Porterville City Council
March 7, 2023

City Council Agenda March 7, 2023

CITY COUNCIL AGENDA
CITY HALL, 291 N. MAIN STREET

PORTERVILLE, CALIFORNIA
MARCH 7, 2023, 5:30 PM
The City of Porterville is allowing for and encouraging electronic participation at City Council Meetings. Porterville City Council Meetings will be live streamed on YouTube at https://www.youtube.com/channel/UC5KuhSrNMNL9nwHJVtnJvvA Alternatively, this meeting will also be available via Zoom using the following information Topic: City of Porterville – City Council Meeting of March 7, 2023 Please use the following link below to join the webinar:
https://us06web.zoom.us/j/85163522979?pwd=ZFVEMVZOeXp5bFNuc1ZSWThQN0Q1dz09 Or via Telephone: 1-669-900-6833 Webinar ID: 851 6352 2979 Passcode: 135950 Call to Order
Roll Call

ORAL COMMUNICATIONS
This is the opportunity to address the City Council on any matter scheduled for Closed Session. Unless additional time is authorized by the Council, all commentary shall be limited to three minutes.

CITY COUNCIL CLOSED SESSION:

A. Closed Session Pursuant to:

1 - Government Code Section 54957.6 – Conference with Labor Negotiator. Agency Negotiator: John Lollis and Patrice Hildreth. Employee Organization: Porterville City Employees Association and Management & Confidential Series. 2 - Government Code Section 54956.95 – Liability Claim: Claimant: Anaberta Champion. Agency claimed against: City of Porterville.
3 - Government Code Section 54956.95 – Liability Claim: Claimant: Blanca Dewitt Lopez. Agency claimed against: City of Porterville.
4 - Government Code Section 54956.95 – Liability Claim: Claimant: Elyssa Garcia. Agency claimed against: City of Porterville.

5 - Government Code Section 54956.9(d)(3) – Conference with Legal Counsel – Anticipated Litigation – Significant Exposure to Litigation: Four (4) cases in which facts are not yet known to potential plaintiff.
6 - Government Code Section 54956.9(d)(4) – Conference with Legal Counsel – Anticipated Litigation – Initiation of Litigation: One (1) case.

City Council Agenda March 7, 2023

6:30 P.M. RECONVENE OPEN SESSION AND REPORT ON

REPORTABLE ACTION TAKEN IN CLOSED SESSION
Pledge of Allegiance Led by Council Member Meister
Invocation

PRESENTATIONS

Employee of the Month
Legacy Award - The Press Shop
Tulare County Regional Transit Agency - Rich Tree
Taskforce on Homelessness Presentation - Claudia Calderon

ORAL COMMUNICATIONS
This is the opportunity to address the Council on any matter of interest, whether on the agenda or not. Please address all items not scheduled for public hearing at this time. Unless additional time is authorized by the Council, all commentary shall be limited to three minutes.

REPORTS
This is the time for all committee/commission/board reports; subcommittee reports; and staff informational items.

I. Staff Informational Reports

1. Update Regarding Reported Bicycle Incidents

CONSENT CALENDAR
All Consent Calendar Items are considered routine and will be enacted in one motion. There will be no separate discussion of these matters unless a request is made, in which event the item will be removed from the Consent Calendar. All items removed from the Consent Calendar for further discussion will be heard at the end of Scheduled Matters.

1. City Council Minutes of February 21, 2023
Re: Considering approval of the City Council Meeting draft Minutes of February 21, 2023

2. Authorization to Purchase Playground Engineered Wood Fiber Re: Consideration of the purchase of shock-absorbing playground engineered wood fiber from Park Planet in an amount not to exceed $25,000 from the General Fund Reserves Deferred Maintenance account.

3. Authorization to Purchase Monitor Nozzle for Aerial Fire Ladder Truck Re: Authorizing the purchase of a nozzle for the aerial fire ladder truck from Burton's Fire Inc. at a cost not to exceed $9,329.

4. Authorization to Advertise for Bids - Villa Street Reconstruction Project Re: Consideration to approve staff recommended Plans and Project Manual for the Villa Street Reconstruction Project between Olive Avenue and Henderson Avenue (excluding the Porter Slough Bridge crossing).

City Council Agenda March 7, 2023

5. Authorization to Distribute a Request for Qualifications for Golf Course Driving Range Netting
Re: Consideration to authorize the distribution of a Request for Qualifications for golf course driving range netting.

6. Authorization to Distribute a Request for Qualifications for Design Services - Porterville Public Library Project
Re: Consideration to authorize staff to distribute a Design Services Request for Qualifications for the Porterville Public Library Project.

7. Award of Contract - Rehabilitate Parallel and Connecting Taxiways Project Re: Consideration to award the contract for the parallel and connecting taxiways rehabilitation project at the Porterville Municipal Airport to Teichert Construction, in the amount of $4,675,270 with a ten percent (10%) contingency; authorize Tartaglia Engineering to provide construction administration at an estimated cost of $708,300; and authorize the purchase of two lighted closure crosses through the informal bidding process, at an estimated cost of $90,000.

8. Intent to Abandon and Close to Public Use an Unimproved Alley Bounded by Morton Avenue and the East 7.5 Feet of the William Duncan Subdivision Re: Consideration to adopt a Resolution of intent to abandon an alley bounded by Morton Avenue to the south, and the east 7.5 feet of the William Duncan Subdivision; and set the City Council meeting of April 4, 2023, as the time and place for the Public Hearing for consideration.

9. Acceptance of Subdivision Improvements - Royal Oaks, Phase 2 (Greenvine, LLC) Re: Consideration to accept the public improvements, including those related to the Landscape & Lighting Maintenance District of the Royal Oaks, Phase 2 Subdivision for maintenance.

10. Amendment No. 1 to 4Creeks, Inc. Santa Fe Byway Trail Service Agreement Re: Consideration to authorize the Engineering & Project Management Director to execute Addendum No. 1 to the 4Creeks, Inc. Service Agreement at an agreed upon fee of $38,320 for the services described herein for the Santa Fe Byway Trail, which is a converted former right-of-way of the San Joaquin Valley Railroad that runs north to south approximately 1/4- mile east of Downtown Porterville from Henderson Avenue to Walnut Avenue.

11. Amendment No. 2 to 4Creeks, Inc. Butterfield Stage Corridor Service Agreement Re: Consideration to authorize the Engineering & Project Management Director to execute Addendum No. 2 to the 4Creeks, Inc. Service Agreement at an agreed upon fee of $116,670 for the services described herein for the Butterfield Stage Corridor Project which will convert City-owned former Union Pacific Railroad right-of-way that is less than a 1/4-mile west of Downtown Porterville, beginning at Yates Avenue to the south and the north to W. North Grand Avenue.

12. Acceptance of Board of State Community and Corrections Officer Wellness and Mental Health Grant
Re: Consideration to authorize staff to sign all necessary grant documents and budget adjustments upon receipt and acceptance of the funds for the Board of State and Community Corrections Officer Wellness and Mental Health Grant Program.

City Council Agenda March 7, 2023

13. Community Civic Event - Boys & Girls Club of the Sequoias - 2023 Love Our Kids Fun Run - April 15, 2023
Re: Consideration to approve the Community Civic Event application from Boys & Girls Club of the Sequoias to hold the "2023 Love Our Kids Fun Run" on April 15, 2023, beginning at 9:00 a.m. at Veterans Park.

14. Community Civic Event - Pink Heals Tulare County Chapter - Rollin' Relics Car Show - May 13, 2023
Re: Consideration to approve the Community Civic Event application from Pink Heals Tulare County Chapter to hold the Rollin' Relics Car Show on May 13, 2023, from 8:00 a.m. to 4:00 P.M. at Veterans Park.

15. Community Civic Event - Optimist Club of Porterville / Porterville Unified School District / Burton School District - Porterville Celebrates Reading - April 1, 2023 Re: Consideration to approve the Community Civic Event application from the Optimist Club, Porterville Unified School District, and Burton School District to hold the "Porterville Celebrates Reading" event on April 1, 2023, at Veterans Park from 10:00 A.M. to 2:00 P.M.

16. Travel to Washington D.C. for Tulare County Association of Governments "One Voice Trip" - May 9-12, 2023
Re: Considering authorization to expend City monies in support of travel to Washington D.C. by Mayor Flores and the City Manager.

17. Status and Review of Local Drought Emergency
Re: Considering approval of the continuance of the Declaration of Local Emergency.

SCHEDULED MATTERS

18. Tulare County Regional Multi-Jurisdiction Housing Element Update Re: Consideration of the development of the 2023-2031 Draft Housing Element Update.

AB 1234 REPORTS
This is the time for all AB 1234 reports required pursuant to Government Code § 53232.3.

1. CalVans Board Meeting - February 9, 2023

2. Social Services Transportation Advisory Council - February 14, 2023

3. Tulare County Task Force on Homelessness - February 15, 2023

4. Tulare County Economic Development Corporation Board Meeting - February 22, 2023

5. Internal City Audit Committee Meeting - February 22, 2023

6. Tulare County Regional Transit Agency - February 22, 2023

7. City/Tribe Casino MOU Meeting - February 23, 2023

8. San Joaquin Valley Regional Early Action Planning (REAP) Committee Meeting - February 24, 2023

9. Tulare County Association of Governments (TCAG)/City/Tribe Active Transportation Program (ATP) Project Meeting - February 24, 2023 City Council Agenda March 7, 2023

10. Tule River Tribal Council Swearing-In Ceremony - February 27, 2023

11. TCAG/Tulare County Transportation Authority (TCTA) Board - February 27, 2023

12. Tulare County Board of Supervisors Meeting - February 28, 2023

13. Local Initiatives Navigation Center (LINC) Committee - March 1, 2023

14. TCAG Board Training - March 2, 2023

15. Eastern Tule Groundwater Sustainability Agency (ETGSA) - March 2, 2023

ORAL COMMUNICATIONS

OTHER MATTERS

CLOSED SESSION
Any Closed Session Items not completed prior to 6:30 p.m. will be considered at this time.

ADJOURNMENT - to the meeting of March 21, 2023 at 5:30 P.M.

In compliance with the Americans with Disabilities Act and the California Ralph M. Brown Act, if you need special assistance to participate in this meeting, or to be able to access this agenda and documents in the agenda packet, please contact the Office of City Clerk at (559) 782-7464.

Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting and/or provision of an appropriate alternative format of the agenda and documents in the agenda packet.

Materials related to an item on this Agenda submitted to the City Council after distribution of the Agenda packet are available for public inspection during normal business hours at the Office of City Clerk, 291 North Main Street, Porterville, CA 93257, and on the City’s website at www.ci.porterville.ca.us.

CITY COUNCIL AGENDA – MARCH 7, 2023
SUBJECT: 1. Update Regarding Reported Bicycle Incidents SOURCE: Police
COMMENT: From January 1, 2022 to present, Porterville Police Department Officers were dispatched to a total of 63,358 calls for service. Out of those total calls, 265 calls were related to bicycles, which is equivalent to 0.42% of the total calls.

A majority of the 265 calls for service, 219 were classified as involving juveniles. 141 of the calls for service were closed by Officer(s) because the bicyclists were gone upon arrival. Forty-four (44) calls were classified as traffic hazards. Two were classified as traffic collisions involving bicycles which resulted in minor injuries. Of the aforementioned calls/contacts, eighteen (18) resulted in traffic citations, arrests or arrest warrant being issued. One contact was a result of an Officer soliciting help from a group of juvenile bicyclists to help locate an at-risk missing child, which the bicycle group did in fact locate the child and notified the Department.

Crime reports taken by Officers included an assault in the Target Store parking lot, as well as bicycle riders shooting BB guns where several windows were damaged - these cases both resulted in arrests.

In conjunction with the above cases, School Resource Officers and the Crime Prevention Unit conduct on-going presentations regarding bicycle safety at local schools and during the annual Porterville Police Jr. Police Academy’s.

Below are the 2022 annual statistics involving bicyclists:
(8) Traffic citations issued
(7) Juveniles arrested
(4) Traffic Collisions with no injuries
(2) Traffic Collisions with minor injuries
(1) Submitted for arrest warrant
(1) Juvenile Field Interviewed
(1) Bicyclists located an at-risk missing juvenile
(1) Juvenile cited to Juvenile Diversion for resisting and/or delaying arrest RECOMMENDATION: Informational Only
ATTACHMENTS:

Appropriated/Funded:

Review By:

Department Director:

Jake Castellow, Chief of Police
Final Approver: John Lollis, City Manager
Item No. 1.

CITY COUNCIL AGENDA – MARCH 7, 2023
SUBJECT: City Council Minutes of February 21, 2023
SOURCE: Administrative Services
COMMENT: Staff has prepared the draft Minutes of February 21, 2023, for the Council's consideration.

RECOMMENDATION: That the Council approve the draft Minutes of February 21, 2023 ATTACHMENTS: 1. 2023-02-21 Draft Minutes
Appropriated/Funded:

Review By:

Department Director:

Patrice Hildreth, Deputy City Manager
Final Approver: Patrice Hildreth, Deputy City Manager

CITY COUNCIL MINUTES
CITY HALL, 291 N. MAIN STREET

PORTERVILLE, CALIFORNIA
FEBRUARY 21, 2023, 5:30 PM
Call to Order at 5:30 p.m.

Roll Call: Council Member Greg Meister, Council Member Raymond Beltran, Council Member Donald Weyhrauch, Vice Mayor Kellie Carrillo, Mayor Martha A. Flores

ORAL COMMUNICATIONS
None.

CITY COUNCIL CLOSED SESSION:

A. Closed Session Pursuant to:
1 - Government Code Section 54957.6 – Conference with Labor Negotiator. Agency Negotiator: John Lollis and Yuliana Andrade. Employee Organizations: Porterville City Firefighters Association.
2 - Government Code Section 54956.95 – Liability Claim: Claimant: Melissa Planing. Agency claimed against: City of Porterville.
3 - Government Code Section 54956.95 – Liability Claims: Claimant: Candelario Garcia and Engracia Garcia. Agency claimed against: City of Porterville. 4 - Government Code Section 54956.9(d)(1) – Conference with Legal Counsel – Existing Litigation: Estate of Armando Orozco, Jr. et al. v. City of Porterville, et al., Tulare County Superior Court Case No. PCU 282499.
5 - Government Code Section 54956.9(d)(3) – Conference with Legal Counsel – Anticipated Litigation – Significant exposure to litigation: Four (4) cases in which facts are not yet known to potential plaintiff.
6 - Government Code Section 54956.9(d)(4) – Conference with Legal Counsel – Anticipated Litigation – Initiation of Litigation: One (1) case. 6:40 P.M. RECONVENE OPEN SESSION AND REPORT ON REPORTABLE ACTION

TAKEN IN CLOSED SESSION
City Attorney Lew reported action pertaining to A-2, and A-3, as follows:

A-2. On a MOTION made by Council Member Beltran, and SECONDED by Vice Mayor Carrillo the City Council unanimously rejected the claim filed by Melissa Planing.

Documentation: M.O. 01-022123
Disposition: Claim rejected.

A-3. On a MOTION made by Council Member Meister, and SECONDED by Council Member Weyhrauch the City Council unanimously rejected the claim filed by Candelario Garcia.

Documentation: M.O. 02-022123
Disposition: Claim rejected.

The Pledge of Allegiance was led by Council Member Donald Weyhrauch Invocation – a member of the public came forward to speak.

PRESENTATIONS

Fourth Street Park and Community Center Draft Conceptual Design Outstanding Business – Happy Hearts

ORAL COMMUNICATIONS

 Brock Neeley, Porterville, voiced appreciation that Public Works staff had painted the red curb on Newcomb Street, North of Mulberry.
 Silia Thompson, Porterville, spoke of her concern with recent bicycle riders who are weaving in and out of traffic within the city and requested that the city look into this matter.  Josh Flowers, Porterville, spoke of models of different freedoms such as national freedom, political freedom, and individual freedom. He described each freedom to the Council.  Fred Beltran, Porterville, stated he is present on behalf of the Porterville Rescue Mission and was available for any questions.
 Richard Dunn, Porterville, spoke on behalf of his church Foothill Presbyterian Church and gave the history of the property and its annexation into the city. He stated he is in favor of the Foothill Presbyterian Church being connected to city sewer and water.  Scott Bowler, Porterville Chamber of Commerce, stated the Chamber welcomed two new members and two new ambassadors, and spoke of upcoming events such as First Friday Coffee, Ribbon Cuttings for EECU, Christen's Tonsorial Parlor, Imagine Arts Center, Business After Hours with BSD, and the upcoming Spring Festival.  Ed McKervey, Porterville, stated it’s a privilege to be able to say a prayer at the council meeting and recited words from the California Preamble; spoke of the City motto “In God We Trust” to which he stated that we don’t make decisions just for money, we make decisions to do the right thing.
 Sergio Gonzalez, Porterville, spoke of donations that he has allegedly made to the city, state and federal government; and spoke of alleged investigations and misappropriation of donated funds and embezzlement going on within the city.

REPORTS
I. City Commission and Committee Meetings

1. Parks & Leisure Services Commission - February 2, 2023 – no report was provided.

2. Library & Literacy Commission - February 14, 2023

Commissioner Edith LaVonne reported on the adult book club for the month of January, bilingual story time hosted on Facebook, and provided monthly statistics regarding patronage, program participation, library visits, interlibrary loans, computer usage and virtual programs.

3. Arts Commission - January 24, 2023
Commissioner Dawn Bennett stated the Commission reported on having a third chalk art booth and of the upcoming Spring Festival; reported on the Commission’s discussion to move back to regularly scheduled monthly meetings; and spoke of a vacant youth position on the Commission.

4. Animal Control Commission – no meeting was scheduled.

5. Youth Commission - February 8, 2023 – no report was provided.

6. Transactions and Use Tax Oversight Committee (TUTOC) - February 16, 2023 – no report was provided.

II. Staff Informational Reports

1. Wall of Fame
 Mayor Flores – Cameron “Cam” Hamilton
 Vice Mayor Carrillo – Maria Roman
 Council Member Beltran – David Gong
 Council Member Meister – Don Dowling
 Council Member Weyhrauch – Milton “Milt” Gene Stowe

2. Water Conservation Phase IV Status Update - January 2023

CONSENT CALENDAR
Vice Mayor Carrillo noted for the record that she has a conflict on Item No. 7.

COUNCIL ACTION: MOVED by Council Member Donald Weyhrauch, SECONDED by Mayor Martha A. Flores that the City Council approve Items Nos. 1-11. The motion carried unanimously.

1. CITY COUNCIL MINUTES OF FEBRUARY 7, 2023
Recommendation: That the Council approve the draft Minutes of February 7, 2023 Documentation: M.O. 03-022123
Disposition: Approved.

2. AUTHORIZATION TO PURCHASE POLICE DEPARTMENT AMMUNITION

Recommendation: That the City Council authorize payment to Dooley Enterprises, Inc. in the amount of $8,257.68 upon receipt of the listed ammunition.

Documentation: M.O. 04-022123
Disposition: Approved.

3. ONE YEAR EXTENSION OF ON-CALL RIGHT-OF-WAY AND APPRAISAL

AND CONSULTING SERVICES
Recommendation: That the City Council:

1. Approve extension of all three contracts for a period of one year;

2. Authorize the Mayor to sign contract documents;

3. Authorize the Assistant City Manager to sign task orders; and

4. Authorize staff to make payments up to 100% upon satisfactory completion of tasks.

Documentation: M.O. 05-022123
Disposition: Approved.

4. APPROVAL TO APPLY FOR CALHOME GRANT
Recommendation: That the City Council:

1. Adopt the draft Resolution approving the submittal of a CalHome Program funding application to the California Department of Housing and Community Development;

2. Authorize the Mayor or designee to execute all documents pertaining to the CalHome program; and be authorized to make any augmentation, modification, addition or revision as may be necessary to conform to requirements imposed by the California Department of Housing and Community Development; and

3. Authorize the Community Development Director to execute, in the name of the City of Porterville, project drawdown requests, and all other administrative documents required by the California Department of Housing and Community Development.

Documentation: Resolution No. 09-2023
Disposition: Approved.

5. SPORTS COMPLEX CONCESSION LICENSE
Recommendation: That the City Council:

1. Approve the Sports Complex Concession License with Porterville Soccer League/South Valley Chivas; and

2. Authorize and direct the Mayor to execute the same.

Documentation: M.O. 06-022123
Disposition: Approved.

6. APPROVAL OF OVERNIGHT CAMPING DURING 2023 OHV PARK RACES Recommendation: That the City Council approve overnight camping during 2023 OHV Park Races.

Documentation: M.O. 07-022123
Disposition: Approved.

7. COMMUNITY CIVIC EVENT - NATIVE STAR FOUNDATION - YOKUTS MURAL CELEBRATION - MARCH 5, 2023
Recommendation: That the City Council approve the Community Civic Event application from the Native Star Foundation to hold the Yokuts Mural Celebration event on March 5, 2023, subject to the requirements and restrictions contained in the Application and Agreement, Exhibit A and Exhibit B.

AYES: Meister, Beltran, Weyhrauch, Flores
NOES: None
ABSTAIN: Carrillo
ABSENT: None
Documentation: M.O. 08-022123
Disposition: Approved.

8. COMMUNITY CIVIC EVENT - VALLEY CHILDREN'S HEALTHCARE FOUNDATION - 36TH ANNUAL KIDS' DAY - MARCH 7, 2023
Recommendation: That the City Council approve the Community Civic Event application from Valley Children's Healthcare Foundation to hold the 36th Annual Kids' Day on March 7, 2023, subject to the requirements and restrictions contained in the Application and Agreement, Exhibit A and Exhibit B.

Documentation: M.O. 09-022123
Disposition: Approved.

9. COMMUNITY CIVIC EVENT - PORTERVILLE CHAMBER OF COMMERCE - PORTERVILLE CHAMBER SPRING FESTIVAL - APRIL 15, 2023
Recommendation: That the City Council approve the Community Civic Event application from the Porterville Chamber of Commerce to hold the Porterville Chamber Spring

Festival on April 15, 2023, subject to the requirements and restrictions contained in the Application and Agreement, Exhibit A and Exhibit B.

Documentation: M.O. 10-022123
Disposition: Approved.

10. COMMUNITY CLEAN-UP EVENTS
Recommendation: That the City Council:

1. Approve Saturday, April 22, 2023 as "Spring Clean-Up Day" and Saturday, October 14, 2023 as "Fall Clean-Up Day;"

2. Encourage all residents to clean up their properties and take advantage of these special opportunities offered by the City;

3. Authorize the City to accept trash, litter and yard clippings delivered by City residents receiving City residential refuse service to the Spring and Fall Clean-Up Events for free disposal; and

4. Authorize the cost of both events be funded from the Solid Waste Operating Budget.

Documentation: M.O. 11-022123
Disposition: Approved.

11. STATUS AND REVIEW OF LOCAL DROUGHT EMERGENCY
Recommendation: That the City Council receive the report of status and review of the Declaration of Local Emergency and determine the need exists to continue said Declaration.

Documentation: M.O. 12-022123
Disposition: Approved.

SCHEDULED MATTERS

12. CONSIDERATION OF FOOTHILL PRESBYTERIAN CHURCH SEWER

EXTENSION
Recommendation: That the City Council:

1. Consider the cost of sewer main improvements performed by the Foothill Presbyterian Church along Douglas Street and Merrill Avenue in 2001 as acceptable compensation for sewer main extension and lateral to the property;

2. Authorize the use of contingency funds in the current construction agreement for Sewer Utility District 474B with Todd Companies for the installation of approximately 200 feet of sewer main and new sewer lateral to the Church; and

3. Assess the church's sewer connection fees of $7,179.64 through the formation of Sewer Utility District 474B.

City Manager Lollis introduced the item and Engineering and Project Management Director Javier Sanchez presented the staff report.

Director Sanchez stated the city has enough contingency left in the construction contract to pay for the extension of the sewer main along Merrill Avenue and to provide a lateral that provides relief to the church to more easily connect and save them money.

COUNCIL ACTION: MOVED by Council Member Greg Meister, SECONDED by Vice Mayor Kellie Carrillo that the City Council to consider the cost of sewer main improvements performed by the Foothill Presbyterian Church along Douglas Street and Merrill Avenue in 2001 as acceptable compensation for sewer main extension and lateral to the property; authorize the use of contingency funds in the current construction agreement for Sewer Utility District 474B with Todd Companies for the installation of approximately 200 feet of sewer main and new sewer lateral to the Church; and assess the church's sewer connection fees of $7,179.64 through the formation of Sewer Utility District 474B. The motion carried unanimously.

Documentation: M.O. 13-022123
Disposition: Approved.

13. NEW PORTERVILLE RESCUE MISSION UPDATE
Recommendation: That the City Council consider the report and provide direction as deemed appropriate.

City Manager Lollis introduced the item and Assistant City Manager Jason Ridenour presented the staff report.

Council received the biannual update report of the rescue mission and gave direction to staff to place these reports as a Staff Informational report in the future instead of a scheduled matter.

Documentation: None.

Disposition: Direction given.

14. 2023 KJUG FREE SUMMER CONCERT SERIES
Recommendation: That the City Council:

1. Consider sponsorship of the 2023 KJUG Free Summer Concert Series for concert dates to be determined; and

2. Authorize the expenditure of $7,000 as the concert events sponsor from the Community Promotions fund.

City Manager Lollis introduced the item and presented the staff report.

COUNCIL ACTION: MOVED by Mayor Martha A. Flores, SECONDED by Vice Mayor Kellie Carrillo that the City Council approve its sponsorship of the 2023 KJUG Free Summer Concert Series for dates to be determined; and authorize the expenditure of $7,000 as the concert events sponsor from the Community Promotions fund. The motion carried unanimously.

Documentation: M.O. 14-022123
Disposition: Approved.

15. CONSIDERATION OF SCHEDULING CITY COUNCIL GOAL AND

PRIORITY SETTING SESSION
Recommendation: That the City Council approve the scheduling of its annual Goal Setting and Priority Projects Study Session for Tuesday, April 11, 2023, beginning at 6:00 P.M., in Council Chambers.

City Manager Lollis introduced the item and presented the staff report. Mr. Lollis noted a change of date to the budget calendar, which was the Transactions and Use Tax Oversight Committee Meeting to be scheduled for May 25th.

Mayor Flores encouraged new Council Members to ask their questions not only during the open session of the study session, but also before. Flores spoke of the history of how the study session has occurred in the past.

COUNCIL ACTION: MOVED by Mayor Martha A. Flores, SECONDED by Council Member Raymond Beltran that the City Council approve the scheduling of its annual Goal Setting and Priority Projects Study Session for Tuesday, April 11, 2023, at 6:00 p.m. The motion carried unanimously.

Documentation: M.O. 15-022123
Disposition: Approved.

AB 1234 REPORTS
This is the time for all AB 1234 reports required pursuant to Government Code § 53232.3.

1. Local Initiatives Navigation Center (LINC) Services Event - February 8, 2023 No report was provided.

2. Tulare County Regional Transit Agency (TCRTA) Board - February 8, 2023 Council Member Weyhrauch reported on the approval of the consent calendar items; several discussions regarding directors to attend a spring conference in Lake Tahoe, a Letter of Commitment regarding the Thriving Communities Program, a resolution to authorize FTA Section 5311f Application, Federal FY 2023 Certifications and Assurances for FTA Assistance Programs; and consideration to amend Joint Powers Agreement and Bylaws to Include Student Transportation.

3. CalVANS Board - February 9, 2023
Vice Mayor Carrillo advised that she would provide reports on Items 3 and 11 at the next meeting.

4. Tulare County Association Of Governments (TCAG) Sustainable Corridors Committee - February 9, 2023
Mayor Flores reported on the approval of minutes, clean California updates, local grants call for projects, clean California community day kick off, adopt a highway program information, and corridor beautification strategies.

5. Tulare County Economic Development Corporation (TCEDC) Board Reception - February 9, 2023
Mayor Flores reported on those in attendance and stated there was a small number of participants, but it was an opportunity to speak with Dr. Chris Thornburg in person before the Economic Summit.

6. TCEDC Economic Summit - February 9, 2023
Mayor Flores reported on those in attendance, and reported on a presentation done by economist Dr. Christopher Thornberg of Beacon Economics where he shared updates on local, state, and national economies.

7. City/Tribe Casino MOU Meeting - February 10, 2023
Mayor Flores reported on those in attendance and stated they were provided updates regarding the casino project, the Tertiary Treatment Facility and Storm Basin, and Road Improvements in the area of the Casino. Flores wanted to be clear that the meeting was informational only and no action was taken, and any information that would require action will be taken to each respective council for consideration.

8. Tulare County Water Commission - February 13, 2023
Mayor Flores reported on the approval of minutes, a presentation by Denise England on the Water Commission priorites, SB 552 updates, drought updates, Form 700 disclosures to be filed by April, and future agenda topics.

9. Caltrans/City/CSET/TCAG Litter Abatement Program Event - February 14, 2023 Mayor Flores stated it was exciting to attend the event because of the collaboration and partnership between the different organizations that participated and thanked city staff for engaging in the countless hours to get to this point.

10. Calcities Homeless Roundtable - February 14, 2023
Council Member Beltran reported on the different participating agencies that attended and stated that the Roundtable discussion was more of a Q&A between the participants. Beltran highlighted that CalCities was looking for three billion dollars in funding this year to help communities address homelessness, and stated long term funding was a concern of most cities.

11. Social Services Transportation Advisory Council - February 14, 2023 This report was carried over to the next meeting at the request of Vice Mayor Carrillo.

12. Tulare County Task Force on Homelessness - February 15, 2023 Mayor Flores stated that she would provide her report at the next meeting.

13. Porterville Area Development Authority (PADA) Board - February 17, 2023 Council Member Weyhrauch reported on those in attendance, adoption of a resolution adopting procedures consistent with AB 361, a postponement of the Board of Directors reorganization, approval of minutes, and approval of reimbursements of eligible expenses by the City of Porterville to Tule River Tribe for the Tertiary Treatment Wastewater Facility Project. Weyhrauch also provided updates regarding the Storm Drain Recharge Retention Basin Project, the local roads improvements, and the Tule River Tribe Active Transportation Plan.

ORAL COMMUNICATIONS

 Brock Neeley, Porterville, stated that homelessness is not a California problem, and that the state with the largest per capita of homelessness is Hawaii.  Richard Dunn, Porterville, thanked the council on behalf of the Foothill Presbyterian Church.

OTHER MATTERS
 Council Member Beltran, thanked staff and noted how much he relies on staff’s input on the many things that go on in the city. He spoke of a tour of the new casino project and commended city staff in their collaboration with the Tule River Tribe in getting the project moving forward.
 Council Member Meister stated that he seconds what Council Member Beltran stated and spoke of his attendance to the tour as well; expressed his support for small businesses with in the city; and would like to see staff look into the bicycle concerns going on in the city.  Council Member Weyhrauch thanked the community that spoke during Oral Communications; stated that he enjoyed hearing others’ shared belief in God; expressed his love in hearing the library report; thanked those who participated in the design elements of the Fourth Street Park; and thanked Public Safety.
 Vice Mayor Carrillo stated she loved the library updates; acknowledged the woman who spoke of the bicycle issues within the city and stated it would be nice to get informational updates by staff in that regard; spoke of her Wall of Fame Nominee that is to be determined; and of the MOU between the Tule River Tribe and Porterville College.  Mayor Flores spoke briefly of the February 18th dates significance to the city regarding the tragic loss of Fire Captain Roman Figueroa and Firefighter Patrick Jones; that the City continues to move forward with its strength and resiliency; and that it is an honor to stand with Public Safety.
 Deputy City Clerk Fernando Gabriel-Moraga advised that the Annual Form 700s will be due soon.
 City Manager Lollis stated AB361 will soon expire, and any remote participation in the future will need to be properly noticed; spoke of the upcoming Tribal Council Swearing-In Ceremony, of the Board of Supervisors Meeting at City Hall the following day. Mr. Lollis then thanked Deputy Fire Chief Shannon Skiles for the subtle touches the fire department

did this last weekend in memory of both Fire Captain Raymond Figueroa and Firefighter Patrick Jones.

CLOSED SESSION
None

ADJOURNMENT
The Council adjourned at 8:55 p.m. to the meeting of March 7, 2023, at 5:30 p.m.

Fernando Gabriel-Moraga,
Deputy City Clerk
SEAL
Martha A. Flores, Mayor
Item No. 2.

CITY COUNCIL AGENDA – MARCH 7, 2023
SUBJECT: Authorization to Purchase Playground Engineered Wood Fiber SOURCE: Parks and Leisure Services
COMMENT: Park playground areas require shock absorbing ground materials to minimize impact in the event of a fall. Playground mulch refers to a type of loose-fill padding that is spread around playground equipment to create a soft surface on which children can play. Engineered Wood Fiber (EWF) is the predominant playground mulch surface used in the City's parks. EWF exceeds ADA playground surfacing standards. No other playground surface material is as safe or easy to maintain, as cost efficient, and is less sensitive to extreme temperatures.

In an ongoing effort to ensure that the EWF maintains absorbency and sufficient depth at all playgrounds, it is inspected on an annual basis . To appropriately plan ahead for the ongoing expense of adding additional EWF, which is necessary to remain ADA compliant, a total of $25,000 was allocated in the 2022-23 Fiscal Year budget from the General Fund Facility Deferred Maintenance/Equipment Replacement Designated Fund. The EWF will be used at eight playgrounds within five City park locations.The responsive quotes based on EWF per cubic yard as truckload capacities vary are as follows:

Park Planet $38.70/cubic yard
Game Time $70.08/cubic yard
Zoom Recreation $71.55/cubic yard
RECOMMENDATION: That the City Council authorize the purchase of playground engineered wood fiber from Park Planet in an amount not to exceed $25,000 from the General Fund Facility Deferred
Maintenance/Equipment Replacement Designated Fund.

ATTACHMENTS: 1. Draft Resolution

2. Playground EWF Quotes
Appropriated/Funded:

Review By:

Department Director:

Donnie Moore, Parks and Leisure Services Director
Item No. 2.

Final Approver: John Lollis, City Manager
RESOLUTION NO. ___-2023

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PORTERVILLE

AUTHORIZING THE APPROPRIATION OF FUNDS FROM THE FACILITY DEFERRED

MAINTENANCE / EQUIPMENT REPLACEMENT DESIGNATED FUND

FOR THE PURCHASE OF ENGINEERED WOOD FIBER FOR PLAYGROUNDS WHEREAS: Park playground safety is a foremost concern for the City and playground surfacing requires shock absorbing ground materials to minimize the impact of a fall; and WHEREAS: Engineered Wood Fiber (EWF) is the most common type of playground safety surfacing that meets American with Disabilities Act (ADA) requirements; it is naturallooking, cost efficient, and provides an impact attenuating surface that helps reduce fall related injuries; and
WHEREAS: EWF is already the predominant playground mulch surface used in City parks; and in order to ensure that the EWF maintains its shock-absorbency and thickness, it is necessary to regularly top off the playgrounds with additional material.

NOW, THEREFORE, BE IT RESOLVED:

1. That the City Council of the City of Porterville make a finding that the purchase of engineered wood fiber for City playground surfacing is within the intent and purpose of the Facility Deferred Maintenance / Equipment Replacement Designated Fund; and

2. That the City Council of the City of Porterville does hereby approve and authorize the appropriation of funds up to $25,000 from the Facility Deferred Maintenance / Equipment Replacement Designated Fund for the purchase of engineered wood fiber for City playground surfacing.

PASSED, APPROVED AND ADOPTED this 7th day of March, 2023. ____________________________________
Martha A Flores, Mayor
ATTEST:

John D. Lollis, City Clerk
By: __________________________________
Patrice Hildreth, Chief Deputy City Clerk

Item No. 3.

CITY COUNCIL AGENDA – MARCH 7, 2023
SUBJECT: Authorization to Purchase Monitor Nozzle for Aerial Fire Ladder Truck SOURCE: Public Works
COMMENT: Ladder Truck #T73, City Equipment #2195, is an active Fire Apparatus and the only aerial ladder truck in the city and nearby vicinity. The truck is in need of a replacement of the monitor nozzle. City Shop staff will replace the nozzle upon receipt.

Staff is requesting authorization to purchase the nozzle from Burton's Fire, Inc. at an estimated cost not to exceed $9,329 (inclusive of all parts, taxes, and freight, including a 10% contingency). Funds are available in the Fire Department's Maintenance & Operations Budget.

RECOMMENDATION: That the City Council:

1. Authorize the purchase of a monitor nozzle for an aerial fire ladder truck from Burton's Fire, Inc. at a cost not to exceed $9,329 (inclusive of all parts, taxes, freight, including a 10% contingency); and

2. Authorize payment of up to one hundred percent (100%) of the authorized amount upon receipt of invoice approved by the Public Works Director.

ATTACHMENTS: 1. Burton's Fire, Inc. Quote
Appropriated/Funded:

Review By:

Department Director:

Michael Knight, Public Works Director
Final Approver: John Lollis, City Manager

Item No. 4.

CITY COUNCIL AGENDA – MARCH 7, 2023
SUBJECT: Authorization to Advertise for Bids - Villa Street Reconstruction Project SOURCE: Engineering and Project Management
COMMENT: The Plans and Project Manual have been prepared for the Villa Street Reconstruction Project between Olive Avenue and Henderson Avenue (excluding the Porter Slough Bridge crossing). The Project will consist of the removal and replacement of the existing asphalt and base and the installation of access compliant curb ramps. The existing water pipes, storm drain pipes, and sanitary pipes are to be removed and replaced, and purple pipe is to be installed along the stretch of road in order to prepare for the future use of reclaimed water throughout the city. This Project also includes the installation of conduit for a fiber optic line, and installing video detection at the intersections of Villa Street and Olive Avenue, Villa Street and Putnam Avenue, and Villa Street and Morton Avenue.

The Engineer's Estimate of Probable Cost for the Project is $7,815,108.28. An additional $781,510.83 is necessary for construction contingency (10%) and $781,510.83 is required for construction management, surveying, quality control and inspection services (10%), equating to a total construction cost of $9,378,129.94.

Funding for this Project was approved in the 2022-23 Fiscal Year Budget.

Initial planned funding appropriations as defined in the 2022-23 Fiscal Year Budget are from four funding sources; 1) Measure I in the amount of $1,300,000, Road Maintenance Rehabilitation Account (SB1)/Special Gas Tax Funds in the amount of $1,300,000, Water Replacement Funds in the amount of $3,000,000, and Sewer Revolving Funds in the amount of $1,000,000. The estimated cost for the street maintenance/reconstruction program is $5,580,045.94 for a shortfall of $2,900,045.94 in Measure I funds to fully fund this portion of the Project. The estimated cost for the portions of the Project funded by water replacement funds is $3,534,504 for a short fall of $534,504 of water replacement funds to fully fund this portion of the Project.

RECOMMENDATION: That the City Council:

1. Approve staff's recommended Plans and Project Manual;

2. Authorize staff to advertise for bids on the project;

3. Authorize the City Engineer to negotiate construction surveying services with one of the firms as approved by Council MO #04-041922;

4. Authorize the Finance Director to appropriate an additional Item No. 4.
$2,900,045.94 from Measure I Funds to fully fund this project; and

5. Authorize the Finance Director to appropriate an additional $534,504 from Water Replacement Funds to fully fund this project.

ATTACHMENTS: 1. Engineer's Estimate

2. Locator Map
Appropriated/Funded:

Review By:

Department Director:

Javier Sanchez, Engineering & Project Management Director Final Approver: John Lollis, City Manager
City of Porterville Date: 3/2/2023
Project: Villa St Improvements By: T. Pascua
Engineer's Estimate Checked: C. Crawford
Item Description of Work Qty Unit Unit Price ($) Amount ($) A1 Mobilization, Demobilization, Bonds, and Insurance 1 LS $155,000.00 $155,000.00 A2 Dust Control and Project Site Maintenance 1 LS $8,000.00 $8,000.00 A3 Furnish and Implement Traffic Control Plan 1 LS $75,000.00 $75,000.00 A4 Construction Notification Sign 2 EA $1,000.00 $2,000.00 A5 Furnish Utility Locating 1 LS $65,000.00 $65,000.00
A6 SWPPP, Storm Water Pollution Prevention Plan 1 LS $10,000.00 $10,000.00 A7 Miscellaneous Facilities and Operations 1 LS $50,000.00 $50,000.00 A8 Unknown Utility Conflict 1 LS $75,000.00 $75,000.00
A9 Remove and Dispose of Exist. Water Pipe, Valve Risers, Boxes & Lids 1 LS $55,000.00 $55,000.00
A10 Remove and Dispose Exist. Storm Drain Inlet 3 EA $1,250.00 $3,750.00 A11 Remove and Dispose Exist. Storm Drain Manhole 4 EA $1,000.00 $4,000.00 A12 Remove and Dispose of Exist. Storm Drain Pipe 1 LS $12,500.00 $12,500.00 A13 Abandon Exist. Storm Drain Segment (Sta 14+25 to Sta 17+00) 275 LF $5.00 $1,375.00 A14 Remove and Dispose of Exist. Sanitary Sewer Pipe, Includes Temporary Pumping and Bypass/Diversion of Existing Sewage 1 LS $15,000.00 $15,000.00 A15 Remove Exist. Sidewalk (Temporary Sidewalk Transition at Sta. 29+00 - Rt) 32 SF $4.00 $128.00
A16 Remove Exist. Water Service and Install New 1" Water Service Assembly 86 EA $2,800.00 $240,800.00
A17 Adjust Manholes and Covers to Final Grade 35 EA $1,500.00 $52,500.00 A18 Adjust Gate Valve Wells and Covers to Final Grade 106 EA $750.00 $79,500.00 A19 6-Inch DR-14 PVC Water Pipe 426 LF $115.00 $48,990.00 A20 8-Inch DR-14 PVC Water Pipe 6,342 LF $120.00 $761,040.00 A21 10-Inch DR-14 PVC Water Pipe 72 LF $120.00 $8,640.00 A22 12-Inch DR-14 PVC Non-Potable Water (NPW) Pipe 5,931 LF $150.00 $889,650.00 A23 16-Inch DR-14 PVC Non-Potable Water (NPW) Pipe 149 LF $175.00 $26,075.00 A24 6-Inch Gate Valve 10 EA $2,000.00 $20,000.00
A25 8-Inch Gate Valve 49 EA $2,000.00 $98,000.00
A26 10-Inch Gate Valve 6 EA $2,000.00 $12,000.00
A27 12-Inch Gate Valve 39 EA $2,000.00 $78,000.00
A28 16-Inch Butterfly Valve 2 EA $5,000.00 $10,000.00
A29 Relocate Backflow Preventer (283 N. Villa St) 2 EA $5,000.00 $10,000.00 A30 Install Fire Hydrant Assembly 13 EA $9,500.00 $123,500.00 A31 Storm Drain Catch Basin 5 EA $7,250.00 $36,250.00
A32 15-Inch SDR-26 PVC Storm Drain Pipe 363 LF $150.00 $54,450.00 A33 18-Inch PS-115 PVC Storm Drain Pipe 915 LF $160.00 $146,400.00 A34 24-Inch RGRCP Storm Drain Pipe 40 LF $250.00 $10,000.00 A35 54-Inch RGRCP Storm Drain Pipe 124 LF $1,000.00 $124,000.00 A36 48-Inch Storm Drain Manhole 10 EA $5,750.00 $57,500.00 A37 72-Inch Storm Drain Manhole 2 EA $10,000.00 $20,000.00 A38 Install Plug at end of 54" RGRCP Storm Drain Pipe 2 EA $2,000.00 $4,000.00 A39 Install Concrete Collar and Connect to Existing Storm Drain Main 9 EA $1,000.00 $9,000.00 A40 6-Inch SDR-26 PVC Sanitary Sewer Pipe (green) 290 LF $95.00 $27,550.00 A41 8-Inch SDR-26 PVC Sanitary Sewer Pipe (green) 924 LF $100.00 $92,400.00 A42 4-Inch PVC Sanitary Sewer Service (green) 8 EA $2,900.00 $23,200.00 A43 Tie In Sanitary Sewer to Existing SSMH 9 EA $1,000.00 $9,000.00 A44 Tie In Storm Drain to Existing SDMH 1 EA $1,000.00 $1,000.00 A45 Install 6-Inch Decomposed Granite (Temporary Sidewalk Transition at 29+00 - Rt) 32 SF $30.00 $960.00
A46 Concrete Curb & Gutter (Temporary Sidewalk Transition at 29+00 - Rt) 8 LF $50.00 $400.00
A47 4-Inch Concrete Sidewalk (Temporary Sidewalk Transition at 29+00 - Rt) 36 SF $10.00 $360.00
A48 4-Inch Caltrans Type 3 HDPE Fiber Conduit 5,368 LF $30.00 $161,040.00 A49 No. 6E Fiber Pull Box 15 EA $2,500.00 $37,500.00
A50 48-1/4-Inch x 30-1/4-Inch Fiber Vault 3 EA $5,000.00 $15,000.00 A51 Traffic Signal Modification to Video Detection System (Olive Ave, Putnam Ave, and Morton Ave) 3 EA $175,000.00 $525,000.00 A52 Relocate Unknown Conduit (South of Henderson Ave) 1 EA $5,000.00 $5,000.00 A53 Install Pedestrian Push Button Assembly 2 EA $12,000.00 $24,000.00 A54 Install 1.5-Inch Street Light Conduit per SCE Plans and Specifications 1,482 LF $55.00 $81,510.00
A55 Install 3-Inch Street Light Conduit per SCE Plans and Specifications 3,052 LF $60.00 $183,120.00 A56 Install Street Light Pull Boxes per SCE Plans 12 EA $500.00 $6,000.00 A57 Install Street Light Per SCE Plans & Specifications 13 EA $3,500.00 $45,500.00 A58 48-Inch RCP Culvert Extension and Cast-in-Place Concrete Headwall 1 LS $50,000.00 $50,000.00 $4,740,588.00
$474,058.80
$474,058.80
$5,688,705.60
BASE BID "A" - PHASE 1
Bid Part "A" Construction Subtotal
Contingency (10%)
Bid Park "A" Construction Total
Construction Management
City of Porterville Date: 3/2/2023
Project: Villa St Improvements By: T. Pascua
Engineer's Estimate Checked: C. Crawford
Item Description of Work Qty Unit Unit Price ($) Amount ($) B1 Mobilization, Demobilization, Bonds, and Insurance 1 LS $50,000.00 $50,000.00 B2 Dust Control and Project Site Maintenance 1 LS $2,500.00 $2,500.00 B3 Furnish and Implement Traffic Control Plan 1 LS $50,000.00 $50,000.00 B4 Grind and Remove Existing Asphalt Concrete (F) 11,807 SY $4.00 $47,228.44 B5 Roadway Excavation (F) 1 LS $160,000.00 $160,000.00
B6 SWPPP, Storm Water Pollution Prevention Plan 1 LS $5,000.00 $5,000.00 B7 Miscellaneous Facilities and Operations 1 LS $40,000.00 $40,000.00 B8 Adjust Manhole to Final Grade 12 EA $1,500.00 $18,000.00 B9 Adjust Gate Valve Wells and Covers to Final Grade 71 EA $750.00 $53,250.00 B10 Reset Survey Monument to Grade 4 EA $750.00 $3,000.00 B11 Remove Exist. Curb Ramp 25 EA $1,500.00 $37,500.00
B12 Remove Exist. Drive Approach 5,101 SF $4.00 $20,404.00 B13 Remove Exist. Curb & Gutter (excluding Curb Ramps) 1,083 LF $20.00 $21,660.00 B14 Remove Exist. Sidewalk (excluding Curb Ramps) 3,311 SF $4.00 $13,244.00 B15 Hot Mix Asphalt Concrete 3,492 TN $120.00 $419,093.50 B16 Class II Aggregate Base 6,680 TN $35.00 $233,810.50 B17 Concrete Curb Ramp 25 EA $7,000.00 $175,000.00
B18 Concrete Cross Gutter 6,800 SF $14.00 $95,200.00
B19 Concrete Curb & Gutter (Excluding Curb Ramps) 1,083 LF $40.00 $43,320.00 B20 4-Inch Concrete Sidewalk (Excluding Curb Ramps) 3,311 SF $9.00 $29,799.00 B21 6-Inch Concrete Drive Approach 4,807 SF $12.00 $57,684.00 B22 8-Inch Concrete Drive Approach 294 SF $14.00 $4,116.00 B23 Retaining Curb (Excluding Curb Ramps) 165 LF $30.00 $4,950.00 B24 Detectable Warning Panels (Alley Approach at Sta. 44+30 - Lt) 27 SF $35.00 $945.00 B25 Signage, Pavement Striping and Marking, and Raised Pavement Markers 1 LS $25,000.00 $25,000.00
$1,610,704.44
$161,070.44
$161,070.44
$1,932,845.33
Bid Part "B" Construction Subtotal
Contingency (10%)
Bid Part "B" Construction Total
BASE BID "B" - PHASE 2 (Morton Ave to Henderson Ave)
Construction Management
City of Porterville Date: 3/2/2023
Project: Villa St Improvements By: T. Pascua
Engineer's Estimate Checked: C. Crawford
Item Description of Work Qty Unit Unit Price ($) Amount ($) C1 Mobilization, Demobilization, Bonds, and Insurance 1 LS $50,000.00 $50,000.00 C2 Dust Control and Project Site Maintenance 1 LS $2,500.00 $2,500.00 C3 Furnish and Implement Traffic Control Plan 1 LS $40,000.00 $40,000.00 C4 Grind and Remove Existing Asphalt Concrete (F) 10,638 SY $4.00 $42,553.78 C5 Roadway Excavation (F) 1 LS $112,000.00 $112,000.00
C6 SWPPP, Storm Water Pollution Prevention Plan 1 LS $5,000.00 $5,000.00 C7 Miscellaneous Facilities and Operations 1 LS $50,000.00 $50,000.00 C8 Adjust Manhole to Final Grade 23 EA $1,500.00 $34,500.00 C9 Adjust Gate Valve Wells and Covers to Final Grade 34 EA $750.00 $25,500.00 C10 Reset Survey Monument to Final Grade 5 EA $750.00 $3,750.00 C11 Remove Exist. Curb Ramp 5 EA $1,500.00 $7,500.00
C12 Remove Exist. Drive Approach 10,204 SF $4.00 $40,816.00 C13 Remove Exist. Curb & Gutter (Excluding Curb Ramps) 2,920 LF $20.00 $58,400.00 C14 Remove Exist. Sidewalk (Excluding Curb Ramps) 9,207 SF $4.00 $36,828.00 C15 Hot Mix Asphalt Concrete 2,957 TN $120.00 $354,823.00 C16 Class II Aggregate Base 3,838 TN $35.00 $134,319.06 C17 Concrete Curb Ramp 5 EA $7,000.00 $35,000.00
C18 Concrete Vee Gutter 41 LF $35.00 $1,435.00
C19 Concrete Curb & Gutter (Excluding Curb Ramps) 2,920 LF $40.00 $116,800.00 C20 4" Concrete Sidewalk (Excluding Curb Ramps) 9,207 SF $9.00 $82,863.00 C21 6" Concrete Drive Approach 6,700 SF $12.00 $80,400.00 C22 8" Concrete Drive Approach 3,422 SF $14.00 $47,908.00 C23 Stamped Concrete 490 SF $8.00 $3,920.00
C24 Retaining Curb (Excluding Concrete Curb Ramps) 1,002 LF $35.00 $35,070.00 C25 Install 6" Decomposed Granite 1,231 SF $30.00 $36,930.00 C26 Signage, Pavement Striping and Marking, and Raised Pavement Markers 1 LS $25,000.00 $25,000.00
$1,463,815.84
$146,381.58
$146,381.58
$1,756,579.01
$7,815,108.28
$781,510.83
$781,510.83
Total Bid (Parts A+B+C) Construction Total $9,378,129.94 Construction Management
Total Contingency (10%)
Total Construction Management
BASE BID "C" - PHASE 3 (Olive Ave to Morton Ave)
Bid Part "C" Construction Subtotal
Contingency (10%)
Bid Part "C" Construction Total
Total Bid (Parts A+B+C) Construction Subtotal

PORTER SLOUGH

PORTER SLOUGH
VINE AVE.HOWLAND ST.

DEVON AVE. KESSING ST. G ST. H STREET KESSING ST.

WILLOW AVE.

CHERRY AVE.

PUTNAM AVE.

THURMAN AVE. CLEVELAND AVE.

HARRISON AVE. E STREET G STREET F STREETLINDLEY DR. OHIO STREET CLEVELAND AVE.

THURMAN AVE.

GARDEN
PLACE OLIVE TERRACECOTTAGE AVE. SINARLE PL. GARDEN ST.

OAK AVE. CARMELITA AVE.

PUTNAM AVE.

CLEVELAND AVE. CONLEY ST. PEARSON AVE.

TOMAH AVE.

SUNNYSIDE AVE. E STREET
RUMO RANCHO AVE. KESSING PLACE PALM PLACE EL GRANITO AVE.

FAIRHAVEN LN. EL GRANITO AVE. HAWAII AVE. LIHU AVE. PALM AVE.

GREEN ACRES DR.

ALICE ST. CARMELITA WAY ARLENE ST. CHESS TERRACE MEMORY LN.

FAIRHAVEN AVE.

PHILLIPS CIRCLE JOHNSON CIRCLE COTTAGE ST. VILLAGE GREEN ST.

OAKMONT AVE.

DEXTER AVE.

BELLEVIEW AVE.

KANAI AVE.

GRAND AVE. VILLA ST.

BELLEVIEW AVE.

KANAI AVE. WISCONSIN ST.

McCOMB AVE. JAYE ST. JAYE ST. INDIANA ST. INDIA
OLIVE AVE. OLIVE AVE.

MORTON AVE.

HENDERSON AVE. G STREET
AIN ST.

GRAND AVE.

CITY OF PORTERVILLE

ENGINEERING DIVISION
291 NORTH MAIN STREET
PORTERVILLE, CA. 93257
(559) 782-7462
N
O R T
H

PROJECT
LIMITS

PROJECT
LIMITS
Item No. 5.

CITY COUNCIL AGENDA – MARCH 7, 2023
SUBJECT: Authorization to Distribute a Request for Qualifications for Golf Course Driving Range Netting
SOURCE: Parks and Leisure Services
COMMENT: Netting at a golf course driving range serves to contain golf balls hit by the public utilizing the designated practice area. The netting is an important safety feature that prevents golf balls from escaping the driving range and landing on the golf course where patrons can be, or in public areas where vehicles and buildings exist. The top three reasons a golf course needs a properly enclosed driving range are: reduce liability, improve player safety, and protect property.

The current driving range poles and netting at the Porterville Golf Course are very old and due for replacement. The poles are wood and some are rotted, while portions of the netting are showing significant signs of wear. In addition to custom design, the project requires that the awarded company set the poles for the netting installation, run all necessary cabling, affix hardware and rigging, sew a poly rope border into the sections of netting, and stretch all cables before hanging the netting.

In the event a golf ball ever goes over or through the netting, the individual who struck the ball bears the ultimate legal burden of liability should the ball create any damage. New poles and netting will add an additional layer of protection for the City against any potential liability claims and provide a safer environment for patrons enjoying the facility. The Fiscal Year 2022-23 budget includes $300,000 allocated from federal American Rescue Plan Act (ARPA) funds to cover the cost of this project.

RECOMMENDATION: That the City Council authorize the distribution of a Request for Qualifications for golf course driving range netting.

ATTACHMENTS: 1. Driving Range Locator Map

2. Driving Range RFQ

3. Golf Course Driving Range Project RFQ Cover Letter
Appropriated/Funded:

Review By:

Department Director:

Donnie Moore, Parks and Leisure Services Director
Item No. 5.

Final Approver: John Lollis, City Manager

CITY OF PORTERVILLE

REQUEST FOR QUALIFICATIONS (RFQ) FOR GOLF COURSE DRIVING RANGE PROJECT The City of Porterville seeks “Statement of Qualifications” (SOQ) from golf course driving range professionals interested in contracting to provide poles and netting for the Golf Course Driving Range project. The City intends to select one (1) qualified lighting professional to provide fullservice materials and installation for the replacement of poles and netting at the Porterville Golf Course driving range. This document identifies the general project scope and procedures for Contractor involvement in this process. Responding businesses must have relevant experience and the ability to provide the requisite professional services.

SCOPE OF SERVICES:

The contractor will respond directly to the Engineering and Project Management Director or their designee on the project. The selected contractor will perform, but not be limited to the following tasks:

1. Meet with City staff to ascertain the full scope of work and determine the level and amount of information and drawings available to the consultant to assist in the preparation of the formal “scope of service”. Said scope shall be prepared and transmitted to the City for review and concurrence. The contractor shall include their “fee” for all work described in the scope of services and, if acceptable to the City, the scope of services and associated fee shall form the basis for the Contract Services Agreement. A brief description of some of the work needed is listed below.

2. Provide clarifications and answer questions as needed.

3. Coordinate early consultation and ongoing meetings with City staff.

4. The Contractor shall provide a working schedule indicating major milestones to complete the work identified in the scope of services above.

5. The Contractor will be required to perform field data collection necessary to complete the requirements of the Project. The Contractor is solely responsible for safety of its employees including any sub-contracted employees during any field operations.

6. The Contractor shall provide project management to a level commensurate with the Project including clearly defined lines of communication between the City and the Contractor, coordination necessary for successful completion of the Project, timely invoicing for services rendered, and notification of tasks outside the executed Agreement.

DESIRABLE QUALIFICATIONS OF THE CONTRACTOR:

The City is seeking a qualified professional with the following qualifications:

1. Experience in similar size and need of golf course driving range netting.

2. The company should be comprised of professionals with the technical competence and resources to perform the work specific to this RFQ.

3. The company should include the proper mix of professionals capable of producing the desired outcome of CITY.

LOCAL AGENGY RESPONSIBILITIES:

The CONTRACTOR will report to the CITY’s Contract Administrator. The CONTRACTOR shall not proceed with any work until the CITY provides the Notice to Proceed to the CONTRACTOR.

The CITY’s Contract Administrator will directly handle the project management and monitoring of the CONTRACTOR’s work to ensure it is complete, accurate, and consistent with the terms and conditions of the CONTRACTOR’s contract. The Contract Administrator and designees will also inspect, review, and discuss project progress, comply with Federal, State and Local policies and regulations, and other requirements to further the prosecution of the contract work with the least delay.

The CITY’s Contract Administrator (or designee) shall be responsible for the following:
o Serve as the CITY’s primary contact person for the CONTRACTOR o Monitor the CONTRACTOR’s progress and provide direction o Review billings and determine whether costs billed are reasonable in relation to the work performed during billing period
o Approve the CONTRACTOR’s progress payments
o Identify other CITY personnel for CONTRACTOR to contact, if needed o Provide access to CITY facilities as required
o Provide available data pertinent to the Project
o Provide CONTRACTOR with CITY documents including policies, procedures, regulations and standards pertinent to the Project
o Examine documents submitted to CITY by CONTRACTOR and render decisions pertaining thereto in a timely manner

REQUEST FOR QUALIFICATIONS
Professional Services – Golf Course Driving Range Project March 2023
PREPARED BY:

PARKS AND LEISURE SERVICES DEPARTMENT
March 2023
I INTRODUCTION AND OBJECTIVES:

The City of Porterville (hereinafter referred to as ''CITY'') is requesting statements of qualifications (SOQs) from qualified consultant firms to provide professional services for the Golf Course Driving Range Project. This document identifies the general project scope and procedures for Consultant involvement in this process. Responding consultants must have relevant experience and the ability to provide the requisite professional services.

II EXAMINATION OF PROPOSAL DOCUMENTS:

By submitting a proposal, each CONSULTANT represents that it has thoroughly examined and become familiar with the work required under this RFQ and that it is capable of performing quality work to achieve the objectives of CITY.

III ADDENDA/CLARIFICATIONS:

Any CITY changes to this RFQ will be made via written addendum. No verbal modification shall be binding.

IV PROPOSAL REQUIREMENTS:

Proposals for this project will be accepted at this office until 4:00 p.m., on Thursday, April 20, 2023. Three (3) copies of the proposal shall be submitted in a sealed envelope, plainly marked “Statement of Qualifications for Golf Course Driving Range Project.” Cost proposals shall not be submitted until requested by the CITY. Proposals shall be addressed to:

Donnie Moore, Director
Parks and Leisure Services Department
City of Porterville
291 N. Main Street
Porterville, CA 93257
The City reserves the right to reject any and all proposals, which do not meet the requirements of this RFQ and/or any portion of the requirements of this project.

V PRE-CONTRACTUAL EXPENSES:

Pre-contractual expenses are defined as expenses incurred by the CONSULTANT in:
1) preparing and reproducing its proposal in response to this RFQ; 2) submitting its proposal to CITY; 3) negotiating with CITY any matter related to this RFQ and CONSULTANT's proposal; 4) other matters prior to the date of award of a Contract.

CITY shall not be liable for any pre-contractual expenses incurred by CONSULTANT in the preparation of proposals. Pre-contractual expenses shall not be included in the cost proposal.

VI EXCEPTIONS/DEVIATIONS:

Any exceptions to the requirements of this RFQ must be included in the CONSULTANT's proposal. Such exceptions must be included as a separate element of the proposal entitled “Exceptions and Deviations.”
VII CONSULTANT REPRESENTATIVE:

The CONSULTANT shall assign a responsible representative and an alternate, both of whom shall be identified in the proposal. The CONSULTANT's representative shall remain in responsible charge for the duration of the project. Should the CONSULTANT's primary representative be unable to continue with the project, the CONSULTANT's alternate representative shall become the primary representative. No personnel changes will be acceptable without prior approval by CITY. CITY reserves the right to reject any changes in personnel at any time during the course of this project. CITY also reserves the right to terminate the contract if, in the opinion of CITY, substantial changes in project management may jeopardize the successful completion of this project to the satisfaction of CITY.

VIII LOCAL AGENCY REPRESENTATIVE:

Sarah Weaver, Project Manager, shall be the Contract Administrator and contact person for all communications with CITY.

IX INSURANCE REQUIREMENTS:

The CONSULTANT shall maintain and provide current copies to CITY of the following minimum insurance coverage for the duration of this project:
▪ Full liability under Worker’s Compensation laws of the State of California ▪ General comprehensive liability (bodily injury and property damage)* ▪ Professional liability insurance (errors and omissions)* ▪ Automotive liability Insurance*
*All must provide a combined single limit (CSL) of not less than $2 million per occurrence.

X INDEMNIFICATION:

The CONSULTANT shall indemnify, defend, and hold harmless CITY, its elected and appointed officers, employees agents from and against any and all claims, including attorney's fees and reasonable expenses for litigation or settlement, for any loss, damages, bodily injuries, and loss of property caused by negligent acts, omissions, or willful misconduct by the successful CONSULTANT and its subconsultants arising out of performance requirements of the Contract.

XI SUBCONTRACTING:

Only those firms identified in the Contract as subcontractor’s or subconsultant’s shall be allowed to perform work for this project. Any amendments to this requirement shall be made in writing by prime CONSULTANT to CITY. CITY has the right to reject any requested amendments at any time during the course of this project.

XII FEDERAL, STATE, AND LOCAL LAWS:

The CONSULTANT shall comply with all federal, state, and local laws, rules, regulations, ordinances, and statutes.

XIII PROPOSAL EVALUATION CRITERIA:

Evaluation criteria used to select the CONSULTANT shall include, but not be limited to, the following:

A. Firm(s) experience with similar projects;
B. Firm(s) key personnel qualifications/certifications and experience, especially the project manager and individuals performing services;
C. Firm(s) understanding of the project requirements;
D. Firm(s) ability to provide the required services in a timely and cost-effective manner to meet the required schedule;
E. Firm(s) policy in providing Equal Employment Opportunity; and F. Firm(s) approach to provide the best product for CITY.

The attached CITY’S Consultant Selection Rating Form shall be used to rate each firm.

XIV CONSULTANT SELECTION AND INTERVIEWS:

CITY selection committee, consisting of the Contract Administrator and at least two additional staff members familiar with the project requirements, will review all proposals and rank CONSULTANTs according to their demonstrated competence and professional qualifications as assessed by their response to this RFQ and the evaluation criteria contained in the CITY’S Consultant Selection Rating Form. The highest ranked CONSULTANT(s) may be invited for oral interviews with CITY team. Interviews, if deemed necessary by CITY, are tentatively scheduled for the fourth week of March 2023. Each participating firm will be contacted via telephone for verification of interview date and time. Failure to be available at the time of a scheduled interview shall be considered non-responsive and shall be cause for elimination from any further consideration. CITY reserves the right to begin negotiations and enter into a Contract without interviews or further discussion.

XV COST PROPOSAL:

The cost proposal shall not be submitted until requested by the CITY. Negotiations with the topranked candidate(s) may begin immediately. If an agreement cannot be reached within ten (10) working days, CITY may begin negotiations with the next selected candidate(s) and proceed. If necessary, this process will continue until either an agreement is reached or CITY elects to readvertise for new proposals. CITY reserves the right to reject any and all proposals prior to award of a Contract. All cost proposals not opened shall be returned to their respective firms.

XVI CONTRACTS/AGREEMENTS:

The successful CONSULTANT shall enter into upcoming Contracts with CITY that are based on the contents of this RFQ, the CONSULTANT's proposal, and CITY Contract. Where two or more CONSULTANT’s desire to submit a single proposal (joint venture), only one CONSULTANT shall be listed as prime CONSULTANT. All others shall be listed as subconsultants. The chosen CONSULTANT is expected to be presented at the City Council meeting scheduled for Tuesday, April 18, 2023. Issuance of this RFQ and receipt of proposals does not commit CITY to award a Contract. CITY reserves the right to postpone award of a Contract for its own convenience, accept or reject any or all proposals received in response to this RFQ, and cancel any or all portions of this RFQ and resulting Contract.

XVII COMPENSATION:

A. All items of work required for completion of the project/s to result from this RFQ shall be paid for following the cost proposal format specified in each task order request.

Costs for any and all items not specifically listed, but required to complete the work for projects (including all exceptions and deviations stated included in CONSULTANT's proposal), shall be included as part of the total cost proposed. No additional compensation shall be paid for such items. No additional compensation shall be given for any reproduction costs, except those in excess of the requirements stated in this RFQ. Only a change in scope or any significant task addition or increase shall receive consideration for additional compensation.

B. lf the CONSULTANT feels that any work it has been directed to perform is beyond the scope of the Contract and constitutes extra work, it shall notify CITY in writing within ten (10) days. CITY will review such notice and, if justified, authorize additional compensation to the CONSULTANT on a fair and equitable basis.

C. Monthly progress payments will be made to the CONSULTANT only upon submittal of invoices to CITY. Said invoice shall indicate the percentage completion of each task, as well as the overall percentage completion of the entire project. In addition, an updated schedule showing tasks and their degree of completion shall be provided.

XVIII OWNERSHIP OF REPORTS AND DOCUMENTS:

Originals of all documents, letters, drawings, design calculations, estimates, specifications, and other documents and data produced under the terms of the Contract shall become the property of CITY. CITY shall retain all rights in copyright. Copies may be made and retained by the CONSULTANT for its records, but shall not be furnished to others without the written consent of CITY for a period of three (3) years from the date of acceptance, by CITY, of all requirements of this project.

XIX PROPOSAL FORMAT AND CONTENT:

Proposals shall be brief and include a concise address of the following information:

A. Firm Experience:

1. A brief list of similar projects completed in the last five (5) years, indicate the specific relationship if other than principal and each firm's responsibilities.

Descriptions of pertinent experience should include a summary of work performed, adherence to schedules, the duration of each project, and the name, title, and phone number of clients that may be contacted for reference.

2. Other information that might aid CITY in ascertaining proposing firm's qualifications.

B. Consultant Team:

Name of prime consulting firm, subconsultant(s), names of principals, associates, project manager, and key personnel, their proposed level and areas of responsibility, and their qualifications/certifications in those areas. The CONSULTANT's Project Manager and key personnel will be an important factor considered by CITY.

1. Any changes to personnel assigned to this project shall be made in writing to CITY. CITY reserves the right to reject any proposal with modified personnel.

2. If subconsultant’s are used, names of subconsultant's key personnel for the project, their professional experience, qualifications/certifications, and training, which are applicable to this project, and the scope of services that will be provided by each subconsultant.

3. The office location from which the CONSULTANT(s) shall operate along with telephone and/or cell number of the project manager.

C. Proposal Format:

1. Proposals shall contain no more than twenty (20) pages, excluding cover sheet, table of contents, index sheets, and resumes, double-sided, font size no less than 10 pt., and single or double-spaced. Cover letters will be counted as part of the twenty sheets. The City encourages the use of recycled materials.

2. Proposals should include, but not be limited to, the following:
a. Page numbering;
b. Table of Contents, if applicable;
c. Section dividers with tabs, if applicable;
d. Identification of offering firms, including name, address, and telephone number of each firm;
e. Prime CONSULTANT organizational chart, which includes subconsultant(s) with names and titles of personnel to be used for this project; f. Acknowledgment of receipt of RFQ addenda, if any;
g. Concise, complete response addressing each of the items, ‘a’ through ‘p’, as shown in the City’s “Consultant Selection Rating Form”; and h. Exceptions to or deviations from the requirements of this RFQ, separating technical exceptions from contractual exceptions. Any alternative approach proposed by the CONSULTANT shall be thoroughly explained and shall meet the objectives of CITY.

Item No. 6.

CITY COUNCIL AGENDA – MARCH 7, 2023
SUBJECT: Authorization to Distribute a Request for Qualifications for Design Services - Porterville Public Library Project
SOURCE: Engineering and Project Management
COMMENT: The City is proposing to develop the new Porterville Public Library along the south side of Olive Avenue, across from the South County Justice Center. The estimated 40,000+/- square foot facility must meet the deliverable requirements of the "Needs Assessment" as approved by City Council at its meeting on August 17, 2021 (CMO #06-081721).

With the concepts in place as defined by the "Needs Assessment", staff proceeded with the preparation of a Request for Qualifications for design services for this project. The architectural and engineering firms interested in the project shall submit a statement of qualifications that will be reviewed and rated by a selection panel. The highest ranking firms, typically two to three firms, may or may not be asked to participate in an interview panel and ranked again.

Staff will then present the results of the ranking to Council for approval and to direct staff to negotiate a fee with the highest ranking firm. The chosen firm will meet with staff to fine tune the scope and deliver a fee. If the fee is acceptable, staff will then seek Council's approval to execute a Service Agreement so that the firm can commence with the needed design work for the Porterville Public Library Project.

RECOMMENDATION: That the City Council authorize staff to distribute a Design Services Request for Qualifications for the Porterville Public Library Project.

ATTACHMENTS: 1. Draft Request for Qualifications

2. Library Services and Facility Needs Assessment

3. Locator Map
Appropriated/Funded:

Review By:

Department Director:

Javier Sanchez, Engineering & Project Management Director Final Approver: John Lollis, City Manager
Item No. 6.

REQUEST FOR QUALIFICATIONS
Design Services – Porterville Public Library
March 2023
PREPARED BY:

ENGINEERING & PROJECT MANAGEMENT DEPARTMENT
on behalf of the PARKS DEPARTMENT
March 2023
I INTRODUCTION AND OBJECTIVES:

The City of Porterville (hereinafter referred to as ''CITY'') is requesting statements of qualifications (SOQs) from qualified architectural and/or engineering firms for the purpose of developing plans and specifications for the Porterville Public Library. The site is an approximate

3.86-Acre land parcel that is located along the south side of Olive Avenue, west of Plano Street, in Porterville, CA and bounded by the Santa Fe Byway Trail to the west, E Olive Avenue and the South County Justice Center to the north, commercial properties to the east, and the proposed Santa Fe Sportsplex to the south. The estimated 40,000 square foot +/- building must meet the deliverable requirements of the “Needs Assessment”.

The City endeavors to design and construct a new public library with amenities that include a library café, book sale area, capacity for 100,000 books and other materials, desktop computer area, business centers, small and large meeting rooms, family play/interaction space, adult learning center, media lab, staff working spaces, 130 surface parking spaces with solar power generation capability, and additional specifications as detailed in the “Needs Assessment”. The City wishes to receive full construction documents within 9-12 months of contractual agreement.

This document identifies the general project scope and procedures for Consultant involvement in this process. Responding consultants must have relevant experience and the ability to provide the requisite professional services.

II EXAMINATION OF SOQ DOCUMENTS:

By submitting an SOQ, each CONSULTANT represents that it has thoroughly examined and become familiar with the work required under this RFQ and that it is capable of performing quality work to achieve the objectives of CITY.

III ADDENDA/CLARIFICATIONS:

Any CITY changes to this RFQ will be made via written addendum. No verbal modification shall be binding.

IV SOQ REQUIREMENTS:

SOQs for this project will be accepted at this office until 4:00 p.m., on Wednesday, April 26, 2023. Three (3) copies of the SOQ shall be submitted in a sealed envelope, plainly marked “Statement of Qualifications for Porterville Public Library Design Services.” Cost proposals shall not be submitted until requested by the CITY. SOQs shall be addressed to:

Daniel Cervantez, City Engineer
Engineering & Project Management Department
City of Porterville
291 N. Main Street
Porterville, CA 93257
The City reserves the right to reject any and all SOQs, which do not meet the requirements of this RFQ and/or any portion of the requirements of this project.

V PRE-CONTRACTUAL EXPENSES:

Pre-contractual expenses are defined as expenses incurred by the CONSULTANT in:
1) Preparing and reproducing its SOQ in response to this RFQ; 2) submitting its SOQ to CITY; 3) negotiating with CITY any matter related to this RFQ and CONSULTANT's SOQ; 4) other matters prior to the date of award of a Contract.

CITY shall not be liable for any pre-contractual expenses incurred by CONSULTANT in the preparation of SOQs. Pre-contractual expenses shall not be included in the cost proposal.

VI EXCEPTIONS/DEVIATIONS:

Any exceptions to the requirements of this RFQ must be included in the CONSULTANT's SOQ.

Such exceptions must be included as a separate element of the SOQ entitled “Exceptions and Deviations.”
VII CONSULTANT REPRESENTATIVE:

The CONSULTANT shall assign a responsible representative and an alternate, both of whom shall be identified in the SOQ. The CONSULTANT's representative shall remain in responsible charge for the duration of the project. Should the CONSULTANT's primary representative be unable to continue with the project, the CONSULTANT's alternate representative shall become the primary representative. No personnel changes will be acceptable without prior approval by CITY. CITY reserves the right to reject any changes in personnel at any time during the course of this project. CITY also reserves the right to terminate the contract if, in the opinion of CITY, substantial changes in project management may jeopardize the successful completion of this project to the satisfaction of CITY.

VIII LOCAL AGENCY REPRESENTATIVE:

Sarah Weaver, Project Manager, shall be the Contract Administrator and contact person for all communications with CITY.

IX INSURANCE REQUIREMENTS:

The CONSULTANT shall maintain and provide current copies to CITY of the following minimum insurance coverage for the duration of this project:
 Full liability under Worker’s Compensation laws of the State of California  General comprehensive liability (bodily injury and property damage)*  Professional liability insurance (errors and omissions)*  Automotive liability Insurance*
*All must provide a combined single limit (CSL) of not less than $2 million per occurrence.

X INDEMNIFICATION:

The CONSULTANT shall indemnify, defend, and hold harmless CITY, its elected and appointed officers, employees agents from and against any and all claims, including attorney's fees and reasonable expenses for litigation or settlement, for any loss, damages, bodily injuries, and loss of property caused by negligent acts, omissions, or willful misconduct by the successful CONSULTANT and its subconsultants arising out of performance requirements of the Contract.

XI SUBCONTRACTING:

Only those firms identified in the Contract as subcontractors or subconsultants shall be allowed to perform work for this project. Any amendments to this requirement shall be made in writing by prime CONSULTANT to CITY. CITY has the right to reject any requested amendments at any time during the course of this project.

XII FEDERAL, STATE, AND LOCAL LAWS:

The CONSULTANT shall comply with all federal, state, and local laws, rules, regulations, ordinances, and statutes.

XIII SOQ EVALUATION CRITERIA:

Evaluation criteria used to select the CONSULTANT shall include, but not be limited to, the following:

A. Transmittal Letter;
B. Firm(s) experience with similar projects and references; C. Firm(s) key personnel qualifications/certifications and experience, especially the project manager and individuals performing services;
D. Firm(s) understanding of the project requirements;
E. Project schedule. Firm(s) must detail ability to provide the required services in a timely and cost-effective manner to meet the required schedule; F. Firm(s) policy in providing Equal Employment Opportunity; and G. Firm(s) approach to provide the best product for CITY.

The attached CITY’S Consultant Selection Rating Form shall be used to rate each firm.

XIV CONSULTANT SELECTION AND INTERVIEWS:

CITY selection committee, consisting of the Contract Administrator and at least two additional staff members familiar with the project requirements, will review all SOQs and rank CONSULTANTs according to their demonstrated competence and professional qualifications as assessed by their response to this RFQ and the evaluation criteria contained in the CITY’S Consultant Selection Rating Form. The top three (3) highest ranked CONSULTANT(s) may be invited for oral interviews with CITY team to determine the top rated firm. However, in the event one proposal is clearly superior to all other proposals, The City of Porterville reserves the right to eliminate the oral interview process and present their recommendation to the City Council based solely on the proposals. The Engineering & Project Management Director shall make a recommendation to the City Council to award a contract to the top rated firm.

The City Council, at its sole discretion, may choose to accept staff’s recommendation, or may choose to award a contract to another consulting firm, or may choose not to award a contract as this time. The Contract will be a written Service Agreement between the Consultant and the City setting forth the scope of work, responsibilities, deliverables, schedule, ownership of work, insurance requirements, compensation, method of payment, and other points. A sample Service Agreement is included in this RFQ package. Please indicate on the transmittal letter the firm’s ability to comply with the Service Agreement provisions, including insurance coverage.

Interviews are tentatively scheduled for May 22, 2023. Each participating firm will be contacted via telephone for verification of interview date and time. Failure to be available at the time of a scheduled interview shall be considered non-responsive and shall be cause for elimination from any further consideration. CITY reserves the right to begin negotiations and enter into a Contract without interviews or further discussion.

XV COST PROPOSAL:

The cost proposal shall not be submitted until requested by the CITY. Negotiations with the topranked candidate(s) may begin immediately. If an agreement cannot be reached within ten (10) working days, CITY may begin negotiations with the next selected candidate(s) and proceed. If necessary, this process will continue until either an agreement is reached or CITY elects to readvertise for new SOQs. CITY reserves the right to reject any and all proposals prior to award of a Contract. All cost proposals not opened shall be returned to their respective firms.

XVI CONTRACTS/AGREEMENTS:

The successful CONSULTANT shall enter into upcoming Contracts with CITY that are based on the contents of this RFQ, the CONSULTANT's SOQ and cost proposal, and CITY Contract. Where two or more CONSULTANTs desire to submit a SOQ (joint venture), only one CONSULTANT shall be listed as prime CONSULTANT. All others shall be listed as subconsultants. The chosen CONSULTANT is expected to be presented at the City Council meeting scheduled for Tuesday, June 6, 2023. Issuance of this RFQ and receipt of SOQs does not commit CITY to award a Contract. CITY reserves the right to postpone award of a Contract for its own convenience, accept or reject any or all SOQs received in response to this RFQ, and cancel any or all portions of this RFQ and resulting Contract.

XVII COMPENSATION:

A. All items of work required for completion of the project/s to result from this RFQ shall be paid for following the cost proposal format specified in each task order request.

Costs for any and all items not specifically listed, but required to complete the work for projects (including all exceptions and deviations stated included in CONSULTANT's SOQ), shall be included as part of the total cost proposed. No additional compensation shall be paid for such items. No additional compensation shall be given for any reproduction costs, except those in excess of the requirements stated in this RFQ. Only a change in scope or any significant task addition or increase shall receive consideration for additional compensation.

B. lf the CONSULTANT feels that any work it has been directed to perform is beyond the scope of the Contract and constitutes extra work, it shall notify CITY in writing within ten (10) days. CITY will review such notice and, if justified, authorize additional compensation to the CONSULTANT on a fair and equitable basis.

C. Monthly progress payments will be made to the CONSULTANT only upon submittal of invoices to CITY. Said invoice shall indicate the percentage completion of each task, as well as the overall percentage completion of the entire project. In addition, an updated schedule showing tasks and their degree of completion shall be provided.

XVIII OWNERSHIP OF REPORTS AND DOCUMENTS:

Originals of all documents, letters, drawings, design calculations, estimates, specifications, and other documents and data produced under the terms of the Contract shall become the property of CITY. CITY shall retain all rights in copyright. Copies may be made and retained by the CONSULTANT for its records, but shall not be furnished to others without the written consent of CITY for a period of three (3) years from the date of acceptance, by CITY, of all requirements of this project.

XIX SOQ FORMAT AND CONTENT:

SOQs shall be brief and include a concise address of the following information:

A. Firm Experience:

1. A brief list of similar projects completed in the last five (5) years, indicate the specific relationship if other than principal and each firm's responsibilities.

Descriptions of pertinent experience should include a summary of work performed, adherence to schedules, the duration of each project, and the name, title, and phone number of clients that may be contacted for reference.

2. Other information that might aid CITY in ascertaining proposing firm's qualifications.

B. Consultant Team:

Name of prime consulting firm, subconsultant(s), names of principals, associates, project manager, and key personnel, their proposed level and areas of responsibility, and their qualifications/certifications in those areas. The CONSULTANT's Project Manager and key personnel will be an important factor considered by CITY.

1. Any changes to personnel assigned to this project shall be made in writing to CITY. CITY reserves the right to reject any proposal for modified personnel.

2. If subconsultants are used, names of subconsultant's key personnel for the project, their professional experience, qualifications/certifications, and training, which are applicable to this project, and the scope of services that will be provided by each subconsultant.

3. The office location from which the CONSULTANT(s) shall operate along with telephone and/or cell number of the project manager.

C. SOQ Format:

1. SOQs shall contain no more than twenty (20) pages, excluding cover sheet, table of contents, index sheets, and resumes, double-sided, font size no less than 10 pt., and single or double-spaced. Cover letters will be counted as part of the twenty sheets. The City encourages the use of recycled materials.

2. SOQs should include, but not be limited to, the following:
a. Page numbering;
b. Table of Contents, if applicable;
c. Section dividers with tabs, if applicable;
d. Identification of offering firms, including name, address, and telephone number of each firm;
e. Prime CONSULTANT organizational chart, which includes subconsultant(s) with names and titles of personnel to be used for this project; f. Acknowledgment of receipt of RFQ addenda, if any;
g. Concise, complete response addressing each of the items, ‘a’ through ‘p’, as shown in the City’s “Consultant Selection Rating Form”; and h. Exceptions to or deviations from the requirements of this RFQ, separating technical exceptions from contractual exceptions. Any alternative approach proposed by the CONSULTANT shall be thoroughly explained and shall meet the objectives of CITY.

CITY OF PORTERVILLE

REQUEST FOR QUALIFICATIONS (RFQ) FOR DESIGN SERVICES FOR THE PORTERVILLE PUBLIC

LIBRARY
The City of Porterville seeks “Statement of Qualifications” (SOQ) from qualified architectural and engineering firms for the purpose of developing plans and specifications for the Porterville Public Library. The final design of the 40,000 square foot +/- building and site must meet the deliverable requirements of the “Needs Assessment” the deliverables of the grant application.

This document identifies the general project scope and procedures for Consultant involvement in this process. Responding consultants must have relevant experience and the ability to provide the requisite professional services.

SCOPE OF DESIGN SERVICES:

The consultant will respond directly to the Engineering and Project Management Director or their designee on the project. The selected consultant will perform, but not be limited to the following tasks:

1. Meet with City staff to ascertain the full scope of design work and determine the level and amount of information and drawings available to the consultant to assist in the preparation of the formal “scope of service”. Said scope shall be prepared and transmitted to the City for review and concurrence. The consultant shall include their “fee” for all work described in the scope of services and, if acceptable to the City, the scope of services and associated fee shall form the basis for the Consulting Services agreement. A brief description of some of the work needed is listed below. a. Final design plans and specifications for the development of a public library. i. The plans and specifications must meet the deliverable requirements the “Needs Assessment”. A copy of the “Needs Assessment” is provided by the City as reference.
ii. Boundary and topography survey to establish property corners and design grades. Prepare legal descriptions and plat maps.
iii. Plans and specifications shall be complete and Code compliant (construction ready) for all aspects of the project deliverablesincluding but not limit to landscape & irrigation, foundation, plumbing, building structure, internal & external concrete/asphalt improvements and amenity improvements, etc.

2. Field Surveys necessary for the establishment of property corners including descriptions and recording of said property corner establishment. Topography survey as needed to properly establish open space grades, building foundation, and floor elevations cognizant of the surrounding topography. Said topography survey shall be provided in such detail that the information will be used to establish landscape, hardscape and irrigation systems.

3. Compile background data necessary and perform services required to prepare conceptual, preliminary and final plans, specifications, contract documents, special provisions, and special details needed for a complete and thorough project.

4. Prepare an Engineer’s Estimate of Probable Cost Report.

5. Provide clarifications and answer questions as needed during the construction bid process.

6. Coordinate early consultation and ongoing meetings with City staff and staff at other agencies.

7. Prepare the “Drawings of Record” and furnish the City with a digital set for the record.

8. Provide other consulting services as available through the selected firm.

DESIRABLE QUALIFICATIONS OF THE CONSULTANT:

The City is seeking a qualified consultant to provide plans, specifications, and related documentation for a public library. The desired consultant shall have the following qualifications:

1. Experience in design and construction support of similar facilities or other experience relevant to this type of project.

2. The Consultant’s proven ability to expeditiously and accurately produce the required product in a concise and useable format.

3. The “design team” should be comprised of professionals with the requisite design expertise to prepare complete “construction ready” plans, specifications, shop drawing review, and construction assistance.

4. The “design team” should include the proper mix of professionals (architectural, engineering, landscape, fire sprinkler, cost estimation, etc.).

LOCAL AGENGY RESPONSIBILITIES:

The CONSULTANT will report to the CITY’s Contract Administrator. The CONSULTANT shall not proceed with any work until the CITY provides the Notice to Proceed to the CONSULTANT.

The CITY’s Contract Administrator will directly handle the project management and monitoring of the CONSULTANT’s work to ensure it is complete, accurate, and consistent with the terms and conditions of the CONSULTANT contract. The Contract Administrator and designees will also inspect, review, and discuss project progress, comply with Federal, State and Local policies and regulations, and other requirements to further the prosecution of the contract work with the least delay.

The CITY’s Contract Administrator shall be responsible for the following:
o Serve as the CITY’s primary contact person for the CONSULTANT o Monitor the CONSULTANT’s progress and provide direction o Review billings and determines whether costs billed are reasonable in relation to the work performed during billing period
o Approve the CONSULTANT’s progress payments
o Identify other CITY personnel for CONSULTANT to contact, if needed All records and documentation produced by the CONSULTANT become property of the CITY.

CONSULTANT SELECTION RATING FORM
Project Name: Date:

Project Number:

Evaluation Factor
Rating Factor
Numerical Range &
Weighting Based on
Importance of
Factor

FIRM FIRM FIRM FIRM
Score Score Score Score
a. Capability to perform all or most aspects of the project. 0-10 b. Recent experience in projects comparable to the proposed project. 0-10 c. Firm’s reputation for professional integrity and competence. 0-5 d. Key personnel’s professional background and caliber. 0-7 e. Adequate qualified personnel available for assignment to the project. 0-5 f. Recent experience in specialized areas of expertise associated with the project. 0-5 g. Demonstrated ability to meet schedules or deadlines. 0-10 h. Demonstrated ability to complete projects without having major cost escalations or overruns.
0-7
i. Qualifications and experience of outside consultants regularly engaged by the consultant under consideration.
0-10
j. Quality of project previously undertaken. 0-10
k. Familiarity with and proximity to the geographic location of the project. 0-5 l. Capability of a branch office, which will do the work to perform independently of the home office, or conversely, its capability to obtain necessary support from the home office.
0-3
m. Demonstration of an understanding of the project’s potential problems and the City’s special concerns.
0-5
n. Degree of interest shown in undertaking the project. 0-3 o. Evidence that consultant is an equal opportunity employer. 0-2 p. Proximity of firm’s office to project. 0-3
TOTAL SCORE:

RANKING:

P:\pubworks\Templates\COP Forms\Consultant Selection Rating Form.doc Highest Possible Score = 100 Rev. 2013-02-19

SERVICE AGREEMENT
DATE:

PARTIES: City of Porterville, a California municipal corporation, hereinafter referred to as "CITY"; and (insert name), hereinafter referred to as "CONSULTANT".

RECITALS: CITY has undertaken a project on which it is seeking assistance from CONSULTANT. Said project which will hereinafter be referred to as "project" is described as follows:

Project Name:

Description of Project: In general, Consultant to provide (plans and specifications) (services) for the (proposed project). Details are summarized in the Scope of Services as Attachment “A”.

IN CONSIDERATION OF MUTUAL COVENANTS AND AGREEMENTS HEREINAFTER set forth the parties hereto do contract and agree as follows:

SECTION 1. CONTRACT SERVICES:

CONSULTANT hereby agrees to provide the following services and materials, in a timely manner as described:.

SECTION 2. PAYMENT:

In consideration for said services and materials, CITY shall pay CONSULTANT on a time and materials basis (and/or not to exceed _____________ Dollars ($ ))..

TIME OF PAYMENT: Progress payment requests shall be submitted by the 25th of each month.

CONSULTANT should receive payment within 45 days of the date the bill is received.

SECTION 3. COMPLETION DATE:

The services to be performed by CONSULTANT will be commenced upon execution of this agreement and all “work directives” shall be completed by (date). In the case of ongoing testing and results protocol, the CONSULTANT shall submit results as required to CITY, State and/or Federal governing agencies.

SECTION 4. FAMILIARITY WITH PROJECT:

CONSULTANT certifies and agrees that it is fully familiar with all of the details of the project required to perform its services. CONSULTANT agrees it will not rely upon any opinions and representations of CITY unless CITY is the only available source of said information.

SECTION 5. INDEPENDENT CONTRACTOR:

It is expressly understood that CONSULTANT is entering into this contract and will provide all services and materials required hereunder as an independent contractor and not as an employee of CITY.

CONSULTANT specifically warrants that it will have in full force and effect, valid insurance covering:
(i) Full liability under worker's compensation laws of the State of California; and (ii) Bodily injury and property damage insurance in the amount not less than One Million Dollars ($2,000,000) per occurrence; and
(iii) Errors and Omissions insurance of One Million Dollars ($2,000,000) minimum per occurrence, if deductible for Errors and Omissions insurance is Fifty Thousand Dollars ($50,000) or more, the City may require a Surety Bond for the deductible; and (iv) Automotive liability in the amount not less than One Million Dollars ($2,000,000) per occurrence; fully protecting CITY, its elected and appointed officers, employees, agents and assigns, against all claims arising from the negligence of CONSULTANT and any Service Agreement

injuries to third parties, including employees of CITY and CONSULTANT. (v) To the fullest extent permitted by law, and subject to California Civil Code Sec 2782.8, CONSULTANT agrees to indemnify, including cost to defend, City, its elected and appointed officers and employees, from and against any and all claims, demands, costs, or liability that arise out of, or pertain to, or relate to the negligence, recklessness, or willful misconduct of Consultant and its employees or agents in the performance of services under this contract, but this indemnity does not apply to liability for damages arising from the sole negligence, active negligence, or willful acts of City; and does not apply to any passive negligence of the City unless caused at least in part by Consultant. City agrees that in no event shall the cost to defend charged to Consultant exceed Consultant’s proportionate percentage of fault. However, if one or more defendant/s is unable to pay its share of defense costs due to bankruptcy or dissolution of the business, the Consultant shall meet and confer with other parties regarding unpaid defense costs and reallocate as allowed by law or stature. This duty to indemnify shall not be waived or modified by contractual agreement or acts of the parties.

SECTION 6. WORKMANSHIP AND MATERIALS:

Every part of the work herein described shall be executed in a professional manner with competent, experienced personnel. Finished or unfinished material prepared under the agreement, prepared by CONSULTANT, shall become property of CITY. CONSULTANT hereby warrants that any materials prepared under this agreement shall be fit for the intended use contemplated by the parties.

SECTION 7. ASSIGNMENT OF CONTRACT:

It is acknowledged by the parties that CITY has entered into this contract with the express understanding that CONSULTANT will perform all work. CONSULTANT shall not, without the written consent of CITY, assign, transfer or sublet any portion or part of this work, nor assign any payments to others.

SECTION 8. AFFIRMATIVE ACTION.

CONSULTANT will not discriminate against any employee, or applicant for employment as required by applicable Federal and State law.

SECTION 9. CONFLICT OF INTEREST CODE:

CONSULTANT agrees to comply with the regulations of CITY’S “Conflict of Interest Code.” Said code is in accordance with the requirements of the Political Reform Act of 1974.

CONSULTANT covenants that it presently has no interest, and shall not have any interest, direct or indirect, which would conflict in any manner with the performance of service required hereunder. The term "conflict" shall include, as a minimum, the definition of a "conflict of interest" under the California Fair Political Practices Act and the City of Porterville Conflict of Interest Code, as that term is applied to consultants.

SECTION 10. TERMINATION:

Either party for just cause may terminate this contract by giving seven (7) days written notice to the other party. Upon termination by CITY, CITY shall be relieved of any obligation to pay for work not completed including profit and overhead. CONSULTANT may be entitled to just and equitable compensation for satisfactory work completed, except CITY can withhold damages incurred as a result of the termination.

Service Agreement

SECTION 11. ENTIRE CONTRACT:

It is understood and agreed that this Service Agreement represents the entire Agreement between the parties. Should it be necessary to institute legal proceedings to enforce any and all of the covenants and conditions of this Agreement, the prevailing party shall be entitled to recover attorneys’ fees and costs.

SECTION 12. DISPUTES; VENUE:

If either party initiates an action to enforce the terms hereof or declare rights hereunder, the parties agree that this Agreement is entered into and is to be performed in Tulare County, California.

CONSULTANT hereby waives any rights it might have to remove any such action pursuant to California Code of Civil Procedure Section 394.

IN WITNESS WHEREOF, the parties have executed this Service Agreement on the date and year first above written.

CITY OF PORTERVILLE CONSULTANT
By By
Date Date

LIBRARY

SERVICES
AND

FACILITY
NEEDS

ASSESSMENT
2 0 2 1

PORTERVILLE PUBLIC LIBRARY
RFQ______________________
Attachment 6 - Library Needs Assessment
45 RFQ______________________
Attachment 6 - Library Needs Assessment
46 PENNY HUMMEL CONSULTING 1
Executive Summary
Since 1908, the Porterville Public Library has served the educational, informational, recreational, and cultural needs of a diverse community. The tragic loss of the Porterville library to fire in February 2020 has only underscored how important a public library building is to residents of all ages and all walks of life. At the same time, Porterville’s current lack of a main library facility (aside from a planned temporary location) provides a unique opportunity to explore critical community needs and to re-envision the library to address those needs.

In early 2021, the City of Porterville hired Penny Hummel Consulting in partnership with Carson Block Consulting to conduct a general needs assessment and technology assessment for a new library. The space recommendations that emerged from this effort indicate the need for a building of approximately 39,600 square feet, incorporating the following features:
• A diverse and engaging collection in both English and Spanish of over 100,000 books and other materials.
• Significantly increased programming capacity:
o A three-way dividable 150-person meeting room.
o A Creation Space, with capacity for 20 people to explore high tech makerspace activities;
o A Media Lab, providing opportunities for community members to create and edit audio and video;
o A Teaching Kitchen, providing space for teaching cooking skills and job training in the culinary arts.
• An expanded and improved Adult Learning Center.
• Small meeting rooms for quiet study, tutoring, community meetings and more:
o Four 1 - 2 person rooms;
o Two 3 – 4 person rooms;
o One 10 – 12 meeting room;
• Increased open seating for all age groups, including a quiet reading area. • A library café.
• A memorial to the firefighters who lost their lives fighting to save the old library.

This study outlines the service components in a new 21st century library that are needed by Porterville residents now and into the future.

RFQ______________________
Attachment 6 - Library Needs Assessment
47 PENNY HUMMEL CONSULTING 2
Key Findings
The following fourteen key findings reflect the results of the various information-gathering activities conducted as part of the needs assessment.
• Porterville residents have a deep sense of community pride, and the city’s unique history, culture and geography are valued and celebrated. The community’s strength lies in its ethnic and linguistic diversity.
• Supporting youth development and student success is a core community value. The library plays a critical role in youth development. Except for sports, Porterville currently offers young people relatively few recreational opportunities. • There is tremendous community support for a new library. The old library is dearly missed, and community members are eager to again have access to all the services and amenities that a library provides.
• Community members would like the new library to include a memorial to the brave firefighters who lost their lives defending the old library. The sacrifice made by Captain Ramon Figueroa and Firefighter Patrick Lee Jones will not be forgotten. • Porterville residents want their new library to be inclusive and inspiring. It should be designed to reflect local culture and should be welcoming to all of the people who make up the Porterville community.
• Community members want their new library to convenient and easy to use. Although most residents reported few barriers to using the library, the minority who expressed concerns cited lack of time, parking, transportation and range of offerings as barriers. • Porterville residents love print books! But they also enjoy reading e-books. The most popular types of books are bestsellers and books for children and teens. • If it’s not a book, people prefer to download it. While CD audiobooks, DVDs and Blu-ray have their supporters, most resident prefer to download their media. • While a quality library collection is important to residents, they also want all the services and features that a 21st century public library can offer. Expanded and improved seating, meeting rooms, makerspaces and other common features of modern libraries are all of great interest.
• Community members want quiet spaces at the library to read, study and gather.

Seating is a huge priority for library users from all walks of life, and many crave quiet seating, whether in a designated area or a small meeting room.

RFQ______________________
Attachment 6 - Library Needs Assessment
48 PENNY HUMMEL CONSULTING 3
• Residents expressed strong interest in many types of library programming and dynamic learning opportunities. These include arts and crafts programs, homework help, storytimes, help with computer skills and applications. • Community members asked for greater technology access and learning for all. Key technology needs include Wi-Fi and Internet access, power for recharging, laptops or other mobile devices for checkout and tech learning opportunities. In the future, the library will need additional resources to support this much-needed technology. • A makerspace at the library? Yes, please! Papercrafting, high tech makerspace and a media lab were most popular with community members.
• People want to enjoy the outside of the library as much as the inside. Features such as outdoor seating, a community garden and programming areas are a great fit for the local climate.

RFQ______________________
Attachment 6 - Library Needs Assessment
49 PENNY HUMMEL CONSULTING 4
Methodology
In early 2021, library consultants Penny Hummel and Carson Block were hired to conduct an assessment and develop a plan for a new Porterville library. Penny Hummel oversaw the general service assessment and developed a program for the new library. Carson Block conducted a technology assessment and developed recommendations for this critical aspect of library operations and services. Working collaboratively, the two consultants designed and implemented a community outreach strategy to gather input about community priorities.

Given safety issues relating to COVID-19, all assessment-related meetings were conducted via Zoom from the consultant’s offices in Portland, OR (Penny) and Ft. Collins, CO (Carson). This project builds upon a comprehensive 2009 study conducted by library planners Page + Moris, which evaluated the library’s service model and offered potential options to expand the library’s footprint.

During the course of the project, the consultants met with the project’s leadership team (Parks & Leisure Director Donnie Moore and Library Director Vikki Cervantes) on a biweekly basis, with additional meetings on specific library topics (such as the library collection and library technology) with Vikki Cervantes and Library Supervisor Anthony Arellano. Penny and Carson also met with the city-appointed seven-member Library Facility Planning Committee six times to share data and gather input.

Hearing the voices of the community was a critical part of the process. The consultants conducted ten focus groups from May 24 – June 23. A community survey was conducted in both English and Spanish in two formats (online and on paper) May 24 – July 5 to ensure accessibility to all. The consultant team also gathered and reviewed operational and demographic data about the library.

Community Information
Demographics
Incorporated in 1902 in California’s San Joaquin Valley, the City of Porterville is located at the base of the foothills of the Sierra Nevada Mountains. With a current population of 59,697 people, Porterville is one of the three largest cities in Tulare County, California. Local industry includes agriculture (citrus fruits, olives and olive oil and pistachios), manufacturing and a Walmart distribution center.

According to U.S. Census data, Porterville’s current population is distinctive in numerous ways:
• Porterville has a younger population. The median age of Porterville residents is 30.5, compared to 36.5 in California. This is largely due to Porterville having a higher percentage of residents under 18: 31.2% vs. 25.6%.
• More than half of the community is Hispanic or Latino. 65.6% of Porterville residents are Hispanic or Latino, compared to 39% in California.

RFQ______________________
Attachment 6 - Library Needs Assessment
50 PENNY HUMMEL CONSULTING 5
• There are fewer foreign-born residents in Porterville, but a higher number of those were born in Latin America. 22.4% of the population is foreign-born, compared to 26.9% in California. 84.7% of foreign-born Porterville residents are from Latin America, compared to 50.3% in California; conversely, 13.4% of Porterville residents are from Asia compared to 39.4 in California.
• A high percentage of Porterville residents speak Spanish at home. 50.5% of children aged 5 – 17 and 48.5% of adults 18 and over reported speaking Spanish with their families. In California as a whole, 34% of children and 27.6% of adults speak Spanish at home.

Source: Census Reporter (2019 American Community Survey data) From a socioeconomic standpoint, Porterville residents are relatively disadvantaged on all major indicators when compared to the larger region and to California as a whole:

Porterville Visalia CA
Metro Area
California
Per capita income $18,250 $21,380 $36,955
Median household income $43,823 $49,687 $75,235
Household income under $50,000 a year 56.5% 50.3% 34.4% Children under 18 living below the poverty line 35.2% 31.7% 18.1% Seniors (65 and older) living below the poverty line 15.2% 13.7% 10.2% Source: Census Reporter (2019 American Community Survey data) With respect to educational levels, Porterville residents are similar to residents of the larger region, but both lag behind California as a whole:

Porterville Visalia CA
Metro Area
California
No degree 29.8% 29.2% 16.7%
High school degree 27.3% 25.5% 20.5%
High school degree or higher 70.2% 70.8% 83.3%
Bachelor’s degree or higher 11.5% 14.6% 33.9%
Source: Census Reporter (2019 American Community Survey data) The community’s socioeconomic challenges are also reflected in data from the two local school districts. 88.9% of the students enrolled in the Porterville United School District in 2020 were characterized as socioeconomically disadvantaged, with over a quarter (25.3%) designated as English language learners. Similarly, 72% of Burton School District students are socioeconomically disadvantaged, with 17.1% designated as English language learners.

In the context of this demographic data, the Porterville Public Library functions as an essential informational, educational, and cultural hub, providing services that are critical to its relatively high proportion of young and socioeconomically disadvantaged residents.

RFQ______________________
Attachment 6 - Library Needs Assessment
51 PENNY HUMMEL CONSULTING 6
Market Segmentation
Another lens that provides a useful perspective on Porterville is Experion’s Mosaic® USA market segmentation classification system. According to this source, the population of Porterville’s falls into into 3 of its 71 market segments. Four out of 5 Porterville residents are estimated by Experion to be in one market segment: Expanding Horizons, described as “middle aged families earning modest to average incomes from blue collar jobs.” Below are descriptions of Expanding Horizons and the two other smaller market segments identified in the Mosaic USA system as dominant in Porterville. This data is congruent with the census data noted above.

Mosaic® USA
Market Segment
Expanding Horizons Balance and Harmony Settled and Sensible Percentage of Porterville
population

80.44% 17.36% 2.20%
Head of household age 36 – 45 36 – 45 51 - 65
Household description Families, typically with
teenage children, often
multigenerational
Immigrant Gen X
families
Older couples and
singles, retired or close
to retirement
Language Spanish dominant
language in nearly two
thirds of these homes
Spanish is the language
of choice at home and in
the marketplace
(Presumably English)
Household Income $35,000 - $49,999 $50,000 - $74,999 $35,000 - $49,999 Education 60% did not finish high
school
Some did not finish high
school, others attended
college
Most with high school
educations
Work Laborers or service
sector workers
Blue-collar construction
and service sector jobs
Retail, manufacturing,
and trades
Activities Sports, travel to Mexico
to visit family
Active, family centered
lifestyle. Sports, theme
parks
TV, reading, collecting
Shopping Budget fashion (though
style conscious), toys,
TVs, and discount
electronics
Price sensitive shoppers
for clothing and
cosmetics
Modest spending. Loyal
to favorite brands, value
conscious
Media Traditionalists; like
Spanish language
movies and TV
Great media consumers,
fondness for music,
video games
Old fashioned media:
local newspaper, radio,
TV
Technology adoption Wizards Wizards Novices
Internet Parents not heavy users,
younger members use
social networking sites
Keep in touch with
friends and family via email
Limited activity
Values Religious, hardworking,
and ambitious
Somewhat oldfashioned family, work
and religious values
Unassuming, homebased lifestyle. Honor,
dignity, and homegrown values
Source: Simmons Mosaic® USA, accessed through SimplyAnalytics RFQ______________________
Attachment 6 - Library Needs Assessment
52 PENNY HUMMEL CONSULTING 7
Population Estimate
To estimate the library’s future service population in twenty years, this assessment utilizes an approach recommended by regional planning staff at the Tulare County Association of Government. Given that the state’s Department of Finance provides population projections at the county level, future growth of individual cities is estimated based on their percentage of the total county population. Between 2010 – 2020, the City of Porterville’s proportion of population growth in Tulare County was 14.52%. Since Tulare County is estimated to grow from 481,733 in 2021 to 554,409 in 2041, the City of Porterville’s estimated population in 2041 (based on anticipated growth of 14.52%) would be 70,124.

Library Needs Assessment
Review of Previous Studies
Two important local studies inform this current assessment. The first is the Porterville 2030 General Plan, which was developed with extensive community involvement and issued in 2007.

Defining community facilities as including community centers, museums and galleries, civic buildings, libraries and medical facilities, the plan offers the following guiding policies:
• Support the development of public and cultural facilities to enhance community identity and meet the civic and social needs of the community;
• Ensure that community centers provide sufficient space to conduct civic meetings, recreational programs, and social activities to meet the needs of Porterville’s citizens; • Achieve and maintain library services that provide adequate and accessible informational, recreational and research materials in a variety of formats for all ages and for a culturally diverse population. (p. 105)
Section PSCF-I-29 of the Porterville 2030 General Plan delineates the implementation policy focused specifically on improvements to the Porterville Public Library:

Expand library facilities to achieve a standard of .5 to 1.0 square feet of library space per capita with a goal of providing up to date facilities full capable of supporting state-ofthe-art technology in library services.

Expansion options may include, but are not limited to:
• Construction or expansion of downtown library
• Mobile libraries to augment library services, and/or
• Other satellite facilities. (p. 106)
RFQ______________________
Attachment 6 - Library Needs Assessment
53 PENNY HUMMEL CONSULTING 8
The second important study relating to the current assessment was released in 2009, when the City of Porterville commissioned a Facilities and Space Needs Assessment from the library facility consulting firm Page + Moris. Based upon significant community input via surveys, focus groups and thoughtful participation by the Library Facility Planning Committee, this thorough report documented the extensive limitations of the library facility that was lost in the 2020 fire, including overall congestion, noise, inadequate computers, seating and shelving and poor staff work areas. As the report’s executive summary notes:

The [Porterville Public Library’s] original 3,824 square foot building has been expanded twice, in 1957 and 1974, to reach its current size of 17,784 square feet. The facility is now too small to meet the community’s library service needs and lacks the infrastructure to support growing service demands. The interior layout is congested and convoluted.

Seating is extremely limited, especially for families, children and teens. There is no physical or acoustic separation between the children’s space and other parts of the library. More public computers are needed. There is a lack of good sight lines within the building.

Shelving is at capacity and the collection cannot grow to meet community needs. The meeting room and public restrooms are on an upper floor with no direct access to the public entrance. The open stairway that leads to the meeting room is often congested with family groups and strollers. The service desk configuration adversely impacts circulation operations. Staff workspace is limited and remote from most service assignments. Customers cannot return materials when the library is closed. (p. 1) The study’s primary recommendation was to replace the 17,784 square foot library with a significantly expanded 48,250 – 53,000 square foot building. This expanded facility included a significant increase in seating, shelving, public computers, and meeting room space.

Since the library facility that was assessed in 2009 disappeared in early 2020, the Page + Moris report provides useful historical documentation, as well as a context through which to look at the library’s facilities needs with fresh eyes. 2009 was a pivotal moment for public libraries, as that is the year when public libraries first started offering e-books and smart phones became available. In 2021, both technologies are not only ubiquitous, but also have had had a direct impact on library facility needs. As public libraries have shifted a portion of their collections from print materials to downloadable resources, less space for shelving is needed to store books and other materials. Similarly, as more people utilize smart phones, tablets or laptops, Wi-Fi (which requires no dedicated space such as desktop computers) has reduced the footprint needed for dedicated Internet access.

SOAR Process
On May 13, 2021, Penny Hummel and Carson Block conducted a SOAR (Strengths, Opportunities, Aspirations and Results) exercise with the Library Facility Planning Committee.

Similar to a SWOT (Strengths, Weaknesses, Opportunities and Threats) analysis, SOAR is RFQ______________________
Attachment 6 - Library Needs Assessment
54 PENNY HUMMEL CONSULTING 9
particularly well suited for public libraries as it focuses on continuous improvement, collaborative opportunities, and optimism for the future. Complete notes for the SOAR process (and Service Priorities discussion) are included in the Needs Assessment Appendix. The general themes that emerged from this discussion include the following:

Strengths:
• The library is the “soul” of Porterville. Many community members have childhood memories of this library and have used it throughout their lives. • Staff are multitalented and focus on patron needs to create positive interactions. • The library provides a place to people to meet and to participate in a wide range of quality activities.
• The library collaborates well with local school districts.

Opportunities:
• Starting from ground zero provides the library with the opportunity to really listen to the community, and to design library spaces and services to meet their needs. • Bridging the digital divide is a critical issue.
• Outside spaces are important: places to sit, possibly a garden. • Positive additions: a creation lab, a small café, meeting rooms of all sizes. • The new facility can be modern but also incorporate things that the community has previously loved: a mix of old and new. Flexibility is also important. • Retail provides good ideas about how to provide future services. • Outcome should be a destination library, one that feeds curiosity, provides lifelong learning, and is visually exciting.

Aspirations:
• Libraries inspire curiosity and lifelong learning for all ages: from small children to the elderly.
• Providing opportunities to diverse community members is important. • Honoring local artists in the design would be beneficial. • Porterville is in a rich agricultural area, so reflecting that agricultural heritage is desirable.
• The library should be a place where everybody belongs—everyone should feel comfortable walking through the door.

Results:
• Now that the pandemic is letting up, people can again be out in the community and together (pending any changes in public health conditions). • The new library should attract increased interest from young people and volunteers.

RFQ______________________
Attachment 6 - Library Needs Assessment
55 PENNY HUMMEL CONSULTING 10
• We have an opportunity to provide space and support for future entrepreneurs. • The new facility should have adequate parking and restrooms on the first floor. • Access and human comfort are important.

Service Priorities
For their second activity at the May 13, 2021 meeting, the members of the Library Facilities Planning Committee reviewed the eighteen public library service priorities developed by the Public Library Association and shared their top five priorities. Collectively, the priorities were ranked as follows (number of “votes” in parenthesis):
• Create Young Readers: Early Literacy. Children from birth to age five will have programs and services designed to ensure that they will enter school ready to learn to read, write, and listen. (7)
• Connect to the Online World: Public Internet Access. Residents will have high-speed access to the digital world with no unnecessary restrictions or fees to ensure that everyone can take advantage of the ever-growing resources and services available through the Internet. (6)
• Visit a Comfortable Place: Physical and Virtual Spaces. Residents will have safe and welcoming physical places to meet and interact with others or to sit quietly and read and will have open and accessible virtual spaces that support networking. (6) • Satisfy Curiosity: Lifelong Learning. Residents will have the resources they need to explore topics of personal interest and continue to learn throughout their lives. (5) • Learn to Read and Write: Adult, Teen, and Family Literacy. Adults and teens will have the support they need to improve their literacy skills in order to meet their personal goals and fulfill their responsibilities as parents, citizens, and workers. (3) • Express Creativity: Create and Share Content. Residents will have the services and support they need to express themselves by creating original print, video, audio, or visual content in a real-world or online environment. (3) It is worth noting that the first five service priorities in this list are exactly the same service priorities identified by the previous Library Facility Planning Committee for the 2009 Page + Moris library study.

Focus Groups
From May 24 – June 23, Penny Hummel and Carson Block facilitated nine community focus groups, and one focus group with library staff. The consultant team designed a comprehensive approach customized for Porterville’s unique needs, and targeted areas that would provide more nuance and specific voices to compliment a community survey. Bilingual library staff member Veronica Garcia facilitated the Spanish language focus group with support from the consultant team. Complete notes from the ten focus groups are included in the Needs Assessment Appendix. The community focus groups were promoted through social media and RFQ______________________
Attachment 6 - Library Needs Assessment
56 PENNY HUMMEL CONSULTING 11
individual outreach efforts by library staff. In general, the ten focus groups were well attended, and represented a broad range of community members.

Day Group Number of Attendees
May 24 Volunteers 7
May 24 College students and faculty 7
June 1 Seniors 5
June 1 Parents and caregivers 8
June 9 Teachers 10
June 9 Spanish speakers 7
June 18 Library staff 10
June 18 City administrators and staff 12
June 23 Teens 2
June 23 Business community 1
The following themes emerged from these ten conversations:

Community Characteristics
• Porterville has strong community pride - people work together and community partnerships are essential.
• People grow up here and never leave. Or, they come back to raise families. • Porterville’s diverse community is a huge strength.
• People choose Porterville for family and for the small-town feel. • Parks are popular among all age groups.
• Porterville is geographically isolated and has relatively few amenities. • Economic disparity is a growing issue.

Prioritizing Youth
• The community prioritizes young people, but other than schools, parks and sports, kids have few recreational options.
• Young people need safe places to go and opportunities to develop in-person communications skills.
• Many in the community look to the library to be a unique “third place” for young people that shows them life options and the world beyond Porterville. • Working with community partners (such as the Pathways program) is essential.

Vision of the New Library
• Despite its many challenges, the old library was described as the soul of Porterville, and it is deeply missed. There is great anticipation for the new library. • Another keyword for the library: family
RFQ______________________
Attachment 6 - Library Needs Assessment
57 PENNY HUMMEL CONSULTING 12
• Community members see the library as a dynamic community center that supports literacy and learning for all ages.
• While the collection is important, there is broad understanding of the other services and amenities that a 21st century public library can offer: makerspaces, meeting rooms of all sizes, private/consultive spaces, performance and arts spaces, etc. • The new library needs a balance of active, noisy spaces and quiet, contemplative spaces. • Given the climate and local love of the outdoors, creating opportunities for outside experiences will be important.
• Connection to local history, community and geography should be strong. • The new library should be culturally inclusive and welcoming to all. • The library could highlight the community’s connection to agriculture, address local nutritional needs and provide job training by incorporating a hands-on, teaching kitchen.
• Access to technology should incorporate Wi-Fi for personal devices as well as robust opportunities to use library computers and other hardware.

Community Survey
The consultants developed a 22-question community survey that was made available to the community from May 28 – July 4, 2021 in both English and Spanish, online and on paper. Most responses were completed online. Library staff conducted extensive promotion of the survey through the following channels:
• The city’s June 2021 utility billing, sent to over 15,000 households • Ads placed in the Porterville Recorder June 23 and July 3 • Library social media posts
• Dissemination of survey by other city departments (Community Development, Police, Fire, and Parks & Leisure)
• E-mail outreach
• In-person outreach to Spanish speaking farm workers at local food distribution sites Library Facilities Planning Committee members also helped get the word out, particularly to schoolteachers, who distributed it to their students. All these outreach efforts paid off. 1,638 people took the survey in English and an additional 114 took it in Spanish. In total, almost 3% of the population of Porterville participated in the survey.

Survey Respondents
As noted earlier, 65% of Porterville’s population is Hispanic or Latino; some are monolingual English speakers, some are monolingual Spanish speakers, and some are fluent in both languages. Offering the survey in both English and Spanish was therefore essential. The survey asked three specific questions relating to language use: 1) primary language spoken at home; 2) preferred reading language and 3) preferred viewing language. While it can be assumed that RFQ______________________
Attachment 6 - Library Needs Assessment
58 PENNY HUMMEL CONSULTING 13
those who took the survey in Spanish are Spanish speakers, more than twice as many Spanish speakers (as defined by their primary use of Spanish at home) took the survey in English.

The age distribution of Spanish speaking respondents varies depending upon which survey they chose to take. As the chart below indicates, those who took the survey in English are predominantly 17 and under; those who took the survey in Spanish are predominantly 25 – 64.

Both slices of the survey contain a much lower percentage of respondents over age 65 than English speakers who took the English version of the survey. 17 and
under 18 –24 25–44 45–64 65+
Spanish survey (All) (114 responses) 22% 9% 34% 29% 2%
English survey—Spanish is primary language at home (280 responses) 64% 15% 16% 2% 1% English survey—English is primary language at home (1,270 responses) 21% 9% 37% 21% 9% As the survey results reveal, Spanish speakers taking the Spanish survey frequently express different priorities than either English speakers or those who took the English survey and who primarily speak Spanish at home. This underscores the reality that the Spanish speaking community is not monolithic, and also provides a window into the perspectives of those who are more likely to be monolingual Spanish speakers (only 11% of Spanish survey takers said they primarily speak English at home), a sector of the population that is harder for public libraries to successfully serve in comparison to bilingual Latinos. These results will be highlighted in the analysis below since they are particularly useful in designing future library programs and services.

The survey also included a question about whether the respondent’s household includes children under 18, and with both versions of the survey, a clear majority said they did: 68% for the Spanish survey and 62% for the English survey.

Top Level Survey Results
At the highest level, the results of the survey can be summarized by the following nine points:
• Porterville residents love print books! But there is also strong interest in e-books. For Porterville residents, the choice between physical and downloadable books is a both/and proposition.
• Most popular types of books: bestsellers and books for children and teens. Supporting youth development through the collection is a high priority, as is keeping up with current releases.
• If it’s not a book, people prefer to download it. While CD audiobooks, DVDs and BluRays have their supporters, most resident prefer to download.

RFQ______________________
Attachment 6 - Library Needs Assessment
59 PENNY HUMMEL CONSULTING 14
• High interest offerings: arts and crafts programs, homework help, storytimes, help with computer skills and applications. Residents gave strong support to many basic and practical types of library programming.
• Most popular makerspace options: High tech, media, papercrafts. When asked about an array of possible ways to create at the library, these three rose to the top. • Library patrons want quiet spaces to read, study and gather. They also prioritize outdoor seating areas. Seating is a huge priority for library users from all walks of life, and many crave noise-free seating, whether in a quiet seating area or small meeting room.
• Although most patrons use their own devices within the library, there is strong interest in the library providing laptop computers and other mobile devices. As with the balance between print and downloadable books, this is a both/and proposition. • Top challenges to people using the library include lack of time, parking /transportation, lack of desirable offerings. These challenges (expressed by a minority of survey takers) reflect the community’s desire for convenient services, ease of getting to the library and a broad range of current materials and programs. • Spanish speakers experience higher barriers to using the library than do English speakers. Consistently, a higher percentage of Spanish speakers reported greater difficulty or challenges in using the library.

A more detailed analysis of the results of each question follows. The full results of the English and Spanish language surveys are included in the Needs Assessment Appendix.

Survey Analysis: Community Sector
Below are the results of the survey questions, broken down by age, household situation (with children under 18), English survey takers who indicated they primarily speak Spanish at home, and Spanish survey takers. Results from English version of survey are under a blue header, while the results of the Spanish version are in coral.

The options of highest and lowest interest to various sectors of the community are indicated on some questions in yellow (high) and green (low). Unless identified as Spanish survey takers, all sectors discussed took the English language version of the survey.

RFQ______________________
Attachment 6 - Library Needs Assessment
60 PENNY HUMMEL CONSULTING 15
When the new library opens, it will include a new collection to replace what was lost. Which materials are of most interest to you? Select up to three.

All survey takers indicated that books for children and for teens were of high priority. Spanish and English survey takers differed with respect to their third top choice: English survey takers prioritized bestsellers, while Spanish survey takers prioritized board/and picture books.

Across the board, there is relatively low interest in large print, periodicals, audiobooks, and DVDs.That said, a significantly greater percentage of Spanish survey takers prioritized large print, periodicals and audiobooks than did the English survey takers.

English
survey
(all)
17 and
under 18 –24 25–44 45–64 65+
Children
under 18
in HH
Speak
Spanish
at home
Spanish
survey
(all)
Bestsellers 59% 61% 71% 60% 49% 51% 59% 63% 32%
Adult Fiction 43% 39% 56% 45% 39% 52% 41% 35% 28%
Adult nonfiction 33% 23% 34% 37% 42% 43% 30% 27% 26%
Large print books 16% 12% 16% 17% 17% 19% 15% 18% 46%
Board books and picture
books for small children
37% 27% 44% 48% 37% 33% 43% 38% 59%
Books for school-aged children 53% 33% 46% 72% 58% 50% 60% 43% 66% Books for teens 55% 75% 52% 52% 42% 23% 61% 69% 62%
Graphic novels/manga 29% 51% 39% 20% 9% 5% 32% 45% 28%
Magazines and newspapers 14% 13% 11% 12% 17% 24% 12% 16% 34% Audiobooks on CD 15% 9% 12% 17% 23% 19% 14% 13% 28%
DVDs 15% 7% 16% 15% 16% 10% 15% 21% 12%
Thinking about books, what format or formats do you prefer? Please select your top two choices.

The results are clear here: print books are still an overwhelming preference, followed by ebooks, which are preferred consistently by 42% - 52% of all population sectors.

Nonetheless, downloadable audio is generally preferred over audiobooks on CD (with 18 – 24- year-olds being the exception).

English
survey
(all)
17 and
under 18 –24 25–44 45–64 65+
Children
under 18
in HH
Speak
Spanish
at home
Spanish
survey
(all)
Print book 93% 90% 99% 96% 94% 90% 95% 89% 75%
E-book 43% 43% 43% 43% 42% 44% 42% 44% 52%
Audiobook on CD 14% 12% 10% 43% 18% 18% 12% 13% 28%
Downloadable audiobook 32% 33% 29% 33% 32% 25% 33% 37% 32% RFQ______________________
Attachment 6 - Library Needs Assessment
61 PENNY HUMMEL CONSULTING 16
What is your favorite way to watch video content (movies, TV series, documentaries, etc.)? Among all groups, downloading is by far the most popular way to watch video. While at least twice as many people in each group expressed a preference for DVDs over Blu-Rays, all these percentages are relatively low, indicating (as with audiobooks on CD) that these formats are dwindling in popularity as more and more people turn to downloadable options.

English
survey
(all)
17 and
under 18 –24 25–44 45–64 65+
Children
under 18
in HH
Speak
Spanish
at home
Spanish
survey
(all)
Downloadable 73% 71% 79% 79% 70% 53% 76% 71% 52%
DVDs 15% 17% 9% 11% 15% 28% 13% 16% 10%
Blu-Ray 6% 6% 4% 6% 6% 4% 5% 6% 3%
I don’t watch video. 5% 4% 6% 3% 6% 15% 5% 6% 5%
What is your preferred reading language?
English
survey
(all)
17 and
under 18 –24 25–44 45–64 65+
Children
under 18
in HH
Speak
Spanish
at home
Spanish
survey
(all)
English 94% 93% 91% 95% 97% 99% 94% 83% 15%
Spanish 3% 4% 5% 3% 1% 0% 3% 11% 66%
Other 3% 3% 4% 2% 2% 2% 3% 6% 19%
When you watch a video/movie, what language do you prefer? English
survey
(all)
17 and
under 18 –24 25–44 45–64 65+
Children
under 18
in HH
Speak
Spanish
at home
Spanish
survey
(all)
English 93% 88% 92% 94% 97% 96% 92% 74% 17%
Spanish 4% 7% 4% 3% 2% 0% 5% 19% 61%
Other 3% 5% 4% 2% 1% 3% 3% 8% 21%
For both these questions, many respondents wrote in “Both English and Spanish” in the comment section; other languages mentioned include Arabic, Japanese, Italian, Urdu, Punjabi, Filipino and Tagalog.

More Spanish survey takers prefer to read in Spanish than watch video in Spanish (66% vs. 61%), while the preferences of English survey takers are reversed. 19% prefer to watch video in Spanish but only 11% prefer to read in Spanish.

When the new library opens, it will include increased seating. How important are the following options to you?
Consistently, over 90% of each group rank “a dedicated quiet area for reading and study” as important or very important. This finding is consistent with multiple comments from focus group participants. Individual study desks are also highly prioritized. Note that a higher RFQ______________________
Attachment 6 - Library Needs Assessment
62 PENNY HUMMEL CONSULTING 17
percentage of Spanish survey takers prioritized all types of seating options than other sectors.

Important/Very Important
English
survey
(all)
17 and
under 18 –24 25–44 45–64 65+
Children
under 18
in HH
Speak
Spanish
at home
Spanish
survey
(all)
Lounge (armchair) seating 70% 73% 75% 74% 63% 53% 73% 76% 78% Individual study desks 84% 86% 88% 87% 80% 75% 86% 87% 90% Group table seating 70% 75% 78% 72% 63% 54% 72% 73% 91% A dedicated quiet area for
reading and study
92% 90% 96% 94% 92% 92% 93% 92% 94%
Private study rooms (1 – 4
people)
74% 79% 84% 76% 64% 58% 76% 83% 86%
The new library will also include improved areas for children and teens. How important are each of the following options to you?
In addition to underscoring the preference for individual desks indicated in the previous question, these results also indicate high interest in group table seating for children and teens, as well as for a storytelling area. Once again, Spanish survey takers expressed relatively higher interest in all amenities and seating options for children and teens.

Important/Very Important
English
survey
(all)
17 and
under 18 –24 25–44 45–64 65+
Children
under 18
in HH
Speak
Spanish
at home
Spanish
survey
(all)
Lounge (armchair) seating 70% 78% 73% 73% 58% 47% 74% 76% 80% Individual study desks 82% 83% 83% 84% 83% 72% 84% 83% 92% Group table seating 80% 80% 88% 82% 79% 68% 82% 82% 88% Dedicated storytelling area 81% 65% 83% 92% 89% 85% 82% 73% 88% Inside play are for small
children
65% 62% 68% 75% 56% 58% 69% 69% 86%
Thinking about the new library, which of the following amenities are of interest to you? Select all that apply.

Amenities and programs of greatest interest to most population sectors include arts and crafts programs, homework help, storytimes and a business center. Contrary to the higher interest in seating and youth amenities that was demonstrated in earlier questions, Spanish survey takers expressed a lower interest in these programming options and general amenities than did English survey takers.

A library café was of relatively high interest to those 17 – 24 but was a relatively low priority for other groups. Space for community meetings also ranked as a relatively low priority by most groups.

RFQ______________________
Attachment 6 - Library Needs Assessment
63 PENNY HUMMEL CONSULTING 18
English
survey
(all)
17 and
under 18 –24 25–44 45–64 65+
Children
under 18
in HH
Speak
Spanish
at home
Spanish
survey
(all)
Storytimes 64% 44% 64% 80% 71% 60% 67% 56% 58%
Cultural events 60% 48% 74% 67% 61% 60% 59% 58% 55%
Arts and crafts programs 70% 67% 74% 82% 62% 39% 76% 74% 57% Technology classes 54% 47% 52% 56% 60% 58% 53% 51% 53%
Homework help 67% 65% 69% 72% 67% 50% 72% 69% 58%
Cooking classes 48% 56% 55% 50% 35% 27% 52% 55% 50%
Community meetings 35% 22% 41% 40% 45% 45% 32% 27% 42%
Café 55% 64% 65% 57% 39% 30% 58% 59% 40%
Business center (faxing,
copying, printing)
60% 45% 72% 71% 64% 61% 60% 60% 47%
The new library will include meeting rooms of varying sizes. How important are each of the following to you?
In general, the smaller the meeting room, the higher the percentage of people who felt it was important or very important. Consistent with earlier results, a higher percentage of Spanish survey respondents indicated that each option was important or very important.

Important/Very Important
English
survey
(all)
17 and
under 18 –24 25–44 45–64 65+
Children
under 18
in HH
Speak
Spanish
at home
Spanish
survey
(all)
Private study rooms (1 – 4
people)
80% 86% 84% 81% 74% 63% 83% 85% 87%
Small conference room (8 – 12
people)
65% 71% 62% 63% 64% 59% 67% 70% 85%
Medium conference room (up
to 25 people)
51% 54% 43% 51% 47% 63% 52% 53% 72%
Small meeting room (up to 50
people)
44% 46% 41% 45% 41% 49% 46% 45% 70%
Medium meeting room (50 –
100 people)
38% 40% 38% 37% 36% 37% 38% 37% 65%
Large meeting room (up to
175 people
34% 36% 36% 34% 28% 31% 37% 35% 55%
Thinking about the outdoor space at the new library, what amenities would be of interest to you? Check all that apply.

Not surprisingly, outdoor seating is the most popular choice, followed by picnic tables (another form of seating). Those aged 17 – 24 have the highest interest in food vendors, and most groups would be interested in a community garden.

RFQ______________________
Attachment 6 - Library Needs Assessment
64 PENNY HUMMEL CONSULTING 19
English
survey
(all)
17 and
under 18 –24 25–44 45–64 65+
Children
under 18
in HH
Speak
Spanish
at home
Spanish
survey
(all)
Seating 80% 78% 81% 80% 82% 79% 79% 80% 67%
Picnic tables 71% 75% 85% 75% 59% 45% 75% 75% 52%
Community garden 63% 61% 71% 67% 63% 51% 65% 66% 65%
Play area 57% 51% 55% 68% 54% 51% 63% 57% 69%
Stage 40% 31% 43% 47% 44% 37% 40% 36% 43%
Area for library or community
programs
54% 39% 52% 63% 62% 29% 53% 45% 57%
Space for food vendors 56% 75% 69% 51% 40% 29% 61% 71% 39% The library offers free and fast Wi-Fi and access to computers. Please tell us about your Wi-Fi and technology needs.

Within all groups, a high percentage of respondents are interested in using their own devices at the library. In addition, a significant portion of the respondents in each category are interested in using the library’s technology while at the library. Survey respondents express lower interest in checking out library devices or Wi-Fi hotspots to use at home.

Note that a lower percentage of Spanish survey takers indicate they bring in their own devices, and a higher percentage indicate interest in all the other options, particularly Wi-Fi hotspots.

English
survey
(all)
17 and
under 18 –24 25–44 45–64 65+
Children
under 18
in HH
Speak
Spanish
at home
Spanish
survey
(all)
I have my own device and I
would like to use the library’s
free Wi-Fi service for internet
access.
79% 76% 90% 83% 75% 70% 79% 77% 66%
I would like to use library
technology devices while
visiting the library
45% 56% 47% 42% 34% 28% 47% 56% 70%
I would like to be able to
check out library technology
devices for use at home.
24% 27% 30% 24% 18% 18% 24% 32% 47%
I would like to be able to
check out a Wi-Fi hotspot for
use at home.
22% 20% 31% 24% 18% 12% 22% 25% 47%
I do not use library Wi-Fi. 10% 7% 2% 8% 16% 24% 7% 7% 9% The new library will include opportunities to use current and emergent technology. How important are each of the following options to you?
Consistent with high interest expressed in previous question for using library devices, survey respondents across the board indicated that desktop computers are important or very important. Desktop computers are followed in popularity by laptops and smaller devices.

RFQ______________________
Attachment 6 - Library Needs Assessment
65 PENNY HUMMEL CONSULTING 20
Makerspaces are a relatively high priority for those aged 17 – 24, those in households with children under 18, English survey takers who speak Spanish at home, and Spanish survey takers.

Gaming is of relatively low interest to all age groups, including teenagers.

Important/Very Important
English
survey
(all)
17 and
under 18 –24 25–44 45–64 65+
Children
under 18
in HH
Speak
Spanish
at home
Spanish
survey
(all)
Desktop computer 87% 91% 91% 85% 83% 82% 88% 90% 92%
Laptop 76% 85% 78% 73% 68% 66% 78% 82% 87%
Mobile computing devices
(such as iPad, Chromebook
71% 79% 65% 69% 66% 60% 73% 79% 83%
Gaming system (such as X Box,
PlayStation, Nintendo)
30% 45% 35% 24% 14% 11% 32% 39% 40%
PC gaming 29% 48% 33% 21% 14% 10% 31% 42% 49%
A place to try new and
emerging technologies, (such
as Virtual Reality, Augmented
Reality, “smart” devices, and
others)
52% 66% 49% 45% 46% 42% 52% 65% 74%
A place to make things using
technology (video production
and editing, sound recording
and production, 3D design and
printing, sewing machines and
others
66% 77% 75% 63% 58% 48% 68% 77% 88%
Many libraries now feature areas called makerspaces to give community members the opportunity to gather and create things. Thinking about a potential makerspace, what would be of interest to you?
Results from different groups show pretty clear preferences across the board for three types of makerspaces: high tech (3D printing/design), media and papercrafts, indicating relatively lower interest in other options.

Those 65+ expressed the least amount of overall interest in makerspaces but were most interested in a media makerspace. Conversely, a higher percentage Spanish survey takers expressed interest in most options than did English survey takers.

RFQ______________________
Attachment 6 - Library Needs Assessment
66 PENNY HUMMEL CONSULTING 21
English
survey
(all)
17 and
under 18 –24 25–44 45–64 65+
Children
under 18
in HH
Speak
Spanish
at home
Spanish
survey
(all)
A high-tech makerspace that
has 3D printing and design
capabilities and other hightech items
56% 61% 64% 57% 52% 28% 58% 56% 65%
A makerspace that helps
develop robotics and
programming skills
41% 39% 42% 46% 42% 32% 43% 39% 55%
A media makerspace that
supports recording and editing
video, audio (such as
podcasts) and recording music
57% 58% 66% 57% 57% 42% 58% 56% 59%
A makerspace that offers tools
and space for repairing
electronics and small
machines
39% 40% 43% 42% 36% 24% 42% 40% 53%
A makerspace that offers
papercrafts, scrapbooking
materials and similar activities
54% 55% 59% 60% 47% 29% 56% 60% 68%
A makerspace that offers
quilting and sewing
opportunities
42% 38% 53% 47% 41% 27% 44% 40% 51%
I’m not interested in a
makerspace.
16% 14% 10% 14% 18% 36% 13% 17% 10%
What sort of help would you like the library to provide: how to use computers, mobile devices, and online resources?
For all groups (even youth), the most frequently desired type of tech support was help with basic computer skills. Help with using computer applications followed (except for those 18 and under) and there was also significant interest expressed in learning about the library’s databases as well as security and privacy. Over half of Spanish survey takers were interested in learning how to set up their home networks—double the frequency of any slices of the English survey takers.

English
survey
(all)
17 and
under 18 –24 25–44 45–64 65+
Children
under 18
in HH
Speak
Spanish
at home
Spanish
survey
(all)
Help with basic computer skills 60% 56% 65% 63% 58% 55% 59% 63% 81% Learn how to use computer
applications (such as word
processing, spreadsheets, and
e-mail)
58% 41% 70% 69% 63% 56% 59% 48% 66%
Learn how to navigate social
media
25% 27% 24% 21% 25% 31% 24% 26% 34%
Learn how to set up my home
network
23% 23% 26% 21% 25% 20% 23% 21% 57%
Learn more about computer
security and privacy and how
to stay safe online
51% 51% 50% 48% 51% 62% 51% 53% 37%
Learn more about all the
library’s free online resources
53% 41% 57% 58% 63% 57% 51% 46% 56%
RFQ______________________
Attachment 6 - Library Needs Assessment
67 PENNY HUMMEL CONSULTING 22
If you have not been a library user in the past, why not? (Select all that apply) The goal of this question was to identify impediments that community members experience in relationship to using the library. Parking and transportation appear to be universal challenges, inhibiting relatively high percentages of teens, young adults, and Spanish speakers. A large percentage of teens express a lack of time to visit the library.

Even though Spanish survey takers indicated they were library users at the same frequency as English survey takers (54%), other responses by Spanish survey takers indicate that they experience exponentially higher barriers to library use than those who took the English survey (which includes Anglos and bilingual Latinos.):
• 26% indicated that library hours are inconvenient, compared to 5% of the English survey takers.
• 24% say they find what they need on the Internet, compared to 8% of English survey takers.
• 22% indicated the library doesn’t offer what they want or need, compared to 10% of English survey takers.
• 9% expressed concerns about fines, compared to 2 – 3 % of English survey takers. • 9% of Spanish survey takers and 8% of English survey takers who speak Spanish at home indicated that they don’t feel welcome at the library, compared to 3% of English speaking/English survey takers.

English
survey
(all)
17 and
under 18 –24 25–44 45–64 65+
Children
under 18
in HH
Speak
Spanish
at home
Spanish
survey
(all)
Not applicable/I am a library
user.
54% 35% 57% 67% 65% 57% 54% 39% 54%
Library hours were
inconvenient.
5% 5% 7% 5% 5% 1% 4% 8% 26%
The library didn’t offer
anything I want or need.
10% 12% 17% 9% 5% 3% 10% 12% 22%
Parking or transportation was
a challenge.
14% 18% 19% 9% 12% 13% 15% 19% 21%
The library’s location was not
convenient.
7% 11% 8% 4% 5% 7% 7% 9% 15%
I didn’t feel welcome at the
library.
3% 4% 5% 2% 3% 2% 3% 5% 9%
I have unpaid fines. 2% 3% 1% 4% 1% 0% 3% 2% 9%
I didn’t want to incur fines. 3% 3% 1% 4% 1% 1% 3% 3% 9% I can find what I need on the
internet.
8% 9% 6% 6% 9% 14% 8% 7% 24%
I buy the books and other
materials I need.
8% 7% 5% 5% 12% 19% 6% 6% 13%
I don’t have time to visit the
library.
15% 31% 12% 7% 6% 7% 16% 29% 18%
RFQ______________________
Attachment 6 - Library Needs Assessment
68 PENNY HUMMEL CONSULTING 23
These results provide the library with the opportunity to consider how the perceived barriers experienced by some Spanish speakers might be addressed.

Survey Analysis: Keywords and Top Topics
In addition to the survey analysis by community sector performed by Penny Hummel described above, Carson Block Consulting also performed a detailed two-step analysis of answers to the survey’s three open-ended questions. To perform this analysis, Carson Block Consulting first ran the open-ended questions through software that identifies the most commonly used words in the survey responses. This yielded keywords that were grouped together into “trends,” which in turn provided a guide to identify “top topics.” The top topics that emerged were guided by the keywords but not bound by them. For example, the keyword “computer” may be utilized to express a variety of different and sometimes contradictory interests: anything from wanting to access to more library computers – or asking for less technology in general at the library. Since this insightful nuance is lost in a simple keyword analysis, the identification of top topics provides more revealing information about what the community is looking for in their new library.

Keywords and top topics for each of the survey’s three open ended questions are detailed below, along with representative quotes for top topics. Collectively, these responses reflect the community’s interest in a library offering the full spectrum of 21st century library services, as well as celebrating the Porterville community and local culture. Comments expressing a desire to honor those who lost their lives defending the old library as well as to ensure the safety of the new library were also common.

What else would you like to tell us about the library’s collection that we haven’t asked? Keyword Trends
RFQ______________________
Attachment 6 - Library Needs Assessment
69 PENNY HUMMEL CONSULTING 24
Top topics
General Collection Enhancement (99 total comments; example comments below) • I think there should be multiple copies of more popular books so multiple people can check these books out.
• A good amount of people I know would like to read superhero comics from Marvel or DC. • Reference books should be high priority.
• Would like some Christian books.
• Access to music sheets and scripts for plays/musicals. More books of the arts. • Complete sets would be nice to be able to read a series in order. • I would like to have some books from the fantasy genre and newer ones as well. • Would you be able to get more music CDs from more general artists and genres? • Craft books would be nice!
• To have the different themed areas, making the reading environment like home.

Lifelong Learning (59 total comments; example comments below) • Please include a greater variety of books for all groups as well as books in languages other than English.
• Maybe consider getting textbooks to help kids with school and their subjects. • Would be nice to have encyclopedias and books on specific trades or hobbies. • Would love to see finance and budgeting type books to help the community become better with their finances to help us all prosper.
• My family had loved the Porterville Library for almost 20 years. Our favorite books were always the different arts and crafts books. We love making and trying new things. • Helping people navigate technology and becoming citizens.

RFQ______________________
Attachment 6 - Library Needs Assessment
70 PENNY HUMMEL CONSULTING 25
• I would like to see more career help books for steps after college and true crime books for an outlook on criminal psychology.

Multicultural (54 total comments; example comments below) • We need K-8th grade Spanish books for dual immersion students. • A good culturally relevant selection of materials that suits our diverse community. • It is important to have an area about Chicano, Asian, Black, Native history books and not a few books. This community is multicultural and not just white immigrants. • I would like to read Japanese manga, such as Naruto.
• Books in Braille.

History (including local history) (50 total comments; example comments below) • We lost a lot of historical documentation. I would like to see us replace what we can. • Hope that the genealogy collection can be rebuilt.
• Library books should have a good array of essay and history books among those of nonfiction. • Make an area for guest speakers and displays that can be used for teaching Porterville. • I would like books on art and history.

Technology (non-collection) (28 total comments; example comments below) • New popular video game show host tournaments and computer setups • I want to be able to rent games from consoles such as the Nintendo Switch and PlayStation4 similar to the Tulare library.
• Streaming Wi-Fi and providing computer usage with printing, scanning and faxing services. • Make a place to use computers to study, game or other stuff.

Community Spaces (28 total comments; example comments below) • The children’s play area with stuffed toys and puppets was where I was able to interact with my children.
• It would be beneficial to have an area (outside) to have a sitting area and a small café house. An area with trees, plants, grass area, sitting benches.
• Comfortable lounging chairs to read in—to pass the time. • It should have quiet rooms.

Comments about the fire (12 total comments; example comments below) • Add a personalized lounge area in the names of our fallen firefighters. • A memorial for the firemen lost in the fire.
• What was taken from the community goes to the very core of every child born and raised in this town for the duration of its existence.

RFQ______________________
Attachment 6 - Library Needs Assessment
71 PENNY HUMMEL CONSULTING 26
What else would you like to share about your technology needs? Keyword trends
Top topics
Technology Learning and Practice (44 total comments; example comments below) • How to use our technology for school.
• I would like to learn how to set up a computer.
• Lessons and/or help for elders to navigate technology. • Programs beyond basic computer skills such as intermediate or advanced. • Space to create audio and video.
• Training and use of basic and advanced photoshop and photo editing programs.

RFQ______________________
Attachment 6 - Library Needs Assessment
72 PENNY HUMMEL CONSULTING 27
Library Technology (33 total comments; example comments below) • I would like to be able to use library desktop computers or my own laptop or iPad or phone to print from my e-mail to a library printer. I would also like to be able to use library copiers. • My concern is the people who don’t have access. We need the library to be a resource that can lift people out of poverty and join the American Dream. • Make an area so we can charge our phones, tablets, laptops and other stuff. • Having computers to take home to use it for homework. • The library should be future focused with robotics and programming options.

Technology Safety and Security (13 total comments; example comments below) • Learn how to make my technology child safe.
• I think we should also learn about any safety hazards we can use on any devices. • Children/teen awareness of dangers. Parental supervision and guidance to help them speak to their children of bad habits and addiction to electronics or social media. • I would like there to be online safety courses for parents/teens, especially for Spanish speaking community.

Internet and Wi-Fi (12 total comments; example comments below) • It is important for students to be able to bring their school device and use their library’s Wi-Fi. • We need a lot of ethernet cables so each technology will have fast internet. • I need free and fast Wi-Fi.
• Learn how to set up or fix Wi-Fi or anything like that.

Anything else you’d like to tell us that we haven’t asked? Keyword trends
RFQ______________________
Attachment 6 - Library Needs Assessment
73 PENNY HUMMEL CONSULTING 28
Top topics
Desires for Building (70 total comments; example comments below) • Offer a child care center to care for the children while their parents look for library materials? • Outside playground would be amazing!
• A coffee shop outside would be loved.
• Please go big. The new library needs to be a source of community pride and serve our community for 30 – 50 years.
• I’d like the library to demonstrate energy efficiency and a green roof. • Include a quiet area ONLY for people that have intellectual disabilities. • Make sure quiet areas are enforced, please.
• Have some art to look at.
• Maybe keeping the children’s area separate from the study rooms or quiet reading areas. • A book drop-off and pick-up area on the west side would be helpful.

Love and Value of the Library (60 total comments; example comments below) • I hope to see a dynamic and competitive library fit for a growing community. • I LOVE THE LIBRARY.
• I miss the library terribly and can’t wait to walk through its doors again. A town without a library is simply not complete.
• The community’s support of the library following the fire only shows us how much the library meant to Porterville residents.
• I really miss the library.
• Nothing that I just miss the library! So excited to have a new library coming soon. • When will it open?
• We loved everything about our old library but look forward to a new chapter in getting our new one up and running.

RFQ______________________
Attachment 6 - Library Needs Assessment
74 PENNY HUMMEL CONSULTING 29
Activities and Community (42 total comments; example comments below) • Available hours after 4/5 pm that include interactive activities with the kids. • Movie nights maybe and partnership with the Tule River reservation, mainly the future generations, to help the youth for our future.
• Make it fun and a place that kids and teens will want to go learn and be comfortable. • I would love to attend art classes like they have at Exeter Library. • Bring back fitness classes to students during the summers! Just as it was done a few years back.

Comments: The Fire (39 total comments; example comments below) • Include the READ sign that survived the fire in the new design. • The tragic story of our library went across the country. I think people would want to see a high tech, amazingly wonderful library rise from the ashes and would put their money behind it. • I really appreciate the response of the staff on the day we had to evacuate because of the fire.

Please make sure there is an up to date alarm system and fire suppressing system in place. • I would like to see a dedicated spot in the library for our fallen firefighters. • I was heartbroken when it burned down.

Multiculturalism and Diversity (20 total comments; example comments below) • I would like to see more bilingual resources.
• I would also like to suggest that you consider other languages that people speak here such as Tagalog, Russian, Urdu, Arabic and Lao.
• Judgement free environment that can make everyone feel welcome. • The library needs to be inclusive. It needs to be accessible, safe and the people who work there able to communicate with our community members. Having this be a place where everyone feels valued is key.

Location (19 total comments; example comments below)
• I hope the city purchases a larger lot to build on and uses the old library site for other purposes.

Our town has grown and we need a larger state of the art library to meet current and future needs.
• I live in Woodville, difficult for our kids to get transportation to and from Library, is there room for a mobile library?
• I want the library to stay in town.
• Having the library accessible to people of all socioeconomic backgrounds will be very vital if these resources mentioned [in the survey] will be of use.

Lifelong Learning (11 total comments; example comments below) • I would like to see special interest classes for adults, senior citizens, community in general. In finances, real estate, Medicare, refinance, banking, etc…….? • Would be great to offer career support services like resume and cover letter workshops, best tips for job interviews, and career coaching.

RFQ______________________
Attachment 6 - Library Needs Assessment
75 PENNY HUMMEL CONSULTING 30
• Make sure the library offers English classes, tutoring and adult classes for reading. Author visits would also be a great idea!
• Book clubs for grandparents and grandchildren.

Technology (10 total comments; example comments below)
• I’d like the library to continue providing internet access through computers/IPads for the community.
• Build it! We need a state of the art library.
• I want them to have modern PCs.
• Evening computer classes would be good in the summer months, not in cold weather.

Collection Enhancements (9 total comments; example comments below) • I think if there are E-books, there should also be a physical copy of that book for people who prefer physical books.
• I would love to have a library in the community where I can take my kids to show them how important reading is and it can be cool because other kids do it as well. • We need to better our community and bring in new resources that interest our children. That way, we set a learning foundation for the real world.
• I’d like to suggest poetry books as well.

Local Interest (9 total comments; example comments below) • I hope we can reconstruct all the historical data, pictures, etc. about Porterville. There is so much very cool history about Porterville and that loss was the most upsetting to me when our beloved library was destroyed by fire.
• It would be great to see something celebrating agriculture and education being the bridge to the American dream, as well as celebrating all cultures. Our community is very diverse and strong and everyone deserves to see a piece of their heritage. • I loved the different glass display cases that held different and interesting collections like the display that had different stones. They were very informative. • We would love to see the library incorporated into community events. Food vendors at the library would attract many people getting off work and just wanting a nice-safe place to relax after heading home.

Technology Assessment and Recommendations
Carson Block has prepared a separate Technology Assessment offering detailed recommendations relating to IT infrastructure, devices, and best practices. The findings and recommendations of his Technology Assessment have guided the recommendations of this general needs assessment. The following are the themes that inform the recommendations in the Technology Assessment:

RFQ______________________
Attachment 6 - Library Needs Assessment
76 PENNY HUMMEL CONSULTING 31
• There is tremendous community support for a new library. The old library is dearly missed, and community members are eager to again have access to all the services and amenities that a library provides.
• The Porterville Public Library is blessed with a tight-knit staff with close connections to patrons. Past investments in developing a strong customer service focus have paid off and the staff’s success in regrouping after the fire is truly remarkable. • Key technology needs include Wi-Fi/Internet access, power for recharging and learning opportunities. The goal of the new library should be to make technology easy to use, easy to learn and maximally accessible.
• Community members desire greater technology access and learning, with an emphasis on digital inclusion. In an area where internet access is limited by geography and economics, the library’s role in providing technology access and the skills to use tech tools and online resources is essential.
• The library will need additional technology resources in the future to support plans, not only with respect to tech leadership and staff support, but also with respect to maintenance and management. In order for the library to maintain the robust IT infrastructure needed to respond to community demand, adequate financial support for this infrastructure is critical.

Philosophy of Service
A successful public library today plays multiple roles in the life of the community it serves. First, it provides access to the world of learning, knowledge, and human creativity. Access to books and the printed word remains a basic library function for all age groups. As a corollary, library service to children introduces families to the joy of reading and establishes a foundation for a lifetime of reading. This role has expanded in recent years to include access to creative and informative works in many formats, including digital media and electronic content. Libraries are also a primary public gateway to online information, offering wireless and free access to the Internet.

Even as the library’s role as a resource for physical and digital media continues to be important, its traditional role as a community destination and gathering place is also evolving and expanding. The public library serves as the community’s principal place for solitary reading and study as well as a venue for collaboration and group interaction. Book discussion groups, storytimes and teen tech nights are a few examples of the multitude of educational and social community events that draw significant participation. The library facility can and should offer residents a safe, and comfortable place to be. This can be a sanctuary for solitary reflection, a quiet workspace in which to complete a school assignment or a social space for connecting with peers. To perform these roles, the library needs appropriate space – for collections, for people, for programming and for functional operations.

In addition, the onset of COVID-19 in early 2020 has radically changed how public libraries are providing services. Now that public libraries are reopening (as of mid-2021) after a year of RFQ______________________
Attachment 6 - Library Needs Assessment
77 PENNY HUMMEL CONSULTING 32
providing very restricted access, the “new normal” will be different than what it once was. With recent experience of a global pandemic in mind, library spaces should be configured with maximum flexibility to adapt should a similar health crisis emerge in the future.

The people of Porterville have experienced two challenges in rapid succession: the sudden and complete destruction of their beloved public library, followed by over a year of individual and collective isolation caused by a global pandemic. The loss of the library, as well as the loss of lives of those who attempted to save it, has left a hole in the heart of the community.

In response, the new Porterville Public Library should be designed to spark curiosity, connection, and joy. The new library should celebrate the unique characteristics of Porterville, presenting a culturally vibrant space that is welcoming and engaging to all. By integrating traditional library services with newer offerings that have emerged in our digitally connected 21st century world, the new Porterville Public Library will provide a game-changing opportunity to support lifelong learning, civic engagement, and community pride.

RFQ______________________
Attachment 6 - Library Needs Assessment
78 PENNY HUMMEL CONSULTING 33
Library Program
A detailed library program accompanies this narrative report. The program is a series of six interrelated spreadsheets that detail the contents of the library:
• Summary: a summary of the proposed spaces and needed square footage • Detail: description of each element included in each proposed space • Shelving: the types of shelving proposed for each part of the collection, as well as other assumptions regarding shelving (percentage of each collection on the shelf, number of items that fit on one linear foot of shelving, etc.)
• Seating: the types and quantities of public seats for the public throughout the building • Computers and Equipment: computers and other public access equipment For the proposed Porterville Library, 70% of the building footprint is estimated to be used for the components of the library that are programmable or subject to choice (shelving, furniture, computers, desks, etc.). The remaining 30% is considered unassignable space or gross square footage, utilized for necessary components such as bathrooms, hallways, mechanical spaces, wall thicknesses and other necessary building elements. Thus, since the programmed space in this plan for the new Porterville Public Library is 27,718 square feet, at 70% efficiency the total (gross) square feet is 39,597 square feet.

It should be noted that this estimate of the library’s needed square footage smaller than that provided in the 2009 Page + Moris library study (48,250 – 53,000 square feet) due to a lower estimated future population (2009 study: 90,400 people in 2030 vs. 2021 study: 70,124 people in 2041). That said, the current recommendation falls within the guidelines established by the Porterville 2030 General Plan, which recommends .5 to 1.0 square feet of library space per capita.

RFQ______________________
Attachment 6 - Library Needs Assessment
79 Porterville Public Library Program

Total Net Assignable Square Feet: 27,718
Total Gross Square Feet @70% Efficiency: 39,597
Code General Area Specific Area SF In GSF
Public Areas

1.02 Public Areas Lobby 457 IN GSF

1.04 Public Areas Café 508

1.06 Public Areas Restrooms - IN GSF

1.08 Public Areas Service Desk 182

1.10 Public Areas Express Checkout 114

1.12 Public Areas Business Center 314

1.16 Public Areas Public Access Computers 799

1.18 Public Areas New Materials 96

1.20 Public Areas Media 348
Total 2,818
Adult Services

2.02 Adult Services Adult Fiction 2,044

2.04 Adult Services Adult Nonfiction 2,687

2.06 Adult Services Large Print 216

2.08 Adult Services Quiet Reading Area 1,002

2.10 Adult Services Adult Learning Center 532
Total 6,481
Youth Services

3.02 Youth Services Family Space 2,747

3.04 Youth Services Family Restroom - IN GSF

3.06 Youth Services Mother's Room 100

3.08 Youth Services Children's Library 4,288

3.10 Youth Services Teenspace 1,668
Total 8,803
Meeting Areas

4.02 Meeting Areas Small Study Room A (2 seat) 80

4.04 Meeting Areas Small Study Room B (2 seat) 80

4.06 Meeting Areas Small Study Room C (2 seat) 80

4.08 Meeting Areas Small Study Room D (2 seat) 80

4.10 Meeting Areas Small Study Room E (4 seat) 120

4.12 Meeting Areas Small Study Room F (4 seat) 120

4.14 Meeting Areas 10 - 12 Person Meeting Room 300

4.16 Meeting Areas Dividable 150 Person Meeting Room 2,386

4.18 Meeting Areas Meeting Room Storage 400

4.20 Meeting Areas Creation Space 582

4.22 Meeting Areas Media Lab 200

4.24 Meeting Areas Learning Kitchen 1,482
Total 5,910
Staff Areas

5.02 Staff Areas Library Director's Office 200

5.04 Staff Areas Library Supervisor 2 Office 100
RFQ______________________
Attachment 6 - Library Needs Assessment
80 Porterville Public Library Program

Code General Area Specific Area SF In GSF

5.06 Staff Areas Library Supervisor 1 Office 100

5.10 Staff Areas Staff Workstations 548

5.14 Staff Areas Technical Services 696

5.16 Staff Areas Youth Services 497

5.20 Staff Areas Circulation 458

5.22 Staff Areas Staff Lounge 458

5.24 Staff Areas Wellness Room 100

5.26 Staff Areas Staff Restrooms - IN GSF
Total 3,157
Support Areas

6.02 Support Areas Storage and Supply Room 400

6.04 Support Areas Janitorial Closet 49

6.06 Support Areas Telecommunications Room 100
Total 549
Outdoor Areas

7.02 Outdoor Areas Outside seating - IN GSF

7.04 Outdoor Areas Outside programming area - IN GSF

7.06 Outdoor Areas Garden - IN GSF

7.08 Outdoor Areas Vendor Area - IN GSF
Total -
Grand Total 27,718
RFQ______________________
Attachment 6 - Library Needs Assessment
81 Detail Porterville Public Library Program

Total Net Assignable Square Feet: 27,718
Total Gross Square Feet @ 70% Efficiency: 39,597
Code General Area Specific Area Description Qty Unit SF/Unit SF

1.02 Public Areas Lobby unassigned square footage 1 space 200 200

1.02 Public Areas Lobby floor mats, with minimum 16' walk-off length GSF IN GSF

1.02 Public Areas Lobby security gates 1 unit 10 10

1.02 Public Areas Lobby donor recognition display 1 unit 0 0

1.02 Public Areas Lobby flat screen monitor, wall mounted 1 unit 0 0

1.02 Public Areas Lobby 2 person bench (2' x 6') 2 bench 13 26

1.02 Public Areas Lobby
community information display unit, wall,
mounted, with brochures and racks, bulletin
board, storage below. 4' x 4' x 1.25 2 section 16 32

1.02 Public Areas Lobby
display case, glass enclosed, wall mounted (6'
w x 2' deep) 1 unit 30 30

1.02 Public Areas Lobby firefighter memorial 1 space 150 150

1.02 Public Areas Lobby restrooms GSF restroom IN GSF

1.02 Public Areas Lobby drinking fountain/bottle refiller 1 unit 9 9 Lobby Total 457

1.04 Public Areas Café café counter, triple sinks, cupboards 1 area 240 240

1.04 Public Areas Café condiments table 4' x 2' 1 table 16 16

1.04 Public Areas Café 4 person circular café tables (3) 12 seats 21 252 Café Total 508

1.06 Public Areas Restrooms main floor restrooms GSF restroom IN GSF Restrooms Total 0

1.08 Public Areas Service Desk 2 staff counter positions w/ wkstns 2 position 50 100

1.08 Public Areas Service Desk cash register, behind counter 1 machine 12 12

1.08 Public Areas Service Desk book trucks 2 trucks 8 16

1.08 Public Areas Service Desk shelving, wall mounted, behind desk 2 section 12 24

1.08 Public Areas Service Desk display of library handouts, built into desk 1 unit 6 6

1.08 Public Areas Service Desk queuing space 4 people 6 24

1.08 Public Areas Service Desk flat screen monitor, wall mounted 1 monitor 0 0 Service Desk Total 182

1.10 Public Areas Express Checkout self check machines 3 machine 10 30

1.10 Public Areas Express Checkout shelving for holds (66") 5 section 12 60

1.10 Public Areas Express Checkout queuing space 4 people 6 24 Express Checkout Total 114

1.12 Public Areas Business Center copy machine, standard 1 machine 64 64

1.12 Public Areas Business Center debit card dispenser, change machine 1 machine 4 4

1.12 Public Areas Business Center cabinet with work counter and equipment 1 cabinet 16 16

1.12 Public Areas Business Center scanner 1 scanner 30 30

1.12 Public Areas Business Center fax machine 1 unit 100 100

1.12 Public Areas Business Center Friends of the Library sale area, book trucks 1 area 100 100 Business Center Total 314

1.16 Public Areas Public Access Computers computer workstations, sitdown 18 computer 35 630

1.16 Public Areas Public Access Computers computer with assistive technology 1 computer 40 40

1.16 Public Areas Public Access Computers catalog workstation 1 catalog 35 35

1.16 Public Areas Public Access Computers networked printer/print release station 1 printer 24 24

1.16 Public Areas Public Access Computers perch with moveable service desk 1 unit 70 70 Public Access Computers Total 799

1.18 Public Areas New Materials shelving for rental books (66") 12

1.18 Public Areas New Materials shelving for new English adult books (66") 60

1.18 Public Areas New Materials shelving for new Spanish adult books (66") 12

1.18 Public Areas New Materials shelving for new adult DVDs (66") 12 New Materials Total 96
RFQ______________________
Attachment 6 - Library Needs Assessment
82 Detail Porterville Public Library Program

Code General Area Specific Area Description Qty Unit SF/Unit SF

1.20 Public Areas Media shelving for adult English DVDs (66") 312

1.20 Public Areas Media shelving for adult Spanish DVDs (66') 36 Media Total 348

2.02 Adult Services Adult Fiction shelving for adult English fiction (66") 480

2.02 Adult Services Adult Fiction shelving for adult English genre fiction (66") 240

2.02 Adult Services Adult Fiction shelving for adult Spanish fiction (66") 72

2.02 Adult Services Adult Fiction online catalog @ stack end 2 catalog 16 32

2.02 Adult Services Adult Fiction lounge seats (12) 12 seats 35 420

2.02 Adult Services Adult Fiction occasional tables @lounge chairs 12 table 0

2.02 Adult Services Adult Fiction 1 person table (16) 16 seats 25 400

2.02 Adult Services Adult Fiction 2 person table (8) 16 seats 25 400 Adult Fiction Total 2,044

2.04 Adult Services Adult Nonfiction shelving for adult English biography (66") 432

2.04 Adult Services Adult Nonfiction shelving for adult English nonfiction (66") 480

2.04 Adult Services Adult Nonfiction shelving for Spanish NF, biography (66') 60

2.04 Adult Services Adult Nonfiction shelving for local history (66") 48

2.04 Adult Services Adult Nonfiction digital microfiche/microfilm reader 1 unit 35 35

2.04 Adult Services Adult Nonfiction
display case, glass enclosed, wall mounted (6'
w x 2' deep) 1 unit 30 30

2.04 Adult Services Adult Nonfiction online catalog @ stack end 2 catalog 16 32

2.04 Adult Services Adult Nonfiction lounge seats (12) 12 seats 35 420

2.04 Adult Services Adult Nonfiction occasional tables @lounge chairs 12 table 0

2.04 Adult Services Adult Nonfiction 1 person table (18) 18 seats 25 450

2.04 Adult Services Adult Nonfiction 2 person table (10) 20 seats 25 500

2.04 Adult Services Adult Nonfiction 4 person table (2) 8 seats 25 200 Adult Nonfiction Total 2,687

2.06 Adult Services Large Print shelving for English large print (66") 216 Large Print Total 216

2.08 Adult Services Quiet Reading Area shelving for newspapers, free pubs. (66") 12

2.08 Adult Services Quiet Reading Area lounge seats 14 seats 35 490

2.08 Adult Services Quiet Reading Area occasional tables @lounge chairs 14 table 0

2.08 Adult Services Quiet Reading Area 1 person table (20) 20 seats 25 500 Quiet Reading Area Total 1,002

2.10 Adult Services Adult Learning Center workstation for literacy coordinator 1 wkstn 64 64

2.10 Adult Services Adult Learning Center workstation for literacy volunteer 1 wkstn 50 50

2.10 Adult Services Adult Learning Center shelving for ALC collection (66") 48

2.10 Adult Services Adult Learning Center
storage cabinets for ALC materials (3' wide x

1.5' deep) 5 cabinet 14 70

2.10 Adult Services Adult Learning Center 2 person table (6) 12 seats 25 300 Adult Learning Center Total 532

3.02 Youth Services Family Space area for play/interactive feature 1 space 100 100

3.02 Youth Services Family Space cabinet for puzzle and toy storage 1 unit 15 15

3.02 Youth Services Family Space stroller parking 4 strollers 6 24

3.02 Youth Services Family Space shelving for easy English board books 192

3.02 Youth Services Family Space shelving for English picture books (45") 624

3.02 Youth Services Family Space
shelving for Easy 1-2-3, A-B-C, Holiday,
Caldecotts 156

3.02 Youth Services Family Space shelving for easy Spanish board books 60

3.02 Youth Services Family Space shelving for Spanish picture books (45") 624

3.02 Youth Services Family Space shelving for Easy!I Can Read (45") 312

3.02 Youth Services Family Space sit-down early learning station 4 computer 25 100

3.02 Youth Services Family Space lounge seats (12) 12 seats 35 420

3.02 Youth Services Family Space occasional tables @lounge chairs 0

3.02 Youth Services Family Space 4 place round toddler table (2) 8 seats 15 120 RFQ______________________
Attachment 6 - Library Needs Assessment
83 Detail Porterville Public Library Program

Code General Area Specific Area Description Qty Unit SF/Unit SF Family Space Total 2,747

3.04 Youth Services Family Restroom family restroom GSF IN GSF Family Restroom Total 0

3.06 Youth Services Mother's Room Nursing/lactation room 1 room 100 100 Mother's Room Total 100

3.08 Youth Services Children's Library perch with moveable service desk 1 unit 70 70

3.08 Youth Services Children's Library
display case, glass enclosed, wall mounted (6'
w x 2' deep) 2 unit 30 60

3.08 Youth Services Children's Library art installation 1 unit 100 100

3.08 Youth Services Children's Library shelving for juvenile rental books 12

3.08 Youth Services Children's Library shelving for juvenile Eng. new books (66") 84

3.08 Youth Services Children's Library shelving for juvenile Span. new books (66") 36

3.08 Youth Services Children's Library shelving for juvenile Eng. Fiction (66") 708

3.08 Youth Services Children's Library shelving for juvenile Span. fiction (66") 144

3.08 Youth Services Children's Library shelving for juvenile graphic novels (66") 108

3.08 Youth Services Children's Library shelving for juvenile Eng. nonfiction (66") 756

3.08 Youth Services Children's Library shelving for juvenile Span. nonfiction (66") 372

3.08 Youth Services Children's Library shelving for juvenile Eng. biography (66") 36

3.08 Youth Services Children's Library shelving for juvenile Span. biography (66") 24

3.08 Youth Services Children's Library shelving for juvenile DVDs (66") 36

3.08 Youth Services Children's Library computer workstations, sitdown 4 wkstn 35 140

3.08 Youth Services Children's Library online catalog @ stack end 2 catalog 6 12

3.08 Youth Services Children's Library self check machine 1 machine 10 10

3.08 Youth Services Children's Library lounge seats (8) 8 seats 35 280

3.08 Youth Services Children's Library occasional tables @lounge chairs 0

3.08 Youth Services Children's Library 1 person table (6) 6 seats 25 150

3.08 Youth Services Children's Library 2 person table (11) 22 seats 25 550

3.08 Youth Services Children's Library 4 person table (6) 24 seats 25 600 Children's Library Total 4,288

3.10 Youth Services Teenspace shelving for new books, rentals (66") 12

3.10 Youth Services Teenspace shelving for YA fiction (66") 120

3.10 Youth Services Teenspace shelving for YA graphic novels (66") 108

3.10 Youth Services Teenspace shelving for YA nonfiction, biography (66") 36

3.10 Youth Services Teenspace lounge seats (12) 12 seats 35 420

3.10 Youth Services Teenspace 1 person table (8) 8 seats 25 200

3.10 Youth Services Teenspace 2 person table (4) 8 seats 25 200

3.10 Youth Services Teenspace 4 person table (4) 16 seats 25 400

3.10 Youth Services Teenspace computer workstations, sitdown 4 wkstn 35 140

3.10 Youth Services Teenspace online catalog @ stack end 2 catalog 16 32 Teenspace Total 1,668

4.02 Meeting Areas Small Study Room A (2 seat) 1 - 2 person study/meeting room 2 seats 40 80 Small Study Room A (2 seat) Total 80

4.04 Meeting Areas Small Study Room B (2 seat) 1 - 2 person study/meeting room 2 seats 40 80 Small Study Room B (2 seat) Total 80

4.06 Meeting Areas Small Study Room C (2 seat) 1 - 2 person study/meeting room 2 seats 40 80 Small Study Room C (2 seat) Total 80

4.08 Meeting Areas Small Study Room D (2 seat) 1 - 2 person study/meeting room 2 seats 40 80 Small Study Room D (2 seat) Total 80

4.10 Meeting Areas Small Study Room E (4 seat) 4 person study/meeting room 4 seats 30 120 Small Study Room E (4 seat) Total 120

4.12 Meeting Areas Small Study Room F (4 seat) 4 person study/meeting room 4 seats 30 120 Small Study Room F (4 seat) Total 120

4.14 Meeting Areas 10 - 12 Person Meeting Room 10 - 12 person meeting room 12 seats 25 300

4.14 Meeting Areas 10 - 12 Person Meeting Room digital projector, ceiling mounted 1 unit 0 0 RFQ______________________
Attachment 6 - Library Needs Assessment
84 Detail Porterville Public Library Program

Code General Area Specific Area Description Qty Unit SF/Unit SF

4.14 Meeting Areas 10 - 12 Person Meeting Room large screen video monitors, wall mounted 3 monitor 0 0 10 - 12 Person Meeting Room Total 300

4.16 Meeting Areas Dividable 150 Person Meeting Room
150 person meeting room, dividable into
three rooms 150 seats 15 2,250

4.16 Meeting Areas Dividable 150 Person Meeting Room large screen video monitor, wall mounted 3 monitor 0 0

4.16 Meeting Areas Dividable 150 Person Meeting Room digital projector, ceiling mounted 3 unit 0 0

4.16 Meeting Areas Dividable 150 Person Meeting Room podium 1 podium 6 6

4.16 Meeting Areas Dividable 150 Person Meeting Room A/V rack 1 unit 10 10

4.16 Meeting Areas Dividable 150 Person Meeting Room kitchenettes for all three sections 3 kitchenette 40 120 Dividable 150 Person Meeting Room Total 2,386

4.18 Meeting Areas Meeting Room Storage chair dollies 8 dollies 7 56

4.18 Meeting Areas Meeting Room Storage space for tables (nesting) 20 table 6 120

4.18 Meeting Areas Meeting Room Storage unassigned square footage 1 space 224 224 Meeting Room Storage Total 400

4.20 Meeting Areas Creation Space counter, 12' x 2' with cabinets above, below 1 counter 60 60

4.20 Meeting Areas Creation Space 4 person tables (5) 20 seats 25 500

4.20 Meeting Areas Creation Space flat screen monitor, wall mounted 1 monitor 0 0

4.20 Meeting Areas Creation Space laptop storage/recharging station 1 unit 12 12

4.20 Meeting Areas Creation Space mobile A/V cart 1 cart 10 10 Creation Space Total 582

4.22 Meeting Areas Media Lab computer stations 4 wkstn 35 140

4.22 Meeting Areas Media Lab counter, 12' x 2' with equipment 1 counter 60 60 Media Lab Total 200

4.24 Meeting Areas Learning Kitchen
commercial/teaching kitchen (burners,
convection ovens, grill top, walk in
refrigerator, reach-in refrigerators, freezer
drawer, ice maker, scullery, large classroom
prep table) 1 kitchen 1050 1,050

4.24 Meeting Areas Learning Kitchen
high stainless steel work tables for class
participants (6) 24 seats 18 432
Learning Kitchen Total 1,482

5.02 Staff Areas Library Director's Office
desk, computer workstation, printer, file
cabinet, table with four chairs 1 office 200 200
Library Director's Office Total 200

5.04 Staff Areas Library Supervisor 2 Office
desk, computer workstation, printer, file
cabinet, guest chair 1 office 100 100
Library Supervisor 2 Office Total 100

5.06 Staff Areas Library Supervisor 1 Office
desk, computer workstation, printer, file
cabinet, guest chair 1 office 100 100
Library Supervisor 1 Office Total 100

5.10 Staff Areas Staff Workstations workstation for IT/outreach coordinator 1 wkstn 100 100

5.10 Staff Areas Staff Workstations workstation for adult services coordinator 1 wkstn 64 64

5.10 Staff Areas Staff Workstations workstations for part time staff 6 wkstn 64 384 Staff Workstations Total 548

5.14 Staff Areas Technical Services workstation for tech services coordinator 1 wkstn 64 64

5.14 Staff Areas Technical Services workstation for tech services volunteer 1 wkstn 50 50

5.14 Staff Areas Technical Services work table 4 seats 30 120

5.14 Staff Areas Technical Services
work counter, 12' x 2', with double sink,
cabinets above and below 1 counter 60 60

5.14 Staff Areas Technical Services supply cabinet 1 cabinet 20 20

5.14 Staff Areas Technical Services shelving, 88" for in-process materials 3 section 12 36

5.14 Staff Areas Technical Services shelving, 88" for withdrawn materials 1 section 12 12

5.14 Staff Areas Technical Services shelving, 88" for donated materials 2 section 12 24

5.14 Staff Areas Technical Services shelving, 88" for processing supplies 4 section 12 48

5.14 Staff Areas Technical Services lateral file cabinets 2 cabinet 15 30 RFQ______________________
Attachment 6 - Library Needs Assessment
85 Detail Porterville Public Library Program

Code General Area Specific Area Description Qty Unit SF/Unit SF

5.14 Staff Areas Technical Services copy machine, standard 1 unit 64 64

5.14 Staff Areas Technical Services laminator 1 machine 12 12

5.14 Staff Areas Technical Services paper cutter 1 unit 12 12

5.14 Staff Areas Technical Services book truck parking 4 trucks 8 32

5.14 Staff Areas Technical Services trash and recycling bins 2 container 6 12

5.14 Staff Areas Technical Services clear space for deliveries 10' x 10' 1 space 100 100 Technical Services Total 696

5.16 Staff Areas Youth Services workstation for youth services coordinator 1 wkstn 64 64

5.16 Staff Areas Youth Services
workstation for Ellison die-cutting machine,
laminator, storage 1 wkstn 64 64

5.16 Staff Areas Youth Services volunteer work table 4 seats 30 120

5.16 Staff Areas Youth Services
shelving for programming props, storytime
collection, supplies (88") 2 unit 12 24

5.16 Staff Areas Youth Services vertical file cabinet 2 cabinet 8 16

5.16 Staff Areas Youth Services stackable washer and dryer 1 unit 18 18

5.16 Staff Areas Youth Services mobile A/V cart 3 cart 10 30

5.16 Staff Areas Youth Services book trucks 4 trucks 6 24

5.16 Staff Areas Youth Services paper dolly 1 unit 25 25

5.16 Staff Areas Youth Services trash and recycling bins 2 container 6 12

5.16 Staff Areas Youth Services clear space for temporary storage 10' x 10' 1 space 100 100 Youth Services Total 497

5.20 Staff Areas Circulation workstation for circulation coordinator 1 wkstn 64 64

5.20 Staff Areas Circulation mail and delivery sorting counter, 6' x 3' 1 counter 30 30

5.20 Staff Areas Circulation interlibrary loan counter, 6' x 3' 1 counter 30 30

5.20 Staff Areas Circulation lateral file cabinet 1 cabinet 15 15

5.20 Staff Areas Circulation supply cabinet 1 cabinet 20 20

5.20 Staff Areas Circulation delivery crates (5 stacks, 12"x 18") 1 space 58 58

5.20 Staff Areas Circulation book truck parking 8 trucks 6 48

5.20 Staff Areas Circulation
shelving, 88" for snags, problem materials,
supplies 2 section 12 24

5.20 Staff Areas Circulation wall safe 1 safe 4 4

5.20 Staff Areas Circulation hand truck 1 trucks 3 3

5.20 Staff Areas Circulation materials return slot 1 space 6 6

5.20 Staff Areas Circulation large check in bins 2 unit 10 20

5.20 Staff Areas Circulation laptop storage/recharging station 2 unit 12 24

5.20 Staff Areas Circulation trash and recycling bins 2 container 6 12

5.20 Staff Areas Circulation delivery space, 10' x 10' 1 space 100 100 Circulation Total 458

5.22 Staff Areas Staff Lounge lockers, half height, 2 per stack 4 unit 5 20

5.22 Staff Areas Staff Lounge coat closet, 6' x 3' 1 closet 30 30

5.22 Staff Areas Staff Lounge
work counter, 8' x 2', with double sink,
dishwasher, cabinets above 1 counter 40 40

5.22 Staff Areas Staff Lounge microwave oven, on counter 1 unit 0 0

5.22 Staff Areas Staff Lounge refrigerator, full size 1 unit 20 20

5.22 Staff Areas Staff Lounge bulletin board, wall mounted 1 unit 0 0

5.22 Staff Areas Staff Lounge trash and recycling bins 2 container 4 8

5.22 Staff Areas Staff Lounge 2 person couch 1 unit 30 30

5.22 Staff Areas Staff Lounge lounge seats 2 seats 35 70

5.22 Staff Areas Staff Lounge 4 person tables (2) 8 seats 30 240 Staff Lounge Total 458

5.24 Staff Areas Wellness Room wellness room with recliner, mini-fridge 1 room 100 100 Wellness Room Total 100

5.26 Staff Areas Staff Restrooms staff restrooms GSF restroom IN GSF Staff Restrooms Total 0
RFQ______________________
Attachment 6 - Library Needs Assessment
86 Detail Porterville Public Library Program

Code General Area Specific Area Description Qty Unit SF/Unit SF

6.02 Support Areas Storage and Supply Room room for general supplies and storage 1 room 400 400 Storage and Supply Room Total 400

6.04 Support Areas Janitorial Closet shelving for supplies (88") 2 unit 12 24

6.04 Support Areas Janitorial Closet mop sink, with mop storage 1 space 25 25 Janitorial Closet Total 49

6.06 Support Areas Telecommunications Room equipment for wired and wireless networks 1 space 100 100 Telecommunications Room Total 100

7.02 Outdoor Areas Outside seating outside seating area GSF area IN GSF Outside seating Total 0

7.04 Outdoor Areas Outside programming area outside classroom/programming area GSF area IN GSF Outside programming area Total 0

7.06 Outdoor Areas Garden garden GSF area IN GSF
Garden Total 0

7.08 Outdoor Areas Vendor Area space for food vendors GSF area IN GSF Vendor Area Total 0
Grand Total 27,718
RFQ______________________
Attachment 6 - Library Needs Assessment
87 Shelving Porterville Public Library Program

Assumes 12 SF/single sided shelf, standard shelving is 3' x 1' General Area Specific Area Description
Materials
Count
% on
Shelf
Items
Shelved
Storage
Type
Items
/ LF
Total
shelves
No of
Shelves
or Items
Sections
Needed
Section
Type SF
Public Areas New Materials shelving for rental books (66") 20 50% 10 Shelf 1 3 4 1 Single Sided 12 Public Areas New Materials shelving for new English adult books (66") 400 65% 260 Shelf 4 22 4 5 Single Sided 60 Public Areas New Materials shelving for new Spanish adult books (66") 51 65% 33 Shelf 4 3 4 1 Single Sided 12 Public Areas New Materials shelving for new adult DVDs (66") 245 65% 159 Shelf 15 4 5 1 Single Sided 12 Public Areas Media shelving for adult English DVDs (66") 9,000 65% 5,850 Shelf 15 130 5 26 Single Sided 312 Public Areas Media shelving for adult Spanish DVDs (66') 900 65% 585 Shelf 15 13 5 3 Single Sided 36 Public Areas Total 444
Adult Services Adult Fiction shelving for adult English fiction (66") 5,500 70% 3,850 Shelf 8 160 4 40 Single Sided 480 Adult Services Adult Fiction shelving for adult English genre fiction (66") 2,800 70% 1,960 Shelf 8 82 4 20 Single Sided 240 Adult Services Adult Fiction shelving for adult Spanish fiction (66") 1,000 70% 700 Shelf 8 29 5 6 Single Sided 72 Adult Services Adult Nonfiction shelving for adult English biography (66") 5,000 70% 3,500 Shelf 8 146 4 36 Single Sided 432 Adult Services Adult Nonfiction shelving for adult English nonfiction (66") 5,500 70% 3,850 Shelf 8 160 4 40 Single Sided 480 Adult Services Adult Nonfiction shelving for Spanish NF, biography (66') 1,050 70% 735 Shelf 10 25 5 5 Single Sided 60 Adult Services Adult Nonfiction shelving for local history (66") 500 85% 425 Shelf 8 18 4 4 Single Sided 48 Adult Services Large Print shelving for English large print (66") 2,500 70% 1,750 Shelf 8 73 4 18 Single Sided 216 Adult Services Quiet Reading Area shelving for newspapers, free pubs. (66") 16 100% 16 Shelf 2 3 4 1 Single Sided 12 Adult Services Adult Learning Centershelving for ALC collection (66") 600 70% 420 Shelf 8 18 4 4 Single Sided 48 Adult Services Total 2,088
Youth Services Family Space shelving for easy English board books 2,000 70% 1,400 Shelf 10 47 3 16 Single Sided 192 Youth Services Family Space shelving for English picture books (45") 10,000 70% 7,000 Shelf 15 156 3 52 Single Sided 624 Youth Services Family Space
shelving for Easy 1-2-3, A-B-C, Holiday,
Caldecotts 2,100 85% 1,785 Shelf 15 40 3 13 Single Sided 156 Youth Services Family Space shelving for easy Spanish board books 600 70% 420 Shelf 10 14 3 5 Single Sided 60 Youth Services Family Space shelving for Spanish picture books (45") 10,000 70% 7,000 Shelf 15 156 3 52 Single Sided 624 Youth Services Family Space shelving for Easy!I Can Read (45") 5,000 70% 3,500 Shelf 15 78 3 26 Single Sided 312 Youth Services Children's Library shelving for juvenile rental books 30 50% 15 Shelf 2 3 3 1 Single Sided 12 Youth Services Children's Library shelving for juvenile Eng. new books (66") 1,000 65% 650 Shelf 8 27 4 7 Single Sided 84 Youth Services Children's Library shelving for juvenile Span. new books (66") 447 65% 291 Shelf 8 12 4 3 Single Sided 36 Youth Services Children's Library shelving for juvenile Eng. Fiction (66") 10,100 70% 7,070 Shelf 10 236 4 59 Single Sided 708 Youth Services Children's Library shelving for juvenile Span. fiction (66") 2,000 70% 1,400 Shelf 10 47 4 12 Single Sided 144 Youth Services Children's Library shelving for juvenile graphic novels (66") 1,500 70% 1,050 Shelf 10 35 4 9 Single Sided 108 Youth Services Children's Library shelving for juvenile Eng. nonfiction (66") 10,000 75% 7,500 Shelf 10 250 4 63 Single Sided 756 Youth Services Children's Library shelving for juvenile Span. nonfiction (66") 5,000 75% 3,750 Shelf 10 125 4 31 Single Sided 372 Youth Services Children's Library shelving for juvenile Eng. biography (66") 500 75% 375 Shelf 10 13 4 3 Single Sided 36 Youth Services Children's Library shelving for juvenile Span. biography (66") 300 75% 225 Shelf 10 8 4 2 Single Sided 24 Youth Services Children's Library shelving for juvenile DVDs (66") 1,128 65% 733 Shelf 15 16 5 3 Single Sided 36 Youth Services Teenspace shelving for new books, rentals (66") 90 65% 59 Shelf 4 5 4 1 Single Sided 12 Youth Services Teenspace shelving for YA fiction (66") 1,500 65% 975 Shelf 8 41 4 10 Single Sided 120 Youth Services Teenspace shelving for YA graphic novels (66") 1,500 75% 1,125 Shelf 10 38 4 9 Single Sided 108 Youth Services Teenspace shelving for YA nonfiction, biography (66") 550 75% 413 Shelf 10 14 5 3 Single Sided 36 Youth Services Total 4,560
Grand Total 7,092
RFQ______________________
Attachment 6 - Library Needs Assessment
88 Seating Porterville Public Library Program

Code General Area Specific Area Description
No of
Tables Qty Unit SF/Unit SF

1.02 Public Areas Lobby 2 person bench (2' x 6') 2 bench 13 26

1.04 Public Areas Café 4 person circular café tables (3) 12 seats 21 252 Public Areas Total 14 278

2.02 Adult Services Adult Fiction lounge seats (12) 12 seats 35 420

2.02 Adult Services Adult Fiction 1 person table (16) 16 16 seats 25 400

2.02 Adult Services Adult Fiction 2 person table (8) 8 16 seats 25 400

2.04 Adult Services Adult Nonfiction lounge seats (12) 12 seats 35 420

2.04 Adult Services Adult Nonfiction 1 person table (18) 18 18 seats 25 450

2.04 Adult Services Adult Nonfiction 2 person table (10) 10 20 seats 25 500

2.04 Adult Services Adult Nonfiction 4 person table (2) 2 8 seats 25 200

2.08 Adult Services Quiet Reading Area lounge seats 14 seats 35 490

2.08 Adult Services Quiet Reading Area 1 person table (20) 20 20 seats 25 500

2.10 Adult Services Adult Learning Center 2 person table (6) 6 12 seats 25 300 Adult Services Total 148 4,080

3.02 Youth Services Family Space lounge seats (12) 12 seats 35 420

3.02 Youth Services Family Space 4 place round toddler table (2) 2 8 seats 15 120

3.08 Youth Services Children's Library lounge seats (8) 8 seats 35 280

3.08 Youth Services Children's Library 1 person table (6) 6 6 seats 25 150

3.08 Youth Services Children's Library 2 person table (11) 11 22 seats 25 550

3.08 Youth Services Children's Library 4 person table (6) 6 24 seats 25 600

3.10 Youth Services Teenspace lounge seats (12) 12 seats 35 420

3.10 Youth Services Teenspace 1 person table (8) 8 8 seats 25 200

3.10 Youth Services Teenspace 2 person table (4) 4 8 seats 25 200

3.10 Youth Services Teenspace 4 person table (4) 4 16 seats 25 400 Youth Services Total 124 3,340

4.02 Meeting Areas Small Study Room A (2 seat) 1 - 2 person study/meeting room 1 2 seats 40 80

4.04 Meeting Areas Small Study Room B (2 seat) 1 - 2 person study/meeting room 1 2 seats 40 80

4.06 Meeting Areas Small Study Room C (2 seat) 1 - 2 person study/meeting room 1 2 seats 40 80

4.08 Meeting Areas Small Study Room D (2 seat) 1 - 2 person study/meeting room 1 2 seats 40 80

4.10 Meeting Areas Small Study Room E (4 seat) 4 person study/meeting room 1 4 seats 30 120

4.12 Meeting Areas Small Study Room F (4 seat) 4 person study/meeting room 1 4 seats 30 120

4.14 Meeting Areas 10 - 12 Person Meeting Room 10 - 12 person meeting room 12 seats 25 300

4.16 Meeting Areas Dividable 150 Person Meeting Room
150 person meeting room, dividable
into three rooms 150 seats 15 2,250

4.20 Meeting Areas Creation Space 4 person tables (5) 20 seats 25 500

4.24 Meeting Areas Learning Kitchen
high stainless steel work tables for class
participants (6) 24 seats 18 432
Meeting Areas Total 222 4,042
Grand Total 508 11,740
RFQ______________________
Attachment 6 - Library Needs Assessment
89 Computers
and Technology
Porterville Public Library Program

Code General Area Specific Area Description Qty Unit SF/Unit SF

1.10 Public Areas Express Checkout self check machines 3 machine 10 30

1.16 Public Areas Public Access Computers computer workstations, sitdown 18 computer 35 630

1.16 Public Areas Public Access Computers
computer with assistive
technology 1 computer 40 40

1.16 Public Areas Public Access Computers catalog workstation 1 catalog 35 35

1.16 Public Areas Public Access Computers
networked printer/print release
station 1 printer 24 24
Public Areas Total 759

2.02 Adult Services Adult Fiction online catalog @ stack end 2 catalog 16 32

2.04 Adult Services Adult Nonfiction
digital microfiche/microfilm
reader 1 unit 35 35

2.04 Adult Services Adult Nonfiction online catalog @ stack end 2 catalog 16 32 Adult Services Total 99

3.02 Youth Services Family Space sit-down early learning station 4 computer 25 100

3.08 Youth Services Children's Library computer workstations, sitdown 4 wkstn 35 140

3.08 Youth Services Children's Library online catalog @ stack end 2 catalog 6 12

3.08 Youth Services Children's Library self check machine 1 machine 10 10

3.10 Youth Services Teenspace computer workstations, sitdown 4 wkstn 35 140

3.10 Youth Services Teenspace online catalog @ stack end 2 catalog 16 32 Youth Services Total 434

4.22 Meeting Areas Media Lab computer stations 4 wkstn 35 140 Meeting Areas Total 140
Grand Total 1,432
RFQ______________________
Attachment 6 - Library Needs Assessment
90 PENNY HUMMEL CONSULTING 34
Collections
The community needs access to a well-balanced collection in both print and digital media formats. Adequate shelving capacity is needed to support a balanced physical collection, so that materials can be shelved and displayed for convenient browsing. Shelving capacity needs to allow shelves to be kept 20% to 25% clear, so that there is readily available shelving space for incoming materials. The various collections of the library need to be shelved in appropriate locations within the overall space, clearly identified and easily found, and at heights appropriate to their target audiences.

As the assessment’s community survey indicates, while downloadable audio and video are strongly preferred over physical media (such as DVDs and CD audiobooks), community use of ebooks complements but has not replaced use of books. Therefore, maintaining a robust and well-weeded print collection should remain a priority. In the future, when the demand for physical media may diminish, shelving dedicated to these materials in the current program may be redeployed for other purposes.

The shelving plan for the new library includes capacity for 100,427 physical items, which will be augmented by over 1 million downloadable resources offered directly by the library or through its participation in the San Joaquin Valley Library System.

To maintain desirable sightlines, accessibility and aesthetics, this plan recommends a maximum shelf height of 66” for adult, media and young adult and children’s materials. Formulas used to calculate needed 66” shelving for these materials assume the bottom shelf is empty; alternatively, 60” shelves could be installed for same square footage but without the empty bottom shelf. Picture and board books will be housed in 45” high shelves.

Proposed collection areas include the following:
• New Materials: rental books, new adult books in English and Spanish, and new adult DVDs in English and Spanish
• Media: DVDs in English and Spanish
• Adult Fiction: Adult fiction in English and Spanish
• Adult Nonfiction: Adult nonfiction in English and Spanish, local history collection, digital microfiche/microfilm reader
• Large Print: Adult large print
• Adult Learning Center: materials for the library’s tutoring and ESL programs • Teenspace: Young adult new books and rentals, fiction, graphic novels, nonfiction, and biography (all in English)
• Children’s Library: Juvenile new books, fiction and nonfiction and biography in English and Spanish, graphic novels in English
• Family Space: picture and board books, easy readers
RFQ______________________
Attachment 6 - Library Needs Assessment
91 PENNY HUMMEL CONSULTING 35
The Shelving spreadsheet for the Porterville Public Library program provides detailed information about the size of each area of the library’s collection and the variables used to create a square foot estimate (such as percentage of items on the shelf and items per linear foot). Consistent with the library’s philosophy of service, English and Spanish language materials of the same type are co-located in the same areas of the library.

Computers and Technology
Carson Block’s separate technology assessment document provides an extensive and detailed overview of the new Porterville Public Library’s technology requirements. The library program focuses on aspects of technology that have square footage implications, which are listed in the Computers and Technology spreadsheet of the program.

This program recommends fixed-location computers be distributed in the following way:
• Public Access Computers: 20 computer workstations (with internet access) for adult and general use, including 1 equipped with assistive technology, and one catalog workstation
• Teenspace: four computer workstations (with internet access) • Children’s Library: four computer workstations (with internet access) • Family Space: four early learning stations
• Media Lab: 4 computer workstations
• Eight stack end online catalogs, distributed among various collection areas In addition, this program assumes that the library will provide laptops or other computing devices (such as Chromebooks) for checkout.

The program also includes three self-check machines in the express checkout area, and one self-check machine in the children’s library. The plan’s business center includes a copy machine, fax, and scanner for public use.

Seating
In a library facility, it is as important to provide space for people to use the building, as it is to provide space to house and display the collection. The preschool/family area needs chair seating for toddlers and their parents or caregivers. The children’s area should offer distinct seating areas for individual school aged children who need to do homework or quietly read.

Teens in particular need a designated area with age-appropriate furniture. The design of the space should not only send a message that they are welcome at the library but should also create a buffer, both physical and psychological, between this gregarious age group and other library visitors. Adults need both table seating and lounge chairs for quiet reading of books and periodicals as well as concentrated work at a laptop. All seats should be adjacent to electrical power, with outlets located safely out of circulation paths.

RFQ______________________
Attachment 6 - Library Needs Assessment
92 PENNY HUMMEL CONSULTING 36
The desire for improved seating was frequently expressed by both survey and focus group participants. Both high school and college students requested quiet space to support their learning efforts. In the library program, the broad desire for dedicated quiet space is addressed in a designated Quiet Reading Area.

Overall, this plan recommends a variety of seating options to offer appropriate work/study, collaboration and reading space for the community. These including lounge seating, 1 person tables, 2 person tables and 4 person tables. The distribution of this seating is detailed in the Seating spreadsheet of the program. Overall, the program offers 288 seats, or just over 4 seats/1000 people, which is within best practice range for an independent public library serving a population of Porterville’s size. The location of these seats is detailed in the Seating spreadsheet of the library program.

In addition, this program provides additional capacity for small meeting rooms and larger programming spaces, which will substantially increase possibilities for patrons to gather, study and learn at the library.

Special Features/Service Areas
The program includes several amenities that were prioritized by community members in the information gathering process. These include:
• Firefighters Memorial to honor those who lost their lives defending the previous library • Library Cafe, with seating for 12 and capacity for an outside vendor to provide drinks and snacks
• Business Center offering capacity for copying, faxing, and scanning • Friends of the Library Sales Area (in Business Center) • Adult Learning Center, with space for the staff coordinator, a volunteer, literacy collection, storage for program materials and six two-person tables for one-on-one tutoring
• Quiet Reading Area, offering access to newspapers, fourteen lounge seats and twenty one-person tables
Youth Areas
Survey and focus group participants were consistent in expressing their desire for vibrant and dynamic areas to serve the age-specific interests of children and teens. Therefore, the program divides services to those 18 and under into three areas:
• Family Space, an area geared towards pre-K children and their parents/caregivers. In addition to holding the library’s collection of picture books, board books and Easy! I Can Read books, this portion of the library includes a play area, stroller parking, lounge RFQ______________________
Attachment 6 - Library Needs Assessment
93 PENNY HUMMEL CONSULTING 37
seating, toddler tables and four sit down early learning stations. Adjacent to the Family Space are a Family Restroom and a Mother’s Room for nursing/lactating women. • Children’s Library, an area serving school age children. This area features books and media for this age group, four computer workstations, table and lounge seating, and a display case.
• Teenspace, an area intended for teenagers. This area includes the young adult collection of books and media, four computer workstations, and table and lounge seating, including four four-person tables that can be temporarily combined for programming.

Small Meeting Rooms
As the survey results indicate, small meeting rooms are an amenity greatly desired by both adults and teens. Patrons desire privacy and quiet for activities such as tutoring, one-on-one discussions and collaboration and virtual meetings. This program recommends the addition of six small meeting rooms: four 1 – 2 person rooms and two 3 – 4 person rooms. The program also includes a 10 – 12-person meeting room for larger gatherings.

Programming and Event Space
Library programs are a basic library service that complements the collection, attracts new users and provides the community with needed information on many topics. Dedicated space within the library is needed to provide an appropriate, accessible venue for these events, with seating to accommodate different groups of people. The primary programming space needs to be flexible and multipurpose, with built-in media projection equipment, adjustable lighting, a kitchen, and table and chair storage. Additionally, programming areas designed for activities provide efficient and dynamic opportunities for enrichment.

Survey and focus group participants expressed a wide range of interests with respect to the kinds of activities they would like to engage in at the library. High interest activities included arts and crafts programs, homework help, storytimes, and help with basic computer skills and applications. When asked about makerspace options of greatest interest to them, survey respondents most frequently chose high tech (3D printers, etc.), media (audio/video) and papercrafts. Focus group participants also repeatedly brought up interest in leveraging the community’s agricultural heritage to provide programming that addresses food insecurity, enhances cooking skills and/or provides job training in the culinary field.

In consideration of all these factors, the following programming spaces are recommended for the Porterville Public Library:
• Dividable 150 Person Meeting Room: Equipped with moveable partitions/sound barrier that will divide the room into three spaces, this room will host the library’s largest gatherings and programs. Each of the three sections of the meeting includes a flat screen monitor and projector as well as a small kitchenette to support craft programs RFQ______________________
Attachment 6 - Library Needs Assessment
94 PENNY HUMMEL CONSULTING 38
and refreshment service. An adjacent storage room holds chair dollies and nesting tables.
• Creation Space: Envisioned as a place to explore high tech makerspace activities, this room incorporates seating for 20 people at five tables, counter space for equipment, a flat screen monitor and a laptop storage/recharging station. The consultants recommend that prior to the construction of the facility, that the library conduct further research to determine the most desirable components of this makerspace. • Media Lab: To address high community interest in exploring audio and video, this room includes four computer workstations as well as space for a variety of equipment appropriate to audio/video production. As with the Creation Space, the consultants recommend that prior to the construction of the facility, that the library conduct further research to determine the most desirable components of this makerspace. • Teaching Kitchen: Based on the groundbreaking Culinary Literacy Center at the Free Library of Philadelphia, this space provides opportunities to teach cooking skills and provide job training in the culinary arts. In addition to a full-scale commercial/teaching kitchen, this space includes worktables for 24 participants. As with the makerspaces described above, the consultants recommend that the library conduct further research to determine the most desirable components of this area, and to identify potential community partnerships to support it.

Staff and Volunteer Areas
The proposed library program includes the following areas for staff and volunteer activities:
• Service Desk: a two-person central service desk combining reference and circulation • Public Access Computers: a moveable perch/service desk • Adult Learning Center: workstations for literacy coordinator and literacy volunteer • Children’s Library: a moveable perch/service desk
• Administrative Staff: three enclosed offices for library staff: one for the library director (with a table and four chairs for small staff meetings) and two for library supervisors (with guest chairs)
• General Staff Area: workstations for IT/outreach coordinator (new position) and adult services coordinator, and six stations for part-time staff • Technical Services: workstations for technical services coordinator, volunteer, shelving, worktables, and equipment for materials cataloging and processing • Youth Services: workstation for youth services coordinator, volunteer worktable, shelving, supplies and equipment for youth services activities • Circulation: workstation for circulation coordinator, shelving, storage, equipment, and areas for circulation activities
• Staff Support: A staff lounge with kitchen and seating for ten, a wellness room and staff restrooms
• Operational Support: a storage and supply room, janitorial closet, telecommunications room
RFQ______________________
Attachment 6 - Library Needs Assessment
95 PENNY HUMMEL CONSULTING 39
Outdoor Areas
Given the warm Porterville climate and the community’s affinity for outdoor activities, it is not surprising that many survey and focus group participants expressed interest in incorporating outside spaces into the plan for the new library outside library. Though outside of the scope of the library program (which focuses on what is included inside the facility walls), the program includes placeholders for outdoor seating areas, an outside classroom/programming area and a garden. As the project progresses, the consultants recommend that the library gather additional input from the community to gauge interest in outside amenities, which present a wonderful opportunity to connect community members with their unique locale.

Conclusion
The sudden loss of the Porterville Public Library in early 2020 has underscored the critical importance of the library to the well-being of its communities. Since the destruction of the library affected people of all ages from all walks of life, its rebirth will be a pivotal moment in the history of Porterville. Anticipating what will happen when the new library opens, a community member said, “We will feel whole again. We’ll feel complete again. Right now, you can tell something is missing.”
After a year when a deadly virus has upended daily life across the world, the critical services that the public library provides are needed more than ever. Designed with maximum flexibility to adapt to whatever the future holds, the new Porterville Public Library will continue to provide learning opportunities, access to timely and accurate information and the ability to connect residents with their community.

RFQ______________________
Attachment 6 - Library Needs Assessment
96 PENNY HUMMEL CONSULTING 40
Works Consulted
California Department of Education (2019), California School Dashboard. https://www.caschooldashboard.org/reports/54755230000000/2019 Census Reporter (2019). Porterville CA Profile Data.
https://censusreporter.org/profiles/16000US0658240-porterville-ca/ City of Porterville (2017). City of Porterville 2030 Plan. http://portervillecitycouncil.org/depts/CommunityDevelopment/generalplan.cfm City of Porterville. History of Porterville.
http://www.ci.porterville.ca.us/mods/LivingHere/historyofporterville.cfm Free Library of Philadelphia, Culinary Literacy Center. https://libwww.freelibrary.org/programs/culinary/about.cfm Paige + Moris (2009). Facilities and Space Needs Assessment. https://civicclerk.blob.core.windows.net/stream/PORTERVILLECA/2946bb77b6.pdf?sv=2015- 12-11&sr=b&sig=EIINbCwIljHiz0Z78YZ5YdzKxVgCgB76Pj1wYbVh%2Bi4%3D&st=2021-08- 08T01%3A45%3A40Z&se=2022-08-08T01%3A50%3A40Z&sp=r&rscc=nocache&rsct=application%2Fpdf

Porterville Public Library (2018 – 2020). Reports to the California State Library.

Porterville Public Library (2008). A Centennial Celebration of the Porterville Public Library. http://www.ci.porterville.ca.us/depts/Library/documents/ACentennialCelebrationofthePortervi llePublicLibrary1908-2008.pdf
Simmons Mosaic® USA market segmentation system, accessed through SimplyAnalytics.

Tulare County Economic Development Corporation. Porterville. https://www.tularecountyedc.com/living-here/porterville/ RFQ______________________
Attachment 6 - Library Needs Assessment
97 PORTERVILLE PUBLIC LIBRARY

ENGINEERING DIVISION

CITY OF PORTERVILLE
291 NORTH MAIN STREET PORTERVILLE, CA. 93257
(559) 782-7462 LOCATOR MAP

N PLANO ST

W OLIVE AVE

SOUTH COUNTY

JUSTICE CENTER
Item No. 7.

CITY COUNCIL AGENDA – MARCH 7, 2023
SUBJECT: Award of Contract - Rehabilitate Parallel and Connecting Taxiways Project SOURCE: Finance
COMMENT: On September 7, 2022, the City received a grant award of $4,748,734 from the Federal Aviation Administration (FAA) to pay for ninety percent (90%) of the allowable cost of the rehabilitation of the parallel and connecting taxiways at the Porterville Municipal Airport. The project consists of the reconfiguration of Taxiways A, C and D from their current airfield location to new alignments to meet FAA geometry standards and the rehabilitation of Taxiways A and B pavement to extend their useful lives.

At its meeting on November 15, 2022, the City Council authorized staff to readvertise for bids for the project. The original contractor's low bid of $4,418,371.39 from the previous bidding process in February 2022 had expired due to the length of time that had lapsed from the opening of the bids to the FAA grant award. Due to the expected increase in construction costs, the project was split into three phases: Phase 1 - the base bid which includes the reconfiguration of taxiways A and D; Phase 2 - additive A consisting of the reconfiguration of taxiway C; and Phase 3 - additive B consisting of the rehabilitation of taxiways A and B pavement.

As was expected, the rebidding effort resulted in higher bid amounts. With the additional costs of construction administration, inspections, materials testing, and other related costs, the entire project would cost over $6.7 million. Due to the increased cost, City staff and Tartaglia Engineering, the City's airport consultant, resolved to proceed with the project Base Bid plus Additive B work.

The following bids were received on January 10, 2023:

Base Bid Base Bid + Add B Total All Bids
Teichert Construction $4,210,740.00 $4,675,270.00 $5,767,990.00 Granite Construction $4,305,607.50 $4,768,801.50 $5,991,466.50 Griffith Company $4,541,637.76 $4,898,081.76 $6,201,155.00 Cal Valley Construction $4,554,005.00 $4,884,199.00 $5,902,177.00 Staff found the low bid of $4,675,270 (Base Bid + Add B) presented by Teichert Construction acceptable. Construction administration will be provided by Tartaglia Engineering under the existing airport consulting contract, and will include inspection, construction layout and surveying control, materials testing, Item No. 7.
and other related costs for an estimated fee of $708,300. The project will also entail the purchase of two new lighted closure crosses to be used during construction at an estimated cost of $90,000. An additional $80,000 is budgeted for City administration for a total project cost of $5,553,570.

Staff had consulted with the FAA and received concurrence with staff's recommendation. FAA also advised that the City seek a grant amendment towards the end of the project when the actual as-constructed costs are determined to address the reduced project scope (eliminating Taxiway C from the project description) and to request additional grant funds for the increased project costs.

If approved, project funding will consist of the FAA grant of $4,748,734, a State AIP matching grant of $150,000 and the remainder of $654,836 from the City's Airport Fund.

RECOMMENDATION: That the City Council:

1. Award the contract for the parallel and connecting taxiways rehabilitation project to Teichert Construction in the amount of $4,675,270;

2. Authorize a construction contingency of ten percent (10%) or $467,527;

3. Authorize Tartaglia Engineering to provide construction administration at an estimated cost of $708,300;

4. Authorize the purchase of two lighted closure crosses through the informal bidding process, at an estimated cost of $90,000; and

5. Authorize staff to submit a grant amendment to the FAA to correct the project scope and description and to request additional funds.

ATTACHMENTS: 1. Project Layout Plan

2. Project Cost Summary
Appropriated/Funded:

Review By:

Department Director:

Final Approver: John Lollis, City Manager
A
A4
A3
A1 A A A2 A ” UNDERGROUND SERVICE ALERT DIAL 811 TWO WORKING DAYS BEFORE YOU DIG NGINEERING TEARTAGLIA PROJECT PHASING SUMMARY OF PHASING CITY OF PORTERVILLE REHABILITATE TAXIWAYS PLOT DATE:11/29/2022 PHASE BID SCHEDULE WORK AREAS GENERAL WORK SUMMARY ALLOWABLE WORK WINDOW RUNWAY STATUS ANTICIPATED DURATION 1 BASE BID TAXIWAY D (NAME CHANGED TO TAXIWAY A4), TAXIWAY A, RUNWAY 12-30 REMOVE & RE-CONFIGURE TAXIWAY BETWEEN RUNWAY 12-30 AND TAXIWAY A. CURRENT TAXIWAY DESIGNATION (TAXIWAY D) WILL BE CHANGED TO NEW TAXIWAY DESIGNATION (TAXIWAY A4). INFIELD GRADING AND STORM DRAIN IMPROVEMENTS. RECONSTRUCT PORTION OF RUNWAY 12-30 SHOULDER AT TIE-IN LOCATION. WORK INCLUDES ALL SUBGRADE PREPARATION, AGGREGATE BASE, PAVING, ELECTRICAL, AND FIRST COAT OF PAVEMENT MARKINGS. INSIDE RSA: (9:00 PM - 6:00 AM) INSIDE RSA: (CLOSED) 65 WORKING DAYS 2 ADDITIVE ALTERNATE A TAXIWAY C (NAME CHANGED TO TAXIWAY A3), TAXIWAY A, RUNWAY 12-30 REMOVE & RE-CONFIGURE TAXIWAY BETWEEN RUNWAY 12-30 AND TAXIWAY A. CURRENT TAXIWAY DESIGNATION (TAXIWAY C) WILL BE CHANGED TO NEW TAXIWAY DESIGNATION (TAXIWAY A3). INFIELD GRADING. RECONSTRUCT PORTION OF RUNWAY 12-30 SHOULDER AT TIE-IN LOCATION. WORK INCLUDES ALL PAVING, ELECTRICAL, AND FIRST COAT OF PAVEMENT MARKINGS. 45 WORKING DAYS 3 BASE BID TAXIWAY A, RUNWAY 12-30, TAXIWAY A CONNECTOR (NAME CHANGED TO TAXIWAY A1) REMOVE & RE-CONFIGURE TAXIWAY BETWEEN RUNWAY 12-30 AND TAXIWAY A. CURRENT TAXIWAY DESIGNATION (CURRENTLY PART OF TAXIWAY A) WILL BE CHANGED TO NEW TAXIWAY DESIGNATION (TAXIWAY A1). INFIELD GRADING AND STORM DRAIN IMPROVEMENTS. RECONSTRUCT PORTION OF RUNWAY 12-30 SHOULDER AT TIE-IN LOCATION. WORK INCLUDES ALL PAVING, ELECTRICAL, AND FIRST COAT OF PAVEMENT MARKINGS. OUTSIDE RSA: (NO RESTRICTIONS) OUTSIDE RSA: (OPEN) 70 WORKING DAYS 4 ADDITIVE ALTERNATE B TAXIWAY A , TAXIWAY B (NAME CHANGED TO TAXIWAY A2) CRACK FILL, SLURRY SEAL, AND FIRST COAT OF PAVEMENT MARKINGS. INSTALLATION OF NEW GUIDANCE SIGNS. 15 WORKING DAYS 5 BASE BID TAXIWAY A, TAXIWAY A1, TAXIWAY A2, TAXIWAY A3, TAXIWAY A4, RUNWAY 12-30 SECOND COAT OF PAVEMENT MARKINGS 5 WORKING DAYS TOTAL 200 WORKING DAYS

REHABILITATE PARALLEL TAXIWAY AND RECONFIGURE TAXIWAYS A AND D

PROJECT COST SUMMARY
Bid Opening Date Jan, 2023
Bid Schedule Base Bid + Add B
Duration 155 working days
Item Category Description Cost
1 Equipment Runway Closure Markers $90,000.00
2 Tartaglia Construction Safety Phasing Plan (CSPP) $7,500.00 3 Teichert Construction $4,675,270.00
4 Tartaglia Construction Administration $162,000.00
5 Tartaglia Inspection $245,000.00
6 Tartaglia Construction Layout & Survey Control $28,000.00 7 Tartaglia (sub) Materials Testing $220,000.00
8 Tartaglia Project Close Out: As-Built Plans, Report $23,000.00 9 Tartaglia Document Duplication & Advertising $7,800.00 10 City Sponsor Administration - City of Porterville $80,000.00 11 Tartaglia Re-Bid Project 15,000.00
TOTAL $5,553,570.00
Summary
Teichert Contract (Based on Bids) $4,675,270.00
Tartaglia Contract (scope of work and fee estimate still being finalized) $708,300.00 Equipment (estimate only) $90,000.00
City $80,000.00
Total $5,553,570.00
Item No. 8.

CITY COUNCIL AGENDA – MARCH 7, 2023
SUBJECT: Intent to Abandon and Close to Public Use an Unimproved Alley Bounded by Morton Avenue and the East 7.5 Feet of the William Duncan Subdivision SOURCE: Engineering and Project Management
COMMENT: The City has received a request to vacate an unimproved alley bounded by Morton Avenue to the south, and the east 7.5 feet of the William Duncan Subdivision. The alley was dedicated for public highways as a part of the the William Duncan Subdivision, recorded March 10, 1923. The City has authority to vacate the alley under Section 8320 & Section 8331, Part 3, Division 9 of the Streets and Highways Code of the State of California.

The United States Forest Service has just completed a Record of Survey of its property at Morton Avenue and Henrahan Street. The U.S. Forest Service noticed that the alleyway was not abandoned, while the other roads associated with the William Duncan Subdivision map had been abandoned. The US Forest Service represents a majority proprietary interest to the property encompassing the north half of the proposed abandonment and is the requesting party. Jimmy and Peggy King represent proprietary interest to the south half of the proposed alley abandonment. Staff believes that there are no problems with any other reversionary rights, and the abandonment is necessary for the proposed orderly development of the property.

All fees have been paid, and after the City Council takes action, the utility companies will be notified of the intent to vacate the unimproved alley. An easement will be retained for utilities, if any, that may exist within the unimproved alley.

RECOMMENDATION: That City Council:

1. Approve the draft Resolution of intent to abandon an alley bounded by Morton Avenue to the south, and the east 7.5 feet of the William Duncan Subdivision; and

2. Set the City Council meeting of April 4, 2023, as the time and place for the Public Hearing for consideration.

ATTACHMENTS: 1. Draft Resolution

2. Exhibit A - Legal Description

3. Exhibit B - Legal Exhibit
Appropriated/Funded:

Item No. 8.

Review By:

Department Director:

Javier Sanchez, Engineering & Project Management Director Final Approver: John Lollis, City Manager

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PORTERVILLE

OF INTENTION TO VACATE AND CLOSE TO PUBLIC USE
AN UNIMPROVED ALLEY BOUNDED BY MORTON AVENUE AND THE EAST 7.5

FEET OF THE WILLIAM DUNCAN SUBDIVISION
SECTION 1: The Council of the City of Porterville, California, pursuant to Division 9, Part 3, Section 8320, of Streets and Highways Code of the State of California, does hereby resolve as follows, to-wit:

That it is the intention of the Council of the City of Porterville to abandon and close to public use that certain public right of way located in the City of Porterville, County of Tulare, State of California, and known generally as an unimproved alley bounded by Morton Avenue and the east 7.5 feet of the William Duncan Subdivision.

SECTION 2: A map or plan of said public rights of way intended to be vacated, abandoned and closed to public use is on file in the office of the City Clerk of the City of Porterville, reference to which is hereby made.

SECTION 3: That the public convenience and necessity requires the reservation of easements and rights of way for structures enumerated in Section 8330 of the California Streets and Highways Code.

SECTION 4: The City of Porterville, in the abandonment of said public rights of way to public use, reserves and excepts from the vacation the permanent easement and right at any time, or from time to time to construct, maintain, operate, replace, remove and renew sanitary sewers, water lines, and storm drains and appurtenant structures in, upon, over, and across said street or part thereof proposed to be vacated and pursuant to any existing franchises or renewals thereof, or otherwise, to construct, maintain, operate, replace, remove, renew and enlarge lines of pipes, conduits, cables, wires, poles and other convenient structures, equipment and fixtures for the operation of gas pipe lines, telegraph and telephone lines, railroad lines, and from the transportation or distribution of electric energy, petroleum and its products, ammonia, water and incidental purposes, including the access and the right to keep the property free from flammable materials and wood growth, and otherwise protect the same from all hazards in, upon and over the street or part thereof herein proposed to be vacated.

SECTION 5: Notice is further given that on Tuesday, the 4th day of April, 2023, at 7:00 p.m., or as soon thereafter as the matter can be heard, in the Council Chambers at City Hall in the City of Porterville, at 291 North Main Street, is hereby fixed for the time and place for hearing any objections to the vacation, abandonment and closing to public use of said public rights of way.

Martha A. Flores, Mayor
ATTEST:

John D. Lollis, City Clerk

By: Patrice Hildreth, Chief Deputy City Clerk

FOREST ERVICE
S

DEPARTMENT O F AGRICU U
L R
T E
THAT PORTION OF THE 7.5 FOOT ALLEYWAY, LOCATED WITHIN THE WILLIAM DUNCAN SUBDIVISION, AS SHOWN ON THE MAP, RECORDED APRIL 02, 1923, IN BOOK 17, PAGE 36 OF MAPS IN TULARE COUNTY RECORDS MORE PARTICULARLY DESCRIBED AS FOLLOWS:

THAT 7.5 FOOT ALLEYWAY LYING CONTIGUOUS TO AND WESTERLY OF, THE EASTERLY LINE,

OF SAID WILLIAM DUNCAN SUBDIVISION, BOUNDED ON THE NORTH BY THE NORTH LINE OF

SAID WILLIAM DUNCAN SUBDIVISION AND SOUTHERLY BY THE NORTH LINE OF THE LANDS GRANTED TO THE CITY OF PORTERVILLE, BY GRANT DEED RECORDED SEPTEMBER 18, 1980, IN VOLUME 3797, PAGE 559 OF OFFICIAL RECORDS OF TULARE COUNTY AND ACCEPTED BY THE CITY OF PORTERVILLE BY RESOLUTION 9476.

THE AREA OF SAID ALLEYWAY PORTION IS APPROXIMATELY 7147 SQUARE FEET (0.05 ACRES). 12/19/2022
E. MORTON AVE.

PLANO ST.

REFERENCES:

LEGEND:

AS ROCHE AVE. FORMERLY KNOWN

FOREST ERVICE
S

DEPARTMENT OF AGRICU
U

L R T E
CITY COUNCIL AGENDA – MARCH 7, 2023
SUBJECT: Acceptance of Subdivision Improvements - Royal Oaks, Phase 2 (Greenvine, LLC)
SOURCE: Engineering and Project Management
COMMENT:

The subdivider, Greenvine, LLC, has requested that the public improvements constructed for the Royal Oaks, Phase 2 subdivision be accepted by the City for maintenance. All required improvements, excluding sidewalks, have been completed, inspected by City staff and found to be acceptable. A Landscape and Lighting Maintenance District (LLD) was also a requirement of the development for street lighting and landscape improvements along Indiana Street and the Poplar Ditch. Improvements associated with the District have also been inspected by City staff and found to be acceptable.

The subdivider has on file a one year maintenance guarantee for five percent (5%) of the total cost of improvements and remaining public sidewalk security via letter of credit.

RECOMMENDATION: That the City Council:

1. Accept the public improvements, including those related to the Landscape & Lighting Maintenance District of the Royal Oaks, Phase 2 Subdivision for maintenance;

2. Authorize the City Clerk to file the Notice of Completion; and

3. Release the payment guarantee thirty-five (35) days after recordation, provided no liens have been filed.

ATTACHMENTS: 1. Royal Oaks Subdivision, Phase 2 Map
Appropriated/Funded:

Review By:

Department Director:

Javier Sanchez, Engineering & Project Management Director Final Approver: John Lollis, City Manager
PREPARED BY:

FAX: 559.802.3215
TEL: 559.802.3052
VISALIA, CA 93292
324 S. SANTA FE ST., STE. A
P.O. BOX 7593

SITUATED IN THE SOUTHWEST QUARTER OF THE NORTHWEST QUARTER OF SECTION 2, TOWNSHIP 22 SOUTH, RANGE 27 EAST, MOUNT DIABLO BASE AND MERIDIAN, IN THE CITY OF PORTERVILLE, COUNTY OF TULARE, STATE OF CALIFORNIA.

OWNER'S STATEMENT
STATE OF CALIFORNIA/COUNTY OF _____________

SIGNATURE
MY COMMISSION EXPIRES:

WITNESS MY HAND, AND OFFICIAL SEAL
PRINCIPAL PLACE OF BUSINESS: COUNTY
PERSONALLY APPEARED, _______________________________________ ON _______________, BEFORE ME, ____________________________, A NOTARY PUBLIC

WHO PROVED TO ME ON THE BASIS OF SATISFACTORY EVIDENCE TO BE THE PERSON(S)

WHOSE NAME(S) IS/ARE SUBSCRIBED TO THE WITHIN INSTRUMENT AND ACKNOWLEDGED

TO ME THAT HE/SHE/THEY EXECUTED THE SAME IN HIS/HER/THEIR AUTHORIZED

CAPACITY(IES), AND THAT BY HIS/HER/THEIR SIGNATURE(S) ON THE INSTRUMENT

THE PERSON(S), OR THE ENTITY UPON BEHALF OF WHICH THE PERSON(S) ACTED, EXECUTED THE INSTRUMENT.

PRINT NAME
COMMISSION NO.

I CERTIFY UNDER PENALTY OF PERJURY UNDER THE LAWS OF THE STATE OF CALIFORNIA THAT THE FOREGOING PARAGRAPH IS TRUE AND CORRECT.

FOR: LEORA LLC, A CALIFORNIA LIMITED LIABILITY COMPANY
STATE OF CALIFORNIA/COUNTY OF _____________

SIGNATURE
MY COMMISSION EXPIRES:

WITNESS MY HAND, AND OFFICIAL SEAL
PRINCIPAL PLACE OF BUSINESS: COUNTY
PERSONALLY APPEARED, _______________________________________ ON _______________, BEFORE ME, ____________________________, A NOTARY PUBLIC

WHO PROVED TO ME ON THE BASIS OF SATISFACTORY EVIDENCE TO BE THE PERSON(S)

WHOSE NAME(S) IS/ARE SUBSCRIBED TO THE WITHIN INSTRUMENT AND ACKNOWLEDGED

TO ME THAT HE/SHE/THEY EXECUTED THE SAME IN HIS/HER/THEIR AUTHORIZED

CAPACITY(IES), AND THAT BY HIS/HER/THEIR SIGNATURE(S) ON THE INSTRUMENT

THE PERSON(S), OR THE ENTITY UPON BEHALF OF WHICH THE PERSON(S) ACTED, EXECUTED THE INSTRUMENT.

PRINT NAME
COMMISSION NO.

I CERTIFY UNDER PENALTY OF PERJURY UNDER THE LAWS OF THE STATE OF CALIFORNIA THAT THE FOREGOING PARAGRAPH IS TRUE AND CORRECT.

BY: TITLE:

A NOTARY PUBLIC OR OTHER OFFICER COMPLETING THIS CERTIFICATE VERIFIES ONLY THE IDENTITY

OF THE INDIVIDUAL WHO SIGNED THE DOCUMENT TO WHICH THIS CERTIFICATE IS ATTACHED, AND NOT THE TRUTHFULNESS, ACCURACY, OR VALIDITY OF THAT DOCUMENT.

A NOTARY PUBLIC OR OTHER OFFICER COMPLETING THIS CERTIFICATE VERIFIES ONLY THE IDENTITY

OF THE INDIVIDUAL WHO SIGNED THE DOCUMENT TO WHICH THIS CERTIFICATE IS ATTACHED, AND NOT THE TRUTHFULNESS, ACCURACY, OR VALIDITY OF THAT DOCUMENT.

JASON T. BRITT COUNTY ADMINISTRATIVE OFFICER/
BY:

DEPUTY

BOARD OF SUPERVISOR'S STATEMENT

CITY CLERK'S STATEMENT

RECORDER'S STATEMENT
DOCUMENT NO.

FILED THIS DAY OF , 20 , AT M.,

IN VOLUME OF MAPS, AT PAGE TULARE COUNTY RECORDS,

TULARE COUNTY ASSESSOR/CLERK-RECORDER
BY:

DEPUTY
AT THE REQUEST OF 4 CREEKS, INC.

ROLAND P. HILL

SURVEYOR'S STATEMENT

CITY SURVEYOR'S STATEMENT

CITY COUNCIL'S STATEMENT
BY:_____________________________________

CITY CLERK
DATED THIS ________ DAY OF ____________________ 20_____ RANDY D. WASNICK P.L.S. 8163
MICHAEL K. REED, PUBLIC WORKS DIRECTOR P.L.S.7514

CLERK OF THE BOARD OF SUPERVISORS

FEE PAID

LANDSCAPE & LIGHTING ASSESSMENT DISTRICT
NOTICE TO HOMEOWNERS:

THIS SUBDIVISION IS WITHIN A LANDSCAPE MAINTENANCE DISTRICT AND

MAINTENANCE FEE FOR LANDSCAPING, SIDEWALK, AND BLOCK WALL

MAINTENANCE IS SUBJECT TO AN ANNUAL REVISION BASED ON ACTUAL

MAINTENANCE COST
I, JOHN D. LOLLIS, CITY CLERK OF THE CITY OF PORTERVILLE, STATE OF CALIFORNIA, HEREBY STATE TO

THE COUNTY RECORDER, AND TO WHOMSOEVER IT MAY CONCERN, THAT ALL THE PROVISIONS OF DIVISION 2, TITLE 7 OF THE GOVERNMENT CODE OF THE STATE OF CALIFORNIA AND OF ANY LOCAL

ORDINANCES PERTAINING TO DEPOSITS REQUIRED AT THE TIME OF APPROVAL OF THIS MAP BY THE CITY COUNCIL OF THE CITY OF PORTERVILLE HAVE BEEN COMPILED WITH.

EASEMENTS OF RECORD (NOT PLOTTABLE)

1. AN EASEMENT FOR POLES AND POLE LINES AND INCIDENTAL PURPOSES, IN FAVOR OF MT.

WHITNEY POWER AND ELECTRIC COMPANY, A CORPORATION, REC. AS BOOK 31, PAGE 256 OF OFFICIAL RECORDS.

2. AN EASEMENT FOR POLES AND POLE LINES AND INCIDENTAL PURPOSES,IN FAVOR OF SOUTHERN CALIFORNIA EDISON, RECORDED JUNE 4, 1952 AS BOOK 1601, PAGE 236 OF OFFICIAL RECORDS.

3. AN EASEMENT FOR PUBLIC UTILITIES AND INCIDENTAL PURPOSES RECORDED DECEMBER 16, 2019, AS INSTRUMENT NO. 2019-0073407, OF OFFICIAL RECORDS IN FAVOR OF SOUTHERN CA.

GAS CO.

4. AN EASEMENT FOR SOLAR ENERGY EQUIPMENT AND INCIDENTAL PURPOSES IN FAVOR OF SUNSTREET ENERGY GROUP, LLC, A DELAWARE LIMITED LIABILITY COMPANY, IN DEED REC. FLOOD NOTE 2/2/2021, AS INSTR. NO. 2021-0010200, O.R.

THE SUBJECT SITE IS WITHIN FLOOD ZONE X AS SHOWN
ON FEMA FIRM PANEL 06107C1641E, EFFECTIVE 6/16/2009

THIS IS TO STATE THAT AT A REGULAR MEETING OF THE CITY COUNCIL OF THE CITY OF PORTERVILLE HELD ON THE _______ DAY OF ___________________ 20____ AN ORDER WAS DULY AND REGULARLY MADE

AND ENTERED APPROVING THIS MAP AND SUBDIVISION AND ACCEPTING, SUBJECT TO IMPROVEMENTS, ON

BEHALF OF THE PUBLIC THE STREETS, AVENUES, EASEMENTS, AND ACCESS LIMITATION STRIPS, ALL AS SHOWN AND INDICATED WITHIN THE BOUNDARIES OF THE SUBDIVISION SHOWN UPON THIS MAP.

WITNESS MY HAND AND OFFICIAL SEAL OF THE CITY OF PORTERVILLE THIS ___ DAY OF ____________ 20____
BY:_____________________________________

CITY CLERK

SOIL ENGINEER'S STATEMENT
I HEREBY STATE THAT A PRELIMINARY SOIL REPORT WAS SUBMITTED BY ME IN _____________, 20_______ IN ACCORDANCE WITH THE PROVISIONS OF ORDINANCE 900 OF THE MUNICIPAL CODE OF THE CITY OF PORTERVILLE AND THAT SAID REPORT IS ON FILE IN THE CITY BUILDING INSPECTOR'S OFFICE.

ZONING ADMINISTRATOR'S STATEMENT

I HEREBY STATE THAT THIS MAP CONFORMS TO THE APPROVED TENTATIVE MAP DATED THIS ________DAY OF ________________________ 20______
DATED THIS ________ DAY OF ____________________ 20_____ BY: TITLE:

BY:

BY:

POPLAR DITCH

ROYAL OAKS
SUBDIVISION 1A

INDIANA STREET
HWY 65
HWY 190

GIBBONS AVENUE

MAIN STREET

CITY OF

PORTERVILLE

VICINITY
MAP

NO SCALENORTH
ROYAL OAKS SUBDIVISION, PHASE 2

THIS SUBDIVISION IS SUBJECT TO A LANDSCAPE AND LIGHTING ACT ASSESSMENT DISTRICT WHICH WILL BE FORMED WITHIN 45 DAYS OF THE RECORDING OF THIS MAP

LEGAL DESCRIPTION
ALL THAT PORTION AS LABELED "REMAINDER" OF ROYAL OAKIS SUBDIVISION 1A, AS SHOWN ON

SAID MAP, LOCATED IN THE CITY OF PORTERVILLE, COUNTY OF TULARE, STATE OF CALIFORNIA, RECORDED JULY 30, 2020 AS DOCUMENT 2020-0044997 AND FILED IN VOLUME 44 OF MAPS AT PAGE 53, TULARE COUNTY RECORDS

THE UNDERSIGNED HEREBY CERTIFY THAT WE ARE THE ONLY PERSONS HAVING ANY

RECORD TITLE INTEREST IN THE REAL PROPERTY INCLUDED WITHIN THE BOUNDARIES

OF THE SUBDIVISION SHOWN UPON THIS MAP, AND DO HEREBY CONSENT TO THE

PREPARATION AND RECORDING OF SAID MAP AND THAT THE CONSENT OF NO OTHER PERSON IS NECESSARY. WE HEREBY OFFER FOR DEDICATION AND DO HEREBY

DEDICATE TO PUBLIC USE THE FOLLOWING, AS SHOWN WITHIN THE BOUNDARIES OF THE MAP HEREON, FOR THE SPECIFIED PURPOSES:

1. RIGHT OF WAY FOR SOUTH INDIANA STREET, RED OAK AVENUE, PIN OAK

AVENUE, SOUTH CHESS TERRACE PLACE, ROYAL OAK COURT, OHIO PLACE,

CREEKSIDE PLACE, AND COTTAGE PLACE

1. BLOCK WALL AND FOOTING EASEMENT IN FAVOR OF THE CITY OF PORTERVILLE, FOR BLOCK WALL PURPOSES AND LABELED AS "BWE" HEREON

2. PUBLIC UTILITY EASEMENT IN FAVOR OF THE CITY OF PORTERVILLE, FOR PUBLIC UTILITY PURPOSES AND LABELED AS "PUE" HEREON

3. PUBLIC ACCESS EASEMENT IN FAVOR OF THE CITY OF PORTERVILLE, FOR PUBLIC ACCESS PURPOSES AND LABELED AS "PAE" HEREON

4. TRAIL AND LANDSCAPE EASEMENT IN FAVOR OF THE CITY OF PORTERVILLE, FOR

PEDESTRIAN ACCESS AND LANDSCAPE PURPOSES

5. DITCH ACCESS AND MAINTENANCE EASEMENT IN FAVOR OF DITCH OWNER, FOR

ACCESS AND DITCH MAINTENANCE PURPOSES

THIS MAP WAS PREPARED BY ME OR UNDER MY DIRECTION AND IS BASED UPON A

FIELD SURVEY IN CONFORMANCE WITH THE REQUIREMENTS OF THE SUBDIVISION MAP

ACT AND LOCAL ORDINANCE AT THE REQUEST OF ON
. AND SAID FIELD SURVEY IS TRUE AND COMPLETE AS SHOWN. I HEREBY STATE

THAT THIS FINAL MAP SUBSTANTIALLY CONFORMS TO THE CONDITIONALLY APPROVED TENTATIVE MAP. ALL MONUMENTS ARE OF THE CHARACTER AND OCCUPY, OR WILL

OCCUPY, THE POSITIONS INDICATED WITHIN ONE YEAR OF THE RECORDING OF THIS MAP AND ARE, OR WILL BE, SUFFICIENT TO ENABLE THE SURVEY TO BE RETRACED.

DATED THIS DAY OF ,20 .

I HEREBY STATE THAT I HAVE EXAMINED THIS MAP; THAT THE SUBDIVISION AS SHOWN

IS SUBSTANTIALLY THE SAME AS IT APPEARED ON THE TENTATIVE MAP, AND ANY APPROVED ALTERATIONS THEREOF; THAT ALL OF THE PROVISIONS OF DIVISION 2, TITLE 7 OF THE GOVERNMENT CODE OF STATE OF CALIFORNIA AND ANY LOCAL

ORDINANCES APPLICABLE AT THE TIME OF APPROVAL OF THE TENTATIVE MAP HAVE BEEN COMPLIED WITH; AND THAT I AM SATISFIED THAT THIS MAP IS TECHNICALLY CORRECT. DATED THIS DAY OF ,20 .

I, JASON T. BRITT, COUNTY ADMINISTRATIVE OFFICER/CLERK OF THE BOARD

OF SUPERVISORS OF THE COUNTY OF TULARE, STATE OF CALIFORNIA, DO

HEREBY STATE THAT THE SAID BOARD OF SUPERVISORS HAS APPROVED THE PROVISIONS MADE FOR THE PAYMENT OF TAXES AS PROVIDED IN DIVISION 2 OF TITLE 7 OF THE GOVERNMENT CODE OF THE STATE OF CALIFORNIA.

DATED THIS DAY OF ,20 .

SUBJECT

PROPERTY
930.00'
N89° 21' 01"W 1,030.00'
935.00'
930.00'
160.00'
930.00'
(45.00')
(45.00') 60.00' 60.00' 60.00' 60.00' 60.00' 60.00' 60.00' 60.00' 60.00' 60.00' 60.00' 60.00' 60.00' 60.00' 45.00'

80.00' 80.00'

60.00' 60.00' 45.00' 60.00' 60.00' 60.00' 60.00' 60.00' 60.00' 60.00' 60.00' 60.00' 60.00' 60.00' 60.00' (N89° 21' 01"W)
(65.00')

60.00' 60.00' 60.00'

60.00' 60.00' 65.00' 60.00' 60.00' 60.00' 60.00' 60.00' 60.00' 60.00' 60.00' 60.00' N89° 21' 01"W 970.00'

95.00' (N89°21'01"W 95.00')
(45.00') 60.00' 60.00' 60.00' 60.00' 60.00' 60.00' 60.00' 60.00' 60.00' 60.00' 60.00' 60.00' 60.00' 60.00' 45.00'

80.00'
N89° 21' 01"W 965.00' (N89° 21' 01"W 965.00')
(N89° 21' 01"W 100.43')
N89° 21' 01"W 100.43'
N0° 38' 59"E 350.00' (N0° 38' 59"E 350.00')
100.00' 25.00' 25.00' 100.00' (100.00') 100.00' (100.00') (25.00') (25.00')
100.00' 100.00'
100.00' 100.00'
100.00' 100.00'
100.00' 100.00'
100.00' 100.00'
100.00' 100.00'
100.00' 100.00'
100.00' 100.00'
100.00' 100.00'
100.00' 100.00'
100.00' 100.00'
100.00' 100.00'
100.00' 100.00'
100.00' 100.00'
N0° 38' 59"E 200.00'
N0° 38' 59"E 200.00'
N0° 38' 59"E 200.00'
N0° 38' 59"E 200.00'
N0° 38' 59"E 200.00'
N0° 38' 59"E 200.00'
N0° 38' 59"E 200.00'
N0° 38' 59"E 200.00'
N0° 38' 59"E 200.00'
N0° 38' 59"E 200.00'
N0° 38' 59"E 200.00'
N0° 38' 59"E 200.00'N0° 38' 59"E 200.00'
N0° 38' 59"E 200.00'
N0° 38' 59"E 100.00'
N0° 38' 59"E 100.00'
N0° 38' 59"E 100.00'
N0° 38' 59"E 100.00'
N0° 38' 59"E 100.00'
N0° 38' 59"E 100.00'
N0° 38' 59"E 100.00'
N0° 38' 59"E 100.00'
N0° 38' 59"E 100.00'
N0° 38' 59"E 100.00'
N0° 38' 59"E 100.00'
N0° 38' 59"E 100.00'
N0° 38' 59"E 100.00'
N0° 38' 59"E 100.00'
613.65'
125.00' 250.00'
(N0°38'59"E 130.00')
N00° 38' 59"E 743.65'
128.75'
FD. 3/4" IP TAGGED "PLS 8163"
REPLACED WITH 2" BD STAMPED
"PLS 8163", FLUSH IN CONCRETE

60.00' (60.00') 60.00' (60.00') 65.00' (60.00') 60.00' (60.00') 60.00' (60.00') 60.00' (60.00') 60.00' (60.00') 60.00' (60.00') 60.00' (60.00') 60.00' (60.00') 60.00' (60.00') 60.00' (60.00') 60.00' (60.00') 60.00' (60.00') 60.00' (60.00')

30.00' 30.00'
(30.00') (30.00') 21.35' (N0° 38' 59"E 21.35') 585.00' 60.00' 60.00' 60.00' 60.00' 60.00' 60.00' 60.00' 60.00' 60.00' 45.00'

81.53'
N44° 21' 01"W 28.28'

30.00'
635.00'

65.00' 60.00' 60.00' 60.00' 60.00' 60.00' 60.00' 60.00' 60.00' 60.00' N0° 32' 44"E 937.21' (N0° 32' 44"E 937.21')
2107.72' (2107.72')
158.04' (158.04') 123.75' (123.75') 5.00' (5.00')
N89° 21' 01"W 100.36'
N89° 21' 01"W 100.47'
N89° 21' 01"W 100.58'
N89° 21' 01"W 100.69'
N89° 21' 01"W 100.79'
N89° 21' 01"W 100.90'
N89° 21' 01"W 101.01'
N89° 21' 01"W 101.12'
N89° 21' 01"W 101.23'
N45° 38' 59"E

28.28'
N44° 21' 01"W

28.28'
N45° 38' 59"E

28.28'
N89° 21' 01"W 131.59'
N0° 38' 59"E 25.00' (N0° 38' 59"E 25.00')
N89° 21' 01"W 28.75'
(N89° 21' 01"3W 28.75')
177
6000 sf.
178
6000 sf.
179
6000 sf.
180
6000 sf.
181
6000 sf.
182
6000 sf.
183
6000 sf.
184
6000 sf.
185
6000 sf.
186
6000 sf.
187
6000 sf.
188
6000 sf.
189
6000 sf.
190
6000 sf.
191
6300 sf.
70 6029 sf.
71 6036 sf.
72 6042 sf.
73 6049 sf.
74 6055 sf.
75 6062 sf.
76 6068 sf.
77 6075 sf.
78 6082 sf.
79 6396 sf.
162
6300 sf.
161
6300 sf.
163
6000 sf.
160
6000 sf.
159
6000 sf.
164
6000 sf.
165
6000 sf.
158
6000 sf.
157
6000 sf.
167
6000 sf.
155
6000 sf.
156
6000 sf.
166
6000 sf.
168
6000 sf.
154
6000 sf.
169
6000 sf.
153
6000 sf.
170
6000 sf.
171
6000 sf.
152
6000 sf.
172
6000 sf.
173
6000 sf.
174
6000 sf.
175
6000 sf.
176
6000 sf.
147
6000 sf.
148
6000 sf.
149
6000 sf.
150
6000 sf.
151
6000 sf.

N0° 38' 59"E 525.12'
N0° 38' 59"E 425.99'
N0° 38' 59"E 447.74'
N0° 38' 59"E 493.37'N0° 38' 59"E 492.31'
N89° 21' 01"W 103.04'
N89° 21' 01"W 103.04' N89° 21' 01"W 207.50'
N89° 21' 01"W 207.50'
N89° 21' 01"W 390.54'
N89° 21' 01"W 207.50'
N89° 21' 01"W 207.50'
N89° 21' 01"W 207.50' N89° 21' 01"W 207.50'
N89° 21' 01"W 207.50'
N89° 21' 01"W 207.50' N89° 21' 01"W 207.50'
N89° 21' 01"W 207.50'
N89° 21' 01"W 207.50'
103.75' 103.75'
103.75' 103.75'
103.75' 103.75'
167.50'

83.75' 83.75'
279.33'

60.00' 60.00' 60.00' 45.00'
335.60'

45.00' 60.00' 60.00'

60.00'

60.00'

60.00' 60.00' 45.00'
335.60'
103.75' 103.75'
103.75' 103.75'
103.75' 103.75'
167.50'

83.75' 83.75'
351.35'

45.00' 60.00' 60.00'

60.00'

60.00'

60.00' 60.00' 45.00'
167.50'

83.75' 83.75'
351.35'
103.75' 103.75'
103.75' 103.75'
103.75' 103.75'

45.00' 60.00' 60.00' 60.00'
353.10'

60.00' 60.00' 60.00' 45.00'
167.50'

83.75' (83.75') 83.75'
(45.00')

60.00' 60.00' 60.00'
314.85'
309.85'

60.00' 60.00' 60.00'
(40.00')
(40.00')

60.00' 60.00' 60.00'

30.00'
(30.00') 103.04' 103.75' 103.75' 25.00'
(25.00')

25.00'
(25.00')
103.75' 103.75'
103.75' 103.75' 60.00' 60.00' 60.00' 65.00' (65.00')

65.00' 60.00' 60.00' 60.00'
131.59'

5.00'
N0° 38' 59"E 238.65'
158.04' (158.04') 128.75' (128.75')
N44° 21' 01"W 28.28' N45° 38' 59"E 28.28' N44° 21' 01"W 28.28' N45° 38' 59"E 28.28' N44° 21' 01"W 28.28' N45° 38' 59"E 28.28' N44° 21' 01"W 28.28' (25') (25')
286.79' (N89° 21' 01"W 286.79')

45.00'

40.00'

40.00'
N0° 38' 59"E 25.00' (N0° 38' 59"E 25.00')

90.00' (90.00')
N0° 38' 59"E 2659.85' (N0° 38' 59"E 2659.85') BASIS OF BEARINGS 552.12' (552.12')

90.00' (90.00') 335.99'

65.00' 60.00' 60.00' 60.00'
25' 25'
25' 25'
25'
25'
(25') 25' 25' 25'
30' 30'
30' 30'
25'
25'
25'
25'
3' PAE
3' PAE
3' PAE
3' PAE
3' PAE
3' PAE
3' PAE
3' PAE
3' PAE
3' PAE
3' PAE
3' PAE
3' PAE
3' PAE
3' PAE
3' PAE
146
6183 sf.
145
6183 sf.
144
6183 sf.
138
6225 sf.
137
6225 sf.
136
6225 sf.
135
6544 sf.
134
6225 sf.
133
6225 sf.
132
6225 sf.
123
6225 sf.
122
6225 sf.
121
6225 sf.
120
6544 sf.
119
6544 sf.
118
6225 sf.
117
6225 sf.
116
6225 sf.
107
6225 sf.
106
6225 sf.
105
6225 sf.
104
6544 sf.
103
6544 sf.
102
6225 sf.
101
6225 sf.
100
6225 sf.
92 91
6225 sf.
90 6225 sf.
89 6544 sf.
88 6544 sf.
87 6225 sf.
86 6225 sf.
85 RED OAK AVENUE

PIN OAK AVENUE

CHESS TERRACE STREET

ROYAL OAK STREET

PIN OAK AVENUE

ROYAL OAK COURT
S. CHESS TERRACE PL.

S. INDIANA STREET S. INDIANA STREET

PIN OAK AVENUE

COTTAGE PLACE

CREEKSIDE PLACE

OHIO PLACE
353.10'
2' BWE
6' PUE
6' PUE
6' PUE 6' PUE 6' PUE
6' PUE
6' PUE
6' PUE
6' PUE
6' PUE
6' PUE
6' PUE
6' PUE
6' PUE
6' PUE
PUBLIC HIGHWAY EASEMENT, REC.
11/9/1938, BK. 824, PG. 302, O.R.

65.00' 60.00' 60.00' 60.00'
257.50' 257.50' 262.50'
PREPARED BY:

FAX: 559.802.3215
TEL: 559.802.3052
VISALIA, CA 93292
324 S. SANTA FE ST., STE. A
P.O. BOX 7593
FD. 3/4" IP TAGGED "PLS 8163" PER ROYAL
OAKS SUBDIVISION 1A, REPLACED WITH 2" BD
STAMPED "PLS 8163", FLUSH IN CONCRETE
302.21'
N89° 50' 15"W 2650.44' (N89° 50' 15"W 2650.44')
1325.22' (1325.22')
552.12' (552.12')
N0° 38' 59"E 2659.85' (N0° 38' 59"E 2659.85') BASIS OF BEARINGS FD. BRASS TAG (ILLEGIBLE) AND NAIL IN

CONCRETE, TIES CHECK
ACCCEPTED AS E1/4 COR. SECT. 3-22/27
FD. BRASS DISC IN WELL, STAMPED
"RCE 16094", TIES CHECK
ACCEPTED AS NE COR. SECT. 3-22/27
FD. BRASS DISC IN WELL STAMPED "RCE 24637"
ACCEPTED AS CENTER COR. SECT. 2-22/27
SHEET 2 OF 3
SEE SHEET 3
SEE SHEET 3
SEE SHEET 3
N89° 21' 01"W 1193.04'
FD. 3/4" IP TAGGED "PLS 8163" PER ROYAL
OAKS SUBDIVISION 1A, REPLACED WITH 2" BD
STAMPED "PLS 8163", FLUSH IN CONCRETE
SEE SHEET 3

POSITION OF SE CORNER OF

PROPERTY BEING SUBDIVIDED
ROYAL OAKS SUBDIVISION, PHASE 2
NORTH
60' 0' 60'
CURVE TABLES ON SHEET 3
( )
LEGEND
BWE
PUE
T.C.R.
1 2
O.R.T.C.

FD.

IP

MONUMENT FOUND AS DESCRIBED
FOUND BRASS DISC IN CONCRETE STAMPED "PLS 8163" PER ROYAL OAKS SUBDIVISION 1A RECORDED IN VOL. 44 OF MAPS, PG. 53 T.C.R.

FOUND 3/4" IRON PIPE TAGGED "PLS 8163" PER ROYAL OAKS
SUBDIVISION 1A
SET 3/4" IRON PIPE TAGGED "PLS 8163"
SET BRASS DISC IN CONCRETE STAMPED "PLS 8163"
FOUND 3/4" IRON PIPE TAGGED "PLS 8163" AS 5' WITNESS CORNER SET 3/4" IRON PIPE TAGGED "PLS 8163" AS 5' WITNESS CORNER (DISTANCE IS TO TRUE CORNER)

BLOCK WALL AND CONCRETE FOOTING EASEMENT

PUBLIC UTILITY EASEMENT

TULARE COUNTY RECORDS

OFFICIAL RECORD OF TULARE COUNTY

FOUND AS DESCRIBED

IRON PIPE

THICK SOLID LINE DENOTES SUBDIVISION BOUNDARY

RECORD DATA PER MAP OF ROYAL OAKS SUBDIVISION
1A RECORDED IN VOL. 44 OF MAPS, AT PG. 53, T.C.R.

TRAIL AND LANDSCAPE EASEMENT

DITCH ACCESS AND MAINTENANCE EASEMENT
THE WEST LINE OF THE NW1/4 OF SECTION 2-22/27 PER MAP
OF ROYAL OAKS SUBDIVISION 1A, RECORDED IN VOLUME 44
OF MAPS, PG. 53, T.C.R.

BASIS OF BEARINGS

WATER OAK AVENUE

60.00' 60.00' 60.00' 45.00'

81.53'
N44° 21' 01"W 28.28'

30.00' 65.00' 60.00' 60.00' 60.00'
N0° 32' 44"E 937.21' (N0° 32' 44"E 937.21')

90.41' 91.40' 65.00' 30.00' 25.40'
N89° 21' 01"W 101.01'
N89° 21' 01"W 101.12'
N89° 21' 01"W 101.23'
76 6068 sf.
77 6075 sf.
78 6082 sf.
79 6396 sf.

N0° 38' 59"E 525.12'
N0° 38' 59"E 425.99'
N0° 38' 59"E 464.24'
N0° 38' 59"E 462.49'
N0° 38' 59"E 446.74'
N0° 38' 59"E 151.83'
N89° 21' 01"W 136.59'
N0° 38' 59"E 447.74'
N0° 38' 59"E 493.37'N0° 38' 59"E 492.31'
N89° 21' 01"W 103.04'
N89° 21' 01"W 103.04'
N89° 21' 01"W 103.04'
N89° 21' 01"W 103.04'
N89° 21' 01"W 88.81' N89° 21' 01"W 89.51'
N64° 52' 10"W(R) 91.47'
N89° 21' 01"W 103.75'
N89° 21' 01"W 79.61'
N89° 21' 01"W 207.50'
N89° 21' 01"W 207.50'
N89° 21' 01"W 207.50'
N89° 21' 01"W 207.50'
N89° 21' 01"W 390.54'
N89° 21' 01"W 207.50'
N89° 21' 01"W 207.50'
N89° 21' 01"W 207.50'
N89° 21' 01"W 207.50'
N89° 21' 01"W 207.50'
N89° 21' 01"W 207.50'
N89° 21' 01"W 158.93' N89° 21' 01"W 158.75'
N89° 21' 01"W 206.61'
N89° 21' 01"W 207.50'
N89° 21' 01"W 207.50'
N89° 21' 01"W 207.50'
N89° 21' 01"W 207.50'
N89° 21' 01"W 207.50' N89° 21' 01"W 207.50'
N89° 21' 01"W 207.50'
N89° 21' 01"W 207.50'
N89° 21' 01"W 207.50'
N89° 21' 01"W 207.18'
N89° 21' 01"W 181.73'
N89° 21' 01"W 110.88'
N78° 21' 44"E 182.90'
N77° 12' 52"E 182.24'
N89° 44' 21"W 409.85' N89° 44' 21"W 199.99'
N80° 28' 03"E 38.78'
N80° 28' 03"E 35.69'
N86° 38' 55"E 58.59'
N86° 38' 55"E 59.05'
N77° 12' 52"E 184.93'
N78° 21' 44"E 180.84'
N89° 44' 21"W 611.46'
N80° 14' 53"W 57.53'
N80° 14' 53"W 55.98' 5.00'
128.75' 128.75' 128.75' 105.16' 70.14' 73.40'
119.18'
144.73'

27.82'
102.86' 78.88'
103.75' 103.43'
103.75' 103.75'
103.75' 103.75'
103.75' 103.75'
103.75' 103.75'
167.50'

83.75' 83.75'
279.33'

54.33' 60.00' 60.00' 60.00' 45.00'
335.60'

45.00' 60.00' 60.00' 60.00' 60.00'

50.60'

50.60'

60.00' 60.00' 60.00' 60.00' 45.00'
335.60'

79.31' 79.44'
103.75' 102.86'
103.75'

60.00'
103.75'
103.75' 103.75'
103.75' 103.75'
103.75' 103.75'
103.75' 103.75'
167.50'

83.75' 83.75'
351.35'

45.00' 60.00' 60.00' 60.00' 60.00'

60.00'

60.00'

60.00' 60.00' 60.00' 60.00' 45.00'
167.50'

83.75' 83.75'
351.35'

6.35'

6.35'

79.61' 79.31'
103.75' 103.75'
103.75' 103.75'
103.75' 103.75'
103.75' 103.75'
103.75' 103.75'
103.75' 103.75'

45.00' 60.00' 60.00' 60.00' 60.00' 60.00'
353.10'

60.00' 60.00' 60.00' 60.00' 60.00' 45.00'
167.50'

83.75' (83.75') 83.75'
(45.00')

60.00' 60.00' 60.00' 60.00' 29.85'
314.85'
309.85'

29.85' 60.00' 60.00' 60.00' 60.00'
(40.00')
(40.00')

60.00' 60.00' 60.00' 60.00' 65.00' 122.37'
501.87'

30.00' (30.00') 103.04' 103.75' 103.75' 25.00'
(25.00')

25.00'
(25.00')
103.75' 103.75'
103.75' 103.75'
103.75' 103.75'
103.75' 103.75' 65.12' 89.62' 40.50' 65.00' 60.00' 65.00' 60.00' 60.00' 60.00' 60.00' 65.00' (65.00') R22 R23 R26

65.00' 60.00' 60.00' 60.00' 60.00' 60.00' 82.74'
R20
R19
R11
R12
R13 R15
R16 R17
R25
R24
R4R5
N0° 38' 59"E(R)

5.00'
N13° 10' 32"W(R)

3.00'
R27
N12° 47' 08"W(R)

5.00'
R21
R18
R14
R6
R7
R8
R9
R10
N0° 38' 59"E(R)

5.00'
R1
R2 R3
C1
C2
C3
C4
C5
C6 C7
C8
C9
C10
C11
C12
C13
C14

8.10' 8.10'
C15
C16
C17
C18
C19
C20
C21
C22
C23
C24
C25
C26
C27
C28
C29
C30
C31
C32
C33
C34
C35
C36
C37
C38
C39
C40
C41

91.64'

35.69'
N45° 38' 59"E 28.28'
131.59'

5.00'
25' 25'
30'
N0° 38' 59"E 238.65'
262.50' 257.50' 257.50' 128.75' (128.75') 128.75' 158.04' (158.04') N44° 21' 01"W 28.28' N45° 38' 59"E 28.28' N44° 21' 01"W 28.28' N45° 38' 59"E 28.28' N44° 21' 01"W 28.28' N45° 38' 59"E 28.28' N44° 21' 01"W 28.28' 30'
25' 25' 25' (25')
(25') (25')
25' 25'
25' 25' 25' 25' 25' 25'
286.79' (N89° 21' 01"W 286.79')

45.00'

40.00'

40.00'
N0° 38' 59"E 25.00' (N0° 38' 59"E 25.00')

90.00' (90.00')
N0° 38' 59"E 2659.85' (N0° 38' 59"E 2659.85') BASIS OF BEARINGS 462.12' (462.12')
552.12' (552.12')
N89° 50' 15"W 2650.44' (N89° 50' 15"W 2650.44')
1325.22' (1325.22')

30.00' 14.24' 20.26'
20' 25' 25'
25'
25'

90.00' (90.00') 335.99'

65.00' 60.00' 60.00' 60.00' 60.00' 60.00' 65.00' 63.37' 302.20'
N0° 32' 44"E 937.21' (N0° 32' 44"E 937.21')
N89° 21' 57"W 175.30'
N89° 21' 57"W 178.15'

23.59'
25' 20'
25'
25'
25' 25'
25' 25'
3' PAE
3' PAE
3' PAE
3' PAE
3' PAE
3' PAE
3' PAE
3' PAE
3' PAE
3' PAE
3' PAE
3' PAE
3' PAE
3' PAE
3' PAE
3' PAE
3' PAE
146
6183 sf.
145
6183 sf.
144
6183 sf.
143
6183 sf.
142
6540 sf.
141
5786 sf.
140
6586 sf.
139
6225 sf.
138
6225 sf.
137
6225 sf.
136
6225 sf.
135
6544 sf.
134
6225 sf.
133
6225 sf.
132
6225 sf.
131
6225 sf.
130
6225 sf.
129
6145 sf.
128
5905 sf. 127
5792 sf.
126
6145 sf.
125
6225 sf.
124
6225 sf.
123
6225 sf.
122
6225 sf.
121
6225 sf.
120
6544 sf.
119
6544 sf.
118
6225 sf.
117
6225 sf.
116
6225 sf.
115
6225 sf.
114
6225 sf.
113
6103 sf.
112
5766 sf.
111
5689 sf.
110
6103 sf.
109
6225 sf.
108
6225 sf.
107
6225 sf.
106
6225 sf.
105
6225 sf.
104
6544 sf.
103
6544 sf.
102
6225 sf.
101
6225 sf.
100
6225 sf.
99 6225 sf.
98 6222 sf.
97 5715 sf.
96 6126 sf.

LOT A
20767 sf.
95 8333 sf.
94 6222 sf.
93 6225 sf.
92 6225 sf.
91 6225 sf.
90 6225 sf.
89 6544 sf.
88 6544 sf.
87 6225 sf.
86 6225 sf.
85 6225 sf.
84 6224 sf.
83 5411 sf.
82 6902 sf.
81 9523 sf.
80 7058 sf.

PIN OAK AVENUE

SOUTH CHESS TERRACE PLACE

PIN OAK AVENUE

ROYAL OAK COURT

CHESS TERRACE STREET
S. INDIANA STREET
CHESS

TERRACE PLACE

PIN OAK AVENUE

COTTAGE PLACE

CREEKSIDE PLACE

OHIO PLACE
353.10'
30'
LOT C
26843 sf.

LOT B
31353 sf.

LOT B
31353 sf.
13'
13' 1 13' 1
1 2
15'
2 15'
15'
2 2' BWE
2' BWE 2' BWE
2' BWE
2' BWE
2' BWE
2' BWE
6' PUE
6' PUE
6' PUE
6' PUE
6' PUE
6' PUE
6' PUE
6' PUE
6' PUE
6' PUE
6' PUE
6' PUE
6' PUE
6' PUE
6' PUE
6' PUE
PUBLIC HIGHWAY EASEMENT, REC.
11/9/1938, BK. 824, PG. 302, O.R.

62.31' 65.00' 60.00' 60.00' 60.00' 60.00' 60.00' 65.00'

RADIAL TABLE
#
R1
R2
R3
R4
R5
R6
R7
R8
R9
R10
R11
R12
R13
R14

BEARING
N89° 21' 01.35"W
N47° 56' 26.71"W
S51° 02' 42.24"E
N49° 14' 24.02"E
N52° 20' 39.55"E
N89° 21' 01.35"W
S47° 56' 26.71"E
S78° 41' 54.15"E
S49° 14' 24.02"W
N79° 59' 51.46"E
N89° 21' 01.35"W
N47° 56' 26.71"W
N80° 43' 45.77"W
N49° 14' 24.02"E

RADIAL TABLE
#
R15
R16
R17
R18
R19
R20
R21
R22
R23
R24
R25
R26
R27

BEARING
N82° 01' 43.08"E
N89° 21' 01.35"W
N78° 30' 33.04"W
S47° 56' 26.71"E
N81° 08' 24.30"E
N79° 48' 30.35"E
N49° 14' 24.02"E
N89° 21' 01.35"W
N82° 50' 39.61"W
N47° 56' 26.71"W
N88° 48' 02.95"W
N79° 54' 52.58"E
N49° 14' 24.02"E

CURVE TABLE
Curve #
C1
C2
C3
C4
C5
C6
C7
C8
C9
Length

36.14 229.35

2.71 169.14

54.79 2.71

36.14 36.14
229.35
Radius

50.00 50.00

50.00 50.00

50.00 50.00

50.00 50.00

50.00 Delta

41.41 262.82

3.10 193.82

62.79 3.10

41.41 41.41
262.82

CURVE TABLE
Curve #
C10
C11
C12
C13
C14
C15
C16
C17
C18
Length

26.84 87.84

87.84 26.84

36.14 36.14
229.35

28.61 86.06
Radius

50.00 50.00

50.00 50.00

50.00 50.00

50.00 50.00

50.00 Delta

30.76 100.65
100.65

30.76 41.41

41.41 262.82

32.79 98.62

CURVE TABLE
Curve #
C19
C20
C21
C22
C23
C24
C25
C26
C27
Length

86.06 28.61

36.14 36.14

9.46 26.68
229.35

44.44 81.97
Radius

50.00 50.00

50.00 50.00

50.00 50.00

50.00 50.00

50.00 Delta

98.62 32.79

41.41 41.41

10.84 30.57
262.82

50.92 93.93

CURVE TABLE
Curve #
C28
C29
C30
C31
C32
C33
C34
C35
C36
Length
102.95

36.14 9.46

26.68 36.14

5.68 30.46
229.35

35.64 Radius

50.00 50.00

50.00 50.00

50.00 50.00

50.00 50.00

49.11 Delta
117.97

41.41 10.84

30.57 41.41

6.51 34.90
262.82

41.58 CURVE TABLE
Curve #
C37
C38
C39
C40
C41
Length

91.08 102.61

36.14 9.37

26.77 Radius

49.79 50.00

50.00 50.00

50.00 Delta
104.80
117.58

41.41 10.74

30.67 PREPARED BY:

FAX: 559.802.3215
TEL: 559.802.3052
VISALIA, CA 93292
324 S. SANTA FE ST., STE. A
P.O. BOX 7593
FD. BRASS DISC IN WELL, STAMPED
"RCE 16094", TIES CHECK
ACCEPTED AS NE COR. SECT. 3-22/27
FD. BRASS TAG (ILLEGIBLE) AND NAIL IN

CONCRETE, TIES CHECK
ACCCEPTED AS E1/4 COR. SECT. 3-22/27
FD. BRASS DISC IN WELL STAMPED "RCE 24637"
ACCEPTED AS CENTER COR. SECT. 2-22/27
N89° 21' 01"W 1193.04'
2107.72'
(2107.72')
1325.22'
(1325.22')
25'
SHEET 3 OF 3
SEE SHEET 2
SEE SHEET 2 SEE SHEET 2
635.00'

NE CORNER PROPERTY

BEING SUBDIVIDED
( )
LEGEND
BWE
PUE
T.C.R.
1 2
O.R.T.C.

FD.

IP

MONUMENT FOUND AS DESCRIBED
FOUND BRASS DISC IN CONCRETE STAMPED "PLS 8163" PER ROYAL OAKS SUBDIVISION 1A RECORDED IN VOL. 44 OF MAPS, PG. 53 T.C.R.

FOUND 3/4" IRON PIPE TAGGED "PLS 8163" PER ROYAL OAKS
SUBDIVISION 1A
SET 3/4" IRON PIPE TAGGED "PLS 8163"
SET BRASS DISC IN CONCRETE STAMPED "PLS 8163"
FOUND 3/4" IRON PIPE TAGGED "PLS 8163" AS 5' WITNESS CORNER SET 3/4" IRON PIPE TAGGED "PLS 8163" AS 5' WITNESS CORNER (DISTANCE IS TO TRUE CORNER)

BLOCK WALL AND CONCRETE FOOTING EASEMENT

PUBLIC UTILITY EASEMENT

TULARE COUNTY RECORDS

OFFICIAL RECORD OF TULARE COUNTY

FOUND AS DESCRIBED

IRON PIPE

THICK SOLID LINE DENOTES SUBDIVISION BOUNDARY

RECORD DATA PER MAP OF ROYAL OAKS SUBDIVISION
1A RECORDED IN VOL. 44 OF MAPS, AT PG. 53, T.C.R.

TRAIL AND LANDSCAPE EASEMENT

DITCH ACCESS AND MAINTENANCE EASEMENT
THE WEST LINE OF THE NW1/4 OF SECTION 2-22/27
PER MAP OF ROYAL OAKS SUBDIVISION 1A, RECORDED
IN VOLUME 44 OF MAPS, PG. 53, T.C.R.

BASIS OF BEARINGS
ROYAL OAKS SUBDIVISION, PHASE 2

POSITION OF SE CORNER OF
SW1/4 OF NW1/4 SECT. 2-22/27
NORTH
60' 0' 60'

WATER OAK AVENUE
Item No. 10.

CITY COUNCIL AGENDA – MARCH 7, 2023
SUBJECT: Amendment No. 1 to 4Creeks, Inc. Santa Fe Byway Trail Service Agreement SOURCE: Engineering and Project Management
COMMENT: 4Creeks, Inc. is under contract with the City to design and provide plans and specifications for the Santa Fe Byway Trail Project (a Clean California Grant project). The Santa Fe Byway is a converted former right-of-way of the San Joaquin Valley Railroad that runs north to south approximately 1/4-mile east of Downtown Porterville from Henderson Avenue to Walnut Avenue. As a component of the contract with 4Creeks for this project, and in anticipation of the City's application of a State Active Transportation Program (ATP) grant for the installation of High-intensity Activated crossWalK (HAWK) systems at the Olive Avenue and Morton Avenue crossings along the trail, 4Creeks is designing the installation of said HAWK systems. The final ATP application and grant award included an additional crossing on Plano Street at Chase Avenue that was not originally anticipated during the negotiation of the scope of services for this contract.

Staff is seeking an amendment to the 4Creeks, Inc. Service Agreement for the design of the HAWK system and required accessibility improvements on Plano Street at Chase Avenue to deliver a complete set of plans and specifications that meet the deliverable requirements of the awarded ATP grant for the HAWK crossings. Cost for the additional design services is $38,320 and funding is available through the City's Measure R Alternative Transportation fund.

RECOMMENDATION: That the city Council:

1. Authorize the Engineering & Project Management Director to execute Addendum No. 1 to the 4Creeks, Inc. Service Agreement at an agreed upon fee of $38,320 for the services described herein; and

2. Authorize progress payments up to one hundred percent (100%) of the fee amount and authorize a ten percent (10%) contingency to cover unforeseen costs.

ATTACHMENTS: 1. 4Creeks, Inc. - Contract Amendment 1
Appropriated/Funded:

Review By:

Department Director:

Javier Sanchez, Engineering & Project Management Director Item No. 10.

Final Approver: John Lollis, City Manager
324 S. Santa Fe, Suite A
Visalia, California 93292
www.4-creeks.com
February 27, 2023
Ms. Sarah Weaver
Project Manager
City of Porterville
291 N. Main Street
Porterville, CA 93257
Subject: Santa Fe Byway Project – Contract Amendment 1
Dear Ms. Weaver,
We have prepared a scope of work and fee for the additional services required to complete the plans, specifications, and engineer’s opinion of probable construction costs (PS&E) for the proposed Santa Fe Byway project. Our understanding is that the scope of work will generally include the following:
• Pedestrian Hybrid Beacon (PHB) System at the intersection of Plano Street and Chase Avenue • Approximately 190 LF of sidewalk
• Two (2) accessible curb ramps
• Two (2) drive approaches
• Signing, striping, and markings for the PHB
Below you will find a breakdown of the tasks needed to complete this project.

Task 14: New Pedestrian Hybrid Beacon at Plano Street and Chase Avenue Task 14.1: Topographic Survey
4Creeks will complete the topographic survey which shall include, but not be limited to, the following:
• Full topographic survey of the intersection with approximately 400’ in each direction on Plano Street • More detailed topographic survey around accessibility ramp locations • 50’ cross sections
• Existing observable improvements within the right of way or directly adjacent thereto that may be affected by the project
• Observable utilities including fire hydrants, water meter boxes, sewer cleanouts, sewer and storm manholes, valve boxes, etc.
• Tie into City of Porterville benchmark and coordinate system Right of way limits will be drafted on the topographic survey from record maps. This fee does not include ordering title reports for separate properties or record research of dedicated easements/additional right of way for the project area at the intersection of Plano Street and Chase Avenue. It is assumed improvements can be designed within existing right of way.

The above Task 14.1 services will be provided for a Fixed Fee of $9,000.

Task 14.2: PS&E for Civil Design
4Creeks will design an ADA-compliant curb ramp to replace the existing curb ramp on the northwest corner of the intersection and install a new accessible ramp on the northeast section of the intersection for the pedestrian crossing. It assumed the existing curb ramp at the southwest corner of the intersection will remain. New sidewalk will be designed for the east side of Plano Street to connect existing sidewalk north and south of the intersection.

Two drive approaches will be designed with the new sidewalk at their existing locations.

Ms. Sarah Weaver February 27, 2023
Santa Fe Byway Contract Amendment 1 Page 2 of 2
324 S. Santa Fe, Suite A
Visalia, California 93292
www.4-creeks.com
4Creeks will also work with utility companies affected by the project in providing a complete set of plans for construction bidding. 4Creeks will complete utility research to identify and mitigate existing and potential conflicts, including the following:
• Obtain utility plats and record drawings from utility companies. • Schedule meetings and site visits with affected utility companies and the City of Porterville in identifying utility conflicts.
• Include obtained utility information in the topographic survey and base map. • Draft conflict maps for each affected facility
• Coordinate follow-up meetings with affected utility companies. • Coordinate with affected utility companies in relocating utilities prior to construction.

At this time, it is unknown if there are any major utilities that will require relocation. 4Creeks staff will work with the utility companies as efficiently and quickly as possible to finalize the necessary relocation packages.

The above Task 14.2 services will be provided for a Fixed Fee of $18,670.

Task 14.3: PS&E for Pedestrian Hybrid Beacon System
The 4Creeks Team will prepare PS&E for review/approval by the City for the following:
• Pedestrian Hybrid Beason System Plan (assumed 1” = 20’ scale, 1 sheet) The above Task 14.3 services will be provided for a Fixed Fee of $10,650.

Total Estimated Contract Amount for Task 14 = $38,320.

Exclusions
• Potholing needs are unknown and are currently excluded; however, if determined to be necessary, a scope and fee can be provided at that time.
• Any work not specifically listed in this scope of work.

If you have questions or need additional information, please feel free to give us a call to discuss.

Sincerely,
Chris Crawford, PE 71192 Matthew D. Ainley, PE 66233
Senior Civil Engineer Principal-In-Charge
Job No. 22264
Concurrence Date
Item No. 11.

CITY COUNCIL AGENDA – MARCH 7, 2023
SUBJECT: Amendment No. 2 to 4Creeks, Inc. Butterfield Stage Corridor Service Agreement
SOURCE: Engineering and Project Management
COMMENT: 4Creeks, Inc. is under contract with the City to design and provide plans and specifications for the Butterfield Stage Corridor Project. The Butterfield Stage Corridor Project will convert City-owned former Union Pacific Railroad rightof-way that is less than a 1/4-mile west of Downtown Porterville beginning at Yates Avenue to the south and to the north to W. North Grand Avenue. Part of the process of providing a complete set of plans and specifications is ensuring that the Project meets the required grant deliverables and that the deliverables are designed to be installed in a manner that is both safe and effective. During the review of the trail crossings at Olive Avenue, Morton Avenue, and Henderson Avenue for the installation of the High-intensity Activated crossWalK (HAWK) systems, it was determined that the guidelines for their installation recommend the HAWK systems to be integrated with neighboring traffic signals to help prevent negative impacts on traffic. The integration of the neighboring systems will require the upgrade of the existing signal controller assemblies, video detection systems, pedestrian signal heads and push buttons for access compliance, and existing curb ramps at the intersections for access compliance. The traffic signals in close enough proximity to the proposed HAWK systems are at Olive Avenue and D Street, Olive Avenue and E Street, Morton Avenue and D Street, and Henderson Avenue and Main Street.

In addition to the changes stated above, the City Engineer has determined that in order to provide redundancy to the water system in the area of Henderson Avenue and Westfield Avenue and to help alleviate the level of storm drain water that currently drains to Zalud Park, additional changes are to be made to the scope of design for this project. The changes include the installation of a water main and a storm drain main adjacent to the trail between Henderson Avenue and Westfield Avenue, as well as a storm drain catch basin on the north side of Henderson Avenue as well as the south side of Westfield Avenue with a stub-out into the street for future connection.

Staff is seeking an amendment to the 4Creeks, Inc. Service agreement that will allow the design of the necessary upgrades to the intersections, water system, and storm drain system to be completed as described herein. Cost for the additional services is $116,670. Funding for the additional services is available through the City's Measure R Alternative Transportation fund.

Item No. 11.

RECOMMENDATION: That the City Council:

1. Authorize the Engineering & Project Management Director to execute Addendum No. 2 to the 4Creeks, Inc. Service Agreement at an agreed upon fee of $116,670 for the services described herein; and

2. Authorize progress payments up to one hundred percent (100%) of the fee amount and authorize a ten percent (10%) contingency to cover unforeseen costs.

ATTACHMENTS: 1. 4Creeks, Inc. - Contract Amendment 2
Appropriated/Funded:

Review By:

Department Director:

Javier Sanchez, Engineering & Project Management Director Final Approver: John Lollis, City Manager
324 S. Santa Fe, Suite A
Visalia, California 93292
www.4-creeks.com
February 28, 2023
Ms. Sarah Weaver
Project Manager
City of Porterville
291 N. Main Street
Porterville, CA 93257
Subject: Design Proposal for the Butterfield Stage Corridor Project – Contract Amendment 2 Dear Ms. Weaver,
We have prepared a scope of work and fee for the additional services required to complete the plans, specifications, and engineer’s opinion of probable construction costs (PS&E) for the proposed Butterfield Stage Corridor project. The additional scope entails the traffic signal modification at four additional intersections – Olive Avenue and D Street, Olive Avenue and E Street, Morton Avenue and D Street, and Henderson Avenue and Main Street and the installation of a domestic water main and storm drain main between W. Henderson Avenue and W.

Westfield Avenue. Below you will find a breakdown of the additional tasks needed to complete this project.

Task 21: Traffic Signal Modifications
Task 21.1 Intersection Topographic Survey
4Creeks will complete the topographic survey which shall include, but not be limited to, the following:
• Full topographic survey of the four intersections with approximately 400’ in each direction, including equipment for the existing traffic signals.
• More detailed topographic survey around curb returns at the four intersections for design of ADAcompliant ramps.

The above Task 21.1 services will be provided for a Fixed Fee of $9,500.

Task 21.2: Curb Ramp Design
4Creeks will determine which existing curb returns are not ADA-compliant and remove and replace with new ramps for the installation of new pedestrian push buttons. Based on initial review, it is assumed that sixteen (16) ADA curb returns will need to be removed and replaced to meet full ADA compliance at each of the four intersections. This will include new curb ramp design, tying into existing pavement, providing ADA compliant landings adjacent to each curb ramp, tying into existing sidewalks, and all work required to provide ADA accessible crossings at each intersection.

The above Task 21.2 services will be provided for a Fixed Fee of $48,550.

Task 21.3: Traffic Signal Modifications
4Creeks will complete traffic signal modifications at the intersections of Olive Avenue and D Street, Olive Avenue and E Street, Morton Avenue and D Street, and Henderson Avenue and Main Street intersections which shall include, but not be limited to, the following:
• Upgrade traffic signal systems to remove the existing cabinet and controller assembly and install new Econolite controller assembly and battery back-up system, as necessary for compatibility with adjacent pedestrian hybrid beacon systems to be installed as part of the Butterfield Stage Corridor project. • Upgrade to Econolite video detection system.
• Upgrade luminaires to be LED, upgrade pedestrian signal heads to be countdown type, and upgrade pedestrian push buttons as required to meet current ADA requirements. • Emergency vehicle detection GPS Opticom System.

Ms. Sarah Weaver February 28, 2023
Butterfield Stage Corridor Proposal Page 2 of 2
324 S. Santa Fe, Suite A
Visalia, California 93292
www.4-creeks.com
It is 4Creeks’ understanding the City will provide PDFs of the as-built signal plans of the four intersections for use in preparing the conductor schedule, pole and equipment schedule, and phasing diagram. Should the as-builts not be accurate to existing conditions, it is assumed the City will meet 4Creeks staff in the field to open cabinets and pull boxes and determine the correct schedules and phasing diagrams and provide to 4Creeks. 4Creeks also assumes the City will prepare the traffic signal timing and program the intersections.

The above Task 21.3 services will be provided for a Fixed Fee of $21,400.

Task 22 – Storm Drainage and Domestic Water between W. Henderson Ave. and W. Westfield Ave. 4Creeks will design a domestic water main, and storm drain main adjacent to Butterfield Trail between W.

Henderson Avenue and W. Westfield Avenue.
• 4Creeks will design approximately 3,200 LF of water main adjacent to the trail that will connect to the existing water main on W. Henderson Avenue and connect to the existing water main on W. Westfield Avenue.
• 4Creeks will design approximately 3,200 LF of 30” storm drain main adjacent to the trail between W.

Henderson Avenue and W. Westfield Avenue. 4Creeks will design the installation of a catch basin on the north side of Henderson Avenue, a 30” main (City of Porterville to confirm capacity and size) north to the Westfield Avenue intersection, a catch basin on the south side of Westfield Avenue, and a stub into the street for a future connection.

The above Task 22 services will be provided for a Fixed Fee of $37,220.

Total Amount for Tasks 21 – 22 = $116,670.

City of Porterville Responsibilities
• Provide traffic signal as-built plans and/or obtain information needed in the field per Task 21.3. • Provide storm drainage capacity calculations to verify storm drain main diameter. • Confirm size of water main needed.

Exclusions
• Any work not specifically listed in this scope of work is excluded.

If you have questions or need additional information, please feel free to give us a call to discuss.

Sincerely,
Chris Crawford, PE 71192 Matthew D. Ainley, PE 66233
Senior Civil Engineer Principal-In-Charge
encl: 4Creeks Fee Schedule

LMWD/CC
Job No. 22107
Concurrence Date
CITY COUNCIL AGENDA – MARCH 7, 2023
SUBJECT: Acceptance of Board of State Community and Corrections Officer Wellness and Mental Health Grant
SOURCE: Police
COMMENT: The Board of State and Community Corrections (BSCC) Officer Wellness and Mental Health Grant Program, established in the 2022 Budget Act (Assembly Bill 178, Chapter 45, Statutes of 2022), provides $50 million for city and county law enforcement agencies for the purpose of improving Officer wellness and expanding mental health resources. The funding may be used for any of the following purposes:
• Establishing or expanding Officer wellness units
• Establishing or expanding peer support units
• Services provided by a licensed mental health professional, counselor or other professional that works with law enforcement
• Expanding multi-agency mutual aid programs focused on Officer wellness and mental health
• Other programs and services that are evidence-based or have a successful track record of enhancing Officer wellness
The allocation of funds was determined by the number of peace officers described in Penal Code section 830.1 at each respective agency. A check for the full funding allocation was sent to all eligible law enforcement agencies.

Funding allocated to the Porterville Police Department was $46,337.46.

The grant period is from July 1, 2022, to December 1, 2025. All grant funds must be expended within the grant period, and any remaining funds at the conclusion of the grant must be returned to the BSCC by December 31, 2025.

Those unspent funds will then be returned to the State’s General Fund.

As a condition of utilizing said funds, reporting requirements are that recipients will submit brief, annual expenditure reports due December 1, 2023 and December 1, 2024. Recipients will also submit a final impact and expenditure report describing how funding was used and the impact of the resources by December 1, 2025.

RECOMMENDATION: That the City Council:

1. Authorize City Staff to sign all necessary grant documents; and

2. Authorize a budget adjustment upon receipt and acceptance of the funds.

ATTACHMENTS: 1. BSCC Officer Wellness and Mental Health Grant Award

2. BSCC Officer Wellness and Mental Health Grant Program Funding Distribution Schedule
Appropriated/Funded:

Review By:

Department Director:

Jake Castellow, Chief of Police
Final Approver: John Lollis, City Manager
DATE: December 21, 2022
TO: Police Chiefs and Sheriffs
FROM: Linda Penner, Chair
SUBJECT: OFFICER WELLNESS AND MENTAL HEALTH GRANT AWARD I am pleased to let you know that the BSCC has begun processing the Officer Wellness and Mental Health grants, which were included in the Budget Act of 2022. All eligible law enforcement agencies will receive their payment by February 15, 2023. This memorandum provides further information about the purposes of the grant, and requests your assistance in identifying the person in your agency who will be responsible for required data reporting.

This disbursement is being made in accordance with Assembly Bill 178, Chapter 45, Statutes of 2022, Item 5227-121-0001. This funding is available to all city and county law enforcement agencies employing officers described in Section 830.1 of the Penal Code. The Officer Wellness grant is for the purpose of improving officer wellness and expanding mental health sources as follows:

1. Establishing officer wellness units or expanding existing officer wellness units.

2. Establishing peer support units or expanding peer support units.

3. Services provided by a licensed mental health professional, counselor, or other professional that works with law enforcement.

4. Expanding multiagency mutual aid programs focused on officer wellness and mental health.

5. Other programs or services that are evidence based or have a successful track record of enhancing officer wellness.

For further information about this funding and to identify the amount of funding allocated to your agency, please visit the Board of State and Community Corrections’ webpage for the Officer Wellness and Mental Health Grant available at https://www.bscc.ca.gov/officer-wellness-and-mental-health-grant-program/.

Provision 2 of the Budget Act requires each grant recipient to submit an expenditure report and a final impact report no later than December 1, 2025. Additionally, grant recipients will submit a brief annual expenditure report. Reports will be provided to the Commission on Peace Officer Standards and Training (POST). Detailed information regarding reporting requirements and reporting requirement webinars will be sent out in early 2023.

Officer Wellness & Mental Health Grant Recipients