1 Regular Meeting
AGENDA
Regular Meeting
February 26, 2025 06:00 PM
35 Third Ave, Portola, CA 96122
https://www.cityofportola.com/
t:https://zoom.us/j/3583067836
Mayor Jim Murphy • Mayor Pro-Tem Bill Powers • Councilmember Leah Turner • Councilmember Mikki Battaglia • Councilmember Pat Morton
REASONABLE ACCOMMODATIONS
The City Council welcomes you to its meetings which are regularly held the second and fourth Wednesday of each month at 6:00 p.m. at the City Hall Council Chambers. Your interest and participation is encouraged and welcome.
As a courtesy, the City Council meeting is also accessible to the public via live streaming at:
https://zoom.us/j/3583067836 or by phone at: Phone Number 1.669.900.6833; Meeting ID: 358 306 7836. Online and telephonic access does not guarantee the public the ability to observe the meeting in the event there is a disruption or connectivity issues that affect broadcasting. Members of the public who want to be assured that they have the ability to observe the meeting should attend the meeting inperson.
Any person desiring to address the City Council or any committee, commission or agency under the jurisdiction of the City Council, on any item not on the agenda may do so during public comment period. Public comment during the meeting will be accepted in person only.
Public Comment can be made by clicking on the "comment" section directly from the agenda, next to each agenda item.
Meeting facilities are accessible to persons with disabilities. Reasonable efforts will be made to accommodate the participation of persons with disabilities in the City’s public meetings. If special accommodation is needed, please notify the City at 530.832.6801 at least 48 hours prior to the meeting
1. Call to Order
A. Pledge of Allegiance
B. Roll Call
2. Public Comments
Discussion Comment
2 This section is intended to provide members of the public with an opportunity to comment on any subject that does not appear on this agenda. Please note that California law prohibits the City Council from taking action on any matter which is not on the posted agenda, unless it is determined to be an urgency item by the City Council. Any member of the public wishing to address the City Council during “PUBLIC COMMENT” shall first secure permission of the presiding officer, stand; may give his/her name and address to the Clerk for the record. Each person addressing the City Council shall be limited to five minutes ordinarily, unless the presiding officer indicates a different amount will be allotted.
3. City Communications
Discussion Comment View Item
A. City Council Communications
B. Staff Communications
C. Reports: Beckwourth Peak Fire Protection District / Plumas County Sheriff / Northern Sierra Air Quality
D. City Manager Report
4. Consent Agenda
Discussion Possible Action Comment View Item
These items are expected to be routine and non-controversial. The City Council will act upon them at one time without discussion. Any Councilmembers, staff member or interested party may request that an item be removed from the consent agenda for discussion. Additional budget appropriations will require a four/fifths roll call vote.
A. Claims- Adopt Resolution No. 2605. The resolution authorizes payment of payroll from January 11th, 2025, through February 7th, 2025, and payment of accounts payable from January 23rd, 2025, through February 26th, 2025.
The amount of accounts payable claims to be paid is $213,643.09.
The amount of payroll claims to be paid is $70,396.45
The total amount to be paid is $284,039.54.
B. Approval of the amendment to the previously adopted Minutes from 01/08/2025.
Approval of the Minutes from 01/22/2025
C. Renewal of Proclamations:
State of Emergency Gold Complex Fire July 22nd, 2024
State of Emergency Winter Storms January 27th, 2023
5. Grant Closeout- Senate Bill 1383 Short-Lived Climate Pollutant Reduction Act Discussion Possible Action Comment View Item
Staff has prepared a staff report detailing the staff recommendation to City Council to closeout grant number OWR2-21-0060.
3 6. 2024-2025 Midyear Financial Review
Discussion Possible Action Comment View Item
Review City finances year to date and budget amendment information.
7. Closed Session
Discussion Possible Action Comment
A. Litigation - Pending/Existing Litigation
Conference with Legal Counsel - Existing Litigation Pursuant to Gov. Code Section 54956.9 (d)(1)
8. Report from Closed Session
Discussion Comment
9. Adjournment
Document Name City Manager Report
Document Number TBD Revision Letter A
Document Location Server Revision Date 12/06/2024
Document Type Report Council Adoption Date Not Applicable Resolution No. Not Applicable
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1 | 3
City Manager Report
02/26/2025
General Updates
Gulling Street Bridge
• Automated monitoring system:
o Multiple meetings held with Engineering team and vendor o Data dashboard is being finalized with Engineering calcs implemented
o Target completion: 03/07/2025
• FEMA Funding:
o FEMA Environmental Planning and Historic Preservation (EHP) completed their 8-step review
o FEMA issued “Final Public Notice” on 02/11/2025 which must be posted for 15 days
o City posted notice per FEMA requirements and is awaiting next steps from FEMA once the posting period is completed
• Structural Rehabilitation Funding:
o Consultants and staff are prepping application intended for the Caltrans Highway Bridge Program
o Gathering letters of support from first responders, local stakeholders, State, and Federal Representatives
o Target submission March 2025
Events Attended
• Attended SCORE Quarterly Board Meeting on 01/24
• Attended CA City Manager’s Conference 02/05 through 02/07
Document Name City Manager Report
Document Number TBD Revision Letter A
Document Location Server Revision Date 12/06/2024
Document Type Report Council Adoption Date Not Applicable Resolution No. Not Applicable
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2 | 3
Code Enforcement
• Abandoned Vehicle Abatement (AVA)
o Noticing substantially less vehicles on streets overall • General Residential Light Cleanup
o Continuing to work with residents to provide options for residential cleanup
• Work continues addressing potentially unsafe buildings within the community
• Coordinating with Northern Sierra Air Quality Management District to identify potential properties that may be eligible for wood stove replacement program
Public Works (PW)
• Potholing occurring at least 3 days a week while the weather is sufficient • Rebuilding of sander to prep for future road work projects • West Street road repairs underway
Planning
• Development Agreements
o Staff reviewing correspondence from parties for next steps • Multi-Jurisdictional Local Hazard Mitigation Plan (MJLHMP) Update o Staff met internally on 02/03 and reviewed hazard table against 2019 LHMP
o Provided hazard table to MJLHMP Team from County
Community Stakeholders
• Liberty Utilities
o Met with Jennifer Guenther (Senior Manager, Customer Solutions) on 01/28
o Met with Jennifer and Eric Schwarzrock (President, Liberty Utilities, Lake Tahoe Region) on 02/13
Document Name City Manager Report
Document Number TBD Revision Letter A
Document Location Server Revision Date 12/06/2024
Document Type Report Council Adoption Date Not Applicable Resolution No. Not Applicable
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Discussed community event tentatively scheduled for April in the City
Discussed mitigating effects of proposed rate increases for residents as well as the City
Quarterly updates requested to be provided
Discussed communication hierarchy for emergency situations • Intermountain Disposal
o Met with Richard Ross, Ricky Ross, and city consultant on 01/29 o General discussion around working relationship
• CalOES & Local Stakeholders Tabletop
o Met with CalOES, PCSO, CHP, Beckworth Peak Fire District, and EPHC on 01/30
o Discussed plan of action in the event the Gulling Street Bridge was closed o After-Action discussion on Gold Complex
Public Relations
Outreach
• Facebook updates are underway on the City’s Facebook page o Attempting to provide an update roughly once a week
• General focus is on critical messaging, winter weather advisories & preparation, and general updates
Public Records Requests (PRR)
January 2025 PRR Metrics
Total Number of PRR1 20
Number of Unique Requestor(s)2 2
Number of Repeat Requestor(s)3 18
1 Total PRR indicates PRR entered via the CivAssist system during the month 2 Unique Requestor(s): Individuals or entities that have submitted at least one request within the reporting period, with each requestor counted only once
3 Repeat Requestor(s): Individuals or entities that submit multiple requests over the reporting period
Resolution No. 2605 February 26th, 2025
RESOLUTION NO. 2605
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PORTOLA
AUTHORIZING PAYMENT OF CLAIMS FOR PAYROLL FOR THE PERIOD JANUARY 11TH 2025, THROUGH FEBRUARY 7TH, 2025 AND ACCOUNTS
PAYABLE FROM
JANUARY 23RD, 2025, THROUGH FEBRUARY 26TH, 2025
WHEREAS, the City Council of the City of Portola has been fully advised that all such claims and demands are legal obligations of the City; and, WHEREAS, the City Council has fully considered the claims and money demands and payment thereof as set forth below and in "Exhibit A" attached hereto and incorporated herein.
Check Nos: Amount
46666-46753 $213,643.09
46676-46679, 46686,46690-46691,
46693, 46696-46698 and 46714
VOID
Total Accounts Payable $213,643.09
Payroll:
1/11/2025-1/24/2025 $33,273.99
1/25/2025-2/07/2025 $37,122.46
Total Payroll $70,396.45
Total Claims $284,039.54
PASSED, APPROVED AND ADOPTED this 26th day of February 2025, by the following vote:
AYES: _______________________________________
NOES: _______________________________________
ABSTAIN: ___________________________________
ABSENT: ____________________________________
Jim Murphy, Mayor
ATTEST:
_______________________________
Malachi Mansfield, Deputy City Clerk
I, Malachi Mansfield, Deputy City Clerk of the City of Portola, do hereby certify that the above and foregoing Resolution was duly passed and adopted by the City Council of the City of Portola at a regular meeting thereof held on February 26th, 2025.
________________________________
Malachi Mansfield, Deputy City Clerk
City of Portola
Agenda 01/22/2025 - Public Comments
3. Consent Agenda
Copyright © 2025 . Privacy Policy - All Rights Reserved.
Date Posted
Comment
01/21/2025 05:57PM
Lindsey
1. FEMA Funding Process: In response to the statement "Lindsey Shaw: She inquired about the FEMA funding process. She expressed concern over the scheduling of the bridge monitoring. She also commented on public records requests," I would like to clarify:
I inquired about the FEMA funding process.
I did not express concern over the scheduling of the bridge monitoring. Instead, I asked how the bridge monitoring installation could be scheduled if it had not yet been authorized. This was a straightforward question, not a statement of concern.
I did not raise concerns about public records requests during that discussion.
2. Budget Acronyms: In response to the statement "Lindsey Shaw: expressed concern over several line items," I would like to clarify:
I did not express concern over any line items in the budget.
I simply asked what specific acronyms meant to ensure I understood the items correctly.
3. Source of Funds and Sheriff Salary Adjustments: In response to the statement "Lindsey Shaw: expressed concern over the source of the funds. She expressed concerns over funding and salary adjustments for Plumas County Sheriff," I would like to clarify:
I stated that I supported law enforcement services and expressed satisfaction with the sheriff's current services.
I did not express concerns about funding or salary adjustments for the sheriff. I merely suggested that it would be prudent to anticipate a possible request for increased funding in the future and to prepare next year's budget accordingly to ensure continuity of services.
4. Public Records Requests: In response to any references suggesting I raised concerns over public records requests, I would like to clarify:
I have asked questions regarding the public records request process in the past, but I did not express concerns about this during these discussions.
1 City of Portola
Minutes
Regular Meeting
January 08, 2025 06:00 PM
35 Third Ave, Portola, CA 96122
https://www.cityofportola.com/
1. Call to Order
The meeting was called to order at 6:00 pm by Mayor Jim Murphy.
A moment of silence was observed for the passing of Former President Jimmy Carter.
A moment of silence was observed for those affected by wildfires in the Los Angeles region.
A. Roll Call
Present: Mayor Jim Murphy, Mayor Pro-Tem Bill Powers, Councilmember Pat Morton
Absent: Councilmember Leah Turner, Councilmember Mikki Battaglia Staff Present: City Manager Ryan Bonk, Finance Officer Susan Scarlett (Zoom), City Attorney Steve Gross (Zoom), Administrative Clerk Malachi Mansfield B. Pledge of Allegiance
Led by Mayor Jim Murphy
2. Public Comments
None
3. City Communications
A. City Council Communications
Councilmember Morton: Councilmember Morton attended the Transportation Commission in December. Councilmember Morton also worked on the Angel Tree Project that served approximately 200 local children, and Eastern Plumas Community Assistance Network (EPCAN) served 400 meals.
Mayor Pro-Tem Powers: Mayor Pro-Tem Powers attended a Local Agency Formation Commission (LAFCo) meeting held in Chester, California.
Mayor Pro-Tem Powers also participated in the Transportation Commission.
Mayor Murphy: Mayor Murphy attended LAFCo.
B. Reports: Beckwourth Peak Fire Protection District/Plumas County Sheriff/Northern Sierra Air
2 Quality District
No representative was available from the Beckwourth Peak Fire Protection District. City Manager Ryan Bonk stated that the report will be available in the next agenda.
Plumas County Sheriff Seargent Klundby: Seargent Klundby presented a report to the council. He stated that the sheriff's activity slows down during the winter months. The calls for service are as follows:
One hundred eighty-three calls for service in the surrounding area, ninety-three calls for service in the City of Portola, five welfare checks, nine disturbing the peace, eight suspicious calls, five crimes against people, seven property crimes, and two arrests related to controlled substances. Property crimes have been down throughout the county.
City Manager Ryan Bonk presented the air quality report as prepared by Councilmember Battaglia. A summary is as follows:
Residents are urged to use best practices when burning firewood to help reduce smoke output. Moisture meters are available to the public to ensure low moisture wood burning.
Thirty-six heating devices were installed in the calendar year 2024. One hundred and two chimney sweep vouchers were redeemed.
C. Staff Communications
None
D. City Manager Report
City Manager Ryan Bonk presented the city manager report. A summary of that report follows:
The monitoring of the Gulling Street bridge is being presented. The details will be available under agenda item six of this agenda.
The city is in communication with FEMA members to secure funding for projects relating to the Gulling St. bridge. The city has sent a letter to the California Office of Emergency Services (CalOES) for review.
The work of Brian Attama was highlighted. Multiple vehicles have been removed in compliance with city ordinance. Six public nuisances have been addressed.
City Manager Ryan Bonk also summarized the work of the public works team. Public Works is continuing to repair potholes and fix manhole covers.
City Manager Ryan Bonk met with community stakeholders such as representatives from Sierra Butte Trail Stewardship, Lost & Found Gravel Festival, representatives from Feather River College, and Intermountain Disposal.
The city is focused on enhancing the user experience for the website. 2024 public records requests have increased to one hundred and seven requests. The request count is up from 2023 by 206%. Certified mail was sent in response to a request by "Scrintch", and it was returned.
Public Comment:
5 Lindsey Shaw: She inquired about the FEMA funding process. She expressed concern over the scheduling of the bridge monitoring. She also commented on public records requests.
Commented.
City Manager Ryan Bonk responded that FEMA funding is not under the city's control.
Bridge scheduling was also addressed.
4. Consent Agenda
A. Claims - Adopt Resolution No. 2602 authorizing payment of claims for Payroll for the period November 11, 2024 through December 27, 2024 and Accounts Payable for the period of November 12, 2024 through December 25, 2024.
Total Accounts Payable Claims: $165,364.51
Total Payroll Claims: $75,246.43
Total Claims: $240,611.12
B. Minutes of the Regular meeting December 11, 2024- Approve the minutes of the Regular meeting from December 11, 2024.
C. Renewal of Proclamations:
State of Emergency Gold Complex Fire July 22nd, 2024
State of Emergency Winter Storms January 27th, 2023
Public Comment:
Lindsey Shaw: expressed concern over several line items.Commented. Mayor Murphy and Finance Officer Susan Scarlett commented
Councilmember Pat Morton motioned to approve. Mayor Pro-Tem Bill Powers seconded the motion.
The roll call vote:
Aye Mayor Jim Murphy Aye Mayor Pro-Tem Bill Powers Aye Councilmember Pat Morton Absent Councilmember Leah Turner Absent Councilmember Mikki Battaglia
5. Mayoral appointments
Mayor Jim Murphy reviewed the standing committee appointments. Councilmember Mikki Battaglia was substituted for Mayor Jim Murphy on the Airport Land Use Commission.
Mayor Pro-Tem Bill Powers motioned to approve. Councilmember Pat Morton seconded the motion.
The motion passed with the following vote:
3 In Favor 0 Opposed
Abstained 2 Absent Recused
6. Installation of Bridge Monitoring Equipment Agreement- Water & Earth Technologies, Inc.
5 Public CommentLindsey Shaw: asked questions about the competitive bidding process.Commented.
Ashlee Sims: expressed concern over documentation and speed. Ashlee Sims also expressed concern over competitive bidding.
Finance Officer Susan Scarlett: Bridge monitoring is a critical issue that was decided with the counsel of Martin McIlroy, an engineering consultant for the city.
Mayor Pro-Tem Bill Powers: expressed relief at seeing the project advance. He also reminded the council that while the city is in an advantageous position financially, the general fund does not contain the funds necessary to initiate major bridge construction.
Councilmember Pat Morton motioned to approve. Mayor Jim Murphy seconded the motion.
The roll call vote:
Aye Mayor Jim Murphy Aye Mayor Pro-Tem Bill Powers Aye Councilmember Pat Morton Absent Councilmember Leah Turner Absent Councilmember Mikki Battaglia
7. Ratify Agreement for Law Enforcement Services
The city approved the agreement for law enforcement services with Plumas County Sheriff's department in July of 2024. This agenda item is to ratify the agreement.
Public Comment:
Lindsey Shaw: expressed concern over the source of the funds. She expressed concerns over funding and salary adjustments for Plumas County Sherrif.Commented.
Ashlee Sims: wanted clarification from the council about how code enforcement is funded. She also expressed concerns over live-able wages for law enforcement.
The council confirmed that these funds are from the general funds.
Mayor Pro-Tem Bill Powers: elaborated on COPS funding source.
Finance Officer Susan Scarlett: elaborated further that the funding for law enforcement at the county level comes from property taxes as well. She also explained that law enforcement officer's wages are decided by the county.
Councilmember Pat Morton motioned to approve. Mayor Pro-Tem Bill Powers seconded the motion.
The roll call vote:
Aye Mayor Jim Murphy Aye Mayor Pro-Tem Bill Powers Aye Councilmember Pat Morton Absent Councilmember Leah Turner Absent Councilmember Mikki Battaglia
8. Draft Budget Schedule 2025-2026 Fiscal Year
The draft budget schedule for 2025-2026 was presented by Finance Officer Susan Scarlett. It includes an initial council staff goal setting for February 19th. The draft budget schedule includes dates for public participation. The draft budget schedule is anticipated to be adopted by
5 June 25th, 2025.
9. Adjournment
The meeting of the city council adjourned at 6:51 PM.
1 City of Portola
Minutes
Regular Meeting
January 22, 2025 06:00 PM
35 Third Ave, Portola, CA 96122
https://www.cityofportola.com/
1. Call to Order
The meeting was called to order at 6:00 pm by Mayor Jim Murphy.
A. Roll Call
Present: Mayor Jim Murphy, Mayor Pro-Tem Bill Powers, Councilmember Leah Turner, Councilmember Pat Morton, Councilmember Mikki Battaglia B. Pledge of Allegiance
Led by Mayor Jim Murphy
C. Public Comment: None
2. City Communications
A. City Council Communications
Councilmember Leah Turner:
Councilmember Turner participated in a discussion related to the Abandoned Vehicle Abatement Committee with Jennifer Langston. That committee contacted multiple agencies within the region.
Plumas County- District Attorney David Hollister stated informally that repeat offenders may be prosecuted.
Public Engagement Officer Brian Attama- cars are being towed and people are complying with notices.
Councilmember Pat Morton:
Councilmember Morton Attended a transportation meeting. Final numbers for the Angel program and EFCAMP programs are as follow:
Angel program: 240 children
EFCAMP: 600 people
Councilmemeber Mikki Battaglia:
Councilmemeber Battaglia attended the Fires Safe council meeting on January 9th.
Mayor Pro-Tem Bill Powers:
2 Mayor Pro-Tem Powers voiced his concern over the dryer than average winter and the possibility of wildfires. He stressed that owners of property need to be informed of the benefits of fire prevention even if they are not full-time residents of the City.
Mayor Jim Murphy:
Mayor Murphy encouraged the staff and council members to engage in committee meetings and budgetary meetings.
B. Reports: Beckwourth Peak Fire Protection District/Plumas County Sheriff/Northern Sierra Air Quality District
Beckwourth Peak Fire Protection District:
City Manager Ryan Bonk provided the city council with a report for review. Mr. Bonk noted that the district responded to 688 incidents in 2024.
Northern Sierra Air Quality Control District:
Councilmember Mikki Battaglia reported for the NSAQD. The City of Portola is on track to meet the older air quality standards of 12 mcg per cubic meter. Newer standards are 9 mcg per cubic meter.
C. Staff Communications
NONE
D. City Manager Report
City Manager Ryan Bonk provided an update on the Gulling St. Bridge on the city's website.
The monitoring equipment was installed successfully on January 15th and 16th. The bridge monitoring equipment detects any minor shifts of the bridge. Mr. Bonk also commented on ongoing public works activities such as regrading of Taylor St. and fire hydrant maintenance.
The new recycling center is waiting for Calrecycle to approve the facility.
Councilmember Turner pointed out that it is the City's responsibility to perform maintenance and testing on the fire hydrants.
Mayor Murphy expressed gratitude that the city was able to publish updated and accurate information regarding the Gulling St. Bridge.
Public Comment: None
3. Consent Agenda
A. Claims- Adopt Resolution No. 2603 authorizing payment of claims for Payroll for the period December 28, 2024 through January 10, 2025 and Accounts Payable for the period of December 26th, 2024 through January 10th, 2025.
Total Accounts Payable Claims: $184,806.65
Total Payroll Claims: $32,249.57
Total Claims: $217,056.22
Voids- 46662
3 B. Minutes of the Regular meeting January 8th, 2025- Approve the minutes of the Regular meeting from January 8th, 2025
Public Comment: None
Councilmember Pat Morton motioned to approve. Councilmember Leah Turner seconded the motion.
The roll call vote:
Aye Mayor Jim Murphy Aye Mayor Pro-Tem Bill Powers Aye Councilmember Pat Morton Aye Councilmember Leah Turner Aye Councilmember Mikki Battaglia
4. Participation in Multi-Jurisdictional Local Hazard Mitigation Plan City Planning Consultant Karen Downs:
Karen Downs updated the council on the activities of MJLHMP. The council considered alternatives presented and voted to follow the recommendation of the staff as follows:
Based on review of the minimal limitations associated with a lapse in LHMP approval (from November 2025 to June 2026), and with input from Cal OES that the lapse would not affect the City’s eligibility for disaster reimbursement costs, staff recommends that the City Council abandon the “LHMP Light” update process and continue participation with the MJHMP process.
Public Comment: None
Councilmember Leah Turner motioned to approve. Councilmember Mikki Battaglia seconded the motion.
The roll call vote:
Aye Mayor Jim Murphy Aye Mayor Pro-Tem Bill Powers Aye Councilmember Pat Morton Aye Councilmember Leah Turner Aye Councilmember Mikki Battaglia
5. Portola Youth and Tobacco: Smoke Free High County Presentation The council heard a presentation from Regina Martinez on behalf of Smoke Free High Country regarding youth tobacco cessation.
City Attorney Steve Gross clarified and elaborated that administration of a new city ordinance would incur an administrative cost. These ordinances would require enforcement and compliance. Gross further clarified that it is possible that seeking an ordinance would require judicial support from the county.
City Attorney Steve Gross' comments in no way reflect a bias or negativity towards the proposed ordinance and his comments were provided strictly as matter of expert legal opinion.
Public Comment: Pastor Richard Blaire gave public comment in support of measures to reduce youth tobacco use.
The council unanimously agreed that more information is needed on the subject. Regina Martinez will continue communication with City Manager Ryan Bonk.
6. Bank Account Signature Authorization and Removal
The motion to add Ryan Bonk and to remove Jon Kennedy as signatory authority on the city's
4 financial accounts was voted on as follows:
Public Comment: None
Councilmember Mikki Battaglia motioned to approve. Councilmember Leah Turner seconded the motion.
The roll call vote:
Aye Mayor Jim Murphy Aye Mayor Pro-Tem Bill Powers Aye Councilmember Pat Morton Aye Councilmember Leah Turner Aye Councilmember Mikki Battaglia
7. Agreement for Professional Services: TCE Solutions Inc.
Staff have prepared a report for the draft agreement for professional services. The services being considered are Senior Code Enforcement Services for Fiscal Year 2024-2025. The council finds the resource to be a valuable addition to the code enforcement efforts of the city.
Councilmemeber Mikki Battaglia reports that Public Engagement Officer Brian Attama and Deputy Sherrif Seargent Klumby have both reported that that TCE Solutions have provided valuable contributions in the past.
The agreement will be in effect for fiscal year 2024-2025.
Budget Breakdown:
Adopted Budget Fiscal Year 2024-2025: $10,000
Not to Exceed Services Council Approval 07/10/2024: $15,000 YTD Spend: $12,902.50 (Includes $4,000 in towing costs that my be covered by abandoned vehicle abatement funds)
Estimated Balance: $12,097.50
TCE Solutions Inc. Not To Exceed: $12,000
Public Comment: None
Councilmember Leah Turner motioned to approve. Mayor Pro-Tem Bill Powers seconded the motion.
The roll call vote:
Aye Mayor Jim Murphy Aye Mayor Pro-Tem Bill Powers Aye Councilmember Pat Morton Aye Councilmember Leah Turner Aye Councilmember Mikki Battaglia
8. Resolution 2604- Adopting Rules of Decorum for Public Meetings Approval of Resolution 2604- Adopting Rules of Decorum is recommended by the staff.
City Attorney Steve Gross commented to clarify some of the changes in the resolution from the normal statement at the beginning of meetings.
Public Comment: None
5 Councilmember Mikki Battaglia motioned to approve. Councilmember Leah Turner seconded the motion.
The roll call vote:
Aye Mayor Jim Murphy Aye Mayor Pro-Tem Bill Powers Aye Councilmember Pat Morton Aye Councilmember Leah Turner Aye Councilmember Mikki Battaglia
9. Closed Session
A. Closed Session Pursuant to Government Code Section 54956.9(d)(2) , Threat of Litigation, One Case.
No reportable action
10. Adjournment
The regular meeting of the city council adjourned at 8:15 p.m.
1 MEETING DATE: February 26, 2025
FROM: Ryan Bonk & Tom Valentino- Solid Waste Consultant RE: SB 1383 Local Assistance Grant Program- Grant Closeout BACKGROUND:
The City received a grant from the California Department of Resources, Recovery and Recycling (CalRecycle) for the period September 2022 through February 2025 to financially help the City achieve compliance with Portola's obligations under Senate Bill 1383 Short-Lived Climate Pollutant Reduction Act.
EXECUTIVE SUMMARY:
The City has performed all viable SB 1383 requirements and grant compliance activities within our purview.
Various activities were performed to comply with SB 1383 as follows:
On November 11, 2021, the Portola City Council approved Resolution No. 2490 which temporarily exempted the city of Portola from the SB 1383 requirement of mandatory organics collection due to its designation as a rural jurisdiction until December 31, 2026; On January 13, 2022, the city of Portola received a letter from CalRecycle approving the organics collection waiver. On June 22, 2022 the Portola City Council approved Ordinance 361, which created Chapter 8.05 of the city Municipal Code providing for the reduction of orgamic waste disposal.
Other applicable SB 1383 requirements and grant compliance activities applying to the city of Portola which have been met to date include:
- Develop an understanding of grant processes and procedures. - Obtain reliable contractor declarations.
- Commence Corrective Action Plan negotiations and deadlines with CalRecycle staff and implement the CAP to the satisfaction of CalRecycle through issuance of Compliance Report in March 2023.
- Develop applicable CALGreen and Water Efficient Building Codes amendments to city codes and obtain City Council approvals for adoption of Ordinance No. 362 Amending Chapter 13.40 and Chapter 15.04 and Creating Chapter 15.11 of the City of Portola Municipal Code on December 13, 2022.
- Prepare and post documentation on city website for Organic Waste and Edible Food
2 Recovery Education and Outreach.
- Prepare Annual Outreach to affected Tier 1 and Tier 2 entities in 2023, 2024 and 2025 and document compliance for recycled paper procurement, organic waste reduction education and outreach, and edible food recovery.
- Prepare and Issue grant expense reports and final report.
FISCAL IMPACT:
The City received $20,000 of funding via the grant program, which was the minimum allowable amount through the program. The total spent throughout the course of the grant was $6,796.07.The City will return $13,203.93 in unused grant funds.
There is no impact to the City's finances.
RECOMMENDATION:
Staff recommends that the council approve the closeout of the grant and return the remaining unused grant funds.
1 MEETING DATE: February 26, 2025
FROM: Ryan Bonk & Susan Scarlett
RE: 2024-2025 Midyear Financial Review and Budget Discussion EXECUTIVE SUMMARY:
The executive summary has been provided as an attachment to this staff report. The City Manager will provide highlights from the summary.
PRESENTATION:
Attached you will find reports to review for the 24-25 year through January 31, 2025:
- Cash and Receivables report comparison for the fiscal year end 2021, 2022, 2023 and 2024 and 2025 to January 31
- Review of budget amendment information
- Spread sheets with the summary of the City finances through January 31, 2025. Page one of the spread sheets is the Budget to Actual for the General Fund; the Special Revenue funds and Fund 215 and page 2 has the Enterprise Funds
- Behind those two spread sheets is the 3-page backup for the “other expenses” and “capital outlay” line items for the summary sheets
- Draft budget schedule for review and discussion
Please feel free to call staff in advance of the meeting with any questions you have that might take additional research.
FISCAL IMPACT:
Budget amendments in the General Fund would use Fund balance.
2 RECOMMENDATION:
Staff recommends the City Council approve the budget amendments presented.
ATTACHMENTS:
A. FISCAL YEAR 2024-2025 MIDYEAR REVIEW EXECUTIVE SUMMARY B. CASH AND RECEIVABLES
C. BUDGET AMENDMENT INFORMATION FOR MIDYEAR
D. 2024-2025 BUDGET SPREAD SHEET MIDYEAR REVIEW
E. 2024-2025 OTHER EXPENSE BACKUP
F. BUDGET SCHEDULE 2025-2026
Executive Summary
As of January 2025, the City of Portola remains in a strong fiscal position, demonstrating continued financial stability. The general fund revenue stands at 56% of the budget year to date while expenditures are at 44% of the budget year to date.
Major general fund revenue sources are trending in alignment with historical trends as evidenced below:
Page
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As we update the original fiscal year budget, the staff has summarized a minimal number of budget adjustments to keep the City Council informed. Staff will provide details to all current and proposed budget adjustments for this fiscal year in subsequent discussion during the midyear review. Most of the budget adjustments have already been reviewed and approved by City Council throughout the fiscal year.
An area of concern to highlight is the Gulling Street Bridge critical infrastructure project. Although expenditures related to this project are being realized, staff remains confident that external funding resources will be utilized to absorb a portion of the financial exposure to the city.
Overall, staff remains committed to upholding fiduciary responsibilities and looks forward to another year of financial stability for the City of Portola!
Ryan N. Bonk
City Manager
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CITY OF PORTOLA CASH AND RECEIVABLES BALANCES
1/31/2025 6/30/2024 6/30/2023 6/30/2022 6/30/2021
FUND 100-GENERAL FUND - Unrestricted $ 2,756,028.20 $ 2,615,616.62 $ 2,293,518.04 $ 2,580,389.28 $ 2,472,063.35 Reserved Grants
Woodstove Changeout $ 851.12 $ 851.12 $ 851.12 $ 851.12 $ 851.12 Traffic Impact Fee $ 81,642.00 $ 81,642.00 $ 81,642.00 $ 81,642.00 $ 77,931.00 Vehicle Abatement $ 12,931.66 $ 12,931.66 $ - $ 12,567.54 $ 15,152.30 Disc Golf Set aside $ 7,500.00 $ 7,500.00 $ 7,500.00 $ 7,500.00 Total Cash $ 2,858,952.98 $ 2,718,541.40 $ 2,383,511.16 $ 2,682,949.94 $ 2,565,997.77 Receivables/State/Plumas County/Other $ - $ 149,471.79 $ 382,207.88 $ 247,431.24 $ 176,564.71 Landfill Closure Loan Due from Solid Waste $ -
Note Receivable EPHC $ 56,543.80 $ 74,558.25 $ 104,643.12 $ 134,498.78 $ 161,412.97 Total Receivables $ 56,543.80 $ 224,030.04 $ 486,851.00 $ 381,930.02 $ 337,977.68 Total Cash and Receivables $ 2,915,496.78 $ 2,942,571.44 $ 2,870,362.16 $ 3,064,879.96 $ 2,903,975.45 FUND 207-GAS TAX - STREETS (121,039.57) $ -
FUND 208-GAS TAX - SNOW REMOVAL (144,725.40) $ 13,177.25 FUND 211 RMRA 192,696.84 179,678.46 $ 124,366.48 $ 85,856.20 $ 44,862.09 FUND 215-CDBG $ 1,295.55 $ 9,344.72 $ 25,284.58 $ 42,521.20 $ 89,405.45 Notes Receivable - RLF
CDBG Loans $ 43,525.40 $ 43,525.40 $ 43,525.40 $ 43,525.40 $ 43,525.40 FUND 216-STIP PROJECTS $ (295,868.56) $ (295,293.35) $ (96,456.90) $ (33,066.50) $ (154,483.19) Prepaid $ 3,248.98 $ 9,331.00 $ 69,629.75
Receivable 306,398.00 306,398.00 $ 315,331.58 $ 24,024.50 $ 79,897.17 FUND 710-WATER $ 1,626,999.90 $ 1,632,664.61 $ 1,714,477.30 $ 1,540,970.67 $ 1,412,973.30 Debt Service Reserve $ 68,362.00 $ 68,362.00 $ 68,362.00 $ 68,362.00 $ 68,362.00 Facility Fee Reserve $ 314,751.00 $ 314,751.00 $ 310,736.00 $ 306,721.00 $ 302,706.00 Infrastructure Maintenance account $ 225,994.65 $ 225,994.65 $ 225,994.65 $ 225,994.65 $ 202,861.71 WTP Maintenance account $ 595,855.00 $ 595,855.00 $ 550,020.00 $ 504,185.00 $ 458,350.00 Total Cash $ 2,831,962.55 $ 2,837,627.26 $ 2,869,589.95 $ 2,646,233.32 $ 2,445,253.01 FUND 720-SEWER $ 1,535,537.36 $ 1,564,720.25 $ 1,490,752.99 $ 1,397,604.71 $ 1,285,253.55 Wastewater Capital Reserve $ 227,653.86 $ 227,653.86 $ 218,666.66 $ 211,715.70 $ 209,903.72 Infrastructure Maintenance account $ 292,077.93 $ 292,077.93 $ 292,077.93 $ 292,077.93 $ 252,913.93 Facility Fee Reserve $ 279,080.50 $ 279,080.50 $ 279,080.50 $ 273,756.50 $ 268,432.50 Total Cash $ 2,334,349.65 $ 2,363,532.54 $ 2,280,578.08 $ 2,175,154.84 $ 2,016,503.70 FUND 730-SOLID WASTE $ 568,940.39 $ 503,491.90 $ 412,838.74 $ 326,810.54 $ 236,568.86 Landfill Closure Maintenance Account $ 409,434.23 $ 409,434.23 $ 326,290.27 $ 230,663.29 $ 118,739.92 Total Cash $ 978,374.62 $ 912,926.13 $ 739,129.01 $ 557,473.83 $ 355,308.78
2024-2025 Budget Amendment Information
Original Budget Amendments Amended Budget YTD 1-31 Council Approval 100-117-510.01 Planning Payroll 25,386.32 (24,846.14) - 100-117-600.18 Move payroll to Prof Services 10,000.00 24,846.14 34,846.14 100-117-600.18 Added LHMP 15,000.00 49,846.14 33,922.50 10/9/2024 100-111-600.14 Public Records Requests 20,000.00 11,256.00 100-111-601.16 Legal - Litigation - 25,000.00 1,316.00
100-212-600.95 Code Enforcement - CSG Contract 10,000.00 15,000.00 25,000.00 19,082.50 7/10/2024 100-311-700.15 Bridge - MGE Contract - 134,442.47 134,442.47 73,130.61 9/25/2024 100-311-700.15 Monitoring - 65,000.00 65,000.00 10/9/2024 208-317-700.03 Backhoe - 16,676.84 16,676.84 16,676.84 8/14/2024 710-311-700.03 Backhoe 75,045.82 75,045.82 75,045.82 8/14/2024 720-311-700.03 Backhoe 75,045.82 75,045.82 75,045.82 8/14/2024
CITY OF PORTOLA
2024-2025 BUDGET VERSUS YTD AS OF 1-31-2025 (Preliminary, coding changes may apply) YEAR % YTD YEAR % YTD YEAR % YTD YEAR % YTD ECONOMIC YEAR % YTD
TO DATE GAS TAX TO DATE GAS TAX TO DATE RMRA TO DATE DEVELOPMENT TO DATE GENERAL FUND Streets Snow CDBG
ACCOUNT/FUND 100 207 208 211 215
REVENUE 1,311,557.00 733,878.30 56% 57,298.00 33,979.05 59% 130,000.00 0% 57,389.00 28,339.45 49% 500.00 92.77 19% INTERFUND TRANSFERS 193,251.04 0% 201,049.60 0%
PERSONNEL 341,429.60 210,051.98 62% 138,409.04 97,723.32 71% 155,014.76 64,530.48 42% 3,882.29 2,884.98 74% POSTAGE 5,000.00 4,469.86 89%
CITY WEB PAGE 3,400.00 474.95 14%
GAS & ELECTRIC 43,100.00 22,834.54 53% 10,000.00 1,664.92 17% TELEPHONE 7,300.00 5,795.16 79%
MATERIALS AND SUPPLIES 23,700.00 21,112.12 89% 12,000.00 4,310.60 36% 15,000.00 6,275.37 42% EQUIP REPAIR/MAINT 6,000.00 1,127.29 19% 7,000.00 299.76 4% 25,000.00 16,483.78 66% VEHICLE REPAIR/MAINT 1,500.00 0% 1,500.00 0% 18,000.00 11,507.32 64% VEHICLE FUEL 4,300.00 2,484.06 58% 8,000.00 5,282.32 66% 15,000.00 2,080.46 14% LEGAL FEES 71,940.00 46,752.82 65%
INSURANCE 47,268.54 50,751.28 107% 20,480.00 16,478.35 80% PROFESSIONAL SVSC 29,500.00 37,619.03 128% 1,500.00 155.00 10% 2,000.00 1,960.00 ADVERTISING/NOTICES 650.00 1,363.19 210%
CODE REFERENCE UPDATE 4,200.00 525.00 13% -
CIVIC PROMO & MARKETING 500.00 447.42 89%
CONFERENCE/TRAVEL 5,000.00 1,964.26 39%
DUES/MEMBERSHIPS 3,300.00 1,871.00 57%
BUILDING EXPENSE 7,200.00 9,931.78 138% 250.00 0%
STREET REPAIR 10,000.00 2,449.84 24% 20,000.00 2,782.26 14% 165,000.00 2,125.81 1% ACCOUNTING FEES 15,840.00 9,240.00 58% 5,940.00 3,665.00 62% 4,460.00 2,510.00 56% 3,342.00 1,925.00 58% AUDITING FEES 10,800.00 10,800.00 100% 1,200.00 1,199.99 100% 1,168.00 800.00 68% 2,000.00 2,000.01 100% TRAINING/EDUCATION 2,000.00 2,140.60 107%
WATER AND SEWER 69,200.00 32,450.14 47%
TECH SUPPORT - INCODE 7,271.34 7,271.34 100%
OTHER EXPENSE/SEE ATTACHED 513,763.47 229,100.19 45% 65,000.00 39,932.79 61% 30,000.00 2,935.62 10% EQUIPMENT LEASE/RENTAL 4,400.00 2,464.05 56%
CAPITAL OUTLAY/OTHER 6,500.00 0% - 16,676.84 16,676.84 100%
INTEREST
TRANSFERS OUT 377,623.80 0%
TOTAL EXPENSES 1,612,686.75 713,042.06 44% 250,549.04 155,018.62 62% 331,049.60 144,725.40 44% 167,000.00 4,085.81 2% 9,224.29 6,809.99 74% REVENUE 1,311,557.00 733,878.30 56% 250,549.04 33,979.05 14% 331,049.60 - 0% 57,389.00 28,339.45 49% 500.00 92.77 19% EXPENDITURES 1,612,686.75 713,042.06 44% 250,549.04 155,018.62 62% 331,049.60 144,725.40 44% 167,000.00 4,085.81 2% 9,224.29 6,809.99 74%
PRINCIPAL PAYMENTS
FACILITY FEE/SINKING FUND/LANDFILL CLOSURE FUND
(USE OF) OR INCREASE IN FUND BALANCE (301,129.75) 20,836.24 - (121,039.57) (0.00) (144,725.40) (109,611.00) 24,253.64 (8,724.29) (6,717.22) 1 Page 45
CITY OF PORTOLA
2024-2025 BUDGET VERSUS YTD AS OF 1-31-2025 (Preliminary, coding changes may apply) YEAR % YTD YEAR % YTD YEAR % YTD YEAR
TO DATE TO DATE SOLID TO DATE TO DATE
WATER SEWER WASTE
ACCOUNT/FUND 710 720 730 TOTAL TOTAL
REVENUE 1,197,000.00 660,296.07 55% 825,000.00 437,188.67 53% 299,000.00 154,848.69 52% 3,877,744.00 2,048,623.00 INTERFUND TRANSFERS 394,300.64 -
- -
PERSONNEL 444,987.63 255,854.39 57% 289,442.05 182,321.79 63% 53,491.41 38,315.39 72% 1,426,656.78 851,682.33 POSTAGE 4,200.00 2,234.93 53% 4,200.00 2,234.92 53% 1,700.00 2,076.89 122% 15,100.00 11,016.60 CITY WEB PAGE 1,000.00 1,000.00 5,400.00 -
GAS & ELECTRIC 6,000.00 7,773.29 130% 40,000.00 23,602.80 59% 99,100.00 55,875.55 TELEPHONE 5,500.00 3,218.43 59% 4,500.00 2,982.32 66% 17,300.00 11,995.91 MATERIALS AND SUPPLIES 22,000.00 10,103.66 46% 30,000.00 10,981.51 37% 3,000.00 1,609.21 54% 105,700.00 54,392.47 EQUIP REPAIR/MAINT 15,000.00 16,722.75 111% 25,000.00 13,102.28 52% 1,000.00 1,167.35 117% 79,000.00 48,903.21 VEHICLE REPAIR/MAINT 5,000.00 6,212.05 124% 5,000.00 6,201.14 124% - 31,000.00 23,920.51 VEHICLE FUEL 12,000.00 5,088.80 42% 8,000.00 3,111.26 39% 47,300.00 18,046.90 LEGAL FEES 13,104.00 8,444.30 64% 13,104.00 8,444.31 64% 5,000.00 575.67 12% 103,148.00 64,217.10 INSURANCE 29,797.00 34,171.74 115% 47,250.00 41,581.33 88% 5,820.00 5,005.83 86% 150,615.54 147,988.53 PROFESSIONAL SVSC 50,000.00 9,419.03 19% 70,000.00 67,943.48 97% 10,000.00 5,445.00 54% 163,000.00 122,541.54 ADVERTISING/NOTICES 693.33 693.33 650.00 2,749.85
CODE REFERENCE UPDATE 1,700.00 300.00 18% 1,500.00 300.00 20% 7,400.00 1,125.00 CIVIC PROMO & MARKETING 500.00 447.42
CONFERENCE/TRAVEL 5,000.00 1,964.26
DUES/MEMBERSHIPS 4,000.00 1,777.50 44% 1,000.00 911.50 91% 8,300.00 4,560.00 BUILDING EXPENSE 3,000.00 1,290.08 43% 4,500.00 892.86 20% 250.00 15,200.00 12,114.72 STREET REPAIR 195,000.00 7,357.91
ACCOUNTING FEES 17,160.00 10,146.20 59% 14,520.00 8,606.20 59% 5,280.00 3,080.00 58% 66,542.00 39,172.40 AUDITING FEES 10,800.00 10,800.00 100% 10,800.00 10,800.00 100% 3,600.00 3,600.00 100% 40,368.00 40,000.00 TRAINING/EDUCATION 800.00 100.00 13% 800.00 0% 3,600.00 2,240.60 WATER AND SEWER 750.00 419.31 56% 800.00 280.25 35% 70,750.00 32,450.14 TECH SUPPORT - INCODE 11,065.05 11,065.05 100% 9,484.00 9,484.00 100% 3,793.74 3,793.74 100% 31,614.13 31,614.13 OTHER EXPENSE/SEE ATTACHED 345,700.00 272,903.29 79% 253,750.00 42,514.93 17% 103,050.00 35,417.68 34% 1,311,263.47 622,804.50 EQUIPMENT LEASE/RENTAL 4,000.00 821.35 21% 2,500.00 821.37 33% 10,900.00 4,106.77 CAPITAL OUTLAY/OTHER 113,807.80 75,045.82 66% 137,545.82 75,045.82 55% 274,530.46 166,768.48 INTEREST 31,615.00 16,070.71 51% 31,615.00 16,070.71
TRANSFERS OUT 377,623.80 -
-
TOTAL EXPENSES 1,152,986.48 760,676.01 66% 974,695.87 512,857.40 53% 195,985.15 100,086.76 51% 4,694,177.18 2,397,302.05 REVENUE 1,197,000.00 660,296.07 55% 825,000.00 437,188.67 53% 299,000.00 154,848.69 52% 4,272,044.64 2,048,623.00 EXPENDITURES 1,152,986.48 760,676.01 66% 974,695.87 512,857.40 53% 195,985.15 100,086.76 51% 4,694,177.18 2,396,127.54 PRINCIPAL PAYMENTS 37,000.00 37,000.00 -
- -
FACILITY FEE/SINKING FUND/LANDFILL CLOSURE FUND 45,835.00 84,000.00 41,968.27 129,835.00 - (USE OF) OR INCREASE IN FUND BALANCE (38,821.48) (100,379.94) (149,695.87) (75,668.73) 19,014.85 12,793.66 (588,967.54) (348,679.05) 2 Page 46
CITY OF PORTOLA
2024-2025
OTHER EXPENSES
OTHER EXPENSE AMENDED AS OF 1-31 %
GENERAL FUND (100)
ARPA PROJECTS 75,400.00 59,391.80 79%
BANK CHARGES 2,300.00 604.05 26%
BRIDGE 199,442.47 73,130.61 37%
WILLIAMS HOUSE WEB PAGE 550.00 237.51 43%
CODE ENFORCEMENT - AVA 25,000.00 19,082.50 76%
ELECTION SUPPLIES 6,000.00 -
EMERGENCY MANAGEMENT 2,203.94
EVENTS - MISC 1,000.00
LAFCO 50,021.00 50,021.00 100%
LEGAL - OTHER 1,316.00
MEDICAL AND PHYSICALS 200.00
MUSI C IN THE PARK 9,000.00 6,823.25 76%
POOL CONCESSION SUPPLIES 435.40
PUBLIC RECORDS REQUESTS 11,776.90
REFUSE COLLECTION 3,850.00 1,356.36 35%
SHERIFF CONTRACT 130,000.00 0%
TAX ADMINISTRATION FEES 7,000.00 700.00 10%
UNIFORMS 1,000.00 276.01
WILLIAMS HOUSE REPAIR 3,000.00 1,744.86 58%
WOODSTOVE CHANGEOUT
TOTAL 513,763.47 229,100.19 45%
GAS TAX SECTION 2107/2107.5 (FUND 207)
STREET LIGHTING 65,000.00 39,932.79 61%
TOTAL 65,000.00 39,932.79 61%
SNOW REMOVAL (FUND 208)
PRIVATE CONTRACTORS 30,000.00 - 0%
PROPERTY DAMAGE 2,935.62
TOTAL 30,000.00 2,935.62 10%
2/20/2025 1
CITY OF PORTOLA
2024-2025
OTHER EXPENSES
OTHER EXPENSE AMENDED AS OF 1-31 %
STIP (216)
WATER FUND (710)
COMMUNICATION EXPENSE 400.00 117.26 29%
EQUIPMENT RENTAL 17,475.24
LAKE DAVIS WTP 79,300.00 54,151.19 68%
PERMIT FEES 6,000.00 1,773.13 30%
REFUSE COLLECTION 3,000.00 647.36 22%
TESTING WATER 12,000.00 6,078.65 51%
WATER CHEMICALS 20,000.00 2,750.23 14%
WATER LINE REPAIRS 65,000.00 44,032.70 68%
WATER METERS 30,000.00 3,307.10 11%
WATER PURCHASE 130,000.00 142,570.43 110%
- -
TOTAL 345,700.00 272,903.29 79%
SEWER FUND (720)
EMERGENCY MANAGEMENT
MEDICAL PHYSICALS 750.00 0%
PERMIT FEES 15,000.00 11,056.00 74%
REFUSE COLLECTION 3,000.00 1,319.94 44%
SEWER CHEMICALS 65,000.00 1,651.62 0%
SEWER LINE REPAIRS 20,000.00 12,095.96 60%
SYSTEM MAINT/SEWER POND 125,000.00 4,950.46 4%
TESTING SEWER 25,000.00 11,440.95 46%
TOTAL 253,750.00 42,514.93 17%
SOLID WASTE (730)
PERMIT FEES 35,000.00 28,864.00 82%
POST-CLOSURE CARE COSTS 20,000.00 1,372.50 7%
TESTING AND REPORTING LANDFILL 45,050.00 5,181.18 12%
SB 1383 GRANT EXPENDITURES 3,000.00 0%
TOTAL 103,050.00 35,417.68 34%
2/20/2025 2
CITY OF PORTOLA
2024-2025
OTHER EXPENSES
CAPITAL OUTLAY/ OTHER AMENDED AS OF 1-31 %
GENERAL FUND (100)
TOTAL - -
SPECIAL REVENUE FUNDS
FUND 208
BACKHOE 16,676.84 16,676.84 100%
TOTAL 16,676.84 16,676.84 100%
WATER FUND
SCADA SYSTEM UPGRADE 25,000.00
ROCK SCREEN 7,500.00
SEA CONTAINERS 3,000.00
BACKHOE 75,045.82 75,045.82 100%
TOTAL 110,545.82 75,045.82 68%
SEWER FUND
SCADA SYSTEM UPGRADE 25,000.00 -
SEWER BYPASS PUMP 20,000.00
ROCK SCREEN 7,500.00
SEA CONTAINERS 3,000.00
FLOW METER 7,000.00
BACKHOE 75,045.82 75,045.82 100%
TOTAL 137,545.82 75,045.82 55%
SOLID WASTE FUND
RESERVES
GENERAL FUND
TRAFFIC IMPACT FEES
WATER FUND
FACILITY FEES RESERVE
LD WTP MAINTENANCE RESERVE 45,835.00 0
SEWER FUND
WASTEWATER CAPITAL RESERVE FUND
FACILITY FEES RESERVE
2/20/2025 3
2025-2026 Budget Schedule
Council-Staff Goal Setting ** March 5 3:30
Budget Worksheets to staff March 5
Current Level of service Budgets due from staff March 26 Staff - Evaluation of Current Level of Service Budget March 27- April 23 New Project – Capital Project Requests due from City Staff April 2 Public Comment to City Council re: Budget Preparation ** March 26 Public Comment to City Council re: Budget Preparation ** April 9
Draft of Year 2025-2026 Budget Delivered to City Council for Review May 1 City Council Budget Work Sessions/Presentations by Staff ** May 7 3:30 pm Proposed 2025-2026 FY Budget Submitted to City Council
And Filed with City Clerk for Public Review June 5
2025-2026 FY Proposed Budget, Public Hearing ** June 11 City Council Adopts Final 2025-2026 Fiscal Year Budget ** June 25 Note: (**) denotes City Council involvement in budget review process