City Council Agenda July 16, 2024
CITY COUNCIL AGENDA
CITY HALL, 291 N. MAIN STREET
PORTERVILLE, CALIFORNIA
JULY 16, 2024, 5:30 PM
The City of Porterville is allowing for electronic viewing of City Council Meetings. Porterville City Council Meetings will be live streamed on YouTube at https://www.youtube.com/@cityofporterville4149
Alternatively, this meeting will also be available via Zoom as a courtesy using the following information
City of Porterville – City Council Meeting of July 16, 2024 Please use the following link below to join the webinar:
https://us06web.zoom.us/j/83907331229?pwd=c0EKQUUeK9NW4zjiDKZ9BEMNMmxB3o. 1 Or via Telephone: 1-669-900-6833 Webinar ID: 839 0733 1229 Passcode: 583876 Call to Order
Roll Call
ORAL COMMUNICATIONS
This is the opportunity to address the City Council on any matter scheduled for Closed Session. Unless additional time is authorized by the Council, all commentary shall be limited to three minutes.
CITY COUNCIL CLOSED SESSION:
A. Closed Session Pursuant to:
1 - Government Code Section 54956.8 – Conference with Real Property Negotiators/Property: APN: 260-187-001. Agency Negotiator: Patrice Hildreth and Jason Ridenour. Negotiating Parties: City of Porterville and Habitat for Humanity. Under Negotiation: Terms and Price.
2 - Government Code Section 54957.6 – Conference with Labor Negotiator. Agency Negotiator: Patrice Hildreth and Yuliana Andrade. Employee Organization: Porterville Peace Officers Association. 3 - Government Code Section 54956.95 – Liability Claim: Claimant: Frederick Balangue. Agency claimed against: City of Porterville.
4 - Government Code Section 54956.95 – Liability Claim: Claimant: Vanessa Sousa. Agency claimed against: City of Porterville.
City Council Agenda July 16, 2024
5 - Government Code Section 54956.9(d) (3) – Conference with Legal Counsel – Anticipated Litigation – Significant Exposure to Litigation: Two (2) cases in which facts are not yet known to potential plaintiff.
6 - Government Code Section 54956.9(d)(4) – Conference with Legal Counsel – Anticipated Litigation – Initiation of Litigation: Two (2) cases. 7 - Government Code Section 54957 – Public Employment: City Manager. 6:30 P.M. RECONVENE OPEN SESSION AND REPORT ON REPORTABLE ACTION
TAKEN IN CLOSED SESSION
Pledge of Allegiance Led by Council Member Weyhrauch
Invocation
PRESENTATIONS
Employee Service Awards
Tulare County Economic Development Corporation - Year End Presentation General Plan - Environmental Justice and Health and Safety Elements
ORAL COMMUNICATIONS
This is the opportunity to address the Council on any matter of interest, whether on the agenda or not. Please address all items not scheduled for public hearing at this time.
Unless additional time is authorized by the Council, all commentary shall be limited to three minutes.
REPORTS
This is the time for all committee/commission/board reports; subcommittee reports; and staff informational items.
I. City Commission and Committee Meetings
1. Parks & Leisure Services Commission - (Summer Hiatus)
2. Library & Literacy Commission - (Summer Hiatus)
3. Arts Commission
4. Animal Control Commission - July 11, 2024
5. Youth Commission - (Summer Hiatus)
6. Transactions and Use Tax Oversight Committee (TUTOC) II. Staff Informational Reports
1. Informational Report Regarding Fourth of July Fireworks Enforcement
2. Water Conservation Phase IV Status Update - June 2024 City Council Agenda July 16, 2024
CONSENT CALENDAR
All Consent Calendar Items are considered routine and will be enacted in one motion.
There will be no separate discussion of these matters unless a request is made, in which event the item will be removed from the Consent Calendar. All items removed from the Consent Calendar for further discussion will be heard at the end of Scheduled Matters.
1. Approval of Draft Minutes of June 18, 2024
Re: Considering approval of the City Council draft Minutes of June 18, 2024.
2. Ratification of Emergency Expenditure - AC Unit - Sheriff Department Airport Hanger
Re: Ratification of the emergency purchase of an AC unit in the amount of $10,700 plus applicable sales tax for the city-owned airport hanger occupied by the Tulare County Sheriff's Department.
3. Authorization to Replace Police Vehicle
Re: Considering approval of the purchase of a 2024 Ford Explorer from Phil Long Dealership under their National Government Fleet Sales Contract for $48,760.00 to replace a police vehicle that was involved in an on-duty traffic collision.
4. Purchase of Police Vehicles - Special Methods and Resources Team Re: Consideration to approve the purchase of three (3) 2024 Chevrolet Silverado Trucks and one (1) 2024 Chevrolet Tahoe, for up to a total cost not to exceed $240,000; approve the purchase of (4) APX 6500 unit radios from J's Communications for $22,216.62; approve the purchase of (4) Dell Latitude 7230 tablet MDT's from Dell for $15,462.40; and approve the upfit of the new vehicles by County of Tulare IT Radio Comm. for $39,867.62.
5. Authorization to Purchase Specialized Equipment - Ammonia/TKN Analyzer Re: Consideration of the purchase of an analyzer from Xylem Inc. & EZKem in an amount not-to-exceed $41,596.35, which includes the analyzer, installation, and training.
6. Authorization to Purchase Components to Repair/Upgrade the Traffic Signal at Westwood Street and Olive Avenue
Re: Considering authorization to purchase components from Econolite at a cost not to exceed $57,074 for the repair and upgrade by City staff of the traffic signal at Westwood Street and Olive Avenue.
7. Authorization for Repair of Streets Loader
Re: Considering authorization of a loader H-frame replacement by Quinn Caterpillar at a cost not to exceed $37,914.
8. Authorization to Repair Effluent Outfall Line
Re: Consideration to purchase the repair parts for the Effluent Outfall Line located at the Wastewater Treatment Facility, from Ferguson Waterworks for an amount not to exceed $12,201.37.
9. Authorization for Water Department Service Truck Engine Replacement City Council Agenda July 16, 2024
Re: Considering approval of a service truck engine replacement by Porterville Automotive at a cost not to exceed $13,756.
10. Authorization to Upgrade Supervisory Control and Data Acquisition Equipment
Re: Consideration to award the purchase of the SCADA upgrade to Telstar Instruments for an amount not to exceed $234,185.
11. Authorization to Purchase by Negotiation Equipment Scheduled for Replacement
Re: Council authorization to purchase by Negotiation, equipment scheduled for replacement in various city departments.
12. Authorization to Purchase Master Meter 4G Radio Read Water Meters Re: Considering approval to purchase miscellaneous new meters, replacement meters, and/or meter registers during the 2024-2025 Fiscal Year in an amount up to but not exceeding $100,000.
13. Authorization to Purchase Water Shares or Surface Water for Groundwater Recharge
Re: Consideration to authorize the purchase of water shares or surface water during the 2024-2025 Fiscal Year in the amount of up to $1,500,000.
14. Authorization to Distribute Request for Proposal for Short-Range Transit Plan Re: Council to authorize staff to advertise an RFP for the 2025-2030 Short Range Transit Plan.
15. Authorization to Distribute a Request for Proposals (RFP) for Contract Planning Services
Re: Consideration of the Council to authorize staff to distribute a Request for Proposals for contract planning services.
16. Authorization Request for Proposals - Emergency Board-Up Service Re: Consideration to authorize the Request for Proposals for emergency property board up services.
17. Authorization to Distribute a Request for Proposals for Expansion of Navigation Center
Re: Considering approval of the distribution of a Request for Proposals for a prefabricated dining and sanitation facility for the Porterville Navigation Center.
18. Authorization to Advertise for Bids - Butterfield Stage Corridor Project Re: Council to approve the staff's recommended Plans and Project Manual for the Butterfield Stage Corridor Project that is approximately 3.9 miles in length along the former Southern Pacific Railway line.
19. Authorization to Award Contract - Main Street Reconstruction Project, Phase 2A (Garden Avenue to Putnam Avenue)
Re: Consideration to award the Main Street Reconstruction Project, Phase 2A (Garden Avenue to Putnam Avenue), to MAC General Engineering Inc., in the amount of $1,322,219.00
City Council Agenda July 16, 2024
20. Authorization for Engineering Services - Reclamation Area Monitoring Well Evaluation and Replacement Well Installation Plan
Re: Consideration to authorize the selection of Carollo Engineers to develop the Reclamation Area Monitoring Well Evaluation and Replacement Well Installation Plan under the On-Call Engineering Services contract agreement for a sum not to exceed $38,478.
21. Acceptance of Project - Fire Station 72 Classroom Remodel Project Re: Consideration to accept the Fire Station 72 Classroom Remodel Project from TMJ Construction Inc. as complete, for total construction cost of $704,509.90.
22. Approval of Resolution Authorizing the Filing of Regional Surface Transportation Program Exchange Fund Claim for the Fiscal Year 2023-2024 Re: Authorizing staff to file an RSTP claim in the amount of $389,025 for FY 2023-
24. 23. Approving Resolution for Transportation Development Act (TDA) Claim FY 2024
Re: Considering approval of a Resolution for Transportation Development Act (TDA) Claim FY 2024.
24. Renewal of HR Test Rental and Use Agreement Between City of Porterville and CPS HR Consulting
Re: Consideration to authorize a two-year renewal of the Test Security Agreement with CPS HR consulting for the utilization of written examinations for use in the City's recruitment process.
25. Acceptance of the University of California, Davis, Grant for Spay/Neuter of Cats and Dogs
Re: Consideration to accept the grant from the University of California, Davis, in the amount of $89,740.00.
26. Authorizing FY 2024 State of Good Repair (SGR) Project Re: Consideration to adopt the draft resolution authorizing the Director of Transportation to execute for and on behalf of the City any actions necessary for the purpose of obtaining SB1 State Transit Assistance State of Good Repair funds provided by the California Department of Transportation, Division of Rail and Mass Transportation, for transit infrastructure repair and service improvements, continually until the end of the State of Good Repair program.
27. Sewer Utility Districts Annual Assessments Fiscal Year 2024-2025 Re: Consideration to adopt the draft resolutions ordering the continued sewer district assessments for the 2024-2025 Tax Year.
28. Consider Resolutions Pertaining to Engineer's Reports and the Setting of a Public Hearing for Inclusion Within Landscape and Lighting Maintenance Districts for the Establishment of Tax Assessments for Parcels Within Royal Oaks Phase Two Subdivision
Re: Considering resolutions regarding the annexation of Royal Oaks Phase 2 into Landscape and Lighting Maintenance District Number 56; the preparation of the Engineer's Reports; giving preliminary approval to the Engineer's Reports; declaring City Council Agenda July 16, 2024
the intent to annex Royal Oaks Phase 2 into District 56, to levy and collect assessments, and so set a Public Hearing for August 6, 2024.
29. Preliminary Annual Engineer's Report of Assessments for Landscape and Lighting Maintenance Districts and Setting a Public Hearing Re: Consider the adoption of resolutions concerning the preparation of an Engineer's Report for the Landscape and Lighting Maintenance Districts for the 2024-2025 Fiscal Year; giving preliminary approval to said Engineer's Report; declaring the intent to levy and collect assessments and offering a time and place for hearing objections hereto; and scheduling a public hearing for August 6, 2024, at 6:30 P.M.
30. Authorization of Street Closures for the National Night Out Community Event on August 6, 2024
Re: Consideration of authorizing the closure of Main Street from Thurman Avenue to Putnam Avenue and adjacent side streets to the alleys from 3:00 P.M. to 10:00 P.M. for the National Night Out community event on August 6, 2024.
31. Authorization of Street Closure for KJUG Concert
Re: Council authorization to authorize the street closures for the KJUG concert on a date to be determined.
32. Approval of Community Civic Event - American Conservatory - Elite Night Lights - August 2, 2024
Re: Consideration to approve the Community Civic Event appplication from the American Conservatory on August 2, 2024, 4:00 PM to 8:00 PM, located in the parking lot behind Keller Williams Elite Realty, between Hockett Street and the alley.
33. Approval of Community Civic Event - Parenting Network - Porterville United Car Show - August 3, 2024
Re: Consideration to approve the Community Civic Event application from Parenting Network to hold the Porterville United Car Show on August 3, 2024, from 8:00 AM to 3:00 PM at Veterans Park.
34. Approval of Community Civic Event - Porterville Breakfast Rotary - Run For Life - September 7, 2024
Re: Consideration to approve the Community Civic Event application from Porterville Breakfast Rotary to hold the "Run For Life" event on September 7, 2024, from 8:00 AM until 11:00 AM at Granite Hills High School.
35. Consideration of Appointment of CalTIP Board Member Re: Appointment of staff members to serve as Board Member and Alternates to represent the City of Porterville on the California Transit Systems Joint Powers Authority.
36. Status and Review of Declaration of Local Flood Emergency Re: Review of the Declaration of Local Emergency made on March 13, 2023, concerning the significant weather event and impacts or likely impacts relative to increased flow of the Tule River.
SCHEDULED MATTERS
37. Adoption of Annual Appropriation Limit
City Council Agenda July 16, 2024
Re: Considering approval of a Resolution of Annual Appropriation Limit of $97,384,301 for the 2024-2025 Fiscal Year.
38. Consideration of Request by TCAG for Letter of Support of Cross Valley Express
Re: Council to consider the request for a letter in support of TCAG's grant application to fund the implementation of the Cross Valley Express.
AB 1234 REPORTS
This is the time for all AB 1234 reports required pursuant to Government Code § 53232.3.
1. Tulare County Association of Governments (TCAG) / Tulare County Transportation Authority (TCTA) - June 17, 2024 (Report Continued)
2. Tulare County Taskforce on Homelessness - June 19, 2024 (CANCELLED)
3. Cannabis Ad Hoc Committee - June 25, 2024
4. Tulare County Economic Development Corporation (TCEDC) - June 26, 2024
5. Local Initiatives Navigation Center (LINC) Committee - June 26, 2024
6. Tulare County Regional Transit Agency (TCRTA) - June 26, 2024
7. Internal City Audit Committee - June 26, 2024
8. Local Initiatives Navigation Center (LINC) Committee - July 10, 2024
9. Tulare County Association of Governments (TCAG)/Tulare County Transportation Authority (TCTA) - July 15, 2024
10. Tulare County Regional Transit Agency (TCRTA) - July 15, 2024
ORAL COMMUNICATIONS
OTHER MATTERS
CLOSED SESSION
Any Closed Session Items not completed prior to 6:30 p.m. will be considered at this time.
ADJOURNMENT - to the meeting of August 6, 2024, at 5:30 p.m.
In compliance with the Americans with Disabilities Act and the California Ralph M. Brown Act, if you need special assistance to participate in this meeting, or to be able to access this agenda and documents in the agenda packet, please contact the Office of City Clerk at (559) 782-7464. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting and/or provision of an appropriate alternative format of the agenda and documents in the agenda packet.
Materials related to an item on this Agenda submitted to the City Council after distribution of City Council Agenda July 16, 2024
the Agenda packet are available for public inspection during normal business hours at the Office of City Clerk, 291 North Main Street, Porterville, CA 93257, and on the City’s website at www.ci.porterville.ca.us.