1 City of Portola
AGENDA
Regular Meeting
March 13, 2024 06:00 PM
35 Third Ave, Portola, CA 96122
https://www.cityofportola.com/
t:https://zoom.us/j/3583067836
Mayor Pat Morton • Mayor Pro-Tem Jim Murphy • Councilmember Bill Powers • Councilmember Stan Peiler • Councilmember Leah Turner
REASONABLE ACCOMMODATIONS
The City Council welcomes you to its meetings which are regularly held the second and fourth Wednesday of each month at 6:00 p.m. at the City Hall Council Chambers. Your interest and participation is encouraged and welcome.
As a courtesy, the City Council meeting is also accessible to the public via live streaming at:
https://zoom.us/j/3583067836 or by phone at: Phone Number 1.669.900.6833; Meeting ID: 358 306 7836. Online and telephonic access does not guarantee the public the ability to observe the meeting in the event there is a disruption or connectivity issues that affect broadcasting.
Members of the public who want to be assured that they have the ability to observe the meeting and make comment during the meeting, should attend the meeting in-person.
Any person desiring to address the City Council or any committee, commission or agency under the jurisdiction of the City Council, on any item not on the agenda may do so during public comment period. Public comment during the meeting will be accepted in person only.
Public Comment can be made by clicking on the"comment"section directly from the agenda, next to each agenda item.
Public comment will also be accepted via email sent to Deputy City Clerk, at [email protected] which if received at least 24 hours prior to commencement of the meeting will be distributed to the Council and posted to the City’s website prior to the meeting.
Meeting facilities are accessible to persons with disabilities. Reasonable efforts will be made to accommodate the participation of the disabled in the City’s public meetings. If special accommodation for the disabled is needed, please notify the City at 530.832.6801 at least 48 hours prior to the meeting.
1. Call to Order
A. Pledge of Allegiance
B. Roll Call
2 2. Public Comments
Discussion Comment
This section is intended to provide members of the public with an opportunity to comment on any subject that does not appear on this agenda. Please note that California law prohibits the City Council from taking action on any matter which is not on the posted agenda, unless it is determined to be an urgency item by the City Council. Any member of the public wishing to address the City Council during “PUBLIC COMMENT” shall first secure permission of the presiding officer, stand; may give his/her name and address to the Clerk for the record. Each person addressing the City Council shall be limited to three minutes ordinarily, unless the presiding officer indicates a different amount will be allotted.
3. CITY COMMUNICATIONS
Discussion Comment
A. City Council Communications / Committee Reports
B. Staff Communications / Fire Report / Sheriff's Report / Air Quality Report C. City Manager's Report
4. Consent Agenda
Discussion Possible Action Comment View Item
These items are expected to be routine and non-controversial. The City Council will act upon them at one time without discussion. Any Councilmembers, staff member or interested party may request that an item be removed from the consent agenda for discussion. Additional budget appropriations will require a four/fifths roll call vote.
A. Claims- Adopt Resolution No. 2569 authorizing payment of claims for the period of February 15th, 2024 though March 13th, 2024.
Accounts Payable: $184,771.22
Payroll: $47,625.56
Total: $232,396.78
AP Voided Checks #45638 – 45639 (45612 – 45613)
AP Check Run #45588 – 45637
Payroll Check Run #17332 – 17335
B. Approval of the Minutes from 2-21-24
5. Renew State of Emergency Proclamation
Discussion Possible Action Comment View Item
Review and continue the Local Emergency Proclaimed by the Proclamation of the City of Portola on March 8,2023.
3 6. AT&T Letter
Discussion Possible Action Comment View Item
Letter in support of requiring AT&T to maintain landlines and 911 services in the City of Portola and Plumas County.
7. Designate Labor Negotiators
Discussion Possible Action Comment
Designate Labor Negotiators for negotiations with Interim City Manager, an unrepresented employee
8. Closed Session
Discussion Possible Action Comment
A. Public Employee Performance Evaluation
Closed Session pursuant to Government Code Section 54957 – Public Employee Performance Evaluation - Interim City Manager
9. Closed Session
Discussion Possible Action Comment
A. Labor Negotiations Pursuant to Government Code Section 54957.6 Conference with Labor Negotiators: City Designated Representatives: (Those negotiators designated in item 8 above) and unrepresented employee Interim City Manager
10. Employment Agreement with Interim City Manager
Discussion Possible Action Comment
Consider amendment to current employment agreement with Interim City Manager
11. Ad Hoc Committee Recommendation
Discussion Possible Action Comment
Review the recommendation of the Ad Hoc Committee for how to best search for a permanent City Manager
12. Adjournment
Resolution No. 2569 March 13, 2024
RESOLUTION NO. 2569
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PORTOLA
AUTHORIZING PAYMENT OF CLAIMS FOR THE PERIOD
FEBRUARY 15, 2024 THROUGH MARCH 13, 2024.
ACCOUNTS PAYABLE
CHECK NUMBERS: VOIDED CHECKS 45638 – 45639 (45612 – 45613) CHECK RUN: 45640 – 45720
PAYROLL
CHECK NUMBERS: 17332 – 17335
WHEREAS, the City Council of the City of Portola has been fully advised that all such claims and demands are legal obligations of the City; and,
WHEREAS, the City Council has fully considered the claims and money demands and payment thereof as set forth below and in "Exhibit A" attached hereto and incorporated herein.
ACCOUNTS PAYABLE: $184,771.22
PAYROLL: $ 47,625.56
TOTAL: $232,396.78
NOW THEREFORE BE IT RESOLVED THAT all claims and demands represented are just and proper and legal demands or claims against the City of Portola, and the payment of any such demands is approved and authorized.
PASSED, APPROVED AND ADOPTED this 13th day of March, 2024 by the following vote:
AYES: _______________________
NOES:________________________
ABSTAIN: ____________________
ABSENT: ____________________
Pat Morton, Mayor
ATTEST:
Jason Shaw, Deputy City Clerk
I, Jason Shaw, Deputy City Clerk of the City of Portola, do hereby certify that the above and foregoing Resolution was duly passed and adopted by the City Council at the City of Portola Regular meeting thereof held on March 13, 2024.
Jason Shaw, Deputy City Clerk
2/20/2024 11:18 AM DIRECT PAYABLES CHECK REGISTER PAGE: 1 PACKET: 00344 2.20.2024 SPECIAL AP RUN
VENDOR SET: 01 CITY OF PORTOLA **** CHECK LISTING ****
BANK: PC POOLED CASH - PLUMAS
CHECK CHECK CHECK CHECK
VENDOR I.D. NAME TYPE DATE DISCOUNT AMOUNT NO# AMOUNT
------------------------------------------------------------------------------------------------------------------------------------ 1 JOESPH GONSALVES
I-202402202056 TRAILER R 2/20/2024 45,000.00 045640 45,000.00 * * B A N K T O T A L S * * NO# DISCOUNTS CHECK AMT TOTAL APPLIED REGULAR CHECKS: 1 0.00 45,000.00 45,000.00
HANDWRITTEN CHECKS: 0 0.00 0.00 0.00
PRE-WRITE CHECKS: 0 0.00 0.00 0.00
DRAFTS: 0 0.00 0.00 0.00
VOID CHECKS: 0 0.00 0.00 0.00
NON CHECKS: 0 0.00 0.00 0.00
CORRECTIONS: 0 0.00 0.00 0.00
BANK TOTALS: 1 0.00 45,000.00 45,000.00
2/20/2024 11:18 AM DIRECT PAYABLES CHECK REGISTER PAGE: 2 PACKET: 00344 2.20.2024 SPECIAL AP RUN
VENDOR SET: 01 CITY OF PORTOLA **** CHECK LISTING ****
BANK: ALL
** REGISTER GRAND TOTALS *
* * T O T A L S * * NO# DISCOUNTS CHECK AMT TOTAL APPLIED REGULAR CHECKS: 1 0.00 45,000.00 45,000.00
HANDWRITTEN CHECKS: 0 0.00 0.00 0.00
PRE-WRITE CHECKS: 0 0.00 0.00 0.00
DRAFTS: 0 0.00 0.00 0.00
VOID CHECKS: 0 0.00 0.00 0.00
NON CHECKS: 0 0.00 0.00 0.00
CORRECTIONS: 0 0.00 0.00 0.00
REGISTER TOTALS: 1 0.00 45,000.00 45,000.00
** POSTING PERIOD RECAP **
FUND PERIOD AMOUNT
-----------------------------------------
710 2/2024 45,000.00CR
===========================================
ALL 45,000.00CR
TOTAL ERRORS: 0 TOTAL WARNINGS: 0
2/27/2024 4:36 PM DIRECT PAYABLES CHECK REGISTER PAGE: 1 PACKET: 00349 AP RUN 2.28.2024
VENDOR SET: 01 CITY OF PORTOLA **** CHECK LISTING ****
BANK: PC POOLED CASH - PLUMAS
CHECK CHECK CHECK CHECK
VENDOR I.D. NAME TYPE DATE DISCOUNT AMOUNT NO# AMOUNT
------------------------------------------------------------------------------------------------------------------------------------ 000009 CRESCENT TOW & REPAIR
I-202402272060 CODE ENFORCEMENT VEH TOW R 2/28/2024 750.00 045641 750.00 000051 CUTTING IMAGE
I-202402272092 SHUT OFF NOTICES R 2/28/2024 428.10 045642 428.10 000052 INDUSTRIAL CHEM LABS
I-202402272074 SEWER MAINT R 2/28/2024 861.78 045643 861.78 000060 STREAMLINE
I-202402272062 CITY WEBSITE R 2/28/2024 4,260.00 045644 4,260.00 0005 AIRGAS, INC.
I-202402272088 ACETLENE/OXYGEN CHEMICALS R 2/28/2024 1,644.89 045645 1,644.89 0010 AMAZON CAPITOL SERVICES
I-202402272079 MATERIALS & SUPPLIES R 2/28/2024 803.66 045646 803.66 0015 AMERIGAS
I-202402272083 LDWTP PROPANE R 2/28/2024 736.63 045647 736.63 0015 AMERIGAS
I-202402272084 CITY HALL PROPANE R 2/28/2024 637.64 045648 637.64 0015 AMERIGAS
I-202402272085 PW PROPANE R 2/28/2024 666.68 045649 666.68 0021 AT&T
I-202402272086 800 EMERGENCY LINE R 2/28/2024 4.43 045650 4.43 0022 AT&T
I-202402272064 LDWTP LONG DISTANCE R 2/28/2024 39.18 045651 39.18 0023 AT&T CALNET 3
I-202402272063 SCADA LDWTP R 2/28/2024 96.99 045652 96.99 0039 BULLET INFORMATION TECHNOLOGY
I-202402272087 IT SERVICES R 2/28/2024 455.00 045653 455.00 0052 CITY OF PORTOLA
I-202402272091 WATER/SEWER BILLS R 2/28/2024 2,114.74 045654 2,114.74 *VOID* 045655 VOID CHECK V 2/28/2024 045655 **VOID**
2/27/2024 4:36 PM DIRECT PAYABLES CHECK REGISTER PAGE: 2 PACKET: 00349 AP RUN 2.28.2024
VENDOR SET: 01 CITY OF PORTOLA **** CHECK LISTING ****
BANK: PC POOLED CASH - PLUMAS
CHECK CHECK CHECK CHECK
VENDOR I.D. NAME TYPE DATE DISCOUNT AMOUNT NO# AMOUNT
------------------------------------------------------------------------------------------------------------------------------------ 0062 CSG CONSULTANTS, INC.
I-202402272061 CODE ENFORCEMENT SERVICES R 2/28/2024 2,192.00 045656 2,192.00 0086 FOLCHI LOGGING & CONSTR., INC.
I-202402272078 SNOW SUPPLIES R 2/28/2024 809.74 045657 809.74 0091 GRANITE CONSTRUCTION, INC
I-202402272076 WATER/SEWER LINE REPAIR R 2/28/2024 6,959.43 045658 6,959.43 0096 HARBOR FREIGHT TOOLS
I-202402272065 SNOW MATERIALS & SUPPLIES R 2/28/2024 411.32 045659 411.32 0111 JEFFERSON SUPPLY COMPANY
I-202402272067 SEWER LINE REPAIR R 2/28/2024 178.57 045660 178.57 0122 KIMBALL MIDWEST INC
I-202402272071 WATER EQUIP REPAIR R 2/28/2024 252.25 045661 252.25 0135 MANGHAM GLASS
I-202402272069 VEHICLE REPAIR R 2/28/2024 373.85 045662 373.85 0136 MANHARD CONSULTING
I-202402272072 PLANNING SERVICES R 2/28/2024 720.00 045663 720.00 0148 NAPA SIERRA
I-202402272081 MATERIALS & SUPPLIES R 2/28/2024 839.00 045664 839.00 0162 OPERATING ENGINEERS
I-202402272082 EMPLOYEE HEALTH INSURANCE R 2/28/2024 13,663.00 045665 13,663.00 0173 PITNEY BOWES INC
I-202402272093 METER LEASE R 2/28/2024 469.75 045666 469.75 0188 PORTER SIMON CORPORATION
I-202402272058 LEGAL SERVICES R 2/28/2024 6,590.00 045667 6,590.00 0192 PURCHASE POWER
I-202402272059 POSTAGE FOR METER R 2/28/2024 617.22 045668 617.22 0208 SAUERS ENGINEERING, INC.
I-202402272077 WATER SEWER GIS R 2/28/2024 2,735.00 045669 2,735.00 0218 SILVER STATE ANALYTICAL
I-202402272075 WATER/WASTEWATER TESTING R 2/28/2024 1,119.00 045670 1,119.00 2/27/2024 4:36 PM DIRECT PAYABLES CHECK REGISTER PAGE: 3 PACKET: 00349 AP RUN 2.28.2024
VENDOR SET: 01 CITY OF PORTOLA **** CHECK LISTING ****
BANK: PC POOLED CASH - PLUMAS
CHECK CHECK CHECK CHECK
VENDOR I.D. NAME TYPE DATE DISCOUNT AMOUNT NO# AMOUNT
------------------------------------------------------------------------------------------------------------------------------------ 0229 STATE WATER RESOURCES
I-202402272090 WATER SYSTEM ANNUAL FEE R 2/28/2024 3,821.36 045671 3,821.36 0233 SUNRISE ENVIRONMENTAL SCIENTIFI
I-202402272095 SEWER MAINT R 2/28/2024 2,864.52 045672 2,864.52 0235 SUSAN SCARLETT
I-202402272073 ACCOUNTING SERVICES R 2/28/2024 5,500.00 045673 5,500.00 0235 SUSAN SCARLETT
I-202402272080 REIMBURSEMENT R 2/28/2024 491.50 045674 491.50 0256 USA BLUE BOOK INC
I-202402272068 MATERIALS & SUPPLIES R 2/28/2024 2,537.60 045675 2,537.60 0264 WESTERN NEVADA SUPPLY
I-202402272066 WATER SUPPLIES R 2/28/2024 504.76 045676 504.76 0269 XEROX FINANCIAL SERVICES
I-202402272094 XEROX COPIER LEASE R 2/28/2024 268.13 045677 268.13 0275 EIP HOLDINGS II LLC
I-202402272089 BECKWOURTH REPEATER RENT R 2/28/2024 197.00 045678 197.00 * * B A N K T O T A L S * * NO# DISCOUNTS CHECK AMT TOTAL APPLIED REGULAR CHECKS: 37 0.00 67,614.72 67,614.72
HANDWRITTEN CHECKS: 0 0.00 0.00 0.00
PRE-WRITE CHECKS: 0 0.00 0.00 0.00
DRAFTS: 0 0.00 0.00 0.00
VOID CHECKS: 1 0.00 0.00 0.00
NON CHECKS: 0 0.00 0.00 0.00
CORRECTIONS: 0 0.00 0.00 0.00
BANK TOTALS: 38 0.00 67,614.72 67,614.72
2/27/2024 4:36 PM DIRECT PAYABLES CHECK REGISTER PAGE: 4 PACKET: 00349 AP RUN 2.28.2024
VENDOR SET: 01 CITY OF PORTOLA **** CHECK LISTING ****
BANK: ALL
** REGISTER GRAND TOTALS *
* * T O T A L S * * NO# DISCOUNTS CHECK AMT TOTAL APPLIED REGULAR CHECKS: 37 0.00 67,614.72 67,614.72
HANDWRITTEN CHECKS: 0 0.00 0.00 0.00
PRE-WRITE CHECKS: 0 0.00 0.00 0.00
DRAFTS: 0 0.00 0.00 0.00
VOID CHECKS: 1 0.00 0.00 0.00
NON CHECKS: 0 0.00 0.00 0.00
CORRECTIONS: 0 0.00 0.00 0.00
REGISTER TOTALS: 38 0.00 67,614.72 67,614.72
** POSTING PERIOD RECAP **
FUND PERIOD AMOUNT
-----------------------------------------
100 2/2024 17,837.50CR
207 2/2024 1,427.16CR
208 2/2024 8,508.61CR
215 2/2024 321.28CR
710 2/2024 19,860.97CR
720 2/2024 18,584.19CR
730 2/2024 1,075.01CR
===========================================
ALL 67,614.72CR
TOTAL ERRORS: 0 TOTAL WARNINGS: 0
3/07/2024 12:34 PM DIRECT PAYABLES CHECK REGISTER PAGE: 1 PACKET: 00350 AP RUN 3.13.2024
VENDOR SET: 01 CITY OF PORTOLA **** CHECK LISTING ****
BANK: PC POOLED CASH - PLUMAS
CHECK CHECK CHECK CHECK
VENDOR I.D. NAME TYPE DATE DISCOUNT AMOUNT NO# AMOUNT
------------------------------------------------------------------------------------------------------------------------------------ 000018 CINTAS
I-202403072126 MEDICAL SUPPLIES R 3/13/2024 400.38 045679 400.38 000029 COUNTRY BREEZE CLEANING
I-202403072128 CLEANING SERVICES R 3/13/2024 800.00 045680 800.00 000039 CAPURRO TRUCKING
I-202403072109 LINE REPAIR ROAD BASE R 3/13/2024 1,087.80 045681 1,087.80 000048 PACE ENGINEERING INC
I-202403072129 SEWER PROF SERVICES R 3/13/2024 15,839.75 045682 15,839.75 000058 HOBBS COMPANY LIMITED
I-202403072100 EQUIP REPAIR R 3/13/2024 2,826.75 045683 2,826.75 0008 ALWAYS ANSWER
I-202403072116 800 NUMBER R 3/13/2024 101.95 045684 101.95 0015 AMERIGAS
I-202403072119 SS FIREHALL PROPANE R 3/13/2024 59.06 045685 59.06 0015 AMERIGAS
I-202403072120 PW PROPANE R 3/13/2024 241.17 045686 241.17 0015 AMERIGAS
I-202403072121 CITY HALL PROPANE R 3/13/2024 333.85 045687 333.85 0052 CITY OF PORTOLA
I-202403072130 WATER/SEWER BILLS R 3/13/2024 2,114.74 045688 2,114.74 *VOID* 045689 VOID CHECK V 3/13/2024 045689 **VOID**
0055 COATES TIRE CENTER
I-202403072097 VEHICLE REPAIR R 3/13/2024 2,340.11 045690 2,340.11 0062 CSG CONSULTANTS, INC.
I-202403072135 CODE ENFORCEMENT R 3/13/2024 1,096.00 045691 1,096.00 0078 ENCOMPASS
I-202403072124 XEROX COPIES R 3/13/2024 130.29 045692 130.29 0086 FOLCHI LOGGING & CONSTR., INC.
I-202403072101 WATER LINE REPAIR R 3/13/2024 793.65 045693 793.65 3/07/2024 12:34 PM DIRECT PAYABLES CHECK REGISTER PAGE: 2 PACKET: 00350 AP RUN 3.13.2024
VENDOR SET: 01 CITY OF PORTOLA **** CHECK LISTING ****
BANK: PC POOLED CASH - PLUMAS
CHECK CHECK CHECK CHECK
VENDOR I.D. NAME TYPE DATE DISCOUNT AMOUNT NO# AMOUNT
------------------------------------------------------------------------------------------------------------------------------------ 0096 HARBOR FREIGHT TOOLS
I-202403072111 MATERIALS & SUPPLIES R 3/13/2024 411.32 045694 411.32 0101 HUNT & SONS, INC.
I-202403072099 FUEL CHARGES R 3/13/2024 4,078.90 045695 4,078.90 0103 IEDA
I-202403072115 LABOR RELATIONS CONSULTING R 3/13/2024 253.89 045696 253.89 0105 INTERMOUNTAIN DISPOSAL
I-202403072134 CITY REFUSE COLLECTION R 3/13/2024 667.09 045697 667.09 0111 JEFFERSON SUPPLY COMPANY
I-202403072108 SEWER EQUIP REPAIR R 3/13/2024 173.75 045698 173.75 0118 KANSAS LIFE INSURANCE CO
I-202403072133 EMPLOYEE LIFE INSURANCE R 3/13/2024 78.86 045699 78.86 0133 LIBERTY UTILITIES
I-202403072112 CITY ELECTRIC R 3/13/2024 13,405.53 045700 13,405.53 0141 MCI MEGA PREFERRED
I-202403072123 800 LONG DISTANCE R 3/13/2024 44.91 045701 44.91 0145 MILL SUPPLY, INC
I-202403072106 SNOW MATERIALS & SUPPLIES R 3/13/2024 538.87 045702 538.87 0148 NAPA SIERRA
I-202403072096 MATERIALS & SUPPLIES R 3/13/2024 356.25 045703 356.25 0153 NEVADA SMALL ENGINES
I-202403072110 EQUIP REPAIR R 3/13/2024 1,245.20 045704 1,245.20 0175 PLUMAS ACE HARDWARE INC
I-202403072098 MATERIALS & SUPPLIES R 3/13/2024 725.92 045705 725.92 0184 PLUMAS SIERRA RURAL ELECTRIC
I-202403072117 LDWTP ELECTRIC R 3/13/2024 1,271.68 045706 1,271.68 0185 PLUMAS SIERRA TELECOMMUNICAT
I-202403072118 CITY INTERNET SERVICES R 3/13/2024 387.00 045707 387.00 0218 SILVER STATE ANALYTICAL
I-202403072107 WATER/WASTE WATER TESTING R 3/13/2024 511.00 045708 511.00 3/07/2024 12:34 PM DIRECT PAYABLES CHECK REGISTER PAGE: 3 PACKET: 00350 AP RUN 3.13.2024
VENDOR SET: 01 CITY OF PORTOLA **** CHECK LISTING ****
BANK: PC POOLED CASH - PLUMAS
CHECK CHECK CHECK CHECK
VENDOR I.D. NAME TYPE DATE DISCOUNT AMOUNT NO# AMOUNT
------------------------------------------------------------------------------------------------------------------------------------ 0231 SUCCEED.NET
I-202403072127 WEB HOSTING R 3/13/2024 67.85 045709 67.85 0239 THATCHER , INC
I-202403072105 CHEMICALS R 3/13/2024 10,758.46 045710 10,758.46 0240 THOMAS G. VALENTINO
I-202403072131 SB 1383 PROF SERVICES R 3/13/2024 135.00 045711 135.00 0250 UNITED RENTALS NORTHWEST INC.
I-202403072132 BRIDGE R 3/13/2024 2,194.47 045712 2,194.47 0253 US BANCORP
I-202403072136 CITY CREDIT CARD CHARGES R 3/13/2024 1,195.71 045713 1,195.71 0256 USA BLUE BOOK INC
I-202403072102 SEWER TESTING R 3/13/2024 738.19 045714 738.19 0260 VERIZON WIRELESS
I-202403072113 CITY CELL PHONES R 3/13/2024 442.61 045715 442.61 0260 VERIZON WIRELESS
I-202403072114 LDWTP DATA PLAN R 3/13/2024 108.07 045716 108.07 0260 VERIZON WIRELESS
I-202403072122 CITY LANDLINES R 3/13/2024 525.18 045717 525.18 0264 WESTERN NEVADA SUPPLY
I-202403072103 WATER LINE REPAIR R 3/13/2024 1,208.92 045718 1,208.92 0274 GOLDSTAR PRODUCTS INC
I-202403072104 SEWER MAINT R 3/13/2024 1,243.39 045719 1,243.39 1 KELLIE PATO
I-202403072125 REIMBURSEMENT R 3/13/2024 1,222.98 045720 1,222.98 * * B A N K T O T A L S * * NO# DISCOUNTS CHECK AMT TOTAL APPLIED REGULAR CHECKS: 41 0.00 72,156.50 72,156.50
HANDWRITTEN CHECKS: 0 0.00 0.00 0.00
PRE-WRITE CHECKS: 0 0.00 0.00 0.00
DRAFTS: 0 0.00 0.00 0.00
VOID CHECKS: 1 0.00 0.00 0.00
NON CHECKS: 0 0.00 0.00 0.00
CORRECTIONS: 0 0.00 0.00 0.00
BANK TOTALS: 42 0.00 72,156.50 72,156.50
3/07/2024 12:34 PM DIRECT PAYABLES CHECK REGISTER PAGE: 4 PACKET: 00350 AP RUN 3.13.2024
VENDOR SET: 01 CITY OF PORTOLA **** CHECK LISTING ****
BANK: ALL
** REGISTER GRAND TOTALS *
* * T O T A L S * * NO# DISCOUNTS CHECK AMT TOTAL APPLIED REGULAR CHECKS: 41 0.00 72,156.50 72,156.50
HANDWRITTEN CHECKS: 0 0.00 0.00 0.00
PRE-WRITE CHECKS: 0 0.00 0.00 0.00
DRAFTS: 0 0.00 0.00 0.00
VOID CHECKS: 1 0.00 0.00 0.00
NON CHECKS: 0 0.00 0.00 0.00
CORRECTIONS: 0 0.00 0.00 0.00
REGISTER TOTALS: 42 0.00 72,156.50 72,156.50
** POSTING PERIOD RECAP **
FUND PERIOD AMOUNT
-----------------------------------------
100 3/2024 11,315.46CR
207 3/2024 6,557.74CR
208 3/2024 5,454.98CR
710 3/2024 9,157.24CR
720 3/2024 39,525.22CR
730 3/2024 145.86CR
===========================================
ALL 72,156.50CR
TOTAL ERRORS: 0 TOTAL WARNINGS: 0
1 City of Portola
Minutes
Special Meeting
February 21, 2024 03:00 PM
35 Third Ave, Portola, CA 96122
https://www.cityofportola.com/
1. Call to Order
The meeting was called to order at 3:00 pm by Mayor Pat Morton.
A. Roll Call
Present: Mayor Pro-Tem Jim Murphy, Councilmember Leah Turner
Absent: Councilmember Bill Powers, Councilmember Stan Peiler Staff Present: Interim City Manager, Jon Kennedy; Finance Officer, Susan Scarlett; Deputy City Clerk, Jason Shaw
2. Budget Workshop / Goal Setting
Mayor Pat Morton opened the budget workshop.
Interim City Manager Jon Kennedy and Finance Officer Susan Scarlett listed goals for Finance, for the City Manager, goals for Public Works, and goals for the overall City.
Some of the goals that were mentioned included items to assist in creating ordinances to assist with affordable housing challenges.
The ADA ramp at city hall needs repair. Was damaged during the Winter Storm Disaster last year.
Finish the Code Enforcement job description and put that position out for hire.
Plan to mitigate the bridge scouring issues
Policy goals include updates to the personnel policy and purchasing agreement. Personnel policy is almost done but the purchasing agreement has not been updated in a long time.
Director of Public Works Todd Robert listed the goals and needs for Public Works. One of the major points was a new California law concerning what private water laterals are built out of.
Public Works will have to check every private lateral in the City and inform the residence what the material is made out of. If the lateral is made out of lead, then in the future it will need to be replaced. Will likely need to hire temporary employees to help with this over the summer.
Going to have to haul sludge from the sewer ponds in the future; looking into getting a Public Works employee training and licensing to haul the sludge for the City.
Looking into adding year round camping for the City. Maybe at the West End Park. Same location that the dog park may be located at but both can be next to each other. Will likely be a dry campground but does have water access.
2 Interim City Manager Jon Kennedy asked each Councilmember what goals they had for the following year and had them collectivelyrate their budget goals on a scale of 0 -5. 5 being highest priority and 0 being least priority. The Council listed how important they felt each goal was to the City.
Councilmember Bill Powers was not present but passed along his list of goals. He wanted more funding for Music in the Park, an increase from $9,000 to $10,000. Wanted the City to look into purchasing a wood chipper for public use and also a burn box. Wants to look into doing Commercial St. beatification. The Council collectively gave the Music in the Park funding a 2 and rated the other goals a 0. They decided not to increase the Music in the Park funding.
Councilmember Leah Turner wanted funding for the Dog Park and funding earmarked for bridge repairs. The bridge repairs were given a 5 rating and the Dog Park was already being done by the City so it was not given a rating.
Mayor Pro Tem Murphy wanted to continue looking for a permanent City Manager and wanted electronic and other alerts to go out to the Citizens of the town. The idea came up for a flyer announcing the new website to go out with the next utility bills. Both of these goals were given the highest priority, a 5.
Mayor Pat Morton also wanted to see more outreach with the town including the old town merchants. Possibility bringing back the Old Town Merchant Association. She wanted the City to look into reaching out to the Railroad again to work with them on local issues. Outreach was given a 4 rating and the Railroad a 2.66.
3. Adjournment
Mayor Pat Morton adjourned the meeting at 4:30 PM.