Agenda packet — Portola City Council, May 11, 2022

RESOLUTION NO. 2504

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PORTOLA

AUTHORIZING PAYMENT OF CLAIMS FOR THE PERIOD
APRIL 23, 2022 THROUGH May 06, 2022.

ACCOUNTS PAYABLE
CHECK NUMBERS: 43845-43875

PAYROLL
CHECK NUMBERS: 17081-17082

WHEREAS, the City Council of the City of Portola has been fully advised that all such claims and demands are legal obligations of the City; and, WHEREAS, the City Council has fully considered the claims and money demands and payment thereof as set forth below and in "Exhibit A" attached hereto and incorporated herein.

ACCOUNTS PAYABLE: $ 51,706.12
PAYROLL: $ 16,909.36
TOTAL: $ 68,615.48

NOW THEREFORE BE IT RESOLVED THAT all claims and demands represented are just and proper and legal demands or claims against the City of Portola, and the payment of any such demands is approved and authorized.

PASSED, APPROVED AND ADOPTED this 11th day of May, 2022 by the following vote:

AYES:

NOES:

ABSTAIN:

ABSENT:

Pat Morton, Mayor
ATTEST:

Tara Kindall, Deputy City Clerk
I, Tara Kindall, Deputy City Clerk of the City of Portola, do hereby certify that the above and foregoing Resolution was duly passed and adopted by the City Council at the City of Portola Regular meeting thereof held on March 23, 2022.

Tara Kindall, Deputy City Clerk
5/05/2022 1:24 PM DIRECT PAYABLES CHECK REGISTER PAGE: 1 PACKET: 00049 AP RUN 5.11.2022
VENDOR SET: 01 CITY OF PORTOLA **** CHECK LISTING ****
BANK: PC POOLED CASH - PLUMAS

I-202205050273 ACETLENE/OXYGEN R 5/11/2022 217.20 043845 217.20 0008 ALWAYS ANSWER
I-202205050276 800 NUMBER R 5/11/2022 49.47 043846 49.47 0015 AMERIGAS
I-202205050283 SOUTH SIDE FIRE HALL PROPANE R 5/11/2022 811.45 043847 811.45 0052 CITY OF PORTOLA
I-202205050255 CITY WATER/SEWER BILLS R 5/11/2022 2,566.36 043848 2,566.36 *VOID* 043849 VOID CHECK V 5/11/2022 043849 **VOID**
0078 ENCOMPASS
I-202205050278 XEROX COPIES R 5/11/2022 158.71 043850 158.71 0090 GRAINGER
I-202205050266 MATERIALS & SUPPLIES R 5/11/2022 33.87 043851 33.87 0101 HUNT & SONS, INC.

I-202205050254 FUEL CHARGES R 5/11/2022 3,415.11 043852 3,415.11 0103 IEDA
I-202205050271 LABOR RELATIONS CONSULTING R 5/11/2022 237.00 043853 237.00 0105 INTERMOUNTAIN DISPOSAL
I-202205050281 REFUSE COLLECTION R 5/11/2022 915.29 043854 915.29 0111 JEFFERSON SUPPLY COMPANY
I-202205050265 WATER/SEWER LINE REPAIR R 5/11/2022 6,208.59 043855 6,208.59 0119 KELLY-MOORE PAINT COMPANY, INC
I-202205050256 BUILDING EXPENSE R 5/11/2022 677.69 043856 677.69 0132 LEWISPORT USA
I-202205050267 PARKS SIGNS R 5/11/2022 75.58 043857 75.58 0133 LIBERTY UTILITIES
I-202205050272 CITY ELECTRIC BILLS R 5/11/2022 8,454.39 043858 8,454.39 0141 MCI MEGA PREFERRED
I-202205050280 800 LONG DISTANCE R 5/11/2022 81.49 043859 81.49 5/05/2022 1:24 PM DIRECT PAYABLES CHECK REGISTER PAGE: 2 PACKET: 00049 AP RUN 5.11.2022
VENDOR SET: 01 CITY OF PORTOLA **** CHECK LISTING ****
BANK: PC POOLED CASH - PLUMAS

CHECK CHECK CHECK CHECK
VENDOR I.D. NAME TYPE DATE DISCOUNT AMOUNT NO# AMOUNT
------------------------------------------------------------------------------------------------------------------------------------ 0148 NAPA SIERRA
I-202205050259 MATERIALS & SUPPLIES R 5/11/2022 853.16 043860 853.16 0161 OPERATING ENGINEERS
I-202205050282 EMPLOYEE INSURANCE R 5/11/2022 11,016.00 043861 11,016.00 0175 PLUMAS ACE HARDWARE
I-202205050277 MATERIALS & SUPPLIES R 5/11/2022 1,689.08 043862 1,689.08 0185 PLUMAS SIERRA TELECOMMUNICAT
I-202205050270 CITY INTERNET SERVICES R 5/11/2022 382.00 043863 382.00 0187 POLLARDWATER
I-202205050261 SEWER MATERIALS & SUPPLIES R 5/11/2022 1,014.27 043864 1,014.27 0218 SILVER STATE ANALYTICAL
I-202205050260 WATER/WASTE WATER TESTING R 5/11/2022 1,805.00 043865 1,805.00 0231 SUCCEED.NET
I-202205050269 WEB HOSTING R 5/11/2022 67.85 043866 67.85 0233 SUNRISE ENVIRONMENTAL
I-202205050264 SEWER MAINT R 5/11/2022 938.00 043867 938.00 0253 US BANCORP
I-202205050257 CITY CREDIT CARD CHARGES R 5/11/2022 5,855.74 043868 5,855.74 0256 USA BLUE BOOK
I-202205050262 SEWER MATERIALS & SUPPLIES R 5/11/2022 174.70 043869 174.70 0260 VERIZON WIRELESS
I-202205050274 CITY CELL PHONES R 5/11/2022 342.60 043870 342.60 0260 VERIZON WIRELESS
I-202205050275 CITY LAND LINES R 5/11/2022 484.14 043871 484.14 0260 VERIZON WIRELESS
I-202205050279 LDWTP DATA PLAN R 5/11/2022 108.05 043872 108.05 0264 WESTERN NEVADA SUPPLY
I-202205050258 WATER LINE REPAIR R 5/11/2022 1,872.15 043873 1,872.15 0265 WHITE CAP READY-MIX
I-202205050263 SEWER LINE REPAIR R 5/11/2022 1,008.15 043874 1,008.15 5/05/2022 1:24 PM DIRECT PAYABLES CHECK REGISTER PAGE: 3 PACKET: 00049 AP RUN 5.11.2022
VENDOR SET: 01 CITY OF PORTOLA **** CHECK LISTING ****
BANK: PC POOLED CASH - PLUMAS

FUND PERIOD AMOUNT
-----------------------------------------
100 5/2022 8,833.28CR
207 5/2022 5,923.87CR
208 5/2022 2,338.58CR
501 5/2022 11,253.00CR
710 5/2022 8,100.05CR
720 5/2022 15,257.34CR
===========================================
ALL 51,706.12CR
TOTAL ERRORS: 0 TOTAL WARNINGS: 0
1 City of Portola
Minutes
Regular Meeting
April 27, 2022 06:00 PM
35 Third Ave Portola 96122
https://www.cityofportola.com/
Mayor Pat Morton • Mayor Pro Tem Tom Cooley • Councilmember Phil Oels • Councilmember Stan Peiler • Councilmember Bill Powers

1. Call to Order
The meeting was called to order at 6:00 pm by Mayor Pat Morton.

A. Pledge of Allegiance
Lead by Mayor Pat Morton
B. Roll Call

Present: Mayor Pat Morton, Mayor Pro Tem Tom Cooley, Councilmember Phil Oels, Councilmember Stan Peiler, Councilmember Bill Powers

2. Public Comments
The following members of the public spoke during public comment period Josh Hart - Spoke on US Forest Service issues
Ashlee Sims - Spoke on various topics

3. CITY COMMUNICATIONS
A. City Council Communications / Committee Reports
Councilmember Peilar discussed the community clean up program and his excitement for it to begin Councilmember Oels discussed recent fire safe activities and fire hazard reduction work - Reported on a conservation meeting on electric vehicle.

Councilmember Powers attended the Airport Land Use Commission meeting, and discussed the efforts on increasing the runway at Nervino to help with air attack fire fighting- Attended Juvenile Justice meeting and discussed various programs surrounding services for juveniles on up to 25 years old - Attended Lafco Meeting Mayor Morton attended the Lafco meeting and Beckwourth Fire meeting, where she reported on the fire department receiving new SCBA's
Mayor Pro-Tem Cooley reported on attending the Plumas Lafco budget meeting, and attended Plumas County Fire Safe Council meeting, outlining various grant opportunities - Attended Portola Fire Wise meeting and various LESSG meetings.

No Committee Reports but Interim Manager Kennedy announced a Green Waste program. Will post on the facebook page.

B. Staff Communications
Susan Scarlett reported on Incode software conversion update - Clarified on Senior Transit bus running in Portola, and confirmed short staffing county wide
C. City Manager Report
Interim City Manager reported on hiring a temp employee to pick up the duties due to the absence of City Clerk 2 4. Consent Agenda
A. Claims- Adopt Resolution No. 2503 authorizing payment of claims for the period of March 17, 2022 through April 22, 2022
Accounts Payable: $190,334.58
Payroll: $ 48,327.49
Total: $238,662.07
Void AP Check 43634 $1,482.00
Void AP Check 43664 $40.81
Councilmember Phil Oels motioned to approve. A second was made by Councilmember Stan Peiler. The roll call vote:

Aye Mayor Pat Morton Aye Mayor Pro Tem Tom Cooley Aye Councilmember Phil Oels Aye Councilmember Stan Peiler Aye Councilmember Bill Powers Ashlee Sims requested additional info on one of the items. Asked her to follow up on her request.

5. Public Comment - 2022/2023 Budget Preparation 2 of 2 Susan offered an update on the community engagement process for the budget process. Provided dates for the budget workshops.

Budget workshops May 18th, if a second is needed, May 25, and proposed budget will be submitted on June 3. Adoption of budget will be June 22nd.

No other public comment

6. Planwest Partners Inc Amendment
A.

Councilmember Phil Oels motioned to approve. A second was made by Councilmember Stan Peiler. The roll call vote:

Aye Mayor Pat Morton Aye Mayor Pro Tem Tom Cooley Aye Councilmember Phil Oels Aye Councilmember Stan Peiler Aye Councilmember Bill Powers Mayor Pro-Tem provided explanation on the need for the amendment Ashlee Sims and Josh Hart provided public comment.

7. Community Clean Up - State and Local Fiscal Recovery Funds (SLFRF) Consider the implementation of a onetime neighborhood / blight clean-up program using Federal American Rescue Plan Act (ARPA) funds. Mayor Pro Tem Tom Cooley motioned to approve. A second was made by Councilmember Phil Oels. The roll call vote:

Aye Mayor Pat Morton Aye Mayor Pro Tem Tom Cooley Aye Councilmember Phil Oels Aye Councilmember Stan Peiler Aye Councilmember Bill Powers Ashlee Sims provided public comment
Interim City Manager Kennedy clarified on the estimated budget

8. AVA Towing Contract Councilmember Stan Peiler motioned to approve. A second was made by Councilmember Bill Powers. The roll call vote:

Aye Mayor Pat Morton Aye Mayor Pro Tem Tom Cooley Aye Councilmember Phil Oels Aye Councilmember Stan Peiler Aye Councilmember Bill Powers No Public Comment

9. Intermountain Disposal Franchise Agreement Amendment No 2 Councilmember Phil Oels motioned to approve. A second was made by Councilmember Bill Powers. The roll call vote:

Aye Mayor Pat Morton Aye Mayor Pro Tem Tom Cooley Aye Councilmember Phil Oels Aye Councilmember Stan Peiler Aye Councilmember Bill Powers Ashlee Sims provided public comment
3 Richard Ross from IMD replied to answer questions from council and public. He mentioned there is no charge for delivery of new containers

10. Verizon Cell Tower Discussion
Josh Hart led the discussion and reiterated many points previously made.

Mayor Pro-Tem Cooley spoke in regard to many issues presented Councilmember Powers read a letter from a member of the public, Dr. Cinnamon Jones Cruse Doug McCoy from EPHC provided public comment and indicated that flights for emergency services will not be impacted Councilmember Oels recused himself from the conversation

11. Adjournment
Meeting adjourned at 7:35 PM
RESOLUTION NO. 2505

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PORTOLA

PROCLAIMING A LOCAL EMERGENCY PERSISTS, RE-RATIFYING THE

PROCLAMATION OF A STATE OF EMERGENCY BY GOVERNOR OF
CALIFORNIA MARCH 4, 2020, AND RE-AUTHORIZING REMOTE

TELECONFERENCE MEETINGS OF THE LEGISLATIVE BODIES OF THE CITY OF PORTOLA FOR THE PERIOD OF MAY 11, 2022 TO JUNE 10, 2022 PURSUANT TO BROWN ACT PROVISIONS.

WHEREAS, the City of Portola is committed to preserving and nurturing public access and participation in meetings of the City Council; and
WHEREAS, all meetings of the City of Portola’s legislative bodies are open and public, as required by the Ralph M. Brown Act (Cal. Gov. Code 54950 – 54963), so that any member of the public may attend, participate, and watch the City’s legislative bodies conduct their business; and WHEREAS, the Brown Act, Government Code section 54953(e), makes provision for remote teleconferencing participation in meetings by members of a legislative body, without compliance with the requirements of Government Code section 54953(b)(3), subject to the existence of certain conditions; and
WHEREAS, a required condition is that a state of emergency is declared by the Governor pursuant to Government Code section 8625, proclaiming the existence of conditions of disaster or of extreme peril to the safety of persons and property within the state caused by conditions as described in Government Code section 8558; and
WHEREAS, a proclamation is made when there is an actual incident, threat of disaster, or extreme peril to the safety of persons and property within the jurisdictions that are within the City’s boundaries, caused by natural, technological or human-caused disasters; and WHEREAS, it is further required that state or local officials have imposed or recommended measures to promote social distancing, or, the legislative body meeting in person would present imminent risks to the health and safety of attendees; and WHEREAS, the Governor of California issued a proclamation of a state of emergency March 4, 2020 and the City Council of the City of Portola previously proclaimed by Official Proclamation on March 19, 2020, finding that the requisite conditions exist for the legislative bodies of the City of Portola to conduct remote teleconference meetings without compliance with paragraph (3) of subdivision (b) of section 54953; and
WHEREAS, as a condition of extending the use of the provisions found in section 54953(e), the City Council must reconsider the circumstances of the state of emergency that exists in the City of Portola, and the City Council has done so; and
WHEREAS, emergency conditions persist in the City of Portola specifically, a novel coronavirus, COVID-19, which symptoms include fever, cough, and shortness of breath with outcomes ranging from mild to severe illness, and in some cases death; and WHEREAS, Plumas County, where the residents of the City of Portola reside, reports that many cases of COVID-19 and its variants continue to be contracted regularly within the county; and WHEREAS, the City of Portola does hereby find that the Existence of a Local Emergency due to the COVID-19 Pandemic has caused, and will continue to cause, conditions of peril to the safety of persons within the City that are likely to be beyond the control of services, personnel, equipment, and facilities of the City of Portola and desires to affirm a local emergency exists and re-ratify the proclamation of state of emergency by the Governor of the State of California; and WHEREAS, as a consequence of the local emergency persisting, the City Council does hereby find that the legislative bodies of the City of Portola shall continue to conduct their meetings without compliance with paragraph (3) of subdivision (b) of Government Code section 54953, as authorized by subdivision (e) of section 54953, and that such legislative bodies shall continue to comply with the requirements to provide the public with access to the meetings as prescribed in paragraph (2) of subdivision (e) of section 54953; and
WHEREAS, the City Council of the City of Portola has been conducting meeting via live streaming at: https://zoom.us/j/3583067836 or by phone at: 1.669.900.6833, meeting ID 358 306 7836 so that the public may participate in the City Council meetings;

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF PORTOLA DOES HEREBY RESOLVE AS FOLLOWS:

Section 1. Recitals. The Recitals set forth above are true and correct and are incorporated into this Resolution by this reference.

Section 2. Affirmation that Local Emergency Persists. The City Council hereby considers the conditions of the state of emergency in the City of Portola and proclaims that a local emergency persists throughout the City, and the novel coronavirus, COVID-19, continues to persist within the City as well as throughout Plumas County at a rate that poses significant risk to the health of all citizens.

Section 3. Re-ratification of Governor’s Proclamation of a State of Emergency. The City Council hereby ratifies the Governor of the State of California’s Proclamation of State of Emergency, effective as of its issuance date of March 19, 2020 .

Section 4. Remote Teleconference Meetings. The City Manager and legislative bodies of the City of Portola are hereby authorized and directed to take all actions necessary to carry out the intent and purpose of this Resolution including, continuing to conduct open and public meetings in accordance with Government Code section 54953(e) and other applicable provisions of the Brown Act.

Section 5. Effective Date of Resolution. This Resolution shall take effect immediately upon its adoption and shall be effective until the earlier of (i) January 12, 2022, or such time the City Council adopts a subsequent resolution in accordance with Government Code section 54953€(3) to extend the time during which the legislative bodies of the City of Portola may continue to teleconference without compliance with paragraph (3) of subdivision (b) of section 54953.

PASSED AND ADOPTED by the City Council of the City of Portola, this 11th day of May 2022, by the following vote:

AYES: Councilmember Phil Oels
Councilmember Stan Peiler
Councilmember Bill Powers
Mayor Pro Tem Tom Cooley
Mayor Pat Morton

NOES: None
ABSENT: None
ABSTAIN: None

Pat Morton, Mayor
ATTEST:

Tara Kindall, Deputy City Clerk

CITY COUNCIL AGENDA STAFF REPORT
DATE: May 4, 2022
TO: Honorable Mayor and Members of the City Council
FROM: Susan Scarlett, Finance Officer
MEETING: May 11, 2022
SUBJECT: LEAP Grant expenditure for sewer camera
In July of 2020 the City applied for and received a grant for $65,000 called the Local Early Action Planning Grant. This grant was subsequent to the SB 2 Planning Grant and all part of the project to make technology and physical improvements to streamline the planning and permitting process. As part of the LEAP budget a sewer camera was included to locate infrastructure and further develop the online models and layers of mapping.

While the Council approved the grant, we would like specific approval of the purchase of a used sewer camera not to exceed $20,000. This cost will be reimbursed through the grant.

Recommendation: Approve the purchase of a used sewer camera to be funded with LEAP grant funds.

Portola City CouncilMay 11, 2022

Portola City Council
May 11, 2022