Agenda packet — Portola City Council, August 24, 2022

RESOLUTION NO. 2523

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PORTOLA

PROCLAIMING A LOCAL EMERGENCY PERSISTS, RE-RATIFYING THE

PROCLAMATION OF A STATE OF EMERGENCY BY GOVERNOR OF
CALIFORNIA MARCH 4, 2020, AND RE-AUTHORIZING REMOTE

TELECONFERENCE MEETINGS OF THE LEGISLATIVE BODIES OF THE CITY OF PORTOLA FOR THE PERIOD OF AUGUST 11, 2022 TO SEPTEMBER 10, 2022 PURSUANT TO BROWN ACT PROVISIONS.

WHEREAS, the City of Portola is committed to preserving and nurturing public access and participation in meetings of the City Council; and
WHEREAS, all meetings of the City of Portola’s legislative bodies are open and public, as required by the Ralph M. Brown Act (Cal. Gov. Code 54950 – 54963), so that any member of the public may attend, participate, and watch the City’s legislative bodies conduct their business; and WHEREAS, the Brown Act, Government Code section 54953(e), makes provision for remote teleconferencing participation in meetings by members of a legislative body, without compliance with the requirements of Government Code section 54953(b)(3), subject to the existence of certain conditions; and
WHEREAS, a required condition is that a state of emergency is declared by the Governor pursuant to Government Code section 8625, proclaiming the existence of conditions of disaster or of extreme peril to the safety of persons and property within the state caused by conditions as described in Government Code section 8558; and
WHEREAS, a proclamation is made when there is an actual incident, threat of disaster, or extreme peril to the safety of persons and property within the jurisdictions that are within the City’s boundaries, caused by natural, technological or human-caused disasters; and WHEREAS, it is further required that state or local officials have imposed or recommended measures to promote social distancing, or, the legislative body meeting in person would present imminent risks to the health and safety of attendees; and WHEREAS, the Governor of California issued a proclamation of a state of emergency March 4, 2020 and the City Council of the City of Portola previously proclaimed by Official Proclamation on March 19, 2020, finding that the requisite conditions exist for the legislative bodies of the City of Portola to conduct remote teleconference meetings without compliance with paragraph (3) of subdivision (b) of section 54953; and
WHEREAS, as a condition of extending the use of the provisions found in section 54953(e), the City Council must reconsider the circumstances of the state of emergency that exists in the City of Portola, and the City Council has done so; and
WHEREAS, emergency conditions persist in the City of Portola specifically, a novel coronavirus, COVID-19, which symptoms include fever, cough, and shortness of breath with outcomes ranging from mild to severe illness, and in some cases death; and WHEREAS, Plumas County, where the residents of the City of Portola reside, reports that many cases of COVID-19 and its variants continue to be contracted regularly within the county; and WHEREAS, the City of Portola does hereby find that the Existence of a Local Emergency due to the COVID-19 Pandemic has caused, and will continue to cause, conditions of peril to the safety of persons within the City that are likely to be beyond the control of services, personnel, equipment, and facilities of the City of Portola and desires to affirm a local emergency exists and re-ratify the proclamation of state of emergency by the Governor of the State of California; and WHEREAS, as a consequence of the local emergency persisting, the City Council does hereby find that the legislative bodies of the City of Portola shall continue to conduct their meetings without compliance with paragraph (3) of subdivision (b) of Government Code section 54953, as authorized by subdivision (e) of section 54953, and that such legislative bodies shall continue to comply with the requirements to provide the public with access to the meetings as prescribed in paragraph (2) of subdivision (e) of section 54953; and
WHEREAS, the City Council of the City of Portola has been conducting meeting via live streaming at: https://zoom.us/j/3583067836 or by phone at: 1.669.900.6833, meeting ID 358 306 7836 so that the public may participate in the City Council meetings;

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF PORTOLA DOES HEREBY RESOLVE AS FOLLOWS:

Section 1. Recitals. The Recitals set forth above are true and correct and are incorporated into this Resolution by this reference.

Section 2. Affirmation that Local Emergency Persists. The City Council hereby considers the conditions of the state of emergency in the City of Portola and proclaims that a local emergency persists throughout the City, and the novel coronavirus, COVID-19, continues to persist within the City as well as throughout Plumas County at a rate that poses significant risk to the health of all citizens.

Section 3. Re-ratification of Governor’s Proclamation of a State of Emergency. The City Council hereby ratifies the Governor of the State of California’s Proclamation of State of Emergency, effective as of its issuance date of March 19, 2020 .

Section 4. Remote Teleconference Meetings. The City Manager and legislative bodies of the City of Portola are hereby authorized and directed to take all actions necessary to carry out the intent and purpose of this Resolution including, continuing to conduct open and public meetings in accordance with Government Code section 54953(e) and other applicable provisions of the Brown Act.

Section 5. Effective Date of Resolution. This Resolution shall take effect immediately upon its adoption and shall be effective until the earlier of (i) September 11, 2022, or such time the City Council adopts a subsequent resolution in accordance with Government Code section 54953€(3) to extend the time during which the legislative bodies of the City of Portola may continue to teleconference without compliance with paragraph (3) of subdivision (b) of section 54953.

PASSED AND ADOPTED by the City Council of the City of Portola , this 24th day of August 2022, by the following vote:

AYES: Councilmember
Councilmember
Councilmember
Mayor Pro Tem
Mayor

NOES:

ABSENT:

ABSTAIN:

Pat Morton, Mayor
ATTEST:

Mercadez Flewell, Deputy City Clerk
I, Mercadez Flewell, Deputy City Clerk of the City of Portola, do hereby certify that the above and foregoing Resolution was duly passed and adopted by the City Council at the City of Portola Regular meeting thereof held on August 24, 2022.

Mercadez Flewell, Deputy City Clerk
Resolution No. 2524 August 24, 2022
RESOLUTION NO. 2524

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PORTOLA

AUTHORIZING PAYMENT OF CLAIMS FOR THE PERIOD
AUGUST 11, 2022 THROUGH AUGUST 24, 2022.

ACCOUNTS PAYABLE
CHECK NUMBERS: 44177-44199

PAYROLL
CHECK NUMBERS: 17167-17179

WHEREAS, the City Council of the City of Portola has been fully advised that all such claims and demands are legal obligations of the City; and, WHEREAS, the City Council has fully considered the claims and money demands and payment thereof as set forth below and in "Exhibit A" attached hereto and incorporated herein.

ACCOUNTS PAYABLE: $ 40,784.84
PAYROLL: $ 27,492.13
TOTAL: $ 68,276.97

NOW THEREFORE BE IT RESOLVED THAT all claims and demands represented are just and proper and legal demands or claims against the City of Portola, and the payment of any such demands is approved and authorized.

PASSED, APPROVED AND ADOPTED this 24th day of August, 2022 by the following vote:

AYES: Councilmember
Councilmember
Councilmember
Mayor Pro Tem
Mayor
NOES:

ABSTAIN:

ABSENT:

Pat Morton, Mayor
ATTEST:

Mercadez Flewell, Deputy City Clerk
I,Mercadez Flewell, Deputy City Clerk of the City of Portola, do hereby certify that the above and foregoing Resolution was duly passed and adopted by the City Council at the City of Portola Regular meeting thereof held on August 24, 2022.

Mercadez Flewell, Deputy City Clerk
8/18/2022 9:23 AM DIRECT PAYABLES CHECK REGISTER PAGE: 1 PACKET: 00106 AP SPECIAL CHECK 8.18.202
VENDOR SET: 01 CITY OF PORTOLA **** CHECK LISTING ****
BANK: PC POOLED CASH - PLUMAS

FUND PERIOD AMOUNT
-----------------------------------------
100 8/2022 300.00CR
===========================================
ALL 300.00CR
TOTAL ERRORS: 0 TOTAL WARNINGS: 0
8/18/2022 12:48 PM DIRECT PAYABLES CHECK REGISTER PAGE: 1 PACKET: 00105 AP 8.24.2022
VENDOR SET: 01 CITY OF PORTOLA **** CHECK LISTING ****
BANK: PC POOLED CASH - PLUMAS

I-202208180569 ACETLENE/OXYGEN R 8/24/2022 230.32 044179 230.32 0021 AT&T
I-202208180570 800 EMERGENCY LINE R 8/24/2022 4.76 044180 4.76 0023 AT&T CALNET 3
I-202208180574 SCADA R 8/24/2022 81.90 044181 81.90
0035 BRADY INDUSTRIES
I-202208180561 ARPA R 8/24/2022 703.65 044182 703.65
0055 COATES TIRE CENTER
I-202208180566 VEH/EQUIP REPAIR R 8/24/2022 231.56 044183 231.56 0062 CSG CONSULTANTS
I-202208180572 CODE ENFORCEMENT R 8/24/2022 6,240.00 044184 6,240.00 0090 GRAINGER
I-202208180575 LDWTP EQUIP REPAIR R 8/24/2022 442.25 044185 442.25 0111 JEFFERSON SUPPLY COMPANY
I-202208180581 MATERIALS & SUPPLIES R 8/24/2022 673.58 044186 673.58 0130 LEONARD'S MARKET
I-202208180568 POOL CONCESSIONS R 8/24/2022 541.44 044187 541.44 0153 NEVADA SMALL ENGINES
I-202208180576 EQUIP REPAIR R 8/24/2022 324.73 044188 324.73 0165 PALL CORPORATION
I-202208180563 LDWTP EQUIP REPAIR R 8/24/2022 1,156.76 044189 1,156.76 0188 PORTER SIMON CORPORATION
I-202208180560 LEGAL SERVICES R 8/24/2022 6,015.00 044190 6,015.00 0218 SILVER STATE ANALYTICAL
I-202208180559 WATER/WASTEWATER TESTING R 8/24/2022 275.00 044191 275.00 0225 SONSRAY MACHINERY, LLC
I-202208180564 WATER SYSTEM IMPROVEMENTS R 8/24/2022 7,937.07 044192 7,937.07 8/18/2022 12:48 PM DIRECT PAYABLES CHECK REGISTER PAGE: 2 PACKET: 00105 AP 8.24.2022
VENDOR SET: 01 CITY OF PORTOLA **** CHECK LISTING ****
BANK: PC POOLED CASH - PLUMAS

CHECK CHECK CHECK CHECK
VENDOR I.D. NAME TYPE DATE DISCOUNT AMOUNT NO# AMOUNT
------------------------------------------------------------------------------------------------------------------------------------ 0227 STATE OF CALIFORNIA
I-202208180571 SIGNALS & LIGHTING R 8/24/2022 535.16 044193 535.16 0235 SUSAN SCARLETT
I-202208180557 ACCOUNTING SERVICES R 8/24/2022 5,000.00 044194 5,000.00 0235 SUSAN SCARLETT
I-202208180573 PUBLIC RECORDS REQUESTS R 8/24/2022 1,745.12 044195 1,745.12 0246 TYLER TECHNOLOGIES, INC
I-202208180580 INCODE SB2 GRANT R 8/24/2022 220.00 044196 220.00 0264 WESTERN NEVADA SUPPLY
I-202208180565 WATER LINE REPAIR R 8/24/2022 1,963.64 044197 1,963.64 1 GABE MARQUEZ
I-202208180577 REIMBURSEMENT R 8/24/2022 101.97 044198 101.97 1 BAILEY DIKES
I-202208180578 REIMBURSEMENT R 8/24/2022 40.23 044199 40.23 * * B A N K T O T A L S * * NO# DISCOUNTS CHECK AMT TOTAL APPLIED REGULAR CHECKS: 22 0.00 40,484.84 40,484.84
HANDWRITTEN CHECKS: 0 0.00 0.00 0.00
PRE-WRITE CHECKS: 0 0.00 0.00 0.00
DRAFTS: 0 0.00 0.00 0.00
VOID CHECKS: 0 0.00 0.00 0.00
NON CHECKS: 0 0.00 0.00 0.00
CORRECTIONS: 0 0.00 0.00 0.00
BANK TOTALS: 22 0.00 40,484.84 40,484.84
8/18/2022 12:48 PM DIRECT PAYABLES CHECK REGISTER PAGE: 3 PACKET: 00105 AP 8.24.2022
VENDOR SET: 01 CITY OF PORTOLA **** CHECK LISTING ****
BANK: ALL
** REGISTER GRAND TOTALS *
* * T O T A L S * * NO# DISCOUNTS CHECK AMT TOTAL APPLIED REGULAR CHECKS: 22 0.00 40,484.84 40,484.84
HANDWRITTEN CHECKS: 0 0.00 0.00 0.00
PRE-WRITE CHECKS: 0 0.00 0.00 0.00
DRAFTS: 0 0.00 0.00 0.00
VOID CHECKS: 0 0.00 0.00 0.00
NON CHECKS: 0 0.00 0.00 0.00
CORRECTIONS: 0 0.00 0.00 0.00
REGISTER TOTALS: 22 0.00 40,484.84 40,484.84
** POSTING PERIOD RECAP **

FUND PERIOD AMOUNT
-----------------------------------------
100 8/2022 22,682.39CR
207 8/2022 1,739.55CR
208 8/2022 300.00CR
215 8/2022 250.00CR
710 8/2022 13,542.96CR
720 8/2022 1,569.94CR
730 8/2022 400.00CR
===========================================
ALL 40,484.84CR
TOTAL ERRORS: 0 TOTAL WARNINGS: 0
1 City of Portola
Minutes
Regular Meeting
August 10, 2022 06:00 PM
35 Third Ave Portola 96122
https://www.cityofportola.com/
Mayor Pat Morton • Mayor Pro Tem Tom Cooley • Councilmember Phil Oels • Councilmember Stan Peiler • Councilmember Bill Powers

1. Call to Order
The meeting was called to order at 6:00 pm by Mayor Pat Morton.

A. Pledge of Allegiance
Lead by Mayor Pat Morton
B. Roll Call

Present: Mayor Pat Morton, Mayor Pro Tem Tom Cooley, Councilmember Phil Oels, Councilmember Stan Peiler, Councilmember Bill Powers

2. Public Comments
This section is intended to provide members of the public with an opportunity to comment on any subject that does not appear on this agenda. Please note that California law prohibits the City Council from taking action on any matter which is not on the posted agenda, unless it is determined to be an urgency item by the City Council. Any member of the public wishing to address the City Council during “PUBLIC COMMENT” shall first secure permission of the presiding officer, stand; may give his/her name and address to the Clerk for the record. Each person addressing the City Council shall be limited to three minutes ordinarily, unless the presiding officer indicates a different amount will be allotted.

NONE

3. CITY COMMUNICATIONS
A. City Council Reports
Councilmember Oels attended the concert in the park event and had a table setup to discuss the firewise program.

Councilmember Peiler had nothing to report.

Councilmember Powers attended the LAFCO board meeting and monitored the music in the park, he thanked Mayor Pro Tem Cooley for stepping up and running the music in the park while he was unable to.

Mayor Pro Tem Cooley attended the LAFCO board meeting, a LAFCO webinar about tax code 99, a Special joint meeting of Board of Supervisors that included Lassen County, Plumas County, Modoc County and Sierra County regarding the Plumas National Forest Service Contract.

Mayor Morton attended the LAFCO board meeting and music in the park event.

B. Staff Communications / Fire Report / Sheriff's Report / Air Quality Report Fire Report from Gay Miller - Beckwourth Fire District had a total of 32 calls for the month of July, 11 in the Beckwourth division and 21 in the Portola division, year to date call amount is 233, there were 5 pages to Eastern Plumas's district that BFD responded to. Grizzly Ranch CSD held a firewise event Sunday August 7th, BFD Captain Villa and USFS Engine Boss Ithurburn spoke to the group about how 2 well the companies are working together and would love to continue the progress for the future. during the event Grizzly CSD started a donation for BFD and raised $2,030.00.

Sheriff's Report from Sergeant Klundby - From July 10 to August 10 there have been a total of 258 calls county wide with 131 being in the city of Portola, 14 disturbances, 8 arrests and bookings, and 7 property crimes. On August 27th there will be an event going on in Graeagle from 3-7.

Air Quality Report from Mikki Brown - On September 24th there will be a burnwise event at the vets hall in Portola from 11-3.

C. City Manager Report
Interim City Manager Jon Kennedy reported that the city is still searching for an administrative clerk, and gave an update on he Community Clean Up program. On the southside of town there were 56 properties marked to be cleaned, 41 have been finished with 15 pending, on the northside of town there have been 83 properties identified for the program and are waiting to be worked on. The city is receiving positive community feedback on the CCU program.

4. Consent Agenda
A. Claims- Adopt Resolution No. 2522 authorizing payment of claims for the period of July 13 through August 10, 2022
Accounts Payable: $ 378,335.99
Payroll: $ 64,031.07
Total: $ 442,367.06
B. Approval of July 13, 2022 Minutes
Councilmember Stan Peiler motioned to approve. A second was made by Councilmember Phil Oels. The roll call vote:

Aye Mayor Pat Morton Aye Mayor Pro Tem Tom Cooley Aye Councilmember Phil Oels Aye Councilmember Stan Peiler Aye Councilmember Bill Powers

5. RFP Groundwater Monitoring Services Proposal Reviews Mayor Pro Tem Tom Cooley motioned to approve. A second was made by Councilmember Stan Peiler. The roll call vote:

Aye Mayor Pat Morton Aye Mayor Pro Tem Tom Cooley Aye Councilmember Phil Oels Aye Councilmember Stan Peiler Aye Councilmember Bill Powers Tom Valentino explained that the State of CA requires the city to have its water monitor system tested quarterly. Previously Pat Flinn used to do this, but has since moved. There was an RFP sent out on July 6th to 7 different companies and McGinley submitted the most competitive bid. Caitlin Jelle will be the City's direct contact. A 5 year contract is recommended if awarded to McGinley

6. Susan Scarlett Finance Officer Adjustment to Compensation Councilmember Phil Oels motioned to approve. A second was made by Councilmember Stan Peiler. The roll call vote:

Aye Mayor Pat Morton Aye Mayor Pro Tem Tom Cooley Aye Councilmember Phil Oels Aye Councilmember Stan Peiler Aye Councilmember Bill Powers Interim City Manager Jon Kennedy explained the purpose of adding this as an agenda item. He felt it was important to be completely transparent with City Council regarding the high volume of public records requests. As discussed at the last council meeting, the volume has continued to increase. Jon has also discovered it may be difficult to fill the admin clerk position, due to the fact the city had 2 inquiries into the vacant position but decided to not apply due to the behavior of certain members of the public and the high volume of public records requests.

Susan explained that when she agreed to assist with public records requests she had not anticipated the abnormal number and nature of the requests. She has been doubling her time to get them done.

Antoinette Queensberry provided public comment thanking Susan Scarlett for all her hard work and putting in the extra time for public records requests and apologized for all the extra work she has had to do when most of the requests are nonsense.

The original motion was amended to reflect a motion to approve additional funds for Susan Scarlett 3 7. Adjournment
Mayor Morton adjourned the meeting at 6:35 p.m.

CITY COUNCIL AGENDA STAFF REPORT
TO: Honorable Mayor and Members of the City Council
FROM: Tom Valentino, Solid Waste Consultant
MEETING: August 24, 2022
SUBJECT: Agreement for Groundwater Monitoring Services, City of Portola Landfill

BACKGROUND
At the August 10, 2022 meeting, following a review of proposals, the Portola City Council directed staff to prepare an agreement with McGinley & Associates for groundwater monitoring services at Portola Landfill.

Attached is an agreement prepared by City of Portola legal counsel Steve Gross and approved by a Principal of McGinley & Associates Caitlin Jelle. Exhibits A and B, McGinley’s groundwater monitoring proposal and cost estimate, respectively, accompany the agreement.

The agreement is for a term of five years, commencing the third quarter 2022 and extending through the second quarter 2027. The total cost of the agreement over the term is an estimated $169,985.60.

With City Council approval of the agreement, McGinley & Associates will commence activities to obtain groundwater samples at and nearby Portola Landfill during the third quarter 2022, in accordance with requirements contained in the landfill’s Waste Discharge Requirements Order.

RECOMMENDATION
Staff recommends the City Council approve the groundwater monitoring services agreement and authorize Interim City Manager Kennedy to execute the agreement.

City of Portola/McGinley Agreement

CITY OF PORTOLA

PROFESSIONAL SERVICES AGREEMENT

CONSULTANT SERVICES
This Professional Services Agreement (“Agreement”) is entered into this _____ day of _______________, 2022, by and between McGinley & Associates, Inc., a Universal Engineering Sciences Company (“CONSULTANT”), a State of Nevada Corporation with its principal place of business located in Reno, Nevada and the City of Portola (“CITY”), a California municipal corporation, for professional and related services to be provided to CITY.

SCOPE OF SERVICES
(A) Professional Services. Pursuant to the terms and conditions of this Agreement, CONSULTANT shall provide professional consulting services described in Exhibit “A” attached hereto and incorporated herein to the CITY, as directed and requested by the CITY. (B) Additional Services. Any work or services in addition to the work or services described in Paragraph I(A) and Exhibit “A”, shall be performed by CONSULTANT if requested in writing by the CITY and agreed to by CONSULTANT. In no event shall CONSULTANT be entitled to compensation for extra work unless a written authorization or change order describing the work and payment terms has been executed by the CITY prior to commencement of the work. (C) CONSULTANT acknowledges and agrees that the services to be provided under this Agreement are for the benefit of the CITY and its staff, and that the CONSULTANT’s responsibility is to the CITY.
(D) CONSULTANT shall adhere to accepted professional standards as set forth by the relevant professional associations and warrants that it shall perform all services required under this Agreement in a manner consistent with generally accepted professional procedures and with the usual thoroughness and competence of the consulting profession, in accordance with the standard for professional services at the time those services are rendered.

FEES FOR SERVICES
For services provided by CONSULTANT to CITY pursuant to this Agreement, CITY shall pay CONSULTANT as described on Exhibit “B” attached hereto and incorporated herein.

III

BILLING AND PAYMENT
(A) CONSULTANT shall submit a monthly statement to CITY setting forth the amount due for services and itemizing amounts due for expenses. The statement shall in detail identify the person who performed the service, a description of the service performed, the amount of time spent on each item and the amount of the charge for each item. CITY retains the right to require proof of services performed or costs incurred prior to any payment under this Agreement. The CITY retains the right to require the submittal by the CONSULTANT of all background research materials generated by the CONSULTANT in providing the services set forth herein.

City of Portola/McGinley Agreement
(B) CITY shall pay the full amount of the undisputed amount of such statement within thirty (30) days after receipt. Any sums billed, not disputed in written form setting forth specific exceptions and unpaid after thirty (30) days from the date of receipt, shall be subject to a late payment charge equal to the lesser of one and one-half (1-1/2) percent or the maximum rate permitted by law, for each month or fraction thereof past due. The CITY and CONSULTANT shall meet and confer and use good faith efforts to resolve any billing dispute within thirty (30) days of the date that the City receives the statement with disputed charges.

OWNERSHIP OF DOCUMENTS
CONSULTANT agrees to return to the CITY, upon termination of this Agreement, all documents, drawings, photographs, and other written or graphic material, however produced, received from CITY and used by CONSULTANT in the performance of its services hereunder.

All work papers, drawings, reports, internal memoranda, graphics, photographs, and any written or graphic material, however produced, prepared by CONSULTANT in connection with its performance of services hereunder shall be, and shall remain after termination of this Agreement, the property of the CITY and CONSULTANT shall provide CITY with all such materials upon termination of this Agreement. Such materials may be used by the CITY for any purpose whatsoever.

INDEPENDENT CONTRACTOR
CONSULTANT shall provide services to CITY as an independent contractor, not as an employee of CITY. CONSULTANT shall not have or claim any right arising from employee status.

TERMINATION OF AGREEMENT
(A) Notwithstanding any other provision of this Agreement, the either party may terminate this Agreement for any reason by giving seven (7) calendar days advance written notice to the other party.
(B) Upon termination of this Agreement, CONSULTANT shall have no further obligation to provide services to CITY.

VII

INSURANCE
(A) CONSULTANT shall maintain in effect at its own expense: (1) employer’s liability insurance, one million dollars ($1,000,000) aggregate of comprehensive general liability insurance (bodily injury and property damage); (2) comprehensive automobile liability insurance, one million dollars ($1,000,000) aggregate (bodily injury and property damage) with respect to CONSULTANT’s employees and vehicles assigned to the prosecution of work under this Agreement; (3) professional liability insurance, one million dollars ($1,000,000) each occurrence and aggregate; and (4) worker’s compensation insurance as required under the laws of the State of California. (B) CONSULTANT shall obtain and thereafter maintain in effect, if available, such additional insurance as may be requested in writing by CITY, the cost of which will be reimbursed by CITY.

City of Portola/McGinley Agreement
VIII
INDEMNITY and HOLD HARMLESS
(A) CONSULTANT shall defend, indemnify and hold harmless CITY, its elected and appointed officials, officers, partners, agents, and employees from and against any and all liability, claims, demands, damages, losses, and expenses, including but not limited to attorney’s fees, for which CONSULTANT is determined to be legally liable resulting from negligent acts, errors, or omissions by CONSULTANT, its subcontractors, agents, and employees in performance of services pursuant to this Agreement. Liability, claims, demands, damages, losses, or expenses resulting from the negligent acts, errors, or omissions, whether active or passive, by CITY, its directors, officers, partners, agents, employees, or by others are excluded from CONSULTANT’s obligations pursuant to this paragraph.
(B) CITY shall defend indemnify and hold harmless CONSULTANT, its agents, and employees from and against any and all liability, claims, demands, damages, losses, and expenses, including but not limited to attorney’s fees, for which CITY is determined to be legally liable resulting from negligent acts, errors, or omissions by CITY, its subcontractors, agents, and employees in performance of this Agreement. Liability, claims, demands, damages, losses, or expenses resulting from the negligent acts, errors or omissions, whether active or passive, by CONSULTANT, its agents and employees, or by others are excluded from CITY’s obligations pursuant to this paragraph.
(C) Nothing in this Agreement shall be construed to create a duty to, any standard of care with reference to, or any liability to any person not a party to this Agreement.

MEDIATION
CITY and CONSULTANT agree to mediate any dispute or claim arising out of or connected with this Agreement which cannot be adjusted by and between them before resorting to court action.

The parties shall endeavor to agree upon a mediator and commence the mediation within thirty (30) days of a written request therefore by the other party. Mediation fees, if any, shall be divided equally among the parties. If either party commences a court action (including any crosscomplaint, counterclaim, or third-party claim) against the other party based on a dispute or claim to which this paragraph applies without first attempting to resolve the matter through mediation, that party shall not be entitled to recover attorneys’ fees, even if they would otherwise be available to that party in any such court action.

SUCCESSORS IN INTEREST
No party shall assign, transfer, or otherwise dispose of this Agreement in whole or in part to any individual, firm, or corporation without the prior written consent of each of the other party. Subject to the provisions of the preceding sentence, this Agreement shall be binding on, and inure to the benefit of, each party’s successors in interest, including their heirs, legatees, assignees, and legal representatives.

XI
WAIVER
Any waiver at any time by either party of its rights with respect to a default under this Agreement, or with respect to any other matters arising in connection with this Agreement, shall not be deemed a waiver with respect to any subsequent default or other matter.

City of Portola/McGinley Agreement
XII

SEVERAL OBLIGATIONS
Except where specifically stated in this Agreement to be otherwise, the duties, obligations, and liabilities of the parties are intended to be several and not joint or collective. Nothing contained in this Agreement shall be construed to create an association, trust, partnership, or joint venture or impose a trust or partnership duty, obligation, or liability on or with regard to either party. Each party shall be individually and severally liable for its own obligations under this Agreement.

XIII

AMENDMENT
All changes or modifications to this Agreement shall be in writing and signed by both parties.

XIV

GOVERNING LAW AND VENUE
This Agreement shall be construed and interpreted according to, and the rights of the parties shall be governed by, the laws of the State of California. Any mediation shall be conducted within the City of Portola, Plumas County, unless the parties agree to conduct it in a different location, and any action or lawsuit to enforce or interpret this Agreement shall be commenced and maintained only in Plumas County.

ATTORNEY'S FEES
In any lawsuit brought to enforce or interpret this Agreement, the prevailing party shall be entitled to reasonable attorney’s fees, costs and expenses, in addition to any other relief to which that party may be entitled. This provision shall be construed as applicable to the entire Agreement.

XVI

ENTIRE AGREEMENT
This Agreement constitutes the complete and final expression of the agreement of the parties and is intended as a complete and exclusive statement of the terms of their agreements and supersedes all prior and contemporaneous offers, promises, representations, negotiations, discussions, communications, and agreements which may have been made in connection with the subject matter hereof.

XVII

SEVERABILITY
If any provision of this Agreement is found or deemed by a court of competent jurisdiction to be invalid or unenforceable, it shall be considered severable from the remainder of this Agreement and shall not cause the remainder to be invalid or unenforceable. In such event, the parties shall reform this Agreement to replace such stricken provision with a valid and enforceable provision which comes as close as possible to expressing the intention of the stricken provision.

City of Portola/McGinley Agreement
XVIII

NOTICES
(A) Any notice, demand, information, invoice, report, or item otherwise required, authorized, or provided for in this Agreement, unless otherwise specified herein, shall be deemed properly given if delivered in person or sent by United States Mail, First Class postage prepaid:

To CONSULTANT: Ms. Caitlin Jelle, Director
McGinley & Associates, Inc.
5410 Longley Lane
Reno, NV 89521
To CITY: Mr. Jon Kennedy, Interim City Manager
City of Portola
35 Third Avenue
P.O. Box 1225
Portola, CA 96122
(B) All notices shall be deemed effective upon receipt by the party to whom such notice is given.

XIX

TIME OF ESSENCE
Time is of the essence in this Agreement.

SIGNATURE CLAUSE
The signatories hereto represent that they are authorized to enter into this Agreement on behalf of the party for whom they sign.

CITY OF PORTOLA CONSULTANT
By: _______________________________ By: ___________________________ Its ________________________________ Its ____________________________ EXHIBIT “A”
McGINLEY & ASSOCIATES, INC.

GROUNDWATER MONITORING PROPOSAL

CITY OF PORTOLA LANDFILL
AUGUST 3, 2022
Air & Water Discharge Permitting | Contaminated Site Assessment & Remediation | Environmental Compliance | GIS | Phase I ESA Reno
5410 Longley Lane
Reno, Nevada 89511
Las Vegas
1915 N. Green Valley Parkway, Suite 200
Henderson, Nevada 89074
775.829.2245
www.mcgin.com
August 3, 2022
McGinley Project No.: Proposal
City of Portola
35 Third Ave.

Portola, CA 96122
ATTN: Mr. Jon Kennedy ([email protected])
RE: RESPONSES TO REQUEST FOR PROPOSAL, GROUNDWATER MONITORING

SERVICES, CITY OF PORTOLA LANDFILL, PORTOLA, CA
Dear Mr. Kennedy
McGinley and Associates, Inc.; a Universal Engineering Sciences (UES) Company (McGinley) is pleased to submit the enclosed proposal in response to your request for a proposal to provide groundwater monitoring services for the City of Portola Landfill. McGinley’s contact details are below:

McGinley & Associates
5410 Longley Ln
Reno, NV 89521
775-829-2245
Contact: Caitlin Jelle, [email protected]
Attached is a Statement of Qualifications outlining our excellent team members and the approach we will take for this work. As stated in the RFP, the proposal includes this cover letter, company qualifications and profile, project methodology, proposed fees, a review of the Sample Agreement, and a brief statement of additional services that the McGinley team can provide.

Thank you for the opportunity to submit the enclosed proposal. Please feel free to contact the undersigned should you have any questions or need clarification of the information provided. McGinley sincerely appreciates your consideration of our team.

Respectfully submitted,
McGinley and Associates, Inc.

Caitlin Jelle, P.E. #C90990
Director, Due Diligence and Remediation

STATEMENT OF QUALIFICATIONS
Landfill Groundwater Sampling
and Reporting Services
Prepared for:

City of Portola
Attn: Mr. Jon Kennedy
City Manager
35 Third Ave.

Proposal: City of Portola Landfill McGinley & Associates, Inc. i

TABLE OF CONTENTS

1. EXECUTIVE SUMMARY.................................................................................................1

1.1 Company Overview................................................................................................1

1.2 Capabilities ............................................................................................................1

2. RECENT RELEVANT EXPERIENCE ..............................................................................3

3. KEY PERSONNEL’S QUALIFICATIONS AND EXPERIENCE ........................................4

3.1 Project Management..............................................................................................4

3.2 Field Personnel......................................................................................................4

4. PROJECT METHODOLOGY...........................................................................................4

4.1 Pre-Field Activities .................................................................................................4

4.2 Groundwater Sample Collection.............................................................................4

4.2.1 Gauging..................................................................................................................... 4

4.2.2 Purging...................................................................................................................... 5

4.2.3 Groundwater Sampling ............................................................................................. 5

4.2.4 Domestic Well Sampling ........................................................................................... 5

4.2.5 Analytical Testing ...................................................................................................... 5

4.3 Landfill Inspection and Observation .......................................................................1

4.4 Report Preparation ................................................................................................1

5. PROPOSED FEES..........................................................................................................1

6. SAMPLE AGREEEMENT AND INSURANCE..................................................................2

7. ADDITIONAL SERVICES................................................................................................2

8. CLOSING........................................................................................................................3

ATTACHMENTS
Attachment A Resumes of Management Team
Attachment B 2022 Fee Schedule & Cost Estimate
Attachment C Certificate of Insurance
Statement of Qualifications McGinley & Associates, Inc.

Proposal: City of Portola Landfill McGinley & Associates, Inc. 1 1. EXECUTIVE SUMMARY

1.1 Company Overview
McGinley & Associates, Inc., a Universal Engineering Sciences company (McGinley) has been providing environmental consulting services to the public and private sectors since 2001.

McGinley is a Nevada-based environmental and science consultancy with 35 Reno-based employees. The Team’s knowledgeable professionals bring more than 150 years of combined experience in all geographic locations of Nevada to the table. McGinley has three Professional Geologists (PG) and two Professional Engineers (PE) licensed in the State of California on staff.

Between the two fully operational McGinley Nevada offices, Reno and Las Vegas, we have conducted literally hundreds of assessment, mitigation, monitoring and remediation projects throughout eastern California and Nevada. Our clients include both public and private sectors, with facilities that include agricultural, aerospace, industrial, commercial, mining, residential and public complexes. With our extensive and relevant experience we have developed a comprehensive understanding of the effect of contaminants at environmentally impaired sites and their potential impact to human health and the environment.

At McGinley & Associates, our mission is to fully commit our values of impeccable service, technical skills and professionalism to every project we take on. As an environmental and engineering consulting firm, we are dedicated to the details that ensure success for any project. We make your issues our own. Our experience and expertise are the foundation upon which we build your solutions.

1.2 Capabilities
The capabilities offered by our team include a full spectrum of environmental services including:
• Groundwater studies
• Groundwater monitoring
• Procurement of Access Agreements and rights of way
• Soil boring installation
• Monitor well installation
• Surface and down-hole geophysics
• Aquifer testing
• Coordination of disposal/treatment of contaminated media • Site reconnaissance
• Geologic evaluations and interpretations
• Contaminant fate and transport numerical modeling
• Soil vapor surveys
• Soil, air, water and groundwater sampling
• Waste characterization and management
• Identification of responsible parties
• Remediation and field construction oversight
• Field construction Quality Assurance/Quality Control
• Sampling and analysis plans
• Conceptual site models
Statement of Qualifications McGinley & Associates, Inc.

Proposal: City of Portola Landfill McGinley & Associates, Inc. 2 • Human health risk assessments
• Ecological risk assessments
• Data validation
• Report evaluation
• Remedial system design and implementation
• Remedial system operations and maintenance
• Remediation permit procurement
• Remedial system optimization
• Monitoring and remediation report preparation
• Development of schedule of activities using cloud based gantt charts and other items Not only are we fully committed to providing the City of Portola with the highest standard of environmental consulting services, the McGinley team also offers the following:
• The McGinley office in Reno is staffed with 35 personnel and the office in Las Vegas is staffed with eight personnel.
• The McGinley team has years of experience providing geologic, hydrogeologic, contaminant site assessment, monitoring, mitigation and site remediation services, in all kinds of weather conditions in eastern California and Nevada.
• McGinley possesses a complete inventory of in-house equipment to perform all monitoring and site assessment activities. Our fleet of vehicles includes a four wheel drive truck completely equipped with groundwater monitoring equipment and is dedicated to groundwater monitoring well sampling.
• McGinley has successfully completed hundreds of environmental projects in eastern California and Nevada with services including, landfill compliance monitoring, sampling and analysis plan (SAP) preparation, Phase I and II environmental site assessments (ESA), detailed site investigations, soil and groundwater remediation design and implementation, community outreach, monitoring and reporting, modeling, and risk assessment services. • McGinley possesses strong working knowledge of California’s environmental, geologic, hydrogeologic and climatic settings.
• McGinley possesses strong working knowledge of California and federal regulatory framework.
• McGinley provides superior client satisfaction, as demonstrated through extensive repeat business.
• McGinley possesses uncompromising ethical standards incumbent upon Professional Engineer’s (PE) and Professional Geologists (PG).
• McGinley imposes stringent in-house Quality Assurance and Quality Control (QA/QC) measures.
• McGinley provides impeccable and cost-competitive, value-oriented environmental consulting services.
• From our Reno office, McGinley personnel have direct access to Portola. Over the past 21 years, McGinley has provided cost effective environmental consulting services in the following California counties: Alpine, El Dorado, Inyo, Mono, Placer, Lassen, Siskiyou Statement of Qualifications McGinley & Associates, Inc.

Proposal: City of Portola Landfill McGinley & Associates, Inc. 3 Nevada, Plumas, San Bernardino and San Joaquin.

2. RECENT RELEVANT EXPERIENCE
Provided in the table below is a summary of selected McGinley projects which include groundwater sampling and reporting services.

Project Name Scope of Services Client Name Duration
Mono County Landfill
Compliance Monitoring
Compliance groundwater sampling at
six landfills under WDRs using
multiple sampling techniques
including low-flow with dedicated
pumps and high volume purging with
mobile equipment Prepare semi and
annual reports for submission to the
California Water Board.

Mono
County
2018 to present
Former Nevada Field
Laboratory
Sample up to 100 wells using multiple
sampling techniques including
dedicated purge pumps, mobile purge
pumps and passive diffusion bag
samplers (PDBs). Prepare semi and
annual reports for submission to the
Nevada DEP.

Boeing 2001 to present
Former Henderson City
Landfill
Sample 20 wells using low flow purge
procedures. Groundwater depths at 35
to 85 feet. Prepare annual report.

City of
Henderson
2011 to present
Park Petroleum Elko Sample 26 groundwater wells up to 80 feet deep on a quarterly basis. Prepare
quarterly reports for submission to the
NDEP.

Al Park
Petroleum
2015 to present
Park Petroleum Crescent
City
Sample 18 wells up to 120 feet deep on
a quarterly basis. Prepare quarterly
reports
Al Park
Petroleum
2015 to present
Silver City RV Resort Sample 28 wells up to 20 feet deep on a quarterly basis. Prepare quarterly
reports
Silver City
Resorts
2015 to present
Jerritt Canyon Mine Site Sample 17 wells up to 150 feet deep on a quarterly basis. Prepare quarterly
reports
Jerritt
Canyon
Mine
2016 to present
Statement of Qualifications McGinley & Associates, Inc.

Proposal: City of Portola Landfill McGinley & Associates, Inc. 4 3. KEY PERSONNEL’S QUALIFICATIONS AND EXPERIENCE

3.1 Project Management
The McGinley personnel to be assigned to the Mono County Landfill Groundwater Sampling and Reporting Services have the requisite technical capabilities and project experience to perform all aspects of sampling, data interpretation and, report preparation.

Caitlin Jelle, PE, CEM – Ms. Jelle will be the Project Manager responsible for contracting, contract compliance, invoicing, and budget control. Ms. Jelle will also serve as Senior Engineer, responsible for PE certification and Quality Assurance/Quality Control (QA/QC) of all groundwater monitoring reports.

Anna Henry, EIT, CEM – Ms. Henry will be the Staff Engineer responsible for preparing all of the groundwater monitoring reports and acting as the sampling team leader.

Resumes for Ms. Jelle, Mr. McGinley and Ms. Henry are provided in Attachment A.

3.2 Field Personnel
Our proposed primary field Technician to conduct the groundwater sampling activities is Mr. Matt Timko. Mr. Timko has been the primary groundwater sampler for McGinley for more than three years and is responsible for the sampling at other landfill compliance projects. Field Technician support will be provided by Messrs. Domonic Whalen and Andrew Tkatch. This combined crew represents over 25 years of groundwater sampling experience.

4. PROJECT METHODOLOGY
Groundwater sampling activities will be conducted in accordance with all provisions stated in the applicable Waste Discharge Requirements issued by the Regional Water Board and the RFP issued by the City of Portola . Our proposed project methodology will include the following scope of services.

4.1 Pre-Field Activities
Prior to commencing with field activities a minimum of five business day notice will be provided to the appropriate City of Portola personnel and private homeowners of our intent to sample and/or gauge groundwater levels. We will coordinate with City personnel to gain site access and contact information for domestic well owners. A site-specific Health and Safety Plan (HASP) will be prepared and reviewed by all relevant personnel prior to commencing with field activities.

4.2 Groundwater Sample Collection
Groundwater samples will be collect as outlined in the following sections. All field data will be recorded on the groundwater sample log provided in Attachment A and/or one provided by the City of Portola.

4.2.1 Gauging
Prior to groundwater sample collection the groundwater level in each well will be gauged using an electronic water level meter with a resolution of 0.01 feet. The meter will be decontaminated with Statement of Qualifications McGinley & Associates, Inc.

Proposal: City of Portola Landfill McGinley & Associates, Inc. 5 an Alconox/distilled water solution after use at each well. Water level measurements will be recorded on the field log.

4.2.2 Purging
Each well will be purged until field monitoring parameters stabilize and at least three casing volumes of water have been removed. Field parameters to be measured include depth to groundwater, pH, conductivity, temperature and turbidity. Stabilization of field parameters is considered complete when successive measurements of temperature are within 1 ºC, pH is within

0.10, and electrical conductance is within 10 percent. Downhole equipment will be decontaminated with a distilled water/Alconox solution after use at each well. Wastewater generated during groundwater sampling will be discharged to ground surface unless otherwise noted.

4.2.3 Groundwater Sampling
Groundwater samples will be collected using a disposable polyethylene bailer. A new bailer will be used at each sample location. The groundwater sample will be placed in labeled laboratoryprovided glass sample containers, preserved as necessary, and placed on ice in a cooler pending delivery to the laboratory for analysis. An equipment blank will be collected during each sampling event by collecting deionized water that has been run over decontaminated field equipment. This will provide quality control for decontamination procedures.

4.2.4 Domestic Well Sampling
Domestic well sampling will be conducted at three wells each quarter. To collect the sample, water will be run through the exterior faucet for approximately five minutes and then field parameters will be collected (less groundwater levels). A sample will be collected directly from the faucet in labeled laboratory-provided glass sample containers, preserved as necessary, and placed on ice in a cooler pending delivery to the laboratory for analysis

4.2.5 Analytical Testing
Groundwater samples will be delivered to WETLAB in Sparks, Nevada under chain-of-custody protocol for analytical testing. The following table shows the analyses to be conducted by the lab based on the type of well (i.e., domestic and monitoring). Each sample shipment will include a travel blank. The laboratory will provide test results for each sample collected along with internal QC documentation and an EDF for uploading to the California Geotracker database.

Statement of Qualifications McGinley & Associates, Inc.

Proposal: City of Portola Landfill McGinley & Associates, Inc. 1 Analysis Frequency
Well Type
VOCs by 8260
General Chemistry
Dissolved Organics
(Metals)
SVOCs by 8270D
Herbicides by 8151
Organophosphorus
Compounds by 8141
Landfill Monitoring Quarterly Quarterly
Annual
(4th
quarter)
5 years
(3rd QTR
22)
5 years
(3rd QTR
22)
5 years
(3rd QTR
22)
Domestic Quarterly - - - - -

4.3 Landfill Inspection and Observation
Landfill inspections will be conducted twice per year by McGinley staff under the oversight of a PE. The inspection will include a site visit to observe the conditions of the landfill’s environmental control features including the final cover, surface drainage systems, and the storm water basins.

Follow up actions to correct any deficiencies notes will be provided to the City immediately.

4.4 Report Preparation
McGinley will prepare semi-annual and annual reports for the landfill consistent with the requirement of the waste discharge requirements and standards of the Regional Board. The semiannual reports are due to the Regional Board by August 1st, as such, a draft of each report will be submitted to the City for review by July 15th of each year. The annual reports are due to the Regional Board by February 1st , as such, a draft of each report will be submitted to the county by January 15th of each year.

The reports will include the following:
• a discussion of the landfills compliance with the WDR order, • a summary of landfill inspections and observations,
• descriptions of groundwater sampling and handling procedures, • groundwater elevations and supporting hydrographs and figures depicting flow velocity and direction,
• a discussion of laboratory results and supporting tables, time series plots, a Stiff diagram, and
• a discussion of any issues noted during sampling.

All reports will be reviewed and certified by a California licensed civil engineer (PE).

5. PROPOSED FEES
In accordance with the RFP, not to exceed costs have been broken out by quarter and/or semiannual as appropriate. A summary of these costs are provided below. A fee schedule and breakdown of the costs are provided in Attachment B.

Professional fees shall be evaluated every two years, with an increase of up to 3%per evaluation Statement of Qualifications McGinley & Associates, Inc.

Proposal: City of Portola Landfill McGinley & Associates, Inc. 2 period, consistent with current economic conditions. Additionally, McGinley will annually collect competitive bids for analytical services and costs for those services will be updated accordingly.

Table 1. Cost Estimate - SUMMARY
Task Unit Subtotal
1 - Groundwater Sampling per quarter $2,252.00
2 - Semi-Annual Site Inspections per semi-annual inspection $1,135.00 3 - Laboratory Costs per quarter $4,471.28
4 - Report Preparation per semi-annual report $2,417.00 McGinley certifies that the terms and conditions provided in this SOQ, including the fee schedule provided in Attachment B, shall remain in effect for 90 days following the Submission Deadline or until a final contract is awarded pursuant the RFQ, whichever occurs first.

6. SAMPLE AGREEEMENT AND INSURANCE
McGinley personnel have reviewed the sample contract included with the RFP. We have no exceptions or necessary changes to the requirements and language of the sample contract.

Additionally, McGinley’s insurance meets the requirements stipulated in the RFP and agreement.

A generic copy of certificated of insurance is provided as Attachment C. Upon award of the contract, City of Portola will be added as additionally insured.

7. ADDITIONAL SERVICES
Hydrogeology
McGinley & Associates, Inc. provides hydrogeologic services for water resources development and management objectives for clients throughout the Western U.S. We use state-of-the-art data acquisition and evaluation techniques to aid in defining and improving the understanding of often complex relationships between geology, climate, groundwater and surface water. Water quality services include:
• Hydrogeologic Evaluations & Studies
• Sustainable Groundwater Yield
• Aquifer Recharge, Storage and Recovery
• Numerical Groundwater & Surface Water Flow Modeling
• Well Locations, Design & Aquifer Testing
• Aqueous Geochemical Evaluations
• Baseline Hydrologic Conditions and Monitoring Programs • Seeps, Springs, and Well Compliance Monitoring
• Expert Witness Services for Water Rights & Civil Litigation Landfill Services
In addition to compliance monitoring, McGinley/UES team has worked closely with landfill owners and operators for over 20 years. Services include:

Statement of Qualifications McGinley & Associates, Inc.

Proposal: City of Portola Landfill McGinley & Associates, Inc. 3 • Tier 1 and 2 Testing NMOC
• Landfill gas collection and destruction system
• Stormwater management and planning
• Landfill Gas to Energy
• Renewable Natural Gas
• Beneficial Re-use of Landfill Properties
• Construction CQA, including soils and liners
• Air Quality Permitting
• Negotiations with Regional Water Quality Control Boards • Organics Management
• Hazardous Material Training
• Geotechnical evaluation, investigation, and testing

8. CLOSING
We appreciate the opportunity to submit this Statement of Qualifications and look forward to working with the City of Portola. Should you have any questions or need clarification, please feel free to contact the undersigned at your convenience.

Respectfully Submitted:

McGinley and Associates, Inc.

Caitlin Jelle, PE #C90990
Director of Due Diligence and Remediation
EXHIBIT “B”
McGINLEY & ASSOCIATES, INC.

COST ESTIMATE FOR

GROUNDWATER MONITORING PROPOSAL

CITY OF PORTOLA LANDFILL
AUGUST 3, 2022
Statement of Qualifications/Attachment B/McGinley & Associates, Inc.

Description of Work Unit Rate UOM Quantity Total
Project Manager $170 hr 3 $510.00
Technician $98 hr 12 $1,176.00
Travel Time $98 hr 2 $196.00
Sampling Equipment $295 LS 1 $295.00
Mileage $0.625 mi 120 $75.00
$2,252.00
$45,040.00
Project Manager $170 hr 2 $340.00
Staff Engineer/Geologist $120 hr 4 $480.00
Travel Time $120 day 2 $240.00
Mileage $0.625 mi 120 $75.00
$1,135.00
$11,350.00
VOCs* $120 samples 260 $31,200.00
General Chemistry $195 samples 160 $31,200.00
Dissolved Organics (metals) $295 samples 40 $11,800.00
5-year COC $887 samples 8 $7,096.00
Markup 10% LS $8,129.60
$89,425.60
$4,471.28
Principal $195 hr 1 $195.00
Project Manager $170 hr 4 $680.00
Staff Engineer $120 hr 8 $960.00
CAD Operator $98 hr 3 $294.00
Administration $72 hr 4 $288.00
$2,417.00
$24,170.00
* sample quantity includes 8 landfill wells, 3 domestic wells, 1 equipment blank, and 1 trip blank Estimated Total (10 semi-annual inspections)
Total (per quarter)
Laboratory Analysis
Estimated Subtotal (for 5 year contract)
Report Preparation – Semi-Annual and Annual Reports
Subtotal (per report)
Estimated Total (10 reports)
Table 1. Cost Estimate
Groundwater Sampling
Subtotal (per Quarter)
Site Inspection
Subtotal (per semi-annual inspection)
Estimated Total (20 quarters)
McGinley & Associates, Inc.
1 AGENDA ITEM NO.

CITY OF PORTOLA

CITY COUNCIL STAFF REPORT
AGENDA TITLE: BID OPENING AND AWARD FOR THE
NORTH LOOP PHASE 1 PROJECT (For
reconstructing a portion of Joy Way within the city of
Portola, between West Street and 220’ east of
Beckwith Street)
MEETING DATE: August 24, 2022
PREPARED BY: Daniel B. Bastian
DEPARTMENT: Public Works, City Engineer
RECOMMENDED ACTION:

The City Engineer recommends the City Council award the NORTH LOOP PHASE 1 PROJECT to Q&D Construction LLC for $2,209,000.

BACKGROUND INFORMATION:

Five bids were received at the opening on August 8, 2022. Bid amounts ranged from $2,209,000 (Q&D Construction LLC) to $3,547,784.70 (S.T. Rhoades Construction) The Engineer's Estimate was $2,990,401 (with contingencies).

The construction allocation approved by the CTC on March 2022 for this project was $3,355,000.

See attached bid summaries for specific bid information (larger scale prints and/or an Excel spreadsheet can be provided upon request.) The lowest bidder who submitted a responsive bid was Q&D Construction LLC.

This contractor is appropriately licensed (Classification A), and its license is current and active. The City has not had previous contracts with this contractor, but they are a large and reputable firm and are more than capable of doing the 2 project the work. Plumas County Public Works has interacted with Q&D Construction LLC on a project in the recent past with no complaint.

The “Timely Use of Funds” for the CON component $s requires that this project be awarded no later than September 16, 2022. The City has until March of 2025 to complete the project before CON reimbursements would become ineligible.

RECOMMENDATIONS:

It is recommended that the City Council take the following actions at the August 24, 2022, regular City Council meeting for continued processing the Bid:

1. Award the contract to Q&D Construction LLC for $2,209,000.

2. Authorize the City Manager to sign the Notice of Award.

3. Authorize the City Engineer or Manager to sign the Notice to Proceed (once the bonds, insurance documents, contract agreement and preconstruction contract document requirements have been approved.) The next steps to construction are:

Issue Notice of Award.

Provide Award Package form to the State per the funding requirement.

Review the Agreement, Bonds, Documents and Certificates of Insurance.

Execute the Contract Agreement (requires City Council action).

Conduct a pre-construction meeting.

Accept of Contractor's work schedule. (It is anticipated that some pothole work will occur this year, but actual construction will not start until 2023.) Issue Notice to Proceed. Suspend work until 2023.

FISCAL IMPACT:

Funding for this project is/has been 100% reimbursable through the State Transportation Improvement Program (STIP). There is no fiscal impact to the City, aside from general administration by city staff.

The CTC has approved construction related costs to $3,355,000. A project award of $2,209,000 to Q&D Construction LLC will allow for adequate 3 contingency costs and outside services for material testing etc.

ATTACHMENTS:

Bid Summary Final
Bid Summary for Contractors Final
cc: Steve Gross, City Attorney w/attachments
Q&D Construction w/attachments
Bid Summary Final
City of Portola
BID SUMMARY. Opened 8/8/2022 @2:00 p.m.

PROJECT: North Loop Phase 1
STATE PROJECT NUMBER: 5290(012)
LOCATION: City of Portola
LOW
BIDDER
ORDER
Addendum #1Addendum #2Addendum #3Bidder's BondBid FormDesignation of SubcontractorsLicense Typ.

CONTRACTOR BID
1        Q&D Construction LLC $ 2,209,000.00
2        Hat Creek Construction $ 2,667,776.00
3        Stimple-Wiebelhaus Assoc. $ 2,889,812.00 4        Sierra Nevada Construction $ 2,989,007.00 5        S.T Rhoades Construction $ 3,547,784.70 8/9/2022 Page 1 Bid Summary Final
Bid Summary for Contractors Final

CITY OF PORTOLA

BID TABULATION SUMMARY
PROJECT: North Loop Phase 1
STATE PROJECT NUMBER: 5290(012)
LOCATION: City of Portola
Difference w/ Difference w/
Engineer's Engineer's
ITEM ITEM DESCRIPTION UNITS QUANTITY UNIT TOTAL Estimate Estimate NO. CODE PRICE
1 999990 MOVE-IN/MOVE-OUT LS LUMP SUM $ 180,000.00 $ 180,000 $ 189,856.50 $ 189,856.50 $ 9,856.50 $ 265,000.00 $ 265,000.00 $ 85,000.00 2 070030 LEAD COMPLIANCE PLAN LS LUMP SUM $ 2,500.00 $ 2,500 $ 1,750.00 $ 1,750.00 $ (750.00) $ 1,050.00 $ 1,050.00 $ (1,450.00) 3 120090 CONSTRUCTION AREA SIGNS LS LUMP SUM $ 14,000.00 $ 14,000 $ 12,000.00 $ 12,000.00 $ (2,000.00) $ 2,700.00 $ 2,700.00 $ (11,300.00) 4 120100 TRAFFIC CONTROL LS LUMP SUM $ 170,000.00 $ 170,000 $ 160,000.00 $ 160,000.00 $ (10,000.00) $ 254,717.00 $ 254,717.00 $ 84,717.00 5 128652 PORTABLE CHANGEABLE MESSAGE
SIGN (2) LS LUMP SUM $ 15,000.00 $ 15,000 $ 10,000.00 $ 10,000.00 $ (5,000.00) $ 6,400.00 $ 6,400.00 $ (8,600.00) 6 130100 JOB SITE MANAGEMENT LS LUMP SUM $ 34,000.00 $ 34,000 $ 14,000.00 $ 14,000.00 $ (20,000.00) $ 16,000.00 $ 16,000.00 $ (18,000.00) 7 130200 PREPARE WATER POLLUTION
CONTROL PROGRAM (WPCP) LS LUMP SUM $ 2,500.00 $ 2,500 $ 4,000.00 $ 4,000.00 $ 1,500.00 $ 1,000.00 $ 1,000.00 $ (1,500.00) 8 INSTALL SWPPP BMPS LS LUMP SUM $ 20,000.00 $ 20,000 $ 7,500.00 $ 7,500.00 $ (12,500.00) $ 9,000.00 $ 9,000.00 $ (11,000.00) 9 146007 INVASIVE SPECIES CONTROL LS LUMP SUM $ 7,400.00 $ 7,400 $ 2,600.00 $ 2,600.00 $ (4,800.00) $ 3,500.00 $ 3,500.00 $ (3,900.00) 10 170103 CEARING AND GRUBBING LS LUMP SUM $ 35,000.00 $ 35,000 $ 13,800.00 $ 13,800.00 $ (21,200.00) $ 7,000.00 $ 7,000.00 $ (28,000.00) 11 SAW CUT LF 410 $ 10.00 $ 4,100 $ 7.65 $ 3,136.50 $ (963.50) $ 7.00 $ 2,870.00 $ (1,230.00) 12 760020

EXPLORATION HOLE - POTHOLE

WATER AND SEWER LINES FOR

LOCATION AND DEPTH
EA 53 $ 370.00 $ 19,610 $ 1,400.00 $ 74,200.00 $ 54,590.00 $ 500.00 $ 26,500.00 $ 6,890.00 13 130730 STREET SWEEPING LS LUMP SUM $ 20,000.00 $ 20,000 $ 30,000.00 $ 30,000.00 $ 10,000.00 $ 13,000.00 $ 13,000.00 $ (7,000.00) 14 398200 COLD PLAN ASPHALT CONCRETE
PAVEMENT SQYD 5420 $ 14.00 $ 75,880 $ 2.85 $ 15,447.00 $ (60,433.00) $ 3.00 $ 16,260.00 $ (59,620.00) 15 REMOVE ASPHALT CONCRETE

GRINDINGS TO CITY LANDFILL
LS LUMP SUM $ 20,000.00 $ 20,000 $ 12,000.00 $ 12,000.00 $ (8,000.00) $ 8,000.00 $ 8,000.00 $ (12,000.00) 16 73170 REMOVE CONCRETE CURB LF 6 $ 9.10 $ 55 $ 185.00 $ 1,110.00 $ 1,055.40 $ 10.00 $ 60.00 $ 5.40 17 731840 REMOVE CONCRETE CURB, GUTTER
AND SIDEWALK & DISPOSAL SQFT 6216 $ 13.00 $ 80,808 $ 4.50 $ 27,972.00 $ (52,836.00) $ 5.50 $ 34,188.00 $ (46,620.00) 18 731820 REMOVE CONCRETE DRIVEWAY &
DISPOSAL CY 30 $ 400.00 $ 12,000 $ 460.00 $ 13,800.00 $ 1,800.00 $ 350.00 $ 10,500.00 $ (1,500.00) 19 710132 REMOVE CULVERTS LF 240 $ 67.00 $ 16,080 $ 109.00 $ 26,160.00 $ 10,080.00 $ 37.00 $ 8,880.00 $ (7,200.00) 20 194001 DITCH EXCAVATION CY 40 $ 260.00 $ 10,400 $ 195.00 $ 7,800.00 $ (2,600.00) $ 90.00 $ 3,600.00 $ (6,800.00) 21 190101 ROADWAY EXCAVATION CY 2450 $ 90.00 $ 220,500 $ 52.20 $ 127,890.00 $ (92,610.00) $ 24.00 $ 58,800.00 $ (161,700.00) 22 SIDEWALK, RAMPS AND DRIVEWAY
EXCAVATION CY 221 $ 300.00 $ 66,300 $ 79.00 $ 17,459.00 $ (48,841.00) $ 105.00 $ 23,205.00 $ (43,095.00) 23 192037 STRUCTURE, RETAINING WALL
EXCAVATION CY 120 $ 95.00 $ 11,400 $ 136.00 $ 16,320.00 $ 4,920.00 $ 225.00 $ 27,000.00 $ 15,600.00 24 CONCRETE VALLEY GUTTER

EXCAVATION
CY 26 $ 140.00 $ 3,640 $ 110.00 $ 2,860.00 $ (780.00) $ 300.00 $ 7,800.00 $ 4,160.00 25 198210 SUBGRADE ENHANCEMENT CLASS
3B
SQYD 5500 $ 5.00 $ 27,500 $ 4.65 $ 25,575.00 $ (1,925.00) $ 3.10 $ 17,050.00 $ (10,450.00) 26 260203 CLASS 2 AGGREGATE SUBBASE CY 2380 $ 115.00 $ 273,700 $ 159.00 $ 378,420.00 $ 104,720.00 $ 100.00 $ 238,000.00 $ (35,700.00) 27 190185 CLASS 2 AGGREGATE CURB
BACKING TON 100 $ 140.00 $ 14,000 $ 167.00 $ 16,700.00 $ 2,700.00 $ 86.00 $ 8,600.00 $ (5,400.00) 28 723080 ROCK SLOPE PROTECTION (60 LB,
CLASS II, METHOD B CY 30 $ 450.00 $ 13,500 $ 322.00 $ 9,660.00 $ (3,840.00) $ 260.00 $ 7,800.00 $ (5,700.00) 29 729012 ROCK SLOPE FABRIC CLASS 10 SQYD 50 $ 12.00 $ 600 $ 18.35 $ 917.50 $ 317.50 $ 11.00 $ 550.00 $ (50.00) 30 130900 TEMPORARY CONCRETE WASHOUT LS LUMP SUM $ 6,000.00 $ 6,000 $ 1,518.00 $ 1,518.00 $ (4,482.00) $ 2,000.00 $ 2,000.00 $ (4,000.00) 31 730045 MINOR CONCRETE, A2-6 CURB AND
GUTTER CY 164 $ 860.00 $ 141,040 $ 818.00 $ 134,152.00 $ (6,888.00) $ 2,000.00 $ 328,000.00 $ 186,960.00 32 730020 MINOR CONCRETE, A1-6 MODIFIED CY 11 $ 1,500.00 $ 16,500 $ 1,878.00 $ 20,658.00 $ 4,158.00 $ 3,000.00 $ 33,000.00 $ 16,500.00 33 730020 MINOR CONCRETE, A1-6 RETAINING
CURB CY 14 $ 1,500.00 $ 21,000 $ 1,812.00 $ 25,368.00 $ 4,368.00 $ 2,700.00 $ 37,800.00 $ 16,800.00 34 731521 MINOR CONCRETE, 4” SIDEWALK CY 140 $ 1,510.00 $ 211,400 $ 552.00 $ 77,280.00 $ (134,120.00) $ 1,600.00 $ 224,000.00 $ 12,600.00 35 731516 MINOR CONCRETE, DRIVEWAY (6”) CY 80 $ 1,200.00 $ 96,000 $ 536.00 $ 42,880.00 $ (53,120.00) $ 1,300.00 $ 104,000.00 $ 8,000.00 36 731516 MINOR CONCRETE, 6” CONCRETE
VALLEY GUTTER CY 24 $ 1,200.00 $ 28,800 $ 1,160.00 $ 27,840.00 $ (960.00) $ 2,000.00 $ 48,000.00 $ 19,200.00 37 731502 MINOR CONCRETE, CURB RAMP CY 31 $ 3,400.00 $ 105,400 $ 837.00 $ 25,947.00 $ (79,453.00) $ 4,600.00 $ 142,600.00 $ 37,200.00 38 730070 CURB RAMP DETECTABLE WARNING
SURFACE SQFT 274 $ 34.00 $ 9,316 $ 57.00 $ 15,618.00 $ 6,302.00 $ 40.00 $ 10,960.00 $ 1,644.00 39 193013 STRUCTURAL BACKFILL, RETAINING
WALL CY 175.6 $ 125.00 $ 21,950 $ 180.00 $ 31,608.00 $ 9,658.00 $ 150.00 $ 26,340.00 $ 4,390.00 40 510060 STRUCTURAL CONCRETE,
RETAINNG WALL CY 92 $ 1,500.00 $ 138,000 $ 1,446.00 $ 133,032.00 $ (4,968.00) $ 1,900.00 $ 174,800.00 $ 36,800.00 41 731502 INSTALL PRECAST CONCRETE DROP
INLET AND GRATE EA 5 $ 5,000.00 $ 25,000 $ 4,203.00 $ 21,015.00 $ (3,985.00) $ 5,000.00 $ 25,000.00 $ - 42 707117 INLET DEPRESSION CY 3.5 $ 2,400.00 $ 8,400 $ 925.00 $ 3,237.50 $ (5,162.50) $ 2,400.00 $ 8,400.00 $ - 43 390132 HOT MIX ASPHALT (TYPE A) TON 1,426 $ 218.00 $ 310,868 $ 169.00 $ 240,994.00 $ (69,874.00) $ 195.00 $ 278,070.00 $ (32,798.00) 44 394060 DATA CORE LS LUMP SUM $ 6,800.00 $ 6,800 $ 3,132.00 $ 3,132.00 $ (3,668.00) $ 3,000.00 $ 3,000.00 $ (3,800.00) 45 397005 TACK COAT TON 10 $ 1,600.00 $ 16,000 $ 262.00 $ 2,620.00 $ (13,380.00) $ 1,300.00 $ 13,000.00 $ (3,000.00) 46 610112 24” CORRUGATED STEEL PIPE
(0.138” THICK) LF 110 $ 525.00 $ 57,750 $ 252.00 $ 27,720.00 $ (30,030.00) $ 200.00 $ 22,000.00 $ (35,750.00) 47 610107 15” CORRUGATED STEEL PIPE
(0.138” THICK) LF 80 $ 140.00 $ 11,200 $ 194.00 $ 15,520.00 $ 4,320.00 $ 170.00 $ 13,600.00 $ 2,400.00 48 610103 12” CORRUGATED STEEL PIPE
(0.138” THICK) LF 50 $ 215.00 $ 10,750 $ 268.00 $ 13,400.00 $ 2,650.00 $ 188.00 $ 9,400.00 $ (1,350.00) 49 610100 6” CORUGATED STEEL PIPE (0.138”
THICK) LF 30 $ 95.00 $ 2,850 $ 180.00 $ 5,400.00 $ 2,550.00 $ 157.00 $ 4,710.00 $ 1,860.00 50 705015 24” STEEL FLARED END SECTION EA 1 $ 1,050.00 $ 1,050 $ 1,945.00 $ 1,945.00 $ 895.00 $ 500.00 $ 500.00 $ (550.00) 51 782120 RELOCATE MAILBOX CLUSTER EA 2 $ 3,000.00 $ 6,000 $ 4,051.00 $ 8,102.00 $ 2,102.00 $ 1,600.00 $ 3,200.00 $ (2,800.00) 52 840555
12" THERMOPLASTIC TRAFFIC

STRIPE (ENHANCED WET NIGHT

VISIBILITY), CROSS WALK
LF 700 $ 9.00 $ 6,300 $ 11.00 $ 7,700.00 $ 1,400.00 $ 12.00 $ 8,400.00 $ 2,100.00 53 840560 4” THERMOPLASTIC TRAFFIC STRIPE,
SPRAYABLE LF 3,200 $ 2.00 $ 6,400 $ 1.60 $ 5,120.00 $ (1,280.00) $ 1.65 $ 5,280.00 $ (1,120.00) 54 840560 6” THERMOPLASTIC TRAFFIC STRIPE,
SPRAYABLE LF 3,200 $ 2.10 $ 6,720 $ 1.60 $ 5,120.00 $ (1,600.00) $ 1.85 $ 5,920.00 $ (800.00) 55 840555 12” THERMOPLASTIC LIMIT LINE AND

STOP LINE
SQ.

FT. 70 $ 8.00 $ 560 $ 11.00 $ 770.00 $ 210.00 $ 10.00 $ 700.00 $ 140.00 56 THERMOPLASTIC TRAFFIC STRIPE,
SPRAYABLE LF 200 $ 2.50 $ 500 $ 1.60 $ 320.00 $ (180.00) $ 1.80 $ 360.00 $ (140.00) 57 840515 THERMOPLASTIC MARKING,
BICYCLE, A24C (15 @ 7 sq. ft. ea.)
SQ.

FT. 56 $ 12.50 $ 700 $ 13.00 $ 728.00 $ 28.00 $ 15.00 $ 840.00 $ 140.00 58 THERMOPLASTIC MARKING, “STOP”
(5 @ 22 sq. ft. ea.)
SQ.

FT. 88 $ 12.50 $ 1,100 $ 13.00 $ 1,144.00 $ 44.00 $ 12.00 $ 1,056.00 $ (44.00) 59 820270 REMOVE AND RELOCATE ROADSIDE
SIGN EA 4 $ 800.00 $ 3,200 $ 409.00 $ 1,636.00 $ (1,564.00) $ 425.00 $ 1,700.00 $ (1,500.00) 60 820280 REMOVE AND REPLACE ROADSIDE
SIGN (METAL POST) EA 1 $ 2,000.00 $ 2,000 $ 409.00 $ 409.00 $ (1,591.00) $ 450.00 $ 450.00 $ (1,550.00) 61 REMOVE, REPLACE AND/OR
DISPOSE LANDSCAPE MATERIALS LS LUMP SUM $ 20,000.00 $ 20,000 $ 25,625.00 $ 25,625.00 $ 5,625.00 $ 4,050.00 $ 4,050.00 $ (15,950.00) 62 REMOVE AND RELOCATE DELIVERY
BOXES EA 2 $ 300.00 $ 600 $ 585.00 $ 1,170.00 $ 570.00 $ 400.00 $ 800.00 $ 200.00 63 RELOCATE SPRINKLER SYSTEM LS LUMP SUM $ 2,000.00 $ 2,000 $ 2,921.00 $ 2,921.00 $ 921.00 $ 6,000.00 $ 6,000.00 $ 4,000.00 64 710208

ADJUST GATE VALVE BOX TO

CONFORM TO NEW AC PAVEMENT
GRADE. INSTALL NEW CONCRETE
COLLAR.

EA 8 $ 2,240.00 $ 17,920 $ 1,065.00 $ 8,520.00 $ (9,400.00) $ 1,500.00 $ 12,000.00 $ (5,920.00) 65 780258

ADJUST SEWER MANHOLE FRAME
AND COVER. INSTALL NEW
CONCRETE COLLAR.

EA 7 $ 2,900.00 $ 2,900 $ 1,433.00 $ 10,031.00 $ 7,131.00 $ 2,300.00 $ 16,100.00 $ 13,200.00 66 CONSTRUCT NEW WATER METER
ASSEMBLY AND BOX IN SIDEWALK EA 3 $ 3,000.00 $ 9,000 $ 4,045.00 $ 12,135.00 $ 3,135.00 $ 1,500.00 $ 4,500.00 $ (4,500.00) 67 CONSTRUCT NEW WATER METER

ASSEMBLY AND BOX OUTSIDE

SIDEWALK
EA 5 $ 2,500.00 $ 12,500 $ 4,190.00 $ 20,950.00 $ 8,450.00 $ 1,100.00 $ 5,500.00 $ (7,000.00) 68 1’ CONCRETE DRIVEWAY
TRANSITIONS/CONFORMS. Includes
removal, disposal, subgrade preparation,
and concrete placement.

CY 3 $ 1,200.00 $ 3,600 $ 927.00 $ 2,781.00 $ (819.00) $ 900.00 $ 2,700.00 $ (900.00) Low Bidder Second Bidder
ENGINEER'S ESTIMATE Q&D Construction Hat Creek Con.

BID UNIT
PRICE
TOTAL
AMOUNT

Page 1 ends

Bid Summary for Contractors Final
Difference w/ Difference w/
Engineer's Engineer's
ITEM ITEM DESCRIPTION UNITS QUANTITY UNIT TOTAL Estimate Estimate NO. CODE PRICE
Low Bidder Second Bidder
ENGINEER'S ESTIMATE Q&D Construction Hat Creek Con.

BID UNIT
PRICE
TOTAL
AMOUNT

BID UNIT
PRICE
TOTAL
AMOUNT
$ 2,718,547 TOTAL: $ 2,209,000.00 $ (509,546.60) TOTAL: $ 2,667,766.00 $ (50,780.60) $ 271,854.66
Eng. Est. w/ contigencies $ 2,990,401
% of Engr's
Est. 73.87%
% of Engr's
Est. 89.21%
10% Contingencies

Page 2 ends

Bid Summary for Contractors Final

CITY OF PORTOLA

BID TABULATION SUMMARY
PROJECT: North Loop Phase 1
STATE PROJECT NUMBER: 5290(012)
LOCATION: City of Portola
Difference w/ Difference w/
Engineer's Engineer's
ITEM ITEM DESCRIPTION UNITS QUANTITY UNIT TOTAL Estimate Estimate NO. CODE PRICE
1 999990 MOVE-IN/MOVE-OUT LS LUMP SUM $ 180,000.00 $ 180,000 $ 400,000.00 $ 400,000.00 $ 220,000.00 $ 275,000.00 $ 275,000.00 $ 95,000.00 2 070030 LEAD COMPLIANCE PLAN LS LUMP SUM $ 2,500.00 $ 2,500 $ 2,500.00 $ 2,500.00 $ - $ 1,500.00 $ 1,500.00 $ (1,000.00) 3 120090 CONSTRUCTION AREA SIGNS LS LUMP SUM $ 14,000.00 $ 14,000 $ 7,500.00 $ 7,500.00 $ (6,500.00) $ 10,000.00 $ 10,000.00 $ (4,000.00) 4 120100 TRAFFIC CONTROL LS LUMP SUM $ 170,000.00 $ 170,000 $ 185,000.00 $ 185,000.00 $ 15,000.00 $ 159,141.00 $ 159,141.00 $ (10,859.00) 5 128652 PORTABLE CHANGEABLE MESSAGE
SIGN (2) LS LUMP SUM $ 15,000.00 $ 15,000 $ 8,000.00 $ 8,000.00 $ (7,000.00) $ 25,000.00 $ 25,000.00 $ 10,000.00 6 130100 JOB SITE MANAGEMENT LS LUMP SUM $ 34,000.00 $ 34,000 $ 8,000.00 $ 8,000.00 $ (26,000.00) $ 5,000.00 $ 5,000.00 $ (29,000.00) 7 130200 PREPARE WATER POLLUTION
CONTROL PROGRAM (WPCP) LS LUMP SUM $ 2,500.00 $ 2,500 $ 2,000.00 $ 2,000.00 $ (500.00) $ 2,000.00 $ 2,000.00 $ (500.00) 8 INSTALL SWPPP BMPS LS LUMP SUM $ 20,000.00 $ 20,000 $ 12,000.00 $ 12,000.00 $ (8,000.00) $ 20,000.00 $ 20,000.00 $ - 9 146007 INVASIVE SPECIES CONTROL LS LUMP SUM $ 7,400.00 $ 7,400 $ 5,000.00 $ 5,000.00 $ (2,400.00) $ 2,000.00 $ 2,000.00 $ (5,400.00) 10 170103 CEARING AND GRUBBING LS LUMP SUM $ 35,000.00 $ 35,000 $ 45,000.00 $ 45,000.00 $ 10,000.00 $ 30,000.00 $ 30,000.00 $ (5,000.00) 11 SAW CUT LF 410 $ 10.00 $ 4,100 $ 9.00 $ 3,690.00 $ (410.00) $ 10.00 $ 4,100.00 $ - 12 760020

EXPLORATION HOLE - POTHOLE

WATER AND SEWER LINES FOR

LOCATION AND DEPTH
EA 53 $ 370.00 $ 19,610 $ 550.00 $ 29,150.00 $ 9,540.00 $ 650.00 $ 34,450.00 $ 14,840.00 13 130730 STREET SWEEPING LS LUMP SUM $ 20,000.00 $ 20,000 $ 16,000.00 $ 16,000.00 $ (4,000.00) $ 20,000.00 $ 20,000.00 $ - 14 398200 COLD PLAN ASPHALT CONCRETE
PAVEMENT SQYD 5420 $ 14.00 $ 75,880 $ 12.00 $ 65,040.00 $ (10,840.00) $ 8.00 $ 43,360.00 $ (32,520.00) 15 REMOVE ASPHALT CONCRETE

GRINDINGS TO CITY LANDFILL
LS LUMP SUM $ 20,000.00 $ 20,000 $ 20,000.00 $ 20,000.00 $ - $ 5,000.00 $ 5,000.00 $ (15,000.00) 16 73170 REMOVE CONCRETE CURB LF 6 $ 9.10 $ 55 $ 500.00 $ 3,000.00 $ 2,945.40 $ 10.00 $ 60.00 $ 5.40 17 731840 REMOVE CONCRETE CURB, GUTTER
AND SIDEWALK & DISPOSAL SQFT 6216 $ 13.00 $ 80,808 $ 9.00 $ 55,944.00 $ (24,864.00) $ 2.00 $ 12,432.00 $ (68,376.00) 18 731820 REMOVE CONCRETE DRIVEWAY &
DISPOSAL CY 30 $ 400.00 $ 12,000 $ 1,400.00 $ 42,000.00 $ 30,000.00 $ 65.00 $ 1,950.00 $ (10,050.00) 19 710132 REMOVE CULVERTS LF 240 $ 67.00 $ 16,080 $ 90.00 $ 21,600.00 $ 5,520.00 $ 70.00 $ 16,800.00 $ 720.00 20 194001 DITCH EXCAVATION CY 40 $ 260.00 $ 10,400 $ 450.00 $ 18,000.00 $ 7,600.00 $ 225.00 $ 9,000.00 $ (1,400.00) 21 190101 ROADWAY EXCAVATION CY 2450 $ 90.00 $ 220,500 $ 23.00 $ 56,350.00 $ (164,150.00) $ 25.00 $ 61,250.00 $ (159,250.00) 22 SIDEWALK, RAMPS AND DRIVEWAY
EXCAVATION CY 221 $ 300.00 $ 66,300 $ 145.00 $ 32,045.00 $ (34,255.00) $ 70.00 $ 15,470.00 $ (50,830.00) 23 192037 STRUCTURE, RETAINING WALL
EXCAVATION CY 120 $ 95.00 $ 11,400 $ 145.00 $ 17,400.00 $ 6,000.00 $ 225.00 $ 27,000.00 $ 15,600.00 24 CONCRETE VALLEY GUTTER

EXCAVATION
CY 26 $ 140.00 $ 3,640 $ 720.00 $ 18,720.00 $ 15,080.00 $ 60.00 $ 1,560.00 $ (2,080.00) 25 198210 SUBGRADE ENHANCEMENT CLASS
3B
SQYD 5500 $ 5.00 $ 27,500 $ 8.00 $ 44,000.00 $ 16,500.00 $ 4.00 $ 22,000.00 $ (5,500.00) 26 260203 CLASS 2 AGGREGATE SUBBASE CY 2380 $ 115.00 $ 273,700 $ 125.00 $ 297,500.00 $ 23,800.00 $ 100.00 $ 238,000.00 $ (35,700.00) 27 190185 CLASS 2 AGGREGATE CURB
BACKING TON 100 $ 140.00 $ 14,000 $ 85.00 $ 8,500.00 $ (5,500.00) $ 130.00 $ 13,000.00 $ (1,000.00) 28 723080 ROCK SLOPE PROTECTION (60 LB,
CLASS II, METHOD B CY 30 $ 450.00 $ 13,500 $ 460.00 $ 13,800.00 $ 300.00 $ 240.00 $ 7,200.00 $ (6,300.00) 29 729012 ROCK SLOPE FABRIC CLASS 10 SQYD 50 $ 12.00 $ 600 $ 100.00 $ 5,000.00 $ 4,400.00 $ 15.00 $ 750.00 $ 150.00 30 130900 TEMPORARY CONCRETE WASHOUT LS LUMP SUM $ 6,000.00 $ 6,000 $ 5,000.00 $ 5,000.00 $ (1,000.00) $ 2,500.00 $ 2,500.00 $ (3,500.00) 31 730045 MINOR CONCRETE, A2-6 CURB AND
GUTTER CY 164 $ 860.00 $ 141,040 $ 875.00 $ 143,500.00 $ 2,460.00 $ 2,700.00 $ 442,800.00 $ 301,760.00 32 730020 MINOR CONCRETE, A1-6 MODIFIED CY 11 $ 1,500.00 $ 16,500 $ 1,200.00 $ 13,200.00 $ (3,300.00) $ 2,400.00 $ 26,400.00 $ 9,900.00 33 730020 MINOR CONCRETE, A1-6 RETAINING
CURB CY 14 $ 1,500.00 $ 21,000 $ 1,200.00 $ 16,800.00 $ (4,200.00) $ 4,700.00 $ 65,800.00 $ 44,800.00 34 731521 MINOR CONCRETE, 4” SIDEWALK CY 140 $ 1,510.00 $ 211,400 $ 1,350.00 $ 189,000.00 $ (22,400.00) $ 2,300.00 $ 322,000.00 $ 110,600.00 35 731516 MINOR CONCRETE, DRIVEWAY (6”) CY 80 $ 1,200.00 $ 96,000 $ 1,350.00 $ 108,000.00 $ 12,000.00 $ 1,100.00 $ 88,000.00 $ (8,000.00) 36 731516 MINOR CONCRETE, 6” CONCRETE
VALLEY GUTTER CY 24 $ 1,200.00 $ 28,800 $ 1,600.00 $ 38,400.00 $ 9,600.00 $ 2,200.00 $ 52,800.00 $ 24,000.00 37 731502 MINOR CONCRETE, CURB RAMP CY 31 $ 3,400.00 $ 105,400 $ 1,625.00 $ 50,375.00 $ (55,025.00) $ 3,000.00 $ 93,000.00 $ (12,400.00) 38 730070 CURB RAMP DETECTABLE WARNING
SURFACE SQFT 274 $ 34.00 $ 9,316 $ 51.00 $ 13,974.00 $ 4,658.00 $ 85.00 $ 23,290.00 $ 13,974.00 39 193013 STRUCTURAL BACKFILL, RETAINING
WALL CY 175.6 $ 125.00 $ 21,950 $ 255.00 $ 44,778.00 $ 22,828.00 $ 195.00 $ 34,242.00 $ 12,292.00 40 510060 STRUCTURAL CONCRETE,
RETAINNG WALL CY 92 $ 1,500.00 $ 138,000 $ 2,300.00 $ 211,600.00 $ 73,600.00 $ 3,800.00 $ 349,600.00 $ 211,600.00 41 731502 INSTALL PRECAST CONCRETE DROP
INLET AND GRATE EA 5 $ 5,000.00 $ 25,000 $ 8,000.00 $ 40,000.00 $ 15,000.00 $ 7,500.00 $ 37,500.00 $ 12,500.00 42 707117 INLET DEPRESSION CY 3.5 $ 2,400.00 $ 8,400 $ 5,000.00 $ 17,500.00 $ 9,100.00 $ 3,000.00 $ 10,500.00 $ 2,100.00 43 390132 HOT MIX ASPHALT (TYPE A) TON 1,426 $ 218.00 $ 310,868 $ 200.00 $ 285,200.00 $ (25,668.00) $ 125.00 $ 178,250.00 $ (132,618.00) 44 394060 DATA CORE LS LUMP SUM $ 6,800.00 $ 6,800 $ 6,000.00 $ 6,000.00 $ (800.00) $ 5,000.00 $ 5,000.00 $ (1,800.00) 45 397005 TACK COAT TON 10 $ 1,600.00 $ 16,000 $ 1,600.00 $ 16,000.00 $ - $ 250.00 $ 2,500.00 $ (13,500.00) 46 610112 24” CORRUGATED STEEL PIPE
(0.138” THICK) LF 110 $ 525.00 $ 57,750 $ 505.00 $ 55,550.00 $ (2,200.00) $ 270.00 $ 29,700.00 $ (28,050.00) 47 610107 15” CORRUGATED STEEL PIPE
(0.138” THICK) LF 80 $ 140.00 $ 11,200 $ 375.00 $ 30,000.00 $ 18,800.00 $ 190.00 $ 15,200.00 $ 4,000.00 48 610103 12” CORRUGATED STEEL PIPE
(0.138” THICK) LF 50 $ 215.00 $ 10,750 $ 310.00 $ 15,500.00 $ 4,750.00 $ 180.00 $ 9,000.00 $ (1,750.00) 49 610100 6” CORUGATED STEEL PIPE (0.138”
THICK) LF 30 $ 95.00 $ 2,850 $ 360.00 $ 10,800.00 $ 7,950.00 $ 140.00 $ 4,200.00 $ 1,350.00 50 705015 24” STEEL FLARED END SECTION EA 1 $ 1,050.00 $ 1,050 $ 1,250.00 $ 1,250.00 $ 200.00 $ 1,650.00 $ 1,650.00 $ 600.00 51 782120 RELOCATE MAILBOX CLUSTER EA 2 $ 3,000.00 $ 6,000 $ 2,500.00 $ 5,000.00 $ (1,000.00) $ 1,650.00 $ 3,300.00 $ (2,700.00) 52 840555
12" THERMOPLASTIC TRAFFIC

STRIPE (ENHANCED WET NIGHT

VISIBILITY), CROSS WALK
LF 700 $ 9.00 $ 6,300 $ 12.00 $ 8,400.00 $ 2,100.00 $ 11.00 $ 7,700.00 $ 1,400.00 53 840560 4” THERMOPLASTIC TRAFFIC STRIPE,
SPRAYABLE LF 3,200 $ 2.00 $ 6,400 $ 2.00 $ 6,400.00 $ - $ 1.60 $ 5,120.00 $ (1,280.00) 54 840560 6” THERMOPLASTIC TRAFFIC STRIPE,
SPRAYABLE LF 3,200 $ 2.10 $ 6,720 $ 2.00 $ 6,400.00 $ (320.00) $ 1.60 $ 5,120.00 $ (1,600.00) 55 840555 12” THERMOPLASTIC LIMIT LINE AND

STOP LINE
SQ.

FT. 70 $ 8.00 $ 560 $ 10.00 $ 700.00 $ 140.00 $ 11.00 $ 770.00 $ 210.00 56 THERMOPLASTIC TRAFFIC STRIPE,
SPRAYABLE LF 200 $ 2.50 $ 500 $ 2.00 $ 400.00 $ (100.00) $ 1.60 $ 320.00 $ (180.00) 57 840515 THERMOPLASTIC MARKING,
BICYCLE, A24C (15 @ 7 sq. ft. ea.)
SQ.

FT. 56 $ 12.50 $ 700 $ 15.00 $ 840.00 $ 140.00 $ 13.00 $ 728.00 $ 28.00 58 THERMOPLASTIC MARKING, “STOP”
(5 @ 22 sq. ft. ea.)
SQ.

FT. 88 $ 12.50 $ 1,100 $ 12.00 $ 1,056.00 $ (44.00) $ 13.00 $ 1,144.00 $ 44.00 59 820270 REMOVE AND RELOCATE ROADSIDE
SIGN EA 4 $ 800.00 $ 3,200 $ 350.00 $ 1,400.00 $ (1,800.00) $ 500.00 $ 2,000.00 $ (1,200.00) 60 820280 REMOVE AND REPLACE ROADSIDE
SIGN (METAL POST) EA 1 $ 2,000.00 $ 2,000 $ 350.00 $ 350.00 $ (1,650.00) $ 750.00 $ 750.00 $ (1,250.00) 61 REMOVE, REPLACE AND/OR
DISPOSE LANDSCAPE MATERIALS LS LUMP SUM $ 20,000.00 $ 20,000 $ 15,000.00 $ 15,000.00 $ (5,000.00) $ 10,000.00 $ 10,000.00 $ (10,000.00) 62 REMOVE AND RELOCATE DELIVERY
BOXES EA 2 $ 300.00 $ 600 $ 350.00 $ 700.00 $ 100.00 $ 1,650.00 $ 3,300.00 $ 2,700.00 63 RELOCATE SPRINKLER SYSTEM LS LUMP SUM $ 2,000.00 $ 2,000 $ 5,000.00 $ 5,000.00 $ 3,000.00 $ 6,500.00 $ 6,500.00 $ 4,500.00 64 710208

ADJUST GATE VALVE BOX TO

CONFORM TO NEW AC PAVEMENT
GRADE. INSTALL NEW CONCRETE
COLLAR.

EA 8 $ 2,240.00 $ 17,920 $ 3,000.00 $ 24,000.00 $ 6,080.00 $ 1,650.00 $ 13,200.00 $ (4,720.00) 65 780258

ADJUST SEWER MANHOLE FRAME
AND COVER. INSTALL NEW
CONCRETE COLLAR.

EA 7 $ 2,900.00 $ 2,900 $ 3,000.00 $ 21,000.00 $ 18,100.00 $ 3,300.00 $ 23,100.00 $ 20,200.00 66 CONSTRUCT NEW WATER METER
ASSEMBLY AND BOX IN SIDEWALK EA 3 $ 3,000.00 $ 9,000 $ 4,000.00 $ 12,000.00 $ 3,000.00 $ 5,000.00 $ 15,000.00 $ 6,000.00 67 CONSTRUCT NEW WATER METER

ASSEMBLY AND BOX OUTSIDE

SIDEWALK
EA 5 $ 2,500.00 $ 12,500 $ 4,000.00 $ 20,000.00 $ 7,500.00 $ 5,000.00 $ 25,000.00 $ 12,500.00 68 1’ CONCRETE DRIVEWAY
TRANSITIONS/CONFORMS. Includes
removal, disposal, subgrade preparation,
and concrete placement.

CY 3 $ 1,200.00 $ 3,600 $ 2,000.00 $ 6,000.00 $ 2,400.00 $ 3,000.00 $ 9,000.00 $ 5,400.00

ENGINEER'S ESTIMATE
TOTAL
AMOUNT

BID UNIT
PRICE
Third Low Bidder Fourth Bidder

BID UNIT
PRICE
TOTAL
AMOUNT
Stimple-Wiebelhaus Assoc.

Sierra Nevada
Construction

Page 3 ends

Bid Summary for Contractors Final
Difference w/ Difference w/
Engineer's Engineer's
ITEM ITEM DESCRIPTION UNITS QUANTITY UNIT TOTAL Estimate Estimate NO. CODE PRICE

ENGINEER'S ESTIMATE
TOTAL
AMOUNT

BID UNIT
PRICE
Third Low Bidder Fourth Bidder

BID UNIT
PRICE
TOTAL
AMOUNT
Stimple-Wiebelhaus Assoc.

Sierra Nevada
Construction
$ 2,718,547 TOTAL: $ 2,889,812.00 $ 171,265.40 TOTAL: $ 2,989,007.00 $ 270,460.40 $ 271,854.66
Eng. Est. w/ contigencies $ 2,990,401
% of Engr's
Est. 96.64%
% of Engr's
Est. 99.95%
10% Contingencies

Page 4 ends

Bid Summary for Contractors Final

CITY OF PORTOLA

BID TABULATION SUMMARY
PROJECT: North Loop Phase 1
STATE PROJECT NUMBER: 5290(012)
LOCATION: City of Portola
Difference w/
Engineer's
ITEM ITEM DESCRIPTION UNITS QUANTITY UNIT TOTAL Estimate NO. CODE PRICE
1 999990 MOVE-IN/MOVE-OUT LS LUMP SUM $ 180,000.00 $ 180,000 $ 550,000.00 $ 550,000.00 $ 370,000.00 2 070030 LEAD COMPLIANCE PLAN LS LUMP SUM $ 2,500.00 $ 2,500 $ 1,000.00 $ 1,000.00 $ (1,500.00) 3 120090 CONSTRUCTION AREA SIGNS LS LUMP SUM $ 14,000.00 $ 14,000 $ 8,000.00 $ 8,000.00 $ (6,000.00) 4 120100 TRAFFIC CONTROL LS LUMP SUM $ 170,000.00 $ 170,000 $ 260,000.00 $ 260,000.00 $ 90,000.00 5 128652 PORTABLE CHANGEABLE MESSAGE
SIGN (2) LS LUMP SUM $ 15,000.00 $ 15,000 $ 11,000.00 $ 11,000.00 $ (4,000.00) 6 130100 JOB SITE MANAGEMENT LS LUMP SUM $ 34,000.00 $ 34,000 $ 45,000.00 $ 45,000.00 $ 11,000.00 7 130200 PREPARE WATER POLLUTION
CONTROL PROGRAM (WPCP) LS LUMP SUM $ 2,500.00 $ 2,500 $ 1,000.00 $ 1,000.00 $ (1,500.00) 8 INSTALL SWPPP BMPS LS LUMP SUM $ 20,000.00 $ 20,000 $ 3,100.00 $ 3,100.00 $ (16,900.00) 9 146007 INVASIVE SPECIES CONTROL LS LUMP SUM $ 7,400.00 $ 7,400 $ 2,000.00 $ 2,000.00 $ (5,400.00) 10 170103 CEARING AND GRUBBING LS LUMP SUM $ 35,000.00 $ 35,000 $ 20,000.00 $ 20,000.00 $ (15,000.00) 11 SAW CUT LF 410 $ 10.00 $ 4,100 $ 12.00 $ 4,920.00 $ 820.00 12 760020

EXPLORATION HOLE - POTHOLE

WATER AND SEWER LINES FOR

LOCATION AND DEPTH
EA 53 $ 370.00 $ 19,610 $ 663.00 $ 35,139.00 $ 15,529.00 13 130730 STREET SWEEPING LS LUMP SUM $ 20,000.00 $ 20,000 $ 24,700.00 $ 24,700.00 $ 4,700.00 14 398200 COLD PLAN ASPHALT CONCRETE
PAVEMENT SQYD 5420 $ 14.00 $ 75,880 $ 8.45 $ 45,799.00 $ (30,081.00) 15 REMOVE ASPHALT CONCRETE

GRINDINGS TO CITY LANDFILL
LS LUMP SUM $ 20,000.00 $ 20,000 $ 41,910.00 $ 41,910.00 $ 21,910.00 16 73170 REMOVE CONCRETE CURB LF 6 $ 9.10 $ 55 $ 51.00 $ 306.00 $ 251.40 17 731840 REMOVE CONCRETE CURB, GUTTER
AND SIDEWALK & DISPOSAL SQFT 6216 $ 13.00 $ 80,808 $ 30.00 $ 186,480.00 $ 105,672.00 18 731820 REMOVE CONCRETE DRIVEWAY &
DISPOSAL CY 30 $ 400.00 $ 12,000 $ 312.00 $ 9,360.00 $ (2,640.00) 19 710132 REMOVE CULVERTS LF 240 $ 67.00 $ 16,080 $ 57.00 $ 13,680.00 $ (2,400.00) 20 194001 DITCH EXCAVATION CY 40 $ 260.00 $ 10,400 $ 118.50 $ 4,740.00 $ (5,660.00) 21 190101 ROADWAY EXCAVATION CY 2450 $ 90.00 $ 220,500 $ 100.00 $ 245,000.00 $ 24,500.00 22 SIDEWALK, RAMPS AND DRIVEWAY
EXCAVATION CY 221 $ 300.00 $ 66,300 $ 435.00 $ 96,135.00 $ 29,835.00 23 192037 STRUCTURE, RETAINING WALL
EXCAVATION CY 120 $ 95.00 $ 11,400 $ 188.00 $ 22,560.00 $ 11,160.00 24 CONCRETE VALLEY GUTTER

EXCAVATION
CY 26 $ 140.00 $ 3,640 $ 635.00 $ 16,510.00 $ 12,870.00 25 198210 SUBGRADE ENHANCEMENT CLASS
3B
SQYD 5500 $ 5.00 $ 27,500 $ 4.00 $ 22,000.00 $ (5,500.00) 26 260203 CLASS 2 AGGREGATE SUBBASE CY 2380 $ 115.00 $ 273,700 $ 100.00 $ 238,000.00 $ (35,700.00) 27 190185 CLASS 2 AGGREGATE CURB
BACKING TON 100 $ 140.00 $ 14,000 $ 128.00 $ 12,800.00 $ (1,200.00) 28 723080 ROCK SLOPE PROTECTION (60 LB,
CLASS II, METHOD B CY 30 $ 450.00 $ 13,500 $ 229.00 $ 6,870.00 $ (6,630.00) 29 729012 ROCK SLOPE FABRIC CLASS 10 SQYD 50 $ 12.00 $ 600 $ 21.00 $ 1,050.00 $ 450.00 30 130900 TEMPORARY CONCRETE WASHOUT LS LUMP SUM $ 6,000.00 $ 6,000 $ 6,550.00 $ 6,550.00 $ 550.00 31 730045 MINOR CONCRETE, A2-6 CURB AND
GUTTER CY 164 $ 860.00 $ 141,040 $ 1,500.00 $ 246,000.00 $ 104,960.00 32 730020 MINOR CONCRETE, A1-6 MODIFIED CY 11 $ 1,500.00 $ 16,500 $ 1,500.00 $ 16,500.00 $ - 33 730020 MINOR CONCRETE, A1-6 RETAINING
CURB CY 14 $ 1,500.00 $ 21,000 $ 1,500.00 $ 21,000.00 $ - 34 731521 MINOR CONCRETE, 4” SIDEWALK CY 140 $ 1,510.00 $ 211,400 $ 1,500.00 $ 210,000.00 $ (1,400.00) 35 731516 MINOR CONCRETE, DRIVEWAY (6”) CY 80 $ 1,200.00 $ 96,000 $ 1,500.00 $ 120,000.00 $ 24,000.00 36 731516 MINOR CONCRETE, 6” CONCRETE
VALLEY GUTTER CY 24 $ 1,200.00 $ 28,800 $ 1,600.00 $ 38,400.00 $ 9,600.00 37 731502 MINOR CONCRETE, CURB RAMP CY 31 $ 3,400.00 $ 105,400 $ 1,500.00 $ 46,500.00 $ (58,900.00) 38 730070 CURB RAMP DETECTABLE WARNING
SURFACE SQFT 274 $ 34.00 $ 9,316 $ 45.00 $ 12,330.00 $ 3,014.00 39 193013 STRUCTURAL BACKFILL, RETAINING
WALL CY 175.6 $ 125.00 $ 21,950 $ 247.00 $ 43,373.20 $ 21,423.20 40 510060 STRUCTURAL CONCRETE,
RETAINNG WALL CY 92 $ 1,500.00 $ 138,000 $ 3,000.00 $ 276,000.00 $ 138,000.00 41 731502 INSTALL PRECAST CONCRETE DROP
INLET AND GRATE EA 5 $ 5,000.00 $ 25,000 $ 5,410.00 $ 27,050.00 $ 2,050.00 42 707117 INLET DEPRESSION CY 3.5 $ 2,400.00 $ 8,400 $ 1,200.00 $ 4,200.00 $ (4,200.00) 43 390132 HOT MIX ASPHALT (TYPE A) TON 1,426 $ 218.00 $ 310,868 $ 235.00 $ 335,110.00 $ 24,242.00 44 394060 DATA CORE LS LUMP SUM $ 6,800.00 $ 6,800 $ 9,100.00 $ 9,100.00 $ 2,300.00 45 397005 TACK COAT TON 10 $ 1,600.00 $ 16,000 $ 1,000.00 $ 10,000.00 $ (6,000.00) 46 610112 24” CORRUGATED STEEL PIPE
(0.138” THICK) LF 110 $ 525.00 $ 57,750 $ 330.00 $ 36,300.00 $ (21,450.00) 47 610107 15” CORRUGATED STEEL PIPE
(0.138” THICK) LF 80 $ 140.00 $ 11,200 $ 230.00 $ 18,400.00 $ 7,200.00 48 610103 12” CORRUGATED STEEL PIPE
(0.138” THICK) LF 50 $ 215.00 $ 10,750 $ 280.00 $ 14,000.00 $ 3,250.00 49 610100 6” CORUGATED STEEL PIPE (0.138”
THICK) LF 30 $ 95.00 $ 2,850 $ 220.00 $ 6,600.00 $ 3,750.00 50 705015 24” STEEL FLARED END SECTION EA 1 $ 1,050.00 $ 1,050 $ 727.50 $ 727.50 $ (322.50) 51 782120 RELOCATE MAILBOX CLUSTER EA 2 $ 3,000.00 $ 6,000 $ 7,600.00 $ 15,200.00 $ 9,200.00 52 840555
12" THERMOPLASTIC TRAFFIC

STRIPE (ENHANCED WET NIGHT

VISIBILITY), CROSS WALK
LF 700 $ 9.00 $ 6,300 $ 12.00 $ 8,400.00 $ 2,100.00
53 840560 4” THERMOPLASTIC TRAFFIC STRIPE,
SPRAYABLE LF 3,200 $ 2.00 $ 6,400 $ 1.65 $ 5,280.00 $ (1,120.00) 54 840560 6” THERMOPLASTIC TRAFFIC STRIPE,
SPRAYABLE LF 3,200 $ 2.10 $ 6,720 $ 1.85 $ 5,920.00 $ (800.00) 55 840555 12” THERMOPLASTIC LIMIT LINE AND

STOP LINE
SQ.

FT. 70 $ 8.00 $ 560 $ 10.00 $ 700.00 $ 140.00
56 THERMOPLASTIC TRAFFIC STRIPE,
SPRAYABLE LF 200 $ 2.50 $ 500 $ 1.80 $ 360.00 $ (140.00) 57 840515 THERMOPLASTIC MARKING,
BICYCLE, A24C (15 @ 7 sq. ft. ea.)
SQ.

FT. 56 $ 12.50 $ 700 $ 15.00 $ 840.00 $ 140.00
58 THERMOPLASTIC MARKING, “STOP”
(5 @ 22 sq. ft. ea.)
SQ.

FT. 88 $ 12.50 $ 1,100 $ 12.00 $ 1,056.00 $ (44.00)
59 820270 REMOVE AND RELOCATE ROADSIDE
SIGN EA 4 $ 800.00 $ 3,200 $ 605.00 $ 2,420.00 $ (780.00) 60 820280 REMOVE AND REPLACE ROADSIDE
SIGN (METAL POST) EA 1 $ 2,000.00 $ 2,000 $ 670.00 $ 670.00 $ (1,330.00) 61 REMOVE, REPLACE AND/OR
DISPOSE LANDSCAPE MATERIALS LS LUMP SUM $ 20,000.00 $ 20,000 $ 35,000.00 $ 35,000.00 $ 15,000.00 62 REMOVE AND RELOCATE DELIVERY
BOXES EA 2 $ 300.00 $ 600 $ 605.00 $ 1,210.00 $ 610.00
63 RELOCATE SPRINKLER SYSTEM LS LUMP SUM $ 2,000.00 $ 2,000 $ 13,665.00 $ 13,665.00 $ 11,665.00 64 710208

ADJUST GATE VALVE BOX TO

CONFORM TO NEW AC PAVEMENT
GRADE. INSTALL NEW CONCRETE
COLLAR.

EA 8 $ 2,240.00 $ 17,920 $ 1,270.00 $ 10,160.00 $ (7,760.00) 65 780258

ADJUST SEWER MANHOLE FRAME
AND COVER. INSTALL NEW
CONCRETE COLLAR.

EA 7 $ 2,900.00 $ 2,900 $ 1,400.00 $ 9,800.00 $ 6,900.00 66 CONSTRUCT NEW WATER METER
ASSEMBLY AND BOX IN SIDEWALK EA 3 $ 3,000.00 $ 9,000 $ 788.00 $ 2,364.00 $ (6,636.00) 67 CONSTRUCT NEW WATER METER

ASSEMBLY AND BOX OUTSIDE

SIDEWALK
EA 5 $ 2,500.00 $ 12,500 $ 788.00 $ 3,940.00 $ (8,560.00) 68 1’ CONCRETE DRIVEWAY
TRANSITIONS/CONFORMS. Includes
removal, disposal, subgrade preparation,
and concrete placement.

CY 3 $ 1,200.00 $ 3,600 $ 1,200.00 $ 3,600.00 $ -
Fifth Bidder
ENGINEER'S ESTIMATE S.T Rhoades Construction

BID UNIT
PRICE
TOTAL
AMOUNT

Page 5 ends

Bid Summary for Contractors Final
Difference w/
Engineer's
ITEM ITEM DESCRIPTION UNITS QUANTITY UNIT TOTAL Estimate NO. CODE PRICE
Fifth Bidder
ENGINEER'S ESTIMATE S.T Rhoades Construction

BID UNIT
PRICE
TOTAL
AMOUNT
$ 2,718,547 TOTAL: $ 3,547,784.70 $ 829,238.10
$ 271,854.66
Eng. Est. w/ contigencies $ 2,990,401
% of Engr's
Est. 118.64%
10% Contingencies

Page 6 ends

CITY COUNCIL AGENDA STAFF REPORT
DATE: August 16, 2022
TO: Honorable Mayor and Members of the City Council
FROM: Susan Scarlett, Finance Officer
MEETING: August 24, 2022
SUBJECT: Abandoned Vehicle Abatement Program
BACKGROUND:

In 1990, the California State Legislature enacted legislation allowing for the creation of countybased vehicle service authorities, pursuant to the provisions of Section 22710 VC. In 2007, the Service Authority was formed and imposed a one-dollar annual vehicle registration fees on vehicles registered to an owner with an address in the County of Plumas.

Vehicle registration fees are collected by the Department of Motor Vehicles and allocated to the Service Authority by the State Controller’s Office pursuant to Section 9250.7 VC. Fees are then allocated to 2 participating entities on the basis of percentage of vehicles abated in relation to the total vehicles abated by the county as a whole. The current participating entities are the County of Plumas and the City of Portola. Since the inception of the program the City has received $82,501.74 which has allowed staff to abate 253 vehicles.

The current program expired on September 30, 2017. New legislation allows the local service authorities to extend the programs every 10 years with the approval of the County and a majority of the cities comprising a majority of the population of the incorporated areas.

Adoption of the attached resolution is the first step towards the extension of this important program.

RECOMMENDATION:

Adopt Resolution No. 2526 reinstating and extending the Abandoned Vehicle Abatement Program until September 30, 2032
RESOLUTION NO. 2526

A RESOLUTION AUTHORIZING THE EXTENSION OF THE ABANDONED VEHICLE ABATEMENT (AVA) PROGRAM UNTIL SEPTEMBER 2032
WHEREAS, the Service Authority for the AVA program was formed on October 1, 2007; and WHEREAS, the AVA program has contributed $82,501.74 and allowed for the abatement of 253 abandoned vehicles in the City of Portola; and
WHEREAS, the AVA fee collection program in Plumas County was suspended by the State Controller’s office on January 25, 2016; and
WHEREAS, the State Controller’s Office has determined that Plumas County has spent down the unexpended dollar amount leading to the suspension; and WHEREAS, legislation allows for reinstatement and extension of the program with the approval of the County and a majority of the cities comprising a majority of the population of the incorporated areas; and
WHEREAS, it is desirable to the County of Plumas and the City of Portola to have the program continue,
THEREFORE, BE IT RESOLVED, that the City Council of the City of Portola support the reinstatement and extension of the AVA program until September 2032.

On a motion by Council Member ______________________________, Seconded by Council Member ____________________________, the foregoing resolution was passed and adopted by the Governing Body of the City of Portola.

AYES:

NOES:

ABSENT:

ABSTAIN:
__________________________________ ___________________________________ Mayor Morton
Attest:
______________________________________
Mercedez Flewell, Deputy City Clerk

CITY COUNCIL AGENDA STAFF REPORT
DATE: August 17, 2022
TO: Honorable Mayor and Members of the City Council
FROM: Susan Scarlett, Finance Officer
MEETING: August 24, 2022
SUBJECT: Fire Service Assessment – Consider approval of Resolution No. 2525 authorizing Plumas County to place the Fire Service Assessment on the tax roll.

BACKGROUND:

Annually the City of Portola is requested to enroll the City Direct Charges (Special Assessments) on the County Property Tax bills. In the case of the City of Portola, this tax is for the Fire Tax assessment. To request the County to assess the Fire Tax on the tax bill the City Council must adopt a Resolution of request that warrants the legality of said charges and defends and indemnifies the County from any challenge to the legality thereof.

The tax assessment list and certification for review have been completed and submitted to the County. Once this resolution is adopted it will also be forwarded to the County.

RECOMMENDATION:

Adopt Resolution No 2525: A Resolution of the City Council of the City of Portola requesting collection of charges on the tax roll.

RESOLUTION NO. 2525
PAGE 1 OF 2

REQUESTING COLLECTION OF CHARGES ON TAX ROLL
Whereas the City of Portola (hereinafter “District/City”) requests the County of Plumas collect on the County tax rolls certain charges which have been imposed pursuant as a result of the Special Election held in Community Services District No. 1 of the City of Portola on November 6, 1984, pursuant to the Mello-Roos Community Facilities Act of 1982, commencing with Section 53311 of the Government code by the District/City, attached hereto, and Whereas, the County has required as a condition of the collection of said charges that the District/City warrant the legality of said charges and defend and indemnify the County from any challenge to the legality thereof,
Now, Therefore, Be It Hereby Resolved by the Board/Council of District/City that:

1. The Auditor-Controller of Plumas County is requested to attach for collection on the County tax rolls those taxes, assessments, fees and/or charges, attached hereto.

2. The District/City warrants and represents that the taxes, assessments, fees and/or charges imposed by the District/City and being requested to be collected by Plumas County comply with all requirements of state law, including but not limited to Articles XIIIC and XIIID of the California Constitution (Proposition 218).

3. The District/City releases and discharges County, and its officers, agents and employees from any and all claims, demands, liabilities, costs and expenses, damages, causes of action, and judgments, in any manner arising out of the collection by County of any taxes, assessments, fees and/or charges on behalf of District/City.

4. The District/City agrees to and shall defend, indemnify and hold harmless the County, its officers, agents and employees (the “Indemnified Parties”) from any and all claims, demands, liabilities, costs and expenses, damages, causes of action, and judgments, in any manner arising out of the collection by County of any of District’s/City’s of said taxes, assessments, fees and/or charges requested to be collected by County for District/City, or in any manner arising out of District’s/City’s establishment and imposition of said taxes, assessments, fees and/or charges.

District/City agrees that, in the event a judgment is entered in a court of law against any of the Indemnified Parties as a result of the collection of one of District’s/City’s taxes, assessments, fees and/or charges, the County may offset the amount of the judgment from any other monies collected by County on behalf of District/City, including property taxes.

5. The District/City agrees that its officers, agents and employees will cooperate with the County in answering questions referred to District/City by County from any person concerning the District’s/City’s taxes, assessments, fees and/or charges, and that District/City will not refer such persons to County officers and employees for response.

RESOLUTION NO. 2525
PAGE 2 OF 2

6. The District/City agrees to pay such reasonable and ordinary charges as the County may prescribe to recoup its costs in placing on the tax rolls and collecting the taxes, assessments, fees and charges, as provided by Government Code sections 29304 and 51800.

GC 29304.

Whenever any special assessment or special assessment taxes are levied upon land or real property by any city, county, district or other public corporation, officer, or body, and the same are to be collected by the county or any county officer, whether acting as a county officer or as an ex officio officer of the city, district, public corporation, officer, or body, there shall be added to the amount of the special assessment or special assessment tax an amount fixed by agreement between the county and city, district, public corporation, officer, or body for each special assessment or special assessment tax to be collected. An equal part of such charge shall be collected with each installment of such special assessment or special assessment tax and shall be deducted by the county officer collecting the tax and by him be paid into the general fund of the county.
(Added by Stats. 1957, Ch. 1359.)
PASSED AND ADOPTED by District/City this 24th day of August, 2022, by the following vote on roll call:

AYES Councilmembers:

NOES Councilmembers:

ABSENT Councilmembers:
_____________________________
Mayor Pat Morton
ATTEST:
______________________________________
Deputy City Clerk, Mercadez Flewell

Portola City CouncilAugust 24, 2022

Portola City Council
August 24, 2022