Agenda packet — Porterville City Council, February 17, 2026 (part 1 of 3)

Amended City Council Agenda February 17, 2026

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CITY OF PORTERVILLE

AMENDED CITY COUNCIL AGENDA
CITY HALL, 291 N. MAIN STREET

PORTERVILLE, CALIFORNIA
FEBRUARY 17, 2026, 5:30 PM
The City of Porterville provides access to view city council meetings electronically. Please note that this service is offered as a courtesy and may not always be accessible to the public. To ensure the opportunity to participate in public comments and scheduled public hearings, individuals must attend in person.

This meeting will be available for viewing via YouTube at https://www.youtube.com/@cityofporterville4149 ,
Please direct any questions to the Office of City Clerk at 559-782-7464.

Call to Order
Roll Call

ORAL COMMUNICATIONS
This is the opportunity to address the City Council on any matter scheduled for Closed Session. Unless additional time is authorized by the Council, all commentary shall be limited to three minutes.

CITY COUNCIL CLOSED SESSION:

A. Closed Session Pursuant to:

1 - Government Code Section 54956.8 – Conference with Real Property Negotiators/Property: APN: 197-090-018. Agency Negotiator: Richard Tree. Negotiating Parties: City of Porterville and City of Lindsay. Under Negotiation: Terms and Price.

2 - Government Code Section 54956.9(d) (2) – Conference with Legal Counsel – Anticipated Litigation – Significant Exposure to Litigation: 2 Case(s) in which facts are not yet known to potential plaintiff.
6:30 P.M. RECONVENE OPEN SESSION AND REPORT ON REPORTABLE ACTION

TAKEN IN CLOSED SESSION
Pledge of Allegiance Led by Council Member Beltran
Invocation

COUNCIL COMMENTS
Amended City Council Agenda February 17, 2026

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REPORTS
This is the time for all committee/commission/board reports; subcommittee reports; and staff informational items.

I. City Commission and Committee Meetings

1. Parks & Leisure Services Commission - February 5, 2026

2. Charter Review Committee - February 5, 2026

3. Youth Commission - February 11, 2026

ORAL COMMUNICATIONS
This is the opportunity to address the Council on any matter of interest, whether on the agenda or not. Please address all items not scheduled for public hearing at this time. Unless additional time is authorized by the Council, all commentary shall be limited to three minutes.

COUNCIL COMMENTS

CONSENT CALENDAR
All Consent Calendar Items are considered routine and will be enacted in one motion. There will be no separate discussion of these matters unless a request is made, in which event the item will be removed from the Consent Calendar. All items removed from the Consent Calendar for further discussion will be heard at the end of Scheduled Matters.

1. Consultant Selection and Authorization to Negotiate Consultant Contract for Streamlining Planning Operations and Development Review Processes
Re: Council to consider reviewing the results of a Request for Proposals and authorizing staff to negotiate a consultant services agreement with GHD, Inc., and, if necessary, Berry Dunn, for services to streamline planning operations and development review processes.

2. Consultant Selection and Authorization to Negotiate Consultant Contract for Enhancing Economic Development Operations
Re: Council to consider reviewing the results of a Request for Proposals and authorizing staff to negotiate a consultant services agreement with Hinderliter de Llamas and Associates, and, if necessary, Economic Growth Strategies, for services to enhance the City’s economic development operations.

3. Authorization to Fund and Implement the Police Radio System Upgrade Project Re: Consideration to fund and implement the Police Radio System Upgrade Project with Motorola Solutions for $1,556,180 and authorize staff to finalize equipment scope and payment terms prior to issuing a purchase order.

4. Authorization to Purchase Playground Surfacing for Fallen Heroes Park Re: Council to consider authorization to purchase and install playground surfacing for Fallen Heroes Park from Kompan in an amount not to exceed $169,554.75, including a ten percent (10%) contingency.

Amended City Council Agenda February 17, 2026

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5. Authorization to Purchase Water Utility Data Management Software Re: Council to consider the purchase of AllMax Software licenses and custom reporting services for the Water Utility Division in an amount not to exceed $26,051.

6. Authorization to Purchase Playground Shade for Fallen Heroes Park Re: Council to consider authorizing the purchase and installation of playground shade structures for Fallen Heroes Park from Ross Recreation Equipment in an amount not to exceed $61,792.

7. Acceptance of Grant Deed for Lombardi Subdivision Lift Station Re: Council to consider accepting a Grant Deed of Dedication from Presidio JJR Brookside 110, LLC for a sewer lift station parcel associated with the Lombardi Subdivision.

8. Approval of Community Civic Event Application — Boys and Girls Clubs of the Sequoias "Love Our Kids 5K Fun Run and Walk" Event
Re: Consideration to approve the Community Civic Event application submitted by the Boys and Girls Club of the Sequoias for the "Love Our Kids 5K Fun Run and Walk" event scheduled for Saturday, April 18, 2026, from 8:30 a.m. to 12:30 p.m., at the City Sports Complex.

9. Consideration of a Letter Opposing California Assembly Bill 1421 (Mileage-Based User Fee Study)
Re: Consideration of a letter opposing California Assembly Bill 1421 (AB 1421), which authorizes the continuation of a state-funded mileage-based road usage charge study.

10. Authorization to Repair Fire Department Command Vehicle #2214 Re: Consider authorizing Golden State Paint and Body to complete repairs to Fire Department Command Vehicle #2214 in the total amount of $6,526.08

11. Authorization to Purchase Additional Lighted Bus Stop Sign Poles Re: Consider the purchase of twenty-four (24) additional lighted bus stop sign poles from Smart Era Lighting Systems (SELS) for the Bus Stop Sign Replacement Project in an amount not to exceed $64,880.08.

12. Authorization for Access to State and Federal Summary Criminal History Information Re: Council to consider the adoption of a resolution authorizing the Human Resources Division to access state and federal level summary criminal history information for employment purposes, including volunteers and contract employees.

13. Authorization to Repair HVAC System at Fire Station 73 Re: Consider approving HVAC system repairs at Fire Station 73 to be performed by EMCOR Services under the City’s existing service contract, in an amount not to exceed $18,035.

14. Authorization to Execute the First Amendment to the Land Lease Agreement with American Tower
Re: Council to consider the authorization to execute the First Amendment to the Land Lease Agreement with American Tower, extending the lease term, modifying rent escalation provisions, and accepting a one-time lease consideration payment.

15. Authorization to Purchase Synthetic Grass for the Murry Park Pool Deck and Authorization to Issue Request for Qualifications
Amended City Council Agenda February 17, 2026

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Re: Consider authorizing the purchase and installation of synthetic grass for the Murry Park pool deck from Synthetic Grass Expert in an amount not to exceed $52,250 and authorizing staff to issue a Request for Qualifications for ADA accessibility improvements.

16. Authorization to Set a Public Hearing for Consideration of an Amended and Restated Development Agreement and Related Ordinance for Coast to Coast Caregivers Corp. dba Culture Cannabis Club
Re: Consideration to set a public hearing for March 3, 2026, to consider an Amended and Restated Development Agreement and related ordinance for Coast to Coast Caregivers Corp. dba Culture Cannabis Club located at 230–232 North Main Street, Porterville, California.

17. Authorization to Set a Public Hearing for Consideration of an Amended and Restated Development Agreement and Related Ordinance for Haven #7 LLC Re: Consideration to set a public hearing for March 3, 2026, to consider an Amended and Restated Development Agreement and related ordinance for Haven #7 LLC located at 1 West Morton Avenue, Porterville, California.

A Council Meeting Recess Will Occur at 8:30 p.m., or as Close to That Time as Possible

PUBLIC HEARINGS

18. Adoption of Amended Community Development Block Grant (CDBG) Citizen Participation Plan
Re: Conduct a public hearing to receive public testimony and adopt the amended Community Development Block Grant (CDBG) Citizen Participation Plan.

19. Approval of Tentative Subdivision Map for the Morton Residential Development Re: Conduct a public hearing to receive public testimony, find the project categorically exempt from environmental review pursuant to CEQA Guidelines Section 15332, and adopt a resolution approving the Tentative Subdivision Map for the Morton Residential Development, subject to conditions of approval.

20. Consideration of Amended Conditions of Approval for Villas at Della Farms Development Project
Re: Conduct a public hearing to receive public testimony, find that the proposed amendment is consistent with the previously adopted environmental document and that no further environmental review is required pursuant to CEQA, and adopt a resolution approving the amended Conditions of Approval for the Villas at Della Farms Development Project.

SCHEDULED MATTERS

21. Consideration of Donation to the Porterville Rescue Mission Re: Consideration of a donation to the Porterville Rescue Mission and direction to staff regarding the amount of funding to be provided from the Special Purposes Reserve Fund.

22. Appointment of City Council Member as Member Representative to the Tule East Groundwater Sustainability Agency Board
Amended City Council Agenda February 17, 2026

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Re: Consider the appointment of a City Council Member to serve as the City of Porterville’s Member Representative on the Tule East Groundwater Sustainability Agency Board.

23. Consider an Ordinance Amending Chapter 15.20 of the Porterville Municipal Code Relating to Entertainment Zones
Re: Council to consider an ordinance amending Chapter 15.20 of the Porterville Municipal Code relating to Entertainment Zones, including authorizing the initiation of the amendment, approving the Downtown Entertainment Zone Operating Standards as the management plan, and setting a public hearing for March 3, 2026.

AB 1234 REPORTS
This is the time for all AB 1234 reports required pursuant to Government Code § 53232.3.

1. Local Initiatives Navigation Center Committee (LINC) - February 4, 2026

2. Eastern Tule Groundwater Sustainability Agency JPA (ETGSA) - February 5, 2026

3. Heritage Committee Meeting - February 9, 2026

ORAL COMMUNICATIONS

OTHER MATTERS

CLOSED SESSION
Any Closed Session Items not completed prior to 6:30 p.m. will be considered at this time.

ADJOURNMENT - to the meeting of March 3, 2026, at 5:30 p.m.

In compliance with the Americans with Disabilities Act and the California Ralph M. Brown Act, if you need special assistance to participate in this meeting, requesting electronic participation as an accommodation, or to be able to access this agenda and documents in the agenda packet, please contact the Office of City Clerk at (559) 782-7464. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting and/or provision of an appropriate alternative format of the agenda and documents in the agenda packet.

Materials related to an item on this Agenda submitted to the City Council after distribution of the Agenda packet are available for public inspection during normal business hours at the Office of City Clerk, 291 N. Main Street, Porterville, CA 93257, and on the City’s website at www.ci.porterville.ca.us.

Item No. 1.

CITY COUNCIL AGENDA – FEBRUARY 17, 2026
SUBJECT: Consultant Selection and Authorization to Negotiate Consultant Contract for Streamlining Planning Operations and Development Review Processes SOURCE: Community Development
COMMENT: On October 21, 2025, as part of the City’s ongoing efforts to improve operational efficiency and customer service, the City issued a Request for Proposals (RFP) seeking consultant services to streamline planning operations and development review processes. The selected consultant will assess existing permitting and development workflows, identify bottlenecks, and develop actionable recommendations to reduce turnaround times, enhance customer service, and improve coordination among departments involved in development review.

The RFP was issued on October 28, 2025, with a deadline to submit questions by November 12, 2025, and proposals due by November 19, 2025. Due to the volume of questions received, the City determined that additional time was necessary to allow for complete responses. On November 12, 2025, an addendum was issued extending the deadline to submit questions to December 3, 2025, and the proposal due date to December 10, 2025. As a result of the extended timeline, evaluation activities and City Council consideration were adjusted accordingly. A total of 11 proposals were received by the extended deadline.

Proposals were evaluated by a staff rating and ranking committee in accordance with the evaluation criteria outlined in the RFP. Evaluation factors included consultant experience with planning and development process improvement, project methodology, team qualifications, and cost. In accordance with the RFP and the City’s adopted procurement policies, a local business preference of up to five (5) points was applied to proposals that met the City’s established local business criteria. Of the 11 proposals received, one (1) was non-responsive and two (2) qualified for the full local preference points (*).

Based on the results of the written proposal evaluations, the firms were ranked in accordance with the RFP:

Item No. 1.

RANK FIRM LOCATION POINT
S
COST
1 GHD Fresno, CA 100.7 $74,971
2 Berry Dunn Portland, ME 97.7 $74,660
3 Partners in Public
Innovation
Fair Oaks, CA 96.3 $74,950
4 Precision Civic
Engineering
Fresno, CA 95.3 $74,780
5 ReEngine Consulting Austin, TX 92.7 $69,806
6 MGT Impact Solutions Livermore, CA 90.7 $73,076
7 Hartman Engineering Visalia, CA 76.7* $74,925
8 Larry Vaupel Fallbrook, CA 92.3 $54,000
9 Home Court Growth Porterville, CA 68* $74,850
10 Continual Impact Fogelsville, PA 62 $60,925
Final evaluation results reflect consideration of the written proposals only, as it was determined interviews were not necessary. For informational purposes only, staff provided the costs as it was one of multiple evaluation criteria, but was not determinative.

While it is recommended by the committee that the top-ranked firm be selected, evaluation scores and rankings are advisory and are provided by the selection committee to assist the City Council in its consideration. Consistent with the City’s reservation of rights noted in the RFP, notwithstanding the process set forth, the City Council maintains the right to select the proposal that it deems to be the most advantageous to the City.

Funding for these consultant services is included in the FY 2025-26 Community Development operating budget in an amount up to $80,000. Any agreement resulting from this process will be subject to City Council approval and execution by the City Manager or designee. A draft of said agreement is provided as an attachment. Actual costs will be finalized in negotiations, and will not exceed the amount provided in the cost proposal or the approved budgeted amount.

Staff submits the evaluation results for City Council review and direction regarding consultant selection and contract negotiation.

Item No. 1.

RECOMMENDATION: That the City Council:

1. Review the results of the proposal evaluation conducted in accordance with the Request for Proposals and authorize staff to negotiate a scope of services and contract not to exceed $74,971 with the top-ranked firm, GHD, Inc. for the provision of consultant services for streamlining planning operations and development review processes; and

2. Authorize staff to negotiate a scope of services and contract not to exceed $74,660 with Berry Dunn if staff is unable to negotiate an acceptable contract with GHD, Inc.

ATTACHMENTS: 1. Draft Consultant Service Agreement
Appropriated/Funded:

Review By:

Department Director:

Claudia Calderon, Community Development Director
Final Approver: Fernando Gabriel-Moraga, Chief Deputy City Clerk

CONSULTANT

SERVICE AGREEMENT
DATE: ___________
PARTIES: City of Porterville, a California municipal corporation, hereinafter referred to as "CITY"; and _____________, herinafter referred to as "CONSULTANT".

RECITALS: CITY has undertaken a project on which it is seeking assistance from CONSULTANT. Said project which will hereinafter be referred to as "project" is described as follows:

Project Name: Streamlining Planning Operations and Development Review Processes
Description of Project: Provision of consulting services with ________, and their approved sub-consultants (if applicable) to streamline planning operations and development review processes. To assess existing permitting and development workflows, identify bottlenecks, and develop actionable recommendations to reduce turnaround times, enhance customer service, and improve coordination among departments involved in development review. Details are summarized in the Scope of Services as Attachment "A", as provided by CONSULTANT.

AGREEMENTS:

IN CONSIDERATION OF MUTUAL COVENANTS AND AGREEMENTS HEREINAFTER set forth the parties hereto do contract and agree as follows:

SECTION 1. CONTRACT SERVICES:

In consideration for said services and materials, CITY shall pay CONSULTANT as detailed in Exhibit B (specifically, Cost Proposal). In the event the contract is extended for any period of time, the cost for services must be agreed upon by both parties.

SECTION 2. PAYMENT:

Progress payment requests shall be itemized, identify the project budget, budget balance and shall reference the completion of tasks associated with the billable hours, and submitted by the 25th of each month. CONSULTANT should receive payment within 30 days of the date the bill is received.

SECTION 3. COMPLETION DATE:

The services to be performed by CONSULTANT will be commenced upon execution of this agreement and all "work directives" shall be completed in a timely manner. In the case of ongoing testing and results protocol, the CONSULTANT shall submit results as required to CITY, State and/or Federal governing agencies. This contract will be in effect for __________. This contract can be extended after the expiration date, upon mutual agreement by both parties.

CONSULTANT shall not be responsible for delays which are due to causes beyond the CONSULTANT’S reasonable control. In the case of any such delay, the time of completion shall be extended accordingly in writing signed by both parties.

SECTION 4. FAMILIARITY WITH PROJECT:

CONSULTANT certifies and agrees that it is fully familiar with all of the details of the project required to perform its services. Consultant shall perform all of these services to the satisfaction of the City. Consultant represents and warrants that it has the qualifications, experience, licenses and facilities to properly perform said services in a thorough, competent and professional manner. CONSULTANT agrees it will not rely upon any opinions and representations of CITY unless CITY is the only available source of said information.

SECTION 5. INDEPENDENT CONTRACTOR:

It is expressly understood that CONSULTANT is entering into this contract and will provide all services and materials required hereunder as an independent contractor and not as an employee of CITY.

As an independent contractor, the consultant will obtain and maintain an active City business license at all times during the term of this Agreement.

SECTION 6. INSURANCE REQUIREMENTS:

CONSULTANT specifically warrants that it will have in full force and effect, valid insurance covering:
(i) Full liability under worker's compensation laws of the State of California; and (ii) Bodily injury and property damage insurance in the amount not less than Two Million Dollars ($2,000,000) per occurrence; and
(iii) Errors and Omissions insurance of Two Million Dollars ($2,000,000) minimum per claim and in the aggregate; and if deductible for Errors and Omissions insurance is Fifty Thousand Dollars ($50,000) or more, the City may require a Surety Bond for the deductible or a financial guarantee of CONSULTANT’S agreement to satisfy the deductible; and
(iv) Automotive liability in the amount not less than Two Million Dollars ($2,000,000) per occurrence; fully protecting CITY, its elected and appointed officers, employees, agents and assigns, against all claims arising from the negligence of CONSULTANT and any injuries to third parties, including employees of CITY and CONSULTANT.

SECTION 7. INDEMNIFICATION:

Indemnity for Professional Liability:

To the fullest extent permitted by law, CONSULTANT shall indemnify, protect, including reimbursement of the reasonable cost to defend and hold harmless CITY and any of its officials, employees and agents from and against any and all third party liability (including liability for losses, damages, costs, and expenses, including reimbursement of reasonable legal consultant’s fees and costs but only to the extent of CONSULTANT’S (and its Sub- Consultants) negligence, recklessness, or willful misconduct in the performance of professional services under this agreement as determined by a court of competent jurisdiction or as agreed upon by the parties in settlement.

Indemnity for Other than Professional Liability:

Other than in the performance of professional services and to the fullest extent permitted by law, CONSULTANT shall indemnify, defend, and hold harmless CITY, and any and all of its employees, officials, and agents from and against any third-party liability (including liability for claims, suits, actions, arbitration proceedings, administrative proceedings, regulatory proceedings, losses, expenses or costs of any kind, whether actual, alleged, or threatened, including reasonable legal Consultant’s fees and costs, court costs, interest, defense costs, and expert witness fees), to the extent it arises out of the Consultant’s negligence or willful misconduct in performance of this Agreement by CONSULTANT or by any individual or CITY for which CONSULTANT is legally liable, including, but not limited to officers, agents, employees, or subcontractors of CONSULTANT, except and to the extent such losses are caused by the sole negligence or willful misconduct of the CITY.

SECTION 8. WORKMANSHIP AND MATERIALS:

To the extent that the work required of CONSULTANT includes the preparation of design documents, CONSULTANT shall have a duty to prepare said design documents free from defects. To the extent that work required of CONSULTANT includes the provision of intellectual property to CITY, CONSULTANT warrants that it has ownership of said intellectual property being provided to CITY.

Every part of the work herein described shall be executed in a professional manner with competent, experienced personnel. In performing the work under any task order, CONSULTANT shall exercise the degree of care and skill ordinarily exercised by reputable consultants performing the same or similar services in the same geographic area, including but not limited to using personnel of required skill, experience, and qualifications. Finished or unfinished material prepared under the agreement, prepared by CONSULTANT, shall become property of CITY upon full payment to CONSULTANT for services provided in accordance with this agreement. CONSULTANT hereby warrants that any materials prepared under this agreement shall be fit for the intended use as expressly defined in the Scope of Services.

Documents, including drawings and specifications, prepared by CONSULTANT pursuant to this agreement, are not intended or represented to be suitable for reuse by CITY or others on extensions of projects or on any other project. Any use of the completed documents for other projects and any use of incomplete documents without the specific written authorization from CONSULTANT will be at CITY’S sole risk and without liability to CONSULTANT. Further, any and all liability arising out of changes made to CONSULTANT’s deliverables under this Agreement by CITY or persons other than CONSULTANT is waived as against CONSULTANT, and the CITY assumes full responsibility for such changes made by the CITY or its agents unless the CITY has given CONSULTANT prior notice and has received form CONSULTANT written consent for such changes.

SECTION 9. ASSIGNMENT OF CONTRACT:

It is acknowledged by the parties that CITY has entered into this contract with the express understanding that CONSULTANT will perform all work. CONSULTANT shall not, without the written consent of CITY, assign, transfer or sublet any portion or part of this work, nor assign any payments to others.

SECTION 10. PROHIBITON OF DISCRIMINATION:

CONSULTANT will not discriminate against any employee, or applicant for employment as required by applicable Federal and State law.

SECTION 11. CONFLICT OF INTEREST CODE:

CONSULTANT agrees to comply with the regulations of CITY'S "Conflict of Interest Code," adopted in accordance with the requirements of the Political Reform Act of 1974.

CONSULTANT agrees comply with any and all other conflict of interest laws and regulations, and/or policies adopted by the City.

CONSULTANT covenants that it presently has no interest, and shall not have any interest, direct or indirect, which would conflict in any manner with the performance of service required hereunder. The term "conflict" shall include, as a minimum, the definition of a "conflict of interest" under the California Fair Political Practices Act and the City of Porterville Conflict of Interest Code, as that term is applied to consultants.

SECTION 12. TERMINATION:

Either party for just cause may terminate this contract by giving seven (7) days written notice to the other party. Upon termination by CITY, CITY shall be relieved of any obligation to pay for work not completed including profit and overhead. CONSULTANT may be entitled to just and equitable compensation for satisfactory work completed, except CITY can withhold damages incurred as a result of the termination.

SECTION 13. ENTIRE CONTRACT AND AMBIGUITIES:

It is understood and agreed that this Service Agreement represents the entire Agreement between the parties. This Agreement supersedes and takes the place of all prior oral or written representations and agreements between the parties, and constitutes the entire understanding of the parties hereto. No oral statements or prior written material not specifically incorporated herein shall be of any force or effect. Each party and its legal counsel have had the opportunity to participate fully in the review and revision of this Agreement. Any rule of construction to the effect that ambiguities are to be resolved against the drafting party shall not apply in interpreting this Agreement.

The language in this Agreement shall be interpreted as to its fair meaning and not strictly for or against any party.

SECTION 14. ATTORNEYS’ FEES:

Should it be necessary to institute legal proceedings to enforce any and all of the covenants and conditions of this Agreement, the prevailing party shall be entitled to recover its reasonable attorneys' fees and costs.

SECTION 15. DISPUTES: VENUE:

If either party initiates an action to enforce the terms hereof or declare rights hereunder, the parties agree that this Agreement is entered into and is to be performed in Tulare County, California. To the fullest extent permitted by law, each party hereby waives any rights it might have to remove any such action pursuant to California Code of Civil Procedure Section 394.

SECTION 16. WAIVERS:

Any waiver granted by either party must be in writing, and shall apply solely to the specific instance expressly stated. A waiver of any term or condition of this agreement shall not be construed as a waiver of any other terms and conditions of this Agreement, not shall any waiver constitute a continuing waiver.

IN WITNESS WHEREOF, the parties have executed this Service Agreement on the date and year first above written.

CITY OF PORTERVILLE CONSULTANT
By: ______________________________ By: ______________________________ Greg Meister, Mayor
Date: ____________________________ Date: ____________________________ Attachment "A"

SCOPE OF SERVICES FROM RFP
Attachment “B”

COST PROPOSAL
Item No. 2.

CITY COUNCIL AGENDA – FEBRUARY 17, 2026
SUBJECT: Consultant Selection and Authorization to Negotiate Consultant Contract for Enhancing Economic Development Operations
SOURCE: Community Development
COMMENT: On October 21, 2025, as part of the City’s ongoing efforts to advance economic growth, operational excellence, and enhanced customer service, the City issued a Request for Proposals (RFP) seeking consultant services to enhance the City’s economic development operations. The selected consultant will work with the City Manager’s Office and the Community Development Department to modernize and expand economic development functions, improve business recruitment and retention strategies, strengthen interdepartmental coordination, and provide staff training on industry best practices.

The RFP was issued on October 28, 2025, with a deadline to submit questions by November 12, 2025, and proposals due by November 19, 2025. Due to the volume of questions received, the City determined that additional time was necessary to allow for complete responses. On November 12, 2025, an addendum was issued extending the deadline to submit questions to December 3, 2025, and the proposal due date to December 10, 2025. As a result of the extended timeline, evaluation activities and City Council consideration were adjusted accordingly. A total of 13 proposals were received by the extended deadline.

Proposals were evaluated by a staff evaluation committee in accordance with the evaluation criteria outlined in the RFP. Evaluation factors included firm qualifications, relevant experience, project approach, ability to meet project timelines, and cost. In accordance with the RFP a local business preference of up to five (5) points was applied to proposals that met the City’s established local business criteria. Of the 13 proposals received, one (1) was nonresponsive and one (1) qualified for the full local preference points (*).

Based on the results of the written proposal evaluations, the firms were ranked in accordance with the RFP as follows:

Item No. 2.

Rank Firm Name Location Points Cost
1 Hinderliter de
Llamas and
Associates
Brea, CA 97 $47,030
2 Economic Growth
Strategies
Bakersfield, CA 95.3 $75,000
3 Lawrence Vaupel,
Ph.D.

Fallbrook, CA 92 $67,000
4 NOVACES New Orleans, LA 91 $75,000
5 Zactax Austin, TX 92.3 $45,000
6 Kosmont
Companies
Manhattan Beach,
CA
91 $79,980
7 Retail Strategies Rocklin, CA 90.3 $85,000
8 Beyond Borders Chicago, IL 90 $74,930
9 Graham Associates Visalia, CA 85.7* $116,628
10 Local Equity Beverly Hills, CA 85.3 $19,750/mo
11 DIOSS Miami, FL 81.7 $125,000 (allinclusive); $150/hr (task support)
12 Mel B Enterpirses Huntsville, AL 79.7 $120,000
Final evaluation results reflect consideration of the written proposals only, as it was determined interviews were not necessary. For informational purposes only, staff provided the costs as it was one of multiple evaluation criteria, but was not determinative.

Funding for these consultant services is included in the FY 2025-26 Community Development operating budget in an amount up to $80,000. Any agreement resulting from this process is subject to City Council approval and execution by the City Manager or designee. A draft of said agreement is provided as an attachment. Actual costs will be finalized in negotiations, and will not exceed the amount provided in the cost proposal or the approved budgeted amount.

Item No. 2.

Staff submits the evaluation results for City Council review and direction regarding consultant selection and contract negotiation.

RECOMMENDATION: That the City Council:

1. Review the results of the proposal evaluation conducted in accordance with the Request for Proposals and authorize staff to negotiate a scope of services and contract not to exceed $47,030 with the top-ranked firm, Hinderliter de Llamas and Associates, for the provision of consultant services for enhancing economic development operations; and

2. Authorize staff to negotiate a scope of services and contract not to exceed $75,000 with Economic Growth Strategies if staff is unable to negotiate an acceptable contract with Hinderliter de Llamas and Associates.

ATTACHMENTS: 1. Draft Consultant Services Agreement
Appropriated/Funded:

Review By:

Department Director:

Claudia Calderon, Community Development Director
Final Approver: Fernando Gabriel-Moraga, Chief Deputy City Clerk

CONSULTANT

SERVICE AGREEMENT
DATE: ___________
PARTIES: City of Porterville, a California municipal corporation, hereinafter referred to as "CITY"; and _____________, hereinafter referred to as "CONSULTANT".

RECITALS: CITY has undertaken a project on which it is seeking assistance from CONSULTANT. Said project which will hereinafter be referred to as "project" is described as follows:

Project Name: Enhancing Economic Development Operations Description of Project: Provision of consulting services with ________, and their approved sub-consultants(if applicable) to assist in enhancing and modernizing the City’s economic development operations. To strengthen the City’s capacity to attract and retain businesses, increase investment, expand the local tax base, and promote sustainable job creation while training City staff on best practices in economic development. Details are summarized in the Scope of Services as Attachment "A", as provided by CONSULTANT.

AGREEMENTS:

IN CONSIDERATION OF MUTUAL COVENANTS AND AGREEMENTS HEREINAFTER set forth the parties hereto do contract and agree as follows:

SECTION 1. CONTRACT SERVICES:

SECTION 2. PAYMENT:

SECTION 3. COMPLETION DATE:

SECTION 4. FAMILIARITY WITH PROJECT:

SECTION 5. INDEPENDENT CONTRACTOR:

It is expressly understood that CONSULTANT is entering into this contract and will provide all services and materials required hereunder as an independent contractor and not as an employee of CITY.

As an independent contractor, the consultant will obtain and maintain an active City business license at all times during the term of this Agreement.

SECTION 6. INSURANCE REQUIREMENTS:

SECTION 7. INDEMNIFICATION:

Indemnity for Professional Liability:

Indemnity for Other than Professional Liability:

SECTION 8. WORKMANSHIP AND MATERIALS:

SECTION 9. ASSIGNMENT OF CONTRACT:

SECTION 10. PROHIBITON OF DISCRIMINATION:

CONSULTANT will not discriminate against any employee, or applicant for employment as required by applicable Federal and State law.

SECTION 11. CONFLICT OF INTEREST CODE:

CONSULTANT agrees to comply with the regulations of CITY'S "Conflict of Interest Code," adopted in accordance with the requirements of the Political Reform Act of 1974.

CONSULTANT agrees comply with any and all other conflict of interest laws and regulations, and/or policies adopted by the City.

SECTION 12. TERMINATION:

SECTION 13. ENTIRE CONTRACT AND AMBIGUITIES:

The language in this Agreement shall be interpreted as to its fair meaning and not strictly for or against any party.

SECTION 14. ATTORNEYS’ FEES:

SECTION 15. DISPUTES: VENUE:

SECTION 16. WAIVERS:

IN WITNESS WHEREOF, the parties have executed this Service Agreement on the date and year first above written.

SCOPE OF SERVICES FROM RFP
Attachment “B”

COST PROPOSAL
Item No. 3.

CITY COUNCIL AGENDA – FEBRUARY 17, 2026
SUBJECT: Authorization to Fund and Implement the Police Radio System Upgrade Project SOURCE: Police
COMMENT: The 10-Year Capital Improvement Plan identifies the Police Radio System Upgrade Project to modernize the Police Department’s radio communications infrastructure. The project was originally programmed as unfunded in FY 2026/2027. Due to operational needs and public safety considerations, staff recommends advancing the project and allocating funding in FY 2025/2026.

Police radio coverage within the City has become increasingly limited due to aging equipment and topographical constraints. The current conventional radio system experiences inbound coverage gaps that impact officer safety, situational awareness, and operational efficiency. The proposed project will enhance radio reliability, improve citywide coverage, and extend system lifecycle support.

Motorola Solutions has prepared a proposal for a comprehensive upgrade to the Police Department’s radio system. The proposed solution includes transitioning to a multi-site P25 digital conventional voting system for Police operations, while continuing to support voted analog channels for the Fire Department. The system integrates updated hardware, software, networking, and service components designed to improve inbound signal quality, system reliability, and long-term supportability. The total project cost is $1,556,180.

The implementation schedule provided by Motorola Solutions reflects an estimated nine-month duration for full deployment, including equipment procurement, site preparation, installation, testing, system cutover, and training. As a result, the project is anticipated to extend into Fiscal Year 2026/2027.

To support the project timeline, the Police Department proposes a two-year funding strategy utilizing current-year Equipment Replacement Reserve funds, supplemented by planned Equipment Replacement funding programmed in Fiscal Year 2026/2027. This approach aligns with the anticipated implementation schedule and allows the project to move forward without requiring additional General Fund appropriation.

Item No. 3.

A portion of the project scope associated with Sierra View Medical Center is still under development and will be formalized through a forthcoming Memorandum of Understanding (MOU). To avoid delays and ensure that equipment procurement aligns with finalized operational requirements, staff is requesting authority to negotiate and finalize the related equipment list and payment schedule prior to issuing a purchase order. All negotiations and final terms will remain consistent with the total project budget approved by the City Council, and no purchase order will be issued until the equipment scope and payment terms are finalized.

RECOMMENDATION: That the City Council:

1. Authorize the Police Department Radio System Upgrade Project, as identified in the 10-Year Capital Improvement Plan, to be allocated in FY 2025/2026;

2. Approve the allocation of Equipment Replacement Reserve funds in the amount of $1,556,180 for the Police Department Radio System Upgrade; and

3. Authorize staff to negotiate and finalize the project equipment list and payment schedule, including components associated with Sierra View Medical Center, prior to issuing a purchase order, consistent with the approved project budget.

ATTACHMENTS: 1. Motorola Solutions Quote
Appropriated/Funded:

Review By:

Department Director:

Bobby Radar, Interim Chief of Police
Final Approver: Fernando Gabriel-Moraga, Chief Deputy City Clerk The design, technical, pricing, and other information (“Information”) furnished with this budgetary submission is proprietary information of Motorola Solutions, Inc. (“Motorola”) and is submitted with the restriction that it is to be used for evaluation purposes only. To the fullest extent allowed by applicable law, the Information is not to be disclosed publicly or in any manner to anyone other than those required to evaluate the Information without the express written permission of Motorola. The Information provided in this submission is provided for evaluation and budgetary purposes only and does not constitute a binding offer to sell or license any Motorola product or services. Motorola is making no representation, warranties, or commitments with respect to pricing, products, payment terms, credit, or terms and conditions. A firm offer would require more information and further detailed analysis of the requirements.

MOTOROLA, MOTO, MOTOROLA SOLUTIONS, and the Stylized M Logo are trademarks or registered trademarks of Motorola Trademark Holdings, LLC and are used under license. All other trademarks are the property of their respective owners. © 2026 Motorola Solutions, Inc. All rights reserved.

Proposal
Porterville PD
PD and FDRF Upgrade
January 9, 2026
Porterville PD January 9
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January 9th, 2026
Bobby Rader
Interim Chief of Police
Porterville Police Department
Porterville, CA 93257
RE: Porterville PD – Conventional System upgrade
Dear Chief Rader,
Motorola Solutions, Inc. (Motorola Solutions) appreciates the opportunity to provide the Porterville Police Department quality communications equipment and services. Motorola Solutions' project team has taken great care to propose a solution to address your operational objectives.

To best meet the functional and operational specifications of this solicitation, our solution includes a combination of hardware, software, and services. Specifically, this solution is for the upgrade of the PD and FD channels to a voted system to improve the coverage in the City.

Motorola Solutions’ proposal is subject to the terms and conditions of the Motorola Solutions Customer Agreement (“MCA”) attached to this proposal. Pricing will remain valid for 60 days from the date of this proposal. Porterville Police Department may accept this proposal by returning a signed copy of the MCA to Motorola. Any purchase order should be signed and specifically reference “PO is subject to Motorola’s proposal dated January 9, 2025, and the terms and conditions of the MCA attached to Motorola’s proposal.”
Any questions Porterville PD has regarding this proposal can be directed to Jeff Wade, Senior Account Manager at 707-548-6527, [email protected].

Our goal is to provide Porterville PD with quality products and services available in the communications industry. We thank you for the opportunity to present our proposed solution, and we hope to strengthen our relationship by implementing this project.

Sincerely,
Michael DeBenedetti
MSSSI Vice President
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Table of Contents
Section 1
System Description .............................................................................................................. 1-1

1.1 Solution Description......................................................................................................... 1-1

1.1.1 Solution Highlights................................................................................................................................ 1-1

1.2 ASTRO 25 Conventional Voting System......................................................................... 1-4

1.2.1 System Components ............................................................................................................................ 1-4

1.2.1.1 GRV 8000 Comparator.................................................................................................... 1-4

1.2.1.2 Conventional GTR 8000 Site Repeater/Base Radio ....................................................... 1-4

1.2.1.3 Conventional GPW 8000 Receiver.................................................................................. 1-5

1.2.1.4 Radio Frequency Distribution System ............................................................................. 1-5

1.2.1.5 SRX345 Site Router ........................................................................................................ 1-5

1.2.1.6 Site LAN Switch............................................................................................................... 1-6

1.2.1.7 UEM Lite – Managing System Faults .............................................................................. 1-6

1.2.1.8 Customer Enterprise Network (CEN) .............................................................................. 1-7

1.2.1.9 Enhanced MCG 8000 Conventional Channel Gateway .................................................. 1-7

1.3 APX All-Band Consolette ................................................................................................. 1-8

1.4 RF Coverage and Design Considerations....................................................................... 1-8

1.4.1 Portable On-Street (Outbound) – UHF Digital for PD1 and TAC ....................................................... 1-10

1.4.2 Portable On-Street (Inbound) – UHF Digital for PD1 and TAC.......................................................... 1-11

1.4.3 Mobile (Outbound) – UHF Digital for PD1 and TAC........................................................................... 1-12

1.4.4 Mobile (Inbound) – UHF Digital for PD1 and TAC ............................................................................. 1-13

1.4.5 Portable On-Street (Outbound) – UHF Digital for PD2 ...................................................................... 1-14

1.4.6 Portable On-Street (Inbound) – UHF Digital for PD2 ......................................................................... 1-15

1.4.7 Mobile (Outbound) – UHF Digital for PD2.......................................................................................... 1-16

1.4.8 Mobile (Inbound) – UHF Digital for PD2............................................................................................. 1-17

1.4.9 Portable On-Street (Outbound) – VHF Analog for FD1...................................................................... 1-18

1.4.10 Portable On-Street (Inbound) – VHF Analog for FD1 ........................................................................ 1-19

1.4.11 Mobile (Outbound) – VHF Analog for FD1 ......................................................................................... 1-20

1.4.12 Mobile (Inbound) – VHF Analog for FD1............................................................................................ 1-21

1.4.13 Portable On-Street (Outbound) – VHF Analog for FD2...................................................................... 1-22

1.4.14 Portable On-Street (Inbound) – VHF Analog for FD2 ........................................................................ 1-23

1.4.15 Mobile (Outbound) – VHF Analog for FD2 ......................................................................................... 1-24

1.4.16 Mobile (Inbound) – VHF Analog for FD2............................................................................................ 1-25

1.4.17 Antenna Assumptions ........................................................................................................................ 1-26 Section 2
Statement of Work................................................................................................................ 2-1

2.1 System Integration ........................................................................................................... 2-3

2.1.1 Professional Integration Services......................................................................................................... 2-3

2.2 Responsibility Matrix........................................................................................................ 2-4

2.3 Assumptions and Responsibilities ............................................................................... 2-15 Porterville PD January 9
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2.3.1 Solutions Design Assumptions and Clarifications .............................................................................. 2-15 Section 3
Project Schedule .................................................................................................................. 3-1 Section 4
Acceptance Test Plan........................................................................................................... 4-1

4.1 Conventional Tests........................................................................................................... 4-1

4.1.1 Active Call During Transition to Wide Area Conventional Mode.......................................................... 4-1

4.1.2 Active Conventional Call During Transition to, and in Site Conventional Mode .................................. 4-2

4.1.3 Conventional Comparator Force Vote Using Customer Service Software (CSS) ............................... 4-3

4.1.4 Conventional Comparator Vote Disable Using Customer Service Software (CSS)............................ 4-4

4.1.5 Conventional Radio Resource Call – Clear Mode................................................................................ 4-5

4.1.6 Conventional Radio Resource Call - Coded Mode .............................................................................. 4-6

4.2 MCC 7500E Conventional Resources.............................................................................. 4-8

4.2.1 Secure Patch Operation - Conventional............................................................................................... 4-8

4.2.2 Conventional Comparator Force Vote.................................................................................................. 4-9

4.3 Signoff Certificate........................................................................................................... 4-10 Section 5
Equipment List...................................................................................................................... 5-1

5.1 Porterville Police Department.......................................................................................... 5-1 Section 6
Essential Plus Services Support Description .................................................................... 6-1

6.1 Solution Overview ............................................................................................................ 6-1

6.2 Essential Plus Element Descriptions .............................................................................. 6-1

6.2.1 Remote Technical Support................................................................................................................... 6-1

6.2.2 Network Hardware Repair.................................................................................................................... 6-1

6.2.3 Security Update Service....................................................................................................................... 6-1

6.2.4 On-Site Infrastructure Response.......................................................................................................... 6-2

6.2.5 Annual Preventative Maintenance........................................................................................................ 6-2

6.3 Motorola Solutions Service Delivery Ecosystem ........................................................... 6-2

6.3.1 Centralized Managed Support Operations........................................................................................... 6-2

6.3.2 Field Service......................................................................................................................................... 6-3

6.3.3 Repair Depot ........................................................................................................................................ 6-3

6.3.4 Customer Support Manager................................................................................................................. 6-3

6.3.5 Customer Hub ...................................................................................................................................... 6-3 Section 7
Lifecycle Services ................................................................................................................ 7-1 Section 8
Pricing ................................................................................................................................... 8-1

8.1 Pricing Summary .............................................................................................................. 8-1

8.1.1 PD and FD RF Upgrade ....................................................................................................................... 8-1 Porterville PD January 9
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8.1.2 Maintenance & SUA II .......................................................................................................................... 8-1

8.2 Payment Schedule............................................................................................................ 8-1 Section 9
Contractual Documentation................................................................................................. 9-1 Porterville PD January 9
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Section 1
System Description

1.1 Solution Description
After carefully reviewing Porterville PD’s requirements for improved radio communications, Motorola Solutions, Inc. (Motorola Solutions) has prepared this proposal to implement the project for Porterville PD which is a 3-channel, 2-site P25 Digital Conventional Voting System and Porterville FD which is a 2- Channel, 2-site Analog Conventional Voting System.

This proposed solution builds upon Motorola Solution’s ASTRO 25 architecture by combining the open standards of Project 25 (P25) with distributed architecture and IP-based addressing. The system will provide Porterville PD with reliable voice communications on a future-ready platform.

The RF network will connect to the existing Redundant Conventional Core. The existing MCC7500E consoles and control stations at the Porterville PD Dispatch Center will be reused. Certain equipment at the two sites will be reused and they are noted below.

1.1.1 Solution Highlights
The breakdown of the equipment is shown below.

Scenic Hills Heights (Existing Site)
• (3) GTR 8000 Base Radios with UHF duplexers, antennas and lines (existing, will be reused) • (1) Site LAN Switch – Juniper EX4100
• (1) Site Router – Juniper SRX345
• (1) GTR 8000 Base Radios (existing VHF duplexer, antenna and line will be reused) • (1) GPW 8000 Receiver with VHF Rx filter (existing antenna and line will be reused) Sierra View Hospital (New Site)
• (1) GTR 8000 Base Radio - UHF
• (2) GPW 8000 Receivers in a dual chassis – UHF
• (1) GPW 8000 Receiver is a single chassis – VHF
• (1) Customized UHF Duplexer and Multicoupler
• (1) Antenna and Line – UHF
• (1) Antenna and Line – VHF
• (1) VHF Receive Filter
• (1) Site LAN Switch – Juniper EX4100
• (1) Site Router – Juniper SRX345
• (1) 7.5 ft Rack
• (1) UPS
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Fire Station 71 (New Site)
• (1) GTR 8000 Base Radio – VHF
• (1) Customized VHF Duplexer
• (1) Antenna and Line – VHF
• (1) Site LAN Switch – Juniper EX4100
• (1) Site Router – Juniper SRX345
Porterville PD (Core, Prime and Dispatch)
• (2) DSC 8000 (existing, will be reused)
• (2) Core LAN Switches – HP 2930F (existing, will be reused) • (2) Core Routers – Juniper SRX 345 (existing, will be reused) • (2) Backhaul Switches – Juniper EX4100
• (2) MCG8000 Conventional Channel Gateway (existing, will be reused) • (5) GRV Comparators (3 UHF Digital Conventional Voting, 2 VHF Analog Conventional Voting) • (1) Border Gateway
• (1) RNI/DMZ Firewall
• (1) RNI/DMZ Switch
• (1) CEN Switch
• (1) Application Server
• (3) APX 8500 Consolettes
• (1) GRV Module – Spare
• (1) VHF Power Amplifier – Spare
• (1) UHF Power Amplifier – Spare
• (1) VHF Transceiver – Spare
• (1) UHF Transceiver – Spare
• (2) Fan Modules – Spare
• (1) Juniper EX4100 Switch – Spare
• (1) Juniper SRX345 – Spare
• (6) MCC7500E (existing, will be upgraded)
• (3) APX 8500 Consolettes
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PORTERVILLE ETHERNET NETWORK
DSC 1
CORE ROUTER 1

SITE LAN SW

SIERRA VIEW

HOSPITAL
(NEW RF SITE)
GTR
PD2

ANTENNA

SITE ROUTER
GPW
PD1/TAC
CORE LAN SW1
Porterville PD
Core, Prime and Dispatch
MCG8000

CUSTOMIZED

DUPLEXER
GRV PD1 / TAC
GRV PD2
GRV FD1 / FD2
BH SW1
GPW FD1
DSC 2
c
CORE LAN SW2
CORE ROUTER 2
MCG8000

ANTENNA
GTR PD1 GTR PD2

ANTENNA
(Existing)

SITE ROUTER

GTR TAC

SITE LAN SW

SCENIC HILLS

HEIGHTS
(RF SITE)

ANTENNA
(Existing)

DUPLEXER DUPLEXER

ANTENNA
(Existing)

DUPLEXER
GTR FD1

ANTENNA
(Existing)

DUPLEXER
GPW FD2

ANTENNA
(Existing)
NOTES:
• New UHF RFDS at Sierra View Hospital
• New VHF duplexer for FD1 at Fire Station 71
• New VHF receive filters for FD1 at Sierra View Hospital and for FD2 at Scenic Hills Heights • Existing VHF and UHF duplexers at Scenic Hills Heights will be reused • FD will be Analog IP Conventional Voting while PD will be Digital Conventional Voting • Existing antenna and lines for APX Consolettes will be reused IP
LEGEND

EXISTING
RF

ANTENNA
FIRE STATION 71
(NEW RF SITE)
GTR FD2

SITE LAN SW

SITE ROUTER

DUPLEXER
4W

RECEIVE
FILTER

RECEIVE
FILTER
BH SW2
ACIM
3 x APX 8500

CONSOLETTES
3 x ANTENNA
(EXISTING)
CEN

RNI/DMZ SWITCH

BORDER GATWEWAY

RNI/DMZ FIREWALL

CEN SWITCH

CUSTOMER

EMAIL SERVER

APPLICATION SERVER
Figure 1-1: Porterville PD UHF 3-channel, 2-site P25 Digital Conventional Voting and Porterville FD VHF 2-channel, 2-site Analog Conventional Voting – System Diagram Porterville PD January 9
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1.2 ASTRO 25 Conventional Voting System
When a single site transmitter does not provide the coverage needed in a conventional system, a Multi– Site solution is the answer. A Multi–Site system contains multiple sites throughout the service area, extending radio coverage beyond that of a standalone site.

Receiver voting system topologies are used when a single transmitter provides sufficient outbound coverage, but a single receiver does not provide sufficient inbound coverage for subscriber transmissions. To provide balanced coverage, multiple satellite receivers are added to cover “dead spots” created by buildings, foliage, valleys, or hills. Since the receivers operate on the same frequency, a field radio may simultaneously hit multiple sites when transmitting. To ensure that the best audio from these satellite receivers is processed, a voting comparator compares and selects the best signal. This signal is then forwarded to the transmitter for rebroadcast to the subscriber units, as well as the console for dispatcher monitoring.

1.2.1 System Components

1.2.1.1 GRV 8000 Comparator
The GRV 8000 Comparator ensures the broadcast of the best possible voice signal by combining the best parts of a single signal that has been received by multiple sites. The comparator features a digital voting methodology: Frame Diversity Reception. The comparator selects the data frame or signals with the lowest Bit Error Rate (BER) and forwards it. By using the best pieces of each input signal, the result is the best possible composite signal.

The GRV 8000 analog and digital conventional comparator based on the G-Series hardware platform.

The GRV 8000 is compatible with MCC 7500E dispatch consoles. The comparator can support geographic redundancy, voting and simulcast, IP and four (4) wire connectivity, and up to 96 port capacity (if required). The GRV8000 is an IP based device that processes analog audio, using G.711 protocol, or digital audio from network components such as the GTR8000 transceiver or GPW8000 receiver. The comparator receives IP packets containing sampled analog audio and a Signal Quality Metric (SQM) associated with the voice, and votes on the best SQM. Both continuous voting and vote and hold algorithms are supported. The comparator receives IP packets of digital audio and votes on a best BER methodology.

Five (5) GRV 8000 Comparators at Porterville PD are included in this proposal.

1.2.1.2 Conventional GTR 8000 Site Repeater/Base Radio
The GTR 8000 base radio consists of a transceiver module, power amplifier module, fan module, and power supply. The transceiver module includes the functionality for the exciter, receiver, and station control. The base radio software, configuration, and network management, as well as inbound/outbound traffic handling, are performed through this transceiver module. On-board serial and Ethernet ports are located on this module for local servicing through Configuration/Service Software (CSS). The power amplifier module amplifies the low-level modulated RF signal from the transceiver module and delivers the amplified signal on the path to the transmit antenna. The power supply module supports the transceiver and power amplifier modules, and can also provide auxiliary power to a connected site controller or receive multicoupler/low noise amplifier.

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The conventional GTR 8000 Base Radio supports digital IP, digital V.24, analog 4-wire, and mixed mode 4-wire/V.24 hybrid circuit wireline link interfaces. The conventional GTR 8000 Base Radio supports 16 sets of programmable channel configurations. Each channel configuration can be configured for base station, repeater, simplex, or receive only operation. The GTR 8000 Base Radio is available as a standalone base radio or in the GTR 8000 Expandable Site Subsystem (ESS).

Three (3) existing GTR Base Radios for UHF at Scenic Hills Heights will be reused. One (1) new GTR 8000 Base Radio for VHF at Scenic Hills Heights.

One (1) new GTR 8000 Base Radio for UHF at Sierra View Hospital.

One (1) new GTR 8000 Base Radio for VHF at Fire Station 71.

1.2.1.3 Conventional GPW 8000 Receiver
The conventional GPW 8000 Receiver operates in a voting environment with connection to a conventional comparator providing additional receive–only stations in areas where it would otherwise be difficult to receive a signal from low–power subscriber units. The receiver also operates as a monitor receiver in a non-voting environment with a connection to a console.

Two (2) GPW 8000 Receivers for UHF in a dual chassis at Sierra View Hospital.

One (1) GPW 8000 Receiver for VHF in a single chassis at Sierra View Hospital.

One (1) GPW 8000 Receiver for VHF in a single chassis at Scenic Hills Heights.

1.2.1.4 Radio Frequency Distribution System
The Radio Frequency Distribution System (RFDS) provides interconnect between the base radios and antennas, allowing for a completely contained and more compact installation footprint. For the transmitters, this can include isolators, combiners, TX filters, diplexers, and power monitors.

For the receivers, this can include duplexers, site preselectors, and multicouplers.

Existing GTR 8000 duplexers at Scenic Hills Heights will be reused.

One (1) UHF Duplexer and Multicoupler at Sierra View Hospital.

One (1) VHF Receive Filter at Sierra View Hospital.

One (1) VHF Receive Filter at Scenic Hills Heights.

One (1) VHF Duplexer at Fire Station 71.

1.2.1.5 SRX345 Site Router
The SRX345 Services Gateway consolidates security, routing, switching, and WAN interfaces for midsize distributed enterprises. With advanced threat mitigation capabilities, the services gateway provides cost-effective and secure connectivity across distributed enterprises. The services gateway simplifies network complexity, protects and prioritizes network resources, and improves user and application experience.

The SRX345 Services Gateway has a capacity of 5 gigabits per second (Gbps) and is one (1) rack unit (U) tall. The services gateway has eight 1 G Ethernet ports, eight (8) 1 G SFP ports, one (1) management port, 4 GB of DRAM memory, 8 GB of flash memory, and four Mini-Physical Interface Porterville PD January 9
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Module (Mini-PIM) slots. The chassis installs in standard 800-mm (or larger) enclosed cabinets, 19-inch equipment racks, or telecommunications open-frame racks.

One (1) SRX345 Site Router at each RF site is included in this proposal. These will be installed at the Scenic Hills Heights, Sierra View Hospital and Fire Station 71.

1.2.1.6 Site LAN Switch
The Site LAN Switch provides a LAN interface for site equipment and a LAN port for the site gateway.

Through the switch, the service technicians gain access to service the site, and also access the system's Graphical User Interface (GUI).

One (1) Site LAN Switch each RF site is included in this proposal. These will be installed at the Scenic Hills Heights, Sierra View Hospital and Fire Station 71...

1.2.1.7 UEM Lite – Managing System Faults
Unified Event Manager (UEM) Lite allows the Porterville PD users to identify, diagnose, and troubleshoot problems with the system from a centralized fault management application.

1.2.1.7.1 UEM Lite Server & UEM Client
The Unified Event Manager provides reliable fault management services for devices in the ASTRO 25 IV&D radio system. The main functions of UEM are device discovery, fault management, supervision, and synchronization.

UEM Lite allows users to:
• Review a Network Database of monitored devices.
• Define custom display names (Aliases) for devices, making them easier and faster to identify. • Share UEM Lite between Multiple Agencies with Agency Partition Access to save on costs, while maintaining independent management of resources.
• View recorded Event Details, such as the source, date, time, and severity of an event, bringing attention to problems and resolutions.
• Generate Historical Fault Reports based on user-defined criteria, such as time period, alarm severity, device type or network location.
• Acknowledge Alarms so other system managers know that an alarm has been seen and avoid multiple agencies duplicating efforts to resolve a problem. • Automatically synchronize and report the current status of devices that have lost connection with UEM Lite.

A UEM Lite Server is included in this proposal.

1.2.1.7.2 Optional Features
In addition to the standard features, UEM Lite offers enhancements to extend services with the following features: Email Notifications, Enhanced Navigation and Microwave View.

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Email Notifications – When a defined event or failure occurs, an email notification allows users to view alerts immediately on mobile devices, regardless of their location.

A UEM Email Notification feature is included in this proposal.

1.2.1.8 Customer Enterprise Network (CEN)
The following components are provided to create the Customer Enterprise Network (CEN) which is used for various applications:
• One (1) RNI/DMZ Firewall.
• One (1) Juniper EX4100 24-Port RNI/DMZ Switch.
• One (1) Border Router.
• One (1) Juniper EX4100 24-Port CEN Switch.

The demarcation to the customer’s network will be via the CEN switch.

1.2.1.9 Enhanced MCG 8000 Conventional Channel Gateway
The consoles access and control Porterville PD’s analog and digital conventional base stations through the use of Enhanced Conventional Channel Gateways (ECCGW). The console processes audio received from the station and controls various features on the stations, such as frequency selection, private line selection, and repeater on/off.

The MCG 8000 (see Figure 1-2) provides the interface between the IP network and conventional sites in ASTRO 25 system by translating the voice and data into the format needed for each individual site type.

The MCG 8000 serves as the control point between the master site and the site devices (for example, the GRV 8000 Comparator, the GTR 8000 Base Radio, and the GPW 8000 Receiver). The MCG 8000 application also communicates with the Zone Controller at the master site for proxy control of the site device, and the MCG 8000 passes voice and signaling payload between dispatch consoles and the site device and between dispatch consoles and the consolettes. For packet data, the MCG 8000 passes control information and packet data payload between the Radio Network Gateway (RNG) and the stations and comparators.

The MCG 8000 supports circuit based, serial and Ethernet based interfaces to conventional base stations.

Figure 1-2: Enhanced MCG 8000 Conventional Channel Gateway—Connects dispatch operators to analog or digital conventional channels in the system
Two (2) existing MCG 8000 Conventional Channel Gateway at Porterville PD Dispatch will be reused.

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1.3 APX All-Band Consolette
The APX All-Band Consolette, shown in Figure 1-3, provides a lowcost, mid-power wireless dispatch solution as an ideal complement to a modern P25 dispatch center. Equipped with leading edge P25 Phase 2 TDMA technology and multi-band interoperability, the APX All-Band Consolette can also be used as an emergency backup station when infrastructure is offline, or for wireless access to different system types for increased interoperability between agencies.

The APX All-Band Consolette’s P25 operation and compatibility with legacy systems ensures that communications are clear, continuous, and coordinated across multiple users, agencies, and systems. The durable robust metal housing provides durability and allows for easy servicing, while the integrated front panel numeric keypad allows fast access to radio controls.

Three (3) APX Consolettes – UHF only with encryption are included in this proposal.

1.4 RF Coverage and Design Considerations
The coverage service area is the city of Porterville. The existing UHF Range II frequency band allocated to the city will be reused and relicensed at all sites for Digital Conventional Voting.

Channel Tx Frequency (MHz) Rx Frequency (MHz)
PD1 453.200 458.200
PD2 453.675 458.675
TAC 453.950 458.950
FD1 156.0000 155.0850
FD2 155.1000 159.0675
• UHF Range II Digital Conventional Voting
• VHF Analog Conventional Voting
• DAQ 3.4 for Digital and DAQ 3.0 for Analog
• Covered Area Reliability: 95%
• GTR 8000 Base Radio
• 3 sites (Fire Station 71, Scenic Hills Heights and Sierra View Hospital) • Spectrum Fingerprinting and Noise Floor Monitoring in all sites that have new RFDS • Subscribers used for modeling coverage
- APX 6000 Portable
▪ On Street – 5W, Wideband, Swivel Case with Speaker Mic - APX 6500 Mobile
▪ 10W, ¼ Wave, Antenna Roof Center
Figure 1-3: APX All-Band
Consolette
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PD and FD RF Upgrade
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All antennas are mounted above any nearby clutter (i.e., trees, buildings, etc.).

Motorola cannot be held responsible for any interference with LTE carriers at sites. Motorola will do our due diligence to advise Porterville PD when such carriers are unknown and make recommendations on where our LMR antennas should be placed. This often results in finding a new antenna mounting structure or change in antenna mounting height. This will be resolved on a case-by-case basis by working with the Porterville PD and site owner.

This may also trigger a structural analysis to ensure the tower can handle the new load at those new heights. Results from the structural analysis and site applications may lead to additional findings, scope of work and costs.

If high level carriers are found at any site, existing RFDS will need to be updated or replaced.

Motorola reserves the right to change the system design based on these findings. Motorola will handle the changes using the standard change order process mentioned in the terms and conditions.

Coverage guarantees in NOT included in the scope of this proposal. Some portable BER testing will be performed by driving on road around the City of Porterville. The findings will be documented and presented to Porterville PD for informational purposes.

Porterville PD January 9
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1.4.1 Portable On-Street (Outbound) – UHF Digital for PD1 and TAC UHF Digital Portable Outbound for PD1 and TAC, APX 6000, 5W, All Band Antenna, Hip Level Swivel Case and Speaker Microphone
Figure 1-4: UHF Digital Portable Outbound for PD1 and TAC – APX 6000, 5W, All Band Antenna, Hip Level Swivel Case and Speaker Microphone
Porterville PD January 9
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1.4.2 Portable On-Street (Inbound) – UHF Digital for PD1 and TAC UHF Digital Portable Inbound for PD1 and TAC, APX 6000, 5W, All Band Antenna, Hip Level Swivel Case and Speaker Microphone
Figure 1-5: UHF Digital Portable Inbound for PD1 and TAC – APX6000, 5W, All Band Antenna, Hip Level Swivel Case and Speaker Microphone
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1.4.3 Mobile (Outbound) – UHF Digital for PD1 and TAC
UHF Digital Mobile Outbound for PD1 and TAC, APX 6500, 10W, ¼ Wave Antenna, Roof Center
Figure 1-6: UHF Digital Mobile Outbound for PD1 and TAC – APX 6500, 10W, ¼ Wave Antenna, Roof Antenna
Porterville PD January 9
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1.4.4 Mobile (Inbound) – UHF Digital for PD1 and TAC
UHF Digital Mobile Inbound for PD1 and TAC, APX 6500, 10W, ¼ Wave Antenna, Roof Center
Figure 1-7: UHF Digital Mobile Inbound for PD1 and TAC – APX 6500, 10W, ¼ Wave Antenna, Roof Center
Porterville PD January 9
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1.4.5 Portable On-Street (Outbound) – UHF Digital for PD2 UHF Digital Portable Outbound for PD2, APX 6000, 5W, All Band Antenna, Hip Level Swivel Case and Speaker Microphone
Figure 1-8: UHF Digital Portable Outbound for PD2 – APX 6000, 5W, All Band Antenna, Hip Level Swivel Case and Speaker Microphone
Porterville PD January 9
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1.4.6 Portable On-Street (Inbound) – UHF Digital for PD2 UHF Digital Portable Inbound for PD2, APX 6000, 5W, All Band Antenna, Hip Level Swivel Case and Speaker Microphone
Figure 1-9: UHF Digital Portable Inbound for PD2 – APX6000, 5W, All Band Antenna, Hip Level Swivel Case and Speaker Microphone
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1.4.7 Mobile (Outbound) – UHF Digital for PD2
UHF Digital Mobile Outbound for PD2, APX 6500, 10W, ¼ Wave Antenna, Roof Center Figure 1-10: UHF Digital Mobile Outbound for PD2 – APX 6500, 10W, ¼ Wave Antenna, Roof Antenna Porterville PD January 9
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1.4.8 Mobile (Inbound) – UHF Digital for PD2
UHF Digital Mobile Inbound for PD2, APX 6500, 10W, ¼ Wave Antenna, Roof Center Figure 1-11: UHF Digital Mobile Inbound for PD2 – APX 6500, 10W, ¼ Wave Antenna, Roof Center Porterville PD January 9
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PD and FD RF Upgrade
System Description
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1.4.9 Portable On-Street (Outbound) – VHF Analog for FD1 VHF Analog Portable Outbound for FD1, APX 6000, 5W, All Band Antenna, Hip Level Swivel Case and Speaker Microphone
Figure 1-12: VHF Analog Portable Outbound for FD1 – APX 6000, 5W, All Band Antenna, Hip Level Swivel Case and Speaker Microphone
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1.4.10 Portable On-Street (Inbound) – VHF Analog for FD1 VHF Analog Portable Inbound for FD1, APX 6000, 5W, All Band Antenna, Hip Level Swivel Case and Speaker Microphone
Figure 1-13: VHF Analog Portable Inbound for FD1 – APX 6000, 5W, All Band Antenna, Hip Level Swivel Case and Speaker Microphone
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1.4.11 Mobile (Outbound) – VHF Analog for FD1
VHF Analog Mobile Outbound for FD1, APX 6500, 10W, ¼ Wave Antenna, Roof Center Figure 1-14: VHF Analog Mobile Outbound for FD1 – APX6500, 10W, ¼ Wave Antenna, Roof Center Porterville PD January 9
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1.4.12 Mobile (Inbound) – VHF Analog for FD1
VHF Analog Mobile Inbound for FD1, APX 6500, 10W, ¼ Wave Antenna, Roof Center Figure 1-15: VHF Analog Mobile Inbound for FD1 – APX6500, 10W, ¼ Wave Antenna, Roof Center Porterville PD January 9
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1.4.13 Portable On-Street (Outbound) – VHF Analog for FD2 VHF Analog Portable Outbound for FD2, APX 6000, 5W, All Band Antenna, Hip Level Swivel Case and Speaker Microphone
Figure 1-16: VHF Analog Portable Outbound for FD2 – APX 6000, 5W, All Band Antenna, Hip Level Swivel Case and Speaker Microphone
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1.4.14 Portable On-Street (Inbound) – VHF Analog for FD2 VHF Analog Portable Inbound for FD2, APX 6000, 5W, All Band Antenna, Hip Level Swivel Case and Speaker Microphone
Figure 1-17: VHF Analog Portable Inbound for FD2 – APX 6000, 5W, All Band Antenna, Hip Level Swivel Case and Speaker Microphone
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1.4.15 Mobile (Outbound) – VHF Analog for FD2
VHF Analog Mobile Outbound for FD2, APX 6500, 10W, ¼ Wave Antenna, Roof Center Figure 1-18: VHF Analog Mobile Outbound for FD2 – APX6500, 10W, ¼ Wave Antenna, Roof Center Porterville PD January 9
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1.4.16 Mobile (Inbound) – VHF Analog for FD2
VHF Analog Mobile Inbound for FD2 APX 6500, 10W, ¼ Wave Antenna, Roof Center Figure 1-19: VHF Analog Mobile Inbound for FD2 – APX6500, 10W, ¼ Wave Antenna, Roof Center Porterville PD January 9
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1.4.17 Antenna Assumptions
The following are the antenna heights for the RF design. These heights will be validated and finalized during project implementation.

Site Name RF
Tx Antenna (ft) Rx Antenna (ft)
Porterville PD – UHF – PD1/TAC
1 Scenic Hills Heights 105 105
2 Sierra View Hospital - 69
Porterville PD – UHF – PD2
1 Scenic Hills Heights - 105
2 Sierra View Hospital 69 69
Porterville FD – VHF – FD1
1 Scenic Hills Heights 105 105
2 Sierra View Hospital - 69
Porterville FD – VHF – FD2
1 Fire Station 71 100 100
2 Scenic Hills Heights - 105
The type of antenna model, gain and mounting height all contribute to the coverage design in various ways. The transmit antenna used in the UHF voting system are omni directional antenna with a gain of 3 dBd. The transmit antenna used in the VHF voting system are omni directional antenna with a gain of 3 dBd. This choice was made to optimize outbound coverage while keeping the transmit contours reasonable within the service area.

For the receive antenna, 3 dBd omni directional antennas are used in the UHF voting system. 3 dBd omni directional antennas are used in the VHF voting system. All antenna used to model coverage were Motorola preferred PIP/PIM rated antenna. The antenna design is subject to change based on the final antenna locations available.

Tower height was estimated based on the information gathered from Porterville PD and will be finetuned during implementation.

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Section 2
Statement of Work
Motorola is proposing to Porterville PD the installation and configuration of the following equipment at the specified locations.

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Site Name New Major Equipment
Scenic Hills Heights (RF site) (3) GTR 8000 Base Radios with UHF duplexers, antennas and lines (existing, will be reused)
(1) Site LAN Switch – Juniper EX4100
(1) Site Router – Juniper SRX345
(1) GTR 8000 Base Radios (existing VHF duplexer,
antenna and line will be reused)
(1) GPW 8000 Receiver with VHF Rx filter (existing
antenna and line will be reused)
Sierra View Hospital (RF site) (1) GTR 8000 Base Radio - UHF (2) GPW 8000 Receivers in a dual chassis – UHF
(1) GPW 8000 Receiver is a single chassis – VHF
(1) Customized UHF Duplexer and Multicoupler
(1) Antenna and Line – UHF
(1) Antenna and Line – VHF
(1) VHF Receive Filter
(1) Site LAN Switch – Juniper EX4100
(1) Site Router – Juniper SRX345
(1) 7.5 ft Rack
(1) UPS
Fire Station 71 (1) GTR 8000 Base Radio – VHF
(1) Customized VHF Duplexer
(1) Antenna and Line – VHF
(1) Site LAN Switch – Juniper EX4100
(1) Site Router – Juniper SRX345
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Site Name New Major Equipment
Porterville PD (Core, Prime and Dispatch) (2) DSC 8000 (existing, will be reused) (2) Core LAN Switches – HP 2930F (existing, will be
reused)
(2) Core Routers – Juniper SRX 345 (existing, will be
reused)
(2) Backhaul Switches – Juniper EX4100
(2) MCG8000 Conventional Channel Gateway
(existing, will be reused)
(5) GRV Comparators (3 UHF Digital Conventional
Voting, 2 VHF Analog Conventional Voting)
(1) Border Gateway
(1) RNI/DMZ Firewall
(1) RNI/DMZ Switch
(1) CEN Switch
(1) Application Server
(1) GRV Module – Spare
(1) VHF Power Amplifier – Spare
(1) UHF Power Amplifier – Spare
(1) VHF Transceiver – Spare
(1) UHF Transceiver – Spare
(2) Fan Modules – Spare
(1) Juniper EX4100 Switch – Spare
(1) Juniper SRX345 – Spare
(6) MCC7500E (existing, will be upgraded)
(3) APX 8500 Consolettes
The document delineates the general responsibilities between Motorola and Porterville PD as agreed to by contract.

2.1 System Integration

2.1.1 Professional Integration Services
Motorola Solutions internal methodologies, processes, and personnel are aligned to support our core business — the design, installation, and maintenance of wireless communications solutions.

We leverage our technical expertise and program management resources so Porterville PD can avoid the common issues that impact implementation timelines, budget, and system performance. We are offering a focused set of our implementation services to deploy the proposed system on time and on budget.

Motorola Solutions’ will provide a Project Team to perform the proposed Professional Services. The project team will include the following roles:

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• Project Manager (PM) — serves as the single point of contact for all system activities and issues, and will be responsible for coordinating team resources. The PM will make sure resulting contract obligations are addressed efficiently, professionally, and in a timely manner, with minimal impact on current system operations.
• System Engineer (SE) — responsible for the technical design of the proposed solution. The SE will gather and validate the requirements to finalize the design of the system to ensure it meets Porterville PD’s requirements. The SE provides system design documentation, resolution of technical issues, and system support during system implementation and testing. • System Installation Technicians — perform the physical installation, cabling, and grounding of the equipment.
• System Technologist — finalizes the system implementation, including in-field programming, system configuration, integration, and acceptance testing.

2.2 Responsibility Matrix
Motorola Solutions will install and configure the proposed equipment. The following table describes the tasks involved with installation and configuration.

Tasks Motorola Solutions Porterville PD

PROJECT INITIATION
Contract Finalization and Team Creation
Execute contract and distribute contract documents. X X Assign a Project Manager as a single point of contact. X X Assign resources. X X
Schedule project kickoff meeting. X X
Deliverable: Signed contract, defined project team, and scheduled project kickoff meeting.

Project Administration
Ensure that project team members attend all meetings relevant to their role on the project.

X X
Set up the project in the Motorola Solutions information system. X Record and distribute project status meeting minutes. X Maintain responsibility for third-party services contracted by Motorola Solutions.

X
Complete assigned project tasks according to the project schedule.

X X
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Tasks Motorola Solutions Porterville PD
Submit project milestone completion documents. X
Upon completion of tasks, approve project milestone
completion documents.

X
Conduct all project work Monday thru Friday, 8 a.m. to 5:00 p.m. local time with the exception of Motorola Solutions’ and Porterville PD’s holidays.

X
Deliverable: Completed and approved project milestones throughout the project.

Project Kickoff
Introduce team, review roles, and decision authority. X X Present project scope and objectives. X
Review SOW responsibilities and project schedule. X X
Schedule Design Review. X X
Deliverable: Completed project kickoff and scheduled Design Review.

Design Review
Review Porterville PD’s operational requirements. X X
Present the system design and operational requirements for the solution.

X
Present installation plan. X
Present preliminary cutover plan and methods to document final cutover process.

X
Present configuration and details of sites required by system design.

X
Validate that Porterville PD sites can accommodate proposed equipment.

X
Provide approvals required to add equipment to proposed existing sites.

X
Review safety, security, and site access procedures. X
Present equipment layout plans and system design drawings. X Provide backhaul performance specifications and demarcation points.

X
Provide heat load and power requirements for new equipment. X Porterville PD January 9
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Tasks Motorola Solutions Porterville PD
Provide information on existing system interfaces. X
Review and update design documents, including System
Description, Statement of Work, Project Schedule, and
Acceptance Test Plan, based on Design Review agreements.

X
Provide minimum acceptable performance specifications for Porterville PD provided hardware, software, LAN, WAN and internet connectivity.

X
Execute Change Order in accordance with all material changes to the Contract resulting from the Design Review.

X
Deliverable: Finalized design documentation based upon “frozen” design, along with any relevant Change Order documentation.

SITE PREPARATION AND DEVELOPMENT
FCC Licensing (Customer Responsibility)
Provide frequency and radio information for each existing site.

This includes changing PD frequencies licenses from analog to digital as well as licensing PD and FD frequencies at the new sites – Sierra View Hospital and Station 71.

X
Assume liability and responsibility for providing all information necessary for complete installation.

X
Assume responsibility for issues outside of Motorola Solutions’ control.

X
Complete required number of 601 forms via Spectrum Watch or CAPRADAP.

X
Porterville PD will pay for any remaining fees that are not accounted for outside of standard frequency co-ordination fees.

X
Complete required number of 601 forms to APCO for frequency coordination and FCC.

X
Track applications through frequency coordination and FCC approval.

X
Applying for frequencies does not guarantee the granting of spectrum from the FCC.

X
Deliverable: FCC Licensing Forms submitted.

Site Access
Provide site owners/managers with written notice to provide entry to sites identified in the project design documentation.

X
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Tasks Motorola Solutions Porterville PD
Maintain access roads in order to provide clear and stable entry to sites for heavy-duty construction vehicles, cement trucks and cranes. Ensure that sufficient space is available at the site for these vehicles to maneuver under their own power, without assistance from other equipment. No special equipment is required for transport and installation at all sites.

X
Obtain site licensing and permitting, including site
lease/ownership, zoning, permits, regulatory approvals, easements, power, and telco connections.

X
Deliverable: Access, permitting, and licensing necessary to install system equipment at each site.

Site Planning
Our design assumes LMR antennas can be installed at
proposed heights. Any civil work associated with meeting these requirements will be Porterville PD responsibility.

X
Provide necessary buildings, equipment shelters, and towers for installation of system equipment.

X
Ensure that required rack space is available for installation of the new equipment.

X
Ensure that required space is available on the tower or antenna mounting structure.

X
Provide the R56 requirements for space, power, grounding, HVAC, and connectivity requirements at each site.

X
Provide adequate electrical power in proper phase and voltage at sites.

X
Provide backup power, as required. X
Confirm that there is adequate utility service to support the new equipment and ancillary equipment.

X
Perform structural analysis of towers, rooftops, or other structures to confirm that they are capable of supporting proposed and future antenna loads.

X
Modify towers or other structures, or relocate sites in the system, to ensure that they are capable of supporting proposed and future antenna loads.

X
Conduct site walks to collect pertinent information (e.g., location of telco, power, structures, etc.).

X
Ensure that each site meets the R56 standards for space, grounding, power, HVAC, and connectivity requirements.

X
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Tasks Motorola Solutions Porterville PD
Obtain the permits needed to complete site development, including electrical, building, and construction permits.

X
Pay for application fees, taxes, and recurring payments for lease/ownership of property.

X
Deliverable: Information and permitting requirements completed at each site.

General Facility Improvements
Provide adequate HVAC, grounding, lighting, cable routing, and surge protection based upon Motorola Solutions’ Standards and Guidelines for Communication Sites (R56).

X
Ensure the resolution of environmental and hazardous material issues at each site including, but not limited to, asbestos, structural integrity (tower, rooftop, water tank, etc.), and other building risks.

X
Ensure that electrical service will accommodate installation of system equipment, including isolation transformers, circuit breakers, surge protectors, and cabling.

X
Provide obstruction-free area for the cable run between the demarcation point and system equipment.

X
Provide structure penetrations (wall or roof) for transmission equipment (e.g., antennas, microwave radios, etc.).

X
Supply interior building cable trays, raceways, conduits, and wire supports.

X
Pay for usage costs of power and generator fueling, both during the construction and installation effort, and on an ongoing basis.

X
Correct any R56 deficiencies. X
Transport removed site equipment to a location designated by Porterville PD and within their jurisdiction.

X
Deliverable: Sites meet physical requirements for equipment installation.

Spectrum Fingerprinting and Noise Floor Monitoring by dbSpectra Provide experienced personnel to set up equipment at site. X Provide one test equipment required to perform spectrum fingerprinting and noise floor monitoring at 2 sites with VHF band and 1 site with UHF and VHF bands with a maximum of 20 channels per site.

X
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Tasks Motorola Solutions Porterville PD
Establish an agreed upon bandwidth for the collection of all site data.

X
Build up special Rx filter to pass the new Rx channels and protect equipment from existing co-located transmitters.

X
Provide data collection (24 hrs. at each site) and reports pertaining to 3 sites.

X
Provide a ship-to location capable of receiving a pallet, if needed.

X
Provide site frequency information. X
Provide information necessary or otherwise reasonably
requested by dbSpectra to plan deployment at least 6 weeks prior to deployment.

X
Space & AC power must be available in shelter to house test equipment.

X
Outside space must be available for portable antenna and mount next to tower.

X
Provide any site safety rules prior to arrival. X
Provide safe access to sites. X
Provide the following resources: A) Any escort, security personnel, or labor resources necessary to enable access to required work areas on site. B) Provide a resource to
accompany Motorola/dbSpectra resource at all times at the site for safety. C) Motorola is not responsible for any cost associated with use of the County resources.

X
Spectra Fingerprinting and Noise Floor Monitoring will be performed one time only at each site. Services will be
performed at one site after another in a consecutive fashion. All services will be performed during one trip. Additional attempts due to weather or outside factors will result in a Change Order as the trailer and resources have to be scheduled for additional trips in those cases.

X
Review any unexpected high-level carriers that may appear during the 24-hour measurement that pass through the RX filter system. These carriers can degrade test results requiring a repeat of the test and/or or additional data processing.

These may result in additional costs to be captured via a change order.

X
Deliverable: Provide a report with findings.

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Tasks Motorola Solutions Porterville PD

SYSTEM INSTALLATION
Equipment Order and Manufacturing
Create equipment order and reconcile to contract. X
Manufacture Motorola Solutions-provided equipment necessary for the system based on equipment order.

X
Procure non-Motorola Solutions equipment necessary for the system.

X
Deliverable: Equipment procured and ready for shipment.

Equipment Shipment and Storage
Provide a secure location for solution equipment. X
Pack and ship solution equipment to the identified, or site locations.

X
Receive solution equipment. X
Inventory solution equipment. X
Deliverable: Solution equipment received and ready for installation Prime and RF Site General Installation
Validate that all the existing conventional base radios and comparators have the digital conventional simulcast features.

X
Deliver solution equipment to installation location. X
Coordinate receipt of and inventory solution equipment with designated contact.

X
Provide space to install the additional equipment in the existing rack at each site.

X
Install all proposed RF site equipment as outlined in the System Description based upon the agreed-upon floor plans,
connecting audio, control, and radio transmission cables to connect equipment to the power panels or receptacles, and audio/control line connection points. Installation performed in accordance with R56 standards and state/local codes.

X
Provide system interconnections that are not specifically outlined in the system design, including dedicated phone circuits or other types of connectivity.

X
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Tasks Motorola Solutions Porterville PD
Install and terminate all network cables between installed equipment and existing ASTRO network infrastructure and existing IP/MPLS backhaul network.

X
Ensure that Type 1 and Type 2 AC suppression is installed to protect installed equipment.

X
Connect installed equipment to existing AC power at each site. X Connect installed equipment to the provided ground system within 15 feet.

X
Label Motorola-supplied equipment and cables. X
Perform preliminary audit of installed equipment to ensure compliance with requirements and R56 standards.

X
Note any required changes to the installation for inclusion in the “as-built” system documentation.

X
Re-arrange, remove, transport, and dispose of old/existing equipment.

X
Deliverable: RF Equipment installed.

Site Link Assessment
Verify (3) site link performance, prior to the interconnection of the solution equipment to the link equipment. Site links will be between Porterville PD Core/Dispatch Site and the Scenic Hills Heights RF Site, Sierra View Hospital RF Site and the Station 71 RF site respectively. Site links will be tested only once. If the link does not pass the audit, a change order will be processed to perform link audits a second time after the customer resolves the link issues and prior to cutover.

X
Motorola Solutions will not perform any work on non-Motorola Solutions owned equipment.

X
Provide information on customer public Internet connection for evaluation purposes.

X
Evaluate customer’s network from an IT perspective. X
Deliverable: Site Link Assessment completed and findings are presented to Porterville PD.

ASTRO 25 Core and Remote Site Installation and Configuration Verify that the ASTRO 25 Core, Prime Site and RF Sites have the same system release.

X
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Tasks Motorola Solutions Porterville PD
Configure ASTRO 25 system to support 2-site UHF Digital Conventional Voting system and 2-site VHF Analog
Conventional Voting system.

X
Integrate the (2) RF sites into the UHF Digital Voting system and (2) VHF Analog Conventional Voting system to ensure proper operation.

X
Add secure encryption capability to existing six (6) MCC7500E console positions
X
Perform upgrade of ASTRO Core and base radios to the latest available ASTRO release
X
Deliverable: ASTRO 25 core and remote site equipment installation completed.

Control Station Installation and Configuration
Provide the locations of control stations at each site. X Survey mounting locations and develop control station
installation plan.

X
Provide adequate space, grounding, and power for the control station installation.

X
Install RF local control stations identified in the equipment list. X Provide antenna lines for new control stations. X
Interface new control stations with existing Porterville PD provided antenna lines. These lines will be swept to ensure they are in proper working condition. If any changes are needed, a change order will be required to provide new
antennas and/or lines.

X
Provide existing control station codeplugs or provide a list of channels (and associated parameters) to program the proposed control stations.

X
Perform control station programming. X
Deliverable: Control Station Installation and Configuration completed.

R56 Site Audit
Perform R56 site-installation quality-audits, verifying proper physical installation and operational configurations.

X
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Tasks Motorola Solutions Porterville PD
Create site evaluation report to verify site meets or exceeds requirements, as defined in Motorola Solutions’ R56 Standards and Guidelines for Communication Sites.

X
Deliverable: R56 Standards and Guidelines for Communication Sites audits completed successfully.

Solution Optimization
Verify that all equipment is operating properly and that all electrical and signal levels are set accurately.

X
Verify that all audio and data levels are at factory settings. X Verify communication interfaces between devices for proper operation.

X
Ensure that functionality meets manufacturers' specifications and complies with the final configuration established during design review or system staging.

X
Reconfigure and optimize 3rd party equipment that is not part of the Motorola Solutions scope of work.

X
Deliverable: Completion of Solution Optimization.

Functional Acceptance Testing
Porterville PD to provide at least (5) APX 6000 for FATP use. X Verify the operational functionality and features of the solution supplied by Motorola Solutions, as contracted.

X
Witness the functional testing. X
Document all issues that arise during the acceptance tests. X If any major task for the system as contractually described fails during the Customer acceptance testing or beneficial use, repeat that particular task after Motorola Solutions determines that corrective action has been taken.

X
Resolve any minor task failures before Final System
Acceptance.

X
Deliverable: Completion of functional testing and approval by Porterville PD.

Cutover
Finalize Cutover Plan. X
Calibrate and tune existing mobile and portable radios to ensure good working order.

X
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Tasks Motorola Solutions Porterville PD
Provide programming of user radios and related services (i.e., template building, re-tuning, testing and installations), as needed, during cutover period.

X
Notify the personnel affected by the cutover of the date and time planned for the cutover.

X
Cut over users and ensure that user radios are operating on the system.

X
Assist Motorola Solutions with resolution of identified punch list items by providing support, such as access to the sites, equipment and system, and approval of the resolved punch list items.

X
Deliverable: Migration to new system completed, and punch list items resolved.

Transition to Warranty
Review the items necessary for transitioning the project to warranty support and service.

X
Motorola Solutions to provide services during year 1 warranty which align with the proposed services.

X
Provide a Customer Support Plan detailing the warranty
support associated with the contract equipment.

X
Participate in the Transition Service/Project Transition Certificate (PTC) process.

X
Deliverable: Service information delivered and approved by Porterville PD.

Finalize Documentation and System Acceptance
Provide manufacturer’s installation material, part list and other related material to Customer upon project completion.

X
Provide an electronic as-built system manual on CD or other Customer preferred electronic media. The documentation will include the following:
▪ System Level Drawing.
▪ Site Equipment Rack Configurations.
▪ ATP Test Checklists.
▪ Functional Acceptance Test Plan Test Sheets and Results. ▪ Equipment Inventory List.
▪ Maintenance Manuals (where applicable).
▪ Technical Service Manuals (where applicable).
▪ Drawings will be delivered in Adobe PDF format.

X
Receive and approve documentation. X
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Tasks Motorola Solutions Porterville PD
Execute Final Project Acceptance. X X
Deliverable: All required documents are provided and approved. Final Project Acceptance.

2.3 Assumptions and Responsibilities
Motorola Solutions has identified the following assumptions and responsibilities during the development of the system’s technical and service design for this proposal. These are based upon our understanding of Porterville PD’s system requirements and to be provided.

Motorola Solutions has documented these assumptions and responsibilities to avoid ambiguities, and ensure that we share a common understanding of all conditions and responsibilities. As part of the process leading to a final system design and implementation plan, we welcome Porterville PD’s comments and suggested changes to the identified assumptions and responsibilities.

2.3.1 Solutions Design Assumptions and Clarifications
• All existing sites or equipment locations will have sufficient space available for the system described as required/specified by R56 - Standards and Guidelines for Communication Sites. • R56 compliance for all sites is required. If any site changes or additions are needed, it will result in a Change Order.
• All existing sites or equipment locations will have adequate electrical power in the proper phase and voltage, appropriate internet access, and site grounding to support the requirements of the system described.
• Sites will have adequate electrical service for the existing and new shelter and tower. Utility transformer, transformer upgrades, line, or pole extensions have not been included. • All existing towers will have adequate space and size to support the antenna network requirements of the system described.
• The existing antenna support structure is structurally capable of supporting the new antenna, cables, and ancillary equipment proposed and will not need to be removed or rebuilt at the existing site. The tower or supporting structure meets all applicable EIA/TIA-222 structural, foundation, ice, wind, and twist and sway requirements. Motorola has not included any cost for structural or foundation upgrades to the antenna support structure. • Any site/location upgrades or modifications are the responsibility of Porterville PD. • Any tower stress analysis or tower upgrade requirements are the responsibility of Porterville PD. • All architectural designs and approval needed at all sies including Sierra View Hospital are the responsibility of Porterville PD.
• Any issues that arise with connecting existing infrastructure with components included in this project will need to be addressed by a design change via the Change Order process.

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• Unless specifically stated otherwise herein, this proposal does not address modifications, upgrades, or repairs to any existing equipment; site civil work; tower construction; or other building installations or renovations that may be required to prepare the sites for equipment installation.
• Network connectivity (fiber or microwave) and power to Porterville Dispatch, Scenic Hills Heights, Fire Station 71 and Sierra View Hospital are already available at the time of implementation.
• Motorola prefers Layer 3 connectivity between the RF sites and the Core / Prime Site. • All application services must be designed and configured to support a routed network architecture, a switched network architecture (Point to Multi-Point) or a dedicated link (Point to Point). Load Balancing must not be used in support of ASTRO transport. • ASTRO will construct point-to-point tunnels (IPSEC or IPIP depending on design) across the provided infrastructure to carry application payload. The following defines the expected communication paths within the ASTRO application.
- RF Site Link (Repeater Site to ASTRO Core): Site Link • Quality of Service (QoS) must be enabled and configured on all CE-PE interfaces. The transport network must honor all forwarding classes defined on all intermediate transport nodes. The classifications used are unique to each service type being provided. - ASTRO Site Links: Service Type Layer 3; QoS Model DSCP; Priority Level EF • The Service Level Agreement (SLA) requirements for each link type in the system are as follows. Note that all values are one-way values.
- Link Latency:
▪ Site Link: < 10ms
- Jitter:
▪ The jitter budget needs to be kept to 10 ms* or less.

Jitter limits mentioned above are a 99th percentile value and are based on Y.1564 method of calculation. - Packet Loss:
▪ Packet loss is defined per RFC 2680. The specification for end-to-end packet loss is no more than 0.01%.
▪ Recommended MTU size on P interfaces must be 2048 bytes. At the very least, support jumbo frames (no fragmentation)
▪ All MPLS traffic must be encapsulated in an 802.1q VLAN tag. Additional MPLS specifications will be provided by Motorola during the Design Review with Porterville PD. - Committed information Rate
• Motorola recommends allocating at least 10 Mbps throughput on the links dedicated for ASTRO traffic. The bandwidth specifications will be further discussed during the customer design review process.
• For Layer 2 connectivity, Porterville PD is responsible for and will provide the dark fiber connectivity between sites.
- Specification:
▪ Transparent Layer 2 Path
▪ MTU of 2048
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▪ Single-Mode or Multi-Mode Fiber. Maximum distance for Single-Mode fiber is 10 km while for Multi-Mode fiber is 0.5 km.
• There is sufficient IP bandwidth in the Porterville PD Network. • Porterville PD will provide redundant site links at the Core/Prime/Dispatch site. • Approved FCC licensing will be provided by Porterville PD. • Frequencies for the system shall be available and are provided by Porterville PD. • Approved Local, State or Federal, FCC/FAA and any other permits as may be required for the installation and operation of the proposed equipment are the responsibility of Porterville PD. • Porterville PD will be responsible for securing the lease agreement of the sites needed for this project.
• Any required system interconnections not specifically outlined here will be provided by Porterville PD. These may include dedicated phone circuits, microwave links, or other types of connectivity.
• Motorola is not responsible for interference caused or received by the Motorola-provided equipment except for interference that is directly caused by the Motorola-provided transmitter(s) to the Motorola-provided receiver(s). Should your system experience interference, Motorola can be contracted to investigate the source and recommend solutions to mitigate the issue. • Any required system interconnections not specifically outlined here will be provided by Porterville PD. These may include dedicated phone circuits, microwave links or other types of connectivity.
• Emergency backup power in all sites is available or will be provided by Porterville PD. • All proposed equipment is AC powered. No DC battery plants are included in this proposal. • Adequate cooling is available from the HVAC system to support the proposed equipment. • All recurring and non-recurring utility costs including, but not limited to, generator fuel and electrical will be borne by Porterville PD.
• All utility installations performed by the utility company shall be paid for by Porterville PD and located at jointly agreed to location within or around the existing communications shelter or equipment room.
• Demarcation is the equipment provided by Motorola Solutions. This includes demarcation for the following services:
- 120 VAC/-48 DC Power & Circuits
- Backup Power
- Grounding
- Communication Circuits and Backhaul Links between sites • All ASTRO service demarcation points should be copper RJ45, configured as Auto for speed and Duplex mode. All Layer 3 ASTRO demarcation points must be untagged. • Customized UHF Duplexer and Rx Multicoupler at Sierra View Hospital is included in this proposal.
• VHF receive filters at Scenic Hills Heights and Sierra View Hospital are included in this proposal.
• Existing GTR 8000 UHF duplexers at Scenic Hills Heights will be reused.

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• VHF duplexer at Fire Station 71 is included in this proposal. • Coverage guarantee is NOT included or implied in this proposal. • Spectrum Fingerprinting and Noise Floor Monitoring at Scenic Hills Heights, Fire Station 71 and Sierra View Hospital is included in this proposal.
• Existing dispatch consoles and control stations at Porterville PD Dispatch Center will be used. • The control stations at Porterville PD Dispatch Center must be within the coverage area of the Porterville PD UHF Digital Conventional Voting System and Porterville FD VHF Analog Conventional System.
• Three (3) APX Consolettes in the UHF band is included in this proposal. The existing antenna and lines will be reused.
• The existing K2 Core, dispatch consoles, base radio repeaters and receivers will be upgraded to the to the ASTRO system release available at the time of implementation. • Three (3) existing GTR Base Radios at Scenic Hills Heights will be reused. • Spare GRV 8000 Comparator module, RF modules, site router and site LAN switch are included in this proposal.
• Archiving Interface Server (AIS) is not included in this design. • No new mobile subscribers are included in this proposal. • Key Variable Loaders (KVL) will be available at the time of implementation. • AES or any other type of encryption for mobiles and portables are available at the time of implementation.
• Porterville PD will provide the prerequisite IT infrastructure including domain controllers, Email server etc. for UEM Lite Email notifications.
• MC-Edge Aux I/O servers, Remote Terminal Units (RTU) and Unified Event Management (UEM) are not included in this proposal.
• Any third-party interfaces including fire station alerting, logging recorder, paging, CAD, 911 and telephony (if applicable) are not included in this proposal. • Logging recorder solution is not included in this proposal. Porterville PD will use their existing logging recorder. Any upgrade of the logging recorder to support the logging of all digital channels will be the responsibility of Porterville PD.
• The three (3) new APX 8500 Consolettes will connect to the existing control station antennas and lines. If these antenna and lines does not meet the Motorola specifications then these will be replaced and handled via the Change Order Process.
• Training is not included in this proposal.
• Hazardous materials are not present at the work location. Testing and removal of hazardous materials found during site investigations, construction or equipment installation will be the responsibility of the Porterville PD.
• Stormwater management requirements, plans or implementation have not been included. • No changes need to be accommodated in scope for concrete trucks, shelter delivery, and special transport/install equipment like cranes.
• If extremely harsh or difficult weather conditions delay the site work for more than a week, Motorola will seek excusable delays rather than risk job site safety. • AM detuning or electromagnetic emission studies will not be required.

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• A clear obstruction-free access exists from the antenna location to the equipment room. • Any deficiencies identified during the preventative maintenance event will be the responsibility of Porterville PD.
• Performance bond is not required.
• Prevailing wages are required.
• Union labor is not required.
• Work is performed on non-holidays during normal business hours, Monday - Friday, 7:30am – 5:00pm.
• Any changes in design, scope, and schedule would be handled through a change order process.
• Motorola proposed solution is based on upgradability of existing legacy equipment. If the legacy equipment cannot be upgraded, additional costs may be incurred for replacement components and associated labor, which would be handled through a change order. Motorola will present the findings after the site walks prior to CDR.

The following items are excluded from the design. If desired, these can be purchased outside this contract.
• Furniture for the dispatch operators.
• Logging recorder or interfaces to a logging recorder. • Backhaul or Network links.
• Power Backup System.

Computer Aided Dispatch (CAD) or Console Dispatch Interface (CADI).

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Project Schedule
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Section 3
Project Schedule
We are currently estimating the project implementation to take approximately 9 months. The dates for the implementation are highly dependent on the contract award date, equipment shipment lead times, resource availability and site readiness. Final project schedule will be developed based upon mutual agreement between Motorola Solutions and Porterville PD at the Contract Design Review.

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Acceptance Test Plan
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Section 4
Acceptance Test Plan

4.1 Conventional Tests

4.1.1 Active Call During
Transition to Wide Area
Conventional Mode

1. DESCRIPTION
The Conventional Site Controller (CSC) is an
optional device that is installed at a console site. The CSC provides fallback capability for the console site
and conventional channels colocated with this site
when the link between a console site and the zone
controller is lost. Such way of operating is called Site Conventional mode.

This test demonstrates the ability for an active site
conventional call to transition to wide conventional
with minimal interruption. The active call will be
interrupted for a short period.

Note: Configure the method to detect inbound radio
transmission to VOX.

SETUP
RADIO-1 - CONVCH1
RADIO-1 - SITE - CONVSITE-1
CONSOLE-1 - CONVCH1
CONSOLE-1 - SITE - CONVSITE-1
CONSOLE-2 - CONVCH1
CONSOLE-2 - SITE - CONSITE-1
CSC - SITE - CONVSITE-1
CCGW-1 - CONVCH1
CCGW-1 - SITE - CONVSITE-1

2. TEST
Step 1 Disconnect the CONSITE1 link and verify
that CONSOLE-1 provides an indication that
the CONVSITE-1 has entered into site
conventional mode.

Step 2 Initiate a conventional call on CONVCH1
with RADIO-1.

Step 3 Verify that CONSOLE-1 hears RADIO-1.

Continue to transmit the call through the
duration of the test.

Step 4 Put CONVSITE1 into wide area
conventional mode by connecting the
CONSITE1 link.

Step 5 Verify that the RADIO-1 call continues with a
brief interruption while the CONVSITE1
transitions into wide area conventional
mode. (Note: CONSOLE-1 will briefly stop
hearing RADIO-1, but then the call will
resume once back into wide area
conventional mode).

Step 6 Verify that CONSOLE-1 continues to hear
RADIO-1 after transitioning to wide area
conventional mode.

Step 7 End the CONVCH1 call.

Pass____ Fail____
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Conventional Tests

4.1.2 Active Conventional Call
During Transition to, and in
Site Conventional Mode

1. DESCRIPTION
The CSC provides fallback capability for the console
site and conventional channels collocated with this
site when the link between a console site and the
zone controller is lost. Such way of operating is
called Site Conventional mode.

This test will demonstrate that the active
conventional calls are transferred to the
Conventional Site Controller (CSC) during Wide area
to site conventional transition.

SETUP
RADIO-1 - CONVCH1
RADIO-1 - SITE - CONVSITE1
CONSOLE-1 - CONVCH1
CONSOLE-1 - SITE - CONSITE1
CONSOLE-2 - CONVCH1
CONSOLE-2 - SITE - CONSITE1
CSC - SITE CONVSITE1
CCGW-1 - CONVCH1
CCGW-1 - SITE - CONVSITE1
Note: Configure the method to detect inbound radio
transmission to VOX

2. TEST
Step 1 Initiate a call with RADIO-1 on CONVCH1.

Continue to transmit this call until the
completion of the test.

Step 2 Verify that CONSOLE-1 and CONSOLE-2
hear RADIO-1 audio.

Step 3 Put CONVSITE1 into site conventional
mode by disconnecting the site link.

Step 4 CONVSITE1 transitions to site conventional
mode. For a short period of time CONSOLE1 and CONSOLE-2 stop hearing RADIO-1 audio. Verify that CONSOLE-1 and
CONSOLE-2 join the call again and continue
to hear audio from RADIO-1.

Step 5 End the CONVCH1 call on RADIO-1.

Step 6 Verify from CONSOLE-1 or CONSOLE-2
that site conventional mode is active.

Step 7 Initiate a call on CONVCH1 from
CONSOLE-1.

Step 8 Verify that RADIO-1, RADIO-2 and
CONSOLE-2 hear audio from CONSOLE-1
on CONVCH1.

Step 9 De-key CONSOLE-1 and key-up
CONSOLE-2 on CONVCH1. Verify that
RADIO-1, RADIO-2 and CONSOLE-1 hear
audio from CONSOLE-2 on CONVCH1.

Step 10 Return the system to normal operation by
connecting the site link.

Pass____ Fail____
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Conventional Tests

4.1.3 Conventional Comparator
Force Vote Using Customer
Service Software (CSS)

1. DESCRIPTION
The user has the ability to send a “Force Vote”
command to a Conventional Comparator. Force
voting allows the user to customize or test the audio
paths of the system.

SETUP
RADIO-1 – CONVCH1
RADIO-2 - CONVCH1

2. TEST
Step 1 Using a client with CSS, enable the “Force
Vote” command on one site and verify the
“Force Vote” on CSS is active.

Step 2 Initiate a call on CONVCH1 using RADIO-1
and verify the audio is received from the
force-voted site on RADIO-2.

Step 3 In CSS, disable the “Force Vote” command
on the site and verify the “Force Vote” on the
CSS is deactivated.

Step 4 Repeat steps 1-3 on all sites.

Pass____ Fail____
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Conventional Tests

4.1.4 Conventional Comparator
Vote Disable Using
Customer Service Software
(CSS)

1. DESCRIPTION
The user has the ability to send a “Vote Disable”
command to a Conventional Comparator. A Vote
Disable allows the user to customize or test the
audio paths of the system.

SETUP
RADIO-1 – CONVCH1
RADIO-2 - CONVCH1

2. TEST
Step 1 Using a client with CSS, enable the “Vote
Disable” command on one site and verify the
“Vote Disable” on CSS is active.

Step 2 Initiate a call on CONVCH1 using RADIO-1
and verify the audio is received from a site
other than the vote disabled site on RADIO2 (using CSS).

Step 3 In CSS, unselect the “Vote Disable”
command on the site and verify the “Vote
Disable” on the CSS is deactivated.

Step 4 Repeat steps 1-3 on all sites.

Pass____ Fail____
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Conventional Tests

4.1.5 Conventional Radio
Resource Call – Clear Mode

1. DESCRIPTION
Subscribers can communicate to each other through
a repeater that is selected via the channel selector
on the individual radio.

The signals that are received from the subscriber
radio are repeated so that other radios on that
channel will be able to hear and participate in the
conversation.

SETUP
RADIO-1 - CONVCH1
RADIO-1 - CONVSITE1
RADIO-2 - CONVCH1
RADIO-2 - CONVSITE1

2. TEST
Step 1 Initiate a analog CONVCH1 call on RADIO1.

Step 2 Verify RADIO-2 can monitor and respond to
the call on CONVCH1.

Step 3 Initiate an analog CONVCH1 call on RADIO2.

Step 4 Verify RADIO-1 can monitor and respond to
the call on CONVCH1.

Step 5 Repeat above tests for each repeater
channel.

Pass____ Fail____
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Conventional Tests

4.1.6 Conventional Radio
Resource Call - Coded Mode

1. DESCRIPTION
Subscribers can communicate to each other through
a repeater that is selected via the channel selector
on the individual radio in a coded/secure call.

The signals that are received by the subscriber radio
are repeated so that only other radios on that
channel that have secure capability with the correct
encryption key will be able to participate in the
conversation.

SETUP
RADIO-1 - CONVCH1 (SECURE)
RADIO-1 - CONVSITE1
RADIO-2 - CONVCH1 (SECURE)
RADIO-2 - CONVSITE1
RADIO-3 - CONVCH1 (Not secure or no/incorrect
encryption key)
RADIO-3 - CONVSITE1

2. TEST
Step 1 Step 1 Initiate an analog call on
RADIO-1 in the coded mode.

Step 2 Verify RADIO-2 can monitor and respond to
the CONVCH1 call (coded).

Step 3 Verify that RADIO-3 does not hear the
conversation even though it is on the same
channel as RADIO-1 and RADIO-2.

Step 4 Initiate an analog call on RADIO-1 in the
clear mode.

Step 5 Verify communications on RADIO-2 and
RADIO-3.

Step 6 Repeat Steps 1 through 5 for each repeater
channel.

Pass____ Fail____
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4.2 MCC 7500E
Conventional
Resources

4.2.1 Secure Patch Operation -
Conventional

1. DESCRIPTION
The Patch feature allows the dispatcher to merge
several resources together enabling them to
participate in a single conversation. This can be
used for temporarily merging two or more channels
together to act as one larger group. In a patch
group, the members can receive calls from the
console and they can transmit to all other members
of the patch group.

SETUP
RADIO-1 - CONVCH1 (Secure TX Mode)
RADIO-2 - CONVCH2 (Secure TX Mode)
RADIO-3 - CONVCH1 (incorrect or no secure key
loaded)
CONSOLE-1 - CONVCH1 and CONVCH2

2. TEST
Step 1 Step 1 Using CONSOLE-1 create a
secure patch between CONVCH1 and
CONVCH2.

Step 2 Initiate a patch call from CONSOLE-1.

Step 3 Verify RADIO-1 and RADIO-2 can monitor
the call. Also verify RADIO-3 cannot monitor
the call because the correct key is not
configured for the radio.

Step 4 Initiate a call on CONVCH1 from RADIO-1.

Step 5 Observe that RADIO-2 and CONSOLE-1 are
able to monitor and respond to the call.

Step 6 Dissolve the patch.

Pass____ Fail____
Porterville PD January 9
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, 2026
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MCC 7500E Conventional Resources

4.2.2 Conventional Comparator
Force Vote

1. DESCRIPTION
The console user has the ability to send a “Force
Vote” command to a Conventional Comparator.

Force voting allows the user to customize the audio
of the system..

SETUP
RADIO-1 – CONVCH1
CONSOLE-1 - CONVCH1
CONSOLE-1 - Configured with Voting Display and
Control

2. TEST
Step 1 On CONSOLE-1, enable the “Force Vote”
command on one site and verify the “Force
Vote” on CONSOLE-1 is active.

Step 2 Initiate a call on CONVCH1 using RADIO-1
and verify the audio is received from the
force-voted site.

Step 3 From CONSOLE-1, disable the “Force Vote”
command on the site and verify the “Force
Vote” on the console is deactivated.

Pass____ Fail____
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4.3 Signoff Certificate
By their signatures below, the following witnesses certify they have observed the system Acceptance Test Procedures.

Signatures
WITNESS:

Please Print Name: ________________________________________ Initials:

Please Print Title: ________________________________________ WITNESS:

Please Print Name: ________________________________________ Initials:

Please Print Title: ________________________________________ ______________________________Date: _______
________
______________________________Date: _______
________
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Equipment List
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Section 5
Equipment List
This section lists the equipment necessary for the proposed solution.

5.1 Porterville Police Department

SUB SYS BLOCK L
I
M

O QTY NOMENCLATURE DESCRIPTION
Scenic Hills
Heights GTR_FD1 1 - 1 T7039A BASE RADIO, GTR 8000
Scenic Hills
Heights GTR_FD1 1 a 1 CA04110AA ADD: ASTRO NEXT SYSTEM RELEASE 2025.X Scenic Hills
Heights GTR_FD1 1 b 1 X530BG ADD: VHF (136-174 MHZ)
Scenic Hills
Heights GTR_FD1 1 c 1 CA03089AA ADD: ANALOG CONV IP VOTING--SIMUL Scenic Hills
Heights GTR_FD1 1 d 1 CA01953AA ADD: POWER EFFICIENCY PACKAGE Scenic Hills
Heights GTR_FD1 1 e 1 CA01951AA ADD: ANALOG CONVENTIONAL VOTING SW Scenic Hills
Heights GTR_FD1 1 f 1 CA01950AA ADD: CONV MULTI-NAC MULTI-PL Scenic Hills
Heights GTR_FD1 1 g 1 X153AW ADD: RACK MOUNT HARDWARE
Scenic Hills
Heights GTR_FD1 1 h 1 CA01400AA ADD: POWER CABLE, DC
Scenic Hills
Heights GTR_FD1 1 i 1 X699AA ADD: FACTORY TEST REPORT
Scenic Hills
Heights GPW_FD2 2 - 1 T7540A GPW 8000 RECEIVER
Scenic Hills
Heights GPW_FD2 2 a 1 CA04110AA ADD: ASTRO NEXT SYSTEM RELEASE 2025.X Scenic Hills
Heights GPW_FD2 2 b 1 X301AR ADD: QTY 1 GPW 8000 RECEIVER Scenic Hills
Heights GPW_FD2 2 c 1 X530BH ADD: VHF (136-174 MHZ)
Porterville PD January 9
th
, 2026
PD and FD RF Upgrade
Equipment List
Use or disclosure of this proposal is subject to the restrictions on the cover page.

Motorola Solutions Confidential Restricted

Page 5 ends

SUB SYS BLOCK L
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O QTY NOMENCLATURE DESCRIPTION
Scenic Hills
Heights GPW_FD2 2 d 1 CA01953AB ADD: POWER EFFICIENCY PACKAGE Scenic Hills
Heights GPW_FD2 2 e 1 CA03090AB ADD: RX ANALOG CONV IP VOTING--SIMUL Scenic Hills
Heights GPW_FD2 2 f 1 CA01950AB ADD: CONV MULTI-NAC MULTI-PL Scenic Hills
Heights GPW_FD2 2 g 1 CA01400AA ADD: POWER CABLE, DC
Scenic Hills
Heights GPW_FD2 2 h 1 X153AW ADD: RACK MOUNT HARDWARE
Scenic Hills
Heights GTR8000 3 - 1 T7140A

SOFTWARE UPGRADE, G-SERIES SITE

EQUIPMENT
Scenic Hills
Heights GTR8000 3 a 3 CA01615AA ADD: ASTRO 25 CONV BR SW UPGRADE Scenic Hills
Heights GTR8000 4 - 1 T7140A

SOFTWARE UPGRADE, G-SERIES SITE

EQUIPMENT
Scenic Hills
Heights GTR8000 4 a 3 CA02211AA
ADD:ANALOG CONV TO DIGITAL CONV BR SW
UPG
Scenic Hills
Heights GTR8000 4 b 3 CA01505AA
ADD: ASTRO 25 CONVENTIONAL VOTING

SOFTWARE
Scenic Hills
Heights ROUTER 5 - 1 T8492A

ROUTER, RADIO SITE ROUTER AND FIREWALL
- AC
Scenic Hills
Heights ROUTER 5 a 1 CA03445AA ADD: MISSION CRITICAL HARDENING Scenic Hills
Heights ROUTER 5 b 1 CA03448AA ADD: STATEFUL FIREWALL
Scenic Hills
Heights SWITCH 6 - 1 CLN9066A
NETWORK SWITCH, JUNIPER EX4100 24-PORT

NON TAA
Porterville PD
OP_POS_LI
C 7 - 1 B1948A
SOFTWARE LICENSES, MCC7500E DISPATCH

POSITION
Porterville PD
OP_POS_LI
C 7 a 6 UA00658AA ADD: SECURE OPERATION LICENSE
Porterville PD
OP_POS_LI
C 7 b 6 UA00659AA
ADD: ADP--AES--DES-OFB SOFTWARE

ALGORITHMS
Porterville PD
OP_POS_LI
C 8 - 1 B1949A MCC 7500E SOFTWARE DVD
Porterville PD January 9
th
, 2026
PD and FD RF Upgrade
Equipment List
Use or disclosure of this proposal is subject to the restrictions on the cover page.

Motorola Solutions Confidential Restricted

Page 5 ends

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O QTY NOMENCLATURE DESCRIPTION
Porterville PD
OP_POS_LI
C 8 a 6 CA03321AA
ADD: DISPATCH POSITION SOFTWARE

REFRESH
Sierra View
Hospital GTR_PD2 9 - 1 T7039A BASE RADIO, GTR 8000
Sierra View
Hospital GTR_PD2 9 a 1 CA04110AA ADD: ASTRO NEXT SYSTEM RELEASE 2025.X Sierra View
Hospital GTR_PD2 9 b 1 X640AL ADD: UHF R2 (435-524 MHZ) Sierra View
Hospital GTR_PD2 9 c 1 CA01948AA ADD: DIGITAL CONVENTIONAL SOFTWARE Sierra View
Hospital GTR_PD2 9 d 1 CA01953AA ADD: POWER EFFICIENCY PACKAGE Sierra View
Hospital GTR_PD2 9 e 1 CA01505AA
ADD: ASTRO 25 CONVENTIONAL VOTING

SOFTWARE
Sierra View
Hospital GTR_PD2 9 f 1 CA01950AA ADD: CONV MULTI-NAC MULTI-PL Sierra View
Hospital GTR_PD2 9 g 1 X153AW ADD: RACK MOUNT HARDWARE
Sierra View
Hospital GTR_PD2 9 h 1 CA01400AA ADD: POWER CABLE, DC
Sierra View
Hospital GTR_PD2 9 i 1 X699AA ADD: FACTORY TEST REPORT
Sierra View
Hospital
GPW_PD1_
TAC
1 0 - 1 T7540A GPW 8000 RECEIVER
Sierra View
Hospital
GPW_PD1_
TAC
1 0 a 1 CA04110AA ADD: ASTRO NEXT SYSTEM RELEASE 2025.X Sierra View
Hospital
GPW_PD1_
TAC
1 0 b 1 X302AR ADD: QTY 2 GPW 8000 RECEIVER
Sierra View
Hospital
GPW_PD1_
TAC
1 0 c 2 X640AN ADD: UHF R2 (435-524 MHZ)
Sierra View
Hospital
GPW_PD1_
TAC
1 0 d 1 CA01953AB ADD: POWER EFFICIENCY PACKAGE
Porterville PD January 9
th
, 2026
PD and FD RF Upgrade
Equipment List
Use or disclosure of this proposal is subject to the restrictions on the cover page.

Motorola Solutions Confidential Restricted

Page 5 ends

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O QTY NOMENCLATURE DESCRIPTION
Sierra View
Hospital
GPW_PD1_
TAC
1 0 e 2 CA01948AB ADD: CONVENTIONAL SOFTWARE R--X ONLY
Sierra View
Hospital
GPW_PD1_
TAC
1 0 f 2 CA01950AB ADD: CONV MULTI-NAC MULTI-PL
Sierra View
Hospital
GPW_PD1_
TAC
1 0 g 1 CA01400AA ADD: POWER CABLE, DC
Sierra View
Hospital
GPW_PD1_
TAC
1 0 h 1 X153AW ADD: RACK MOUNT HARDWARE
Sierra View
Hospital GPW_FD1
1 1 - 1 T7540A GPW 8000 RECEIVER
Sierra View
Hospital GPW_FD1
1 1 a 1 CA04110AA ADD: ASTRO NEXT SYSTEM RELEASE 2025.X Sierra View
Hospital GPW_FD1
1 1 b 1 X301AR ADD: QTY 1 GPW 8000 RECEIVER
Sierra View
Hospital GPW_FD1
1 1 c 1 X530BH ADD: VHF (136-174 MHZ)
Sierra View
Hospital GPW_FD1
1 1 d 1 CA01953AB ADD: POWER EFFICIENCY PACKAGE
Sierra View
Hospital GPW_FD1
1 1 e 1 CA03090AB ADD: RX ANALOG CONV IP VOTING--SIMUL
Sierra View
Hospital GPW_FD1
1 1 f 1 CA01950AB ADD: CONV MULTI-NAC MULTI-PL
Sierra View
Hospital GPW_FD1
1 1 g 1 CA01400AA ADD: POWER CABLE, DC
Sierra View
Hospital GPW_FD1
1 1 h 1 X153AW ADD: RACK MOUNT HARDWARE
Sierra View
Hospital ROUTER
1 2 - 1 T8492A

ROUTER, RADIO SITE ROUTER AND FIREWALL
- AC
Porterville PD January 9
th
, 2026
PD and FD RF Upgrade
Equipment List
Use or disclosure of this proposal is subject to the restrictions on the cover page.

Motorola Solutions Confidential Restricted

Page 5 ends

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Sierra View
Hospital ROUTER
1 2 a 1 CA03445AA ADD: MISSION CRITICAL HARDENING
Sierra View
Hospital ROUTER
1 2 b 1 CA03448AA ADD: STATEFUL FIREWALL
Sierra View
Hospital SWITCH
1 3 - 1 CLN9066A
NETWORK SWITCH, JUNIPER EX4100 24-PORT

NON TAA
Sierra View
Hospital RFDS
1 4 - 1
DQSPD3687CUHFDU
P

MULTICOUPLER - DUPLEXER SYSTEM SIERRA

VIEW HOSPITAL SITE
Fire Station 71 GTR_FD2
1 5 - 1 T7039A BASE RADIO, GTR 8000
Fire Station 71 GTR_FD2
1 5 a 1 CA04110AA ADD: ASTRO NEXT SYSTEM RELEASE 2025.X Fire Station 71 GTR_FD2
1 5 b 1 X530BG ADD: VHF (136-174 MHZ)
Fire Station 71 GTR_FD2
1 5 c 1 CA03089AA ADD: ANALOG CONV IP VOTING--SIMUL
Fire Station 71 GTR_FD2
1 5 d 1 CA01953AA ADD: POWER EFFICIENCY PACKAGE
Fire Station 71 GTR_FD2
1 5 e 1 CA01951AA ADD: ANALOG CONVENTIONAL VOTING SW
Fire Station 71 GTR_FD2
1 5 f 1 CA01950AA ADD: CONV MULTI-NAC MULTI-PL
Fire Station 71 GTR_FD2
1 5 g 1 X153AW ADD: RACK MOUNT HARDWARE
Fire Station 71 GTR_FD2
1 5 h 1 CA01400AA ADD: POWER CABLE, DC
Fire Station 71 GTR_FD2
1 5 i 1 X699AA ADD: FACTORY TEST REPORT
Fire Station 71 ROUTER
1 6 - 1 T8492A

ROUTER, RADIO SITE ROUTER AND FIREWALL
- AC
Fire Station 71 ROUTER
1 6 a 1 CA03445AA ADD: MISSION CRITICAL HARDENING
Fire Station 71 ROUTER
1 6 b 1 CA03448AA ADD: STATEFUL FIREWALL
Porterville PD January 9
th
, 2026
PD and FD RF Upgrade
Equipment List
Use or disclosure of this proposal is subject to the restrictions on the cover page.

Motorola Solutions Confidential Restricted

Page 5 ends

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Fire Station 71 SWITCH
1 7 - 1 CLN9066A
NETWORK SWITCH, JUNIPER EX4100 24-PORT

NON TAA
Fire Station 71 RFDS
1 8 - 1
DQSPD3687CVHFDU
P

MULTICOUPLER - DUPLEXER SYSTEM FIRE
STATION 71 SITE
Fire Station 71 ANTENNA
1 9 - 1 DSBA4041P
OMNI, EXPOSED DIPOLE ARRAY, 3DBD, 136-
174MHZ, PIM RATED
Fire Station 71 ANTENNA
2 0 - 2 DSUC1
ANTENNA CLAMPS, KIT OF 1 FOR .75 IN TO

3.0 IN OD
Fire Station 71

UPPERJUM
PR
2 1 - 15 DSEC450
COAXIAL CABLE, 1/2" 50 OHM CORRUGATED

COPPER WITH BLACK PE JACKET
Fire Station 71

UPPERJUM
PR
2 2 - 2 DS4310M50V12N1
CONNECTOR, 4.3-10 MALE INTERFACE FOR
EC4-50
Fire Station 71

UPPERJUM
PR
2 3 - 2 DSWKU WK-U, UNIVERSAL WEATHERPROOFING KIT
Fire Station 71 MAINLINE
2 4 - 200 DSEC550A
COAXIAL CABLE, "A" SERIES 7/8 IN 50 OHM

CORRUGATED COPPER W/ BLACK PE
Fire Station 71 MAINLINE
2 5 - 2 DS4310F50V78N1
CONNECTOR, 4.3-10 FEMALE INTERFACE FOR
EC5-50-A
Fire Station 71 MAINLINE
2 6 - 5 DSGKNM
STANDARD GROUND KIT FOR 5/8", 7/8"
(21.3- 28.7MM) EW85, EW90, WE108,
EW127, WE130, E130, EW132 AND WE150
CABLE, INCLUDES 5' LEAD WITH
UNATTACHED 3/8" 2- HOLE LUG
Fire Station 71 MAINLINE
2 7 - 1 DSHG78L
HOISTING GRIP, PRE-LACED, 7/8 IN

CORRUGATED COAX
Fire Station 71 ANTACC
2 8 - 7 DSBH78
BH-78 BUTTERFLY HANGER FOR 7/8 AIRCELL
COAX,PKG OF 10
Fire Station 71 SURGE
2 9 - 1 DSVHF50B43MABD

4.3-10 M/F RF SPD, 100-520MHZ, DC BLOCK,
750W, 20KA, BKT DN
Fire Station 71

LOWERJUM
PR
3 0 - 35 DSEC450
COAXIAL CABLE, 1/2" 50 OHM CORRUGATED

COPPER WITH BLACK PE JACKET
Fire Station 71

LOWERJUM
PR
3 1 - 2 DS4310M50V12N1
CONNECTOR, 4.3-10 MALE INTERFACE FOR
EC4-50
Sierra View
Hospital

UPPERJUM
PR
3 2 - 15 DSEC450
COAXIAL CABLE, 1/2" 50 OHM CORRUGATED

COPPER WITH BLACK PE JACKET
Sierra View
Hospital

UPPERJUM
PR
3 3 - 2 DS4310M50V12N1
CONNECTOR, 4.3-10 MALE INTERFACE FOR
EC4-50
Sierra View
Hospital

UPPERJUM
PR
3 4 - 2 DSWKU WK-U, UNIVERSAL WEATHERPROOFING KIT
Porterville PD January 9
th
, 2026
PD and FD RF Upgrade
Equipment List
Use or disclosure of this proposal is subject to the restrictions on the cover page.

Motorola Solutions Confidential Restricted

Page 5 ends

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O QTY NOMENCLATURE DESCRIPTION
Sierra View
Hospital MAINLINE
3 5 - 200 DSEC550A
COAXIAL CABLE, "A" SERIES 7/8 IN 50 OHM

CORRUGATED COPPER W/ BLACK PE
Sierra View
Hospital MAINLINE
3 6 - 2 DS4310F50V78N1
CONNECTOR, 4.3-10 FEMALE INTERFACE FOR
EC5-50-A
Sierra View
Hospital MAINLINE
3 7 - 5 DSGKNM
STANDARD GROUND KIT FOR 5/8", 7/8"
(21.3- 28.7MM) EW85, EW90, WE108,
EW127, WE130, E130, EW132 AND WE150
CABLE, INCLUDES 5' LEAD WITH
UNATTACHED 3/8" 2- HOLE LUG
Sierra View
Hospital MAINLINE
3 8 - 1 DSHG78L
HOISTING GRIP, PRE-LACED, 7/8 IN

CORRUGATED COAX
Sierra View
Hospital ANTACC
3 9 - 7 DSBH78
BH-78 BUTTERFLY HANGER FOR 7/8 AIRCELL
COAX,PKG OF 10
Sierra View
Hospital SURGE
4 0 - 1 DSVHF50B43MABU

4.3-10 M/F RF SPD, 100-520MHZ, DC BLOCK,
750W, 20KA, BKT UP
Sierra View
Hospital

LOWERJUM
PR
4 1 - 35 DSEC450HF
COAXIAL CABLE, 1/2" HIFLEX, 50 OHM WITH

BLACK PE JACKET
Sierra View
Hospital

LOWERJUM
PR
4 2 - 2 DS4310M50B12X
CONNECTOR, 4.3-10 MALE INTERFACE FOR
EC4-50-HF
Sierra View
Hospital ANTENNA
4 3 - 1 DSBA4041P
OMNI, EXPOSED DIPOLE ARRAY, 3DBD, 136-
174MHZ, PIM RATED
Sierra View
Hospital ANTENNA
4 4 - 2 DSUC1
ANTENNA CLAMPS, KIT OF 1 FOR .75 IN TO

3.0 IN OD
Sierra View
Hospital ANTENNA
4 5 - 1 DSDS4F03P36UM
450-470MHZ, SINGLE FEED OMNI ,3DB GAIN,
LOW PIM,HI PIP, 4.3-10 FEMALE
Sierra View
Hospital

UPPERJUM
PR
4 6 - 15 DSEC450
COAXIAL CABLE, 1/2" 50 OHM CORRUGATED

COPPER WITH BLACK PE JACKET
Sierra View
Hospital

UPPERJUM
PR
4 7 - 2 DS4310M50V12N1
CONNECTOR, 4.3-10 MALE INTERFACE FOR
EC4-50
Sierra View
Hospital

UPPERJUM
PR
4 8 - 2 DSWKU WK-U, UNIVERSAL WEATHERPROOFING KIT
Sierra View
Hospital MAINLINE
4 9 - 200 DSEC550A
COAXIAL CABLE, "A" SERIES 7/8 IN 50 OHM

CORRUGATED COPPER W/ BLACK PE
Sierra View
Hospital MAINLINE
5 0 - 2 DS4310F50V78N1
CONNECTOR, 4.3-10 FEMALE INTERFACE FOR
EC5-50-A
Sierra View
Hospital MAINLINE
5 1 - 5 DSGKNM
STANDARD GROUND KIT FOR 5/8", 7/8"
(21.3- 28.7MM) EW85, EW90, WE108,
EW127, WE130, E130, EW132 AND WE150
Porterville PD January 9
th
, 2026
PD and FD RF Upgrade
Equipment List
Use or disclosure of this proposal is subject to the restrictions on the cover page.

Motorola Solutions Confidential Restricted

Page 5 ends

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O QTY NOMENCLATURE DESCRIPTION
CABLE, INCLUDES 5' LEAD WITH
UNATTACHED 3/8" 2- HOLE LUG
Sierra View
Hospital MAINLINE
5 2 - 1 DSHG78L
HOISTING GRIP, PRE-LACED, 7/8 IN

CORRUGATED COAX
Sierra View
Hospital ANTACC
5 3 - 7 DSBH78
BH-78 BUTTERFLY HANGER FOR 7/8 AIRCELL
COAX,PKG OF 10
Sierra View
Hospital SURGE
5 4 - 1 DSVHF50B43MABD

4.3-10 M/F RF SPD, 100-520MHZ, DC BLOCK,
750W, 20KA, BKT DN
Sierra View
Hospital

LOWERJUM
PR
5 5 - 35 DSEC450
COAXIAL CABLE, 1/2" 50 OHM CORRUGATED

COPPER WITH BLACK PE JACKET
Sierra View
Hospital

LOWERJUM
PR
5 6 - 2 DS4310M50V12N1
CONNECTOR, 4.3-10 MALE INTERFACE FOR
EC4-50
Porterville PD
GRV_PD1_T
AC
5 7 a 1 CA04110AA ADD: ASTRO NEXT SYSTEM RELEASE 2025.X Porterville PD
GRV_PD1_T
AC
5 7 b 2 CA03084AA ADD: COMPARATOR
Porterville PD
GRV_PD1_T
AC
5 7 c 1 CA01953AB ADD: POWER EFFICIENCY PACKAGE
Porterville PD
GRV_PD1_T
AC
5 7 d 1 CA03320AA ADD: ASTRO 25 CONVENTIONAL SOFTWARE
Porterville PD
GRV_PD1_T
AC
5 7 e 1 CA03316AA ADD: DIGITAL CONV VOTING SOFTWARE
Porterville PD
GRV_PD1_T
AC
5 7 f 1 X153AW ADD: RACK MOUNT HARDWARE
Porterville PD
GRV_PD1_T
AC
5 7 g 1 CA01400AA ADD: POWER CABLE, DC
Porterville PD GRV_PD2
5 8 - 1 T8341A GRV 8000 COMPARATOR
Porterville PD GRV_PD2
5 8 a 1 CA04110AA ADD: ASTRO NEXT SYSTEM RELEASE 2025.X Porterville PD GRV_PD2
5 8 b 1 CA03084AA ADD: COMPARATOR
Porterville PD GRV_PD2
5 8 c 1 CA01953AB ADD: POWER EFFICIENCY PACKAGE
Porterville PD GRV_PD2
5 8 d 1 CA03320AA ADD: ASTRO 25 CONVENTIONAL SOFTWARE
Porterville PD GRV_PD2
5 8 e 1 CA03316AA ADD: DIGITAL CONV VOTING SOFTWARE
Porterville PD January 9
th
, 2026
PD and FD RF Upgrade
Equipment List
Use or disclosure of this proposal is subject to the restrictions on the cover page.

Motorola Solutions Confidential Restricted

Page 5 ends

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Porterville PD GRV_PD2
5 8 f 1 X153AW ADD: RACK MOUNT HARDWARE
Porterville PD GRV_PD2
5 8 g 1 CA01400AA ADD: POWER CABLE, DC
Porterville PD
GRV_FD1_F
D2
5 9 - 1 T8341A GRV 8000 COMPARATOR
Porterville PD
GRV_FD1_F
D2
5 9 a 1 CA04110AA ADD: ASTRO NEXT SYSTEM RELEASE 2025.X Porterville PD
GRV_FD1_F
D2
5 9 b 2 CA03084AA ADD: COMPARATOR
Porterville PD
GRV_FD1_F
D2
5 9 c 1 CA01953AB ADD: POWER EFFICIENCY PACKAGE
Porterville PD
GRV_FD1_F
D2
5 9 d 1 CA01949AC ADD: ANALOG CONV ONLY SW
Porterville PD
GRV_FD1_F
D2
5 9 e 1 CA01951AC ADD: ANALOG CONV VOTING SW
Porterville PD
GRV_FD1_F
D2
5 9 f 1 X153AW ADD: RACK MOUNT HARDWARE
Porterville PD
GRV_FD1_F
D2
5 9 g 1 CA01400AA ADD: POWER CABLE, DC
Porterville PD

CONSOLETT
E_PD
6 0 - 3 L37TSS9PW1CN ALL BAND CONSOLETTE CN
Porterville PD

CONSOLETT
E_PD
6 0 a 3 GA00318AB ADD: 5Y ESSENTIAL SERVICE
Porterville PD

CONSOLETT
E_PD
6 0 b 3 QA07940AA ADD: AES, NO ADP
Porterville PD

CONSOLETT
E_PD
6 0 c 3 CA01598AB ADD: AC LINE CORD US
Porterville PD

CONSOLETT
E_PD
6 0 d 3 G51AT SOFTWARE LICENSE ENH:SMARTZONE
Porterville PD

CONSOLETT
E_PD
6 0 e 3 GA05507AA DEL: DELETE 7--800MHZ BAND
Porterville PD

CONSOLETT
E_PD
6 0 f 3 GA05508AA DEL: DELETE VHF BAND
Porterville PD

CONSOLETT
E_PD
6 0 g 3 L999AG ADD: FULL FP W--E5--KEYPAD--CLOCK--VU
Porterville PD

CONSOLETT
E_PD
6 0 h 3 G806BL
SOFTWARE LICENSE ENH: ASTRO DIGITAL CAI
OP APX
Porterville PD January 9
th
, 2026
PD and FD RF Upgrade
Equipment List
Use or disclosure of this proposal is subject to the restrictions on the cover page.

Motorola Solutions Confidential Restricted

Page 5 ends

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Porterville PD

CONSOLETT
E_PD
6 0 i 3 QA09113AB ADD: BASELINE RELEASE SW
Porterville PD

CONSOLETT
E_PD
6 0 j 3 W22BA ADD: STD PALM MICROPHONE APX
Porterville PD

CONSOLETT
E_PD
6 0 k 3 G361AH
SOFTWARE LICENSE ENH: P25 TRUNKING

SOFTWARE APX
Porterville PD

CONSOLETT
E_PD
6 1 - 3 HKN6233C

MOBILE RADIO APX CONSOLETTE RACK

MOUNT KIT
Porterville PD

CONSOLETT
E_PD
6 2 - 1 HKN6184D

CABLE, ASSEMBLY,USB PROGRAMMING
CABLE
Porterville PD CORE
6 3 - 1 SQM01SUM0250A K CORE UPGRADE OR EXPANSION
Porterville PD CORE
6 3 a 1 CA03201AE ADD: K-CORE EXPANSION A2024.1
Porterville PD CORE
6 3 b 1 CA03201AE-P ADD: K-CORE EXPANSION A2024.1 PRICE Porterville PD CORE
6 3 c 1 CA02258AG ADD: APPLICATION SERVER ESXI 8, RHEL 8 Porterville PD CORE
6 3 d 1 CA02258AG-P
ADD: APPLICATION SERVER PRICE ESXI 8,
RHEL 8
Porterville PD CORE
6 3 e 1 CA03854AA ADD: JUNIPER FIREWALL APPLIANCE
Porterville PD CORE
6 3 f 1 CA03854AA-P ADD: JUNIPER FIREWALL APPLIANCE PRICE Porterville PD CORE
6 3 g 2 CA01896AB ADD: BACKHAUL SWITCH
Porterville PD CORE
6 3 h 2 CA01896AB-P ADD: BACKHAUL SWITCH PRICE
Porterville PD CORE
6 3 i 1 UA00247AA ADD: UEM LITE SESSION
Porterville PD CORE
6 3 j 1 UA00256AA ADD: UEM LITE EMAIL NOTIFICATION
Porterville PD

RNI/DMZ
SWITCH
6 4 - 1 CLN9066A
NETWORK SWITCH, JUNIPER EX4100 24-PORT

NON TAA
Porterville PD
CEN
SWITCH
6 5 - 1 CLN9066A
NETWORK SWITCH, JUNIPER EX4100 24-PORT

NON TAA
Porterville PD
BORDER
ROUTER
6 6 - 1 T8920A GGM 8000 GATEWAY (LIMITED TEMP)
Porterville PD January 9
th
, 2026
PD and FD RF Upgrade
Equipment List
Use or disclosure of this proposal is subject to the restrictions on the cover page.

Motorola Solutions Confidential Restricted

Page 5 ends

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O QTY NOMENCLATURE DESCRIPTION
Porterville PD
BORDER
ROUTER
6 6 a 1 CA04040AA ADD: GGM 8000 BORDER RTR LMTD TEMP
Porterville PD
BORDER
ROUTER
6 6 b 1 CA04041AA ADD: AC POWER LIMTD TEMP
Porterville PD CORE
6 7 - 1 SQM01SUM0250A K CORE UPGRADE OR EXPANSION
Porterville PD CORE
6 7 a 1 CA02257AF ADD: K CORE SOFTWARE UPGRADE
Porterville PD CORE
6 7 b 1 CA02257AF-P ADD: K CORE SOFTWARE UPGRADE PRICE
Porterville PD

POWERSUR
GE
6 8 - 2
DSACPDU6N120SN2T
T
AC PDU, RACKMOUNT, 6 OUTLETS, SASD
PROTECTED, UL1449/R56, 12FT CORD
Sierra View
Hospital UPS
6 9 - 1 DS9PXXR18002060S
UPS, 9PX, 1800W, 120V, SOFTWIRED, 60 MIN

RUNTIME RACKMOUNT
Sierra View
Hospital

POWERSUR
GE
7 0 - 2
DSACPDU6N120SN2T
T
AC PDU, RACKMOUNT, 6 OUTLETS, SASD
PROTECTED, UL1449/R56, 12FT CORD
Sierra View
Hospital

ACCESSORI
ES
7 1 - 1 DSTSJADP
RACK MOUNT GROUND BAR, 19 IN FOR TSJ

AND WPH SERIES DATA SPDS
Sierra View
Hospital

ACCESSORI
ES
7 2 - 1 DS1101990
SPD, SHIELDED RJ-45 JACK, SINGLE LINE GBE
(1000MBPS) R56 COMPLIANT
Sierra View
Hospital RACK
7 3 - 1 TRN7343A RACK 7.5'
Sierra View
Hospital RFDS
7 4 - 1 DSMWF1CUN
138-174MHZ VHF MILLED RX WINDOW
FILTER, 65DB ISOLATION, 1-2MHZ

PASSBAND,WITH N-TYPE
Scenic Hills
Heights

POWERSUR
GE
7 5 - 1
DSACPDU6N120SN2T
T
AC PDU, RACKMOUNT, 6 OUTLETS, SASD
PROTECTED, UL1449/R56, 12FT CORD
Scenic Hills
Heights

ACCESSORI
ES
7 6 - 1 DSTSJADP
RACK MOUNT GROUND BAR, 19 IN FOR TSJ

AND WPH SERIES DATA SPDS
Scenic Hills
Heights

ACCESSORI
ES
7 7 - 1 DS1101990
SPD, SHIELDED RJ-45 JACK, SINGLE LINE GBE
(1000MBPS) R56 COMPLIANT
Scenic Hills
Heights RFDS
7 8 - 1 DSMWF1CUN
138-174MHZ VHF MILLED RX WINDOW
FILTER, 65DB ISOLATION, 1-2MHZ

PASSBAND,WITH N-TYPE
Fire Station 71

POWERSUR
GE
7 9 - 1
DSACPDU6N120SN2T
T
AC PDU, RACKMOUNT, 6 OUTLETS, SASD
PROTECTED, UL1449/R56, 12FT CORD
Fire Station 71

ACCESSORI
ES
8 0 - 1 DSTSJADP
RACK MOUNT GROUND BAR, 19 IN FOR TSJ

AND WPH SERIES DATA SPDS
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SUB SYS BLOCK L
I
M

O QTY NOMENCLATURE DESCRIPTION
Fire Station 71

ACCESSORI
ES
8 1 - 1 DS1101990
SPD, SHIELDED RJ-45 JACK, SINGLE LINE GBE
(1000MBPS) R56 COMPLIANT
Porterville PD SPARES
8 2 - 1 DLN8028A FRU: GRV MAIN MODULE
Porterville PD SPARES
8 3 - 1 DLN6455R KIT,CONFIGURATION SERVICE SOFTWARE
Porterville PD SPARES
8 4 - 1 DLN6897A FRU: PA VHF
Porterville PD SPARES
8 5 - 1 DLN6893A FRU: XCVR VHF V2 W/OPTION CARD
Porterville PD SPARES
8 6 - 1 DLN6898A FRU: FAN MODULE
Porterville PD SPARES
8 7 - 1 DLN6896A FRU: PA UHF R2
Porterville PD SPARES
8 8 - 1 DLN6887A FRU: XCVR UHF R2 V2 PWR EFF OPT CRD
Porterville PD SPARES
8 9 - 1 DLN6898A FRU: FAN MODULE
Porterville PD SPARES
9 0 - 1 CLN9066A
NETWORK SWITCH, JUNIPER EX4100 24-PORT

NON TAA
Porterville PD SPARES
9 1 - 1 T8492A

ROUTER, RADIO SITE ROUTER AND FIREWALL
- AC
Porterville PD SPARES
9 1 a 1 CA03445AA ADD: MISSION CRITICAL HARDENING
Porterville PD SPARES
9 1 b 1 CA03448AA ADD: STATEFUL FIREWALL
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Section 6
Essential Plus Services Support
Description

6.1 Solution Overview
Essential Plus Services for ASTRO® 25 infrastructure will provide Porterville PD with the support needed to detect and resolve unforeseen issues. Essential Plus Services consist of the following elements:
• Remote Technical Support
• Network Hardware Repair
• Security Update Service (SUS)
• On-site Infrastructure Response
• Annual Preventive Maintenance
Together, these elements will help to avoid operational disruptions and maintain the value of Porterville PD’s communications investment.

6.2 Essential Plus Element Descriptions
The following sections describe the elements proposed for Porterville PD’s ASTRO 25 infrastructure.

6.2.1 Remote Technical Support
Motorola Solutions’ Centralized Managed Support Operations (CMSO) will provide Remote Technical Support for infrastructure issues that require specific technical expertise. Experienced technical support specialists will be available to consult with Porterville PD to help diagnose, troubleshoot and resolve infrastructure issues. Service Desk maintenance procedures and incident resolution techniques are based on ISO 9001 and TL 9000 standards.

6.2.2 Network Hardware Repair
To restore Porterville PD’s ASTRO 25 network components if they malfunction, Motorola Solutions will repair Motorola Solutions-provided infrastructure equipment. This includes select third-party infrastructure equipment supplied by Motorola Solutions. Motorola Solutions will ship and return repaired equipment, and will coordinate the repair of third-party solution components.

6.2.3 Security Update Service
Commercial security software updates are often designed without consideration for specialized systems like radio communications networks. Therefore, they may at sometimes inadvertently disrupt ASTRO Porterville PD January 9
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25 networks such as the one proposed to Porterville PD. Motorola Solutions will test anti-virus, operating system and other software patches to check their compatibility with ASTRO 25.

Once tested, Motorola Solutions will post the updates to a secured extranet website and send an email notification to Porterville PD. If there are any recommended configuration changes, warnings or workarounds, Motorola Solutions will provide detailed documentation along with the updates on the website. When tested updates have been posted, Porterville PD will need to download and install them.

6.2.4 On-Site Infrastructure Response
Motorola Solutions will provide repair service from trained and qualified technicians. Once dispatched, technicians will travel to Porterville PD’s ASTRO 25 network location to diagnose issues and restore functionality. These technicians will run diagnostics on hardware to identify defective components, and repair or replace them as appropriate. Infrastructure Response times are based on a given issue’s impact on overall system function.

Travel times and service levels are governed by local geography. Motorola Solutions will provide additional information in the Statement of Work for ASTRO 25 Essential Plus Services and in the Customer Support Plan agreed between Porterville PD and Motorola Solutions.

6.2.5 Annual Preventative Maintenance
Motorola Solutions will annually test and service network components. Qualified field technicians will perform routine hands-on examination and diagnostics of network equipment to keep them operating according to original manufacturer specifications.

6.3 Motorola Solutions Service Delivery Ecosystem
Essential Plus Services are delivered through a tailored combination of field service personnel, centralized teams, product repair depots and Customer Hub. These service resources will collaborate to swiftly analyze network issues, accurately diagnose root causes, and efficiently resolve issues to return the network to normal operation.

Motorola Solutions services will be delivered by staff experienced in servicing mission-critical networks.

Motorola Solutions uses the Information Technology Infrastructure Library (ITIL) framework to define service tasks based on industry-recognized best practices. As staff perform tasks, service incident information will be available to Porterville PD’s administrators and personnel through Customer Hub.

Service activities and Motorola Solutions’ service team are described in more detail below.

6.3.1 Centralized Managed Support Operations
The cornerstone of Motorola Solutions’ support process is the Centralized Managed Support Operations (CMSO) organization. This TL 9000/ISO 9001-certified organization is staffed 24x7x365 by experienced service desk specialists, security analysts and operations managers. The CMSO houses critical central functions, including the Service Desk.

The CMSO Service Desk will serve as a single point of contact for services. It processes service requests, service incidents, change requests, and dispatching. The Service Desk communicates Porterville PD January 9
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necessary information to stakeholders, bridging communications among Porterville PD, Motorola Solutions, and third-party subcontractors.

Service Desk teams record, track, and update incidents through the Motorola Solutions Customer Relationship Management (CRM) system. They document and respond to inquiries, requests, concerns and service tickets. When an incident is initiated, the CMSO will engage with teams to resolve that incident. The CMSO will escalate to new teams when needed. Depending on the incident, the CMSO will coordinate incident resolution with local field service and authorized repair depots.

6.3.2 Field Service
Motorola Solutions authorized and qualified field service technicians will perform the On-site Infrastructure Response service, repair malfunctioning hardware in the field, and conduct preventive maintenance tasks. These technicians will coordinate with the Service Desk, technical support teams, and product engineering as needed to resolve incidents.

6.3.3 Repair Depot
The Motorola Solutions Repair Depot will provide Porterville PD with a central repair location. This will eliminate the need to send network equipment to multiple vendor locations for repair. Motorola Solutions tracks products sent to the Depot via a case management system throughout the repair process. This system will enable Porterville PD’s representatives to check repair status, from inbound shipment to return.

6.3.4 Customer Support Manager
A Motorola Solutions Customer Support Manager (CSM) will be Porterville PD’s key point of contact for the definition and administration of services. The CSM will work with Porterville PD to define service delivery details to address Porterville PD’s specific priorities.

6.3.5 Customer Hub
To provide Porterville PD with quick access to service details, Motorola Solutions will provide our Customer Hub online network information tool. Customer Hub provides our customers with real-time critical network and services information through an easy-to-use graphical interface.

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Figure 6-1: Customer Hub offers real-time, role-based access to critical network and services information.

With Customer Hub, Porterville PD’s administrators will be able to monitor system health and maintenance updates. Capabilities include:
• Viewing network and support compliance
• Viewing incident reports
• Updating and creating incidents
• Checking system update status
• Receiving pro-active notifications regarding updates
Available 24x7x365 from any web-enabled device, the information provided by Customer Hub will be based on your needs and user access permissions, ensuring that the information displayed is secure and pertinent to your operations.

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Lifecycle Services
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Section 7
Lifecycle Services
The System Upgrade Agreement II (SUA II) service provides public safety radio system release updates on a consistent, budgeted plan. These updates maintain reliable network operations and cybersecurity protection. In addition, SUA II keeps the ASTRO 25 network compatible with expansion elements, as well as new products or features. With SUA II, the proposed network will remain on a release that qualifies for support services.

Motorola Solutions will deliver SUA II in two-year periods, with up to one update in each period. The SUA II service includes the following:
• Software Release Updates - Motorola Solutions-certified software that improves network functions over previous releases. This also includes commercial operating system and application software updates.
• Hardware Update – When needed to support a software release update, Motorola Solutions provides new hardware. New hardware will both support the new software update, as well as maintain existing functions and features.
• Professional Implementation Services – Motorola Solutions will plan and implement updates at each site. This includes factory integration, testing, and supply chain management for new software and hardware.

With these services, Porterville PD will have access to the technology, support, and planning expertise needed for an effective upgrade.

A 2-year SUA II program is proposed through the year 2028 Porterville PD January 9
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Section 8
Pricing

8.1 Pricing Summary
Motorola Solutions’ pricing for Porterville PD – PD and RF Upgrade proposal is based on the features and services described in sections above. A pricing breakdown of the equipment, and implementation services is provided below. Equipment tax estimates are included.

8.1.1 PD and FD RF Upgrade
Item Price
Equipment List Price $560,530
Equipment Discount (HGAC Contract Pricing) $ (101,671)
Discounted Equipment Total $458,859
Project Implementation Services including Project Management, Engineering, Technician services, Installation, Configuration, Optimization, Functional Testing, and 1st year of Essential Warranty
$775,341
Total System $1,234,200
Estimated Tax on equipment only (@ 9.25%), subject to change $35,303 Project Total with Taxes $1,269,503
Additional system discount if contracted before March 9 th
, 2026 $ (77,200)
Project total with system discount $1,192,303

8.1.2 Maintenance & SUA II
Post Warranty Support Year 2 Year 3 Total
Essential Plus Services Package Price $118,854 $123,612 $242,466 SUA II $66,087 $55,324 $121,411
TOTAL $184,941 $178,936 $363,877

8.2 Payment Schedule
Contract Price. The Contract Price in U.S. dollars is $1,556,180.

Except for a payment that is due on the Effective Date, Customer will make payments to Motorola within thirty (30) days after the date of each invoice. Customer will make payments when due in the Porterville PD January 9
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form of a check, cashier’s check, or wire transfer drawn on a U.S. financial institution and in accordance with the following milestones.

1. 25% of the Contract Price due upon contract execution (due upon effective date);

2. 60% of the Contract Price due upon shipment of equipment from Staging;

3. 10% of the Contract Price due upon installation of equipment; and

4. 5% of the Contract Price due upon Final Acceptance.

Overdue invoices will bear simple interest at the rate of ten percent (10%) per annum, unless such rate exceeds the maximum allowed by law, in which case it will be reduced to the maximum allowable rate.

Motorola reserves the right to make partial shipments of equipment and to request payment upon shipment of such equipment. In addition, Motorola reserves the right to invoice for installations or civil work completed on a site-by-site basis, when applicable.

For Lifecycle Support Plan and Subscription Based Services:

Motorola will invoice Customer annually in advance of each year of the plan.

If Subscribers are purchased, 100% of the Subscriber Contract Price will be invoiced upon shipment (as shipped).

Due to significant market and tariff volatility, as well as fluctuations in the cost of energy and raw materials including, but not limited to, steel, copper, finished wood, and concrete, Motorola Solutions reserves the right to equitably adjust the contract price, completion schedule, and/or contract requirements. Additionally, Motorola Solutions reserves the right to apply a fuel surcharge to quoted freight rates based on the prevailing diesel cost at the time of shipment.

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Section 9
Contractual Documentation
Motorola Solutions’ proposal is subject to the terms and conditions of the MCA attached to this proposal. Pricing will remain valid for 60 days from the date of this proposal. Porterville Police Department may accept this proposal by returning a signed copy of the MCA to Motorola. Any purchase order should be signed and specifically reference “PO is subject to Motorola’s proposal dated January 9, 2025, and the terms and conditions of the MCA attached to Motorola’s proposal.” Porterville PD January 9
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Motorola Solutions Customer Agreement
This Motorola Solutions Customer Agreement (the “MCA”) is entered into between Motorola Solutions, Inc., and affiliated companies, with offices at 500 W. Monroe Street, Suite 4400, Chicago, IL 60661 (“Motorola”) and the entity purchasing Products (as defined below) from Motorola (“Customer”). Motorola and Customer will each be referred to herein as a “Party” and collectively as the “Parties”. This Agreement (as defined below) is effective as of the earlier of (a) the first purchase of a Product from Motorola, and (b) the date of the last signature on the Agreement (the “Effective Date”).

1. Agreement.

1.1. Scope; Agreement Documents. This MCA governs Customer’s purchase of Products (as defined below) from Motorola. Additional terms and conditions applicable to specific Products are set forth in one or more agreed upon addenda incorporated within this MCA (each an “Addendum”, and collectively the “Addenda”). This MCA, the applicable Addenda, and Proposal collectively form the Parties’ “Agreement”.

1.2. Order of Precedence. In interpreting this Agreement and resolving any ambiguities each Addendum will control with respect to conflicting terms in the Agreement, but only as applicable to the Products described in such Addendum.

The Proposal will control with respect to conflicting terms in the MCA or any Addenda, but only as applicable to the Products and Services described in the Proposal.

2. Definitions.
“Authorized Users” means Customer’s employees and contractors engaged for the purpose of supporting or using the Products and Services on behalf of Customer, and that are not competitors of Motorola, and the entities (if any) specified in a Proposal or otherwise approved by Motorola in writing (email from an authorized Motorola signatory accepted), which may include affiliates or other Customer agencies. “Change Order” means a written amendment to this Agreement after the Effective Date. “Communications System” is a solution that includes at least one radio Product, whether devices, software, or infrastructure, and requires Integration Services to deploy such radio Product at a Customer Site or onto any CustomerProvided Equipment or Equipment provided to Customer. “Contract Price” or “Fees” means the charges applicable to the Products, excluding applicable sales or similar taxes and freight charges.
“Confidential Information” means any and all non-public information provided by one Party to the other that is disclosed under this Agreement in oral, written, graphic, machine recognizable, or sample form, being clearly designated, labeled or marked as confidential or its equivalent or that a reasonable business person would consider non-public and confidential by its nature. With respect to Motorola, Confidential Information will also include Products, and Documentation, as well as any other information relating to the Products. “Customer Data” has the meaning given to it in the DPA. “Customer-Provided Equipment” means components, including equipment and software, not provided by Motorola which may be used with the Products.
“Data Processing Addendum” or “DPA” means the Motorola Data Processing Addendum applicable to processing of data, including Customer Data, as updated, supplemented, or superseded from time to time. The DPA is incorporated into and made a part of this Agreement for all purposes pertaining to the contents of the DPA. Where terms or provisions in the Agreement conflict with terms or provisions of the DPA, the terms or provisions of the DPA will control with respect to the contents of the DPA.
“Delivery” means the applicable delivery for a Product as described in Section 5.7 of this Agreement.

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“Documentation” means the documentation for the Products, or data, that is delivered or made available with the Products that specifies technical and performance features, capabilities, users, or operation, including training manuals, and other deliverables, such as reports, specifications, designs, plans, drawings, analytics, or other information. “Equipment” means hardware provided by Motorola.
“Equipment Lease-Purchase Agreement” means the agreement by which Customer finances all or a portion of the Contract Price.
“Feedback” means comments or information, in oral or written form, given to Motorola by Customer or Authorized Users, including end users, in connection with or relating to the Products. “Integration Services” means the design, deployment, implementation, and integration Services provided by Motorola in order to design, install, set up, configure, and/or integrate the applicable Products as agreed upon by the Parties. “Licensed Software” means software which is made available to Customer by Motorola (for example software preinstalled on Equipment, accessible via a website provided by Motorola, or software installed on or made available for Customer-Provided Equipment) and is licensed to Customer by Motorola. “Lifecycle Management Services” or “LMS” means upgrade services as set out in the applicable Proposal. “Maintenance and Support Services” means the break/fix maintenance, technical support, or other Services described in the applicable Proposal.
“Motorola Data” means data owned by Motorola and made available to Customer in connection with the Products; “Motorola Materials” means proprietary equipment, hardware, content, software, tools, data, and other materials, including designs, utilities, models, methodologies, systems, and specifications, which Motorola has developed or licensed from third parties (including any corrections, bug fixes, enhancements, updates, modifications, adaptations, translations, de-compilations, disassemblies, or derivative works of the foregoing, whether made by Motorola or another party). Products, Motorola Data, Third-Party Data (as defined in the DPA), and Documentation, are considered Motorola Materials.
“Non-Motorola Materials” means collectively, Customer or third-party equipment, software, services, hardware, content, and data that is not provided by Motorola.
“Proposal” means solution descriptions, pricing, equipment lists, statements of work (“SOW”), schedules, technical specifications, quotes, order forms, and other documents setting forth the Products to be purchased by Customer and provided by Motorola. The Proposal may also include an Acceptance Test Plan (“ATP”); a “Payment” Form (Communications System purchase only); or a “System Acceptance Certificate” (Communications System only), depending on the Products purchased by Customer.
“Products” or “Product” is how the Equipment, Licensed Software and Services being purchased by the Customer is collectively referred to in this Agreement (collectively as “Products”, or individually as a “Product”). “Professional Services” are services provided by Motorola to Customer under this Agreement, including Integration Services, the nature and scope of which are more fully described in the Proposal. “Prohibited Jurisdiction” means any jurisdiction in which the provision of such Products is prohibited under applicable laws or regulations.

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“Services” means services, including access to services, as described in the Proposal, and includes Integration Services, Subscription Services, Professional Services, Maintenance & Support Services, and Lifecycle Management Services provided by Motorola.
“Service Completion Date” means the date of Motorola’s completion of the Services described in a Proposal. “Service Use Data” has the meaning given to it in the DPA. “Site” or “Sites” means the location where the Integration Services, Lifecycle Management Services, or Maintenance and Support Services will take place.
“Software-as-a-Service” or “SaaS” means a solution that includes at least one Subscription Service and associated Licensed Software, which may include, as an example, client software or a web page. “Software System” means a solution that includes at least one Licensed Software Product and requires Integration Services to deploy such Licensed Software Product at a Customer Site or onto any Customer-Provided Equipment or Equipment provided by or made available to Customer by Motorola. “Subscription” means a recurring payment for Products, as set out in the Proposal. “Subscription Services” or “Recurring Services” means Services, including access to Services, paid for on a subscription basis. Subscription Services includes services available through SaaS Products. “Term” means the term of this MCA which will commence on the Effective Date and continue until six (6) months after the later of (a) the termination, expiration, or discontinuance of Services under the last Proposal in effect, or (b) the expiration of all applicable warranty periods, unless the MCA is earlier terminated as set forth herein.

3. Products and Services.

3.1. Products. Motorola will sell (a) Equipment, (b) licenses to Licensed Software, and (c) Services to Customer, to the extent each is set forth in this Agreement. At any time during the Term, Motorola may substitute any Products at no cost to Customer, if the substitute is substantially similar to the Products set forth in this Agreement. All Licensed Software is provided pursuant to the terms of the Software License Agreement.

3.2. Services.

3.2.1. Motorola will provide Services, to the extent set forth in this Agreement.

3.2.2. Integration Services; Maintenance and Support Services. Motorola will provide (a) Integration Services at the applicable Sites, agreed upon by the Parties, or (b) Maintenance and Support Services or Lifecycle Management Services, each as further described in the applicable SOW. Terms applicable to Maintenance, Support and Lifecycle Management can be found in the Maintenance, Support and Lifecycle Management Addendum.

3.2.3. Service Proposals. The Fees for Services will be set forth in Motorola’s Proposal. A Customer point of contact may be set forth in the applicable SOW for the Services.

3.2.4. Service Completion. Services described in a Proposal will be deemed complete upon the Service Completion Date, or as Services expire, or are renewed or terminated.

3.2.5. Professional Services

3.2.5.1. Additional Service Terms. If Customer is purchasing Professional Services to evaluate or assess networks, systems or operations; network security assessment or network monitoring; software application development Services; or transport connectivity services, Additional Services Terms apply.

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3.3. Additional Product Terms. If the Products include one of the following Products or Product types, additional terms apply as found in the below links:

AI Terms
Comparison Manager
Data licensed from Motorola
Drone related Products
Mobile Video Products, such as LPR cameras, bodycams, or vehicle cameras, and related software

3.4. Non-Preclusion. If, in connection with the Products provided under this Agreement, Motorola performs assessments of its own, or related, products or makes recommendations, including a recommendation to purchase other products, nothing in this Agreement precludes such efforts nor precludes Motorola from participating in a future competitive bidding process or otherwise offering or selling the recommended products to Customer. Customer represents that this paragraph does not violate its procurement standards or other laws, regulations, or policies.

3.5. Customer Obligations. Customer represents that information Customer provides to Motorola in connection with receipt of Products are accurate and complete in all material respects. If any assumptions in the Proposals or information provided by Customer prove to be incorrect, or if Customer fails to perform any of its obligations under this Agreement, Motorola’s ability to perform its obligations may be impacted and changes to the Agreement, including the scope, Fees, and performance schedule may be required.

3.6. Documentation. Products may be delivered with Documentation. Documentation is and will be owned by Motorola, unless otherwise expressly stated in a Proposal that certain Documentation will be owned by Customer. Motorola hereby grants Customer a limited, royalty-free, worldwide, non-exclusive license to use the Documentation solely for its internal business purposes in connection with the Products.

3.7. Motorola Tools and Equipment. As part of delivering the Products, Motorola may provide certain tools, equipment, models, and other materials of its own. Such tools and equipment will remain the sole property of Motorola unless they are to be purchased by Customer as Products and are explicitly listed on the Proposal. The tools and equipment may be held by Customer for Motorola’s use without charge and may be removed from Customer’s premises by Motorola at any time without restriction. Customer will safeguard all tools and equipment while in its custody or control, and be liable for any loss or damage. Upon the expiration or earlier termination of this Agreement, Customer, at its expense, will return to Motorola all such tools and equipment in its possession or control.

3.8. Authorized Users. Customer will ensure its employees and Authorized Users comply with the terms of this Agreement and will be liable for all acts and omissions of its employees and Authorized Users. Customer is responsible for the secure management of Authorized Users’ names, passwords and login credentials for access to Products.

3.9. Export Control. Customer, its employees, and any other Authorized Users will not access or use the Products in any Prohibited Jurisdiction, and Customer will not provide access to the Products to any government, entity, or individual located in a Prohibited Jurisdiction. Customer represents and warrants that (a) it and its Authorized Users are not named on any U.S. government list of persons prohibited from receiving U.S. exports, or transacting with any U.S. person; (b) it and its Authorized Users are not a national of, or a company registered in, any Prohibited Jurisdiction; (c) Customer will not permit its Authorized Users to access or use the Products or Services in violation of any U.S. or other applicable export embargoes, prohibitions or restrictions; and (d) Customer and its Authorized Users will comply with all applicable laws regarding the transmission of technical data exported from the U.S. and the country in which Customer, its employees, and the Authorized Users are located.

3.10. Change Orders. Unless a different change control process is agreed upon in writing by the Parties, a Party may request changes to an Addendum or a Proposal by submitting a Change Order to the other Party. If a requested change causes an increase or decrease in the Products, the Parties by means of the Change Order will make appropriate adjustments to the Fees, project schedule, or other matters. Change Orders are effective and binding on the Parties only upon execution of the Change Order by an authorized representative of both Parties.

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4. Term and Termination.

4.1. Term. The applicable Addendum or Proposal will set forth the Term for the Products governed thereby.

4.1.1. Subscription Terms. Unless otherwise specified in the Proposal, if the Products are purchased as a Subscription, the Subscription commences upon Delivery of, or Customer having access to, the first applicable Product ordered under this Agreement and will continue for a twelve (12) month period or such other period identified in a Proposal (the “Initial Subscription Period”) and, unless otherwise stated in the Proposal, will automatically renew for additional twelve (12) month periods (each, a “Renewal Subscription Year”), unless either Party notifies the other of its intent not to renew at least thirty (30) days before the conclusion of the then-current Subscription Term. (The Initial Subscription Period and each Renewal Subscription Year will each be referred to herein as a “Subscription Term”.) Motorola may increase Fees prior to any Renewal Subscription Year by notifying Customer of the proposed increase no later than thirty (30) days prior to commencement of the Renewal Subscription Year.

4.2. Termination. Either Party may terminate the Agreement or the applicable Addendum or Proposal if the other Party breaches a material obligation under the Agreement and does not cure such breach within thirty (30) days after receipt of notice of the breach or fails to produce a cure plan within such period of time. Each Addendum and Proposal may be separately terminable as set forth therein.

4.3. Termination for Non-Appropriation. In the event any identified funding is not appropriated or becomes unavailable, the Customer reserves the right to terminate this Agreement for non-appropriation upon thirty (30) days’ advance written notice to Motorola. In the event of such termination, Motorola shall be entitled to compensation for all conforming Products delivered or performed prior to the date of termination.

4.4. Suspension of Services. Motorola may promptly terminate or suspend any Products under a Proposal if Motorola determines: (a) the related Product license has expired or has terminated for any reason; (b) the applicable Product is being used on a hardware platform, operating system, or version not approved by Motorola; (c) Customer fails to make any payments when due; or (d) Customer fails to comply with any of its other obligations or otherwise delays Motorola’s ability to perform.

4.5. Wind Down of Subscription. In addition to the termination rights in this Agreement, Motorola may terminate any Subscription Term, in whole or in part, in the event Motorola plans to cease offering the applicable Licensed Software or Subscription Services to customers.

4.6. Effect of Termination or Expiration. Upon termination for any reason or expiration of this Agreement, an Addendum, or a Proposal, Customer and the Authorized Users will return or destroy (at Motorola’s option) all Motorola Materials and Motorola’s Confidential Information in their possession or control and, as applicable, provide proof of such destruction, except that Equipment purchased by Customer should not be returned. If Customer has any outstanding payment obligations under this Agreement, Motorola may accelerate and declare all such obligations of Customer immediately due and payable by Customer. Notwithstanding the reason for termination or expiration, Customer agrees to pay Motorola for Products already delivered or performed. Customer has a duty to mitigate any damages under this Agreement, including in the event of default by Motorola and Customer’s termination of this Agreement.

4.7. Equipment. In the event that Customer purchases any Product at a price below the published list price for such Product in connection with Customer entering into a fixed- or minimum required-term agreement for Products, and Customer or Motorola terminates the Agreement prior to the expiration of such fixed- or minimum required-term, then Motorola will have the right to invoice Customer for, and Customer will pay, the amount of the discount to the published list price for the Product or such other amount set forth in writing. This Section will not limit any other remedies Motorola may have with respect to an early termination.

5. Payment, Invoicing, Delivery and Risk of Loss

5.1. The Contract Price of $1,520,876, excluding taxes, is fully committed and identified, including all subsequent years of any contracted Services. The Customer will pay all invoices as received from Motorola subject to the terms of this Agreement and any changes in scope will be subject to the change order process as described in this Agreement.

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Motorola acknowledges the Customer may require the issuance(s) of a purchase order or notice to proceed as part of the Customer’s procurement process. However, Customer agrees that the issuance or non-issuance of a purchase order or notice to proceed does not preclude the Customer from its contractual obligations as defined in this Agreement.

5.2. Fees. Fees and charges applicable to the Products will be as set forth in the applicable Proposal. Changes in the scope of Products described in a Proposal that require an adjustment to the Fees will be set forth in the applicable pricing schedule. The Fees for any Products exclude expenses associated with unusual and costly Site access requirements (e.g., if Site access requires a helicopter or other equipment), tariffs, fluctuations in the costs of energy, raw materials, and fuel. Motorola reserves the right to equitably adjust the Fees for these expenses upon written notice to Customer. Customer will reimburse Motorola for expenses reasonably incurred by Motorola in connection with the Products. The annual Subscription Fee for Products may include certain one-time Fees, such as start-up fees, license fees, or other fees set forth in a Proposal. Motorola may suspend Licensed Software and any Subscription Services if Customer fails to make any payments within thirty (30) days of invoice due date when due.

5.3. Taxes. The Fees do not include any excise, sales, lease, use, property, or other taxes, assessments, duties, or regulatory charges or contribution requirements (collectively, “Taxes”), all of which will be paid by Customer, except as exempt by law, unless otherwise specified in a Proposal. If Motorola is required to pay any Taxes, Customer will reimburse Motorola for such Taxes (including any interest and penalties) within thirty (30) days after Customer’s receipt of an invoice therefore. Customer will be solely responsible for reporting the Products for personal property tax purposes, and Motorola will be solely responsible for reporting taxes on its income and net worth.

5.4. Invoicing. Motorola will invoice Customer as described in this Agreement and Customer will pay all invoices within thirty (30) days of the invoice date or as otherwise specified in writing. In the event Customer finances the purchase of the Motorola Products contemplated herein via Motorola Solutions Credit Corporation (“MSCC”), invoices for such purchase will be paid via the disbursement of the financing proceeds pursuant to the Equipment Lease - Purchase Agreement executed between the parties and the payment schedule enclosed therein shall control payment of the related invoices. Late payments will be subject to interest charges at the maximum rate permitted by law, commencing upon the due date. Motorola may invoice electronically via email, and Customer agrees to receive invoices via email at the email address set forth in Section 5.6. Customer acknowledges and agrees that a purchase order or other notice to proceed is not required for payment for Products.

5.5. Payment. Customer will pay invoices for the Products provided under this Agreement in accordance with the invoice payment terms set forth in Section 5.4. Generally, invoices are issued after shipment of Equipment or upon Motorola’s Delivery of Licensed Software, Customer access to SaaS, or upon System Completion Date of a Software System, as applicable, but if a specific invoicing or payment schedule is set forth in the Agreement, such schedule will determine the invoicing cadence.

Motorola will have the right to suspend future Deliveries of Products if Customer fails to make any payments when due.

5.6. INVOICING AND SHIPPING ADDRESSES. Invoices will be sent to the Customer at the following address:

Name:_______________________________________________________________________ Address:_____________________________________________________________________ Phone:______________________________________________________________________ E-INVOICE. To receive invoices via email:

Customer Account Number:______________________________________________________ Customer Accounts Payable Email:________________________________________________ Customer CC (optional) Email:____________________________________________________ Porterville PD January 9
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The address which is the ultimate destination where the Equipment will be delivered to Customer is:

Name:______________________________________________________________________ Address:____________________________________________________________________ The Equipment will be shipped to the Customer at the following address (insert if this information is known):

5.7. Delivery, Title and Risk of Loss. Motorola will provide to Customer the Products set forth in a Proposal, in accordance with the terms of the Agreement. Motorola will, using commercially reasonable practices, pack the ordered Equipment and ship such Equipment to the Customer address set forth in Section 5.6 or otherwise provided by Customer in writing, using a carrier selected by Motorola.

Notwithstanding the foregoing and unless otherwise stated in a Equipment Lease - Purchase Agreement, Delivery of Equipment (and any incorporated Licensed Software) will occur, and title and risk of loss for the Equipment will pass to Customer, upon shipment by Motorola in accordance with ExWorks, Motorola’s premises (Incoterms 2020).

Customer will pay all shipping costs, taxes, and other charges applicable to the shipment and import or export of the Products and Services, as applicable, and Customer will be responsible for reporting the Products for personal property tax purposes.

Delivery of Licensed Software for installation on Equipment or Customer-Provided Equipment will occur upon the earlier of (a) electronic delivery of the Licensed Software by Motorola, or (b) the date Motorola otherwise makes the Licensed Software available for download or use by Customer. If agreed upon in a Proposal, Motorola will also provide Services related to such Products. Title to Licensed Software will not pass to Customer at any time. Delivery of SaaS Products will occur when the Services are made available to Customer.

5.8. Delays. Any shipping dates set forth in a Proposal are approximate. While Motorola will make reasonable efforts to ship Products by any such estimated shipping date, Motorola will not be liable for any delay or related damages to Customer. Time for Delivery will not be of the essence, and delays will not constitute grounds for cancellation, penalties, termination, or a refund.

5.9. Future Regulatory Requirements. The Parties acknowledge and agree that certain Products (for example, cyber services) are in evolving technological areas and therefore, laws and regulations regarding Products may change.

Changes to existing Products required to achieve regulatory compliance may be available for an additional fee. Any required changes may also impact the price for Products.

5.10. Resale of Equipment. Equipment may contain embedded Licensed Software. If Customer desires to sell its used Equipment to a third party, Customer must first receive prior written authorization from Motorola, which will not be unreasonably denied, and obtain written acceptance of the applicable Licensed Software license terms, including the obligation to pay relevant license fees, from such third party. Customer will take appropriate security measures when disposing of Equipment, including the deletion of all data stored in the Equipment.

6. Sites; Customer-Provided Equipment; Non-Motorola Materials.

6.1. Access to Sites. Customer will be responsible for providing all necessary permits, licenses, and other approvals necessary for the performance, installation and use of the Products at each applicable Site, including for Motorola to perform its obligations hereunder, and for facilitating Motorola’s access to the Sites. No waivers of liability will be imposed on Motorola or its subcontractors by Customer or others at Customer facilities or other Sites, but if and to the extent any such waivers are imposed, the Parties agree such waivers are void.

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6.2. Site Conditions. Customer will ensure that (a) all Sites are safe and secure, (b) Site conditions meet all applicable industry and legal standards (including standards promulgated by OSHA or other governmental or regulatory bodies), (c) to the extent applicable, Sites have adequate physical space, air conditioning, and other environmental conditions, electrical power outlets, distribution, equipment, connections, and telephone or other communication lines (including modem access and interfacing networking capabilities), and (d) Sites are suitable for the installation, use, and maintenance of the Products. This Agreement is predicated upon normal soil conditions as defined by the version of E.I.A. standard RS-222 in effect on the Effective Date.

6.3. Site Issues. Upon its request, which will not be unreasonably denied, Motorola will have the right to inspect the Sites and advise Customer of any deficiencies or non-conformities with the requirements of this Section 6 – Sites; Customer-Provided Equipment; Non-Motorola Materials. If Motorola or Customer identifies any deficiencies or non-conformities, Customer will promptly remediate such issues or the Parties will select a replacement Site. If a Party determines that a Site identified in a Proposal is not acceptable or desired, the Parties will cooperate to investigate the conditions and select a replacement Site or otherwise adjust the installation plans and specifications as necessary. A change in Site or adjustment to the installation plans and specifications may cause a change in the Fees or performance schedule under the applicable Proposal.

6.4. Customer-Provided Equipment. Customer will be responsible, at its sole cost and expense, for providing and maintaining the Customer-Provided Equipment in good working order. Customer represents and warrants that it has all rights in Customer-Provided Equipment to permit Motorola to access and use the applicable Customer-Provided Equipment to provide the Products under this Agreement, and such access and use will not violate any laws or infringe any third-party rights (including intellectual property rights). Customer (and not Motorola) will be fully liable for Customer-Provided Equipment, and Customer will immediately notify Motorola of any Customer-Provided Equipment damage, loss, change, or theft that may impact Motorola’s ability to provide the Products under this Agreement, and Customer acknowledges that any such events may cause a change in the Fees or performance schedule under the applicable Proposal.

6.5. Non-Motorola Materials. In certain instances, Customer may be permitted to access, use, or integrate Non-Motorola Materials with or through the Products. If Customer accesses, uses, or integrates any Non-Motorola Materials with the Products, Customer will first obtain all necessary rights and licenses to permit Customer’s and its Authorized Users’ use of the Non-Motorola Materials in connection with the Products. Customer will also obtain the necessary rights for Motorola to use such Non-Motorola Materials in connection with providing the Products, including the right for Motorola to access, store, and process such Non-Motorola Materials (e.g., in connection with SaaS Products), and to otherwise enable interoperation with the Products. Customer represents and warrants that it will obtain the foregoing rights and licenses prior to accessing, using, or integrating the applicable Non-Motorola Materials with the Products, and that Customer and its Authorized Users will comply with any terms and conditions applicable to such Non-Motorola Materials. If any Non-Motorola Materials requires access to Customer Data, Customer hereby authorizes Motorola to allow the provider of such Non-Motorola Materials to access Customer Data, in connection with the interoperation of such Non-Motorola Materials with the Products.

6.6. Customer acknowledges and agrees that Motorola is not responsible for, and makes no representations or warranties with respect to, the Non-Motorola Materials (including any disclosure, modification, or deletion of Customer Data resulting from use of Non-Motorola Materials or failure to properly interoperate with the Products). If Customer receives notice that any Non-Motorola Materials must be removed, modified, or disabled within the Products, Customer will promptly do so. Motorola will have the right to disable or remove Non-Motorola Materials if Motorola believes a violation of law, third-party rights, or Motorola’s policies is likely to occur, or if such Non-Motorola Materials poses or may pose a security or other risk or adverse impact to the Products, Motorola, Motorola’s systems, or any third party (including other Motorola customers).

6.7. Motorola may provide certain Non-Motorola Materials as an authorized sales representative of a third party as set out in a Proposal. As an authorized sales representative, the third party’s terms and conditions will apply to any such sales. Any orders for such Non-Motorola Materials will be fulfilled by the third party.

6.8. End User Licenses. Notwithstanding any provision to the contrary in the Agreement, certain Non-Motorola Materials software are governed by a separate license, EULA, or other agreement, including terms governing third-party equipment or software, such as open source software, included in the Products. Customer will comply, and ensure Porterville PD January 9
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its Authorized Users comply, with any such additional terms applicable to third-party equipment or software. Certain third party flow-down terms applicable to Motorola Products may apply.

6.9. Prohibited Use. Customer will not integrate or use, or permit a third party or an Authorized User to integrate or use, any Non-Motorola Materials with or in connection with a Software System or other Licensed Software provided by Motorola under this Agreement, without the express written permission of Motorola.

6.10. API and Client Support. Motorola will use reasonable efforts to maintain its Application Programming Interfaces (APIs) for each Software System, understanding that APIs will evolve. Motorola will support each API version for 6 months after introduction but may discontinue support with reasonable notice or without notice if a security risk is present. For Licensed Software requiring a local client installation, Customer is responsible for installing the current version. Motorola will support each client version for 45 days after its release but may update the client at any time, and does not guarantee support for prior client versions.

7. Representations and Warranties.

7.1. Mutual Representations and Warranties. Each Party represents and warrants to the other Party that (a) it has the right to enter into, and execute, the Agreement and perform its obligations hereunder, and (b) the Agreement will be binding on such Party.

7.2. System Warranty. Subject to the disclaimers and exclusions below, Motorola represents and warrants that, on the date of System Acceptance (for Communications Systems), System Completion Date (for Software Systems), or Delivery, as applicable (a) the Communications System will perform in accordance with the descriptions in the applicable Proposal in all material respects, (b) the Software System will perform in accordance with the descriptions in the applicable Proposals in all material respects, and (c) if Customer has purchased any Licensed Software (but, for clarity, excluding SaaS Products) as part of such Communications System or Software System, the warranty period applicable to such Licensed Software will continue for a period of one (1) year commencing upon System Acceptance, System Completion, or date the Licensed Software is delivered (the “Warranty Period”).

7.3. Communications Systems. During the Warranty Period, in addition to warranty services, Motorola will provide Maintenance and Support Services for the Equipment and support for the Motorola Licensed Software in Communication Systems pursuant to the applicable maintenance and support Proposal. Support for the Licensed Software will be in accordance with Motorola's established Software Support Policy (“SwSP”). If Customer wishes to purchase (a) additional Maintenance and Support Services during the Warranty Period; or (b) continue or expand maintenance, software support, installation, and/or Motorola’s LMS after the Warranty Period, Motorola will provide the description of and pricing for such services in a separate proposal document and such terms will be agreed upon in a Proposal. Unless otherwise agreed by the Parties in writing, the terms and conditions of the MSLMA referenced in Section 3.2.2 will govern the provision of such Services.

7.4. SaaS. SaaS Products do not qualify for the System Warranty above.

7.5. Motorola Warranties - Services. Subject to the disclaimers and exclusions below, Motorola represents and warrants that (a) Services will be provided in a good and workmanlike manner and will conform in all material respects to the descriptions in the applicable Proposal; and (b) for a period of ninety (90) days commencing upon the Service Completion Date for one-time Services, the Services will be free of material defects in materials and workmanship.

Other than as set forth in subsection (a) above, recurring Services are not warranted but rather will be subject to the requirements of the applicable Addendum or Proposal.

7.6. Motorola Warranties - Equipment. Subject to the disclaimers and exclusions set forth below, (a) for a period of one (1) year commencing upon the Delivery of Motorola-manufactured Equipment under Section 5.7 – Delivery, Title and Risk of Loss, Motorola represents and warrants that such Motorola-manufactured Equipment, under normal use, will be free from material defects in materials and workmanship; and (b) the warranties applicable to Motorolamanufactured Equipment set forth in herein shall be applicable to all radio Equipment purchased hereunder whether or not such Equipment was manufactured by Motorola.

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7.7. Warranty Claims; Remedies. To assert a warranty claim, Customer must notify Motorola in writing of the claim prior to the expiration of any warranty period set forth in this Agreement. Unless a different remedy is otherwise expressly set forth herein, upon receipt of such claim, Motorola will investigate the claim and use commercially reasonable efforts to repair or replace any confirmed materially non-conforming Product or re-perform any non-conforming Service, at its option. Such remedies are Customer’s sole and exclusive remedies for Motorola’s breach of a warranty. Motorola’s warranties are extended by Motorola to Customer only, and are not assignable or transferable.

7.8. Pass-Through Warranties. Notwithstanding any provision of this Agreement to the contrary, Motorola will have no liability for third-party software or hardware provided by Motorola; provided, however, that to the extent offered by third-party providers of software or hardware and to the extent permitted by law, Motorola will pass through express warranties provided by such third parties.

7.9. WARRANTY DISCLAIMER. EXCEPT FOR THE EXPRESS AND PASS THROUGH WARRANTIES IN THIS AGREEMENT, PRODUCTS AND SERVICES PURCHASED HEREUNDER ARE PROVIDED “AS IS” AND WITH ALL FAULTS. WARRANTIES SET FORTH IN THE AGREEMENT ARE THE COMPLETE WARRANTIES FOR THE

PRODUCTS AND SERVICES AND MOTOROLA DISCLAIMS ALL OTHER WARRANTIES OR CONDITIONS,

EXPRESS OR IMPLIED, INCLUDING IMPLIED WARRANTIES OF MERCHANTABILITY, NON-INFRINGEMENT, FITNESS FOR A PARTICULAR PURPOSE, TITLE, AND QUALITY. MOTOROLA DOES NOT REPRESENT OR

WARRANT THAT USE OF THE PRODUCTS AND SERVICES WILL BE UNINTERRUPTED, ERROR-FREE, OR FREE OF SECURITY VULNERABILITIES, OR THAT THEY WILL MEET CUSTOMER’S PARTICULAR REQUIREMENTS.

7.10. ADDITIONAL WARRANTY EXCLUSIONS. NOTWITHSTANDING ANY PROVISION OF THE AGREEMENT TO THE

CONTRARY, MOTOROLA WILL HAVE NO LIABILITY FOR (A) DEFECTS IN OR DAMAGE TO PRODUCTS

RESULTING FROM USE OTHER THAN IN THE NORMAL AUTHORIZED MANNER, OR FROM ACCIDENT, LIQUIDS, OR NEGLECT; (B) TESTING, MAINTENANCE, REPAIR, INSTALLATION, OR MODIFICATION BY PARTIES OTHER THAN MOTOROLA; (C) CUSTOMER’S OR ANY AUTHORIZED USER’S FAILURE TO COMPLY WITH INDUSTRY AND OSHA OR OTHER LEGAL STANDARDS; (D) DAMAGE TO RADIO ANTENNAS, UNLESS CAUSED BY DEFECTS IN MATERIAL OR WORKMANSHIP; (E) EQUIPMENT WITH NO SERIAL NUMBER; (F) BATTERIES OR CONSUMABLES; (G) FREIGHT COSTS FOR SHIPMENT TO REPAIR DEPOTS; (H) COSMETIC DAMAGE THAT DOES NOT AFFECT OPERATION; (I) NORMAL WEAR AND TEAR; (J) ISSUES OR

OBSOLESCENCE OF LICENSED SOFTWARE DUE TO CHANGES IN CUSTOMER OR AUTHORIZED USER REQUIREMENTS, EQUIPMENT, OR SYSTEMS; (K) TRACKING AND LOCATION-BASED SERVICES; OR (L) BETA SERVICES.

8. Indemnification.

8.1. General Indemnity. Motorola will defend, indemnify, and hold Customer harmless from and against any and all damages, losses, liabilities, and expenses (including reasonable fees and expenses of attorneys) arising from any actual third-party claim, demand, action, or proceeding (“Claim”) for personal injury, death, or direct damage to tangible property to the extent caused by Motorola’s negligence, gross negligence or willful misconduct while performing its duties under this Agreement, except to the extent the claim arises from Customer’s negligence or willful misconduct. Motorola’s duties under this Section 8.1 – General Indemnity are conditioned upon: (a) Customer promptly notifying Motorola in writing of the Claim; (b) Motorola having sole control of the defense of the suit and all negotiations for its settlement or compromise to the extent allowed by applicable law; and (c) Customer cooperating with Motorola and, if requested by Motorola, providing reasonable assistance in the defense of the Claim.

8.2. Intellectual Property Infringement. Motorola will defend Customer against any third-party claim alleging that a Motorola-developed or manufactured Product (the “Infringing Product”) directly infringes a United States patent or copyright (“Infringement Claim”), and Motorola will pay all damages finally awarded against Customer by a court of competent jurisdiction for an Infringement Claim, or agreed to in writing by Motorola in settlement of an Infringement Claim. Motorola’s duties under this Section 8.2 – Intellectual Property Infringement are conditioned upon: (a) Customer promptly notifying Motorola in writing of the Infringement Claim; (b) Motorola having sole control of the defense of the suit and all negotiations for its settlement or compromise; and (c) Customer cooperating with Motorola and, if requested by Motorola, providing reasonable assistance in the defense of the Infringement Claim.

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8.2.1. If an Infringement Claim occurs, or in Motorola’s opinion is likely to occur, Motorola may at its option and expense:
(a) procure for Customer the right to continue using the Infringing Product; (b) replace or modify the Infringing Product so that it becomes non-infringing; or (c) grant Customer (i) a prorated refund of any amounts pre-paid for the Infringing Product (if the Infringing Product is Licensed Software) or (ii) a credit for the Infringing Product, less a reasonable charge for depreciation (if the Infringing Product is Equipment, including Equipment with embedded Licensed Software).

8.2.2. In addition to the other damages disclaimed under this Agreement, Motorola will have no duty to defend or indemnify Customer for any Infringement Claim that arises from or is based upon: (a) Customer Data, CustomerProvided Equipment, Non-Motorola Materials, or third-party equipment, hardware, software, data, or other thirdparty materials; (b) the combination of the Product with any products or materials not provided by Motorola; (c) a Product designed, modified, or manufactured in accordance with Customer’s designs, specifications, guidelines or instructions; (d) a modification of the Product by a party other than Motorola; (e) use of the Product in a manner for which the Product was not designed or that is inconsistent with the terms of this Agreement; or (f) the failure by Customer to use or install an update to the Product that is intended to correct the claimed infringement. In no event will Motorola’s liability resulting from an Infringement Claim extend in any way to any payments due on a royalty basis, other than a reasonable royalty based upon revenue derived by Motorola from Customer from sales or license of the Infringing Product.

8.2.3. This Section 8.2 – Intellectual Property Infringement provides Customer’s sole and exclusive remedies and Motorola’s entire liability in the event of an Infringement Claim.

8.3. Customer Indemnity. To the extent allowed by applicable law, Customer will defend, indemnify, and hold Motorola and its subcontractors, subsidiaries and other affiliates harmless from and against any and all damages, losses, liabilities, and expenses (including reasonable fees and expenses of attorneys) arising from any actual or threatened third-party claim, demand, action, or proceeding arising from or related to (a) Customer-Provided Equipment, Customer Data, or Non-Motorola Materials, including any claim, demand, action, or proceeding alleging that any such equipment, data, or materials (or the integration or use thereof with the Products) infringes or misappropriates a third-party intellectual property or other right, violates applicable law, or breaches the Agreement; (b) CustomerProvided Equipment’s failure to meet the minimum requirements set forth in the applicable Documentation or match the applicable specifications provided to Motorola by Customer in connection with the Products; (c) Customer’s (or its service providers, agents, employees, or Authorized User’s) negligence or willful misconduct; and (d) Customer’s or its Authorized User’s breach of this Agreement. This indemnity will not apply to the extent any such claim is caused by Motorola’s use of Customer-Provided Equipment, Customer Data, or Non-Motorola Materials in violation of the Agreement. Motorola will give Customer prompt, written notice of any claim subject to the foregoing indemnity.

Motorola will, at its own expense, cooperate with Customer in its defense or settlement of the claim.

9. Limitation of Liability.

9.1. EXCEPT FOR PERSONAL INJURY OR DEATH, THE TOTAL AGGREGATE LIABILITY OF MOTOROLA, ITS

AFFILIATES, AND ITS AND THEIR RESPECTIVE OFFICERS, DIRECTORS, EMPLOYEES, SUBCONTRACTORS, AGENTS, SUCCESSORS, AND ASSIGNS (COLLECTIVELY, THE “MOTOROLA PARTIES”), WHETHER BASED ON A CLAIM IN CONTRACT OR IN TORT, LAW OR EQUITY, RELATING TO OR

ARISING OUT OF THE AGREEMENT WILL NOT EXCEED THE FEES, OR PORTION OF FEES, RELATED TO THE PRODUCT UNDER WHICH THE CLAIM AROSE. WITH RESPECT TO ANY RECURRING SERVICES, THE MOTOROLA PARTIES’ TOTAL AGGREGATE LIABILITY FOR ALL CLAIMS RELATED TO SUCH RECURRING

SERVICES WILL NOT EXCEED THE TOTAL FEES PAID FOR THE APPLICABLE PRODUCT DURING THE CONSECUTIVE TWELVE (12) MONTH PERIOD IMMEDIATELY PRECEDING THE EVENT FROM WHICH THE FIRST CLAIM AROSE. EXCEPT FOR PERSONAL INJURY OR DEATH, THE MOTOROLA PARTIES WILL NOT BE LIABLE IN CONNECTION WITH THIS AGREEMENT (WHETHER UNDER MOTOROLA’S INDEMNITY

OBLIGATIONS, A CAUSE OF ACTION FOR BREACH OF CONTRACT, UNDER TORT THEORY, OR

OTHERWISE) FOR ANY INDIRECT, INCIDENTAL, SPECIAL, EXEMPLARY, PUNITIVE, OR CONSEQUENTIAL

DAMAGES OR DAMAGES FOR LOST PROFITS OR REVENUES, EVEN IF MOTOROLA HAS BEEN ADVISED

BY CUSTOMER OR ANY THIRD PARTY OF THE POSSIBILITY OF SUCH DAMAGES OR LOSSES AND WHETHER OR NOT SUCH DAMAGES OR LOSSES ARE FORESEEABLE.

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9.2. EXCLUSIONS FROM LIABILITY. NOTWITHSTANDING ANY OTHER PROVISION OF THIS AGREEMENT,

MOTOROLA WILL HAVE NO LIABILITY FOR DAMAGES ARISING OUT OF (A) CUSTOMER DATA, INCLUDING ITS TRANSMISSION TO MOTOROLA, OR ANY OTHER DATA AVAILABLE THROUGH THE PRODUCTS; (B) CUSTOMER-PROVIDED EQUIPMENT OR SITES; NON-MOTOROLA MATERIALS; THIRD-PARTY EQUIPMENT, HARDWARE, SOFTWARE, DATA, OR CONTENT; OR UNKNOWN OR UNAUTHORIZED COMBINATION OF PRODUCTS AND SERVICES; (C) LOSS OF DATA, HACKING, RANSOMWARE, THIRD-PARTY ATTACKS OR DEMANDS; (D) MODIFICATION OF PRODUCTS NOT AUTHORIZED BY MOTOROLA; (E) RECOMMENDATIONS PROVIDED IN CONNECTION WITH THE PRODUCTS PROVIDED UNDER THIS AGREEMENT; (F) DATA RECOVERY SERVICES OR DATABASE MODIFICATIONS; OR (G) CUSTOMER’S OR ANY AUTHORIZED USER’S BREACH OF THIS AGREEMENT OR MISUSE OF THE PRODUCTS.

IN ADDITION TO THE FOREGOING EXCLUSIONS FROM DAMAGES, AND NOTWITHSTANDING ANY

PROVISION OF THE AGREEMENT TO THE CONTRARY, MOTOROLA WILL HAVE NO LIABILITY FOR (A) INTERRUPTION OR FAILURE OF CONNECTIVITY, VULNERABILITIES, OR SECURITY EVENTS; (B) DISRUPTION OF OR DAMAGE TO CUSTOMER’S OR THIRD PARTIES’ SYSTEMS, EQUIPMENT, OR DATA,

INCLUDING DENIAL OF ACCESS TO USERS, OR SHUTDOWN OF SYSTEMS CAUSED BY INTRUSION DETECTION SOFTWARE OR HARDWARE; (C) AVAILABILITY OR ACCURACY OF ANY DATA AVAILABLE THROUGH SOFTWARE-AS-A-SERVICE, OR INTERPRETATION, USE, OR MISUSE THEREOF; (D) TRACKING AND LOCATION-BASED SERVICES; OR (E) BETA SERVICES.

9.3. Statute of Limitations. Customer may not bring any claims against a Motorola Party in connection with this Agreement or the Products and Services more than one (1) year after the date of accrual of the cause of action.

10. Confidentiality.

10.1. Confidential Information. Customer and Motorola agree that, subject to any applicable freedom of information or public records legislation, Motorola’s Confidentiality Terms apply to information shared between the Parties.

11. Proprietary Rights; Data; Feedback.

11.1. Motorola Materials. Customer acknowledges that Motorola may use or provide Customer with access to “Motorola Materials”. Except when Motorola has expressly transferred title or other interest to Customer in writing, the Motorola Materials are the property of Motorola or its licensors, and Motorola or its licensors retain all right, title and interest in and to the Motorola Materials (including, all rights in patents, copyrights, trademarks, trade names, trade secrets, know-how, other intellectual property and proprietary rights, and all associated goodwill and moral rights).

This Agreement does not grant to Customer any shared development rights in or to any Motorola Materials or other intellectual property, and Customer agrees to execute any documents and take any other actions reasonably requested by Motorola to effectuate the foregoing. Motorola and its licensors reserve all rights not expressly granted to Customer, and no rights, other than those expressly granted herein, are granted to Customer by implication, estoppel or otherwise. Customer will not modify, disassemble, reverse engineer, derive source code or create derivative works from, merge with other software, distribute, sublicense, sell, or export the Products and Services or other Motorola Materials, or permit any third party to do so.

11.2. Ownership of Customer Data. Customer retains all right, title and interest, including intellectual property rights, if any, in and to Customer Data. Motorola acquires no rights to Customer Data except those rights granted under this Agreement including the right to Process (as defined in the DPA) and use the Customer Data as set forth in the DPA.

11.3. Feedback. Any Feedback provided by Customer is entirely voluntary, and will not create any confidentiality obligation for Motorola, even if designated as confidential by Customer. Motorola may use, reproduce, license, and otherwise distribute and exploit the Feedback without any obligation or payment to Customer or Authorized Users and Customer represents and warrants that it has obtained all necessary rights and consents to grant Motorola the foregoing rights.

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11.4. Improvements; Products and Services. The Parties agree that, notwithstanding any provision of this Agreement to the contrary, all fixes, modifications and improvements to the Services or Products conceived of or made by or on behalf of Motorola that are based either in whole or in part on the Feedback, Customer Data, or Service Use Data (or otherwise) are the exclusive property of Motorola and all right, title and interest in and to such fixes, modifications or improvements will vest solely in Motorola. Customer agrees to execute any written documents necessary to assign any intellectual property or other rights it may have in such fixes, modifications or improvements to Motorola.

12. Acceptance

12.1. Communications System Acceptance. Unless further defined in the applicable Proposal or Statement of Work, System Acceptance for a Communications System occurs upon successful completion of Acceptance Tests as detailed in the Acceptance Test Plan. Motorola will provide ten days' notice before testing begins, and upon successful completion, both parties will sign an acceptance certificate. If the plan includes tests for subsystems or phases, acceptance occurs upon successful completion of those tests and separate certificates will be issued. If Customer believes the system has failed, they must provide a detailed written notice within thirty days; otherwise, System Acceptance is deemed to have occurred. Minor, non-material issues will not delay acceptance but will be addressed per a mutually agreed schedule. Customer use of the system before System Acceptance requires Motorola's written authorization and transfers responsibility for system operation to the Customer. Software System Completion is defined by Customer's Beneficial Use of each Product within the system, with “Beneficial Use” defined to occur thirty days after functional demonstration if not otherwise defined in the Proposal.

13. Force Majeure; Delays Caused by Customer.

13.1. Force Majeure. Except for Customer’s payment obligations hereunder, neither Party will be responsible for nonperformance or delayed performance due to events outside of its reasonable control. If performance will be significantly delayed, the affected Party will provide notice to the other Party, and the Parties will agree (in writing) upon a reasonable extension to any applicable performance schedule.

13.2. Delays Caused by Customer. Motorola’s performance of the Products will be excused for delays caused by Customer or its Authorized Users or subcontractors, or by failure of any assumptions set forth in this Agreement (including in any Addendum or Proposal). In the event of a delay under this Section 13.2 – Delays Caused by Customer, (a) Customer will continue to pay the Fees as required hereunder, (b) the Parties will agree (in writing) upon a reasonable extension to any applicable performance schedule, and (c) Customer will compensate Motorola for its out-of-pocket costs incurred due to the delay (including those incurred by Motorola’s affiliates, vendors, and subcontractors).

14. Disputes. The Parties will use the following procedure to resolve any disputes relating to or arising out of this Agreement (each, a “Dispute”):

14.1. Governing Law. All matters relating to or arising out of the Agreement are governed by the laws of the State of Illinois, unless Customer is the United States Government (or an agency thereof) or a state government or state agency or local municipality within the United States, in which case all matters relating to or arising out of the Agreement will be governed by the laws of the State in which the Products and Services are provided. The terms of the U.N.

Convention on Contracts for the International Sale of Goods and the Uniform Computer Information Transactions Act will not apply.

14.2. Negotiation; Mediation. The Parties will attempt to timely resolve the Dispute promptly through good faith negotiations. Either Party may initiate dispute resolution procedures by sending a notice of Dispute (“Notice of Dispute”) to the other Party. The Parties will choose an independent mediator within thirty (30) days of such Notice of Mediation. Neither Party may unreasonably withhold consent to the selection of a mediator, but if the Parties are unable to agree upon a mediator, either Party may request that the American Arbitration Association nominate a mediator. Each Party will bear its own costs of mediation, but the Parties will share the cost of the mediator equally.

Unless otherwise agreed in writing, all in person meetings under this Section 14.2 – Negotiation; Mediation will take place in Chicago, Illinois, and all communication relating to the Dispute resolution will be maintained in strict confidence by the Parties. Notwithstanding the foregoing, any Dispute arising from or relating to Motorola’s intellectual property rights must be decided by a court of competent jurisdiction, in accordance with Section 14.3 – Litigation, Venue, Jurisdiction below.

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14.3. Litigation, Venue, Jurisdiction. If the Dispute has not been resolved by mediation within sixty (60) days from the Notice of Mediation, either Party may submit the Dispute exclusively to a court in Cook County, Illinois, or in the case the Customer is the United States, a state agency, or local municipality, then the appropriate court in the State in which the Products and Services are provided. Each Party expressly consents to the exclusive jurisdiction of such courts for resolution of any Dispute and to enforce the outcome of any mediation.

15. General.

15.1. Compliance with Laws. Each Party will comply with applicable laws in connection with the performance of its obligations under this Agreement, including that Customer will ensure its and its Authorized Users’ use of the Products complies with law (including privacy laws), and Customer will obtain any FCC, FAA, and other licenses or authorizations (including licenses or authorizations required by foreign regulatory bodies) required for its and its Authorized Users’ use of the Products. Motorola may, at its discretion, cease providing or otherwise modify Products (or any terms related thereto in an Addendum or Proposal), in order to comply with any changes in applicable law.

15.2. Audit; Monitoring. Motorola will have the right to monitor and audit use of the Products, including an audit of total user licenses credentialed by Customer for any Licensed Software or SaaS Products, which may also include access by Motorola to Customer Data and Service Use Data. Customer will provide notice of such monitoring to its Authorized Users and obtain any required consents, including individual end users, and will cooperate with Motorola in any monitoring or audit. Customer will maintain during the Term, and for two (2) years thereafter, accurate records relating to any licenses granted under this Agreement to verify compliance with this Agreement. Motorola or a third party (“Auditor”) may inspect Customer’s and, as applicable, Authorized Users’ premises, books, and records.

Motorola will pay expenses and costs of the Auditor, unless Customer is found to be in violation of the terms of the Agreement, in which case Customer will be responsible for such expenses and costs. In the event Motorola determines that Customer’s usage of the Licensed Software or SaaS Product exceeded the number of licenses purchased by Customer at a given time, Motorola may invoice Customer for the additional licenses used by Customer, pro-rated for each additional license from the date such license was activated, and Customer will pay such invoice in accordance with the payment terms in the Agreement.

15.3. Assignment and Subcontracting. Neither Party may assign or otherwise transfer this Agreement without the prior written approval of the other Party. Motorola may assign or otherwise transfer this Agreement or any of its rights or obligations under this Agreement without consent (a) for financing purposes, (b) in connection with a merger, acquisition or sale of all or substantially all of its assets, (c) as part of a corporate reorganization, or (d) to a subsidiary corporation. Subject to the foregoing, this Agreement will be binding upon the Parties and their respective successors and assigns. Motorola may subcontract any of the work, but subcontracting will not relieve Motorola of its duties under this Agreement.

15.4. Waiver. A delay or omission by either Party to exercise any right under this Agreement will not be construed to be a waiver of such right. A waiver by either Party of any of the obligations to be performed by the other, or any breach thereof, will not be construed to be a waiver of any succeeding breach or of any other obligation. All waivers must be in writing and signed by the Party waiving its rights.

15.5. Severability. If any provision of the Agreement is found by a court of competent jurisdiction to be invalid, illegal, or otherwise unenforceable, such provision will be deemed to be modified to reflect as nearly as possible the original intentions of the Parties in accordance with applicable law. The remaining provisions of this Agreement will not be affected, and each such provision will be valid and enforceable to the full extent permitted by applicable law.

15.6. Independent Contractors. Each Party will perform its duties under this Agreement as an independent contractor. The Parties and their personnel will not be considered to be employees or agents of the other Party. Nothing in this Agreement will be interpreted as granting either Party the right or authority to make commitments of any kind for the other. This Agreement will not constitute, create, or be interpreted as a joint venture, partnership, or formal business organization of any kind.

15.7. Third-Party Beneficiaries. The Agreement is entered into solely between, and may be enforced only by, the Parties.

Each Party intends that the Agreement will not benefit, or create any right or cause of action in or on behalf of, any Porterville PD January 9
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Motorola Solutions Confidential Restricted

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entity other than the Parties. Notwithstanding the foregoing, a licensor or supplier of third-party software included in the software Products will be a direct and intended third-party beneficiary of this Agreement.

15.8. Interpretation. The section headings in this Agreement are included only for convenience The words “including” and “include” will be deemed to be followed by the phrase “without limitation”. This Agreement will be fairly interpreted in accordance with its terms and conditions and not for or against either Party.

15.9. Notices. Notices required under this Agreement to be given by one Party to the other must be in writing and either personally delivered or sent to the address provided by the other Party by certified mail, return receipt requested and postage prepaid (or by a recognized courier service, such as FedEx, UPS, or DHL), and will be effective upon receipt.

15.10. Cumulative Remedies. Except as specifically stated in this Agreement, all remedies provided for in this Agreement will be cumulative and in addition to, and not in lieu of, any other remedies available to either Party at law, in equity, by contract, or otherwise. Except as specifically stated in this Agreement, the election by a Party of any remedy provided for in this Agreement or otherwise available to such Party will not preclude such Party from pursuing any other remedies available to such Party at law, in equity, by contract, or otherwise.

15.11. Survival. The following provisions will survive the expiration or termination of this Agreement for any reason: Section

3.5 – Customer Obligations; Section 4.6 – Effect of Termination or Expiration; Section 5 – Payment and Invoicing; Section 7.9 – Warranty Disclaimer; Section 7.10 - Additional Warranty Exclusions; Section 8.3 – Customer Indemnity; Section 9 – Limitation of Liability; Section 10 – Confidentiality; Section 11 – Proprietary Rights; Data; Feedback; Section 13 – Force Majeure; Delays Caused by Customer; Section 14 – Disputes; and Section 15 – General.

15.12. Entire Agreement. This Agreement, including all Addenda, and Proposals, constitutes the entire agreement of the Parties regarding the subject matter hereto, and supersedes all previous agreements, proposals, and understandings, whether written or oral, relating to this subject matter. This Agreement may be executed in multiple counterparts, and will have the same legal force and effect as if the Parties had executed it as a single document.

The Parties may sign in writing or by electronic signature. An electronic signature, facsimile copy, or computer image of a signature, will be treated, and will have the same effect as an original signature, and will have the same effect, as an original signed copy of this document. This Agreement may be amended or modified only by a written instrument signed by authorized representatives of both Parties. The preprinted terms and conditions found on any Customer purchase order, acknowledgment, or other form will not be considered an amendment or modification or part of this Agreement, even if a representative of each Party signs such document.

The Parties hereby enter into this MCA as of the Effective Date.

Motorola Solutions, Inc. Customer: _______________________ By: ______________________________ By: ______________________________ Name: ___________________________ Name: ____________________________ Title: ____________________________ Title: _____________________________ Date: ____________________________ Date: _____________________________ Item No. 4.

CITY COUNCIL AGENDA – FEBRUARY 17, 2026
SUBJECT: Authorization to Purchase Playground Surfacing for Fallen Heroes Park SOURCE: Parks and Leisure Services
COMMENT: The Parks and Leisure Services Department utilizes Community Development Block Grant (CDBG) Park Improvement Funds to purchase park amenities on an annual basis, as funding permits. This funding source requires that projects be located within an eligible census tract. Eligible City parks include Murry Park, Zalud Park, and Fallen Heroes Park.

Installation of new playground surfacing at Fallen Heroes Park is recommended for this year’s funding for ADA compliance purposes. The proposed project would replace existing tile surfacing that has experienced wear, separation, and movement since the park opened in 2014. Replacing the existing surface with pour-in-place surfacing will improve playground safety, provide consistent impact protection, and create a seamless, durable surface designed to withstand high levels of use. This improvement supports continued safe and reliable use of the playground while protecting the City’s long-term investment in park infrastructure.

The proposed project scope includes demolition of existing playground tiles and the supply and installation of pour-in-place surfacing for two play areas totaling approximately 6,300 to 6,400 square feet. Four vendors previously utilized by the City for playground equipment and surfacing purchases were contacted to provide quotes. All vendors are members of government cooperative purchasing programs, which streamline procurement and provide cost-effective purchasing options for public agencies. Three vendors responded to the request for quotes and provided proposals that included the full project scope:

Kompan — $154,140.68
GameTime — $156,638.28
Ross Recreation — $227,178.50
Based on the evaluation of the proposals received, Kompan provided the lowest responsive quote that includes demolition, materials, installation, and applicable sales tax for the full scope of work.

Item No. 4.

At its February 5, 2026 meeting, the Parks and Leisure Services Commission voted unanimously to recommend proceeding with the Fallen Heroes Park surfacing project utilizing available CDBG Park Improvement Funds.

The recommended not-to-exceed amount includes the Kompan base proposal of $154,140.68, plus a ten percent (10%) contingency to address unforeseen site conditions or minor scope adjustments that may arise during demolition and installation. Implementation of this project is contingent upon compliance with applicable CDBG program requirements and the availability of current and future funding allocations through the CDBG Park Improvement Funds.

RECOMMENDATION: That the City Council authorize the purchase and installation of playground surfacing for Fallen Heroes Park from Kompan in an amount not to exceed $169,554.75, which includes a ten percent (10%) contingency, subject to the availability of Community Development Block Grant (CDBG) Park Improvement Funds.

ATTACHMENTS: 1. GameTime Quote

2. Kompan Quote

3. Ross Quote
Appropriated/Funded:

Review By:

Department Director:

Donnie Moore, Deputy City Manager
Final Approver: Fernando Gabriel-Moraga, Chief Deputy City Clerk Porterville City of
Attn: Amy Graybehl
291 North Main Street
Porterville, CA 93257
United States
[email protected]
Ship to Zip 93257
Quantity Part # Description Unit Price Amount
1 57957 GT-Impax - 2-5 Playground- 2,406 SQ FT EnduraFlexQuote includes 2,406 sf of EnduraFlex with a color mix of 50% Black and 50% Standard Color TBD with AROMATIC urethane binder.

Standard colors include Blue, Green, Red, and Beige.

Quote includes a 2.0" system comprised of a 1.5" cushion layer and a 0.5" wear layer accounting for up to a 4' fall height.
$43,480.00 $43,480.00
1 57957 GT-Impax - 5-12 Playground 3,916 SQ FT EnduraFlexQuote includes 3,916 sf of EnduraFlex with a color mix of 50% Black and 50% Standard Color TBD with AROMATIC urethane binder.

Standard colors include Blue, Green, Red, and Beige.

Quote includes a 2.5" system comprised of a 2.0" cushion layer and a 0.5" wear layer accounting for up to a 5' fall height
$73,896.00 $73,896.00
1 OPTION GT-Impax - Above pricing was calculated with one mobilization with both areas being completed at the same timePlease add additional cost of $6,333.00 if you need a second mobilization for this project. 1 NOTES GT-Impax - -
Inclusions
Quote is valid for 30 days.

Quote includes all applicable taxes, licenses, and processing fees.

Quote includes Prevailing Wages.

Quote assumes favorable access with install location within 50 lineal feet of box truck staging area.

Quote assumes any adjacent sprinklers or irrigation will be shut off at least 24hrs prior to our crew's arrival on site.

Quote includes one (1) mobilization.

Quote does not include:
- Bonds (Rate: 2.5%)
- Security fencing
- Dumpster
- Site prep
- Subbase prep
1 INSTALL GT-Impax - Demo of existing TilesIncludes haul off$26,000.00 $26,000.00 Contract: OMNIA #2017001134 Sub Total $143,376.00
Total $143,376.00
Comments
OMNIA CONTRACT 2017001134
JP/hd

C/O MRC
PO Box 225250
San Francisco, CA 94122
Ph: 800-235-2440
Em: [email protected]
Web: www.mrcrec.com
02/03/2026
Quote #
120282-02-01
CA Porterville City of Fallen Heroes Park Improvements - Surfacing

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NOTES: It is the customer’s responsibility to verify total square footage of materials.

Poured in place must be installed on asphalt, concrete or crushed stone surfacing.

Grading and base preparation of area is required prior to installation of above surfacing.

Base must meet GTImpax Architectural Specifications.

All ground preparation is the responsibility of the customer.

Customer must be on site at time of delivery.

Customer is responsible for overnight security of the site. A large turning area is required for access by tractor/trailer.

This quotation is subject to policies in the current GameTime Park and Playground Catalog and the following terms and conditions. Our quotation is based on shipment of all items at one time to a single destination, unless noted, and changes are subject to price adjustment. Purchases in excess of $1,000.00 to be supported by your written purchase order made out to GAMETIME, c/o MRC. Kindly issue one order for the equipment and a separate order for surfacing and/or equipment installation services. Customer is responsible for any required permits and fees pertaining to such permits.

PRICING/PAYMENT: Pricing f.o.b. factory, firm for 30 days from date of quotation. Payment terms: Purchase order made payable to GameTime.

Net 30 days for tax supported governmental agencies. A 1.5% per month finance charge will be imposed on all past due accounts. Equipment shall be invoiced separately from other services and shall be payable in advance of those services and project completion. Retainage not accepted.

SHIPMENT: Order shall ship within 30-45 days after GameTime's receipt and acceptance of your purchase order, color selections, approved submittals, and receipt of deposit, if required.

FREIGHT CHARGES: Prepaid and added at time of invoicing.

TAXES: State and local taxes, if applicable, will be added at time of invoicing unless a tax exempt certificate is provided at the time of order entry.

RECEIPT OF GOODS: Customer shall receive, unload and inspect goods upon arrival, noting any discrepancies on the Delivery Receipt prior to written acceptance of the shipment.

EXCLUSIONS: Unless specifically included, this quotation excludes all site work and landscaping; removal of existing equipment; acceptance of equipment and off-loading; storage of goods prior to installation; equipment assembly and installation; borders and drainage provisions.

TO ORDERr: Please complete the acceptance portion of this quotation and provide color selections, purchase order copy and other key information requested. Acceptance of this proposal indicates your agreement to the terms and conditions stated herein.

REQUIRED INFORMATION WITH ORDER: Is GameTime playground equipment being purchased with this Order?_____________________ If so, order number:_____________________________________________________________________ Who is installing playground equipment?_________________________________________________ Who is responsible for sub-base for poured-in-place surfacing?___________________________ Contact Name:___________________________________________________________________________ Contact Phone:__________________________________________________________________________

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Acceptance of quotation: (ALL INFORMATION REQUIRED)
Accepted By (printed): ________________________________ P.O. No: ___________________________________ Signature: _____________________________________________ Date: ______________________________________ Title: __________________________________________________ Phone: _____________________________________ Email:_________________________________________________ Facsimilie: _________________________________ Purchase Amount: $143,376.00
Order Information: (ALL INFORMATION REQUIRED)
Bill To: ________________________________________________ Ship To: ____________________________________ Bill To Contact: ________________________________________ Ship To Contact: ___________________________ Bill To Email:___________________________________________ Ship To Email: ______________________________ Bill To Phone: _________________________________________ Ship To Phone: (Office):______________________ (Cell):________________________
Bill to Address: _________________________________________ Ship To Address: _____________________________ Bill To City, State, Zip: __________________________________ Ship To City, State, Zip: ________________________ SALES TAX EXEMPTION CERTIFICATE #:_____________________________________________ (PLEASE PROVIDE A COPY OF CERTIFICATE)
Quote prepared by: Jennifer Peterson/hd

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City of Porterville
291 N. Main Street
Donnie Moore
Porterville, CA 93257
Email
Sales Representative
[email protected]
Doris Harpain
Quote No.

SURFACING ONLY
US-PIP-50-50-
CUSTOM
Supply and Install Pour In Place Surfacing 6,380 Sq. Feet 28.72 23.00 141,089.87 50/50 Rainbow Green/Black with Aromatic Binder
Area 1: 4050 sq. ft. at 2.25" depth for a 5' CFH
Area 2: 2330 sq. ft. at 3.50" depth for a 8' CFH
Subbase is existing concrete and assumes concrete
is in good condition.

NOTES
Please read attached General Assumptions and
Exclusion document for information on
Install/Sitework.

Excludes sitework, products, & services not listed.

Assumes site to be accessible & install ready.

Assumes concrete base will be surfacing ready.

Description Retail Price Discount Net Price
Subtotal - Surfacing 183,233.60 42,143.73 141,089.87
Total USD Excl. Tax 141,089.87

9.25% Tax 13,050.81
Total USD Incl. Tax 154,140.68
Payment Terms 50% Prepayment , 50% Net 30 days
Kompan California, Inc. | 22431 Antonio Parkway, Ste B160-426 | Rancho Santa Margarita, CA 92688 | USA | Phone No. 1-800-426-9788 E-Mail [email protected] | www.KOMPAN.us
SWIFT Code NDEAUS3N (Nordea Bank, NY | Bank Account No. USD 718 155 3001 | Routing No. 026010786)

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City of Porterville
291 N. Main Street
Donnie Moore
Porterville, CA 93257
Email
Sales Representative
[email protected]
Doris Harpain
Quote No.

Document Date
SP162996-2
01/22/2026
Sales Proposal
Phone No. 559-977-2656 / 800-426-9788
Expiration Date 03/23/2026
Project Name US345091 surfacing for existing play area
Customer No. C0018761
Installation Site Address
Fallen Heroes Park
336 Chase Ave
Porterville, CA 93257
Kompan California, Inc. | 22431 Antonio Parkway, Ste B160-426 | Rancho Santa Margarita, CA 92688 | USA | Phone No. 1-800-426-9788 E-Mail [email protected] | www.KOMPAN.us
SWIFT Code NDEAUS3N (Nordea Bank, NY | Bank Account No. USD 718 155 3001 | Routing No. 026010786)

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City of Porterville
291 N. Main Street
Donnie Moore
Porterville, CA 93257
Email
Sales Representative
[email protected]
Doris Harpain
Quote No.

Document Date
SP162996-2
01/22/2026
Sales Proposal
Phone No. 559-977-2656 / 800-426-9788
Expiration Date 03/23/2026
Project Name US345091 surfacing for existing play area
Customer No. C0018761
Note that the color and texture of products and surfacing made with recycled content are subjected by the differences from the used recycled raw materials. Therefore, minor differences in the appearance and texture can occur.

Applicable sales tax will be added unless a valid tax exemption certificate is provided. This amount is only an estimate of your tax liability.

Your acceptance of this proposal constitutes a valid order request and includes acceptance of terms and conditions contained within this Master Agreement, which is hereby acknowledged.

Acceptance of this proposal from KOMPAN is acknowledged by issuance of an order confirmation by an authorized KOMPAN representative.

Prices in this quotation are good until expiration date, shown in the top of this document. After that date, this proposal may be withdrawn.

Prevailing Wage and Payment & Performance Bonds are not included unless stated in body of Sales Proposal. If Payment & Performance Bonds are needed, add 2.2% of the entire sales proposal.

This information required for order placement:

Accepted By (Please Print): __________________________________________________ Accepted By (Title): __________________________________________________________ Accepted By (signature): ____________________________________________________ Date: ________________________________________________________________________ Date Equipment needed on site: __________________________________ Bill To: _______________________________________________________ Ship To: ____________________________________________________________ Address: _____________________________________________________ Address: ___________________________________________________________ City, State, Zip: ______________________________________________ City, State, Zip: _____________________________________________________ Contact: _____________________________________________________ Contact: ____________________________________________________________ Contact Email: _______________________________________________ Contact Email: ______________________________________________________ Contact Phone (Office): _____________________________________ Contact Phone (Office): ____________________________________________ Contact Phone (Cell): ______________________________________________ SALES TAX EXEMPTION CERTIFICATE #: ____________________________________________________________ (PLEASE PROVIDE A COPY OF CERTIFICATE)
Kompan California, Inc. | 22431 Antonio Parkway, Ste B160-426 | Rancho Santa Margarita, CA 92688 | USA | Phone No. 1-800-426-9788 E-Mail [email protected] | www.KOMPAN.us
SWIFT Code NDEAUS3N (Nordea Bank, NY | Bank Account No. USD 718 155 3001 | Routing No. 026010786)

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City of Porterville
291 N. Main Street
Porterville, California 93257
Shipping Address:

Fallen Heroes Park
336 Chase Ave
Porterville, California 93257
Quote Date: 1/16/26
Expiration Date: 4/16/26
100 Brush Creek Rd, #206, Santa Rosa, CA 95404 • 707.538.3800 • www.rossrec.com • CA Contractors License #520752 • OR Contractors License #186870 • Tax ID #68-0103540 • DIR 1000003500

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Opportunity Name Lead Time Payment terms
Fallen Heroes Surfacing 6-8 weeks

QTY PRODUCT DESCRIPTION UNIT PRICE SUBTOTAL

1.00 Demolition Demolition and disposal of 6325 sqft of existing rubber tile surfacing over (2) sites $35,835.00 $35,835.00

1.00 PIP Rubber
Surface America ‘PlayBound’ Poured-In-Place Rubber surfacing materials:
~ Square Footage: 6325 total sf (per takeoff provided; 3,875 sf + 2,450 sf) ~ Thickness: 2.75” (2-5 Area) & 4.25" (5-12 area)
~ Binder: Aromatic Urethane
~ Color: 50% Color & 50% Black speckled mix (Colors TBD) * Rubber surfacing will follow contour of existing concrete sub-base and be 2.75" & 4.25" thick throughout.
* Any change to color, thickness, square footage or binder type may require a change order.
* It is the responsibility of the General Contractor to verify all colors and square footage prior to placing an order. Any changes will require a revised quote and may result in a price increase.
* Thicknesses quoted to meet or exceed industry standards for ASTM testing (1000 HIC/200 GMax) and comply with IPEMA certification requirements. $102,827.00 $102,827.00

1.00 Install - Rubber
Surfacing
Installation of 6325 total square feet of Surface America ‘PlayBound’ Poured-inPlace rubber surfacing at 2.75" & 4.25" thicknesses by a manufacturer certified installer.

Price does not include drainage, design work or inspections. Surfacing will be installed to follow slope of the existing sub-base and thickness of safety surfacing quoted to be kept consistent. Surfacing will not be installed thicker over drains unless requested. Please advise if surfacing is to be installed in any other manner so quote can be adjusted.
* Installations over 2000 sf may have seams in the finished surface. * Does not include security or temporary fencing to protect surfacing during installation and minimum 24 hour cure time after installation is complete. If security/fencing is to be provided by Ross Recreation a change order will be required.
$72,640.00 $72,640.00
Totals
County/ City Tax (Tulare County/ Porterville 9.2500 %) Materials $102,827.00 Sales Tax $9,511.50
Labor/ Fees $108,475.00
Freight $6,365.00
Total $227,178.50

CONTRACT
100 Brush Creek Rd #206, Santa Rosa, CA 95404
Casey Hilbert
707.538.3800 | (831) 689-9110
[email protected]
Contract #: 2026-38172
Quote #: 00049442
Quote Name: Tile Replacement - PIP Rubber Surfacing
Quote Total: $227,178.50
100 Brush Creek Rd, #206, Santa Rosa, CA 95404 • 707.538.3800 • www.rossrec.com • CA Contractors License #520752 • OR Contractors License #186870 • Tax ID #68-0103540 • DIR 1000003500

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Notes to Customer

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Fallen Heroes Park Updates
Ross Recreation Equipment Contract Document
PREPARED FOR:

City of Porterville
291 N. Main Street
Porterville, California 93257
GENERAL TERMS:

Thank you for choosing Ross Recreation Equipment for your project. This document outlines the arrangements for your selected products, labor and services. It will serve as a Contract Agreement (“Contract”) between City of Porterville (“Customer”) and Ross Recreation Equipment (“Ross Recreation”). All arrangements described in this Contract will be confirmed by returning your sig ned Contract Agreement no later than 4/16/26.

PLEASE NOTE: This contract does not include, offload, payment and performance bonds, engineering calculations, security, storage, permits, inspections or any other materials or labor unless specifically noted and outlined on this contract. Unless noted, freight costs are based on semi-truck access and do not include a lift-gate. The freight carrier and driver will not offload the shipment. You will need a forklift or similar equipment to offload equipment.

Your purchase is subject to the terms and conditions of this contract. Approval of this contract agrees to those terms.

This Contract contains the entire agreement between Ross Recreation and the Customer and takes precedence over all previous quotations, estimates and agreements. No changes, amendments or modifications of this Contract shall be valid unless made in writing and signed and agreed to by both parties.

Ross Recreation coordinates the ordering, production and shipment of materials. Customer and site readiness is a critical component of shipping coordination. If project and/or site readiness changes after materials are already produced, neither th e manufacturer nor Ross Recreation, can hold and store such materials. Once materials ship, the materials will be invoiced based on customer's terms. Payment for materials is required regardless of installation status.

Deposits may be required before an order can be placed depending on customer credit terms. Credit terms are established by Ross Recreation and for this order are as follows: . Pay when paid by the Owner is not accepted as alternative payment terms. • First Deposit Due with Signed Contract: $0.00
If ordering materials after 4/16/26, please contact your sales representative for current pricing. Ross Recreation cannot hold pricing past the stated Expiration Date on this quote. To secure current pricing, Ross Recreation will require the following:
• Purchase Order (PO), signed quote or executed contract with approval for the order. • Deposit, if required by credit terms.
• Color selections and/or approved submittals.
• Acceptance of delivery when materials or equipment are ready to ship from the respective manufacturer/s. Products cannot be held nor stored by Ross Recreation nor the manufacturer/s.

If this quote is for a bid, it is the responsibility of the General Contractor to adjust and increase their bid pricing to ac commodate the project timeline if materials are needed after the expiration date on the provided quote and/or Ross Recreation's scope of work is expected to be completed after the expiration date on the provided quote.

Sales tax rates will be charged and determined by the Department of Tax and Fee Administration at the time of shipping, not t he order date. Any changes to the City/County tax rate and/or a change to the ship to address may affect the final total due on this contract. Customers will be required to pay for any changes to sales taxes. For this order, the sales tax rate was calculated using: (Tulare County/ Porterville 9.2500 %).

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1. PRE-DELIVERY INSTRUCTIONS:

The contractor must notify Ross Recreation of any requested delivery changes at least two (2) weeks prior to shipment. If the delivery address on the contract is not correct, please contact our office immediately as a re-consignment fee may be added if materials ship and the delivery address is changed. If Ross Recreation is not installing your equipment, you are responsible for offloading and having equipment for offloading the shipment (i.e. - forklift or similar); the truck driver is not obligated to offload your shipment. If Ross Recreation is installing your equipment, the installers will offload the equipment. It is your responsibility to mark all underground utilities before installation (call USA North, 1-800-227-2600).

2. DELIVERY INSTRUCTIONS:

Make sure the materials and quantities match the freight bill/Bill of Lading (BOL) you are signing to ensure you are receivin g a complete and intact shipment. Make sure all pieces you are receiving are correctly addressed to the project and site, as truc ks carry multiple shipments. Any shortages or visible damage must be noted on both copies of the freight bill/Bill of Lading (BOL), and both copies signed. Jointly inspect each delivered piece for signs of damage (i.e. torn packaging, punctures, etc.) with t he driver.

Notations on the freight bill/Bill of Lading (BOL) should be as detailed as possible to avoid controversy at a later date if a claim is necessary. Taking photos of any damaged packaging is highly recommended for documentation.

2. POST-DELIVERY INSTRUCTIONS:

After receipt of order, inventory your shipment. All shortages must be reported within thirty (30) days of receiving your order. When inspecting the equipment, please minimize the amount of tearing of the packaging and do not dispose of packaging. If conce aled damage is found, a Carrier inspection must take place within fifteen (15) days from the time of delivery to protect your rights as the Consignee. Store your equipment in a safe and secure location before installation. Returns are subject to a restocki ng fee. Credit on returns is contingent upon credit issued from the manufacturer. Materials must be packaged well and received at the manufacturer in new and resalable condition.

3. DELAY:

Ross Recreation shall be excused for any delay in completion of the contract caused by acts of God, acts of the Owner or Contractor or the Owner’s or Contractor's agent, employee or independent contractor, weather, labor trouble, acts of public utilities, public bodies or inspectors, extra work, failure of the Owner or Contractor to make progress payments promptly, or other contingenci es unforeseeable by or beyond the reasonable control of Ross Recreation.

4. CONTRACT, PLANS AND SPECIFICATIONS:

The contract, plans and specifications are intended to supplement each other. In case of conflict, the specifications shall c ontrol the plans, and the provisions of this contract shall control both. The Project will be constructed according to the plans an d specifications and any addenda, which have been signed by the parties hereto.

5. CHANGE ORDERS:

Should the Contractor, Owner, inspector or other person direct any modification or addition to the work covered by this contr act, the contract price shall be adjusted accordingly. Modifications or additions to the work shall be executed only when a contra ct Change Order has been signed by both the Contractor and/or Owner and Ross Recreation. The change in the contract price caused by such contract Change Order shall be as agreed and approved in writing. If the parties are not in agreement as to the chang e in Contact Price, then Ross Recreation's actual cost for all labor, materials, subcontracts and costs associated with the change in scope, plus Ross Recreation's fee of twenty-five percent (25%) shall be the change in the final contract price and final amount due.

Ross Recreation shall promptly notify the Contractor or Owner of (1) a site differing materially from those indicated in this contract, (b) unknown physical conditions differing materially from those originally encountered and generally recognized as inherent in the work of the character provided for in this contract, or (c) any additional materials needed to complete the agreed upon scope of work. Any expenses incurred due to such conditions shall be paid for by Contractor or Owner as added work as outlined above.

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6. RIGHT TO STOP WORK:

Ross Recreation shall have the right to stop work if any payment is not made under this Agreement and set credit terms. Ross Recreation may keep the job idle until all payments due are received. In the alternative, Ross Recreation may, at its option, terminate the contract and recover from the Contractor or Owner payment for all work executed to the date of such termination.

7. SITE CONDITIONS:

Installation price quoted for favorable working conditions. If rock, poor soil conditions, a high-water table, unknown obstructions (ie - old footings, concrete, pipes, conduits, etc), and/or other unforeseen site conditions exist requiring additional materials and labor, additional charges may be incurred. Ross Recreation is not responsible for any additional costs or delays caused by unforesee n site conditions, including but not limited to contaminated soil, hidden utilities, archaeological findings, or other site conditions.

8. EXCLUSIONS/CLARIFICATIONS:

Permits, permit fees, licenses, inspections, site work, and any materials or labor unless specifically quoted and included in the approved scope of work are excluded.

Mobilization: Labor quoted by Ross Recreation is for one move-in and one move-out mobilization. Delays and/or multiple mobilizations due to inadequate site prep, project delays, or other reasons will require an additional mobilization fee by Ro ss Recreation.

Site Access: Customer must ensure that the site may be accessed by large machinery or equipment (i.e. a Bobcat tractor, lift, etc.) for use of moving equipment, footing excavation, and performing required installation work. Site access must be free from cur bs, concrete walkways, fencing, plantings, etc. If such conditions exist, Ross Recreation will do our best to gain access with minimal damage but will not be responsible for needed repairs made due to limited access to the site.

Labor/Installation: Ross Recreation will provide materials and installation (if applicable and quoted) only as quoted and per each manufacturer’s installation specifications, guidelines, and standard footing details. Installation includes the layout of the equipment, post-footing excavation based on the manufacturer’s standard footing details and specifications, concrete for footings, and complete assembly/installation of the purchased materials unless stated otherwise.

Underground Utilities: Services for underground utilities that are not marked by USA or other location services are not the responsibility of Ross Recreation. If utilities are inadvertently affected and damaged during the installation and completion of Ross Recreation's scope of work, Ross Recreation is not liable for repair nor any associated repair costs incurred by footing and/ or excavation work. Scan/X-ray services prior to the start of work to better identify utilities is highly recommended.

The correct and determined location of the equipment/structure(s) is the sole responsibility of the owner or designated archi tect, engineer or designer of the project. If the relocation of the equipment/structure(s) is required due to unknown site conditio ns, permits, project approvals or other occurrences, additional costs may be incurred for re-mobilization, new site considerations and conditions and/or other project specifics.

Existing ground cover or surfacing materials interfering with the installation will require a change order to include removal and/or disposal of materials. Landscape repairs are excluded, including irrigation or/and lines interfering with installation.

Third-party playground equipment inspection/certification to be completed independently from this contract and by others.

Project Security: Ross Recreation requires that the customer provide a secure site for the materials and installation of equi pment and surfacing. Ross Recreation is not responsible for providing site security nor safeguarding the worksite and providing materials against theft, vandalism, or other criminal activities unless specifically included in the scope of work. Any costs are the responsibility of the customer/Owner.

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For rubberized surfacing installations, Ross Recreation will require the use of temporary cyclone fencing or a security guard for the curing period following the installation of the rubberized surfacing. If fencing or security is declined, Ross Recreation will require a waiver form provided and signed by the customer accepting liability for securing the site during the surfacing cure time of f ortyeight hours.

Ross Recreation excludes any work or items not explicitly listed in the ordered quote and scope of work or otherwise included by reference in this contract. Any additional materials and/or work requested shall be subject to a separate agreement or Change Order.

9. CLEAN-UP:

If Ross Recreation is installing your equipment, upon completion of work, Ross Recreation will remove debris and surplus mate rial created by its operation on Owner's property and leave the area where the construction occurred in a neat and broom clean condition.

Off haul of spoils from footings or other construction work is excluded from Ross Recreation's scope of work unless otherwise noted. The customer is to provide a location for spoils to be stored/distributed on-site. If spoils are to be removed from the site, Ross Recreation must be notified and included in the agreed scope of work.

10. ARBITRATION:

Any controversy arising out of this contract, construction of the project referred to in this contract or regarding the inter pretation of this contract, or any subcontract or sub-subcontract is subject to arbitration. Arbitration shall be had in accordance with the applicable rules of the American Arbitration Association which are in effect at the time the Demand for Arbitration is filed.

11. ATTORNEY FEES:

In the event, the parties hereto become involved in litigation arising out of this contract, or the performance or breach thereof, the court or arbitrator, in such litigation, or in separate suit, shall award reasonable costs, expenses , and attorney's fees to the prevailing party. The court or arbitrator shall not be bound by any court fee schedule and shall award the full amount of cos ts, expenses, and attorney's fees incurred in good faith.

12. ASSIGNMENT:

Neither party may assign this contract without the written consent of the other party.

13. HAZARDOUS MATERIALS:

Unless specifically called out in the contract, this contract does not contemplate the removal or disturbance of asbestos, lead, mold or other hazardous material. The Contractor or Owner warrants that no such material is present. In the event that such material is encountered, Ross Recreation shall stop work immediately and will not start work again until such hazardous materials are clear of the site.

14. NON UNION CONTRACTORS:

Ross Recreation will provide labor using a subcontractor for all installation and labor quoted. Neither Ross Recreation nor our subcontractors are signatory to any unions; however compliance with prevailing wage rate requirements will occur in compliance with the Department of Industrial Relations (DIR) guidelines. If union enrollment is required by Ross Recreation's subcontractor and they are able, willing and agree to the enrollment for completion of this project, Ross Recreation will require a change order to cover the costs on a per project enrollment and additional wage/benefit requirements.

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Porterville City CouncilFebruary 17, 2026

Porterville City Council
February 17, 2026