Agenda packet — Portola City Council, March 27, 2024

1 City of Portola
AGENDA
Regular Meeting
March 27, 2024 06:00 PM
35 Third Ave, Portola, CA 96122
https://www.cityofportola.com/
https://zoom.us/j/3583067836
Mayor Pat Morton • Mayor Pro-Tem Jim Murphy • Councilmember Bill Powers • Councilmember Stan Peiler • Councilmember Leah Turner

REASONABLE ACCOMMODATIONS
The City Council welcomes you to its meetings which are regularly held the second and fourth Wednesday of each month at 6:00 p.m. at the City Hall Council Chambers. Your interest and participation is encouraged and welcome.

As a courtesy, the City Council meeting is also accessible to the public via live streaming at:
https://zoom.us/j/3583067836 or by phone at: Phone Number 1.669.900.6833; Meeting ID: 358 306 7836. Online and telephonic access does not guarantee the public the ability to observe the meeting in the event there is a disruption or connectivity issues that affect broadcasting.

Members of the public who want to be assured that they have the ability to observe the meeting and make comment during the meeting, should attend the meeting in-person.

Any person desiring to address the City Council or any committee, commission or agency under the jurisdiction of the City Council, on any item not on the agenda may do so during public comment period. Public comment during the meeting will be accepted in person only.

Public Comment can be made by clicking on the"comment"section directly from the agenda, next to each agenda item.

Public comment will also be accepted via email sent to Deputy City Clerk, at [email protected] which if received at least 24 hours prior to commencement of the meeting will be distributed to the Council and posted to the City’s website prior to the meeting.

Meeting facilities are accessible to persons with disabilities. Reasonable efforts will be made to accommodate the participation of the disabled in the City’s public meetings. If special accommodation for the disabled is needed, please notify the City at 530.832.6801 at least 48 hours prior to the meeting.

1. Call to Order
A. Pledge of Allegiance
B. Roll Call
2 2. Public Comments
Discussion Comment
This section is intended to provide members of the public with an opportunity to comment on any subject that does not appear on this agenda. Please note that California law prohibits the City Council from taking action on any matter which is not on the posted agenda, unless it is determined to be an urgency item by the City Council. Any member of the public wishing to address the City Council during “PUBLIC COMMENT” shall first secure permission of the presiding officer, stand; may give his/her name and address to the Clerk for the record. Each person addressing the City Council shall be limited to three minutes ordinarily, unless the presiding officer indicates a different amount will be allotted.

3. CITY COMMUNICATIONS
Discussion Comment
A. City Council Communications / Committee Reports
B. Staff Communications / Fire Report / Sheriff's Report / Air Quality Report

4. Consent Agenda
Discussion Possible Action Comment View Item
These items are expected to be routine and non-controversial. The City Council will act upon them at one time without discussion. Any Councilmembers, staff member or interested party may request that an item be removed from the consent agenda for discussion. Additional budget appropriations will require a four/fifths roll call vote.

A. Claims- Adopt Resolution No. 2570 authorizing payment of claims for the period of March 14th, 2024 though March 27th, 2024.

Accounts Payable: $184,771.22
Payroll: $47,625.56
Total: $232,396.78
AP Check Run #45721 - 45753
Voided Checks: #44488, 45517,45325
Payroll Check Run #17336 - 17337
B. Approval of the Minutes from 3-20-24

5. Public Comment – 2024/2025 Budget Preparation
Discussion Possible Action Comment
Receive public comment relating to the preparation of the 2024/2025 City Budget. Provide direction to staff

6. Search for Regular Full-Time City Manager
Discussion Possible Action Comment View Item
Review and discuss recruitment process, timeline, and compensation for a City Manager. Direction to staff
3 7. Review Ad Hoc Committee Tasks
Discussion Possible Action Comment
Review and discuss, with possible action, the Permanent Manager Ad Hoc Committee's tasks.

8. Interim City Manager
Discussion Possible Action Comment
Search for, appointment and/or engagement of Interim City Manager

9. Closed Session
Discussion Possible Action Comment
A. Public Employee Appointment
Closed Session pursuant to Government Code Section 54957 – Public Employee Appointment - Interim City Manager

10. Closed Session
Discussion Possible Action Comment
A. Labor Negotiations Pursuant to Government Code Section 54957.6 Conference with Labor Negotiators - Negotiating parties for the Ciy, Mayor Morton and Mayor Pro-Tem Murphy

11. Adjournment
Resolution No. 2570 March 27, 2024
RESOLUTION NO. 2570

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PORTOLA

AUTHORIZING PAYMENT OF CLAIMS FOR THE PERIOD
MARCH 14, 2024 THROUGH MARCH 27, 2024.

ACCOUNTS PAYABLE
CHECK RUN: 45721 – 45753
VOIDED CHECKS: 44488, 45517, 45325

PAYROLL
CHECK NUMBERS: 17336 – 17337

WHEREAS, the City Council of the City of Portola has been fully advised that all such claims and demands are legal obligations of the City; and,
WHEREAS, the City Council has fully considered the claims and money demands and payment thereof as set forth below and in "Exhibit A" attached hereto and incorporated herein.

ACCOUNTS PAYABLE: $184,771.22
PAYROLL: $ 47,625.56
TOTAL: $232,396.78
NOW THEREFORE BE IT RESOLVED THAT all claims and demands represented are just and proper and legal demands or claims against the City of Portola, and the payment of any such demands is approved and authorized.

PASSED, APPROVED AND ADOPTED this 27th day of March, 2024 by the following vote:

AYES: _______________________
NOES:________________________
ABSTAIN: ____________________
ABSENT: ____________________
Pat Morton, Mayor
ATTEST:

Jason Shaw, Deputy City Clerk
I, Jason Shaw, Deputy City Clerk of the City of Portola, do hereby certify that the above and foregoing Resolution was duly passed and adopted by the City Council at the City of Portola Regular meeting thereof held on March 27, 2024.

Jason Shaw, Deputy City Clerk
3/21/2024 2:52 PM DIRECT PAYABLES CHECK REGISTER PAGE: 1 PACKET: 00355 AP RUN 3.27.2024
VENDOR SET: 01 CITY OF PORTOLA **** CHECK LISTING ****
BANK: PC POOLED CASH - PLUMAS

I-202403212166 ACETLENE/OXYGEN R 3/27/2024 384.83 045725 384.83 0015 AMERIGAS
I-202403212143 SS FIREHALL PROPANE R 3/27/2024 1,242.82 045726 1,242.82 0015 AMERIGAS
I-202403212144 PW PROPANE R 3/27/2024 446.21 045727 446.21 0016 AMERIGEN POWER SOLUTIONS
I-202403212152 LDWTP PROF SERVICES R 3/27/2024 581.34 045728 581.34 0019 AQUA SIERRA CONTROLS INC.

I-202403212148 SEWER PROF SERVICES R 3/27/2024 1,753.58 045729 1,753.58 0021 AT&T
I-202403212159 800 EMER LINE R 3/27/2024 4.43 045730 4.43 0023 AT&T CALNET 3
I-202403212163 LDWTP SCADA R 3/27/2024 88.27 045731 88.27 0039 BULLET INFORMATION TECHNOLOGY
I-202403212155 IT SERVICES R 3/27/2024 1,400.00 045732 1,400.00 0122 KIMBALL MIDWEST INC
I-202403212170 MATERIALS & SUPPLIES R 3/27/2024 418.08 045733 418.08 0136 MANHARD CONSULTING
I-202403212162 PLANNING SERVICES R 3/27/2024 6,320.00 045734 6,320.00 0149 NATIONWIDE
I-202403212164 EMPLOYEE BOND INSURANCE R 3/27/2024 1,170.00 045735 1,170.00 3/21/2024 2:52 PM DIRECT PAYABLES CHECK REGISTER PAGE: 2 PACKET: 00355 AP RUN 3.27.2024
VENDOR SET: 01 CITY OF PORTOLA **** CHECK LISTING ****
BANK: PC POOLED CASH - PLUMAS

CHECK CHECK CHECK CHECK
VENDOR I.D. NAME TYPE DATE DISCOUNT AMOUNT NO# AMOUNT
------------------------------------------------------------------------------------------------------------------------------------ 0154 NORTHERN CALIFORNIA GLOVES
I-202403212149 MATERIALS & SUPPLIES R 3/27/2024 410.51 045736 410.51 0157 O'REILLY AUTO PARTS
I-202403212157 VEH PARTS R 3/27/2024 63.96 045737 63.96 0159 OFFICE DEPOT
I-202403212156 OFFICE SUPPLIES R 3/27/2024 213.41 045738 213.41 0162 OPERATING ENGINEERS
I-202403212142 EMPLOYEE HEALTH INSURANCE R 3/27/2024 13,663.00 045739 13,663.00 0180 PLUMAS COUNTY ENVIRONMENTAL
I-202403212158 SWIMMING POOL PERMIT R 3/27/2024 238.00 045740 238.00 0183 PLUMAS SANITATION, INC
I-202403212169 SEWER PROF SERVICES R 3/27/2024 7,040.00 045741 7,040.00 0188 PORTER SIMON CORPORATION
I-202403212172 LEGAL FEES R 3/27/2024 5,970.00 045742 5,970.00 0192 PURCHASE POWER
I-202403212165 POSTAGE FOR METER R 3/27/2024 1,620.84 045743 1,620.84 0218 SILVER STATE ANALYTICAL
I-202403212168 WATER/WASTE WATER TESTING R 3/27/2024 1,759.00 045744 1,759.00 0222 SMALL CITIES ORGANIZED RISK
I-202403212171 EAP INSURANCE R 3/27/2024 1,041.00 045745 1,041.00 0235 SUSAN SCARLETT
I-202403212154 ACCOUNTING SERVICES R 3/27/2024 5,500.00 045746 5,500.00 0239 THATCHER , INC
I-202403212151 SEWER CHEMICALS R 3/27/2024 17,156.18 045747 17,156.18 0250 UNITED RENTALS NORTHWEST INC.

I-202403212153 BRIDGE R 3/27/2024 2,194.47 045748 2,194.47 0256 USA BLUE BOOK INC
I-202403212150 MATERIALS & SUPPLIES R 3/27/2024 588.94 045749 588.94 0264 WESTERN NEVADA SUPPLY
I-202403212145 LINE REPAIR R 3/27/2024 1,292.54 045750 1,292.54 3/21/2024 2:52 PM DIRECT PAYABLES CHECK REGISTER PAGE: 3 PACKET: 00355 AP RUN 3.27.2024
VENDOR SET: 01 CITY OF PORTOLA **** CHECK LISTING ****
BANK: PC POOLED CASH - PLUMAS

CHECK CHECK CHECK CHECK
VENDOR I.D. NAME TYPE DATE DISCOUNT AMOUNT NO# AMOUNT
------------------------------------------------------------------------------------------------------------------------------------ 0269 XEROX FINANCIAL SERVICES
I-202403212167 COPIER LEASE CONTRACT R 3/27/2024 268.13 045751 268.13 0275 EIP HOLDINGS II LLC
I-202403212161 BECKWOURTH REPEATER RENT R 3/27/2024 197.00 045752 197.00 1 JENNIFER SCHUMAKE
I-202403212160 REIMBURSE R 3/27/2024 64.22 045753 64.22 * * B A N K T O T A L S * * NO# DISCOUNTS CHECK AMT TOTAL APPLIED REGULAR CHECKS: 33 0.00 104,941.68 104,941.68
HANDWRITTEN CHECKS: 0 0.00 0.00 0.00
PRE-WRITE CHECKS: 0 0.00 0.00 0.00
DRAFTS: 0 0.00 0.00 0.00
VOID CHECKS: 0 0.00 0.00 0.00
NON CHECKS: 0 0.00 0.00 0.00
CORRECTIONS: 0 0.00 0.00 0.00
BANK TOTALS: 33 0.00 104,941.68 104,941.68
3/21/2024 2:52 PM DIRECT PAYABLES CHECK REGISTER PAGE: 4 PACKET: 00355 AP RUN 3.27.2024
VENDOR SET: 01 CITY OF PORTOLA **** CHECK LISTING ****
BANK: ALL
** REGISTER GRAND TOTALS *
* * T O T A L S * * NO# DISCOUNTS CHECK AMT TOTAL APPLIED REGULAR CHECKS: 33 0.00 104,941.68 104,941.68
HANDWRITTEN CHECKS: 0 0.00 0.00 0.00
PRE-WRITE CHECKS: 0 0.00 0.00 0.00
DRAFTS: 0 0.00 0.00 0.00
VOID CHECKS: 0 0.00 0.00 0.00
NON CHECKS: 0 0.00 0.00 0.00
CORRECTIONS: 0 0.00 0.00 0.00
REGISTER TOTALS: 33 0.00 104,941.68 104,941.68
** POSTING PERIOD RECAP **

FUND PERIOD AMOUNT
-----------------------------------------
100 3/2024 48,242.00CR
207 3/2024 3,083.14CR
208 3/2024 3,476.53CR
215 3/2024 321.28CR
710 3/2024 11,939.48CR
720 3/2024 36,592.86CR
730 3/2024 1,286.39CR
===========================================
ALL 104,941.68CR
TOTAL ERRORS: 0 TOTAL WARNINGS: 0
1 City of Portola
Minutes
Special Meeting
March 20, 2024 05:00 PM
35 Third Ave, Portola, CA 96122
https://www.cityofportola.com/

1. Call to Order
The meeting was called to order at 5:06 pm by Mayor Pat Morton.

A. Roll Call

Present: Mayor Pat Morton, Mayor Pro-Tem Jim Murphy, Councilmember Bill Powers, Councilmember Leah Turner

Absent: Councilmember Stan Peiler
Staff Present: City Attorney - Steve Gross (remotely) , Deputy City Clerk - Jason Shaw

2. Closed Session
A. Closed Session pursuant to Government Code Section 54957 – Public Employee Performance Evaluation - City Manager
No reportable action was taken.

3. Adjournment
Mayor Pat Morton Adjourned the meeting at 6:15 PM.

The City of Portola, California invites you
to consider leading the City as its next
City Manager
This position will remain open until filled
The first round of applications will be reviewed beginning The City of Portola (pop.2,104) is a California General Law city with a CouncilManager form of government. It is the only incorporated city within Plumas County. Five members are elected to the City Council along with a City Clerk and City Treasurer. The City is a full-service city, including: water, wastewater, street maintenance, snow removal, emergency management, solid waste, animal control, building regulation, planning, parks and recreation, a seasonal swimming pool, code enforcement, and law enforcement (under contract with the Plumas County Sheriff’s Office).

The Community
Portola treasures its
quality of life, safe
living environment,
affordable lifestyle,
and its desirability for
raising a family in a
rural setting. Located
in the eastern portion
of scenic Plumas
County in the high
Sierra, the City takes
pride in its close social
community networks and year-round outdoor recreational opportunities.

Portola was founded as a Western Pacific Railroad hub and still serves the Union Pacific Railroad’s beautiful Feather River route. The Western Pacific Railroad Museum located in the City enables visitors a hands-on experience including the opportunity to actually operate a locomotive.

The Middle Fork of the Feather River flows through the City and features a river walk, fishing, and other water-based recreational opportunities. The community is the home of quality schools and offers a critical access hospital with 24/7 ER and ambulance service that serves a wide variety of needs, including professional long-term care. Portola has a socially and racially diverse population. Employment for its residents includes professional services, Forest Service, railroad, logging, healthcare, and a variety of small business ownerships.

Residents, numerous retirees, and visitors alike can enjoy the disc golf course located within the City as well as seven excellent golf courses within a 10-mile radius. Portola is the epicenter of endless bike, OHV, and snowmobile trails north of Lake Tahoe. Fine dining and vacation retreats are prominent in the vicinity.

Reno, Nevada and the Truckee/Lake Tahoe area are less than an hour away.

The Position:

The City Manager position is codified in the City of Portola Municipal Code. The Manager reports to the City Council and serves as the chief administrative and operations officer of the City. The City Manager is responsible for assisting the City Council in developing policies, and short-term and long-term goals and objectives. He/she delivers and presents the City’s operational budget to the City Council for review and approval; is responsible for procedures and policies to facilitate the City’s day-to-day and long-range activities, as well as developing and maintaining constructive working relationships with intergovernmental organizations, the community, and private businesses. The City Manager is an Exempt Employee of the City that serves at the will of the City Council under a contractual relationship.

Duties include: management,
supervision and evaluation of all
City staff; administering and
implementing all human
resource functions of the
organization including the hiring,
training, and professional
development of municipal
employees; overseeing
financial matters including
budget development, municipal
bonding and debt service;
coordinating and administering planning and community development activities on local and regional land use matters; administering contracts for services including: finance, law enforcement, animal control, legal, solid waste management, and engineering; development and administration of various grant applications; monitoring and facilitating operations of the City’s water and wastewater utility systems; managing franchise agreements for electric power supply and refuse collection; directing communication with citizens by website and social media; resolving citizen complaints or problems which cannot be appropriately handled by support staff; acting as the technical advisor to the City Council; and performing other duties and functions as the Council shall from time-to-time assign.

Ideal Candidate:

The ideal candidate is capable of managing a small city with a staff who all “wear many hats”. Desirable qualities of the new City Manager include an ability to establish and maintain cooperative working relations with City staff, elected and appointed
government officials, community
groups, and contractors;
experience with economic
development, management of
development agreements; public
relations and good communication
skills; an understanding of Federal
laws and regulations, California
municipal and employment law, the
Public Records Act, The Brown Act,
and an in-depth knowledge of a
full-service city daily responsibilities,
emergency management and disaster response operations, and financial recovery mechanisms.

In addition, the ideal candidate will be a team builder; be a self-starter and motivator, provide creative solutions, and be calm under pressure. He or she must be able to provide leadership that will inspire, motivate, and empower staff and department heads to achieve the City Council’s goals. The ability to strategically present all viable options and alternatives for the City Council’s consideration with full disclosure of pros/cons without bias is essential as well as a commitment to transparency in government.

The City Manager is expected to reach out and be a part of the community with respect for its needs and desires, to have early involvement with community organizations and to attend community functions.

Opportunities and Challenges:

GROW CITY REVENUES TO ASSURE ON-GOING FISCAL STABILITY
As a result of the City Council’s conservative budget and financial management policies, the City enjoys a strong and stable fiscal situation. In order to keep that stability, it is imperative to review and search for revenue sources.

STRENGTHEN COMMUNITY CONNECTIONS AND ENGAGEMENT
Expanding the City’s use of social media and other methods of communications to more effectively inform and engage citizens in City activities and issues is a key priority for the City Council.

BLIGHT REMOVAL
A major priority for the City Council is to improve the general look of the City to attract new residents, businesses and recreation opportunities.

Education, Experience, and Other Requirements:

A Bachelor's degree in public administration, business administration or a related field with strong management and budget capabilities is required (Master's degree preferred) and at least five current years of successful, progressively responsible management experience in municipal government or other local government agencies (experience in California preferred). Equivalent combinations of education and applicable professional work experience will be considered that will have imparted to the candidate the several capabilities, skills and attributes identified above.

Demonstrated records of accomplishment in management and a history of stable employment are essential attributes.

Special Requirements:

Must be able to attend meetings of City Council and other boards and commissions as required and travel to meetings and conferences as necessary. Must possess a valid California Driver’s License and provide evidence of automobile for business use insurance at the time of appointment. Must be able to meet bonding requirements and must qualify for membership in the International City/County Management Association (ICMA). Must be willing to relocate to the Portola area, with a 15-minute response time to City Hall (preferably within the City limits).

Salary:

Salary: $95,000 - $125,000 DOE
Benefits:

Management Leave – Annual rate of 40 hours, prorated from date of hire; Vacation – Based on years of service up to 20 days annually; Sick Leave – Accrued at 4 hours for every 80 hours worked; Holidays–14 days annually;
Medical/Dental/Vision/Prescription Drugs – Choice of two generous plans available with significant amount paid by City for Employee or Employee + Family. Further details upon request;
Retirement: CalPERS Classic Member – 2.7% at 55 employees pay 8%: New member 2% at 62 with 7.75% employee share
Life Insurance
Auto: City provided or Auto Allowance
Payment for Professional Organization Membership
Relocation expenses: negotiable
Application:

Call 530.832.6803 for more information or to request an application form and recruitment brochure. The application form and brochure are also available online at www.cityofportola.com. A City application, cover letter, and resume must be provided to the City and may be mailed to:

City Manager Recruitment
City of Portola
35 Third Ave
P.O. Box 1225
Portola, CA 96122
or sent electronically to with the subject line: City Manager Recruitment Questions should be directed to
Special Note: Communication with City Council Members in advance or during the selection process is prohibited and will result in disqualification.

Population City Salary range
3,342 Nevada City $ 164,302.00
3,215 Mt Shasta $ 140,000.00
6,607 Loomis $ 204,813-$206,968
3,261 Rio Dell $ 111,522-$135,556
4,858 Willits $ 124,000-$153,654
2,693 Weed $ 124,932-$149,904
1,990 Biggs $ 76,898-$124,000
11,593 Susanville $120,923-$162,048
3,811 Wheatland $ 151,102.00
2,590 Sutter Creek $121,000-$133,120
2,045 Belvedere $ 196,956.00
2,016 Colfax $ 148,227.00
Population
2,782 Alturas Non City Manager City
209 Amador Non City Manager City
752 Etna Non City Manager City
655 Fort Jones Non City Manager City
842 Loyalton Non City Manager City
1,494 Montague Non City Manager City
492 Point Arena Non City Manager City
967 Tulelake Non City Manager City

Portola City CouncilMarch 27, 2024

Portola City Council
March 27, 2024