Resolution No. 2544 March 22, 2023
RESOLUTION NO. 2544
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PORTOLA
AUTHORIZING PAYMENT OF CLAIMS FOR THE PERIOD
FEBRUARY 23, 2023 THROUGH MARCH 22, 2023.
ACCOUNTS PAYABLE
CHECK NUMBERS: 44671 – 44743
PAYROLL
CHECK NUMBERS: 17236 – 17243
WHEREAS, the City Council of the City of Portola has been fully advised that all such claims and demands are legal obligations of the City; and,
WHEREAS, the City Council has fully considered the claims and money demands and payment thereof as set forth below and in "Exhibit A" attached hereto and incorporated herein.
ACCOUNTS PAYABLE: $ 147,965.04
PAYROLL: $ 63,353.21
TOTAL: $ 211,318.25
NOW THEREFORE BE IT RESOLVED THAT all claims and demands represented are just and proper and legal demands or claims against the City of Portola, and the payment of any such demands is approved and authorized.
PASSED, APPROVED AND ADOPTED this 22nd day of March, 2023 by the following vote:
AYES: _______________________
NOES:________________________
ABSTAIN: ____________________
ABSENT: ____________________
Bill Powers, Mayor Pro Tem
ATTEST:
Jason Shaw, Deputy City Clerk
I, Jason Shaw, Deputy City Clerk of the City of Portola, do hereby certify that the above and foregoing Resolution was duly passed and adopted by the City Council at the City of Portola Regular meeting thereof held on February 22, 2023.
Jason Shaw, Deputy City Clerk
3/14/2023 3:37 PM DIRECT PAYABLES CHECK REGISTER PAGE: 1 PACKET: 00199 SPECIAL CHECK 3.13.2023
VENDOR SET: 01 CITY OF PORTOLA **** CHECK LISTING ****
BANK: PC POOLED CASH - PLUMAS
CHECK CHECK CHECK CHECK
VENDOR I.D. NAME TYPE DATE DISCOUNT AMOUNT NO# AMOUNT
------------------------------------------------------------------------------------------------------------------------------------ 0128 LAFCO
I-202303141113 LAFCO APPLICATION R 3/14/2023 8,150.00 044720 8,150.00 * * B A N K T O T A L S * * NO# DISCOUNTS CHECK AMT TOTAL APPLIED REGULAR CHECKS: 1 0.00 8,150.00 8,150.00
HANDWRITTEN CHECKS: 0 0.00 0.00 0.00
PRE-WRITE CHECKS: 0 0.00 0.00 0.00
DRAFTS: 0 0.00 0.00 0.00
VOID CHECKS: 0 0.00 0.00 0.00
NON CHECKS: 0 0.00 0.00 0.00
CORRECTIONS: 0 0.00 0.00 0.00
BANK TOTALS: 1 0.00 8,150.00 8,150.00
3/14/2023 3:37 PM DIRECT PAYABLES CHECK REGISTER PAGE: 2 PACKET: 00199 SPECIAL CHECK 3.13.2023
VENDOR SET: 01 CITY OF PORTOLA **** CHECK LISTING ****
BANK: ALL
** REGISTER GRAND TOTALS *
* * T O T A L S * * NO# DISCOUNTS CHECK AMT TOTAL APPLIED REGULAR CHECKS: 1 0.00 8,150.00 8,150.00
HANDWRITTEN CHECKS: 0 0.00 0.00 0.00
PRE-WRITE CHECKS: 0 0.00 0.00 0.00
DRAFTS: 0 0.00 0.00 0.00
VOID CHECKS: 0 0.00 0.00 0.00
NON CHECKS: 0 0.00 0.00 0.00
CORRECTIONS: 0 0.00 0.00 0.00
REGISTER TOTALS: 1 0.00 8,150.00 8,150.00
** POSTING PERIOD RECAP **
FUND PERIOD AMOUNT
-----------------------------------------
100 3/2023 8,150.00CR
===========================================
ALL 8,150.00CR
TOTAL ERRORS: 0 TOTAL WARNINGS: 0
3/06/2023 4:00 PM DIRECT PAYABLES CHECK REGISTER PAGE: 1 PACKET: 00194 AP RUN 3.8.2023
VENDOR SET: 01 CITY OF PORTOLA **** CHECK LISTING ****
BANK: PC POOLED CASH - PLUMAS
CHECK CHECK CHECK CHECK
VENDOR I.D. NAME TYPE DATE DISCOUNT AMOUNT NO# AMOUNT
------------------------------------------------------------------------------------------------------------------------------------ 000010 RENO PAINT MART INC
I-202303021083 VEHICLE REPAIR MATERIALS R 3/08/2023 577.46 044671 577.46 000018 CINTAS
I-202303021089 MEDICAL SUPPLIES R 3/08/2023 35.45 044672 35.45 000033 MCGINLEY & ASSOCIATES
I-202303061107 SOLID WASTE CONSULTING R 3/08/2023 2,282.50 044673 2,282.50 000037 PORTOLA FUELS
I-202303061102 FUEL CHARGES R 3/08/2023 1,199.11 044674 1,199.11 000038 BLAKE PIPELINE INC
I-202303061108 WATER PROF SERVICES R 3/08/2023 975.00 044675 975.00 0008 ALWAYS ANSWER
I-202303021082 800 NUMBER R 3/08/2023 72.24 044676 72.24 0010 AMAZON CAPITOL SERVICES
I-202303021090 MATERIALS & SUPPLIES R 3/08/2023 3,449.04 044677 3,449.04 0015 AMERIGAS
I-202303021067 LDWTP PROPANE R 3/08/2023 568.21 044678 568.21 0015 AMERIGAS
I-202303021068 NS FIREHALL PROPANE R 3/08/2023 849.98 044679 849.98 0015 AMERIGAS
I-202303021069 PW PROPANE R 3/08/2023 463.33 044680 463.33 0015 AMERIGAS
I-202303021070 SS FIREHALL PROPANE R 3/08/2023 97.65 044681 97.65 0015 AMERIGAS
I-202303021071 CITY HALL PROPANE R 3/08/2023 606.87 044682 606.87 0022 AT&T
I-202303021097 LONG DISTANCE LDWTP R 3/08/2023 112.75 044683 112.75 0052 CITY OF PORTOLA
I-202303021064 WATER/SEWER BILLS R 3/08/2023 2,207.38 044684 2,207.38 *VOID* 044685 VOID CHECK V 3/08/2023 044685 **VOID**
3/06/2023 4:00 PM DIRECT PAYABLES CHECK REGISTER PAGE: 2 PACKET: 00194 AP RUN 3.8.2023
VENDOR SET: 01 CITY OF PORTOLA **** CHECK LISTING ****
BANK: PC POOLED CASH - PLUMAS
CHECK CHECK CHECK CHECK
VENDOR I.D. NAME TYPE DATE DISCOUNT AMOUNT NO# AMOUNT
------------------------------------------------------------------------------------------------------------------------------------ 0078 ENCOMPASS
I-202303021074 XEROX COPIES R 3/08/2023 365.78 044686 365.78 0086 FOLCHI LOGGING & CONSTR., INC.
I-202303021087 CONTRACT SNOW REMOVAL R 3/08/2023 1,856.25 044687 1,856.25 0101 HUNT & SONS, INC.
I-202303021072 WH HEATING OIL R 3/08/2023 331.52 044688 331.52 0103 IEDA
I-202303021093 WEB HOSTING R 3/08/2023 245.30 044689 245.30 0118 KANSAS LIFE INSURANCE CO
I-202303021096 EMPLOYEE LIFE INSURANCE R 3/08/2023 69.54 044690 69.54 0130 LEONARD'S MARKET
I-202303061103 MATERIALS & SUPPLIES R 3/08/2023 121.99 044691 121.99 0133 LIBERTY UTILITIES
I-202303021066 ELECTRIC BILLS R 3/08/2023 6,787.72 044692 6,787.72 0136 MANHARD CONSULTING
I-202303021099 PLANNING R 3/08/2023 1,285.00 044693 1,285.00 0141 MCI MEGA PREFERRED
I-202303021080 800 LONG DISTANCE R 3/08/2023 45.40 044694 45.40 0145 MILL SUPPLY, INC
I-202303021065 SNOW EQUIP REPAIR R 3/08/2023 1,543.96 044695 1,543.96 0148 NAPA SIERRA
I-202303061104 SNOW MATERIALS R 3/08/2023 557.81 044696 557.81 0157 O'REILLY AUTO PARTS
I-202303061106 SNOW EQUIP REPAIR R 3/08/2023 851.23 044697 851.23 0162 OPERATING ENGINEERS
I-202303061100 EMPLOYEE HEALTH INSURANCE R 3/08/2023 11,696.00 044698 11,696.00 0173 PITNEY BOWES
I-202303061105 POSTAGE MACHINE LEASE R 3/08/2023 469.75 044699 469.75 0175 PLUMAS ACE HARDWARE
I-202303021091 MATERIALS & SUPPLIES R 3/08/2023 1,118.94 044700 1,118.94 3/06/2023 4:00 PM DIRECT PAYABLES CHECK REGISTER PAGE: 3 PACKET: 00194 AP RUN 3.8.2023
VENDOR SET: 01 CITY OF PORTOLA **** CHECK LISTING ****
BANK: PC POOLED CASH - PLUMAS
CHECK CHECK CHECK CHECK
VENDOR I.D. NAME TYPE DATE DISCOUNT AMOUNT NO# AMOUNT
------------------------------------------------------------------------------------------------------------------------------------ 0184 PLUMAS SIERRA RURAL ELECTRIC
I-202303021095 LDWTP ELECTRIC R 3/08/2023 1,918.28 044701 1,918.28 0185 PLUMAS SIERRA TELECOMMUNICAT
I-202303021094 CITY INTERNET SERVICES R 3/08/2023 382.00 044702 382.00 0198 RENO HYDRAULIC & REBUILD, INC
I-202303021084 SNOW EQUIP REPAIR R 3/08/2023 606.36 044703 606.36 0220 SINDEX PRINTING & GRAPHICS
I-202303021073 UTILTY BILLS/ENVELOPES R 3/08/2023 5,585.00 044704 5,585.00 0225 SONSRAY MACHINERY, LLC
I-202303021088 SNOW EQUIP REPAIR R 3/08/2023 911.74 044705 911.74 0231 SUCCEED.NET
I-202303021092 WEB HOSTING R 3/08/2023 67.85 044706 67.85 0236 SWRCB
I-202303021062 SWRCB FEE R 3/08/2023 3,000.00 044707 3,000.00 0239 THATCHER , INC
I-202303021063 SEWER CHEMICALS R 3/08/2023 7,078.23 044708 7,078.23 0252 UNITED STATES POSTAL SERVICE
I-202303021081 ANNUAL PERMIT FEE R 3/08/2023 580.00 044709 580.00 0253 US BANCORP
I-202303061101 CITY CREDIT CARD CHARGES R 3/08/2023 2,555.11 044710 2,555.11 *VOID* 044711 VOID CHECK V 3/08/2023 044711 **VOID**
0256 USA BLUE BOOK
I-202303021085 SEWER EQUIP/VEH REPAIR R 3/08/2023 640.92 044712 640.92 0260 VERIZON WIRELESS
I-202303021076 LDWTP DATA PLAN R 3/08/2023 108.05 044713 108.05 0260 VERIZON WIRELESS
I-202303021077 CITY CELL PHONES R 3/08/2023 266.80 044714 266.80 0260 VERIZON WIRELESS
I-202303021078 CITY LAND LINES R 3/08/2023 491.02 044715 491.02 3/06/2023 4:00 PM DIRECT PAYABLES CHECK REGISTER PAGE: 4 PACKET: 00194 AP RUN 3.8.2023
VENDOR SET: 01 CITY OF PORTOLA **** CHECK LISTING ****
BANK: PC POOLED CASH - PLUMAS
CHECK CHECK CHECK CHECK
VENDOR I.D. NAME TYPE DATE DISCOUNT AMOUNT NO# AMOUNT
------------------------------------------------------------------------------------------------------------------------------------ *VOID* 044716 VOID CHECK V 3/08/2023 044716 **VOID**
0264 WESTERN NEVADA SUPPLY
I-202303021086 WATER LINE REPAIR R 3/08/2023 3,127.92 044717 3,127.92 0269 XEROX FINANCIAL SERVICES
I-202303021075 XEROX COPIER LEASE R 3/08/2023 268.13 044718 268.13 0275 EIP HOLDINGS II LLC
I-202303021098 BECKWOURTH REPEATER RENT R 3/08/2023 193.00 044719 193.00 * * B A N K T O T A L S * * NO# DISCOUNTS CHECK AMT TOTAL APPLIED REGULAR CHECKS: 46 0.00 68,623.57 68,623.57
HANDWRITTEN CHECKS: 0 0.00 0.00 0.00
PRE-WRITE CHECKS: 0 0.00 0.00 0.00
DRAFTS: 0 0.00 0.00 0.00
VOID CHECKS: 3 0.00 0.00 0.00
NON CHECKS: 0 0.00 0.00 0.00
CORRECTIONS: 0 0.00 0.00 0.00
BANK TOTALS: 49 0.00 68,623.57 68,623.57
3/06/2023 4:00 PM DIRECT PAYABLES CHECK REGISTER PAGE: 5 PACKET: 00194 AP RUN 3.8.2023
VENDOR SET: 01 CITY OF PORTOLA **** CHECK LISTING ****
BANK: ALL
** REGISTER GRAND TOTALS *
* * T O T A L S * * NO# DISCOUNTS CHECK AMT TOTAL APPLIED REGULAR CHECKS: 46 0.00 68,623.57 68,623.57
HANDWRITTEN CHECKS: 0 0.00 0.00 0.00
PRE-WRITE CHECKS: 0 0.00 0.00 0.00
DRAFTS: 0 0.00 0.00 0.00
VOID CHECKS: 3 0.00 0.00 0.00
NON CHECKS: 0 0.00 0.00 0.00
CORRECTIONS: 0 0.00 0.00 0.00
REGISTER TOTALS: 49 0.00 68,623.57 68,623.57
** POSTING PERIOD RECAP **
FUND PERIOD AMOUNT
-----------------------------------------
100 3/2023 12,708.37CR
207 3/2023 3,891.28CR
208 3/2023 11,820.14CR
215 3/2023 41.14CR
710 3/2023 15,720.12CR
720 3/2023 21,484.24CR
730 3/2023 2,958.28CR
===========================================
ALL 68,623.57CR
TOTAL ERRORS: 0 TOTAL WARNINGS: 0
3/15/2023 3:22 PM DIRECT PAYABLES CHECK REGISTER PAGE: 1 PACKET: 00207 AP RUN 3.22.2023
VENDOR SET: 01 CITY OF PORTOLA **** CHECK LISTING ****
BANK: PC POOLED CASH - PLUMAS
CHECK CHECK CHECK CHECK
VENDOR I.D. NAME TYPE DATE DISCOUNT AMOUNT NO# AMOUNT
------------------------------------------------------------------------------------------------------------------------------------ 000025 AUTO & TRUCK ELECTRIC IN
I-202303151132 SNOW EQUIP REPAIR R 3/22/2023 181.89 044721 181.89 000029 COUNTRY BREEZE CLEANING
I-202303151136 CLEANING SERVICE R 3/22/2023 400.00 044722 400.00 000033 MCGINLEY & ASSOCIATES
I-202303151131 SOLID WASTE CONSULTING R 3/22/2023 6,456.12 044723 6,456.12 0021 AT&T
I-202303151120 800 EMER LINE R 3/22/2023 4.77 044724 4.77 0023 AT&T CALNET 3
I-202303151135 SCADA/LDWTP R 3/22/2023 74.47 044725 74.47 0027 BASTIAN ENGINEERING
I-202303151119 ENGINEERING SERVICES R 3/22/2023 115.50 044726 115.50 0048 CBC COMPANIES-FACTUAL DATA
I-202303151117 UB CREDIT CHECKS R 3/22/2023 35.00 044727 35.00 0055 COATES TIRE CENTER
I-202303151129 EQUIP REPAIR R 3/22/2023 4,363.40 044728 4,363.40 0062 CSG CONSULTANTS, INC.
I-202303151116 CODE ENFORCEMENT R 3/22/2023 3,120.00 044729 3,120.00 0096 HARBOR FREIGHT TOOLS
I-202303151128 SNOW SUPPLIES R 3/22/2023 322.54 044730 322.54 0101 HUNT & SONS, INC.
I-202303151114 CITY FUEL CHARGES R 3/22/2023 5,743.98 044731 5,743.98 0111 JEFFERSON SUPPLY COMPANY
I-202303151130 WATER LINE REPAIR R 3/22/2023 561.19 044732 561.19 0136 MANHARD CONSULTING
I-202303151126 CONTRACT PLANNING R 3/22/2023 1,410.00 044733 1,410.00 0173 PITNEY BOWES
I-202303151118 POSTAGE R 3/22/2023 74.16 044734 74.16
0180 PLUMAS COUNTY ENVIRONMENTAL
I-202303151121 CITY POOL PERMIT R 3/22/2023 238.00 044735 238.00 3/15/2023 3:22 PM DIRECT PAYABLES CHECK REGISTER PAGE: 2 PACKET: 00207 AP RUN 3.22.2023
VENDOR SET: 01 CITY OF PORTOLA **** CHECK LISTING ****
BANK: PC POOLED CASH - PLUMAS
CHECK CHECK CHECK CHECK
VENDOR I.D. NAME TYPE DATE DISCOUNT AMOUNT NO# AMOUNT
------------------------------------------------------------------------------------------------------------------------------------ 0188 PORTER SIMON CORPORATION
I-202303151122 LEGAL FEES R 3/22/2023 6,190.00 044736 6,190.00 0195 RAIN FOR RENT
I-202303151125 SEWER MAINT R 3/22/2023 775.63 044737 775.63 0218 SILVER STATE ANALYTICAL
I-202303151123 WATER/WASTEWATER TESTING R 3/22/2023 2,456.00 044738 2,456.00 0235 SUSAN SCARLETT
I-202303151115 ACCOUNTING SERVICES R 3/22/2023 5,000.00 044739 5,000.00 0239 THATCHER , INC
I-202303151134 SEWER CHEMICALS R 3/22/2023 16,970.20 044740 16,970.20 0246 TYLER TECHNOLOGIES, INC
I-202303151124 SB2 GRANT INCODE R 3/22/2023 220.00 044741 220.00 0256 USA BLUE BOOK
I-202303151133 WATER/SEWER SUPPLIES R 3/22/2023 622.93 044742 622.93 0264 WESTERN NEVADA SUPPLY
I-202303151127 WATER LINE REPAIR R 3/22/2023 15,855.69 044743 15,855.69 * * B A N K T O T A L S * * NO# DISCOUNTS CHECK AMT TOTAL APPLIED REGULAR CHECKS: 23 0.00 71,191.47 71,191.47
HANDWRITTEN CHECKS: 0 0.00 0.00 0.00
PRE-WRITE CHECKS: 0 0.00 0.00 0.00
DRAFTS: 0 0.00 0.00 0.00
VOID CHECKS: 0 0.00 0.00 0.00
NON CHECKS: 0 0.00 0.00 0.00
CORRECTIONS: 0 0.00 0.00 0.00
BANK TOTALS: 23 0.00 71,191.47 71,191.47
3/15/2023 3:22 PM DIRECT PAYABLES CHECK REGISTER PAGE: 3 PACKET: 00207 AP RUN 3.22.2023
VENDOR SET: 01 CITY OF PORTOLA **** CHECK LISTING ****
BANK: ALL
** REGISTER GRAND TOTALS *
* * T O T A L S * * NO# DISCOUNTS CHECK AMT TOTAL APPLIED REGULAR CHECKS: 23 0.00 71,191.47 71,191.47
HANDWRITTEN CHECKS: 0 0.00 0.00 0.00
PRE-WRITE CHECKS: 0 0.00 0.00 0.00
DRAFTS: 0 0.00 0.00 0.00
VOID CHECKS: 0 0.00 0.00 0.00
NON CHECKS: 0 0.00 0.00 0.00
CORRECTIONS: 0 0.00 0.00 0.00
REGISTER TOTALS: 23 0.00 71,191.47 71,191.47
** POSTING PERIOD RECAP **
FUND PERIOD AMOUNT
-----------------------------------------
100 3/2023 11,247.80CR
207 3/2023 507.75CR
208 3/2023 10,358.50CR
215 3/2023 250.00CR
216 3/2023 57.75CR
710 3/2023 20,381.96CR
720 3/2023 21,531.59CR
730 3/2023 6,856.12CR
===========================================
ALL 71,191.47CR
TOTAL ERRORS: 0 TOTAL WARNINGS: 0
1 City of Portola
Minutes
Regular Meeting
January 25, 2023 06:00 PM
35 Third Ave Portola 96122
https://www.cityofportola.com/
Mayor Tom Cooley • Mayor Pro Tem Bill Powers • Councilmember Pat Morton • Councilmember Stan Peiler • Councilmember Leah Turner
1. Call to Order
The meeting was called to order at 6:00 pm by Mayor Tom Cooley.
A. Pledge of Allegiance
Lead by Mayor Tom Cooley
B. Roll Call
Present: Mayor Tom Cooley, Mayor Pro Tem Bill Powers, Councilmember Pat Morton, Councilmember Stan Peiler, Councilmember Leah Turner
Staff Present:
Interim Manager, Jon Kennedy; Financial Officer Susan Scarlett; Deputy City Clerk, Jason Shaw; City Attorney Steve Gross (remote)
2. Public Comments
Josh Hart left public comment about concern for bears in the park.
3. CITY COMMUNICATIONS
A. City Council Communications / Committee Reports
Pat Morton: Attended the 2 public meetings for the fire redistricting.
Tom Cooley: Keeping busy with the fire redistricting. Each governing board involved will be voting on adopting resolutions to adopt the recommendation to form a new fire district.
Bill Powers: Attended the Plumas County Transportation Committee meeting. Attended the Portola public meeting for the fire redistricting. Met with IMD. Reported that there is some action going on with the vacant court house.
Leah Turner: Went to new councilmember training in Sacramento. Met many people and learned some new things. Was very informative.
Stan Peiler: Attended the latest Plumas County Transportation Committee meeting.
B. Staff Communications / Fire Report / Sheriff's Report / Air Quality Report No Sheriff's report.
No Fire Report.
Air Quality reported that through a grant program, people can receive purple air monitors to see 2.5 PPM alerts. Looking for more volunteers to place monitors. 2 C. City Manager Report
City Manager Jon Kennedy: City is dealing with severe weather and snow removal. Also preparing for the upcoming year.
4. Consent Agenda
A. Claims- Adopt Resolution No. 2540 authorizing payment of claims for the period of January 12, 2022 though January 25, 2023
Accounts Payable: $ 53,278.38
Payroll: $ 25,319.02
Total: $ 78,597.40
Payroll Checks 17227 – 17229
AP Run Checks 44568 – 44594
B. Minutes - Approval of October 26th, 2022 and January 11th, 2023 Minutes No discussion.
Councilmember Stan Peiler motioned to approve. A second was made by Councilmember Leah Turner.
The roll call vote:
Aye Mayor Tom Cooley Aye Mayor Pro Tem Bill Powers Aye Councilmember Pat Morton Aye Councilmember Stan Peiler Aye Councilmember Leah Turner
5. Mid-year Financial Update 2022-2023 and Draft Budget Schedule Finance Officer Susan Scarlett reviewed the mid-year financials for the Council noting that the City finances are where we would expect them this time of year. The only exceptions are that the City does not have the first property tax check from the County and that some expenditures are at 100% because of the nature of the expenditure.
Finance Officer Scarlett then reviewed a 6 year comparison of revenues that are trending upward.
She reviewed the draft schedule for the preparation of the 2023-2024 budget noting that the Council would discuss goals at their regular meeting on February 22nd and that budget public comment will be on the agendas for March 22nd and April 12th.
6. Mayor Committee Appointments
Bill Powers replaced Jon Kennedy on the Airport Land Use Commission. Todd Roberts remained.
Jon Kennedy appointed to the Plumas County Waste Management Task Force.
Jason Shaw replaced Susan Scarlett as the alternate for SCORE.
Jon Kennedy and Tom Cooley joined the Emergency Services Policy Committee in place of Pat Morton.
Leah Turner filled the vacancy on the Community Development committee The Fire Wise Ad Hoc Committee was disbanded.
All appointments and changes were made official by Mayor Tom Cooley. No council vote needed.
7. Appointment of Ad Hoc Committee for Interim City Manager labor negotiations Josh Hart left public comment. Julia Hart left public comment. Lindsey Shaw left public comment.
Antoinette left public comment. Steve Gross stated that there is a mistaken belief that this is for a permanent City Manager position. Steve further stated that the process is fully compliant with the law; there were no questions or objections by the City Council
8. Closed Session pursuant to Government Code section 54957.6 No reportable action was taken in closed session.
3 9. Adjournment
Meeting Adjourned by Mayor Tom Cooley at 7:53 PM.
1 City of Portola
Minutes
Regular Meeting
February 22, 2023 06:00 PM
35 Third Ave Portola 96122
https://www.cityofportola.com/
Mayor Tom Cooley • Mayor Pro Tem Bill Powers • Councilmember Pat Morton • Councilmember Stan Peiler • Councilmember Leah Turner
1. Call to Order
The meeting was called to order at 6:00 pm by Mayor Tom Cooley.
A. Pledge of Allegiance
Lead by Mayor Tom Cooley
B. Roll Call
Present: Mayor Tom Cooley, Mayor Pro Tem Bill Powers, Councilmember Pat Morton, Councilmember Leah Turner
Absent: Councilmember Stan Peiler
Staff Present:
Financial Officer Susan Scarlett (remotely), City Attorney Steve Gross (remotely, Deputy City Clerk Jason Shaw, Interim City Manager Jon Kennedy
2. Public Comments
This section is intended to provide members of the public with an opportunity to comment on any subject that does not appear on this agenda. Please note that California law prohibits the City Council from taking action on any matter which is not on the posted agenda, unless it is determined to be an urgency item by the City Council. Any member of the public wishing to address the City Council during “PUBLIC COMMENT” shall first secure permission of the presiding officer, stand; may give his/her name and address to the Clerk for the record. Each person addressing the City Council shall be limited to three minutes ordinarily, unless the presiding officer indicates a different amount will be allotted.
3. CITY COMMUNICATIONS
A. City Council Communications / Committee Reports
Pat Morton: Attended the Beckwourth Fire department meeting last week. Bill Powers: Working with Firefighters to improve the Nervino Airport. Leah Turner: Nothing to report. Tom Cooley: Attended the Beckworth Fire department meeting as well as the LAFCo meeting.
B. Staff Communications / Fire Report / Sheriff's Report / Air Quality Report No Fire Report. No Sheriff's Report. Air Quality reported that the annual woodstove event has returned for this year. The event will be held Saturday, April 22nd on Earth Day at the Veterans Hall in Portola.
C. City Manager Report
Will cover the report in the action items of the agenda.
4. Closed Session pursuant to Government Code section 54957.6 No reportable action taken by council in closed session. No public comments. 2 5. Resolution No 2541 Concerning COVID Remote Meetings Might be the last meeting under this type of resolution. It needs approval to comply with the COVID state of emergency rules for meetings. The City Council discussed the various ways the Council meetings could be held going forward. Member of the pubic Chris Spencer left comment asking about how meetings would work going forward.
Mayor Pro Tem Bill Powers motioned to approve. A second was made by Councilmember Leah Turner.
The roll call vote:
Aye Mayor Tom Cooley Aye Mayor Pro Tem Bill Powers Aye Councilmember Pat Morton Aye Councilmember Leah Turner Absent Councilmember Stan Peiler
6. Future Meetings and the Brown Act
City Attorney Steve Gross gave an overview of the possible changes coming to city council meetings.
Councilmember Leah Turner made a motion to conduct hybrid meetings with teleconferencing but it does not guarantee remote participation but shall be offered as a courtesy.
Councilmember Leah Turner motioned to approve. A second was made by Mayor Pro Tem Bill Powers.
The roll call vote:
Aye Mayor Tom Cooley Aye Mayor Pro Tem Bill Powers Aye Councilmember Pat Morton Aye Councilmember Leah Turner Absent Councilmember Stan Peiler
7. Consent Agenda
A. Claims- Adopt Resolution No. 2542 authorizing payment of claims for the period of January 26, 2022 though February 22, 2023
Accounts Payable: $ 261,981.04
Payroll: $ 45,619.18
Total: $ 307,600.22
Payroll Checks 17230 – 17235
AP Run Checks 44595 – 44670
Voided AP Checks: 44443,44460
B. Minutes - Approval of Minutes from May 18th, 2022
No public or council comments.
Councilmember Pat Morton motioned to approve. A second was made by Councilmember Leah Turner.
The roll call vote:
Aye Mayor Tom Cooley Aye Mayor Pro Tem Bill Powers Aye Councilmember Pat Morton Aye Councilmember Leah Turner Absent Councilmember Stan Peiler
8. Public Hearing - Resolution 2543
Mayor Tom Cooley opened the public hearing at 7:13 PM. Member of the public Ashlee Sims stated her opposition to the resolution. Member of the public Chris Spencer voiced his support of the resolution.
Public hearing was then closed at 7:22 PM.
Councilmember Pat Morton motioned to approve. A second was made by Councilmember Leah Turner.
The roll call vote:
Aye Mayor Tom Cooley Aye Mayor Pro Tem Bill Powers Aye Councilmember Pat Morton Aye Councilmember Leah Turner Absent Councilmember Stan Peiler
9. Budget Goals for 2023 and 2024
Financial Officer Susan Scarlett asked the city council if there was anything they would like to see put into the budget. Bill Powers mentioned a possible city hall transition to the unused County court house.
Leah Turner said she wanted to work on getting a dog park put into town.
10. Music in the Park
Mayor Pro Tem Bill Powers provided an overview of the event which is done every summer in the city. Pat 3 moved to allocate $9000.00 towards Music in the Park for 2023.
Councilmember Pat Morton motioned to approve. A second was made by Councilmember Leah Turner.
The roll call vote:
Aye Mayor Tom Cooley Aye Mayor Pro Tem Bill Powers Aye Councilmember Pat Morton Aye Councilmember Leah Turner Absent Councilmember Stan Peiler
11. Employment Agreement for Interim City Manager
A.
Mayor Tom Cooley noted that there were some blank spots that need to be filled it. The City Council then went though the contract and filled in the blanks. Member of the public Ashlee Sims left a comment. The council agreed to a two year contract at an annual salary of $120,0000.
Councilmember Pat Morton motioned to approve. A second was made by Councilmember Leah Turner. The roll call vote:
Aye Mayor Tom Cooley Aye Mayor Pro Tem Bill Powers Aye Councilmember Pat Morton Aye Councilmember Leah Turner Absent Councilmember Stan Peiler
12. Adjournment
Meeting Adjourned by Mayor Tom Cooley at 8:00 PM.
1 City of Portola
Minutes
Special Meeting
March 14, 2023 03:00 PM
35 Third Ave Portola 96122
https://www.cityofportola.com/
Mayor Pro Tem Bill Powers • Councilmember Pat Morton • Councilmember Stan Peiler • Councilmember Leah Turner
1. Call to Order
The meeting was called to order at 3:00 pm by Mayor Pro Tem Bill Powers.
A. Pledge of Allegiance
Lead by Mayor Pro Tem Bill Powers
B. Roll Call
Present: Mayor Pro Tem Bill Powers, Councilmember Pat Morton, Councilmember Stan Peiler, Councilmember Leah Turner
Staff Present:
Interim City Manager, Jon Kennedy; Deputy City Clerk, Jason Shaw; Steve Gross, City Attorney (remotely)
2. Public Comments
Phil Derby - Left a public comment that he heard a rumor the Portola Resources Center was closing and wanted to ask the City Council about it.
3. City of Portola State of Emergency Declaration
Interim City Manager Jon Kennedy explained the process of declaring the state of Emergency. The extent of the damages from the storm systems are still unknown, but this action gives the city and its citizens the ability to possibly seek financial and/or physical assistance from the state or federal government, if needed.
Mayor Pro Tem Bill Powers opened for public comment. Public member Ashlee Sims asked who to contact if there are damages.
Phil Derby of the Public thanked the city for their work during the storms.
Councilmember Stan Peiler moved to ratify the Proclamation of a Local Emergency by the City’s Director of Emergency Services.
Councilmember Stan Peiler motioned to approve. A second was made by Councilmember Pat Morton. The roll call vote:
Aye Mayor Pro Tem Bill Powers Aye Councilmember Pat Morton Aye Councilmember Stan Peiler Aye Councilmember Leah Turner
4. Adjournment
Meeting Adjourned at 3:20 PM by Mayor Pro Tem Bills Powers.
Lost & Found Gravel Festival 2023 Budget
Band and Other Performers $2,700
Stage, Lighting & Sound for Entertainment & Public Announcements $2,000 QTY 8 - 10 Yard Dumpsters $376.23 per unit, tax @$218 (Parklands, campground areas) $3,228
31 Portable Toilets @ $110 ea, 11 Accessible Toilets @ $210 ea, 12 Handwash Stations @ $110 ea, 1 Delivery Charge $700 (parklands and camping), 3 Service Calls @ $225 ea, tax @ $610 $9,025
CHP Lead-Out & Course Marshaling, two officers $2,573
Secure Bike Valet Infrastructure $1,500
Secure Safety Fencing (Traffic/Pedestrian Control) $1,250 Total Budgeted Expenses $22,276
Expense Revenue Share - City of Portola
80% Cost Share Contribution from City of Portola $17,821