OD
Flushing, Disinfection, Inspection and
Cleaning is required for 3 years; 22 CCR
§64604(c); GC §34090
Public Works /
Water Treatment
Plant
PW-120 Reservoirs: Inspection Reports, Maintenance
Records P
Mag,
Mfr, OD,
Ppr
S / I Yes - After
QC & OD Department preference; GC §34090
Lead Dept. PW-121
Material Safety Data Sheet (MSDS) / Safety
Data Sheet (SDS) / Chemical Use Report Form
/ records of the chemical / substance / agent,
where / when it was used
30 years
Mag,
Mfr, OD,
Ppr
S / I Yes: After
QC & OD
Previous MSDS may be obtained from a
service; MSDS may be destroyed as long
as a record of the chemical / substance /
agent, where & when it was used is
maintained for 30 years; Applies to
qualified employers; Claims can be made
for 30 years for toxic substance
exposures; 8 CCR 3204(d)(1)(B)(2 and
3), 29 CFR 1910.1020(d)(1)(i), GC
§34090
Public Works /
Water Treatment
Plant
PW-122 Sanitary Surveys of Water Sources 10 years
Mag,
Mfr, OD,
Ppr
S / I Yes: After
QC & OD 22 CCR §64470; GC §34090
Public Works /
Water Treatment
Plant
PW-123 SCADA Database (Water)
Indefinite -
Minimum 5
years
Yes
Mag,
Mfr, OD,
Ppr
S / I Yes: After
QC & OD
Data is interrelated; Databases where
sewer records may be stored are required
for 5 years; SWRCB Order 2022-0103-
DWQ; GC §34090,12168.7
Adopted: 1/21/2025
Agenda Item No. 05 Page 84 of 87 CC Agenda 04-06-2026
RECORDS RETENTION SCHEDULE: PUBLIC WORKS
(Engineering, Fleet, Landscaping, Solid Waste, Streets, Wastewater, Water) Ver. 6.0 Page PW-18
Office of
Record (OFR) Retention No. Records Description Total Retention Vital? Media Options Image:
I=Import
M=Mfr
S=Scan
Destroy
Paper after
Imaged &
QC'd?
Comments / Reference
If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder.
HOLDS: Litigation, complaints, claims, public records act requests, audits and/or investigations suspend normal retention periods (retention resumes after settlement or completion).
Public Works /
Water Treatment
Plant
PW-124
Vulnerability Assessment / Emergency
Response Plan / Risk / Resilience Assessment /
Hazard Mitigation Plan
When
Superseded -
Minimum 2
years
Mag,
Mfr, OD,
Ppr
S / I Yes: After
QC & OD
Confidential; 42 USC 300i-2(d); GC
§34090
Public Works /
Water Treatment
Plant
PW-125
Water Production Reads / Reports (to State
DDW (Division of Drinking Water) / DWR
(Department of Water Resources) / SWRCB
(State Water Resources Control Board)
5 years
Mag,
Mfr, OD,
Ppr
S / I Yes: After
QC & OD
Department Preference; Meets California
Department of Health requirements (3
years); GC §34090
Public Works /
Utilities /
Laboratory
PW-126 Water Quality Reports / Consumer Confidence
Reports P
Mag,
Mfr, OD,
Ppr
S / I Yes: After
QC & OD
Department preference; State law
requires 12 years, federal 10 years; 22
CCR §§ 64400.25; 64470, 64483(g), 40
CFR 141.33(a); 40 CFR 141.91 40 CFR
141.33(a); GC §34090
Public Works /
Water Treatment
Plant
PW-127 Water Treatment Plant Operators Certificates
(posting required)
When
Superseded
Mag,
Mfr, OD,
Ppr
S / I Yes: After
QC & OD Department preference; GC §34090
Public Works /
Water Treatment
Plant
PW-128 Water Treatment Plant Safety Training
Certificates (posting required)
Minimum 5
years
Mag,
Mfr, OD,
Ppr
S / I Yes: After
QC & OD
Department preference; 8 CCR §3203 et
seq., 29 CFR 1627.3(b)(1), LC §6429(c);
GC §§12946, 21960, 34090
Adopted: 1/21/2025
Agenda Item No. 05 Page 85 of 87 CC Agenda 04-06-2026
Ver. 4.0 RECORDS RETENTION SCHEDULE: RECREATION AND COMMUNITY SERVICES Page REC-1 Office of
Record (OFR) Retention No. Records Description Total Retention Vital? Media Options Image:
I=Import
M=Mfr
S=Scan
Destroy
Paper after
Imaged &
QC'd?
Comments / Reference
If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder.
HOLDS: Litigation, complaints, claims, public records act requests, audits and/or investigations suspend normal retention periods (retention resumes after settlement or completion).
RECREATION AND COMMUNITY SERVICES
Recreation &
Community
Services
R&CS-001 Registration Database
Indefinite -
Minimum 2
years
Yes
Mag,
Mfr, OD,
Ppr
S / I Yes: After
QC & OD Department preference; GC §34090
Recreation &
Community
Services
R&CS-002 Activity Guide / Class Guide / Program Guide / Hueneme Magazine
Minimum 2
years
Mag,
Mfr, OD,
Ppr
S / I Yes: After
QC'd & OD Department preference; GC §34090
Recreation &
Community
Services
R&CS-003
Applications / Participants' Registration / Liability
Forms / Release of Liability Forms / Photo
Releases / Waivers of Liability / Permissions:
Camps, Field Trips, Authorization to give
Medicine, etc.
2 years
Yes: During
Class or
Program
Mag,
Mfr, OD,
Ppr
S / I Yes: After
QC'd & OD GC §34090
Recreation &
Community
Services
R&CS-004 Contracts for Performances / Instructors Completion + 2 years
Mag,
Mfr, OD,
Ppr
S / I Yes: After
QC'd & OD Department preference; GC §34090
Recreation &
Community
Services
R&CS-005 Evaluations / Surveys (Programmatic Evaluations of Recreation programs)
When No
Longer
Required
Mag,
Mfr, OD,
Ppr
S / I Yes: After
QC'd & OD
Content Not Substantive / Preliminary
drafts / Transitory records; GC §34090
Recreation &
Community
Services
R&CS-006
Facility Use Applications, Permits, / Contracts /
Field Rentals (Includes Insurance Certificates /
ABC Permits where appropriate)
Completion +
2 years
Mag,
Mfr, OD,
Ppr
S / I Yes: After
QC'd & OD GC §34090 et. seq.
Recreation &
Community
Services
R&CS-007 Incident Reports / Disruptive Patrons Minimum 2 years
Mag,
Mfr, OD,
Ppr
S / I Yes: After
QC'd & OD GC §34090
Recreation &
Community
Services
R&CS-008 Liability Waivers (if separate from another record) 2 years Mag,
Mfr, OD,
Ppr
S / I Yes: After
QC'd & OD GC §34090
Recreation &
Community
Services
R&CS-009 Lifeguard Certifications: Lifeguard, CPR/AED,
First Aid, etc.
Expiration +
2 years
Mag,
Mfr, OD,
Ppr
S / I Yes: After
QC'd & OD
29 CFR 1602.31 & 1627.3(b)(ii), GC
§§ 3105, 12946, 12960, 34090; 29
USC 1113
Adopted: 1/21/2025
Agenda Item No. 05 Page 86 of 87 CC Agenda 04-06-2026
Ver. 4.0 RECORDS RETENTION SCHEDULE: RECREATION AND COMMUNITY SERVICES Page REC-2 Office of
Record (OFR) Retention No. Records Description Total Retention Vital? Media Options Image:
I=Import
M=Mfr
S=Scan
Destroy
Paper after
Imaged &
QC'd?
Comments / Reference
If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder.
HOLDS: Litigation, complaints, claims, public records act requests, audits and/or investigations suspend normal retention periods (retention resumes after settlement or completion).
Recreation &
Community
Services
R&CS-010
Lifeguard Database (Watchtower) - Personnel
Training, Shifts, Incident Reports / Rescues,
Beach Conditions, Public Interactions, Emergency
Response Coordination
Indefinite -
Minimum
Separation +
5 years
Yes
Mag,
Mfr, OD,
Ppr
S / I Yes: After
QC & OD
29 CFR 1602.31 & 1627.3(b)(ii), GC
§§ 3105, 12946, 12960, 34090; 29
USC 1113 LC §1198.5
Recreation &
Community
Services
R&CS-011
Program Manager's Files: Activity / Special
Programs / Event Files: After-School, Children's
Programs, Gardening, Health Programs, Sports
Programs, etc.
IF the Content relates in a SUBSTANTIVE way to
the conduct of the public's business
Minimum 2
years
Mag,
Mfr, OD,
Ppr
S / I Yes: After
QC'd & OD Department preference; GC §34090
Recreation &
Community
Services
R&CS-012 Rosters / Sign-in / Sign-Out Sheets for classes / programs
2 years
Mag,
Mfr, OD,
Ppr
S / I Yes: After
QC'd & OD GC §34090
Recreation &
Community
Services
R&CS-013 Schedules / Hours (classes / staff)
When No
Longer
Required
Mag,
Mfr, OD,
Ppr
S / I Yes: After
QC'd & OD
Content not substantive; Preliminary
drafts not retained in the ordinary
course of business; GC §34090
Recreation &
Community
Services
R&CS-014 Senior Nutrition Program 5 years
Mag,
Mfr, OD,
Ppr
S / I Yes: After
QC'd & OD
Department preference; meets
standards for grants & audits; OMB
Circular A-110 & A-133; GC §34090
Adopted: 1/21/2025
Agenda Item No. 05 Page 87 of 87 CC Agenda 04-06-2026
DATE: April 6, 2026
TO: Honorable City Council
FROM: James Vega, City Manager
Ashley Chaparro, Finance Director
SUBJECT: REVISION TO PREVIOUSLY APPROVED PASS-THROUGH CREDIT
CARD PROCESSING FEES TO CUSTOMER PER CREDIT CARD
PAYMENT PROCESSOR REQUIREMENTS
RECOMMENDATION:
It is recommended that the City Council approve the revised processing fee amounts for cost recovery of fees incurred by customer use of credit cards, debit cards and electronic checks based on requirements of third-party payment processing companies.
BACKGROUND/ANALYSIS:
The City of Port Hueneme accepts over-the-counter, over-the-phone and online payments via credit/debit card, and sometimes e-Check, depending on the fee type. The City uses a third-party payment processing service provider that charges a service fee for these payments and the City’s General Fund has been subsidizing costs by absorbing the service fees on behalf of the customer. On December 15, 2025, the City Council adopted a Resolution to allow the pass-through of these fees to customers via processing fee. Most cities, including neighboring cities, implemented a pass-through in recent years to ensure that all taxpayers are not subsidizing credit card fees of an individual.
California Government Code 6159 states that a “public agency may impose a fee for the use of a credit or debit card or electronic funds transfer, not to exceed the costs incurred by the agency or agent in providing for payment by credit or debit card or electronic funds transfer”. Staff proposed implementing such a fee, and advised Council that we would continue to evaluate each area in which the City accepts credit/debit card and electronic payments to ensure the processing fees charged continue to fall in line with actual costs incurred. Upon implementation of the processing fees to the City’s various point of sale systems, it was brought to staff’s attention that the City could not pass-through its discounted government rate, but instead payment processors require that the fee must be equal to the full transaction cost incurred which has brought about a revision to the previously-approved rates.
Agenda Item No. 06 Page 1 of 7 CC Agenda 04-06-2026
Pass-through of Revised Credit Card Processing Fees
April 6, 2026