Porterville City Council
October 7, 2025

City Council Agenda October 7, 2025

CITY COUNCIL AGENDA
CITY HALL, 291 N. MAIN STREET

PORTERVILLE, CALIFORNIA
OCTOBER 7, 2025, 5:30 PM
The City of Porterville provides access to view city council meetings electronically. Please note that this service is offered as a courtesy and may not always be accessible to the public. To ensure the opportunity to participate in public comments and scheduled public hearings, individuals must attend in person.

This meeting will be available for viewing via YouTube at https://www.youtube.com/@cityofporterville4149 ,
Please direct any questions to the Office of City Clerk at 559-782-7464.

Call to Order
Roll Call

PRESENTATIONS
Swearing in Ceremony - Richard Tree, City Manager

ORAL COMMUNICATIONS
This is the opportunity to address the City Council on any matter scheduled for Closed Session. Unless additional time is authorized by the Council, all commentary shall be limited to three minutes.

CITY COUNCIL CLOSED SESSION:

A. Closed Session Pursuant to:
1- Government Code Section 54956.95 – Liability Claim: Claimant: Patty Breland. Agency claimed against: City of Porterville.
2- Government Code Section 54956.95 – Liability Claim: Claimant: Angela Torres. Agency claimed against: City of Porterville.

3- Government Code Section 54956.9(d)(1) – Conference with Legal Counsel – Existing Litigation: City of Huntington Beach, et al. v. Newsom, et al., No. 23-3694 (Ninth Circuit), D.C. No. 8:23-cv-00421-FWS-ADS.

4 - Government Code Section 54956.9(d)(2) – Conference with Legal Counsel – Anticipated Litigation – Significant Exposure to Litigation: One (1) case in which facts are not yet known to potential plaintiff.
5 - Government Code Section 54956.9(d)(4) – Conference with Legal Counsel – Anticipated Litigation – Initiation of Litigation: One (1) Case. 6:30 P.M. RECONVENE OPEN SESSION AND REPORT ON REPORTABLE ACTION TAKEN IN CLOSED

SESSION
Pledge of Allegiance Led by Council Member Beltran
City Council Agenda October 7, 2025

Invocation

PRESENTATIONS
Employee of the Month - Maggie Salazar
CSET Presentation

ORAL COMMUNICATIONS
This is the opportunity to address the Council on any matter of interest, whether on the agenda or not. Please address all items not scheduled for public hearing at this time. Unless additional time is authorized by the Council, all commentary shall be limited to three minutes.

REPORTS
This is the time for all staff informational items.

I. Staff Informational Reports

1. Economic Development Division Update

2. Informational Item — Community Civic Event — Followers of Charlie Kirk - "I Am Charlie" In Memory of Charlie Kirk - September 22, 2025

CONSENT CALENDAR
All Consent Calendar Items are considered routine and will be enacted in one motion. There will be no separate discussion of these matters unless a request is made, in which event the item will be removed from the Consent Calendar. All items removed from the Consent Calendar for further discussion will be heard at the end of Scheduled Matters.

1. Approval of Draft Minutes of September 16, 2025
Re: Considering approval of the City Council draft Minutes of September 16, 2025.

2. Authorization to Purchase Veterans Day Run Shirts
Re: Council to consider the purchase of Veterans Day Run race shirts from Axiom Graphics at $11.80 per unit, plus $2.00 per unit for sizes above extra-large, with costs offset by registration fees and community sponsorship

3. Authorization to Purchase Engineered Wood Fiber for City Playgrounds Re: Consideration of the purchase of engineered wood fiber for city playgrounds from Park Planet for $24,172.

4. Authorization to Purchase Fire Department Handheld Radios Re: Consideration to purchase forty (40) BKR9000 handheld radios (including accessories) for the Fire Department from Cooks Communications in the amount of $127,833.10, plus a 10% contingency of $12,783.31, for a total not to exceed $140,616.41.

5. Authorization to Purchase of Fitness Equipment for City Hall Employee Gym Re: Consideration to purchase fitness equipment for the City Hall employee gym from Commercial Fitness Concepts in the amount of $74,753.48 through the Sourcewell Cooperative Procurement Program, and authorize the disposal of surplus fitness equipment, with City employees offered the opportunity to purchase items at $1 per item prior to disposal or recycling.

6. Authorization to Purchase Monitors for the Council Chambers Re: Consideration to purchase and install three display monitors for the Council Chambers from CDW•G LLC in the amount of $7,269 plus applicable sales tax.

City Council Agenda October 7, 2025

7. Approval of Sole Source Service Contract with FilmTec Corporation/DuPont Water Solutions for the Tertiary Water System Facility
Re: Consideration of a one-year sole source service contract with FilmTec Corporation/DuPont Water Solutions for the Tertiary Water System Facility at a rate not to exceed $1,680 per person per day, with authorization for up to three one-year extensions.

8. Authorization to Renew San Joaquin Valley Library System Annual Membership Re: Council to consider the renewal of the annual membership with the San Joaquin Valley Library System in the amount of $46,764.

9. Approval for Renewal of Buxton Retail Recruitment Software Re: Council to consider payment in the amount of $28,000 for Buxton retail recruitment software services through October 11, 2026.

10. Approval of Accela PublicStuff (myPorterville) Agreement Re: Council to consider a one-year agreement with Accela for PublicStuff Pro Services (myPorterville) in the amount of $16,157.53, and direction for staff to review alternative platforms for future consideration.

11. Authorization to Distribute Request for Qualifications - Veterans Park Monument Re: Considering authorization to issue a Request for Qualifications for the construction of the Veterans Park Monument, a 16' tall replica of the Washington Monument.

12. Authorization to Distribute a Request for Proposals (RFP) for Unsubscribed PLHA Year 3 Funds
Re: Council to consider issuing a Request for Proposals for $79,438.48 in unsubscribed Permanent Local Housing Allocation Year 3 funds to support eligible housing and shelter programs, with funds to be awarded to qualified nonprofits and expended by March 30, 2026.

13. Approval of Final Subdivision Map – The Villas at Sierra Meadows, Phase 4 (Smee Homes, Inc.)
Re: Council to consider the final subdivision map of The Villas at Sierra Meadows, Phase 4, and acceptance of all dedications.

14. Acceptance of Fire Station 72 Draeger Fire Training Prop Foundation and Drainage System
Re: Consideration to accept the Fire Station 72 Training Prop Project, constructed by Todd Companies, as complete.

15. Approval of Quitclaim of Easement – Portion of APN 302-140-011 (Friant-Kern Canal Project)
Re: Consideration of a resolution conveying a Quitclaim of Easement Deed for a portion of APN 302-140-011 to the United States Bureau of Reclamation.

16. Request for Proclamation - Domestic Violence Awareness Month Re: Considering approval of a proclamation request to proclaim the month of October 2025 as “Domestic Violence Awareness Month” in the City of Porterville.

17. Approval of Community Civic Event – American Conservatory – Celebration of Life–Charlie Kirk Legacy “Faith, Family, Freedom–Together” – October 11, 2025 Re: Consideration to approve the Community Civic Event Application submitted by the American Conservatory to hold the Celebration of Life – Charlie Kirk Legacy “Faith, Family, Freedom–Together” on Saturday, October 11, 2025, from 4:30 p.m. to 9:30 p.m. at Centennial Park.

18. Approval of Community Civic Event - Central California Family Crisis Center - 25th Annual Domestic Violence Candlelight Vigil - October 23, 2025
Re: Consideration to approve the Community Civic Event Application submitted by the Central California Family Crisis Center to hold the 25th Annual Domestic Violence City Council Agenda October 7, 2025

Candlelight Vigil at Centennial Park on Thursday, October 23, 2025, from 4:00 PM to 8:30 PM.

19. Approval of Community Civic Event — Trunk or Treat Spooktacular — October 31, 2025 Re: Consideration to approve the Community Civic Event application submitted by Porterville Police Department to hold the "Trunk or Treat Spooktacular Event" on October 31, 2025, from 6:00 PM to 9:00 PM on D Street between Harrison Avenue and Thurman Avenue, and Harrison Avenue from D Street to Hockett Street.

20. Approval of Community Civic Event - Communities of the Giant Sequoia - Pumpkin Patch at the Park - October 25, 2025
Re: Consideration to approve a Community Civic Event Application submitted by the Communities of the Giant Sequoia to hold the Pumpkin Patch at the Park on October 25, 2025, at Veterans Park from 3:00 p.m. to 9:00 p.m.

21. Approval of Community Civic Event - Veterans Homecoming Committee - Veterans Day Parade - November 11, 2025
Re: Consideration to approve of a Community Civic Event Application submitted by the Veterans Homecoming Committee to hold the annual Veterans Day Parade on Tuesday, November 11, 2025, from 10:00 AM to 12:00 PM.

22. Selection of On-Call Environmental Consultants
Re: Considering the selection of on-call consultants to provide environmental review services.

23. Approval of Media Sponsorship for the 2025 Porterville Veterans Homecoming Day Parade
Re: Consideration to approve media sponsorship for the 2025 Porterville Veterans Day Parade and authorization of up to $12,500 from the Community Promotions Fund for live broadcast and streaming

24. Approval of Extension of Zero-Fare Program through November 30, 2025 Re: Council to consider the extension of the Zero-Fare Program through November 30, 2025, and authorization for staff to submit a funding allocation request through the FY 2025–2026 Low Carbon Transit Operations Program (LCTOP).

25. Consideration of a Resolution Approving the Request for a Manufactured Home Located at 2259 E. Springville Avenue
Re: Consideration of a draft resolution approving the installation of a 64’ x 34’ Manufactured Home, Year 1978, at 2259 E. Springville Avenue, as required by the recorded deed restriction under Extraterritorial Service Agreement 62-14.

26. Authorization to Discontinue Membership with the Tulare County Economic Development Corporation (TCEDC)
Re: Consideration to discontinue the City’s membership with the Tulare County Economic Development Corporation (TCEDC) and approve a proportional payment of $11,666.67 for membership dues covering July through October 2025

27. Adoption of Porterville Transit Title VI Program Update (2025–2028) Re: Council consideration of a resolution affirming and approving the City’s updated Title VI Program, which ensures compliance with the Civil Rights Act of 1964 and Federal Transit Administration requirements.

28. Authorization to Submit a Letter of Opposition to Assembly Bill (AB) 1231 – Pretrial Diversion Expansion
Re: Consideration to submit a letter of opposition to AB 1231, legislation expanding pretrial diversion to felony offenses including burglary, identity theft, and drug possession for sale, which undermines Proposition 36 and prohibits courts from considering public safety in diversion decisions.

City Council Agenda October 7, 2025

29. Amendment to Employee Pay and Benefit Plan – Unrepresented Management Employees Re: Consideration of a Resolution amending the Employee Pay and Benefit Plan for Unrepresented Management Employees, providing a 3% salary increase and an additional 1% employee contribution toward medical insurance effective October 1, 2025, through June 30, 2026, and adding Christmas Eve (December 24) as a recognized municipal holiday effective immediately.

30. Status and Review of Declaration of Local Flood Emergency Re: Review of the Declaration of Local Emergency made on March 13, 2023, concerning the significant weather event and impacts relative to flood event.

A Council Meeting Recess Will Occur at 8:30 p.m., or as Close to That Time as Possible

PUBLIC HEARINGS

31. Public Hearing to Consider the Transition to Phase III of the City's Water Conservation Plan
Re: Consideration of the transition from Phase II to Phase III of the City's Water Conservation Plan.

SECOND READINGS

32. Second Reading - Ordinance No. 1917, Amending Series 200 of Chapter 21 of the Porterville Municipal Code, pertaining to an Increase in Residential Densities in the RM-3 Zone District
Re: Adoption of an ordinance amending the text of Section 200 of Chapter 21 (Porterville Development Code) of the Porterville Municipal Code in the matter of the City of Porterville residential density increase project, specifically, the amendment increases the maximum allowable residential density within the RM-3 High Density Residential zoning district from

30.0 units per acre to 30.5 units per acre.

33. Second Reading - Ordinance No. 1918, Amending Series 300 of the Porterville Development Ordinance Regarding Signs
Re: Adoption of an ordinance amending Series 300 of the Porterville Development Ordinance regarding signs, specifically, the amendment streamlines and updates sign regulations to reduce regulatory requirements while retaining provisions necessary to protect public health and safety.

SCHEDULED MATTERS

34. Selection of Name for New Park and Recreation Center Re: Consideration of a name for the new Park and Recreation Center from the five recommended options identified through the community survey and Parks and Leisure Services Commission process.

35. Review of Proposed Charter Amendments
Re: Review of proposed amendments to the Porterville City Charter as compiled by the Charter Review Committee, including consideration of past measures presented to the voters in 2014.

AB 1234 REPORTS
This is the time for all AB 1234 reports required pursuant to Government Code § 53232.3.

1. Heritage Committee Meeting - September 17, 2025

2. Tulare County Taskforce on Homelessness - September 17, 2025

3. Tulare County Economic Development Corp. (TCEDC) - September 24, 2025 City Council Agenda October 7, 2025

4. Downtown Porterville Committee - September 25, 2025

5. Local Agency Formation Commission (LAFCO) - October 1, 2025

6. Local Initiatives Navigation Center Committee (LINC) - October 1, 2025

7. Eastern Tule Groundwater Sustainability Agency - October 2, 2025

8. Tule River Improvement JPA (TRIJPA) - October 6, 2025

ORAL COMMUNICATIONS

OTHER MATTERS

CLOSED SESSION
Any Closed Session Items not completed prior to 6:30 p.m. will be considered at this time.

ADJOURNMENT - to the meeting of October 21, 2025, at 5:30 p.m.

In compliance with the Americans with Disabilities Act and the California Ralph M. Brown Act, if you need special assistance to participate in this meeting, requesting electronic participation as an accommodation, or to be able to access this agenda and documents in the agenda packet, please contact the Office of City Clerk at (559) 782-7464. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting and/or provision of an appropriate alternative format of the agenda and documents in the agenda packet.

Materials related to an item on this Agenda submitted to the City Council after distribution of the Agenda packet are available for public inspection during normal business hours at the Office of City Clerk, 291 N. Main Street, Porterville, CA 93257, and on the City’s website at www.ci.porterville.ca.us.

CITY COUNCIL AGENDA – OCTOBER 7, 2025
SUBJECT: 1. Economic Development Division Update
SOURCE: Community Development
COMMENT: The Economic Development Division plays a central role in strengthening Porterville’s economy by driving business retention, expansion, and attraction.

These efforts align with the City Council’s priorities to support local businesses, attract investment, and promote long-term economic resilience. This informational update highlights recent accomplishments, community impacts, and strategic goals for the upcoming fiscal year.

The Division delivers a broad range of business assistance programs including the Shop Local Campaign, Revolving Loan Fund, Microenterprise Loan Program, Small Business Grants, and the Development Fee Payment Plan, which offers developers a 0% interest option over 10 years. These tools have helped local businesses navigate financial challenges, access capital, and invest in growth.

Partnerships remain a cornerstone of the Division’s work. In collaboration with the Porterville Chamber of Commerce, Small Business Development Center, Tulare County Economic Development Corporation, Sequoia Tourism Council, Mighty190 Committee, and Workforce Investment Board, staff has enhanced Porterville’s position as a hub for commerce and tourism. These collaborations provide entrepreneurs with planning support, consulting, and loan packaging assistance while fueling job creation and tourism along State Route 190 and throughout Southeastern Tulare County.

The Division also serves as a liaison between businesses and City departments, responding to inquiries from developers, brokers, and site selectors. Staff has promoted Porterville at professional conferences such as the International Council of Shopping Centers, California Association for Local Economic Development, and Meet the Consultants, strengthening Porterville’s visibility among investors and retailers.

Marketing efforts under the Choose Porterville brand continued with support from Buxton software, which provides data-driven insights to guide business recruitment and expansion. In the past year, the Division included over 50 businesses in the Shop Local campaign, supported 36 community events such as ribbon-cuttings, planned the 2024 State of the City, and recognized several local businesses at Council meetings.

PROGRAM OUTCOMES – FY 2024/25
• $111,000 in funding awarded to 14 businesses and nonprofits • 53 businesses and nonprofits have been funded since the program's inception
• 118 jobs created or retained through leveraged investments • $2.37 million in private investment leveraged since program inception • 77 targeted attraction contacts, with 17 active leads, 3 in negotiations, and 1 new business opening in the last 12 months
STRATEGIC GOALS – FY 2025/26
• Advance Business Attraction – Secure at least two new targeted retail, commercial, or industrial investments through proactive developer and broker engagement.
• Expand Shop Local Campaign – Launch interactive features such as tagging local businesses and utilizing polls and quizzes to increase community engagement and business exposure by 25%.
• Maximize Financing Tools – Promote the Revolving Loan Fund, Microenterprise Loan Program, and Development Fee Payment Plan to generate at least $100,000 in leveraged private investment. • Catalyze Downtown Revitalization – Pursue state and federal grants for façade improvements, mixed-use housing, and public space enhancements to strengthen downtown.
• Elevate Choose Porterville – Expand the “Choose Porterville” marketing campaign with targeted digital advertising to increase retailer leads compared to the prior year.
• Workforce Development – Partner with local schools and workforce boards to expand training pipelines in sectors such as manufacturing, artificial intelligence, and emerging industries to upskill the workforce.

RECOMMENDATION: Information only.

ATTACHMENTS:

Appropriated/Funded:

Review By:

Department Director:

Claudia Calderon, Community Development Director
Final Approver: Fernando Gabriel-Moraga, Chief Deputy City Clerk Item No.

CITY COUNCIL AGENDA – OCTOBER 7, 2025
SUBJECT: 2. Informational Item — Community Civic Event — Followers of Charlie Kirk - "I Am Charlie" In Memory of Charlie Kirk - September 22, 2025 SOURCE: Finance
COMMENT:

On Monday, September 22, 2025, Sherri Shields and the followers of Charlie Kirk organized and held the “I Am Charlie” event in memory of Charlie Kirk at the corner of W. Henderson Avenue and N. Prospect Street. The gathering took place from 5:00 PM to 6:00 PM.

Pursuant to Community Civic Events Ordinance No. 1326, as amended, applications for events requiring the use of public property must be submitted no less than 30 days prior to the event and include a Certificate of Insurance, Endorsement, and any required Outside Amplifier Permit. In this case, the application was received on Friday, September 19, 2025, which did not meet the 30-day requirement. Additionally, the required Certificate of Insurance, Endorsement, and approved Outside Amplifier Permit were not provided.

Although the event did not meet ordinance requirements, notification was made to the City Manager’s Office as well as the Police and Fire Departments so staff were aware of the gathering.

This item is provided for information only, and no Council action is required.

RECOMMENDATION: Information only.

ATTACHMENTS: 1. Community Civic Event Application and Agreement Appropriated/Funded:

Review By:

Department Director:

Item No.

Janie Rodriguez, Finance Director
Final Approver: Fernando Gabriel-Moraga, Chief Deputy City Clerk

Item No. 1.

CITY COUNCIL AGENDA – OCTOBER 7, 2025
SUBJECT: Approval of Draft Minutes of September 16, 2025 SOURCE: Administrative Services
COMMENT: Presented for Council's approval are the draft Minutes of September 16, 2025.

RECOMMENDATION: That the Council approve the draft Minutes of September 16, 2025.

ATTACHMENTS: 1. Draft Minutes of September 16, 2025
Appropriated/Funded:

Review By:

Department Director:

Yuliana Andrade, Administrative Services Director
Final Approver: Fernando Gabriel-Moraga, Chief Deputy City Clerk

CITY COUNCIL MINUTES
CITY HALL, 291 N. MAIN STREET

PORTERVILLE, CALIFORNIA
SEPTEMBER 16, 2025, 5:30 PM
Call to Order at 5:30 p.m.

Roll Call: Council Member AJ Rivas, Council Member Stan Green, Council Member Raymond Beltran, Vice Mayor Edward L. McKervey, Mayor Greg Meister

ORAL COMMUNICATIONS
None.

CITY COUNCIL CLOSED SESSION:

A. Closed Session Pursuant to:
1 - Government Code Section 54956.8 – Conference with Real Property Negotiators/Property: A Portion of APN: 302-140-011 Agency Negotiator: Richard Tree. Negotiating Parties: City of Porterville and The United States (Bureau of Reclamation). Under Negotiation: Terms and Price.
2- Government Code Section 54956.95 – Liability Claim: Claimant: Sebastian Martinez. Agency Claimed Against: City of Porterville.
3 - Government Code Section 54956.95 – Liability Claim: Claimant: Jennifer Millikin. Agency Claimed Against: City of Porterville.
4 - Government Code Section 54956.95 – Liability Claim: Claimant: State Farm Insurance as Subrogee of Elvia Fernandez. Agency Claimed Against: City of Porterville. 5- Government Code Section 54956.9(D)(1) – Conference with Legal Counsel – Existing Litigation: City of Huntington Beach, Et Al. V. Newsom, Et Al., No. 23-3694 (Ninth Circuit), D.C. No. 8:23-Cv-00421-Fws-Ads.
6 - Government Code Section 54957 - Public Employee Appointment/Employment: Title:

City Manager
7 - Government Code Section 54957.6 – Conference with Labor Negotiator. Agency Negotiator: Mayor Greg Meister. Employee: City Manager. 6:31 P.M. RECONVENE OPEN SESSION AND REPORT ON REPORTABLE ACTION TAKEN IN CLOSED

SESSION
City Attorney Lew reported action pertaining to A-2, A-3, and A-4, as follows:

A-2. On a MOTION made by Council Member Rivas, and SECONDED by Mayor Meister, the City Council unanimously rejected the claim filed by Sebastian Martinez.

Documentation: M.O. 01-091625
Disposition: Claim denied.

A-3. On a MOTION made by Council Member Beltran, and SECONDED by Vice Mayor McKervey, the City Council unanimously rejected the claim filed by Jennifer Millikin.

Documentation: M.O. 02-091625
Disposition: Claim denied.

A-4. On a MOTION made by Council Member Rivas, and SECONDED by Vice Mayor McKervey the City Council rejected the claim filed by State Farm Insurance as Subrogee of Elvia Fernandez.

AYES: Rivas, Green, McKervey, Meister
NOES: Beltran
ABSTAIN: None
ABSENT: None
Documentation: M.O. 03-091625
Disposition: Claim denied.

The Pledge of Allegiance was led by Council Member Green Invocation - a member of the public came forward and gave an invocation.

ORAL COMMUNICATIONS
• Edith La Vonne, Porterville, spoke regarding missing road striping on Villa Street, creating safety hazards, and requested council attendance at future Chamber of Commerce events. • Taha Saleh, Porterville Chamber of Commerce, thanked Edith La Vonne and invited the council and public to upcoming events.
• Martha A. Flores, Porterville, spoke independently; thanked Council Member Beltran for transparency and contributions to the city.
• Cheyenne Ortiz, Porterville, advocated for an animal sanctuary; described Willow and Whiskers mobile grooming service; requested council support. • Jennifer Paragray, Porterville, shared her concerns about canceled bus routes affecting students; urged council advocacy for transportation access. • Russell Bettencourt, Springville, criticized the Mayor’s partisan moment of silence; commented on the Constitution Week Proclamation and the history of the Daughters of the American Revolution.
• Jean Vafeadas, Porterville, raised legal questions on political activities by city staff; encouraged council decorum and focus on local issues.
• Brock Neeley, Porterville, criticized charter amendment costs, playground expenditure, and the Mayor’s remarks.
• Charles Whisnand, Porterville Recorder, invited council/staff/community to address publication concerns directly.
• Greg Shelton, Porterville, warned on the Strathmore Public Utility study; cautioned on longterm costs and urged non-profit grant prioritization. • Giovanni, Porterville, raised issue with a business name conflict affecting his smog shop; requested council assistance.

• Kyle Savage, Representative for Senator Shannon Grove, provided legislative update from Senator Grove; highlighted bills, backpack donations, and energy initiatives.

REPORTS
I. City Commission and Committee Meetings

1. Parks & Leisure Services Commission - September 4, 2025 Commissioner Cathy Capone provided updates on Corporate Games, youth sports, and upcoming events, including Pioneer Days and the Rib Cookoff; announced the Tule River Parkway Phase III ribbon cutting and 5K run, along with additional nature tours and the Foothill Festival; highlighted park improvements, including new signage and painted roadway butterflies, which were praised by the Mayor and Vice Mayor.

2. Library & Literacy Commission - September 9, 2025
Commissioner Edith La Vonne provided updates on Family Literacy Day, announced a full report for the next meeting on summer programs, and shared her long-term involvement with the library and literacy efforts in Porterville.

3. Youth Commission - September 10, 2025
No report was provided.

4. Transactions and Use Tax Oversight Committee (TUTOC) - August 26, 2025 No report was provided.

II. Staff Informational Reports

1. Water Conservation Phase II Status Update - August 2025

2. Fall Community Clean Up Event

CONSENT CALENDAR
There were no items pulled from the Consent Calendar for discussion.

COUNCIL ACTION: MOVED by Council Member Beltran, SECONDED by Mayor Meister that the City Council approve Items Nos. 1-15. The motion carried unanimously.

1. AUTHORIZATION TO PURCHASE REPLACEMENT FIREWALL FOR THE POLICE

DEPARTMENT
Recommendation: That the City Council approve the purchase of the Sophos XGS2100 firewall from SHI International Corp. for the Police Department at a cost $6,610.31.

Documentation: M.O. 05-091625
Disposition: Approved.

2. AUTHORIZATION TO REPAIR REFUSE TRUCK ENGINE
Recommendation: That the City Council:

1. Authorize the repair of Refuse Truck #6605 by E.M. Tharp, Inc. – American Truck Parts at a cost not to exceed $19,488.26, inclusive of all parts, taxes, labor, and a 10% contingency; and

2. Authorize payment of said repair upon satisfactory completion.

Documentation: M.O. 06-091625
Disposition: Approved.

3. AUTHORIZATION TO REPAIR UTILITY VEHICLE
Recommendation: That the City Council:

1. Authorize the drive converter and drive axle replacement on Shop utility vehicle #6455 by Exeter Mercantile at a cost not to exceed $5,974.60 (inclusive of all parts, taxes, labor, and a 10% contingency); and

2. Authorize payment of said repair upon satisfactory completion.

Documentation: M.O. 07-091625
Disposition: Approved.

4. AUTHORIZATION TO UPGRADE FINANCIAL SOFTWARE TO TYLER TECHNOLOGIES ERP PRO 10
Recommendation: That the City Council:

1. Approve the one-time implementation and upgrade fee for the ERP Pro 10 financial software in the amount of $65,640; and

2. Authorize payment in the amount of $84,189 for the annual maintenance agreement with Tyler Technologies, and authorize ongoing annual payments for continued maintenance, service, updates, and technical support.

Documentation: M.O. 08-091625
Disposition: Approved.

5. AUTHORIZATION TO AWARD CONTRACT - CITY FACILITIES HVAC

MAINTENANCE
Recommendation: That the City Council:

1. Award the contract for City facilities HVAC maintenance to Emcor Services in the amount of $75,782, which includes a 10% contingency to cover any unforeseen costs; and

2. Authorize the Parks and Leisure Services Director, pending final approval by the City Attorney, to execute the necessary agreement and related documents.

Documentation: M.O. 09-091625
Disposition: Approved.

6. AUTHORIZATION AND FUNDING ALLOCATION FOR EKOS SOFTWARE

LICENSE AGREEMENT
Recommendation: That the City Council:

1. Authorize the City Manager, or designee, to execute an annual software license agreement with EKOS Software for a five-year term, in an amount not to exceed $43,920;

2. Approve allocating the annual cost proportionally between the Shop Maintenance budget (two-thirds) and the Airport budget (one-third); and

3. Authorize payment for this service from the Shop Maintenance and Airport operating budgets.

Documentation: M.O. 10-091625
Disposition: Approved.

7. AUTHORIZATION FOR RENEWAL AGREEMENT WITH KINGS/TULARE AREA

AGENCY ON AGING (KTAAA)
Recommendation: That the City Council:

1. Approve the renewal of the Agreement with Kings/Tulare Area Agency on Aging contingent upon City Attorney review, and

2. Authorize and direct the Mayor to execute the same.

Documentation: M.O. 11-091625
Disposition: Approved.

8. APPROVAL OF AMENDED JOINT POWERS AGREEMENT - CENTRAL SAN

JOAQUIN VALLEY RISK MANAGEMENT AGENCY (CSJVRMA)
Recommendation: That the City Council approve the amendments to the CSJVRMA Joint Powers Agreement, adopt the draft Resolution, and authorize the City Manager to execute the amended agreement on behalf of the City.

Documentation: Resolution No. 84-2025
Disposition: Approved.

9. AUTHORIZATION TO PARTICIPATE IN COOPERATIVE PURCHASING

PROGRAMS ON EXISTING ASPHALT CONTRACTS
Recommendation: That the City Council authorize the purchase of asphalt mix utilizing the contracts between the County of Tulare and Jaxon Enterprises.

Documentation: M.O. 12-091625
Disposition: Approved.

10. INTENT TO SET A PUBLIC HEARING TO DISCUSS THE TRANSITION FROM PHASE II OF THE CITY’S WATER CONSERVATION PLAN
Recommendation: That the City Council direct the City Clerk to notice a public hearing for October 7, 2025, to discuss the transition from Phase II of the City’s Water Conservation Plan.

Documentation: M.O. 13-091625
Disposition: Approved.

11. ACCEPTANCE OF CALIFORNIA OFFICE OF TRAFFIC SAFETY (OTS) SELECTIVE

TRAFFIC ENFORCEMENT PROGRAM (STEP) GRANT
Recommendation: That the City Council accept the Selective Traffic Enforcement Program (STEP) Grant from the California Office of Traffic Safety in the amount of $95,000, and authorize the Police Chief, or designee, and the Finance Director to execute all necessary documents.

Documentation: M.O. 14-091625
Disposition: Approved.

12. REQUEST FOR PROCLAMATION - CONSTITUTION WEEK
Recommendation: That the City Council approve the request to proclaim “Constitution Week” in the City of Porterville.

Documentation: M.O. 15-091625
Disposition: Approved.

13. APPROVAL OF MEMORANDUM OF UNDERSTANDING BETWEEN THE CITY

OF PORTERVILLE AND THE FIRE OFFICER SERIES
Recommendation: That the City Council:

1. Approve the Memorandum of Understanding between the City of Porterville and the Fire Officer Series for the period July 1, 2025, through June 30, 2028, as outlined in the attached draft Resolution and Exhibit A.

2. Adopt the draft Resolution ratifying the MOU and amending the Employee Pay and Benefit Plan to reflect its provisions; and

3. Authorize the Interim City Manager to execute the agreement and any related documents necessary to implement its provisions.

Documentation: Resolution No. 85-2025
Disposition: Approved.

14. APPROVAL OF MEMORANDUM OF UNDERSTANDING BETWEEN THE CITY

OF PORTERVILLE AND THE PORTERVILLE CITY FIREFIGHTER ASSOCIATION Recommendation: That the City Council:

1. Approve the Memorandum of Understanding between the City of Porterville and the Porterville City Firefighter Association for the period July 1, 2025, through June 30, 2028, as outlined in the attached draft Resolution and Exhibit A.

2. Adopt the draft Resolution ratifying the MOU and amending the Employee Pay and Benefit Plan to reflect its provisions; and

3. Authorize the Interim City Manager to execute the agreement and any related documents necessary to implement its provisions.

Documentation: Resolution No. 86-2025
Disposition: Approved.

15. STATUS AND REVIEW OF DECLARATION OF LOCAL FLOOD EMERGENCY Recommendation: That the City Council receive the report of status and review of the Declaration of Local Emergency and determine the need exists to continue said Declaration.

Documentation: M.O. 16-091625
Disposition: Approved.

Council took a 10-minute recess at 8:27 p.m. and reconvened at 8:37 p.m.

PUBLIC HEARINGS

16. CONTINUED PUBLIC HEARING FOR CONSIDERATION OF AN AMENDMENT TO THE LAND USE ELEMENT OF THE 2030 GENERAL PLAN AND AN ORDINANCE AMENDING SERIES 200 OF CHAPTER 21 OF THE PORTERVILLE MUNICIPAL CODE, PERTAINING TO AN INCREASE IN RESIDENTIAL DENSITIES IN THE RM3 ZONE DISTRICT Recommendation: That the City Council,

1. Open the continued Public Hearing and receive public testimony regarding the proposed general plan amendment and ordinance;

2. Find that the proposed amendments are exempt from CEQA under CEQA Guidelines Section 15164;

3. Adopt the draft resolution approving the addendum to the Porterville 2030 General Plan EIR and the amendment to the Land Use Element of the 2030 General Plan; and

4. Approve for first reading the draft ordinance increasing the density in the RM-3 (High Density Residential) district from 30 units per acre to

30.5 units per acre, read by title only, waive further reading, and order the ordinance to print.

Interim City Manager Tree introduced the item, and Community Development Director Claudia Calderon presented the staff report.

Mayor Meister continued the public hearing and closed the public hearing at 7:29 p.m. when no one came forward to speak.

Mayor Meister described the item as exciting, noting it aligns with staff efforts to amend ordinances to stimulate business, jobs, and community wealth.

Council Member Beltran supported the amendment for potential development and housing but expressed concern about high-density residential areas in the northwest quadrant, citing traffic congestion and school capacity issues. He suggested future general plan reviews consider rezoning the northeast section to better distribute residential density.

COUNCIL ACTION: MOVED by Mayor Meister, SECONDED by Council Member Beltran that the City Council conducted the continued public hearing, found the proposed amendments exempt from CEQA Guidelines Section 15164, approve the addendum to the Porterville 2030 General Plan EIR and amendment to the Land Use Element, and approve first reading of Ordinance No. 1917, being AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF PORTERVILLE AMENDING THE TEXT OF SECTION 200 OF CHAPTER 21 (PORTERVILLE DEVELOPMENT CODE) OF THE PORTERVILLE MUNICIPAL

CODE IN THE MATTER OF THE CITY OF PORTERVILLE RESIDENTIAL DENSITY

INCREASE PROJECT, waive further reading, and order the ordinance to print. The motion carried unanimously.

Documentation: M.O. 17-091625, Resolution No. 87-2025, Ordinance No. 1917 Disposition: Approved.

17. CONTINUED PUBLIC HEARING TO CONSIDER THE FINAL ENVIRONMENTAL

IMPACT REPORT (EIR) FOR THE HENDERSON COMMERCIAL

DEVELOPMENT, AMENDING THE GENERAL PLAN TO REFLECT THE LAND

USE DESIGNATION FOR THE SITE TO RETAIL CENTERS AND APPROVING THE CONDITIONAL USE PERMIT FOR PRC-2018-24-C
Recommendation: That the City Council:

1. Open the continued public hearing to receive comments on the Henderson Commercial Project;

2. Adopt the Draft Resolution certifying the Environmental Impact Report and adopting the mitigation monitoring and reporting program;

3. Adopt the Draft Resolution amending the General Plan to reflect the Land Use Designation of the site, APN 246-240-020 as Retail Centers; and

4. Adopt the Draft Resolution approving the Conditional Use Permit (PRC 2018-024-C).

Interim City Manager Tree introduced the item and Community Development Director Claudia Calderon presented the staff report.

Mayor Meister continued the public hearing:
• Daniel C. Stein, Fennemore, representing the neighboring Burger King, opposed the proposed project, emphasizing the need for smart growth and criticizing the city for skipping the Vehicle Miles Traveled (VMT) analysis required for retail projects over 50,000 sq. ft. He challenged the project’s local serving designation, noted traffic impacts of 11,000 additional daily trips, and questioned the Environmental Impact Report, stressing that the Statement of Overriding Considerations must be based on VMT, not Level of Service (LOS). He urged the council to scale down or deny the project, warning that the current rationale could allow approval of much larger, unlawful developments.
• Brock Neeley, Porterville, criticized Burger King for blocking past projects and resisting competition regarding the Henderson Commercial Development. • Cathy Capone, Porterville, urged the council to carefully consider existing congestion on Henderson Avenue, which she described as already over capacity, before approving the project.
• Phil O'Sullivan, representing Henderson and 65 LLC, introduced himself and his partners, Tom O’Sullivan and Nick Freshu, and noted that their counsel, John Kinsey, was participating remotely. He stated that the project before the Council represents the culmination of

extensive work by City staff, consultants, and his team over a significant period of time. He affirmed his team’s availability to answer any additional questions. • Greg Shelton, Porterville, spoke in support of the project, criticizing the opposition as being motivated by greed and past obstruction efforts. He urged the Council to approve the project without delay and expressed support for competition. • Taha Saleh, Porterville, supported the project, noting it had been years in the making and would bring new business and growth. He thanked the Council for being pro-growth and emphasized the developers’ local investment.

Mayor Meister closed the public hearing at 7:45 p.m.

Addressing comments made by the public, city staff reported that the city follows Tulare County’s SB 743 guidelines rather than the state’s recommended VMT standards. The project qualifies as local-serving retail because it provides local shopping options, is an infill project near existing uses, and consists of multiple shops of approximately 25,000 square feet or smaller. Staff also noted that County guidance includes case studies where single retail uses of up to 87,000 square feet may still qualify as local-serving retail.

Council members expressed strong support for the project, noting that the developers are local and that the project is pro-growth, pro-business, and will generate jobs and tax revenue.

Council Member Beltran acknowledged traffic concerns but emphasized the need for staff to plan future mitigation on streets.

Vice Mayor McKervey echoed Council Member Beltran’s comments, noted coordination with Caltrans on improvements, and stated that the unavoidable traffic impact would not occur until 2043, allowing for future mitigation. He also requested the record reflect the significant time, effort, and costs involved in bringing large development projects to approval.

In response, Phil O’Sullivan, representing the applicant, reported the project began about nine years ago, with day-to-day operations starting six and a half years ago; shifting from a Negative Declaration to a full Environmental Impact Report (EIR) added six figures in costs and over 16 months, increased project costs by more than 15%, and resulted in an approximately 800-page EIR.

COUNCIL ACTION: MOVED by Council Member Rivas, SECONDED by Mayor Meister that the City Council conduct the continued public hearing, adopted the draft resolution certifying the Environmental Impact Report with the Mitigation Monitoring and Reporting Program, adopted the draft resolution amending the General Plan to designate APN 246-240-020 as Retail Centers, and adopted the draft resolution approving Conditional Use Permit PRC 2018-024-C. The motion carried unanimously.

Documentation: Resolution No. 88-2025 (EIR), Resolution No. 89-2025 (GP), Resolution No. 90-2025 (CUP)
Disposition: Approved.

18. TEXT AMENDMENT TO PORTERVILLE MUNICIPAL CODE CHAPTER 21 SERIES 300, ARTICLE 305-SIGNS
Recommendation: That the City Council:

1. Open the public hearing and receive public testimony regarding the proposed text amendment;

2. Find that the proposed amendments are exempt from CEQA pursuant to CEQA Guidelines Section 15061(b)(3); and

3. Approve the first reading of the ordinance adopting the text amendment to Article 305 – Signs of the Porterville Development Ordinance, read by title only, waive further reading, and order the ordinance to print.

Interim City Manager Tree introduced the item and Community Development Director Claudia Calderon presented the staff report.

Mayor Meister opened the public hearing at 7:59 p.m.
• Denice Marchant, Porterville, opposed the amendment, stating it would weaken longstanding regulations. Drawing on her 21 years in Community Development, she stressed the need for aesthetic standards to maintain community pride and support economic development.

Mayor Meister closed the public hearing at 8:02 p.m.

Despite opposition regarding aesthetic control, Council members agreed deregulation was necessary, noting they would monitor outcomes and amend the ordinance if needed.

Council Member Green noted confusion and inconsistent citations under prior sign ordinances, to which Vice Mayor McKervey stated previous enforcement was selective and overly burdensome.

Council Members Rivas and Beltran emphasized giving stakeholders and businesses the trust to act responsibly, with the option to amend rules if problems arise.

Mayor Meister highlighted the goal of becoming the most business-friendly city in the valley by reducing red tape and restoring customer service.

Vice Mayor McKervey compared the effort to the water conservation ordinance rollback, noting positive community response can build trust.

COUNCIL ACTION: MOVED by Mayor Meister, SECONDED by Council Member Green that the City Council hold the public hearing, found that the proposed amendments are exempt from CEQA pursuant to CEQA Guidelines Section

15061(b)(3), and approved the first reading of the Ordinance, being AN

ORDINANCE OF THE CITY COUNCIL OF THE CITY OF PORTERVILLE AMENDING SERIES 300 OF THE PORTERVILLE DEVELOPMENT ORDINANCE REGARDING SIGNS, waive further reading, and order the ordinance to print. The motion carried unanimously.

Documentation: M.O. 18-091625, Ordinance No.1918
Disposition: Approved.

19. ADOPTION OF FISCAL YEAR 2025-2026 BUDGET
Recommendation: That the City Council conduct the Public Hearing; and consider for adoption the proposed 2025-2026 Fiscal Year Budget, including any modifications.

Interim City Manager Tree introduced the item and presented the staff report.

Mayor Meister opened the public hearing at 8:13 p.m.
• Brock Neeley, Porterville, requested transparency, asking how many of the expenditures mentioned in the newspaper were actually included as line items in the city budget.

Mayor Meister closed the public hearing at 8:13 p.m.

Mayor Meister stated the Council has been transparent, conducted two budget studies, and is not hiding city deficits.

Council Member Beltran noted structural issues remain unresolved despite study sessions and highlighted doubling community money from $250,000 to over $500,000.

Council Member Green raised concerns about the Barn Theater’s roof and sewage issues as health hazards and requested funding assistance. Interim City Manager Tree and Mayor Meister confirmed tenant responsibility, noted $100,000 requested via the cannabis grant program, agreed to investigate solutions, and suggested adding live comedy to generate revenue.

Vice Mayor McKervey criticized past financial practices, including hidden expenses and wasted ARPA funds. Praised the budget for prioritizing safety, health, infrastructure, and downtown projects; noted the community center project uses $8.5 million of Measure I funds and stated the city is now barely balancing the budget.

COUNCIL ACTION: MOVED by Mayor Meister, SECONDED by Vice Mayor McKervey that the City Council held the public hearing, and adopted the proposed 2025-2026 Fiscal Year Budget, including any modifications.

AYES: Rivas, Green, McKervey, Meister
NOES: None
ABSENT: None
ABSTAIN: Beltran
Documentation: Resolution No. 91-2025 (General), Resolution No. 92-2025 (Special) Disposition: Approved.

SCHEDULED MATTERS

20. AUTHORIZATION TO APPROVE AN AGREEMENT WITH THE UNITED STATES

ARMY FOR TEMPORARY USE OF THE SPORTS COMPLEX
Recommendation: That the City Council:

1. Approve the agreement with the United States Army for the use of the Sports Park for a 5-year term, beginning September 17, 2025, through September 30, 2030; and

2. Authorize the City Manager to execute the agreement and all related documents, subject to approval by the City Attorney.

Interim City Manager Tree introduced the item and presented the staff report.

COUNCIL ACTION: MOVED by Council Member Rivas, SECONDED by Mayor Meister that the City Council approve the agreement with the United States Army for the use of the Sports Park for a 5-year term, beginning September 17, 2025, through September 30, 2030, and authorized the City Manager to execute the agreement and all related documents, subject to approval by the City Attorney. The motion carried unanimously.

Documentation: M.O. 19-091625
Disposition: Approved.

21. CONSIDERATION TO PARTICIPATE IN STRATHMORE PUBLIC UTILITY

DISTRICT PRELIMINARY ENGINEERING REPORT STUDY
Recommendation: That the City Council provide direction regarding the City’s participation in the Strathmore Public Utility District Preliminary Engineering Report study,
specifically:

1. Authorize staff to provide a formal written response to Provost & Pritchard indicating the City’s willingness to participate in the study for informational and evaluation purposes only, with the understanding

that such participation does not obligate the City to accept consolidation or pursue any regional wastewater project; or

2. Decline participation in the study and provide a formal written response notifying Provost & Pritchard of the City’s position.

Interim City Manager Tree introduced the item and presented the staff report.

Mayor Meister asked city staff about state funding for the Akins well, to which staff confirmed former Council Member Shelton’s public comment that the state initially reduced funding to half a well’s worth, requiring negotiation that included the Central Mutual and Beverly Grand Water areas to secure full funding.

Mayor Meister noted that Porterville’s sewage plant cannot handle Strathmore alone without overextending infrastructure. He highlighted opportunities for a regional partnership, including Terra Bella, and the potential use of existing infrastructure (Hope School pipeline and old Santa Fe railroad tracks) for cost savings.

Council Member Beltran confirmed the report included Plainview and noted that Terra Bella is at a similar distance to Porterville. He advocated for a regional approach, encouraging state participation and potential private-sector involvement from Setton Farms. He emphasized that the authorization is to explore financial partners, not a commitment, and agreed to amend the staff recommendation to specifically include Terra Bella.

City Attorney Julia Lew stated that she represents Strathmore and would be conflicted out of any joint project decision. She confirmed that Provost & Pritchard have been conducting the feasibility study and that Strathmore and Plainview have existing projects. She noted that Porterville’s question is whether to explore regional options and confirmed, in response to Council Member Rivas, that this item is just a feasibility study.

Vice Mayor McKervey moved that the city join the study if Terra Bella is included and clarified that the city will only participate if the study is expanded to include Terra Bella.

Mayor Meister seconded the motion and noted that the consultant aims to complete the final feasibility study by the end of the year.

COUNCIL ACTION: MOVED by Vice Mayor McKervey, SECONDED by Mayor Meister that the City Council authorized staff to provide a formal written response to Provost and Pritchard indicating the City's willingness to participate in the study for informational and evaluation purposes only, with the understanding that such participation does not obligate the City to accept consolidation or pursue any regional wastewater project, and only under the express condition that the scope of the study be expanded to include the community of Terra Bella.

AYES: Green, Beltran, McKervey, Meister

NOES: None
ABSTAIN: Rivas
ABSENT: None
Documentation: M.O. 20-091625
Disposition: Approved.

22. COMMUNITY BENEFIT CANNABIS PROGRAM GRANT
Recommendation: That the City Council:

1. Approve the award of Community Benefit Small Business and Non-Profit Grant Program funds as recommended by the Cannabis Committee; and

2. Adopt the recommended program modifications regarding eligibility periods, standardized award cycles, and grant agreement documentation requirements.

Interim City Manager Tree introduced the item, and Community Development Director Claudia Calderon presented the staff report.

Community Development Director Calderon presented the staff report on the Porterville Cannabis Grant Program, established March 18, 2025, to support local businesses and nonprofits promoting community prosperity, economic resilience, and quality of life.

The cannabis committee recommended awards of up to $5,000:
• Small Businesses Grant Recipients(6): Glow Club Pilates and Wellness, Julia's Beauty Bar, California Tutoring Company, Eddie's Dog House Grooming, El Nuevo Mexicali, and Back to Balance Chiropractic.
• Non-Profit Grant Recipients (7): Central California Family Crisis Center, Imagine Community Arts Center, Barn Theater, Valley Oak Community Church, Sierra View Foundation, Tule River Parkway Association, and Valley Adult Day Services.

Staff also recommended program modifications:
• Ineligibility Period: To expand the benefit of the program to more applicants. o Small Businesses: ineligible for three (3) years
following receipt of an award.
o Non-Profit Organizations: ineligible for two (2) years unless applying for $2,500 annually (total $5,000
every two years).
• Program Award Cycle: Standardize both Small Business and Non-Profit applications to an annual, three-month acceptance window, eliminating confusion and reducing administrative burden.

• Grant Agreement Language: Agreements shall require that documentation of fund use be submitted within 90 days of award. Failure to provide required documentation will result in repayment of the awarded grant and ineligibility for future funding.

Council Member Beltran expressed hope that the committee had distributed funds effectively to all qualifying recipients and thanked staff for assisting nonprofits with complex paperwork. He voiced disappointment that approximately $31,635 of nonprofit funding remained unspent and was diverted to the reunification program instead of being rolled over for next year, noting that the reunification program isn’t operational as of yet. He also appreciated staff’s and the Vice Mayor’s efforts to clarify program language for future applicants.

Vice Mayor McKervey commended the committee and staff for a successful program outcome. While acknowledging Council Member Beltran’s concerns, he defended the diversion of surplus funds, stating that in a tough budget year, using the funds for the reunification program, which addresses homelessness, was prudent. He added that more funds would be available next year and expressed satisfaction that the program supports small businesses, entrepreneurs, and nonprofits.

Council Member Rivas thanked the committee for their work and made a motion to accept staff recommendations one and two.

Interim City Manager Tree clarified the family reunification program funding, noting that the concept began long ago and that original cannabis revenue intended for the Police Department (PD) remains available. He explained that nonprofit grant funds could remain available while utilizing the originally intended funding to support the PD in partnering with nonprofits for the reunification program.

Police Chief Jake Castellow provided additional context, explaining that discussions began in December of the previous year on helping families achieve stability using the SMART Team. The initial plan involved using cannabis funds for education and to start the reunification program with the PD and SMART Team assisting nonprofits. He confirmed the process is being coordinated with the Finance Department to ensure proper tracking and auditing of funds and noted that initial concerns about gifts of public funds had been addressed. He stated the PD would actively assist nonprofits and the city in taking proactive steps.

Mayor Meister concluded by emphasizing that the reunification program had been the plan all along and expressed satisfaction that funds were being used within the nonprofit sector.

COUNCIL ACTION: MOVED by Council Member Rivas, SECONDED by Mayor Meister, that the City Council approve the award of Community Benefit Small Business and Non-profit Grant Program Funds as recommended by the Cannabis Committee and adopt the recommended program modifications regarding eligibility periods, standardized award cycles, and grant

agreement documentation requirements. The motion carried unanimously.

Documentation: M.O. 21-091625
Disposition: Approved.

23. CITY MANAGER EMPLOYMENT AGREEMENT BETWEEN THE CITY OF

PORTERVILLE AND RICHARD TREE
Recommendation: That the City Council consider the formal appointment of Richard Tree as City Manager and the approval of the Employment Agreement Between the City of Porterville and Richard Tree, and if approved, schedule ceremonial swearing in for the next regular City Council meeting on October 7, 2025.

Interim City Manager Tree introduced the item and Chief Deputy City Clerk Fernando Gabriel-Moraga presented the staff report.

Vice Mayor McKervey stated that the appointment had been a long time coming and acknowledged the challenges of the past year. He praised Richard Tree’s leadership in narrowing down issues and securing the budget. He also highlighted the importance of selecting someone who intimately understands the city’s challenges.

Council Member Rivas congratulated Mr. Tree, calling the appointment well-deserved. He emphasized the importance of trust and expressed confidence in Mr. Tree’s ability to serve the city effectively, encouraging him to shine for the city.

Council Member Beltran described the selection process as interesting, noting that city managers with the required experience are rare in smaller towns. He explained that the initial pool of more than 20 applicants had been narrowed to three interviewees and that the selection of Mr.

Tree marks a new chapter for the city. Council Member Beltran also acknowledged that Mr. Tree now has the keys to make decisions and expressed hope that he would be given grace for any mistakes, drawing a comparison to his own tenure.

Council Member Green offered congratulations to Mr. Tree, expressing his confidence in his abilities and stating that he looked forward to working with him.

Mayor Meister noted that Mr. Tree’s starting pay of $180,000 is $20,000 less than the former city manager and $40,000 less than originally advertised. He praised Mr. Tree’s commitment to transparency, referencing the two budget study sessions, and commended him for treating the council as elected officials rather than a ceremonial council, moving away from what he called the administrative state and administrative rule.

The consensus of the council was to formally appoint Mr. Tree as the City Manager and approve the employment agreement.

COUNCIL ACTION: MOVED by Mayor Meister, SECONDED by Council Member Green that the City Council approved the formal appointment of Richard Tree as the City Manager and approved the Employee Agreement.

AYES: Rivas, Green, McKervey, Meister
NOES: None
ABSTAIN: Beltran
ABSENT: None
Documentation: M.O. 22-091625
Disposition: Approved.

AB 1234 REPORTS

1. Cannabis Committee - August 25, 2025 (carried over)
Vice Mayor McKervey reported that the committee had a productive series of sessions, noting significant ongoing work and mostly positive outcomes. Updates included ordinance and agreement revisions as cannabis businesses mature.

Council Member Beltran highlighted cultivation concerns, particularly school buffer zones and air quality issues, acknowledging technology solutions and expressing willingness to collaborate with business owners where appropriate.

2. Downtown Porterville Committee - August 28, 2025 (carried over) Vice Mayor McKervey described progress in reimagining downtown through a recent brainstorming session with committee members selected for their business experience.

Discussions included maps, scope, and goal setting, with collaboration emphasized alongside the Chamber of Commerce and downtown businesses.

Council Member Green echoed the comments made by the Vice Mayor and encouraged public viewing of the meeting via YouTube.

3. Local Initiatives Navigation Center (LINC) - September 3, 2025 No reported was provided.

4. Eastern Tule Groundwater Sustainability Agency - September 4, 2025 Council Member Green reported on the approval of the minutes and ratified bills to be paid.

Updates included LSMA landowner outreach, with wells largely brought into compliance.

5. Mighty 190 - September 8, 2025
Community Development Director Calderon reported on the approval of the minutes, social media and marketing analytics, and updates to the Mighty 190 website map and story maps.

Subcommittees provided progress updates, and partners suggested additional

stakeholders. Funding discussions included creating a magazine, promotional items, and renewing the Chamber contract. Upcoming events included the Red Do It block party, Concierge College, Tuli River Parkway Biodiversity Day, and a 5K walk/run.

6. Tulare County Association of Governments (TCAG) - September 15, 2025 Mayor Meister reported on the approval of Porterville’s $121,000 transit center renovation and updates to transit funding procedures, noted upcoming Caltrans projects including Highway 190 lane reductions, bridge repairs, and roundabout construction, addressed litter concerns along Highway 65, and noted $26,463 allocated to Porterville through the Abandoned Vehicle Abatement program. He also reported that Measure R Amendment 5 reallocated $16 million for county and city priorities, though funding for the Tuli River Parkway was not approved.

ORAL COMMUNICATIONS
• Brock Neeley, Porterville, requested that fraternal organizations be included in the Cannabis Grant Program to support their historic building and raised concerns about selective enforcement of sign regulations due to the city’s reactive code enforcement approach • Denise Marchant, Porterville, promoted the LINC Committee’s initiatives, inviting the community to attend and noting strong participation and expanded services.

OTHER MATTERS
• Council Member Beltran reported that staff is monitoring Villa striping and suggested temporary intersection markings. He discussed supplementing Porterville College bus routes, promoted the Rib Cookoff and Car Show on September 20th, and referenced the Henderson development’s 800-page Environmental Impact Report, noting local involvement. He thanked Denise Marchant for promoting the LINC Committee’s events and spaghetti dinner fundraiser, reminded the public of the Mighty 190 website and Instagram, and thanked staff for managing the lengthy agenda.
• Vice Mayor McKervey congratulated Richard Tree on becoming the permanent City Manager. He expressed enthusiasm for the Mighty 190 initiative and Tule River Parkway improvements, suggesting adding events at the Parkway in future meetings. He also delivered a commentary on civility and political discourse, reflecting on childhood lessons about accountability, condemning the normalization of violence, and urging the faith community to promote maturity, virtue, and a prolife culture in public discussions. • Mayor Meister responded to the Vice Mayor’s remarks, noting the frequent moments of silence for tragedies and advocating for armed officers in every school as a deterrent. He congratulated the council on defeating AB84, mentioned AB4495’s progress, and praised the Police Department for quick arrests and maintaining a two-year murder-free record. He also addressed proposed legislation on officer face coverings, contrasting it with audience maskwearing, and concluded by thanking staff and congratulating City Manager Tree. • City Manager Tree thanked the Henderson developers for their continued investment and highlighted efforts to improve efficiency in the chambers. He praised Community Development Director Claudia Calderon and staff for their work on the Henderson project

and the sign ordinance amendment, aiming to make Porterville the most business-friendly city in the valley. He announced Russell Isom as the new Transportation Director, acknowledged the city’s 100th charter anniversary, and emphasized his commitment to efficient, accountable public service. He also thanked his wife Brooke, and family for their support and expressed pride in serving as City Manager.

CLOSED SESSION
None.

ADJOURNMENT
The Council adjourned at 10:00 p.m. to the meeting of October 7, 2025, at 5:30 p.m.

Fernando Gabriel-Moraga,
Chief Deputy City Clerk
SEAL
Greg Meister, Mayor
Item No. 2.

CITY COUNCIL AGENDA – OCTOBER 7, 2025
SUBJECT: Authorization to Purchase Veterans Day Run Shirts SOURCE: Parks and Leisure Services
COMMENT: The Veterans Day Run takes place each year in Downtown Porterville on the recognized Veterans Day holiday. The event features a 5K run, 5K walk, and 10K run starting at 7:30 A.M. before the Veterans Day Parade. Race registration includes a long-sleeved race shirt, a reusable tote, and a commemorative race bib. Participation in the event has significantly increased over the years, reaching over 1,300 individuals registered last year. The race shirts have become a significant memento for the participants and serve as a lasting promotion of the event and the patriotism of the City of Porterville.

Staff requested quotes from three businesses for the production of the 2025 Veterans Day race shirt. The specifications include a three-color front design and a single-color back design on a Sport-Tek® Long Sleeve Tee in quantities of at least 1,600 with graphic design services, and a short production time to accommodate extended participant registration. The following quotes were consistent with the requirements of the specifications as detailed in the request. All three quotes escalate in price per unit for any size above extra large.

VENDOR QUOTE
Axiom Graphics $11.80 per unit
Central Valley Business
Forms
$12.00 per unit
Glory Graphics $13.00 per unit
Axiom Graphics has produced the race shirts for the past several years, and the staff is satisfied with the product. The race registration fee is $25 for runners and walkers. The expenditure on race shirts is recovered from the race registration fees and supplemented by community sponsorship.

RECOMMENDATION: That the City Council approve the purchase of the Veterans Day Item No. 2.

Run race shirts from Axiom Graphics at a cost of $11.80 per unit, plus $2.00 more per unit for any size above extra large.

ATTACHMENTS: 1. Axiom Quote

2. Central Valley Business Forms Quote

3. Glory Graphics Quote
Appropriated/Funded:

Review By:

Department Director:

Donnie Moore, Acting Deputy City Manager
Final Approver: Fernando Gabriel-Moraga, Chief Deputy City Clerk

Allow sender | Block sender
Outlook
RE: Veterans Day Run
From Rod Singleton <[email protected]>
Date Mon 9/29/2025 10:46 AM
To Amy Graybehl <[email protected]>
Caution! This message was sent from outside your organization.

Here’s our shirt pricing
YS-XL $12 ea
2X $13 ea
3X $14 ea
4X $15 ea
Shipping, screens and layout included
Please allow at least three weeks for delivery
Thanks Amy
Glory Graphics Studio
44 W. Mill ave.

Porterville, Ca. 93257
559.719.0809
Quote
9/4/2025
Invoice for Payable to Invoice #
City of Glory Graphics 25109
Porterville
Project Due date
Veteran's day 2025 Upon receipt
Description Qty Unit price Total price
2025 Veteran's Day run LS tee 1300 $14.00 $18,200.00
2025 Veteran's Day run LS tee (2x-3x) 275 $16.00 $4,400.00 2025 Veteran's Day run LS tee (4x) 25 $19.00 $475.00
Notes: Subtotal $23,075.00
Tax $2,134.44
Total $25,209.44
Item No. 3.

CITY COUNCIL AGENDA – OCTOBER 7, 2025
SUBJECT: Authorization to Purchase Engineered Wood Fiber for City Playgrounds SOURCE: Parks and Leisure Services
COMMENT: Playground surfacing helps to cushion falls and reduce injuries. Engineered Wood Fiber (EWF) is specifically manufactured for playgrounds and is made from recycled wood. Unlike regular wood mulch, EWF is finely ground into small pieces no bigger than two inches long. This helps prevent splinters and creates an even, stable surface that meets strict safety and accessibility standards. Also, EWF is biodegradable and the porous nature of EWF allows water to drain away quickly, minimizing the risk of slips and falls due to wet surfaces.

In an ongoing effort to ensure that the EWF maintains absorbency and sufficient depth at all playgrounds, it is inspected on an annual basis. To appropriately plan ahead for the ongoing expense of adding EWF to playgrounds, which is necessary to remain ADA-compliant, a total of $25,000 was allocated in the 2025-26 Fiscal Year budget from the General Fund Facility Deferred Maintenance/Equipment Replacement Designated Fund. The EWF will be used at seven playgrounds within five City park locations. The responsive quotes based on EWF per cubic yard per truckload are as follows:

Park Planet $24,172 for 600 cubic yards
GameTime $24,870.15 for 400 cubic yards
myplaygrounds $24,804.29 for 320 cubic yards
RECOMMENDATION: That the City Council authorize the purchase of engineered wood fiber for city playgrounds from Park Planet for $24,172 to be paid from the General Fund Facility Deferred
Maintenance/Equipment Replacement Designated Fund.

ATTACHMENTS: 1. EWF Quotes

2. EWF Playground Reso
Item No. 3.

Appropriated/Funded:

Review By:

Department Director:

Donnie Moore, Acting Deputy City Manager
Final Approver: Fernando Gabriel-Moraga, Chief Deputy City Clerk

RESOLUTION NO. ___-2025

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PORTERVILLE AUTHORIZING THE

APPROPRIATION OF FUNDS FROM THE FACILITY DEFERRED MAINTENANCE / EQUIPMENT

REPLACEMENT DESIGNATED FUND FOR THE PURCHASE OF ENGINEERED WOOD FIBER FOR

PLAYGROUNDS
WHEREAS: Park playground safety is a foremost concern for the City and playground surfacing requires shock absorbing ground materials to minimize the impact of a fall; and WHEREAS: Engineered Wood Fiber (EWF) is the most common type of playground safety surfacing that meets American with Disabilities Act (ADA) requirements; it is natural looking, cost efficient, and provides an impact attenuating surface that helps reduce fall related injuries; and WHEREAS: EWF is already the predominant playground mulch surface used in City parks; and in order to ensure that the EWF maintains its shock-absorbency and thickness, it is necessary to regularly top off the playgrounds with additional material.

NOW, THEREFORE, BE IT RESOLVED:

1. That the City Council of the City of Porterville make a finding that the purchase of engineered wood fiber for City playground surfacing is within the intent and purpose of the Facility Deferred Maintenance / Equipment Replacement Designated Fund; and

2. That the City Council of the City of Porterville does hereby approve and authorize the appropriation of funds up to $25,000 from the Facility Deferred Maintenance / Equipment Replacement Designated Fund for the purchase of engineered wood fiber for City playground surfacing.

PASSED, APPROVED and ADOPTED this 7th day of October, 2025. _____________________________
Greg Meister, Mayor
ATTEST:

Richard Tree, City Clerk
By: __________________________________________
Fernando Gabriel-Moraga, Chief Deputy City Clerk
Item No. 4.

CITY COUNCIL AGENDA – OCTOBER 7, 2025
SUBJECT: Authorization to Purchase Fire Department Handheld Radios SOURCE: Fire
COMMENT: The Fire Department’s portable radio inventory has exceeded its recommended service life and is no longer supported by the manufacturer.

Replacement parts have been discontinued, and repairs increasingly rely on third-party vendors, often resulting in extended delays and higher costs. This situation creates a significant risk for frontline responders during emergency incidents.

Reliable communication is a cornerstone of firefighter safety and effective emergency response. Investigations by the National Institute for Occupational Safety and Health (NIOSH) into firefighter fatalities have repeatedly identified communication breakdowns as a key contributing factor. Porterville faces the same risks if modern, dependable communication equipment is not in place.

Upgrading to the BKR9000 radios will directly address these deficiencies and provide firefighters with critical tools to protect themselves and the community.

Key Benefits of the BKR9000 Radios
• Enhanced Audio Quality: Clear, interference-free communication in high-noise environments, reducing the chance of missed orders or delayed response.
• Improved Range and Signal Reliability: Performs effectively inside large structures and in remote areas, ensuring coverage in difficult conditions.
• Interoperability: Supports P25 Phase 2 digital trunking for seamless communication with county, regional, and state agencies during mutual aid incidents.
• Durability: Built to withstand extreme conditions with fewer mechanical failure points.
• Advanced Safety Features: Includes GPS tracking, emergency alert buttons, and over-the-air programming to improve accountability and situational awareness.
• Manufacturer Support: Radios include warranty coverage and technical Item No. 4.
support, minimizing downtime and reducing future maintenance costs.

Current Equipment Challenges
• Radios are beyond their expected lifecycle.
• The manufacturer has ceased production and no longer provides support.
• Spare parts are increasingly scarce.
• Repairs require third-party vendors, causing extended delays and higher costs.

Staff obtained the following quotes for the requested equipment:

Vendor Quote
49er Communications $145,748.90
Vincent Communications, Inc. $139,290.47
Cooks Communications $127,833.10
Cooks Communications provided the lowest quote and has demonstrated the ability to meet the Fire Department’s delivery and service requirements, making them the recommended vendor.

This purchase will be funded through the Fire Department’s Equipment Replacement Fund. This acquisition is consistent with planned equipment replacement schedules, and no General Fund impact is anticipated.

The replacement of outdated portable radios with the BKR9000 model represents a critical investment in public safety infrastructure. This upgrade will ensure that firefighters have reliable communication tools during emergency operations, improve inter-agency coordination, and enhance the overall effectiveness of the City’s emergency response.

RECOMMENDATION: That the City Council authorize the purchase of forty (40) BKR9000 radios (including the necessary batteries, chargers, external microphones, and antennae) from Cooks
Communication for $127,833.10, plus a 10% contingency of $12,783.31 for a total not to exceed $140,616.41. Funding is available through the Fire Department's Equipment Replacement Fund.

Item No. 4.

ATTACHMENTS: 1. Cooks

2. Vincent

3. 49er
Appropriated/Funded:

Review By:

Department Director:

Bryan Cogburn, Fire Chief
Final Approver: Fernando Gabriel-Moraga, Chief Deputy City Clerk Estimate
Customer No.:

Quote No.:

Quote To: Ship To:

Date Ship Via F.O.B. Terms
Purchase Order Number Sales Person Expiration Date
Quantity Item Number Description Unit Price Amount
07/30/25 Deliver Origin Net 30
Paul Lambert
City of Porterville Fire Dept City of Porterville Fire Dept 40 W Cleveland Ave
Accounts Payable
Porterville, CA 93257-0000
40 W Cleveland Ave
Porterville, CA 93257

PORTERVILLEF
17149
160 North Broadway
Fresno, CA 93701-1592
Required
09/30/25
Phone:(559) 233-8818
Email:

Phone:(559) 782-7526
[email protected]
Phone: (559) 782-7526
Email: [email protected]
Email: [email protected]
BKR9000-T3.5YC BK Portable Radio
All Band Capable 5000ch
Front & Top Display
Full Keypad, Yellow Housing,
No Ch Stop. Inc Belt Clip
One Base Freq, WiFi,
Bluetooth, GPS, DES, ADP
5 Year Warranty
***INCLUDES A DISCOUNT/CREDIT***
***OF $300 PER UNIT TOTALING***
***$10,500 FOR 35 UNITS***
40 2375.10 95004.00
BKR-BFV BK Base Freq VHF
136-174mhz 5000Ch BKR9000
6W BKR9000
40 0.00 0.00
40 BKR0581 BK Multi-Cast Vote Scan+ 2880.00 72.00
BKR0668 BK Option
Factory Install IP68 HW
40 104.00 4160.00
BKR0893-148-E20 BK ALL Band Antenna
136-174/380-520/763-870mhz
BKR9000
40 98.15 3926.00
BKR0102 BK SURPASS Battery Pack
Li-Ion 4900mah
BKR9000
40 177.45 7098.00
BKR0303-2 SURPASS Charger Desk Top,
2-Bay, BKR Series Portable
Radios
17 178.10 3027.70
BKR0813 BK Portable Antenna
20" Orange
fits BKR Series Portables
10 62.40 624.00
BKR0206 Fire Speaker Microphone-High
Heat Rated with Emergency
button
40 269.75 10790.00
**NASPO Contract 00318**
Thank You
Estimate
Customer No.:

Quote No.:

Quote To: Ship To:

Date Ship Via F.O.B. Terms
Purchase Order Number Sales Person Expiration Date
Quantity Item Number Description Unit Price Amount
07/30/25 Deliver Origin Net 30
Paul Lambert
City of Porterville Fire Dept City of Porterville Fire Dept 40 W Cleveland Ave
Accounts Payable
Porterville, CA 93257-0000
40 W Cleveland Ave
Porterville, CA 93257

PORTERVILLEF
17149
160 North Broadway
Fresno, CA 93701-1592
Required
09/30/25
Phone:(559) 233-8818
Email:

Phone:(559) 782-7526
[email protected]
Phone: (559) 782-7526
Email: [email protected]
Email: [email protected]
Subtotal
Discount
Sales tax @ 9.25000%
Total
127509.70
-10500.00
10823.40
127833.10
We appreciate your continued patronage
Thank You
Quote
Customer No.:

Quote No.:

Quote To: Ship To:

Date Ship Via F.O.B. Terms
Purchase Order Number Sales Person Required
Quantity Item Number Description Unit Price Amount
08/12/2025 LOCAL DELIVERY Origin Net 30
Jim V.

City of Porterville City of Porterville
Irene: [email protected]
980 S Jaye St
Porterville, CA 93257
Station # 73
980 S Jaye St
Porterville, CA 93257

PORTERVILLE
54150 5773 E. Shields Ave.

Fresno, CA 93727
Required Shipped B.O.
08/12/2025
559-292-7010
559-292-7132
(559) 782-7526
(559) 791-7834
Fax
[email protected]
09/11/2025
Quote Expires
Attn: Darren Noe
40 BKR-9000-T3.5YC BK Portable Radio Tier 3.5
Front & Top Display - Full
Keypad - Yellow Housing
No Channel Stop - Wi-Fi, Bluetooth, GPS,
DES, ADP Included
5 Year Warranty for Radio Transceiver
1 Year Warranty on All Accessories
2557.00 102280.00
40 BKR-BFV BKR9000 VHF Base Freq Option

NO CHARGE
136-174 MHz,5000 CH 6W

0.00 0.00
40 BKR0668 BKR9000 IP68 Option 112.00 4480.00
40 BKR0893-148-E20 BKR9000 All-Band Antenna
136-174MHz, 380-520MHz &
769-860MHz - 20cm SMA
105.00 4200.00
40 BKR0102 SURPASS Li-Ion Battery
4900mAh for BKR9000
IP68 Rated
290.00 11600.00
17 BKR0303-2 BK Desktop Dual Slot Charger
for BKR5000/BKR9000 Series
191.00 3247.00
40 BKR0206 BK High Temp Fire Mic
EMG Button for BKR Series
Hi Viz Yellow
290.00 11600.00
10 BKR0813 BKR VHF 20" Orange Whip 59.00 590.00
Trade-in Program
$300 discount per radio for
each KNG traded in
35X $300= $10,500.00 trade in credit off the
full order
Quote subtotal
Discount
Sales tax @ 9.25000%
Quote total
137997.00
-10500.00
11793.47
139290.47
Thank You
Bill To Ship To
Porterville Fire Dept
40 W. Cleveland Ave.

Porterville, CA 93257
Quote 85380

EBDIBFAIMEIIABNBMBGIAH
Quoted 7/30/2025
Porterville Fire Dept - Station 73
Attn: Darren Noe
980 S Jaye Street
Porterville, CA 93257
Quote Expires
8/30/2025
888 E. William St
Carson City, NV 89701
E-Mail [email protected]
Fax 530-478-9188
Phone 530-477-2590
Destination AES 7/30/2025 Prepaid
Purchase Order Ship Via FOB Reference Entered By Terms
UPS Ground
Product Description Ordered Price Amount
BKR9000-T3.5YC, Tier 3.5, Multi-band, Yellow, APCO 96,440.00 P25 Digital, GPS, Bluetooth, Wi-Fi, IP64, Continuous
Channel Switch, Top LCD Display, Front Color
Display, Full keypad, BK Technologies Portable Radio
HHBKR9REDKYC 40 2,411.00
FEBKRBSV Base Frequency, 136-174 MHz for BKR9000 Radios 40 0.00 0.00 IP68 Option, BKR0668 - Factory Install of Upgrade 4,480.00 from IP64 to IP68 dust and water rating on BK
BKR9000
FEBKRSFIP 40 112.00
All Band Antenna, BKR0893-148-E20 - VHF, UHF, 4,228.00
700/800 Whip Antenna for Relm BK BKR9000 Radios
ANBKRWPRE8A 40 105.70
OEM, BKR0102 - 4900 mAh / Li-Ion Rechargeable 7,644.00
Battery for RELM BK Radio BKR9000
BABKR9RCRE49 40 191.10
AA Battery Clamshell, BKR0122 - Orange, Uses AA 4,564.00 Alkaline Batteries for use with BK Technologies
BKR9000 Portable Radios
BABKR9CSREO 40 114.10
SURPASS Dual Desktop Charger, BKR0303-2 - 3,260.60
Desktop, Rapid Charges for RELM BK Radio
BKR5000
& BKR9000
CHBKR9DTRE2B 17 191.80
Fire Speaker Microphone, BKR0206 - High Heat 11,620.00
Rated, Emergency Button for BK Radio BKR5000,
BKR9000 Portable Radios
AABKRSPREFE 40 290.50
20" Whip Antenna, BKR0813 - Orange, VHF 136-174 672.00
MHz Antenna for Relm BK BKR5000 Portable Radios
ANBKRWPRE20V 10 67.20
UPS Ground UPS Ground Freight & Insurance 1 500.00 500.00 Sub-total
Total
We appreciate the opportunity to do business with you!
$145,748.90
12,340.30
$133,408.60
Tax 9.25%
Upon placing this order, I agree with 49er's terms and conditions which I have read in detail at:
https://www.49ercommunications.com/policies/terms-of-service. Should I wish to return or cancel any items above I understand there is a 25% restocking fee. I further agree that this includes back ordered items that have shipped from the factory to 49er. I understand that I cannot return any special order* items. Canceling back ordered items will result in a 10% processing fee if back ordered items have not shipped from the manufacturer and I can cancel the order.

Item No. 5.

CITY COUNCIL AGENDA – OCTOBER 7, 2025
SUBJECT: Authorization to Purchase of Fitness Equipment for City Hall Employee Gym SOURCE: City Manager's Office
COMMENT: The City of Porterville is committed to supporting employee wellness by maintaining a fitness facility at City Hall. Providing employees with convenient access to exercise equipment promotes health and wellness, which contributes to productivity, morale, and long-term reductions in health-related costs.

To continue this effort, staff is seeking approval to purchase new fitness equipment from Commercial Fitness Concepts through the Sourcewell Cooperative Procurement Program. Sourcewell is a nationally recognized cooperative purchasing agency that provides access to competitively bid contracts, ensuring cost-effectiveness and compliance with procurement requirements.

The proposed purchase includes a comprehensive set of cardio and strength equipment designed for durability and versatility in a workplace fitness environment. This equipment package will replace and upgrade the existing inventory, ensuring that City employees have access to safe, modern, and reliable exercise options.

The total cost for the proposed equipment package is $74,753.48, as outlined in the attached quote. Funding for this project is allocated in the Fiscal Year 2025–2026 Capital Improvement Program Budget.

As part of this project, the existing fitness equipment at City Hall has reached the end of its useful life. Staff recommends that the equipment be declared surplus and disposed of in accordance with City policy. Employees will be offered the opportunity to purchase surplus items at a nominal fee of $1 per item, with any remaining items to be disposed of or recycled responsibly.

RECOMMENDATION: That the City Council:

1. Approve the purchase of fitness equipment for the City Hall employee gym from Commercial Fitness Concepts in the amount Item No. 5.
of $74,753.48 through the Sourcewell Cooperative Procurement Program;

2. Authorize the City Manager to execute all necessary
documents to complete the purchase; and

3. Authorize the disposal of the existing fitness equipment by declaring it surplus property, with City employees to be given the opportunity to purchase items at $1 per item prior to disposal or recycling in accordance with City policy.

ATTACHMENTS: 1. Quote_CommFitness
Appropriated/Funded:

Review By:

Department Director:

Richard Tree, City Manager
Final Approver: Fernando Gabriel-Moraga, Chief Deputy City Clerk Quotation
Date
9/30/2025
Quote #
30127424
Name / Address
City of Porterville
Richard Tree
291 North Main Street
Porterville, CA 93257
USA
Ship To
City of Porterville
Richard Tree
291 North Main Street
Porterville, CA 93257
USA
Remit to:

PO Box 40095
Eugene, OR 97404
Project
Signature
Total
Sales Representative:

Marc Falkenstein
916.747.0816
[email protected]
Net 30
Taxes As Applicable
CFE Standard Terms and
Conditions Apply
*Quote valid for 30
days, with the
exception of tariffs
Special order cancellations subject to restocking fees. Estimates reflect check/ACH payment.

Credit Card Payments are Accepted with
an Additional 3.5% Convenience Fee
NOTE: Consoles without Media Adapters acccept coaxial connections only.

Customer responsible for confirming with cable, satellite or IPTV provider that the Set-Top-Box or Video Distribution System is compatible with a coaxial input.

Delivery and installation dates may be subject to change without notice based on product availability and shipping conditions. Due to market volatility and freight challenges, manufacturers are implementing immediate tariffs with very short notice. Please note that these will be passed along as they are received. We apologize for the inconvenience. For Further Information, Please Consult CFE Standard Terms & Conditions.

Item Description Qty Cost Total
Sourcewell Precor Sourcewell Contract#052324-PCR
(Includes Precor, Peloton, Power Lift, Escape and TAG Fitness Brands) 1 0.00 0.00T
City of Porterville Sourcewell # 18843
PRTRM791C Precor TRM 791 Treadmill w/ 22" P94 Touchscreen Console, Black Pearl (MSRP $14,094)
Features: Integrated Pluto TV, PrecorCast® (leveraging Chromecast), Custom HIIT Programming, Heart Rate Program, Milestone Workouts, and Workout-In-Picture, Smart Watch Compatibility
Requirements:

A/V: Wifi or Ethernet, PrecorCast Server (per facility) Power: Dedicated 120V / 20A Circuit w/ 5-20R NEMA Receptacle (per machine)
1 9,571.00 9,571.00T
PREFX685 Precor EFX 685 Elliptical (Moving Arms) w/ 16" P84 Touchscreen Console, Black Pearl (MSRP $11,500)
Features: Integrated Pluto TV, Custom HIIT Programming, Heart Rate Program, Milestone Workouts, and Workout-In-Picture, Smart Watch Compatibility
Requirements:

A/V: Wifi or Ethernet
Power: Standard Outlet
1 8,050.00 8,050.00T

Quotation
Date
9/30/2025
Quote #
30127424
Name / Address
City of Porterville
Richard Tree
291 North Main Street
Porterville, CA 93257
USA
Ship To
City of Porterville
Richard Tree
291 North Main Street
Porterville, CA 93257
USA
Remit to:

PO Box 40095
Eugene, OR 97404
Project
Signature
Total
Sales Representative:

Marc Falkenstein
916.747.0816
[email protected]
Net 30
Taxes As Applicable
CFE Standard Terms and
Conditions Apply
*Quote valid for 30
days, with the
exception of tariffs
Special order cancellations subject to restocking fees. Estimates reflect check/ACH payment.

Credit Card Payments are Accepted with
an Additional 3.5% Convenience Fee
NOTE: Consoles without Media Adapters acccept coaxial connections only.

Customer responsible for confirming with cable, satellite or IPTV provider that the Set-Top-Box or Video Distribution System is compatible with a coaxial input.

Delivery and installation dates may be subject to change without notice based on product availability and shipping conditions. Due to market volatility and freight challenges, manufacturers are implementing immediate tariffs with very short notice. Please note that these will be passed along as they are received. We apologize for the inconvenience. For Further Information, Please Consult CFE Standard Terms & Conditions.

Item Description Qty Cost Total
PRRBK685 Precor RBK 685 Recumbent Bike w/ 16" P84 Touchscreen Console, Black Pearl (MSRP $7,590)
Features: Integrated Pluto TV, Custom HIIT Programming, Heart Rate Program, Milestone Workouts, and Workout-In-Picture, Smart Watch Compatibility
Requirements:

A/V: Wifi or Ethernet
Power: Standard Outlet
1 5,313.00 5,313.00T
PRRMSTOQB Precor Resolute Multi-Station Series- Quad Tower (MSRP $1,740) Frame: Black Pearl
2 1,305.00 2,610.00T
PRRMSLATB Precor Resolute Multi-Station Series- 304 Lat Pulldown, Standard 240lb Weight Stack (MSRP $3,210)
Frame: Black Pearl, Upholstery: Black
*Must Connect to Resolute Single or Quad Tower
1 2,408.00 2,408.00T
PRRMSTRIB Precor Resolute Multi-Station Series- 212 Triceps Pushdown, Standard 200lb Weight Stack (MSRP $2,220)
Frame: Black Pearl
*Must Connect to Resolute Single or Quad Tower
1 1,665.00 1,665.00T
PRRMSDIPB Precor Resolute Multi-Station Series- 320 Dip-Chin Assist, 320lb Weight Stack (MSRP $4,950)
Frame: Black Pearl, Upholstery: Black
*Must Connect to Resolute Single or Quad Tower
1 3,713.00 3,713.00T

Quotation
Date
9/30/2025
Quote #
30127424
Name / Address
City of Porterville
Richard Tree
291 North Main Street
Porterville, CA 93257
USA
Ship To
City of Porterville
Richard Tree
291 North Main Street
Porterville, CA 93257
USA
Remit to:

PO Box 40095
Eugene, OR 97404
Project
Signature
Total
Sales Representative:

Marc Falkenstein
916.747.0816
[email protected]
Net 30
Taxes As Applicable
CFE Standard Terms and
Conditions Apply
*Quote valid for 30
days, with the
exception of tariffs
Special order cancellations subject to restocking fees. Estimates reflect check/ACH payment.

Credit Card Payments are Accepted with
an Additional 3.5% Convenience Fee
NOTE: Consoles without Media Adapters acccept coaxial connections only.

Customer responsible for confirming with cable, satellite or IPTV provider that the Set-Top-Box or Video Distribution System is compatible with a coaxial input.

Delivery and installation dates may be subject to change without notice based on product availability and shipping conditions. Due to market volatility and freight challenges, manufacturers are implementing immediate tariffs with very short notice. Please note that these will be passed along as they are received. We apologize for the inconvenience. For Further Information, Please Consult CFE Standard Terms & Conditions.

Item Description Qty Cost Total
PRRMSADPB Precor Resolute Multi-Station Series- 905 Adjustable Pulley, Standard 200lb Weight Stack (MSRP $3,100)
Frame: Black Pearl, Upholstery: Black
*Must Connect to Resolute Single or Quad Tower
2 2,325.00 4,650.00T
PRRMSCCB Precor Resolute Multi-Station Series- Crossover Connector Bar (MSRP $490)
Frame: Black Pearl
*Connects to Adjustable Pulley Stations Only
1 368.00 368.00T
PRRMSCOVB Precor Resolute Multi-Station Series- Blank Cover (MSRP $470) Frame: Black Pearl
1 353.00 353.00T
PRRMSST1B Precor Resolute Multi-Station Series- 803 Integrated Storage Shelves (MSRP $1,090)
Frame: Black Pearl
2 878.00 1,756.00T
PRRA611 Precor Discovery 611 Half Rack (MSRP $3,010)
Frame: Black Pearl
1 2,258.00 2,258.00T
PRBE101B Precor Discovery 101 Flat Bench (MSRP $660)
Frame: Black Pearl, Upholstery: Black
1 495.00 495.00T
PRBE119B Precor Discovery 119 Multi-Adjustable Bench (MSRP $1,450) Frame: Black Pearl, Upholstery: Black
1 1,088.00 1,088.00T
PRBE113B Precor Discovery 113 Adjustable Decline Bench (MSRP $1,320) Frame: Black Pearl, Upholstery: Black
1 990.00 990.00T
TABAR1200 TAG 7' 1200lb Test Chemical Chrome Olympic Bar (MSRP $330) 1 231.00 231.00T PRRA812 Precor Discovery 812 Dumbbell Rack- 2 Tier, 10 Pair (MSRP $1,440) Frame: Black Pearl
2 1,080.00 2,160.00T

Quotation
Date
9/30/2025
Quote #
30127424
Name / Address
City of Porterville
Richard Tree
291 North Main Street
Porterville, CA 93257
USA
Ship To
City of Porterville
Richard Tree
291 North Main Street
Porterville, CA 93257
USA
Remit to:

PO Box 40095
Eugene, OR 97404
Project
Signature
Total
Sales Representative:

Marc Falkenstein
916.747.0816
[email protected]
Net 30
Taxes As Applicable
CFE Standard Terms and
Conditions Apply
*Quote valid for 30
days, with the
exception of tariffs
Special order cancellations subject to restocking fees. Estimates reflect check/ACH payment.

Credit Card Payments are Accepted with
an Additional 3.5% Convenience Fee
NOTE: Consoles without Media Adapters acccept coaxial connections only.

Customer responsible for confirming with cable, satellite or IPTV provider that the Set-Top-Box or Video Distribution System is compatible with a coaxial input.

Delivery and installation dates may be subject to change without notice based on product availability and shipping conditions. Due to market volatility and freight challenges, manufacturers are implementing immediate tariffs with very short notice. Please note that these will be passed along as they are received. We apologize for the inconvenience. For Further Information, Please Consult CFE Standard Terms & Conditions.

Item Description Qty Cost Total
TADU5-50 TAG Premium Ultrathane Dumbbells- Complete set 5-50lbs SDS (MSRP $2,387.00)
1 1,671.00 1,671.00T
TADU55-100 TAG Premium Ultrathane Dumbbells- Complete set 55-100lbs SDS (MSRP $6727.00)
1 4,709.00 4,709.00T
PRRA808 Precor Discovery 808 Barbell Rack- 10 Bars (MSRP $1,560) Frame: Black Pearl
1 1,170.00 1,170.00T
TABB20 TAG Premium Ultrathane Barbell- 20lb (MSRP $87.60) 1 64.00 64.00T TABB30 TAG Premium Ultrathane Barbell- 30lb (MSRP $131.40) 1 96.00 96.00T TABB40 TAG Premium Ultrathane Barbell- 40lb (MSRP $175.20) 1 128.00 128.00T TABB50 TAG Premium Ultrathane Barbell- 50lb (MSRP $219.00) 1 160.00 160.00T TABB60 TAG Premium Ultrathane Barbell- 60lb (MSRP $262.80) 1 192.00 192.00T TABBC20 TAG Premium Ultrathane EZ-Curl Barbell- 20lb (MSRP $91.20) 1 64.00 64.00T TABBC30 TAG Premium Ultrathane EZ-Curl Barbell- 30lb (MSRP $131.40) 1 96.00 96.00T TABBC40 TAG Premium Ultrathane EZ-Curl Barbell- 40lb (MSRP $175.20) 1 128.00 128.00T TABBC50 TAG Premium Ultrathane EZ-Curl Barbell- 50lb (MSRP $219.00) 1 160.00 160.00T TABBC60 TAG Premium Ultrathane EZ-Curl Barbell- 60lb (MSRP $262.80) 1 192.00 192.00T TAKBSET TAG Rubber Kettlebell Set of 12- 5/8/10/12/15/20/25/30/35/40/45/50 (MSRP $920.40)
1 644.00 644.00T
TAPLSETRU TAG Rubber Plate 255lb Set (2ea-2.5,10,25,35,45 & 4ea-5's) (MSRP $683.40)
1 478.00 478.00T
Precor Warranty Precor Commerical Warranty Information can be found at:
www.precor.com/warranty

0.00 0.00

Quotation
Date
9/30/2025
Quote #
30127424
Name / Address
City of Porterville
Richard Tree
291 North Main Street
Porterville, CA 93257
USA
Ship To
City of Porterville
Richard Tree
291 North Main Street
Porterville, CA 93257
USA
Remit to:

PO Box 40095
Eugene, OR 97404
Project
Signature
Total
Sales Representative:

Marc Falkenstein
916.747.0816
[email protected]
Net 30
Taxes As Applicable
CFE Standard Terms and
Conditions Apply
*Quote valid for 30
days, with the
exception of tariffs
Special order cancellations subject to restocking fees. Estimates reflect check/ACH payment.

Credit Card Payments are Accepted with
an Additional 3.5% Convenience Fee
NOTE: Consoles without Media Adapters acccept coaxial connections only.

Customer responsible for confirming with cable, satellite or IPTV provider that the Set-Top-Box or Video Distribution System is compatible with a coaxial input.

Delivery and installation dates may be subject to change without notice based on product availability and shipping conditions. Due to market volatility and freight challenges, manufacturers are implementing immediate tariffs with very short notice. Please note that these will be passed along as they are received. We apologize for the inconvenience. For Further Information, Please Consult CFE Standard Terms & Conditions.

Item Description Qty Cost Total
TARIFF Manufacturer's Tariff
* Subject to Change *
1 2,125.00 2,125.00T
FREIGHT3 Shipping & Handling Charge 1 3,942.00 3,942.00 INSTALLATION Factory Authorized Installation * ESTIMATED - Actual based on completed Site Survey **
** Does Not Include Removal of Existing Equipment. Quoted Upon Request **
** Wall Mounting of Equipment Excluded. CFE Recommends Wall Mounting be Completed By a Licensed Contractor or Other Qualified Individual **
1 5,060.00 5,060.00
Total sales tax calculated by AvaTax 5,995.48 5,995.48

_____________________________________
$74,753.48
$0.00
Item No. 6.

CITY COUNCIL AGENDA – OCTOBER 7, 2025
SUBJECT: Authorization to Purchase Monitors for the Council Chambers SOURCE: Finance
COMMENT: On December 17, 2024, the City Council approved an Interagency Agreement authorizing the allocation of $737,315 from the Coronavirus State and Local Fiscal Recovery Fund (SLFRF) under the 2021 American Rescue Plan Act (ARPA) to support eligible projects. One of the approved projects included Information Technology infrastructure and equipment upgrades in the Council Chambers.

As part of this project, staff is requesting approval to purchase three ViewSonic CDE8630 Wireless Presentation Displays. Two of the displays will be installed behind the dais on the north side of the room, positioned on either end, and the third will be mounted on the east wall midway through the room. This configuration will enhance visibility for both the front and rear sections of the audience seating area, ensuring that attendees have clear access to presentations, meeting content, and other visual information during public meetings and events.

Staff obtained the following quotes for the requested equipment:

Vender Quote
CDW•G LLC $7,269 + tax
GovConnection $8,070 + tax
StrictlyTech $10,334 + tax
CDW•G LLC provided the lowest quote and has a proven record of reliability and timely delivery for municipal technology purchases. Staff recommends procurement from this vendor.

The total purchase cost of $7,269 plus applicable sales tax will be funded through the ARPA Fund equipment budget allocated in FY 2025–2026 under the approved Interagency Agreement.

RECOMMENDATION: That the City Council approve the purchase and installation of Item No. 6.
three display monitors for the Council Chambers from CDW•G LLC in the amount of $7,269 plus applicable sales tax, utilizing ARPA funding allocated under the approved Interagency
Agreement.

ATTACHMENTS: 1. CDW•G LLC Quote

2. StrictlyTech Quote

3. GovConnection Quote
Appropriated/Funded:

Review By:

Department Director:

Janie Rodriguez, Finance Director
Final Approver: Fernando Gabriel-Moraga, Chief Deputy City Clerk Hardware Software Services IT Solutions Brands Research Hub

QUOTE CONFIRMATION
Thank you for choosing CDW. We have received your quote.

ROBERT CAMPOS,
Thank you for considering CDW•G for your technology needs. The details of your quote are below. If you are an eProcurement or single sign on customer, please log into your system to access the CDW site. You can search for your quote to retrieve and transfer back into your system for processing.

For all other customers, click below to convert your quote to an order.

Convert Quote to Order
QUOTE # QUOTE DATE QUOTE REFERENCE CUSTOMER # GRAND TOTAL PPZM455 9/26/2025 PPZM455 0657199 $7,269.21

IMPORTANT - PLEASE READ
Fees applied to item(s): 7176465

QUOTE DETAILS
ITEM QTY CDW# UNIT PRICE EXT. PRICE
ViewSonic CDE8630 Wireless Presentation Display 3 7176465 $2,417.07 $7,251.21 Mfg. Part#: CDE8630
Contract: Sourcewell 121923-CDWG Tech Catalog (121923)

RECYCLING FEE DETAILS
ITEM QTY CDW# UNIT PRICE EXT. PRICE
RECYCLING FEE 35" AND OVER
Fee Applied to Item: 7176465
3 654813 $6.00 $18.00
SUBTOTAL $7,251.21
SHIPPING $0.00
RECYCLING FEE $18.00
SALES TAX $0.00
GRAND TOTAL $7,269.21

PURCHASER BILLING INFO DELIVER TO
Billing Address:

CITY OF PORTERVILLE
PURCHASING DIV.
291 N MAIN ST
PORTERVILLE, CA 93257-3737
Phone: (559) 782-7451
Payment Terms: NET 30-VERBAL
Shipping Address:

CITY OF PORTERVILLE
PURCHASING DIV.
291 N MAIN ST
PORTERVILLE, CA 93257-3737
Phone: (559) 782-7451
Shipping Method: DROP SHIP-COMMON CARRIER
Please remit payments to:

CDW Government
75 Remittance Drive
Suite 1515
Chicago, IL 60675-1515
Sales Contact Info
Tommy Baxter | (312) 705-0246 | [email protected]
Need Help?
My Account Support Call 800.800.4239
About Us | Privacy Policy | Terms and Conditions
This order is subject to CDW's Terms and Conditions of Sales and Service Projects at http://www.cdwg.com/content/terms-conditions/product-sales.aspx For more information, contact a CDW account manager.
© 2025 CDW•G LLC, 200 N. Milwaukee Avenue, Vernon Hills, IL 60061 | 800.808.4239 2300 NW 55th Court, Suite 110,
Fort Lauderdale, FL 33309
Phone: 954-606-5440 Fax: 954-606-5441
86" TV
Number: 34334
Date: 09/26/2025
Quote prepared for: Robert Campos
Bill To:

City of Porterville CA
Robert Campos
291 North Main Street
Porterville, CA 93257
Phone: (559)782-7432
Email: [email protected]
Ship To:

City of Porterville CA
Robert Campos
291 North Main Street
Porterville, CA 93257
Item
#
Mfr. Part Product
Image
Description Price Qty. Extended
*1 CDE8631 ViewSonic MN CDE8631 86 4K 500nits 5000:1 8GB 32GB 4xHDMI 2xUSB-A speakers
Mfr: VIEWSONIC CORPORATION
UNSPSC : 43211902
$ 2,685.50 3 $ 8,056.50
1 item(s) Sub-Total $ 8,056.50
Freight $ 2,277.15
Tax @ 0% $ 0.00
Total $ 10,333.65
(*) Tax exempted Part(s)
Quote Valid Until: 10/26/2025
Payment Details Shipping and Delivery Details
Pay by: Company PO
Payment Term: Net 30
Shipping via: FEDEX Ground
CAGE: 70BA0
DUNS: 078817964
FEIN: 46-2619818
Woman-Owned Small Business (WOSB)
Primary NAICS: 541519, 334111
Unique Entity ID (SAM): DEGDRGZ32898
Terms and Conditions
.

Prepared by: Keith Nguyen Email: [email protected] Phone: 954-606-5440 Account Executive: John Zugg
Phone:

Fax:

Email: [email protected] Date: 9/26/2025
Valid Through: 10/26/2025
Account #: Tulare
Customer Contact: Robert Campos Phone: (559) 782-7432
Email: [email protected] Fax:

DELIVERY FOB SHIP VIA PRODUCT
WEIGHT TERMS CONTRACT ID#
Destination Heavy Weight Ground 399.00 lbs Net 30 SOURCEWELL #121923 * Line # Qty Item # Mfg. Part # Description Mfg. Price Ext 1 3 Fee: 16 State Environmental Fee $ 6.00 $ 18.00
1 3 41564946 CDE8630
86" CDE30 4K Ultra HD Presentation
Display
-
ViewSonic $ 2,562.44 $ 7,687.32
2 1 4779533 4779533 Liftgate Service
-
Merrimack Service
Handling Fees $ 71.06 $ 71.06
Subtotal $ 7,776.38
Fee $ 0.00
Shipping and
Handling $ 293.83
Tax Exempt!
Total $ 8,070.21

CITY OF PORTERVILLE
US
Porterville, CA 93257
QUOTE PROVIDED TO: SHIP TO:

AB#: 14824559 AB#: 20347426

CITY OF PORTERVILLE
ACCOUNTS PAYABLE 350 N D St
291 N MAIN ST
PORTERVILLE, CA 93257 US

SALES QUOTE
GovConnection, Inc. # 25813649.01
732 Milford Road PLEASE REFER TO THE ABOVE QUOTE #
Merrimack, NH 03054 WHEN ORDERING
(559) 782-7456 (559) 782-7439
5-30 Days A/R/O
Important Notice: --- THIS QUOTATION IS SUBJECT TO THE FOLLOWING Terms of Sale: All purchases from GovConnection, Inc. are subject to the Terms and Conditions of our Sourcewell Contract # 121923. Any Order accepted by GovConnection for the items included in this Quotation is expressly limited to those Terms and Conditions; any other terms and conditions referenced or appearing in your Purchase Order are considered null and void. No other terms and conditions shall apply without the written consent of GovConnection, Inc. Please refer to our Quote Number in your order.

ORDERING INFORMATION
GovConnection, Inc. DBA Connection
SOURCEWELL Contract # 121923
Contract Expiration: 27 February 2028
Please contact your account manager with questions.

Ordering Address
GovConnection, Inc.
732 Milford Road
Merrimack, NH 03054
Remittance Address
GovConnection, Inc.

PO Box 536477
Pittsburgh, PA 15253-5906
Please reference the Contract # on all purchase orders.

TERMS & CONDITIONS
Payment Terms: NET 30 (subject to approved credit)
FOB Point: DESTINATION (within Continental US)
Maximum Order Limitation: NONE
Delivery Time: 1-30 DAYS ARO
FEIN: 52-1837891
DUNS Number: 80-967-8782
Cage Code: OGTJ3
Business Size: LARGE
WARRANTY: Manufacturer’s Standard Commercial Warranty
NOTE: It is the end user's responsibility to review, understand and agree to the terms of any End User License Agreement (EULA).

Important Notice: --- THIS QUOTATION IS SUBJECT TO THE FOLLOWING Terms of Sale: All purchases from GovConnection, Inc. are subject to the Terms and Conditions of our Sourcewell Contract # 121923. Any Order accepted by GovConnection for the items included in this Quotation is expressly limited to those Terms and Conditions; any other terms and conditions referenced or appearing in your Purchase Order are considered null and void. No other terms and conditions shall apply without the written consent of GovConnection, Inc. Please refer to our Quote Number in your order.

If you require a hard copy invoice for your credit card order, please visit the link below and click on the Proof of Purchase/Invoice link on the left side of the page to print one: https://www.govconnection.com/web/Shopping/ProofOfPurchase.htm Notice on Tariff Tax Impacts: Please be aware that the pricing shown in this quote is potentially subject to change at time of order placement due Federal Government tax law changes resulting in increases in Tariff’s assessed on imports and exports, which are outside our control and the control of our suppliers. Please confirm pricing with your Account Manager prior to order placement.

We apologize for this inconvenience.

Please forward your Contract or Purchase Order to:

[email protected]
QUESTIONS: Call 800-800-0019
FAX: 603.683.0374

Item No. 7.

CITY COUNCIL AGENDA – OCTOBER 7, 2025
SUBJECT: Approval of Sole Source Service Contract with FilmTec Corporation/DuPont Water Solutions for the Tertiary Water System Facility
SOURCE: Public Works
COMMENT: The Tertiary Water System Facility (TWSF) provides recycled water to the City’s Sports Complex and Eagle Mountain Casino. To maintain uninterrupted service and protect the City’s investment in recycled water infrastructure, staff recommends approval of a service contract with FilmTec Corporation/DuPont Water Solutions, the sole source provider for the facility’s Ultra Filtration System.

The TWSF is equipped with a proprietary Memcor Ultra Filtration System manufactured under the DuPont Water Solutions brand. This system includes membranes, software, monitoring equipment, and PLC components that require specialized programming and technical knowledge. As a result, maintenance, repair, and upgrades can only be performed by FilmTec/DuPont, the certified provider for Memcor systems.

Supporting documentation confirms this proprietary status:
• A Proprietary Letter (August 18, 2025) verifies DuPont as the exclusive supplier of proprietary parts, membranes, and certified service for Memcor/FilmTec systems.
• A Legal Entity Verification (March 22, 2024) confirms FilmTec as the legal entity within DuPont Water Solutions for contracts, invoices, and tax purposes.

FilmTec/DuPont also provides critical support services, including remote telemetry monitoring, alarm response, and software updates. In the event of a catastrophic failure, they are the only entity capable of restoring system function.

The proposed agreement establishes a one-year service contract at a maximum rate of $1,680 per person per day (inclusive of travel and lodging), billed on a per diem basis depending on services performed. The agreement Item No. 7.
allows for up to three (3) one-year extensions, subject to mutual agreement and available funding. Sufficient funds are budgeted in the Water Operating Fund.

RECOMMENDATION: That the City Council:

1. Approve a one-year sole source service contract with FilmTec Corporation/DuPont Water Solutions for the Tertiary Water System Facility at a rate not to exceed $1,680 per person per day;

2. Authorize up to three (3) one-year contract extensions, subject to mutual agreement and available funding; and

3. Authorize the Public Works Director to execute all necessary documents.

ATTACHMENTS: 1. Proprietary Letter & Service Quote

2. Filmtec legal entity
Appropriated/Funded:

Review By:

Department Director:

Robert Alvarez, Acting Public Works Director
Final Approver: Fernando Gabriel-Moraga, Chief Deputy City Clerk August 18, 2025
City of Porterville
291 N. Main Street
Porterville, CA 93257
To whom it may concern,
This letter is to advise that DuPont Water Solutions Memcor products is the exclusive supplier for all proprietary parts including membranes and service related to Memcor products for the City of Porterville facility. In addition, DuPont Water Solutions is the only trained and certified organization to perform the service and installations of DuPont Water Solutions (Memcor) equipment.

Our Service rate to come to site is $1680 per day, per technician. This rate includes expenses, pricing is valid for one year (August 18, 2026).

Should you have any questions regarding this statement, please feel free to contact us.

Best regards,
Thank you, Joe
Vincent Joseph Marzullo
Memcor Sales Rep - Western Region
Mobile: +1 (719) 331-1614
MEMCOR® Membrane Technology
DuPont Water Solutions

March 22, 2024
To whom it may concern,
Memcor is the brand name of a product line owned by Dupont Water Solutions (Dupont). Dupont has various legal entities which contain groups of similar products. The legal entity within Dupont that contains the Memcor brand is known as Filmtec.

Filmtec is the legal entity (LE) which appears on invoices, tax documents (W9) and other legal documents.

Please let us know if there are any specific questions regarding this matter.

Sincerely,
Matthew Dee
Matthew Dee
Customer Care Manager
Dupont Water Solutions – Memcor Products
Item No. 8.

CITY COUNCIL AGENDA – OCTOBER 7, 2025
SUBJECT: Authorization to Renew San Joaquin Valley Library System Annual Membership SOURCE: Parks and Leisure Services
COMMENT: The San Joaquin Valley Library System (SJVLS) is a library consortium composed of ten public library jurisdictions in seven counties. Services are provided through a central office for the specific purpose of working towards fulfilling the needs of the consortium as a whole. The consortium has a vast networking infrastructure that links these jurisdictions in order to gain access to a shared library automation system, public Internet access, shared electronic resources, a digital public memory project, and Inter-Library Loan and delivery services for physical services.

SJVLS is a Joint Powers Authority agency established under the California Library Services Act (CLSA) on behalf of the member library jurisdictions. As set forth in the Joint Powers Agreement, SJVLS is governed by an Administrative Council made up of the directors from each of the member libraries. The Administrative Council is supported by an Automation Committee, which oversees the acquisition and use of shared software, hardware, and the integrated library system, and an Electronic Resources Committee, which manages the shared digital resources such as databases and ebooks. Funding for SJVLS comes from contributions by the ten-member public libraries, and the State of California through CLSA. The City's annual contribution of $23,382 from the General Fund and $23,382 from Measure H has been budgeted for in the Fiscal Year 2025/26 budget.

RECOMMENDATION: That the City Council authorize the renewal of the annual membership with the San Joaquin Valley Library System in the amount of $46,764 to be paid from the General Fund $23,382 and Measure H $23,382.

ATTACHMENTS: 1. SJVLS Annual Membership
Appropriated/Funded:

Review By:

Department Director:

Donnie Moore, Acting Deputy City Manager
Item No. 8.

Final Approver: Fernando Gabriel-Moraga, Chief Deputy City Clerk

Item No. 9.

CITY COUNCIL AGENDA – OCTOBER 7, 2025
SUBJECT: Approval for Renewal of Buxton Retail Recruitment Software SOURCE: Community Development
COMMENT: At its meeting on November 5, 2024, the City Council authorized a one-year contract with Buxton Company, LLC in the amount of $36,750 for retail recruitment software services. The agreement included automatic annual renewals unless canceled at least ninety (90) days before the end of the current term, with a five percent (5%) annual increase.

The City has received a renewal invoice in the amount of $28,000 to extend services through October 11, 2026. This reduced amount reflects an adjustment to user licenses while maintaining the full suite of core services.

Buxton software provides staff with critical data tools for economic development and retail recruitment. Features include:
• Mobilytics (mobile insight data with geofencing) to capture device IDs and build demographic and visitor profiles.
• SCOUT platform with mapping and reporting capabilities for retail site evaluation.
• Match application to assess brand and property alignment. • Audiense integration to expand market discovery and capture new customer segments.
• Bookmark renaming enhancement to improve workflow and sharing of reports.

During the past year, staff generated 27 reports for 32 businesses and supported 40 meetings with national retailers, using Buxton data to demonstrate customer leakage, demographic trends, and site match comparisons. Staff has been pleased with both the software and Buxton’s customer service, which has provided reliable support for the City’s retail recruitment efforts.

Funding for the renewal is available within the Community Development Department budget.

Item No. 9.

RECOMMENDATION: That the City Council approve payment of the annual fee of $28,000 for Buxton retail recruitment software services through October 11, 2026.

ATTACHMENTS: 1. Buxton Renewal Invoice

2. Executed Agreement - 2024
Appropriated/Funded:

Review By:

Department Director:

Claudia Calderon, Community Development Director
Final Approver: Fernando Gabriel-Moraga, Chief Deputy City Clerk buxtonco.com
Order Form for Q-01497
September 30, 2025
Prepared For: Prepared By:

City of Porterville, CA Buxton Company, LLC
- James Buce - Strategic Account Executive
[email protected]
(817) 332-3681

1. Fees
Recurring Services
Services Order Term QTY Unit Price Total Price
Public Sector Package
Description: SaaS subscriptions to guide your economic
development, tourism, or community planning efforts
12 months 1 $28,000.00 $28,000.00
Reporting Users
Description: Includes the ability to access and run reports, including site scores if a site score model is purchased, in all purchased Buxton Platform applications
12 months 2
Support Package
Description: Buxton will set up your account and provide up to two (2) thirty (30) minute user training sessions via an online conferencing platform at mutually agreed upon times.

The training sessions will be recorded for reference. You will be assigned a Buxton account representative for strategic guidance and project scoping and have access to technical support staff via in-platform chat and email. The technical support team can be reached during normal business hours (8 am-5 pm Central Time), excluding weekends and public holidays. After-hours requests will be addressed within 4 hours on the first business day following the submission. 12 months 1
SCOUT for Public Sector
Description: Includes national subscription to SCOUT, the Buxton Platform's mapping and geographic reporting
application. Comes with all standard reports and features for the public sector
12 months 1
Mobilytics
Description: Includes U.S. national subscription to the Buxton Platform's Mobilytics application, which provides ondemand foot traffic insights for permitted locations and userdefined study areas 12 months 1
buxtonco.com
Match
Description: Includes U.S. national subscription to the Buxton Platform's Match application, which provides insights to assess the extent to which a selected brand is a match for a selected property
12 months 1 $10,000.00
Discount: 26.3%
Total Fee: $28,000.00

2. Engagement Term*
Start Date: 10-12-2025 End Date: 10-11-2026
Renewal Term: Auto-Renewing
*If this Order Form is executed and/or returned to Buxton Company by Client after the Start Date above, Buxton Company may adjust the Start Date and End Date, without increasing the Total Fee, based on the date Buxton Company activates the products and provided that the total term length does not change.

3. General Terms and Conditions
o One-Time Fees will be invoiced upon execution of this Order Form, or—if part of a renewal— on the renewal start date specified in this Order Form. o Recurring service fees will be invoiced upon execution of this Order Form, or—if part of a renewal—on the renewal start date specified in this Order Form. Invoices for recurring services will follow the Annual billing frequency.
o If this contract includes a Renewal Term that is set to automatically renew, then upon expiration of your current subscription term (the “Initial Term” or any subsequent Renewal Term), the subscription will automatically renew for an additional one-year period (each, a “Renewal Term”) unless cancelled at least 90 days prior to the end of the then-current term.

To cancel, please email [email protected] or call 1-888-228-9866. If the subscription is not cancelled prior to renewal, the credit card on file will be charged the annual fee listed in this Order Form for the applicable Renewal Term. Please initial here to confirm you have read and agree. Initials: \initials1 {"textsize": "x-small"}\ o For recurring services, prices outlined in this Order include a fixed annual increase of 5% at time of renewal.
o Payment is due in Net 10 days upon receipt of invoice. o Fees shown above do not include any taxes that may apply. Any such taxes are your responsibility.
o Please see the Appendix for information regarding your payment details. o Use of Buxton’s software products and/or services indicates acceptance of the terms and conditions outlined in the Master Agreement between the customer and Buxton. If a Master Agreement is in place, those terms shall govern. If no such agreement exists, Buxton’s General Terms, located at this link, shall apply and are incorporated herein by reference. We recommend printing and retaining a copy of the applicable terms for your records.

Master Agreement Name and Date: _______________________________________ o This is not an invoice.
buxtonco.com

4. Authorization and Signatures
By signing below, the parties agree to the terms and conditions outlined in the Order Form.

For Client For Buxton
Name: \fullname1\ Name: \fullname2\
Title: \title1\ Title: \title2\
Signature: \signature1 {"textsize": "x-small"}\ Signature: \signature2 {"textsize": "x-small"}\ Date: \date1\ Date: \date2\
\wb2 {"apiName":"Signatures_Completed_On__c", “defaultValue":"September 30, 2025”}\ Client Legal Entity Name: \wb1 {"apiName":"Client_Legal_Entity_Name__c", "defaultValue": "City of Porterville, CA”}\
Invoice Recipient Contact Information
Name:
\wb1 {"apiName":"Invoice_Recipient__c", "defaultValue": ""}\ Email:
\wb1 {"apiName":"Invoice_Recipient_Email__c", "defaultValue": ""}\ Phone:
\wb1 {"apiName":"Invoice_Recipient_Phone__c", "defaultValue": ""}\ Primary Platform User Contact Information
Name:
\wb1 {"apiName":"Primary_Platform_User__c", "defaultValue": ""}\ Email:
\wb1 {"apiName":"Primary_Platform_User_Email__c", "defaultValue": ""}\ Phone:
\wb1 {"apiName":"Primary_Platform_User_Phone__c", "defaultValue": ""}\ Billing Address:
\wb1 {"apiName":"Billing_Street_from_Order_Form__c", “defaultValue”:“291 North Main Street”}\
\wb1 {"apiName":"SBQQ__BillingCity__c", “defaultValue”:“Porterville”}\, \wb1{"apiName":"SBQQ__BillingState__c", “defaultValue”:“291 North Main Street”}\ \wb1 {"apiName":"SBQQ__BillingPostalCode__c", “defaultValue”:“93257”}\ \wb1 {"apiName":"SBQQ__BillingCountry__c", “defaultValue”:“”}\ Shipping Address:
\wb1 {"apiName":"Shipping_Street_from_Order_Form__c", “defaultValue”:“291 North Main Street”}\
\wb1 {"apiName":"SBQQ__ShippingCity__c", “defaultValue”:“Porterville”}\, \wb1{"apiName":"SBQQ__ShippingState__c", “defaultValue”:“CA”}\ buxtonco.com
\wb1 {"apiName":"SBQQ__ShippingPostalCode__c", “defaultValue”:“93257”}\ \wb1 {"apiName":"SBQQ__ShippingCountry__c", “defaultValue”:“”}\ Purchase Order #:
\wb1 {"apiName": "PO__c", "defaultValue": ""}\
Tax-Exempt Status:
\wb1 {"apiName":"Tax_Exempt_Status__c"}\
Preferred Payment Method:
\wb1 {"apiName":"Preferred_Payment_Method__c"}\
buxtonco.com
Appendix: Payment Details
• If sending a check, please make it payable to Buxton Company.

Address: P.O. Box 739145, Dallas, TX 75373-9145
• If wiring, please follow the below instructions:
o Bank Name: JPMorgan Chase
o Bank Address: JPMorgan Chase New York, NY 10017
o Bank Routing Number: 021000021
o Account Name: Buxton Company
o Account Number: 672773606
o SWIFT ID: CHASUS33
• If ACH delivery, please follow the below instructions:
o Bank Routing Number: 111300880
o Account Name: Buxton Company, LLC
o Account Number: 672773606
• Billing Method: Email
• Tax ID: 92-0577679
• Inquiries: Please send all billing inquiries to [email protected] or call us at (817) 332-3681.
• If you’re tax exempt, please submit a completed Sales and Use Tax Exemption Certificate to [email protected]. For assistance in selecting or completing the correct form, please contact us at the same email.



 



 



 

 


 












































Signature Certificate
Reference number: 9QORR-3KRMG-6ZWIM-8GGEW
Document completed by all parties on:
12 Oct 2023 18:16:20 UTC

Signer Timestamp Signature
Jason Ridenour
Email: [email protected]
Shared via link
Sent: 04 Oct 2023 15:26:12 UTC
Viewed: 04 Oct 2023 15:31:33 UTC
Signed: 12 Oct 2023 18:09:58 UTC
IP address: 50.115.203.18
Location: Porterville, United States
Mike Landis
Email: [email protected]
Recipient Verification:

Sent: 04 Oct 2023 15:26:12 UTC
Viewed: 12 Oct 2023 18:13:40 UTC
Signed: 12 Oct 2023 18:16:20 UTC
✔Email verified 12 Oct 2023 18:13:40 UTC
IP address: 12.203.54.189
Location: Dallas, United States
Signed with PandaDoc
PandaDoc is a document workflow and certified eSignature solution trusted by 40,000+ companies worldwide.

Item No. 10.

CITY COUNCIL AGENDA – OCTOBER 7, 2025
SUBJECT: Approval of Accela PublicStuff (myPorterville) Agreement SOURCE: City Manager's Office
COMMENT: At its meeting on August 6, 2013, the City Council authorized a one-year contract with Accela for the PublicStuff program to develop the myPorterville mobile application. Since that time, the City has utilized the application as its Citizen Relationship Management (CRM) system, primarily to receive and track code enforcement concerns and to coordinate work orders across multiple departments.

Staff will also be reviewing alternative platforms in an effort to reduce costs and identify systems that may provide greater value for both community relations management and internal work order management. These efforts will help ensure that the City continues to meet its goals for effective service delivery and community engagement while pursuing more cost-efficient options.

The one-year contract with Accela expired on September 16, 2025. To maintain operational continuity while staff evaluates alternatives, Council authorization is needed to extend Accela PublicStuff Pro Services for an additional year at the cost of $16,157.53. Funding for this agreement is available in the Community Promotions budget.

RECOMMENDATION: That the City Council:

1. Approve the one-year agreement at the cost of $16,157.53 with Accela for PublicStuff Pro Services to be used through the myPorterville mobile application; and

2. Direct staff to review alternative platforms for both community relations management and internal work order
management for future consideration.

ATTACHMENTS: 1. myporterville invoice
Item No. 10.

Appropriated/Funded:

Review By:

Department Director:

Richard Tree, City Manager
Final Approver: Fernando Gabriel-Moraga, Chief Deputy City Clerk

Item No. 11.

CITY COUNCIL AGENDA – OCTOBER 7, 2025
SUBJECT: Authorization to Distribute Request for Qualifications - Veterans Park Monument
SOURCE: City Manager's Office
COMMENT: In conjunction with the City's upcoming celebration of America's 250-year anniversary and the City's 100-year anniversary of being a charter city, Council directed staff to have a monument constructed in Veterans Park. The semiquincentennial will be a national celebration of American history and a moment to reflect on the nation's founding ideals and future. The monument will not only pay a lasting tribute to George Washington, but it will unite all of the celebratory events of 2026.

The monument will consist of a 16' tall replica of the Washington monument.

The lighted monument will have a water fountain feature flowing from its peak. The fountain will consist of a pondless water feature with no standing body of water, and the recirculated water will be pumped back into the system. The monument will be surrounded by an octagonal concrete sitting areas, and four bronze plaques depicting American history.

At this time, staff is seeking authorization to distribute Request for Qualifications for the purpose of selecting a qualified firm to deliver the project. Funding for this project was included in the Fiscal Year 2025/26 General Fund budget.

RECOMMENDATION: That the City Council authorize staff to distribute Request for Proposals for the Veterans Park monument.

ATTACHMENTS: 1. RFP Veterans Park Monument
Appropriated/Funded:

Review By:

Department Director:

Item No. 11.

Donnie Moore, Acting Deputy City Manager
Final Approver: Fernando Gabriel-Moraga, Chief Deputy City Clerk

CITY OF PORTERVILLE

REQUEST FOR PROPOSALS FOR

VETERANS PARK MONUMENT
RFP No. 25/26-
The City of Porterville, (hereinafter “City”) is initiating this Request for Proposals (RFP) to solicit Proposals from companies or individuals that are qualified, licensed contractors to manufacture and install a monument at the City of Porterville’s Veterans Park, in accordance with the terms and conditions set forth in this RFP, and any other term(s) and condition(s) in any contract subsequently awarded. The City intends to select one (1) qualified applicant to provide the full scope of this project for the City of Porterville. This document identifies the general scope and procedures in this process. Responding applicants must have relevant experience and the ability to provide the requisite professional services.

Submittal: One PDF version must be received by:
4:00 p.m., PST Friday, November 7, 2025
Addressed to: City of Porterville
Parks and Leisure Services
Attention: Donnie Moore
[email protected]
Email Subject: RFP No. 25/26- Veterans Park Monument
Late or incomplete Proposals will not be accepted and will be automatically disqualified from further consideration. All Proposals and any accompanying documentation become the property of the City of Porterville and will not be returned.

INQUIRIES:

Proposal forms may be inspected and electronically downloaded at no cost, at the Public Purchase website, https://www.publicpurchase.com. No copies of said documents will be provided by the City. All addenda and correspondence during the bid process will be handled electronically through the Public Purchase website. Proposals can also be submitted by email in a PDF format to [email protected].

I. INTRODUCTION
City, through its Parks and Leisure Services Department, is initiating this RFP to solicit Proposals from qualified firms to manufacture and install a monument at Veterans Park in accordance with the terms and conditions set forth in this RFP, and any other term(s) and condition(s) in any contract subsequently awarded. The selected firm(s) shall be selected and determined through the City’s review of each response, considering the factors identified in this RFP, and any other factors that it considers relevant to serving the best interests of the City and its mission.

II.MINIMUM QUALIFICATIONS
The Proposer must have a minimum of three (3) years of work providing similar services; strong communication skills; ample experience in providing invoices and paperwork related to the scope of service performed; and be able to provide the minimum categories and amounts of insurance required.

III. PERIOD OF PERFORMANCE
Subsequent to the selection of the awarded Proposer, the contents of the Proposal shall become a contractual obligation if a contract ensues. Failure of a Proposer to accept this obligation will result in the cancellation of the contract award. The period of performance of any contract resulting from this RFP is tentatively scheduled to begin on or about February 1, 2026, and to end on or about March 20, 2026.

IV. SCOPE OF SERVICES
Proposer shall demonstrate adequate qualifications and experience in performing the following work required for manufacturing and installing this monument. The final scope of work may be adjusted after a site visit and meeting with staff. Any subcontractors or combination of subcontractors must be listed in the appropriate area of the proposal. All work must be performed in compliance with all applicable laws, regulations and codes. The Contractor will be responsible for obtaining any necessary permits.

The objectives of this RFP shall include, but not be limited to:
• The production and installation of a 14’ sierra white granite monument in the shape of the ‘Washington Monument’, mounted on a 2’ concrete pedestal. • Pondless water fountain flowing from the peak of the monument. • (2) bronze plaques 24”x24”, (1) 30”x24”, and (1) 20”x24”displayed on all (4) sides of the monument. Plaque content will be supplied to contractor. • Octagonal concrete perimeter around monument providing bench type seating. • Monument to be lighted.

V. REJECTION OF PROPOSALS
The City reserves the right to reject all Proposals received as a result of this RFP, or to negotiate separately with any source whatsoever in any manner necessary to serve the best interest of the City.

VI. ADDENDA
It is the responsibility of Proposer to check the purchasing webpage https://www.publicpurchase.com for Addenda or other additional information that may be posted regarding this RFP.

VII. QUESTION DEADLINE
Questions regarding this project are due no later than Friday, October 31, 2025, through https://www.publicpurchase.com.

VIII. RESPONSE DATE
All Proposals shall be received by the City of Porterville by 4:00 p.m. PST on the Public Purchase website, or submitted by email in a PDF format to [email protected]. by Friday, November 7, 2025.

IX. PROPOSALS
To be considered, Proposers must submit a complete response to this RFP using the format required on the Public Purchase website https://www.publicpurchase.com. One (1) original Proposal must be submitted to the City of Porterville’s via Public Purchase’s website.

X. SELECTED COMPANY OR INDIVIDUAL RESPONSIBILITIES
The selected firm(s) will be required to assume responsibility for all services offered in his/her Proposal, regardless of who produces them. Furthermore, the City will consider the selected firm(s) to be the sole point of contact with regard to contractual matters, including payment of any and all charges resulting from the contract.

XI. CONTRACT PAYMENT
The selected firm(s) will submit invoices to the City of Porterville’s Finance Department. Payment for contract services entered into as a result of this RFP within shall be made within the timeframe specified in the contract.

XII. EQUAL OPPORTUNITY AFFIRMATIVE ACTION
The City of Porterville is an Equal Opportunity Employer. The selected company or individual shall adhere to all federal and state regulations in respect to equal opportunity, affirmative action and minority representations. Minority companies and women owned business enterprises are encouraged to apply.

The City hereby affirmatively ensures that Minority Business Enterprises and Disadvantaged Business Enterprise (DBE) will be afforded full opportunity to submit Proposals in response to this notice and will not be discriminated against on the basis of race, color, national origin, ancestry, handicap, gender, religion or sexual orientation in any consideration leading to the award of contract.

No qualified disabled person shall, on the basis of disability, be excluded from participating in, be denied the benefits of, or otherwise be subjected to discrimination under any program or activity leading to the award of contract.

XIII. PROPOSAL REQUIREMENTS
All Proposals shall be organized in the following manner:

A. Proposer’s Contact Information
Name, address and telephone number of the Proposer. The name and title of the individual authorized to negotiate contract terms and make binding commitments shall be included.

B. Proposer Capacity and Experience
C. Proposer’s Team Structure / Internal Controls
Provide a description of the Proposer’s team structure. Provide an organizational chart of the company or individual indicating lines of authority for personnel involved in performance of this potential contract.

D. Experience of the Proposer
Indicate the experience the Proposer has in the following areas:
i. Indicate other relevant experience that indicates the qualifications of the Proposer, and any team members, for the performance of the potential contract. ii. Include a list of contracts the Proposer has had during the last five (5) years that relate to the Proposer’s ability to perform the services needed under this RFP. List contract reference numbers, contract period of performance, contact persons, telephone numbers, and e-mail addresses. The Proposer grants permission to the City to contact the list provided.

E. References
List names, addresses, telephone numbers, and e-mail addresses of three (3) businesses references for whom work has been accomplished and briefly describe the type of services provided. The Proposer grants permission to the City to contact the references provided. Do not include current City Staff as references. The City may evaluate references at the City’s discretion.

F. Related Information
If the Proposer has had a contract terminated for default in the last five (5) years, describe the incident. Termination for default is defined as notice to stop performance due to the Proposer’s non-performance or poor performance and if the issue of performance was either:
i. Not litigated due to inaction on the part of the Proposer, or ii. Litigated and such litigation determined that the Proposer was in default. Submit full details of the terms for default including the other party's name, address, and phone number. Present the Proposer’s position on the matter. The City will evaluate the facts and may, at its sole discretion, reject the Proposal on the grounds of the past experience. If no such termination for default has been experienced by the Proposer in the past five (5) years, so indicate.

XIV.COST PROPOSAL
The evaluation process is designed to award this procurement not necessarily to the Proposer that proposes the least cost, but rather to the Proposer whose Proposal best meets the requirements of this RFP.

A. Identification of Costs
Identify all costs, including expenses to be charged for performing the services necessary to accomplish the objectives of the contract. At a minimum the cost proposal shall include professional service fees for implementation and related services, if any.

XV. EVALUATION CRITERIA
The Proposals received will be reviewed by City Staff. This RFP is competitive and priority will be given to Proposals that most closely meet the needs of the City. All Proposals will be fully considered and rated by the evaluation team. The City may use some or all of the following criteria in its evaluation of Proposals submitted. The following list of criteria is not necessarily an all-inclusive list. The order in which criteria appear is not intended to indicate their relative importance:

A. Price: Analysis of cost competitiveness.

B. Responsiveness to RFP Requirements: Quality of the information submitted in the Proposal based on completeness, relevance, conciseness and organization of material presented.

C. Project Understanding: The level to which the Proposer understands the needs of the City, and the scope of the RFP.

D. Proposer’s Experience: Recent experience in providing similar golf management services to other public agencies.

E. References: Ability to provide references for the City’s review.

The City may also contact and evaluate the Proposer’s references; contact any Proposer to clarify any response; contact any current users of a Proposer’s services; solicit information from any available source concerning any aspect of a Proposal; and seek and review any other information deemed pertinent to the evaluation process.

The City shall not be obligated to accept the lowest-priced Proposal, but shall make an award in the best interest of the City.

Item No. 12.

CITY COUNCIL AGENDA – OCTOBER 7, 2025
SUBJECT: Authorization to Distribute a Request for Proposals (RFP) for Unsubscribed PLHA Year 3 Funds
SOURCE: Community Development
COMMENT: On February 23, 2023, the City received an executed agreement for the 2021 (Third Year) PLHA funding in the amount of $586,270.00, totaling $1,461,769 for the first 3 years. To date, $506,831.52 of Year 3 funds have been awarded for activities that assist persons who are experiencing or at risk of homelessness, leaving $79,438.48 in funds unsubscribed.

Staff is requesting authorization to distribute an RFP for the PLHA Program, for the third year of the Five-Year PLHA Plan. The remaining unsubscribed funds, consistent with the Plan, will be used for: 1) operating costs for emergency shelters and/or bridge housing programs ($63,626.91); and 2) operating costs for permanent supportive housing programs ($15,811.57). The selected subrecipient(s) will need to be a qualified, licensed and insured nonprofit organization(s) which can demonstrate institutional, managerial and financial capability to plan, manage and complete the program as described in the RFP.

The RFP will request fixed costs for the above-mentioned tasks and then a comprehensive fee schedule for all personnel, equipment and indirect costs related to additional services that may be required. Awarded funds must be expended by March 30, 2026.

RECOMMENDATION: That the City Council authorize staff to distribute a Request for Proposals (RFP) for unsubscribed PLHA Year 3 funding, consistent with the adopted PLHA Plan.

ATTACHMENTS: 1. Draft Request for Proposals (RFP) for PLHA Yr 3 Unsubscribed Funds
Appropriated/Funded:

Item No. 12.

Review By:

Department Director:

Claudia Calderon, Community Development Director
Final Approver: Fernando Gabriel-Moraga, Chief Deputy City Clerk

CITY OF PORTERVILLE

REQUEST FOR PROPOSALS FOR PERMANENT LOCAL HOUSING ALLOCATION (PLHA) THIRD YEAR FUNDING OF 2019-2023 FIVE YEAR PLAN – UNSUBSCRIBED FUNDS RFP No. ________
The City of Porterville has reopened this RFP and is seeking qualified nonprofit organizations to propose use of PLHA funds for projects that benefit individuals or families that are experiencing homelessness as described in eligible activities in this RFP.

Submittal: One PDF file must be received by:

Friday, October 31, 2025, by 5:00 pm.

Via the Public Purchase Website:
www.publicpurchase.com, or
[email protected]
Document Title: RFP No. _______ Permanent Local Housing Allocation (PHLA) Third Year Funding of 2019-2023 Five Year Plan
Late proposals will not be accepted and will be automatically disqualified from further consideration.

All proposals and any accompanying documentation become the property of the City of Porterville and will not be returned.

INQUIRIES:

Proposal forms may be inspected and electronically downloaded at no cost, at the Public Purchase website, www.publicpurchase.com. No copies of said documents will be provided by the City. All addenda and correspondence during the bid process will be handled electronically through the Public Purchase website. Questions regarding this project are due no later than Tuesday, October 28, 2025.

City of Porterville RFP for Use of PLHA Funds 2 | P a g e

REQUEST FOR PROPOSALS (RFP)

FOR FIVE YEAR PLHA PLAN
I. PROPOSED PROJECT
PROJECT TITLE: PLHA Five Year Plan (2019-2023) - Year 3 Unsubscribed Funds GRANTOR: California Department of Housing and Community Development (HCD) PROPOSAL DUE DATE: October 31, 2025
AMOUNT AVAILABLE: Third year remaining balance is $79,438.48 for single or multiple projects.

Plan
Year Available Eligible Use
Remaining
Admin
Allocation
Expenditure
Deadline
Year 3 $63,626.91
Emergency Housing &
Emergency Bridge $0 March 30, 2026
Year 3 $15,811.57
Permanent Supportive Housing
Operations $0 March 30, 2026
$79,438.48 $0
ADMINISTRATIVE ALLOWANCE: N/A
TIME PERIOD FOR CONTRACT: Four-month grant term for operating expenses for a permanent supportive service project, and/or Emergency or Bridge Housing shelter.

IMPORTANT DOCUMENTS:

Please read the following document located at: https://www.hcd.ca.gov/grants-and-funding/programsactive/permanent-local-housing-allocation • Notice of Funding Announcement: Applicants must ensure that program design meets the 2022

HCD NOFA
• Permanent Local Housing Allocation Final Guidelines
• City of Porterville Permanent Local Housing Allocation Five-Year Plan (2019-2023):
https://www.ci.porterville.ca.us/departments/community_development/community_developm ent_block_grant_program_(cdbg)/index.php
OBJECTIVE: In 2017, Senate Bill 2 (the Building Homes and Jobs Act) created the Permanent Local Housing Allocation (PLHA) program. The California Department of Housing and Community Development (HCD) announced the availability of approximately $195 million in funding for the PLHA program Entitlement and Non-entitlement Local government formula component Notice of Funding Availability (NOFA). This is the 3rd year NOFA funded from moneys deposited in the Building Homes and Jobs Trust Fund (Fund) in calendar year 2021, pursuant to Senate Bill (SB) 2 (Chapter 364, Statutes of 2017). SB 2 established the Fund and authorizes the Department to allocate 70 percent of moneys collected and deposited in the Fund, beginning in calendar year 2019, to Local governments for eligible housing and homelessness City of Porterville RFP for Use of PLHA Funds 3 | P a g e activities. The intent of the bill is to provide a permanent, ongoing source of funding to Local governments for housing-related projects and programs that assist in addressing the unmet housing needs of their local communities.

The City of Porterville, as an Entitlement Local government, applied and received 2021 formula allocation of PLHA funds in the amount of $586,270, of which $79,438.48 remain unsubscribed for the following eligible activities. The approximate PLHA five-year formula allocation amount is $2,056,524. PLHA funds must be used to carry out one or more of the eligible activities:

1. Provide operating costs for emergency shelters and/or bridge housing programs.

2. Support Permanent Housing Programs:
a. Provide operating costs for permanent supportive housing programs.

II. ELIGIBLE APPLICANTS
Nonprofit organizations are eligible to apply that can demonstrate institutional, managerial and financial capability to plan, manage and complete the program as described.

III. LOCAL CRITERIA
The recipient or sub-recipient must participate with local priority systems that are in place to include the following; HMIS for data collection, Coordinated Entry System (CES), and project must be financially feasible. Additionally, the activities funded must take place in the city limits of Porterville.

IV. ELIGIBLE ACTIVITY
The applicant may apply for funding for one or more of the eligible activities.

OPERATING COSTS FOR EMERGENCY SHELTERS AND/OR BRIDGE HOUSING PROGRAMS.

PLHA funds can be used for operating costs needed to run an emergency shelter and/or operating costs for a bridge housing beds, leading to permanent housing. This will assist in ensuring that low barrier beds for people who have been identified by the local Continuum of Care on Homelessness, the Kings/Tulare Homeless Alliance (KTHA) continue to be available.

PERMANENT HOUSING PROGRAMS: OPERATING COSTS FOR PERMANENT SUPPORTIVE HOUSING PROGRAMS (PSH) Permanent housing is community-based housing, the purpose of which is to provide housing without a designated length of stay. PLHA funds may be used for operating costs. PSH can only provide assistance to individuals with disabilities and families in which one adult or child has a disability. Supportive services designed to meet the needs of the program participants must be made available to the program participants. Placement or retention in housing must not be conditional upon participation in such services.

PSH Targets Chronically Homeless Individuals
To be eligible, proposed PSH projects must target chronically homeless individuals, as defined by HUD.

PSH is Low-barrier and Follows HUD Housing First Approach To be eligible, proposed PSH projects must be low-barrier and follow the HUD Housing First Approach.

City of Porterville RFP for Use of PLHA Funds 4 | P a g e V. GENERAL ELIGIBILITY CRITERIA
Applicants must meet the minimum general eligibility criteria described below:
• Activities must take place in the City limits of Porterville • Organizations must not discriminate on the basis of ethnicity, race, color, creed, religion, gender, national origin, age, disability, marital status, sexual orientation, gender identity, or Veteran’s discharge status.
• Applicants must agree to use the CoC’s CES as the sole referral source for each program component. The CES is the central access and referral point for all homeless individuals seeking housing in City of Porterville. This system will identify the most appropriate housing options while also prioritizing the most vulnerable individuals for placement into permanent housing. The system will then maintain a steady flow of referrals to all available housing options. To ensure these individuals have appropriate access to the program components, a project may need to modify its entrance criteria or use reasonable accommodation to admit tenants who would otherwise not be able to apply. By agreeing to use the coordinated entry system as the sole referral source, applicants agree to make reasonable accommodation to accept the referrals. • Applicants must agree to operate projects under the “Housing First” model, meaning prospective tenants are not required to agree to participate in services prior to entering the housing nor can service participation be a requirement of tenancy. Tenants can be required to adhere to a standard market lease, and their tenancy should be supported by eviction prevention strategies, including the engagement of services as appropriate.
• Multiple organizations may apply as a collaborative or joint venture; however, a lead entity must be designated.
• Organizations must be able to demonstrate capacity to start operations within 90 days of contract award.
• Organizations must have adequate financial capacity to perform proposed operations on a reimbursement basis
• Organizations must submit reports and invoices in a timely manner.

VI. APPLICATION SUBMISSION REQUIREMENTS

APPLICATION PROCESS
Applications from this Request for Proposals (RFP) from Qualified Agencies will be accepted beginning Saturday, October 11, 2025, through Friday, October 31, 2025. Agencies funded as a result of this RFP are expected to execute contracts with the City of Porterville by November 28, 2025, and begin program operations no later than 30 days from contract execution.

Respondents shall submit a complete RFP application, (including all attachments), to:

All proposals must be submitted in PDF format electronically to the City of Porterville, via the Public Purchase website, www.publicpurchase.com, or via email to [email protected] and titled “RFP No. -______________ Permanent Local Housing Allocation (PHLA) Third Year Funding of 2019-2023 Five Year Plan – Unsubscribed Funds”.

The City will review and evaluate each qualification and proposal submission. The City reserves the right to obtain clarification or request additional information, including an interview. If an interview is required, City of Porterville RFP for Use of PLHA Funds 5 | P a g e they will be scheduled for November 5 and 6, 2025 (tentative). Proposals will be evaluated and ranked according to the following criteria:

Criteria Points
Understanding of the project and scope of services 40
Experience in the disciples directly relevant to the
project and scope of services
30 Proposed budget and fee structure 30
Following an evaluation of the proposals, it is expected that the selected agency(ies) will be recommended to the City Council for approval at its meeting on November 18, 2025. If approved by the City Council, a subrecipient agreement will be executed between the City of Porterville and the selected agency(ies).

The City of Porterville, as a unit of local government, reserves the right to reject any and/or all proposals, reserve the right to waive any formalities or irregularities in the proposal or evaluation process, and reserve the right to award contract(s) in the best interest of the City of Porterville. In addition, the City will not reimburse costs associated with the preparation or presentation of the proposals.

APPLICATION FORMAT
The submitted proposals should contain the following components:
• Applicant Information Form (Attachment A)
• Project Narrative
o Program Description and Design
o Management of Program
o Fiscal Management
o Diversity and Multicultural Competency
• Estimated Spending Plan and Revenue Summary Form (Attachment B)

APPLICANT INFORMATION FORM
See form in Attachment A.

PROJECT NARRATIVE

1. Program Description and Design (Limit your response to 3 pages) a. Program Description
i. Provide a short, one or two sentence explanation of the purpose of this program and what the funds will be used on.
ii. Explain why the program is needed.
b. Provide a detailed description of your entire proposal as below:
i. Describe the scope of the project, including the number of households that will be served annually, the program services and financial assistance that will be offered to address housing and supportive service needs. Detail the program activities under this service model and how each one will help to achieve one or more of the eligible activities listed in the City of Porterville’s PLHA Five-Year Plan.

City of Porterville RFP for Use of PLHA Funds 6 | P a g e ii. Describe annual outcomes the project expects to accomplish throughout the grant period.
iii. Describe how program services and/or other resources within your agency will be used to quickly reduce housing barriers and quickly engage participants in successfully maintaining housing stability.
iv. Describe how your project will achieve geographic dispersion and client choice in offering housing placements throughout the City of Porterville. v. Describe the project timeline for program start-up, hiring staff, and achieving fully operational status.
vi. If the applicant is partnering with another organization to provide housing and/or services to project participants, list the names of the partners and provide information on the specific roles and responsibilities of each. vii. Describe how you intend to measure program effectiveness in terms of outcomes to be achieved.
c. Participants
Describe your agency’s experience in the past two years providing services to persons who are experiencing homelessness or at risk of homelessness. i. Describe how you determined the number of clients to be served with the funding requested in this application.
ii. Describe the population(s) you intend to serve. Explain how the target population is identified, qualified and monitored. How will the project link populations to units of non-time limited housing?
d. Personnel
i. Describe the overall staffing plan to accomplish activities in the proposed program, including project leadership, reporting responsibilities, and daily program operations.
e. Collaboration/Coordination
Describe any formal or informal coordination, partnerships, or collaborations with other organizations proposed in this application.
i. Will the proposed program use subrecipients and/or subcontractors? If yes, please list each partner agency, describe their role as either a subrecipient or contractor, describe what services and the frequency of services that will be offered by the partner agency, and provide a brief description of the partner agency’s experience providing homelessness services.
ii. Describe the organization’s ability to collect data electronically and your agency’s plan to participate in HMIS and/or Coordinated Entry.

2. Fiscal Management (Limit your response to one page)
a. Please outline the organization’s initial program budget, including the availability of other revenue sources. Complete the Estimated Spending Plan and Revenue Summary Form (Attachment B). If the sections do not apply to your program type or you are not requesting funds please enter $0 or N/A. Do not leave sections blank. b. As part of the organization’s initial program budget, please identify all personnel who will provide direct or indirect support of the organization’s proposed services. Include each position title, the number of staff positions within each position title, and the number of Full Time Equivalents (FTEs) within each position title category. Identify additional fund City of Porterville RFP for Use of PLHA Funds 7 | P a g e source(s) that pays for each staff member’s salary. These positions should be the same as those listed in the Personnel section of the proposal. c. Describe how the organization will assure the proper use and safeguarding of public funds and experience using government funds. Does your organization have policies and procedures regarding the financial operations of the organization? Have recent reviews or audits of the organization by a certified public accountant or other financial professional identified any weaknesses in the organization’s financial internal controls? If so, please provide the written report identifying the weaknesses and describe how the organization has responded to correct weaknesses.
d. Describe the organizations overall financial condition and the applicant’s ability to fund potential cost overruns or other costs not anticipated in the project budget. e. Provide copies of the last single audit and 990 filed

3. Diversity and Multicultural Competency (Limit your response to one page) Cultural Competency is defined as:
• Having a defined set of values and principles, and demonstrating behaviors, attitudes, policies and structures that enable the organization to work effectively in cross-cultural situations; and
• Having the capacity to 1.) value diversity, 2.) conduct self-assessment, 3.) manage the dynamics of difference, 4.) acquire institutional knowledge, and 5.) adapt to diversity and the cultural contexts of the communities being served; and • Incorporating the above in all aspects of policy making, administration, practice, service delivery and involving consumers and key stakeholders.
a. Explain your agency’s philosophy and the specific efforts that are in place to assure that this project will be culturally competent and linguistically accessible for the population that will be served. Be sure to include the following information in your response:
i. Based on your understanding of the target population and subpopulation(s), describe how your project will be culturally relevant, sensitive, and linguistically accessible for the individuals or households that will be served, including efforts related to staffing, outreach and service design (i.e., how the project will help reduce barriers to housing and services for individuals of color and those households for whom English is not the primary language); ii. Describe how the ethno-cultural backgrounds of your project staff and agency board reflect that of the identified population to be served and/or how your agency is working to broaden staff and board diversity and knowledge around cultural competency; and
iii. Describe any means or efforts that are in place to assess the cultural competency of your organization and make changes accordingly.

ESTIMATED SPENDING PLAN AND REVENUE SUMMARY FORM
See Attachment B – Proposed Budget Form
VII. RESPONSIVENESS
All proposals will be reviewed to determine compliance with administrative requirements and instructions specified in this RFP. The Applicant is specifically notified that failure to comply with any part of the RFP may result in rejection of the proposal as non-responsive. The City of Porterville also reserves the right at its sole discretion to waive minor administrative irregularities.

City of Porterville RFP for Use of PLHA Funds 8 | P a g e

ATTACHMENTS
A – Applicant Information Form

1. Project title:

2. Project location:

3. Number of households served on a given day: Number of households served annually:

4. Number of individuals served on a given day: Number of Individuals served annually:

5. a. This project is specifically designed to serve the following population:
(Please be very specific and check only those that apply) □ Homeless single adults
□ Homeless families with children
□ Homeless young adults (ages 18 - 25)

5. b. This project is specifically designed to serve the following subpopulation:
(Please check all that apply)
□ Homeless households living on the streets
□ Homeless households living in shelters
□ Homeless households living in transitional housing
□ Persons who are chronically homeless
□ Persons with serious mental illness
□ Persons with significant drug/alcohol addictions
□ Persons with chronic medical condition(s)
□ Persons exiting the foster care system
□ Persons exiting criminal justice facilities
□ Persons exiting mental health or psychiatric inpatient facilities □ Persons exiting residential chemical dependency treatment facilities

6. DUNS Number:

7. Federal Tax ID Number:

8. Contact Information for Project Applicant:

Lead Applicant Agency:
__________________________________________________________________________ Agency Mailing
Address:_________________________________________________________________________ City of Porterville RFP for Use of PLHA Funds 9 | P a g e Total Annual Agency Operating Budget (for all activities of the applicant agency from all sources):
______________
Executive Director Program Manager HMIS Data
Manager
Finance/Bookkeeper
Name
Title
Address (if
different mailing
then above)

Phone
FAX
Email

9. Applicant Type
Nonprofit organization

10. Provide the caption, cause number, Court, Counsel, and general summary of any litigation pending or judgment rendered within the past three (3) years against the applicant, as applicable.

City of Porterville RFP for Use of PLHA Funds 10 | P a g e

11. Indicate the extent, if any, to which the firm, association or corporation or any person in a controlling capacity or any position involving the administration of federal, state or local funds; is currently under suspension, debarment, voluntary exclusion, or determination of eligibility by any agency; has been suspended, debarred, voluntarily excluded or determined ineligible by any agency within the past three (3) years; does have a proposed debarment pending; has been indicted, convicted or has a civil judgment rendered against said person, firm, association or corporation by a court of competent jurisdiction in any matter involving fraud or misconduct with the past three (3) years.

City of Porterville RFP for Use of PLHA Funds 11 | P a g e

ATTACHMENT B
Item No. 13.

CITY COUNCIL AGENDA – OCTOBER 7, 2025
SUBJECT: Approval of Final Subdivision Map – The Villas at Sierra Meadows, Phase 4 (Smee Homes, Inc.)
SOURCE: Engineering and Project Management
COMMENT: On October 1, 2024, the City Council approved Resolution No. 77-2024, amending and approving the tentative subdivision map for The Villas at Sierra Meadows, Phases 4 and 5.

The subdivider, Smee Homes, Inc., has now submitted the final subdivision map for Phase 4 for Council consideration. A subdivision agreement has been executed, all required fees have been paid, and the subdivider has provided the necessary guarantees to complete and accept the public improvements.

The Engineering & Project Management Director and City Engineer have reviewed and approved the final map, improvement plans, specifications, and offers of dedication. The final subdivision map conforms to the approved tentative map.

RECOMMENDATION: That the City Council:

1. Approve the final subdivision map of The Villas at Sierra Meadows, Phase 4;

2. Accept all offers of dedication shown on the final map or by separate deed; and

3. Authorize the City Clerk to file the map with the Tulare County Recorder.

ATTACHMENTS: 1. Reso 77-2024_10_01_24

2. Villas 4 Final Map
Appropriated/Funded:

Review By:

Department Director:

Item No. 13.

Javier Sanchez, Engineering & Project Management Director Final Approver: Fernando Gabriel-Moraga, Chief Deputy City Clerk

SURVEYOR'S STATEMENT

THIS MAP WAS PREPARED BY ME, OR UNDER MY DIRECTION, AND IS BASED UPON A FIELD SURVEY

IN CONFORMANCE WITH THE REQUIREMENTS OF THE SUBDIVISION MAP ACT AND LOCAL ORDINANCE AT THE REQUEST OF DARNELL DEVELOPMENT IN OCTOBER 2023. I HEREBY STATE THAT THIS FINAL MAP SUBSTANTIALLY CONFORMS TO THE APPROVED OR CONDITIONALLY APPROVEDTENTATIVE MAP, IF ANY. ALL MONUMENTS ARE OF THE CHARACTER AND OCCUPY THE POSITIONS INDICATED AND ARE SUFFICIENT TO ENABLE THE SURVEY TO BE RETRACED.BRIAN S. BORUM, PLS 8006 DATE THE VILLAS AT SIERRA MEADOWS PHASE 4 &5 2020-048
PREPARED BY:BORUM LAND SURVEYING INC.
1445 W. GRAND AVENUE STE. C
GROVER BEACH, CA 93433
(805) 270-4154
SHEET 1 OF 2 SHEETS
PREPARED FOR:DARNELL DEVELOPMENT
1118 N CHINOWTH ST,
VISALIA, CA 93291

OWNER'S STATEMENT

WE HEREBY STATE WE ARE THE OWNERS OF, OR HAVE SOME RIGHT, TITLE OR INTEREST IN AND TO, THE REAL PROPERTY INCLUDED WITHIN

THE SUBDIVISION SHOWN UPON THIS MAP, AND THAT EXCEPT AS SHOWN ON THIS MAP AND STATEMENTS MADE A PART THEREOF, WE ARETHE ONLY PERSONS WHOSE CONSENT IS NECESSARY TO PASS CLEAR TITLE TO SAID PROPERTY AND WE HEREBY CONSENT TO THE MAKING

OF SAID MAP AND SUBDIVISION AS SHOWN WITHIN THE DISTINCTIVE BOUNDARY LINES, AND HEREBY CONSENT TO THE RECORDATION OF SAID MAP.THE REAL PROPERTY DESCRIBED BELOW IS DEDICATED IN FEE FOR PUBLIC PURPOSES:THAT PORTION OF GIBBONS AVENUE, TRACEN STREET, JETT AVENUE, ELSIE STREET, KHLOE AVENUE, MOOREA STREET, TROOPER AVENUE, NEVA AVENUE, KITTERY AVENUE, OUTLOT A FOR CITY PARK PURPOSES AND OUTLOT B, WITHIN THE BOUNDARIES OF THIS SUBDIVISION.

THE REAL PROPERTY DESCRIBED BELOW IS DEDICATED AS AN EASEMENT FOR PUBLIC PURPOSES:THE 6.00 FOOT PUBLIC UTILITY EASEMENT (PUE)WITHIN THE BOUNDARIES OF THIS SUBDIVISION.

FOR: SMEE HOMES INC., A CALIFORNIA CORPORATIONNAME:

TITLE:

NOTARY ACKNOWLEDGEMENT

A NOTARY PUBLIC OR OTHER OFFICER COMPLETING THIS CERTIFICATE VERIFIES ONLY THE IDENTITY OF THE INDIVIDUAL WHO SIGNED THE DOCUMENT TO WHICH THIS CERTIFICATE IS ATTACHED, AND NOT THE TRUTHFULNESS, ACCURACY, OR VALIDITY OF THAT DOCUMENT.

STATE OF CALIFORNIA
COUNTY OF S.S.

ON , BEFORE ME, , A NOTARY PUBLIC,

PERSONALLY APPEARED, WHO PROVED TO ME

ON THE BASIS OF SATISFACTORY EVIDENCE TO BE THE PERSON(S) WHOSE NAME(S) IS/ARE SUBSCRIBED TO THE WITHIN INSTRUMENT AND

ACKNOWLEDGED TO ME THAT HE/SHE/THEY EXECUTED THE SAME IN HIS/HER/THEY AUTHORIZED CAPACITY AND THAT BY HIS/HER/THEIR

SIGNATURE(S) ON THE INSTRUMENT THE PERSON(S),OR THE ENTITY UPON BEHALF OF WHICH THE PERSON(S), ACTED, EXECUTED THE INSTRUMENT.I CERTIFY UNDER PENALTY OF PERJURY UNDER THE LAWS OF THE STATE OF CALIFORNIA THAT THE FORGOING PARAGRAPH IS TRUE AND CORRECT. WITNESS MY HAND.

NOTARY PUBLICPRINTED NAME:

COUNTY OF: COMMISSION EXPIRES: COMMISSION NO:

RECORDER'S STATEMENT
DOCUMENT NO. FEE PAID: FILED THIS DAY OF , 20 , AT M. IN VOLUME OF MAPS, AT PAGE , TULARE COUNTY RECORDS, AT THE REQUEST OF BORUM LAND SURVEYING INC.

TARA K. FREITAS, CPATULARE COUNTY ASSESSOR/ CLERK-RECORDER BY:

DEPUTY COUNTY RECORDER

NOT TO SCALE
www.borumlandsurveying.com
N89°50'02"W 2650.42'
1325.21' 1325.21'
N00°38'54"W 2659.66'
1329.83' 1329.83'
N89°58'24"W 2659.51'
1329.76' 664.88' 664.88'
1326.56' 1326.56'
N00°27'11"E 2653.12' N89°54'13"W 2654.96' (N89°54'08"W 2654.95)' 1327.48' 663.74' WEST GIBBONS AVENUE

SOUTH INDIANA STREET

SOUTH JAYE STREET
N00°33'03"E
1328.19' 1328.19'
2656.38'
N

BOUNDARY DETAIL

N00° 30' 15"E 1327.34'
663.74'
S1/4 COR. SEC. 2-22/27
FD. 2" BC MON. ILL DOWN
8" IN WELL PER RM 41/09

RIGHT TO FARM NOTICE
IN ACCORDANCE WITH SECTION 7-29-1070(A) OF THE TULARE COUNTY ORDINANCE CODE, AND AS A CONDITION OF APPROVAL OF

THE ABOVE-REFERENCED USE PERMIT, PARCEL MAP, SUBDIVISION MAP OR MINING AND RECLAMATION PLAN, THE UNDERSIGNED HEREBY ACKNOWLEDGES THAT: IT IS THE DECLARED POLICY OF TULARE COUNTY TO CONSERVE, ENHANCE AND ENCOURAGE

AGRICULTURAL OPERATIONS WITHIN THE COUNTY, RESIDENTS OF PROPERTY ON OR NEAR AGRICULTURAL OPERATIONS WITHIN THE COUNTY.L RESIDENTS OF PROPERTY ON OR NEAR AGRICULTURAL LAND SHOULD BE PREPARED TO ACCEPT THE INCONVENIENCES AND DISCOMFORT ASSOCIATED WITH AGRICULTURAL OPERATIONS, INCLUDING, BUT NOT NECESSARILY LIMITED TO: NOISE, ODORS, FUMES,DUST, SMOKE, INSECTS, OPERATION OF MACHINERY (INCLUDING AIRCRAFT) DURING ANY 24 HOUR PERIOD, STORAGE AND DISPOSAL

OF MANURE, AND THE APPLICATION BY SPRAYING OR OTHERWISE OF CHEMICAL FERTILIZERS, SOIL AMENDMENTS, HERBICIDES AND PESTICIDES. CONSISTENT WITH THIS POLICY, CALIFORNIA CIVIL CODE SECTION 3482.5 PROVIDES THAT NO AGRICULTURAL OPERATION,

AS DEFINED AND LIMITED BY THAT SECTION, CONDUCTED AND MAINTAINED FOR COMMERCIAL PURPOSES, AND IN A MANNER

CONSISTENT WITH PROPER AND ACCEPTED CUSTOMS AND STANDARDS, AS ESTABLISHED AND FOLLOWED BY SIMILAR AGRICULTURALOPERATIONS IN THE SAME LOCALITY, SHALL BE OR BECOME A NUISANCE, PRIVATE OR PUBLIC, DUE TO ANY CHANGED CONDITION INOR ABOUT THE LOCALITY, AFTER THE SAME HAS BEEN IN OPERATION FOR MORE THAN THREE YEARS IF IT WAS NOT A NUISANCE AT THE TIME IT BEGAN.
(N89°49'57"W 2650.46')
<N89°49'57"W 2650.54'>
[N89°50'15"W 2650.44']
(1325.23') (1325.23')
<N00°38'54"E 2659.59'>
(N00°38'54"E 2659.51') BASIS OF BEARINGS
(N89°28'53"W 2659.45')
<N89°58'18"W 2659.36'>
(N00°33'07"E 2256.27')
(N00°27'20"E 2652.98')
<N00°27'33"E 2653.06'>
(1326.49') (1326.49') W1/4 COR SW 1/4 SEC. 2-22/27 FD 2" BC LS 7027 S50° 48' 06"E 0.20' FROM CALCULATED POSITION SW COR SEC. 2-22/27
FD. 2" BC IN MON WELL
STAMPED LS 7027
CTR 1/4 COR SEC. 2-22/27
FD. 2" BC STAMPED LS 7027
DOWN 8"
W 1/4 COR SEC. 2-22/27
FD. N&T ILL. IN CONC DOWN 6"
E1/4 COR. SW 1/4
SEC. 2-22/27
FD 2" BC STAMPED LS 7027
DOWN 2"

FLOOD HAZARD INFORMATIONAL NOTE

AS DELINEATED ON THE FEDERAL EMERGENCY MANAGEMENT AGENCY, NATIONAL FLOOD INSURANCE PROGRAM, FLOOD INSURANCE RATE MAP, FOR COMMUNITY NUMBER 065066, DATED JUNE 16, 2009, PANEL NO. 1641, THE PROPERTY SHOWN ON THIS MAP LIES WITHIN ZONE X (SHADED) WHICH FLOOD ZONE DOES NOT REQUIRE FLOOD MITIGATION MEASURES.

SEE LEGEND ON SHEET 2

BEING A SUBDIVISION OF THE EAST HALF OF THE SOUTHEAST QUARTER OF THE SOUTHWEST QUARTER OF THE SOUTHWEST QUARTER OF SECTION 2, TOWNSHIP 22 SOUTH, RANGE 27 EAST,

MOUNT DIABLO MERIDIAN,

IN THE CITY OF PORTERVILLE, COUNTY OF TULARE, STATE OF CALIFORNIA APRIL 2025

SOIL ENGINEER'S STATEMENT

I HEREBY STATE THAT THE PRELIMINARY SOILS REPORT WAS SUBMITTED BY ME IN DATE IN ACCORDANCE WITH THE PROVISIONS OF ORDINANCE 900 OF THE MUNICIPAL CODE OF THE CITY OF PORTERVILLE AND THAT SAID REPORT IS ON FILE IN THE CITY BUILDING INSPECTOR'S OFFICE.

SOILS REPORT NO. DATE
DATED THIS DAY OF , 20 .
xxxxxxxx, PE xxxx

CITY CLERK'S STATEMENT
I, JOHN D. LOLLIS, CITY CLERK OF THE CITY OF PORTERVILLE, STATE OF CALIFORNIA, HEREBY STATE TO THE COUNTY RECORDER, AND TO WHOMSOEVER IT MAY CONCERN, THAT ALL PROVISIONS OF DIVISION 2, TITLE 7 OF THE GOVERNMENT CODE OF THE STATE OF CALIFORNIA AND OF ANY LOCAL ORDINANCES

PERTAINING TO DEPOSITS REQUIRED AT THE TIME OF APPROVAL OF THIS MAP BY THE CITY COUNCIL OF THE CITY OF PORTERVILLE HAVE BEEN COMPLIED WITH.

DATED THIS DAY OF , 20 .

CITY CLERK

CITY COUNCIL'S STATEMENT

THIS IS TO STATE THAT AT A REGULAR MEETING OF THE CITY COUNCIL OF THE CITY OF PORTERVILLE HELD ON THE DAY OF , 20____, AN ORDER WAS DULY

AND REGULARLY MADE AND ENTERED INTO APPROVING THIS MAP AND SUBDIVISIONS, AND ON

BEHALF OF THE PUBLIC, ACCEPTING, SUBJECT TO IMPROVEMENTS, THE PUBLIC STREETS AND

ACCEPTING THE PUBLIC UTILITY EASEMENTS AND OUTLOT A & B, ALL INCLUDED WITHIN THE BOUNDARIES OF THE SUBDIVISION AND AS SHOWN AND/OR STATED UPON THIS MAP.

WITNESS MY HAND AND OFFICIAL SEAL OF THE CITY OF PORTERVILLE THIS ON THE DAY OF , 20 .

CITY CLERK

ZONING ADMINISTRATOR'S STATEMENT
I HEREBY STATE THAT THIS MAP CONFORMS TO THE APPROVED TENTATIVE MAP DATED FEBRUARY 4, 2020.

DATED THIS DAY OF , 20 .

JASON RIDENOURCOMMUNITY DEVELOPMENT DIRECTOR

BOARD OF SUPERVISORS' STATEMENT
I, JASON T. BRITT, COUNTY ADMINISTRATIVE OFFICER / CLERK OF THE BOARD OF SUPERVISORS OF THE COUNTY OF TULARE, STATE OF

CALIFORNIA , DO HEREBY STATE THAT SAID BOARD OF SUPERVISORS HAS APPROVED THE PROVISIONS MADE FOR THE PAYMENT OF TAXES AS PROVIDED IN DIVISION 2, TITLE 7 OF THE GOVERNMENT CODE OF STATE OF CALIFORNIA.

DATED THIS DAY OF , 20 .

JASON T. BRITT

COUNTY ADMINISTRATIVE OFFICER / CLERK OF THE BOARD OF SUPERVISORS BY:

DEPUTY

CITY SURVEYOR'S STATEMENT

I HEREBY STATE THAT I HAVE EXAMINED THIS MAP, AND I AM SATISFIED THAT IT IS TECHNICALLY CORRECT,

AND THAT THE SUBDIVISION AS SHOWN IS SUBSTANTIALLY THE SAME AS IT APPEARED ON THE APPROVED TENTATIVE MAP, AND THAT ALL THE PROVISIONS OF CHAPTER 2, DIVISION 2, TITLE 7 OF THE GOVERNMENT

CODE AND ANY LOCAL ORDINANCE APPLICABLE AT THE TIME OF APPROVAL OF THE TENTATIVE MAP, HAVE BEEN COMPLIED WITH.DATED THIS _______DAY OF ________,20___BY:_____________________________________________ DEE JASPAR, RCE 23042

CITY ENGINEER'S STATEMENT

I HEREBY STATE THAT I HAVE EXAMINED THIS MAP, AND THAT THE FINAL LAND DIVISION AS SHOWN, IS SUBSTANTIALLY THE SAME AS IT

APPEARED ON THE APPROVED TENTATIVE MAP, AND ANY APPROVED ALTERATIONS THEREOF, AND THAT ALL THE PROVISIONS OF THE LOCAL ORDINANCE APPLICABLE AT THE TIME OF APPROVAL OF THE TENTATIVE MAP, HAVE BEEN COMPLIED WITH. I FURTHER STATE THAT

ALL REQUIRED OFFSITE AND ONSITE IMPROVEMENTS HAVE EITHER ALREADY BEEN INSTALLED, HAVE BEEN DEFERRED UNTIL FURTHER DEVELOPMENT, OR ADEQUATE BONDS OR OTHER SUITABLE SURETIES HAVE BEEN PROVIDED.DATED THIS ____ DAY OF ___________, 20___BY: _____________________________________________________ DANIEL CERVANTEZ, RCE 75530

CITY LIMIT LINE



33.27'
N44°22'08"W

28.35'

60.00'
N89°58'21"W 352.01'
N89°54'13"W 663.74'
33 32 31 30 29

47.13'
527.66'

6.11'
((N89°54'08"W 352.22')) ((N89°14'50"W 540.29')) C1
C2
N89°54'13"W 1991.22' TO SECTION
N89°14'18"W 540.40'
6,485 sf.
2 6,484 sf.
3 6,484 sf.
4 6,898 sf.
5 9,077 sf.
6 10,703 sf.
7 6,159 sf.
8 6,300 sf.
9 6,300 sf.
23 5,744 sf.
6,532 sf. 24
25 5,028 sf.
27 5,521 sf.
28 5,033 sf.
29 5,035 sf.
30 5,037 sf.
31 5,039 sf.
32 5,695 sf.
37 5,895 sf.
36 5,895 sf.
35 5,895 sf.
34 5,592 sf.
33 5,594 sf.
42 5,895 sf.
41 5,895 sf.
40 5,895 sf.
39 5,695 sf.
38 4,811 sf.
51 4,601 sf.
50 4,601 sf.
49 4,536 sf.
48 5,657 sf.
47 8,534 sf.
46 5,800 sf.
43 6,309 sf.
10 6,471 sf.
11 10,481 sf.
12 7,888 sf.
13 6,427 sf.
14 6,449 sf.
15 7,610 sf.
16 12,706 sf.
17 7,224 sf.
18 7,213 sf.
19 7,214 sf.
20 7,214 sf.
21 7,575 sf.
22 N89°58'24"W 108.08'
N89°58'24"W 108.07'
N89°58'24"W 108.07'
N89°58'24"W 108.06'
N89°58'24"W 98.87'

60.00'

60.00'

60.00'

60.00' 60.00'

60.00' 64.82'

91.24'

56.00' 60.00' 60.00' 60.00' 70.44' 94.07'

45.00' 60.00' 60.00' 60.00'

4.08'
237.87'
237.99'

99.68'

96.14'
N0°30'20"E 120.24'
N0°30'20"E 120.23'
N0°30'20"E 120.23'
N0°30'20"E 120.22'
N7°45'51"E 110.04' R
N56°17'03"E 116.25'
N89°58'24"W 94.30'
N89°58'24"W 99.99'
N89°58'24"W 91.79'
N53°08'58"W 122.24' R
N2°23'44"W 88.77'
N0°27'21"E 100.00'

34.29'
N89°14'37"W 333.84'
N0°27'21"E 191.78'
N89°58'24"W 334.02'
N0°30'20"E 390.28'
N52°07'18"E 137.04' R
N0°27'21"E 88.58'
N0°27'21"E 100.00'
130.12' 16.85' 45.00'

80.00' 80.00'

80.00' 80.00'

45.09'

17.14'

23.66'
N44°45'32"W

28.18'
N45°14'28"E

28.39'
N89°58'24"W 275.31'

50.73' 95.20' 58.67' 65.00'

58.67'
N0°27'21"E 100.00'
N0°27'21"E 90.34'
N32°10'39"W 113.85' R
N71°13'48"W 94.76'
N89°58'24"W 98.17'

25.22' 45.00'

98.97' 70.29' 55.00'

39.62'

50.00'

50.00'

50.00'

50.00'

50.00'

50.00'

50.00'

50.00'
N89°58'24"W 100.75'
N89°58'24"W 100.71'
N89°58'24"W 100.67'
N89°58'24"W 100.63'

37.92' 58.95' 58.95' 58.95' 38.95'

80.00' 80.00'

38.07' 58.95' 58.95' 58.95' 38.95'

57.92' 58.95' 58.95' 58.95' 58.95'
N89°58'24"W 293.73'

80.00' 80.00'
N0°27'21"E 100.00'
N0°27'21"E 100.00'
N0°27'21"E 100.00'
N0°27'21"E 100.00'
N0°27'21"E 100.00'
N0°27'21"E 100.00'
N0°27'21"E 100.00'
N0°27'21"E 100.00'
N45°01'42"E

28.28'
N44°45'32"W

28.18'

28.39'
N45°14'28"E
N44°45'32"W

28.18'
N89°58'24"W 266.87'

60.00'

45.67'

80.63'
N0°27'21"E 100.00'
N0°27'21"E 95.28'
N51°47'39"E 109.85'
N89°58'24"W 92.01'
N89°58'24"W 92.01'

40.00' 29.58'

50.00'

50.00'

50.00'

50.00'

35.00'

45.00'

62.02'
N45°14'24"E

28.39'
N44°45'32"W

28.18'
N89°58'24"W 92.01'

48.69'

28.39'
N45°14'28"E
N45°37'52"E

28.22'
N44°23'38"W

28.36'

28.39'
N45°14'28"E
N44°44'02"W

28.17'
114.19' 64.93' 65.11' 120.35' 35.42'
188.14' 196.04'
167.15' 166.87'
N0°27'21"E 256.01'
174.86' 174.87'
256.01'
N89°58'24"W 535.74'
349.73' 186.01'
256.01'
28' 28'
28' 28'
28' 28'
28' 28' 28' 28'
28' 28'
28' 28'
28' 28'
28' 28' 28' 28'
28' 28'
28' 28'
28' 28'
28' 28'
28' 28' 28' 28'
28' 28'
28' 28'
N0°27'21"E 512.01'
N0°30'07"E 1327.37'
N0°27'11"E 1326.56' N0°27'11"E 1326.56'
1 2 3 4 2 PM 2995
PM 30/96 6 7 8 TRACT NO. 77
RM 19/108
GRANT DEED DOCUMENT NO. 2017-0030156 TCOR

PORTERVILLE CEMETERY DISTRICT

GRANT DEED
DOCUMENT NO. 2017-0030156 TCOR

OUTLOT A
37,528 sf.

28.65'
36'
56'
56'

GIBBONS AVENUE

JAYE STREETJETT AVENUE

TRACEN STREET

ELSIE STREET

MOOREA STREET

TRACEN STREET

TROOPER AVENUE

NEVA AVENUE

KHLOE AVENUE

JAYE STREET
25'
25'
8,962 sf.
1 85.09'

65.08'
N89°27'09"W 89.08'
5,043 sf.
44 N44°25'30"W

26.90'

12.79'

14.11'

99.04'
10'
N45°38'01"E

26.81' 12.70'

14.11' 394.68'
N44°23'33"W

42.54'

42.19'
782.24'
131.74'

50.75' 75.48'
46'
46'

14.20'

14.19'
145.94'
N45°36'22"E 15.00'
N44°45'32"W 15.00'
N45°15'58"E 15.00'
6' PUE
6' PUE
6' PUE
6' PUE 6' PUE
6' PUE
6' PUE
6' PUE
10'
10'
10'
10'
R1 R2
R3
R4
R5
R6
R7
R8
R9
R10
R11 R12
R13
R14
R15
R16
R17
R18
R19
R20
R21
R22
R23
R24
R25 R26
R27
R28
R29
R30
R31
R32
R33
C5
C6
C7
C11
C13
C12
5,205 sf.
45 R34
C14
C15
C16
C17
C18
C19
C21
C24 C22
C25
C26
C27
C28C29
C23
C30
C31
C32
C33
C34 C35 C36
C37

15.71'
N88°16'37"E 67.10'
N89°58'24"W

15.00'
C20
100.26' 52.05'
N21°55'09"E 97.77'
N44°45'32"W 15.00' N45°14'28"E 15.00'
150.72'
160.01'
253.88'
160.01'
160.01'

61.85' 62.23'
278.36'
229.08'

78.05'

41.82' 36.23'

69.58'
253.73'
160.01'
239.63'

40.26'
N0°27'21"E 296.26'

70.22'
100.79'
N89°58'24"W 156.79'

28.00' 28.00'
N0°27'21"E 2.33'
N45°14'28"E 14.09' N89°58'24"W 275.11'
N44°30'24"W 12.30'
N0°27'21"E 1.31' N89°32'39"W 56.00' N0°27'21"E 1.82'
N45°02'01"E 12.27' N89°58'24"W 86.68'
N44°46'20"W 9.48'
N0°27'11"E 3.33'
N89°32'49"W

56.00'

31.63' 24.37'38.48'
N0°27'11"E 934.20'

REMAINDER
895.90' 38.30'24.36'
895.55'

ELSIE STREET
N89°58'24"W 349.73'
SIERRA MEADOWS PH 2
RM 42-69
42'
34 RECORD CURVE TABLE
((C1))((C2))

68.59' 00°39'18" 6000'

34.53' 00°19'47" 6000'

CURVE LENGTH RADIUS DELTA

CURVE DATA
CURVE
C1
C2C3C4C5C6C7C8
C9
C10
LENGTH

68.7234.3824.07
126.42

30.1944.29

51.9424.07

24.06 126.28
RADIUS
6000.006000.00

50.0050.0050.0050.0050.0050.0050.0050.00
DELTA
0°39'23"0°19'42"
27°34'57"
144°51'53"
34°35'25"50°45'14"59°31'13"27°34'57"27°34'05"
144°42'24"

CURVE DATA
CURVE
C11
C12C13C14
C15C16
C17C18
C19
C21
LENGTH

49.61 44.29

26.17 21.90

2.24 24.1438.87

41.1535.23
127.20
RADIUS

50.0050.0050.0050.0050.0050.0050.0050.0050.0050.00
DELTA
56°50'43"50°45'14"29°59'25"25°05'51"
2°34'07"
27°39'58"44°32'33"47°09'23"40°21'57"
145°45'42"

CURVE DATA
CURVE
C22C23C24C25C26C27C28
C29
C30
C31
LENGTH

11.95 15.62

8.44 32.97

41.1541.15

11.01 24.0624.0624.15
RADIUS

50.0050.0050.0050.0050.0050.0050.0050.0050.0050.00
DELTA
13°41'49"17°53'37"
9°40'28"
37°46'42"47°09'23"47°09'23"12°36'56"27°34'05"27°34'05"27°40'19"

CURVE DATA
CURVE
C32C33
C34
C35C36
C37
LENGTH

25.32 44.29

48.53 9.11

24.15 127.25
RADIUS

50.0050.0050.0050.0050.0050.00
DELTA
29°00'47"50°45'14"55°36'47"10°26'32"27°40'19"
145°49'21"

RECORD RADIAL

LINE TABLE
((R1))((R2))((R3))((R4))
N00°05'52"EN00°45'10"E
S00°45'10"W
N00°25'23"E

SEGMENT DIRECTION

RADIAL LINE TABLE

SEGMENT
R1
R2R3R4R5R6R7R8
R9
R10
R11
R12R13R14R15R16R17R18
R19
R20

DIRECTION
N0° 45' 23"E
S26° 49' 34"E
N58° 31' 05"E
S61° 57' 41"E
N89° 32' 39"WN89° 32' 39"W
S62° 53' 16"W
N70° 00' 18"E
S2° 23' 44"E
N27° 35' 40"EN0° 01' 36"E
S0° 01' 36"WS29° 28' 18"E
N16° 54' 11"EN64° 03' 34"E
S75° 34' 30"ES61° 52' 41"E
N89° 32' 39"W
S89° 32' 39"E
N72° 33' 44"E

RADIAL LINE TABLE

SEGMENT
R21
R22R23R24
R25R26
R27R28
R29
R30
R31
R32R33R34

DIRECTION
S62° 53' 16"W
N79° 20' 02"WN14° 58' 44"E
S27° 09' 52"WS0° 01' 36"W
N0° 01' 36"EN27° 38' 43"WN1° 22' 04"EN72° 15' 54"WN61° 49' 22"WN0° 18' 57"EN0° 58' 20"EN0° 20' 44"EN27° 38' 22"W 42'
1 37
SHEET 2 OF 2 SHEETS
2020-048
SCALE: 1" =
N
0' 160'
80'
80'
www.borumlandsurveying.com
LEGEND

BEING A SUBDIVISION OF THE EAST HALF OF THE SOUTHEAST QUARTER OF THE SOUTHWEST QUARTER OF THE SOUTHWEST QUARTER OF SECTION 2, TOWNSHIP 22 SOUTH, RANGE 27 EAST,

MOUNT DIABLO MERIDIAN,

IN THE CITY OF PORTERVILLE, COUNTY OF TULARE, STATE OF CALIFORNIA APRIL 2025

BASIS OF BEARINGS
THE WEST LINE OF THE SOUTHWEST QUARTER OF SECTION 2 TOWNSHIP 22 SOUTH, RANGE 27 EAST MOUNT DIABLO MERIDIAN BEARS N00°38'54"E PER SIERRA MEADOWSRECORDED IN BOOK 41 OF MAPS AT PAGE 9 OF TULARE COUNTY RECORDS.

FOUND AND ACCEPTED MONUMENTS AS DESCRIBED
SET 5/8" REBAR TAGGED LS 8006 AT LOT CORNERS, ANGLE POINTS AND POINTS OF CURVATURE AND

NOTED OTHERWISE
SET CITY STANDARD MONUMENT STAMPED LS 8006
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Item No. 14.

CITY COUNCIL AGENDA – OCTOBER 7, 2025
SUBJECT: Acceptance of Fire Station 72 Draeger Fire Training Prop Foundation and Drainage System
SOURCE: Engineering and Project Management
COMMENT: On February 18, 2025, the City Council authorized an expenditure of $213,000 for the Foundation and Drainage System Project to support the installation of the Draeger Fire Training Prop at Fire Station 72.

The project was constructed by Todd Companies and included site grading, construction of an engineered concrete pad, and installation of a drainage system designed specifically for the Draeger Fire Training Prop. The work has been completed, and staff has reviewed and found the project acceptable.

The final project costs are as follows:
• Construction Contract: $181,995.62
• Construction Management, Quality Control, and Inspection: $29,129.85 • Total: $211,125.47
The project was completed under the authorized budget of $213,000. Funding for this project was provided through Measure I.

Staff recommends acceptance of the foundation and drainage system improvements for the Draeger Fire Training Prop and authorization for the City Clerk to file the Notice of Completion.

RECOMMENDATION: That the City Council:

1. Accept the Foundation and Drainage System Project for the Draeger Fire Training Prop at Fire Station 72 as complete; and

2. Authorize the City Clerk to file the Notice of Completion.

ATTACHMENTS: 1. Locator Map
Item No. 14.

Appropriated/Funded:

Review By:

Department Director:

Javier Sanchez, Engineering & Project Management Director Final Approver: Fernando Gabriel-Moraga, Chief Deputy City Clerk

FOUNDATION AND DRAINAGE

PROJECT FOR FUTURE
DRAEGER PROP N NEWCOMB ST.

W MORTON AVE.

SUBJECT

LOCATION
0 150 300
SCALE: 1"=150'
Item No. 15.

CITY COUNCIL AGENDA – OCTOBER 7, 2025
SUBJECT: Approval of Quitclaim of Easement – Portion of APN 302-140-011 (Friant-Kern Canal Project)
SOURCE: Community Development
COMMENT: As part of the Friant-Kern Canal Middle Reach Capacity Correction Project, the City has been asked to quitclaim an easement located on a portion of APN 302- 140-011 in the southwest quadrant of the City, near the airport.

The easement, approximately 447.38 square feet, lies entirely within property acquired by the United States Bureau of Reclamation (BOR) and the Friant Canal Water Authority. At the time of the original transaction, the legal description did not capture this easement over the old County Road 120, leaving title to the easement in the City’s name.

The easement has no utility to the City, and its release will not restrict City access to any adjacent property. Given the small size, easement type, and its location within federally owned property, this conveyance is exempt from the Surplus Lands Act.

To clear title, BOR, through its agent Bender Rosenthal, Inc., has requested the City execute a Quitclaim Deed transferring its interest to the United States.

The proposed deed is included as an exhibit to the draft resolution.

RECOMMENDATION: That the City Council:

1. Approve the draft resolution conveying a Quitclaim of Easement Deed for a portion of APN 302-140-011 to the United States Bureau of Reclamation; and

2. Authorize the Mayor and City Manager to execute all
necessary documents to complete the transaction.

ATTACHMENTS: 1. Locator Map

2. Quitclaim Deed for Easement - Exhibit "C" to Draft
Resolution
Item No. 15.

3. Draft Resolution
Appropriated/Funded:

Review By:

Department Director:

Claudia Calderon, Community Development Director
Final Approver: Fernando Gabriel-Moraga, Chief Deputy City Clerk

RECORDED FOR THE BENEFIT OF

UNITED STATES OF AMERICA
WHEN RECORDED RETURN TO:

Bender Rosenthal, Inc.

Attn: Rebekah Green
2825 Watt Avenue, Suite 200
Sacramento, CA 95821
No Fee Document – per Government code 27383
No Document Transfer Tax- per R&T Code 11922
A portion of APN: 302-140-011 SPACE ABOVE THE LINE FOR RECORDER’S USE

QUITCLAIM OF EASEMENT DEED
CITY OF PORTERVILLE, A MUNICIPAL CORPORATION, does hereby remise, release, and quitclaim to UNITED STATES OF AMERICA, all of District’s title, interest, rights, and obligations under that certain “Grant of Easements” in the County of Tulare, State of California, more particularly described in the attached legal description as Exhibit “A” IN WITNESS WHEREOF, the undersigned Grantor has executed this Quitclaim Deed as of this _____ day of _________________, 2025.

GRANTOR: CITY OF PORTERVILLE, A MUNICIPAL CORPORATION
By:

Name:

Its:
1652594v1
1652594v1

EXHIBIT “A”
That portion of North 20 feet of the West 1418.5 feet of Section 19, Township 22 South, Range 27 East, Mount Diablo Base and Meridian, in the unincorporated area of the County of Tulare, State of California, according to the official plat thereof, lying West of the following described line:

Beginning at a point on the North line of said Section 19, said point lying South 89°44’48” East, 447.38 feet from the Northwest corner of said Section 19, as measured along said North line; thence
South 0°01’15” West, 20.00 feet, more or less, to the South line of the North 20 feet of said Section 19.

Containing an area of 0.21 acres, more or less.

END OF DESCRIPTION
8/13/25
8/13/25

RESOLUTION NO. ______-2025

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PORTERVILLE APPROVING THE CONVEYANCE OF A QUITCLAIM OF EASEMENT DEED FOR A PORTION OF APN 302-140-011 TO

THE UNITED STATES BUREAU OF RECLAMATION FOR THE FRIANT-KERN CANAL MIDDLE

REACH CAPACITY CORRECTION PROJECT
WHEREAS, the City of Porterville holds an easement over a portion of Assessor’s Parcel Number (APN) 302-140-011, located in the southwest quadrant of the City near the Porterville Airport; and
WHEREAS, the easement lies entirely within property acquired by the United States Bureau of Reclamation and the Friant Canal Water Authority for the Friant-Kern Canal Middle Reach Capacity Correction Project; and
WHEREAS, at the time of the original acquisition, the legal description did not capture the easement, leaving title in the name of the City of Porterville; and WHEREAS, the easement is of no continuing utility to the City, and its release will not restrict City access to adjacent property; and
WHEREAS, the conveyance of this easement is exempt from the requirements of the Surplus Lands Act, as it lies within federally owned property and has no independent utility to the City.

NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Porterville as follows:

1. The City Council hereby approves the conveyance of a Quitclaim of Easement Deed for a portion of APN 302-140-011 to the United States Bureau of Reclamation.

2. The Mayor and City Manager are authorized and directed to execute the Quitclaim Deed and all related documents necessary to complete the transaction.

3. The City Clerk is authorized and directed to attest and affix the official seal of the City to the Quitclaim Deed and to record said document as required by law.

Resolution No. ____-2025

PASSED, APPROVED and ADOPTED by the City Council of the City of Porterville this 7th day of October, 2025.
______________________________
Greg Meister, Mayor
ATTEST:

Richard Tree, City Clerk
By: ____________________________________________
Fernando Gabriel-Moraga, Chief Deputy City Clerk
Resolution No. ____-2025

“EXHIBIT A”

LEGAL DESCRIPTION
That portion of North 20 feet of the West 1418.5 feet of Section 19, Township 22 South, Range 27 East, Mount Diablo Base and Meridian, in the unincorporated area of the County of Tulare, State of California, according to the official plat thereof, lying West of the following described line:

Beginning at a point on the North line of said Section 19, said point lying South 89°44’48” East, 447.38 feet from the Northwest corner of said Section 19, as measured along said North line; thence
South 0°01’15” West, 20.00 feet, more or less, to the South line of the North 20 feet of said Section 19.

Containing an area of 0.21 acres, more or less.

END OF DESCRIPTION
Resolution No. ____-2025

Item No. 16.

CITY COUNCIL AGENDA – OCTOBER 7, 2025
SUBJECT: Request for Proclamation - Domestic Violence Awareness Month SOURCE: Administrative Services
COMMENT: On December 19, 2023, the City Council amended the process for approving proclamations. Under this process, if more than two Council Members indicate interest in signing a requested proclamation, the item is placed on the consent calendar of the next scheduled City Council meeting for full Council consideration.

The Central California Family Crisis Center, Inc. has requested a proclamation recognizing the month of October as “Domestic Violence Awareness Month” in the City of Porterville. Council Member Beltran is sponsoring the request.

Because more than two Council Members expressed interest in signing the proclamation, this item is presented for Council consideration in accordance with the adopted policy.

If approved, the proclamation will be prepared with the appropriate number of Council Member signature blocks and affixed with the City Seal.

RECOMMENDATION: That the City Council approve the request to proclaim the month of October 2025 as “Domestic Violence Awareness Month” in the City of Porterville.

ATTACHMENTS: 1. Proclamation Request - Domestic Violence Awareness Month - 2025
Appropriated/Funded:

Review By:

Department Director:

Yuliana Andrade, Administrative Services Director
Final Approver: Fernando Gabriel-Moraga, Chief Deputy City Clerk Item No. 16.

Item No. 17.

CITY COUNCIL AGENDA – OCTOBER 7, 2025
SUBJECT: Approval of Community Civic Event – American Conservatory – Celebration of Life–Charlie Kirk Legacy “Faith, Family, Freedom–Together” – October 11, 2025 SOURCE: Finance
COMMENT: The American Conservatory has submitted a Community Civic Event application to host the Celebration of Life – Charlie Kirk Legacy “Faith, Family, Freedom–Together” on Saturday, October 11, 2025, from 4:30 p.m. to 9:30 p.m. at Centennial Park. The event is designed to bring residents together for an evening of remembrance, reflection, and fellowship while promoting unity and standing against violence.

The event includes live music, food vendors, and community activities. An Outside Amplifier Permit has been approved for the duration of the event from 4:30 p.m. to 9:30 p.m.

To ensure public safety and accommodate the event, the sponsor is requesting the following road closures:
• Main Street – from Putnam Avenue to Thurman Avenue
• Division Street – from Putnam Avenue to Thurman Avenue • Putnam Avenue – from Second Street to Division Street • Cleveland Avenue – from Second Street to Division Street • Thurman Avenue – from Second Street to Division Street This request is submitted under the Community Civic Events Ordinance No. 1326, as amended. The application has been routed to all City departments for review. Each department has provided requirements and restrictions, which are included in Exhibits A, B, and C. Conditions address insurance coverage, fire and life safety standards, food vendor requirements, noise control, and traffic management.

The applicant has met all requirements for liability insurance, providing a Certificate of Insurance with $2,000,000 coverage per occurrence naming the City of Porterville as an additional insured. The applicant has also secured a rental permit for the Centennial Park Gazebo Stage Area and paid the required Item No. 17.
fees.

This event aims to honor the legacy of Charlie Kirk, provide a safe space for reflection, and promote unity within the community.

RECOMMENDATION: That the City Council approve the Community Civic Event Application and Agreement submitted by the American
Conservatory to hold the Celebration of Life – Charlie Kirk Legacy “Faith, Family, Freedom–Together” on October 11, 2025, subject to the requirements and restrictions contained in the Application and Agreement, Exhibits A–C, and the Outside Amplifier Permit.

ATTACHMENTS: 1. CCE Application and Agreement, Exhibit A, Exhibit B, Exhibit C, Outside Amplifier Permit, Map, Certificate of Liability Insurance, and Flyer.

Appropriated/Funded:

Review By:

Department Director:

Janie Rodriguez, Finance Director
Final Approver: Fernando Gabriel-Moraga, Chief Deputy City Clerk

Item No. 18.

CITY COUNCIL AGENDA – OCTOBER 7, 2025
SUBJECT: Approval of Community Civic Event - Central California Family Crisis Center - 25th Annual Domestic Violence Candlelight Vigil - October 23, 2025 SOURCE: Finance
COMMENT:

The Central California Family Crisis Center has submitted a request to hold its 25th Annual Domestic Violence Candlelight Vigil in observance of Domestic Violence Awareness Month. The event will be held on Thursday, October 23, 2025, from 4:00 PM to 8:30 PM at Centennial Park, including time for setup and cleanup.

The vigil will include a candlelight ceremony and a resource fair with informational booths hosted by local agencies. An outside Amplifier Permit has been approved from 4:00 PM to 8:00 PM.

The request was submitted under Community Civic Events Ordinance No. 1326, as amended. The application has been routed through all required City departments for review. All requirements and restrictions are included in the attached Application and Agreement, Exhibit A, Exhibit B, and the Outside Amplifier Permit.

The Candlelight Vigil provides an important opportunity to raise awareness, honor survivors, and strengthen community partnerships in support of Domestic Violence Awareness Month.

RECOMMENDATION: That the City Council approve the Community Civic Event Application and Agreement submitted by the Central California Family Crisis Center to hold the 25th Annual Domestic Violence Candlelight Vigil on October 23, 2025, subject to the
requirements and restrictions contained in the Application and Agreement, Exhibit A, Exhibit B, and Outside Amplifier Permit.

ATTACHMENTS: 1. Community Civic Event Application and Agreement, Exhibit Item No. 18.

A, Exhibit B, Outside Amplifier Permit, Map, Certificate of Liability Insurance, and Flyer.

Appropriated/Funded:

Review By:

Department Director:

Janie Rodriguez, Finance Director
Final Approver: Fernando Gabriel-Moraga, Chief Deputy City Clerk

CITY COUNCIL AGENDA – OCTOBER 7, 2025
SUBJECT: Approval of Community Civic Event — Trunk or Treat Spooktacular — October 31, 2025
SOURCE: Police
COMMENT: The Porterville Police Department is requesting approval to hold the "Trunk or Treat Spooktacular Event" on Friday, October 31, 2025, from 6:00 PM to 9:00 PM. The Department is requesting the closure and use of D Street between Harrison Avenue and Thurman Avenue, and Harrison Avenue from D Street to Hockett Street, to facilitate the event. To ensure safety, staff is requesting that D Street be closed at Morton Avenue.

The event will feature music, food, games, candy, and vendors, as well as a "spooky area" in front of the Police Department. This event drew a very large crowd last year, with an estimated number of attendees of well over 500 people. For the safety of staff and attendees, staff is requesting the above road closure be approved from 4:00 PM to 11:00 PM, which will also allow time to set up and take down the event. An outside amplifier permit has been approved from 6:00 PM to 9:00 PM. All requirements and restrictions are listed on the attached Application and Agreement and Outside Amplifier Permit.

RECOMMENDATION: That the City Council approve the Community Civic Event application from the Porterville Police Department to hold the "Trunk or Treat Spooktacular Event" on October 31, 2025, subject to the requirements and restrictions contained in the Application and Agreement.

ATTACHMENTS: 1. Trunk or Treat Spooktacular 2025 (CCE)

2. Trunk or Treat Outside Amplifier (2025)

3. Trunk or Treat 2025 (Street Closure Map)
Appropriated/Funded:

Review By:

Department Director:

Jake Castellow, Chief of Police
Final Approver: Fernando Gabriel-Moraga, Chief Deputy City Clerk

CITY OF PORTERVILLE
Internal Community Civic Event Application
2025 Halloween Trunk or Treat Spooktacular Event
October 31, 2025 / 6:00 PM—9:00 PM
350 N. D Street, Porterville
Proposed Conditions/Requirements of Police Department
 All street, alley, and sidewalk closures require City Council approval.  Ensure highly visible and adequate barricades, barriers, or marked police units are used to warn motorist of non-access to closed street, and prevent vehicle access to those designated areas.
 Ensure participants do not interfere with the normal flow of pedestrian/vehicle traffic in the area of the event.
 An Outside Amplifier Permit has been requested and granted; however, event organizers shall not allow sound amplification to be so loud as to unreasonably disturb the peace and good order of any residents or business establishments in the surrounding area.
 At the conclusion of the event, event organizers shall ensure streets, sidewalks, and parking lots are promptly cleared of any booths, equipment, barricades, or anything that could present a hazard to pedestrians or vehicles traveling through this area.

Mark Azevedo, Lieutenant
Porterville Police Department

CITY OF PORTERVILLE

OUTSIDE AMPLIFIER PERMIT
(City Ordinances #18-9 & 18-14)
This application must be submitted ten (10) days prior to the date of the event. A copy of this permit must be at the operating premises of the amplifying equipment for which this registration is issued. 1 Name and home address of the applicant:
2 Address where amplification equipment is to be used:
3 Names and addresses of all persons who will use or operate the amplification equipment:
4 Type of event for which amplification equipment will be used:
5 Dates and hours of operation of amplification equipment:
6 A general description of the sound amplifying equipment to be used:

Section 18-9 It shall be unlawful for any person within the city to use or operate or cause to be operated or to play any radio, phonograph, jukebox, record player, loudspeaker, musical instrument, mechanical device, machine, apparatus, or instrument for intensification or amplification of the human voice or any sound or noise in a manner so loud as to be calculated to disturb the peace and good order of the neighborhood or sleep of ordinary persons in nearby residences or so loud as to unreasonably disturb and interfere with the peace and comfort , The operation of any such instrument, phonograph, jukebox, machine or device in such manner as to be plainly audible at a distance of one hundred feet (100') from the building, structure, vehicle, or place in which, or on which it is situated or located shall be prima facie evidence of a violation of this section. (Ord. Code § 6311)
Section 18-14 It shall be unlawful for any person to maintain, operate, connect, or suffer or permit to be maintained, operated, or operated, or connected any or sound amplifier in such a manner as to cause any sound to be projected outside of any building or out of doors in any part of the city, except as may be necessary to amplify sound for the proper presentation of moving picture shows, or exhibiting for the convenient hearing of patrons within the building or enclosure in which the show or or exhibition is given, without having first procured a permit from the chief of police, which permit shall be granted at the will of the chief of police upon application in writing therefore, but which permit, when granted, shall be revocable by the city council whenever any such loudspeaker or sound amplifier shall by the council be deemed objectionable, and any such permit may be so revoked with or without notice, or with or without a formal hearing, at the option of the council, and in the event of the revocation of any such permit, the same shall not be renewed, except upon application as the first instance. (Ord. Code § 6312) Penal Code Section 415 (2) Any of the following persons shall be punished by imprisonment in the county jail for a period of not more than 90 days, a fine of not more than four hundred dollars ($400), or both such imprisonment and fine: (2) Any person who maliciously and willfully disturbs another person by loud and unreasonable noise.

I hereby certify that I have read and answered all statements on this registration form and that they are true and correct.

Signature of Applicant Date
THIS OUTSIDE AMPLIFIER PERMIT HAS BEEN APPROVED. HOWEVER, WE URGE YOU TO REMAIN CONSIDERATE OF THE GENERAL PEACE AND ORDER OF THE NEIGHBORS IN THE AREA. FAILURE TO ABIDE BY THESE REGULATIONS CAN RESULT IN REVOCATION OF THE PERMIT.

City of Porterville, Chief of Police/Designee Date
Music and announcements from microphone and speakers,
Duan 09/11/25 e Cornett
Duane Cornett, 350 North D St. Porterville
Area of 350 North D St, Porterville
Various vendors, Officer Duane Cornett will be the primary contact.

Trunk or Treat Community Event
October 31, 2025, 6 pm-9pm
09/11/25

Item No. 20.

CITY COUNCIL AGENDA – OCTOBER 7, 2025
SUBJECT: Approval of Community Civic Event - Communities of the Giant Sequoia - Pumpkin Patch at the Park - October 25, 2025
SOURCE: Finance
COMMENT: The Communities of the Giant Sequoia has requested approval to hold the Pumpkin Patch at the Park event on Saturday, October 25, 2025, at Veterans Park. The event will run from 3:00 PM to 9:00 PM and will feature food and craft vendors, games, a costume contest, and other family-friendly activities.

This request is submitted under Community Civic Events Ordinance No. 1326, as amended. The Application has been routed to and reviewed by all required City departments. All requirements and restrictions are detailed in the Application and Agreement, Exhibit A, Exhibit B, Exhibit C, and the Outside Amplifier Permit.

The Pumpkin Patch at the Park provides a seasonal celebration that encourages community participation, supports local vendors, and offers a safe, family-friendly environment for residents.

RECOMMENDATION: That the City Council approve the Community Civic Event Application submitted by the Communities of the Giant Sequoia to hold the Pumpkin Patch at the Park event on October 25, 2025, at Veterans Park, subject to the requirements and restrictions contained in the Application and Agreement, Exhibit A, Exhibit B, Exhibit C, and Outside Amplifier Permit.

ATTACHMENTS: 1. CCE Application and Agreement, Exhibit A, Exhibit B, Exhibit C, Outside Amplifier Permit, Map, Certificate of Liability Insurance, and Flyer.

Appropriated/Funded:

Review By:

Item No. 20.

Department Director:

Janie Rodriguez, Finance Director
Final Approver: Fernando Gabriel-Moraga, Chief Deputy City Clerk

Item No. 21.

CITY COUNCIL AGENDA – OCTOBER 7, 2025
SUBJECT: Approval of Community Civic Event - Veterans Homecoming Committee - Veterans Day Parade - November 11, 2025
SOURCE: Finance
COMMENT: The Veterans Homecoming Committee has submitted a request to hold its annual Veterans Day Parade on Tuesday, November 11, 2025, from 10:00 AM to 12:00 PM. The parade continues the long-standing patriotic tradition of honoring veterans and expressing the community’s gratitude for their service.

The Application requests closure of Main Street from Henderson Avenue to Orange Avenue, along with the adjacent side streets identified on the attached map, from 7:00 AM to 1:00 PM. The Committee also requests barricades, police protection, street sweeping, and refuse pickup to ensure public safety and proper cleanup. An outside Amplifier Permit has been approved from 9:00 AM to 1:00 PM.

This request was submitted under Community Civic Events Ordinance No. 1326, as amended. The Application has been routed through all required City departments for review, and all requirements and restrictions are detailed in the attached Application and Agreement, Exhibit A, Exhibit B, and Outside Amplifier Permit.

The Veterans Day Parade serves as a meaningful opportunity for the Porterville community to honor and celebrate the service and sacrifice of local veterans.

RECOMMENDATION: That the City Council approve the Community Civic Event Application and Agreement submitted by the Veterans
Homecoming Committee for the annual Veterans Day Parade on November 11, 2025, subject to the requirements and restrictions contained in the Application and Agreement, Exhibit A, Exhibit B, and Outside Amplifier Permit.

Item No. 21.

ATTACHMENTS: 1. Community Civic Event Application and Agreement, Exhibit A, Exhibit B, Outside Amplifier Permit, Map, and Certificate of Liability Insurance.

Appropriated/Funded:

Review By:

Department Director:

Janie Rodriguez, Finance Director
Final Approver: Fernando Gabriel-Moraga, Chief Deputy City Clerk

Item No. 22.

CITY COUNCIL AGENDA – OCTOBER 7, 2025
SUBJECT: Selection of On-Call Environmental Consultants SOURCE: Community Development
COMMENT: Since 2003, the City has maintained an on-call consulting services contract.

Until 2012, the City contracted with only one consulting firm at any given time; in 2012, the contract was amended to include multiple firms, so that staff could solicit proposals from multiple firms, rank them appropriately, and execute task orders as needed.

The current on-call list, composed of five firms, is expiring in October. On July 15, 2025, the City Council authorized staff to distribute a Request for Qualifications (RFQ) for On-Call Environmental Consulting Services. The City received responses from the following: 4 Creeks, Acorn, Dudek, Endemic, LACO, LSA, PlaceWorks, Precision Civil Engineering, Provost & Pritchard, and South Valley Biology.

All firms, except for South Valley Biology, were deemed qualified for the full scope outlined in the RFQ and are recommended to be selected for the on-call consultant list for environmental services. South Valley Biology provides biological consulting services only and, therefore, was not ranked against the other firms. While their services do not cover the full scope of the services described within the RFQ, staff do find them qualified as biological consultants and are recommending that they also be selected for the on-call list should there be a need for biological technical reports as a stand-alone service.

Selecting all the firms allows flexibility, expedited response time, and increased capacity for the City’s environmental consulting needs.

The proposed contract has a term of three years, with two (2) possible one (1) year extensions. Ranking of the firms based on the scores received during the rating and ranking process has been provided as an attachment.

RECOMMENDATION: That the City Council:

1. Authorize staff to negotiate consultant agreements with 4 Creeks, Acorn, Dudek, Endemic, LACO, LSA, Placeworks,
Precision, Provost & Pritchard and South Valley Biology for on- Item No. 22.
call environmental services; and

2. Authorize the Mayor to execute said agreements.

ATTACHMENTS: 1. Draft On-Call Consulting Services Agreement

2. Firm Ranking
Appropriated/Funded:

Review By:

Department Director:

Claudia Calderon, Community Development Director
Final Approver: Fernando Gabriel-Moraga, Chief Deputy City Clerk

ON-CALL CONSULTANT

SERVICE AGREEMENT
DATE: _______________
PARTIES: City of Porterville, a California municipal corporation, hereinafter referred to as "CITY"; and __________, hereinafter referred to as "CONSULTANT".

RECITALS: CITY has undertaken a project on which it is seeking assistance from CONSULTANT.

Said project which will hereinafter be referred to as "project" is described as follows:

Project Name: On-Call Environmental Consulting Services Description of Project: Provide on-call consulting services with __________, and their approved sub-consultants. Work will be defined on a task order basis per project. Task Orders will include project specific scope, schedule, and fee. Details are summarized in the Scope of Services as Attachment "A" for On-Call-Consulting Services, as provided by CONSULTANT. Projects with Caltrans specifications must have the Caltrans Specific projects forms completed by CONSULTANT.

AGREEMENTS:

IN CONSIDERATION OF MUTUAL COVENANTS AND AGREEMENTS HEREINAFTER set forth the parties hereto do contract and agree as follows:

SECTION 1. CONTRACT SERVICES:

In consideration for said services and materials, CITY shall pay CONSULTANT on an hourly basis as defined in future task orders and detailed in Exhibit B (specifically, Professional Fee Schedule, effective _____). Direct costs such as travel, postage, printing, etc. will be specifically identified in the cost estimate independent of the hourly rates. In the event the contract is extended for any period of time, the cost for services must be agreed upon by both parties.

SECTION 2. PAYMENT:

Progress payment requests shall be itemized, identify the project budget, budget balance and shall reference the completion of tasks associated with the billable hours, and submitted by the 25th of each month. CONSULTANT should receive payment within 30 days of the date the bill is received.

SECTION 3. COMPLETION DATE:

The services to be performed by CONSULTANT will be commenced upon execution of this agreement and all "work directives" shall be completed by in a timely manner. In the case of ongoing testing and results protocol, the CONSULTANT shall submit results as required to CITY, State and/or Federal governing agencies. This contract will be in effect for three (3) years from October 19, 2025. This contract can be extended after the expiration date, upon mutual agreement by both parties.

CONSULTANT shall not be responsible for delays which are due to causes beyond the CONSULTANT’S reasonable control. In the case of any such delay, the time of completion shall be extended accordingly in writing signed by both parties.

SECTION 4. FAMILIARITY WITH PROJECT:

CONSULTANT certifies and agrees that it is fully familiar with all of the details of the project required to perform its services. CONSULTANT agrees it will not rely upon any opinions and representations of CITY unless CITY is the only available source of said information.

SECTION 5. INDEPENDENT CONTRACTOR:

It is expressly understood that CONSULTANT is entering into this contract and will provide all services and materials required hereunder as an independent contractor and not as an employee of CITY.

As an independent contractor, the consultant will obtain and maintain an active City business license.

SECTION 6. INSURANCE REQUIREMENTS:

CONSULTANT specifically warrants that it will have in full force and effect, valid insurance covering:
(i) Full liability under worker's compensation laws of the State of California; and (ii) Bodily injury and property damage insurance in the amount not less than Two Million Dollars ($2,000,000) per occurrence; and
(iii) Errors and Omissions insurance of Two Million Dollars ($2,000,000) minimum per occurrence, if deductible for Errors and Omissions insurance is Fifty Thousand Dollars ($50,000) or more, the City may require a Surety Bond for the deductible; and
(iv) Automotive liability in the amount not less than Two Million Dollars ($2,000,000) per occurrence; fully protecting CITY, its elected and appointed officers, employees, agents and assigns, against all claims arising from the negligence of CONSULTANT and any injuries to third parties, including employees of CITY and CONSULTANT.

SECTION 7. INDEMNIFICATION:

Indemnity for Professional Liability:

To the fullest extent permitted by law, CONSULTANT shall indemnify, protect, including reimbursement of the reasonable cost to defend and hold harmless CITY and any of its officials, employees and agents from and against any and all losses, liabilities, damages, costs, and expenses, including reimbursement of reasonable legal consultant’s fees and costs but only to the extent the CONSULTANT (and its Sub- Consultants) are responsible for such damages, liabilities, and costs on a comparative basis of fault between the CONSULTANT (and its Sub-Consultants) and the CITY in the performance of professional services under this agreement as determined by a court of competent jurisdiction or as agreed upon by the parties in settlement.

Indemnity for Other than Professional Liability:

Other than in the performance of professional services and to the fullest extent permitted by law, CONSULTANT shall indemnify, defend, and hold harmless CITY, and any and all of its employees, officials, and agents from and against any liability (including liability for claims, suits, actions, arbitration proceedings, administrative proceedings, regulatory proceedings, losses, expenses or costs of any kind, whether actual, alleged, or threatened, including legal Consultant’s fees and costs, court costs, interest, defense costs, and expert witness fees), where the same arise out of, are a consequence of, or are in any way attributable to, in whole or in part, the performance of this Agreement by CONSULTANT or by any individual or CITY for which CONSULTANT is legally liable, including, but not limited to officers, agents, employees, or subcontractors of CONSULTANT, except and to the extent such losses are caused by the sole negligence or willful misconduct of the CITY.

SECTION 8. WORKMANSHIP AND MATERIALS:

To the extent that the work required of CONSULTANT includes the preparation of design documents, CONSULTANT shall have a duty to prepare said design documents free from defects. To the extent that work required of CONSULTANT includes the provision of intellectual property to CITY, CONSULTANT warrants that it has ownership of said intellectual property being provided to CITY.

Every part of the work herein described shall be executed in a professional manner with competent, experienced personnel. Finished or unfinished material prepared under the agreement, prepared by CONSULTANT, shall become property of CITY. CONSULTANT hereby warrants that any materials prepared under this agreement shall be fit for the intended use contemplated by the parties.

Documents, including drawings and specifications, prepared by CONSULTANT pursuant to this agreement, are not intended or represented to be suitable for reuse by CITY or others on extensions of projects or on any other project. Any use of the completed documents for other projects and any use of incomplete documents without the specific written authorization from CONSULTANT will be at CITY’S sole risk and without liability to CONSULTANT. Further, any and all liability arising out of changes made to CONSULTANT’s deliverables under this Agreement by CITY or persons other than CONSULTANT is waived as against CONSULTANT, and the CITY assumes full responsibility for such changes made by the CITY or its agents unless the CITY has given CONSULTANT prior notice and has received form CONSULTANT written consent for such changes.

SECTION 9. ASSIGNMENT OF CONTRACT:

It is acknowledged by the parties that CITY has entered into this contract with the express understanding that CONSULTANT will perform all work. CONSULTANT shall not, without the written consent of CITY, assign, transfer or sublet any portion or part of this work, nor assign any payments to others.

SECTION 10. PROHIBITON OF DISCRIMINATION:

CONSULTANT will not discriminate against any employee, or applicant for employment as required by applicable Federal and State law.

SECTION 11. CONFLICT OF INTEREST CODE:

CONSULTANT agrees to comply with the regulations of CITY'S "Conflict of Interest Code," adopted in accordance with the requirements of the Political Reform Act of 1974.

CONSULTANT agrees comply with any and all other conflict of interest laws and regulations, and/or policies adopted by the City.

CONSULTANT covenants that it presently has no interest, and shall not have any interest, direct or indirect, which would conflict in any manner with the performance of service required hereunder. The term "conflict" shall include, as a minimum, the definition of a "conflict of interest" under the California Fair Political Practices Act and the City of Porterville Conflict of Interest Code, as that term is applied to consultants.

SECTION 12. TERMINATION:

Either party for just cause may terminate this contract by giving seven (7) days written notice to the other party. Upon termination by CITY, CITY shall be relieved of any obligation to pay for work not completed including profit and overhead. CONSULTANT may be entitled to just and equitable compensation for satisfactory work completed, except CITY can withhold damages incurred as a result of the termination.

SECTION 13. ENTIRE CONTRACT AND AMBIGUITIES:

It is understood and agreed that this Service Agreement represents the entire Agreement between the parties. This Agreement supersedes and takes the place of all prior oral or written representations and agreements between the parties, and constitutes the entire understanding of the parties hereto. No oral statements or prior written material not specifically incorporated herein shall be of any force or effect. Each party and its legal counsel have had the opportunity to participate fully in the review and revision of this Agreement. Any rule of construction to the effect that ambiguities are to be resolved against the drafting party shall not apply in interpreting this Agreement. The language in this Agreement shall be interpreted as to its fair meaning and not strictly for or against any party.

SECTION 14. ATTORNEYS’ FEES:

Should it be necessary to institute legal proceedings to enforce any and all of the covenants and conditions of this Agreement, the prevailing party shall be entitled to recover its reasonable attorneys' fees and costs.

SECTION 15. DISPUTES: VENUE:

If either party initiates an action to enforce the terms hereof or declare rights hereunder, the parties agree that this Agreement is entered into and is to be performed in Tulare County, California. To the fullest extent permitted by law, each party hereby waives any rights it might have to remove any such action pursuant to California Code of Civil Procedure Section 394.

SECTION 16. WAIVERS:

Any waiver granted by either party must be in writing, and shall apply solely to the specific instance expressly stated. A waiver of any term or condition of this agreement shall not be construed as a waiver of any other terms and conditions of this Agreement, not shall any waiver constitute a continuing waiver.

IN WITNESS WHEREOF, the parties have executed this Service Agreement on the date and year first above written.

CITY OF PORTERVILLE CONSULTANT
By: ______________________________ By: ______________________________ Date: ____________________________ Date: ____________________________ Scope of Services as Attachment "A"
(Scope of Services shall identify the project specifics as well as duration of the project or the duration of the contract. For example, lab services shall include page identifying charges for specific tests as well as hourly rates for personnel. The scope shall also include any potential/optional extensions of this contract).

Rank Firm Office Location
1 Provost & Pritchard Visalia, CA Full Scope
2 4 Creeks Visalia, CA Full Scope
3 LSA Clovis, CA Full Scope
4 LACO Chico, CA Full Scope
5 Acorn El Dorado Hills, CA Full Scope
6 Precision Fresno, CA Full Scope
7 Dudek Bakersfield, CA Full Scope
8 Placeworks Berkeley, CA Full Scope
9 Endemic Fullerton, CA Full Scope
Not Ranked South Valley Biology Consulting, LLC Porterville, CA Biological consulting services only Ranking of Responsive Firms Following the Rating and Ranking Process:

Item No. 23.

CITY COUNCIL AGENDA – OCTOBER 7, 2025
SUBJECT: Approval of Media Sponsorship for the 2025 Porterville Veterans Homecoming Day Parade
SOURCE: City Manager's Office
COMMENT: The Porterville Veterans Day Parade continues to be one of the longestrunning Veterans Day Parades in the nation and remains a hallmark event of the Porterville community. For the past four years, the parade has been broadcast on KSEE 24 in partnership with Mister Media.

The 2025 Veterans Day Parade is scheduled for Tuesday, November 11, 2025, on Main Street in Downtown Porterville. Mister Media, the media partner, has provided the attached proposal for live broadcast and streaming of the event on KSEE 24, PBS, and YouTube, along with forty (40) promotional spots prior to the parade. The cost for the proposed package is $12,500, consistent with the prior year.

Mister Media will be solely responsible for providing all staff, equipment, and services necessary to perform the broadcast. The City will not provide any personnel, equipment, or other in-kind support. Should Mister Media wish to set up equipment the day prior to the parade, they will also be responsible for arranging and providing any necessary security at their own expense.

Funding for this sponsorship will come from the Community Promotions Fund.

The sponsorship is intended to highlight Porterville’s downtown, its community spirit, and its longstanding reverence and support for veterans.

RECOMMENDATION: That the City Council approve the media sponsorship of the 2025 Porterville Veterans Day Parade and authorize the expenditure of up to $12,500 from the Community Promotions Fund.

ATTACHMENTS: 1. Proposed sponsorships 2025
Appropriated/Funded:

Item No. 23.

Review By:

Department Director:

Richard Tree, City Manager
Final Approver: Fernando Gabriel-Moraga, Chief Deputy City Clerk Mister Media
327 N van Ness
Fresno ca. 93701
Porterville Veterans
Homecoming Day Parade 2025

1. BROADCAST LIVE ON KSEE 24
Monday November 11, 2025 from 10:00 am to 12:00 noon

2. LIVE STREAMING OF THE PARADE
KSEE will be streaming the entire parade (past noon if needed)

3. YOU TUBE
The Parade will also be available on YouTube throughout the year.

Last year’s Parade has been viewed over 5ooo times.

SPONSORSHIP PACKAGE
The live broadcast with live streaming includes 40 x 30-second commercial announcements to start airing from November 1, 2025.

Production Crew:

Channel 24 News morning news anchor host
Broadcast engineer and technical director
3 camera operators and sound equipment for the street
Parade graphics and internet technical personnel

Total sponsorship package $12,500
It is a pleasure to work with you on this television special, and thank you for supporting Central Valley Veterans.

Sincerely,
Gene Day
President
Mister Media
559-906-3838

Item No. 24.

CITY COUNCIL AGENDA – OCTOBER 7, 2025
SUBJECT: Approval of Extension of Zero-Fare Program through November 30, 2025 SOURCE: Public Works
COMMENT: On June 18, 2024, the City Council approved a 90-day Zero-Fare Program to support the City’s transition to in-house management of transit services. The program was subsequently extended on September 17, 2024, November 19, 2024, and April 1, 2025, each time reaffirming the Council’s commitment to equitable access and growing transit ridership.

The current extension of the Zero-Fare Program was set to expire on September 30, 2025. Fare collection equipment has not yet been installed, and continuing the program ensures service continuity until this transition is complete.

Staff recommends extending the Zero-Fare Program through November 30, 2025, and authorizing submission of a funding allocation request under the FY 2025–2026 Low Carbon Transit Operations Program (LCTOP) to support the continuation of the program.

RECOMMENDATION: That the City Council:

1. Approve the extension of the Zero-Fare Program through November 30, 2025; and

2. Authorize staff to submit an allocation request for FY 2025– 2026 Low Carbon Transit Operations Program (LCTOP) funding to support the program.

ATTACHMENTS:

Appropriated/Funded:

Review By:

Department Director:

Russell Isom, Director of Transportation
Item No. 24.

Final Approver: Fernando Gabriel-Moraga, Chief Deputy City Clerk Item No. 25.

CITY COUNCIL AGENDA – OCTOBER 7, 2025
SUBJECT: Consideration of a Resolution Approving the Request for a Manufactured Home Located at 2259 E. Springville Avenue
SOURCE: Community Development
COMMENT: The subject property, 2259 E. Springville Avenue, is located in East Porterville, outside the City limits but within the City’s Urban Development Boundary. The property received approval of an Extraterritorial Service Agreement (ESA #62- 14) in 2016 as part of the California Department of Water Resources Emergency Connection Project for East Porterville. This action was consistent with the East Porterville Feasibility Study Project Area.

The ESA, approved on September 15, 2016, included an Irrevocable Agreement for Annexation (IAA #62-14) and a Deed Restriction recorded at the Tulare County Recorder’s Office as Record Number 2017-0061847 on October 6, 2017. The deed restriction requires City Council approval for any expansion, modification, or addition of habitable structures on the property.

In 2023, the applicant received City Council approval under Resolution 55-2023 for a second water service to accommodate an additional dwelling unit.

Staff has now received a request from the Tulare County Resource Management Agency for approval to install a 64’ x 34’ Manufactured Home, Year 1978 (Ref. I2500029). The property is currently vacant as the previous mobile home was demolished, and the water service was turned off in 2021.

As a condition of the ESA, Council approval is required for this proposed manufactured home as it represents an addition of a habitable structure.

On September 23, 2025, the City’s Environmental Coordinator determined that this project is exempt from the California Environmental Quality Act (CEQA) under Guidelines §15268(b)(1) as a ministerial action, since it consists solely of approval of a building permit.

RECOMMENDATION: That the City Council adopt the draft resolution approving the installation of a 64’ x 34’ Manufactured Home, Year 1978, at Item No. 25.
2259 E. Springville Avenue, as required by the recorded deed restriction.

ATTACHMENTS: 1. Site and Floor Plan

2. Locator Map

3. Extraterritorial Service Agreement 62-14

4. Recorded 62-14

5. Draft Resolution
Appropriated/Funded:

Review By:

Department Director:

Claudia Calderon, Community Development Director
Final Approver: Fernando Gabriel-Moraga, Chief Deputy City Clerk

RESOLUTION NO.____-2025

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PORTERVILLE FOR APPROVAL OF A MANUFACTURED HOME FOR PROPERTY LOCATED AT 2259 E.

SPRINGVILLE AVENUE
WHEREAS: The California State Water Resources Board, in coordination with the Department of Water Resources conducted a feasibility study to define a long-term solution to the water related issues in East Porterville.; and
WHEREAS: The City Council of the City of Porterville at its regularly scheduled meeting of April 19, 2016 amended the procedures for annexation and extension of municipal services in Resolution 19-2016: and
WHEREAS: The property located at 2259 E. Springville Ave. qualified under the East Porterville Feasibility Study Project Area and an Extraterritorial Service Agreement (ESA) was processed on September 21, 2016; and
WHEREAS: The Extraterritorial Service Agreement (ESA) included an Irrevocable Agreement for Annexation, IAA # 62-14, and a Deed Restriction in which the document was recorded at the Tulare County Recorder’s on October 6, 2017 as Record Number 2017- 0061847; and
WHEREAS: The Deed Restriction outlined, “no expansion or modification of this use, including conversion of structures or addition of habitable structures may be permitted without approval of the City Council of the City of Porterville”; and WHEREAS: The future development of the manufactured home complies with Tulare County’s development standards; and
WHEREAS: This project is exempt from CEQA pursuant to § 15268(b)(1) that CEQA only applies to projects which have the potential for causing a significant effect on the environment: and
NOW, THEREFORE, BE IT RESOLVED: That the City Council does hereby approve the request for approval of the 64’ x 34’ Manufactured Home, Year 1978:

1. All water service connections shall comply with all applicable codes, including but not limited to Porterville Municipal Code Section 26-2, which requires the abandonment of wells upon municipal service connection.

2. A back-flow device is required on the water meter.

Resolution No. ___-2025

3. The developer/applicant shall comply with the City standard for "backflow" prevention pursuant to Resolution No. 9615.

PASSED, APPROVED and ADOPTED this 7th day of October, 2025.

Greg Meister, Mayor
ATTEST:

Richard Tree, City Clerk
BY __________________________________
Fernando Gabriel-Moraga, Chief Deputy City Clerk
Item No. 26.

CITY COUNCIL AGENDA – OCTOBER 7, 2025
SUBJECT: Authorization to Discontinue Membership with the Tulare County Economic Development Corporation (TCEDC)
SOURCE: City Manager's Office
COMMENT: At the September 2, 2025 City Council meeting, staff presented an item for consideration regarding the City’s continued membership with the Tulare County Economic Development Corporation (TCEDC). At that time, the Council elected to continue the matter to allow further discussion with TCEDC leadership. Those discussions have since taken place. While the City values regional cooperation, concerns remain about the lack of measurable outcomes directly benefiting Porterville from the City’s $35,000 annual membership.

Staff recommends that the City discontinue its TCEDC membership. Since the membership year began in July and withdrawal will be effective at the end of October, the City will remit a proportional payment of $11,666.67 to cover four months of participation. Moving forward, the City will prioritize locally driven strategies and continue to collaborate with neighboring municipalities on shared economic development goals.

RECOMMENDATION: That the City Council:

1. Authorize discontinuation of the City’s membership with the Tulare County Economic Development Corporation (TCEDC); and

2. Approve a proportional payment of $11,666.67 for
membership dues covering July through October 2025.

ATTACHMENTS: 1. Staff Report - September 2, 2025

2. TCEDC Invoice
Appropriated/Funded:

Review By:

Department Director:

Richard Tree, City Manager
Item No. 26.

Final Approver: Fernando Gabriel-Moraga, Chief Deputy City Clerk Item No. 14.

CITY COUNCIL AGENDA – SEPTEMBER 2, 2025
SUBJECT: Authorization to Discontinue Membership with the Tulare County Economic Development Corporation (TCEDC)
SOURCE: City Manager's Office
COMMENT: The City of Porterville was a founding member of the Tulare County Economic Development Corporation (TCEDC) in 1983, and has remained active and consistently involved in its operation and funding since the organization's inception, with the exception of the 2020-2021 Fiscal Year. The TCEDC was formed in 1983 by the County of Tulare and the county's eight incorporated cities for the express purpose of recruiting new industry to Tulare County and encouraging the development of new jobs through industrial promotion.

Over the years, the City benefited from several successful projects through its participation in the TCEDC, such as the location of Walmart Distribution (1991) and ProDocument Solutions (2003). In 2007, the City was also successful in securing Southern California Edison’s purchase of approximately 35 acres of industrial property for its maintenance facility, which continues to operate and expand.

Despite these earlier successes, the City’s more recent experience with TCEDC has not demonstrated a measurable return on investment. While Porterville has consistently provided its annual financial contribution of $35,000, there has been a lack of direct investment back into Porterville in the form of business attraction, expansion, or retention projects. Efforts such as Certified Sites and federally designated Opportunity Zones were supported by the City but did not produce results locally. A 2019 SWOT analysis conducted by TCEDC identified challenges such as lack of highway access, limited rail service, and few vacant industrial buildings, further limiting Porterville’s competitiveness.

The City has evaluated its external partnerships, including TCEDC, to ensure alignment with the City Council’s goals and priorities. In keeping with the Council’s commitment to fiscal responsibility, efficient use of resources, and delivering value to the community, it is clear that the lack of meaningful investment outcomes from TCEDC membership no longer justifies the cost.

Non-renewal of TCEDC membership will result in $35,000 in annual savings, Item No. 14.
which can be reallocated to locally driven economic development strategies that provide measurable outcomes and directly benefit Porterville residents.

The City remains committed to regional cooperation but recognizes that its membership with TCEDC has not yielded the desired investment outcomes.

RECOMMENDATION: That the City Council authorize the discontinuation of the City’s membership with the Tulare County Economic Development
Corporation (TCEDC).

ATTACHMENTS: 1. TCEDC invoice
Appropriated/Funded:

Review By:

Department Director:

Richard Tree, Interim City Manager
Final Approver: Fernando Gabriel-Moraga, Chief Deputy City Clerk

INVOICE
Tulare County Economic
Development Corp.
309 W. Main St. Su ite 110
Visalia, CA 93291
Bill to
Claudia Calderon
City of Porterville
291 N. Main Street
Porterville, CA 93257
Invoice details
Invoice no.: 1094
Terms: Net 30
Invoice date: 07/31/2025
Due date: 08/30/2025
[email protected]
+6253100
vvww.tularecountyedc.com
# Date Product or service Description

1. Public Sector Contribution TCEDC FY25-26 Annual Membership Dues

TULARE COU TY ECONOMIC

DEVELOPMENT CORPORATION
Ship to
Rich Tree
City of Porterville
291 N. Main Street
Porterville, CA 93257
Qty Rate Amount
535,000.00 $35,000.00
Total $35,000.00
Item No. 27.

CITY COUNCIL AGENDA – OCTOBER 7, 2025
SUBJECT: Adoption of Porterville Transit Title VI Program Update (2025–2028) SOURCE: Public Works
COMMENT: Title VI of the Civil Rights Act of 1964 prohibits discrimination on the basis of race, color, or national origin in programs and activities receiving federal financial assistance. As a recipient of Federal Transit Administration (FTA) funding, the City of Porterville is required to maintain a Title VI Program and update it every three years in accordance with FTA Circular 4702.1B.

Until July 2024, Porterville Transit operated under the Title VI Program of the Tulare County Regional Transit Agency (TCRTA). With the City’s return to direct management of transit operations, an updated Title VI Program has been prepared covering the period July 2025 through June 2028.

Adoption of the Title VI Program has no direct fiscal impact. Staff time and resources needed for compliance activities are included in the Transportation Department budget, funded by local, state, and federal transit revenues.

The updated Title VI Program demonstrates compliance with federal civil rights requirements and ensures equal access to transit services for all community members. Key components include:
• Title VI Notice to the Public in English and Spanish. • Complaint Procedures and Complaint Form, with tracking of investigations, complaints, or lawsuits.
• Public Participation Plan, including outreach strategies, engagement with minority and low-income populations, and coordination with the annual Unmet Transit Needs process.
• Limited English Proficiency (LEP) Plan, incorporating a four-factor analysis, Spanish translation of key materials, bilingual staff and operators, interpreter access, and public notices.
• System-Wide Service Standards and Policies, covering vehicle load factors, headways, on-time performance, stop spacing, and ridership productivity thresholds.
• Transit Amenities and Vehicle Assignment Policies, to ensure Item No. 27.
nondiscrimination in service quality and amenities.

Approval of the Title VI Program by the City Council is required prior to submission to the Federal Transit Administration.

RECOMMENDATION: That the City Council:

1. Adopt the attached resolution affirming and approving the City of Porterville’s Title VI Program Update for the period July 2025 – June 2028; and

2. Authorize staff to submit the adopted Title VI Program to the Federal Transit Administration.

ATTACHMENTS: 1. Porterville Transit Title VI Program

2. Draft Resolution
Appropriated/Funded:

Review By:

Department Director:

Russell Isom, Director of Transportation
Final Approver: Fernando Gabriel-Moraga, Chief Deputy City Clerk Porterville Transit
Title VI Program
Effective: July 2025 – June 2028
Submitted on:

Porterville Transit September 26, 2025
2 Table of Contents
1 Introduction.............................................................................................................................. 5 2 Title VI Notice to the Public ................................................................................................... 6

2.1 List of Locations Where Title VI Notice is Posted............................................................................. 7 3 Title VI Compliant Procedures............................................................................................... 8

3.1 How to File a Title VI Complaint with Porterville Transit ................................................................8

3.2 Transit-Related Title VI Investigations, Complaints, and Lawsuits..............................................9 4 Public Participation Plan.........................................................................................................11

4.1 Introduction..................................................................................................................................................11

4.2 Identification of Affected Stakeholders ...............................................................................................11

4.3 Minority Populations..................................................................................................................................11

4.4 Low-Income Populations ........................................................................................................................12

4.5 Purpose of the Public Participation Plan ............................................................................................14

4.6 Public Involvement Processes ...............................................................................................................15

4.7 Outreach Strategies..................................................................................................................................15

4.8 Annual Unmet Transit Needs Process .................................................................................................17

4.9 Public Comment for Fare Increases and Major Service Changes...............................................18

4.10 Public Participation Plan (PPP) Updates ............................................................................................19 5 Limited English Proficiency (LEP) Plan................................................................................21

5.1 Introduction.................................................................................................................................................21

5.2 Background.................................................................................................................................................21

5.3 Four-Factor Analysis ...............................................................................................................................22

5.3.1 The number or proportion of LEP persons eligible to be served or likely to be encountered by Porterville Transit..............................................................................................................22

5.3.2 The frequency with which LEP persons come into contact with Porterville Transit’s services.............................................................................................................................................................. 24

5.3.3 The nature and importance of Porterville Transit’s services to LEPs lives...................... 24

5.3.4 The resources available to Porterville Transit for LEP outreach, as well as the costs associated with that outreach..................................................................................................................... 24

5.4 Language Assistance Measures .......................................................................................................... 25

5.5 Providing Notice to LEP Persons .........................................................................................................26

5.6 Monitoring and Updating the LEP Plan ..............................................................................................26

5.7 Staff LEP Training (Porterville Transit Staff & Contractor Staff).................................................26 6 Minority Representation on Non-Elected Transit Advisory Councils .............................. 27 7 Porterville Transit System-Wide Standards & Policies.....................................................28 3 7.1 Service Standards.................................................................................................................................... 28

7.1.1 Vehicle Load Standards ................................................................................................................. 28

7.1.2 Vehicle Headway Standards ......................................................................................................... 28

7.1.3 On-Time Performance Standard..................................................................................................29

7.1.4 Service Availability Standards .......................................................................................................29

7.1.5 Ridership Productivity .................................................................................................................... 30

7.2 System-wide Service Policies ............................................................................................................. 30

7.2.1 Transit Amenities Policy ................................................................................................................ 30

7.2.2 Vehicle Assignment Policy..............................................................................................................31 8 Porterville City Council Resolution...................................................................................... 32 9 Appendices ............................................................................................................................33 Appendices
Appendix A. Title VI Notice to the Public (Spanish)
Appendix B. Porterville Transit Title VI Complaint Form Appendix C. Title VI Complaint Form (Spanish)
Appendix D. FTA Title VI Program Checklist
Appendix E. TCAG Public Participation Plan
4 List of Figures
Figure 4-1. Percentage of Non-White Population by Census Block Group....................................................12 Figure 4-2. Percentage of Population in Poverty by Census Block Group.....................................................13 Figure 4-3. Porterville Transit Bus (Fixed Route Service) ...................................................................................19 Figure 4-4. Public Feedback Survey Flyer, January 2025 (English and Spanish)...................................... 20 Figure 5-1. Percentage of Population with Limited English Proficiency by Census Block Group.......... 22 List of Tables
Table 3-1. Porterville Transit Title VI Complaint Log............................................................................................ 10 Table 4-1. Service Area Population by Race/Ethnicity ......................................................................................... 14 Table 5-1. Languages Spoken at Home in Service Area ..................................................................................... 23 Table 7-1. Vehicle Load Factor Standards .............................................................................................................. 28 Table 7-2. Vehicle Headways – Local Fixed Routes............................................................................................ 29 Table 7-3. On-Time Performance Standards ........................................................................................................ 29 Table 7-4. Service Availability Standards ............................................................................................................... 30 Table 7-5. Ridership Productivity Standards......................................................................................................... 30 5 1 Introduction
The City of Porterville operates Porterville Transit, providing bus and paratransit services within Porterville and the nearby unincorporated community of East Porterville, California. Until July 2024, transit services in Porterville were managed by the Tulare County Regional Transit Agency (TCRTA), a joint agency of eight cities—including Porterville—formed by the Tulare County Association of Governments (TCAG). The City has since resumed independent operation, offering six fixed-route lines, a shared-ride service for eligible riders (Dial-a-COLT), and an app-based on-demand accessible service (transPORT). Since July 2024, Porterville Transit has operated fare-free, except for transPORT, which continues to collect fares.

Title VI (codified at 42 U.S.C §2000d et seq.) was enacted as part of the landmark Civil Rights Act of 1964 signed by President Lyndon B. Johnson. It prohibits discrimination on the basis of race, color, and national origin in programs and activities receiving federal financial assistance. Specifically, Title VI states, “No person in the United States shall, on the ground of race, color, or national origin, be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any program or activity receiving Federal financial assistance”. The intent of Title VI is to remove barriers and conditions that prevent minority people and people with limited English proficiency from equal access to public goods and services. In effect, Title VI promotes fairness and equity in federally assisted programs and activities.

In accordance with the FTA Title VI Circular 4702.1B, the City is required to submit a Title VI Program triennially. The Title VI Program is a compilation of documents, plans, maps, policies and standards, etc. that demonstrate the City’s compliance with Title VI. Guidance provided by FTA Title VI Circular 4702.1B requires approval of City’s Title VI Program by its City Council.

Porterville Transit is a sub-recipient of the California Department of Transportation (Caltrans).

This document was prepared by Porterville Transit, a division of the City of Porterville Public Works Department and approved by the City of Porterville City Council to comply with the Title VI of the Civil Rights Act of 1964, including provisions detailed in the U.S. Department of Transportation’s FTA Circular 4702.1B, “Title VI Requirement and Guidelines for Federal Transit Administration Recipients.” This plan is for FY 2025 through FY 2028 and is effective July, 2025. 6 2 Title VI Notice to the Public
Notification of Rights Under Title VI
Porterville Transit is committed to ensuring that no person shall be excluded from the equal distribution of transit services and amenities because of race, color, or national origin in accordance with Title VI of the Civil Rights Act of 1964. • Porterville Transit provides its services and programs without regard to race, color, and national origin in full compliance with Title VI.
• Any person who believes she or he has been aggrieved by any unlawful discriminatory practice under Title VI while using the transit services of Porterville Transit may file a complaint with Porterville Transit.

For more information about Porterville Transit’s Title VI civil rights program, and the procedures to file a complaint, contact the Porterville Transit Title VI Coordinator at (559) 201-0844, visit our website https://www.ci.porterville.ca.us/departments/porterville_transit/; email [email protected] or visit our administrative office at 555 N. Prospect, Porterville CA 93257.

A complainant may file a complaint directly with the Federal Transit Administration at the following address:

Office of Civil Rights
Attention: Title VI Program Coordinator
East Building, 5th Floor-TCR
1200 New Jersey Ave., SE
Washington, DC 20590
If information is needed in another language, contact (559) 623-0450.

Si se necesita esta información en español, llame (559) 623-0450. 7 2.1 List of Locations Where Title VI Notice is
Posted
Porterville Transit’s Title VI Notice to the Public is currently posted at the following locations:
• Porterville Transit Center
61 West Oak Avenue
Porterville, CA 93257
• City of Porterville, City Hall and Porterville Transit Administration Office 291 North Main Street
Porterville, CA 93257
• Porterville Transit Website
www.ci.porterville.ca.us/departments/porterville_transit 8 3 Title VI Compliant Procedures

3.1 How to File a Title VI Complaint with
Porterville Transit
Any person who believes he or she has been discriminated against on the basis of race, color, or national origin may file a complaint by completing and submitting Porterville Transit’s Title VI Complaint Form, available in both digital and print formats. A complaint may be filed by the individual or by a representative. Complaints must be filed within 180 days after the date of the alleged discrimination. Porterville Transit will promptly investigate all complete complaints; complaints received with incomplete information may result in delayed investigations and responses.

The following procedures will be followed to investigate formal Title VI complaints:

Within 10 business days of receiving a written complaint, the Title VI Coordinator or his/her designee shall send a letter to the complainant acknowledging receipt of the complaint and determine if our office has jurisdiction. The complainant will receive an acknowledgement letter informing him/her whether the complaint will be investigated by our office and will be provided with a contact name and phone number of the personnel assigned to investigate the complaint.

The investigation will be conducted and completed within 30 days of receipt of the formal complaint.

If more information is needed to resolve the complaint, Porterville Transit may contact the complainant. The complainant has 10 business days from the date of the request to send the additional information to the investigator assigned to the case (Title VI Coordinator or his/her designee). If the investigator is not contacted by the complainant or does not receive the additional information within 10 business days, Porterville Transit can administratively close the case.

A case can be administratively closed if the complainant no longer wishes to pursue their case.

The complainant will be notified in writing of the cause to any planned extension to the 30-day rule.

Following the investigation, the Title VI Coordinator will issue one of two letters to the complainant:

1. a closure letter, or

2. a letter of finding (LOF). A closure letter summarizes the allegations and states that there was not a Title VI violation and that the case will be closed. A LOF summarizes the allegations and the interviews regarding the alleged incident, and explains whether any disciplinary action, additional training of the staff member or other action will occur.

Porterville Transit’s personnel files are confidential; therefore, specific information on disciplinary actions resulting from the complaints will not be divulged.

If the complainant is unsatisfied with the decision, he/she has 30 days after the date of Porterville Transit’s closure letter or the LOF to appeal to the PORTERVILLE TRANSIT’s Board of Governors. The complainant is entitled to review the denial, to present additional information and arguments, and to separation of functions (i.e., a decision by a person not involved with the initial decision to deny eligibility).

The complainant is entitled to receive written notification of the decision of the appeal and the reasons for it.

Any timeline set forth herein may be extended by Porterville Transit upon a showing of good cause.

The complainant will be notified in writing of such a change. All complaints should be sent to the following, via mail or email. You may also call with questions, if you need assistance completing the form, or if need an ADA accessible format.
9 Attn: Albert Barragan, Title VI Coordinator 555 N. Prospect, Porterville CA 93257 [email protected] 559-201-0844
The complainant may also file a complaint directly with the Federal Transit Administration (FTA), by contacting:

FTA Office of Civil Rights
ATTN: Title VI Program Coordinator East Building,
5th Floor – TCR
1200 New Jersey Ave., SE
Washington, DC 20590
https://www.transit.dot.gov/regulations-and-guidance/civil-rights-ada/file-complaint-ft

3.2 Transit-Related Title VI Investigations,
Complaints, and Lawsuits
In order to comply, Porterville Transit will prepare and maintain a list of any active investigations conducted by Porterville Transit or any other entities other than the FTA, lawsuits, or complaints naming Porterville Transit and/or its subcontractor(s) that allege discrimination on the basis of race, color, or national origin.

This list will include:
• The date the investigation, lawsuit, or complaint was filed; • A summary of the allegation(s);
• The status of the investigation, lawsuit, or complaint; • Actions taken by Porterville Transit in response to the investigation, lawsuit, or complaint.

To date, Porterville Transit has no transit-related Title VI complaints. 10 Table 3-1. Porterville Transit Title VI Complaint Log Date Type of Process
Summary
(including basis of
complaint)
Status Action(s) Taken
Investigations

1. 2.

Lawsuits

1. 2.

Complaints

1. 2.
11 4 Public Participation Plan

4.1 Introduction
Porterville Transit is committed to providing an open and visible decision-making process for its transit services, by involving traditionally under-served persons such as persons of race, color, or national origin, low-income and the elderly, those addressed by the Americans with Disabilities Act (ADA) and Native American tribal governments and communities in any transit-related decisions.

This includes implementing strategies for engaging minority, low-income, and Limited English Proficient (LEP) populations while conducting public outreach activities, in accordance with Federal Transit Administration (FTA) Circular 4702.1B Chapter III-5 Promoting Inclusive Public Involvement.

The Porterville Transit Public Participation Plan establishes strategies for involving the public in transit planning efforts to ensure that all groups are represented, and their needs considered.

Porterville Transit is committed to ensuring it serves its residents fairly, consistently and in the most cost-efficient and appropriate manner within available resources. Through collaboration with riders, prospective riders, and the community at-large, Porterville Transit will be able to assess the quality of its service, measure potential impacts to the community from Porterville Transit planning and decision-making activities and ensure that it is providing valuable transit services to the residents and visitors of its transit service area.

4.2 Identification of Affected Stakeholders
In developing the Public Participation Plan, Porterville Transit analyzed the demographics for minority, and LEP populations within the City of Porterville and Tulare County.

4.3 Minority Populations
According to the U.S. Census Bureau, racial and ethnic minority populations are defined as persons other than “non-Hispanic White alone.” Table 4-1 (on the following page) shows a breakdown of the Porterville Transit’s service area population by race and ethnicity.

Minority populations comprise nearly 85% of the population within the Porterville Transit’s service area. Hispanics are the largest minority, with nearly 78% of the total population. Asians comprise the next largest minority group at 2.1% of the service area’s total population. 12 Figure 4-1. Percentage of Non-White Population by Census Block Group (Source: U.S. Census, 2023 ACS 5-Year Estimates)

4.4 Low-Income Populations
According to the U.S. Census Bureau, low-income households are classified as below poverty “if their total family income or unrelated individual income was less than the poverty threshold specified for the applicable family size, age of householder, and number of related children under 18 present.” The threshold used for defining low-income population is 200% below the federal poverty line. Lowincome populations are less likely to have access to a vehicle making them more dependent on transit for their travel needs.
13 Figure 4-2. Percentage of Population in Poverty by Census Block Group Source: U.S. Census, 2023 ACS 5-Year Estimates
14 Table 4-1. Service Area Population by Race/Ethnicity Category City of Porterville Tulare County Service Area Total
% of Service Area
Population
Total Population 62,765 475,774 69,616 100%
Hispanic or Latino 46,187 314,250 54,069 77.7%
White (NonHispanic or
Latino)
12,315 125,098 10,506 15.1%
Black or African
American 436 6,156 1,334 1.9%
American Indian &
Alaska Native 466 2,223 718 1%
Asian 1,647 16,241 1,467 2.1%
Native Hawaiian &
Other Pacific
Islander
196 583 432 <1%
Two or More
Races 1,435 9,407 1,008 1.4%
Some Other Race 83 1,816 82 <1%
Source: U.S. Census, 2023 ACS 5-Year Estimates

4.5 Purpose of the Public Participation Plan
Porterville Transit is committed to providing an open and visible decision-making process for its transit services. Porterville Transit has prepared this Public Participation Plan to involve the public in transit planning efforts. It offers ample opportunities for the public to be involved in the identification of social, economic, and environmental impacts of proposed transit-related decisions. This includes implementing strategies for engaging minority, low-income, and limited English Proficient (LEP) populations while conducting public outreach activities, in accordance with Federal Transit Administration (FTA) Circular 4702.1B Chapter III-5 Promoting Inclusive Public Involvement. Public participation is a vital part of the process to ensure the transit riders, prospective riders, and the public, are involved in any decisions that are made in the operation of the transit system.

Porterville Transit will encourage broad comment and input, including complaints, on any proposed fare changes, service changes, and any transit policies to be implemented or already in place. A public participation process will be considered at the earliest stages of any Porterville Transit project that may impact the general public and/or potential riders. As the scope of projects vary in time and size, the public participation process may vary for each, as well as the extent of public participation.

Porterville Transit’s public participation process ensures that:
• Information about public participation opportunities will be advertised and/or posted appropriately. Any public members with concerns or interests will have an appropriate opportunity to participate in decisions about Porterville Transit services and will be notified of these opportunities to provide input.
15 • At the beginning of all projects staff will determine which strategies might have the highest potential to encourage public participation and best serve all those affected or possibly affected by the project, including those in the under-served communities. At any time during the project, it may be reevaluated and if appropriate, additional public participation activities will be explored. • Community involvement and contributors will be included in the development of the plans, passenger amenities and improvements at Porterville Transit. • Comments and concerns of all persons or groups participating in the process will be considered in the development of the plans and locations of transit services and amenities. • At any time, members of the public are welcome to submit comments or concerns to Porterville Transit by submitting a “Comment” on Porterville Transit’s webpage; in person at the Porterville Transit Administration Office, 15 E. Thurman Ave., Suite A, Porterville, CA; by mail at 291 N. Main Street, Porterville, CA 93257; or by calling Porterville Transit at (559) 791-7800.

4.6 Public Involvement Processes
The public participation process will be considered at the earliest stages of any Porterville Transit project or decision that may impact the surrounding community, Porterville Transit riders, or potential riders. Project specific outreach efforts will be tailored to the populations affected and the type of plan, project, or service under consideration.

Porterville Transit will establish and maintain contacts with local non-profit organizations, advocacy groups, and public agencies that aid minority, low-income, and LEP clients. These organizations have insight into the transportation needs of their clients and prove valuable in overcoming barriers to public participation.

4.7 Outreach Strategies
The following strategies will ensure that public input is invited and all foreseeable impacts to the community are considered for all transit projects. Porterville Transit may elect to use all or some of these outreach strategies as deemed appropriate to the specific project.

At a minimum, Porterville Transit staff will implement the following outreach strategies:
• Public meetings will be held in locations that are accessible to transit riders, potential riders, LEP individuals, low-income, minorities and people with disabilities, and will be scheduled at times that are convenient for members of the public to attend. When possible, a video conference (e.g., Zoom) will also be held.
• Public meetings and hearings will be broadly advertised in the community in both English and Spanish. This will be accomplished by placing posters at the Porterville Transit Center, on board all Porterville Transit buses, at major transit stops, on the Porterville Transit website and in the local paper.
• Notification will be provided regarding the availability of language assistance at public meetings and hearings. Spanish interpretation or translation at public meetings will be provided by Porterville Transit staff, or an outside interpreter, as is appropriate and necessary. • In addition, Porterville Transit will consider implementing the following outreach strategies to complement minimum requirements, as appropriate:
• Distribute planning information, notices, flyers, and surveys at key community locations; include inserts in utility bills; notify stakeholders such as Health and Human Services, Human Response Network, and Behavioral Health; and email notices to local service agencies for distribution to their clients.
16 • Partner with community-based organizations and/or agencies for targeted outreach, and hold a facilitated discussion or question and answer session using visual aids such as maps, charts, illustrations, and/or photographs.
• Advertise public meetings at additional venues (libraries, community centers, senior centers, human service organizations, schools, etc.), through email blasts, radio, TV, or newspaper ads on stations and in publications that serve LEP populations. Use Instagram, Facebook announcements/ads, X, and other social media sites if appropriate. • Make presentations to schools, non-profit and community organizations, public agencies, businesses, etc. Porterville Transit staff will set up a booth at non-profit organizations, and community organizations.
• Coordinate with community- and faith-based organizations, educational institutions, and other organizations to implement public engagement strategies that reach out specifically to members of affected minority and/or LEP communities.
• Post schedules and fare information at many locations throughout the City of Porterville such as Community Resource Centers, Human Services, Behavioral Health, and Domestic Violence Agencies, as well as common shopping and social areas.
• Attend already existing community meetings and events throughout the City of Porterville, such as school meetings, local fairs/festivals, parades, faith-based events, and other community activities to invite participation from minority, low-income, and LEP populations who may not attend Porterville Transit hosted public events.
• Conduct “Travel Trainings” for potential riders (including senior center residents), at community resource centers, and for stakeholders to help them understand how to use the website, ride the bus, and interpret the bus route schedule.
• Provide opportunities for public participation through means other than written communication, such as personal interviews or use of audio or video recording devices to capture oral comments. • Conduct rider surveys and interviews on board all Porterville Transit buses and/or at community locations. Distribute surveys electronically through websites or email, and in print at meetings.

In the past, Porterville Transit has used various ways to engage, train, and distribute information to the public, such as:
• Participating in the Porterville Christmas Parade.
• Participating in the Porterville Veterans Day Parade. • Participating in the Porterville Freedom Fest.
• Participating in the Porterville Spring Festival.
• Utilizing online feedback collection tools.
• Participating in the Porterville Fair with bus on site for the public to board and view inside – with a Transit representative available for questions.
• Posting schedules and fare information at many locations throughout Tulare County and adjacent counties such as Community Resource Centers, Human Services, Behavioral Health and Domestic Violence agencies, as well as common shopping and social areas. • Conducting “Travel Trainings” for potential riders (including senior center residents), at community resource centers, and for stakeholders in order to help them understand how to use the website, ride the bus, and interpret the bus route schedule. • Attending coordination meetings with connecting transportation agencies such as Tulare County Area Transit and Orange Belt.
• Coordinating with service agencies to attend or present information at meetings. 17 4.8 Annual Unmet Transit Needs Process
The Tulare County Association of Governments (TCAG), as the regional transportation planning agency for Tulare County, is required under the California Transportation Development Act (TDA) to conduct an annual formal hearing process that solicits information about transit needs within Tulare County. Public participation is a key component of the TDA. Prior to making any allocation to member agencies (such as the Porterville Transit) not directly related to public transportation services, specialized transportation services, or facilities provided for the exclusive use of pedestrians and bicycles, TCAG must annually identify the unmet transit needs of all residents in the County and those needs that are reasonable to meet. This process involves public outreach and a public hearing before the TCAG Board to solicit comments on unmet transit needs that might be reasonable to meet by establishing or expanding public transportation services, and the adoption by resolution of findings related to public comments. Porterville Transit is responsible for implementing service changes to accommodate any unmet needs within its jurisdiction that are found to be “reasonable to meet,” prior to receiving TDA funding for that year.

Public comments are invited through a wide array of mailing lists and agency contacts, by surface mail, email, on Facebook, and through testimony received in-person, by phone, or at the hearing.

Bilingual posters and comment cards are posted at key stakeholder agencies and community organizations, as well as at all transit centers and onboard all buses that operate within Tulare County including Porterville Transit. The hearing is conducted in both English and Spanish, and Spanish interpreters are present to assists with public testimony.

The establishment of the Social Service Transportation Advisory Council (SSTAC) was required in the legislation. The SSTAC assists TCAG in soliciting input of transit dependent and transit disadvantaged persons, including the elderly, handicapped, LEP and persons of limited means.

TCAG consults with the SSTAC at a publicly advertised meeting regarding Unmet Transit needs.

After all the transit providers have reviewed and responded to any comments received via the unmet transit needs process the SSTAC reviews the comments and responses. The Council votes on each need to determine if it is an Unmet Transit Needs that is reasonable to meet, an Unmet Transit Need that is not reasonable to meet, or it is an operational issue and therefore not an unmet transit need. Any comments that are deemed an Unmet Transit Need and that are reasonable to meet within the Porterville Transit service area must be addressed by Porterville Transit in the following fiscal year.

The SSTAC is comprised of a diverse group of public citizens from the community and takes public comments and/or testimony prior to initiation of each meeting. Porterville Transit will collaborate with TCAG and attend the SSTAC annual Unmet Transit Needs Public Hearings as well as attend all the quarterly meetings.

Porterville Transit staff may consult FTA Circular 4703.1 (Environmental Justice Policy Guidance for Federal Transit Administration Recipients https://www.transit.dot.gov/regulations-and-guidance/ftacirculars/environmental-justice-policy-guidance-federal-transit) for additional strategies that may be incorporated into the Public Participation Plan.
18 4.9 Public Comment for Fare Increases and Major
Service Changes
The FTA requires that all transit agencies operating in urbanized areas hold a public hearing prior to the implementation of a fare increase or a major service change. A “major” service change is defined as a modification that affects 25% or more of a single route, or 25% or more of all routes, as pertains to at least any of the following:
• Daily revenue hours
• Route miles
• Daily service span
• Days of service
The public hearing will be scheduled as part of a regular City of Porterville City Council meeting. The hearing will be broadly advertised in the community in both English and Spanish through posters at all transit centers, onboard Porterville Transit buses, and at major transit stops, on Porterville Transit’s website, and in the local newspaper. In addition, 3 x 5 cards will be handed out onboard all Porterville Transit buses to passengers boarding the bus. The hearing will be advertised through targeted outreach to community organizations and individuals, as appropriate to the proposed change. The public hearing will consist of a staff report before the City Council, followed by public testimony.

Public comments may be submitted in person at the hearing or may be submitted prior to the meeting date. All comments will be presented to the City Council prior to approval of the proposed fare increases or major service change.

When planning for a new service, regardless of whether it would replace existing service, public input would be gathered in advance of the service change.
19 Figure 4-3. Porterville Transit Bus (Fixed Route Service)

4.10 Public Participation Plan (PPP) Updates
The Public Participation Plan (PPP) is not intended to be a static document. It will be periodically reviewed to evaluate its effectiveness in promoting public participation for LEP persons in Porterville Transit’s transportation planning processes. The Plan will be comprehensively reviewed every three years (at a minimum) in conjunction with the updating of the Title VI Program. In addition, the PPP is subject to additional updates due to changes in state and federal law and to address any needed changes as a result from the input of the public, other public agencies, organizations, and other stakeholders which represent various segments of the public in transportation planning processes.

Porterville Transit will continually strive to track and document all our outreach events. Our staff is committed to reach out to all minority, low income and LEP individuals when holding any transportation outreach events. In addition, Appendix E includes TCAG’s Public Participation Plan which summarizes additional public engagement initiatives and strategies that Porterville Transit incorporates into its public participation processes.
20 Figure 4-4. Public Feedback Survey Flyer, January 2025 (English and Spanish) Source: Porterville Short Range Transit Plan, 2025
21 5 Limited English Proficiency (LEP) Plan

5.1 Introduction
The Limited English Proficiency (LEP) Plan has been prepared to address Porterville Transit’s responsibilities as a recipient of federal financial assistance as they relate to the needs of individuals with limited English proficiency language skills. The plan has been prepared in accordance with Title VI of the Civil Rights Act of 1964, 42 U.S.C. 2000d, et seq. and its implementing regulations, which state that no persons shall be subjected to discrimination on the basis of race, color, or national origin.

Executive Order 13166, titled Improving Access to Services for Persons with Limited English Proficiency, indicates that differing treatment based upon a person’s inability to speak, read, write, or understand English is a type of national origin discrimination. It directs each agency to publish guidance for its respective recipients clarifying their obligation to ensure that such discrimination does not take place. This order applies to all state and local agencies which receive federal funds, including Porterville Transit.

Porterville Transit has developed this Limited English Proficiency (LEP) Plan to address the agency’s responsibilities as a recipient of federal financial assistance as they relate to the needs of Limited English Proficient individuals (LEP) who wish to use the transit services provided by Porterville Transit. As defined in Executive Order 13166 LEP persons are those who do not speak English as their primary language and have limited ability to read, speak, write, or understand English.

This plan outlines how to identify a person who may need language assistance, the ways in which assistance may be provided, staff training that may be required, and how to notify LEP persons that assistance is available.

5.2 Background
Porterville Transit administers fixed route (local and commuter), ADA paratransit (demandresponse), and on-demand (microtransit) services that are operated by a third-party contractor, Transdev. Since July 2024, Porterville Transit has operated fare-free, except for its on-demand accessible transit service, which continues to collect fares.

In order to prepare this plan, Porterville Transit undertook the U.S. Department of Transportation (U.S.

DOT) four-factor LEP analysis which considers the following factors:

1. The number or proportion of LEP persons in the service area who may be served or are likely to encounter Porterville Transit programs, activities, or services.

2. The frequency with which LEP persons encounter Porterville Transit programs, activities, or services.

3. The nature and importance of programs, activities or services provided by Porterville Transit to the LEP population.

4. The resources available to Porterville Transit and overall cost to provide LEP assistance.

A summary of the results of Porterville Transit’s four-factor analysis is reflected in the following section.
22 5.3 Four-Factor Analysis

5.3.1 The number or proportion of LEP persons eligible to be served or likely to be encountered by Porterville Transit.

The currently available U.S. Census data was used to determine the geographic boundaries of its service area and identify LEP populations within that area. A review of the 2023 American Community Survey (ACS) 5-Year Estimates revealed that 62,765 individuals live in Porterville and 475,774 live within Tulare County. The survey revealed that 31,364 persons (49.9%) in Porterville speak a language other than English. In addition, the survey revealed that 16,290 persons (51.9%% of the total population 5 years or older) in Porterville have limited English proficiency; that is, they speak English less than “very well”.

Figure 5-1. Percentage of Population with Limited English Proficiency by Census Block Group (Source: U.S. Census, 2023 ACS 5-Year Estimates)
As demonstrated in Table 5-1 below, Spanish is the only language that falls outside of the Safe Harbor Provision of over 5% or 1,000 individuals (whichever is less) of the total population within the service area, with regards to the written translation requirements of written documents.

Although Spanish speakers are the only LEP population in Porterville Transit service area currently protected by the Safe Harbor clause, Porterville Transit should work to minimize language-related 23 barriers to using Porterville Transit among other LEP populations, including Tagalog, Laotian, Vietnamese, and speakers of other languages. In particular, it is recommended that basic driver training includes elements to prepare drivers to work with patrons whose language they do not speak.

Recommended elements include in this training are:
• Learning to identify what language is being spoken using the Census Bureau's Language Identification Cards,
• Knowing wheat language assistance services Porterville Transit offers and how patrons can access those services, and
• How to document requests for language assistance.

Table 5-1. Languages Spoken at Home in Service Area
Ability to Speak
English
City of Porterville
Population Percentage Tulare County Percentage
Total Population
(5 years and
older)
57,599 100% 440,766 100%
Speak only
English 26,235 45.5% 219,170 49.7%
Speak language
other than English 31,364 54.4% 221,596 50.3%
Speak English less
than “very well” 15,074 26.2% 102,332 23.2%
Spanish or
Spanish Creole 29,692 51.5% 204,559 46.4%
French (incl.

Haitian, Patois,
Cajun)
30 0.1% 257 0.1%
German or other
Germanic
Languages
45 0.1% 347 0.1%
Russian, Polish, or
other Slavic
Languages
23 <0.1% 527 0.1%
Other IndoEuropean
Languages
103 0.2% 4,215 1.0%
Chinese (incl.

Mandarin,
Cantonese)
36 0.1% 1,297 0.3%
Korean 40 0.1% 631 0.1%
Vietnamese 50 0.1% 550 0.1%
Other Asian &
Pacific Island
Languages
139 0.2% 4,052 0.9%
24 Ability to Speak
English
City of Porterville
Population Percentage Tulare County Percentage
Tagalog (incl.

Filipino) 576 1.0% 2,546 0.6%
Arabic 621 1.1% 2,059 0.5%
Other and
Unspecified
Languages
9 <0.1% 556 0.1%
Source: U.S. Census, 2023 ACS 5-Year Estimates

5.3.2 The frequency with which LEP persons come into contact with Porterville Transit’s services.

In an effort to improve our language assistance program in an on-going manner, Porterville Transit is committed to monitoring the frequency and nature of contact LEP persons have with our program.

We will conduct annual passenger surveys during the peak times; office staff and drivers will communicate each incident of contact with LEP persons, affording us the ability to assess and record the frequency and nature of inquiries as they occur.

Additionally, we will work closely with various social service organizations and agencies in our service area to stay aware of transportation needs specific to LEP persons as they become evident.

During the Unmet Transit Needs process Porterville Transit staff will place bilingual posters in all transit buses, at the transit centers and on some of the bus shelters.

5.3.3 The nature and importance of Porterville Transit’s services to LEPs lives.

Porterville Transit understands that its services are used for life-sustaining activities, such as transportation to and from work, non-emergency medical appointments, social service appointments and grocery shopping, as well as life-enriching activities, such as school, recreation and social events, and to connect with other transportation services.

5.3.4 The resources available to Porterville Transit for LEP outreach, as well as the costs associated with that outreach.

Porterville Transit will provide non-English language translation on their website and any other media used to disseminate information about their transit services. Porterville Transit will maintain all the existing outreach procedures that were in place. Porterville Transit employs Spanish-speaking bus drivers, offers regular travel training, and has a full-time Spanish-speaking staff member, with a bilingual staffer available at the Transit Center during regular business hours each service day, to ensure effective service for the large Spanish-speaking LEP population. Interpreters will be available (upon request) at all public hearings to promote attendance and engagement by Spanish speaking LEP persons. Porterville Transit provides bus schedules, fares, guides, and information about available services in both English and Spanish. Where possible, this information is available on all buses, at the Transit Center and Administration Office, and at stops throughout the system. All ridership surveys 25 are provided in English and Spanish. Porterville Transit will ensure an adequate number of bilingual bus operators and that all customer service representatives are bilingual.

For more significant changes, such as new service or removal of service, additional notices should be provided in local news outlets to maximize awareness among all patrons. Specific written materials Porterville Transit should provide in Spanish include:
• Schedules and maps
• Notices related to service changes and events that could affect service (e.g., special events, construction)
• Rider guides that provide information on how to use transit services and fare information • Notices of fare changes
• Customer service contact information
• Notices of all public hearings and meetings at which transit service will be discussed • Title VI Notifications and Complaint Forms

5.4 Language Assistance Measures
Porterville Transit will use a variety of methods to help Porterville residents access its transit services and inform the public about any fare or service changes to those transit services. The following is a list of the methods that will be used to reach the residents of our city:
• Provide bilingual staffing at all the existing transit centers • The City of Porterville City Council monthly agenda provides a notice that if special assistance is needed to participate in the meeting, including auxiliary aids, translation requests, or other accommodations they can contact our office at least 3 days prior to the meeting. • All Porterville Transit documents such as any public hearings and special transportation studies will be posted on the Porterville Transit website. Porterville Transit provides translation of its website content into Spanish.
• Porterville Transit staff will set up a booth at non-profit organizations and community organizations and seek opportunities to provide information about our transit services to LEP, low-income, disabled and minorities;
• Provide non-English translation at meetings or for written documents when necessary or upon request;
• Tailor public participation activities to reflect the unique LEP population within a respective community;
• Avoid complex terminology and technical terms to help target the presentation in a way that is appropriate when addressing the general public and LEP persons; • Continue the relationships developed with local social service organizations, and public agencies that provide services to LEP persons and seek opportunities to provide information about Porterville Transit services;
• Survey front-line transit staff (contractor staff and Porterville Transit staff) on an annual basis regarding their experiences with LEP individuals;
• Post the Porterville Transit Title VI Program on the Porterville Transit website, at all transit centers and Porterville Transit facilities;
• When an interpreter is needed, for a language other than Spanish, Porterville Transit will use a professional interpreter service.
26 5.5 Providing Notice to LEP Persons
In order to make sure the public is aware of the language assistance available from Porterville Transit, the following will be provided:
• At the present time Porterville Transit staff work within the City of Porterville’s offices so notices will be posted at Porterville City Hall. If/when Porterville Transit establishes a separate office location then the reception area and all meeting rooms will post Title VI notice. • Notice will be posted on the Porterville Transit website in Spanish. • Flyers for major community workshops and similar meetings include instructions on how to request translation services.
• Porterville Transit will provide a link to the Title VI notice and the complaint forms on the Porterville Transit website.

5.6 Monitoring and Updating the LEP Plan
Porterville Transit will monitor and update the LEP Plan as needed. At a minimum, the LEP Plan will be reviewed and updated every three years in conjunction with Porterville Transit’s submission of their Title VI Program to FTA. Porterville Transit will monitor and evaluate the LEP Plan as follows:
• The LEP Plan has been assigned to Porterville Transit’s Title VI Coordinator, who will ensure compliance and correct implementation.
• Maintain on-going communication with organizations serving LEP populations.

5.7 Staff LEP Training (Porterville Transit Staff &
Contractor Staff)
The following training procedure will be implemented by the Porterville Transit Title VI Coordinator:

1. Staff will be trained on Title VI procedures and LEP responsibilities.

2. Staff will be informed of the language assistance services offered to the public by Porterville Transit.

3. Staff will be trained on whom to contact when professional interpreter services are required.

4. Staff will receive training on how to handle a potential Title VI/LEP complaint.

5. Staff will receive training on how to document language assistance requests.

The Title VI Coordinator will develop a schedule for training of new employees about Title VI requirements. Any new employees will be trained about the Title VI requirements. 27 6 Minority Representation on NonElected Transit Advisory Councils Title 49 CFR Section 21/5(b)(1)(vii) states that a recipient may not, on the grounds of race, color, or national origin, “deny a person the opportunity to participate as a member of a planning, advisory, or similar body which is an integral part of the program.” Recipients that have transit-related, nonelected planning boards, advisory councils or committees, or similar committees, the membership of which is selected by the recipient, must provide a table depicting the racial breakdown of the membership of those committees, and a description of efforts made to encourage the participation of minorities on such committees.

The City of Porterville City Council is the policy-making body for Porterville Transit services, and the Transportation Department is responsible for overall management of the service. Therefore, Porterville Transit has no transit related, non-elected planning boards, advisory councils, or transit advisory committees at this time. If they have any planning and/or transit advisory committees in the future, they will comply with this requirement. TCAG has established a Social Services Transportation Advisory Council (SSTAC).
28 7 Porterville Transit System-Wide
Standards & Policies
System-wide service standards (quantitative) and service policies (qualitative) are required of all fixed-route transit providers of public transportation that receive federal financial assistance.

Porterville Transit does not operate within an Urbanized Area (UZA) of 200,000 people or more and the system operates less than 50 fixed-route vehicles in peak service; therefore, it is not subject to any additional requirements contained within Chapter IV of the FTA Circular 4702.1B. The following are service standards and policies for Porterville Transit.

This section will demonstrate the means by which each of the existing transit operations fulfill these requirements that are specific to transit providers pursuant to FTA Circular 4702.1B.

7.1 Service Standards
To comply with Title VI of the Civil Rights Act of 1964; Title 49, Chapter 53, Section 5332 of the United States Code; and the FTA Circular 4702.1B, the FTA requires all fixed route transit providers of public transportation to develop quantitative service standards for all fixed route modes of operation regarding:
• Vehicle Loads
• Vehicle Headways
• On-time Performance
• Service Availability

7.1.1 Vehicle Load Standards
The average for all loads during the peak operating period should not exceed 1.2 passengers per seat (one standee for every four occupied bus seats, or no more than 25% standees) on the fixed route system. If it is observed that a trip/route is consistently reaching or exceeding a 1.2 load factor, steps will be taken to add frequency or an overload service to minimize over-crowding.

Table 7-1. Vehicle Load Factor Standards
Category Seated Capacity
Peak Midday
Load Factor Passengers Load Factor Passengers
Local Fixed
Route Bus 32 1.2 38.4 1.0 32.0

7.1.2 Vehicle Headway Standards
Service headways should be such that passenger load standards are not exceeded on a continual basis. Porterville Transit fixed route buses operate with 30 to 50-minute headways.

All Porterville Transit services (local fixed routes, ADA paratransit, and on-demand) operate on the same service days. Local fixed route lines P1, P2, P3, and P5 operate Monday through Saturday from 7:00 am to 7:00 pm and from 8:00 am to 5:00 pm on Sundays. 29 Scheduling involves the consideration of a number of factors including ridership productivity, transit/pedestrian friendly streets, school schedules, density of transit-dependent population and activities, relationship to the Regional Transportation Plan, relationship to major transportation developments, land use connectivity, and transportation demand management.

Table 7-2. Vehicle Headways – Local Fixed Routes
Route
Number/Name Operating Hours Frequency (minutes)
P1
7:00 am to 7:00 pm Monday through Friday
8:00 am to 5:00 pm Saturday and Sunday P2 40-50
P3
P5 7:00 am to 7:00 pm Monday through Friday
8:00 am to 5:00 pm Saturday and Sunday 40-50

7.1.3 On-Time Performance Standard
Porterville Transit regularly monitors on-time performance to increase service reliability and determine if running time changes are needed. As part of the annual schedule update process, running times on each route are reviewed and adjusted as warranted by changing traffic conditions.

Porterville Transit has previously established an on-time performance goal of 95 percent for local fixed route buses. For bus routes, “on time” is defined as arriving no more than three minutes before or five minutes after the scheduled arrival time. The 95 percent goal continues to apply as the weekday on-time performance standard for local fixed route buses. For demand-response service, the on-time performance goal is defined as arriving at no more than five minutes prior to the scheduled pick-up time and no later than fifteen minutes following the scheduled pick-up time. This represents a twenty-minute “pickup window” for the customer, helping to clarify that a rider cannot be given a “no-show” on account of the vehicle arriving earlier than the customer should reasonably be ready to leave. Demand-response trips should wait a minimum of five minutes after arrival for their customer beginning no earlier than the original scheduled pick-up time (therefore, the vehicle may need to wait longer than five minutes if the operator arrives early). Operators will communicate with the dispatcher if the rider cannot be located within the five-minutes and should receive authorization to depart before doing so, even if five or more minutes have passed.

Table 7-3. On-Time Performance Standards
Category On-Time Performance Standard
Local Fixed Route Bus 95%

7.1.4 Service Availability Standards
The Porterville Transit approach to service availability is shaped largely by the Porterville Transit Sustainability Policy. This policy mandates the use of a market-based approach in determining when and where transit service will be operated. More specifically, it “provides a framework for the efficient and effective expenditure of transit funds, and for realizing the highest return on investment in terms 30 of public good and ridership productivity.” Therefore, instead of requiring Porterville Transit to make service available to a larger geographic region, these guidelines enable Porterville Transit to provide frequent, high-quality service to the areas with the highest ridership demand. This approach has proven to be particularly effective at fulfilling the transit needs of Tulare County’s minority and low income populations.

Table 7-4. Service Availability Standards
Category Stop Spacing (mi)
Local Fixed Route Bus 0.25
Although Porterville Transit utilizes this ridership-based approach to service availability, the agency has developed stop-spacing standards for each route category. These standards are based on the current average distance between stops for all of the routes for each category. Distances between individual stops vary significantly based on nearby land uses, development densities, geographic characteristics, ridership demand and other local conditions.

7.1.5 Ridership Productivity
Porterville Transit’s Sustainability Policy identifies a series of ridership-based standards that are used to monitor and evaluate route performance. Based on historical ridership and staff analysis, the primary standard for measuring service performance is boardings per revenue hour. For evaluation purposes, a specific standard is applied to each route category and day. This standard is recalibrated each quarter based on the average boardings per revenue hour for each route category with a minimum standard of 15 boardings per revenue hour. Bus routes that consistently operate below their respective thresholds and are unresponsive to marketing, restructuring, and operational refinements are subject to discontinuation.

A complete summary of the minimum ridership productivity standards by service category is shown below.

Table 7-5. Ridership Productivity Standards
Category Weekday Saturday Sunday
Local Fixed Route Bus 15.0 13.0 12.0

7.2 System-wide Service Policies
These policies are intended to provide guidance and instruction to ensure that vehicle assignment and passenger amenity distribution practices do not result in discrimination on the basis of race, color or national origin.

7.2.1 Transit Amenities Policy
The installation of transit amenities along Porterville Transit bus routes is predominantly based on the number of passenger boardings at stops along those routes, and improvements are prioritized based on critical repairs, ADA compliance, and safety.
31 Benches will be considered for individual stops where the average daily boardings exceed 10 passengers, and shelters (with lighting, if possible) will be considered where the average daily boardings exceed 20 passengers. Priority for benches and shelters will be given to bus stops serving senior housing, facilities that serve clients with mobility impairments, activity centers, and medical facilities.

System and route maps and schedules will be available and accessible at key locations; on the Porterville Transit and TCAG websites; at all transit centers/hubs, and on-board all fixed route buses.

Published timetables will be posted at all time points along a route. All bus stops will be clearly marked with proper signage, and electronic signs will be installed based on key boarding locations and at bus stops with an average per trip boarding of ten or more passengers.

7.2.2 Vehicle Assignment Policy
The Porterville Transit fleet features over 20 active vehicles. The bus fleet includes a mix of three different vehicle types: standard 30-foot diesel buses, 30-foot compressed natural gas (CNG) buses, and 25-foot gasoline community buses. Buses are typically assigned to the operational or ridership characteristics of certain routes.

Currently, all CNG buses must operate as the active fleet. 32 8 Porterville City Council Resolution
[This page to be replaced with Board Resolution once Plan is adopted] 33 Appendices
Appendix A: Title VI Notice to the Public (Spanish)
Appendix B: Title VI Complaint Form (English)
Appendix C: Title VI Complaint Form (Spanish)
Appendix D: FTA Title VI Program Checklist
Appendix E: TCAG Public Participation Plan
34 Appendix A. Title
VI Notice to the
Public (Spanish)
35 Notificación al Público de los Derechos del Título VI Porterville Transit opera sus servicios sin consideración a raza, color de piel, y origen nacional de acuerdo con el Título VI de la Ley de Derechos Civiles. Cualquier persona que crea que ha sido agraviada por cualquier práctica discriminatoria ilegal bajo el Título VI puede presentar una queja con TCRTA.

Para obtener más información sobre el programa de derechos civiles del Título VI de Porterville Transit y los procedimientos para presentar una queja, comuníquese con el Coordinador del Título VI de Porterville Transit al (559) 201-0844, visite nuestro sitio web https://www.ci.porterville.ca.us/departments/porterville_transit/; envíe un correo electrónico a [email protected] o visite nuestra oficina administrativa en 555 N. Prospect, Porterville CA 93257.

Un reclamante puede presentar una queja directamente con la Administración Federal de Tránsito en la siguiente dirección:

Office of Civil Rights
Attention: Title VI Program Coordinator
East Building, 5th Floor-TCR
1200 New Jersey Ave., SE
Washington, DC 20590
If information is needed in another language, contact (559) 623-0450 Si se necesita esta información en español, llame (559) 623-0450 36 Appendix B.

Porterville Transit
Title VI
Complaint Form
37 SECTION I: Please write legibly
Name:

Address:

City: State: ZIP Code:

Telephone: Secondary Phone (Optional):

Email Address:

Accessible Format Requirements? [ ] Large Print [ ] Audio Tape [ ] TDD [ ] Other
SECTION II:

Are you filing this complaint on your own behalf? YES* NO *If you answered “yes” this question, go to Section III.

If you answered “no” to this question, please supply the name and relationship of the person for whom you are complaining?
Please explain why you have filed for a third party:

Please confirm that you have obtained permission of the aggrieved party to file on their behalf.

YES NO
SECTION III:

I believe the discrimination I experienced was based on (check all that apply):
[ ] Race [ ] Color [ ] National Origin
[ ] Disability [ ] N/A [ ] Other Reason
38 Date of alleged discrimination (mm/dd/yyyy)
Explain as clearly as possible what happened and why you believe you were discriminated against.

Describe all persons who were involved. Include the name and contact information of the person(s) who discriminated against you (if known), as well as names and contact information of any witnesses. If more space is needed, please use the back of this form.

SECTION IV:

Have you previously filed a Title VI complaint with Porterville Transit? YES NO SECTION V:

Have you filed this complaint with any other Federal, State, or local agency, or with any Federal or State court? [ ] YES* [ ] NO
*If yes, check all that apply:
[ ] Federal Agency _____________________________________________________ [ ] State Agency _______________________________________________________ [ ] Federal Court _______________________________________________________ [ ] Local Agency ________________________________________________________ [ ] State Court _________________________________________________________ 39 If you answered “yes” to previous question, provide information about a contact person at the agency/court where the complaint was filed.

Name:

Title:

Agency:

Address:

Telephone: Email:

SECTION VI:

Name of agency complaint is against:

Contact person:

Title:

Telephone number:

You may attach any written materials or other information that you think is relevant to your complaint.

Signature and date are required below to complete form:

Signature __________________________________ Date _________________________ Please submit this form in person or mail this form to the address below:

Albert Barragan, Title VI Coordinator
555 N. Prospect, Porterville CA 93257
[email protected]
559-201-0844
40 Appendix C. Title
VI Complaint
Form (Spanish)
41 SECCIÓN I:

Nombre:

Dirección (física):

Cuidad: Estado: Código postal:

Teléfono: Teléfono secundario (opcional):

Correo electrónico:

Requisitos accesibles en qué formato: [ ] Letra Grande [ ] Texto en cinta [ ] Teletipo [ ] Por Otros Medios
SECCIÓN II:
¿Está usted presentando esta queja en su propio
nombre?
SÍ* NO
*Si contestó “sí” a la pregunta anterior, pase a la Sección III.

Si contestó “no” a la pregunta anterior ¿de parte de quién está usted presentando esta queja? ¿Cuál es su relación con esta persona?:

Por favor, explique por qué está presentando esta queja a nombre de otra persona:

Por favor, confirme que ha recibido el permiso de la persona agraviado para presentar esta queja en su nombre.

SECCIÓN III:

Creo que la discriminación que experimenté se basó en (marque todo lo que corresponda):
42 [ ] Raza [ ] Color [ ] Origen Nacional
[ ] Discapacidad [ ] No Aplica [ ] Otra Razón
Fecha de la presunta discriminación (mm/dd/aaaa)
Explique lo más claramente posible lo que pasó y por qué cree que fue discriminado. Incluya detalles específicos, tales como el nombre y la información de contacto de la persona(s) que lo discriminó (si se conoce), así como los nombres y la información de contacto de algún posible testigo, y cualquier otra información que nos ayudará a investigar su denuncia. Si necesita más espacio para escribir, por favor use el dorso de esta forma.

SECCIÓN IV:
¿Ha presentado anteriormente una queja del Título VI con Porterville Transit? SÍ NO SECCIÓN V:
¿Ha presentado esta queja con alguna otra organización federal, estatal o local, o ante algún tribunal federal o estatal?
[ ] SÍ* [ ] NO
*Sí contesto “sí” a la pregunta anterior, marque todo lo que aplique:
[ ] Agencia Federal ___________________________
[ ] Agencia Estatal ____________________________
[ ] Tribunal Federal ___________________________
[ ] Tribunal Estatal ____________________________
[ ] Agencia Local ________________________________
43 Sí contesto “sí”, proporcione la información de contacto de un representante de la agencia/tribunal donde se presentó la queja.

Nombre:

Título de persona de contacto:

Agencia/Tribunal:

Dirección (agencia/tribunal):

Número de teléfono de contacto (agencia/tribunal):

SECTION VI:

Nombre de la agencia contra la que está presentado la queja:

Persona de contacto:

Título de la persona de contacto:

Número de teléfono de la persona de contacto:

Puede adjuntar cualquier material escrito o cualquier información que usted considere relevante a su queja. La presentación de esta queja con Porterville Transit no le impide presentar una denuncia ante la Administración Federal de Tránsito.

Firma y la fecha son requeridos abajo para completar el formulario:

Firma _______________________________________ Fecha ________________________ Por favor envíe esta forma en persona o por correo a la siguiente dirección:

Albert Barragan, Title VI Coordinator
555 N. Prospect, Porterville CA 93257
[email protected]
559-201-0844
44 Appendix D. FTA
Title VI Program
Checklist
45 46
47 48
Appendix E.

TCAG Public
Participation Plan

DRAFT 2026 Public Participation Plan
Tulare County Association of Governments 1 www.tularecog.org APRIL 24, 2025

TULARECOUNTY ASSOCIATION OF GOVERNMENTS
210 N. CHURCH ST. SUITE B
VISALIA, CA 93291
P (559)623-0450
F (559)733-6720
HTTPS://WWW.TULARECOG.ORG
DRAFT 2026 Public Participation Plan
Tulare County Association of Governments 2 www.tularecog.org 2026 PUBLIC PARTICIPATION PLAN

TULARE COUNTY ASSOCIATION OF GOVERNMENTS

METROPOLITAN PLANNING ORGANIZATION
THIS PLAN IS A DETAILED LOOK AT TCAG’S CONTINUED

EFFORT TO GATHER PUBLIC INPUT IN ADDITION TO OUR

COMMITMENT TO SAFETY EDUCATION, TRANSPARENCY, AND
EXCELLENCE IN OUTREACH INITIATIVES. STATE AND
FEDERAL REGULATIONS (23 CRF 450.316) HAVE A SET OF

DEFINED REQUIREMENTS THAT MUST BE FOLLOWED

REGARDING PUBLIC PARTICIPATION, HOWEVER TCAG
ELECTS TO GO ABOVE AND BEYOND MANDATES;

ENDEAVORING TO CONSULT AND COLLABORATE IN

CREATIVE AND MEANINGFUL WAYS WITH TULARE COUNTY

COMMUNITIES IN NAVIGATING TRANSPORTATION PLANNING
AND FUNDING STRATEGIES.

IN ACCORDANCE WITH TITLE VI OF THE CIVIL RIGHTS ACT OF
1964, THE METROPOLITAN PLANNING ORGANIZATION (MPO)

DOES NOT DISCRIMINATE BASED ON RACE, COLOR,

NATIONAL ORIGIN, SEX, RELIGION, AND DISABILITY IN THE
EXECUTION OF THIS PUBLIC PARTICIPATION PLAN.

PLEASE DIRECT ANY QUESTIONS, COMMENTS, REQUESTS

FOR SPECIAL ACCOMMODATION OR TRANSLATION
REGARDING THIS PLAN TO BENJAMIN A. KIMBALL AT THE
ADDRESS, PHONE OR FAX NUMBER LISTED ABOVE OR BY EMAIL TO [email protected].

PREPARATION OF THIS DOCUMENT WAS FINANCED BY THE

FEDERAL HIGHWAY ADMINISTRATION, FEDERAL TRANSIT

ADMINISTRATION, THE CALIFORNIA DEPARTMENT OF

TRANSPORTATION, AND THE METROPOLITAN PLANNING
ORGANIZATION.

DRAFT 2026 Public Participation Plan
Tulare County Association of Governments 3 www.tularecog.org DRAFT 2026 Public Participation Plan
Tulare County Association of Governments 4 www.tularecog.org

TABLE OF CONTENTS

1. Introduction.......................................................................... 6

2. Public Engagement Initiatives ........................................... 10

3. Public Participation Plan ................................................... 48

3.1 Level i procedures ................................................................. 49

3.2 LEvel II Procedures ................................................................ 50

3.3 level III procedures ................................................................ 53

4. Process for Receiving Public Comments........................... 57

5. Public Involvement Policy Evaluation............................... 61 Evaluation Methodology............................................................. 61

1. Accessibility Indicators:.................................................... 61

2. Reach Indicators ............................................................... 61

3. Diversity indicators............................................................ 62

4. Impact Indicators............................................................... 62

5. Participant Satisfaction..................................................... 62

6. Legal and Display Ad Minimum Requirements ................. 64 Legal Notice................................................................................. 64 Notice of Intent to Adopt when applicable ................................ 64 Notice of Determination when applicable ................................. 64 Notice of Preparation Filed with the State Clearinghouse when applicable.................................................................................... 65 Notice of Completion Filed with the State Clearinghouse ........ 65 Sample Notice WHEN APPLICABLE............................................. 65 Sign -In Sheets............................................................................. 66 Have TCAG Materials Available ................................................... 66 Visual Aids.................................................................................... 67 Anticipate Questions................................................................... 67

7. Appendices ......................................................................... 70 Regional Transportation Plan 2050 [Type here] Table of Contents Tulare County Association of Governments 5 www.tularecog.org

INTRODUCTION
2026 Draft PUBLIC PARTICIPATION PLAN 1. INTRODUCTION
Tulare County Association of Governments 6 www.tularecog.org

1. INTRODUCTION
Location
The Tulare County Association of Governments (TCAG) is
located within the County of Tulare, which is comprised of 4,824 square miles. It is in the southern portion of the San Joaquin Valley. The Valley is between the Coastal Range on the west and the Sierra Nevada Range on the east. The
Valley extends from Sacramento on the north, to the
Tehachapi Range on the south. The San Joaquin Valley is one of the richest farmlands in the world producing a wide variety of agricultural products. Tulare County has
approximately one third (1/3) of the area in the Valley This is approximately the same size as the state of Rhode Island.

The remaining portion is in the Sierra Nevada Range, which is approximately the same size as the state of Rhode Island.

This offers an abundance of scenic and recreational
opportunities for residents and visitors. The land in the Valley produces a wide variety of agricultural products.

Tulare County ranks first in the nation in total agricultural income. The population of Tulare County is concentrated in the Valley. There are eight incorporated cities accounting for 70 percent of the county’s total approximate population of 473,117.

Organization Structure
Tulare County Association of Governments Boards &
Committees
The TCAG Board of Governors directs TCAG. This Board is composed of one representative from each of the eight city councils, a transit representative, the five members of the County Board of Supervisors, and three members-at-large.

These seventeen members act as the Council of
Governments (COG), the Regional Transportation Planning Agency (RTPA), and the Metropolitan Planning Organization 2026 Draft PUBLIC PARTICIPATION PLAN 1. INTRODUCTION
Tulare County Association of Governments 7 www.tularecog.org (MPO). These members, plus the District 6 Director of
Caltrans, sit as the Policy Advisory Committee. This body offers advice on transportation issues that will be presented to the Board of Governors. Additionally, the Tulare County Transportation Authority is governed by the elected
members of the TCAG Board of Governors. The Authority is designated to act on Measure R (the Tulare County ½ percent sales tax) issues.

The Technical Advisory Committee (TAC) makes
recommendations to the Board of Governors. This
committee is comprised of representatives from each of the eight cities, the Tulare County Resource Management
Agency, Caltrans, the Tule River Tribal Council and TCAG Director. This committee meets once a month prior to TCAG Board meetings to review upcoming Board agenda items and to discuss outstanding issues of regional significance.

The Social Service Transportation Advisory Council (SSTAC), responsible for the annual review of the Unmet Transit
Needs in the County, is another permanent committee of
TCAG that meets quarterly. This review results in a
recommendation of findings to the TCAG Board of
Governors, who then considers the recommendation and
makes the final Unmet Needs Determination. This council consists of representatives of the following agencies and groups of people: disabled transit users, youth transit users, transit users over 60 years of age, social service providers for Seniors, social service providers for people with disabilities, social service providers for persons of limited means, and local transit providers.

The Measure R Citizens Oversight Committee (COC) meets
quarterly and additionally as needed and is responsible for providing input on implementation of the Measure R
Expenditure Plan and to advise the TCAG Board to ensure that the funds are being spent in accordance with the Plan.

This committee is comprised of non-elected residents from the following groups: the County of Tulare, the eight
incorporated cities, a major private sector employer
(nominated by the Tulare County Economic Development
Corporation), the building industry (nominated by the Tulare County Building Association), the agriculture industry
(nominated by the Tulare County Farm Bureau), the Hispanic community (nominated by the Tulare-Kings Hispanic
2026 Draft PUBLIC PARTICIPATION PLAN 1. INTRODUCTION
Tulare County Association of Governments 8 www.tularecog.org Chamber of Commerce), an advocacy group representing
bicyclists, pedestrians and/or transit (selected through application), a professional in the field of audit, finance and/or budgeting (selected through application) and an
environmental advocacy group (selected through
application).

There are also non-Board appointed committees that
provide the public and other agencies and organizations the opportunity to participate in planning processes:

Active Transportation Advisory Committee (ATAC) meets bimonthly or as needed and is responsible for advising the TCAG Board regarding the development and maintenance of active transportation interests within Tulare County. This committee is comprised of members from the following
groups: Planning and Public Works Staff from the County and eight incorporated cities, bicycle facility users, local service clubs, law enforcement officials, Tulare County Public
Health, local citizens and TCAG staff.

Transit Forum
The transit operators in Tulare County are represented on the TCAG Board of Governors by an elected official appointed by Tulare County Council of Cities and by a technical staff person respectively. In addition, the Transit Forum is
composed of representatives from each of the agencies that provide transit operations and TCAG Staff. The Forum meets every two months to exchange information and discuss
transit related issues.
2026 Draft PUBLIC PARTICIPATION PLAN 2. PUBLIC ENGAGMENT INITIATIVES Tulare County Association of Governments 9 www.tularecog.org

PUBLIC ENGAGEMENT INITIATIVES
2026 Draft PUBLIC PARTICIPATION PLAN 2. PUBLIC ENGAGEMENT INITIATIVES Tulare County Association of Governments 10 www.tularecog.org

2. PUBLIC ENGAGEMENT INITIATIVES
Public Outreach Mission
TCAG’s mission is to be proactive, creative, and innovative in public outreach; developing plans, guidelines and public input opportunities that will appropriately address the needs of Tulare County communities with cultural competence at the forefront of outreach endeavors.

TCAG staff actively engages with the public for feedback through various methods and are proud of the continually growing list of partnering organizations that serve Tulare County residents. During public engagement, TCAG
complies with federal and state laws as well as best practices and community needs.

Public Outreach Annual Review
TCAG is committed to ensuring that outreach efforts meet the needs of Tulare County communities and seek
improvement in outreach efforts over time. TCAG will review outreach strategies annually in June of each year and
incorporate results of reviews into subsequent Public
Participation Plan updates, using the data gleaned to
continue improving future outreach strategies. For the most recent Public Participation Plan Annual Review visit Public Participation Plan - TCAG (tularecog.org).

Public Outreach Initiatives
Tulare County Association of Governments (TCAG) has a
robust outreach program designed to connect with Tulare County communities and work alongside respective area
non-profits, to consider transportation needs in a
collaborative way. With the great diversity of Tulare County residents, TCAG has a unique ability to partner with many different organizations (see appendix E) to provide plans, services and solutions that enrich the lives of many. As an example, some of the common issues expressed in local rural communities which make it difficult for residents to walk, bike, and utilize public transportation include safety
concerns, inadequate lighting, lack of safety equipment resources and inadequate infrastructure. Many of the
outreach events have been created in response to these
requests and concerns which are often unique and specific to Tulare County (See appendix E Table 2). TCAG is very proud to recognize the various groups that partner in hosting or participating in community outreach events. For a list of these groups, see Appendix E.

Regional Transportation Plan Outreach: Every
Metropolitan Planning Organization (MPO) is required by federal regulation (49 U.S.C. 5304(f)) and California statute (Government Code (GC) Section 65080) to conduct long
range planning to ensure that the region’s transportation 2026 Draft PUBLIC PARTICIPATION PLAN 2. PUBLIC ENGAGMENT INITIATIVES Tulare County Association of Governments 11 www.tularecog.org vision and goals are clearly identified and to ensure effective decision making in furtherance of the vision and goals. The long-range plan, known as the Regional Transportation Plan (RTP) or Metropolitan Transportation Plan (MTP), is an
important planning and policy document that is based on the unique needs and characteristics of a region. The RTP impacts a region’s economy, environment, public health, safety, and social equity, along with communicating a
regional vision to the state and federal government. The California Transportation Commission (Commission or CTC) is authorized to develop guidelines by GC Section 14522, which reads:
“In cooperation with the regional transportation planning agencies (RTPA), the commission may prescribe study areas for analysis and evaluation by such agencies and guidelines for the preparation of the RTPs.”
While the RTP Guidelines include both state and federal requirements for the development of RTPs, MPOs have the flexibility in selecting transportation planning options that best fit their regional needs. The guidelines recognize that “one size does not fit all.” For example, solutions and techniques used by a larger MPO, such as the Bay Area, will be different than those used by a smaller MPO.

Development and preparation of an RTP requires
considerable time, stakeholder engagement, and funding.

RTPs are typically the most expensive single planning
document prepared by an MPO. Each MPO must update their RTP every four years (or five years in attainment areas); however, given the complexity of the document many MPOs begin the next update immediately upon adoption of the
current RTP.

Involving the public in planning and project development poses a major challenge as well as an opportunity. Many people are skeptical about whether they can truly influence the outcome of a transportation project. Others feel that transportation plans are too abstract and long-term to
warrant attention.

The RTP is one of the key processes an MPO undertakes. It is a primary avenue for public participation in the long-range transportation planning process. Title 23 CFR Part 450.316(a) states the following concerning participation and
consultation:
“The MPO shall develop and use a documented participation plan that defines a process for providing individuals, affected public agencies, representatives of public transportation employees, public ports, freight shippers, providers of freight transportation services, private providers of transportation, representatives of users of public transportation,
representatives of users of pedestrian walkways and bicycle transportation facilities, representatives of the disabled, and 2026 Draft PUBLIC PARTICIPATION PLAN 2. PUBLIC ENGAGEMENT INITIATIVES Tulare County Association of Governments 12 www.tularecog.org other interested parties with reasonable opportunities to be involved in the metropolitan transportation planning
process.”
Title 23 CFR Part 450.316(a)(1) also requires that public participation plans be developed by MPOs in consultation with all interested parties and describe explicit procedures, strategies, and desired outcomes for: (i) Providing adequate public notice of public participation activities and time for public review and comment at key decision points, including but not limited to a reasonable opportunity to comment on the proposed metropolitan transportation plan and the
Transportation Improvement Plan (TIP) (ii) Providing timely notice and reasonable access to information about
transportation issues and processes; (iii) Employing
visualization techniques to describe metropolitan
transportation plans and TIPs; (iv) Making public information (technical information and meeting notices) available in electronically accessible formats and means, such as the World Wide Web; (v) Holding any public meetings at
convenient and accessible locations and times; (vi)
Demonstrating explicit consideration and response to public input received during the development of the metropolitan transportation plan and the TIP; (vii) Seeking out and
considering the needs of those traditionally underserved by existing transportation systems, such as low-income and minority households, who may face challenges accessing
employment and other services and more regarding
adjustment to Public Participation Plan (PPP) language, statewide coordination, and review of effectiveness of
strategies.

The purpose of the MPO’s participation plan is to establish the process by which the public can participate in the
development of RTPs and programs. The public participation plan (PPP) should be designed to assist MPO staff in
implementing an effective public participation process
through a variety of strategies. It provides MPO staff with a menu of techniques or activities from which they can tailor their specific program’s input process. MPOs should also refer to the CTP Public Participation Plan document, or the
CTP/FSTIP Public Participation Plan, which can provide the most effective methods for engaging with the public.

Which public participation methods the MPO uses will require a careful analysis of what is desired to be accomplished as well as the scope of the particular transportation project(s).

Plenty of flexibility is available to MPOs in developing specific public involvement programs. Every given situation or region in California is different, and each approach to a specific public involvement challenge will be unique.

When significant written and oral comments are received on the draft RTP and as a result of the participation process or the interagency consultation process required under the EPA 2026 Draft PUBLIC PARTICIPATION PLAN 2. PUBLIC ENGAGMENT INITIATIVES Tulare County Association of Governments 13 www.tularecog.org transportation conformity regulations (Title 40 CFR Part 93), a summary, analysis, and report of the proposed comments
shall be made as part of the final RTP.

It is important to note that the PPP should be prepared prior to the development of the RTP. The PPP should have public input during its preparation and have a 45-day comment
period before the MPOs board adopts it. This enhanced public participation plan is a federal requirement. MPOs that
currently have a public participation plan per federal
requirements do not need to adopt another plan to meet SB 375 requirements for additional public participation. The public participation requirements for development of the SCS, pursuant to the requirements of SB 375, can be
incorporated into the existing plan.

Title 23 CFR Part 450.316(a)(1)(iii) requires the participation plan to use visualization techniques to describe the RTP and FTIP. Visualization techniques range from a simple line drawing or hand-written chart to technologically complex web cast public meetings, GIS modeling and computergenerated maps. The specific type of visualization technique is determined by the MPO.

In developing RTPs, the MPO should consult with agencies and officials responsible for other planning activities within their region that are affected by transportation or at least coordinate the planning process to incorporate input. These areas include, but are not limited to, the listed examples:

1. State and local growth

2. Public health

3. Housing

4. Economic development

5. Tourism

6. Natural disaster risk reduction

7. Environmental protection

8. Airport operations

9. Goods movement
When the MPO region includes California Indian Tribal Lands (reservations, Rancherias, and allotments) the MPO shall appropriately involve the federally recognized Native
American Tribal Government(s) in the development of the RTP. The MPO should also seek input from tribes that are not federally recognized or from other “interested parties” that may have a background and/or history of Native American culture within the region. In addition, AB 52 (Chapter 532, Statutes of 2014) established “Tribal Cultural Resources as a new, separate, and distinct resource to be analyzed in the California Environmental Quality Act (CEQA) process. A
project that causes an adverse change to a tribal cultural resource is one that may have a significant effect on the environment, so the MPO should avoid or mitigate impacts to Tribal Cultural Resources when feasible. The MPO must also 2026 Draft PUBLIC PARTICIPATION PLAN 2. PUBLIC ENGAGEMENT INITIATIVES Tulare County Association of Governments 14 www.tularecog.org begin consultation with a California Native American Tribe that is traditionally and culturally affiliated with the MPO region prior to the release of a Negative Declaration, a Mitigated Negative Declaration, or an Environmental Impact Report if the tribe requested, in writing, to be informed by the lead agency of proposed projects in that geographic area and if other procedural requirements are met. See Section 4.9 Native American Tribal Government Consultation and
Coordination for further discussion.

Similarly, when the MPO region includes federal public lands, the MPO shall appropriately involve the federal land
management agencies in the development of the RTP.

The MPO shall also, to the extent practicable, develop a documented process that outlines roles, responsibilities, and key decision points for consulting with other governments and agencies.

MPOs are also encouraged to involve the media, including ethnic media as appropriate, as a tool to promote public participation in the RTP development, review and
commenting process.

For MPOs, SB 375 increased the minimum level of public
participation required in the regional transportation planning process including collaboration between partners in the region during the development of a SCS (see Sections 4.7 and

4.8).

Public participation and consultation for the development of the RTP remains an essential element of the overall RTP process. Mapping and visualization tools should be used, to the extent practicable, to create visual representations of proposed scenarios for the SCS and the Alternative Planning Strategy (APS), if applicable. Use of these tools will help facilitate more effective and meaningful public involvement in development and refinement of the SCS and APS, if
applicable. A PPP includes public outreach, public awareness, and public input beginning with the planning stage.

Periodic Review
An annual periodic review of the PPP is important to evaluate the effectiveness of the procedures and strategies employed during the full and open participation process. This periodic review can help to ensure that the public participation plan, once adopted, is being implemented effectively and is
achieving its goals of engaging low income and minority residents in expressing and prioritizing their needs and their views on how the RTP can best meet those needs.

Requirements (Shall)
Federal: Title 23 CFR Part 450.316 requires that the MPO shall develop and use a documented participation plan that
2026 Draft PUBLIC PARTICIPATION PLAN 2. PUBLIC ENGAGMENT INITIATIVES Tulare County Association of Governments 15 www.tularecog.org defines a process for providing reasonable opportunities for all parties to comment and be involved in the metropolitan transportation planning process.

State: GC Section 65080; Public Resources Code Section
5097.94, and Sections 21073 through 21084.3.

Private Sector Involvement
Private sector involvement relates to how the goods
movement industry and other business, or commercial
interests are represented in the development of the RTP.

Trucks, freight trains, taxis, transportation network
companies, micro-mobility companies, limousines all use the transportation network and are an integral part of the
regional transportation system. Additionally, utility
companies should be engaged regarding zero emission
vehicle (ZEV) and ZEV infrastructure during planning and implementation phases. Other examples of private sector involvement in the development of the RTP include
transportation management associations, private transit operators, developers, employers, and Chambers of
Commerce. Their absence in the regional transportation
planning process adversely impacts the efficiency of the transportation network.

Requirements (Shall)
Federal: Federal regulations require private sector
involvement as a component of the regional transportation planning process. Title 23 U.S.C. Part 134 (g)(4), Title 23 U.S.C.

Section 135(e) and Title 23 CFR Part 450.316 (a) require the transportation planning process include input from the goods movement industry and other transportation organizations.

Recommendations (Should)
State: California GC Section 14000(d) recommends that a comprehensive multimodal transportation planning process should be established which involves all levels of government and the private sector in a cooperative process to develop coordinated transportation plans.

Consultation with Interested Parties
The U.S. Department of Transportation (DOT) defines
consultation as when: “one or more parties confer with other identified parties in accordance with an established process and, prior to taking action(s), considers the views of the other parties and periodically informs them about action(s) taken.” Some areas of consultation could include transportation, land use, employment, economic development, housing,
community development and environmental issues.

Title 23 CFR Part 450.324(j) provides the list of interested parties that shall be provided with a reasonable opportunity to comment on the RTP using the PPP developed under
2026 Draft PUBLIC PARTICIPATION PLAN 2. PUBLIC ENGAGEMENT INITIATIVES Tulare County Association of Governments 16 www.tularecog.org 450.316(a). The MPO shall provide the following interested parties with reasonable opportunity to comment on the
proposed RTP:

1. Individuals

2. Affected public agencies

3. Representatives of public transportation employees

4. Public ports

5. Freight shippers

6. Private providers of transportation

7. Representatives of users of public transportation

8. Representatives of users of pedestrian walkways and
bicycle transportation facilities.

9. Representatives of people with disabilities

10. Providers of freight transportation services

11. Other interested parties
Consistent with GC Section 65080(b)(2)(D), the MPO shall adopt a Public Participation Plan in advance of developing an SCS and/or APS to also include consultation with congestion management agencies, transportation agencies, and
transportation commissions.

Requirements (Shall)
Federal: Federal regulations require private sector
involvement as a component of the regional transportation planning process. Title 23 U.S.C. Part 134 (g)(4), Title 23 U.S.C.

Section 135(e) and Title 23 CFR Part 450.316 (a) require the transportation planning process include input from the goods movement industry and other transportation organizations.

Recommendations (Should)
State: California GC Section 14000(d) recommends that a comprehensive multimodal transportation planning process should be established which involves all levels of government and the private sector in a cooperative process to develop coordinated transportation plans.

Input and Consultation with Sustainable Communities
Strategy (SCS) Development
Consistent with GC Section 65080(b)(2)(D), the MPO shall adopt a PPP in advance of developing an SCS and/or APS to include:
• Outreach and engagement efforts encouraging the active participation of a broad range of stakeholders in the planning process, consistent with the MPO’s adopted Federal Public Participation Plan. This includes, but is not limited to, affordable housing advocates, transportation advocates, neighborhood and community groups, environmental
advocates, home builder representatives, broad-based
business organizations, landowners, commercial property interests, and homeowner associations.
2026 Draft PUBLIC PARTICIPATION PLAN 2. PUBLIC ENGAGMENT INITIATIVES Tulare County Association of Governments 17 www.tularecog.org • Consultation with congestion management agencies,
transportation agencies, and transportation commissions. • Regional public workshops with information and tools
providing a clear understanding of policy choices and issues.

At least one workshop in each county. At least three
workshops for counties with a population greater than
500,000. To the extent practicable, each workshop shall include urban simulation computer modeling to create visual representations of the SCS and APS.
• Preparation and circulation of a draft SCS (and APS, if one is prepared) not less than 55 days before adoption of a final RTP. • For multiple-county MPOs at least three public hearings shall be held on the draft SCS in the RTP (and APS, if any). For a single county MPO, at least two public hearings shall be held.

To the maximum extent feasible, the hearings shall be in different parts of the region to maximize the opportunity for participation by members of the public throughout the
region.
• A process enabling the public to provide a single request to receive notices, information, and updates.

This PPP is not required to be reviewed or approved by any state agency, but it is recommended that a summary
discussion of the RTP/SCS public participation process be included in the RTP. However, the MPO should maintain a record of its public participation efforts relative to the SCS and APS if applicable, and therefore, it is recommended these additional requirements should be included in the federally required public participation plan.

Consultation with Local Elected Officials
During the development of the SCS (and APS if applicable), the MPO must conduct at least two informational meetings in each county for members of the board of supervisors and city councils. Only one informational meeting is needed in each county if it is attended by representatives of the county board of supervisors and city councils that represent a majority of the cities representing a majority of the population in the incorporated areas of that county. The purpose of this
meeting (or meetings) shall be to discuss the SCS (and APS if applicable), including the key land use and planning
assumptions, with the members of the board of supervisors and city council members in that county and to solicit and consider their input and recommendations. Notices of these meetings are to be sent to the clerk of the board of supervisors and city councils.

Continuing with a collaborative transportation planning process, MPOs work and consult with local elected officials as key stakeholders in the regional transportation system. While local elected officials serve on regional agency boards, expanded consultation is required pursuant to GC Section 2026 Draft PUBLIC PARTICIPATION PLAN 2. PUBLIC ENGAGEMENT INITIATIVES Tulare County Association of Governments 18 www.tularecog.org 65080(b)(2)(E) and (F) to provide outreach to all local elected officials and their member jurisdictions affected by the SCS (and APS if applicable). This is particularly significant in those regions where not all cities and counties have a permanent seat on the MPO board. Early consultation with all member agencies may avoid future conflicts with implementation of the RTP including the SCS (and APS, if applicable).

Pursuant to GC Section 65080(b)(2)(G), in preparing an SCS, the MPO shall consider spheres of influence that have been adopted by Local Agency Formation Commissions (LAFCOs)
within the region. MPOs should also consult with LAFCOs regarding special districts within the region that provide property-related services such as water or wastewater
services, and should consult with these regional special districts, as appropriate, during development of an SCS (and APS if applicable).

Consultation with School Districts
Additionally, MPOs should consider consultation with school districts within their region during development of the RTP.

School-related trips constitute a significant portion of vehicle trips. For that reason, MPOs are encouraged to share data on growth projections and consult with school districts in the development of the SCS (and APS if applicable), especially with respect to land uses and the regional transportation system. Where possible, an SCS should incorporate current and future school needs into the RTP. Some school districts use School Facilities Master Plans (SFMP) as a way to compile comprehensive data on the district’s long-term facilities including the general location of planned new schools and the expansion, revitalization, and reuse of existing schools. A SFMP may also contain Board of Education adopted policies related to joint use and the district’s sustainability efforts which can dovetail with community and regional efforts (e.g. infill, reuse, busing, pedestrian/bike safe routes to schools, etc.).

Requirements (Shall)
Federal: Consulting with interested parties on plans,
programs and projects shall include individuals or
organizations that are mentioned in Title 23 CFR Part
450.316(a). Title 23 CFR Part 450.316(d) requires MPOs to consult with federal land use management agencies as
appropriate during the development of RTP. Title 23 CFR part 450.324(g) states that MPOs shall consult as appropriate with state and local agencies responsible for land use
management, natural resources, environmental protection, conservation, and historic preservation during the
development of their RTP. Title 23 CFR Part 450.324(j)
provides the list of interested parties that shall be provided with a reasonable opportunity to comment on the RTP using the Public Participation Plan developed under 450.316(a). 2026 Draft PUBLIC PARTICIPATION PLAN 2. PUBLIC ENGAGMENT INITIATIVES Tulare County Association of Governments 19 www.tularecog.org State: GC Section 65080(b)(2)(F)
Interagency Coordination on SCS Development
As the MPO works on RTP development and approval,
interagency coordination with both federal and State
agencies provides necessary information for the RTP, and notification to all interested parties. Advanced and
continuous coordination with all appropriate agencies is highly recommended. MPO development of the RTP should
include interagency coordination with, but not limited to, the following entities:

1. Federal agencies, including Federal Highway
Administration (FHWA), Environmental Protection Agency
(EPA), and Federal Transit Administration (FTA)

2. State agencies including the California Transportation Commission (CTC), Caltrans, California Air Resources Board (CARB) and Housing and Community Development (HCD)

3. Appropriate Resources Agencies (see list on page 20, Consultation with Resource Agencies)

4. Adjacent MPOs with which the MPO shares a significant amount of interregional travel.

CARB must exchange technical information with Caltrans, MPOs, local air districts, and local governments in developing the regional greenhouse gas (GHG) emissions reduction
targets for the MPOs. MPOs are strongly encouraged to
participate in the target update process by providing CARB with region-specific target recommendations supported by modeling, technical data, and analysis.

The CTC also encourages state agencies to work with the MPOs to provide the best data and information available as they develop their GHG emissions modeling methodology
together with CARB.

MPOs are also encouraged to work with HCD to incorporate the appropriate Regional Housing Needs Allocation (RHNA) within their RTPs.

Native American and Tribal Government Consultation and
Coordination
During the development of the RTP, tribal government
consultation can be described as the meaningful and timely process of seeking, discussing, and carefully considering the views of leaders of federally recognized tribal governments and, where feasible, seeking agreement on important
matters. The MPO can do this by sharing information and conducting meetings with leaders of the federally recognized tribal governments during the preparation of the RTP prior to acting on the plan and by making sure to consider input from the tribe as decisions are made. Consultation should be conducted in a way that is mutually respectful of each party’s sovereignty. Tribal government coordination is the
comparison of the MPOs transportation plans, programs,
2026 Draft PUBLIC PARTICIPATION PLAN 2. PUBLIC ENGAGEMENT INITIATIVES Tulare County Association of Governments 20 www.tularecog.org projects, and schedules with similar documents prepared by the tribe. The MPO needs to ensure consistency with tribal plans and the RTP. Effective coordination between the MPO and California Native American tribes during the development of the RTP can help avoid impacts to tribal cultural resources and help prevent significant, unforeseen cost and scope increases during project implementation.

The recognition of tribal ancestral lands and cultural heritage places (beyond the formal boundaries of California Indian reservations, rancherias, and allotments) is an important step toward improving tribal coordination and diplomatic
relations. Tribal ancestral lands encompass all of California, and tribal cultural and natural heritage resources of
significance to tribes may occur on federal, state, local, or private lands. Communication and coordination among local tribal governments, MPOs/RTPAs, and Caltrans is strongly encouraged to help further promote planning and
consideration of the needs and values of the region’s
culturally affiliated tribal communities.

The MPO should include a discussion of consultation,
coordination, and communication with federally recognized Tribal Governments when the tribes are located within the boundary of an MPO/RTPA. The MPO should establish a
government-to-government relationship with each tribe in the region. This refers to the protocol for communicating between the MPOs and the Tribal Governments as sovereign nations. This consultation process should be documented in the RTP. The initial point of contact for Tribal Governments should be the Chairperson for the tribe.

The MPO should develop protocol and communication
methods for outreach and consultation with the Tribal
Governments. However, these protocol and communication
methods should be re-evaluated if the agencies are unsuccessful in obtaining a response during the development of the RTP.

Requirements (Shall)
Federal: Title 23 CFR part 450.316I requires MPOs to involve the federally recognized Native American Tribal Government in the development of the RTP and FTIP. Title 23 CFR part 450.316 (a)(1), the participation plan shall be developed by the MPO in consultation with all interested parties and shall, at a minimum, describe explicit procedures, strategies, and desired outcomes. The requirement of including interested parties in the development of the participation plan and the RTP would include federally recognized or non-federally recognized tribes.

State: Public Resources Code Section 5097.94, and Sections 21073 through 21084.3. AB 52 added Tribal Cultural Resources as an impact under CEQA and required consultation to
2026 Draft PUBLIC PARTICIPATION PLAN 2. PUBLIC ENGAGMENT INITIATIVES Tulare County Association of Governments 21 www.tularecog.org mitigate those impacts with the California Native American tribes as defined in California Public Resources Code Section 21073. Because RTPs are subject to CEQA and a program EIR is prepared to analyze the impacts of implementing an RTP, AB 52 means that MPOs must consult with tribes with regards to Tribal Cultural Resources as part of the CEQA process.

Consultation with Resource Agencies
Current federal regulations require MPOs to consult with resource agencies, state, and local agencies responsible for land use management, environmental protection,
conservation, and historic preservation concerning the
development of the RTP. As part of SCS development, MPOs must gather and consider the best available scientific
information on resource areas and farmlands within the
region which may be impacted by growth patterns and
transportation systems in the RTP. Important considerations should be made for the responsible use, protection, and conservation of natural and working lands. State and federal resource agencies may be able to assist MPOs by providing data, maps, or other information on environmental resources.

The consultation efforts shall involve:

1. Comparing transportation plans with state conservation plans, maps, and other data, if available; and,

2. Comparing transportation plans with inventories of natural and historic resources, if available.

Federal requirements seek to receive input/comments from resource agencies early in the planning process. The reason for proactive consultation and engagement is to understand existing conditions and constraints and to prevent project delays at a later time. In other words, coordinating and consulting with resources agencies early in the planning process, may lead to better coordination, minimal litigation, possible project cost savings and an upfront understanding of resource agency issues.

Some examples of resource agencies that could be included in a more seamless multi- agency process include but are not limited to California Environmental Protection Agency
(CalEPA), California Coastal Commission, and U.S. Fish and Wildlife, U.S. Army Corp of Engineers, California Department of Fish and Wildlife and California Department of Parks and Recreation.

The FHWA Eco-Logical and Integrated Ecological Framework and the state Regional Advance Mitigation Planning model provides a process by which early consultation with resource agencies and conservation non-profit organizations to
develop regional green prints or conservation plans that identify of areas of conservation value can satisfy federal requirements for early consultation and result in benefits for both transportation agencies and environmental protection.

Programmatic mitigation plans, Natural Communities
2026 Draft PUBLIC PARTICIPATION PLAN 2. PUBLIC ENGAGEMENT INITIATIVES Tulare County Association of Governments 22 www.tularecog.org Conservation Plans and Habitat Conservation Plans can
provide early consultation and identification of natural resources that need to be avoided or minimized in order to reduce risk and streamline project delivery.

An MPO shall coordinate and consult with resource agencies on data or information sharing, if available. The following is a preliminary list of resource agencies that should be consulted in the development of the RTP:

1. U.S. Environmental Protection Agency

2. U.S. Army Corps of Engineers

3. NOAA Fisheries Services

4. U.S. National Park Service

5. U.S. National Marine and Fishery Service

6. U.S. Fish and Wildlife Service

7. U.S. Forest Service

8. California Coastal Commission

9. California Ocean Protection Council

10. California Energy Commission

11. California Office of Planning and Research

12. California Environmental Protection Agency

13. California Natural Resources Agency

14. California Water Resources Control Board

15. California Regional Water Quality Control Board

16. California Department of Fish and Wildlife

17. California Department of Resources, Recycling, and
Recovery

18. California Department of Parks and Recreation

19. California Department of Conservation

20. California State Mining and Geology Board

21. Any additional California environmental, energy, resource, and permit agencies

22. Bay Conservation and Development Commission (Bay
Area)

23. California Office of Historic Preservation
Interagency Consultation for Transportation Conformity – The transportation conformity rule requires that State and local agencies establish formal procedures to ensure
interagency coordination on critical transportation
conformity issues. Nonattainment and maintenance areas
have adopted consultation procedures to meet these
requirements. These procedures are federally enforceable and must be followed for each conformity determination.

Requirements (Shall)
Federal: Title 23 CFR Part 450.324(g)(1) & (g)(2) requires the MPO shall consult, as appropriate, with State and local agencies responsible for land use management, natural
resources, environmental protection, conservation, and
historic preservation concerning the development of the transportation plan. The consultation shall involve, as appropriate: (1) Comparison of transportation plans with State conservation plans or maps, if available; or (2)
Comparison of transportation plans to inventories of natural or historic resources, if available. In addition, the discussion of mitigation activities required by 23 CFR 450.324(f)(10) (and 2026 Draft PUBLIC PARTICIPATION PLAN 2. PUBLIC ENGAGMENT INITIATIVES Tulare County Association of Governments 23 www.tularecog.org described more fully in Section 5.2) shall be developed in consultation with Federal, State, and Tribal land
management, and regulatory agencies. 23 CFR 93.105 for
interagency consultation for transportation conformity.

State: CEQA, consultation with agencies, governments or individuals that could potentially be impacted by
transportation projects in the RTP. GC Section
65080(b)(2)(B)(v) requires that MPOs develop a SCS (which is part of the RTP) that shall gather and consider the best practically available scientific information regarding
“resource areas” and “farmland” as defined in subdivisions (a) and (b) of GC Section 65080.01.

Coordinating with Federal Land Management Agencies
Federal Land Management Agencies (FLMAs) play a crucial role in transportation planning and programming and in the regional transportation planning process. Federal regulations require MPOs to actively engage with Federal Land
Management Agencies in the development of the MPO’s RTP and FTIP. Generally, this is documented in the MPO’s PPP.

Coordination among MPOs, Caltrans, FLMAs, and local
transportation agencies provides opportunities for better transportation planning and programming decisions.

Improved transportation connections are essential between state and local transportation networks, such as transit systems, and federal land transportation systems to facilitate better public access to federal lands and is essential for addressing access needs, ensuring environmental
conservation, and maintaining the integrity of these lands.

The FLMAs include but are not limited to:
• Bureau of Indian Affairs
• U.S. Forest Service
• National Park Service
• U.S. Fish and Wildlife Service
• Bureau of Land Management
• Bureau of Reclamation
• Department of Defense, including the U.S. Army Corps of Engineers and Military Surface Deployment and Distribution Command
When considering coordination efforts, it's important to understand the roles and responsibilities of FLMAs. FLMAs are responsible for overseeing and managing federal lands, such as national parks, forests, wildlife refuges, and military installations. Typically, FLMAs are responsible for developing a comprehensive resource protection or land use
management plan (overall plan). Ideally, FLMAs also develop a long-range transportation plan as part of the overall plan.

These long-range transportation plans could include a
discussion of all the transportation needs, such as vehicle access, parking, trails and trailheads, bike and pedestrian facilities, and waterway access. Similar to the MPO RTP 2026 Draft PUBLIC PARTICIPATION PLAN 2. PUBLIC ENGAGEMENT INITIATIVES Tulare County Association of Governments 24 www.tularecog.org process, the FLMA transportation plans include a prioritized list of projects that were developed in coordination with various stakeholders. However, funding appropriations are limited for FLMAs. Unless the project is funded with specific FLMA appropriations, the FLMA must seek a project sponsor to have the project placed in an appropriate transportation improvement program (TIP). This is accomplished by
partnering with State DOTs, MPOs, RTPAs, or local
transportation officials. The involvement of FLMAs in longrange transportation planning is essential for integrating transportation systems with the management and access to federal lands while addressing environmental, safety, and resource protection concerns.

Integrating transportation planning with FLMA plans, can help meet the following mutual objectives:
• Improving user safety and comfort
• Restoring watersheds
• Protecting wetlands
• Improving wildlife habitat connectivity
• Protecting threatened, endangered, and sensitive species and their habitats
• Improving accessibility
• Enhancing tourism
• Preserving and interpreting cultural and natural heritage sites
• Improving recreational trails
• Identifying, marketing, and enhancing scenic byways
• Addressing the causes of air pollution
Knowing who to coordinate with is vital for successful
transportation planning and programming. MPOs should
identify the Federal Land Management Agencies located
within the metropolitan planning area boundaries. Next, it’s important to understand the FLMA organizational structure and understand how transportation decisions are made
within the organization. This involves recognizing the roles, responsibilities, and authorities of each agency involved.

Identifying key contacts within each agency is critical for establishing clear communication channels and ensuring that the right individuals are engaged in the coordination process.

MPOs and FLMA should work together to document the
consultation and coordination process in the MPO’s PPP. By working together and coordinating throughout the regional transportation planning process and in developing the RTPs, MPOs, FLMAs, and Caltrans, can ensure that the
transportation systems are developed to better serve
communities and visitors to Federal lands.

Requirement (Shall) Federal: Title 23 CFR 450.316(d) requires that when the metropolitan planning area includes Federal public lands, the MPO shall appropriately involve the Federal Land Management Agencies in the development of the
metropolitan transportation plan and the TIP.
2026 Draft PUBLIC PARTICIPATION PLAN 2. PUBLIC ENGAGMENT INITIATIVES Tulare County Association of Governments 25 www.tularecog.org Coordinated Public/Transit/Human Services Transportation Plans
The aim of the Coordinated Public Transit/Human Services Transportation Plan is to improve transportation services for persons with disabilities, older adults, and individuals with lower incomes by ensuring that communities coordinate the available transit resources. Coordination enhances
transportation access, minimizes duplication of services and facilitates the most appropriate cost-effective transportation system possible with available resources.

Federal regulation (Title 49 U.S.C. Section 5310(d)(2)) requires that projects selected for funding under the following FTA programs be derived from a coordinated plan: Enhanced
Mobility of Seniors and Individuals with Disabilities Program).

MPOs are not required to be the lead agency in the
development of the coordinated plan. Federal guidance
states that the coordinated plan may be developed separately or as a part of the metropolitan transportation planning process. In any case, MPOs should ensure that the plan is coordinated and consistent with their regions’ metropolitan transportation planning process.

The coordinated plan must be developed through a process that includes representatives of public, private, and nonprofit transportation and human services providers and participation by members of the public. The public
participation requirements may be shared with those for the development of the RTP.

As with all FTA programs, transit projects selected for funding must be consistent with the RTP and FTIP. Further, the annual list of obligated projects is a planning requirement that will necessitate active involvement by the MPO in those programs.

Recommendations (Should)
Federal: Title 23 CFR Part 450.306(h) states: “Preparation of the coordinated public transit-human services transportation plan, as required by 49 U.S.C. 5310, should be coordinated and consistent with the metropolitan transportation planning process.”
Air Quality Art Contests: TCAG has collaborated with the Tulare County Office of Education, local school districts, libraries, Imagine U Children’s Museum, Tulare County Arts Consortium, and various other agencies to engage TK-12th grade students in considering and drawing how they can
improve air quality through active transportation. This art contest is hosted by TCAG annually and in 2022, seven bikes, helmets and safety lights were earned by student winners.

Their bikes and safety equipment were funded by
community partners, local bicycle clubs and consultants. 2026 Draft PUBLIC PARTICIPATION PLAN 2. PUBLIC ENGAGEMENT INITIATIVES Tulare County Association of Governments 26 www.tularecog.org Partnership/membership with Create Tulare County
Coalition (Create TC): Create TC is the local part of a statewide initiative called Create California. The
collaboration with Create TC provides the opportunity to engage with many different types of agencies that are
involved with the coalition, addressing issues facing youth in Tulare County with regard to access to educational
experiences and the arts. With a tremendous number of rural communities, transportation can be a barrier to educational access for students. Some of the projects of Create TC over time have included creating an arts mobile unit, County wide art contests and youth pathways programs.

Department of Public Health Kids’ Plates Program Grant:

On June 28, 2021, TCAG administrative staff informed the Board that staff intended to apply for the CDPH Kids’ Plates Program grant, which provides funding for unintentional childhood injury prevention interventions. The Kid’s Plates program released the Request for Application (RFA) No. 21- 10210 on June 15, 2021, and awarded TCAG $150,000 on
August 12, 2021. The grant provided two reimbursements of $75,000 per grant year over a total grant period of 21 months, from October 1, 2021, to June 30, 2023. Staff also applied for and received the Kids’ Plates Equipment Grant, which
supplied TCAG with 100 multipurpose helmets and 30
convertible child safety seats.

Tulare County residents stood to gain considerable benefit from unintentional injury prevention interventions. Local public health statistics reveal that local youth face
significantly higher statistical likelihood of unintentional injury and death based on several socioeconomic factors.

Compared to the rest of the state, Tulare County generally tends to show higher rates of childhood hospitalizations, emergency room visits, and deaths resulting from bike,
pedestrian, and/or motor vehicle occupant-related injuries.

Though the grant period officially closed on June 30, 2023, the community partnerships fostered by the outreach
opportunities will ensure TCAG remains a steadfast
community resource for child passenger and bike/pedestrian safety for Tulare County residents.

TCAG’s extensive experience in active transportation
planning outreach, including facilitating bike rodeos,
implementing active transportation awareness initiatives, and promoting national safety campaign interventions, was highly influential in developing the unintentional childhood injury prevention workplan. As a result, a significant portion of staff time and grant funding were dedicated to the
implementation of active transportation safety projects: bike rodeos and multisport safety equipment dissemination;
targeted safety training; bilingual multimedia safety
campaigns; and promotion of national active transportation 2026 Draft PUBLIC PARTICIPATION PLAN 2. PUBLIC ENGAGMENT INITIATIVES Tulare County Association of Governments 27 www.tularecog.org events. In order to broaden the positive impact of the
community outreach initiatives, several TCAG staff also became nationally certified child passenger safety
technicians.

Safety equipment was disseminated at most community
outreach events, including multipurpose helmets,
convertible child safety seats, booster seats, bike visibility enhancement equipment, and safety gear. When providing
safety equipment, staff ensured that they provided an
education component as well, whether it be demonstrative or literary. Safety education was provided to both children and adults, but staff took special care to ensure Tulare County children retain the information that they learn
through fun games and activities, memorable experiences, and by continuing to return to their communities to solidify the safety messages.

Since October 1, 2021, TCAG staff have engaged in
approximately 100 community outreach activities. TCAG staff disseminated nearly 3,000 helmets to local children at those events. TCAG staff engaged in 11 child passenger safety checkups, providing 60 child safety seats to families in need and inspecting 123 seats in total. At the checkup events, staff ensured that Tulare County caregivers knew how to install the seat in their vehicle and secure their child in the seat, and that they were familiar with safety seat installation best practices. The child safety seat misuse rate at these events was 98%.

Back to School Bike Safety: Since 2022, TCAG has
participated in area back to school events that draw upwards of 3,000 people in the month of August as school age kids are returning to school. TCAG along with community partners seized this opportunity to encourage active transportation options for back to school and to get as many kids as
possible fitted with new helmets and safety gear such as LED lights and reflective stripe backpacks to increase visibility as students walk and bike across busy streets. TCAG will
continue to seek out opportunities to provide this service to the community to keep children safe as they go back to
school. Often families wait in line at the TCAG booth in the hot sun for a long time to get their children fitted with helmets and to get safety gear. The service that TCAG
provides has become a highly sought after community
service.
2026 Draft PUBLIC PARTICIPATION PLAN 2. PUBLIC ENGAGEMENT INITIATIVES Tulare County Association of Governments 28 www.tularecog.org Active Transportation Advisory Committee (ATAC) Chair Mark Wall helping a cyclist check in their bike at the bike valet center.

Tule River Tribe Bike Rodeos: Since the 2015 Public
Participation Plan, one of the greatest TCAG successes has been the partnership with the Tule River Tribe for bike rodeos. For these events, TCAG mapped out bicycle courses complete with markings and signage to practice with live traffic on the main reservation roadway. Children ages 2 through 15 learned how to ride using hand signals, obeying traffic signs and practical bike safety habits in an area with limited active transportation infrastructure. The event was held in collaboration with Tule River Tribe Recreation Center staff, Tule River Police and Fire Department. All agencies set up stations to teach about safety and to encourage safe active transportation. Bike helmets and bike safety
equipment were provided at the events by TCAG and
generous community partner donations. These bike rodeos led to TCAG participation in other Tule River reservation events.

Additionally, in 2020, TCAG created a Public Participation plan to specifically address the needs of Tule River Tribe. To view this plan, visit
https://tularecog.org/tcag/planning/public-participationplan/ . For more information about TCAG’s tribal contact efforts, see appendix F.

Active Transportation Safety Education: TCAG has
partnered with various communities to hold bike rodeos or bike and pedestrian safety education programs for children.

Some of these partnerships include Visalia Whitman Village with Jim Barnes of former Jeff Barnes Brain Injury
Foundation, Southern Sierra Cyclist bicycle club, After School programs in Cutler and Orosi, and Woodlake Bike
Rodeo in partnership with the local Kiwanis. These events provided an opportunity to distribute much needed safety equipment and to teach bike and pedestrian safety to
children and their parents. These activities have taken place in collaboration with local non-profits, bicycle clubs, 2026 Draft PUBLIC PARTICIPATION PLAN 2. PUBLIC ENGAGMENT INITIATIVES Tulare County Association of Governments 29 www.tularecog.org California Highway Patrol, Tulare County Sheriff, and other local not for profit agencies.

Transit and Unmet Needs Outreach: Outreach to the
communities of Tulare County takes place yearly to give community members, including those in disadvantaged
communities, the opportunity to inform TCAG of community needs. For example, TCAG forged a partnership with a
College of the Sequoias to remove transportation barriers for Tulare County residents so that they can attend classes there. Many students rely on transit and would not have had the ability to attend college without transportation.

Additionally, TCAG staff works with other public agencies and organizations which represent persons with Limited
English Proficiency (LEP), seniors, people with disabilities, and historically disadvantaged groups to maintain a two-way dialogue regarding transportation processes and issues that are important to them. Tulare County Regional Transit
Agency (TCRTA) and Visalia Transit are the local transit agencies serving Tulare County. The Tule River Tribe of California participates in TCRTA and has a seat on its board of directors.

Public meetings are held in locations that are accessible to transit riders and people with disabilities and are scheduled at times that are convenient for members of the public to attend.

TCAG issues news releases regarding important
transportation processes regularly on their website, which is available in Spanish using Google translate.

TCAG also advertises public meetings at civic venues
(libraries, senior centers, schools, etc.) and community events, through TCAG's Facebook page, Instagram, Twitter, and e-mail. TCAG staff regularly uses social media to
communicate with the public. TCAG’s Facebook page has
over 1,200 followers, and its Instagram account has 758 followers. Paid, targeted advertising is also used on social media to ensure that high priority announcements such as those related to unmet transit needs reach a larger audience.

TCAG staff uses the Social Service Transportation Advisory Council (SSTAC) as a forum to address transit needs for traditionally under-served persons.

TCAG staff produces and distributes print materials to inform the public about transit planning processes such as unmet transit needs and the development of coordinated social services transportation plans. Unmet Transit Needs posters are placed on all the transit buses in the county and at transit centers. These notices are also sent to the list of community partners show in Appendix E, Table 1.

Public notices are placed in Visalia and Porterville
newspapers to advertise the Unmet Transit Needs public
2026 Draft PUBLIC PARTICIPATION PLAN 2. PUBLIC ENGAGEMENT INITIATIVES Tulare County Association of Governments 30 www.tularecog.org hearings. Two hearings for the public to submit unmet
transit needs comments are held. Comments can also be
submitted via the TCAG website, U.S. mail, social media by telephone and at the public hearings.

There are comment cards on the posters that are selfaddressed and stamped already for the public to just complete and send in. All information is in English and Spanish.

TCAG provides translation and interpretation services at its public meetings. In line with these accommodations, TCAG’s monthly agenda provides a notice that if someone needs
special assistance to participate in the meeting, including auxiliary aids, translation requests, or other
accommodations, or to access the agenda and documents in the agenda packet, they can contact our office at least 3 days prior to the meeting.

Regional Active Transportation Plan (RATP) Public
Outreach: Public outreach for development of the Regional ATP focused on three phases: 1) as the project was kicking off; 2) during the needs assessment process; 3) during the review and comment period for the public draft version of the plan.

Project kick-off:

A questionnaire survey was developed for the public
outreach portion of the 2022 Walk’n Bike Tulare County plan.

The survey was made available on Facebook and was
distributed to the public during the 2019 Tulare County Fair.

The questionnaire was also distributed at a Bike Rodeo held in September 2019 at the Tule River Indian Reservation.

Additional outreach was planned for the winter and spring of 2020, but due to the COVID-19 pandemic, plans for this
additional outreach did not occur.

Needs assessment process:

The needs assessment process began to ramp up in the
Spring 2020 around the same time as the beginning of the COVID-19 pandemic. This prevented staff from meeting
directly with residents and groups to introduce the plan update and receive feedback. In lieu of these direct
meetings, staff contacted city staff to receive updates to their active transportation plans for inclusion in the 2022 Walk ‘n Bike plan update. It is still important to conduct a public needs assessment process for the plan. This process
gathered input from the public on the barriers, obstacles and challenges to walking and biking; the needs and concerns of pedestrians and cyclists; and ideas and suggestions for improving conditions. The results may be used by the
agencies to refine their planned projects and inform the development of future projects.
2026 Draft PUBLIC PARTICIPATION PLAN 2. PUBLIC ENGAGMENT INITIATIVES Tulare County Association of Governments 31 www.tularecog.org Public draft plan:

The public draft version of the 2022 Walk ‘n Bike Plan update was released in February 2022 for a month-long comment
period. As part of this task, TCAG staff made the plan
available online for the public. It was also made available to the TCAG member agencies for comment.

TCAG Staff Sheela Bhongir fitting safety helmets at Rawhide baseball game.

Public Input Community Engagement Hub: Public Input
has provided an innovative way for TCAG to connect with Tulare County residents. The program has been used for
virtual participation at public meetings in rural communities, to coordinate social media content and streaming to
YouTube, scheduling car seat safety clinics, registering participants for outreach events safely during the Covid 19 pandemic, gathering information from interested parties, surveying the public regarding the Regional Transportation Plan and more. Public Input capabilities and features are indicated in the images to the right.

Tulare County Association of Governments (TCAG) Staffer Brideget Moore giving away raffled bikes with partnering agency Parenting Network. 2026 Draft PUBLIC PARTICIPATION PLAN 2. PUBLIC ENGAGEMENT INITIATIVES Tulare County Association of Governments 32 www.tularecog.org Translation Services
TCAG provides website translation through google translate, our social media posts are provided in English and Spanish, and public meeting information accommodation verbiage is provided on most agendas in English, Spanish, and Tagalog.

Additionally, TCAG contracts with Language Line Solutions to provide translation services upon request in over 290 languages.
2026 Draft PUBLIC PARTICIPATION PLAN 2. PUBLIC ENGAGMENT INITIATIVES Tulare County Association of Governments 33 www.tularecog.org 2026 Draft PUBLIC PARTICIPATION PLAN 2. PUBLIC ENGAGEMENT INITIATIVES Tulare County Association of Governments 34 www.tularecog.org TCAG Public Engagement (See Also Appendix E – Table 2)
2026 Draft PUBLIC PARTICIPATION PLAN 2. PUBLIC ENGAGMENT INITIATIVES Tulare County Association of Governments 35 www.tularecog.org Federal Requirements
• Transportation and Conformity Regulations of Title 40 CFR Part 93.105. This law governs interagency
consultation for determinations in development of
implementation plans. With this process,
collaborative effort must be had between MPOs, State
Department of Transportation, State and local air
quality agencies and EPA.
• Title 23 CFR Part 450.316. This requires MPOs to not
only develop but to follow through with the
documented participation plan. This plan should
describe the established guidelines and process in the
following areas: providing individuals, affected public agencies, representatives of public transportation
employees, public ports, freight shippers, providers of freight transportation services, private providers of
transportation (including intercity bus operators,
employer-based commuting programs, such as
carpool program, vanpool program, transit benefit
program, parking cash-out program, shuttle program,
or telework program), representatives of users of
public transportation, representatives of users of
pedestrian walkways and bicycle transportation
facilities, representatives of the disabled, and other
interested parties with reasonable opportunities to
be involved in the metropolitan transportation
planning process.
• Title 23 CFR Part 450.324(g)(1) and (2) This law
regulates the methods of monitoring and evaluating
the performance of multimodal transportation
systems, to determine recurring and non-recurring
congestion and to provide solutions if needed, and an
evaluation of whether the plan was successful. In
addition, support for the effective performance
measures must be determined to assess the extent of
congestion and what methods of congestion
reduction and mobility enhancement strategies for
movement of people and goods. These measures
must be specific to the needs of the area, established
by the State and local officials.
• Title 23 CFR Part 450.216(a)(1). This law establishes the need for long-range statewide transportation
plans, with a minimum 20-year forecast period at the
time of adoption, which provides for the development
and implementation of the multimodal
transportation system for the State. The long-range

STATE AND FEDERAL REQUIREMENTS
Statewide transportation plans shall consider and include, as applicable, elements and connections between public
2026 Draft PUBLIC PARTICIPATION PLAN 2. PUBLIC ENGAGEMENT INITIATIVES Tulare County Association of Governments 36 www.tularecog.org transportation, non-motorized modes, rail, commercial
motor vehicle, waterway, and aviation facilities, particularly with respect to intercity travel.
• Title 23 USC Part 134(g)(1). This governs MPOs
working together in the coordination of plans and
TIPs if an area is designated at a nonattainment area
for ozone or carbon monoxide compliance with the
Clean Air Act (42 U.S.C. 7401 et seq.).
• Title 23 USC Section 135(e). These guidelines to work with local agencies regarding transportation through
regional transportation needs (if applicable), taking
into consideration Indian tribal governments, Federal
land management agencies, while considering the
coordination of transportation plans, the
transportation improvement program, and planning
activities with related planning activities being
carried outside of metropolitan planning areas and
between states.
• Title VI of the Federal Civil Rights Act of 1964. Under this law, no person in the United States shall, on the
basis of race, color, national origin, religion, sex, age, or disability be excluded from participation in, be
denied the benefit of, or be subject to discrimination
under any program, actively receive federal financial
assistance. TCAG provides translation for those that
speak limited English. Tulare County has a high
percentage of low-income and minority groups.

TCAG actively participates in community events and
educational classes to engage those that are that fall
within this target group. Other laws included in this
area that TCAG complies with is Title 49 CFR part 21.5, Title 42 USC Chapter 21 Section 2000(d).
• Executive Order 12898 regarding Environmental
Justice (1994). This law guides agencies to develop
strategies for implementing environmental justice for
minority populations and low-income populations to
address disproportionately high adverse human
health or environmental effects.
• Executive Order 13166 regarding Improving Access to
Services for Persons with limited English Proficiency.

The Executive Order requires Federal agencies to
examine the services they provide and ensure that
limited English proficiency (LEF) individuals receive
the fundamental mission/services of the agency. Any
needs must be identified, and development and
implementation of services must be provided.
• Executive Order 13175 regarding Consultation and
Coordination with Indian Tribes. This policy was to
create collaborative relationships between the
agencies. Indian tribes are recognized as self-
2026 Draft PUBLIC PARTICIPATION PLAN 2. PUBLIC ENGAGMENT INITIATIVES Tulare County Association of Governments 37 www.tularecog.org governments that are to be respected and included in
policy-making decisions.
• US DOT Order 5610.2 (1997) The Department of
Transportation (the Department or U.S. DOT) is
issuing an update to Departmental Order 5610.2(a)
(Actions to Address Environmental Justice in Minority
Populations and Low-Income Populations). This
Order updates the Department's original
Environmental Justice Order, which was published
April 15, 1997. The Order continues to be a key
component of the Department's strategy to promote
the principles of environmental justice in all
Departmental programs, policies, and activities.
• US DOT Order 6640.23 (1998) The Department of
Transportation (the Department or U.S. DOT) is
issuing an update to Departmental Order 5610.2(a)
(Actions to Address Environmental Justice in Minority
Populations and Low-Income Populations). This
Order updates the Department's original
Environmental Justice Order, which was published
April 15, 1997. The Order continues to be a key
component of the Department's strategy to promote
the principles of environmental justice in all
Departmental programs, policies, and activities.
• 1990 Americans with Disabilities Act prohibits
discrimination based upon disabilities. Reasonable
accommodations are provided to individuals with
disabilities to attend, participate, and communicate
in meetings. All locations meet ADA compliance.
• 1990 Clean Air Act Amendments. The 1990
amendments to the Clean Air Act were designed to
curb four major threats to both the environment and
the health of millions of Americans: acid rain, urban
smog, toxic air pollution and the hole in the Earth's
ozone layer. 30 years later, great progress has been
made on all four fronts.
• 2005 Safe, Accessible, Flexible, Efficient Transportation Equity Act: A Legacy for Users (SAFETEA-LU). This act
reauthorizes federal surface transportation programs
through the end of FY20098/10/2005--Public Law.

Safe, Accountable, Flexible, Efficient Transportation
Equity Act: A Legacy for Users or SAFETEA-LU - Title I:

Federal-Aid Highways - Subtitle A: Authorization of
Programs - (Sec. 1101) Authorizes appropriations
through FY2009 for highway programs out of the
Highway Trust Fund (HTF), including: (1) the
Interstate maintenance program; (2) the National
Highway System (NHS); (3) the bridge program; (4)
the surface transportation program; (5) the
2026 Draft PUBLIC PARTICIPATION PLAN 2. PUBLIC ENGAGEMENT INITIATIVES Tulare County Association of Governments 38 www.tularecog.org congestion mitigation and air quality improvement
program; (6) the highway safety improvement
program; (7) the Appalachian development highway
system program; (8) the recreational trails program;
(9) the federal lands highways program; (10) the
national corridor infrastructure improvement
program; (11) the coordinated border infrastructure
program; (12) the national scenic byways program;
(13) construction of ferry boats and ferry terminal
facilities; (14) the Puerto Rico highway program; (15)
the projects of national and regional significance
program; (16) the high priority projects program; (17)
the safe routes to school program; (18) the
deployment of magnetic levitation transportation
projects; (19) the national corridor planning and
development and coordinated border infrastructure
programs (FY2005 only); (20) highways for life; and
(21) highway use tax evasion projects.
• Moving Ahead for Progress in the 21st Century (MAP21). MAP-21 creates a streamlined and performancebased surface transportation program and builds on many of the highway, transit, bike, and pedestrian
programs and policies established in 1991.
• Fixing America’s Surface Transportation Act (FAST Act) The FAST Act includes provisions intended to improve
transportation options, redevelop communities and to
expand employment opportunities, particularly for lowincome individuals, minorities, and persons with disabilities.

Specifically, the Act:
• Makes transit-oriented development projects eligible for financing under the Transportation Infrastructure
Finance and Innovation Act (TIFIA) and the Railroad
Rehabilitation & Improvement Financing (RRIF)
programs.
• Provides $2.2 billion for Buses and Bus Facilities formula grants and $1.5 billion in discretionary grants for bus and bus facilities.
• Expands access to public transportation workforce
opportunities through training, educational programs,
technical assistance grants. The employment training
program includes specific outreach to increase
employment for veterans, females, individuals with
disabilities, and minorities.
• Establishes a Pilot Program to support projects that
improve transportation coordination for the transportation disadvantaged, including seniors and individuals with
disabilities.
• Expands design flexibility and local control by opening an option for certain local governments to use a design
2026 Draft PUBLIC PARTICIPATION PLAN 2. PUBLIC ENGAGMENT INITIATIVES Tulare County Association of Governments 39 www.tularecog.org guide for their street network that differs from their
State’s adopted design guide.
• Supports efforts to increase connectivity by improving bicycle and pedestrian networks.

State Requirements
These requirements outline the ways in which MPOs engage the public, ensuring fair and equal access to participation in the planning process.
• Government Code Section 11135. No person in the
State of California shall, on the basis of sex, race,
color, religion, ancestry, national origin, ethnic group identification, age, mental disability, physical
disability, medical condition, genetic information,
marital status, or sexual orientation, be unlawfully
denied full and equal access to the benefits of, or be
unlawfully subjected to discrimination under, any
program or activity that is conducted, operated, or
administered by the state or by any state agency, is
funded directly by the state, or receives any financial assistance from the state.
• Government Code Section 65080. Each transportation
planning agency designated under Section 29532 or
29532.1 shall prepare and adopt a regional
transportation plan directed at achieving a
coordinated and balanced regional transportation
system, including, but not limited to, mass
transportation, highway, railroad, maritime, bicycle,
pedestrian, goods movement, and aviation facilities
and services. The plan shall be action-oriented and
pragmatic, considering both the short-term and longterm future, and shall present clear, concise policy guidance to local and state officials. The regional
transportation plan shall consider factors specified in Section 134 of Title 23 of the United States Code. Each transportation planning agency shall consider and
incorporate, as appropriate, the transportation plans
of cities, counties, districts, private organizations, and state and federal agencies.

Consultation and Coordination
The Tulare County Association of Governments needs to
consult with groups responsible for other types of planning activities that are affected by transportation in the area (i.e., state and local planned growth, economic development,
environmental protection, land use management,
conservation and historic preservation, airport operations and freight interests) and other agencies such as Indian Tribal governments, federal land management agencies and 2026 Draft PUBLIC PARTICIPATION PLAN 2. PUBLIC ENGAGEMENT INITIATIVES Tulare County Association of Governments 40 www.tularecog.org project sponsors. These provisions address both the MPO’s preparation of the RTP/SCS and the FTIP.

Crucial decisions whether or not to support or fund a
transportation program or project in the region are made in the development of the RTP/SCS. In contrast, the FTIP
defines project budgets, schedules and phasing for those programs and projects that are already part of the RTP/SCS.

The FTIP does not provide any additional information
regarding environmental impacts beyond those found in the program level environmental analysis prepared for the
RTP/SCS. Further environmental review occurs at the
project delivery agency or jurisdiction with project specific environmental impacts report.

Starting at the RTP/SCS development stage, TCAG staff
concurrently consults with appropriate agencies regarding the FTIP. TCAG consults with many agencies in the
preparation of the RTP/SCS. For the FTIP, this consultation includes:
• Communication of the schedule of upcoming
amendments and FTIP adoptions;
• Special Workshops;
• Coordination with agencies for review of preliminary
draft documents to agencies before releasing draft
documents for public review;
• Presentations on the Draft Formal Amendments to
the standing committees and the TCAG Board.

Title 23 CFR part 450.216(a), (b) and (c) require MPO’s to involve the federally recognized Native American Tribal Government in the development of the RTP and FTIP. RTPA’s shall comply as well. The title requires that the participation plan shall be developed by the MPO in consultation with all interested parties and shall, at a minimum, describe explicit procedures, strategies, and desired outcomes. The
requirement of including interested parties in the
development of the participation plan and the RTP would include federally recognized (and other) tribes. TCAG is fully committed to working with tribes as required.

Title 23 CFR part 450.322(g)(1) & (2) requires that the MPO consult, as appropriate, with agencies responsible for land use management, natural resources, environmental
protection, conservation, and historic preservation when developing policies and guidelines concerning the RTP/SCS.

The consultation shall involve, as appropriate: (1)
comparison of transportation plans with state conservation plans or maps, if available; or (2) comparison of
transportation plans to inventories of natural or historic resources, if available. In addition, the discussion of required mitigation measures shall be developed in consultation with federal, state, and tribal land management, wildlife, and regulatory agencies.
2026 Draft PUBLIC PARTICIPATION PLAN 2. PUBLIC ENGAGMENT INITIATIVES Tulare County Association of Governments 41 www.tularecog.org The California Environmental Quality Act (CEQA) requires consultation with agencies, governments and individuals that could possibly be impacted by projects in the RTP/SCS.

TCAG is fully committed to working with federal, state, local, and tribal agencies as required.

Title 23 CFR Part 450.316(a) states the following concerning participation and consultation: “The Metropolitan Planning Organization (MPO) shall develop and use a documented
participation plan that defines a process for providing citizens, affected public agencies, representatives of public transportation employees, freight shippers, providers of freight transportation services, private providers of
transportation, representatives of users of public
transportation, representatives of users of pedestrian
walkways and bicycle transportation facilities,
representatives of the disabled, and other interested parties with reasonable opportunities to be involved in the
metropolitan transportation planning process.” TCAG is fully committed to working with all affected groups as required. • The Brown Act Government Code Section 54950-
54962. Under the Ralph M. Brown Act, Agendas are
posted at least 72 hours before meetings. Closed
Sessions are listed on the agenda. All meetings are
held at non-discriminatory and ADA compliant
locations. Agendas mention the location and time of
scheduled meetings and the topics that will be
discussed. This provides the ability for any parties
interested in attending to be given advance notice, in
order to attend. Time is provided for public comment
and for actions or decisions to be made by the
governing board, or committee.
• Title 23 CFR Part 450.316(a) states the following
concerning participation and consultation: “The
Metropolitan Planning Organization (MPO) shall
develop and use a documented participation plan
that defines a process for providing citizens, affected public agencies, representatives of public
transportation employees, freight shippers, providers
of freight transportation services, private providers of transportation, representatives of users of public
transportation, representatives of users of pedestrian
walkways and bicycle transportation facilities,
representatives of the disabled, and other interested
parties with reasonable opportunities to be involved
in the metropolitan transportation planning process.”
2026 Draft PUBLIC PARTICIPATION PLAN 2. PUBLIC ENGAGEMENT INITIATIVES Tulare County Association of Governments 42 www.tularecog.org Participation Goals, Strategies and Procedures
There are many ways that TCAG’s vigorous public
information process not only serves to meet federal
requirements, but also allows for a fruitful exchange of ideas with various agencies and individuals that result in the development of innovative programs or projects that directly benefit Tulare County residents. TCAG recognizes that the involvement of the public and agencies, organizations, and various groups, of whom represent the public is pivotal to the creation of successful strategies, programs or plans that will assist Tulare County in addressing public transportation.

TCAG actively participates in public outreach and navigates unconstrained by collaboration through meetings or inperson contact. Since there is no one-size fits all approach, TCAG has many types of outreach methods and continues to seek out new and additional ways to reach the public.

Listed below are goals, strategies, and procedures of TCAG’s public participation planning processes:

Goal: Raise the public’s level of understanding of
transportation planning processes in the County.

Allow for feedback and collaboration from various
agencies and private citizens.

Strategy: Use a variety of presentation methods
and modes of communication to
disseminate information to the public.

Procedures:
• TCAG utilizes Social Media accounts on
Facebook, Instagram, and X (platform
formerly known as Twitter) to highlight
important transportation issues and
announcements.
• Announcements in both English and
Spanish, are made through various radio,
theater, and newspaper ads.
• Important public documents are posted on
the TCAG website
(https://www.tularecog.org/) for the RTP,
FTIP, OWP and Special Planning Studies to
keep the public and other organizations
informed and to provide access to the
reports.
• TCAG has found great success in partnering
with various agencies (see appendix E) and
organizations to educate and inform the
public regarding transportation processes.
• TCAG takes great consideration in
responding to the public’s requests or
questions in a timely and professional
manner.
• Use of maps, charts, and other visualization
techniques to convey transportation related
information.
• Utilizing various established community
events such as the Tulare County fair and the
Tulare County Health fair, where large
amounts of residents gather that enable
2026 Draft PUBLIC PARTICIPATION PLAN 2. PUBLIC ENGAGMENT INITIATIVES Tulare County Association of Governments 43 www.tularecog.org diverse feedback and data collection from
the community and translation services are
available as needed.
• Public Notices are posted at the TCAG office
as well as meeting locations.
• The TCAG Board serves as a venue for
informing the public on a variety of issues,
projects, and programs.
• The TCAG Technical Advisory Committee
serves as a venue for informing the public on
a variety of issues, projects, and programs.
• The TCAG Regional Transportation Plan
Roundtable serves as a venue for informing
the public on a variety of issues, projects,
and programs.
• The TCAG Active Transportation Advisory
Committee serves as a venue for informing
the public on a variety of issues, projects,
and programs that focuses on active
transportation.
• The TCAG Rural Communities Committee
focuses on issues surrounding
environmental justice and disadvantaged
communities and serves as a venue for
informing the public on a variety of issues,
projects, and programs.
• The TCAG Congestion Management Process
Committee serves as a venue for informing
the public on a variety of issues, projects,
and programs.
• The Measure R Citizen’s Oversight
Committee serves as a venue for informing
the public on a variety of issues, projects,
and programs.
• The TCAG Modeling Committee serves as a
venue for informing the public on a variety of
issues, projects, and programs.
• The TCAG Social Services Transportation
Advisory Council serves as a venue for
informing the public on a variety of issues,
projects, and programs.
• The Sustainable Corridor Committee serves
as a venue for informing the public on a
variety of issues, projects, and programs.
• The Sustainable Goods Movement
Committee (SGMC) is an advisory body that
is responsible for examining issues related to
freight traffic and proposing projects &
strategies to the TCAG board that will
enhance local goods movement and
economic competitiveness.

Goal: Increase opportunities for public involvement in
transportation planning processes.

Strategy: Provide varied opportunities for public
review and input and be responsive to
that input.

Procedures:
2026 Draft PUBLIC PARTICIPATION PLAN 2. PUBLIC ENGAGEMENT INITIATIVES Tulare County Association of Governments 44 www.tularecog.org • Provide timely public notice of meetings.
• Conduct or attend project/process focused
meetings outside the usual monthly TCAG
Board meeting to gather public input.
• Utilize Public Input software.
• Work with stakeholders and member
agencies in disadvantaged communities.
• Work with other public agencies and
organizations to gather public input
regarding transportation processes and
issues.
• Post information on social media accounts
to encourage public involvement for
comments and questions.
• Respond to public input in a professional,
timely and accurate manner.

Goal: Involve traditionally under-served persons such as low-income and minority households, the elderly,
those addressed by the Americans with
Disabilities Act (ADA) and Native American tribal
governments and communities in transportation
planning processes.

Strategy: Provide forums and seek alternative
methods to reach out and address the
transportation related needs of
traditionally under-served persons.

Procedures:
• Use SSTAC as a forum to address transit
needs for traditionally under-served
persons.
• Work with other Tulare County agencies to
identify needs of underserved populations.
• Provide non-English language translation at
meetings or for written documents when
necessary or upon request.
• Provide non-English translation for
individuals to come into the TCAG office and
for those that call on the phone.
• TCAG meeting locations should be
reasonably accessible to those addressed by
the ADA.
• Use TAC, through the Tule River Tribe’s
representative, as a forum to keep the Tribe
informed of transportation issues both
significant to the Tribe and to the County as
a whole.
• Conduct formal consultation with the Tule
River Tribe Council at least once a year to
determine if Tribal transportation issues are
being adequately addressed.
• Work with other public agencies and
organizations which represent traditionally
under-served persons to maintain a two-way
dialogue regarding transportation processes
and issues that are important to them.
2026 Draft PUBLIC PARTICIPATION PLAN 2. PUBLIC ENGAGMENT INITIATIVES Tulare County Association of Governments 45 www.tularecog.org Goal: Involve, collaborate with, and provide the
opportunity for feedback/comments from other
public agencies, organizations and other groups
which represent various segments of the public in
transportation planning processes.

Strategy: Provide forums and seek alternative
methods to seek input and
involvement from other public
agencies, organizations, and groups.

Procedures:
• Provide opportunities for member public
agencies to be kept informed and involved in
transportation planning processes through
TAC and other TCAG committees.
• Provide opportunities for resource agencies
to be kept informed and involved in
transportation planning process through
various TCAG committees.
• Attend meetings and give presentations to
other public agencies, organizations and
other groups regarding transportation
processes and issues.

2026 Draft PUBLIC PARTICIPATION PLAN 2. PUBLIC ENGAGMENT INITIATIVES Tulare County Association of Governments 47 www.tularecog.org

PUBLIC PARTICIPATION PLAN
2026 Draft PUBLIC PARTICIPATION PLAN 3. PUBLIC PARTICIPATION PLAN Tulare County Association of Governments 48 www.tularecog.org

3. PUBLIC PARTICIPATION PLAN
Tulare County Association of Governments
As a Metropolitan Planning Organization, TCAG is responsible for coordinating with agencies and the public in developing policies, adopting plans and programs that benefit Tulare County in its entirety. TCAG is committed to gathering input from the public, member agencies, state & federal agencies, as well as with local organizations. This enables the various needs of Tulare County to be determined so that adequate and effective transportation planning can be made.

Tulare County Association of Governments participates in various outreach initiatives throughout the county in order to glean feedback from various agencies as well as the
general public. TCAG has made a conscious effort to
diversify the means by which Tulare County communities
can participate. Outreach methods still include public
meetings but have branched out to avenues of outreach that make it easier for the public to engage regarding
transportation needs.

Public participation assists TCAG in decision-making that empowers individuals of varied economic status and cultural backgrounds. In seeking public participation within the county, TCAG has been able to develop various
transportation programs that benefit those in the greatest need of assistance. Not only do these programs meet state and federal requirements but have created a positive impact in the communities reached and requests for additional or annual collaboration have systematically followed. In
addition, the long-lasting partnerships that have been
created through communication and collaboration with
these respective communities helps TCAG to address the
transportation needs of the county.

The 2026 Public Participation Plan is not intended to be a static document. It will need to be periodically reviewed to evaluate its effectiveness in promoting public participation in TCAG’s transportation planning processes. The Plan will be reviwed annually and comprehensively reviewed every
four years as part of the adoption of an RTP update. The next currently scheduled RTP update is in 2030. This will ensure that the next Public Participation Plan will be reviewed and revised as necessary preceding the public outreach efforts for the development of each successive RTP update. In
addition, the 2026 Public Participation Plan may be subject to additional updates due to changes in state and federal law and to address any needed changes as a result of input from the public, other public agencies, organizations, and other stakeholders which represent various segments of the public in transportation planning processes.
2026 Draft PUBLIC PARTICIPATION PLAN 3. PUBLIC PARTICIPATION PLAN Tulare County Association of Governments 49 www.tularecog.org In Attachment A, Public Outreach Chart, TCAG defines a
public participation program for each document it produces.

Final documents will reflect the needs and desires of affected communities within the region. This includes establishing procedures and responsibilities for:

A. Informing, involving, and incorporating public opinion into the planning process;
B. Consultative involvement of designated agencies on
technical data and modeling used in developing regional plans and determining transportation improvement program and regional transportation improvement program
conformity;
C. Designate a lead staff person who is knowledgeable about the planning process to be responsible for the public
involvement program; and
D. Providing adequate funds and schedule expenditures to implement the public participation program.

3.1 LEVEL I PROCEDURES
Level I procedures address routine documents that serve as a subset of or facilitate more significant plans or
determinations. These documents are implementing longrange direction provided by plans and documents that went through a more intensive public review procedure (Level II or III). The following documents are subject to the minimum levels of public outreach under these policies. These
procedures become effective once an initial draft document has been produced.

All Documents and Formal Meetings
These include the following:

A. Regional Transportation Plan amendments
B. Federal Transportation Improvement Program
amendments (excluding technical or administrative
modifications)
C. State Transportation Improvement Program
amendments
D. Regional Transportation Improvement Program
E. Air quality conformity determinations
F. Regional Active Transportation Plan (RATP)
G. Transit plans & studies
H. Environmental Documents, as defined by the
California environmental Quality Act and/or the
National Environmental Policy Act 1
I. Other studies as Required
The following methods describe how TCAG conducts
outreach at Level 1.

1. No person shall be denied participation.

2. A legal notice or display ad will be placed in the
advertising sections of at least one newspaper
of general circulation within the affected
community.
2026 Draft PUBLIC PARTICIPATION PLAN 3. PUBLIC PARTICIPATION PLAN Tulare County Association of Governments 50 www.tularecog.org

3. Display ads will be placed as deemed necessary
and targeted specifically to affected
communities to encourage involvement and
address key decision-making points.

4. Non-traditional approaches, such postal and
electronic mailings to non-profit organizations,
churches and chambers of commerce will be
used to encourage involvement of the
underserved and transit dependent in project
development and public workshops. Spanishlanguage advertising will be included in these non-traditional approaches.

5. Public meetings are defined as those regular
TCAG meetings normally held monthly.

6. Public workshops are defined as forums
established specifically for the public to gain
information and provide input on TCAG
documents and processes. This definition does
not include technical workshops for member
agency staff or elected officials even though
they are technically open to the public.

7. Announcements dealing with documents and/or
meetings and workshops shall be posted on the
TCAG web site and social media sites.

8. A mailing list of individuals who have expressed
interest shall be maintained.

9. Meeting notices shall be mailed or e-mailed to
individuals who have expressed interest.

10. TCAG shall provide appropriate assistance,
auxiliary aids and/or services when necessary to
afford disabled individuals an equal
opportunity. Individuals with disabilities will be
provided with an opportunity to request
auxiliary aids.

11. TCAG shall provide audio/visual presentations
along with its maps, charts, and graphics
whenever practical to help the public better
understand the plans, programs, projects, or
determinations it adopts.

12. TCAG shall provide an interpreter, when
requested, at any and all public hearings and
workshops, and shall maintain its subscription
to a language line for day-to-day public inquires.

13. TCAG’s web site shall maintain a link to a
translation service for information contained on
the agency site.

14. Projects must be evaluated for their potential
for public interest. Projects likely to have
considerable public interest may include Level
III requirements.

15. A copy of draft transportation plan amendments
and draft transportation improvement program
amendments, environmental documents, and
the Congestion Management Program
amendments will be made available for review
at Tulare County Association of Governments.

Individual copies of all documents will also be
distributed to any interested parties for a fee to
offset printing charges.

3.2 LEVEL II PROCEDURES
Additional Public Involvement Requirements
2026 Draft PUBLIC PARTICIPATION PLAN 3. PUBLIC PARTICIPATION PLAN Tulare County Association of Governments 51 www.tularecog.org Level II procedures address core agency plans, programs, and declarations. These documents are subject to a higher level of public outreach than Level I documents under these policies. These procedures become effective before an initial draft document has been produced. The following
documents must also meet the public involvement
requirements listed in Level I:

A. State Transportation Improvement Program
B. Federal Transportation Improvement Program
C. Corridor Studies
D. Transit Studies
E. Cross Valley Corridor
F. Regional Housing Needs Assessment
G. Public involvement procedure amendments
The following describe how TCAG conducts outreach at Level II.

1. Public review by various funding agencies submitting projects for the transportation improvement program
will be accepted up to the final determination.

2. A copy of draft transportation plans and draft
transportation improvement programs,
environmental documents, and the Congestion
Management Program will be made available for
review at the Tulare County Association of
Governments. Individual copies of all documents will
also be distributed to any interested parties for a fee to offset printing charges.

3. Public comments and responses, and the disposition
of any comments, will be made part of final transportation plans, transportation improvement programs, and
environmental documents.
a. Prepare written summary/verbal presentation
– Staff will review all comments, synthesize them,
and prepare a narrative summary highlighting key
points.
b. List all comments – Using a summary chart
format, staff will review and summarize all
comments, categorizing them by topic and type of
comments (e.g., question, fact, desire, opinion).
c. Respond to comments – Staff will respond, in
writing within 30 days, to significant comments.

Those responses will be made part of the final
document.
2026 Draft PUBLIC PARTICIPATION PLAN 3. PUBLIC PARTICIPATION PLAN Tulare County Association of Governments 52 www.tularecog.org d. Provide the meeting record – The decisionmaking body will be given copies of the meeting minutes.

4. Transportation improvement programs and
environmental documents will be made available for public review for no less than a 30-day public review period.

5. Programs, projects, or plans routed through the State Clearinghouse shall adhere to the public information
requirements of the Clearinghouse and also be made
available for no less than 30 days.

6. If regionally significant changes (as determined by the TCAG Board) are made to the transportation plan,
transportation improvement programs, and environmental
documents during the review and comment period, the
plan(s) will be made available for 30-day public review and comment prior to final adoption.

7. Minor amendments to the transportation
improvement programs will have a 14-day public review
period and may be approved by the executive director.

8. Regionally significant changes to the transportation plan, transportation improvement programs, and
environmental documents during the review and comment
period shall also be advertised via press release to all media outlets, through electronic notice to TCAG’s address
database and on the TCAG web site as deemed necessary
prior to final adoption.

9. The executive director or his/her designee will
coordinate with the State to improve public awareness of the State Transportation Plan and/or the State Transportation Improvement Plan.

10. Records relating to the transportation plans,
transportation improvement programs, and environmental
impact reports will be made available for public review upon request.

11. Technical and policy information relating to the
transportation plans, transportation improvement
programs, and environmental impact reports will be made available for public review upon request.

12. Staff will hold formal public workshops on the Regional Transportation Plan in convenient locations throughout the region. These public meetings/workshops will be announced in a variety of formats, including public notices, display ads, press releases and direct mail and/or electronic mail notices in the affected communities.

13. All project plan amendments not considered
administrative in scope shall be advertised via public notice and held for a 30-day review period.

14. Refer to the California Transportation Commission’s Regional Transportation Plan Guidelines regarding
addendums, supplemental and subsequent environmental
documents to the Regional Transportation Plan.
2026 Draft PUBLIC PARTICIPATION PLAN 3. PUBLIC PARTICIPATION PLAN Tulare County Association of Governments 53 www.tularecog.org

3.3 LEVEL III PROCEDURES
Anticipated High-Profile Projects
The following must also meet the criteria listed in levels I and II. Level III procedures address plans that provide long-range direction for the organization or that TCAG staff determines to be potentially controversial based on their environmental impacts, project scope or other determining factors. These documents are subject to the highest levels of public
outreach under these policies. These procedures become
effective before an initial draft document has been
produced. TCAG staff:

1. Develop a Regional Transportation Plan/Sustainable
Communities Strategy.

2. Help form a citizens’ advisory committee.

3. Develop a calendar of public workshops.

4. Identify the appropriate media contact to respond to media inquiries.

5. Develop regular email blasts specific to the plan or project and send them at regular intervals.

6. Coordinate a news conference and/or press release
highlighting the plan/program and coordination
between TCAG and public participation. Press
releases will be sent to the appropriate radio stations, television channels, and newspapers.

Metropolitan transportation planning requires that where a metropolitan planning area includes Federal public lands and/or Indian Tribal lands, the affected Federal agencies and Indian Tribal governments shall be involved appropriately in the development of transportation plans and programs.

Discussion on environmental mitigation activities of the long-range transportation plan shall be developed in
consultation with tribes.

Senate Bill 375 increased the minimum level of public
participation required in the regional transportation
planning process, including collaboration between partners in the region during the development of a Sustainable
Communities Strategy (SCS) and/or an Alternative Planning Strategy (APS). Public participation pursuant to SB 375 shall including the following:

1. Outreach efforts encouraging the active participation of a broad range of stakeholders in the planning process, consistent with the agency’s adopted Federal Public
Participation Plan. This includes, but is not limited to, affordable housing advocates, transportation advocates, neighborhood and community groups, environmental
advocates, home builder representatives, broad-based
business organizations, landowners, commercial property interests, healthy and active lifestyle advocates, and
homeowner associations.
2026 Draft PUBLIC PARTICIPATION PLAN 3. PUBLIC PARTICIPATION PLAN Tulare County Association of Governments 54 www.tularecog.org

2. Consultation with other regional congestion
management agencies, transportation agencies, and
transportation commissions.

3. Regional public workshops will be held with
information and tools providing a clear understanding of policy choices and issues. To the extent practicable, each workshop shall include urban simulation computer modeling to create visual representations of the SCS and APS.

4. Preparation and circulation of a draft SCS (and APS, if one is required) not less than 55 days before adoption of a final RTP. This is achieved by having one meeting at a
regularly scheduled TCAG Board meeting.

5. A process enabling the public to provide a single
request to receive notices, information, and updates.

6. During the development of the SCS (and APS, if
applicable), at least two informational meetings will be held for members of the Board of Supervisors and City Councils.

Only one informational meeting is needed if it is attended by representatives of the Tulare County Board of Supervisors and City Councils that represent a majority of the cities representing a majority of the population in the incorporated areas of the county.
a. The purpose of the meeting (or meetings) will be to
discuss the SCS (and APS, if applicable), including key land use and planning assumptions, with the members of the
Board of Supervisors and City Councils and to solicit and consider their input and recommendations.
b. Notices of these meetings are to be sent to the Clerk of the Board of Supervisors and City Clerks.

7. In preparing an SCS, TCAG will consider spheres of
influence that have been adopted by the Local Agency
Formation Commission (LAFCO). TCAG will also consult with LAFCO regarding special districts within the region that provide property-related services such as water or
wastewater services, and will consult with these regional special districts, as appropriate, during development of a SCS (and APS if applicable.
2026 Draft PUBLIC PARTICIPATION PLAN 3. PUBLIC PARTICIPATION PLAN Tulare County Association of Governments 55 www.tularecog.org

PROCESS FOR RECEIVING PUBLIC COMMENTS

2026 Draft PUBLIC PARTICIPATION PLAN 4. PROCESS FOR RECEIVING PUBLIC

COMMENTS
Tulare County Association of Governments 57 www.tularecog.org

4. PROCESS FOR RECEIVING PUBLIC

COMMENTS
The following public involvement techniques may be used to inform and educate the public and/or gather information.

A. Formal Public Meetings/Workshops
Formal public meetings and/or workshops may be held
during the process. The format for the workshops will be at the discretion of TCAG. All TCAG meetings and public
workshops will be held in buildings accessible to persons with disabilities. The format options include:
• 'Theater' style with a presentation followed by
audience response.
• 'Open-house' style with individual comments
provided directly to a recorder, typed in by the
participant, or via written comment sheets; or
• A mixed format with an 'open house' style meeting
followed by a 'theater' style comment period.
• Combining the workshop with a regular or special
meeting put on by a local agency, such as a City
Council or Planning Commission regular meeting, or
other similar group meetings.

In each case, TCAG shall provide audio/visual presentations along with maps, charts, and graphics, whenever practical, to help the public better understand the plans, programs, or projects it adopts.

B. Optional Small Group Sessions
A meeting of selected citizens, businesses, advocates (which could include healthy and active lifestyle advocates) and/or neighborhood residents may be invited to participate in small group sessions to discuss options and give opinions on specific transportation topics. Sessions could be held in local community facilities including schools, rural clinics, or civic facilities. Participants may be presented with materials and asked to respond. The following are types of small groups that might be involved in the process:

Plan/Program Advisory Committee (PAC) - An advisory
committee established for the development of a plan or
program may consist of a broadly representative group of citizens who understand other citizens’ concerns, needs, and wants, technical and administrative staff from various
organizations, and officials from appropriate local and state entities.

A PAC with citizen participation can be a valuable asset.

Generally, PACs provide and consider citizen input and
advice regarding regional goals and objectives, problems and needs, and to discuss potential options and solutions 2026 Draft PUBLIC PARTICIPATION PLAN 5. PUBLIC INVOLVEMENT POLICY

EVALUATION
Tulare County Association of Governments 58 www.tularecog.org regarding the activity and to be responsive to the citizen input.

PAC members may be expected to attend several public and neighborhood meetings. They may also be asked to assist, provide support and be responsible for the dissemination of information, and give testimony to the benefits and
importance of the activity to the community, actively seek informed responses from the community regarding
transportation problems and priorities, and elicit potential solutions.

TCAG will specifically consider the need for a PAC with regard to major transportation plans, studies, programs, and
projects. If the Board elects to form a PAC, the PAC shall be organized with a special effort to appoint persons who are or will represent the needs of the persons traditionally
underserved such as low income, minorities, elderly and disabled. The ways and means of determining PAC
membership, committee structure, and specific roles and responsibilities for an activity shall be presented to the TTAC and Board for their approval. Membership will not be
permanent; thus, PAC members will serve for the length of the development and completion of a plan or program.

C. Stakeholders
Interview or meet with individuals or groups who have a vested interest in the outcome of a TCAG-developed plan or program. Interviews and meetings would be conducted to
identify issues and concerns. Such groups may include
business, neighborhood, environmental, and others.

PAC and stakeholder meetings may include the use of
various public involvement techniques to keep the group informed, obtain information, identify preferences, and resolve conflicts.

D. Internet
Social media and the various platforms on the internet are some of the most powerful methods of communication.

TCAG utilizes the latest technology to keep the public
advised of events or opportunities to be involved. This has been a successful method of feedback for programs or
comments. Many organizations utilize this method as well, so TCAG can reach a great portion of Tulare County and
beyond using the internet. TCAG provides access to plans and programs through the Internet. When applicable, e-mail addresses are provided to enable public access to
communicate with the appropriate agency or individual to submit comments or questions. Some of the various
methods for gathering or requesting comments are:

1. TCAG website
2026 Draft PUBLIC PARTICIPATION PLAN 5. PROCESS FOR RECEIVING PUBLIC

COMMENTS
Tulare County Association of Governments 59 www.tularecog.org

2. X (Platform formerly known as Twitter)

3. Facebook

4. Instagram
E. Fairs and Festivals
TCAG has found great success interacting at public venues.

In-person contact with the community at fairs and festivals has enabled TCAG to express the importance of the public’s involvement in the process of various areas: transportation planning, programming and projects as set forth in the RTP, as well as the FTIP. Participants are encouraged to view exhibits, ask questions, consider the information, and give comments. Fairs create interest and dramatize a plan,
program or TIP project through visualized graphics,
audiovisuals, and interaction with TCAG staff.

F. Public Opinion Surveys
TCAG actively engages the public to gather Surveys reports in order to gauge public opinion and knowledge of plans,
programs or any elements that being developed will be
positively accepted or whether changes may need to be
considered. A random sample is drawn from the targeted
population and surveyed to develop a sense of general
public attitudes. Surveys are completed in various ways:
formal methods: such as a direct mailing to citizens,
businesses, and community organizations are conducted.

Informal methods: such as a self-administered questionnaire attached within a draft document, surveys conducted
through various internet platforms as well.

G. Public Notices
Public notices are circulated through the various local newspaper organizations.

H. Phone/In-person Comments
A period of time may be provided to allow citizens to
telephone or walk in their comments. TCAG’s phone number and address will be provided to the media and may be
included on documents related to the plan or program. TCAG will summarize verbal comments.

I. Telephone
TCAG has a phone line specific to providing language
translation for the public. Over 290 language translations are available either in-person for individuals that come into our office or for those that call the TCAG office mail line. 2026 Draft PUBLIC PARTICIPATION PLAN 4. PROCESS FOR RECEIVING PUBLIC

COMMENTS
Tulare County Association of Governments 60 www.tularecog.org

PUBLIC INVOLVEMENT POLICY EVALUATION
2026 Draft PUBLIC PARTICIPATION PLAN 5. PUBLIC INVOLVEMENT POLICY

EVALUATION
Tulare County Association of Governments 61 www.tularecog.org

5. PUBLIC INVOLVEMENT POLICY EVALUATION
A. Significant changes to TCAG’s Public Involvement
Procedures shall be published and available for a
45-day public review and comment period before
final adoption.

B. TCAG staff will formally review the public review
process every four years and informally, every
year, with input from the public.

EVALUATION METHODOLOGY
In order to regularly evaluate the Public Involvement
Procedures, five performance measures are proscribed:

1. The accessibility of the outreach process to serve
diverse geographic, language and ability needs.

2. The extent or reach of the process in involving and
informing as many members of the public as
possible.

3. The diversity of participants in the outreach
process and its ability to reflect the broad range of
ethnicities, incomes, and abilities of residents in
the Tulare County region.

4. The impact of public outreach and involvement on
the plan/program and on policy board actions.

5. The satisfaction with the outreach process
expressed by participants. For each of these five
performance measures, a set of quantifiable
indicators has been established. They will be
applied as appropriate to each plan/program’s
level requirements.

1. Accessibility Indicators:
� Meetings are held throughout the region to
improve accessibility.
� 100 percent of meetings are reasonably accessible
by transit.
� All meetings are accessible under Americans with
Disability Act requirements.
� Meetings are linguistically accessible to 100
percent of participants with three working days’
advance request for translation. (Meeting
announcements will offer translation services with
advance notice to participants speaking any
language with available professional translation
services.)

2. Reach Indicators
� Number of comments logged into comment
tracking and response system.
� Number of individuals actively participating in
outreach program.
2026 Draft PUBLIC PARTICIPATION PLAN 5. PUBLIC INVOLVEMENT POLICY

EVALUATION
Tulare County Association of Governments 62 www.tularecog.org � Number of visits to the specific section of the
TCAG website.
� Number of media interviews or mentions on the
plan/program.

3. Diversity indicators
� Demographic of targeted
workshop/charette/meeting roughly mirror the
demographics of the Tulare County region.
� Percentage of targeted organizations and groups
participating in at least one
workshop/charette/meeting.
� Participants represent a cross-section of people of
various interests, places of residence and primary
modes of travel.

4. Impact Indicators
� All written comments are received and logged into
a comment tracking system. These comments are
analyzed, summarized, and communicated to staff
and the policy board.
� Draft responses are regularly provided as part of
the process. If a comment received is utilized or
reflected in the outcome of a policy board action, it
will be communicated to the person who
commented.

5. Participant Satisfaction
(This information would be obtained via an online and
written survey available on the TCAG web site, and at
each workshop/charette/public meeting involving the plan or program in question.)
� Accessibility to meeting locations.
� Materials presented in appropriate languages for
targeted audiences.
� Adequate notice of the meetings provided.
� Sufficient opportunity to comment.
� Educational value of presentations and materials.
� Understanding of other perspectives and priorities.
� Clear information at an appropriate level of detail.
� Clear understanding of items that are established
policy versus those that are open to public
influence.
� Responsiveness to comments received.
2026 Draft PUBLIC PARTICIPATION PLAN 4. PROCESS FOR RECEIVING PUBLIC

COMMENTS
Tulare County Association of Governments 63 www.tularecog.org

LEGAL AND DISPLAY AD MINIMUM

REQUIREMENTS
2026 Draft PUBLIC PARTICIPATION PLAN 6. LEGAL AND DISPLAY AD MINIMUM

REQUIREMENTS
Tulare County Association of Governments 64 www.tularecog.org

6. LEGAL AND DISPLAY AD MINIMUM

REQUIREMENTS

LEGAL NOTICE
• Date, time, and place of public hearing or meeting;
• Identity of the hearing body or officer;
• General explanation of the matter to be considered;
• General description, in text or by diagram, of the
location of the real property, if any, that is the subject of the hearing or meeting;
• The following statement when appropriate –
“Individuals with disabilities may call to request
auxiliary aids necessary to participate in the public
meeting/hearing.”
Tulare County Association of Governments
210 North Church Street, Suite B
Visalia, CA 93291
(559) 623-0450
Web site: www.tularecog.org
E-mail: [email protected]

NOTICE OF INTENT TO ADOPT WHEN APPLICABLE
• Period during which comments will be received;
• Date, time, and place of any public meetings or
hearings on the proposed project;
• Brief description of the proposed project and its
location;
• Address where copies of the proposed negative
declaration are available for review;
• The following statement when appropriate –
“Individuals with disabilities may call TCAG to request auxiliary aids necessary to participate in the public
meeting/hearing."
Tulare County Association of Governments
210 North Church Street, Suite B
Visalia, CA 93291
(559) 623-0450
Web site: www.tularecog.org
E-mail: [email protected]

NOTICE OF DETERMINATION WHEN APPLICABLE
Filed with Tulare County Clerk's Office and State
Clearinghouse
• Information identifying the project, including
common name and location;
• Brief description of the project;
• Date on which TCAG determines the project will not
cause any significant adverse environmental effects;
• Address where copy of the negative declaration may
be examined;
• The following statement – "TCAG has complied with
the California Environmental Quality Act in the
preparation of this negative declaration;"
2026 Draft PUBLIC PARTICIPATION PLAN 6. LEGAL AND DISPLAY AD MINIMUM

REQUIREMENTS
Tulare County Association of Governments 65 www.tularecog.org • The following statement when appropriate –
“Individuals with disabilities may call TCAG to request auxiliary aids necessary to participate in the public
review process.”
Tulare County Association of Governments
210 North Church Street, Suite B
Visalia, CA 93291
(559) 623-0450
Web site: www.tularecog.org
E-mail: [email protected]

NOTICE OF PREPARATION FILED WITH THE STATE

CLEARINGHOUSE WHEN APPLICABLE
• Description of project;
• Project location on a map;
• Discussion of probable environmental effects of
project;
• The following statement when appropriate -
"Individuals with disabilities may call TCAG to request auxiliary aids necessary to participate in the public
review process.”
Tulare County Association of Governments
210 North Church Street, Suite B
Visalia, CA 93291
(559) 623-0450
Web site: www.tularecog.org
E-mail: [email protected]

NOTICE OF COMPLETION FILED WITH THE STATE

CLEARINGHOUSE
• Description of project;
• Project location;
• Date, time, and place of any public meetings or
hearings on the proposed project;
• Address where copies of the Draft EIR are available for review;
• Period during which comments will be received;
• The following statement when appropriate -
"Individuals with disabilities may call TCAG to request auxiliary aids necessary to participate in the public
review process."
Tulare County Association of Governments
210 North Church Street, Suite B
Visalia, CA 93291
(559) 623-0450
Web site: www.tularecog.org
E-mail: [email protected]

SAMPLE NOTICE WHEN APPLICABLE
Notice of Public Hearing
Date
2026 Draft PUBLIC PARTICIPATION PLAN 6. LEGAL AND DISPLAY AD MINIMUM

REQUIREMENTS
Tulare County Association of Governments 66 www.tularecog.org Before the Tulare County Association of Governments (TCAG) in the matter of STATE PURPOSE OF PUBLIC HEARING:

A. WHEREAS, TCAG, in its capacity as the INSERT
DESIGNATION will hold a public hearing to receive public comments regarding the INSERT PLAN, PROJECT, PROGRAM
and
B. WHEREAS, NAME DOCUMENT AND PURPOSE
NOTICE IS HEREBY GIVEN THAT:

A. A PUBLIC HEARING will be held in the STATE
LOCTION, STATE ADDRESS at STATE TIME, on STATE
DATE, for the purpose of receiving public comments
and testimony regarding INSERT PLAN, PROJECT, OR
PROGRAM. This hearing will be a part of a regularly
scheduled meeting of the Tulare County Association
of Governments.

B. The INSERT PLAN, PROJECT, OR PROGRAM will be
considered for INSERT ACTION by the Tulare County
Association of Governments following the public
hearing.

C. Any person wishing to present testimony related to

INSERT PLAN, PROJECT, OR
PROGRAM may be heard or may submit written
comments to TCAG for inclusion in the official record
of the hearing. Individuals with disabilities may call
TCAG to request auxiliary aids necessary to
participate in the public review process.

Tulare County Association of Governments
210 North Church Street, Suite B
Visalia, CA 93291
(559) 623-0450
Web site: www.tularecog.org
E-mail: [email protected]

DATE OF PUBLICATION

SIGN -IN SHEETS
Have a sign-in sheet available and make sure information is legible. This will become part of TCAGs official record, and this information will become a part of the mailing list. At a minimum, include name, address (street, city, zip), daytime contact telephone number and e-mail address. The
information needed from the sign-in sheet may vary from meeting to meeting. If quite a bit of information is needed, consider developing an information card that attendees can complete at their seat.

HAVE TCAG MATERIALS AVAILABLE
Several items will help the public to understand the purpose of the agency, the project and TCAGs role. Many questions as 2026 Draft PUBLIC PARTICIPATION PLAN 6. LEGAL AND DISPLAY AD MINIMUM

REQUIREMENTS
Tulare County Association of Governments 67 www.tularecog.org can be answered prior to the meeting, which will save time during the meeting.
• Comment Sheets
• Project Information Guide
• TCAG Information Guide
• Presentation-specific support materials

VISUAL AIDS
• PowerPoint presentation
• Slides
• Enlarged diagrams and graphs
• Enlarged maps
• Videos
• Handouts

ANTICIPATE QUESTIONS
Anticipated questions should be developed and answered
when the Project Information Guide is created. However, it is likely the audience will have many more. The process of transportation planning is not an easy one to grasp. Many members of the audience will have wishes and desires that simply cannot be fulfilled. How staff responds to questions or statements of desire will make a difference with their opinion of Tulare COGs efforts to involve the public. TCAG staff should create ways of telling the audience the planning process instead of telling the audience “No, we can’t.” There are creative ways to help the audience understand that
transportation planning is a dynamic give-and-take process.

2026 Draft PUBLIC PARTICIPATION PLAN 6. LEGAL AND DISPLAY AD MINIMUM

REQUIREMENTS
Tulare County Association of Governments 69 www.tularecog.org

APPENDICES
2026 Draft PUBLIC PARTICIPATION PLAN 7. APPENDICES
Tulare County Association of Governments 70 www.tularecog.org

7. APPENDICES
APPENDIX A – Table 1: Outreach Chart
2026 Draft PUBLIC PARTICIPATION PLAN 7. APPENDICES
Tulare County Association of Governments 71 www.tularecog.org APPENDIX B - Federal Transportation Improvement
Problem: Development and Circulation
Expedited Project Selection Procedures (EPSP):

EPSP allows eligible projects to be moved between FTIP
fiscal years within the four-year FTIP as long as the project cost and scope do not change. TCAG staff is federally
authorized to utilize EPSP without additional State or federal approval action.

Amendment Type 1 – Administrative Modification:

Administrative modifications are defined in the current agreement between Caltrans and FHWA/FTA (original
agreement November 17, 2008) on Administrative
Modifications and include such changes as minor changes in project cost, scope, schedule, or funding sources. They require action and approval by TCAG (delegated to the
Executive Director or TCAG Chair). As delegated by Caltrans, TCAG has agreed to the following procedures:

I. Prior to the MPO (TCAG) approval of FTIP/FSTIP
administrative modifications, TCAG may consult with
Caltrans on proposed changes.

II. Caltrans may provide cursory review of the
administrative modification prior to the MPO’s
approval.

III. TCAG shall send copies of the approved
administrative modifications to Caltrans, FHWA, FTA,
and other stakeholders. TCAG shall also upload a
copy of the final amendment documentation on
CTIPS.

IV. Caltrans will regularly review the MPO’s (TCAG’s)
approved administrative modifications and will reject
changes that do not comply with the attached
procedures. In such cases the MPO (TCAG) must
correct all noncompliance.

V. Caltrans will withdraw its delegation from the MPO
(TCAG) if it is found to be consistently noncompliant
with the modification.

Federal agencies are notified but do not take approval
action. Public notification of the administrative modification is posted on TCAG’s website
(https://tularecog.org/tcag/programs-funding/federaltransportation-improvement-program-ftip /) at the time of the action.

Amendment Type 2 – Amendment (Funding Changes):

Type 2 amendments include project cost changes that are greater than what is allowed in an Administrative
Modification. Public notice of the amendment is posted at least 14 days prior to action (delegated to the Executive Director or TCAG Chair) on the TCAG website. The
amendment is distributed to local agencies through the TAC and reaffirmed by the Board at the next available meeting following approval by the Executive Director or TCAG Chair (any amendments to the Measure R Expenditure Plan are still subject to direct action by the Tulare County Transportation Authority). TCAG Board approval is required for
2026 Draft PUBLIC PARTICIPATION PLAN 7. APPENDICES
Tulare County Association of Governments 72 www.tularecog.org amendments adding 50 percent of the total project cost or $20 million (whichever is less). The TCAG Chair may approve an amendment over $20 million if loss of funding may
occur. These amendments require approval by TCAG,
Caltrans and FHWA. The approved amendment is forwarded
to Caltrans and FHWA for approval both in hard copy and electronic format. TCAG shall also upload a copy of the final amendment documentation on CTIPS.

Amendment Type 3 – Amendment (Exempt Projects):

Type 3 amendments include adding or deleting projects that are exempt from regional air quality emissions
analysis. These amendments typically include transit or safety projects. Public notice of the amendment is posted at least 14 days prior to action (delegated to the Executive Director or TCAG Chair) on the TCAG website. The
amendment is distributed to local agencies through the TAC and reaffirmed by the Board at the next available meeting following approval by the Executive Director or TCAG Chair (any amendments to the Measure R Expenditure Plan are still subject to direct action by the Tulare County Transportation Authority). These amendments require approval by TCAG,
Caltrans and FHWA. The approved amendment is forwarded
to Caltrans and FHWA for approval both in hard copy and electronic format. TCAG shall also upload a copy of the final amendment documentation on CTIPS.

Amendment Type 4 – Amendment (Conformity
Determination that Relies on a Previous Regional Emissions Analysis):

Type 4 amendments include adding or deleting projects that have already been appropriately modeled for air quality purposes as part of the RTP. Federal approving agencies can use a previous analysis of the project’s impact on air quality for approval purposes. These amendments may be
accompanied by an RTP amendment to maintain
consistency. The legally noticed public comment period is 30 days. The legal notice of the public hearing is posted in a newspaper of general circulation and posted on the TCAG website. These notices may be combined as long as they are compliant with state and federal noticing provisions. The amendment is distributed to local agencies through the
TAC. These amendments require approval by TCAG, Caltrans and FHWA. The approving TCAG resolution and amendment
is forwarded to Caltrans and FHWA for approval both in hard copy and electronic format. TCAG shall also upload a copy of the final amendment documentation on CTIPS.

Amendment Type 5 – Amendment (Conformity
Determination and New Regional Emissions Analysis):

Type 5 amendments are the highest-level amendment and
involve adding or deleting new projects that result in new modeling for air quality impacts or significantly changing the design concept, scope, or schedule of an existing
project. These are accompanied by a new Air Quality
2026 Draft PUBLIC PARTICIPATION PLAN 7. APPENDICES
Tulare County Association of Governments 73 www.tularecog.org Conformity document that demonstrates conformity with
applicable air quality requirements. If applicable, these amendments may be accompanied by an RTP amendment to
maintain consistency. The legally noticed public comment period is 30 days. The legal notice of the public hearing is posted in a newspaper of general circulation and posted on the TCAG website. These notices may be combined as long as they are compliant with state and federal noticing
provisions. The amendment is distributed to local agencies through the TAC. These amendments require approval by
TCAG, Caltrans and FHWA and are distributed to the
California Air Resources Board (CARB) and the San Joaquin Valley Air Pollution Control District. The approving TCAG resolution and amendment is forwarded to Caltrans and
FHWA for approval both in hard copy and electronic format.

TCAG shall also upload a copy of the final amendment
documentation on CTIPS.
‘Local agencies’ include the Cities of Dinuba, Exeter,
Farmersville, Lindsay, Porterville, Tulare, Visalia and Woodlake, Tulare County and the Tule River Indian Tribe. 2026 Draft PUBLIC PARTICIPATION PLAN 7. APPENDICES
Tulare County Association of Governments 74 www.tularecog.org APPENDIX C – Development and Update of the Public
Participation Plan
Public Participation Plan
Appendix-C
Tribal Coordination Action Plan
Tulare County Association of Governments
Introduction
Tulare County Association of Governments (TCAG) is the
federally designated Metropolitan Planning Organization (MPO), and the state designated Regional Transportation Planning Agency (RTPA) serving the County of Tulare. TCAG is responsible for developing state and federal transportation plans and programming documents that are necessary to
secure and program transportation funds within the region.

It is TCAG’s goal to routinely consults with Native American tribal governments, such as Tule River Tribe, on
transportation related activities that may impact their community and establish a better, ongoing relationship with tribal leaders.

Policy for Consultation with Native American Tribal
Governments
The Department of Transportation defines consultation as a meaningful and timely discussion in an understandable
language with other identified parties in accordance with an established process and, prior to taking action(s),
considering the views of the other parties and periodically informing them about action(s) taken. Areas of consultation could include transportation, housing, safety, economic and community development and environmental issues.

Requirement to Consult with Local Native American
Tribes
Title 23 CFR part 450 requires that MPOs consult, as fitting, with state and local agencies responsible for land use
management, natural resources, environmental protection, conservation, and historic preservation.

Executive Order 13175, Consultation and Coordination with Native American Tribal Governments establishes regular and meaningful consultation and collaboration with tribal
officials in developing federal policies with tribal
implications to strengthen government-to-government
relationships with Native American tribes and to reduce unfunded mandates upon local tribes.

State and federal regulations require TCAG to conduct
government-to-government consultation regarding its
planning and programming activities with tribal
2026 Draft PUBLIC PARTICIPATION PLAN 7. APPENDICES
Tulare County Association of Governments 75 www.tularecog.org governments of federally recognized Native American tribes.

Assembly Bill 52 requires that state and local agencies evaluate the impacts to Native American cultural resources under the California Environmental Quality Act (CEQA). Lead agencies under CEQA must work with tribal governments to mitigate the impacts on their cultural resources.

Federally Recognized Tribal Consultation
Federal recognition is a legal distinction that applies to a tribe’s right to a government-to-government relationship with the federal government and eligibility for federal programs. All California Native American tribes are distinct and independent governmental entities with specific cultural beliefs and traditions and unique connections to areas of California that are their ancestral homelands. The Federally recognized Tribe in Tulare County is Tule River.

TCAG commits to engaging with Tule River Tribe in ways that are meaningful and respectful. Some of the ways TCAG plans to accomplish this include:
• Appreciating and Acknowledging the Tribes cultural
practices and lived experiences.
• Gaining a deeper understanding of historical
relationships through listening and documentation.
• Commit to increased communication and information
sharing.
• Seek additional outreach and engagement opportunities. • Designate a dedicated Tribal Liaison.
• Make assessments of any tribal needs and gaps.

In addition to this, Tule River Tribe representatives are invited to participate in the monthly Technical Advisory Committee (TAC) meetings, Active Transportation Advisory Committee (ATAC), notified of TCAG Board meetings and
various other committee meetings, programs and processes.

Consultation Process
Federal and state law require local agencies to consult with federally recognized tribal governments prior to making transportation decisions, taking actions, or implementing programs that may impact their communities. This activity is separated from and precedes the public participation
process. Procedures will remain flexible and dynamic with respect to communication and discussion formats.

TCAG intends to consult with the Tule River Tribe on
activities that may impact their communities. The Executive Director or his/her designee is the selected TCAG official with primary responsibility for the agency’s implementation of consultation requirements. At the appropriate time in the planning phase, TCAG shall contact the tribal chairs to inquire about established protocols, such as cultural
resource contacts, procedures, time limits and restrictions affecting communication.
2026 Draft PUBLIC PARTICIPATION PLAN 7. APPENDICES
Tulare County Association of Governments 76 www.tularecog.org TCAG understands that consultation is a process, not a single event, and communication should continue until the project or plan is complete.

Consultation requests should include a clear purpose,
explaining the request and declaring the importance of
participation in the planning process. The request should specify the location of the area of potential effect addressed in the proposal. All aspects of the consultation process should be documented, including how the lead agency
reaches a final decision.

Agency Activities
TCAG plans to consult with Tule River Tribe on an ongoing basis, not only on individual projects to keep open
communication and to facilitate better relationships, but to more accurately reflect the Tribe’s viewpoints and needs in regional planning documents and projects.

Additionally, Tule River Tribe receives TCAG meeting
information, project information, press releases, and other updates related to transportation in the region via email.

TCAG will continue the outreach and safety engagement
activities that have been established with Tule River Tribe as well as seek new ways to enhance the government-togovernment relationship. TCAG will make every effort, as appropriate, to consult with Tule River in developing future plans and programs by doing the following:
• Initiating consultation between the Executive Director or his/her designee and tribal chairperson.
• Offering to meet to discuss tribal needs and concerns regarding impacts within their region prior to beginning the planning process.
• Consulting with tribal governments while developing
the RTP, addressing agency and tribal concerns
regarding impacts within their jurisdiction and again
prior to adoption of the RTP.
• Continuing to invite tribal representatives to public meetings.
• Consult with Tule River Tribe in Planning Documents
requiring consultation, such as the FTIP, FSTIP, RTP,
Unmet Needs and more.
• Collaborate on funds awarded to the tribe through the Active Transportation Program.

Federally Recognized Tribes in Tulare County:

Tule River Tribe of California
340 N. Reservation Rd.

Porterville, CA 93257
Phone (559)781-4271
Fax (559)781-4610
2026 Draft PUBLIC PARTICIPATION PLAN 7. APPENDICES
Tulare County Association of Governments 77 www.tularecog.org There are several non-federally recognized tribes in
California that are active in transportation issues. Federal law does not require government-to-government
consultation on projects with non-federally recognized
tribes; however, California law AB 52 requires consultation on tribal cultural resources under CEQA. In addition, nonfederally recognized tribes are generally considered a minority group, and federal executive orders require
consultation with minority or disadvantaged groups. TCAG is committed to equitable transportation planning for all of Tulare County Native American communities and aims to
acknowledge, consult, communicate in a respectful manner.

TCAG Tribal Liaison Contact
Theodore Smalley
210 N. Church St. Suite B
Visalia, CA 93291
(559)623-0450
[email protected]
2026 Draft PUBLIC PARTICIPATION PLAN 7. APPENDICES
Tulare County Association of Governments 78 www.tularecog.org APPENDIX D – Public Participation Plan (PPP) Public
Comments Received & Responses to Comments
Public Comments Received:

From: Padilla, Rachel@DOT
<[email protected]>
Sent: Monday, January 27, 2025 8:57:50 AM (UTC08:00) Pacific Time (US & Canada) To: TCaginfo <[email protected]>
Subject: Caltrans Comments for the 2026 Draft Public
Participation Plan
Good afternoon,
The following are Caltrans comments for the 2026 Draft
PPP.

The comments focus on several recommendations for
improving the draft 2026 Public Participation Plan (PPP) and related transit planning efforts. First, it’s suggested to remove Diana Gomez's name from page 8 under the
Board of Governors. On page 29, Caltrans commends
TCAG for its efforts to address unmet transit needs and promote equity by engaging with the community.

However, it is recommend adding Threads, a rapidly
growing social media platform, to the list of public
engagement tools alongside Facebook, Instagram, and
Twitter to reach a broader audience. Also, Caltrans
recommends providing a Spanish version of the PPP on
TCAGs website. Additionally, the importance of
collaboration with tribal governments, MPOs, and
Caltrans is highlighted to ensure inclusivity in the RTP planning process. If tribal engagement efforts are not
yielding responses, the agency is encouraged to review
and improve its outreach strategies to strengthen
collaboration. Finally, the PPP's commitment to annual
reviews of outreach strategies is praised as a positive step toward enhancing public engagement.

Please feel free to contact me if you have any
questions.

Thank you ,
Rachel Padilla
Grant Program Coordinator &
District Native American Liaison
Office of Multimodal Transportation Planning
Division of Transportation Planning & Local Programs
Caltrans District 6 – Fresno
2026 Draft PUBLIC PARTICIPATION PLAN 7. APPENDICES
Tulare County Association of Governments 79 www.tularecog.org PPP Responses to Public Comments:

Request 1:

Remove Diana Gomez’s name from page 8 under the
Board of Governors.

Response to Request 1:

Diana Gomez has been removed from the TCAG Board of
Governors and replaced with the current Caltrans
representative, Michael Navarro. Currently there is no
alternate appointed as Caltrans representative. This will also be updated when an appointment is made.

Request 2:

On page 29, Caltrans commends TCAG for its efforts to
address unmet transit needs and promote equity by
engaging with the community. However, it is
recommended to add Threads, a rapidly growing social
media platform, to the list of public engagement tools
alongside Facebook, Instagram, and Twitter to reach a
broader audience.

Response to Request 2:

TCAG greatly appreciates this public engagement
suggestion and will explore this option when the County of Tulare provides guidance regarding use of this social media platform that is growing in popularity. It is TCAG’s goal to continue to reach Tulare County residents via the various social media avenues that they use.

Request 3:

Caltrans recommends providing a Spanish version of the
PPP on TCAGs website.

Response to Request 3:

TCAG will release the English version of the Public
Participation Plan once finalized and will utilize our
contracted translation service to translate the document into Spanish. However, due to the length of the
document, it may take several weeks between release
dates.

Request 4:

Additionally, the importance of collaboration with tribal governments, MPOs, and Caltrans is highlighted to
ensure inclusiveness in the RTP planning process. If tribal engagement efforts are not yielding responses, the
agency is encouraged to review and improve its
outreach strategies to strengthen collaboration.

Response to Request 4:

TCAG is committed to ensuring inclusivity of local tribes into the transportation planning process. TCAG will review
outreach strategies and create an actionable plan to
strengthen collaboration between TCAG and local tribal
governments.
2026 Draft PUBLIC PARTICIPATION PLAN 7. APPENDICES
Tulare County Association of Governments 80 www.tularecog.org APPENDIX E – Outreach Community Partners
• Create Tulare County
• Visalia CHP
• Tule River Tribe
• Visalia Transit
• Tulare County Health & Human Services
• Tulare County Public Health
• Caltrans
• Visalia Whitman Village
• Visalia Resuce Mission
• Parenting Network
• Porterville Police Department
• College of the Sequoias
• Southern Sierra Cyclists (SSC)
• Tulare County Public Library, Visalia Branch
• Army Corp of Engineers
• Tulare County Office of Education
• Tulare County OES
• Arts Consortium
• Jim Barnes Brain Injury Foundation
• Tulare County Sheriff Department – PAL Program
• Child Welfare Services of Tulare County
• Amtrak
• CalVans
• Visalia Chamber of Commerce
• Porterville Chamber of Commerce
• Exeter Chamber of Commerce
• Tulare Chamber of Commerce
• Dinuba Chamber of Commerce
• Tulare-Kings Hispanic Chamber of Commerce
• Sit Right Child Passenger Safety
• Woodlake Kiwanis Club
2026 Draft PUBLIC PARTICIPATION PLAN 7. APPENDICES
Tulare County Association of Governments 81 www.tularecog.org Transit Outreach Partners
Table 1

TRANSIT OUTREACH PARTNERS
Visalia Chamber of Commerce 222 N. Garden
Street, #300
Visalia CA 93291
Tulare County Library 200 W. Oak
Avenue
Visalia CA 93291
Anthony Community Center 345 N. Jacob
Street
Visalia CA 93291
Visalia Emergency Aid Council 217 NE 3rd
Avenue; P.O. Box
651
Visalia CA 93279
Visalia City Hall - West 707 W. Acequia
Avenue
Visalia CA 93291
Central Valley Regional Center 5441 W. Cypress
Avenue
Visalia CA 93277
College of the Sequoias -
Bookstore
915 S. Mooney
Boulevard
Visalia CA 93277
Visalia Medical Clinic 5400 W. Hillsdale
Drive
Visalia CA 93291
Tulare County Board of
Supervisors
2800 W. Burrel
Avenue
Visalia CA 93291
Tulare County Office of
Education
6200 S Mooney
Boulevard;
P.O. Box 5091
Visalia CA 93277
Visalia Convention Center 303 E. Acequia
Avenue
Visalia CA 93291
Business Name & Contact Address City State Zip
2026 Draft PUBLIC PARTICIPATION PLAN 7. APPENDICES
Tulare County Association of Governments 82 www.tularecog.org Boys and Girls Club 215 W. Tulare
Avenue
Visalia CA 93277
Fresno Pacific University
Visalia Campus
245 Plaza Drive Visalia CA 93291
Visalia Youth Services 711 N. Court
Street., Suite B
Visalia CA 93291
Resources for Independence
Central Valley
425 E. Oak Ave,
Suite 202
Visalia CA 93291
R-N Market 737 S. Lovers
Lane
Visalia CA 93292
Able Industries 8929 W. Goshen
Avenue
Visalia CA 93291
Vallarta Supermarket 3112 N. Dinuba
Boulevard
Visalia CA 93291
Self Help Enterprises 8445 W. Elowin
Court
Visalia CA 93291
Tulare Works 1845 N. Dinuba
Boulevard
Visalia CA 93291
Visalia Rescue Mission 741 N. Santa Fe
Street
Visalia CA 93292
R&R Library 7000 W. Doe
Avenue, Suite C
Visalia CA 93291
Family Healthcare Network -
Oak St.
400 E. Oak
Avenue
Visalia CA 93291
Parenting Network 330 N. Johnson
Street
Visalia CA 93291
TCOE-SEE Visalia Youth 626 N. Akers
Street
Visalia CA 93291
Visalia Senior Center 345 N. Jacob
Street
Visalia CA 93291
Visalia Learning Center 630 S. Atwood
Drive
Visalia CA 93277
2026 Draft PUBLIC PARTICIPATION PLAN 7. APPENDICES
Tulare County Association of Governments 83 www.tularecog.org Proteus - Visalia 224 NW 3rd
Avenue
Visalia CA 93291
CSET-Visalia 312 NW 3rd
Avenue
Visalia CA 93291
Family Healthcare Network -
Bridge St.
501 N. Bridge
Street
Visalia CA 93291
Family Services 815 W. Oak
Avenue
Visalia CA 93291
Employment Connection 4025 W. Noble
Avenue, Suite B
Visalia CA 93277
Visalia Adult School 3110 E. Houston
Avenue
Visalia CA 93292
San Joaquin Valley College 8344 West Mineral
King Avenue
Visalia CA 93291
Social Security Administration 1901 E. Noble
Avenue
Visalia CA 93292
Save Mart Supermarkets 3615 W. Noble
Avenue
Visalia CA 93292
The Creative Center 606 N. Bridge
Street
Visalia CA 93291
Tulare County Personnel
Department
2900 W. Burrel
Avenue
Visalia CA 93291
Tulare County Probation Office 100 E. Center
Avenue
Visalia CA 93291
Visalia KTAAA 4031 W. Noble
Avenue
Visalia CA 93277
Visalia WIC 1819 N. Dinuba
Boulevard
Visalia CA 93211
Kaweah Delta Mental Health 1100 S. Akers
Street
Visalia CA 93277
Hispanic Chamber of
Commerce
119 S. Church
Street
Visalia CA 93291
2026 Draft PUBLIC PARTICIPATION PLAN 7. APPENDICES
Tulare County Association of Governments 84 www.tularecog.org CASA 1146 N. Chinowth
Street
Visalia CA 93291
Visalia Gleaning Seniors 28600 Road 156 Visalia CA 93292 Pro-Youth Heart P.O. Box 387 Visalia CA 93291
Pro-Youth Heart 505 N. Church
Street
Visalia CA 93291
Independent Study 1821 W. Meadow
Lane
Visalia CA 93277
Alpaugh KTAAA C/O Visalia
KTAAA
4031 W. Noble
Avenue
Visalia CA 93277
Visalia Adult Integrated Clinic
(Mental Health)
520 E. Tulare
Avenue
Visalia CA 93292
CSET - Earlimart P.O. Box 1350 Visalia CA 93279
Earlimart Library 312 NW 3rd
Avenue
Visalia CA 93291
Goshen Elementary School 6505 Avenue 308 Visalia CA 93291 Turning Point of Central
California
201 N. Court
Street
Visalia CA 93291
Family Healthcare Network 401 E. School
Avenue
Visalia CA 93291
Tulare County Superior Court 11200 Avenue
368
Visalia CA 93291
Tulare County Superior Court 221 S. Mooney
Boulevard
Visalia CA 93291
Tulare County Superior Court 3400 W. Mineral
King, Suite C
Visalia CA 93291
Tulare County HHSA, Public
Health Branch
5957
South Mooney
Blvd.

Visalia CA 93277
Manuel Hernandez Community
Center
247 W. Ferguson
Avenue
Visalia CA 93291
2026 Draft PUBLIC PARTICIPATION PLAN 7. APPENDICES
Tulare County Association of Governments 85 www.tularecog.org Whitendale Community Center 345 N. Jacob
Street
Visalia CA 93291
Visalia Transit Center 425 E. Oak Ave. Visalia CA 93291 Tulare Chamber of Commerce 220 E. Tulare
Street
Tulare CA 93274
Tulare Public Library 475 N. M Street Tulare CA 93274
City of Tulare Senior
Community Center
201 N. F Street Tulare CA 93274
Tulare Adult School 575 W Maple
Avenue
Tulare CA 93274
Family Resource Center 304 E Tulare
Avenue
Tulare CA 93274
Employment Connection 304 E Tulare
Avenue
Tulare CA 93274
Tulare WIC/TulareWorks 458 E. O'Neal
Avenue
Tulare CA 93274
United Way 1601 E. Prosperity
Avenue
Tulare CA 93274
Tulare Regional Medical Center 869 N. Cherry
Street
Tulare CA 93274
Kings View Substance Abuse 559 E. Bardsley
Avenue;
PO Box 688
Tulare CA 93274
Tulare Hillman Health 1062 S. K Street Tulare CA 93274
Tulare Youth Services Bureau 327 S. K Street Tulare CA 93274 Tulare City Hall 411 E. Kern
Avenue
Tulare CA 93274
Waukena Joint Elementary
School
19113 Road 28 Tulare CA 93274
Tulare Community Health Clinic 1101 N. Cherry
Street
Tulare CA 93274
Turning Point of Central
California
113 S. M Street Tulare CA 93274
2026 Draft PUBLIC PARTICIPATION PLAN 7. APPENDICES
Tulare County Association of Governments 86 www.tularecog.org Boys and Girls Club 948 N. H Street Tulare CA 93274
R-N Market 1043 E. Bardsley
Avenue
Tulare CA 93274
Vallarta Supermarket 1111 N. Cherry
Street
Tulare CA 93274
Tulare Transit Center
Tulare See 3442 E. Bardsley
Avenue
Tulare CA 93274
Tulare City Hall 411 E. Kern
Avenue
Tulare CA 93274
Tulare County WIC 115 E. Tulare
Avenue
Tulare CA 93274
Porterville Public Library 41 W. Thurman
Avenue
Porterville CA 93257
Porterville Chamber of
Commerce
93 N. Main Street
Suite A
Porterville CA 93257
Porterville College 100 E. College
Avenue
Porterville CA 93257
CSET-Porterville 1061 W.

Henderson
Avenue
Porterville CA 93257
Tulare County Employment
Connection
1063 W.

Henderson
Avenue
Porterville CA 93257
Proteus INC 54 N. Main Street
Suite 10
Porterville CA 93257
Porterville Senior Center 280 N. Fourth
Street
Porterville CA 93257
Porterville Adult Day Services 227 E. Oak
Avenue
Porterville CA 93257
Sierra View Medical Center 465 W. Putnam
Avenue
Porterville CA 93257
2026 Draft PUBLIC PARTICIPATION PLAN 7. APPENDICES
Tulare County Association of Governments 87 www.tularecog.org Family Health Care Network 1107 W. Poplar
Avenue
Porterville CA 93257
Boys and Girls Club-Porterville 344 E. Morton
Avenue
Porterville CA 93257
Porterville Sheltered Workshop 194 W. Poplar
Avenue
Porterville CA 93257
Porterville Development Center 26501 Avenue
140
Porterville CA 93257
Valley Care Center 661 W. Poplar
Avenue
Porterville CA 93257
Porterville WIC 1055 West
Henderson
Avenue Suite 5
Porterville CA 93257
Employment Connection One
Stop Center
1063 W.

Henderson
Avenue
Porterville CA 93257
TulareWorks 1055 W.

Henderson
Avenue Suite 3
Porterville CA 93257
TCOE-SEE Porterville 1414 W. Olive
Avenue
Porterville CA 93257
Porterville Transit Center 61 W. Oak
Avenue
Porterville CA 93257
Porterville City Hall 291 N. Main Street Porterville CA 93257 Vallarta Supermarket 305 E. Olive
Avenue
Porterville CA 93257
Kings View One Stop Tulare 409 N. Main Street Porterville CA 93257 Tulare County Superior Court 300 E. Olive
Avenue
Porterville CA 93257
Tule River Tribe Reservation 340 N.

Reservation Road
Porterville CA 93257
Tule River Recreation Center 308 Reservation
Road
Porterville CA 93257
2026 Draft PUBLIC PARTICIPATION PLAN 7. APPENDICES
Tulare County Association of Governments 88 www.tularecog.org Tule River Tribal Council Office 340 N.

Reservation Road
Porterville CA 93257
Tule River Indian Health Center 380 Reservation
Road
Porterville CA 93257
City of Dinuba-Recreational
Center
1390 E. Elizabeth
Way
Dinuba CA 93618
Tulare County Library-Dinuba
Branch
150 S. I Street Dinuba CA 93618
Dinuba Vocational Center 199 N. L Street Dinuba CA 93618 Dinuba Chamber of Commerce 210 N. L Street Dinuba CA 93618 Dinuba Senior Center 437 N. Eaton
Avenue
Dinuba CA 93618
Ruiz Foods 501 S. Alta
Avenue
Dinuba CA 93618
Dinuba Rural Health Medical
Center
420 E. El Monte
Way
Dinuba CA 93618
Dinuba WIC 1433 E. El Monte
Way
Dinuba CA 93618
Dinuba City Hall 405 E. El Monte
Way
Dinuba CA 93618
Dinuba Adult School 1327 E. Avenue
416
Dinuba CA 93618
Dinuba Health Care Center 1451 E. El Monte
Way
Dinuba CA 93618
Dinuba Courthouse 640 S. Alta
Avenue
Dinuba CA 93291
City of Dinuba-Public Works 1088 E. Kamm
Ave
Dinuba CA 93618
Dinuba Transit Center 180 E. Merced
Street
Dinuba CA 93618
Tulare Works 1066 N. Alta
Avenue
Dinuba CA 93618
2026 Draft PUBLIC PARTICIPATION PLAN 7. APPENDICES
Tulare County Association of Governments 89 www.tularecog.org Proteus Youth Services 400 W. Tulare
Street
Dinuba CA 93618
Tulare County Superior Court 640 S. Alta
Avenue
Dinuba CA 93618
Exeter City Hall 137 N. F Street Exeter CA 93221
Tulare County Public LibraryExeter Branch230 E. Chestnut Avenue
Exeter CA 93221
Exeter Chamber of Commerce 101 W. Pine
Street
Exeter CA 93221
Exeter Health Clinic 1014 San Juan
Avenue
Exeter CA 93221
Boys & Girls Club of the
Sequoias
1003 San Juan
Avenue
Exeter CA 93221
Farmersville City Hall 909 W. Visalia
Road
Farmersville CA 93223
Farmersville Health Care
Center
660 E. Visalia
Road
Farmersville CA 93223
Farmersville Senior Center 444 N. Gene
Avenue
Farmersville CA 93223
Farmersville WIC 138 E. Front
Street
Farmersville CA 93223
Family Health Care Network 730 N.

Farmersville
Boulevard
Farmersville CA 93223
Lindsay City Hall 251 E. Honolulu
Street
Lindsay CA 93247
Lindsay Chamber of Commerce 133 W. Honolulu
Street
Lindsay CA 93247
Lindsay Public Library 157 N. Mirage
Avenue
Lindsay CA 93247
Lindsay Health Care Center 839 N. Sequoia
Avenue
Lindsay CA 93247
2026 Draft PUBLIC PARTICIPATION PLAN 7. APPENDICES
Tulare County Association of Governments 90 www.tularecog.org Lindsay Senior Center 911 Parkside
Avenue
Lindsay CA 93247
Tulare Works 900 Sequoia
Avenue
Lindsay CA 93247
Lindsay WIC 248 N. Highway
65 Lindsay CA 93247
McDermont Field House 365 N. Sweetbriar
Avenue
Lindsay CA 93247
El Quinto Sol de America 115 N Elmwood
Ave.

Lindsay CA 93247
Orosi Library 12646 Avenue
416
Orosi CA 93647
Cutler/Orosi CSET 12691 Avenue
408
Cutler CA 93615
Family Health Care Network 12586 Avenue
408
Orosi CA 93647
Cutler/Orosi Senior Center 12691 Avenue
408
Cutler CA 93615
R-N Market 12760 Avenue
416
Orosi CA 93647
Family Education Center
School
40802 Road 128 Orosi CA 93615
Earlimart Senior Center 712 E.

Washington
Avenue
Earlimart CA 93219
Earlimart Library P.O. Box 12153 Earlimart CA 93219
Family Health Care Network 33025 Road 159 Ivanhoe CA 93235 Ivanhoe Library 15964 Heather
Avenue
Ivanhoe CA 93235
Boys and Girls Club 15892 Azalea
Avenue
Ivanhoe CA 93235
2026 Draft PUBLIC PARTICIPATION PLAN 7. APPENDICES
Tulare County Association of Governments 91 www.tularecog.org Family Health Care Network 41651 Sierra Drive Three
Rivers
CA 93271
Three Rivers Library 42052 Eggers
Road
Three
Rivers
CA 93271
Pixley Library 300 N. School
Street
Pixley CA 93274
Strathmore Branch Library 19646 Rd 230 Strathmore CA 93267 Springville Chamber of
Commerce
35627 California
190
Springville CA 93265
Springville Library 35800 California
190, P.O. Box 459
Springville CA 93265
Traver Joint School District 36736 Canal
Drive, P.O. Box 69
Traver CA 93673
Alpaugh Library P.O. Box 69 Alpaugh CA 93201
Kings River Union School
District
3961 Avenue 400 Kingsburg CA 93631
Family Health Care Network 31180 Road 72 Visalia CA 93291 Terra Bella Library 23825 Avenue 92 Terra Bella CA 93270 Family Health Care Network 9416 Road 238 Terra Bella CA 93270 Tipton Library 301 E. Woods
Avenue
Tipton CA 93272
Woodlake Library 400 W. Whitney
Avenue
Woodlake CA 93286
Woodlake Senior Center 179 N. Magnolia
Street
Woodlake CA 93286
Woodlake Chamber of
Commerce
264 N. Valencia
Boulevard
Woodlake CA 93286
Woodlake Family Resource
Center
168 N. Valencia
Boulevard
Woodlake CA 93286
Woodlake City Hall 350 N. Valencia
Boulevard
Woodlake CA 93286
2026 Draft PUBLIC PARTICIPATION PLAN 7. APPENDICES
Tulare County Association of Governments 92 www.tularecog.org Family Health Care NetworkWoodlake201 E. Lakeview
Avenue
Woodlake CA 93286
Table 2
TCAG COMMUNITY OUTREACH EVENTS 2021-PRESENT
Date Event Location Type of Outreach Targeted Audience
2/1/2021 Unmet Needs Tulare County Transportation Unmet Needs low income; LEP 4/24/2021 Tule River Bike Rodeo Tule River Reservation Active Transportation Safety low income 8/27/2021 TCAG Carseat Clinic Visalia Carseat Installation/Distribution low income; LEP 8/28/2021 TCAG Carseat Clinic Visalia Carseat Installation/Distribution low income; LEP 9/15/2021 Tulare County Fair Tulare RTP survey outreach n/a 9/16/2021 Tulare County Fair Tulare RTP survey outreach n/a 9/17/2021 Tulare County Fair Tulare RTP survey outreach n/a 9/18/2021 Tulare County Fair Tulare RTP survey outreach n/a 9/19/2021 Tulare County Fair Tulare RTP survey outreach n/a 9/21/2021 Vaccination Clinic Orosi RTP survey outreach low income, rural 9/22/2021 Food Pantry Lemon Cove RTP survey outreach low income, rural 9/28/2021 Food Pantry Cutler RTP survey outreach low income, rural 10/1/2021 Food Pantry London RTP survey outreach low income, rural 10/1/2021 London Foodlink London RTP survey outreach/ATP outreach
Low income
10/2/2021 Farmersville Fall
Festival
Farmersville RTP survey outreach n/a
10/7/2021 Dinuba Food Pantry Dinuba RTP survey outreach/ATP outreach
Low income
2026 Draft PUBLIC PARTICIPATION PLAN 7. APPENDICES
Tulare County Association of Governments 93 www.tularecog.org 10/13/2021 Tipton Foodlink Tipton RTP survey outreach/ATP outreach
Low income
10/14/2021 Farmersville Foodlink Farmersville RTP survey outreach/ATP outreach
Low income
10/20/2021 Earlimart Foodlink Earlimart RTP survey outreach/ATP outreach
Low income
10/21/2021 Porterville Foodlink Porterville RTP survey outreach/ATP outreach
Low income
10/21/2021 Woodvillle Foodlink Woodvillle RTP survey outreach/ATP outreach
Low income
10/21/2021 Poplar Food Pantry Poplar RTP survey outreach/ATP outreach
Low income
10/23/2021 Make a Difference
Day, Mooney Grove
Park
Tulare County RTP survey outreach/ATP
outreach
N/a
10/26/2021 Exeter Food Pantry Exeter RTP survey outreach/ATP outreach
Low income
10/27/2021 Linnell Camp
Foodlink
Linnell RTP survey outreach/ATP
outreach
Low income
11/19/2021 SRTS Pedestrian
Safety Assembly @
Cutler Elementary
Cutler Active Transportation Safety rural
12/6/2021 Walk to School Day
Promotion, TCAG
Board Meeting - Walk
& Roll 2021 Winner
Ceremony
Tulare County Active Transportation/Air Quality n/a
12/17/2021 CPS @ TCAG with Sit
Right CPS
Tulare County Carseat Installation/Distribution low income; LEP 2026 Draft PUBLIC PARTICIPATION PLAN 7. APPENDICES
Tulare County Association of Governments 94 www.tularecog.org 3/18/2022 SRTS Bike and
Pedestrian Safety
Assembly @ Palm
Elementary
Orosi Active Transportation/Air Quality rural
3/25/2022 SRTS Bike and
Pedestrian Safety
Assembly @ Cutler
Elementary
Cutler Active Transportation/Air Quality rural
3/25/2022 SRTS Bike and
Pedestrian Safety
Assembly @ Golden
Valley Elementary
Orosi Active Transportation/Air Quality rural
3/26/2022 CPS @ Porterville
with Sit Right CPS
Porterville Carseat Installation/Distribution low income; LEP 4/2/2022 CPS @ Learning Trails
with Sit Right CPS
Three Rivers Carseat Installation/Distribution low income; LEP 4/9/2022 Southern Sierra
Century Ride,
Woodlake
Tulare County Active Transportation/Air Quality rural
4/19/2022 SRTS Earth Day
Family Resource Fair
Tulare County Active Transportation/Air Quality n/a
4/23/2022 SRTS Earth Day Bike
Rodeo
Tulare County Active Transportation/Air Quality n/a
4/23/2022 Earth Day Bike Rodeo Tulare County Active Transportation/Air Quality n/a 5/1/2022 Bike Month Facebook
Campaign
Tulare County Active Transportation/Air Quality n/a
5/1/2022 Bike to School Day
Facebook Campaign
Tulare County Active Transportation/Air Quality rural
5/10/2022 Visalia Rawhide Booth Tulare County Active Transportation/Air Quality rural 2026 Draft PUBLIC PARTICIPATION PLAN 7. APPENDICES
Tulare County Association of Governments 95 www.tularecog.org 5/11/2022 Visalia Rawhide Booth Tulare County Active Transportation/Air Quality rural 5/12/2022 Visalia Rawhide Booth Tulare County Active Transportation/Air Quality rural 5/13/2022 Visalia Rawhide Booth Tulare County Active Transportation/Air Quality rural 5/14/2022 Visalia Rawhide Booth Tulare County Active Transportation/Air Quality rural 5/14/2022 SRTS Three Rivers
Bike Rodeo
Three Rivers Active Transportation/Air Quality rural
5/14/2022 Visalia Rawhide Booth Tulare County Active Transportation/Air Quality rural 5/15/2022 Visalia Rawhide Booth Tulare County Active Transportation/Air Quality rural 5/17/2022 Visalia Rawhide Booth Tulare County Active Transportation/Air Quality rural 5/18/2022 Visalia Rawhide Booth Tulare County Active Transportation/Air Quality rural 5/19/2022 Visalia Rawhide Booth Tulare County Active Transportation/Air Quality rural 5/19/2022 Bike to School Day,
Earth Day @
Ledbetter Park, Cutler
Cutler Active Transportation/Air Quality rural
5/19/2022 Visalia Rawhide Booth Tulare County Active Transportation/Air Quality rural 5/20/2022 Visalia Rawhide Booth Tulare County Active Transportation/Air Quality rural 5/21/2022 Visalia Rawhide Booth Tulare County Active Transportation/Air Quality rural 5/22/2022 Visalia Rawhide Booth Tulare County Active Transportation/Air Quality rural 5/23/2022 Earth Day Bike Ride Tulare County Active Transportation/Air Quality n/a 5/28/2022 CPS @ Woodville with
Sit Right CPS
Woodvillle Carseat Installation/Distribution low income; LEP 5/31/2022 Visalia Rawhide Booth Tulare County Active Transportation/Air Quality rural 6/22/2022 Linwood Bike Rodeo Linwood Active Transportation/Air Quality N/a 7/1/2022 SRTS Facebook
Campaign - Dinuba
Tulare County Active Transportation/Air Quality rural
7/1/2022 SRTS Facebook
Campaign - Pixley
Tulare County Active Transportation/Air Quality rural
7/30/2022 Walk to School Day,
TCSO PAL @ Pixley
Elementary School
Pixley Active Transportation/Air Quality rural, low income 2026 Draft PUBLIC PARTICIPATION PLAN 7. APPENDICES
Tulare County Association of Governments 96 www.tularecog.org 8/6/2022 Walk to School Day,
Back To School @
Visalia Rescue Mission
Visalia Active Transportation/Air Quality Low Income
8/6/2022 Walk to School Day,
Kids Expo @ Visalia
Mall
Tulare County Active Transportation/Air Quality n/a
9/10/2022 Walk to School Day,
Feria de Salud
Tulare County Active Transportation/Air Quality LEP
9/14/2022 Walk to School Day,
Tulare County Fair
Tulare County Active Transportation/Air Quality n/a
9/15/2022 Walk to School Day,
Tulare County Fair
Tulare County Active Transportation/Air Quality n/a
9/16/2022 Walk to School Day,
Tulare County Fair
Tulare County Active Transportation/Air Quality n/a
9/17/2022 Walk to School Day,
Tulare County Fair
Tulare County Active Transportation/Air Quality n/a
9/18/2022 Walk to School Day,
Tulare County Fair
Tulare County Active Transportation/Air Quality n/a
9/18/2022 Walk to School Day,
Tule River Bike Rodeo
Tule River Reservation Active Transportation/Air Quality rural 9/24/2022 Walk to School Day,
Kids Day @ Kids 2
Dentist
Tulare County Active Transportation/Air Quality n/a
9/27/2022 Walk to School Day,
Health Fair @
California Dairies
Tulare County Active Transportation/Air Quality n/a
10/1/2022 Walk to School Day,
Farmersville Fall
Festival
Farmersville Active Transportation/Air Quality n/a
2026 Draft PUBLIC PARTICIPATION PLAN 7. APPENDICES
Tulare County Association of Governments 97 www.tularecog.org 10/1/2022 Walk to School Day
Facebook Campaign
Tulare County Active Transportation/Air Quality n/a
10/5/2022 Walk to School Day,
Health Fair @
California Dairies
Tulare County Active Transportation/Air Quality n/a
10/11/2022 Walk to School Day,
Nutrition Fair @
Linwood Elementary
School
Linwood Active Transportation/Air Quality n/a
10/12/2022 CPS @ TCAG (Walk-in) Tulare County Carseat Installation/Distribution low income; LEP 10/15/2022 Walk to School Day,
Porterville Bike Rodeo
Porterville Active Transportation/Air Quality n/a
10/31/2022 Walk to School Day,
Three Rivers
Halloween Carnival
Three Rivers Active Transportation/Air Quality n/a
11/18/2022 CPS @ TCAG with CHP Tulare County Carseat Installation/Distribution low income; LEP 12/10/2022 SRTS Trips for Kids
Holiday Bike Rodeo
Tulare County Active Transportation/Air Quality n/a
12/12/2022 Walk to School Day,
TCAG Board Meeting -
Walk & Roll 2022
Winner Ceremony
Tulare County Active Transportation/Air Quality n/a
12/17/2022 CPS @ TCAG with Sit
Right CPS
Tulare County Carseat Installation/Distribution low income; LEP 2/4/2023 SRTS Health Fair @
Pro Youth Color Run
Tulare County Active Transportation/Air Quality n/a
3/29/2023 CPS @ Tooleville
(Private Residence)
with Sit Right CPS
Tooleville Carseat Installation/Distribution low income; LEP 2026 Draft PUBLIC PARTICIPATION PLAN 7. APPENDICES
Tulare County Association of Governments 98 www.tularecog.org 4/1/2023 SRTS TCSO PAL
Community Event @
Ivanhoe Elementary
School
Ivanhoe Active Transportation/Air Quality rural, LEP
4/7/2023 SRTS Community
Health Fair @ Poplar
Elementary School
Poplar Active Transportation/Air Quality rural, LEP
4/8/2023 SRTS Community
Health Fair @
Strathmore
Elementary School
Strathmore Active Transportation/Air Quality rural, LEP 4/29/2023 SRTS Dia de los Ninos Tulare County Active Transportation/Air Quality low income; LEP 5/1/2023 Bike to School Day
Facebook Campaign
Tulare County Active Transportation/Air Quality rural
5/3/2023 Visalia Rawhide Booth Tulare County Active Transportation/Air Quality rural 5/4/2023 Visalia Rawhide Booth Tulare County Active Transportation/Air Quality rural 5/5/2023 Visalia Rawhide Booth Tulare County Active Transportation/Air Quality rural 5/6/2023 Visalia Rawhide Booth Tulare County Active Transportation/Air Quality rural 5/7/2023 Visalia Rawhide Booth Tulare County Active Transportation/Air Quality rural 5/13/2023 Bike to School Day
TCSO PAL Community
Event @ Woodville
Elementary School
Woodvillle Active Transportation/Air Quality n/a
5/16/2023 Visalia Rawhide Booth Tulare County Active Transportation/Air Quality rural 5/17/2023 Visalia Rawhide Booth Tulare County Active Transportation/Air Quality rural 5/18/2023 Visalia Rawhide Booth Tulare County Active Transportation/Air Quality rural 5/19/2023 Visalia Rawhide Booth Tulare County Active Transportation/Air Quality rural 5/20/2023 Visalia Rawhide Booth Tulare County Active Transportation/Air Quality rural 5/21/2023 Visalia Rawhide Booth Tulare County Active Transportation/Air Quality rural 2026 Draft PUBLIC PARTICIPATION PLAN 7. APPENDICES
Tulare County Association of Governments 99 www.tularecog.org 6/3/2023 CPS @ Imagine U with
Sit Right CPS
Tulare County Carseat Installation/Distribution low income; LEP 6/8/2023 SRTS Summer Night
Lights @ Poplar
Elementary School
Poplar Active Transportation/Air Quality rural, LEP, low income
6/10/2023 SRTS SelfDetermination DayTulare County Active Transportation/Air Quality n/a 6/16/2023 CPS @ TCAG Tulare County Carseat Installation/Distribution low income; LEP 7/1/2023 PAL Basketball
Carnival
Pixley Active Transportation/Air Quality low income, rural 7/29/2023 VRM 2nd Annual Back
to School Event
Visalia Active Transportation/Air Quality low income
8/2/2023 Bicycle Safety for Kids
- CASA of Tulare
County
Tulare County Active Transportation/Air Quality n/a
8/5/2023 Visalia Mall Kids Expo Visalia Active Transportation/Air Quality n/a 9/9/2023 Tule River Bike Rodeo Tule River Reservation Active Transportation/Air Quality rural 10/4/2023 Tule County Health
Fair
Visalia Active Transportation/Air Quality n/a
10/5/2023 California Dairies
Event
Visalia Active Transportation/Air Quality n/a
11/4/2023 Tulare County Library
Festival
Visalia Active Transportation/Air Quality n/a
2026 Draft PUBLIC PARTICIPATION PLAN 7. APPENDICES
Tulare County Association of Governments 100 www.tularecog.org APPENDIX F – Tribal Outreach

TRIBE OUTREACH LISTING
Date From To Tribe Type Notes
05/08/2017 Leslie Davis Priscilla
Quintero
Tule River Telephone
call
Left message
05/09/2017 Priscilla
Quintero
Leslie Davis Tule River Telephone
call
Directed Leslie to
Chad McMullen
05/16/2017 Leslie Davis Chad
McMullen
Tule River Telephone
call
Left message
05/16/2017 Leslie Davis Lalo Franco Santa Rosa
Tachi Yokut
Telephone
call
Requested
schedule of
meeting dates and
shared Hector
Franco’s email
05/17/2017 Leslie Davis Hector Franco Santa Rosa
Tachi Yokut
Email Schedule of RTP
Roundtable
meetings
06/14/2017 Benjamin
Kimball
Hector Franco Santa Rosa
Tachi Yokut
Mail Invitation to
participate in the
Roundtable
discussion,
Application, and
Schedule of
meetings
2026 Draft PUBLIC PARTICIPATION PLAN 7. APPENDICES
Tulare County Association of Governments 101 www.tularecog.org 06/14/2017 Benjamin
Kimball
Noah Ignacio Santa Rosa
Tachi Yokut
Mail Invitation to
participate in the
Roundtable
discussion,
Application, and
Schedule of
meetings
06/14/2017 Benjamin
Kimball
Chad
McMullen
Tule River Mail Invitation to
participate in the
Roundtable
discussion,
Application, and
Schedule of
meetings
06/14/2017 Benjamin
Kimball
William
Garfield
Tule River
Econ. Dev.

Mail Invitation to
participate in the
Roundtable
discussion,
Application, and
Schedule of
meetings
09/12/2017 Benjamin
Kimball
Hector Franco Santa Rosa
Tachi Yokut
Mail Invitation to
participate in the
Roundtable
discussion
2026 Draft PUBLIC PARTICIPATION PLAN 7. APPENDICES
Tulare County Association of Governments 102 www.tularecog.org 09/12/2017 Benjamin
Kimball
Wendy Correa Tule River Mail Invitation to
participate in the
Roundtable
discussion
09/12/2017 Wendy
Gutierrez
Wendy Correa Tule River Email Meeting schedule
10/02/2017 Benjamin
Kimball
Chad
McMullen
Tule River Mail Letter requesting
to present
RTP/SCS Scenarios
10/02/2017 Benjamin
Kimball
Wendy Correa Tule River Mail Letter requesting
to present
RTP/SCS Scenarios
10/02/2017 Benjamin
Kimball
William
Garfield
Tule River
Econ. Dev.

Mail Letter requesting
to present
RTP/SCS Scenarios
10/02/2017 Benjamin
Kimball
Noah Ignacio Santa Rosa
Tachi Yokut
Mail Letter requesting
to present
RTP/SCS Scenarios
10/02/2017 Benjamin
Kimball
Hector Franco Santa Rosa
Tachi Yokut
Mail Letter requesting
to present
RTP/SCS Scenarios
10/12/2017 Wendy
Gutierrez
Andrea Salinas Santa Rosa
Tachi Yokut
Telephone
call
F/U to letter
mailed requesting
to present at
2026 Draft PUBLIC PARTICIPATION PLAN 7. APPENDICES
Tulare County Association of Governments 103 www.tularecog.org council meeting &
meeting
information (left
message)
10/12/2017 Wendy
Gutierrez
Wendy Correa Santa Rosa
Tachi Yokut
Telephone
call
F/U to letter
mailed requesting
to present at
council meeting &
meeting
information (left
message)
10/12/2017 Wendy
Gutierrez
Andrea Salinas Santa Rosa
Tachi Yokut
Email F/U to telephone
call
10/17/2017 Theodore
Smalley,
Benjamin
Kimball,
Wendy
Gutierrez
Amanda
Peyron
Tule River Telephone
Call
F/U to letter
mailed requesting
to present at
council meeting
10/17/2017 Wendy
Gutierrez
Amanda
Peyron
Tule River Email F/U to telephone
call & submittal of
formal
presentation form
11/14/2017 Pamela
Kimball,
Ben
Tule River
Tribal Council
Presentatio
n
RTP Scenario
presentation at
2026 Draft PUBLIC PARTICIPATION PLAN 7. APPENDICES
Tulare County Association of Governments 104 www.tularecog.org Kimball,
Wendy
Gutierrez
the council
meeting
11/20/2017 Wendy
Gutierrez
Wendy Correa Tule River Email TAC and
Roundtable
invitation
11/20/2017 Wendy
Gutierrez
Charles
Dabney
Tule River Email TAC and
Roundtable
invitation
11/28/2017 Wendy
Gutierrez
Charles
Dabney
Tule River Telephone
Call
F/U Call regarding
Roundtable and
TAC participation
11/30/2017 Wendy
Gutierrez
Charles
Dabney
Tule River Telephone
Call
F/U Call regarding
Roundtable and
TAC participation
03/21/2018 Wendy
Gutierrez
Pricilla
Quintero
Tule River Email Requesting Tule
River
Transportation/Cir
culation Element
Draft to include in

TCAG RTP
03/23/2018 Wendy
Gutierrez
Pricilla
Quintero
Tule River Telephone
Call
Pricilla Quintero
provided with
contact re: draft
request and also
2026 Draft PUBLIC PARTICIPATION PLAN 7. APPENDICES
Tulare County Association of Governments 105 www.tularecog.org forwarded original
email to Tanisha
04/24/2018 Wendy
Gutierrez
Tashina
Pearson
Tule River Email F/U on Draft
request
05/21/2018 Wendy
Gutierrez
Chairman
Peyron
Tule River Presentatio
n
TCAG Board
Meeting
05/29/2018 Wendy
Gutierrez
Larry DeSoto Tule River Phone Call Regarding Bike
Safety Outreach
09/10/2018 Wendy
Gutierrez
Larry DeSoto Tule River Phone Call Set up meeting
regarding Bike
Safety
09/19/2018 Wendy
Gutierrez
Tule River
Consultant
Tule River Email Regarding Letter
of Support
10/3/2018 Wendy
Gutierrez
Tule River
Consultant
Tule River Email Regarding Letter
of Support
10/9/2018 Brideget
Moore
Leslie Davis
Tule RiverMult. AgenciesTule River Meeting Bike Rodeo at the Reservation
Recreation Center
10/9/2018 Brideget
Moore
Robert
Gonzalez- Tule
River Fire
Dept.

Tule River Email Bike Rodeo
Planning
2026 Draft PUBLIC PARTICIPATION PLAN 7. APPENDICES
Tulare County Association of Governments 106 www.tularecog.org 10/10/2018 Brideget
Moore
Stevee MoyaRecreation
Center
Coordinator
Tule River Email Bike Rodeo Flyer
10/20/2018 Brideget
Moore
Maria
Garcia
Garza
Michele
Boling
Tule River
Recreation
Center Staff
Tule River Email Bike Rodeo –
Bike/Pedestrian
Safety Event
10/26/2018 Brideget
Moore
Stevee MoyaRecreation
Center
Coordinator
Tule River Email Breast Cancer
Color Run Air
Quality Art
Contest/Bike
Safety promotionOutreach Event
Planning
10/27/2018 Brideget
Moore
Maria
Garcia
Garza
Tule River
Recreation
Center Staff
Tule River Event Breast Cancer
Color Run Air
Quality Art
Contest/Bike
Safety promotionOutreach Event
2026 Draft PUBLIC PARTICIPATION PLAN 7. APPENDICES
Tulare County Association of Governments 107 www.tularecog.org 10/30/2018 Brideget
Moore
Stevee MoyaRecreation
Center
Coordinator
Tule River Email Post event follow
up- photo sharing
03/5/2019 Brideget
Moore
Rondii NietoTribal Council
Public
Relations
Tule River Email Transit Unmet
Needs Outreach
03/11/2019 Brideget
Moore
Servando
Quintanilla
Tribal Council Tule River Visit Transit Unmet
Needs Poster Drop
off
03/11/2019 Brideget
Moore
Servando
Quintanilla
Tule River
Recreation
Center
Tule River Visit Transit Unmet
Needs Poster Drop
off
03/11/2019 Brideget
Moore
Servando
Quintanilla
Tule River
Indian Health
Center
Tule River Visit Transit Unmet
Needs Poster Drop
off
04/26/2019 Brideget
Moore
Rondii Nieto Tule River Email Census 2020
2026 Draft PUBLIC PARTICIPATION PLAN 7. APPENDICES
Tulare County Association of Governments 108 www.tularecog.org 05/14/2019 Barbara
Pilegard
Rondii Nieto
Anna
Maldonado
Tule River Meeting Census 2020
06/4/2019 Barbara
Pilegard
Rondii Nieto
Anna
Maldonado
Tule River Meeting Census 2020
06/4/2019 Giancarlo
Bruno
Leah RowtonTMAA
Coordinator
Tule River Email Human Services
Coordinated Plan
Outreach
06/6/2019 Giancarlo
Bruno
Leah RowtonTMAA
Coordinator
Tule River Email Human Services
Coordinated Plan
Outreach
06/6/2019 Giancarlo
Bruno
Leah RowtonTMAA
Coordinator
Tule River Workshop Human Services
Coordinated Plan
06/7/2019 Giancarlo
Bruno
Leah RowtonTMAA
Coordinator
Tule River Email Human Services
Coordinated Plan
Outreach
06/18/2019 Giancarlo
Bruno
Leah RowtonTMAA
Coordinator
Tule River Email Human Services
Coordinated Plan
Outreach
06/18/2019 Barbara
Pilegard
Rondii Nieto
Anna
Maldonado
Tule River Meeting Census 2020
2026 Draft PUBLIC PARTICIPATION PLAN 7. APPENDICES
Tulare County Association of Governments 109 www.tularecog.org 06/19/2019 Jenna
Whitney
Stevee Moya Tule River Email Outreach
Opportunities
07/2/2019 Giancarlo
Bruno
Leah RowtonTMAA
Coordinator
Tule River Email Human Services
Coordinated Plan
Outreach
07/11/2019 Giancarlo
Bruno
Leah RowtonTMAA
Coordinator
Tule River Email Human Services
Coordinated Plan
Outreach
07/15/2019 Giancarlo
Bruno
Leah RowtonTMAA
Coordinator
Tule River Email Human Services
Coordinated Plan
Outreach
07/18/2019 Giancarlo
Bruno
Leah RowtonTMAA
Coordinator
Tule River Email Human Services
Coordinated Plan
Outreach
07/23/2019 Barbara
Pilegard
Rondii Nieto
Anna
Maldonado
Tule River Meeting Census 2020
08/19/2019 Jenna
Whitney
Stevee Moya Tule River Email Outreach
Coordination
08/22/2019 Brideget
Moore
Stevee Moya Tule River Email Outreach Planning
& Coordination
08/26/2019 Brideget
Moore
Stevee Moya &
Juanita Perez
Tule River Email Outreach Planning
& Coordination
2026 Draft PUBLIC PARTICIPATION PLAN 7. APPENDICES
Tulare County Association of Governments 110 www.tularecog.org 07/23/2019 Barbara
Pilegard
Rondii Nieto
Anna
Maldonado
Tule River Meeting Census 2020
08/27/2019 Barbara
Pilegard
Rondii Nieto
Anna
Maldonado
Tule River Meeting Census 2020
08/29/2019 Brideget
Moore
Stevee Moya &
Juanita Perez
Tule River Email Outreach Planning
& Coordination
09/3/2019 Brideget
Moore
Stevee Moya &
Juanita Perez
Tule River Email Outreach Planning
& Coordination
09/5/2019 Brideget
Moore
Stevee Moya &
Juanita Perez
Tule River Email Outreach Planning
& Coordination
09/7/2019 Brideget
Moore
Gabriel
Gutierrez
Maria
Garcia
Garza
Amie Kane
Michele
Boling
Tule River
Recreation
Center Staff
Tule River Event Bike Rodeo- Safety
Outreach Event
2026 Draft PUBLIC PARTICIPATION PLAN 7. APPENDICES
Tulare County Association of Governments 111 www.tularecog.org 10/1/0219 Barbara
Pilegard
Rondii Nieto
Anna
Maldonado
Tule River Meeting Census 2020
10/22/2019 Barbara
Pilegard
Rondii Nieto
Anna
Maldonado
Tule River Meeting Census 2020
11/12/2019 Barbara
Pilegard
Rondii Nieto
Anna
Maldonado
Tule River Meeting Census 2020
12/10/2019 Barbara
Pilegard
Rondii Nieto
Anna
Maldonado
Tule River Meeting Census 2020
1/14/2020 Barbara
Pilegard
Rondii Nieto
Anna
Maldonado
Tule River Meeting Census 2020
2/11/2020 Barbara
Pilegard
Rondii Nieto
Anna
Maldonado
Tule River Meeting Census 2020
9/2/2020 Brideget
Moore
Amanda
Peyron
Tule River Phone Call Looking for a contac
for Tule River to
send TCAG Board
and TAC info.
12/18/2020 Brideget
Moore
Ted
Smalley
Vernon Vera Tule River Email Inquiry regarding the
Public Participation
Plan and Tribal
2026 Draft PUBLIC PARTICIPATION PLAN 7. APPENDICES
Tulare County Association of Governments 112 www.tularecog.org Ben
Kimball
Public Participation
Plan
1/22/2021 Brideget
Moore
Ted
Smalley
William
Garfield
Tule River Email Invite to the January
25th Board meeting.
2/2/2021 Ted
Smalley,
John Lollis,
Kellie
Carrillo
Gary Santos,
William
Garfield,
Pricilla Santos
Tule River Meeting
Request
Schedule and
Coordination to
discuss and
collaborate
2/11/2021 Ted
Smalley,
John Lollis,
Kellie
Carrillo
Gary Santos,
William
Garfield,
Pricilla Santos
Tule River Meeting Discussion &
Collaboration
3/9/2021 Ted
Smalley
Martha
FloresTCAG
Board
William
Garfield
Gary Santos
Priscilla Santos
Tule River Email Email corrections
and clarification of
contact information
3/11/2021 Ted
Smalley
William
Garfield
Gary Santos
Priscilla Santos
Tule River Email Discussion &
Collaboration
3/12/2021 Brideget
Moore
William
Garfield
Gary Santos
Tule River Virtual
Meeting
Discussion &
Collaboration
2026 Draft PUBLIC PARTICIPATION PLAN 7. APPENDICES
Tulare County Association of Governments 113 www.tularecog.org Priscilla Santos
3/31/2021 Brideget
Moore
Stevee Moya
Larry DeSoto
Juanita Perez
Tule River Email Bike Rodeo and
Outreach event
planning
4/12/2021 Brideget
Moore
Stevee Moya Tule River Email Bike Rodeo Planning
4/24/21 Brideget
Moore
Maria
Garza
Giancarlo
Bruno
Servando
Quintanilla
Sheela
Bhongir
Stevee Moya
Larry DeSoto
Juanita Perez
Tule River Bike Rodeo Bike Rodeo Event
4/27/2021 Brideget
Moore
Stevee Moya
Larry DeSoto
Tule River Email Post bike rodeo
photo sharing
5/4/2021 Brideget
Moore
Stevee Moya Tule River Email Event participant
count inquiry
5/5/2021 Brideget
Moore
Cricket
McDarment
Tule River Email Participant count
report update
5/13/2021 Servando
Quintanilla
William
Garfield
Tule River Virtual
Meeting
Meeting with TCAG,
Tule River, and City
of Porterville to
discuss needs.
5/21/2021 Holly Gallo William
Garfield
Tule River Email May RTP Meeting
cancellation notice
6/3/2021 Servando
Quintanilla
William
Garfield
Tule River Virtual
Meeting
Meeting with TCAG,
Tule River, and City
2026 Draft PUBLIC PARTICIPATION PLAN 7. APPENDICES
Tulare County Association of Governments 114 www.tularecog.org of Porterville to
discuss needs.
6/17/2021 Brideget
Moore
William
Garfield
Tule River Email RTP meeting
invitation
7/12/2021 Brideget
Moore
William
Garfield
Tule River Email RTP Meeting
Adjustment
7/12/2021 Brideget
Moore
William
Garfield
Tule River Email RTP Meeting
Invitation
8/5/2021 Holly Gallo William
Garfield
Gary Santos
Priscilla Santos
Tule River Email August TCAG/TCTA
Board Meeting
Reminder
8/5/2021 Holly Gallo William
Garfield
Tule River Email August RTP
Roundtable Meeting
Reminder
8/16/2021 Brideget
Moore
William
Garfield
Tule River Email RTP Meeting
adjustment
8/25/2021 Brideget
Moore
William
Garfield
Tule River Email RTP Meeting
adjustment
9/14/2021 Holly Gallo William
Garfield
Gary Santos
Priscilla Santos
Tule River Email September
TCAG/TCTA Board
Meeting
9/20/2021 Brideget
Moore
William
Garfield
Tule River Email RTP Meeting
Invitation
9/22/2021 Holly Gallo William
Garfield Gary
Santos
Priscilla Santos
Tule River Email Tagus Ranch
Groundbreaking
2026 Draft PUBLIC PARTICIPATION PLAN 7. APPENDICES
Tulare County Association of Governments 115 www.tularecog.org 9/23/2021 Brideget
Moore
William
Garfield
Tule River Email RTP Scenarios
Presentation
9/23/2021 Brideget
Moore
William
Garfield
Tule River Email RHNA Presentation
9/23/2021 Brideget
Moore
William
Garfield
Tule River Email RTP Survey
10/13/2021 Holly Gallo William
Garfield
Tule River Email WTS Central Lunch
10/18/2021 Holly Gallo William
Garfield
Gary Santos
Priscilla Santos
Tule River Email TCAG/TCTA Board
Location Reminder
11/26/2021 Holly Gallo William
Garfield
Gary Santos
Priscilla Santos
Tule River Email TCAG/TCTA Dec.

Board meeting &
Workshop Location
Reminder
1/14/2022 Holly Gallo William
Garfield
Gary Santos
Priscilla Santos
Tule River Email TCAG/TCTA Jan.

Board meeting
Location Reminder
2/18/2022 Holly Gallo William
Garfield
Gary Santos
Priscilla Santos
Tule River Email TCAG/TCTA Feb.

Board meeting
Location Reminder
2/28/2022 Amanda
Peyron
Ted Smalley Tule River Email TCAG Membership
3/11/2022 Holly Gallo William
Garfield
Gary Santos
Priscilla Santos
Tule River Email TCAG/TCTA Mar.

Board meeting
Location Reminder
2026 Draft PUBLIC PARTICIPATION PLAN 7. APPENDICES
Tulare County Association of Governments 116 www.tularecog.org 3/11/2022 Ted
Smalley
William
Garfield
Tule River Lunch
Meeting
Discussion &
Collaboration
3/17/2022 Roxanne
Lee
William
Garfield
Tule River Meeting Tule River ATP
Discussion.
4/8/2022 TCAG
Admin
William
Garfield
Tule River Email TCAG/TCTA April
Board Meeting
Location Reminder
5/6/2022 TCAG
Admin
William
Garfield
Tule River Email TCAG/TCTA May
Board Meeting
Location Reminder
6/17/2022 TCAG
Admin
William
Garfield
Tule River Email TCAG/TCTA June
Board Meeting
Location Reminder
8/5/2022 TCAG
Admin
William
Garfield
Tule River Email TCAG/TCTA Aug.

Board Meeting
Location Reminder
8/24/2022 Brideget
Moore
Stevee
Thomas, Larry
De Soto Jr,
Mandy Dabney
Tule River Email Tule River Bike
Rodeo Planning
9/9/2022 TCAG
Admin
William
Garfield
Tule River Email TCAG/TCTA Sept.

Board Meeting
Location Reminder
9/18/2022 Brideget
Moore
Stevee Thomas Tule River Email Bike Rodeo Supplies
Left Behind
10/7/2022 TCAG
Admin
William
Garfield
Tule River Email TCAG/TCTA Oct.

Board Meeting
Location Reminder
12/9/2022 TCAG
Admin
William
Garfield
Tule River Email TCAG/TCTA Dec.

Workshop & Board
2026 Draft PUBLIC PARTICIPATION PLAN 7. APPENDICES
Tulare County Association of Governments 117 www.tularecog.org Meeting Location
Reminder
1/13/2023 TCAG
Admin
William
Garfield
Tule River Email TCAG/TCTA Jan.

Board Meeting
Location Reminder
2/17/2023 TCAG
Admin
William
Garfield
Tule River Email TCAG/TCTA Feb.

Board Meeting
Location Reminder
3/10/2023 TCAG
Admin
William
Garfield
Tule River Email TCAG/TCTA March
Board Meeting
Location Reminder
4/7/2023 TCAG
Admin
William
Garfield
Tule River Email TCAG/TCTA April
Board Meeting
Location Reminder
5/5/2023 TCAG
Admin
William
Garfield
Tule River Email TCAG/TCTA May
Board Meeting
Location Reminder
5/23/2023 Brideget
Moore,
Sheela
Bhongir
Stevee
Thomas, Larry
De Soto Jr.

Tule River Email Scholarship
Opportunities Open
for League Cycling
Instructor Training
Course
6/9/2023 TCAG
Admin
William
Garfield
Tule River Email TCAG/TCTA June
Board Meeting
Location Reminder
7/27/2023 Sheela
Bhongir
Amanda Sierra Tule River Email Invitation to ATAC
Meeting to meet
League Cycling
Instructors
8/11/2023 TCAG
Admin
William
Garfield
Tule River Email TCAG/TCTA Aug.
2026 Draft PUBLIC PARTICIPATION PLAN 7. APPENDICES
Tulare County Association of Governments 118 www.tularecog.org Board Meeting
Location Reminder
8/22/2023 Brideget
Moore
Stevee
Thomas,
Mandy Dabney
Tule River Event 2023 Tule River Bike
Rodeo
9/8/2023 TCAG
Admin
William
Garfield
Tule River Email TCAG/TCTA Sept.

Board Meeting
Location Reminder
10/6/2023 TCAG
Admin
William
Garfield
Tule River Email TCAG/TCTA Oct.

Board Meeting
Location Reminder
10/13/2023 Sheela
Bhongir
Amanda Sierra Tule River Email Requested pictures
of existing
conditions at the
reservation for ATP
Cycle 6 Funds
disbursement
RESOLUTION NO. ______ - 2025

A RESOLUTION OF THE CITY COUNCIL OF THE

CITY OF PORTERVILLE AFFIRMING AND APPROVING
THE 2025 TITLE VI PROGRAM UPDATE
WHEREAS, pursuant to Title VI of the Civil Rights Act of 1964, 42 U.S.C. §2000d et seq (“the Act”) and 49 CFR Part 21, the U.S. Department of Transportation and the Federal Transit Administration (FTA) prohibit discrimination on the basis of race, color or national origin; and WHEREAS, as a recipient of federal funds, the City of Porterville is required to comply with the requirements of the Act and applicable implementing regulations; and WHEREAS, pursuant to FTA Circular 4702.1B, the City of Porterville is required to submit its Title VI Program to its governing entity for approval.

NOW THEREFORE, BE IT RESOLVED by the City Council of the City of Porterville does hereby affirm and approve the City’s 2025 Title VI Program as set forth in the attachment entitled “2025 Title VI Program Update.”
PASSED, ADOPTED and APPROVED this 7th day of October, 2025. _______________________________
Greg Meister, Mayor
ATTEST:

Richard Tree, City Clerk
By: _____________________________________________
Fernando Gabriel-Moraga, Chief Deputy City Clerk
Item No. 28.

CITY COUNCIL AGENDA – OCTOBER 7, 2025
SUBJECT: Authorization to Submit a Letter of Opposition to Assembly Bill (AB) 1231 – Pretrial Diversion Expansion
SOURCE: City Manager's Office
COMMENT: Assembly Bill 1231 (Ting, 2024) proposes to expand pretrial diversion eligibility to nearly all non-violent and non-serious felony offenses. The measure would allow defendants to avoid prosecution for a wide range of crimes, including commercial burglary, identity theft, and drug possession for sale. Many of these crimes were specifically targeted by Proposition 36, which voters overwhelmingly supported less than a year ago.

The legislation fundamentally alters California’s sentencing framework by circumventing the voter-approved provisions of Proposition 36. Most notably, AB 1231 prohibits courts from denying a diversion plan based on public safety concerns, removing critical judicial discretion. By erasing predicate offenses through diversion, the bill undermines both accountability and deterrence for repeat offenders.

Law enforcement associations, including the California Police Chiefs Association, have voiced strong opposition to AB 1231, citing threats to community safety, diminished accountability for repeat criminal conduct, and the erosion of voter intent under Proposition 36.

Given the City Council’s longstanding commitment to maintaining safe neighborhoods and supporting responsible criminal justice policies, staff recommends submitting a formal letter of opposition to AB 1231.

RECOMMENDATION: That the City Council:

1. Authorize the Mayor to sign and submit a letter of opposition to AB 1231 on behalf of the City of Porterville; and

2. Direct staff to transmit the letter to the City’s state legislative delegation and other appropriate parties.

Item No. 28.

ATTACHMENTS: 1. AB-1231 Opposition Letter
Appropriated/Funded:

Review By:

Department Director:

Richard Tree, City Manager
Final Approver: Fernando Gabriel-Moraga, Chief Deputy City Clerk Date: September 2, 2025
Honorable Alexandra M. Macedo
33rd Assembly District
1021 O Street, Suite 5530
P.O. Box 942849
Sacramento, CA 94249-0033
Re: Opposition to AB 1231 (Ting) – Pretrial Diversion Expansion Dear Honorable Macedo:

On behalf of the City of Porterville, I urge your opposition to AB 1231. This bill undermines voter intent under Proposition 36 and threatens the safety of communities like ours.

Porterville has seen firsthand the impacts of repeat property crimes, from commercial burglaries to identity theft. These offenses harm small businesses and working families who cannot easily recover from financial losses. AB 1231 would allow such crimes to be erased through diversion and removes the ability of courts to consider public safety risks when approving diversion plans.

Our City supports reforms that balance rehabilitation with accountability. Unfortunately, AB 1231 eliminates that balance and places additional burdens on victims, businesses, and law enforcement.

For these reasons, the City of Porterville respectfully urges a “NO” vote on AB 1231.

Sincerely,
Greg Meister
Mayor, City of Porterville
Item No. 29.

CITY COUNCIL AGENDA – OCTOBER 7, 2025
SUBJECT: Amendment to Employee Pay and Benefit Plan – Unrepresented Management Employees
SOURCE: City Manager's Office
COMMENT: The City of Porterville continues to recognize that its greatest strength lies in the dedication and professionalism of its workforce. Providing competitive compensation and meaningful benefits is essential to supporting employee retention, recruitment, and morale, while also ensuring that City services remain of the highest quality to the community.

In line with these priorities, staff has worked with the City’s unrepresented management employees to update the Employee Pay and Benefit Plan.

Effective October 1, 2025, through June 30, 2026, unrepresented management employees will receive a three percent (3%) salary increase. Additionally, employees will contribute an extra one percent (1%) toward the cost of medical insurance premiums, ensuring the sustainability of the City’s benefit program.

Further, effective immediately, the Employee Pay and Benefit Plan will be amended to add Christmas Eve (December 24) as a recognized municipal holiday for which City offices will be closed. This addition brings the City’s holiday schedule more in line with common practices in the region and provides an additional opportunity for employees to spend time with family during the holiday season.

The cost of the salary adjustments and the additional holiday is included in the FY 2025–2026 budget, and the additional one percent (1%) employee contribution toward medical insurance premiums will help offset rising benefit costs.

These adjustments will be formalized through the adoption of the attached Resolution, which amends the Employee Pay and Benefit Plan accordingly.

RECOMMENDATION: That the City Council:

1. Adopt the attached Resolution approving amendments to the Item No. 29.

Employee Pay and Benefit Plan for Unrepresented Management Employees, including a three percent (3%) salary increase and an additional one percent (1%) employee contribution toward medical insurance premiums, effective October 1, 2025 through June 30, 2026; and

2. Approve an amendment to the Employee Pay and Benefit Plan, effective immediately, recognizing Christmas Eve
(December 24) as a municipal holiday; and

3. Authorize the City Manager, or designee, to execute all documents as may be necessary to implement said changes.

ATTACHMENTS: 1. Draft Resolution
Appropriated/Funded:

Review By:

Department Director:

Richard Tree, City Manager
Final Approver: Fernando Gabriel-Moraga, Chief Deputy City Clerk