SPECIAL CITY COUNCIL MEETING
CITY HALL, 291 N. MAIN STREET
PORTERVILLE, CALIFORNIA
SEPTEMBER 24, 2024, 5:00 PM
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City of Porterville – Special City Council Meeting of September 24, 2024 Please use the following link below to join the webinar:
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Roll Call
Pledge of Allegiance Led by Mayor Flores
Invocation
ORAL COMMUNICATIONS
This is the opportunity to address the Council on any matter of interest, whether on the agenda or not. Unless additional time is authorized by the Council, all commentary shall be limited to three minutes.
SCHEDULED MATTERS
1. Bid Results - Butterfield Stage Corridor Project
Re: Consideration to award the base bid portion of the Butterfield Stage Corridor project, located approximately 3.9 miles in length along the former Southern Pacific Railway line from College Avenue to West North Grand Avenue, to Yarbs Grading & Paving of Fowler in the amount of $19,013,838.50.
ADJOURNMENT - to the meeting of October 1, 2024, at 5:30 p.m.
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ensure accessibility to this meeting and/or provision of an appropriate alternative format of the agenda and documents in the agenda packet.
Materials related to an item on this Agenda submitted to the City Council after distribution of the Agenda packet are available for public inspection during normal business hours at the Office of City Clerk, 291 North Main Street, Porterville, CA 93257, and on the City’s website at www.ci.porterville.ca.us.
Item No. 1.
CITY COUNCIL AGENDA – SEPTEMBER 24, 2024
SUBJECT: Bid Results - Butterfield Stage Corridor Project SOURCE: Engineering and Project Management
COMMENT: On September 17, 2024, staff received two bids for the Butterfield Stage Corridor Project. The project will develop an active transportation corridor of approximately 3.9 miles in length along the former Southern Pacific Railway line from College Avenue to West North Grand Avenue that will include solar lighting, water stations, benches, wayfinding, controlled crossing systems, and landscaping. This project will also provide for the installation of a non-potable water main that would offer future connections to large water users along the way (including the College).
This project is funded in part by an Active Transportation (ATP) grant. In addition to the improvements required by the grant, the bid package also included "Add Alternates," which allows the City the opportunity to include additional improvements related to and connected to the project. Bids for this project are to be solely compared and evaluated on the basis of the "Base Bid" portion of the project. There were a total of three (3) "Add Alternate" sections of this bid package and they are as follows:
Add Alternate 1 Extend active transportation corridor improvements from College Avenue south to Yates Avenue
Add Alternate 2 Improvements to existing traffic signals near the new controlled crossing systems for traffic flow control
Add Alternate 3 Installation of solar-powered emergency blue light towers along the length of the project (17 total)
The Bids are as follows:
Contractor Base Bid
Amount
Add Alt. 1 Add Alt. 2 Add Alt. 3
Yarbs
Grading &
Paving
Fowler, CA
$19,013,838.50 $1,023,551.00 $1,018,700.00 $224,400.00
Cal Valley
Construction
Fresno, CA
$20,620,961.00 $995,870.50 $1,065,000.00 $234,600.00
Item No. 1.
The Engineer's estimate of probable cost for this project is $16,781,566.00. The low bid presented by Yarbs Grading & Paving of Fowler is $19,013,838.50, which is 13.3% higher than the Engineer's Estimate. An additional $1,901,383 (10%) is necessary for construction contingencies and an additional $1,901,383 is required for construction management, quality control and inspection services for a total cost of $22,816,604.50 for the base bid portion of the project. (The construction management listed amount includes $56,219 in construction support from the design firm, 4Creeks, Inc., per their design contract.) While it has been the City Council's policy to reject all bids when the bid exceeds ten percent (10%) of the Engineer's Estimate, it is important to note that this project is funded in part by an ATP grant (as mentioned above) and that grant has deadlines for delivery that would not allow enough time for a rebid. Overall funding for the project would vary based on whether the City Council decides to award the project and which, if any, of the "Add Alternate" items they choose to include. Funding for the base bid portion of the project includes $7,100,000 in ATP grant funds, up to $600,000 in Storm Drain Developer Fees, $4,407,051 in Water Replacement Funds, and $8,900,000 in the City's share of the Measure 'R' Alternate Transportation Funds. An additional $353,463 in Storm Drain Developer Fees and $1,456,091 in Measure 'R' Alternate Transportation Funds is required to fully fund the project. The Tulare County Association of Governments (TCAG) is responsible for the appropriation of the Measure 'R' Alternate Transportation Funds, and they have expressed their support with the award of this project. It is important to note that the design portion of this project is funded by Measure 'R' Alternate Transportation Funds in the amount of $973,752, bringing the Measure 'R' Alternate Transportation Funds participation amount for the base bid to $11,329,843.
The breakdown of needed additional funding for each of the "Add Alternates" is as follows:
Add Alternate # Amount +
Conting. +
CM
Water
Replacement
Fund
Measure 'R'
ATP Funds
State Gas
Tax
#1 $1,228,261 $361,224 $867,037 $0.00
#2 $1,222,440 $0.00 $0.00 $1,222,440
#3 $269,280 $0.00 $269,280 $0.00
To prevent the loss of the awarded ATP grant funds for this project as well as risking future ATP grant funds for the City, the City Council would need to authorize the award of the base bid portion of this project at a minimum. The City Council has complete discretion if they would like to include any of the "Add Alternates". Staff will utilize the direction received to bring back the amended Supplemental Agreement and related resolution for the Measure 'R' Alternate Transportation Funds to the next regularly scheduled City Council Meeting.
Item No. 1.
RECOMMENDATION: That the City Council:
1. Award the base bid portion of the project to Yarbs Grading & Paving of Fowler in the amount of $19,013,838.50;
2. Provide direction on which, if any, of the "Add Alternate" sections of the bid they would like included in the contract with Yarbs Grading & Paving and authorize additional funding as provided in the report for said "Add Alternates";
3. Authorize the Finance Director to appropriate an additional $353,463 in Storm Drain Developer Fees and $1,456,091 in Measure 'R' Alternate Transportation Funds;
4. Authorize a ten percent (10%) contingency to cover unforeseen construction costs;
5. Authorize an additional ten percent (10%) for construction management, quality control and inspection services; and
6. Authorize progress payments up to ninety-five percent (95%) of the contract amount.
ATTACHMENTS: 1. Locator Map
2. Butterfield Stage Corridor Exhibits
Appropriated/Funded:
Review By:
Department Director:
Javier Sanchez, Engineering & Project Management Director Final Approver: Patrice Hildreth, City Manager
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PORTER
RD
VILLA ST
REID AVE
NORTH GRAND AVE
INDIANA ST
PROSPECT ST
MATHEW ST
NEWCOMB ST
WESTFIELD AVE
HENDERSON AVE
MAIN ST
North
Park
Zalud
Park
Hayes
Field
Veterans Park
Monache
High School
Strathmore
High School
Harmony
Magnet
Academy
Butterfield
Charter
High School
Sequoia
Middle
School
Monte Vista
Elementary
Westfield
Elementary
Porterville
Adult School
Oak Grove
Elementary
School
Porterville
Military
Academy
Source: Esri, DigitalGlobe, GeoEye, Earthstar Geographics, CNES/Airbus DS, USDA, USGS, AeroGRID, IGN, and the GIS User Community å
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ÆP
65ÿ|
190ÿ|JAYE ST
PROSPECT ST
SCRANTON AVE
WORTH AVE
GIBBONS AVE
POPLAR AVE
DATE AVE
LIME ST
TEAPOT DOME AVE
SPRINGVILLE AVE
PORTER RD
ORANGE AVE
WESTFIELD AVE
VILLA ST
INDIANA ST
OLIVE AVE
MORTON AVE
HENDERSON AVE
PLANO ST
MAIN ST
Olivewood
Mini Park
North
Park
Zalud Park
Rails to
Trails
Murry
Park
Community
Center
Tule River
Parkway
Lions
Mini Park
Heritage
Center
Pioneer
Ballfield
Hayes
Field
Veterans Park
Centennial
Plaza
Park
Fallen
Heroes Park
Municiple
Golf
Course
Porterville
High School
Citrus High
School
Vine Street
Community
Day School
Bartlett
Middle
School
Pioneer
Middle
School
Belleview
Elementary
Los Robles
Elementary
Monte Vista
Elementary
Olive Street
Elementary
Roche Avenue
Elementary
Santa Fe
Elementary
Vandalia
Elementary
West Putnam
Elementary
Porterville
College
St. Anne's
School
Tulare County
ChildCare
Education Program
Hope
Elementary
School
L.B. Hill
Learning
Center
Porterville
Transit Center
Heritage
Community
Center
City Hall
Barn Theatre
Corporation
Yard
Santa Fe
Depot
Zalud House
Justice
Center
Museum
Animal
Shelter
Family
Crisis
Center
DA/Public
Defender
The Dixie
Group
Pro Document
Solutions
Green Power
Motor Company
Walmart
Distribution
Center
US Forest
Service
Source: Esri, DigitalGlobe, GeoEye, Earthstar Geographics, CNES/Airbus DS, USDA, USGS, AeroGRID, IGN, and the GIS User Community Butterfield Stage Corridor
0 0.5 0.25 Miles
±
Date Printed: 9/17/2019
by the Community Development Department
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MORTON AVE
OLIVE AVE
ORANGE AVE
MAIN ST
PLANO ST
Rails to
Trails
Lions
Mini Park
Heritage
Center
Centennial
Plaza Park
Vine Street
Community
Day School
Belleview
Elementary
Roche Avenue
Elementary
Santa Fe
Elementary
Porterville
Transit
Center
Heritage
Community
Center
City Hall
Barn Theatre
Santa Fe
Depot
Zalud House
Justice
Center
Museum
Animal
Shelter
Family
Crisis
Center
DA/Public
Defender
Source: Esri, DigitalGlobe, GeoEye, Earthstar Geographics, CNES/Airbus DS, USDA, USGS, AeroGRID, IGN, and the GIS User Community Proposed Trail
Affordable Housing
Employment
Facilities
Library
Post Office
Shopping Center
å Schools
Family Health Care Network
ÆP Hospital
Fire Station
Police Station
Parks
City Limits
North Section
South Section
BUTTERFIELD TRAIL
PORTERVILLE
PREPAIRED BY 4CREEKS
What was once the Porterville Railroad is re-imagined in this project to become an extension of the developing
local trail systems. As a means of stitching the historic downtown and surrounding communities, the trail
creates moments of leisure and gathering. There
are points of interest along the path suited for local
residents to enjoy.
SURVEYING I STRUCTURAL I CIVIL I PLANNING I ARCHITECTURE
SET NOT FOR
CONSTRUCTION
For planning purposes
only, do not scale drawings
605 Santa Rosa Street,
San Luis Obispo, CA
805.904.4394
[email protected]
www.4-creeks.com
SURVEYING I STRUCTURAL I CIVIL I PLANNING I ARCHITECTURE
EXISTING IMAGES, LOCATIONS, & POSSIBILITIES
POPLAR BRIDGE TULE BRIDGE
ZALUD PARK
CONNECTION
Zalud Park at the northern end of Porterville will become a point of interest. The trail would open up and connect to the park throughout the entire length, making it a more integral part of the surrounding community.
What is left of the Tule
Bridge is not considered
stable for development.
Therefore, the trail will
bend and cross the Main
St. roadway. However,
there can be a lookout over
the river.
Due to a recent fire, the poplar bridge cannot be used
and will need to be replaced. A new culvert will be
constructed here to help reduce cost. No environmental
impacts are created by installing a culvert instead of a new bridge
SET NOT FOR
CONSTRUCTION
For planning purposes
only, do not scale drawings
605 Santa Rosa Street,
San Luis Obispo, CA
805.904.4394
[email protected]
www.4-creeks.com
SURVEYING I STRUCTURAL I CIVIL I PLANNING I ARCHITECTURE
DESIGN INSPIRATION
MATCH LINE - STA. 147+00
Point of Interest -
Original concept
Corten steel bollards at
intersections
Tule River overlook
concept
Existing Tule River
overlook
Railing Concept at culvert and
Tule River outlook
Parkway map signs /
regulation signs
Corten steel drinking fountains Concept for Covered Bench - Provide wagon shade structure - This is only a
concept, cover will not be fabric
Corten steel enclosures with standard
trashcan
Corten steel railing and detailing
throughout the site
Non-structural railing at points of
interest throughout trail
Trail Signage precedent at major locations along trail - This is only a concept and the scale will be smaller
Point of Interest -
Proposed concept
Covered Bench
Covered Bench
Uncovered
Bench
Uncovered
Bench
Point of Interest Precedent - Location for
reprieve with benches and other amenities
Stamped colored concrete in the
shape of a wagon wheel
Concrete between
wheel spokes
Uncovered concrete bench built
to mimic wagon wheel look - Will
include intermediate wagon wheel for
security
2%
(E) GAS (E) GAS (E) GAS (E) GAS (E) GAS (E) GAS (E) GAS (E) GAS (E) GAS (E) GAS (E) GAS (E) GAS (E) GAS (E) GAS (E) GAS (E) GAS (E) GAS (E) GAS OBSTRUCTION STRIPING DETAIL X-8 PAVEMENT MARKINGS X-9
MAINTENANCE VEHICLE PULLOUT DETAIL SCALE: 1" = 5'
WAGON WHEEL SEATING AREA GENERAL GRADING PLAN X-10
X-11
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