Agenda packet, special meeting, first session — Portola City Council, November 15, 2022

1 City of Portola
Special Meeting
November 15, 2022 06:00 PM
35 Third Ave Portola 96122
https://www.cityofportola.com/

COUNCILMEMBERS
Mayor Pat Morton • Mayor Pro Tem Tom Cooley • Councilmember Phil Oels • Councilmember Stan Peiler • Councilmember Bill Powers
REASONABLE ACCOMMODATIONS: Meeting facilities are accessible to persons with disabilities. Reasonable efforts will be made to accommodate the participation of the disabled in the City’s public meetings. If special accommodation for the disabled is needed, please notify the City at 530.832.6801 at least 48 hours prior to the meeting.

As permitted by Executive Order N-29-20, proclaiming a State of Emergency in the State of California, the City Council Chamber at City Hall will not be accessible to the public for this City of Portola’s Regular City Council meeting.

The City Council meeting is accessible to the public via live streaming at:https://zoom.us/j/3583067836or by phone at: Phone Number 1.669.900.6833; Meeting ID: 358 306 7836.

Any person desiring to address the City Council on any item not on the agenda may, after accurately identifying themselves, do so during public comment. Public comment will be accepted during the meeting via Zoom using the “Raise Hand” feature or *9 on a telephone on any item on the agenda at any time beginning at 6:00 p.m. and ending at the close of public comment on the item.

Public Comment can be made by clicking on the"comment"section directly from the agenda, next to each agenda item.

Public comment will also be accepted via email sent to Deputy City Clerk, [email protected] which if received at least [24 or 48] hours prior to commencement of the meeting will be distributed to the Council and posted to the City’s website prior to the meeting

1. Call to Order
A. Pledge of Allegiance
B. Roll Call

2. Public Comments
Discussion Comment
This section is intended to provide members of the public with an opportunity to comment on any subject that does not appear on this agenda. Please note that California law prohibits the City Council from taking action on any matter which is not on the posted agenda, unless it is determined to be an urgency item by the City Council. Any member of the public wishing to address the City Council during “PUBLIC COMMENT” shall first secure permission of the presiding officer, stand; may give his/her name and address to the Clerk for the record. Each person addressing the City Council shall be limited to three minutes ordinarily, unless the presiding officer indicates a different amount will be allotted.

3. CITY COMMUNICATIONS
Discussion Comment
A.

City Council Communications / Committee Reports
2 4. Resolution No 2532 Concerning COVID Remote Meetings Discussion Possible Action Comment
Review Resolution No. 2532 which re-ratifies the proclamation of a state of emergency and re-authorize remote teleconference meetings of the legislative bodies of the City of Portola A Resolution of the City Council of the City of Portola proclaiming a local emergency persists, re-ratifying the Proclamation of a State of Emergency by Governor of California March 4, 2020, and re-authorizing remote teleconference meetings of the legislative bodies of the City of Portola for the period of November 11, 2022 to December 10, 2022 pursuant to Brown Act provisions.

5. Consent Agenda
Discussion Possible Action Comment
These items are expected to be routine and non-controversial. The City Council will act upon them at one time without discussion. Any Councilmembers, staff member or interested party may request that an item be removed from the consent agenda for discussion. Additional budget appropriations will require a four/fifths roll call vote.

Claims- Adopt Resolution No. 2533 authorizing payment of claims for the period of October 27, 2022 though November 15, 2022
Accounts Payable: $40,816.64
Payroll: $42,821.14
Total: $83,637.78
Payroll Checks 17205 – 17212
AP Run Checks 44366 – 44405

6. IMD Rate Increase
Discussion Possible Action Comment
Rate increase request from Intermountain Disposal (IMD)

7. LESSG Funding Request
Discussion Possible Action Comment
Request for additional funding to complete the work of the LESSG

8. Public Purpose use of ARPA funds/Sierra Ridge
Discussion Possible Action Comment
To consider purchasing tax-defaulted property from Plumas County with use of ARPA funds

9. Adjournment
Resolution No. 2532 November 15th, 2022
RESOLUTION NO. 2532

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PORTOLA PROCLAIMING A

LOCAL EMERGENCY PERSISTS, RE-RATIFYING THE PROCLAMATION OF A STATE OF EMERGENCY BY GOVERNOR OF CALIFORNIA MARCH 4, 2020, AND REAUTHORIZING REMOTE TELECONFERENCE MEETINGS OF THE LEGISLATIVE BODIES OF THE CITY OF PORTOLA FOR THE PERIOD OF NOVEMBER 11TH, 2022 TO DECEMBER 10TH, 2022 PURSUANT TO BROWN ACT PROVISIONS.

WHEREAS, the City of Portola is committed to preserving and nurturing public access and participation in meetings of the City Council; and
WHEREAS, all meetings of the City of Portola’s legislative bodies are open and public, as required by the Ralph M. Brown Act (Cal. Gov. Code 54950 – 54963), so that any member of the public may attend, participate, and watch the City’s legislative bodies conduct their business; and WHEREAS, the Brown Act, Government Code section 54953(e), makes provision for remote teleconferencing participation in meetings by members of a legislative body, without compliance with the requirements of Government Code section 54953(b)(3), subject to the existence of certain conditions; and WHEREAS, a required condition is that a state of emergency is declared by the Governor pursuant to Government Code section 8625, proclaiming the existence of conditions of disaster or of extreme peril to the safety of persons and property within the state caused by conditions as described in Government Code section 8558; and
WHEREAS, a proclamation is made when there is an actual incident, threat of disaster, or extreme peril to the safety of persons and property within the jurisdictions that are within the City’s boundaries, caused by natural, technological or human-caused disasters; and WHEREAS, it is further required that state or local officials have imposed or recommended measures to promote social distancing, or, the legislative body meeting in person would present imminent risks to the health and safety of attendees; and
WHEREAS, the Governor of California issued a proclamation of a state of emergency March 4, 2020 and the City Council of the City of Portola previously proclaimed by Official Proclamation on March 19, 2020, finding that the requisite conditions exist for the legislative bodies of the City of Portola to conduct remote teleconference meetings without compliance with paragraph (3) of subdivision (b) of section 54953; and
WHEREAS, as a condition of extending the use of the provisions found in section 54953(e), the City Council must reconsider the circumstances of the state of emergency that exists in the City of Portola, and the City Council has done so; and
WHEREAS, emergency conditions persist in the City of Portola specifically, a novel coronavirus, COVID-19, which symptoms include fever, cough, and shortness of breath with outcomes ranging from mild to severe illness, and in some cases death; and
WHEREAS, Plumas County, where the residents of the City of Portola reside, reports that many cases of COVID-19 and its variants continue to be contracted regularly within the county; and WHEREAS, the City of Portola does hereby find that the Existence of a Local Emergency due to the COVID-19 Pandemic has caused, and will continue to cause, conditions of peril to the safety of persons within the City that are likely to be beyond the control of services, personnel, equipment, and facilities of the City of Portola and desires to affirm a local emergency exists and re-ratify the proclamation of state of emergency by the Governor of the State of California; and WHEREAS, as a consequence of the local emergency persisting, the City Council does hereby find that the legislative bodies of the City of Portola shall continue to conduct their meetings without compliance with paragraph (3) of subdivision (b) of Government Code section 54953, as authorized by subdivision (e) of section 54953, and that such legislative bodies shall continue to comply with the requirements to provide the public with access to the meetings as prescribed in paragraph (2) of subdivision (e) of section 54953; and
Resolution No. 2532 November 15th, 2022
WHEREAS, the City Council of the City of Portola has been conducting meeting via live streaming at:
https://zoom.us/j/3583067836 or by phone at: 1.669.900.6833, meeting ID 358 306 7836 so that the public may participate in the City Council meetings;

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF PORTOLA DOES HEREBY RESOLVE AS FOLLOWS:

Section 1. Recitals. The Recitals set forth above are true and correct and are incorporated into this Resolution by this reference.

Section 2. Affirmation that Local Emergency Persists. The City Council hereby considers the conditions of the state of emergency in the City of Portola and proclaims that a local emergency persists throughout the City, and the novel coronavirus, COVID-19, continues to persist within the City as well as throughout Plumas County at a rate that poses significant risk to the health of all citizens.

Section 3. Re-ratification of Governor’s Proclamation of a State of Emergency. The City Council hereby ratifies the Governor of the State of California’s Proclamation of State of Emergency, effective as of its issuance date of March 19, 2020.

Section 4. Remote Teleconference Meetings. The City Manager and legislative bodies of the City of Portola are hereby authorized and directed to take all actions necessary to carry out the intent and purpose of this Resolution including, continuing to conduct open and public meetings in accordance with Government Code section 54953(e) and other applicable provisions of the Brown Act.

Section 5. Effective Date of Resolution. This Resolution shall take effect immediately upon its adoption and shall be effective until the earlier of (i) November 11th, 2022, or such time the City Council adopts a subsequent resolution in accordance with Government Code section 54953€(3) to extend the time during which the legislative bodies of the City of Portola may continue to teleconference without compliance with paragraph (3) of subdivision (b) of section 54953.

PASSED AND ADOPTED by the City Council of the City of Portola, this 15th day of November 2022, by the following vote:

AYES:

NOES:

ABSTAIN:

ABSENT:

Pat Morton, Mayor
ATTEST:

Jason Shaw Deputy City Clerk
I, Jason Shaw, Deputy City Clerk of the City of Portola, do hereby certify that the above and foregoing Resolution was duly passed and adopted by the City Council at the City of Portola Regular meeting thereof held on November 15, 2022.

Jason Shaw, Deputy City Clerk
Resolution No. 2533 November 15th, 2022
RESOLUTION NO. 2533

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PORTOLA

AUTHORIZING PAYMENT OF CLAIMS FOR THE PERIOD
OCTOBER 27, 2022 THROUGH NOVEMBER 15, 2022.

ACCOUNTS PAYABLE
CHECK NUMBERS: 44366 – 44405

PAYROLL
CHECK NUMBERS: 17205 – 17212

WHEREAS, the City Council of the City of Portola has been fully advised that all such claims and demands are legal obligations of the City; and,
WHEREAS, the City Council has fully considered the claims and money demands and payment thereof as set forth below and in "Exhibit A" attached hereto and incorporated herein.

ACCOUNTS PAYABLE: $ 40,816.64
PAYROLL: $ 42,821.14
TOTAL: $ 83,637.78
NOW THEREFORE BE IT RESOLVED THAT all claims and demands represented are just and proper and legal demands or claims against the City of Portola, and the payment of any such demands is approved and authorized.

PASSED, APPROVED AND ADOPTED this 15th day of November, 2022 by the following vote:

AYES:

NOES:

ABSTAIN:

ABSENT:

Pat Morton, Mayor
ATTEST:

Jason Shaw, Deputy City Clerk
I, Jason Shaw, Deputy City Clerk of the City of Portola, do hereby certify that the above and foregoing Resolution was duly passed and adopted by the City Council at the City of Portola Regular meeting thereof held on November 15, 2022.

Jason Shaw, Deputy City Clerk
11/02/2022 2:40 PM DIRECT PAYABLES CHECK REGISTER PAGE: 1 PACKET: 00138 AP RUN 11.9.2022
VENDOR SET: 01 CITY OF PORTOLA **** CHECK LISTING ****
BANK: PC POOLED CASH - PLUMAS

CHECK CHECK CHECK CHECK
VENDOR I.D. NAME TYPE DATE DISCOUNT AMOUNT NO# AMOUNT
------------------------------------------------------------------------------------------------------------------------------------ 000009 CRESCENT TOW & REPAIR
I-202211020769 AVA ABATEMENT R 11/09/2022 1,590.00 044366 1,590.00 000018 CINTAS
I-202211020758 MEDICAL SUPPLIES R 11/09/2022 24.50 044367 24.50 000025 AUTO & TRUCK ELECTRIC IN
I-202211020772 VEH & EQUIP REPAIR R 11/09/2022 135.33 044368 135.33 000029 COUNTRY BREEZE CLEANING
I-202211020790 NOVEMBER CLEANING SERVICES R 11/09/2022 400.00 044369 400.00 0008 ALWAYS ANSWER
I-202211020755 800 NUMBER R 11/09/2022 59.37 044370 59.37 0010 AMAZON CAPITOL SERVICES
I-202211020777 MATERIALS & SUPPLIES R 11/09/2022 3,576.48 044371 3,576.48 *VOID* 044372 VOID CHECK V 11/09/2022 044372 **VOID**
0015 AMERIGAS
I-202211020789 LDWTP PROPANE R 11/09/2022 317.42 044373 317.42 0022 AT&T
I-202211020766 LDWTP LONG DISTANCE CHARGES R 11/09/2022 63.35 044374 63.35 0027 BASTIAN ENGINEERING
I-202211020768 ENGINEERING PROF SERVICES R 11/09/2022 1,183.88 044375 1,183.88 0035 BRADY INDUSTRIES
I-202211020788 MATERIALS & SUPPLIES R 11/09/2022 148.14 044376 148.14 0078 ENCOMPASS
I-202211020779 XEROX COPIES R 11/09/2022 363.97 044377 363.97 0088 GLOBALSTAR USA
I-202211020778 ANNUAL FEE SATELLITE PHONE R 11/09/2022 1,076.19 044378 1,076.19 0090 GRAINGER
I-202211020786 SEWER SUPPLIES R 11/09/2022 23.71 044379 23.71 0103 IEDA
I-202211020756 LABOR RELATIONS CONSULTING R 11/09/2022 245.30 044380 245.30 11/02/2022 2:40 PM DIRECT PAYABLES CHECK REGISTER PAGE: 2 PACKET: 00138 AP RUN 11.9.2022
VENDOR SET: 01 CITY OF PORTOLA **** CHECK LISTING ****
BANK: PC POOLED CASH - PLUMAS

CHECK CHECK CHECK CHECK
VENDOR I.D. NAME TYPE DATE DISCOUNT AMOUNT NO# AMOUNT
------------------------------------------------------------------------------------------------------------------------------------ 0104 INTEGRITY HEATING AND AIR
I-202211020771 HVAC SERVICE R 11/09/2022 867.41 044381 867.41 0111 JEFFERSON SUPPLY COMPANY
I-202211020775 MATERIALS & SUPPLIES R 11/09/2022 308.51 044382 308.51 0122 KIMBALL MIDWEST
I-202211020776 SNOW EQUIP REPAIR R 11/09/2022 744.30 044383 744.30 0133 LIBERTY UTILITIES
I-202211020781 CITY ELECTRIC BILLS R 11/09/2022 5,593.05 044384 5,593.05 0135 MANGHAM GLASS
I-202211020787 BUILDING VEH REPAIR R 11/09/2022 363.13 044385 363.13 0136 MANHARD CONSULTING
I-202211020763 PLANNING SERVICES R 11/09/2022 5,055.00 044386 5,055.00 0141 MCI MEGA PREFERRED
I-202211020764 800 LONG DISTANCE CHARGES R 11/09/2022 44.25 044387 44.25 0148 NAPA SIERRA
I-202211020770 MATERIALS & SUPPLIES R 11/09/2022 493.82 044388 493.82 0154 NORTHERN CALIFORNIA GLOVES
I-202211020773 SNOW MATERIALS & SUPPLIES R 11/09/2022 137.03 044389 137.03 0162 OPERATING ENGINEERS
I-202211020761 EMPLOYEE HEALTH INSURANCE R 11/09/2022 10,123.00 044390 10,123.00 0175 PLUMAS ACE HARDWARE
I-202211020780 MATERIALS & SUPPLIES R 11/09/2022 363.84 044391 363.84 0184 PLUMAS SIERRA RURAL ELECTRIC
I-202211020754 LDWTP ELECTRIC R 11/09/2022 1,799.79 044392 1,799.79 0185 PLUMAS SIERRA TELECOMMUNICAT
I-202211020753 INTERNET SERVICES R 11/09/2022 382.00 044393 382.00 0198 RENO HYDRAULIC & REBUILD, INC
I-202211020774 EQUIP REPAIR R 11/09/2022 336.99 044394 336.99 0218 SILVER STATE ANALYTICAL
I-202211020760 WATER/WASTEWATER TESTING R 11/09/2022 298.00 044395 298.00 11/02/2022 2:40 PM DIRECT PAYABLES CHECK REGISTER PAGE: 3 PACKET: 00138 AP RUN 11.9.2022
VENDOR SET: 01 CITY OF PORTOLA **** CHECK LISTING ****
BANK: PC POOLED CASH - PLUMAS

CHECK CHECK CHECK CHECK
VENDOR I.D. NAME TYPE DATE DISCOUNT AMOUNT NO# AMOUNT
------------------------------------------------------------------------------------------------------------------------------------ 0230 STATE WATER RESOURCES CONTROL
I-202211020762 SMITH CERTS R 11/09/2022 95.00 044396 95.00 0231 SUCCEED.NET
I-202211020757 WEB HOSTING R 11/09/2022 67.85 044397 67.85 0235 SUSAN SCARLETT
I-202211020767 STREET REPORT REIMBURSEMENT R 11/09/2022 528.00 044398 528.00 0240 THOMAS G. VALENTINO
I-202211020759 SOLID WASTE CONSULTING SERVICE R 11/09/2022 1,485.00 044399 1,485.00 0253 US BANCORP
I-202211020785 CITY CREDIT CARD CHARGES R 11/09/2022 1,125.64 044400 1,125.64 0260 VERIZON WIRELESS
I-202211020782 CITY CELL PHONES R 11/09/2022 325.40 044401 325.40 0260 VERIZON WIRELESS
I-202211020783 CITY LAND LINES R 11/09/2022 487.68 044402 487.68 0260 VERIZON WIRELESS
I-202211020784 LDWTP DATA PLAN R 11/09/2022 108.05 044403 108.05 0269 XEROX FINANCIAL SERVICES
I-202211020765 XEROX FINANCIAL SERVICES R 11/09/2022 268.13 044404 268.13 1 JASON SHAW
I-202211020791 SCORE TRAVEL R 11/09/2022 208.13 044405 208.13 * * B A N K T O T A L S * * NO# DISCOUNTS CHECK AMT TOTAL APPLIED REGULAR CHECKS: 39 0.00 40,816.64 40,816.64
HANDWRITTEN CHECKS: 0 0.00 0.00 0.00
PRE-WRITE CHECKS: 0 0.00 0.00 0.00
DRAFTS: 0 0.00 0.00 0.00
VOID CHECKS: 1 0.00 0.00 0.00
NON CHECKS: 0 0.00 0.00 0.00
CORRECTIONS: 0 0.00 0.00 0.00
BANK TOTALS: 40 0.00 40,816.64 40,816.64
11/02/2022 2:40 PM DIRECT PAYABLES CHECK REGISTER PAGE: 4 PACKET: 00138 AP RUN 11.9.2022
VENDOR SET: 01 CITY OF PORTOLA **** CHECK LISTING ****
BANK: ALL
** REGISTER GRAND TOTALS *
* * T O T A L S * * NO# DISCOUNTS CHECK AMT TOTAL APPLIED REGULAR CHECKS: 39 0.00 40,816.64 40,816.64
HANDWRITTEN CHECKS: 0 0.00 0.00 0.00
PRE-WRITE CHECKS: 0 0.00 0.00 0.00
DRAFTS: 0 0.00 0.00 0.00
VOID CHECKS: 1 0.00 0.00 0.00
NON CHECKS: 0 0.00 0.00 0.00
CORRECTIONS: 0 0.00 0.00 0.00
REGISTER TOTALS: 40 0.00 40,816.64 40,816.64
** POSTING PERIOD RECAP **

FUND PERIOD AMOUNT
-----------------------------------------
100 11/2022 15,197.82CR
207 11/2022 4,730.09CR
208 11/2022 3,037.46CR
215 11/2022 50.72CR
710 11/2022 8,860.21CR
720 11/2022 5,928.89CR
730 11/2022 3,011.45CR
===========================================
ALL 40,816.64CR
TOTAL ERRORS: 0 TOTAL WARNINGS: 0

CITY COUNCIL AGENDA STAFF REPORT
DATE: November 12, 2022
TO: Honorable Mayor and Members of the City Council
FROM: Jon Kennedy, Interim City Manager
MEETING: November 15, 2022
SUBJECT: LESSG Request For Funding
______________________________________________________________________________

Background
Please see attachment for background information
Recommendation:

Your Ad Hoc Fire Committee requests approval of an expenditure of $20,000 by the City as its contribution to funding the remaining expenses of the LESSG. Any unexpended funds will be returned to the participating agencies in proportion to their respective investment.

Attachments:

Ad hoc fire report
Scope and Budget
November 10, 2022
Report of the Ad Hoc Fire Committee, as City representatives to the Local Emergency Service Study Group (LESSG).

Subject: Request for funding to complete the work of the LESSG The City has previously authorized the expenditure of $20,000 as its contribution among the four participating agencies to fund a contract with Planwest Partners LLC to produce a feasibility study on the formation of a new fire district, a plan of work, and an application to LAFCo. The contract amount is $57,000, which is the total paid by the participating agencies.

The work is now either complete or authorized and in progress. Performance under contract is on time and within budget.

Only two substantial expenses remain in the process of taking the proposed district to a ballot for approval by the electorate. First, informing the public about the proposed new district, eliciting comments, and answering questions. The proposal includes mailings, public meetings, and a web and social media presence. The cost is approximately $30,000 and will add to the contract with Planwest Partners LLC. Second, while Plumas LAFCo has substantially reduced its fees for our new district formation project, $8,550 must accompany the application to LAFCo.

Included in the report are details of each of these expenditures.

Submitted by Committee Members Pat Morton and Tom Cooley Detail of the public information outreach program is available in the attached proposal by Rollins PR Consulting, which will work as a subcontractor to Planwest Partners LLC.

Detail of the Plumas LAFCo fees
Description and order due Fee paid to Cost

1. Formation application LAFCo $10,450

2. CEQA Notice of Exemption LAFCo $400

3. GIS Deposit LAFCo $200

4. Dissolution x 2 @ $2,000 ea. (SVFD, BFD) LAFCo $4,000

5. Relinquishment x 3@$2,750 ea. (GMCSD,
City of Portola)
LAFCo $5,500
LAFCo approved fee reduction ‐$12,000
Total LAFCo application and approval costs $8,550
Public Outreach Scope
– Submitted by RollinsPR Consulting
Situation Analysis
Four Fire Protection Districts (FPD)*, Beckwourth FPD, Eastern Plumas Rural FPD, Graegle FPD, Sierra Valley FPD and two Community Services Districts (CSD), C-Road CSD and Gold Mountain CSD, have been providing fire protection and emergency services to Eastern Plumas County for decades. Services are mostly volunteer-based. Three general revenue sources contribute to operations and maintenance: property taxes, special taxes and fundraising efforts. Property taxes and special taxes have not changed since established roughly 45 years ago. The revenue stream is severely outdated, which has placed districts in financial distress and unable to adequately maintain resources.

In 2020, The Local Emergency Services Study Group (LESSG) was formed with the goal of exploring a more effective, efficient way to strengthen and improve fire protection and emergency services in Eastern Plumas County. Representatives from Sierra Valley FPD, Beckwourth FPD, Eastern Plumas Rural FPD, City of Portola and Gold Mountain CSD serve as committee members. After months of discussions, the LESSG, with approval from representative boards of directors, decided it most beneficial to pursue a feasibility study for a new, consolidated fire district.

Currently, the feasibility plan has been completed and LAFCo has issued a Municipal Service Review (MSR) regarding the effort to form one new FPD with boundaries that encompass Eastern Plumas County. A measure needs to be placed on the ballot to: approve formation of a new FPD + approve a special tax to fund the new FPD + elect board members for the FPD. All registered voters within the newly established boundaries will be eligible to vote. The ballot measure must pass by 2/3 votes to be able to pursue establishment of a new FPD.

LESSG and its represented boards and constituents need to engage, educate and secure support for a new FPD. Community outreach will be essential to inform the community-at-large about the significance, value and efficiencies of having one FPD for Eastern Plumas County. Key education messages will be to explain that, while operating as one district, there will be Division Chiefs for Gold Mountain, Beckwourth, Portola and Sierra Valley that will operate out of existing service stations.

Furthermore, a voter-approved special tax will replace previous special fire taxes collected per parcel. *The City of Portola maintained fire and emergency services through 2017. The city now contracts those services through an agreement with Beckwourth FPD.

Outreach Goal
Implement outreach measures that result in an informed decision by voters whether or not to support the formation of a new FPD.

Outreach Objectives
• Inform and educate stakeholders and the community-at-large about the numerous challenges of having multiple FPDs (multiple boards, volunteers, lack of financial resources, confusing boundaries, etc.)
• Provide a clear explanation about how one FPD for Eastern Plumas County will consolidate efforts and maximize resources, ultimately securing more exemplary emergency and fire protection services for the county
• Explain funding mechanisms and cost-sharing, and equity among all parcels in Eastern Plumas County who will benefit from the new FPD
• Engage influencers and stakeholders who may serve as champions of the effort • Inform the community about options to attend their representative board meetings, community meetings and other opportunities to learn and ask questions Challenges*
• Decades-old promise that assessment/tax would never increase for fire and emergency services • Those that currently pay nothing, yet receive fire and emergency services, may not want to contribute
• Perception that one FPD replaces “local” FPD (familiarity, response time, etc.). • Assessments are not affordable for all
• Lack of knowledge about current fire and emergency services agencies *This is not a complete list of outreach challenges. More will emerge as outreach begins.

Task 1 – Community Engagement

1.1 – Project Identity
Develop a tagline to give unity to the outreach effort. The tagline will be used on all materials and will encompass the purpose of forming one FPD.

Deliverables: Tagline

1.2 – Develop Key Messages
All communication efforts must have one unified voice to eliminate confusion and the perception of doublespeak. There are several boards in this process representing their constituents. Key messages agreed upon and shared among boards will help to unify the effort and hopefully eliminate confusion about where each FPD/CSD stands in their support.

Deliverables: Key messages

1.3 – Interested Parties Communications and Engagement
Engaging with stakeholders and other interested parties will be a key part of success. The outreach effort will showcase support from: local county officials and representatives; LAFCo; FPD volunteers/staff; Boards of Directors from existing FPDs/CSDs; and other entities. Identified individuals will be asked to serve as project champions.

Contributions may include testimonials, public service announcements, letters to the editor, editorials, endorsements as an outside agency, participation at workshops and other opportunities as identified.

Deliverables: Interested party matrix with names, knowledge areas, recommended contribution(s)

1.4 – Outreach Materials
Outreach materials will be developed to help inform voters/community about the effort and opportunities for engagement. Materials will provide the background and what led to the feasibility study, challenges of existing fire and EMS agencies, benefits of a new single district, funding mechanisms, and educate specifically about the ballot process.

Schaelene Rollins l c: 916.397.1915 l [email protected] 2 Schaelene Rollins l c: 916.397.1915 l [email protected] Deliverables
• LESSG newsletters (4)
• Fact Sheet
• Two additional communication pieces – format TBD

1.5 – Community Workshops
Community workshops* will be one specific tool to engage the community-at-large. Workshops will be offered to each representative member within LESSG to individually address their communities.

Workshops will be structured in a way to address their specific sphere of influence, discuss financial impacts, benefits and drawbacks, and offer an opportunity for the community to ask questions from their current representative agencies.
*In essence of time, workshops may be held in conjunction with regularly scheduled board meetings.

Deliverables (5 workshops):
• Workshop Notification (Newsletter, postcard, inserts, posters or combination) • Internal and public agendas
• Applicable handouts
• Workshop summaries
• Presentation/facilitation assistance, if needed

1.6 – Website
LESSG has a website that will be made public and serve as a clearinghouse for the public to obtain information. All meeting agendas, minutes, reports, announcements, and documents will be placed on the website. Any recorded meetings and workshop summaries will be posted. Quick polls may also be incorporated during the outreach process to gauge public knowledge and openness toward a new consolidated fire district. A website announcement will be placed on the Plumas News website and advertised on social media platforms.

Deliverables:
• Content review and development as needed
• Polls (3)
• Website announcement

1.7 – Social Media
Social media will be used as appropriate to share information about upcoming workshops and other engagement opportunities. Platforms will include Facebook (all agencies with pages), City of Portola’s twitter, and Nextdoor. LESSG may want to consider establishing their own Twitter, Facebook and Nextdoor presence to post timely updates.

Social media platforms may be overall positive, but may also invite negative statements and sharing of false information. A quick Facebook search yielded Holding Portola CA Accountable (mostly negative) and Portola Portal (neutral). Platforms will be monitored and falsities addressed. However, sometimes it is not prudent to engage if it is clear that nothing good will result. 3 Schaelene Rollins l c: 916.397.1915 l [email protected] Deliverables:
• Posts will be created to advertise public involvement opportunities (hearings, Board meetings, community workshops).
• Content monitoring
• Establish LESSG social media presence, if desired

1.8 Media Relations
An active media campaign will provide another opportunity to be transparent with the community.

Plumas News will be regularly used for announcements, engagement opportunities, and project updates.

Letters to the editor and editorial pieces may also be drafted and submitted by project champions. Public notices may also be published as needed.

Public service announcements (PSAs) will be submitted to Plumas County Radio (KQNY) Deliverables:
• News releases (3)
• Calendar announcements (5)
• Letters to the editor/editorials (2)
• Public notices as needed TBD
• PSAs (5)
Task 2 – Outreach Management
RollinsPR Consulting will manage project team communications, task items, schedule and budget over a 8-month period. A final outreach summary will be provided to demonstrate due diligence with outreach efforts.

Finally, the provided scope is fluid and may be modified to address new situations that may arise over the project period.

Deliverables:
• Monthly reports and invoicing
• Scope adjustments
• Project Summary
4 Schaelene Rollins l c: 916.397.1915 l [email protected] Qualifications
Summary
Twenty-seven-year veteran of public relations and outreach with 23 years specifically working with municipalities in outreach campaigns that effectively communicate and engage the public. Experienced in gauging public sentiment through interviews, polling, surveying and general research. Broad experience in managing public outreach programs for informational and educational purposes or for more formal outreach efforts such as those required under CEQA or for rate increase hearings and fee adoptions.

Skilled at consensus building and working with governing boards and councils.

Professional Experience
Independent Strategic Consultant, 2011-current
• Work in tandem with clients to develop and implement public outreach plans and elements to obtain identified outreach goals and objectives.
• Conduct strategic planning sessions to identify mission, vision and short- long-term strategic plans for special districts and small communities.
• Conduct public outreach and notification as required by the California Constitution, ballot initiatives, public noticing for CEQA, and fee-setting projects. • Provide research strategy and execution.
• Facilitate stakeholder meetings, workshops and public hearings. • Write copy for program materials: newsletters, brochures, flyers, bill inserts, advertisements; coordinate design and printing of materials; write and post social media content. • Develop website content.

Crocker & Crocker, Client Services Manager (part-time contract) 2004-2017; Account Supervisor - 1997-2000 Rogers & Associates, Onsite Media Specialist, CA Dept. of Health Services – 2000-2002 Dairy Council of California, Communications Manager – 2002-2004 Latimer Burch Public Relations, Account Executive - 1996-97 Prima Publishing – Publicity Coordinator - 1994-95
Education
California State University, Chico-Bachelor of Arts, English 1994 California State University, Chico-Technical Writing Certificate Program 1994 Regular participation in industry related webinars, seminars and conventions Sample Clients
San Andreas Sanitary District Utility Rates, Construction, Community Outreach Consultant Merced Irrigation-Urban GSA Regulatory Fee and Community Outreach Consultant Carson City Transportation Funding Plan and Community Outreach Gold Mountain CSD Utility Rates and Community Outreach
Linden County Water District Utility Rates and Community Outreach Donner Summit PUD Utility Rates and Community Outreach
Salinas Valley Basin GSA Regulatory Fee and Community Outreach 5 Schaelene Rollins l c: 916.397.1915 l [email protected] Project Budget
The proposed budget is based on an 8-month period October 2022 through May 2023. Should the voting by ballot not take place in Spring 2023, LESSG may request RollinsPR Consulting to extend services. Additional budget, if needed, and outreach efforts will be evaluated prior to May 2023.

Terms
1) This is a not-to-exceed budget. Any additional, unanticipated costs will only be billed with prior client approval.
2) RollinsPR Consulting reserves the right to move budget between tasks as needed so long as the total budget is not exceeded.
3) Only hours incurred will be billed.
4) Budget is for an 8-month time table. Should the project extend into November 2023, LESSG and RollinsPR Consulting will review budget remaining and tasks to be completed. 5) Materials Direct costs are based on (4) 3,500 printed newsletters, mailing and first-class postage. 6) Workshop materials are based on (2) 3,500 printed over-sized postcards to announce meeting dates, mailing and first-class postage; (25) community posters; handouts (agendas, fact sheets, other materials) 6) Direct Costs are best estimates. Additional costs will be approved by the client. There is no mark-up on direct costs.
6 LESSG Budget – New Fire District
LESSG New Fire District
Public Outreach
2022/23 Rates: $125 $70 $40 $80
Tasks Total Hours Principal Assistant Travel Graphic Design Total Fees

1.1 Project Identity 4 2 2 $ 410

1.2 Key Messages 4 4 $ 500

1.3 Interested Parties Engagement 7 7 $ 875

1.4 Outreach Materials Content (4 newsletters, fact sheet) 24 14 10 $ 2,550

1.5 Community Workshops (5) - Planning, materials, attendance 42 12 5 25 $ 2,850

1.6 Website 10 10 $ 1,250

1.7 Social Media 16 16 $ 2,000

1.8 Media Relations 14 14 $ 1,750

2.0 Outreach Management (8-month project) 8 8 $ 1,000
- -
FEES SUBTOTAL 129 87 5 25 12 $13,185
Spanish-language Translation $1,000.00
Outreach materials (4 pieces) $11,000.00
Workshop materials (Postcard Announcements, Community
Posters) $5,000.00
DIRECT COST SUBTOTAL - $ 17,000
GRAND TOTAL 129 87 5 25 12 $ 30,185
7 Powered by TCPDF (www.tcpdf.org)

CITY COUNCIL AGENDA STAFF REPORT
TO:

FROM:

Honorable Mayor and Members of the City Council
Jon Kennedy, Interim City Manager
MEETING: November 15, 2022
SUBJECT: 2023 Refuse Collection Rate Increase

BACKGROUND
Under the revised and amended franchise agreement between the City of Portola and Intermountain Disposal Company, the company is entitled to an annual rate adjustment for changes in the cost of doing business, consistent with Section 5.3 of the agreement.

The adjustment for increases of the cost of doing business is based on U.S. Bureau of Labor Statistics and the U.S. Energy Information Administration data for consumer indices and fuel price changes over a one-year period (August 2021 to August 2022). Specifically, the two Federal agency statistics used to calculate the annual increase are:
 Bureau of Labor Statistics Consumer Price Index for All West Urban Consumers, NonSeasonally Adjusted; and  Energy Information Administration California No. 2 Diesel Retail Prices.

A year ago, the calculated CPI/Fuel increase was 7.72%. The rate increase was capped at 5.0% for 2022, per Section 5.3 of the franchise agreement (see below). The remaining 2.72% of the CPI/Fuel increase was rolled-over to the 2023 rate increase.

Section 5.3 (in part)
In the event the change in the rate increase, under the above formula, is greater than five percent (5%) in any given Rate Year, then the percentage increase in excess of the five percent (5%) shall be carried over to the next Rate Year, subject to the five percent maximum annual increase.

Company may petition City for a waiver of the Rate adjustment 5% cap if the calculated increase exceeds 5% annually for two consecutive years. No Rate increase pursuant to this Section 5.3 shall be effective until, and unless, Company provides the City sixty (60) day written notice of its intent to exercise its right to an annual Rate increase and after compliance with Proposition 218, provided there has been an insufficient protest to prohibit an increase in Rates.

Staff calculated the refuse collection rate increase for 2023 at 11.59%, using August 2021 to August 2022 federal data. The roll-over from the last rate increase is 2.72%. The combined increase would be 14.31%. The city’s calculations and 2023 rate sheets are attached.

Intermountain Disposal is petitioning the Portola City Council for a waiver of the 5.0% rate cap.

A document provided by IMD in support of the waiver request is attached.

Transfer Station Fee Increase
The Plumas County Board of Supervisors approved a fee increase of 8.91% at the Delleker Transfer Station, effective July 5, 2022. In the attachment provided by IMD, an additional increase of the 2023 refuse collection rates of 2.54% is requested.

The last increase of disposal fees at the Delleker Transfer Station was in 2019. In conjunction with IMD’s request to raise refuse collection fees in Portola for that transfer station increase, City staff requested, and received, a complete copy of the company’s latest compiled financial statement. Review of IMD’s full financial statement by staff allowed us to provide a statement to the city council that the rate increase request in 2019 for the rise in transfer station fees appeared to be true and correct.

In the attached document provided by IMD, a portion of the company’s latest financial statement is reproduced. City staff requested IMD provide a complete financial statement – as was done in 2019 – however the company declined to issue the statement. As such, city staff cannot state the proposed increase of 2.54% of refuse collection rates for the rise in transfer station fees is true and correct.

IMD is also requesting that an additional 1.25% be added to refuse collection fee increase for the period of July 5 to December 31, 2022 due to the rise in transfer station fees. However, staff disagrees with the calculation to add 1.25% to the refuse collection rate increase.

RECOMMENDATION
Staff recommends that the City Council review the attached information and receive testimony from Intermountain Disposal in support of their request to waive the 5% cap on 2023 refuse collection fees in Portola.

The City Council has the following options:
 Approve IMD’s request for a waiver that would increase 2023 refuse collection fees

16.85% (11.59% of CPI/Diesel Fuel increases + 2.72% roll-over + 2.54% transfer station fee increase).
 Deny the waiver request and cap the 2023 rate increase at 5.0%.  Approve a 2023 rate increase somewhere between 5.0% and 16.85%.

Upon direction from the City Council, staff and IMD will commence the Proposition 218 process to increase 2023 refuse collection fees.

INTERMOUNTAIN DISPOSAL COMPANY
ANNUAL ADJUSTMENT OF RATES FOR THE 2023 CALENDAR YEAR (RATE YEAR 6) Annual Rate Adjustment Calculated per Section 5.3 of the Franchise Agreement, as Amended August 25, 2021 Rate Adjustment Calculations
Adjust for Changes in CPI and Fuel Costs August 2021 through August 2022 % Increase = 90% Annual Change West Region CPI (Aug/Aug) + 10% Annual Change California Fuel (Aug/Aug) August 2021 West Urban CPI: 290.393 Data Reference: https://data.bls.gov/cgi-bin/surveymost?cu August 2022 West Urban CPI: 314.013
August 2021 EIA Cal Diesel Fuel: $4.291 Date Reference: www.eia.gov/dnav/pet/pet_pri_gnd_dcus_sca_m .htm August 2022 EIA Cal Diesel Fuel: $6.123
CPI/Fuel Percent Increase = 11.59%
Other Rate Adjustments
Roll-Over from 2022 Rate Increase 2.72%
Delleker Transfer Station Increase 2.54%
Total Rate Increase Request 16.85%
INTERMOUNTAIN DISPOSAL 2023 RATE INCREASE
RATES EFFECTIVE JANUARY 1, 2023 UPON APPROVAL FROM PORTOLA CITY COUNCIL

COMMERCIAL AND RESIDENTIAL CAN RATES
2023 RATE INCREASE (RATE YEAR 6)
Item
Current 2022 Monthly
Rates
CPI/Diesel Fuel Increase
(11.59%)
Roll-Over From 2022
Increase (2.72%)
Transfer Station Rate
Increase (2.54%)
Total Requested 2023
Rates
Wastecarts
32 Gallon Cart $13.13 $1.52 $0.36 $0.33 $15.35
64 Gallon Cart $17.85 $2.07 $0.49 $0.45 $20.86
96 Gallon Cart $22.60 $2.62 $0.61 $0.57 $26.41
Replace Carts
32 Gallon Cart $66.43 $7.70 $1.81 $0.00 $75.94
64 Gallon Cart $75.30 $8.73 $2.05 $0.00 $86.07
96 Gallon Cart $93.01 $10.78 $2.53 $0.00 $106.32
Recycling Service
64 Gallon Cart $4.63 $0.54 $0.13 $0.00 $5.30
Green Waste Service
96 Gallon Cart $14.29 $1.66 $0.39 $0.00 $16.34
Extra Services
New Service &
Reinstatement Fee
$7.39 $0.86 $0.20 $0.00 $8.45
Backyard Collection $7.40 $0.86 $0.20 $0.00 $8.45
Car Tire $4.69 $0.54 $0.13 $0.00 $5.36
Truck Tire $9.55 $1.11 $0.26 $0.00 $10.92
Appliances $22.49 $2.61 $0.61 $0.00 $25.71
Mattress/Box Spring $44.88 $5.20 $1.22 $0.00 $51.31
Waste Cart Delivery $13.31 $1.54 $0.36 $0.00 $15.22
One-Time Collection,
Up to Four Cans
$22.26 $2.58 $0.61 $0.57 $26.01
Returned Check Fee $46.34 $5.37 $1.26 $0.00 $52.97
INTERMOUNTAIN DISPOSAL 2023 RATE INCREASE
RATES EFFECTIVE JANUARY 1, 2023 UPON APPROVAL FROM PORTOLA CITY COUNCIL

COMMERCIAL BIN SERVICE RATES
2023 RATE INCREASE (RATE YEAR 6)
Item
Pick-ups Per
Week
Current 2022 Monthly
Rates
CPI/Diesel Fuel Increase
(11.59%)
Roll-Over From 2022
Increase (2.72%)
Transfer Station Rate
Increase (2.54%)
Total Requested 2023
Rates
Bin Size
1 CY 1x $57.92 $6.71 $1.58 $1.47 $67.68
2x $115.75 $13.42 $3.15 $2.94 $135.25
3x $173.48 $20.11 $4.72 $4.41 $202.72

1.5 Cy 1x $87.18 $10.10 $2.37 $2.21 $101.87
2x $174.25 $20.20 $4.74 $4.43 $203.61
3x $261.32 $30.29 $7.11 $6.64 $305.35
2 CY 1x $128.69 $14.91 $3.50 $3.27 $150.37
2x $257.27 $29.82 $7.00 $6.53 $300.62
3x $385.83 $44.72 $10.49 $9.80 $450.84
3 CY 1x $217.33 $25.19 $5.91 $5.52 $253.95
2x $434.52 $50.36 $11.82 $11.04 $507.74
4 CY 1x $231.32 $26.81 $6.29 $5.88 $270.30
2x $462.54 $53.61 $12.58 $11.75 $540.48
5 CY 1x $289.11 $33.51 $7.86 $7.34 $337.83
2x $578.09 $67.00 $15.72 $14.68 $675.50
6 CY 1x $359.88 $41.71 $9.79 $9.14 $420.52
2x $719.64 $83.41 $19.57 $18.28 $840.90
8 CY 1x $506.30 $58.68 $13.77 $12.86 $591.61
2x $1,012.46 $117.34 $27.54 $25.72 $1,183.06
Extra Services
New Service &
Reinstatement Fee
$7.39 $0.86 $0.20 $0.00 $8.45
Extra Yardage $14.97 $1.74 $0.41 $0.38 $17.50
Extra Cans $5.71 $0.66 $0.16 $0.15 $6.67
Container Delivery $50.20 $5.82 $1.37 $0.00 $57.38
Container Relocation $25.08 $2.91 $0.68 $0.00 $28.67
Weekly Rental Charge
1 CY $9.24 $1.07 $0.25 $0.00 $10.56

1.5 CY $13.89 $1.61 $0.38 $0.00 $15.88
2 CY $20.45 $2.37 $0.56 $0.00 $23.38
3 Cy $34.62 $4.01 $0.94 $0.00 $39.57
4 CY $36.71 $4.25 $1.00 $0.00 $41.96
5 Cy $46.07 $5.34 $1.25 $0.00 $52.67
Car Tire $4.69 $0.54 $0.13 $0.00 $5.36
Truck Tire $9.55 $1.11 $0.26 $0.00 $10.92
Return Charge $11.08 $1.28 $0.30 $0.00 $12.67
Off-Day Collection $22.15 $2.57 $0.60 $0.00 $25.32
Bear-Resistant Bin $18.96 $2.20 $0.52 $0.00 $21.67
Bin Unlock/Lock $36.04 $4.18 $0.98 $0.00 $41.20
Bin Repair Per Hour $66.93 $7.76 $1.82 $0.00 $76.51
INTERMOUNTAIN DISPOSAL 2023 RATE INCREASE
RATES EFFECTIVE JANUARY 1, 2023 UPON APPROVAL FROM PORTOLA CITY COUNCIL ROLL-0FF BOX RATES
2023 RATE INCREASE(RATE YEAR 6)
Current 2022 Rates
CPI/Diesel Fuel Increase
(11.59%)
Roll-Over From 2022
Increase (2.72%)
Transfer Station Rate
Increase (2.54%)
Total Requested 2023
Rates Current 2022 Rates
CPI/Diesel Fuel Increase
(11.59%)
Roll-Over From 2022
Increase (2.72%)
Total Requested 2023
Rates
Box Size
10 CY $280.15 $32.47 $7.62 $7.12 $327.36 $48.98 $5.68 $1.33 $55.99 12 CY $349.53 $40.51 $9.51 $8.88 $408.43 $48.98 $5.68 $1.33 $55.99 20 CY $485.62 $56.28 $13.21 $12.33 $567.44 $48.98 $5.68 $1.33 $55.99 25 CY $585.14 $67.82 $15.92 $14.86 $683.74 $48.98 $5.68 $1.33 $55.99 30 CY $713.14 $82.65 $19.40 $18.11 $833.30 $48.98 $5.68 $1.33 $55.99 40 CY $968.78 $112.28 $26.35 $24.61 $1,132.02 $48.98 $5.68 $1.33 $55.99 Demurrage Charge
Daily $14.83 $1.72 $0.40 $0.00 $16.95
Weekly $43.26 $5.01 $1.18 $0.00 $49.45
Extra Services
Off-Day Relocation,
Per Hour
$96.91 $11.23 $2.64 $0.00 $110.77
Overweight Per ton
(>8Tons) $86.04 $9.97 $2.34 $2.19 $100.54
Standby MondayFriday, Per Hour
$93.82 $10.87 $2.55 $0.00 $107.24
Standby Off Hours,
Per Hour $145.36 $16.85 $3.95 $0.00 $166.16
ROLL-OFF BOXES Delivery Charge
October 11, 2022
To the Board of Directors and Stockholders
Intermountain Disposal, Inc.
185 N Beckwith Street
Portola, California 96122
RE: City of Portola Refuse Rate Index (RRI) Adjustment
Dear Ricky and Candy,
Enclosed herein is our calculation of the refuse rate index (RRI) adjustment for the City of Portola Disposal effective January 1, 2023. The rate increase has been calculated based on Section 5 of the Franchise Agreement.

Sincerely,
Hollie Rose, CPA
VT Accounting Associates, LLP
City of Portola Disposal
Refuse Rate Index (RRI) Adjustment
Effective January 1, 2023

CITY OF PORTOLA DISPOSAL
ANNUAL ADJUSTMENT OF RATES FOR THE 2023 CALENDAR YEAR
Reference Section 5.3 of the Franchise Agreement, amended August 25, 2021 RRI Calculation
Adjust for changes in CPI and Fuel Costs (August through August 2022) % Increase = 90% Annual Change West Region CPI (Aug/Aug) + 10% Annual Change in California Fuel (Aug/Aug) August 2021 West Urban CPI: 290.393
August 2022 West Urban CPI: 314.013
% Change 8.13%
@ 90% 7.32%
August 2021 EIA CA Diesel Fuel: 4.291
August 2022 EIA CA Diesel Fuel: 6.123
% Change 42.69%
@ 10% 4.27%
CPI/Fuel RRI Adjustment: 11.59%
Rate increase carryover (Prior Year) 2.72% {a}
Pass-through costs (Tipping Fee: Annual 2023) 2.54% {b} Pass-through costs (Tipping Fee: Mid-Year 2022) 1.25% {b} Total RRI Adjustment 18.10%
{a} Per Section 5.3 of the Franchise Agreement, in the event the rate increase is greater than 5% in any given year, then the percentage increase in excess of 5% shall be carried over to the next rate year, subject to the 5% maximum annual increase. However, the Company may petition the City for a waiver of the rate adjustment 5% cap if the calculated increase exceed 5% annually for two consecutive years. As the current year RRI calculation marks the second consecutive year exceeding a 5% increase, the Company is petitioning the full rate increase effective 1/1/23. {b} Per Section 5.5 of the Franchise Agreement, the Company shall be entitled to petition the Portola City Council for rate increases based on increases in the cost of doing business for costs other than those normally associated with the Consumer Price Index and California Diesel Retail Sales costs. Please see attached documentation for cost increases related to tipping fees beginning July 5, 2022.
-1-
Series Id:

Series Title:Area:Item:Base Period:Years:

Year Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Annual 2012 228.980 229.995 232.039 232.561 233.053 232.701 231.893 233.001 234.083 234.966 233.206 232.029 232.3762013 232.759 234.595 235.511 235.488 235.979 236.227 236.341 236.591 237.146 237.000 236.153 236.096 235.8242014 236.707 237.614 239.092 239.808 241.350 241.616 241.850 241.660 241.920 241.650 240.220 239.095 240.2152015 238.318 239.748 241.690 242.302 244.227 244.332 245.040 244.737 244.257 244.341 243.749 243.434 243.0152016 244.600 244.821 245.404 246.589 247.855 248.228 248.375 248.498 249.234 249.897 249.448 249.516 247.7052017 250.814 252.252 252.949 253.806 254.380 254.469 254.708 255.282 256.504 257.223 257.126 257.347 254.7382018 258.638 259.986 260.994 262.037 263.240 263.732 263.971 264.395 265.105 266.195 265.658 265.209 263.2632019 265.624 266.215 267.370 269.522 270.880 270.957 271.029 271.264 272.102 273.524 273.128 272.584 270.3502020 273.340 274.412 273.995 272.913 273.062 274.155 275.597 276.443 276.422 276.876 276.875 276.593 275.0572021 277.238 278.702 280.625 283.507 285.793 288.263 289.863 290.393 291.053 293.397 294.986 296.102 287.4942022 298.705 301.158 305.082 307.145 309.645 313.496 313.951 314.013 August to August 8.13%
All items in West urban, all urban consumers, not
CPI for All Urban Consumers (CPI-U)Original Data Value
CUUR0400SA0
Not Seasonally Adjusted
https://data.bls.gov/pdq/SurveyOutputServlet
WestAll items1982-84=1002012 to 2022
-2-
Year Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec
2007 2.886 2.885 2.985 2.964 3.019 3.123 3.049 3.024 3.267 3.608 3.475 2008 3.423 3.488 4.014 4.265 4.673 4.968 4.965 4.542 4.087 3.568 2.832 2.345 2009 2.297 2.26 2.139 2.336 2.354 2.697 2.734 2.85 2.837 2.856 2.962 2.913 2010 2.997 2.938 3.058 3.206 3.205 3.102 3.124 3.164 3.144 3.214 3.305 3.408 2011 3.56 3.804 4.187 4.4 4.362 4.213 4.106 4.009 4.057 4.059 4.245 4.095 2012 4.103 4.251 4.474 4.419 4.316 4.027 3.917 4.24 4.456 4.376 4.17 4.076 2013 4.083 4.325 4.245 4.134 4.04 4.023 4.068 4.138 4.209 4.134 4.048 4.073 2014 4.082 4.084 4.092 4.089 4.119 4.101 4.11 4.085 4.054 3.938 3.813 3.542 2015 3.212 3.11 3.182 3.098 3.254 3.192 3.115 2.935 2.85 2.814 2.768 2.644 2016 2.526 2.335 2.387 2.459 2.636 2.782 2.785 2.722 2.749 2.817 2.82 2.851 2017 2.932 2.957 2.935 2.938 2.922 2.895 2.876 2.959 3.168 3.172 3.587 3.559 2018 3.639 3.68 3.654 3.773 3.941 3.982 3.957 3.94 3.973 4.086 4.018 3.858 2019 3.753 3.734 3.789 3.953 4.128 4.035 3.949 3.906 3.923 3.985 4.003 3.902 2020 3.873 3.787 3.601 3.283 3.182 3.216 3.254 3.263 3.259 3.246 3.25 3.356 2021 3.439 3.607 3.931 3.98 4.024 4.095 4.195 4.291 4.324 4.481 4.745 4.776 2022 4.803 5.018 6.133 6.26 6.479 6.874 6.587 6.123 6.149 August to August 42.69%
https://www.eia.gov/dnav/pet/hist/LeafHandler.ashx?n=pet&s=emd_epd2dxl0_pte_sca_dpg&f=m California No 2 Diesel Ultra Low Sulfur (0-15 ppm) Retail Prices (Dollars per Gallon) -3-
Tip Rate:

Previous 86.77 $
New 94.50 $
Change 7.73 $
% Change 8.91%
2021
Revenue
Commercial 249,906 $
Residential 154,784
Roll-Off 58,387
Total Revenue 463,077 $
Dump Fees 132,054 $
Increase in Dump Fees Expense:

Dump Fees 132,054 $
Tip Rate Change 8.91%
Dump Fee Increase 11,764 $
Required Revenue Adjustment:

Total Revenue 463,077 $
Dump Fee Increase 11,764 $
Revenue Adjustment 2.54%
7/5/2022
12/31/2022
179
365
49% 1.25%
PURPOSE: Calculate revenue adjustment at Delleker Transfer Station for City of Portola Commercial, Residential and Roll-Off, due to adjustment in dump fees.

BACKGROUND: On July 5, 2022 tip rates per ton for MSW was increased from $86.77 to $94.50 at Delleker Transfer Station.

City of Portola select Revenues and Expenses from December 31, 2021 Compiled Financial Statements
Purpose of this calculation is to compensate the company for the change in tip fees from the period 7/5/22 to 1/1/23 when the rates are implemented. -4-

CITY COUNCIL AGENDA STAFF REPORT
DATE: November 11, 2022
TO: Honorable Mayor and Members of the City Council
FROM: Jon Kennedy, City Manager and Susan Scarlett, Finance Officer MEETING: November 15, 2022
SUBJECT: Application to purchase tax-defaulted property from Plumas County with use of ARPA funds.

The properties being discussed have been a health and safety issue for City staff for years.

Early in 2022 staff contacted the Treasurer-Tax Collector to discuss the possible purchase of these tax defaulted properties for a public purpose. During this process the State and Local Fiscal Recovery Funds (ARPA) were considered as a possibility to purchase these properties. In reviewing the final rules on the funds, the purchase of these properties is a consistent and appropriate use.

In order to move forward the City Council needs to approve the Application to Purchase TaxDefaulted Property from the County which will then go to the Board of Supervisors for approval.

Attached is a Memo from Julie White the Treasurer-Tax Collector, the Application from the County. The application covers 23 properties and could be obtained for as low as $20,000, all dependent upon Board of Supervisor approval and final accounting by Tax Collector’s office.

One potential use for the property could be to promote housing.

Staff recommendation: Approve the Application to Purchase Tax-Defaulted Property from Plumas County and authorize the Interim City Manager to execute the application.

Portola City CouncilNovember 15, 2022

Portola City Council
November 15, 2022