Agenda packet, regular meeting — Portola City Council, May 8, 2024

1 City of Portola
AGENDA
Regular Meeting
May 08, 2024 06:00 PM
35 Third Ave, Portola, CA 96122
https://www.cityofportola.com/
t:https://zoom.us/j/3583067836
Mayor Pat Morton • Mayor Pro-Tem Jim Murphy • Councilmember Bill Powers • Councilmember Leah Turner

REASONABLE ACCOMMODATIONS
The City Council welcomes you to its meetings which are regularly held the second and fourth Wednesday of each month at 6:00 p.m. at the City Hall Council Chambers. Your interest and participation is encouraged and welcome.

As a courtesy, the City Council meeting is also accessible to the public via live streaming at:
https://zoom.us/j/3583067836 or by phone at: Phone Number 1.669.900.6833; Meeting ID: 358 306 7836. Online and telephonic access does not guarantee the public the ability to observe the meeting in the event there is a disruption or connectivity issues that affect broadcasting.

Members of the public who want to be assured that they have the ability to observe the meeting and make comment during the meeting, should attend the meeting in-person.

Any person desiring to address the City Council or any committee, commission or agency under the jurisdiction of the City Council, on any item not on the agenda may do so during public comment period. Public comment during the meeting will be accepted in person only.

Public Comment can be made by clicking on the"comment"section directly from the agenda, next to each agenda item.

Public comment will also be accepted via email sent to Deputy City Clerk, at [email protected] which if received at least 24 hours prior to commencement of the meeting will be distributed to the Council and posted to the City’s website prior to the meeting.

Meeting facilities are accessible to persons with disabilities. Reasonable efforts will be made to accommodate the participation of the disabled in the City’s public meetings. If special accommodation for the disabled is needed, please notify the City at 530.832.6801 at least 48 hours prior to the meeting.

1. Call to Order
A. Pledge of Allegiance
B. Roll Call
2 2. Public Comments
Discussion Comment
This section is intended to provide members of the public with an opportunity to comment on any subject that does not appear on this agenda. Please note that California law prohibits the City Council from taking action on any matter which is not on the posted agenda, unless it is determined to be an urgency item by the City Council. Any member of the public wishing to address the City Council during “PUBLIC COMMENT” shall first secure permission of the presiding officer, stand; may give his/her name and address to the Clerk for the record. Each person addressing the City Council shall be limited to three minutes ordinarily, unless the presiding officer indicates a different amount will be allotted.

3. CITY COMMUNICATIONS
Discussion Comment
A. City Council Communications / Committee Reports
B. Staff Communications / Fire Report / Sheriff's Report / Air Quality Report C. City Manager's Report

4. Consent Agenda
Discussion Possible Action Comment View Item
These items are expected to be routine and non-controversial. The City Council will act upon them at one time without discussion. Any Councilmembers, staff member or interested party may request that an item be removed from the consent agenda for discussion. Additional budget appropriations will require a four/fifths roll call vote.

A. Claims- Adopt Resolution No. 2574 authorizing payment of claims for the period of April 25th, 2024 though May 8th, 2024.

Accounts Payable: $123,898.55
Payroll: $26,177.73
Total: $150,076.28
AP Check Run #45841 – 45876
Payroll Check Run #17341 – 17343
Payroll Remittance Check #17344
B. Approval of the City Council Minutes from 4-24-24

5. . Renew State of Emergency Proclamation
Discussion Possible Action Comment View Item
Review and continue the Local Emergency Proclaimed by the Proclamation of the City of Portola on March 8, 2023.
3 6. City Council Vacancy
Discussion Possible Action Comment View Item
Discuss the City Council vacancy and review the vacancy notice.

7. Mayor's Appointments to the Integrated Waste Management Task Force and Emergency Services Policy Committee
Discussion Possible Action Comment View Item
Appointments to the Integrated Waste Management Task Force (aka the Solid Waste Task Force) and the Emergency Services Policy committee vacancies will be discussed with options to fill.

8. Resolution No. 2575 to Surplus the 1948 Ford firetruck Discussion Possible Action Comment View Item
Review the resolution to surplus the 1948 Ford firetruck

9. Community Engagement Officer Job Description
Discussion Possible Action Comment View Item
Discussion with possible approval of the Community Engagement Officer job description, hours, and pay scale.

10. Adjournment
Resolution No. 2574 May 8, 2024
RESOLUTION NO. 2574

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PORTOLA

AUTHORIZING PAYMENT OF CLAIMS FOR THE PERIOD
APRIL 25, 2024, THROUGH MAY 8, 2024.

ACCOUNTS PAYABLE
CHECK RUN: 45841 – 45876

PAYROLL
CHECK RUN: 17341 – 17343
REMITTANCE CHECK: 17344

WHEREAS, the City Council of the City of Portola has been fully advised that all such claims and demands are legal obligations of the City; and,
WHEREAS, the City Council has fully considered the claims and money demands and payment thereof as set forth below and in "Exhibit A" attached hereto and incorporated herein.

ACCOUNTS PAYABLE: $123,898.55
PAYROLL: $ 26,177.73
TOTAL: $150,076.28
NOW THEREFORE BE IT RESOLVED THAT all claims and demands represented are just and proper and legal demands or claims against the City of Portola, and the payment of any such demands is approved and authorized.

PASSED, APPROVED AND ADOPTED this 8th day of May, 2024 by the following vote:

AYES:________________________
NOES:________________________
ABSTAIN: ____________________
ABSENT: _____________________
Pat Morton, Mayor
ATTEST:

Jason Shaw, Deputy City Clerk
I, Jason Shaw, Deputy City Clerk of the City of Portola, do hereby certify that the above and foregoing Resolution was duly passed and adopted by the City Council at the City of Portola Regular meeting thereof held on May 8, 2024.

Jason Shaw, Deputy City Clerk
5/02/2024 9:15 AM DIRECT PAYABLES CHECK REGISTER PAGE: 1 PACKET: 00379 AP RUN 5.8.2024
VENDOR SET: 01 CITY OF PORTOLA **** CHECK LISTING ****
BANK: PC POOLED CASH - PLUMAS

I-202405022290 WATER/SEWER PROF SERVICES R 5/08/2024 1,728.89 045843 1,728.89 0022 AT&T
I-202405022273 LDWTP LONG DISTANCE R 5/08/2024 38.75 045844 38.75 0023 AT&T CALNET 3
I-202405022271 SCADA LDWTP R 5/08/2024 89.34 045845 89.34 0027 BASTIAN ENGINEERING
I-202405022260 ENGINEERING PROF SERVICES R 5/08/2024 3,505.43 045846 3,505.43 0035 BRADY INDUSTRIES
I-202405022283 MATERIALS & SUPPLIES R 5/08/2024 155.09 045847 155.09 0078 ENCOMPASS
I-202405022276 XEROX COPIES R 5/08/2024 135.76 045848 135.76 0083 FEATHER PUBLISHING COMPANY,IN
I-202405022278 VISITORS GUIDES R 5/08/2024 1,045.00 045849 1,045.00 0103 IEDA
I-202405022264 LABOR RELATIONS CONSULTING R 5/08/2024 253.89 045850 253.89 0111 JEFFERSON SUPPLY COMPANY
I-202405022287 WATER/SEWER LINE REPAIR R 5/08/2024 190.37 045851 190.37 0118 KANSAS LIFE INSURANCE CO
I-202405022274 EMPLOYEE LIFE INSURANCE R 5/08/2024 78.86 045852 78.86 0133 LIBERTY UTILITIES
I-202405022282 CITY ELECTRIC BILLS R 5/08/2024 48,131.37 045853 48,131.37 0141 MCI MEGA PREFERRED
I-202405022277 800 LONG DISTANCE # R 5/08/2024 44.47 045854 44.47 0146 MUELLER CO. - HERSEY METERS
I-202405022291 WATER METERS R 5/08/2024 32,976.36 045855 32,976.36 5/02/2024 9:15 AM DIRECT PAYABLES CHECK REGISTER PAGE: 2 PACKET: 00379 AP RUN 5.8.2024
VENDOR SET: 01 CITY OF PORTOLA **** CHECK LISTING ****
BANK: PC POOLED CASH - PLUMAS

CHECK CHECK CHECK CHECK
VENDOR I.D. NAME TYPE DATE DISCOUNT AMOUNT NO# AMOUNT
------------------------------------------------------------------------------------------------------------------------------------ 0148 NAPA SIERRA
I-202405022262 MATERIALS & SUPPLIES R 5/08/2024 735.17 045856 735.17 0159 OFFICE DEPOT
I-202405022270 OFFICE SUPPLIES R 5/08/2024 396.07 045857 396.07 0162 OPERATING ENGINEERS
I-202405022293 EMPLOYEE HEALTH INSURANCE R 5/08/2024 13,663.00 045858 13,663.00 0175 PLUMAS ACE HARDWARE INC
I-202405022289 MATERIALS & SUPPLIES R 5/08/2024 1,367.35 045859 1,367.35 0184 PLUMAS SIERRA RURAL ELECTRIC
I-202405022268 LDWTP ELECTRIC R 5/08/2024 1,096.96 045860 1,096.96 0185 PLUMAS SIERRA TELECOMMUNICAT
I-202405022267 CITY INTERNET R 5/08/2024 387.00 045861 387.00 0218 SILVER STATE ANALYTICAL
I-202405022288 WATER/WASTEWATER TESTING R 5/08/2024 2,764.00 045862 2,764.00 0227 STATE OF CALIFORNIA
I-202405022275 SIGNALS & LIGHTING R 5/08/2024 243.51 045863 243.51 0231 SUCCEED.NET
I-202405022269 WEB HOSTING R 5/08/2024 67.85 045864 67.85 0233 SUNRISE ENVIRONMENTAL SCIENTIFI
I-202405022285 SEWER MAINT R 5/08/2024 2,632.29 045865 2,632.29 0239 THATCHER , INC
I-202405022284 CHEMICALS R 5/08/2024 2,103.55 045866 2,103.55 0244 TRIPLE CROWN PRODUCTS
I-202405022292 MATERIALS & SUPPLIES R 5/08/2024 104.23 045867 104.23 0253 US BANCORP
I-202405022294 CITY CREDIT CARD CHARGES R 5/08/2024 5,744.29 045868 5,744.29 *VOID* 045869 VOID CHECK V 5/08/2024 045869 **VOID**
0260 VERIZON WIRELESS
I-202405022263 CITY CELL PHONES R 5/08/2024 764.48 045870 764.48 5/02/2024 9:15 AM DIRECT PAYABLES CHECK REGISTER PAGE: 3 PACKET: 00379 AP RUN 5.8.2024
VENDOR SET: 01 CITY OF PORTOLA **** CHECK LISTING ****
BANK: PC POOLED CASH - PLUMAS

CHECK CHECK CHECK CHECK
VENDOR I.D. NAME TYPE DATE DISCOUNT AMOUNT NO# AMOUNT
------------------------------------------------------------------------------------------------------------------------------------ 0260 VERIZON WIRELESS
I-202405022279 LDWTP DATA PLAN R 5/08/2024 108.05 045871 108.05 0260 VERIZON WIRELESS
I-202405022280 CITY LANDLINES R 5/08/2024 523.30 045872 523.30 0264 WESTERN NEVADA SUPPLY
I-202405022286 WATER/SEWER LINE REPAIR R 5/08/2024 1,917.06 045873 1,917.06 0269 XEROX FINANCIAL SERVICES
I-202405022261 COPIER LEASE R 5/08/2024 268.13 045874 268.13 0275 EIP HOLDINGS II LLC
I-202405022272 BECKWOURTH RENT R 5/08/2024 197.00 045875 197.00 1 PHIL OELS
I-202405022266 REIMBURSEMENT R 5/08/2024 106.17 045876 106.17 * * B A N K T O T A L S * * NO# DISCOUNTS CHECK AMT TOTAL APPLIED REGULAR CHECKS: 35 0.00 123,898.55 123,898.55
HANDWRITTEN CHECKS: 0 0.00 0.00 0.00
PRE-WRITE CHECKS: 0 0.00 0.00 0.00
DRAFTS: 0 0.00 0.00 0.00
VOID CHECKS: 1 0.00 0.00 0.00
NON CHECKS: 0 0.00 0.00 0.00
CORRECTIONS: 0 0.00 0.00 0.00
BANK TOTALS: 36 0.00 123,898.55 123,898.55
5/02/2024 9:15 AM DIRECT PAYABLES CHECK REGISTER PAGE: 4 PACKET: 00379 AP RUN 5.8.2024
VENDOR SET: 01 CITY OF PORTOLA **** CHECK LISTING ****
BANK: ALL
** REGISTER GRAND TOTALS *
* * T O T A L S * * NO# DISCOUNTS CHECK AMT TOTAL APPLIED REGULAR CHECKS: 35 0.00 123,898.55 123,898.55
HANDWRITTEN CHECKS: 0 0.00 0.00 0.00
PRE-WRITE CHECKS: 0 0.00 0.00 0.00
DRAFTS: 0 0.00 0.00 0.00
VOID CHECKS: 1 0.00 0.00 0.00
NON CHECKS: 0 0.00 0.00 0.00
CORRECTIONS: 0 0.00 0.00 0.00
REGISTER TOTALS: 36 0.00 123,898.55 123,898.55
** POSTING PERIOD RECAP **

FUND PERIOD AMOUNT
-----------------------------------------
100 5/2024 12,712.47CR
207 5/2024 29,953.43CR
208 5/2024 2,414.49CR
211 5/2024 620.00CR
215 5/2024 1,091.28CR
710 5/2024 42,860.13CR
720 5/2024 33,704.51CR
730 5/2024 542.24CR
===========================================
ALL 123,898.55CR
TOTAL ERRORS: 0 TOTAL WARNINGS: 0
1 City of Portola
Minutes
Regular Meeting
April 24, 2024 06:00 PM
35 Third Ave, Portola, CA 96122
https://www.cityofportola.com/

1. Call to Order
The meeting was called to order at 6:00 pm by Mayor Pat Morton.

A. Pledge of Allegiance
Led by Mayor Pat Morton
B. Roll Call

Present: Mayor Pat Morton, Mayor Pro-Tem Jim Murphy, Councilmember Bill Powers, Councilmember Stan Peiler, Councilmember Leah Turner
Staff Present: Interim City Manager - Susan Scarlett; Deputy City Clerk- Jason Shaw, City Attorney - Steve Gross (remotely)

2. Public Comments
There were no public comments.

3. CITY COMMUNICATIONS
A. City Council Communications / Committee Reports
Councilmember Leah Turner: Worked with Director of Public Works Todd Roberts on finding a suitable location for the dog park. New location is at Baldwin Park.

Councilmember Stan Peiler: Nothing to Report.

Councilmember Bill Powers: Have 4 bands for Music in the Park so far and looking for 3 more. Attended County Transportation Commission meeting. Cromberg project will begin soon; they will try to limit delays to 30 minutes.

Mayor Pro Tem Jim Murphy: Nothing to Report
Mayor Pat Morton: Attended County Transportation Commission meeting. Also, attended the Finance and Administration meeting.

B. Staff Communications / Fire Report / Sheriff's Report / Air Quality Report Fire Report by Mayor Pat Morton: Beckwourth Fire reported 22 calls in March. 2 Air Quality Report by Deputy City Clerk Jason Shaw on behalf of Targeted Airshed Specialist Mikki Brown: There are 20 vouchers left for curbside green waste. There are also vouchers for firewood and chimney sweeps. Air Quality will be hosting its Home Heating Event May 18th at the Veteran's Hall from 12 - 4 PM.

Sherriff's Report: There was no Sherriff's report.

C. City Manager's Report
-Met with Karen Downs and Susan Summerford on Planning. Updated the list of things that need to be done and should have the General Plan up for City Council adoption on June 12th or 26th.
-No new update on the bridge, CalTrans and MGE Engineering are still discussing. -The Pool is hiring Lifeguards. An ad for Public Works temporary positions has been posted.

The City continues the search for a City Manager.
-Hope to have the Pool open by June 14th.
-Budget workshop will be held May 8th at 3:30 PM at City Hall. -A Baldwin Park is the new location for the dog park.
-The City experienced vandalism last night at the Basketball Courts. A fire was started on the court which damaged the surface of the courts.
-The job description is complete for the Community Engagement Officer. Will be bringing it to the Council at the next meeting for approval.
-Will be attending the Plumas County Disaster Council meeting on Thursday.

4. Consent Agenda
A. Claims- Adopt Resolution No. 2572 authorizing payment of claims for the period of April 11, 2024 though April 24th, 2024.

Accounts Payable: $107,038.91
Payroll: $20,785.16
Total: $127,824.07
AP Check Run #45794 – 45836
Deposit Refund Checks: #45837-45840
Payroll Check: #17339
Payroll Remittance Check #17340
B. Approval of the City Council Minutes from 4-10-24, 3-27-24, and the Finance and Administration Committee Minutes from 4-10-24
3 There were no public comments. There was no additional discussion.

Mayor Pro-Tem Jim Murphy motioned to approve. A second was made by Councilmember Stan Peiler.

The roll call vote:

Aye Mayor Pat Morton Aye Mayor Pro-Tem Jim Murphy Aye Councilmember Bill Powers Aye Councilmember Stan Peiler Aye Councilmember Leah Turner

5. Councilmember Resignation / Certificate of Appreciation Councilmember Stan Peiler is resigning from the City Council and this will be his last meeting.

Mayor Pat Morton recognized his many years of service on the City Council and to the City of Portola. She presented him with a Certificate of Appreciation. Councilmember Stan Peiler thanked the Council and the City Staff. Mayor Pat Morton excused Councilmember Stan Peiler from the rest of the City Council meeting.

6. Certificate of Appreciation
Mayor Pat Morton thanked Jon Kennedy for his years of service to the City of Portola and presented a Certificate of Appreciation from the City of Portola.

7. Councilmember Vacancy
Interim City Manager Susan Scarlett explained the City Council has 60 days from the date of vacancy to fill the seat. This can be done with an appointment or a special election but the City would have to pay for the special election. An exact figure is not known but estimated costs would likely be between $5,000 and $10,000. Typically, the City Council has filled past vacancies by appointment. Interested parties would submit a letter of interest and then at a future meeting they would attend and express their interest to the Council. If there is no appointment or special election, the seat will sit vacant until the general election in November. If the position is left vacant, it might be harder to for the City Council to meet quorum.

Councilmember Leah Turner suggested the Council should work to appoint someone and see who is interested.

The City Council adopted a schedule where letters of interest in the Council vacancy are due by May 30th by 5 PM. The City Council could appoint someone at the June 12th meeting.

There were no public comments.

Councilmember Leah Turner motioned to approve. A second was made by Councilmember Bill Powers.

The roll call vote:

Aye Mayor Pat Morton Aye Mayor Pro-Tem Jim Murphy Aye Councilmember Bill Powers Aye Councilmember Leah Turner Absent Councilmember Stan Peiler

8. Mayor's Appointment to the Airport Land Use Commission Mayor Pat Morton appointed Mayor Pro Tem Jim Murphy to the vacancy on the Airport Land Use Commission.

There were no public comments.
4 9. Water Treatment Plant Ownership Resolution #2573
Interim City Manager Susan Scarlett went over the history of the ownership of the water treatment plant. We now have a good path forward on getting the ownership transfer finished.

City Attorney Steve Gross has been working diligently with the County on getting good language for this Resolution. The Resolution will give ownership and responsibility of operating the water treatment plant officially to the City of Portola.

If the Council passes it tonight, it still needs to be approved by the County Board of Supervisors to complete the transfer.

There were no public comments.

Mayor Pro-Tem Jim Murphy motioned to approve. A second was made by Councilmember Bill Powers.

The roll call vote:

Aye Mayor Pat Morton Aye Mayor Pro-Tem Jim Murphy Aye Councilmember Bill Powers Aye Councilmember Leah Turner Absent Councilmember Stan Peiler

10. Surplus 1948 Ford firetruck
Interim City Manager Susan Scarlett stated that the Finance and Administration Committee met and discussed declaring the 48 Ford Firetruck surplus. The truck is not included in the asset transfers to the new district. The Finance and Administration committee recommendation was to surplus. The Council was in agreement and there will be a Resolution to formally surplus the vehicle on the next agenda.

Councilmember Bill Powers motioned to approve. A second was made by Councilmember Leah Turner.

The roll call vote:

Aye Mayor Pat Morton Aye Mayor Pro-Tem Jim Murphy Aye Councilmember Bill Powers Aye Councilmember Leah Turner Absent Councilmember Stan Peiler

11. Landowner Agreement for the Eastern Plumas Wildfire Protection Project Interim City Manager Susan Scarlett explained that Cal Fire awarded 6 million to Plumas Fire Safe Council. The complete coverage map was included in the backup documents. Map includes 3,000 acres total and over 200 landowners.

City Attorney Steve Gross had some questions about insurance.

Mayor Pro Tem Jim Murphy asked City Attorney Steve Gross if he should recuse himself due to living close to the properties being discussed. City Attorney Steve Gross recommended that he should do so given his close proximity. Mayor Pro Tem Jim Murphy left the chambers for the discussion and the vote.

There were no public comments.

Councilmember Leah Turner is in favor of the proposal due to past wildfires in the area. The motion to approve was made with the stipulation that City Attorney Gross approve wording in the contract regarding insurance. Direction was given for the Interim City Manager to execute the agreement with that stipulation.
5 Councilmember Leah Turner motioned to approve. A second was made by Councilmember Bill Powers.

The roll call vote:

Aye Mayor Pat Morton Aye Councilmember Bill Powers Aye Councilmember Leah Turner Absent Councilmember Stan Peiler Recused Mayor Pro-Tem Jim Murphy

12. Adjournment
Meeting adjourned by Mayor Pat Morton at 6:45 PM.

City Council Vacancy
The City of Portola is seeking letters of interest from citizens interested in serving on the City Council to fill a vacancy. The selected person will be appointed and serve as Council member until the general municipal election in November 2024.

To be eligible for appointment, a person must be a registered voter, live within the City limits of the City of Portola, and submit a letter of interest as to why they wish to serve on the Portola City Council. The individual selected should be able to participate in Council meetings and Commissions and Committees as appointed. The City Council holds regular meetings the 2nd and 4th Wednesdays of each month at 6:00 P.M.

Interested persons for the City Council position must:
• Submit a letter of interest and any relevant qualifications to the Portola City Clerk by 5:00 P.M. on May 30th, 2024, at 35 Third Ave, Portola CA 96122. • Attend the June 12th City Council meeting at 6:00 P.M. at City Hall to be interviewed.
• Must be at least 18 years of age.
• Must be a resident and registered voter of the City of Portola. • Will be required to file a Statement of Economic Interest (Form 700).

The City Council will consider all letters of interest and may make an appointment by a majority vote of the Council at the Council meeting on June 12th, 2025, at 6:00 P.M.

Please contact the City Clerk at [email protected] or phone 530-832-6801 for further information.
1 MEETING DATE: May 8, 2024
FROM: Susan Scarlett
RE: Mayor's appointments to the Integrated Waste Managment Board and the Emergency Services Policy committee
BACKGROUND:

Two appointments are needed at this time. The Integrated Waste Management Task Force meets in coordination with Plumas County in Quincy typically once a quarter. The bylaws state that the City is to appoint two members (one regular and one alternate). There is no requirement for elected officials or staff as community members are also appointed. The Emergency Services Policy Committee is called during an emergency and should include the Mayor and City Manager.

RECOMMENDATION:

Discuss the Integrated Waste Management Task Force (aka the Solid Waste Task Force) and the Emergency Services Policy committee vacancies and options to fill.

FISCAL IMPACT:

None
1 MEETING DATE: May 8, 2024
FROM: Susan Scarlett
RE: 1948 Ford Firetruck
EXECUTIVE SUMMARY:

At the Council meeting on April 24th the Council reviewed information about the 1948 Ford Firetruck that is not part of the transfer of equipment to the new Beckwourth Peak Fire District. At the recommendation of the Finance and Administration Committee, the Council approved the the recommendation to surplus the 1948 Ford Firetruck and directed staff to bring forward a resolution. The Council will consider Resolution No 2575 to surplus the 1948 Ford Firetruck.

RECOMMENDATION:

Approve Resolution Number 2575
FISCAL IMPACT:

Possible income
Resolution No. 2575 May 8, 2024
RESOLUTION NO. 2575

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PORTOLA

FINDING THAT CERTAIN PROPERTY
OWNED BY THE CITY IS SURPLUS TO THE CITY’S NEEDS

AND DIRECTING THAT THE PROPERTY BE SOLD
WHEREAS, the City owns the following property;
• 1948 Ford Firetruck – Chassis Number 1637706
WHEREAS, the above property has been identified by City staff as not necessary for the City’s use; and
WHEREAS, the City Council believes it is prudent to dispose of the City-owned surplus property; and
WHEREAS, the City plans to be advertised for sale through a properly noticed bidding process.

NOW, THEREFORE, BE IT RESOLVED that the City Council adopts the above recitals as its findings; and
BE IT FURTHER RESOLVED that, for the reasons set forth above, the City Council declares the above-described property, as surplus property; and BE IT FURTHER RESOLVED that the City actively pursue disposal of the abovedescribed property.

PASSED, APPROVED AND ADOPTED this 8th day of May, 2024 by the following vote:

AYES:____________________________
NOES:______________________________
ABSTAIN:___________________________

ABSENT:____________________________
Mayor Pro Tem Gault
Mayor Pro Tem Gault
_________________________
Mayor, Pat Morton
ATTEST:
_______________________
Jason Shaw, Deputy City Clerk
I, Jason Shaw, Deputy City Clerk of the City of Portola, do hereby certify that the above and foregoing Resolution was duly passed and adopted by the City Council of the City of Portola at a meeting thereof held on May 8th, 2024.
________________________________
Jason Shaw, Deputy City Clerk
1 MEETING DATE: May 8, 2024
FROM: Susan Scarlett
RE: Community Engagement Officer job position
BACKGROUND:

The Council directed staff to discontinue an outside contract for Code enforcement. A committee consisting of Councilmember Turner and Mayor Pro Tem Murphy met to do a job description for a Community Engagement Officer position. The job description is attached.

EXECUTIVE SUMMARY:

Actions necessary to move this item forward:
-Approve the job description
-Approve the number of hours and hourly pay recommended by the committee -Decide on a title for the position
-Direct staff to fly the position
RECOMMENDATION:

The Council should review and approve the job description, approve hours and compensation and a title. Direct staff to fly the position.

FISCAL IMPACT:

The position is proposed for a 32 hour work week at $30.00 an hour. The cost for this position is offset partially by COPS funds. The need for an outside firm to perform these functions is eliminated.
2 ATTACHMENTS:

A. COMMUNITY ENGAGEMENT OFFICER 4-26-24
Community Engagement Officer
Specifications are intended to present a descriptive list of the range of duties performed by employees. Specifications are not intended to reflect all duties performed within the job.

SUMMARY DESCRIPTION
Under general supervision, performs a variety of technical duties in support of the City’s local code enforcement program; monitors and enforces a variety of applicable ordinances, codes, and regulations related to zoning, land use, nuisance housing, building codes, health and safety, blight, graffiti, water waste, and other matters of public concern; and serves as a resource and provides information on City regulations to property owners, residents, businesses, the general public, and other City departments.

ESSENTIAL FUNCTIONS
The following duties are typical for this classification. Incumbents may not perform all of the listed duties and/or may be required to perform additional or different duties from those set forth below to address business needs and changing business practices. Listed below are the essential functions of the job which include the following duties and requirements.

1. Perform a variety of field and office work in support of the City’s local code enforcement program; enforce compliance with City regulations and ordinances including those pertaining to zoning, land use, nuisance housing, building codes, health and safety, blight, abandoned vehicle identification and removal and other matters of public concern. May be required to issue citations and/or red tag vehicles.

2. Receive and respond to citizen complaints and reports from other agencies and departments on alleged violations of City zoning and related municipal codes and ordinances; interview complainant and witnesses; conduct investigations and provide recommendations for resolution.

3. Conduct field investigations; inspect properties for violations; attempt to make contact at the residence or business in order to resolve violation; issue and post warning notices, notices of violation, corrective notices, orders to comply, and related documentation for code violations; schedule and perform all follow-up functions to gain compliance including letters, inspections, calls, meetings, discussions, and negotiations to ensure compliance with appropriate codes and ordinances; issue administrative and parking citations and notices of violation as necessary.

4. Prepare evidence in support of legal actions taken by the City; appear in court as necessary; testify at hearings and in court proceedings as required.

5. Maintain accurate documentation and case files on all investigations, inspections, enforcement actions, and other job-related activities including accurate and detailed information regarding code enforcement activity to substantiate violations; draw diagrams and illustrations and take photographs.

6. Prepare a variety of written reports, memos, and correspondence related to enforcement activities.

7. Patrol assigned area in a City vehicle to identify and evaluate problem areas and/or ordinance violations; determine proper method to resolve violations.

8. Attend meetings and serve as a resource to other City departments, the general public, and outside agencies in the enforcement of zoning regulations; provide research and documentation for meetings; interpret and explain municipal codes and ordinances to members of the general public, contractors, business owners, and other interested groups in the field, over the counter, and on the telephone.

9. Operate computer to enter, process, and acquire data relative to complaints, inspection sites, and effective code enforcement; research complaints.

10. Locate vacant residences and businesses; secure buildings with proper materials as necessary; post the property as necessary; check vacant buildings regularly for transient activity and other forms of vandalism.

11. May assist in researching, drafting, and rewriting municipal codes; participate in the development of forms and processes utilized to address various issues.

12. Perform related duties as required.

QUALIFICATIONS
The following generally describes the knowledge and ability required to enter the job and/or be learned within a short period of time in order to successfully perform the assigned duties.

Knowledge of:

Pertinent codes, ordinances, laws, and regulations pertaining to zoning, nuisance abatement, property maintenance, building, health and safety and related areas.

Procedures involved in the enforcement of codes and regulations including methods and techniques of conducting and documenting field investigations.

City services and organizational structure as they relate to code compliance.

Legal actions applicable to code enforcement compliance.

Effective public relations practices.

Principles and procedures of record keeping.

Methods and techniques of business correspondence and technical report preparation.

Modern office procedures, methods, and equipment including computers and supporting word processing and spreadsheet applications.

Occupational hazards and standard safety practices.

Geographic features and locations within the area served.

Ability to:

Independently perform a full range of municipal code enforcement and compliance duties.

Interpret and apply applicable codes, ordinances, and regulations related to zoning, nuisance abatement, and health and safety issues.

Inspect and identify violations of applicable codes and ordinances.

Enforce pertinent codes, ordinances, laws, and regulations with impartiality and efficiency.

Respond to inquiries, complaints, and requests for service in a fair, tactful, and firm manner.

Investigate complaints and mediate resolutions in a timely and tactful manner.

Prepare accurate and detailed documentation of investigation findings.

Maintain complex logs, records, and files.

Research, compile, and collect data.

Prepare clear and concise technical reports.

Make oral presentations or testify in court.

Work independently in the absence of supervision.

Read County Assessors maps and property profiles.

Read and interpret legal documents and descriptions.

Understand and follow oral and written instructions.

Type and enter data accurately at a speed necessary for successful job performance.

Communicate clearly and concisely, both orally and in writing.

Establish and maintain effective working relationships with those contacted in the course of work.

Work a 4 day a week schedule that may need to be adjusted for special events.

Education and Experience Guidelines - Any combination of education and experience that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be:

Education/Training:

Equivalent to completion of the twelfth grade supplemented by specialized training and/or college level coursework in criminal justice, public administration, business administration, or other related field.

Experience:

One year of work experience involving a high level of public contact including some experience dealing with the public in an enforcement, inspection, investigation, or customer service capacity. Experience that includes the enforcement of municipal codes is highly desirable.

License or Certificate:

Possession of an appropriate, valid driver’s license.

Successful completion of P.O.S.T. 832 P.C. course within six months of hire.

Possession of, or ability to obtain within one year of appointment, certification as a Code Enforcement Officer issued by the CACEO.

PHYSICAL DEMANDS AND WORKING ENVIRONMENT
The conditions herein are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job functions.

Environment: Indoor and outdoor environments; work alone; travel from site to site; incumbents may be exposed to noise, dust, inclement weather conditions, and potentially hostile environments.

Physical: Primary functions require sufficient physical ability and mobility to work in an office and field environment; to stand, stoop, reach, bend, kneel, squat, climb ladders, and walk on uneven terrain, loose soil, and sloped surfaces; to lift and/or carry light weights; to operate office equipment requiring repetitive hand movement and fine coordination including use of a computer keyboard; ability to operate a vehicle to travel to various locations; and to verbally communicate to exchange information.

Vision: See in the normal visual range with or without correction.

Hearing: Hear in the normal audio range with or without correction

Portola City CouncilMay 8, 2024

Portola City Council
May 8, 2024