Agenda packet — Portola City Council, September 11, 2024

1 City of Portola
AGENDA
Regular Meeting
September 11, 2024 06:00 PM
35 Third Ave, Portola, CA 96122
https://www.cityofportola.com/
Mayor Pat Morton • Mayor Pro-Tem Jim Murphy • Councilmember Bill Powers • Councilmember Leah Turner • Councilmember Mikki Brown

REASONABLE ACCOMMODATIONS
The City Council welcomes you to its meetings which are regularly held the second and fourth Wednesday of each month at 6:00 p.m. at the City Hall Council Chambers. Your interest and participation is encouraged and welcome.

As a courtesy, the City Council meeting is also accessible to the public via live streaming at:
https://zoom.us/j/3583067836 or by phone at: Phone Number 1.669.900.6833; Meeting ID: 358 306 7836. Online and telephonic access does not guarantee the public the ability to observe the meeting in the event there is a disruption or connectivity issues that affect broadcasting.

Members of the public who want to be assured that they have the ability to observe the meeting and make comment during the meeting, should attend the meeting in-person.

Any person desiring to address the City Council or any committee, commission or agency under the jurisdiction of the City Council, on any item not on the agenda may do so during public comment period. Public comment during the meeting will be accepted in person only.

Public Comment can be made by clicking on the "comment" section directly from the agenda, next to each agenda item.

Public comment for regular meetings will also be accepted via email sent to the Administrative Clerk, at [email protected] which if received at least 24 hours prior to commencement of the meeting will be distributed to the Council and posted to the City’s website prior to the meeting.

Meeting facilities are accessible to persons with disabilities. Reasonable efforts will be made to accommodate the participation of the disabled in the City’s public meetings. If special accommodation for the disabled is needed, please notify the City at 530.832.6801 at least 48 hours prior to the meeting.

1. Call to Order
A. Roll Call
B. Pledge of Allegiance
2 2. Public Comments
Discussion Comment
This section is intended to provide members of the public with an opportunity to comment on any subject that does not appear on this agenda. Please note that California law prohibits the City Council from taking action on any matter which is not on the posted agenda, unless it is determined to be an urgency item by the City Council. Any member of the public wishing to address the City Council during “PUBLIC COMMENT” shall first secure permission of the presiding officer, stand; may give his/her name and address to the Clerk for the record. Each person addressing the City Council shall be limited to five minutes ordinarily, unless the presiding officer indicates a different amount will be allotted.

3. City Communications
Discussion Comment
A. City Council Communications
B. Reports:Beckwourth Peak Fire Protection District/ Plumas County Sheriff/Northern Sierra Air Quality Report
C. Staff Communications/Public Engagement Officer/City Attorney D. Interim City Manager's Report - PRA report

4. Consent Agenda
Discussion Possible Action Comment View Item
These items are expected to be routine and non-controversial. The City Council will act upon them at one time without discussion. Any Councilmembers, staff member or interested party may request that an item be removed from the consent agenda for discussion. Additional budget appropriations will require a four/fifths roll call vote.

A. Claims - Adopt Resolution No. 2595 authorizing payment of claims for the period of August 23, 2024 through September 12, 2024
AP CHK RUN 46161 – 46201 - $241,168.35
PAYROLL CHK 17420 – 17429 - $27,215.43
PAYROLL REMIT CHECK 17430 - $129.03
TOTAL CLAIMS $268,512.81
B. Minutes- Approval of the City Council Minutes from August 14, 2024, August 21, 2024 and August 28, 2024

5. Plumas Crisis Intervention and Resource Center
Discussion Possible Action Comment View Item
Receive a report from Executive Director Kate Rahmeyer
Consider finalizing the CDBG Forgivable Loan for the property at 165 and 1856 Ridge Street.

6. Bridge Update
3 Discussion Possible Action Comment
Receive an update on meetings with Caltrans, MGE and the City regarding funding and steps to move forward. Discuss public involvement in the process including contact with legislators.

7. Wastewater Funding options
Discussion Possible Action Comment View Item
Discuss the options of a two-phase approach for a potential sewer grant versus grant and loan funding.

8. Amendment to the Beckwourth Peak Fire Protection District Asset Transfer Agreement Discussion Possible Action Comment View Item
Review and approve the amendment to the Beckwourth Peak Fire Protection District Asset transfer agreement.

9. Beckwourth Peak Repeater transfer of lease
Discussion Possible Action Comment View Item
Review and approve the agreement to transfer the lease for the Beckwourth Peak Repeater from the City of Portola to the Beckwourth Peak Fire Protection District.

10. Discuss outreach for Highway 70 lane reassignment project Discussion Possible Action Comment
Update the Council and the public on plans for a Public meeting regarding the possible lane reassignment/restriping on Highway 70

11. Adjournment
Resolution No. 2595 September 11, 2024
RESOLUTION NO. 2595

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PORTOLA

AUTHORIZING PAYMENT OF CLAIMS FOR THE PERIOD
AUGUST 23, 2024 THROUGH SEPTEMBER 12, 2024.

ACCOUNTS PAYABLE
CHECK RUN: 46161-46201

PAYROLL
CHECK RUN: 17420-17429
REMITTANCE CHECKS: 17430

WHEREAS, the City Council of the City of Portola has been fully advised that all such claims and demands are legal obligations of the City; and,
WHEREAS, the City Council has fully considered the claims and money demands and payment thereof as set forth below and in "Exhibit A" attached hereto and incorporated herein.

ACCOUNTS PAYABLE: $ 241,168.35
PAYROLL: $ 27,215.43
PAYROLL REMIT: $ 129.03
TOTAL: $ 268,512.81
NOW THEREFORE BE IT RESOLVED THAT all claims and demands represented are just and proper and legal demands or claims against the City of Portola, and the payment of any such demands is approved and authorized.

PASSED, APPROVED AND ADOPTED this 11th day of September 2024 by the following vote:

AYES:

NOES
ABSTAIN:

ABSENT:

Pat Morton, Mayor
ATTEST:

Susan Scarlett, Interim City Manager
I, Susan Scarlett, Interim City Manager of the City of Portola, do hereby certify that the above and foregoing Resolution was duly passed and adopted by the City Council at the City of Portola Regular meeting thereof held on September 11, 2024.

Susan Scarlett, Interim City Manager
9/05/2024 3:21 PM DIRECT PAYABLES CHECK REGISTER PAGE: 1 PACKET: 00433 AP RUN 9.11.2024
VENDOR SET: 01 CITY OF PORTOLA **** CHECK LISTING ****
BANK: PC POOLED CASH - PLUMAS

CHECK CHECK CHECK CHECK
VENDOR I.D. NAME TYPE DATE DISCOUNT AMOUNT NO# AMOUNT
------------------------------------------------------------------------------------------------------------------------------------ 000018 CINTAS
I-202409052619 MEDICAL SUPPLIES R 9/11/2024 56.03 046161 56.03 000047 ALL ELECTRIC MOTORS INC
I-202409052610 LDWTP EQUIP REPAIR R 9/11/2024 676.58 046162 676.58 000053 B & L BACKFLOW TESTING SPECIALI
I-202409052604 WATER PROF SERVICES R 9/11/2024 1,502.33 046163 1,502.33 000065 ARIA FILTRA
I-202409052611 LDWTP PROF SERVICES R 9/11/2024 12,250.00 046164 12,250.00 000069 MARLIN LEASING CORP - PEAC
I-202409052616 XEROX LEASE R 9/11/2024 465.77 046165 465.77 0010 AMAZON CAPITOL SERVICES
I-202409052606 MATERIALS & SUPPLIES R 9/11/2024 2,621.23 046166 2,621.23 *VOID* 046167 VOID CHECK V 9/11/2024 046167 **VOID**
0012 AMERICAN RED CROSS
I-202409052590 LIFEGUARD TRAINING R 9/11/2024 172.00 046168 172.00 0015 AMERIGAS
I-202409052595 LDWTP PROPANE R 9/11/2024 691.09 046169 691.09 0015 AMERIGAS
I-202409052596 PROPANE POOL R 9/11/2024 837.50 046170 837.50 0023 AT&T CALNET 3
I-202409052588 SCADA LDWTP R 9/11/2024 95.69 046171 95.69 0039 BULLET INFORMATION TECHNOLOGY
I-202409052613 IT SERVICES R 9/11/2024 1,435.00 046172 1,435.00 0046 CASHMAN EQUIPMENT COMPANY
I-202409052608 BACKHOE R 9/11/2024 155,495.08 046173 155,495.08 0052 CITY OF PORTOLA
I-202409052623 WATER/SEWER BILLS R 9/11/2024 6,543.56 046174 6,543.56 0078 ENCOMPASS
I-202409052592 XEROX COPIES R 9/11/2024 104.18 046175 104.18 9/05/2024 3:21 PM DIRECT PAYABLES CHECK REGISTER PAGE: 2 PACKET: 00433 AP RUN 9.11.2024
VENDOR SET: 01 CITY OF PORTOLA **** CHECK LISTING ****
BANK: PC POOLED CASH - PLUMAS

I-202409052603 ROAD BASE R 9/11/2024 1,918.65 046176 1,918.65 0090 GRAINGER INC
I-202409052621 MATERIALS & SUPPLIES R 9/11/2024 592.34 046177 592.34 0103 IEDA
I-202409052609 LABOR RELATION CONSULTING R 9/11/2024 262.78 046178 262.78 0105 INTERMOUNTAIN DISPOSAL
I-202409052597 SEWER PONDS R 9/11/2024 228.67 046179 228.67 0105 INTERMOUNTAIN DISPOSAL
I-202409052598 REFUSE COLLECTION R 9/11/2024 640.65 046180 640.65 0118 KANSAS LIFE INSURANCE CO
I-202409052614 EMPLOYEE LIFE INSURANCE R 9/11/2024 59.74 046181 59.74 0133 LIBERTY UTILITIES
I-202409052587 CITY ELECTRIC R 9/11/2024 23,657.23 046182 23,657.23 0141 MCI MEGA PREFERRED
I-202409052591 800 LONG DISTANCE R 9/11/2024 44.82 046183 44.82 0148 NAPA SIERRA
I-202409052620 MATERIALS & SUPPLIES R 9/11/2024 871.25 046184 871.25 0162 OPERATING ENGINEERS
I-202409052612 EMPLOYEE HEALTH INSURANCE R 9/11/2024 11,349.00 046185 11,349.00 0173 PITNEY BOWES INC
I-202409052615 POSTAGE METER LEASE R 9/11/2024 469.75 046186 469.75 0175 PLUMAS ACE HARDWARE INC
I-202409052605 MATERIALS & SUPPLIES R 9/11/2024 550.94 046187 550.94 0184 PLUMAS SIERRA RURAL ELECTRIC
I-202409052599 LDWTP ELEC R 9/11/2024 2,051.16 046188 2,051.16 0185 PLUMAS SIERRA TELECOMMUNICAT
I-202409052600 CITY INTERNET SERVICES R 9/11/2024 387.00 046189 387.00 0192 PURCHASE POWER
I-202409052589 POSTAGE FOR METER R 9/11/2024 1,124.08 046190 1,124.08 9/05/2024 3:21 PM DIRECT PAYABLES CHECK REGISTER PAGE: 3 PACKET: 00433 AP RUN 9.11.2024
VENDOR SET: 01 CITY OF PORTOLA **** CHECK LISTING ****
BANK: PC POOLED CASH - PLUMAS

CHECK CHECK CHECK CHECK
VENDOR I.D. NAME TYPE DATE DISCOUNT AMOUNT NO# AMOUNT
------------------------------------------------------------------------------------------------------------------------------------ 0197 REIMER PEST & WEED CONTROL
I-202409052601 SEWER PROF SERVICES R 9/11/2024 1,233.00 046191 1,233.00 0231 SUCCEED.NET
I-202409052624 WEB HOSTING R 9/11/2024 67.85 046192 67.85 0233 SUNRISE ENVIRONMENTAL SCIENTIFI
I-202409052602 SEWER MAINT R 9/11/2024 2,584.79 046193 2,584.79 0239 THATCHER , INC
I-202409052607 CHEMICALS R 9/11/2024 4,802.74 046194 4,802.74 0253 US BANCORP
I-202409052622 CREDIT CARD CHARGES R 9/11/2024 3,372.82 046195 3,372.82 *VOID* 046196 VOID CHECK V 9/11/2024 046196 **VOID**
0260 VERIZON WIRELESS
I-202409052593 CITY CELLPHONES R 9/11/2024 504.27 046197 504.27 0260 VERIZON WIRELESS
I-202409052617 LDWTP DATA PLAN R 9/11/2024 108.05 046198 108.05 0260 VERIZON WIRELESS
I-202409052618 LANDLINES R 9/11/2024 525.63 046199 525.63 0275 EIP HOLDINGS II LLC
I-202409052594 BECKWOURTH REPEATER RENT R 9/11/2024 197.00 046200 197.00 1 BRIAN ATTAMA
I-202409052625 REIMBURSEMENT R 9/11/2024 618.10 046201 618.10 * * B A N K T O T A L S * * NO# DISCOUNTS CHECK AMT TOTAL APPLIED REGULAR CHECKS: 39 0.00 241,168.35 241,168.35
HANDWRITTEN CHECKS: 0 0.00 0.00 0.00
PRE-WRITE CHECKS: 0 0.00 0.00 0.00
DRAFTS: 0 0.00 0.00 0.00
VOID CHECKS: 2 0.00 0.00 0.00
NON CHECKS: 0 0.00 0.00 0.00
CORRECTIONS: 0 0.00 0.00 0.00
BANK TOTALS: 41 0.00 241,168.35 241,168.35
9/05/2024 3:21 PM DIRECT PAYABLES CHECK REGISTER PAGE: 4 PACKET: 00433 AP RUN 9.11.2024
VENDOR SET: 01 CITY OF PORTOLA **** CHECK LISTING ****
BANK: ALL
** REGISTER GRAND TOTALS *
* * T O T A L S * * NO# DISCOUNTS CHECK AMT TOTAL APPLIED REGULAR CHECKS: 39 0.00 241,168.35 241,168.35
HANDWRITTEN CHECKS: 0 0.00 0.00 0.00
PRE-WRITE CHECKS: 0 0.00 0.00 0.00
DRAFTS: 0 0.00 0.00 0.00
VOID CHECKS: 2 0.00 0.00 0.00
NON CHECKS: 0 0.00 0.00 0.00
CORRECTIONS: 0 0.00 0.00 0.00
REGISTER TOTALS: 41 0.00 241,168.35 241,168.35
** POSTING PERIOD RECAP **

FUND PERIOD AMOUNT
-----------------------------------------
100 9/2024 23,889.27CR
207 9/2024 7,876.85CR
208 9/2024 19,106.87CR
215 9/2024 46.28CR
710 9/2024 100,688.63CR
720 9/2024 88,812.22CR
730 9/2024 748.23CR
===========================================
ALL 241,168.35CR
TOTAL ERRORS: 0 TOTAL WARNINGS: 0
1 Regular meeting August 14, 2024
Minutes
Regular Meeting
August 14, 2024 06:00 PM
35 Third Ave, Portola, CA 96122
https://www.cityofportola.com/

1. Call to Order
The meeting was called to order at 6:00 pm by Mayor Pat Morton.

A. Pledge of Allegiance
Led by Mayor Pat Morton
B. Roll Call

Present: Mayor Pat Morton, Mayor Pro-Tem Jim Murphy, Councilmember Bill Powers, Councilmember Leah Turner, Councilmember Mikki Brown
Staff Present: Steve Gross, City Attorney; Susan Scarlett, Interim City Manager/Finance Officer

2. Public Comments
Various comments provided by members of the public; and include Deborah Bress, Lindsey Shaw, Ashlee Sims, Leslie Chrysler, and Cal Patterson.

3. City Communications
A. City Council Communications
Councilmember Leah Turner: Attended Music in the Park.

Councilmember Bill Powers: Attended Music in the Park; Portola Penguins.

Councilmember Mikki Brown: Attended the Plumas County Integrated Waste Management Task Force where they reviewed the current Grand Jury Report, and discussed contaminated recycling issue; attended the Plumas County Board of Supervisors meetings; attended the Plumas County FireSafe Council meeting; and attended the Plumas County Firewise Lead meeting.

Mayor Pro-Tem Jim Murphy: Attended LAFCo, reviewed Municipal Services Reviews (MSR's), and discussed consolidation of various special districts; attended Music in the Park, and compliments Councilmember Bill Powers for organizing a very a well attended and successful event.
2 Mayor Pat Morton: Attended Music in the Park, and compliments Councilmember Bill Powers for organizing a very successful event.

B. Staff Communications/Fire Report/Sheriff's Report/Air Quality Report Fire Report: Chad Hermann, Plumas County Undersheriff comments on the recent Gold Mill Complex Fire. Undersheriff Hermann compliments all those involved during the mandatory evacuation process.

Sheriff's Report: Chad Hermann, Plumas County Undersheriff comments on a recent mutual assist with Placer County and Washoe County, NV in the arrest of an individual.

Air Quality Report: Councilmember Mikki Brown reports that the Intermountain Disposal, Free Green Waste Event will be held October 5th to October 15th, 2024.

C. City Manager's Report
Susan Scarlett, Interim City Manager:

Meeting with Todd Roberts Lori Pini and Travis Goings regarding Office of Emergency Services and cooling centers.

Upcoming meeting of August 28th regarding the upcoming striping project on Highway 70.

Welcomes Brian Attama, Public Engagement Officer.

Moving forward with Prop 68 Grant for construction of two bathrooms on the Portola Riverwalk.

Continues to meet with MGE Consulting regarding the Portola bridge project, and working with the Federal Department of Transportation regarding funding for project.

4. Consent Agenda
A. Claims - Adopt Resolution No. 2593 authorizing payment of claims for the period of July 19, 2024 through August 8, 2024.

AP Check Run 46085 – 46141 - $105,236.01
AP UB Deposit Refund Check 46142 - $183.44
AP Void Check 46000 - $100.00
AP Void Check 45951 - $813.00
Payroll Check 17397 – 17407 - $32,962.58
Payroll Remit Check 17408 - $129.03
B. Approval of City Council Minutes from the Regular meetings of 2-14-24, 3-13-24 and the 3 Special Meeting of 7-25-24
Agenda item 4.A. is removed from the consent agenda to allow for discussion. Mayor Pat Morton takes comments from the public. There being no further public comment, the matter is before the Council for decision. Mayor Pro-Tem Jim Murphy motioned to approve, with second by Councilmember Leah Turner, followed by roll call vote, to adopt Resolution No. 2593 authorizing payment of claims for the period of July 19, 2024 through August 8, 2024.

Agenda Item 4.B. (Special Meeting of July 25, 2024) is removed from the consent agenda to allow for discussion. Mayor Pat Morton takes comments from the public. There is a request from Deborah Bress, a member of the public that her name be removed from the Special Meeting minutes. There being no further public comment, the matter is before the Council for decision. Following brief discussion, and comments from Steve Gross, City Attorney, motion is made by Councilmember Bill Powers, second by Mayor Pro-Tem Jim Murphy, and passed, with Councilmember Mikki Brown voting no, to approve the Special Meeting minutes of July 25, 2024, as submitted.

Agenda Item 4.B.: Further, motion is made by Mayor Pro-Tem Jim Murphy, second by Councilmember Leah Turner and passed, with all those in favor, to approve the Regular meeting minutes of February 14, 2024, and March 13, 2024, as submitted.

Mayor Pro-Tem Jim Murphy motioned to approve. A second was made by Councilmember Leah Turner.

The roll call vote:

Aye Mayor Pat Morton Aye Mayor Pro-Tem Jim Murphy Aye Councilmember Bill Powers Aye Councilmember Leah Turner Aye Councilmember Mikki Brown

5. Consider Approval of a Lot Merger
Following presentation by Karen Downs, Contract Planner (remotely), Mayor Pro-Tem, JIm Murphy motioned to approve, with second by Councilmember Leah Turner to approve a Lot Merger for 464 and 452 Cedar Ridge Road, APN's 126-184-016 and 126-184-017 to merge the two contiguous parcels.

Mayor Pro-Tem Jim Murphy motioned to approve. A second was made by Councilmember Leah Turner.

The roll call vote:

Aye Mayor Pat Morton Aye Mayor Pro-Tem Jim Murphy Aye Councilmember Bill Powers Aye Councilmember Leah Turner Aye Councilmember Mikki Brown

6. Landowner agreement for the Eastern Plumas County Wildfire Protection Project This item is removed from the agenda.

7. Update to the Pay schedule in compliance with CCR 570.5 for the Community Engagement Officer position
Upon report and recommendation of Susan Scarlett, Interim City Manager, Councilmember Leah Turner motioned to approve, with second by Councilmember Mikki Brown to update the 4 pay schedule in compliance with CCR 570.5 for the Community Engagement Officer position.

Motion followed by roll call vote.

Councilmember Leah Turner motioned to approve. A second was made by Councilmember Mikki Brown.

The roll call vote:

Aye Mayor Pat Morton Aye Mayor Pro-Tem Jim Murphy Aye Councilmember Bill Powers Aye Councilmember Leah Turner Aye Councilmember Mikki Brown

8. Update on City Manager Recruitment
The Council receives a report and update on the progress of the City Manager recruitment by the Ad Hoc committee and Councilmember Leah Turner. The committee has reviewed five applications and is recommending phone interviews be scheduled with the applicants.

Following brief discussion, there is consensus by the Council to proceed as requested.

9. Public Records requests
Mayor Pro-Tem Jim Murphy, brings this matter before the Council for discussion. At this time, the City of Portola is being inundated with Public Records requests. Mr. Murphy is requesting a monthly report and update by staff regarding the number of Public Records requests received and costs associated to comply with the requests. Mr. Murphy believes it is important to let the public know how much time is spent and costs associated to fulfill the requests.

Mayor Pat Morton takes comments from the public. There being no further comment, the matter is before the Council for decision.

Following brief discussion, the Council concurs with the recommendation to receive a monthly report regarding Public Records requests.

10. Designate Elections Official
Steve Gross, City Attorney brings this matter before the Council recommending appointment of Melissa Klundby, former Portola City Clerk, to be the City's Election Official, in charge with conducting the General Municipal Election scheduled for Tuesday, November 5, 2024.

Mayor Pat Morton takes comments from various members of the public. There being no further comments, the matter is before the Council for consideration.

Mr. Gross confirms that the City is following the California Elections Code and not changing any provisions of the code.

Following discussion, Councilmember Bill Powers motioned to approve, with second by Councilmember Leah Turner, followed by roll call vote.

Councilmember Bill Powers motioned to approve. A second was made by Councilmember Leah Turner.

The roll call vote:

Aye Mayor Pat Morton Aye Mayor Pro-Tem Jim Murphy Aye Councilmember Bill Powers Aye Councilmember Leah Turner Aye Councilmember Mikki Brown 5 11. Receive Certification of Insufficient Nominees and Schedule a Special Meeting As recommended by Steve Gross, City Attorney, Councilmember Bill Powers motioned to receive Certification of Insufficient Nominees and schedule a special meeting of the Council on August 21, 2024 at 6:00 p.m. to appoint candidates to office.

Mayor Pat Morton takes comments from various members of the public.

Councilmember Bill Powers motioned to approve. A second was made by Councilmember Leah Turner.

The roll call vote:

Aye Mayor Pat Morton Aye Mayor Pro-Tem Jim Murphy Aye Councilmember Bill Powers Aye Councilmember Leah Turner Aye Councilmember Mikki Brown

12. Backhoe Purchase
Motion made authorizing the purchase of a backhoe, not to exceed $166,768.48 ($75,045.82 to Water, $75,045.82 to Sewer, and $16,676.84 to Snow Removal) of which half will be reimbursed through Highway User Tax Funds.

Mayor Pro-Tem Jim Murphy motioned to approve. A second was made by Councilmember Mikki Brown.

The roll call vote:

Aye Mayor Pat Morton Aye Mayor Pro-Tem Jim Murphy Aye Councilmember Bill Powers Aye Councilmember Leah Turner Aye Councilmember Mikki Brown

13. Adjournment
Meeting adjourned by Mayor Pat Morton at 8:07 p.m., to meet again on August 21, 2024, in a special meeting, at 6:00 p.m.
1 City of Portola
Minutes
Special Meeting
August 21, 2024 06:00 PM
35 Third Ave, Portola, CA 96122
https://www.cityofportola.com/

1. Call to Order
The meeting was called to order at 6:00 pm by Mayor Pat Morton.

Mayor Pat Morton reads a statement, for the record, regarding members of the public disrupting Council meetings. Guidelines are outlined, and the public is informed that they may be removed from the meeting.

A. Roll Call

2. Public Comments
Steve Gross, City Attorney clarifies time limit for public comment. The current ordinance allows for 5 minutes, not 3 minutes as stated on the agenda.

Various members of the public are present and address the Council. Public members include Lindsey Shaw, Ashlee Sims, and Deborah Bress.

Councilmember Leah Turner read a prepared statement addressing the public and fellow Councilmembers. Ms. Turner publicly thanks Susan Scarlett for stepping up and taking on the roll of Interim City Manager, in addition to her roll as Finance Officer. Councilmember Turner compliments Ms. Scarlett, and addresses numerous projects she has accomplished, and/or currently working on, since taking the position. Councilmembers concur with Ms. Turner, and publicly thank Susan Scarlett for taking on the position of Interim City Manager. Councilmember Turner requested the letter be attached to the minutes.

3. Appointment of Persons Nominated for City Offices
This matter is before the Council to consider appointing the only persons nominated for the City 2 offices of County Council Member, City Clerk and City Treasurer in lieu of holding an election.

The persons so nominated are:

Pat Morton - City Council Member At-Large
Jim Murphy - City Council Member At-Large
Mikki Brown - City Council Member At-Large
City Clerk - Linda Cooley
City Treasurer - Linda Cooley
All positions are for a four-year term.

Steve Gross, City Attorney gives an overview of the matter before the Council.

Councilmember Jim Murphy clarifies that there is no conflict of interest when voting on appointment of himself or other councilmembers.

Mayor Pat Morton takes comments from the public.

Lindsey Shaw comments regarding early closure of the nomination period, and refers to Government Code §37100.

Ashlee Sims comments regarding closure of the nomination filing period, and further requests that the City of Portola open the filing period for an additional six days.

Deborah Bress comments regarding early closure of the nomination filing period. During the public comment, Deborah Bress is warned about her continued disruption of the meeting and is warned that she may be removed from the meeting.

The public comment period is closed and the item is before the Council for decision.

Steve Gross, City Attorney responds to comments made by public members. Mr. Gross confirms that Linda Cooley did file nomination papers for the position of City Clerk and City Treasurer.

Following brief discussion by the Council, action is taken, followed by a roll call vote.

Councilmember Bill Powers motioned to approve. A second was made by Councilmember Leah Turner.

The roll call vote:

Aye Mayor Pat Morton Aye Mayor Pro-Tem Jim Murphy Aye Councilmember Bill Powers Aye Councilmember Leah Turner Aye Councilmember Mikki Brown

4. Adjournment
Mayor Pat Morton adjourned the meeting at 6:47 p.m., to meet again in a regular meeting on August 28, 2024 at 6:00 p.m.

1 City of Portola
Minutes
Regular Meeting
August 28, 2024 06:00 PM
35 Third Ave, Portola, CA 96122
https://www.cityofportola.com/

1. Call to Order
The meeting was called to order at 6:00 pm by Mayor Pat Morton.

Mayor Pat Morton reads a statement regarding public disruption of City Council meetings.

A. Pledge of Allegiance
Led by Mayor Pat Morton
B. Roll Call

Present: Mayor Pat Morton, Mayor Pro-Tem Jim Murphy, Councilmember Bill Powers, Councilmember Leah Turner, Councilmember Mikki Brown
Staff Present: Steve Gross, City Counsel; Susan Scarlett, Interim City Manager/Finance Officer

2. Public Comments
Various members of the public address the Council
Ashlee Sims comments regarding public records requests, and statement read by Mayor Pat Morton regarding disruption of Council meetings
Deborah Bress comments regarding public records requests

3. City Communications
A. City Council Communications
Councilmember Leah Turner - No report
Councilmember Bill Powers - addresses request of a constituent to move public comment to the end of the meeting agendas
Councilmember Mikki Brown - attended the August 22, 2024 Plumas County FireSafe Council meeting to address Portola becoming a Firewise Community Mayor Pro-Tem Jim Murphy - Airport Land Use Commission meeting August 29, 2024, and 2 addresses vandalism of the Portola Park restrooms
Mayor Pat Morton - No report
B. Staff Communications/Fire Report/Sheriff's Report/Air Quality Report Fire Report - None
Sheriff's Report - None
Air Quality Report - Councilmember Mikki Brown gives a report and update on the wood stove changeout program/grant
C. Interim City Manager's Report
Susan Scarlett, Interim City Manager gives a report and update of meetings attended, key topics, and project updates:

Training for Public Engagement Officer, the Council will consider contracting with a private party for training
Update on the Wastewater Grant project
Update on upcoming meeting with Caltrans regarding the Portola bridge project

4. Consent Agenda
A. Claims - Adopt Resolution No. 2594 authorizing the payment of claims from August 9, 2024 through August 22, 2024
Adopt Resolution No. 2594 authorizing the payment of claims from August 9, 2024 through August 22, 2024 Councilmember Bill Powers motioned to approve. A second was made by Councilmember Mikki Brown.

The roll call vote:

Aye Mayor Pat Morton Aye Mayor Pro-Tem Jim Murphy Aye Councilmember Bill Powers Aye Councilmember Leah Turner Aye Councilmember Mikki Brown

5. Draft Housing Element
Karen Downs, Contract Planner, is present remotely and gives an overview of the matter before the City Council. The Housing Element is a State-mandated element of the General Plan. The Housing Element includes goals, policies, and programs addressing existing and future housing conditions and needs in Portola. The Housing Element must be reviewed and approved by the State Department of Housing and Community Development (HCD).

Based on State requirements, staff has been working to prepare the Draft 7th Cycle Housing Element for City Council and public review/comment. The proposed draft will be available at City Hall and will be open for public comment for 30 days on the City of Portola's website. The City Council is aimed at sharing the draft and gathering City Council and public feedback.

Mayor Pat Morton takes public comment. Ashlee SIms comments regarding funding received for projects.

Deborah Bress questions what projects have been completed/funded under the Housing Element.

Following discussion by the City Council, motion by Mayor Pro-Tem Jim Murphy, and second by 3 Councilmember Bill Powers to approve the draft 7th Cycle Housing Element as submitted; direct staff to commence with public participation as outlined; submit to the State Department of Housing and Community Development, if applicable; and return to the City Council upon close of the public comment period. Roll call vote
Mayor Pro-Tem Jim Murphy motioned to approve. A second was made by Councilmember Bill Powers.

The roll call vote:

Aye Mayor Pat Morton Aye Mayor Pro-Tem Jim Murphy Aye Councilmember Bill Powers Aye Councilmember Leah Turner Aye Councilmember Mikki Brown

6. Presentation regarding possible lane reduction on Highway 70 through Portola as part of the Caltrans Cromberg Project
This matter is before the Portola City Council as an opportunity to review a possible lane reassignment on Highway 70, as part of the Caltrans Cromberg project.

Jim Graham, Executive Director of the Plumas County Transportation Commission gives an overview of the proposed project. Mr. Graham refers to the Chester Main Street Community Connectivity Plan.

Representatives of Caltrans are present and address the City Council.

Mayor Pat Morton takes comments from the public and include Deborah Bress, Ashlee Sims, and various members of the public.

Following discussion by Councilmembers, there is concurrence to hold a townhall meeting to inform the public and allow for input. Representatives of Caltrans agree to work with City of Portola staff to coordinate and conduct the public meeting. Further, it is recommended that a flyer be used as a way to notify the citizens of Portola.

7. Closed Session
A. Conference with Legal Counsel - Anticipated Litigation Pursuant to Gov. Code Section 54956.9 (d)(2)
Mayor Pat Morton takes public comment related to closed session.

Ashlee Sims asks if there was a tort claim filed.

The Council meets in closed for conference with Legal Counsel regarding anticipated litigation pursuant to Government Code §54956.9(d)(2).

Following closed session, Mayor Pat Morton announces there was no reportable action taken.

8. Adjournment
Mayor Pat Morton adjourns the Portola City Council meeting following closed session, to meet again in a regular meeting on September 11, 2024 at 6:00 p.m. 1 MEETING DATE: September 11, 2024
AGENDA ITEM: 5. Plumas Crisis Intervention and Resource Center FROM: Susan Scarlett
RE:

Plumas Crisis Intervention and Resource Center Report from the Executive Director and consideration of reconveyance of Deed of Trust for Forgivable loan
BACKGROUND:

In 2013 the City of Portola received $390,000 in Community Development Block Grant (CDBG) funding for the acquisition and rehabilitation of property to be used for Plumas County Resources and Crisis Intervention Center (PCIRC) in Portola (the Portola Family Resource Center (PFRC)). Utilizing the CDBG funds, the City entered into a Forgivable Loan Agreement with PCIRC for $390,000 for the property located at 165 and 185 Ridge Street (APN 125-272-004).

In collaboration with PCIRC, the property was acquired and subsequently rehabilitated so that PCIRC would be able to provide services and meet the required ADA standards. PCIRC holds the title to the property.The City of Portola holds a promissory note and a Deed of Trust.

Generally, services provided at the PFRC include: a homeless day shelter with laundry and shower facilities, a community technology center, alcohol/drug counseling, licensed marriage and family therapy, peer and grief counseling, self-help with California legal forms, advocacy for a range of services such as homeless prevention and resources for survivors of violence, and support for the onsite food pantry.

The term of the Forgivable Loan is five (5) years following the expiration of the CDBG agreement. The CDBG Completion Report was approved on February 28, 2018 and the CDBG Agreement expired on September 30, 2018. Based on the terms of the Forgivable Loan, at this time the loan balance is $0 and the City would file a reconveyance of the Deed of Trust.

RECOMMENDATION:

Staff recommends that the City Council make a finding that PCIRC has fulfilled its obligations and authorize the Interim City Manager to sign the necessary documents. 2 FISCAL IMPACT:

None
1 MEETING DATE: September 11, 2024
AGENDA ITEM: 7. Wastewater Funding options
FROM: Susan Scarlett
RE: Wastewater funding
BACKGROUND:

The work on this started with Chico State and is now being done by California State University Sacramento (CSUS) on a contract with the Department of Water Resources. CSUS is working on grant funding for 100 entities around the State and our project would be one of the largest.

Grant funding is part of the Clean Water State Revolving Loan program and the amounts that can be funded for this go around have been capped at 15 million dollars. The City project as it is currently proposed is approximately 29 million.

Before you is the question of whether you would like the consultants to move forward with a phased approach to the project or to seek a loan for the additional 14 million dollars that it would take to complete it as it is currently envisioned. Attached are the two phases that would be proposed if the phased approach is the decision of the Council.

The next step is for the City to decide the preferred approach to the wastewater scope, with the understanding that a grant (Phase 1) would be limited to $15M. Following the City’s confirmation of wastewater scope, Pace Engineering will add an addendum to the Wastewater Project Report, scoping out the preferred Phase 1 project. The drinking water Engineering Report would also add an addendum.

Phase 2 would be part of the next round which likely be 5 years from now.

There is no timeline on when the project could begin.

RECOMMENDATION:

City staff recommends the Phase approach to this so that grant funds would be available for the total project.

FISCAL IMPACT:

The Fiscal impact is either that the City use the phased approach to be able to use grant funds or wants to complete the whole project which would add 14 million in debt to the Sewer fund 2 at an undetermined interest rate.

ATTACHMENTS:

A. FIG 3A - PHASE 1
B. FIG 3B - PHASE 2
2023 Microsoft Corporation © 2023 Maxar ©CNES (2023) Distribution Airbus DS FIGURE 3A DATE: 8/24
JOB # 2630.20

CITY OF PORTOLA

WASTEWATER COLLECTION SYSTEM

IMPROVEMENTS PROJECT
SELECTED PROJECT - PHASE 1
1 IN =

GRAPHIC SCALE
0 600 1,200
600 FT
LEGEND:
8-INCH PIPE REPLACEMENT

LATERAL REPLACEMENT AREA

EXISTING COLLECTION SYSTEM
2023 Microsoft Corporation © 2023 Maxar ©CNES (2023) Distribution Airbus DS FIGURE 3B DATE: 8/24
JOB # 2630.20

CITY OF PORTOLA

WASTEWATER COLLECTION SYSTEM

IMPROVEMENTS PROJECT
SELECTED PROJECT - PHASE 2
1 IN =

GRAPHIC SCALE
0 600 1,200
600 FT
LEGEND:
15- & 12-INCH PIPE REPLACEMENT
8-INCH PIPE REPLACEMENT

LATERAL REPLACEMENT AREA

EXISTING COLLECTION SYSTEM
1 MEETING DATE: September 11, 2024
AGENDA ITEM: 8. Amendment to the BPFPD
FROM: Susan Scarlett
RE: City of Portola and Beckwourth Peak Fire protection district asset transfer agreement amendment
BACKGROUND:

As of July 1, 2024 the City of Portola turned over assets to the newly formed Beckwourth Peak Fire Protection District. The agreement was passed by the City Council at the June 26, 2024 meeting with minor changes. The amendment to the agreement for the changes is on for City Council approval and has been approved by the Beckwourth Peak Fire Protection District.

RECOMMENDATION:

Approve the amendment to the original agreement and authorize the Interim City Manager to execute the amendment and documents.

FISCAL IMPACT:

None
ATTACHMENTS:

A. AMENDMENT 1 TO PORTOLA ASSET TRANSFER AGREEMENT - SIGNED-1

1 MEETING DATE: September 11, 2024
AGENDA ITEM: 9. Beckwourth Peak Repeater transfer of lease FROM: Susan Scarlett
RE: Transfer of lease agreement for Beckwourth Peak repeater to the Beckwourth Peak Fire Protection District
BACKGROUND:

The City of Portola, in 2011, entered into an agreement for license rights to lease space on a communications tower located at #1B Beckwourth Peak Road for the purpose of receiving and transmitting radio signals. The City no longer has a Fire Department and Beckwourth Peak Fire Protection District has requested the transfer of the agreement to them. In order to make the transfer the owner of the communications tower has indicated that an assignment would need to be made from the City to the District.

RECOMMENDATION:

Approve the Assignment between the City of Portola and Beckwourth Peak Fire Protection District, direct the Interim City Manager to execute the assignment and deliver it to EIP Holdings II, LLC.

FISCAL IMPACT:

The City would no longer be paying for the license fee.

ATTACHMENTS:

A. ASSIGNMENT - BECKWOURTH REPEATER SITE - BPFPD (1)(1)

PREPARED BY AND
WHEN RECORDED MAIL TO:

City of Portola
P.O. Box 1225
Portola, CA 96122
___________ SPACE ABOVE THIS LINE FOR RECORDER’S USE ___________ Exempt from Fees -Government Code § 27383

ASSIGNMENT
This ASSIGNMENT (“Assignment”) is made and entered into this _____ day of September
2024 (“Effective Date”), by and between the City of Portola, a California municipal corporation (“Assignor”), and the Beckwourth Peak Fire Protection District, a California special district (“Assignee”).

WITNESSETH
WHEREAS, Assignor is the holder of license rights to lease space on a communications tower located at #1-B Beckwourth Peak Road, Portola, CA 96122 for the purpose of receiving and transmitting radio signals (“Property”);
WHEREAS, Assignor is the licensee under that certain LICENSE dated, made and entered into on January 1, 2011 by and between Ernest H. Zebal, Jr. dba Plumas Communications and the City of Portola (“Agreement”); and
WHEREAS, Ernest H. Zebal, Jr. dba Plumas Communications transferred its ownership interest to the communications tower on the Property to EIP Holdings II, LLC WHEREAS, Assignor desires to assign to Assignee all of Assignor’s rights, title, obligations, and interest in, to, and under the Agreement, and Assignee desires to accept such assignment, in accordance with the terms hereof.
2 AGREEMENT
NOW, THEREFORE, in consideration of the mutual covenants contained herein and other good and sufficient consideration, Assignor and Assignee, intending to be legally bound, hereby agree as follows:

1. The recitals set forth above are incorporated herein by reference and made a part of this Assignment.

2. Assignor absolutely and irrevocably transfers and assigns to Assignee, as of the Effective Date, all of Assignor’s rights, title, obligations, and interest in, to, and under the Agreement.

3. Assignee hereby assumes all of Assignor’s rights, title, obligations, and interest in, to, and under the Assigned Agreements accruing on and after the Effective Date, including but not limited to the obligation to pay rent or other sums due and payable under the Agreement.

4. This Assignment may be recorded by any party in the books and records of the jurisdiction in which the Property is located, but the terms of this Assignment shall be effective regardless of whether any party so records.

5. This Assignment may be modified, amended, or otherwise altered only in writing, signed by Assignor and Assignee, or their respective successors or assigns.

6. If this Assignment is executed in several counterparts, all counterparts shall constitute one and the same instrument. Delivery of an executed counterpart of this Assignment by email, facsimile or other electronic transmission shall be equally as effective as delivery of a manually executed counterpart, provided, however, that any party delivering such executed counterpart by email, facsimile or other electronic transmission shall promptly forward a manually executed, original counterpart to the other party.

7. If any provision of this Assignment is held to be void, invalid or unenforceable by a court of competent jurisdiction, such provision shall be deemed modified to the minimum extent necessary to be operative, valid, and enforceable to reflect the intent of the parties most closely as expressed herein, or if such modification is not practicable, such provision shall be deemed deleted from this Assignment and the other provisions of this Assignment shall remain in full force and effect.
[Signatures to immediately follow.]
3 IN WITNESS WHEREOF, and intending to be legally bound, Assignor and Assignee have executed this Assignment.

ASSIGNOR:
,
a
Printed Name:
___________________________
Title:
__________________________________

STATE OF )
) SS:

COUNTY OF )
On this ______ day of _________________, 202___, before me, a Notary Public, the undersigned officer, personally appeared __________________________, who acknowledged himself/herself to be the ______________________ of __________________________, a _________________ _________________, and that he/she, as such officer, being authorized to do so, executed the foregoing instrument for the purposes therein contained by signing his/her name on behalf of said _________________ by himself/herself as such officer.

IN WITNESS WHEREOF, I hereunto set my hand and official seal.

Notary Public
My Commission Expires:
4 ASSIGNEE:
________________________,
a _______________________
Printed Name:
___________________________
Title:
__________________________________

STATE OF )
) SS:

IN WITNESS WHEREOF, I hereunto set my hand and official seal.

Notary Public
My Commission Expires:

Portola City CouncilSeptember 11, 2024

Portola City Council
September 11, 2024