RESOLUTION NO. 2527
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PORTOLA
PROCLAIMING A LOCAL EMERGENCY PERSISTS, RE-RATIFYING THE
PROCLAMATION OF A STATE OF EMERGENCY BY GOVERNOR OF
CALIFORNIA MARCH 4, 2020, AND RE-AUTHORIZING REMOTE
TELECONFERENCE MEETINGS OF THE LEGISLATIVE BODIES OF THE CITY OF PORTOLA FOR THE PERIOD OF SEPTEMBER 11TH, 2022 TO OCTOBER 10TH, 2022 PURSUANT TO BROWN ACT PROVISIONS.
WHEREAS, the City of Portola is committed to preserving and nurturing public access and participation in meetings of the City Council; and
WHEREAS, all meetings of the City of Portola's legislative bodies are open and public, as required by the Ralph M. Brown Act (Cal. Gov. Code 54950 - 54963), so that any member of the public may attend, participate, and watch the City's legislative bodies conduct their business; and WHEREAS, the Brown Act, Government Code section 54953(e), makes provision for remote teleconferencing participation in meetings by members of a legislative body, without compliance with the requirements of Government Code section 54953(b)(3), subject to the existence of certain conditions; and
WHEREAS, a required condition is that a state of emergency is declared by the Governor pursuant to Government Code section 8625, proclaiming the existence of conditions of disaster or of extreme peril to the safety of persons and property within the state caused by conditions as described in Government Code section 8558; and
WHEREAS, a proclamation is made when there is an actual incident, threat of disaster, or extreme peril to the safety of persons and property within the jurisdictions that are within the City's boundaries, caused by natural, technological or human-caused disasters; and WHEREAS, it is further required that state or local officials have imposed or recommended measures to promote social distancing, or, the legislative body meeting in person would present imminent risks to the health and safety of attendees; and WHEREAS, the Governor of California issued a proclamation of a state of emergency March 4, 20 and the City Council of the City of Portola previously proclaimed by Official Proclamati , March 19, 2020, finding that the requisite conditions exist for the legislative bodies of the Ci of Portola to conduct remote teleconference meetings without compliance with paragraph (3) of subdivision (b) of section 54953; and
WHEREAS, as a condition of extending the use of the provisions found in section 54953(e), the City Council must reconsider the circumstances of the state of emergency that exists in the City of WHEREAS, emergency conditions persist in the City of Portola specifically, a novel coronavirus, COVID-19, which symptoms include fever, cough, and shortness of breath with outcomes ranging from mild to severe illness, and in some cases death; and WHEREAS, Plumas County, where the residents of the City of Portola reside, reports that many cases of COVID-19 and its variants continue to be contracted regularly within the county; and WHEREAS, the City of Portola does hereby find that the Existence of a Local Emergency due to the COVID-19 Pandemic has caused, and will continue to cause, conditions of peril to the safety of persons within the City that are likely to be beyond the control of services, personnel, equipment, and facilities of the City of Portola and desires to affirm a local emergency exists and re-ratify the proclamation of state of emergency by the Governor of the State of California; and WHEREAS, as a consequence of the local emergency persisting, the City Council does hereby find that the legislative bodies of the City of Portola shall continue to conduct their meetings without compliance with paragraph (3) of subdivision (b) of Government Code section 54953, as Resolution No. 2527 September 28', 2022
authorized by subdivision (e) of section 54953, and that such legislative bodies shall continue to comply with the requirements to provide the public with access to the meetings as prescribed in paragraph (2) of subdivision (e) of section 54953; and
WHEREAS, the City Council of the City of Portola has been conducting meeting via live streaming at: https://zoom.us/j/3583067836 or by phone at: 1.669.900.6833, meeting ID 358 306
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF PORTOLA DOES HEREBY RESOLVE AS FOLLOWS:
Section 1. Recitals. The Recitals set forth above are true and correct and are incorporated into this Resolution by this reference.
Section 2. Affirmation that Local Emergency Persists. The City Council hereby considers the conditions of the state of emergency in the City of Portola and proclaims that a local emergency persists throughout the City, and the novel coronavirus, COVID-19, continues to persist within the City as well as throughout Plumas County at a rate that poses significant risk to the health of all citizens.
Section 3. Re-ratification of Governor's Proclamation of a State of Emergency. The City Council hereby ratifies the Governor of the State of California's Proclamation of State of Emergency, effective as of its issuance date of March 19, 2020.
Section 4. Remote Teleconference Meetings. The City Manager and legislative bodies of the City of Portola are hereby authorized and directed to take all actions necessary to carry out the intent and purpose of this Resolution including, continuing to conduct open and public meetings in accordance with Government Code section 54953(e) and other applicable provisions of the Brown Act.
Section 5. Effective Date of Resolution. This Resolution shall take effect immediately upon its adoption and shall be effective until the earlier of (i) September 11th, 2022, or such time the City Council adopts a subsequent resolution in accordance with Government Code section 54953€(3) to extend the time during which the legislative bodies of the City of Portola may continue to teleconference without compliance with paragraph (3) of subdivision (b) of section 54953.
PASSED AND ADOPTED by the City Council of the City of Portola, this 28"h day of September 2022, by the following vote:
AYES:
ABSENT:
ABSTAIN:
Pat Morton, Mayor
ATTEST:
Jason Shaw Deputy City Clerk
I, Jason Shaw, Deputy City Clerk of the City of Portola, do hereby certify that the above and Regain Reil her or du or sped and 28in,d by he Cily Counci at the ily of Portola Jason Shaw, Deputy City Clerk
Resolution No. 2527 September 28", 2022
RESOLUTION NO. 2528
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PORTOLA
AUTHORIZING PAYMENT OF CLAIMS FOR THE PERIOD
AUGUST 25, 2022 THROUGH SEPTEMBER 28, 2022.
ACCOUNTS PAYABLE
CHECK NUMBERS: 44200-44254
CHECK NUMBERS: 44255-44285
(VOIDED CHECKS 44127,44129,44177)
PAYROLL
CHECK NUMBERS: 17180-17190
CHECK NUMBERS: 17191-17194
WHEREAS, the City Council of the City of Portola has been fully advised that all such claims and demands are legal obligations of the City; and, ACCOUNTS PAYABLE: $ 113,836.52
PAYROLL: $ 51.919.37
TOTAL: $ 165,755.89
NOW THEREFORE BE IT RESOLVED THAT all claims and demands represented rainy and peperas is aproved and archai gainst the Cily of Portola, and the payment PASSED, APPROVED AND ADOPTED this 28 day of September, 2022 by the following vote:
AYES:
NOES:
ABSTAIN:
ABSENT:
Pat Morton, Mayor
ATTEST:
Jason Shaw, Deputy City Clerk
I, Jason Shaw, Deputy City Clerk of the City of Portola, do hereby certify that the above and foregoing Resolution was duly passed and adopted by the City Council at the City of Portola Regular meeting thereof held on September 28, 2022.
Jason Shaw, Deputy City Clerk
Resolution No. 2528 September 28, 2022
9/08/2022 11:52 AM DIRECT PAYABLES CHECK REGISTER PAGE: 1 PACKET: 00111 AP RUN 7.14.2022
VENDOR SET: 01 CITY OF PORTOLA **** CHECK LISTING ****
BANK: PC POOLED CASH - PLUMAS
CHECK CHECK CHECK CHECK
VENDOR I.D. NAME TYPE DATE DISCOUNT AMOUNT NO# AMOUNT
000009 CRESCENT TOW & REPAIR
I-202209070596 VEHICLE ABATEMENT R 9/14/2022 2,500.00 044200 2,500.00 000022 APRIL HEGUERA
I-202209080635 SIERRA ROC BANK PAYMENT R 9/14/2022 1,400.00 044201 1,400.00 000024 CYGNUS HOME SERVICE
I-202209070589 POOL CONCESSIONS R 9/14/2022 973.79 044202 973.79 000025 AUTO & TRUCK ELECTRIC IN
I-202209070621 WATER/SEWER EQUIP REPAIR R 9/14/2022 1,314.34 044203 1,314.34 0008 ALWAYS ANSWER
1-202209070606 800 NUMBER R 9/14/2022 46.50 044204 46.50 0012 AMERICAN RED CROSS
1-202209070586 LIFEGUARD TRAINING R 9/14/2022 90.00 044205 90.00 0015 AMERIGAS
I-202209080632 POOL PROPANE R 9/14/2022 205.73 044206 205.73 0015 AMERIGAS
I-202209080633 NORTH SIDE FIREHALL PROPANE R 9/14/2022 933.44 044207 933.44 0015 AMERIGAS
I-202209080634 SOUTH SIDE FIRE HALL TANK FEE R 9/14/2022 12.86 044208 12.86 0022 AT&T
I-202209070611 LDWIP LONG DISTANCE CHARGES R 9/14/2022 75.49 044209 75.49 0048 CBC COMPANIES-FACTUAL DATA
I-202209070612 UB CREDIT CHECKS R 9/14/2022 34.50 044210 34.50 0052 CITY OF PORTOLA
I-202209080630 WATER/SEWER BILLS R 9/14/2022 15,122.94 044211 15,122.94 *VOID* 044212 VOID CHECK V 9/14/2022 044212 **VOID**
0053 CIVICPLUS
I-202209070615 CITY WEBSITE R 9/14/2022 900.00 044213 900.00 0054 CLIFTONLARSONALLEN LLE
I-202209070595 AUDITING SERVICES R 9/14/2022 4,000.00 044214 4,000.00 9/08/2022 11:52 AM DIRECT PAYABLES CHECK REGISTER PAGE: 2 PACKET: 00111 AP RUN 7.14.2022
VENDOR SET: 01 CITY OF PORTOLA **** CHECK LISTING ****
BANK: PC POOLED CASH - PLUMAS
CHECK CHECK CHECK CHECK
VENDOR I.D. NAME TYPE DATE DISCOUNT AMOUNT NO# AMOUNT
0055 COATES TIRE CENTER
I-202209070602 VEH/EQUIP REPAIR R 9/14/2022 75.49 044215 75.49 0078 ENCOMPASS
I-202209070613 XEROX COPIES R 9/14/2022 166.68 044216 166.68 0090 GRAINGER
I-202209070619 IDWTP EQUIP REPAIR R 9/14/2022 357.52 044217 357.52 0093 GRIZZLY ELECTRIC/RANDY VERNON
I-202209070623 PARK ELECTRICAL REPAIRS R 9/14/2022 911.48 044218 911.48 0101 HUNT & SONS, INC.
I-202209070593 FUEL CHARGES R 9/14/2022 4,323.80 044219 4,323.80 0103 IEDA
1-202209070607 LABOR RELATIONS CONSULTING R 9/14/2022 245.30 044220 245.30 0111 JEFFERSON SUPPLY COMPANY
I-202209070624 MATERIALS & SUPPLIES R 9/14/2022 2,380.74 044221 2,380.74 0118 KANSAS LIFE INSURANCE CO
I-202209070588 EMPLOYEE LIFE INSURANCE R 9/14/2022 66.43 044222 66.43 0133 LIBERTY UTILITIES
I-202209070605 CITY ELECTRIC BILLS R 9/14/2022 7,817.57 044223 7,817.57 0136 MANHARD CONSULTING
I-202209070594 PLANNING SERVICES R 9/14/2022 480.00 044224 480.00 0141 MCI MEGA PREFERRED
I-202209070625 800 LONG DISTANCE CHARGES R 9/14/2022 45.61 044225 45.61 0148 NAPA SIERRA
I-202209070601 MATERIALS & SUPPLIES R 9/14/2022 526.19 044226 526.19 0153 NEVADA SMALL ENGINES
I-202209070618 STREET EQUIP REPAIR R 9/14/2022 940.60 044227 940.60 0159 OFFICE DEPOT
I-202209070587 OFFICE SUPPLIES R 9/14/2022 412.57 014228 112.57 0162 OPERATING ENGINEERS
I-202209070626 EMPLOYEE INSURANCE R 9/14/2022 8,337.00 044229 8,337.00 9/08/2022 11:52 AM DIRECT PAYABLES CHECK REGISTER PAGE: 3 PACKET: 00111 AP RUN 7.14.2022
VENDOR SET: 01 CITY OF PORTOLA **** CHECK LISTING ****
BANK: PC POOLED CASH - PLUMAS
CHECK CHECK CHECK CHECK
VENDOR I.D. NAME TYPE DATE DISCOUNT AMOUNT NO# AMOUNT
0173 PITNEY BOWES
I-202209070627 POSTAGE MACHINE LEASE R 9/14/2022 469.75 044230 469.75 0174 PLANWEST PARTNERS
I-202209070604 FEASIBILITY STUDY R 9/14/2022 2,705.00 044231 2,705.00 0175 PLUMAS ACE HARDWARE
I-202209070599 MATERIALS & SUPPLIES R 9/14/2022 1,062.30 044232 1,062.30 0178 PLUMAS COUNTY CLERK
I-202209080636 ELECTION COSTS R 9/14/2022 500.00 044233 500.00 0183 PLUMAS SANITATION
I-202209070622 IDWIP TANK PUMPING R 9/14/2022 1,050.00 044234 1,050.00 0184 PLUMAS SIERRA RURAL ELECTRIC
1-202209070591 LDTP ELECTRIC R 9/14/2022 1,580.87 044235 1,580.87 0185 PLUMAS SIERRA TELECOMMUNICAT
I-202209070592 INTERNET SERVICES R 9/14/2022 382.00 044236 382.00 0192 PURCHASE POWER
I-202209070628 POSTAGE FOR METER R 9/14/2022 52.92 044237 52.92 0218 SILVER STATE ANALYTICAL
I-202209070616 WATER/WASTEWATER TESTING R 9/14/2022 416.00 044238 416.00 0220 SINDEX PRINTING & GRAPHICS
I-202209080631 UTILITY BILLS R 9/14/2022 1,327.50 044239 1,327.50 0231 SUCCEED. NET
I-202209070590 WEBHOSTING R 9/14/2022 67.85 044240 67.85 0240 THOMAS G. VALENTINO
I-202209070614 SOLID WASTE CONSULTING SERVICE R 9/14/2022 2,565.00 044241 2,565.00 0246 TYLER TECHNOLOGIES, INC
I-202209070600 INCODE SB2 GRANT R 9/14/2022 660.00 044242 660.00 0250 UNITED RENTALS NORTHWEST INC.
I-202209070620 LDWIP EQUIP REPAIR R 9/14/2022 901.41 044243 901.41 0253 US BANCORP
I-202209070629 CITY CREDIT CARD BILLS • 9/14/2022 338.75 044244 338.75 9/08/2022 11:52 AM DIRECT PAYABLES CHECK REGISTER PAGE: 4 PACKET: 00111 AP RUN 7.14.2022
VENDOR SET: 01 CITY OF PORTOLA **** CHECK LISTING ****
BANK: PC POOLED CASH - PLUMAS
CHECK CHECK CHECK CHECK
VENDOR I.D. NAME TYPE DATE DISCOUNT AMOUNT NO# AMOUNT
0256 USA BLUE BOOK
I-202209070617 LDWIP EQUIP REPAIR R 9/14/2022 1,790.89 044245 1,790.89 0260 VERIZON WIRELESS
I-202209070608 IDWIP DATA PLAN R 9/14/2022 108.05 044246 108.05 0260 VERIZON WIRELESS
I-202209070609 CITY LANDLINES R 9/14/2022 492.91 044247 492.91 0260 VERIZON WIRELESS
I-202209070610 CITY CELL PHONES R 9/14/2022 326.31 044248 326.31 0275 EIP HOLDINGS II LIC
I-202209070603 BECKWOURTH REPEATER RENT R 9/14/2022 189.00 044249 189.00 1 PORTOLA VILLAGE PHARMACY
I-202209070597 BL RT R 9/14/2022 224.00 044250 221.00
1 SANDI TRENNER
I-202209070598 LAP SWIM REFUND R 9/14/2022 10.00 044251 10.00 * * BANK TOTALS * * NO# DISCOUNTS CHECK AMT TOTAL APPLIED REGULAR CHECKS: 51 0.00 71,917.08 71,917.08
HANDWRITTEN CHECKS: 0.00 0.00 0.00
PRE-WRITE CHECKS: 0.00 0.00 0.00
DRAFTS: 0.00 0.00 0.00
VOID CHECKS: 0.00 0.00 0.00
NON CHECKS: 0.00
00000
CORRECTIONS: 0.00
BANK TOTALS: 52 0.00 71,917.08 71,917.08
9/08/2022 11:52 AM DIRECT PAYABLES CHECK REGISTER PAGE: 5 PACKET: 00111 AP RUN 7.14.2022
VENDOR SET: 01 CITY OF PORTOLA **** CHECK LISTING ****
BANK: ALL
** REGISTER GRAND TOTALS *
** TOTALS ** NO# DISCOUNTS CHECK AMT TOTAL APPLIED
REGULAR CHECKS: 51 0.00 71,917.08 71,917.08
HANDWRITTEN CHECKS: 0.00 0.00 0.00
PRE-WRITE CHECKS: 0.00 0.00 0.00
DRAFTS: 0.00 0.00 0.00
VOID CHECKS: 1 0.00 0.00 0.00
NON CHECKS: 0.00 0.00 0.00
CORRECTIONS: 0.00 0.00 0.00
REGISTER TOTALS: 52 0.00 71,917.08 71,917.08
** POSTING PERIOD RECAP **
FUND PERIOD AMOUNT
100 9/2022 34,818.90CR
207 9/2022 5,434.23CR
208 9/2022 1,495.02CR
215 9/2022 200.00CR
501 9/2022 8,648.73CR
710 9/2022 12,106.01CR
720 9/2022 5,992.48CR
730 9/2022 3,221.71CR
===
ALL 71,917.08CR
TOTAL ERRORS: 0 TOTAL WARNINGS:
9/08/2022 11:59 AM REFUNDS CHECK REGISTER PAGE: 1
PACKET: 00110 Us - Refund
VENDOR SET: 01 CITY OF PORTOLA **** CHECK LISTING ****
BANK: PC POOLED CASH - PLUMAS
CHECK CHECK CHECK CHECK
VENDOR I.D. NAME TYPE DATE DISCOUNT AMOUNT NO# AMOUNT
1 JONES, ERNEST I
I-000202209070583 JONES, ERNEST I R 9/14/2022 22.39 044252 22.39 1 HILDEBRAND, DERRY L
I-000202209070584 HILDEBRAND, DERRY L R 9/14/2022 53.88 044253 53.88 1 BREAUX, KYLE
I-000202209070585 BREAUX, KYLE R 9/14/2022 202.38 044254 202.38 ** BANK IOIALS * * NO# DISCOUNTS CHECK AMT TOTAL APPLIED REGULAR CHECKS: 0.00 278.65 278.65
HANDWRITTEN CHECKS: 0.00 0.00 0.00
PRE-WRITE CHECKS: 0.00 0.00 0.00
DRAFTS: 0.00
VOID CHECKS: 0.00 0.00 0.00
NON CHECKS: 0.00 0.00 0.00
CORRECTIONS: 0.00 0.00 0.00
BANK TOTALS: 0.00 278.65 278.65
9/08/2022 11:59 AM REFUNDS CHECK REGISTER PAGE: 2
PACKET: 00110 US - Refund
VENDOR SET: 01 CITY OF PORTOLA **** CHECK LISTING ****
BANK: ALL
** REGISTER GRAND TOTALS *
** TOTALS * * NO# DISCOUNTS CHECK AMT TOTAL APPLIED
REGULAR CHECKS: 0.00 278.65 278.65
HANDWRITTEN CHECKS: 0.00 0.00 0.00
PRE-WRITE CHECKS: 0.00 0.00 0.00
DRAFTS: 0 0.00 0.00 0.00
VOID CHECKS: 0.00 0.00 0.00
NON CHECKS: 0.00 0.00 0.00
CORRECTIONS: 0.00 0.00 0.00
REGISTER TOTALS: 0.00 278.65 278.65
** POSTING PERIOD RECAP **
FUND PERIOD AMOUNT
710 9/2022 278.65CR
========ee==zzeea==aaa=a==
ALL 278.65CR
TOTAL ERRORS: TOTAL WARNINGS:
9/21/2022 2:29 PM DIRECT PAYABLES CHECK REGISTER PAGE: 1 PACKET: 00118 AP RUN 9.28.2022
VENDOR SET: 01 CITY OF PORTOLA **** CHECK LISTING ****
BANK: POOLED CASH - PLUMAS
CHECK CHECK CHECK CHECK
VENDOR I.D. NAME TYPE DATE DISCOUNT AMOUNT NO# AMOUNT
000009 CRESCENT TOW & REPAIR
I-202209210648 AVA ABATEMENT R 9/28/2022 1,500.00 044255 1,500.00 000025 AUTO & TRUCK ELECTRIC IN
I-202209210643 WATER/SEWER EQUIP REPAIR R 9/28/2022 156.98 044256 156.98 000026 CALIFORNIA WATER ENVIRONMENT AS
I-202209210667 RECASENS MEMBERSHIP FEE 9/28/2022 200.00 044257 200.00 000027 NATIONAL INDUSTRIAL & SAFETY SU
I-202209210665 MATERIALS & SUPPLIES 9/28/2022 422.50 044258 422.50 0005 AIRGAS, INC.
1-202209210661 ACETLENE/OXYGEN R 9/28/2022 230.32 044259 230.32 0010 AMAZON CAPITOL SERVICES
1-202209210641 MATERIALS & SUPPLIES 9/28/2022 1,315.76 044260 1,315.76 *VOID* 044261 VOID CHECK V 9/28/2022 044261 **VOID**
0021 AT&T
I-202209210659 800 EMER LINE R 9/28/2022 4.76 044262 4.76 0022 AT&T
I-202209210652 LDWTP LONG DISTANCE R 9/28/2022 50.77 044263 50.77 0023 AT&T CALNET 3
I-202209210658 SCADA/LDWTP R 9/28/2022 75.99 044264 75.99 0048 CBC COMPANIES-FACTUAL DATA
I-202209210650 UB CREDIT CHECKS R 9/28/2022 115.00 044265 115.00 0057 CONNOLLY ENGINEERING
1-202209210639 PLAN REVIEWS R 9/28/2022 250.07 044266 250.07 0062 CSG CONSULTANTS
I-202209210663 CODE ENFORCEMENT SERVICES R 9/28/2022 6,240.00 044267 6,240.00 0073 EASTERN PLUMAS HEALTHCARE
I-202209210638 PATO SEWER VACCINES R 9/28/2022 459.00 044268 459.00 0086 FOLCHI LOGGING & CONSTR., INC.
1-202209210656 NATER LINE REPAIR ROAD BASE R 9/28/2022 761.48 044269 761.48 9/21/2022 2:29 PM DIRECT PAYABLES CHECK REGISTER PAGE: 2 PACKET: 00118 AP RUN 9.28.2022
VENDOR SET: 01 CITY OF PORTOLA **** CHECK LISTING ****
BANK: PC POOLED CASH - PLUMAS
CHECK CHECK CHECK CHECK
VENDOR I.D. NAME TYPE DATE DISCOUNT AMOUNT NO# AMOUNT
0090 GRAINGER
1-202209210649 SEWER MATERIALS & SUPPLIES R 9/28/2022 102.80 044270 102.80 0111 JEFFERSON SUPPLY COMPANY
I-202209210642 MATERIALS & SUPPLIES R 9/28/2022 69.71 044271 69.71 0118 KANSAS LIFE INSURANCE CO
I-202209210651 EMPLOYEE LIFE INSURANCE R 9/28/2022 37.11 044272 37.11 0139 MCCOLLUM EQUIPMENT REPAIR
I-202209210645 EQUIPMENT REPAIR R 9/28/2022 3,390.19 044273 0188 PORTER SIMON CORPORATION
I-202209210644 LEGAL PROFESSIONAL SERVICES R 9/28/2022 6,065.00 044274 6,065.00 0192 PURCHASE POWER
1-202209210662 METER POSTAGE R 9/28/2022 562.08 044275 562.08 0212 SIERRA CONTROLS, LIC
1-202209210646 LDWTP EQUIP REPAIRS R 9/28/2022 321.75 044276 321.75 0218 SILVER STATE ANALYTICAL
I-202209210654 WATER/WASTEWATER TESTING R 9/28/2022 2,647.00 044277 2,647.00 0235 SUSAN SCARLETT
I-202209210657 ACCOUNTING SERVICES R 9/28/2022 5,000.00 044278 5,000.00 0235 SUSAN SCARLETT
I-202209210664 PUBLIC RECORDS/SB2 INCODE R 9/28/2022 2,596.06 044279 2,596.06 0239 THATCHER COMPANY
I-202209210640 LDWTP CHEMICALS R 9/28/2022 1,445.55 044280 1,445.55 0246 TYLER TECHNOLOGIES, INC
I-202209210660 SB2 GRANT INCODE R 9/28/2022 2,300.00 044281 2,300.00 0256 USA BLUE BOOK
I-202209210655 LDWTP EQUIP REPAIR R 9/28/2022 3,150.68 044282 3,150.68 0264 WESTERN NEVADA SUPPLY
I-202209210647 WATER LINE REPAIR R 9/28/2022 1,096.86 044283 1,096.86 0275 EIP HOLDINGS II LLC
I-202209210653 BECKWOURTH REPEATER RENT R 9/28/2022 189.00 044284 189.00 9/21/2022 2:29 PM PAGE: 3
PACKET: 00118 AP RUN 9.28.2022
VENDOR SET: 01 CITY OF PORTOLA **** CHECK LISTING ****
BANK: POOLED CASH - PLUMAS
CHECK CHECK CHECK CHECK
VENDOR I.D. NAME TYPE DATE DISCOUNT AMOUNT NO# AMOUNT
JULIA MURRAY
I-202209210668 PAYROLL CHECK R 9/28/2022 884.37 044285 884.37 ** BANK TOTAIS ** NO# DISCOUNTS CHECK AMT TOTAL APPLIED REGULAR CHECKS: 30 0.00 41,640.79 41,640.79
HANDWRITTEN CHECKS: 0.00 0.00 0.00
PRE-WRITE CHECKS: 0.00 0.00 0.00
DRAFTS: 0.00 0.00 0.00
VOID CHECKS: 0.00 0.00 0.00
NON CHECKS: 0.00 0.00 0.00
CORRECTIONS: 0.00 0.00 0.00
BANK TOTALS: 31 0.00 41,640.79 41,640.79
9/21/2022 2:29 PM DIRECT PAYABLES CHECK REGISTER PAGE: 4 PACKET: 00118 AP RUN 9.28.2022
VENDOR SET: 01 CITY OF PORTOLA **** CHECK LISTING ****
BANK: ALL
** REGISTER GRAND TOTALS *
* * TOTALS * * NO# DISCOUNTS CHECK AMT TOTAL APPLIED
REGULAR CHECKS: 30 0.00 41,640.79 41,640.79
HANDWRITTEN CHECKS: 0.00 0.00 0.00
PRE-WRITE CHECKS: 0.00 0.00 0.00
DRAFTS: 0.00 0.00 0.00
VOID CHECKS: 0.00 0.00 0.00
NON CHECKS: 0.00 0.00 0.00
CORRECTIONS: 0.00 0.00 0.00
REGISTER TOTALS: 31 0.00 41,640.79 41,640.79
** POSTING PERIOD RECAP **
FUND PERIOD AMOUNT
100 9/2022 18,407.50CR
207 9/2022 1,429.61CR
208 9/2022 396.71CR
215 9/2022 250.00CR
501 9/2022 37.11CR
710 9/2022 11,037.40CR
9/2022 5,401.81CR
730 9/2022 4,680. 65CR
=========================== =============
ALL 41,640.79CR
'OTAL ERRORS: TOTAL WARNINGS:
PortOla
Tola - Cal ENJ
City of Portola
Minutes
Regular Meeting
August 24, 2022 06:00 PM
35 Third Ave Portola 96122
https://www.cityofportola.com/
Mayor Pat Morton • Mayor Pro Tem Tom Cooley • Councilmember Phil Oels • Councilmember Stan Peiler • Councilmember Bill Powers
1. Call to Order
The meeting was called to order at 6:00 pm by Mayor Pat Morton.
A. Pledge of Allegiance
Lead by Mayor Pat Morton
B. Roll Call
Present: Mayor Pat Morton, Mayor Pro Tem Tom Cooley, Councilmember Phil Oels, Councilmember Stan Peiler, Councilmember Bill Powers
Interim City Manager Jon Kennedy
Finance Officer Susan Scarlett
Deputy City Clerk Mercadez Flewell
2. Public Comments
This section is intended to provide members of the public with an opportunity to comment on any subject that does not appear on this agenda. Please note that California law prohibits the City Council from aking action on any matter which is not on the posted agenda, unless it is determined to be an urgenc tem by the City Council. Any member of the public wishing to address the City Council during "PUBLI cries risky resene pring one neces alien out i lie to ince Josh Hart provided comment regarding public record requests Ashlee Sims provided comment regarding public record requests Antoinette Quesenberry provided public comment
Crystal Baltzell provided a thank you to the city regarding the city allowing the pool to be open and have a swim match, the swim team had the biggest match since they have started with 22 swimmers
3. CITY COMMUNICATIONS
A. City Council Communications / Committee Reports
Councilmember Oels attended the Firewise meeting in Quincy, the Firewise meeting in Portola, music in the park, and the transportation commission meeting. 1 Councilmember Peiler hasn't attended any meetings, however he wanted to look into a way of thanking two elderly couples he sees everyday picking up trash around the ball parks in Portola Mayor Pro lem Cooley attended the Firewise meeting in Quincy, the Firewise meeting in Portola, the Beckwourth Fire District board meeting, the music in the park events, and the LESS meeting Mayor Morton attended the LESSG meeting and music in the park B. Staff Communications / Fire Report / Sheriff's Report / Air Quality Report Finance Officer Susan Scarlett reported spending 50 hours a week for the audit and will not be able to -orness public records requests until after Sept 12th once the audit is turned in. All PROS that have lave been addressed.
Ashlee Sims provided public comment on Susan's report.
Air Quality report from Mikki Brown - Chimney sweep vouchers will be given out to EPA certified wood stove owners. There is an electric heat pump program being offered to city residents; for more information go to the air quality web site. There is a burn wise event on Sept 24 at the Vets hall in Portola from 11 to 3.
C. City Manager Report
Interim City Manager Jon Kennedy has nothing additional to report and will address the agenda items. • Resolution No 2523 Concerning COVID Remote Meetings Councilmember Bill Powers motioned 1 oprove. A second was made by Councilmember Phil Oels. The roll call vote Aye Mayor Pat Morton AVE Councilmember Stan AilMaYArP Councilmember Bill Povers Aye Councilmember Phil Oels Councilmember Powers addressed that the remote meetings have been positive since he was able to attend meetings remotely.
Mayor Morton expressed she would love to open meetings to the public but we are unable t accommodate the public due to the council chambers being so small Josh Hart provided public comment. Ashlee Sims provided public comment. Crystal Baltzell provided public comment.
5. Consent Agenda
A. Claims- Adopt Resolution No. 2524 authorizing payment of claims for the period of August 11, 2022 through August 24, 2022
Accounts Payable: $ 40,784.84
Payroll: $ 27,492.13
Total: $ 68,276.97
Payroll Checks 17168-17179
Special Payroll Check 17167
AP Run Checks 44178-44199
Special AP Run Check 44177
B. Approval of August 10, 2022 Minutes
Councilmember Stan Peiler motioned to approve. A second was made by Councilmember Bill Powers. The roll call vote:
AVe Councilme Meet Stan ellen Peil Are Tunime er Bill Pove, Councilmember Phil Oels Ashlee Sims left public comment about K & B Transport. Susan Scarlett let her know that's the company 2 that the materials to repave the river walk were purchased from.
6. Groundwater Monitoring Services Councilmember Phil Oels motioned to approve. A second was made by Mayor Pro Tem Tom Cooley. The roll call vote:
Aye Mayor Pat Morton Aye Mayor Pro Tem Tom Cooley _Aye Councilmember Phil Oels Aye Councilmember Stan Peiler Aye Councilmember Bill Powers Tom Valentino went over the agreement that was provided by McGinnley for ground water monitoring services, Tom would like the Council to review the agreement and move forward.
7. North Loop Bid Phase 1 Councilmember Phil Oels motioned to approve. A second was made by Councilmember Bill Powers. The roll call vote:
Aye Mayor Pat Morton Aye Mayor Pro Tem Tom Cooley _Aye Councilmember Phil Oels Aye Councilmember Stan Peiler Aye Councilmember Bill Powers Dan Bastian explained that this is a continuation to the North Loop project that was approved by the council at the July Meeting. The contract with the state requires that the bids be read out loud and the lowest bid is to be rewarded with the project. Dan has spoken to Q & D Constriction LLC as they were the owest bidder and they are excited to have gotten the bid. Dan anticipates the project will begin May of 2023 and hopes to be finished by October of 2023
8. Abandoned vehicle abatement program Mayor Pro Tem Tom Cooley motioned to approve. A second was made by Councilmember Bill Powers. The roll call vote:
Aye Mayor Pat Morton Aye Mayor Pro Tem Tom Cooley _Aye Councilmember Phil Oels Aye Councilmember Stan Peiler Aye Councilmember Bill Powers Susan Scarlett explained that both the City as well as the County need to participate in this program, it nas suspended because both the City and County had not spent the funds quickly enough. The County and the City have both spent enough funds for the program to be re-instated.
Ashlee Sims asked about 8 questions, Susan Scarlett said she will make it a public records request and provide answers to all questions.
9. Fire Service Assessment Councilmember Bill Powers motioned to approve. A second was made by Councilmember Phil Oels. The roll call vote:
Aye Mayor Pat Morton Aye Mayor Pro Tem Tom Cooley
Susan Scarlett explained that this is the fire tax roll that the city reviews and approves every year. This will allow the county to include the fire tax on the parcels in the city limits.
Councilmember Oels asked if this was the original resolution that helped build the northside fire hall, Susan explained that it had helped but now the funds that come in from it go towards the fire services for the City of Portola.
10. Adjournment
Mayor Pat Morton adjourned the meeting at 6:56 p.m.
3 PortOla
Tola: Ca I NI
City of Portola
Minutes
Regular Meeting
June 08, 2022 06:00 PM
35 Third Ave Portola 96122
https://www.cityofportola.com/
Mayor Pat Morton • Mayor Pro Tem Tom Cooley • Councilmember Phil Oels • Councilmember Stan Peiler • Councilmember Bill Powers
1. Call to Order
The meeting was called to order at 6:00 pm by Mayor Pat Morton.
A. Pledge of Allegiance
Lead by Mayor Pat Morton
B. Roll Call
Present: Mayor Pat Morton, Mayor Pro Tem Tom Cooley, Councilmember Phil Oels, Councilmember Bill Powers
Absent: Councilmember Stan Peiler
Staff Present:
Interim City Manager - Jon Kennedy
Finance Officer - Susan Scarlett
Deputy City Clerk - Mercadez Flewell
City Attorney - Steve Gross
This section is intended to provide members of the public with an opportunity to comment on any subject that does not appear on this agenda. Please note that California law prohibits the City Council from taking action on any matter which is not on the posted agenda, unless it is determined to be an urgency item by the City Council. Any member of the public wishing to address the City Council during "PUBLIC mines one ny intes tre presting ofter marces are an i linted to inte Ashlee Sims addressed some issues with the city regarding the council
3. CITY COMMUNICATIONS
A. City Council Communications / Committee Reports
Councilmember Oels reported he has helped the city with some yard work as well as the hospital road Councilmember Powers reported he will be leaving the meeting early today, he was unable to attend the gravel grinder race as he was not in town
Councilmember Cooley reported he attended the Beckwourth Fire Board Meeting and the gravel grinder.
Mayor Morton reported she attended the Beckwourth Fire Department Board meeting, notified more of the public of the gravel grinder race and was present Saturday for a portion of the gravel grinder. 1 B. Staff Communications / Fire Report / Sheriff's Report / Air Quality Report Chief Russell reported that in 2022 there have been 129 in Portola and 37 in Beckwourth. The high call volume is nation wide right now due to the wildland fire season.
C. City Manager Report
Interim City Manager Jon Kennedy reported that the city is continuing to work on the software conversion. He attended the gravel grinder race and it was a nice turn out an went well. The pancake breakfast went well.
4. Consent Agenda
A. Claugh Ane t8, 20/zion No. 2508 authorizing payment of claims for the period of May 26, 2022 Accounts Payable: $ 74,496.83
Payroll: $ 18,571.14
Total: $ 93,067.97
Payroll Chk -170889 - 17094
Ap Check Run 43953 - 43987
Ap Check Deposit Refund 43988-43989 $224.70
AP VOID Check 43553 $4,456.25
B. Minutes - Adopt Minutes of the City Council Regular Meeting held on May 25, 2022 Councilmember Bill Powers motioned to approve. A second was made by Councilmember Phil Oels. The roll call vote:
Aye Mayor Pat Morton Aye Mayor Pro Tem Tom Cooley LAye_ Councilmember Phil Oels Ave Councilmember Bill Powers Absent Councilmember Stan Peiler
5. Public Hearing: 2022-2023 Proposed Operating Budget
avor Morton opened the Public Hearina. There were no Public Comments. Susan Scarlett addressed th nandes that had been made since the Council reviewed the budae nandes were made to Music in the Park and the Citv Attornev fees. The budaet will be presented at tr ¡ne nd agenda tor acontion. Mavor Morton closed the Public Hearın Tom Cooley thanked Susan Scarlett for all the hard work she has put into the budget.
6. Ordinance to comply with SB 1383 Reduction of disposal of organic waste.
A.
Councilmember Phil Oels motioned to approve. A second was made by Mayor Pro Tem Tom Cooley.
The roll call vote:
Aye Mayor Pat Morton emer tan Peiler TAbsent Councilmen er Bill Powers Aye Councilmember Phil Oels _Absent Councilmember Stan Peiler
Interim City Manager Jon Kennedy reported that the City is required to have this ordinance in place out staff is still working on the language to request additional time to delay implementation.
City Attorney, Steve Gross explained the ordinance and requirements in more detail.
Motion was made to waive the first reading with the ordinance to return the the next regular meeting for adoption.
2 7. Manhard Contract Mayor Pro Tem Tom Cooley motioned to approve. A second was made by Councilmember Phil Oels. The roll call vote:
Aye Mayor Pat Morton _ Mayor Pro Tem Tom Cooley
Absent Councilmember Stan Peiler
Susan Scarlett reviewed the Contract changes including the change in terms to 2 years with an annual adjustment that was requested by City staff
Karen Downs made herself available just in case the council had any questions.
Tom Cooley reported for the persons attending via zoom that the firm is charging their rates at the lowest rate possible to the City.
The Council approved the contract and authorized the Interim City Manager to sign.
8. City Attorney Agreement Councilmember Phil Oels motioned to approve. A second was made by Mayor Pro Tem Tom Cooley. The roll call vote:
Aye Mayor Pat Morton Aye Mayor Pro Tem Tom Cooley. _Aye Councilmember Phil Oels Absent Councilmember Stan Peiler Absent Councilmember Bill Powers Steve Gross reported that he has been the City's Attorney since 1997 and he has enjoyed working with the City. Steve further explained the reasoning for the requested rate increases. While his agreement allows the adjustment of the rate without the Council approval, Mr. Gross said he felt it was good to review with the Council and make sure they want to continue with his services.
Councilmember Cooley praised the work of the City Attorney. All Council members agreed and approved the rate increase.
9. Pay Schedules and Job Classifications Councilmember Phil Oels motioned to approve. A second was made by Mayor Pro Tem Tom Cooley. The roll call vote:
Ave Mavor Pat Morton Aye Mayor Pro Tem Tom Cooley Aye Councilmember Phil Oels Absent Councilmember Stan Peiler Absent_ Councilmember Bill Powers Susan Scarlett reviewed a proposed updated Step program for the Full-time City employees. The new Step program includes the current year Cola of 4.7%. The amounts from the new Step program would he se roam as note te our a solin 50 as tope lay and dire the
10. Adjournment
Pat Morton adjourned the meeting at 6:50 p.m.
3 REGULAR MEETING MINUTES
PORTOLA CITY COUNCIL
35 THIRD AVENUE | PORTOLA, CA 96122
March 09, 2022 | 6:00 P.M.
1. CALL TO ORDER
Councilmembers attended this meeting via teleconference as permitted by California Governor Newsom Executive Order N-29-20. Member of the public were able to join the meeting via Zoom live streaming. Mayor Morton called the meeting to order at 6:00 p.m.
2. PLEDGE OF ALLEGIANCE
Mayor Morton led the pledge of allegiance.
3. ROLL CALL
Councilmembers Phil Oels, Stan Peiler, Bill Powers (via zoom), Mayor Pro Tem Tom Cooley, and Mayor Pat Morton responded to the roll call. Interim City Manager Jon Kennedy, City Attorney Steve Gross, Finance Officer Susan Scarlett, Deputy City Clerk Tara Kindall were also present.
4. PUBLIC COMMENT
Mayor Morton called for any public comment. There were no comments submitted in writing prior to the meeting. Informed resident spoke about concerns they had regarding the Interim City Manager and City Council as well as concerns regarding the gravel grinder bike race.
5. CITY COMMUNICATIONS
A. City Council Communications/Committee Reports
Councilmember Powers reported that he attended the transportation committee meeting and a webinar.
Councilmember Peiler had nothing to report.
Mayor Pro Tem Cooley reported that he attended the LESS meeting.
Mayor Morton reported that she attended LESSG meeting.
Councilmember Oels reported that he attended the transportation committee meeting and a webinar.
Ashlee Sims had questions regarding the LESS still going on after a letter she had received from Steve Gross that stated after two years of the project it would need to be closed or opened to the public, Councilmember Cooley and Steve Gross will be looking into the exact date the LESS started and report back to Ashlee for an answer to her question.
B. Staff Communications/Fire Chief Report
Floyed Meyers reported on behalf of Beckwourth Fire district: there were 25 calls total for the month of February, 9 in Beckwourth and 16 in Portola. Beckwourth Fire District has officially separated financially from the county starting March 1st , the EMR class that began in January will be ending the month of March, a hazmat class will begin the end of March, and on February 26th BFD held a live fire burn at the old fireside building in Beckwourth. It went very smoothly and was a great training opportunity.
Julie Hunter reported for Air Quality: The month of May will be free green waste disposal for the residents of City of Portola, this is something Air Quality works with IMD on every year, they will also be looking in to trying to do two weeks in the month of September. If there are any other questions regarding this program, please contact air quality.
C. City Manager Report
Interim City manager Jon Kennedy reported that the public works team will begin to get the city prepped for the gravel grinder race, even though it isn't until June there is plenty of work that needs to be done to prepare for all the racers and campers. Kennedy will be working closely with Beckwourth Fire District who plans to host a pancake breakfast the day after the big race. Kennedy is working with Susan Scarlett and Councilmember Peiler with the HARPA funds, they are going to be looking into a program to hopefully start in the city to clean up the resident's yards.
6. CONSENT CALENDAR
Councilmember Powers moved and Councilmember Oels seconded a motion to approve the consent calendar as submitted with the corrections that need to be made on December 29ths special meeting:
Roll call vote, yes: Oels, Peiler, Powers, Cooley, and Morton. So carried.
Roll call vote, no: none.
A. Minutes - Adopt the minutes of the City Council Regular meetings held on December 22, 2021, January 12, 2022, January 26, 2022, February 9, 2022, February 23, 2022, and the City Council Special Meeting held on December 29, 2021.
B. Claims - Adopt Resolution No. 2501 authorizing payment of claims for the period of February 17, 2022 through March 3, 2022.
Accounts Payable: $194,455.59
Payroll: $ 19,224.57
Total: $213,680.16
Pat Morton received notice from Ashlee Sims that in the minutes for December's Special meeting minutes need some corrections. After Pat reviewed the minutes, she agreed stating that on the closed session report it needs to have no action was taken as well as the council had appointed an ADHOC committee for the Interim City Manager position Ashlee Sims stated that she feels her public comment wasn't interpreted correctly on the February 23d meeting.
Informed Resident would like items removed from the consent agenda to be reviewed prior to approval. Steve Gross informed the council that it is up to their discretion if it is removed and reviewed or to stay on tonight's agenda and be approved.
Antoinette Quesenberry reported that she is disappointed with the group of people that continue to request excessive material from the city council and believes that it is doing more harm then good at this point and apologizes to the city council.
7. ORDER OF BUSINESS
A. City Engineer Employment Agreement.
Review new employment agreement with City Engineer, Dan Bastian for the North Loop STIP Project as per Cal Trans requirements. Authorize staff to execute agreement as per Council's direction. Discussion and possible action.
Interim City Manager Jon Kennedy explained to the best of his knowledge about what Cal- Trans requires of the city's engineer employment and agreements for each project. Due to the terms of the project and the current contract/agreement, that city needs to have another contract/agreement so that terms do not get mixed up or confused with the other projects Dan Bastian works on.
Councilmember Oels asked if these funds are reimbursable back to the City, Susan Scarlett answered stating yes, all funds will be reimbursable.
Ashlee Sims asked why the date on the contract is for March 8'h and not the 9'h, she also wanted to know why there needed to be another contract, Jon Kennedy answered that in his opening statement, she also was concerned about what this project was for, Mayor Morton stated that it is a paving project that will be done in three phases, and it will begin on Joy way in Portola.
Informed Resident stated that the city could save a lot of questions and time if they would provide all supporting documents for the agenda items.
Councilmember Oels moved and Councilmember Peiler seconded to motion to approve city engineer employment agreement.
Roll call vote, yes: Oels, Peiler, Powers, Cooley, and Morton. So carried Roll call vote, no: none.
A. Music in the Park.
Consideration of a Budget Amendment to fund the 2022 Music in the Park Series.
Discussion and possible action
Susan Scarlett addressed that this is an event the city has been doing for many years now and this item would allow the city to prepare a year in advance for booking the bands. In 2010 while working with the Eastern Plumas Chamber of commerce they realized that by the time the city was finalizing their budget was when the chamber of commerce was already beginning to book bands. Doing this amendment will help with the stress of the budget.
Councilmember Powers addressed that there will hopefully be 6 performances if the budget can afford it, the weekend of the fair will be skipped and there will be a couple of food trucks that will be participating this year as well.
Councilmember Powers asked if there is a way to incorporate vender booths like there has been in the past to really get the community together after COVID. Councilmember Powers stated that he will be reaching out to the local businesses, but they may not be able to participate due to staffing.
Councilmember asked what the dollar amount is, Susan Scarlett let him know it is budgeted at $7,000.00.
Councilmember Oels moved and Councilmember Peiler seconded to motion to approve an amendment to the budget to fund 2022 music in the park.
Roll call vote, yes: Oels, Peiler, Powers, Cooley, and Morton. So carried.
Roll call vote, no: none.
B. ADJOURNMENT
There being no further business Mayor Morton adjourned the meeting at 6:50 p.m.
Jason Shaw
Deputy City Clerk
CITY COUNCIL AGENDA STAFF REPORT
DATE: September 16, 2022
TO: Honorable Mayor and Members of the City Council
FROM: Susan Scarlett, Finance Officer
MEETING: September 28, 2022
SUBJECT: Financial update and Budget amendments
Receive a report regarding updates to Financial Statements for the 2021-2022 Fiscal Year.
Discuss budget amendments already approved and additional amendments and information on transfers to "set asides".
Recommendation: Approve budget amendments for the 21-22 Fiscal year end. 2021-2022 Budget Amendments approved to date
Original Budget Amendments Amended Budget Council Approval 100-114-600.95 CSG Consultants 15,000.00 10,000.00 25,000.00 2/9/2022 100-212-600.18 CSG Consultants 30,000.00 10,000.00 40,000.00 219/2022 100-414-601.06 Lost and Found Gravel Grinder 22 16,847.00 16,847.00 2/23/2022 100-211-700.05 Fire Dept Equipment 2,500.00 2,500.00 1/27/2021 100-211-600.45 Fire Dept Building 2,500.00 7,500.00 10,000.00 1/27/2021 Budget Amendments - Set Asides - Other
Unanticipated Revenue
100-000-404.37 [Coronavirus Fiscal Recovery : 32,000.00 32,000.00 100-211-408.01 PG&E Settlement 50,000.00 50,000.00
Reimbursement Requests
100-117-400.16 SB2 Grant reimbursement - 53,000.00 53,000.00 100-414-601.06 Music in Park - Summer of 22 7,000.00 7,000.00 3/9/2022 100-414-601.06 Music in Park - Summer of 22 7,000.00 2.000.00 9.000.00 5/25/2022 Expenditures
100-117-600.91 SB2 and LEAP 100,000.00 100,000.00 11/13/2019 100-211-600.18 ILESSG 20,000.00 20,245.00 40,245.00 10/13/2021 100-211-600.19 SCBA Grant match and hoses 8,018.00 8,018.00 11/12/2020 100-312-510.01 ARPA personnel 9,400.00 9,400.00 4/27/2022 100-312-602.12 ARPA Commuity Clean Up 23,000.00 23,000.00 4/27/2022 100-411-510.01 Pool Personnel 47,527.10 14,000.00 61,271.00 208-317-510.01 Snow Removal personnel 93,278.90 47,000.00 140,278.90 1/2 Reimb. 215-117-600.27 Disc Golf/Riverwalk Fire prevention| 8,000.00 7,000.00 15,000.00 216-000-407.13 North Loop 175,000.00 100 % State
216-315-700.42 North Loop 168,000.00 100% State
710-311-700.80 Depreciation 153,496.74
710-311-700.99 Fixed Asset Offset 6,867.06
720-311-700.80 Depreciation 127,006.04
720-311-700.99 Fixed Asset Offset 10,334.84
730-311-700.80 Depreciation 3,145.44
216-000-960.00 Transfer from GF to STIP 9,085.00 Annual budgets LESSG Partner Balances 8,383.68
LESSG City Balance 4,657.60
710-000-100.08 Transfer to Infrastructure set aside 23,132.94 720-000-100.08 Transfer to Infrastructure set aside 39,164.00 730-000-100.19 Transfer to Landfill Closure set aside 111,923.37 100-000-100.50 Disc Golf Set aside 7,500.00 10/13/2021
CITY COUNCIL AGENDA STAFF REPORT
DATE: September 16, 2022
TO: Honorable Mayor and Members of the City Council
FROM: Susan Scarlett, Finance Officer
MEETING: September 28, 2022
SUBJECT: City of Portola Audit Proposal
We have obtained a 3-year proposal for audit and financial statement work from Clifton LarsonAllen LLP, Certified Public Accountants and experts in government standards. The work includes completing the annual audit for the City and preparation of the financial statements. The preparation of the pension liability and the report on GANN appropriation's limit calculations are also included. The previous three years cost for all services was $32,000 per year and despite rising costs on their part in excess of 20% in the last two years they kept to the amount. The current quote is $38,000 for FY 23, $40,000 for FY 24 and $42,000 for FY 25.
This is highly specialized work and staff recommends continuing with the services of CliftonLarsonAllen. While there is a lead auditor, the firm changes auditors who work on our account approximately every two years so we always have a fresh set of eyes on our records.
Recommendation: It is recommended that the City Council approve the use of CliftonLarsonAllen, LLP as the Auditors for the City and authorize the Interim City Manager to execute a 3-year contract.