1 City of Portola
AGENDA
Regular Meeting
April 24, 2024 06:00 PM
35 Third Ave, Portola, CA 96122
https://www.cityofportola.com/
t:https://zoom.us/j/3583067836
Mayor Pat Morton • Mayor Pro-Tem Jim Murphy • Councilmember Bill Powers • Councilmember Stan Peiler • Councilmember Leah Turner
REASONABLE ACCOMMODATIONS
The City Council welcomes you to its meetings which are regularly held the second and fourth Wednesday of each month at 6:00 p.m. at the City Hall Council Chambers. Your interest and participation is encouraged and welcome.
As a courtesy, the City Council meeting is also accessible to the public via live streaming at:
https://zoom.us/j/3583067836 or by phone at: Phone Number 1.669.900.6833; Meeting ID: 358 306 7836. Online and telephonic access does not guarantee the public the ability to observe the meeting in the event there is a disruption or connectivity issues that affect broadcasting.
Members of the public who want to be assured that they have the ability to observe the meeting and make comment during the meeting, should attend the meeting in-person.
Any person desiring to address the City Council or any committee, commission or agency under the jurisdiction of the City Council, on any item not on the agenda may do so during public comment period. Public comment during the meeting will be accepted in person only.
Public Comment can be made by clicking on the"comment"section directly from the agenda, next to each agenda item.
Public comment will also be accepted via email sent to Deputy City Clerk, at [email protected] which if received at least 24 hours prior to commencement of the meeting will be distributed to the Council and posted to the City’s website prior to the meeting.
Meeting facilities are accessible to persons with disabilities. Reasonable efforts will be made to accommodate the participation of the disabled in the City’s public meetings. If special accommodation for the disabled is needed, please notify the City at 530.832.6801 at least 48 hours prior to the meeting.
1. Call to Order
A. Pledge of Allegiance
B. Roll Call
2 2. Public Comments
Discussion Comment
This section is intended to provide members of the public with an opportunity to comment on any subject that does not appear on this agenda. Please note that California law prohibits the City Council from taking action on any matter which is not on the posted agenda, unless it is determined to be an urgency item by the City Council. Any member of the public wishing to address the City Council during “PUBLIC COMMENT” shall first secure permission of the presiding officer, stand; may give his/her name and address to the Clerk for the record. Each person addressing the City Council shall be limited to three minutes ordinarily, unless the presiding officer indicates a different amount will be allotted.
3. CITY COMMUNICATIONS
Discussion Comment
A. City Council Communications / Committee Reports
B. Staff Communications / Fire Report / Sheriff's Report / Air Quality Report C. City Manager's Report
4. Consent Agenda
Discussion Possible Action Comment View Item
These items are expected to be routine and non-controversial. The City Council will act upon them at one time without discussion. Any Councilmembers, staff member or interested party may request that an item be removed from the consent agenda for discussion. Additional budget appropriations will require a four/fifths roll call vote.
A. Claims- Adopt Resolution No. 2572 authorizing payment of claims for the period of April 11, 2024 though April 24th, 2024.
Accounts Payable: $107,038.91
Payroll: $20,785.16
Total: $127,824.07
AP Check Run #45794 – 45836
Deposit Refund Checks: #45837-45840
Payroll Check: #17339
Payroll Remittance Check #17340
B. Approval of the City Council Minutes from 4-10-24, 3-27-24, and the Finance and Administration Committee Minutes from 4-10-24
5. Councilmember Resignation / Certificate of Appreciation Discussion Possible Action Comment View Item
Acknowledge Councilemember Peiler's resignation and recognize his time on the Council. 3 6. Certificate of Appreciation
Discussion Possible Action Comment View Item
Mayor Morton to recognize former Interim City Manager
7. Councilmember Vacancy
Discussion Possible Action Comment View Item
Discuss City Council vacancy and options to fill.
8. Mayor's Appointment to the Airport Land Use Commission Discussion Possible Action Comment View Item
Discuss ALUC vacancy and options to fill vacancy.
9. Water Treatment Plant Ownership Resolution #2573
Discussion Possible Action Comment View Item
Review and adopt Resolution #2573 to transfer ownwership of Water Treatment Plant to City of Portola
10. Surplus 1948 Ford firetruck
Discussion Possible Action Comment View Item
Consider Surplussing 1948 Fire Truck
11. Landowner Agreement for the Eastern Plumas Wildfire Protection Project Discussion Possible Action Comment View Item
Review Landowner Agreement and direct Interim City Manager to execute agreement.
12. Adjournment
4/18/2024 11:26 AM DIRECT PAYABLES CHECK REGISTER PAGE: 1 PACKET: 00374 AP RUN 4.24.2024
VENDOR SET: 01 CITY OF PORTOLA **** CHECK LISTING ****
BANK: PC POOLED CASH - PLUMAS
CHECK CHECK CHECK CHECK
VENDOR I.D. NAME TYPE DATE DISCOUNT AMOUNT NO# AMOUNT
------------------------------------------------------------------------------------------------------------------------------------ 000029 COUNTRY BREEZE CLEANING
I-202404182228 CLEANING SERVICES R 4/24/2024 400.00 045794 400.00 000033 MCGINLEY & ASSOCIATES INC
I-202404182245 SOLID WASTE PROF SERVICES R 4/24/2024 7,082.10 045795 7,082.10 000049 HERO ENVIRONMENTAL
I-202404182242 ARPA R 4/24/2024 2,741.95 045796 2,741.95 000052 INDUSTRIAL CHEM LABS
I-202404182239 SEWER MAINT R 4/24/2024 449.78 045797 449.78 0005 AIRGAS, INC.
I-202404182246 ACETLENE/OXYGEN R 4/24/2024 473.69 045798 473.69 0015 AMERIGAS
I-202404182251 CITY HAL PROPANE R 4/24/2024 477.35 045799 477.35 0015 AMERIGAS
I-202404182252 PW PROPANE R 4/24/2024 286.07 045800 286.07 0015 AMERIGAS
I-202404182253 NS FIREHALL PROPANE R 4/24/2024 486.76 045801 486.76 0021 AT&T
I-202404182250 800 EMER LINES R 4/24/2024 4.43 045802 4.43 0027 BASTIAN ENGINEERING
I-202404182254 ENGINEERING SERVICES R 4/24/2024 813.75 045803 813.75 0035 BRADY INDUSTRIES
I-202404182240 MATERIALS & SUPPLIES R 4/24/2024 355.24 045804 355.24 0038 BSN SPORTS
I-202404182234 PARK SWING REPAIR R 4/24/2024 446.63 045805 446.63 0039 BULLET INFORMATION TECHNOLOGY
I-202404182219 IT SERVICES R 4/24/2024 1,375.50 045806 1,375.50 0046 CASHMAN EQUIPMENT COMPANY
I-202404182222 EQUIP REPAIR R 4/24/2024 652.38 045807 652.38 0048 CBC COMPANIES-FACTUAL DATA
I-202404182247 UB CREDIT CHECKS R 4/24/2024 22.50 045808 22.50 4/18/2024 11:26 AM DIRECT PAYABLES CHECK REGISTER PAGE: 2 PACKET: 00374 AP RUN 4.24.2024
VENDOR SET: 01 CITY OF PORTOLA **** CHECK LISTING ****
BANK: PC POOLED CASH - PLUMAS
CHECK CHECK CHECK CHECK
VENDOR I.D. NAME TYPE DATE DISCOUNT AMOUNT NO# AMOUNT
------------------------------------------------------------------------------------------------------------------------------------ 0049 CENTRAL VALLEY SALINITY COALIT
I-202404182243 PERMIT FEES R 4/24/2024 336.48 045809 336.48 0052 CITY OF PORTOLA
I-202404182220 WATER/SEWER BILLS R 4/24/2024 2,107.02 045810 2,107.02 *VOID* 045811 VOID CHECK V 4/24/2024 045811 **VOID**
0055 COATES TIRE CENTER
I-202404182223 VEH/EQUIP REPAIR R 4/24/2024 3,850.68 045812 3,850.68 0063 CURRENT ELECTRIC & ALARM, INC
I-202404182248 ALARMS R 4/24/2024 555.00 045813 555.00
0071 DIV OF THE STATE ARCHITECT
I-202404182221 ADA FEES R 4/24/2024 16.40 045814 16.40
0090 GRAINGER INC
I-202404182237 LDWTP EQUIP REPAIR R 4/24/2024 44.01 045815 44.01 0091 GRANITE CONSTRUCTION, INC
I-202404182235 LINE REPAIR R 4/24/2024 6,249.60 045816 6,249.60 0101 HUNT & SONS, INC.
I-202404182256 FUEL CHARGES R 4/24/2024 3,755.26 045817 3,755.26 0105 INTERMOUNTAIN DISPOSAL
I-202404182226 REFUSE COLLECTION R 4/24/2024 697.89 045818 697.89 0111 JEFFERSON SUPPLY COMPANY
I-202404182244 LDWTP EQUIP REPAIR R 4/24/2024 463.86 045819 463.86 0132 LEWISPORT USA
I-202404182233 REFLECTIVE SIGNS R 4/24/2024 529.10 045820 529.10 0136 MANHARD CONSULTING
I-202404182230 PLANNING SERVICES R 4/24/2024 460.00 045821 460.00 0188 PORTER SIMON CORPORATION
I-202404182255 LEGAL SERVICES R 4/24/2024 7,337.00 045822 7,337.00 0192 PURCHASE POWER
I-202404182227 POSTAGE FOR METER R 4/24/2024 973.21 045823 973.21 4/18/2024 11:26 AM DIRECT PAYABLES CHECK REGISTER PAGE: 3 PACKET: 00374 AP RUN 4.24.2024
VENDOR SET: 01 CITY OF PORTOLA **** CHECK LISTING ****
BANK: PC POOLED CASH - PLUMAS
CHECK CHECK CHECK CHECK
VENDOR I.D. NAME TYPE DATE DISCOUNT AMOUNT NO# AMOUNT
------------------------------------------------------------------------------------------------------------------------------------ 0208 SAUERS ENGINEERING, INC.
I-202404182225 WATER/SEWER PROF SERVICES R 4/24/2024 3,187.50 045824 3,187.50 0212 SIERRA CONTROLS, LLC
I-202404182232 WATER/SEWER PROF SERVICES R 4/24/2024 1,464.08 045825 1,464.08 0218 SILVER STATE ANALYTICAL
I-202404182231 WATER/WASTEWATER TESTING R 4/24/2024 1,222.00 045826 1,222.00 0220 SINDEX PRINTING & GRAPHICS INC
I-202404182249 UTILITY BILLS R 4/24/2024 3,767.00 045827 3,767.00 0222 SMALL CITIES ORGANIZED RISK
I-202404182257 W/C PREMIUM R 4/24/2024 27,428.78 045828 27,428.78 *VOID* 045829 VOID CHECK V 4/24/2024 045829 **VOID**
0222 SMALL CITIES ORGANIZED RISK
I-202404182258 CJPRMA R 4/24/2024 4,446.00 045830 4,446.00 *VOID* 045831 VOID CHECK V 4/24/2024 045831 **VOID**
0235 SUSAN SCARLETT
I-202404182229 ACCOUNTING SERVICES R 4/24/2024 5,500.00 045832 5,500.00 0239 THATCHER , INC
I-202404182241 SEWER CHEMICALS R 4/24/2024 12,774.24 045833 12,774.24 0244 TRIPLE CROWN PRODUCTS
I-202404182224 VEH REPAIR R 4/24/2024 151.53 045834 151.53 0250 UNITED RENTALS NORTHWEST INC.
I-202404182236 BRIDGE SIGN R 4/24/2024 2,194.47 045835 2,194.47 0264 WESTERN NEVADA SUPPLY
I-202404182238 WATER LINE REPAIR R 4/24/2024 886.08 045836 886.08 * * B A N K T O T A L S * * NO# DISCOUNTS CHECK AMT TOTAL APPLIED REGULAR CHECKS: 40 0.00 106,465.32 106,465.32
HANDWRITTEN CHECKS: 0 0.00 0.00 0.00
PRE-WRITE CHECKS: 0 0.00 0.00 0.00
DRAFTS: 0 0.00 0.00 0.00
VOID CHECKS: 3 0.00 0.00 0.00
NON CHECKS: 0 0.00 0.00 0.00
CORRECTIONS: 0 0.00 0.00 0.00
BANK TOTALS: 43 0.00 106,465.32 106,465.32
4/18/2024 11:26 AM DIRECT PAYABLES CHECK REGISTER PAGE: 4 PACKET: 00374 AP RUN 4.24.2024
VENDOR SET: 01 CITY OF PORTOLA **** CHECK LISTING ****
BANK: ALL
** REGISTER GRAND TOTALS *
* * T O T A L S * * NO# DISCOUNTS CHECK AMT TOTAL APPLIED REGULAR CHECKS: 40 0.00 106,465.32 106,465.32
HANDWRITTEN CHECKS: 0 0.00 0.00 0.00
PRE-WRITE CHECKS: 0 0.00 0.00 0.00
DRAFTS: 0 0.00 0.00 0.00
VOID CHECKS: 3 0.00 0.00 0.00
NON CHECKS: 0 0.00 0.00 0.00
CORRECTIONS: 0 0.00 0.00 0.00
REGISTER TOTALS: 43 0.00 106,465.32 106,465.32
** POSTING PERIOD RECAP **
FUND PERIOD AMOUNT
-----------------------------------------
100 4/2024 24,645.97CR
207 4/2024 3,786.83CR
208 4/2024 10,004.75CR
215 4/2024 357.86CR
710 4/2024 23,375.41CR
720 4/2024 34,955.81CR
730 4/2024 9,338.69CR
===========================================
ALL 106,465.32CR
TOTAL ERRORS: 0 TOTAL WARNINGS: 0
4/18/2024 11:31 AM REFUNDS CHECK REGISTER PAGE: 1
PACKET: 00356 US - Refund
VENDOR SET: 01 CITY OF PORTOLA **** CHECK LISTING ****
BANK: PC POOLED CASH - PLUMAS
CHECK CHECK CHECK CHECK
VENDOR I.D. NAME TYPE DATE DISCOUNT AMOUNT NO# AMOUNT
------------------------------------------------------------------------------------------------------------------------------------ 1 A LIST OF CALIFORNIA PROPERTIE
I-000202403212138 A LIST OF CALIFORNIA PROPERTIE R 4/24/2024 162.63 045837 162.63 * * B A N K T O T A L S * * NO# DISCOUNTS CHECK AMT TOTAL APPLIED REGULAR CHECKS: 1 0.00 162.63 162.63
HANDWRITTEN CHECKS: 0 0.00 0.00 0.00
PRE-WRITE CHECKS: 0 0.00 0.00 0.00
DRAFTS: 0 0.00 0.00 0.00
VOID CHECKS: 0 0.00 0.00 0.00
NON CHECKS: 0 0.00 0.00 0.00
CORRECTIONS: 0 0.00 0.00 0.00
BANK TOTALS: 1 0.00 162.63 162.63
4/18/2024 11:31 AM REFUNDS CHECK REGISTER PAGE: 2
PACKET: 00356 US - Refund
VENDOR SET: 01 CITY OF PORTOLA **** CHECK LISTING ****
BANK: ALL
** REGISTER GRAND TOTALS *
* * T O T A L S * * NO# DISCOUNTS CHECK AMT TOTAL APPLIED REGULAR CHECKS: 1 0.00 162.63 162.63
HANDWRITTEN CHECKS: 0 0.00 0.00 0.00
PRE-WRITE CHECKS: 0 0.00 0.00 0.00
DRAFTS: 0 0.00 0.00 0.00
VOID CHECKS: 0 0.00 0.00 0.00
NON CHECKS: 0 0.00 0.00 0.00
CORRECTIONS: 0 0.00 0.00 0.00
REGISTER TOTALS: 1 0.00 162.63 162.63
** POSTING PERIOD RECAP **
FUND PERIOD AMOUNT
-----------------------------------------
710 4/2024 162.63CR
===========================================
ALL 162.63CR
TOTAL ERRORS: 0 TOTAL WARNINGS: 0
4/18/2024 11:36 AM REFUNDS CHECK REGISTER PAGE: 1
PACKET: 00357 US - Refund
VENDOR SET: 01 CITY OF PORTOLA **** CHECK LISTING ****
BANK: PC POOLED CASH - PLUMAS
CHECK CHECK CHECK CHECK
VENDOR I.D. NAME TYPE DATE DISCOUNT AMOUNT NO# AMOUNT
------------------------------------------------------------------------------------------------------------------------------------ 1 HOLMES, JOHN
I-000202403212139 HOLMES, JOHN R 4/24/2024 130.06 045838 130.06 1 VINTON CA ASSOCIATES LLC
I-000202403212140 VINTON CA ASSOCIATES LLC R 4/24/2024 110.59 045839 110.59 1 BERGES, SYLVAN & MARY
I-000202403212141 BERGES, SYLVAN & MARY R 4/24/2024 170.31 045840 170.31 * * B A N K T O T A L S * * NO# DISCOUNTS CHECK AMT TOTAL APPLIED REGULAR CHECKS: 3 0.00 410.96 410.96
HANDWRITTEN CHECKS: 0 0.00 0.00 0.00
PRE-WRITE CHECKS: 0 0.00 0.00 0.00
DRAFTS: 0 0.00 0.00 0.00
VOID CHECKS: 0 0.00 0.00 0.00
NON CHECKS: 0 0.00 0.00 0.00
CORRECTIONS: 0 0.00 0.00 0.00
BANK TOTALS: 3 0.00 410.96 410.96
4/18/2024 11:36 AM REFUNDS CHECK REGISTER PAGE: 2
PACKET: 00357 US - Refund
VENDOR SET: 01 CITY OF PORTOLA **** CHECK LISTING ****
BANK: ALL
** REGISTER GRAND TOTALS *
* * T O T A L S * * NO# DISCOUNTS CHECK AMT TOTAL APPLIED REGULAR CHECKS: 3 0.00 410.96 410.96
HANDWRITTEN CHECKS: 0 0.00 0.00 0.00
PRE-WRITE CHECKS: 0 0.00 0.00 0.00
DRAFTS: 0 0.00 0.00 0.00
VOID CHECKS: 0 0.00 0.00 0.00
NON CHECKS: 0 0.00 0.00 0.00
CORRECTIONS: 0 0.00 0.00 0.00
REGISTER TOTALS: 3 0.00 410.96 410.96
** POSTING PERIOD RECAP **
FUND PERIOD AMOUNT
-----------------------------------------
710 4/2024 410.96CR
===========================================
ALL 410.96CR
TOTAL ERRORS: 0 TOTAL WARNINGS: 0
1 City of Portola
Minutes
Regular Meeting
April 10, 2024 06:00 PM
35 Third Ave, Portola, CA 96122
https://www.cityofportola.com/
1. Call to Order
The meeting was called to order at 6:00 pm by Mayor Pat Morton.
A. Pledge of Allegiance
Led by Mayor Pat Morton
B. Roll Call
Present: Mayor Pat Morton, Mayor Pro-Tem Jim Murphy, Councilmember Bill Powers, Councilmember Stan Peiler, Councilmember Leah Turner
Staff Present: Interim City Manager, Susan Scarlett; Deputy City Clerk, Jason Shaw; City Attorney, Steve Gross (remotely)
2. Public Comments
Chuck Dayton, Owner of Jefferson Supply Company, left a public comment about Intermountain Disposal's recycling fees being too high. The City Council informed the public they will be discussing Intermountain Disposal complaints at the next Infrastructure Committee meeting scheduled for May 1st at 3:30 PM at City Hall.
3. CITY COMMUNICATIONS
A. City Council Communications / Committee Reports
Councilmember Leah Turner: Nothing to report.
Councilmember Stan Peiler: Nothing to report.
Councilmember Bill Powers: Nothing to report.
Mayor Pro Tem Jim Murphy: Attended recent SCORE board meeting. There is still a loss control grant, approximately $12,000, available to the city.
Attended the LAFCo meeting. City's contribution to LAFCo this year decreased down to $50,000. Next LAFCo meeting is scheduled for June 10th. Attended the City of Portola Finance and Administration Committee meeting that happened earlier today.
Mayor Pat Morton: Attended the Beckwourth Peak Fire Protection meeting. They hired an attorney and are working on getting a Fire Chief soon. Attended the LAFCo meeting and attended the City of Portola Finance and Administration Committee meeting. 2 B. Staff Communications / Fire Report / Sheriff's Report / Air Quality Report Fire Report: There was no fire report.
Sherriff's Report: There was no Sherriff's report.
Air Quality Report by Targeted Airshed Specialist Mikki Brown: Still have vouchers for woodsheds and chimney sweeps. Curtailment days end this month. The air quality has been excellent lately. There will be an Air Quality event scheduled for May 18th.
C. City Manager's Report
Minutes from March 27th will be on the next agenda. Just hired a part time City Planner, Susan Summerford. She will mostly work remotely but will be at City Hall as needed. In regards to the bridge, right now Caltrans and MGE Engineering are negotiating the status of the bridge. Water plant takeover resolution should be before the City Council soon. Right now the City and County attorneys are going over it. Held a Finance and Administration Committee meeting today.
Will be flying the pool jobs soon. Looking for a Pool Manager who is over 18 and Lifeguards who are over 14. We have new compliance laws in effect with AB 506 that requires anyone over 18 to have a background check. There is someone local who can do it or the Sherriff's department can. Might also require an additional background check beyond live scanning.
Deputy City Clerk Jason Shaw is working on implementing SB 556, which is a new Workplace Violence law. Will require a policy and training update.
The search for a regular City Manager continues. The position will be posted on April 18th and applications are due by June 13th.
On the next agenda, we will need a Councilmember to join the Airport Land Use Committee.
Director of Public Works, Todd Roberts has limited availability. Liberty Power will be giving out 300 trees for Arbor Day, April 27, from 9 AM to 3 PM in the City Park.
4. Consent Agenda
A. Claims- Adopt Resolution No. 2571 authorizing payment of claims for the period of March 28th, 2024 though April 10th, 2024.
Accounts Payable: $73,262.66
Payroll: $31,676.88
Total: $104,939.54
AP Check Run #45754 - 45793
Payroll Check Run #17338
3 Payroll Direct Deposits
There were no public comments. There were no comments by Council.
Councilmember Stan Peiler motioned to approve. A second was made by Councilmember Leah Turner.
3 The roll call vote:
Aye Mayor Pat Morton Aye Mayor Pro-Tem Jim Murphy Aye Councilmember Bill Powers Aye Councilmember Stan Peiler Aye Councilmember Leah Turner
5. Public Comment – 2024/2025 Budget Preparation
Interim City Manager Susan Scarlett noted that this was the second opportunity for the public to comment on the budget. Next opportunity for the public to comment on the budget will be the budget workshop scheduled for May 8th, at 3:00 PM.
Lindsey Shaw left a public comment about future possible events.
6. Interim City Manager Contract Proposal - Susan Scarlett Negotiating team, Mayor Pat Morton and Mayor Pro Tem Murphy, met with Interim City Manager Susan Scarlett and City Attorney Steve Gross and came up with this draft interim city manager agreement.
City Attorney Steve Gross explained the particulars of the agreement. The initial agreement will be for 6 months and will continue until a Regular/Permanent City Manager is found. There are no additional benefits or severance.
This is a separate contract from Susan Scarlett's Finance Officer agreement with the city.
Lindsey Shaw left a public comment in favor of the agreement.
Mayor Pro-Tem Jim Murphy motioned to approve. A second was made by Councilmember Leah Turner.
The roll call vote:
Aye Mayor Pat Morton Aye Mayor Pro-Tem Jim Murphy Aye Councilmember Bill Powers Aye Councilmember Stan Peiler Aye Councilmember Leah Turner
7. Adjournment
Meeting adjourned by Mayor Pat Morton at 6:36 PM.
1 City of Portola
Minutes
Regular Meeting
March 27, 2024 06:00 PM
35 Third Ave, Portola, CA 96122
https://www.cityofportola.com/
1. Call to Order
The meeting was called to order at 6:00 pm by Mayor Pat Morton.
A. Pledge of Allegiance
Led by Mayor Pat Morton
B. Roll Call
Present: Mayor Pat Morton, Mayor Pro-Tem Jim Murphy, Councilmember Bill Powers, Councilmember Stan Peiler, Councilmember Leah Turner
Staff Present: Finance Officer, Susan Scarlett; DeputyCity Clerk, Jason Shaw; City Attorney, Steve Gross (remotely)
2. Public Comments
There were no public comments.
3. CITY COMMUNICATIONS
A. City Council Communications / Committee Reports
Councilmember Leah Turner: Had a question about how often the Sherriff's vehicle on Mohawk is moved. It was present during snow removal and needs to be moved now and again.
Councilmember Stan Peiler: No report but wanted to comment that the police car on Mohawk is there to deter people from speeding in that area and has helped with that issue.
Councilmember Bill Powers: Juvenile Justice Council approved their annual budget.
Attended the recent Air Quality meeting. EPA was there to go over the new air quality guidelines effecting the City of Portola and Plumas County.
Mayor Pro Tem Jim Murphy: Nothing to report but wanted to comment that Public Works should look into getting regular signs made for the bridge warnings instead of renting the electronic sign.
Mayor Pat Morton: Received a call from Chuck Dayton about IMD fees. Is scheduling an Infrastructure Committee meeting with IMD, Tom Valentino, and Jim Murphy. 2 B. Staff Communications / Fire Report / Sheriff's Report / Air Quality Report Fire Report: There were 19 calls in the City of Portola in February.
Sheriff's Report: Nothing to report.
Air Quality Report by Targeted Airshed Grant Specialist Mikki Brown:$1,280,000 of grant funding has been spent to date. 175 homes in the city limits have a new wood stove. Air quality held a meeting with the EPA to go over the new air quality guidelines effecting the City of Portola and Plumas County. Chimney sweep vouchers are available again.
No City Manager Report.
4. Consent Agenda
A. Claims- Adopt Resolution No. 2570 authorizing payment of claims for the period of March 14th, 2024 though March 27th, 2024.
Accounts Payable: $184,771.22
Payroll: $47,625.56
Total: $232,396.78
AP Check Run #45721 - 45753
Voided Checks: #44488, 45517,45325
Payroll Check Run #17336 - 17337
B. Approval of the Minutes from 3-20-24
Councilmember Leah Turner had a question about Manhard Consulting fees. Finance Officer Susan Scarlett explained they were for services rendered.
Councilmember Stan Peiler motioned to approve. A second was made by Councilmember Bill Powers.
The roll call vote:
Aye Mayor Pat Morton Aye Mayor Pro-Tem Jim Murphy Aye Councilmember Bill Powers Aye Councilmember Stan Peiler Aye Councilmember Leah Turner
5. Public Comment – 2024/2025 Budget Preparation
Finance Officer Susan Scarlett explained this was the first of two opportunities for the public to comment on the upcoming budget. Public comments on the proposed budget will also be on April 10th. There is a budget workshop scheduled for May 8th. The public hearing for the budget is scheduled for June.
There were no public comments on the budget.
6. Search for Regular Full-Time City Manager
3 The Ad Hoc Committee met with Leslie and Susan. They worked on an ad and brochure.
Application process is going to take a while. First review of applicants will be on May 22nd.
Proposed pay range for the Regular City manager position is $95,000 - $125,000 and that is based on comparable smaller cities.
Mayor Pro Tem Jim Murphy raised a concern with the page range being too low. Council agreed to increase the range of pay to $105,000 - $135,000 from the previous proposed figure.
It was decided to accept applicants though June 13th.
A member of the public had a question about how the position would be advertised. It was explained that there are government agencies the City can post through, as well as online.
Another member of the public asked if the person doing this position would be required to be local? The response was yes, they would be required to live within 15 minutes of the City Limits.
Motion to approve the proposed Regular City Manager pay range of $105,000 - $135,000 with the first round of applicants being due by June 13th.
Councilmember Leah Turner motioned to approve. A second was made by Councilmember Stan Peiler.
The roll call vote:
Aye Mayor Pat Morton Aye Mayor Pro-Tem Jim Murphy Aye Councilmember Bill Powers Aye Councilmember Stan Peiler Aye Councilmember Leah Turner
7. Review Ad Hoc Committee Tasks
Finance Officer Susan Scarlett said there needed to be a discussion on the scope of the Regular City Manager Search Committee. Originally, the ad hoc committee was setup with a very narrow scope.
The interview process for the Regular City Manager still needs to be decided.
City Attorney Steve Gross commented that the committee can be as broad in scope as the City Council desires.
The committee will meet again in mid May to discuss the interview process.
8. Interim City Manager
The City Council decided to go into closed session for agenda item 9 and 10 before item 8 went up for discussion.
Finance Officer Susan Scarlett said she was willing to step in to be Interim City Manager until a Regular City Manager could be found. This would be a separate agreement with the City of Portola and will be up for review at the first Council meeting in April. It retroactively goes into effect April 1st.
Motion to appoint Susan Scarlett as the City of Portola Interim City Manager.
Note that Councilmember Stan Peiler had to leave the meeting earlier and was absent for this vote.
Councilmember Leah Turner motioned to approve. A second was made by Mayor Pro-Tem Jim Murphy.
4 The roll call vote:
Aye Mayor Pat Morton Aye Mayor Pro-Tem Jim Murphy Aye Councilmember Bill Powers Aye Councilmember Leah Turner Absent Councilmember Stan Peiler
9. Closed Session
A. Closed Session pursuant to Government Code Section 54957 – Public Employee Appointment - Interim City Manager
No action was taken in closed session.
10. Closed Session
A. Conference with Labor Negotiators - Negotiating parties for the Ciy, Mayor Morton and Mayor Pro-Tem Murphy
No action was taken in closed session.
11. Adjournment
Meeting adjourned by Mayor Pat Morton at 7:37PM
1 City of Portola
Minutes
Finance and Administration Committee
April 10, 2024 03:30 PM
35 Third Ave, Portola, CA 96122
https://www.cityofportola.com/
1. Call to Order
The meeting was called to order at 3:30 pm by Mayor Pat Morton.
A. Roll Call
Present: Mayor Pat Morton, Mayor Pro Tem Jim Murphy
Staff Present: Interim City Manager, Susan Scarlett; Deputy City Clerk, Jason Shaw
2. Public Comments
There were no public comments
3. Budget discussion
During salary review in 2022 all full time staff at that time were changed to a July 1st date for STEP increases. STEPS were set up for every two years with a satisfactory review. The STEP increase of 5% will be discussed and recommended in the 24-25 budget.COLA adjustments will be calculated and taken to the Council for review in the budget process. Interim City Manager Susan Scarlett brought up SB-329, which allows for the pay of Council members to be increased for the first time in very long time. The Committee recommended taking this this issue to the full Council at the budget workshop.
4. Pool Operations
Interim City Manager Susan Scarlett reviewed the background check requirements for those over 18 working with children. SB 506 has been reviewed with the City Attorney. The Pool Manager and lifeguards over 18 are subject to this requirement. Live Scans are required and Mayor ProTem Jim Murphy stated he recommended doing paper background checks in addition to just live scanning. It was noted there was a person in town who could do live scanning or it can be done though the sheriff's office. Interim City Manager Susan Scarlett asked if the Pool Manager position and the Lifeguard positions should be flown. The Committee gave direction for the positions to be flown.
5. Surplus Fire truck
There is a 48 Ford Firetruck that is not being transferred to the Beckwourth Peak Fire District.
Interim City Manager Susan Scarlett recommended to the committee that this vehicle should be 2 made surplus. She gave copies of the surplus policy to the committee. The committee agreed that it should be surplused as specified in the City's surplus policy. The item will come back to the full council.
Mayor Pro Tem Murphy had a question about the Council reviewing and accepting the construction of the viewing garage at the Williams house for the Historical Firetruck. Interim City Manager Susan Scarlett said they could do that once all the work was completed. It was suggested to have a ceremony when transferring the 1939 LaFrance Fire truck to its new home.
6. Adjournment
Committee Meeting Adjourned at 3:55 PM by Mayor Pat Morton.
From: Stan Peiler <[email protected]>
Date: Fri, Apr 12, 2024 at 4:50 AM
Subject: Resigning my position
To: Pat Morton <[email protected]>
Good morning, Pat
I have decided to resign from my position of councilman. I wanted you to know that I will finish out till the end of April. It`s been a pleasure serving with you and a great learning experience and I thank you personally for my time with you.....
Stan Peiler
Director of Plant Operations, EVS & Security.
530-832-6591 phone
530-514-2048 cell
NOENCR
1 MEETING DATE: April 24, 2024
FROM: Susan Scarlett
RE: Certificate of Appreciation
EXECUTIVE SUMMARY:
Mayor Morton will present a Certificate of Appreciation to Councilmember Stan Peiler for his time on the City Council.
1 MEETING DATE: April 24, 2024
FROM: Susan Scarlett
RE: Certificate of Appreciation
EXECUTIVE SUMMARY:
Mayor Morton will present a Certificate of Appreciation to Jon Kennedy for his time as Interim City Manager
1 MEETING DATE: April 24, 2024
FROM: Susan Scarlett
RE: Council member vacancy discussion
EXECUTIVE SUMMARY:
Information was obtained from City Attorney Steve Gross regarding the requirements to appoint. The Council needs to decide whether they want to call a special election or appoint.
The Council has 60 days from the date of the vacancy to fill the vacancy by calling a special election or by appointment. A vacancy cannot be filled by appointment if the appointment would result in 3 of the Council members having been appointed instead of being elected. If there is less than half the term of the vacant seat and more than 130 days until the next general election, then the person who is appointed to fill the vacancy only serves until the next general election and the seat is filled at the election. If there is less than 130 days before the next general election, then the person serves until the end of the unexpired term.
RECOMMENDATION:
Direct staff to solicit a potential Council member by requesting letters of interest or direct staff to start the process of a special election.
FISCAL IMPACT:
Cost of a special election unknown but an estimate would be between $5,000 and $10,000. 1 MEETING DATE: April 24, 2024
FROM: Susan Scarlett
RE: Mayor's appointment to the Airport Land Use Commission BACKGROUND:
The Plumas County Airport Land Use Commission (ALUC) is comprised of seven citizens appointed as follows: a. The Board of Supervisors shall make 2 appointments; b. The Mayor of Portola shall make 2 city appointments; c. The Airport Managers shall make 2 appointments (people with expertise in aviation); d. The other ALUC members shall make 1 appointment (a person from the general public).
The responsibility of the ALUC is to assist local agencies in ensuring compatible land uses in the vicinity of existing airports. The ALUC is required to prepare and adopt an airport land use plan for each of the airports within its jurisdiction. Plumas County Planning & Building Services provides professional and support services to the commission.
EXECUTIVE SUMMARY:
Councilmember Powers now serves on the Commission and a second appointment is needed.
Terms are 4 years. Meetings are quarterly.
RECOMMENDATION:
Solicit interest in the Airport Land Use Commission appointment. 1 MEETING DATE: April 24, 2024
FROM: Susan Scarlett
RE: Water treatment plant ownership transfer
BACKGROUND:
The Lake Davis Water treatment plant was completed in 2012. Both the County and the City funded the treatment plant but the County retained ownership. A number of items needed to be completed before the transfer to the City could occur. Paving was completed in 2018. An operations manual from the Army Corp of Engineers was never obtained but staff feels that it has been able to operate the plant without one. The City has maintained and paid for all operations of the treatment plant since completion.
RECOMMENDATION:
Adopt resolution number 2573 authorizing the transfer of the Lake Davis Water treatment plant to the City of Portola
FISCAL IMPACT:
None, as the City currently pays for all operations and maintenance ATTACHMENTS:
A. RESOLUTION 2573 LAKE DAVIS WATER TREATMENT PLANT
1 MEETING DATE: April 24, 2024
FROM: Susan Scarlett
RE: Surplus 1948 Ford Firetruck
EXECUTIVE SUMMARY:
As part of the newly formed Beckwourth Peak Fire District there is an approved list of assets transferred to the new District from the City of Portola. This includes all fire trucks except for the 1939 LaFrance and the 1948 Ford fire truck. The 1939 LaFrance will have a new home soon in a viewing garage at the Williams House. At this time staff is asking that the Council approve the surplussing of the 1948 Ford fire truck. The surplus section of the Fixed Asset Policy of the City is attached. If approved by the Council a resolution to surplus the fire truck will be brought forward at the May 8th Council meeting.
RECOMMENDATION:
Discuss the 1948 Ford fire truck and approve surplussing FISCAL IMPACT:
Possible income
ATTACHMENTS:
A. DISPOSAL OF SURPLUS PROPERTY
DISPOSAL OF SURPLUS PROPERTY (Not to include real property) Value of Property: It shall be the responsibility of each department to appraise property designated as surplus. If it is determined that the property sold as a unit has a market value of more than $5,000, the property must be declared surplus by the City Council and disposed of by a public bid process with the approval of the City Council. The bid process will be coordinated in conjunction with each respective department and the City Manager. The City Clerk is authorized to advertise such surplus property for sale to the general public. If it is determined that the property sold as a unit has a value less than $5,000, the property may be disposed of in a manner approved by the City Manager and coordinated with the Finance Department. If the public bid process does not result in the sale of the property then property may be disposed of by any other means.
Disposal Process: Prior to the disposal of any surplus property, each department is required to complete a Surplus Property Report Form (see Attachment I) and return it to Finance/City Manager for approval. Upon completion of the disposal process the Finance Department will be informed of the final disposition in order to remove the asset from the Master List for Fixed Assets.
Methods of Disposition:
➢ Trade-in – Property declared as surplus may be offered as trade-in for credit toward the acquisition of new property.
➢ Donation – The City may donate usable items with a minimal fair market value (such as outdated computers and furniture) to a charitable organization within the City. ➢ Sale – The City may offer surplus property for sale. All surplus property is for sale “as is”.
With no warranty, guarantee or representation of any kind, expressed or implied, as to the condition, utility, usability of the property offered for sale. Appropriate methods of sale are as follows:
Public Auction – Surplus property may be sold at public auction including online auction and/or bidding sites.
Public Bids – Public bids may be solicited for the sale of surplus property as described in
the “Value of property” section of this policy.
Selling for Scrap – Surplus property may be sold for scrap if it is deemed that the value of
the raw material exceeds the value of the property as a whole.
Negotiated Sale – Surplus property may be sold outright if it is determined that only one
buyer is available or interested in acquiring the property. ➢ When the cost of locating a buyer exceeds the estimated sale price of surplus property, the property may be recycled, destroyed or disposed of as junk. ➢ City employees are prohibited from purchasing surplus personal property if it is a violation of Government Code Section 1090.
Proceeds: All proceeds from the sale of surplus property will be allocated to the City’s General Fund unless the property was originally purchased with monies from a specific City fund, in which case, the proceeds will be returned to that specific fund. 1 MEETING DATE: April 24, 2024
FROM: Susan Scarlett
RE: Landowner agreement for the Eastern Plumas County Wildfire Protection
BACKGROUND:
The City of Portola has five parcels enrolled in one of the Fire Safe Council's hazardous fuels reduction projects known as the Eastern Plumas Wildfire Protection Project. This is a grant program, designed to help reduce losses from wildfire and better prepare homeowners and their property.
CAL FIRE awarded the Plumas County Fire Safe Council nearly $6 Million to help fund this project.
It encompasses the communities of Lake Davis, Portola, Gold Mountain, Grizzly Ranch & parts of Clio.
Treatment types vary from: Commercial Timber Harvest, Mastication, and Hand Thin + Chip.
The project is roughly 3,000 acres
There are an additional 2,000 acres which are in a "phase 2" of the project.
EXECUTIVE SUMMARY:
Attached you will find an overview map of the entire project and maps specific to the City of Portola as well as the Landowner agreement.
RECOMMENDATION:
Review the Landowner agreement, discuss concerns of the City Attorney. If concerns are resolved direct the Interim City Manager to execute the agreement.
FISCAL IMPACT:
No cost share to the City
2 ATTACHMENTS:
A. FIRE WISE PROJECT LOCATIONS
B. FIRE SAFE COUNCIL PROTECTION PROJECT
C. EPWP OVERVIEW 20240319 (1)