City Council Agenda June 4, 2024
CITY COUNCIL AGENDA
CITY HALL, 291 N. MAIN STREET
PORTERVILLE, CALIFORNIA
JUNE 4, 2024, 5:30 PM
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City of Porterville – City Council Meeting of June 4, 2024 Please use the following link below to join the webinar:
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Roll Call
ORAL COMMUNICATIONS
This is the opportunity to address the City Council on any matter scheduled for Closed Session. Unless additional time is authorized by the Council, all commentary shall be limited to three minutes.
CITY COUNCIL CLOSED SESSION:
A. Closed Session Pursuant to:
1 - Government Code Section 54956.95 – Liability Claim: Claimant: Patricia Vasquez. Agency claimed against: City of Porterville.
2 - Government Code Section 54956.95 – Liability Claim: Claimant: Darleta Swearingen. Agency claimed against: City of Porterville.
3 - Government Code Section 54956.9(d)(1) – Conference with Legal Counsel – Existing Litigation: Enrique Martinez v. Jorge Solis Echeveste, et al., Tulare County Superior Court Case No. PCU 301118.
4 - Government Code Section 54956.9(d)(1) – Conference with Legal Counsel – Existing Litigation: Jimmy Sanchez v. Porterville Unified School District, et al., Tulare County Superior Court Case No. PCU 307301.
City Council Agenda June 4, 2024
5 - Government Code Section 54956.9(d) (3) – Conference with Legal Counsel – Anticipated Litigation – Significant Exposure to Litigation: One (1) case in which facts are not yet known to potential plaintiff. 6 - Government Code Section 54956.9(d)(4) – Conference with Legal Counsel – Anticipated Litigation – Initiation of Litigation: Two cases. 6:30 P.M. RECONVENE OPEN SESSION AND REPORT ON
REPORTABLE ACTION TAKEN IN CLOSED SESSION
Pledge of Allegiance Led by Council Member Meister
Invocation
PRESENTATIONS
Employee of the Month - Lori Halleck
ORAL COMMUNICATIONS
This is the opportunity to address the Council on any matter of interest, whether on the agenda or not. Please address all items not scheduled for public hearing at this time.
Unless additional time is authorized by the Council, all commentary shall be limited to three minutes.
CONSENT CALENDAR
All Consent Calendar Items are considered routine and will be enacted in one motion.
There will be no separate discussion of these matters unless a request is made, in which event the item will be removed from the Consent Calendar. All items removed from the Consent Calendar for further discussion will be heard at the end of Scheduled Matters.
1. Lease of Six Additional Automated License Plate Readers from Flock Safety Re: Consider authorizing the Police Department to enter into a new five-year lease agreement with Flock Safety to install six additional cameras, for a total of twelve cameras city-wide, at a cost of $36,000 per year or $180,000 (contract total).
2. Request to Purchase a Tape Backup System for Data Protection and Recovery Re: Consideration to approve the purchase of a Dell EMC ML3 Tape Library through our Dell Premier contract for $14,176.43.
3. Request for Approval to Purchase Sophos XGS 3100 Security Devices Re: Considering approval of the purchase of the Sophos XGS 3100 firewall appliances from SHI at a cost of $20,340.98, plus applicable sales tax and shipping.
4. Authorization to Purchase Security Monitoring System for the New Animal Shelter
Re: Consideration of entering into an agreement with STOP Alarm for the installation of a security monitoring system at the Animal Shelter at a cost of $12,950.00.
5. Authorization for Specialized Services-Allmax Software Custom Report Work City Council Agenda June 4, 2024
Re: Consideration of awarding the software custom report work to AllMax Software in an amount not to exceed $7,500; and directing staff to make payment upon receipt of an invoice approved by the Public Works Director.
6. Authorization to Award Annual Polymer Purchase Contract Re: Considering awarding the Wastewater Treatment Facility Annual Polymer Contract to Aqua Ben Corporation for a submitted quote of $1.85/pound for polymer HF 714F; and authorizing staff to sign the contract with the option to extend for an additional one-year term providing both parties mutually agree to any price adjustments after the first year.
7. Authorization to Award Ferric Chloride Purchase Contract Re: Consideration to award the Wastewater Treatment Facility Annual Ferric Chloride Contract to California Water Technologies for the submitted quote of $0.265/wet Ib for ferric chloride; and authorizing staff to sign the contract with the option to extend the contract for an additional one-year term providing both parties mutually agree to any price adjustments after the first year.
8. Authorization to Distribute Request for Qualifications (RFQ) for Professional Consulting Services - Development of an Active Transportation Plan Re: Considering authorization to distribute an RFQ for professional consulting services to develop an active transportation plan.
9. Approval of the 2024 Update to the Sanitary Sewer Management Plan Re: Approval of the 2024 update to the Sanitary Sewer Management Plan
10. Annual Emulsion Program for Fiscal Year 2024/2025
Re: Consider authorizing staff to secure an emulsion distributor for the Fiscal Year 2024/2025 Self-Performed Street Maintenance Program.
11. Request for Approval of the Self-Performed Street Maintenance Program for Fiscal Year 2024-2025
Re: Considering approval of the 2024-2025 Self-Performed Street Maintenance Program and authorizing the expenditure of $2,000,000.
12. Annual Hauling Services for Asphalt Maintenance Program year 2024/2025 Re: Council authorization to secure annual hauling contractor services for the Fiscal Year 2024-2025 Capital Improvement Projects Overlay Program.
13. Asphalt Grinding Program for Fiscal Year 2024-2025
Re: Consider authorizing staff to secure annual grinding contractor services for the Fiscal Year 2024-2025 Street Maintenance and Overlay Program.
14. Street Striping Program for Fiscal Year 2024-2025
Re: Consideration of authorizing staff to secure annual striping contractor services for the Fiscal Year 2024-2025 to support the Self-Performed Street Maintenance and Overlay Program.
15. Authorization to Negotiate a Consultant Contract - Transit Management, Operations, and Maintenance of Porterville Transit
Re: Consideration to authorize staff to negotiate a scope of services contract with Tree's Sierra Managment, Inc (dba SM Transit) for the Transit Management, Operations, and Maintenance of Porterville Transit.
City Council Agenda June 4, 2024
16. Designation of Authority and Assigned Roles to the FTA TrAMS and ECHO Systems
Re: Consideration to adopt the draft resolution designating authority and assignment of roles to the FTA's TrAMS and ECHO-web systems.
17. Certify Federal Fiscal Year 2024 Certifications and Assurances for FTA Assistance Programs
Re: Consideration to authorize the City Manager and Attorney to sign and certify the Federal Fiscal Year 2024 FTA Annual Certifications and Assurance.
18. Authorization for City of Porterville Fire Department to Host Chief Fire Officer Series of Classes
Re: Consideration to authorize the City of Porterville Fire Department to contract with Mike Kraus Leadership to present the Chief Fire Officer series consisting of classes 3A,3B,3C, and 3D certified by California State Fire Training in an amount not to exceed $35,000.
19. Authorization for Out of State Travel
Re: Consideration to approve the out-of-state travel for the Porterville Police Detective to attend the Drug Enforcement Agency Illicit Hazardous Environment State and Local Basic Technician (SLT) Course in Quantico, Virginia.
20. Cooperative Agreement with California Highway Patrol for Use of the Police Firing Range
Re: Consideration to approve a Cooperative Agreement with the California Highway Patrol for the use of the Porterville Police Department Firing Range.
21. Joint Funding Agreement with Porterville Unified School District for School Resource Officers
Re: Consideration to approve the Agreement for Joint Funding for School Resource Officers with Porterville Unified School District for the period of July 1, 2024, through June 30, 2025.
22. Joint Funding Agreement Burton School District for a School Resource Officer Re: Council to approve the Agreement with Burton School District for Joint Funding for a School Resource Officer for the period of July 1, 2024 through June 30, 2025.
23. Acceptance of Grant Deed by Donation for Real Property APN 259-040-047 from Smee Homes, Inc.
Re: Consideration to adopt a resolution to accept the donation of APN 259-040-047, from Smee Homes, Inc., which is approximately 18.65 acres of land north of the Tule River and south of River Springs Avenue, between Belmont and S. Fir Streets.
24. Authorization of License Agreement for Porterville Armory Re: Consideration to approve the license agreement with the California Military Department for the use of the Porterville Armory located at 29 N. Plano Street.
25. Approval of Community Civic Event - St. Anne's Parish - Corpus Christi Eucharistic Procession - June 8, 2024
Re: Consideration to approve the Community Civic Event application submitted by the St. Anne’s Parish to hold the Eucharistic Procession on Saturday, June 8, 2024, from 8:00 a.m. to 11:00 a.m. within St. Anne’s Catholic Church neighborhood.
City Council Agenda June 4, 2024
26. Approval of Community Civic Event - Porterville Chamber of Commerce - Flag Day Ceremony - June 14, 2024
Re: Consideration to approve the Community Civic Event application submitted by the Porterville Chamber of Commerce to hold the Flag Day Ceremony on Friday, June 14, 2024, from 7:00 p.m. to 8:00 p.m. at the Grocery Outlet parking lot, located at 50 W. Olive Avenue.
27. Status and Review of Declaration of Local Flood Emergency Re: Review of the Declaration of Local Emergency made on March 13, 2023, concerning the significant weather event and impacts or likely impacts relative to increased flow of the Tule River.
SCHEDULED MATTERS
28. Consideration of Proposed Fiscal Year 2024-2025 Budget and Setting of Date for Public Hearing
Re: Considering the proposed 2024-2025 Fiscal Year Budget, providing any direction on modifications, and scheduling a Public Hearing on the proposed Budget for Tuesday, June 18, 2024.
29. Consideration of Draft Resolution Concerning the Identification of Critical Infrastructure
Re: Considering a draft Resolution Approving the City Manager's Designation of Specified Locations as Critical Infrastructure for Purposes of Municipal Code Chapter 18, Article VII.
AB 1234 REPORTS
This is the time for all AB 1234 reports required pursuant to Government Code § 53232.3.
1. Flag Day Committee - May 21, 2024
2. Tulare County Economic Development Corp. (TCEDC) Board - May 22, 2024
3. Eastern Tule Groundwater Sustainability Agency Board Study Session - May 23, 2024
4. Tulare County Association of Governments (TCAG) Sustainable Corridor Committee - May 30, 2024
ORAL COMMUNICATIONS
OTHER MATTERS
CLOSED SESSION
Any Closed Session Items not completed prior to 6:30 p.m. will be considered at this time.
ADJOURNMENT - to the meeting of June 18, 2024, at 5:30 P.M.
City Council Agenda June 4, 2024
In compliance with the Americans with Disabilities Act and the California Ralph M. Brown Act, if you need special assistance to participate in this meeting, or to be able to access this agenda and documents in the agenda packet, please contact the Office of City Clerk at (559) 782-7464. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting and/or provision of an appropriate alternative format of the agenda and documents in the agenda packet.
Materials related to an item on this Agenda submitted to the City Council after distribution of the Agenda packet are available for public inspection during normal business hours at the Office of City Clerk, 291 North Main Street, Porterville, CA 93257, and on the City’s website at www.ci.porterville.ca.us.