additional annual leave, floating holidays, or any other leaves after the initial one hundred eighty (180) calendar day period until he or she returns to regular duty.
Upon depletion of accumulated annual leave, the City shall discontinue all non-health City paid benefits and supplement to Workers' Compensation payments. At this time, the employee is subject to Long Term Disability insurance benefits (claims shall be submitted to the carrier in accordance with said policy).
With regards to the payment of health insurance benefits after depletion of annual leave, the City and employee will continue to contribute the amounts enumerated by MOU towards the available plans. Said contribution shall continue until the earlier of: 1) the date that the employee returns to regular work; 2) the date that the employee is declared permanent and stationary; 3) the date that employee retires; 4) 365 calendar days from the date of the original injury (intermittent periods of disability from work relating to aggravations of the same injury or illness shall be cumulative for the purposes of calculating this 365 day period).
Subject employees may maintain dental and vision insurance at their own cost in accordance with Federal or State Law (COBRA continuation coverage). The subject employee is responsible for coordinating said coverage with the Human Resources Department.
SECTION 3. REINJURY OF SAME INJURY OR DISEASE
In the event that an employee who has returned to work from industrial accident leave is subsequently absent from work as a result of the same injury or disease, the absence shall be considered to be a part of the original industrial accident leave as determined by the medical provider.
SECTION 4. PAYROLL DEDUCTIONS
The employee shall be responsible for payment of payroll deductions previously authorized, including deductions related to insurance costs.
ARTICLE 20. LEAVE WITH PAY FOR ELECTED REPRESENTATIVES
If the employees' elected representative is elected to the SEIU Executive Board, the City agrees to allow up to two (2) hours per month of leave with pay to attend the SEIU Executive Board meetings.
ARTICLE 21. ANNUAL LEAVE
Regular, full-time General Unit employees shall accrue annual leave with pay to be used as leave for vacation, illnesses, and other personal purposes. General Unit employees may accrue such paid leave as provided by this Article to be used in the future or may convert annual leave to salary compensation under the conditions contained in this Article.
SECTION 1. ACCUMULATION RATES
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a) General Unit employees with less than five (5) years of service shall earn annual leave at the rate of 172 hours per year;
b) General Unit employees with five (5) years of service shall earn annual leave at the rate of 204 hours per year;
c) General Unit employees with six (6) years of service shall earn annual leave at the rate of 212 hours per year;
d) General Unit employees with seven (7) years of service shall earn annual leave at the rate of 220 hours per year;
e) General Unit employees with eight (8) years of service shall earn annual leave at the rate of 228 hours per year;
f) General Unit employees with nine (9) years of service shall earn annual leave at the rate of 236 hours per year; and
g) General Unit employees with ten (10) years of service shall earn annual leave at the rate of 244 hours per year.
h) General Unit employees with eleven (11) years of service shall earn annual leave at the rate of 252 hours per year.
SECTION 2. MAXIMUM ACCUMULATION
The maximum accumulation of annual leave shall be 650 hours. If an employee has accumulated the maximum number of hours, accumulation of annual leave will be discontinued. Accumulation shall resume on the first day of the pay period following a reduction in accumulations below the maximum allowed.
SECTION 3. CONVERSION TO SALARY
General Unit employees may convert a maximum of 160 hours of annual leave to salary compensation per year. Beginning in December 2019, and in each December thereafter, employees who wish to convert vacation hours to salary in the following calendar year, may do so by making an irrevocable election in writing of the number of hours they will accrue in the next calendar year that they choose to cash out.
Employees who make the irrevocable election may choose to receive the cash out in July and/or December. The maximum cash out that can be elected to be paid out in July is limited by the employee’s accrual from January 1 through June 30. This is in addition to the limitations described below.
In order to be eligible to convert annual leave to salary, the employee must: (a) convert a minimum of sixteen (16) hours to pay, and (b) upon making the conversion to pay, the employee must be left with a minimum of 120 hours of annual leave.
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The City shall have a form available to employees to make this election. In addition, the City shall make a form available for employees to request an exception to the irrevocable election requirement for unforeseeable emergencies occurring after the election window period. The request for an exception is subject to the City Manager’s approval. The City’s decision on a request for an exception shall not be subject to the grievance procedure.
SECTION 4. NOTIFICATION AND APPROVAL
Annual leave shall be scheduled in advance by the employee whenever possible, subject to the approval of the department director. It is the responsibility of the employee to provide the supervisor or department director with reasonable notice of an absence. The department director shall have the authority to approve or deny the use of annual leave for any period of absence. The scheduling of the use of annual leave shall be by the department director with due regard to the wishes of the employee and particular regard for the needs of the City.
Employees who are off for extended periods due to illness or injury may be required to provide a physician's statement authorizing their return to work.
SECTION 5. SEPARATION FROM EMPLOYMENT
General Unit employees who separate their employment from the City shall have all annual leave accumulations converted to salary compensation at the employee's current rate. Compensation shall be paid in one lump sum. Annual leave shall not be used to extend an employee's actual date of separation. When notice is given by an employee that he/she is terminating, the use of annual leave shall be suspended.
The only exception to this provision is that with the approval of the employee's supervisor, the employee may be granted short-term leaves (one to three days) to attend to personal business. However, such short- term leaves may not be conducted consecutively and with a frequency to create in effect, a long-term leave.
ARTICLE 22. CAREER DEVELOPMENT
The City acknowledges the importance of continuing education for employees and agrees to maintain its career development guidance by meeting with interested employees regarding advancing their education through the Tuition Reimbursement Benefit. The City commits to work with the Union during the term of this Memorandum of Agreement toward the creation of a career development program.
ARTICLE 23. AUTOMOBILE AND STANDBY POLICY
All standby vehicles will be available at one of the City facilities for the use of the employee designated as primary standby by the department director. City vehicles will not be provided for employees to take home. It is the responsibility of the employee on standby to ensure that the vehicle is properly equipped and secured after each regular shift for use during a callout. Any employee, who is required to use their personal vehicle for City Agenda Item No. 04 Page 26 of 51 CC Agenda 10-05-2026
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business and to report to the City facility to pick up the standby vehicle, shall be reimbursed at a rate equivalent to the standard mileage rate established by the Internal Revenue Service (IRS) which may be subject to federal and state taxes. A mileage report must be submitted with the timesheet for which the standby was worked, otherwise the mileage reimbursement will not be paid.
ARTICLE 24. EYEGLASSES
The City agrees to amend its replacement policy for eyeglasses as follows: The City will pay a maximum of two hundred fifty dollars ($250) toward replacement of like style eyeglasses broken or damaged while performing job duties. If replacement is eligible for insurance reimbursement, then employee will only be reimbursed by the City for his actual out of pocket expenses up to the $250 maximum. Eyeglasses lost while not being worn are not covered by this policy.
ARTICLE 25. CLOTHING/PERSONAL ITEMS REPLACEMENT POLICY
SECTION 1. THE CITY AGREES TO MAINTAIN THE FOLLOWING POLICY:
CLOTHING/PERSONAL ITEMS REPLACEMENT POLICY ISSUE ITEMS
Each field employee shall be issued the following gear:
Uniforms (11)
Rain Gear
Boots
Pants
Coats
Hats
Gloves
Uniforms are replaced when torn or damaged beyond repair. They are replaced as needed due to ordinary use, normally about every 24 months.
All items must be turned in at the warehouse when replacement is necessary. If items cannot be turned in for replacement due to extenuating circumstances, approval of the supervisor will be required prior to replacement without charge.
The City will report to CalPERS the monetary value for providing and maintaining the employee's required uniforms. The City will report the uniform allowance on a bi-weekly basis. The uniform allowance amount reported to CalPERS will derive from the contracted amount or the prior year's invoices for providing and maintaining the employee's uniforms, not to exceed $301.60 per year per employee. Reporting to CalPERS is applicable only to Classic members.
SECTION 2. PERSONAL ITEMS
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Employees should refrain from wearing or using personal items of significant value insofar as possible. If personal clothing or items are damaged on the job, the employee should report the matter to his or her supervisor immediately. Those items most frequently worn on the job and most subject to damage are:
1. Jewelry – the only jewelry authorized for replacement will be watches and wedding rings with a $50 maximum reimbursement.
2. Jackets – maximum replacement value $30.
3. Shoes – maximum replacement value $25.
These and all other items will be evaluated according to value, age, and condition. The City may require that the employee turn in the damaged articles.
ARTICLE 26. PROMOTION POLICY
The City agrees to maintain its policy as set forth in Article 7, Section 7.4, of the Personnel Handbook. To encourage this policy the City will adjust upward by 5% any written test score obtained by any current employee who meets the minimum job requirements for the open position.
The requirements of Article 7, Section 7.4 of the Personnel Handbook shall be supplemented for employees subject to this Memorandum of Agreement, by the following:
After being promoted, employees shall serve a probationary period of six (6) months.
While eEmployees may receive on probationary promotion shall be given a performance evaluations at or before the conclusion of the six (6) month period, evaluations shall be conducted and twelve (12) months after the promotion (and annually thereafter) and employees will continue to be eligible for merit-based increases at those times. Extension of promotional probation will be allowed in those circumstances in which the City Manager in his/her sole discretion determines that an extension is appropriate. Promoted employees who do not pass probation shall be entitled to demote to their prior position, if vacant. No demotion to prior position will be allowed, even if prior position is vacant, where the promoted employee's conduct would warrant dismissal.
ARTICLE 27. CALLED-OUT PAY
SECTION 1. SITUATIONAL DETAILS
The paragraph in the Administrative Policy Manual describing the City policy for call- outs (currently section 7.3 of the manual) shall be amended to read as follows:
Subject to the minimum set forth in this paragraph, the unit employee on standby duty who is called-out for emergency work and any other employee called out to the same incident shall be paid overtime only for that period of time the unit employee works in excess of the employee's regular working hours.
The unit employee on standby duty who is called-out for emergency work and any other employee called out to the same incident that requires less than 2 hours of the employees' time shall receive compensation for no less than 2 hours at the overtime rate, even if the Agenda Item No. 04 Page 28 of 51 CC Agenda 10-05-2026
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total number of hours worked total less than forty (40) hours in the workweek. However, if the unit employee on standby duty or any other employee called out to the same incident is called-out more than once within a 2-hour period, the unit employee will only receive credit for the minimum 2 hours at the overtime rate unless the second call extends beyond the 2-hour minimum of the first call.
The unit employee on standby duty and any other employee called out to the same incident who are called out between the hours of 12:00 midnight and 6:00 a.m. will receive 3 hours pay at the overtime rate, even if the total number of hours worked total less than forty (40) hours in a workweek. A unit employee shall be deemed to have been called-out if the employee has physically left the premises at the end of the employee's shift and is called back to authorized duty.
Both the unit employee on standby duty and any other employee called back to work to the same incident shall receive reimbursement for travel to and from their home to the worksite at the IRS rate.
SECTION 2. STANDBY PAY AND CALL OUT FOR WATER
CLASSIFICATIONS ONLY
1. Standby - Employees may be assigned to monitor SCADA and/or other alarms for the water treatment plant and to respond and monitor the system remotely from an assigned lap top or other electronic means after hours.
These employees are on stand by and their conduct and compensation shall be governed by the following:
a. The employee is required to monitor the water treatment system remotely from the assigned equipment provided by the City and respond to alarms immediately. The employee must also be readily reachable by cell-phone, paging device, or by home phone.
b. The employee is expected to refrain from activities, which might impair his/her ability to perform the assigned duties.
c. The employee is expected to understand the system and make reasonable, responsible and necessary adjustments to the system so as to properly control the system, and anticipate necessary adjustments to minimize alarms.
d. An employee assigned to stand by duty will be paid a daily rate of eighty-six dollars and fifty-two cents ($86.52)67.56, increasing to eighty-eight dollars and sixty-eight cents ($88.68)80.00 effective the first full pay period following ratification of this MOAJuly 8, 2022 (employees on 9/80 schedule) and July 11, 2022 (employees on standard schedule). This daily stand by rate is considered the full stand by rate Agenda Item No. 04 Page 29 of 51 CC Agenda 10-05-2026
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which also includes when an employee is concurrently assigned to stand-by for water distribution operations or other public works operations that may require a physical response.
e. The City also agrees that stand by pay is adjusted upward automatically by the percentage of any future negotiated salary increase. The calculated dollar amount of automatic increases will be treated as part of the affected year's negotiated total package. As a result of the negotiated salary increases during the term of this memorandum of Agreement, the daily rate shall increase to ninety dollars and ninety cents ($90.90) with the start of the first full pay period 12 months after the Effective Date.$83.20 with the start of the first full pay period in July 2023 and $86.52 with the start of the first full pay period in July 2024.
2. Callout:
1) Response to Alarms (Remotely) - Any calls or responses, (SCADA or other alarms that can be controlled or adjusted remotely) that occur after a regular scheduled work shift ends shall be compensated at a minimum of .50 hour (half of an hour) or actual hours worked, whichever is greater, at the overtime rate. If another/other alarm(s) is/are received within the same .50 hour, the subsequent alarms shall be considered part of the initial .50 hour and second or additional minimums shall not apply.
2) Notwithstanding paragraph 8(1) above, an employee who receives an alarm between the hours of 12:00 midnight and 6:00 a.m. shall be compensated at a minimum of 1 hour (one hour) or actual hours worked if the work extends past the one hour, whichever is greater, at the overtime rate. If another/other alarm(s) is/are received within the same hour, the subsequent alarms shall be considered part of the initial hour and second or additional minimums shall not apply.
3) If an employee is physically called out and must leave the employee's home to report to the water treatment plant or otherwise, the employee shall be compensated pursuant to Section 1 of Article 28 of the current MOU. (An employee is deemed to have been called-out if the employee has physically left the premises at the end of the employee's shift and is physically required to return to work.)
ARTICLE 28. EDUCATION REIMBURSEMENT
The City agrees to maintain its current policy on Education Reimbursement as set forth in Article 26.12 of the Personnel Handbook.
The City agrees to reimburse Three Thousand dollars ($3,000) per fiscal year per employee.
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ARTICLE 29. CONTRACTING OUT
The City shall notify the Union at least thirty (30) days prior to contracting out of bargaining unit work, which has been or could be traditionally or customarily performed by unit members except for major projects and/or emergencies.
Prior to implementation, the City shall meet and confer with the Union in an expedited manner over the impact such contracting out of services may have on said employees, and the Union may propose and the City will consider reasonable alternatives to contracting of City services.
ARTICLE 30. DIRECT DEPOSIT
It is in the mutual interest of the City and its employees to use the available direct deposit system. Thus, all employees who are using the direct deposit system on July 31, 2001, shall continue to use it thereafter. Any employee who begins using the direct deposit system after July 31, 2001, shall continue to use it thereafter. Employees hired after July 31, 2001 shall be required to utilize the direct deposit system. Requests for exemption from this direct deposit policy may be submitted to the City Manager.
ARTICLE 31. EMPLOYEE PERFORMANCE
SECTION 1. INFORMAL COUNSELING
In the event an employee's performance is unsatisfactory or needs improvement, informal counseling shall be provided by the employee's first-level supervisor.
Documentation of such counseling shall be given to the employee as it is developed.
Such documentation shall not be placed in an employee's evaluation file.
SECTION 2. UNFAVORABLE REPORTS ON PERFORMANCE
If upon such counseling an employee's performance does not improve and disciplinary action should result, a written report shall be prepared by the supervisor, including specific suggestions for corrective action, if appropriate. A copy of the report and any response from the employee shall be given to the employee and a copy filed in his/her personnel file for a period of one year.
If such report is for acts that create a hostile work environment (i.e. harassment, discrimination, violence in the workplace) then, that written report shall remain in the personnel file for three (3) years.
SECTION 3. IMMEDIATE DISCIPLINE
This Article shall not operate as a bar to immediate suspension, demotion, reduction in pay or dismissal where an employee's conduct or performance warrants such action and where such action is permissible under law.
SECTION 4. PERFORMANCE EVALUATIONS
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The City commits to providing employees with an annual review in a timely manner.
Any performance evaluation that has not been given within sixty (60) days of the employee’s anniversary date shall result in a 5% salary increase retroactive for sixty (60) days (but no higher than top of range)
If an employee is promoted and did not receive a timely evaluation in the prior position, the retroactive 5% increase will be for the period from the anniversary date for the prior position through the date of promotion. The promotional salary shall be adjusted according to section 10.4 of the City’s Personnel Handbook.
ARTICLE 32. SEPARATION FROM EMPLOYMENT
SECTION 1. EMPLOYEE INITIATED SEPARATION
An employee wishing to leave in good standing shall submit a written resignation to his/her supervisor at least two weeks prior to the effective date· of such resignation. The supervisor shall submit the written notice to the appropriate department director, who shall initiate a Personnel Action Form to the Human Resources Director.
Absence without leave for five (5) consecutive workdays may be construed as a basis for termination from employment, effective as of the last date the employee worked.
An exiting employee will receive final compensation on the pay date that coincides with the final pay period employed.within three (3) days of resignation.
An exiting employee is expected to return all City property in his/her possession or control on his/her final day of employment. This includes City furnished uniforms, tools, equipment, etc.
A Report of Exit Interview completed by the Human Resources Director after interviewing a terminating employee will be filed in the employee personnel file.
The City commits to conducting exit interviews for all employees voluntarily separating from City employment.
SECTION 2. CITY INITIATED SEPARATION
The City Manager may terminate the employment of any regular employee for cause, lack of funds or lack of work, or by reason of termination of the program to which the position is assigned.
Prior to a regular employee being terminated for cause and as a component of due process, the City Manager or his/her designee will review all circumstances involved in the termination.
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The City Manager may terminate the employment of any employee other than regular employees with or without cause, with or without notice.
Exiting employees are expected to return all City property in their possession or control on their final day of employment. This includes City furnished uniforms, tools, equipment, etc.
ARTICLE 33. GRIEVANCE PROCEDURE
SECTION 1. ALLEGED VIOLATION
Any alleged violation or misapplication of this Memorandum of Agreement, City rules, policies and regulations, and any alleged violation of safety practices and procedures, shall be considered to be a matter subject to review through the grievance procedure. Issues subject to review under Article 25 of the Personnel Handbook are not subject to review by the grievance procedure.
SECTION 2. FIRST STEP
An attempt shall be made to adjust all grievances on an informal basis between the employee and/or his/her designated representative and a supervisor in the employee's chain of command, up to and including his/her department director.
SECTION 3. SECOND STEP
If the grievance is not satisfactorily resolved through the informal process, the grievance shall be submitted in writing to the employee's department director within thirty (30) days from the date the incident occurred. The department director shall meet with the employee and/or his/her designated representative within fifteen (15) days. The department director shall deliver his/her answer to the employee of his/her representative within five (5) days after he/she has met with the employee or his/her representative. If the department director does not respond within the time limits, the employee may proceed to Step 3.
SECTION 4. THIRD STEP
If the grievance is not satisfactorily adjusted in the second step, it shall be submitted in writing to the City Manager within fifteen (15) days after the department director submits his/her answer to the employee or the employee's representative. The City Manager shall within fifteen (15) days after receiving the grievance in writing either meet with the employee or his/her representative or deliver his/her answer in writing to the employee or his/her representative. Following the meeting with the employee or his/her representative, the City manager shall deliver his/her answer to the employee or his/her representative within fifteen (15) days. The decision of the City Manager shall be final.
SECTION 5. PROCEDURE
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The procedure for handling a review of a written reprimand, demotion, dismissal, suspension, movements of employee's salary within a range, withholding of a merit increase, or transfer for purposes of discipline is covered in Articles 16 and 25 of the Personnel Handbook.
ARTICLE 34. UNION BUSINESS
SECTION 1. PAYROLL DEDUCTIONS/MEMBERSHIP
DUES/INDEMNIFICATION
1. DUES DEDUCTION
Each pay period, the City shall send to the Union a list of all employees in the bargaining unit including: each employee’s first name, middle initial, last name; employee identification number; employment status (ex: active, on leave of absence, etc.); base salary earned per pay period; hourly rate; salary step (if applicable); and total hours worked in the pay period. This information shall be sent in Excel format to [email protected] within five (5) business days of each payday.
Each pay period, the Union shall provide the city with an “authorized deduction report” which includes bargaining unit members who have authorized the deduction of Union dues, COPE and other deductions and the deduction amounts.
The City shall make the dues and other applicable deductions from the employees’ paychecks and remit such itemized deductions to the Union via Electronic Funds Transfer (EFT) within five (5) business days of each payday. The City shall also provide the breakdown of each amount remitted (i.e. Dues, COPE, Supplementary Benefits, etc.) in Excel format to [email protected] within five (5) business days of each payday.
2. COMMITTEE ON POLITICAL EDUCATION (COPE)
Employees may make voluntary contributions to the Union’s registered political action committees. The employer shall make the deduction of the voluntary contributions in the same manner as the dues deduction process.
Every pay period the Union will notify the employer with a list of employees and the appropriate deduction amount on the “authorized deduction report” of the employees who have signed an authorization for the COPE deduction.
Employees may discontinue voluntary political deductions by providing notice of cancellation to the Union and the Union shall transmit such notice of cancellation to the Employers by the next full pay period cycle.
i. UNION BENEFITS TRUST
The employer agrees to allow voluntary payroll deductions, with a dedicated payroll code, for the SEIU Local 721 Benefits Trust (Benefits Trust), for the Agenda Item No. 04 Page 34 of 51 CC Agenda 10-05-2026
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payment of supplemental benefits which may be offered to Union members. The amount collected on behalf of the Benefits Trust will be forwarded monthly to the Union’s administrator of the Benefits Trust.
D. INDEMNIFICATION
Service Employees International Union Local 721 shall indemnify and hold the city, its officers and employees, harmless from any and all claims, demands, suits, or any other action arising from the provisions herein.
SECTION 2. ORGANIZATIONAL LEAVE
A. UNION RELEASE TIME
Pursuant to Government Code section 3505.3, the City shall allow the employee representative a reasonable time off without loss of compensation or other benefits when they are participating in any one of the following activities:
1. Formally meeting and conferring, including reasonable preparation time, with representatives of the city on matters within the scope of representation. Reasonable prep time shall generally be 1 hour before and 1 hour after scheduled negotiations;
2. Testifying or appearing as the designated representative of Union in conferences, hearings, or other proceedings before the Public Employment Relations Board, or an agent thereof, in matters relating to a charge filed by the Union against the City or by the City against the Union; and
3. Testifying or appearing as the designated representative of the Union in matters before a personnel or merit commission.
B. UNION REPRESENTATIVE LEAVE OF ABSENCE
Pursuant to Government Code section 3558.8, the City shall grant to employee representatives, upon written request of the Union, reasonable leaves of absence without loss of compensation or other benefits for the purpose of enabling employees to serve as stewards or representatives or officers of the exclusive representative, or of any statewide or national employee organization with which the Union is affiliated.
1. The Union shall reimburse the City for all compensation paid to the employee on leave Reimbursement by the Union shall be made on or before thirty (30) days after receipt of the City’s certification of payment of compensation to the employee.
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2. At the conclusion or termination of leave granted under this section, the employee shall have a right of reinstatement to the same position and work location held prior to the leave, or, if not feasible, a substantially similar position without loss of seniority, rank, or classification.
3. The Union has no obligation to use leave under this section for an employee and may terminate that leave at any time, for any reason.
The City reserves the right to recall any employee on leave pursuant to these sections due to an emergency.
4. Compensation – Compensation for release time shall not exceed the employee representative’s standard schedule of hours per day and shall not include compensation for overtime. Compensation shall include retirement fund contributions required of the City as an employer.
The employee shall earn full-service credit during the leave of absence and shall pay their member contributions. The leave of absence without loss of compensation or other benefits provided for by this section is in addition to the release time without loss of compensation or other benefits granted to representatives of the Union under applicable laws or this MOU.
5. Written Notice – Pursuant to Government Code sections 3505.3 and 3558.8, for leave requests for three (3) consecutive days or less, the Union shall submit a written request to the employee representative’s Department Head at least seven (7) days in advance of the requested leave of absence. For leave requests of greater than three (3) consecutive days, the Union shall submit their written request at least thirty (30) calendar days in advance of the requested leave of absence. The written request shall include the purpose, dates, and duration of the requested leave.
6. Approval or Denial of Leave – A request for leave of absence may be granted on a full-time, part-time, periodic, or intermittent basis and will be approved if it does not substantially interfere with the performance of City’s services and operations. If leave is denied, the Department Head shall provide the Union with written notification of the reasons why the requested leave is denied. If granting the requested leave would create an operational hardship for the City, the parties agree to meet and confer regarding the requested leave in order to identify mutually acceptable alternative dates or amount of leave.
7. Reporting – The Union or the employee shall be required to execute any payroll forms, certifications of time, or other documents as required by the City to ensure that the time reporting is accurate, and that the employee is performing the duties of a steward or officer or representative of the Union during all reported working hours.
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8. Indemnification – The City shall not be liable for an act or omission of, or an injury suffered by, an employee of the City if that act, omission, or injury occurs during the course and scope of the employee's leave under this section to work for the Union. If the City is held liable for such an act, omission, or injury, the Union shall indemnify and hold harmless the City.
SECTION 3. LIST OF NEW EMPLOYEES/SEPARATION
The City will furnish the Union with a biweekly remittance report of all deductions payable to the union. This report will indicate any new employees, employees separated from employment, and new transfers into the bargaining unit.
Other employee information may be provided to the Union upon written request.
SECTION 4. ACCESS TO WORK LOCATION
Paid Union staff shall be given reasonable access to work locations during work hours, provided that they obtain approval from the appropriate supervisor or Department Director and such visits do not unduly interfere with the City's operations.
SECTION 5. BULLETIN BOARDS
Subject to the provision of the City's Employer-Employee Relations Resolution No. 3501, General Unit Employees may use designated City Bulletin Boards for the purpose of communicating normal and regular Union business to the membership.
Any additional costs will be the responsibility of the Union.
SECTION 6. RELEASE TIME FOR UNION BUSINESS
The City shall provide release time for specific purposes for General Unit Employees designated by the Union as "Union Stewards." General Unit Employees designated, as Union Stewards shall be granted aggregate release time of 96 hours per calendar year. Release time may be used for the purposes of meeting with representatives of the City to discuss Labor-Relations Issues, to meet with represented Union members to discuss personnel matters, or to attend Union meetings. Release time will not be permitted without prior approval of the Union Steward's supervisor or Department Director.
SECTION 7. JOINT LABOR MANAGEMENT COMMITTEE
The parties agree to form a Joint Labor Management Committee for the purposes of discussing labor management issues. Both parties agree to schedule and attend these meetings as needed and will make a best effort to attend these meetings.
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During the term of this agreement, the City will work with the City’s various employee groups through Joint Labor Management meetings to discuss the development of an Artificial Intelligence policy.
SECTION 8. VACANCIES
The EMPLOYER City shall hold a public hearing regarding vacancies and related staffing issues prior to the adoption of the final budget in accordance with SB 2561, enacted passed in 2024. Prior to the hearing, the City shall discuss matters pertaining to Union’s vacancy status at the Joint Labor Management meetings or via electronic means, will provide SEIU the opportunity to discuss the vacancy status of SEIU represented positions at one or more Joint Labor Management meetings. During this meeting(s), the City and Union will review potential changes to policies, procedures, and recruitment efforts aimed at reduced obstacles in the hiring process and improving recruitment outcomes.
If the number of job vacancies within a single bargaining unit meets or exceeds 20 percent of the total number of authorized full-time positions, the City shall, upon request of SEIU, include all of the following information during the public hearing:
(1) The total number of job vacancies within the bargaining unit. (2) The total number of applicants for vacant positions within the bargaining unit. (3) The average number of days to complete the hiring process from when a position is posted.
(4) Opportunities to improve compensation and other working conditions.
During the public hearing, the City shall present the relevant data reviewed and discussed at the joint labor management meeting(s) and in accordance to AB 2561. If the parties have developed recommended solutions to address vacancy rates exceeding twenty percent (20%), those recommendations shall be included in the presentation. The City shall also identify any policies, procedures, or recruitment efforts that may create obstacles in the hiring process and discuss potential measure to address those barriers.
If the hearing occurs during the regular workday, City agrees to release two (2) employees in the bargaining unit to participate in the hearing. SEIU shall be provided an opportunity to participate and present during the hearing. The presentation shall be submitted to the City Clerk in accordance with the City’s council meeting report submission timelines.
ARTICLE 35. REVOCATION OF PRIOR AGREEMENTS
Any and all prior or existing Memorandums of Agreement, Letters of Agreement, Addendums, Side Letters, and other such documents between the parties are hereby Formatted: Tab stops: Not at 6.38"
Agenda Item No. 04 Page 38 of 51 CC Agenda 10-05-2026
SEIU MOA 20265-20286
superseded and terminated in their entirety, whether or not the specific subject matter of any such document is addressed herein.
ARTICLE 36. NEW EMPLOYEE ORIENTATIONS
The City shall provide the Union written notice of both Employer-wide and departmentlevel new employee orientations [no matter how few participants, and whether in person or online] that involve new employees hired in classifications represented by the Union, by email to the Union's designated representative(s) at least ten (10) business days prior to the event. Representatives of Union shall be permitted to make a presentation of up to twenty (20) minutes, and present written materials, at the conclusion of the orientation, for which attendance is mandatory. No representative of management shall be present during the Union's presentation. Release time shall be granted for one (1) steward to participate in the Union's presentation portion of the new employee orientations. "New Employee" shall be defined for this article to include any employee new to an SEIU 721 represented position, including, but not limited to, those that become employed in a Union represented position through accretion or promotion/demotion. In the event that a current City employee that is not employed in a Union represented classification becomes employed in a Union represented classification (whether by transfer, promotion, demotion or otherwise), and the City does not conduct a new employee orientation for that employee, the employee shall be granted release time of 45 minutes in order to meet with the designated Union representative. The City of Port Hueneme shall include in their new hire packet and distribute at new employee orientations: the current Union membership and COPE forms, a copy of the Memorandum of Understanding (MOU), and the contact information of the Union representative.
As part of onboarding, The City and Service Employees International Union Local 721 (“SEIU” or “Union”) have agreed on a process to make sure all new employees are informed about SEIU and the collective bargaining agreement (“Memorandum of Understanding” or “MOU”) that covers their terms and conditions of employment. The new employee shall be advised that SEIU is the recognized employee organization for their classification, that SEIU presents information about their MOU during working hours – usually during orientation, and that the employee is assigned no other work during that time.
The City shall provide the Union written notice to the Worksite Organizer (WSO) and to [email protected] of both Employer-wide and department level new employee orientations, no matter how few participants, and whether in person or online at least ten (10) business days prior to the event.
Union shall be permitted to make a presentation of up to thirty (30) minutes, and present written materials, at the conclusion of the orientation, for which attendance by the new employee is encouraged on the date of the onboarding by the City. No representative of management shall be present during the Union's presentation.
Release time shall be granted for one steward and, for training purposes, one newly appointed steward to attend an employee orientation to participate in the Union's Agenda Item No. 04 Page 39 of 51 CC Agenda 10-05-2026
SEIU MOA 20265-20286
presentation. "New Employee" shall be defined to include any employee new to an SEIU represented position, including, but not limited to, those that become employed in a Union represented position through accretion or promotion/demotion. In the event that a current City employee that is not employed in a Union represented classification becomes employed in a Union represented classification (whether by transfer, promotion, demotion or otherwise), and the City does not conduct a new employee orientation for that employee, the employee shall be granted release time of 45 minutes in order to meet with the designated Union representative.
The City of Port Hueneme shall include in their new employee packet and distribute at new employee orientations: the current Union membership and COPE forms, a copy of the Memorandum of Understanding (MOU), and the contact information of the Union representative(s).
ARTICLE 37. BILINGUAL PAY
Effective July 8, 2022 (employees on 9/80 schedule) and July 11, 2022 (employees on standard schedule), upon qualification, employees shall be eligible to receive forty-five dollars ($45.00) in bilingual pay per pay period.
To qualify, employees must work in a position that routinely and consistently requires use of Spanish language skills. Employees must pass a test of the City’s choosing, purchased from a vendor. Employees must pass a test every 3 years in order to continue receiving bilingual pay. (To the extent this differs from Section 12.5 of the City’s Personnel Rule, the MOU shall prevail.)
ARTICLE 38. DEFERRED COMPENSATION
This benefit shall only apply to deferred compensation plans offered through the City. The city contributions to deferred compensation in the method and amount as provided below:
1. All represented employees shall receive a contribution of 3.0% of base salary per pay period, provided an equal matching contribution is made by a participating employee.
ARTICLE 39. CERTIFICATION INCENTIVE PAY
Certification Incentive Pay provides annual stipends to eligible employees for job-related certifications that are not required by an employee’s position. The list below identifies which positions are eligible for specific certifications, the issuing organizations approved by the city and the annual stipend amounts. Eligible employees may receive stipends for multiple certifications, but the total annual stipend amount shall not exceed $3,000. In order to be eligible, employees must submit appropriate documentation and obtain Department Director approval. Annual stipends shall be paid during the second pay period of January of each year.
Agenda Item No. 04 Page 40 of 51 CC Agenda 10-05-2026
SEIU MOA 20265-20286
Certification/License Eligible Positions Issuing Organization Annual Stipend Amount Certified Arborist LM I, LM II
International Society of
Arboriculture $ 1,500.00
Certified Playground
Safety Inspector
LM I, LM II, LMWL, FacMaint
I, FacMaint 2, FMWL
National Recreation and
Park Association $ 1,500.00
Backflow Prevention
Assembly Certification LM I
Ventura County
Environmental Health $ 1,000.00
Certified Landscape
Irrigation Auditor LM I, LM II, LMWL
Recognized by National
Association of Landscape
Professionals
$ 1,000.00
Certified Tree Worker -
Climbing Specialist LM I
International Society of
Arboriculture $ 1,000.00
Certified Tree Worker -
Aerial Lift Specialist LM I
International Society of
Arboriculture $ 1,000.00
Heavy Equipment Operator
(Backhoe, Skid Steer &
Bulldozer)
LM I, LM II, LMWL, Streets
Maint I, SMWL, WMW I,
WMW II, WMWL, WTRUTL1,
WUO2, WUOL, WUOT,
Engaide1
CATERPILLAR or
Department Director
approved equivalent
$ 1,000.00
Qualified Applicator
Certificate Category B -
Landscape Maintenance
LM I
California Department of
Pesticide Regulation $ 500.00
Qualified Applicator
Certificate Category C -
Right-of-Way
LM I
California Department of
Pesticide Regulation $ 500.00
Qualified Applicator
Certificate Category F -
Aquatic
LM I, LM II
California Department of
Pesticide Regulation $ 500.00
Qualified Applicator
Certificate Category G -
Regulatory
LM I, LM II, LMWL
California Department of
Pesticide Regulation $ 500.00
Certified Irrigation
Technician (CIT) LM I, LM II
Recognized by National
Association of Landscape
Professionals
$ 750.00
Traffic Control Technician
LM I, LM II, LMWL, Streets
Maint I, SMWL, WMW I,
WMW II, WMWL, WTRUTL1,
WUO2, WUOL, WUOT,
Engaide1
American Traffic Safety
Services Association
$ 750.00
Commercial Driver’s
License B
LM I, Streets Maint I,
Streets Maint II, SMWL,
WMW I, WTRUTL1, WUO2,
WUOL, WUOT
State of California
Department of Motor
Vehicles
$ 750.00
Agenda Item No. 04 Page 41 of 51 CC Agenda 10-05-2026
SEIU MOA 20265-20286
ARTICLE 40. PARKING MACHINE SERVICING AND MAINTENANCE PAY The City shall pay employees who are assigned to maintain and service parking machines special assignment pay as defined below:
A. An employee who holds a position classification that does not include parking machine maintenance or servicing work tasks shall be paid 5% of their base pay for the duration of the special assignment.
B. An employee assigned to train other employees in the performance of such tasks shall be paid 10% of their base pay during the assigned training period. Such training period shall not exceed a period of 18 weeks.
IN WITNESS WHEREOF, the parties hereto have caused their duly authorized representatives to execute this Memorandum of Agreement on the day, month, and year indicated below:
Signatures on Following Page
Agenda Item No. 04 Page 42 of 51 CC Agenda 10-05-2026
SEIU MOA 20265-20286
GENERAL UNIT EMPLOYEES UNIT CITY OF PORT HUENEME
NEGOTIATION TEAM, SERVICE
EMPLOYEES INTERNATIONAL UNION,
LOCAL 721
DATED: _________________________ DATED: _____________________ ______________________________ _____________________________ Blanca SmithJose Bernal James Vega
SEIU Bargaining Member City Manager
______________________________ _____________________________ Claudia LopezChristopher Bates Charles Peretz
SEIU Bargaining Member Deputy City Manager
______________________________ _____________________________ Josh HartAnahi Carter Frank Lee
SEIU Bargaining Member Human Resources Risk Manager
______________________________
Steven Almcrantz
SEIU Bargaining Member
_______________________________
Juan VazquezLeonard Castillo
Chief Negotiator, SEIU Local 721
Agenda Item No. 04 Page 43 of 51 CC Agenda 10-05-2026
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Agenda Item No. 04 Page 44 of 51 CC Agenda 10-05-2026
Classification Group Range Hourly Annual
Base $25.54 $53,125
Mid $29.38 $61,111
Top $33.22 $69,097
Base $27.52 $57,240
Mid $31.65 $65,831
Top $35.78 $74,421
Base $29.50 $61,356
Mid $33.92 $70,551
Top $38.34 $79,745
Base $52.79 $109,810
Mid $60.71 $126,280
Top $68.63 $142,750
Base $33.95 $70,615
Mid $39.04 $81,204
Top $44.13 $91,794
Base $36.95 $76,854
Mid $42.51 $88,417
Top $48.07 $99,980
Base $29.82 $62,021
Mid $34.29 $71,315
Top $38.75 $80,609
Base $32.87 $68,378
Mid $37.80 $78,625
Top $42.73 $88,872
Base $32.33 $67,250
Mid $37.17 $77,307
Top $42.00 $87,364
Base $35.84 $74,541
Mid $41.21 $85,720
Top $46.59 $96,899
Base $18.92 $39,360
Mid $21.76 $45,264
Top $24.60 $51,168
Base $23.03 $47,901
Mid $26.49 $55,102
Top $29.95 $62,303
Base $37.86 $78,757
Mid $43.54 $90,568
Top $49.22 $102,380
Base $39.20 $81,539
Mid $45.08 $93,770
Top $50.96 $106,001
Base $25.84 $53,745
Mid $29.72 $61,824
Top $33.61 $69,903
Base $36.29 $75,488
Mid $41.73 $86,809
Top $47.18 $98,129
Base $24.58 $51,130
Mid $28.27 $58,792
Top $31.95 $66,454
Base $26.24 $54,583
Mid $30.18 $62,771
Top $34.11 $70,958
Engineering Technician II SEIU
Facilities Maintenance Worker I SEIU
Facilities Maintenance Worker II SEIU
Electrical/Instrumentation Technician I SEIU
Electrical/Instrumentation Technician II SEIU
Engineering Technician I SEIU
Construction Inspector II SEIU
Custodian SEIU
Customer Service Representative SEIU
Community Development Technician SEIU
Community Development Technician Senior SEIU
Construction Inspector I SEIU
Associate Civil Engineer SEIU
Code Compliance Officer SEIU
Code Compliance Officer Senior SEIU
Administrative Specialist III SEIU
City of Port Hueneme
SEIU Salary Schedule (eff 10/12/2026) 2.5% increase
Administrative Specialist I SEIU
Administrative Specialist II SEIU
Agenda Item No. 04 Page 45 of 51 CC Agenda 10-05-2026
Classification Group Range Hourly Annual
City of Port Hueneme
SEIU Salary Schedule (eff 10/12/2026) 2.5% increase
Base $33.71 $70,124
Mid $38.77 $80,640
Top $43.82 $91,156
Base $27.98 $58,201
Mid $32.17 $66,912
Top $36.36 $75,623
Base $21.20 $44,102
Mid $24.38 $50,720
Top $27.57 $57,339
Base $31.65 $65,839
Mid $36.39 $75,693
Top $41.13 $85,548
Base $25.61 $53,277
Mid $29.45 $61,261
Top $33.29 $69,245
Base $20.46 $42,557
Mid $23.52 $48,929
Top $26.59 $55,301
Base $25.61 $53,277
Mid $29.45 $61,261
Top $33.29 $69,245
Base $31.69 $65,922
Mid $36.43 $75,780
Top $41.17 $85,639
Base $27.61 $57,422
Mid $31.75 $66,035
Top $35.89 $74,648
Base $32.00 $66,555
Mid $36.78 $76,507
Top $41.57 $86,460
Base $35.84 $74,541
Mid $41.21 $85,720
Top $46.59 $96,899
Base $26.24 $54,583
Mid $30.18 $62,771
Top $34.11 $70,958
Base $33.71 $70,124
Mid $38.77 $80,640
Top $43.82 $91,156
Base $37.86 $78,757
Mid $43.54 $90,568
Top $49.22 $102,380
Base $21.14 $43,966
Mid $24.30 $50,549
Top $27.47 $57,132
Base $24.69 $51,349
Mid $28.39 $59,056
Top $32.10 $66,762
Base $32.74 $68,105
Mid $37.64 $78,289
Top $42.54 $88,474
Base $21.28 $44,271
Mid $24.48 $50,926
Top $27.68 $57,581
Solid Waste Equipment Operator II SEIU
Solid Waste Equipment Operator Lead SEIU
Streets Maintenance Worker I SEIU
Parking Enforcement Officer-Senior SEIU
Public Works Operations Technician SEIU
Solid Waste Equipment Operator I SEIU
Mechanic II SEIU
Mechanic Senior SEIU
Parking Enforcement Officer SEIU
Landscape Maintenance Worker II SEIU
Landscape Maintenance Worker Lead SEIU
Mechanic I SEIU
Housing Specialist SEIU
Irrigation Technician SEIU
Landscape Maintenance Worker I SEIU
Facilities Maintenance Worker Lead SEIU
Fiscal Assistant SEIU
Housing and Facilities Services Assistant SEIU
Agenda Item No. 04 Page 46 of 51 CC Agenda 10-05-2026
Classification Group Range Hourly Annual
City of Port Hueneme
SEIU Salary Schedule (eff 10/12/2026) 2.5% increase
Base $24.58 $51,130
Mid $28.27 $58,792
Top $31.95 $66,454
Base $38.23 $79,520
Mid $43.96 $91,446
Top $49.70 $103,371
Base $27.88 $57,981
Mid $32.05 $66,673
Top $36.23 $75,365
Base $30.14 $62,698
Mid $34.66 $72,103
Top $39.19 $81,507
Base $38.23 $79,520
Mid $43.96 $91,446
Top $49.70 $103,371
Base $40.68 $84,615
Mid $46.78 $97,308
Top $52.88 $110,000
Base $26.24 $54,583
Mid $30.18 $62,771
Top $34.11 $70,958
Base $30.42 $63,265
Mid $34.96 $72,726
Top $39.51 $82,187
Base $26.80 $55,742
Mid $30.82 $64,102
Top $34.84 $72,461
Base $27.88 $57,981
Mid $32.05 $66,670
Top $36.23 $75,359
Base $30.14 $62,698
Mid $34.66 $72,103
Top $39.19 $81,507
Base $38.23 $79,520
Mid $43.96 $91,446
Top $49.70 $103,371
Base $24.87 $51,726
Mid $28.60 $59,485
Top $32.33 $67,244
Water Utility Operator II SEIU
Water Utility Operator Lead SEIU
Water Utility Operator Trainee SEIU
Water Resource Inspector II SEIU
Water Services Technician SEIU
Water Utility Operator I SEIU
Wastewater Maintenance Worker II SEIU
Wastewater Maintenance Worker Lead SEIU
Water Resource Inspector I SEIU
Streets Maintenance Worker II SEIU
Streets Maintenance Worker Lead SEIU
Wastewater Maintenance Worker I SEIU
Water Cross Connection and Conservation Specialist SEIU Agenda Item No. 04 Page 47 of 51 CC Agenda 10-05-2026
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Agenda Item No. 04 Page 48 of 51 CC Agenda 10-05-2026
Classification Group Range Hourly Annual
Base $26.18 $54,453
Mid $30.11 $62,639
Top $34.05 $70,825
Base $28.21 $58,672
Mid $32.44 $67,477
Top $36.67 $76,282
Base $30.24 $62,890
Mid $34.77 $72,314
Top $39.30 $81,739
Base $54.11 $112,555
Mid $62.23 $129,437
Top $70.35 $146,319
Base $34.80 $72,380
Mid $40.02 $83,234
Top $45.24 $94,089
Base $37.87 $78,776
Mid $43.57 $90,627
Top $49.27 $102,479
Base $30.56 $63,571
Mid $35.14 $73,098
Top $39.72 $82,624
Base $33.70 $70,087
Mid $38.75 $80,590
Top $43.79 $91,093
Base $33.14 $68,932
Mid $38.10 $79,240
Top $43.05 $89,549
Base $36.73 $76,405
Mid $42.24 $87,863
Top $47.75 $99,321
Base $19.40 $40,344
Mid $22.31 $46,396
Top $25.22 $52,447
Base $23.61 $49,099
Mid $27.15 $56,479
Top $30.70 $63,860
Base $38.81 $80,726
Mid $44.63 $92,833
Top $50.45 $104,939
Base $40.18 $83,578
Mid $46.21 $96,114
Top $52.24 $108,651
Base $26.48 $55,089
Mid $30.47 $63,370
Top $34.45 $71,651
Base $37.20 $77,375
Mid $42.78 $88,979
Top $48.36 $100,583
Base $25.20 $52,408
Mid $28.97 $60,262
Top $32.75 $68,116
Base $26.90 $55,948
Mid $30.93 $64,340
Top $34.97 $72,732
Administrative Specialist III SEIU
City of Port Hueneme
SEIU Salary Schedule (eff 10/11/2027) 2.5% increase
Administrative Specialist I SEIU
Administrative Specialist II SEIU
Associate Civil Engineer SEIU
Code Compliance Officer SEIU
Code Compliance Officer Senior SEIU
Community Development Technician SEIU
Community Development Technician Senior SEIU
Construction Inspector I SEIU
Construction Inspector II SEIU
Custodian SEIU
Customer Service Representative SEIU
Electrical/Instrumentation Technician I SEIU
Electrical/Instrumentation Technician II SEIU
Engineering Technician I SEIU
Engineering Technician II SEIU
Facilities Maintenance Worker I SEIU
Facilities Maintenance Worker II SEIU
Agenda Item No. 04 Page 49 of 51 CC Agenda 10-05-2026
Classification Group Range Hourly Annual
City of Port Hueneme
SEIU Salary Schedule (eff 10/11/2027) 2.5% increase
Base $34.56 $71,877
Mid $39.74 $82,656
Top $44.92 $93,435
Base $28.68 $59,656
Mid $32.97 $68,585
Top $37.27 $77,513
Base $21.73 $45,204
Mid $24.99 $51,988
Top $28.26 $58,772
Base $32.44 $67,485
Mid $37.30 $77,586
Top $42.16 $87,686
Base $26.25 $54,609
Mid $30.19 $62,793
Top $34.12 $70,977
Base $20.97 $43,621
Mid $24.11 $50,152
Top $27.25 $56,684
Base $26.25 $54,609
Mid $30.19 $62,793
Top $34.12 $70,977
Base $32.49 $67,570
Mid $37.34 $77,675
Top $42.20 $87,779
Base $28.30 $58,857
Mid $32.54 $67,686
Top $36.79 $76,514
Base $32.80 $68,218
Mid $37.70 $78,420
Top $42.61 $88,622
Base $36.73 $76,405
Mid $42.24 $87,863
Top $47.75 $99,321
Base $26.90 $55,948
Mid $30.93 $64,340
Top $34.97 $72,732
Base $34.56 $71,877
Mid $39.74 $82,656
Top $44.92 $93,435
Base $38.81 $80,726
Mid $44.63 $92,833
Top $50.45 $104,939
Base $21.67 $45,065
Mid $24.91 $51,813
Top $28.15 $58,561
Base $25.30 $52,633
Mid $29.10 $60,532
Top $32.90 $68,431
Base $33.56 $69,807
Mid $38.58 $80,246
Top $43.60 $90,686
Base $21.82 $45,378
Mid $25.10 $52,199
Top $28.38 $59,021
Facilities Maintenance Worker Lead SEIU
Fiscal Assistant SEIU
Housing and Facilities Services Assistant SEIU
Housing Specialist SEIU
Irrigation Technician SEIU
Landscape Maintenance Worker I SEIU
Landscape Maintenance Worker II SEIU
Landscape Maintenance Worker Lead SEIU
Mechanic I SEIU
Mechanic II SEIU
Mechanic Senior SEIU
Parking Enforcement Officer SEIU
Parking Enforcement Officer-Senior SEIU
Public Works Operations Technician SEIU
Solid Waste Equipment Operator I SEIU
Solid Waste Equipment Operator II SEIU
Solid Waste Equipment Operator Lead SEIU
Streets Maintenance Worker I SEIU
Agenda Item No. 04 Page 50 of 51 CC Agenda 10-05-2026
Classification Group Range Hourly Annual
City of Port Hueneme
SEIU Salary Schedule (eff 10/11/2027) 2.5% increase
Base $25.20 $52,408
Mid $28.97 $60,262
Top $32.75 $68,116
Base $39.19 $81,508
Mid $45.06 $93,732
Top $50.94 $105,955
Base $28.57 $59,431
Mid $32.86 $68,340
Top $37.14 $77,249
Base $30.90 $64,265
Mid $35.53 $73,905
Top $40.17 $83,545
Base $39.19 $81,508
Mid $45.06 $93,732
Top $50.94 $105,955
Base $41.70 $86,731
Mid $47.95 $99,740
Top $54.21 $112,750
Base $26.90 $55,948
Mid $30.93 $64,340
Top $34.97 $72,732
Base $31.18 $64,846
Mid $35.84 $74,544
Top $40.50 $84,241
Base $27.47 $57,136
Mid $31.59 $65,704
Top $35.71 $74,272
Base $28.57 $59,431
Mid $32.85 $68,337
Top $37.14 $77,243
Base $30.90 $64,265
Mid $35.53 $73,905
Top $40.17 $83,545
Base $39.19 $81,508
Mid $45.06 $93,732
Top $50.94 $105,955
Base $25.49 $53,019
Mid $29.31 $60,972
Top $33.14 $68,925
Water, Cross Connection and Conservation Specialist SEIU Streets Maintenance Worker II SEIU
Streets Maintenance Worker Lead SEIU
Wastewater Maintenance Worker I SEIU
Wastewater Maintenance Worker II SEIU
Wastewater Maintenance Worker Lead SEIU
Water Resource Inspector I SEIU
Water Resource Inspector II SEIU
Water Services Technician SEIU
Water Utility Operator I SEIU
Water Utility Operator II SEIU
Water Utility Operator Lead SEIU
Water Utility Operator Trainee SEIU
Agenda Item No. 04 Page 51 of 51 CC Agenda 10-05-2026
DATE: October 5, 2026
TO: Honorable City Council
FROM: James Vega, City Manager
Fred Camarillo, Public Works Director
SUBJECT: AWARD CONTRACT FOR SLIPLINE REHABILITATION OF (6) GRAVITY
SEWER SEGMENTS WITH SANCON TECHNOLOGIES, A VORTEX
COMPANY USING HGACBUY
RECOMMENDATION:
It is recommended that the City Council award a contract in the amount of $167,475.00 to Sancon Technologies, a Vortex company, for rehabilitation repairs of (6) Gravity Sewer Segments; and approve a 10% contingency $16,747.50 for any unforeseen conditions.
BACKGROUND/ANALYSIS:
The City’s Wastewater Collection System includes aging gravity sewer line segments that have experienced infiltration, structural deterioration, joint deficiencies, and/or degradation resulting from long-term exposure to groundwater, corrosive sewer gases, tree roots and traffic loading.
Recent inspections identified six (6) gravity sewer segments requiring rehabilitation using a sliplining method of repair. The rehabilitation will provide a new structural liner within the existing sewer pipe, seal infiltration and inflow (I&I) pathways, restore structural integrity, extend the service life of the existing sewer infrastructure, and maintain reliable system operation and regulatory compliance.
Timely rehabilitation will reduce the risk of sanitary sewer overflows, minimize excess groundwater entering the collection system and associated wastewater treatment costs, improve the structural reliability of the affected sewer segments, and preserve surrounding pavement and other infrastructure by avoiding more disruptive open-cut replacement.
Sliplining provides a cost-effective rehabilitation method that utilizes the existing sewer alignment while minimizing excavation, traffic impacts, and disruption to adjacent properties and infrastructure.
Agenda Item No. 05 Page 1 of 3 CC Agenda 10-05-2026
Sewer Sliplining
October 5, 2026
Staff recommends utilizing the Houston-Galveston Area Council (HGACBuy) Cooperative Purchasing Program, contract #TP07-25 for this project.
HGACBuy is a competitively bid, government-to-government procurement service that allows municipalities to purchase goods and services from pre-qualified vendors in compliance with state purchasing requirements. Use of this cooperative purchasing agreement:
• Satisfies competitive procurement statutes
• Reduces administrative time and cost
• Provides access to pre-negotiated pricing
• Ensures vetted contractor qualifications
FISCAL IMPACT:
The FY26/27 CIP budget contains $200,000 for Project #WW2709 Sewer Lining for this work to be performed.
STRATEGIC PLAN:
Primary Strategic Pillar(s) and Initiative(s):
Optimal Levels of Service for Residents and Businesses
• Promote operational excellence in all City functions and embody best practices as a municipality
Safe, Secure, & Beautiful Community
• Upgrade our beach, parks, City-owned facilities and structures to provide a better experience for our residents, employees, commuters, and visitors ATTACHMENTS:
A. Vortex Companies Sewer CIPP Lining HGACBuy Quote/Bid $167,475.00 Agenda Item No. 05 Page 2 of 3 CC Agenda 10-05-2026
Contract
No.: TP07-25 DatePrepared:
9/21/2026
Buying
Agency: Contractor:
Contact
Person:
Prepared
By:
Phone: Phone:
Fax: Fax:
Email: Email:
Quan Unit Pr Total
875 $ 66.34 $ 58,047.50
1358 $ 78.98 $ 107,254.84
1 $ 47,385.00 $ 47,385.00
3 $ 8,555.63 $ 25,666.89
$ -
$ -
$ -
$ -
$ -
$ -
$ -
$ -
0 238354.23
Quan Unit Pr Total
$ -
$ -
$ -
$ -
0 0%
-70879.23
-70879.23
Delivery Date: D. Total Purchase Price (A+B+C): 167475
B. Customization Category Totals-Itemize below/ Attach Additional Sheet If Necessary (Note: Customization options are "manufacturer non-standard option" which were submitted and priced in Contractor's proposal) Subtotal B:
Total From Other Sheets, If Any:
C. Trade-Ins / Special Discounts / Other Allowances / Freight / Installation / Miscellaneous Charges Description
Subtotal C:
Discounts
Check: Total cost of Customization Categories (C) cannot exceed 25% of the total of the Base Unit Price plus Published Options (A+B). For this transaction the percentage is:
CONTRACT PRICING WORKSHEET
For Catalog & Price Sheet Type Purchases
General Description
of Product: 2026 Sewer CIPP Lining
Vortex Companies
Ashley Smith
864-546-8801
[email protected]
Due to global supply chain constraints, any delivery date contained herein is a good faith estimate as of the date of this order/contract. As needed, delivery updates will be provided as soon as possible.
City of Port Hueneme
Catalog / Price Sheet
Name/Product Code Form D - Products and Services Offerings Description
C2 8" x 6.0mm - CIPP Steam
A. Catalog / Price Sheet Items being purchased - Itemize Below - Attach Additional Sheet If Necessary C3 10" x 6mm - CIPP Steam
Total From Other Sheets, If Any:
P11 Mobilization - California
C83 Sectional - Internal Point Repair with CIPP, 10" Diameter Subtotal A:
Agenda Item No. 05 Page 3 of 3 CC Agenda 10-05-2026
Attachment A
DATE: October 5, 2026
TO: Honorable City Council
FROM: James Vega, City Manager
SUBJECT: 2026-27 RAINY SEASON AND EL NIÑO PREPAREDNESS UPDATE RECOMMENDATION:
It is recommended that the City Council receive and file this update on forecast El Niño and preparations for the 2026-27 rainy season, authorize staff to distribute a mailer with Emergency Preparation Information to residents, and provide direction as appropriate.
BACKGROUND/ANALYSIS:
Port Hueneme occupies approximately 4.5 square miles south of Oxnard and Channel Islands Harbor. Its beachfront condominiums, single-family homes and apartments are near the coast and regional drainage facilities. Naval Base Ventura County and the commercial Port of Hueneme occupy a substantial portion of the City.
The City's exposure to heavy rain was evident on December 21, 2023, when intense rainfall flooded homes and streets in Port Hueneme and Oxnard, stranded motorists and prompted evacuations from a senior residential community in Port Hueneme. The City's January 2024 storm recovery update reported more than 6 inches of rain total, including approximately 3 inches in one hour around 1:30 a.m., the highest hourly rainfall in more than 100 years.
The City has been working diligently on storm preparation since that time, and has prioritized projects throughout the City that help to prepare for potential storms, from combating beach erosion to ensure the coastal areas are protected, to drainage improvements, emergency training, and public outreach.
Looking ahead to the coming rainy season, the National Oceanic and Atmospheric Administration's (NOAA) September 10, 2026 outlook reported a greater than 90 percent chance of a very strong El Niño during fall and winter 2026-27. El Niño increases the likelihood of a wetter Southern California season but does not determine individual storm severity or guarantee local flooding. Staff and partners such as the County Office of Emergency Services will monitor National Weather Service forecasts and warnings and continue to prepare.
Agenda Item No. 06 Page 1 of 5 CC Agenda 10-05-2026
El Niño Preparedness
October 5, 2026
The State has also taken advance action. On September 21, 2026, Governor Gavin Newsom proclaimed a state of emergency to mobilize State resources ahead of potential winter storms. The proclamation allows the State to streamline procurement and permitting, pre-position sandbags, pumps and road-closure equipment, coordinate agencies, and prepare the California National Guard for response and search-and-rescue support if needed. It gives State and local agencies additional flexibility before storms and does not mean a disaster is currently occurring in Port Hueneme.
The City's work for the coming season spans mitigation and prevention, preparedness, and response and recovery. The following sections describe how departments are maintaining drainage and facilities, preparing to coordinate a storm response, and sharing information with residents.
Public Works Department
To keep runoff moving through the City's drainage system, Public Works inspects all Cityowned catch basins quarterly, cleans them as needed and maintains City flood control pump stations weekly. Both are actively monitored during storms. Staff are also conducting citywide closed-circuit television (CCTV) inspections and assessing the storm drain system.
In addition to this ongoing maintenance, planned repairs include a damaged storm drain segment at Bolker and Channel Islands Boulevard and a capital improvement project to replace approximately 3,500 linear feet of storm drain at the end of its service life.
Because drainage also relies on County facilities, Public Works coordinates with the Ventura County Watershed Protection District (VCWPD) on inspections, debris monitoring and storm-related clearing of the County-owned Oxnard West Drain along Channel Islands Boulevard. Staff has contacted VCWPD, who reported completing its annual inspections and channel cleanout. Staff also communicate regularly with VCWPD about the J Street Drain pump station at the end of Bubbling Springs Channel, which the County owns, operates and maintains.
Within Bubbling Springs Channel, crews clear invasive growth annually to maximize drainage capacity, remove palm fronds from the lower channel throughout winter and monitor the area during storms to increase and ensure capacity. Staff also monitor construction sites for stormwater best management practices, including during storms, to keep sediment and debris out of drains.
Alongside this maintenance, Public Works helps residents prepare for localized flooding.
Sand, bags and shovels are available for residents to fill sandbags at the Public Works Yard, 700 E. Hueneme Road, during normal business hours, using the Surfside Drive entrance. Staff plan to deliver palletized sandbags to a central location at Hueneme Bay.
Standby vehicles carry chainsaws, signage, portable pumps and other emergency equipment.
Agenda Item No. 06 Page 2 of 5 CC Agenda 10-05-2026
El Niño Preparedness
October 5, 2026
The department is also providing information before the rainy season. Public Works prepared a resident notice on storm preparation and flood insurance and will participate in the October 10, 2026 preparedness presentation at the Ray D. Prueter Library.
Along the coast, the City worked tirelessly and successfully in recent years to advocate for harbor dredging and beach nourishment. This resulted in work completed in January 2026 in partnership with the U.S. Army Corps of Engineers, Oxnard Harbor District and Ventura County placed approximately 1.45 million cubic yards of sand at Hueneme Beach. Sand placement restores beach width and provides a buffer against water intrusion, although storms and waves can cause renewed erosion. Staff has continued to coordinate with partners on beach conditions and future dredging and sand placement – and as of the writing of this report it is anticipated that additional sand will be placed this winter.
Facilities
Facilities staff focus on keeping City buildings ready for heavy rain. They routinely inspect buildings and roofs, including Moranda Park Center, and clean and flush roof drains.
Roofs were replaced at City Hall, the Community Center and Public Works, and a coating addressed issues with the older Police Department roof. Staff added drainage and gutters at the Police Department and City Hall and moved drainage spouts away from planters.
Related work addresses drainage equipment and backup power. Staff routinely inspect and clear the Police Department sump pump basin and purchased a spare pump. The Police Department generator receives monthly inspections and testing and was tuned up.
The Public Works generator was replaced, and Makita generator replacement is planned.
Staff cleaned all solar panels and checked their systems. The standby truck carries tarps, flashlights, a chainsaw and roofing material.
Facilities also maintains the City’s pier – and proactively recently completed an assessment which resulted in a plan for decking replacement scheduled to begin in November 2026.
Port Hueneme Police Department
The Port Hueneme Police Department has prepared for both field operations and coordination during a storm. The City recently built out the Emergency Operations Center (EOC), assessed and replenished severe-weather equipment, and trained personnel on pre-storm readiness and response. When activated, the EOC serves as the City's central point for coordinating field response and shelter operations, assessing storm damage, clearing debris, restoring City facilities and services, and working with County, State and federal partners to support response and recovery. Storm deployment patrols are incorporated into operations when significant rain or storms are expected.
To practice that coordination, the Department hosted Incident Command System and EOC tabletop exercises for City staff. Two raised-height lifeguard trucks are stored at the Police Department during winter for potential emergency use in high water. The Department also replenished its public supply of Ready Ventura County preparedness guides.
Agenda Item No. 06 Page 3 of 5 CC Agenda 10-05-2026
El Niño Preparedness
October 5, 2026
Additionally, because it’s always important to remain prepared for any type of emergency – the EOC will be hosting a earthquake drill/tabletop exercise for city staff in October.
Recreation and Community Services Department
Following the December 2023 storms, City staff proactively coordinated with key partners to develop a potential shelter operation within Port Hueneme for the first time. For potential shelter operations, the City executed an emergency shelter agreement with Ventura County Human Services Agency and the American Red Cross, with an addendum providing access to the County's Disaster Response and Recovery Management System.
Under that arrangement, the Community Center is approved as an emergency shelter, and Recreation staff have been attending shelter training to be prepared for an emergency. Activation would be coordinated with response partners.
What residents and property owners can do to prepare
It is critically important that residents and property owners take steps of their own to be prepared before storms arrive. Floods are possible despite the City’s best efforts because of significant county drains and channels flowing through Port Hueneme. National Preparedness Month guidance encourages residents to stay informed, make a plan and build a kit. Residents should clear gutters and private drains, secure outdoor items, inspect roofs and window seals, and place sandbags where needed. Households should practice a communication and evacuation plan and prepare a go bag with water, food, medications, flashlights, batteries, phone chargers, copies of important documents, first aid supplies and necessities for household members and pets. Additional checklists are available at Ready.gov.
Residents should register for VC Alert (https://www.vcalert.org) and monitor VC Emergency (https://emergency.venturacounty.gov), download the Aware California app (https://aware.ca.gov/), and follow City channels and National Weather Service updates.
Ready Ventura County (https://www.readyventuracounty.org/) provides disaster planning guides and emergency-kit checklists. Residents should follow official instructions and never drive or walk through flooded roads.
Also, a key lesson learned from the December 2023 storms was to check your insurance.
Many residents believed they had flood insurance but later found out they did not. For this reason, the City encourages Residents to review their flood risk and consider flood insurance. The City recently created a webpage with information about flood insurance.
Residents can check flood zones at FEMA’s Flood Map Service Center (https://msc.fema.gov/portal/search), although flooding can occur outside high-risk areas.
Homeowners and renters insurance generally excludes flood damage. Residents should review coverage before storms; most new National Flood Insurance Program policies have a 30-day waiting period, with exceptions. City information is available at https://www.ci.port-hueneme.ca.us/1472/Flood-Insurance.
Agenda Item No. 06 Page 4 of 5 CC Agenda 10-05-2026
El Niño Preparedness
October 5, 2026
Emergency Communications and Community Preparedness
Public communication supports these operational preparations. The City currently holds National Weather Service StormReady recognition and is pursuing recertification with the local National Weather Service office. Additionally, the City has also worked with key agencies on updating local hazard mitigation plans. Police and Administration staff will also attend upcoming meetings with Ventura County and other cities in the county to coordinate communications for El Niño and the winter weather season. As storms approach, City website and social media will share forecasts, road and facility closures, sandbag availability and preparedness information.
Residents can also learn about preparations in person. The City’s Public Works Department is joining the Port Hueneme Friends of the Library who will host an El Niño and winter storm preparedness presentation on Saturday, October 10, 2026, at 2:00 p.m. at the Ray D. Prueter Library. Participants include NOAA meteorologist Todd Hall, and Ventura County Voluntary Organizations Active in Disaster.
Although the City encourages residents to get familiar with the City website, Facebook and Instagram pages before an emergency in order to know where to look for accurate information, the City also will include information in upcoming City newsletters. Finally, staff recommends that Council authorize public outreach flyers in upcoming utility bills in an additional effort to reach all community members.
FISCAL IMPACT:
Costs for these items are included in the City operating budget.
STRATEGIC PLAN:
Primary Strategic Pillar(s) and Initiative(s):
Optimal Levels of Service for Residents and Businesses
• Promote operational excellence in all City functions and embody best practices as a municipality
Safe, Secure, & Beautiful Community
• Increase levels of emergency preparedness and education • Actively support on-going beach preservation efforts and funding for prevention of erosion
Strategic Partnerships
• Establish a mechanism for engagement, information sharing, dialogue and ongoing cooperative decision-making with key stakeholders ATTACHMENTS:
None.
Agenda Item No. 06 Page 5 of 5 CC Agenda 10-05-2026
DATE: October 5, 2026
TO: Honorable City Council
FROM: James Vega, City Manager
Brian Popovich, Management Analyst
SUBJECT: CONSIDERATION OF THE LEAGUE OF CALIFORNIA CITIES RECOMMENDATION TO OPPOSE PROPOSITION 43
RECOMMENDATION:
It is recommended that City Council consider the League of California Cities' recommendation to oppose Proposition 43 and, if Council agrees, adopt a Resolution entitled, "A Resolution of the City Council of the City of Port Hueneme, California, Opposing Proposition 43, Limits Voters' Ability to Raise Revenues for Local Government Services, on the November 3, 2026 Statewide Ballot".
BACKGROUND/ANALYSIS:
The League of California Cities has requested that member cities consider opposing Proposition 43 and adopt a resolution documenting their position. Proposition 43, which was placed on the ballot by the Legislature through Assembly Constitutional Amendment 22, will appear on the November 3, 2026 statewide ballot. The measure would change the voter approval requirement for local special taxes proposed through the voter initiative process.
Proposition 43
Beginning January 1, 2027, a local government, including the electorate of a local government exercising the initiative power, could not impose, extend, or increase a special tax unless the tax is submitted to the electorate and approved by a two-thirds vote.
Local government-sponsored special taxes are already subject to two-thirds voter approval under Article XIII C of the California Constitution. Proposition 43 would extend that same threshold to special taxes proposed through the voter initiative process, reversing the current judicial interpretation that permits those measures to pass with a simple majority.
Proposition 43 would prohibit a local government, including its electorate acting through the initiative power, from imposing an ad valorem tax on real property except as Agenda Item No. 07 Page 1 of 6 CC Agenda 10-05-2026
Cal Cities Recommendation
October 5, 2026
authorized by paragraph (1) of subdivision (a) of Section 3 of Article XIII D of the California Constitution. This provision clarifies that the existing constitutional limitation applies to both local governing bodies and local voters acting by initiative.
Proposition 43 would apply prospectively to voter-proposed ballot measures approved after January 1, 2027. It would not repeal or reduce existing local taxes. General taxes used for general governmental purposes would continue to require majority voter approval. The measure could, however, prevent a future voter-initiated special tax from taking effect when it receives majority support but less than two-thirds approval.
Current Local Tax Framework
California's current local tax framework is largely based on Proposition 13, approved in 1978, and Proposition 218, approved in 1996. These measures limit local taxing authority and establish voter approval requirements for local taxes. General taxes, which may be used for general governmental purposes, generally require majority voter approval.
Special taxes, which are legally dedicated to a specified purpose such as public safety, streets, parks, libraries, housing, or homelessness services, require two-thirds voter approval when placed on the ballot by a city council or other local governing body.
Court Decisions Affecting Voter Initiatives
Recent court decisions have distinguished between taxes proposed by a local governing body and taxes proposed by voters through the initiative process. In California Cannabis Coalition v. City of Upland (2017), the California Supreme Court held that certain constitutional restrictions directed at local governments did not clearly apply to voters exercising the initiative power. In City and County of San Francisco v. All Persons Interested in the Matter of Proposition C (2020), the Court of Appeal applied that reasoning and held that a voter-initiated local special tax may be approved by a simple majority rather than two-thirds of voters.
Under current law, the approval threshold for a local special tax therefore depends on how the measure reaches the ballot. A governing body-sponsored special tax requires two-thirds voter approval, while a voter-initiated special tax may be approved by a majority.
The 2026 Ballot Agreement
Assembly Constitutional Amendment 22, which placed Proposition 43 on the ballot, resulted from an agreement between state leaders and the Howard Jarvis Taxpayers Association. As part of the agreement, the association withdrew the Local Taxpayer Protection Act to Save Proposition 13, and Assembly Constitutional Amendment 13 was removed from the November 2026 ballot. The withdrawn initiative contained broader provisions affecting local taxation authority and certain existing taxes. Proposition 43 is narrower and prospective, but it would establish a new constitutional restriction on future voter-initiated special taxes.
Cal Cities Position
The League of California Cities opposes Proposition 43 because it would limit local voter authority and make it more difficult for communities to approve revenue dedicated to Agenda Item No. 07 Page 2 of 6 CC Agenda 10-05-2026
Cal Cities Recommendation
October 5, 2026
specific local services. Under the measure, more than one-third of the votes cast could block a voter-initiated special tax even when the measure receives majority support. Cal Cities also notes that Proposition 43 would not reduce taxes directly, but would restrict a future local revenue option available to voters. If Council concurs with the Cal Cities recommendation, the proposed Resolution would formalize the City's opposition and direct staff to provide an adopted copy to the League of California Cities.
FISCAL IMPACT:
This item does not require an expenditure of funds and although Proposition 43 would not directly reduce existing City revenues, its fiscal effect would arise if a future voter-initiated special tax received majority support but less than two-thirds approval. The amount of potential future revenue that could be affected cannot be reliably estimated because it would depend on the number, structure, tax base, and election results of future local measures.
Cal Cities report cites existing voter-initiated special taxes that passed with less than twothirds support, including Los Angeles Measure ULA, estimated to generate approximately $655 million to $1.2 billion annually; Santa Monica Measure GS, approximately $54 million annually; Oakland Measure AA, approximately $30 million to $36 million annually; and Berkeley Measure FF, approximately $15 million annually. Proposition 43 would not invalidate or reduce revenue from these existing measures. The examples illustrate the type and scale of future dedicated revenue that could be affected if comparable measures are proposed after January 1, 2027.
Proposition 43 could also influence how future revenue measures are structured.
Communities may favor general taxes, which remain subject to majority approval, rather than special taxes dedicated to a specific purpose. Although that would preserve a potential path to revenue, the funds could not be legally restricted to the program identified in the measure and would compete with other General Fund priorities.
STRATEGIC PLAN:
Primary Strategic Pillar(s) and Initiative(s):
Strategic Partnerships
• Establish a mechanism for engagement, information sharing, dialogue and ongoing cooperative decision-making with key stakeholders ATTACHMENTS:
A. Resolution Opposing Proposition 43
Agenda Item No. 07 Page 3 of 6 CC Agenda 10-05-2026
This Page Intentionally Left Blank
Agenda Item No. 07 Page 4 of 6 CC Agenda 10-05-2026
RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PORT HUENEME, CALIFORNIA, OPPOSING PROPOSITION 43, LIMITS VOTERS' ABILITY TO
RAISE REVENUES FOR LOCAL GOVERNMENT SERVICES, ON THE
NOVEMBER 3, 2026 STATEWIDE BALLOT
WHEREAS, communities across California have been coming together to pass local ballot measures to provide critical funding for fire and wildfire prevention, local roads, libraries and parks, as well as housing and alleviating homelessness; and WHEREAS, Proposition 43 on the November 3, 2026 statewide ballot limits voters' ability to raise revenues to fund local services; and
WHEREAS, beginning January 1, 2027, Proposition 43 would raise the percentage of votes needed to approve any new, increased, or extended local special tax proposed by the voters; and
WHEREAS, under Proposition 43, when voters place measures on the ballot to fund specific local services, opponents would need only one-third, or 33.4 percent, of the vote to block the measure; and
WHEREAS, if Proposition 43 had been the law, California communities would not have been able to raise nearly $3 billion in annual revenue that funds firefighters and 911 response, childcare, homelessness solutions, street repairs, parks and libraries; and WHEREAS, Proposition 43 does not cut taxes, but limits local voters' power to raise revenue to fund local services; and
WHEREAS, the measure is opposed by a broad coalition of local governments, including the League of California Cities, nurses, teachers and school employees, firefighters, and law enforcement.
NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF PORT HUENEME, CALIFORNIA, DOES HEREBY RESOLVE AS FOLLOWS:
SECTION 1: The above recitals are true and correct and are incorporated herein by this reference.
SECTION 2: The City Council of the City of Port Hueneme hereby opposes Proposition 43 on the November 3, 2026 statewide ballot.
SECTION 3: The City Clerk is directed to email a copy of this adopted Resolution to the League of California Cities at [email protected].
SECTION 4: This Resolution shall take effect immediately upon its passage.
SECTION 5: The City Clerk shall certify to the passage and adoption of this Resolution and enter it into the book of original Resolutions.
PASSED, APPROVED, AND ADOPTED, this 5
th day of October, 2026.
Martha R. McQueen-Legohn, Mayor
Attachment A
Agenda Item No. 07 Page 5 of 6 CC Agenda 10-05-2026
CC Resolution No. ___, Page 2 of 2
ATTEST:
________________________________
Georgianna Nicole Alvarez
City Clerk
CERTIFICATION
STATE OF CALIFORNIA )
COUNTY OF VENTURA ) SS.
CITY OF PORT HUENEME )
I, Georgianna Nicole Alvarez, City Clerk of the City of Port Hueneme, California, do hereby certify that the foregoing Resolution No. ____ was duly adopted at the regular meeting of the City Council on the __ day of ____, 2026, by the following vote:
AYES:
NOES:
ABSTAIN:
ABSENT:
Dated:
Georgianna Nicole Alvarez
City Clerk
Agenda Item No. 07 Page 6 of 6 CC Agenda 10-05-2026
DATE: October 8, 2026
TO: Honorable City Council
FROM: James Vega, City Manager
Charles Peretz, Deputy City Manager
SUBJECT: REVIEW OF HUENEME HERO AWARD CRITERIA AND PROCESS RECOMMENDATION:
It is recommended that the City Council review the existing criteria and process to evaluate nominations for the Annual Hueneme Hero Award, and direct staff to make necessary amendments.
BACKGROUND/ANALYSIS:
The Heroes, Historic Preservation, and Cultural Heritage Policy (HHHP) was adopted by the City Council in November 2020 and established a uniform policy to recognize individuals, organizations, or groups that embody community values, are closely tied to the City’s history and/or have made extraordinary community contributions. The Annual Hueneme Hero Award provides the process to honor persons or groups that have demonstrated a unique contribution associated with public safety, community development, cultural heritage, community service, environment, and economic development.
Each year the City announces the Hueneme Hero award and solicits nominations from the public. City staff conducts a first level review of all nominations before presenting nominees to the Citizen Advisory Commission (CAC). The CAC then reviews the nominations during a public meeting and submits an advisory recommendation for the City Council’s consideration. The City Council makes the final determination and award recipients are then formally recognized at the Hueneme Beach Festival, via a City proclamation and by inclusion on the Hueneme Hero plaque at City Hall.
The City Council periodically reviews and amends the HHHP and, during its consideration of the 2026 Hueneme Hero Award on June 15, 2026, the City Council requested the opportunity to consider amendments to award criteria and selection process. Specifically, the Council expressed interest in reviewing potential revisions to award eligibility, including the possible exclusion of current members of the City Council and Citizen Advisory Commission from consideration. The Council also requested the opportunity to discuss providing clear direction to CAC regarding the threshold for recommending award Agenda Item No. 08 Page 1 of 26 CC Agenda 10-05-2026
Hueneme Hero Award
October 5, 2026
recipients, including the discretion to recommend that no award be presented in a given year if that threshold isn’t met.
FISCAL IMPACT:
Staff time to amend and update this process are included in the adopted budget.
STRATEGIC PLAN:
Primary Strategic Pillar(s) and Initiative(s):
Optimal Levels of Service for Residents and Businesses
• Increase communication, outreach and proactive engagement of all members of our population
• Support and establish programs and events that created a strong sense of community pride and a connection to our history and heritage ATTACHMENTS:
A. Port Hueneme Heroes, History, and Heritage Policy
Agenda Item No. 08 Page 2 of 26 CC Agenda 10-05-2026
City of Port Hueneme
Standardization and Business Rules
City of Port Hueneme
Document Review Form for New Policy or Policy Update
Document No:
COPH-100-100 rev2
Document Short Name:
Heroes, History, and Heritage Recognition Policy
Date Submitted:
December 1, 2025
Submitted By:
Charles Peretz
Document Description:
Amendment to Guidelines, Process, and Criteria for recognizing extraordinary Public and Community Service through City Property, Facilities, Equipment, or Event naming, renaming, commemoration, or other forms of public recognition.
Attached Reference Document(s) File Names:
COPH-100-100 rev 2 Heroes_History_Heritage_12.1.25
Reviewed By:
Signature:
QA By:
Signature:
Name: Date
Title:
Name: Date
Title:
Approved By:
Signature:
Name: Date
Title:
Attachment A
Agenda Item No. 08 Page 3 of 26 CC Agenda 10-05-2026
City of Port Hueneme
Heroes, Historic
Preservation, and Cultural
Heritage Policy
SOP/ Revision COPH-100-100rev2
Canceled SOP/ Revision
Active Date TBD
18 Pages Review Periodicity – Annual Periodic Update (Date) 6/16/2026 Approval
Authority City Council Approval Date TBD
Distribution:
Electronic .pdf
References: (a) University of Pennsylvania Policy Strategies for Monuments and Memorials (b) National Capital Planning Commission Memorials and Museums Master Plan (c) California State Law and Historic Preservation
Attachments: (1) Steps for Establishing a Memorial
(2) Nomination/ Application
(3) Centenarian Recognition Application
(3) Steps for California Historical Resource Registration (4) List of Historic Preservation and Heritage Objects and Sites I) Purpose: To establish a uniform policy regarding requests or nominations for the naming or renaming of City-owned land and facilities as monuments or memorials, including parks, recreational facilities, buildings, or streets. The objective is to retain crucial community memories to assure preservation and continued community connection to community members and organizations whose actions reflect the key community values and common cultural heritage that enhance the City’s prestige, pride, and heritage. This policy also seeks to recognize centenarians (individuals who have reached the age of 100) as living symbols of community longevity and resilience. Additionally, this policy provides process and guidance standards for other forms of extraordinary community service and leadership recognition, such as commemorative plaques, statues, murals, art, awards, and functional features like benches, park equipment, or motorized equipment. The terms Plan, Policy, or Instruction have the same meaning in this document.
II) Cancellation: All previous commemoration, property and facility naming, and recognition policy documents are hereby cancelled and superseded by this document. All prior executed commemoration and recognition actions will remain in effect, subject to renaming procedures if deemed appropriate. The City of Port Hueneme retains the sole right to change, amend, or modify any term or provision of this policy, so long as it is more restrictive than governing policy documents.
III) Scope: This plan applies to all City Staff and Elected Officials, City of Port Hueneme Residents and Businesses, and any external Organization or Individual that is sponsored by a City Resident or Business.
IV) Discussion: The historical memory of a city is often best maintained and best transferred to visitors and new residents through a disciplined commemoration and recognition approach that showcases the City’s most significant historical events and personal contributions in a highly visual and impactful manner. Monuments and memorials engage the population in sustaining that memory on a daily basis. Since historically significant events are not necessarily equal in their contribution to the City’s history, it also important to prioritize the monument and memorial historic value Agenda Item No. 08 Page 4 of 26 CC Agenda 10-05-2026
Heroes | History | Heritage / COPH-100-100Rev2 9/8/2020 POLICY/STANDARD OPERATING PROCEDURE REVISED 12/1/2025
pg. 3
contribution relative to a visitor’s experience and perception. Therefore, the object’s space, size, location, promotion, and anticipated viewer traffic should correlate to that assessed value. Included in this framework is the recognition of centenarians living in our community. These individuals provide a unique connection to past generations, enriching our community and underscoring the values of resilience.
a) Policy and Leadership. Implement the requirements of this procedure and ensure all participants are aware of the expectations for its application and use. Leaders at all levels are responsible for complete integration and fidelity in order to establish and sustain a culture of excellence and full public transparency. Leaders are also responsible for maintaining a climate that fosters effective feedback and the willingness to raise issues outside their immediate control.
b) Training and Education. Routine public information campaigns should be deployed to promote existing historically significant monuments and to educate the public on the means available to them to induct future honorees.
V) Policy. All City personnel are subject to this instruction independent of experience, qualifications, position, or length of service.
VI) Responsibilities. The City Manager has overall responsibility for this instruction. The Deputy City Manager has responsibility for reviewing, updating, implementing, and coordinating this instruction, including frequent reviews for program consistency, fairness, and quality. The City Clerk has responsibility for coordinating public participating and approval processes, including any ceremonial events associated with the project. The Facilities Manager and the Director of Public Works have responsibility for facilitating object cost analysis, procurement, construction, and preventive maintenance. The Recreation and Community Services Manager, in conjunction with designated public committees/ commissions, are responsible for fielding, vetting, and recommending recognition nominees according to their contribution to City quality of life and history. The Director of Finance is responsible for either budgeting or processing donations in support of a recognition event.
VII) Policy, Process, and Procedures.
Table of Contents
SECTION 1 – GENERAL OVERVIEW AND PROCEDURES ...........................................................................................4
1.1 MONUMENTS, MEMORIALS, MEMORY, PUBLIC ART, DEFINING TERMS, AND POLICY............................................................4
1.2 KEY ROLES AND RESPONSIBILITIES ...............................................................................................................................6
1.3 HISTORIC PRESERVATION AND HERITAGE GOALS AND OBJECTIVES .....................................................................................7 SECTION 2 – PROPERTY, FACILITIES, EQUIPMENT, AND EVENTS ............................................................................7
2.1 CITY OWNED PUBLIC PROPERTY..................................................................................................................................7
2.2 CITY EVENTS ...........................................................................................................................................................9 Agenda Item No. 08 Page 5 of 26 CC Agenda 10-05-2026
Heroes | History | Heritage / COPH-100-100Rev2 9/8/2020 POLICY/STANDARD OPERATING PROCEDURE REVISED 12/1/2025
pg. 4
SECTION 3 – NAMING OR RENAMING REQUIREMENTS..........................................................................................9
3.1 GENERAL CRITERIA ...................................................................................................................................................9
3.2 SPECIAL CRITERIA...................................................................................................................................................10 SECTION 4 – STANDARDS, PROCESS, AND PROCEDURE........................................................................................ 11
4.1 NAMING OF CITY-OWNED PUBLIC BUILDINGS AND PROPERTIES (OTHER THAN PARKS AND PARK FACILITIES)............................11
4.2 NAMING OF CITY-OWNED PARKS AND PARK FACILITIES.................................................................................................12
4.3 MONUMENTS, MEMORIALS, PUBLIC ART, AND OTHER OBJECTS WITHIN CITY-OWNED PROPERTY AND FACILITIES. ....................13
4.4 MONUMENTS, MEMORIALS, PUBLIC ART, AND OTHER OBJECTS WITHIN PRIVATELY-OWNED PROPERTY AND FACILITIES.............13
4.5 CITY EVENT NAMING ..............................................................................................................................................14 SECTION 5 – ANNUAL HUENEME HERO AWARD .................................................................................................. 14
5.1 HUENEME HERO AWARD STANDARDS........................................................................................................................14
5.2 HUENEME HERO AWARD PROCESS AND PROCEDURES...................................................................................................14 SECTION 6 – RECOGNITION OF CENTENARIANS ................................................................................................... 15
6.1 Centenarian Recognition Purpose and Process....................................................................................... 15 Section 1 – General Overview and Procedures
1.1 Monuments, Memorials, Memory, Public Art, Defining Terms, and Policy
1.1.1 Monument – A statue, building, or other structure erected to commemorate a famous or notable person, event, action, or memorial. Notable people may include military, political, or cultural heroes. Actions or events may include a key trajectory inflection point from the City history.
Monuments are built to help us remember. Example: Orvene S. Carpenter Community Center.
1.1.2 Memorial – An object, event, or feature intended to preserve the memory of a person or thing. Memorials are used to make sure we never forget and may not be bound to the proudest moments in City history. The connection between a memorial and its place can’t be ignored either.
Example: Alaska Air Flight 261 Sundial Memorial.
1.1.3 Memories – Locations for monuments and memorials should optimize the connection between past, present, and visitors. That connection is strengthened when the memorial is at, or near, the most significant link to what the memorial is designed to represent.
1.1.4 Public Art – Although Public art may serve as a monument or memorial, the main purpose of public art is to increase visitor patronage and visually convey community values, heritage, and vision. The object should stimulate a positive emotional reaction and reflective thoughts for those who observe it. Objects may include, but are not limited to, sculpture, monuments, bas reliefs, mosaics, frescoes, stained glass, murals, and fountains. Example: Rocky statue in front of the Philadelphia Sports Complex in South Philadelphia.
1.1.5 Defining Terms – Term definition is an important aspect of identifying meaning throughout the policy and guiding perceptions to eliminate misinterpretation. The following terms define the City’s mission and values, as represented in the City’s Strategic Plan, and help clarify the key terms and elements of the policy.
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- City Mission – To improve the quality of life for all people who live, work and visit the City of Port Hueneme according to the following guiding principles or values:
- Maintain an open, accessible, ethical, and accountable government - Promote, invite, and encourage community engagement
- Respect the diversity of the community, treating people fairly and with dignity and respect
- Foster cooperative relationships with community partners - Instill a sense of community, pride, and social responsibility - Contribute to a vibrant and diversified economy, while maintaining a healthy fiscal posture
- Apply health and safety measures that meet the needs of the whole community - Serve as responsible stewards of our environment
- City Vision – Small City Doing Big Things. There are five pillars that guide the City’s vision:
- Optimal levels of service for residents and businesses - Fiscal and economic excellence
- Innovation and opportunity
- Safe, secure and beautiful community
- Strategic partnerships
- Culture – A system of shared values, norms, rituals and assumptions, that guide member’s attitudes and behaviors.
- Leadership – The ability to build extraordinary teams and individuals that can capture the hearts, minds, and fighting spirit of others, and simplify the means they use to inspire, decide, and act in pursuit of extraordinary goals and extraordinary results, with courage and confidence. - Heritage – The valued objects, qualities, or cultural traditions emblematic of the values and vision that we aspire to.
- Hero – An individual or organization that provides extraordinary community contributions associated with public safety, community development, cultural heritage, community service, environment, and economic development. These community leaders provide valuable assistance to our community and serve as role models that can inspire volunteerism and civic virtues.
1.1.6 Key policy elements – There are five key policy elements required for optimizing the investment and historic contribution value of City monuments, memorials, or public art:
- Ownership and Operation – The City’s heritage, character, and common history preservation is a shared responsibility between government, the public, and the private sector. This policy document is intended to organize and drive that shared responsibility. - Regulation – To avoid confusion, assign responsibilities, prioritize historic contributions, promote the most strident events, showcase what makes the City unique and important, and organize the Agenda Item No. 08 Page 7 of 26 CC Agenda 10-05-2026
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disciplined processes that deliver those results, all efforts must be regulated. Additionally, a representative object or structure bears a cost burden in both implementation, upkeep maintenance, and restoration. Ignorance of those costs, or obscure ownership of those costs during the selection process, increases the probability of embarrassing neglect and negates the intended purpose of the object. And finally, consideration of object location and expansion for future memorials must also be addressed. This policy document is intended to package and streamline all those elements under a comprehensive and complete unified planning strategy. - Incentives (disincentives) – Aligned with City Strategic Initiatives, Community Development Plans, and Economic Developments plans, through the strategic selection of future site locations and historic/cultural preservation value thresholds, all development plans will indirectly benefit and could potentially induce private investment. This policy document is intended to integrate City strategy components into its incentive (disincentive) approach. - Establishment, Allocation, and Enforcement of Property Rights – Although this policy document is primarily intended to establish and allocate heritage objects on public lands, private activities on private property must also be considered if the public can visually experience the object from public commons. This policy document is intended to offer standards and guidance in consideration of private property rights too.
- Information – Public information originates with the nomination and selection process and then will be used to solicit public comment to help inform the recommendation and approval process.
Following approval, public information will prepare the public for groundbreaking and opening events. Frequent communications through multiple channels will remind the public of the historic event represented by the object and will encourage future patronage and connection to the historic event and people. This policy document is intended to offer strategic communication standards and guidance to enhance public support and connection.
1.2 Key Roles and Responsibilities
1.2.1 City Manager – The City Manager has overall responsibility for policy currency and process integrity. The City Manager will also assure budget allocation is secured for upkeep and restoration requirements.
1.2.2 City Council – The City Council has final approval authority for historic preservation and heritage projects, including cost, design guidelines and specifications, and criteria adherence.
1.2.3 Recreation and Community Services Manager – The Recreation and Community Services Manager has responsibility for fielding project and naming requests, certifying nominee eligibility, validating nominee record, grants applications, and coordinating with Port Hueneme Citizen Advisory Commission for nominee recommendation advancement to the public and City Council.
1.2.4 Port Hueneme Citizen Advisory Commission – The Advisory Commission will be responsible for applying due diligence and exacting standards in review of screened applicants, design guidelines and specifications, costs, location, and public support associated with historic preservation and Agenda Item No. 08 Page 8 of 26 CC Agenda 10-05-2026
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heritage projects. Their review will produce a recommendation to either proceed or terminate the application.
1.2.5 City Clerk – The City Clerk is responsible for advancing an Advisory Commission recommendation to proceed through the deliberative process of public comment and City Council action. The City Clerk will also be responsible for coordination of State Historic registry is applicable.
1.2.6 Public – The public is encouraged to participate in this process through nominations, public comment, sponsorship, donations, and patronage.
1.3 Historic Preservation and Heritage Goals and Objectives
1.3.1 Given limited space and resources, provide equitable treatment to historically significant people and events through judicious use of property and facilities according to their relative value contribution to City, County, State, or National history.
1.3.2 Encourage and accommodate Public participation in the process of connecting City history to the present and the future, through open and transparent history preservation and heritage project development and execution.
1.3.3 Fully consider and be mindful of the impact to community and economic development that that this program has the potential to create.
1.3.4 Once erected, these important projects must be maintained, restored when needed, promoted, and celebrated in a manner suitable to the honor and prestige originally intended.
Section 2 – Property, Facilities, Equipment, and Events
2.1 City Owned Public Property
2.1.1 Parks and Park Equipment – Based on visitor patronage and/or size, City Parks are ranked in descending dignity value as follows:
1. Hueneme Beach Park: 50-acre park with beach and ocean access, barbecue pits, flag plaza, Flight 261 Memorial, paid parking, picnic areas, public restrooms, sand volleyball courts, snack bar building, restaurant, and walking paths
2. Bubbling Springs: 21-acre community park with children’s play equipment, picnic sites, barbecue pits, public restrooms, 2-3 hard ball fields, one T-ball field, concession building
3. Bubbling Springs Corridor: 7-acre pathway system along drainage channel that opens to Hueneme Beach Park.
4. Moranda Park: 8-acre park with two basketball courts, 2 softball fields, 6 tennis courts, 5 pickle ball courts, children’s play equipment, multi-purpose building, public rest rooms
5. Bolker Park: 4-acre neighborhood park with children’s play equipment and picnic tables
6. Dewar Park: Mini park with landscaped seating and small plaza.
7. Wene’mu Park: Mini park with turf/landscaping, seating and a small walking path.
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2.1.2 Facilities – Based on public visibility, patronage, and access, City Facilities are ranked in descending dignity value as follows:
1. Pier: 1,250 ft over the beach and ocean extension for viewing and fishing.
2. Port Hueneme Lighthouse and Promenade: Historic lighthouse from 1941.
3. Community Center (Orvene S. Carpenter): Multipurpose event and classroom facility.
4. Port Hueneme Historical Society Museum: Ventura County Landmark #32.
5. Port Hueneme Library (Ray D. Preuter): 15,064 square ft multipurpose library.
6. City Hall: Police Department, Administration, and City Council
7. Public Works: Public works administration and maintenance yard.
8. Housing Annex: Housing administration and storage.
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2.2 City Events
2.2.1 Current and Future Events- The most persistent and well-known City event is the Annual Beach Festival. Additional future events may be eligible for historic preservation or heritage connections through this policy as well.
Section 3 – Naming or Renaming Requirements
3.1 General Criteria
3.1.1 Public Image – If an existing named property or facility can be associated with a controversial, illegal, or immoral activity or enterprise, which is detrimental to the City’s image, mission, or ethical standards, the property or facility name may be revoked at City Council discretion. It is important Agenda Item No. 08 Page 11 of 26 CC Agenda 10-05-2026
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that great care be applied during the naming process due diligence phase in order to preclude this from happening in the future.
3.1.2 Private Funding – The donation of property or facilities, or any funds provided for acquisition, renovation, or maintenance of property or facilities, shall not constitute a City obligation to name the property or facility after an individual, family, or organization.
3.1.3 Cost Assignment and Responsibility – Assuming Council approval, all costs including staff time, labor, and materials associated with the installation of plaques, monuments, memorials, art and/or the replacement of signs resulting from this policy will be borne by the individual, group, or organization sponsoring the request. Financial consideration for maintenance, upkeep, and restoration of historic and heritage preservation objects, is also a precondition of project approval and execution.
3.1.4 City Sponsored Projects – The City will sponsor and fund no more than one historic preservation and heritage project annually. These projects will be dedicated to former City Elected Officials, former City Employees, and standout Community Service Leaders who have demonstrated sustained extraordinary service and leadership in support of community heritage, economic development, or environmental stewardship. The memorial object will be limited to a standard 3D bronze relief/portrait plaque mounted on a standard concrete or rock stanchion. Inscriptions will specify the time of service and the most significant contribution they are being recognized for. The placement location will be limited to the Bubbling Springs corridor walkway between Moranda Park and Surfside Drive or the Beach Park walkway between the pier and Ventura Road promenade.
Exceptions to this standard will require unanimous City Council approval.
3.1.5 City Sponsored Events – Any City sponsored event may be used to promote cultural heritage or city history by including a properly approved dedication name in dedication branding, marketing material, and themes. The event should also consider honoree rotations to optimize historic connection to newer residents and visitors.
3.1.6 Installation of Approved Items – All projects must be compliant with state and local laws and all permitting requirements must be satisfied prior to project start.
3.2 Special Criteria
3.2.1 Renaming Special Consideration - Renaming a property or facility, except for clear and valid negative image issues, must not be taken lightly. Advocates must provide compelling justification for such a change considering the historic significance and costs associated with renaming. As such, a thorough study is required to execute such a change and a unanimous Council vote would be preferred. Furthermore, the City will only consider renaming to commemorate a person or persons, posthumously, when the person or persons have a made a major, overriding contribution and whose distinctions are as yet unrecognized.
3.2.2 Street Renaming Special Consideration - It is the intent of this policy to prohibit, except under extraordinary circumstances, the renaming of City streets. As such, written approval by 66% of effected property owners is required and a super majority (4-1) City Council vote is preferred.
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Effected property owners are defined as houses or businesses that use the street name in their address or for streets that connect with adjacent jurisdictions.
Section 4 – Standards, Process, and Procedure
4.1 Naming of City-Owned Public Buildings and Properties (other than Parks and Park Facilities)
4.1.1 Basic Naming Standard - The City will choose names for public buildings and properties owned by the City of Port Hueneme based on the building’s relationship to any of the following criteria:
- Neighborhood, geographic, ethnic or cultural history, or common usage identification - Building or property’s purpose
- A natural or geographic feature
- An historical figure or place
- An individual, living or deceased, who has made a significant land, building, or monetary contribution to the city for the building or property to be named - An individual, living or deceased, who has contributed outstanding civic service to the city, and, if deceased, has been so for a period of at least one year, unless the nomination occurred prior to passing
- An individual that made lasting and significant contributions to the protection of natural or cultural resources
- An individual that made substantial contributions to the betterment of a specific facility or park - An individual that made substantial contributions to the advancement of commensurate types of recreational opportunities
- An individual directly responsible for a significant economic development or redevelopment activity
- An individual directly responsible for a significant quality of life improvement - An individual who has volunteered 10 or more years to community service
4.1.2 Interior Features - The interior features of a City-owned building may be named separately from the main building subject to standard naming procedures.
4.1.3 Sunset Naming - Designation of name shall not prohibit the renaming of the building or property at a future date, or the designation of a sunset for the name at the time of approval. Name changes shall be subject to both standard and special criteria.
4.1.4 Initiation – In order to be considered, nominations must be submitted through the Recreation and Community Services Division using enclosure (2) nomination and application form.
4.1.5 Staff Screening – The Recreation and Community Services Division will review the application for completeness, accuracy, and criteria thresholds and then forward the application with recommendation and justification for either denial or further processing to the Deputy City Manager. The Deputy City Manager will validate the initial application disposition and forward to the Citizen Advisory Commission for processing.
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such an action, the Citizen Advisory Commission will also confirm that all costs associated with the action are accounted for. With both conditions satisfied, the Citizen Advisory Commission will forward a recommendation to the Deputy City Manager for City Council action and the applicant will be notified. If either condition is not met, the process will be terminated, and the applicant will be notified.
4.1.7 Public Comment – The Deputy City Manager will coordinate staff reports and public comment options in advance of a City Council Action.
4.1.8 City Council Action – The City Council will vote to approve Citizen Advisory Commission recommendation, subject to public comment contributions. Although not required, the historic preservation and heritage value is enhanced through unanimous City Council approval.
4.2 Naming of City-Owned Parks and Park Facilities
4.2.1 Basic Naming Standard - If a new park or park facility is created, a working name for a park or park facility will be assigned by the City Recreation and Community Services Division at the time of property acquisition or property repurposing. Suggested names will be historical, geographical, or the name of a boundary street. A permanent name for the park or park facility will be assigned at the time of the approval of the interim use and management plan or final park development plan, whichever occurs first. In naming parks and park facilities, consideration shall be primarily given to:
- Neighborhood, boundary roads, or common usage identifications - A natural or geographic feature
- Significant historical events or cultural attributes
- A historical figure
- A name chosen by an individual (living or deceased) who has made a significant land and/or monetary contribution to the park system
- An individual who has contributed outstanding service to the City or has been instrumental in acquiring or developing parks properties and who has been deceased for a period of at least one year
- Organizations having contributed to and influenced the betterment of the City - Parks and park facilities shall not ordinarily be named for living persons unless they have stipulated the name as a condition of donation or unless the park or park facility is part of a regional facility that is named in conjunction with other governmental entities
4.2.2 Initiation – Suggestions for parks or park facilities names shall be solicited from organizations, neighborhood residents, individuals and the media. All suggestions, solicited or not, shall be acknowledged and recorded for consideration by the Recreation and Community Services Division.
The Recreation and Community Services Division shall host a community meeting to provide an opportunity for public comment on name recommendations. The Recreation and Community Services Division shall wait at least one year between receipt of a name proposal related to a current event before final recommendation of that name.
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Deputy City Manager. The Deputy City Manager will validate the list and forward to the Citizen Advisory Commission for processing.
4.2.4 Citizen Advisory Commission Screening– The Citizen Advisory Commission will conduct a comprehensive review of naming recommendations and make a selection. The Citizen Advisory Commission will also confirm that all costs associated with the action are accounted for. With both conditions satisfied, the Citizen Advisory Commission will forward a recommendation to the Deputy City Manager for City Council action. If either condition is not met, the process will be terminated, and the public will be notified.
4.2.5 Public Comment – The Deputy City Manager will coordinate staff reports and public comment options in advance of a City Council Action.
4.2.6 City Council Action – The City Council will discuss and vote to approve Citizen Advisory Commission recommendation. Although not required, the historic preservation and heritage value is enhanced through unanimous City Council approval.
4.3 Monuments, Memorials, Public Art, and other objects within City-Owned Property and Facilities.
4.3.1 Initiation – Any individual, organization, or group may apply for the establishment of historic preservation and heritage objects using enclosure (2) nomination and application form.
Note: The applicant must be prepared to fund all project costs to include maintenance and restoration. The object design and size must be consistent with assigned location public safety requirements, design themes, and location value precedent.
4.3.2 Recommendation Process and Procedure – Staff and Citizen Advisory screening and recommendations will be identical to section 4.1 Naming of City-Owned Public Buildings and Properties procedures.
4.3.3 Approval Process and Procedure – Public comment and City Council approval will be identical to section 4.1 Naming of City-Owned Public Buildings and Properties procedures.
4.4 Monuments, Memorials, Public Art, and other objects within Privately-Owned Property and Facilities.
4.3.1 Initiation – Any individual, organization, or group must apply for the establishment of any object using enclosure (2) nomination and application form, if the public can visually experience the object from public commons.
Note: The applicant must be prepared to fund all project costs to include maintenance and restoration. The object design and size must be consistent with assigned location public safety requirements, design themes, and location contribution value precedent.
4.3.2 Recommendation Process and Procedure – Staff and Citizen Advisory screening and recommendations will be identical to section 4.1 Naming of City-Owned Public Buildings and Properties procedures.
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4.3.3 Approval Process and Procedure – Public comment and City Council approval will be identical to section 4.1 Naming of City-Owned Public Buildings and Properties procedures.
4.5 City Event Naming
4.5.1 Initiation, Screening and Approval – Any City sponsored event may be used to promote cultural heritage or city history by including a properly approved dedication name in dedication branding, marketing material, and themes. The event should also consider honoree rotations to optimize historic connection to newer residents and visitors. Initiation, screening, recommendations, public comment and City Council approval will be identical to section 4.2 Naming of City-Owned Parks and Park Facilities procedures.
Section 5 – Annual Hueneme Hero Award
5.1 Hueneme Hero Award Standards
5.1.1 Overview and Significance – There is extreme value in recognizing recent individuals and organizations that make extraordinary community contributions associated with public safety, community development, cultural heritage, community service, environment, and economic development. These community leaders provide valuable assistance to our community and serve as role models that can inspire volunteerism and civic virtues.
5.1.2 Community Contribution Evaluation Period – Nominee contributions must have occurred between 1 March and 28 February of the year preceding the award presentation.
5.1.3 Nomination Submission Period – Nominations must be submitted by 15 March following the evaluation period.
5.1.4 Award Presentation – Award recognition and presentation will occur during the Annual Beach Festival.
5.1.5 Nature of Award - The award will consist of a City proclamation and citation, a City Hall lobby framed portrait with award branding, and the name inscribed on a perpetual Hero bronze plaque.
No more than one individual or one organization may receive the award in a given year.
5.1.6 Award Grandfathering – Since this award was established in July 2020, considerations for the past five years will be considered. Beyond that, other options in this policy document should be considered.
5.1.7 Public Service Announcement and Community Engagement – All communication tools should be used in a timely and consistent manner to encourage participation, nominate deserving candidates, and promote community service.
5.2 Hueneme Hero Award Process and Procedures
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with the period under review. Enclosure (2) Nomination and Application Form must be used for submittals. This form should be used to articulate the type and frequency of the community contribution as well as the impact it has had on the Port Hueneme community.
5.2.2 Staff Screening – The Recreation and Community Services Division will review candidate names for criteria thresholds and then forward a recommendation list for further processing to the Deputy City Manager. The Deputy City Manager will validate the list and forward to the Citizen Advisory Commission for processing.
5.2.3 Citizen Advisory Commission Screening – The Citizen Advisory Commission will conduct a comprehensive review of award recommendations and make a selection. The Citizen Advisory Commission will forward a recommendation, consisting of no more than one individual or one organization, to the Deputy City Manager for City Council action.
5.2.4 Public Comment – The Deputy City Manager will coordinate staff reports and public comment options in advance of a City Council Action.
5.2.5 City Council Action – The City Council will vote to approve Citizen Advisory Commission recommendation. Although not required, the historic preservation and heritage value is enhanced through unanimous City Council approval.
Section 6 – Recognition of Centenarians
6.1 Centenarian Recognition Purpose and Process
6.1.1 Overview and Significance – Recognizing centenarians fosters a sense of community pride, celebrates longevity, and honors residents who have contributed to the history and culture of Port Hueneme. Centenarians serve as living links to the past, offering a personal and enduring connection to the City’s evolution, values, and community identity. This recognition program highlights their significance through formal and public honors.
6.1.2 Nomination Submission Period – Nominations will be received on a rolling basis as qualifying applications are received and verified, allowing flexibility and timeliness in celebrating each centenarian's milestone.
6.1.3 Nature of Recognition - The award will consist of a City proclamation recognizing the nominee’s 100th birthday. If desired, the centenarian will also be recognized at a City Council meeting and/or have their information included in the City’s monthly newsletter and social media platforms.
6.1.4 Eligibility Criteria – Nominees must have reached the age of 100 at the time of proposed recognition. Eligible individuals must currently reside in Port Hueneme or have spent the majority of their lives as residents. Nominations may be submitted by the centenarian, a family member, or a representative.
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6.1.5 Application Submission – A completed Centenarian Recognition Program application form must be submitted to the City Manager’s office (CMO) at least 30 days prior to the issuance of the proclamation.
An application form, which serves as an attachment to this Policy and will be available on the City’s website is available to interested parties. After review by the CMO, qualifying nominee’s will be recognized pursuant to Section 6.1.3 above.
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Attachment 1
Steps for Establishing a Memorial
Inititiate
Download & Complete Form
Collect
Letters of Support and
Validation
Design
Determine Project Size,
Features, and Style
Location
Determine Project Primary
and Secondary Site
Fund
Identify and Secure Funding
Submit
Provide Recreation And
Community Services
Completed Package
Initial Validation
City Staff Will Review for
Completeness and
Requirements Met
Citizen Advisory Commission
Schedule, Announce, and
Agendize Review Session
Public Comment
Provide Minimal 2 Weeks for
Public Comments
City Council
Receive Recommendations
and Public Comment then
Approve/ Disapprove Project
Execute
Allocate Funds, Construct,
Schedule Ceremony, Formal
Dedication
Communicate
Historic Preservation
Communication Plan
Preserve
Preventive Maintenance,
Inspection, Restoration
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Attachment 2
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Attachment 2
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Attachment 2
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Attachment 3
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Attachment 3
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Attachment 4
Steps for California Historical Resource Registration
Evaluate Designation
Criteria
http://ohp.parks.ca.gov
Checklist and DPR 523
Forms Complete Application
Notify City Clerk of
Intent to File
City Provide Written
Comments (90 Days)
Forward Application to
Office of Historic
Preservation (OHP)
OHP Notification of
Packet Completion OHP Staff Review
Quarterly State Historic
Resources Commission
Meeting
Listing in California
Register if Approved
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Attachment 5
List of Port Hueneme Historic Preservation and Heritage Objects and Sites Reference #
YY-001
Project
Name
Project
Date
Project
Type
Project
Site
Project
Cost
PMI
Cost
OHP
Registry
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