Resolution No. 2555 July 12, 2023
RESOLUTION NO. 2555
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PORTOLA
AUTHORIZING PAYMENT OF CLAIMS FOR THE PERIOD
JUNE 29, 2023 THROUGH JULY 12, 2023.
ACCOUNTS PAYABLE
CHECK NUMBERS: 44965– 45007
PAYROLL
CHECK NUMBERS: 17272 – 17280
WHEREAS, the City Council of the City of Portola has been fully advised that all such claims and demands are legal obligations of the City; and,
WHEREAS, the City Council has fully considered the claims and money demands and payment thereof as set forth below and in "Exhibit A" attached hereto and incorporated herein.
ACCOUNTS PAYABLE: $98,005.57
PAYROLL: $38,081.19
TOTAL: $136,086.76
NOW THEREFORE BE IT RESOLVED THAT all claims and demands represented are just and proper and legal demands or claims against the City of Portola, and the payment of any such demands is approved and authorized.
PASSED, APPROVED AND ADOPTED this 12th day of July, 2023 by the following vote:
AYES: _______________________
NOES:________________________
ABSTAIN: ____________________
ABSENT: ____________________
Bill Powers, Mayor
ATTEST:
Jason Shaw, Deputy City Clerk
I, Jason Shaw, Deputy City Clerk of the City of Portola, do hereby certify that the above and foregoing Resolution was duly passed and adopted by the City Council at the City of Portola Regular meeting thereof held on July 12th, 2023.
Jason Shaw, Deputy City Clerk
6/27/2023 3:51 PM DIRECT PAYABLES CHECK REGISTER PAGE: 1 PACKET: 00245 AP RUN 6.28.2023
VENDOR SET: 01 CITY OF PORTOLA **** CHECK LISTING ****
BANK: PC POOLED CASH - PLUMAS
CHECK CHECK CHECK CHECK
VENDOR I.D. NAME TYPE DATE DISCOUNT AMOUNT NO# AMOUNT
------------------------------------------------------------------------------------------------------------------------------------ 000009 CRESCENT TOW & REPAIR
I-202306271407 COMMUNITY CLEAN UP R 6/28/2023 750.00 044965 750.00 000014 SWIMOUTLET
I-202306271370 POOL SUPPLIES R 6/28/2023 626.70 044966 626.70 000029 COUNTRY BREEZE CLEANING
I-202306271365 CLEANING SERVICES R 6/28/2023 400.00 044967 400.00 000041 THE MOUNTAIN MESSENGER
I-202306271406 PUBLIC HEARING NOTICE R 6/28/2023 151.77 044968 151.77 000045 PACE ANALYTICAL SERVICES LLC
I-202306271405 LANDFILL TESTING R 6/28/2023 4,245.00 044969 4,245.00 0005 AIRGAS, INC.
I-202306271391 ACETLENE/OXYGEN R 6/28/2023 880.99 044970 880.99 0007 ALPINE FIRE SERVICES, INC
I-202306271388 CITY POOL PROF SERVICES R 6/28/2023 48.47 044971 48.47 0015 AMERIGAS
I-202306271389 POOL PROPANE R 6/28/2023 1,465.07 044972 1,465.07 0021 AT&T
I-202306271392 800 EMER LINE R 6/28/2023 4.41 044973 4.41 0022 AT&T
I-202306271397 LONG DISTANCE R 6/28/2023 37.55 044974 37.55 0023 AT&T CALNET 3
I-202306271369 SCADA LDWTP R 6/28/2023 51.10 044975 51.10 0029 BC LABORATORIES, INC.
I-202306271381 TESTING R 6/28/2023 2,484.00 044976 2,484.00 0045 CALRECYCLE
I-202306271404 BEVERAGE CONTAINER PROGRAM R 6/28/2023 101.97 044977 101.97 0048 CBC COMPANIES-FACTUAL DATA
I-202306271393 UB CREDIT CHECKS R 6/28/2023 35.00 044978 35.00 0062 CSG CONSULTANTS, INC.
I-202306271398 CODE ENFORCEMENT R 6/28/2023 3,120.00 044979 3,120.00 6/27/2023 3:51 PM DIRECT PAYABLES CHECK REGISTER PAGE: 2 PACKET: 00245 AP RUN 6.28.2023
VENDOR SET: 01 CITY OF PORTOLA **** CHECK LISTING ****
BANK: PC POOLED CASH - PLUMAS
CHECK CHECK CHECK CHECK
VENDOR I.D. NAME TYPE DATE DISCOUNT AMOUNT NO# AMOUNT
------------------------------------------------------------------------------------------------------------------------------------ 0090 GRAINGER
I-202306271383 MATERIALS & SUPPLIES R 6/28/2023 933.42 044980 933.42 0096 HARBOR FREIGHT TOOLS
I-202306271384 WATER/SEWER MATERIALS R 6/28/2023 334.77 044981 334.77 0111 JEFFERSON SUPPLY COMPANY
I-202306271372 MATERIALS & SUPPLIES R 6/28/2023 839.23 044982 839.23 0112 JOHNSON'S METAL RECYCLERS
I-202306271408 COMMUNITY CLEAN UP R 6/28/2023 2,700.00 044983 2,700.00 0118 KANSAS LIFE INSURANCE CO
I-202306271401 EMPLOYEE LIFE INSURANCE R 6/28/2023 69.54 044984 69.54 0122 KIMBALL MIDWEST
I-202306271371 WATER LINE REPAIR R 6/28/2023 196.75 044985 196.75 0126 L.N. CURTIS & SONS
I-202306271399 PGE SETTLEMENT MATERIALS R 6/28/2023 8,257.68 044986 8,257.68 0133 LIBERTY UTILITIES
I-202306271380 CITY ELECTRIC BILLS R 6/28/2023 7,147.09 044987 7,147.09 0136 MANHARD CONSULTING
I-202306271396 PLANNING PROF SERVICES R 6/28/2023 1,280.00 044988 1,280.00 0139 MCCOLLUM EQUIPMENT REPAIR
I-202306271373 WATER/SEWER EQUIP REPAIR R 6/28/2023 12,367.69 044989 12,367.69 0148 NAPA SIERRA
I-202306271390 MATERIALS & SUPPLIES R 6/28/2023 316.51 044990 316.51 0159 OFFICE DEPOT
I-202306271400 OFFICE SUPPLIES R 6/28/2023 530.45 044991 530.45 0175 PLUMAS ACE HARDWARE
I-202306271375 MATERIALS & SUPPLIES R 6/28/2023 1,189.08 044992 1,189.08 0188 PORTER SIMON CORPORATION
I-202306271367 LEGAL SERVICES R 6/28/2023 6,165.00 044993 6,165.00 0192 PURCHASE POWER
I-202306271394 POSTAGE FOR METER R 6/28/2023 520.99 044994 520.99 6/27/2023 3:51 PM DIRECT PAYABLES CHECK REGISTER PAGE: 3 PACKET: 00245 AP RUN 6.28.2023
VENDOR SET: 01 CITY OF PORTOLA **** CHECK LISTING ****
BANK: PC POOLED CASH - PLUMAS
CHECK CHECK CHECK CHECK
VENDOR I.D. NAME TYPE DATE DISCOUNT AMOUNT NO# AMOUNT
------------------------------------------------------------------------------------------------------------------------------------ 0208 SAUERS ENGINEERING, INC.
I-202306271382 WATER PROF SERVICES R 6/28/2023 7,417.50 044995 7,417.50 0211 SIERRA BUTTES
I-202306271368 GRAVEL GRINDERS R 6/28/2023 16,000.00 044996 16,000.00 0218 SILVER STATE ANALYTICAL
I-202306271386 WATER/WASTEWATER TESTING R 6/28/2023 758.00 044997 758.00 0230 STATE WATER RESOURCES CONTROL
I-202306271376 PATO CERT RENEWAL R 6/28/2023 60.00 044998 60.00 0234 SUPERIOR POOL PRODUCTS, LLC
I-202306271387 POOL SUPPLIES/CHEMICALS R 6/28/2023 995.49 044999 995.49 0235 SUSAN SCARLETT
I-202306271366 ACCOUNTING SERVICES R 6/28/2023 5,000.00 045000 5,000.00 0239 THATCHER , INC
I-202306271374 CHEMICALS R 6/28/2023 6,609.40 045001 6,609.40 0260 VERIZON WIRELESS
I-202306271377 CITY LAND LINES R 6/28/2023 489.24 045002 489.24 0260 VERIZON WIRELESS
I-202306271378 CITY CELL PHONES R 6/28/2023 942.14 045003 942.14 0260 VERIZON WIRELESS
I-202306271379 LDWTP DATA PLAN R 6/28/2023 108.05 045004 108.05 0264 WESTERN NEVADA SUPPLY
I-202306271385 WATER EMER MANAGEMENT R 6/28/2023 1,889.23 045005 1,889.23 1 KELLIE PATO
I-202306271403 TRAINING REIM R 6/28/2023 320.29 045006 320.29 1 FRANK EMSOFF
I-202306271409 PERMIT REFUND R 6/28/2023 166.00 045007 166.00 * * B A N K T O T A L S * * NO# DISCOUNTS CHECK AMT TOTAL APPLIED REGULAR CHECKS: 43 0.00 98,005.57 98,005.57
HANDWRITTEN CHECKS: 0 0.00 0.00 0.00
PRE-WRITE CHECKS: 0 0.00 0.00 0.00
DRAFTS: 0 0.00 0.00 0.00
VOID CHECKS: 0 0.00 0.00 0.00
NON CHECKS: 0 0.00 0.00 0.00
CORRECTIONS: 0 0.00 0.00 0.00
BANK TOTALS: 43 0.00 98,005.57 98,005.57
6/27/2023 3:51 PM DIRECT PAYABLES CHECK REGISTER PAGE: 4 PACKET: 00245 AP RUN 6.28.2023
VENDOR SET: 01 CITY OF PORTOLA **** CHECK LISTING ****
BANK: ALL
** REGISTER GRAND TOTALS *
* * T O T A L S * * NO# DISCOUNTS CHECK AMT TOTAL APPLIED REGULAR CHECKS: 43 0.00 98,005.57 98,005.57
HANDWRITTEN CHECKS: 0 0.00 0.00 0.00
PRE-WRITE CHECKS: 0 0.00 0.00 0.00
DRAFTS: 0 0.00 0.00 0.00
VOID CHECKS: 0 0.00 0.00 0.00
NON CHECKS: 0 0.00 0.00 0.00
CORRECTIONS: 0 0.00 0.00 0.00
REGISTER TOTALS: 43 0.00 98,005.57 98,005.57
** POSTING PERIOD RECAP **
FUND PERIOD AMOUNT
-----------------------------------------
100 6/2023 50,292.04CR
207 6/2023 3,940.20CR
208 6/2023 463.29CR
215 6/2023 250.00CR
710 6/2023 23,464.91CR
720 6/2023 12,231.00CR
730 6/2023 7,364.13CR
===========================================
ALL 98,005.57CR
TOTAL ERRORS: 0 TOTAL WARNINGS: 0
1 City of Portola
Minutes
Regular Meeting
June 28, 2023 06:00 PM
35 Third Ave Portola, 96122
https://www.cityofportola.com/
COUNCILMEMBERS
Mayor Bill Powers • Mayor Pro Tem Pat Morton • Councilmember Stan Peiler • Councilmember Leah Turner • Councilmember Jim Murphy
1. Call to Order
The meeting was called to order at 6:00 pm by Mayor Bill Powers.
A. Pledge of Allegiance
Lead by Mayor Bill Powers
B. Roll Call
Present: Mayor Bill Powers, Mayor Pro Tem Pat Morton, Councilmember Leah Turner, Councilmember Jim Murphy
Absent: Councilmember Stan Peiler
Staff Present: Interim City Manager - Jon Kennedy, Deputy City Clerk - Jason Shaw, Financial Officer Susan Scarlett ,City Attorney -Steve Gross (remotely), Engineer Dan Bastian
2. Public Comments
There were no public comments.
3. CITY COMMUNICATIONS
A. City Council Communications / Committee Reports
Councilmember Leah Turner: Nothing to Report
Councilmember Jim Murphy: Attended the SCORE Board of Directors Meeting where they approved the budget. Attended LAFCo meeting.
Mayor Pro Tem Pat Morton: Attended County Board of Supervisor Meeting, Attended LAFCo meeting, attended the Plumas County Transportation Commission Meeting, Attended the Beckwourth Fire Department meeting
Mayor Bill Powers: Attended the LAFCo meeting, Attended the Plumas County Transportation Commission Meeting which approved around 17 resolutions, B. Staff Communications / Fire Report / Sheriff's Report / Air Quality Report No Fire Report.
No Sherriff Report.
Air Quality Report, Mikki Brown: Delivered 11 wood sheds with 28 total installations paid out. Looking for volunteers to help with air quality testing. Thanked public works for assisting in depositing of old wood stoves.
C. City Manager Report
Pool is up and running and we have a few lifeguards sharing a few responsibilities ; been dealing with fire department issues including the collapse of EPRFPD, looking for outside funding for Beckwourth Fire.
2 4. Consent Agenda
A. Claims- Adopt Resolution No. 2549 authorizing payment of claims for the period of June 15, 2023 though June 28, 2023Payroll: $24,416.24Total: $24,416.24Payroll Check Run #17261 – 17271 Mayor Pro Tem Pat Morton motioned to approve. A second was made by Councilmember Leah Turner.
The motion passed with the following vote:
4 In Favor 0 Opposed
0 Abstained 1 Absent
B. Approve Minutes from 5-24-2023 and Minutes from 6-14-2023 motioned to approve. A second was made by Councilmember Leah Turner.
The motion passed with the following vote:
4 In Favor 0 Opposed
0 Abstained 1 Absent
5. North Loop Phase 1 - Change Order 23-01
Engineer Dan Bastian went over the requested change order for the North Loop Phase 1 Project. They were able to redo the surface of the road using a different methodology then was planned. This different process allowed for a significant savings so far.
Mayor Pro Tem Pat Morton motioned to approve. A second was made by Councilmember Leah Turner.
The roll call vote:
Aye Mayor Bill Powers Aye Mayor Pro Tem Pat Morton Aye Councilmember Leah Turner Aye Councilmember Jim Murphy Nay Councilmember Stan Peiler
6. GANN Limit, Investment Policy, Pay Schedules and CCR 570.5 resolution, reduction in Landfill Closure Fee and Budget Adoption
Financial Officer Susan Scarlett explained the purpose of each budget resolution.
Approve Resolution 2550 - GANN Limit
Councilmember Leah Turner motioned to approve. A second was made by Councilmember Jim Murphy.
The roll call vote:
Aye Mayor Bill Powers Aye Mayor Pro Tem Pat Morton Aye Councilmember Leah Turner Aye Councilmember Jim Murphy Absent Councilmember Stan Peiler
7. Approve Resolution 2551 - Investment Policy
Councilmember Jim Murphy motioned to approve. A second was made by Councilmember Leah Turner.
The roll call vote:
Aye Mayor Bill Powers Aye Mayor Pro Tem Pat Morton Aye Councilmember Leah Turner Aye Councilmember Jim Murphy Absent Councilmember Stan Peiler
8. Adopt Resolution 2552 adopting the pay schedules and job classifications effective July, 1, 2023 Mayor Pro Tem Pat Morton motioned to approve. A second was made by Councilmember Leah Turner. The roll call vote:
Aye Mayor Bill Powers Aye Mayor Pro Tem Pat Morton Aye Councilmember Leah Turner Aye Councilmember Jim Murphy Absent Councilmember Stan Peiler
9. Adopt Resolution 2553 - Monthly rate for the solid waste landfill closure fee Councilmember Jim Murphy motioned to approve. A second was made by Councilmember Leah Turner. The roll call vote:
Aye Mayor Bill Powers Aye Mayor Pro Tem Pat Morton Aye Councilmember Leah Turner Aye Councilmember Jim Murphy Absent Councilmember Stan Peiler
10. Adopt Resolution 2554 - Approving the operating budget for fiscal year 2023/2024 Councilmember Jim Murphy motioned to approve. A second was made by Mayor Pro Tem Pat Morton. The roll call vote:
Aye Mayor Bill Powers Aye Mayor Pro Tem Pat Morton Aye Councilmember Leah Turner Aye Councilmember Jim Murphy Absent Councilmember Stan Peiler
11. Adjournment
3 Meeting was adjourned by Mayor Bill Powers at 6:45 PM.
Voice:(530) 249-0468 E-MAIL: [email protected]
M E M O
July 3, 2023
TO: Portola City Council and
Jon Kennedy, City Manager
FROM: Daniel B. Bastian, City Engineer
RE: CONTRACT 22- PORTOLA STIP – NORTH LOOP PHASE I
PROGRESS PAYMENT No. 2
Please find attached the Progress Payment #2 tabulation summary for the subject Project. This payment request reflects the work completed up to June 26, 2023. The payment estimate has undergone a thorough review to ensure accuracy and completeness.
I kindly request that this matter be scheduled for consideration and approval by the Council at the next available regular Council meeting.
The total value of work reported in this payment estimate amounts to $132,393.04 (as indicated in the attached payment tabulation summary), with a total expense of $207,570.08. This total expense represents approximately 9.4% of the total contract amount.
It is worth noting that the State has allocated a total of $3,024,000 for all contract items, including "soft costs" such as testing, inspection, administration, and contingencies. The contract with Q&D Construction amounts to $2,209,000.
The work encompassed in this payment request primarily pertains to the construction of retaining walls, curb and gutters, with a portion allocated for water pollution and traffic control. No retention is being held for this payment request. * Please review the attached documentation for further details. Thank you for your attention to this matter.
* No retention is withheld pursuant to Standard Specification 9-1.16F which states:
“The Department does not retain moneys from progress payments due to the Contractor for work performed (Pub Cont. Code § 7202).” This project has performance and payment bonds and therefore, no retention is required.
PPE#2.mem
Attachments
Voice:(530) 249-0468 E-MAIL: [email protected] Voice:(530) 249-0468 E-MAIL: [email protected] Voice:(530) 249-0468 E-MAIL: [email protected] Voice:(530) 249-0468 E-MAIL: [email protected] Voice:(530) 249-0468 E-MAIL: [email protected] Voice:(530) 249-0468 E-MAIL: [email protected]