Voice:(530) 249-0468 E-MAIL: [email protected]
M E M O
September 6, 2023
TO: Portola City Council and
Jon Kennedy, City Manager
FROM: Daniel B. Bastian, City Engineer
RE: CONTRACT 22- PORTOLA STIP – NORTH LOOP PHASE I
PROGRESS PAYMENT No. 4
Please find attached Progress Payment #4 tabulation summary for the ongoing Project. This payment request reflects the work completed up to August 28, 2023. It is essential to note that the payment estimate has undergone a comprehensive review to ensure both accuracy and completeness.
I kindly request that this matter be scheduled for consideration and approval by the Council at the next available regular Council meeting.
The total value of work reported in this payment estimate amounts to $1,183,253.52, as indicated in the attached payment tabulation summary. The total expense for this phase stands at $1,896,216.39 which represents approximately 86% of the total contract amount. I am pleased to report that the construction is nearing its completion stage, with only pavement striping, signage, and retaining wall railing remaining at the time of this memo. Pavement striping is scheduled to be complete this week.
It's worth noting that the State has allocated a total of $3,024,000 for all contract items, including "soft costs" such as testing, inspection, administration, and contingencies. The initial contract with Q&D Construction amounted to $2,209,000. Additionally, I anticipate change orders to be considered next month, which will increase the Q&D Construction LLC contract amount. I want to emphasize that the actual work and materials for these to-be-processed change orders have already been completed, and their processing will not result in exceeding the state allocation amount for this project.
The work encompassed in this payment request primarily relates to the construction of sidewalks, ADA curb ramps, placement of hot mix asphalt, and miscellaneous work. Please note that no retention is being held for this payment request, in accordance with Standard Specification 9-1.16F, which explicitly states, "The Department does not retain moneys from progress payments due to the Contractor for work performed (Pub Cont. Code § 7202)." Moreover, this project is backed by performance and payment bonds, eliminating the requirement for retention.
For a more detailed breakdown, I kindly request your review of the attached documentation.
Thank you for your prompt attention to this matter.
PPE#4.mem
Attachments
Voice:(530) 249-0468 E-MAIL: [email protected] Voice:(530) 249-0468 E-MAIL: [email protected] Voice:(530) 249-0468 E-MAIL: [email protected] Voice:(530) 249-0468 E-MAIL: [email protected] Voice:(530) 249-0468 E-MAIL: [email protected] Voice:(530) 249-0468 E-MAIL: [email protected]