Agenda packet — Portola City Council, April 26, 2023

Resolution No. 2545 April 26, 2023
RESOLUTION NO. 2545

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PORTOLA

AUTHORIZING PAYMENT OF CLAIMS FOR THE PERIOD
MARCH 23, 2023 THROUGH APRIL 26, 2023.

ACCOUNTS PAYABLE
AP SPECIAL CHECK 44744
CHECK NUMBERS: 44745– 44837
AP REFUND CHECKS 44838 – 44840

PAYROLL
CHECK NUMBERS: 17244 – 17247

WHEREAS, the City Council of the City of Portola has been fully advised that all such claims and demands are legal obligations of the City; and,
WHEREAS, the City Council has fully considered the claims and money demands and payment thereof as set forth below and in "Exhibit A" attached hereto and incorporated herein.

ACCOUNTS PAYABLE: $324,185.52
PAYROLL: $56,569.67
TOTAL: $380,755.19
NOW THEREFORE BE IT RESOLVED THAT all claims and demands represented are just and proper and legal demands or claims against the City of Portola, and the payment of any such demands is approved and authorized.

PASSED, APPROVED AND ADOPTED this 26nd day of April, 2023 by the following vote:

AYES: ____________________
NOES:________________________
ABSTAIN: ____________________
ABSENT: ____________________
Bill Powers, Mayor
ATTEST:

Jason Shaw, Deputy City Clerk
I, Jason Shaw, Deputy City Clerk of the City of Portola, do hereby certify that the above and foregoing Resolution was duly passed and adopted by the City Council at the City of Portola Regular meeting thereof held on April 26, 2023.

Jason Shaw, Deputy City Clerk
3/28/2023 12:17 PM DIRECT PAYABLES DEPARTMENT PAYMENT REGISTER PAGE: 1 VENDOR SET: 01 CITY OF PORTOLA ITEMS PRINTED: PAID, UNPAID PACKET: 00212 SPECIAL CHECK 3.28.2023
FUND : 100 GENERAL FUND
DEPARTMENT: 211 Fire Department BANK: ALL
VENDOR NAME ITEM # G/L ACCOUNT DESCRIPTION CHECK# AMOUNT ==================================================================================================================================== 01-0178 PLUMAS COUNTY CLERK I-202303281138 100-211-604.00 LAFCO NOE 044744 50.00 DEPARTMENT 211 Fire Department TOTAL: 50.00
------------------------------------------------------------------------------------------------------------------------------------ FUND 100 GENERAL FUND TOTAL: 50.00
REPORT GRA TOTAL: 50.00
3/28/2023 12:17 PM DIRECT PAYABLES DEPARTMENT PAYMENT REGISTER PAGE: 2 ------------------------------------------------------------------------------------------------------------------------------------ ** G/L ACCOUNT TOTALS **
=========LINE ITEM========= =======GROUP BUDGET=======

ANNUAL BUDGET OVER ANNUAL BUDGET OVER

YEAR ACCOUNT NAME AMOUNT BUDGET AVAILABLE BUDG BUDGET AVAILABLE BUDG 2022-2023 100-211-604.00 LESSG 50.00 20,000 11,700.00
** 2022-2023 YEAR TOTALS 50.00
------------------------------------------------------------------------------------------------------------------------------------ ** DEPARTMENT TOTALS **

ACCT NAME AMOUNT
100-211 Fire Department 50.00
------------------------------------------------------------------------------------- 100 TOTAL GENERAL FUND 50.00
------------------------------------------------------------------------------------- ** TOTAL ** 50.00

NO ERRORS
** END OF REPORT **
4/06/2023 3:43 PM DIRECT PAYABLES CHECK REGISTER PAGE: 1 PACKET: 00213 AP 4.12.2023
VENDOR SET: 01 CITY OF PORTOLA **** CHECK LISTING ****
BANK: PC POOLED CASH - PLUMAS

I-202304061149 ACETLENE/OXYGEN R 4/12/2023 222.18 044749 222.18 0008 ALWAYS ANSWER
I-202304061185 800 NUMBER R 4/12/2023 241.53 044750 241.53 0015 AMERIGAS
I-202304061145 SS FIRE HALL PROPANE R 4/12/2023 1,612.75 044751 1,612.75 0015 AMERIGAS
I-202304061146 LDWTP PROPANE R 4/12/2023 1,123.33 044752 1,123.33 0015 AMERIGAS
I-202304061147 PW PROPANE R 4/12/2023 1,769.52 044753 1,769.52 0015 AMERIGAS
I-202304061148 CH PROPANE R 4/12/2023 1,034.36 044754 1,034.36 0022 AT&T
I-202304061154 LDWTP LONG DISTANCE R 4/12/2023 38.60 044755 38.60 0027 BASTIAN ENGINEERING
I-202304061165 ENGINEERING SERVICES R 4/12/2023 173.25 044756 173.25 0039 BULLET INFORMATION TECHNOLOGY
I-202304061161 IT SERVICES R 4/12/2023 630.00 044757 630.00 0052 CITY OF PORTOLA
I-202304061194 WATER/SEWER BILLS R 4/12/2023 2,184.22 044758 2,184.22 *VOID* 044759 VOID CHECK V 4/12/2023 044759 **VOID**
4/06/2023 3:43 PM DIRECT PAYABLES CHECK REGISTER PAGE: 2 PACKET: 00213 AP 4.12.2023
VENDOR SET: 01 CITY OF PORTOLA **** CHECK LISTING ****
BANK: PC POOLED CASH - PLUMAS

CHECK CHECK CHECK CHECK
VENDOR I.D. NAME TYPE DATE DISCOUNT AMOUNT NO# AMOUNT
------------------------------------------------------------------------------------------------------------------------------------ 0053 CIVICPLUS
I-202304061170 CITY WEBSITE R 4/12/2023 949.87 044760 949.87 0063 CURRENT ELECTRIC & ALARM, INC
I-202304061159 ALARM SERVICES R 4/12/2023 555.00 044761 555.00 0078 ENCOMPASS
I-202304061162 XEROX COPIES R 4/12/2023 147.30 044762 147.30 0086 FOLCHI LOGGING & CONSTR., INC.

I-202304061190 SNOW STREET REPAIR R 4/12/2023 2,069.93 044763 2,069.93 0090 GRAINGER
I-202304061176 SEWER TESTING MATERIALS R 4/12/2023 37.15 044764 37.15 0091 GRANITE CONSTRUCTION, INC
I-202304061139 STREET REPAIR R 4/12/2023 3,873.19 044765 3,873.19 0096 HARBOR FREIGHT TOOLS
I-202304061141 SNOW VEH REPAIR R 4/12/2023 556.42 044766 556.42 0101 HUNT & SONS, INC.

I-202304061158 WH HEATING OIL R 4/12/2023 766.44 044767 766.44 0103 IEDA
I-202304061189 LABOR RELATIONS CONSULTING R 4/12/2023 245.30 044768 245.30 0105 INTERMOUNTAIN DISPOSAL
I-202304061191 CITY REFUSE COLLECTION R 4/12/2023 404.41 044769 404.41 0106 INTERNATIONAL CODE COUNCIL
I-202304061186 MEMBERSHIP DUES R 4/12/2023 145.00 044770 145.00 0111 JEFFERSON SUPPLY COMPANY
I-202304061177 WATER LINE REPAIR R 4/12/2023 2,704.83 044771 2,704.83 0118 KANSAS LIFE INSURANCE CO
I-202304061153 EMPLOYEE LIFE INSURANCE R 4/12/2023 69.54 044772 69.54 0120 KEN GRADY COMPANY, INC.

I-202304061142 SEWER EQUIP REPAIR R 4/12/2023 783.83 044773 783.83 0122 KIMBALL MIDWEST
I-202304061180 SNOW EQUIP VEH REPAIR R 4/12/2023 342.02 044774 342.02 4/06/2023 3:43 PM DIRECT PAYABLES CHECK REGISTER PAGE: 3 PACKET: 00213 AP 4.12.2023
VENDOR SET: 01 CITY OF PORTOLA **** CHECK LISTING ****
BANK: PC POOLED CASH - PLUMAS

CHECK CHECK CHECK CHECK
VENDOR I.D. NAME TYPE DATE DISCOUNT AMOUNT NO# AMOUNT
------------------------------------------------------------------------------------------------------------------------------------ 0133 LIBERTY UTILITIES
I-202304061152 CITY ELECTRIC R 4/12/2023 6,683.15 044775 6,683.15 0139 MCCOLLUM EQUIPMENT REPAIR
I-202304061178 SNOW EQUIP REPAIR R 4/12/2023 457.67 044776 457.67 0141 MCI MEGA PREFERRED
I-202304061163 800 LONG DISTANCE CHARGES R 4/12/2023 191.38 044777 191.38 0145 MILL SUPPLY, INC
I-202304061174 SNOW EQUIP REPAIR R 4/12/2023 1,209.01 044778 1,209.01 0148 NAPA SIERRA
I-202304061143 MATERIALS & SUPPLIES R 4/12/2023 460.53 044779 460.53 0149 NATIONWIDE
I-202304061150 EMPLOYEE BOND INSURANCE R 4/12/2023 1,170.00 044780 1,170.00 0157 O'REILLY AUTO PARTS
I-202304061144 SNOW VEH REPAIR R 4/12/2023 1,596.11 044781 1,596.11 0159 OFFICE DEPOT
I-202304061171 OFFICE SUPPLIES R 4/12/2023 143.66 044782 143.66 0162 OPERATING ENGINEERS
I-202304061169 EMPLOYEE HEALTH INSURANCE R 4/12/2023 11,696.00 044783 11,696.00 0173 PITNEY BOWES
I-202304061151 POSTAGE SUPPLIES R 4/12/2023 89.01 044784 89.01 0175 PLUMAS ACE HARDWARE
I-202304061172 MATERIALS & SUPPLIES R 4/12/2023 630.80 044785 630.80 0183 PLUMAS SANITATION, INC
I-202304061140 LIFT STATIONS FLOOD EMER R 4/12/2023 18,880.00 044786 18,880.00 0184 PLUMAS SIERRA RURAL ELECTRIC
I-202304061183 LDWTP ELECTRIC R 4/12/2023 1,961.10 044787 1,961.10 0185 PLUMAS SIERRA TELECOMMUNICAT
I-202304061182 CITY INTERNET SERVICES R 4/12/2023 382.00 044788 382.00 0218 SILVER STATE ANALYTICAL
I-202304061181 WATER/WASTE WATER TESTING R 4/12/2023 3,748.00 044789 3,748.00 4/06/2023 3:43 PM DIRECT PAYABLES CHECK REGISTER PAGE: 4 PACKET: 00213 AP 4.12.2023
VENDOR SET: 01 CITY OF PORTOLA **** CHECK LISTING ****
BANK: PC POOLED CASH - PLUMAS

CHECK CHECK CHECK CHECK
VENDOR I.D. NAME TYPE DATE DISCOUNT AMOUNT NO# AMOUNT
------------------------------------------------------------------------------------------------------------------------------------ 0222 SMALL CITIES ORGANIZED RISK
I-202304061166 QUARTERLY PREMIUM WC R 4/12/2023 28,180.89 044790 28,180.89 *VOID* 044791 VOID CHECK V 4/12/2023 044791 **VOID**
0231 SUCCEED.NET
I-202304061188 WEB HOSTING R 4/12/2023 67.85 044792 67.85 0239 THATCHER , INC
I-202304061184 SEWER SUPPLIES/CHEMICALS R 4/12/2023 11,992.97 044793 11,992.97 0240 THOMAS G. VALENTINO
I-202304061168 SW CONSULTING SERVICES R 4/12/2023 1,080.00 044794 1,080.00 0252 UNITED STATES POSTAL SERVICE
I-202304061187 PERMIT POSTAGE R 4/12/2023 1,500.00 044795 1,500.00 0253 US BANCORP
I-202304061167 US BANCORP R 4/12/2023 1,470.76 044796 1,470.76 0256 USA BLUE BOOK
I-202304061173 WATER/SEWER MATERIALS R 4/12/2023 658.24 044797 658.24 0260 VERIZON WIRELESS
I-202304061155 LDWTP DATA PLAN R 4/12/2023 108.07 044798 108.07 0260 VERIZON WIRELESS
I-202304061156 CITY CELL PHONES R 4/12/2023 274.59 044799 274.59 0260 VERIZON WIRELESS
I-202304061157 CITY LANDLINES R 4/12/2023 491.02 044800 491.02 0264 WESTERN NEVADA SUPPLY
I-202304061175 SEWER TESTING R 4/12/2023 1,957.91 044801 1,957.91 0269 XEROX FINANCIAL SERVICES
I-202304061193 COPIER LEASE R 4/12/2023 268.13 044802 268.13 0275 EIP HOLDINGS II LLC
I-202304061160 BECKWOURTH REPEATER RENT R 4/12/2023 193.00 044803 193.00 * * B A N K T O T A L S * * NO# DISCOUNTS CHECK AMT TOTAL APPLIED REGULAR CHECKS: 57 0.00 131,157.40 131,157.40
HANDWRITTEN CHECKS: 0 0.00 0.00 0.00
PRE-WRITE CHECKS: 0 0.00 0.00 0.00
DRAFTS: 0 0.00 0.00 0.00
VOID CHECKS: 2 0.00 0.00 0.00
NON CHECKS: 0 0.00 0.00 0.00
CORRECTIONS: 0 0.00 0.00 0.00
BANK TOTALS: 59 0.00 131,157.40 131,157.40
4/06/2023 3:43 PM DIRECT PAYABLES CHECK REGISTER PAGE: 5 PACKET: 00213 AP 4.12.2023
VENDOR SET: 01 CITY OF PORTOLA **** CHECK LISTING ****
BANK: ALL
** REGISTER GRAND TOTALS *
* * T O T A L S * * NO# DISCOUNTS CHECK AMT TOTAL APPLIED REGULAR CHECKS: 57 0.00 131,157.40 131,157.40
HANDWRITTEN CHECKS: 0 0.00 0.00 0.00
PRE-WRITE CHECKS: 0 0.00 0.00 0.00
DRAFTS: 0 0.00 0.00 0.00
VOID CHECKS: 2 0.00 0.00 0.00
NON CHECKS: 0 0.00 0.00 0.00
CORRECTIONS: 0 0.00 0.00 0.00
REGISTER TOTALS: 59 0.00 131,157.40 131,157.40
** POSTING PERIOD RECAP **

FUND PERIOD AMOUNT
-----------------------------------------
100 4/2023 27,283.88CR
207 4/2023 6,313.85CR
208 4/2023 18,891.73CR
215 4/2023 124.00CR
710 4/2023 23,937.88CR
720 4/2023 52,445.57CR
730 4/2023 2,160.49CR
===========================================
ALL 131,157.40CR
TOTAL ERRORS: 0 TOTAL WARNINGS: 0
4/20/2023 10:26 AM DIRECT PAYABLES CHECK REGISTER PAGE: 1 PACKET: 00218 AP RUN 4.26.2023
VENDOR SET: 01 CITY OF PORTOLA **** CHECK LISTING ****
BANK: PC POOLED CASH - PLUMAS

CHECK CHECK CHECK CHECK
VENDOR I.D. NAME TYPE DATE DISCOUNT AMOUNT NO# AMOUNT
------------------------------------------------------------------------------------------------------------------------------------ 000009 CRESCENT TOW & REPAIR
I-202304191204 VEHICLE ABATMENT R 4/26/2023 615.00 044804 615.00 000018 CINTAS
I-202304191224 MEDICAL SUPPLIES R 4/26/2023 123.80 044805 123.80 000029 COUNTRY BREEZE CLEANING
I-202304191200 CLEANING SERVICES R 4/26/2023 400.00 044806 400.00 0015 AMERIGAS
I-202304191225 PUBLIC WORKS PROPANE R 4/26/2023 509.46 044807 509.46 0015 AMERIGAS
I-202304191226 LDWTP PROPANE R 4/26/2023 522.87 044808 522.87 0021 AT&T
I-202304191206 800 EMER LINE R 4/26/2023 4.41 044809 4.41 0039 BULLET INFORMATION TECHNOLOGY
I-202304191205 IT SERVICES R 4/26/2023 210.00 044810 210.00 0046 CASHMAN EQUIPMENT COMPANY
I-202304191219 SNOW EQUIP REPAIR R 4/26/2023 9,004.70 044811 9,004.70 0055 COATES TIRE CENTER
I-202304191220 SNOW EQUIP & VEH REPAIR R 4/26/2023 7,171.69 044812 7,171.69 0062 CSG CONSULTANTS, INC.

I-202304191209 CODE ENFORCEMENT R 4/26/2023 5,200.00 044813 5,200.00 0065 D & D SEEDS AND FARM EQUIPMENT
I-202304191228 SNOW VEH REPAIR R 4/26/2023 764.15 044814 764.15 0086 FOLCHI LOGGING & CONSTR., INC.

I-202304191221 CONTRACT SNOW REMOVAL/REPAIR R 4/26/2023 47,807.74 044815 47,807.74 0090 GRAINGER
I-202304191214 SEWER MATERIALS & SUPPLIES R 4/26/2023 589.13 044816 589.13 0096 HARBOR FREIGHT TOOLS
I-202304191229 SNOW EQUIP REPAIR R 4/26/2023 40.05 044817 40.05 0101 HUNT & SONS, INC.

I-202304191223 FUEL CHARGES/HEATING OIL WH R 4/26/2023 6,475.14 044818 6,475.14 4/20/2023 10:26 AM DIRECT PAYABLES CHECK REGISTER PAGE: 2 PACKET: 00218 AP RUN 4.26.2023
VENDOR SET: 01 CITY OF PORTOLA **** CHECK LISTING ****
BANK: PC POOLED CASH - PLUMAS

CHECK CHECK CHECK CHECK
VENDOR I.D. NAME TYPE DATE DISCOUNT AMOUNT NO# AMOUNT
------------------------------------------------------------------------------------------------------------------------------------ 0111 JEFFERSON SUPPLY COMPANY
I-202304191213 WATER METERS R 4/26/2023 6,149.67 044819 6,149.67 0126 L.N. CURTIS & SONS
I-202304191211 PORTOLA FIRE DEPT EQUIP R 4/26/2023 8,903.01 044820 8,903.01 0129 LEAGUE OF CALIFORNIA CITIES
I-202304191202 ROAD & STREET ASSESSMENT R 4/26/2023 200.00 044821 200.00 0136 MANHARD CONSULTING
I-202304191208 PLANNING SERVICES R 4/26/2023 960.00 044822 960.00 0139 MCCOLLUM EQUIPMENT REPAIR
I-202304191231 SNOW EQUIP REPAIR R 4/26/2023 7,739.62 044823 7,739.62 0153 NEVADA SMALL ENGINES
I-202304191218 PARK EQUIP REPAIR R 4/26/2023 207.83 044824 207.83 0173 PITNEY BOWES
I-202304191207 POSTAGE R 4/26/2023 552.42 044825 552.42 0188 PORTER SIMON CORPORATION
I-202304201232 LEGAL SERVICES R 4/26/2023 5,940.00 044826 5,940.00 0212 SIERRA CONTROLS, LLC
I-202304191216 SEWER PROF SERVICES R 4/26/2023 1,953.50 044827 1,953.50 0218 SILVER STATE ANALYTICAL
I-202304191222 WATER/WASTEWATER TESTING R 4/26/2023 1,675.00 044828 1,675.00 0225 SONSRAY MACHINERY, LLC
I-202304191217 SEWER EQUIP REPAIR R 4/26/2023 12,272.17 044829 12,272.17 0235 SUSAN SCARLETT
I-202304191199 ACOCUNTING SERVICES R 4/26/2023 5,000.00 044830 5,000.00 0246 TYLER TECHNOLOGIES, INC
I-202304191203 INCODE SB2 R 4/26/2023 880.00 044831 880.00 0255 US DEPARTMENT OF AGRICULTURE
I-202304191201 PRIN/INTEREST LOAN 91-04 R 4/26/2023 50,770.70 044832 50,770.70 0256 USA BLUE BOOK
I-202304191215 SEWER EQUIP REPAIR R 4/26/2023 135.74 044833 135.74 4/20/2023 10:26 AM DIRECT PAYABLES CHECK REGISTER PAGE: 3 PACKET: 00218 AP RUN 4.26.2023
VENDOR SET: 01 CITY OF PORTOLA **** CHECK LISTING ****
BANK: PC POOLED CASH - PLUMAS

FUND PERIOD AMOUNT
-----------------------------------------
100 4/2023 24,056.78CR
207 4/2023 1,322.57CR
208 4/2023 75,892.39CR
215 4/2023 250.00CR
710 4/2023 72,215.63CR
720 4/2023 18,408.92CR
730 4/2023 400.00CR
===========================================
ALL 192,546.29CR
TOTAL ERRORS: 0 TOTAL WARNINGS: 0
4/20/2023 10:54 AM REFUNDS CHECK REGISTER PAGE: 1
PACKET: 00219 US - Refund
VENDOR SET: 01 CITY OF PORTOLA **** CHECK LISTING ****
BANK: PC POOLED CASH - PLUMAS

CHECK CHECK CHECK CHECK
VENDOR I.D. NAME TYPE DATE DISCOUNT AMOUNT NO# AMOUNT
------------------------------------------------------------------------------------------------------------------------------------ 1 DS HOUSING CCCRR-01 LP
I-000202304201233 DS HOUSING CCCRR-01 LP R 4/26/2023 91.14 044838 91.14 * * B A N K T O T A L S * * NO# DISCOUNTS CHECK AMT TOTAL APPLIED REGULAR CHECKS: 1 0.00 91.14 91.14
HANDWRITTEN CHECKS: 0 0.00 0.00 0.00
PRE-WRITE CHECKS: 0 0.00 0.00 0.00
DRAFTS: 0 0.00 0.00 0.00
VOID CHECKS: 0 0.00 0.00 0.00
NON CHECKS: 0 0.00 0.00 0.00
CORRECTIONS: 0 0.00 0.00 0.00
BANK TOTALS: 1 0.00 91.14 91.14
4/20/2023 10:54 AM REFUNDS CHECK REGISTER PAGE: 2
PACKET: 00219 US - Refund
VENDOR SET: 01 CITY OF PORTOLA **** CHECK LISTING ****
BANK: ALL
** REGISTER GRAND TOTALS *
* * T O T A L S * * NO# DISCOUNTS CHECK AMT TOTAL APPLIED REGULAR CHECKS: 1 0.00 91.14 91.14
HANDWRITTEN CHECKS: 0 0.00 0.00 0.00
PRE-WRITE CHECKS: 0 0.00 0.00 0.00
DRAFTS: 0 0.00 0.00 0.00
VOID CHECKS: 0 0.00 0.00 0.00
NON CHECKS: 0 0.00 0.00 0.00
CORRECTIONS: 0 0.00 0.00 0.00
REGISTER TOTALS: 1 0.00 91.14 91.14
** POSTING PERIOD RECAP **

FUND PERIOD AMOUNT
-----------------------------------------
710 4/2023 91.14CR
===========================================
ALL 91.14CR
TOTAL ERRORS: 0 TOTAL WARNINGS: 0
4/20/2023 10:57 AM REFUNDS CHECK REGISTER PAGE: 1
PACKET: 00220 US - Refund
VENDOR SET: 01 CITY OF PORTOLA **** CHECK LISTING ****
BANK: PC POOLED CASH - PLUMAS

CHECK CHECK CHECK CHECK
VENDOR I.D. NAME TYPE DATE DISCOUNT AMOUNT NO# AMOUNT
------------------------------------------------------------------------------------------------------------------------------------ 1 BARKER, JOHN
I-000202304201234 BARKER, JOHN R 4/26/2023 157.78 044839 157.78 1 SWANSON, SHERMAN & LOUIS
I-000202304201235 SWANSON, SHERMAN & LOUIS R 4/26/2023 182.91 044840 182.91 * * B A N K T O T A L S * * NO# DISCOUNTS CHECK AMT TOTAL APPLIED REGULAR CHECKS: 2 0.00 340.69 340.69
HANDWRITTEN CHECKS: 0 0.00 0.00 0.00
PRE-WRITE CHECKS: 0 0.00 0.00 0.00
DRAFTS: 0 0.00 0.00 0.00
VOID CHECKS: 0 0.00 0.00 0.00
NON CHECKS: 0 0.00 0.00 0.00
CORRECTIONS: 0 0.00 0.00 0.00
BANK TOTALS: 2 0.00 340.69 340.69
4/20/2023 10:57 AM REFUNDS CHECK REGISTER PAGE: 2
PACKET: 00220 US - Refund
VENDOR SET: 01 CITY OF PORTOLA **** CHECK LISTING ****
BANK: ALL
** REGISTER GRAND TOTALS *
* * T O T A L S * * NO# DISCOUNTS CHECK AMT TOTAL APPLIED REGULAR CHECKS: 2 0.00 340.69 340.69
HANDWRITTEN CHECKS: 0 0.00 0.00 0.00
PRE-WRITE CHECKS: 0 0.00 0.00 0.00
DRAFTS: 0 0.00 0.00 0.00
VOID CHECKS: 0 0.00 0.00 0.00
NON CHECKS: 0 0.00 0.00 0.00
CORRECTIONS: 0 0.00 0.00 0.00
REGISTER TOTALS: 2 0.00 340.69 340.69
** POSTING PERIOD RECAP **

FUND PERIOD AMOUNT
-----------------------------------------
710 4/2023 340.69CR
===========================================
ALL 340.69CR
TOTAL ERRORS: 0 TOTAL WARNINGS: 0
1 City of Portola
Minutes
Regular Meeting
March 22, 2023 06:00 PM
35 Third Ave Portola 96122
https://www.cityofportola.com/
Mayor Pro Tem Bill Powers • Councilmember Pat Morton • Councilmember Stan Peiler • Councilmember Leah Turner

1. Call to Order
The meeting was called to order at 6:00 pm by Mayor Pro Tem Bill Powers.

A. Pledge of Allegiance
Lead by Mayor Pro Tem Bill Powers
B. Roll Call

Present: Mayor Pro Tem Bill Powers, Councilmember Pat Morton, Councilmember Stan Peiler, Councilmember Leah Turner
Staff Present:

Interim City Manager - Jon Kennedy, Deputy City Clerk - Jason Shaw, Financial Officer - Susan Scarlett (remotely), City Attorney - Steve Gross (remotely)

2. Public Comments
This section is intended to provide members of the public with an opportunity to comment on any subject that does not appear on this agenda. Please note that California law prohibits the City Council from taking action on any matter which is not on the posted agenda, unless it is determined to be an urgency item by the City Council. Any member of the public wishing to address the City Council during “PUBLIC COMMENT” shall first secure permission of the presiding officer, stand; may give his/her name and address to the Clerk for the record. Each person addressing the City Council shall be limited to three minutes ordinarily, unless the presiding officer indicates a different amount will be allotted.

Tracey Ferguson from Plumas County Planning, provided an update on the micro-business technical assistance grant program.

Arielle left a public comment in regards to railroad monitoring, waste water spillage, and emergency planning.

Ashlee Sims left a public comment about wanting Railroad Days back and concerns with Beckwourth Fire District.

3. Discuss Filling Vacancy on City Council.

Interim City Manager Jon Kennedy explained there was a vacancy on the City Council due to Mayor Tom Cooley passing on March 6th. Jon Kennedy went over the possible ways the Council could fill the vacancy.

The first was the council could call for a special election to fill the seat. The second way was the council could just leave the seat open till the next election. The third way was the council could take letters of interest from the public and determine if they want to fill the seat from one of those interested.

City Attorney Steve Gross further explained that the council has 60 days from when the vacancy first occurred to fill it or the seat must remain empty until the next general election. The council does not have to fill the seat and whomever fills the seat will take over the rest of Tom Cooley's term. The council, staff, and public shared good memories of Tom Cooley. Leah motioned to fill the council seat with the third option by taking letters of interest from the public. The letters are due by April 15th to allow the Council time to review them and allow those who submitted letters of interest to speak at the City 2 Council meeting scheduled for this 26th of April.

Councilmember Leah Turner motioned to approve. A second was made by Councilmember Stan Peiler.

The roll call vote:

Aye Mayor Pro Tem Bill Powers Aye Councilmember Pat Morton Aye Councilmember Stan Peiler Aye Councilmember Leah Turner

4. City Council Reorganization
Motion by Stan Peiler for Bill Powers as Mayor, and Pat Morton and Mayor Pro Tem. No public comments.

Councilmember Stan Peiler motioned to approve. A second was made by Councilmember Leah Turner.

The roll call vote:

Aye Mayor Pro Tem Bill Powers Aye Councilmember Pat Morton Aye Councilmember Stan Peiler Aye Councilmember Leah Turner

5. CITY COMMUNICATIONS
A. City Council Communications / Committee Reports
Leah Turner: Met with Susan Scarlett at her office to go over the budget.

Pat Morton: Attended Beckwourth and Sierra Valley fire meeting. Watched them pass both their LAFCo resolutions.

Bill Powers: Attended the Plumas County Wildfire Long Term Planning meeting. Met with the Criminal Justice Coordinating Council and they passed a major action plan involving the Plumas County youth.

Stan Peiler: Didn't attend County Transportation meeting because it was rescheduled.

B. Staff Communications / Fire Report / Sheriff's Report / Air Quality Report No fire report
No Sheriff's report.

Air Quality: April is the last month of curtailment days. Only had one in March so far. For information about when the days occur, they can check online or give their office a call.

C. City Manager Report
Dealing with cobbling together broken down equipment due to the massive winter storms. Still getting calls about IMD on a regular basis.

6. Consent Agenda
A. Claims- Adopt Resolution No. 2544 authorizing payment of claims for the period of February 23, 2022 though March 22, 2023
Accounts Payable: $147,965.04
Payroll: $63,353.21
Total: $211,318.25
Payroll Checks 17236 – 17243
AP Run Checks 44671 – 44743
B. Minutes - Approval of Minutes from January 25th, 2023, February 22nd, 2023 and March 14th, 2023.

No public comments.

Councilmember Pat Morton motioned to approve. A second was made by Councilmember Stan Peiler. The roll call vote:

Aye Mayor Pro Tem Bill Powers Aye Councilmember Pat Morton Aye Councilmember 3 Stan Peiler Aye Councilmember Leah Turner

7. Plumas County 2021 Wildfires Long-Term Recovery Plan Process Presentation Tracey presented the Plumas County Recovery Plan that covers the 2021 Dixie and Beckwourth fires. The plan is a collaborative effort with multiple agencies across the county, state, and federal government for the short and long term recovery of the areas effected by the Dixie and Beckwourth fires. Jason Christian from the public left a comment wishing for more involvement with local businesses with the recovery plan. Ashlee Sims from the public asked for the presentation's slide show. Stan thanked Tracey for the presentation.

8. 2023 Lost and Found Gravel Grinder Funding
Greg Williams from the Sierra Buttes Trail Stewardship, gave an overview of the event and the benefits to the city and area. Last year the event had over 600 riders and this year its capped at 1,499. Greg stated the organization felt that $16,000 was a good comfort level for the city's contribution and that they hope to grow the event organically. The city partially recoups its costs through fees from camping, and last year the event collected over $8,000.

The event also greatly benefits local businesses in the area, who are notified before the event occurs.

The day of the event is June 3rd. Arielle from the public asked about the impact of the event on the trails and indigenous lands. Ashlee Sims from the public asked what the total cost of the event was. Lindsey Shaw from the public said she thinks the event is awesome and a benefit to the area. Mikki from the public left a comment on how well organized the fire department is during the event. Pat Morton motioned to approve a $16,000 expense for the Gravel Grinder Event.

Councilmember Pat Morton motioned to approve. A second was made by Councilmember Stan Peiler. The roll call vote:

Aye Mayor Pro Tem Bill Powers Aye Councilmember Pat Morton Aye Councilmember Stan Peiler Aye Councilmember Leah Turner

9. Public Comment – 2023/2024 Budget Preparation.

Financial Officer Susan Scarlett said that this is the first of two opportunities for the public to comment on the 2023-2024 City of Portola budget preparation. Next time will be April 12th. Susan Scarlett then opened for public comment on the budget. Ashlee Sims left a public comment in favor of bringing back Railroad Days. Susan Scarlett explained that the city lacks the current staff to handle such an event and had to hire an event planner in the past.

10. Adjournment
Adjournment by Mayor Bill Powers at 7:48 PM

TRACEY FERGUSON, PLUMAS COUNTY PLANNING DIRECTOR
APRIL 26, 2023

CITY COUNCIL MEETING

PLUMAS COUNTY
2021 Wildfires
Long-Term Recovery Plan
City of Portola
Informational Briefing #2

IN COLLABORATION WITH THE

DIXIE FIRE COLLABORATIVE

RECOVERY SUPPORT FUNCTION (RSF)

FRAMEWORK
 Tracey Ferguson, Planning Director
 Tyler Pew, LMNOP Design + Build
 Kevin Goss, Supervisor District 2
 John Mannle, Public Works Director
 John Steffanic, Fair Manager
 Jeff Engel, Supervisor District 5
 Neal Caiazzo, Social Services Director
 Dana Loomis, Public Health Director
 Paul Russell, Museum Director
 Willo Vieira, Agricultural Commissioner
Core Plumas County Team
PUBLIC
COUNTY
CITY
DFC
Community
Planning &
Capacity
Building
Infrastructure
Natural &
Cultural
Resources
Health &
Social
Services
Economic
Housing &
Commercial
Buildings
 Phase 0 and Phase 1A – Dixie Fire Collaborative (fall 2021 – winter 2022)  Phase 2 - Countywide Long-Term Recovery Plan (summer 2022 – summer 2023)  FACILITATES RECOVERY PLANNING
 TIES TOGETHER FIRE IMPACTS AND RECOVERY NEEDS
 ESTABLISHES VISION AND VALUES
 INTEGRATES COMMUNITY ENGAGEMENT INPUT
 IDENTIFIES AND PRIORITIZES RECOVERY PROJECTS
 SUPPORTS AND DIRECTS RECOVERY PROJECT FUNDING SOURCES  DISCUSSES PLAN IMPLEMENTATION AND MAINTENANCE
 Phase 3 – Implementation (starting fall 2023)

PROCESS
Long-Term Recovery Plan
Long-Term Recovery Plan

MILESTONE SCHEDULE
*FEBRUARY – Community Meeting #1 – Intro to Vision, Values, & Potential Recovery Projects MARCH – Based on Public Input Refined Potential Recovery Projects *APRIL – Community Meeting #2 – Confirm Vision & Values, Prioritize & Locate Recovery Projects MAY – Prioritize Recovery Projects Based on Public Input and Write Long-Term Recovery Plan *JUNE – Community Meeting #3 - Release & Input on Public Review Draft Long-Term Recovery Plan JULY – Based on Public Input Refine Public Review Draft Long-Term Recovery Plan AUGUST – County Board of Supervisors Consider Adoption of Long-Term Recovery Plan FEB/MAR 2023 INPUT
COMMUNITY MEETING #1
& COMMUNITY SURVEY
Long-Term Recovery Plan
 Venues / Attendance Information
 Number of Surveys Collected
 Vision Cards / Project Cards / Comment Cards Collected  Potential Wildfire Recovery Project Preferences
 Community Survey Data Results
• Demographic Information
• Recovery Support Function (RSFs) Questions
Top 10 Based on
Community Input
APRIL 2023 AGENDA
Community Meeting #2
 Discover how community input has shaped the plan so far—see the results in action!
 Confirm the Countywide Recovery Vision and Values—
use the ballot boxes to vote for your picks.
 Help rank potential recovery projects—use a sticky dot to tell us your 1st 2nd and 3rd tier priorities?
 Where do you want to see specific projects located—
use a sticky dot to pin the project on the County.
 Help shape the elements of a Greenville Town Center—
use a post-it note to tell us what uses you think
would be good.

Community Meeting #2 Input

CONFIRM VISION & VALUES
Grab a ballot and cast your vote!
Community
Meeting #1 –
What are your
Wildfire Recovery
Values? What’s
your Recovery
Vision?
Community Meeting #2 Input

PRIORITIZING RECOVERY
27 PROJECTS
Use a sticky dot to tell us your 1st 2nd and 3rd tier priorities – what’s important to you?
(8) (3) (7) (4) (5)

PRIORITIZING RECOVERY

ECONOMIC

POTENTIAL PROJECTS
 Connected Communities Project
 Feasibility Study — Countywide Gathering Places as Economic Drivers [Chester Town Plaza, Complete & Retain “The Spot” in Greenville, Quincy Visitor Center, Portola Visitor Center]  Feasibility Study — Mountain Modular Home Plant
 Feasibility Study — USDA Certified Meat Processing System  Indian Valley Disaster Academy
 Sacred Waters of Greenville Thermal Wellness Center
 Tourism Strategy — Leveraging Partnerships with Like Minded Organizations [Building Rural Economies with Rural
Communities Assistance Corporation, Discover the Lost Sierra Economic Development Initiative, Plumas-Sierra-Lassen
Chamber Coalition]

PRIORITIZING RECOVERY

INFRASTRUCTURE

POTENTIAL PROJECTS
 Countywide Broadband and Electrical Power Capacity and Resiliency [Broadband Improvements, Microgrids/Electrical, Electric Vehicle (EV) Charging Stations]
 Dixie Fire Footprint Roadway Repairs and Needs
 Greenville/Indian Valley — Utility Infrastructure Master Plan [Broadband Improvements, Microgrids/Electrical, Electric Vehicle (EV) Charging Stations, Greenville Cemetery District Irrigation System & Secondary Fire Flow Protection for
Greenville]

PRIORITIZING RECOVERY

HOUSING & COMMERCIAL BUILDINGS

POTENTIAL PROJECTS
 Commercial Motel/RV Park/Seasonal Recreation
 Community Development Block Grant – Disaster Recovery Potential Programs [Multifamily Housing Program (MHP) & MHP Mitigation Set- Aside, Residential Subsidized Housing, Owner Occupied Housing Rehabilitation and Reconstruction Program (OOR) & OOR Mitigation Set- Aside]  Construction Trades Workforce Training Program
 Development and Land Use Patterns [Countywide Residential Codes and Standards, Countywide Planning & Zoning, Greenville Downtown Design Guidelines, Greenville Commercial & Mixed-Use Development Market Analysis, Housing Market Study & Affordable Housing Needs Assessment (Countywide)]
 Home Hardening Retrofit Program
 [RE]Building & Permit Resource Center
[Commercial + Residential [RE]Building, Small Developers [RE]Building]  Residential Workforce Housing [Missing-Middle Housing]  Volunteer Organization Home Rebuilds [Hope Crisis Response Network]

PRIORITIZING RECOVERY

HEALTH & SOCIAL SERVICES

POTENTIAL PROJECTS
 Greenville Community Resilience Center
[Greenville Library, Greenville Town Hall, General Business & Marketplace Cooperative, Maker Space & Sales Venue,
Community Kitchen & Food Processing]
 Greenville Rancheria Medical and Dental Clinic
 Greenville Safety Center
[Sheriff’s Substation, IVCSD Fire, and PDH Ambulance]
 Greenville Wellness Center
[Telemedicine Restoration & Expansion]

PRIORITIZING RECOVERY

NATURAL & CULTURAL RESOURCES

POTENTIAL PROJECTS
 Biomass Product Innovation
[Wood Fiber Growing Media Feasibility Study]
 Greenville Community Park and Wolf Creek Trail System Enhancements [Hillside Project Learning Living Laboratory]  Habitat and Watershed Restoration
[Assessment of Post Fire Wildlife Movement, Post Fire
Watershed Assessment, Watershed Restoration Coordinator, and Plumas Emergency Forest Restoration Team (EFRT)]
 Historical and Cultural Activities and Sites Restoration [Greenville Cy Hall Memorial Museum]
 Tribal Integration & Needs
Community Meeting #2 Input

POTENTIAL PROJECT LOCATIONS

PIN THE PROJECT ON THE COUNTY
Residential
Workforce
Housing [MissingMiddle Housing]
HC7
Why you
prefer the
location.

Community
Meeting #2 Input

GREENVILLE TOWN

CENTER ELEMENTS
Community
Meeting #1 Input
 Be added to the Long-Term Recovery Plan email mailing list  Share information with your neighbors
 Participate and provide project input and ideas
 Review and comment on the Long-Term Recovery Plan, once available  Support project implementation
Plumas Wildfire Recovery Email
[email protected]
Plumas County Website - Provide Community Workshop #2
Input Virtually Through May 12, 2023
https://plumascounty.us/2964/Plumas-Wildfire-Recovery

FOR MORE INFORMATION
Please Stay in Touch
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Portola City CouncilApril 26, 2023

Portola City Council
April 26, 2023