1 City of Portola
AGENDA
Regular Meeting
April 09, 2025 06:00 PM
35 Third Ave, Portola, CA 96122
https://www.cityofportola.com/
Mayor Jim Murphy • Mayor Pro-Tem Bill Powers • Councilmember Leah Turner • Councilmember Mikki Battaglia • Councilmember Pat Morton
REASONABLE ACCOMMODATIONS
The City Council welcomes you to its meetings which are regularly held the second and fourth Wednesday of each month at 6:00 p.m. at the City Hall Council Chambers. Your interest and participation is encouraged and welcome.
As a courtesy, the City Council meeting is also accessible to the public via live streaming at:
https://zoom.us/j/3583067836 or by phone at: Phone Number 1.669.900.6833; Meeting ID: 358 306 7836. Online and telephonic access does not guarantee the public the ability to observe the meeting in the event there is a disruption or connectivity issues that affect broadcasting. Members of the public who want to be assured that they have the ability to observe the meeting and make comment during the meeting, should attend the meeting in-person.
Any person desiring to address the City Council or any committee, commission or agency under the jurisdiction of the City Council, on any item not on the agenda may do so during public comment period. Public comment during the meeting will be accepted in person only.
Public Comment can be made on the online agenda by clicking on the "comment" section next to each agenda item listed below.
Meeting facilities are accessible to persons with disabilities. Reasonable efforts will be made to accommodate the participation of persons with disabilities in the City’s public meetings. If special accommodation is needed, please notify the City at 530.832.6801 at least 48 hours prior to the meeting
1. Call to Order
A. Roll Call
B. Pledge of Allegiance
2. Public Comments
Discussion Comment
This section is intended to provide members of the public with an opportunity to comment on any 2 subject that does not appear on this agenda. Please note that California law prohibits the City Council from taking action on any matter which is not on the posted agenda, unless it is determined to be an urgency item by the City Council. Any member of the public wishing to address the City Council during “PUBLIC COMMENT” shall first secure permission of the presiding officer, stand; may give his/her name and address to the Clerk for the record. Each person addressing the City Council shall be limited to five minutes ordinarily, unless the presiding officer indicates a different amount will be allotted.
3. City Communications
Discussion Comment View Item
A. City Council Communications
B. Reports: Beckwourth Peak Fire Protection District / Plumas County Sheriff / Northern Sierra Air Quality District
C. Staff Communications
D. City Manager Report
4. Consent Agenda
Discussion Possible Action Comment View Item
These items are expected to be routine and non-controversial. The City Council will act upon them at one time without discussion. Any Councilmembers, staff member or interested party may request that an item be removed from the consent agenda for discussion. Additional budget appropriations will require a four/fifths roll call vote.
A. ClaimsAdopt Resolution No. 2607. The resolution authorizes payment of payroll from February 22nd, 2025 through March 21st, 2025 and payment of accounts payable from March 13th, 2025, through April 9th, 2025.
The amount of accounts payable to be paid is $291,818.43.
The amount of payroll to be paid is $71,204.40.
The total amount to be paid is $363,022.83.
B. Adopt minutes of the March 12th, 2025 Regular Meeting.
C. Adopt minutes for the March 5th, 2025, Special Meeting.
5. Public Comments - 2025/2026 Budget Preparation
Discussion Possible Action Comment
Receive public comment Relating to the preparation of the 2025/2026 City Budget. Provide direction to staff.
6. Development Agreement- Annual Review- "Portola Highlands (Woodbridge at Portola)" Discussion Possible Action Comment View Item
3 The City Council will conduct an annual review of the development agreement. Developer to present current status update to the City Council.
7. Update on "Portola 192"
Discussion Comment
The development agreement has been terminated according to Section 1.3.2 of agreement which states the term of the agreement is for 20 years. The developer intends to submit a formal request to the City outlining their perspective on potential future activities between both parties for the Council to consider at a later date.
8. Resolution 2608- Opposing Federal Funding & Staffing Cuts Discussion Possible Action Comment View Item
The council is being presented with Resolution 2608 "A Resolution of the City Council of Portola opposing the local impacts to forest health and wildfire mitigation that will result from federal funding and staffing cuts to our public lands."
This resolution stands in solidarity with other regional municipalities that have adopted similar resolutions in opposition to the federal funding and staffing cuts.
9. Adjournment
Document Name City Manager Report
Document Number TBD Revision Letter A
Document Location Server Revision Date 12/06/2024
Document Type Report Council Adoption Date Not Applicable Resolution No. Not Applicable
Page
1 | 4
City Manager Report
04/09/2025
General Updates
Gulling Street Bridge
• Automated monitoring system:
o Trendline modeling has been established and will continue to be reviewed by engineering team
o The engineering team has no current concerns with the existing data trends
o Alarm parameters have been established that will push notifications automatically to staff and engineering team if thresholds are crossed • FEMA Funding (Riprap):
o Funding is fully obligated as of 03/29/2025!
o Next Steps:
Procurement planning by staff
• Riprap materials
• Equipment needs
Permitting through US Army Corps of Engineers, Sacramento District
• Discussions have begun with our contact
• Project intends to be permitted under a “Regional
General Permit 8, Emergency Repair and Protection
Activities” to expedite the process
• Roughly 2 weeks to approve submitted permit
• Work must begin 14 days after the permit is
approved by the Army Corps of Engineers
o Target work completion= Summer 2025
Document Name City Manager Report
Document Number TBD Revision Letter A
Document Location Server Revision Date 12/06/2024
Document Type Report Council Adoption Date Not Applicable Resolution No. Not Applicable
Page
2 | 4
• Structural Rehabilitation Funding (Highway Bridge Program):
o Application being reviewed by Caltrans Program Manager o Once review is completed the application will be submitted Public Works (PW)
• Over the course of a week, staff repaired a significant water leak north of highway 70 on North Gulling Street
o 30 feet of steel water line was removed and replaced with 12-inch C900 water line
o Also removed and replaced 12 feet of culvert
• Dedicated Pavement Crew:
o Staff are in the planning phase of this project
o Currently targeting areas based on RMRA funding
• Northern Sierra Air Quality Management District Grant:
o Staff entered into a grant agreement for the “Lawn and Garden Program” to upgrade gas powered equipment to electric equipment o Reimbursement of up to $40,000 for replacement of equipment o Staff will demo the equipment prior to purchase
Planning
• Multi-Jurisdictional Hazard Mitigation Plan (MJHMP) Update o Staff provided Risk Assessment Worksheet to Plumas County consultant ahead of deadline
o Staff will prepare for the next steps as dictated by Plumas County consultant
• Development Agreement
o Developer will present to the Council later in this meeting Community Stakeholders
Caltrans
• Cromberg Alternative Striping Plan
o Workshop was hosted by Caltrans on 04/03/2025
Document Name City Manager Report
Document Number TBD Revision Letter A
Document Location Server Revision Date 12/06/2024
Document Type Report Council Adoption Date Not Applicable Resolution No. Not Applicable
Page
3 | 4
o Prior to the workshop, staff discussed the proposal with and handed out flyers to most businesses along the highway 70 corridor that would be affected by the striping plan
All businesses had either positive or neutral reactions to the Caltrans proposal
Multiple businesses would like to see additional crosswalks with lighted notifications for increased pedestrian safety Liberty Utilities
• Outage experienced on 03/31/2025 due to a breaker lock out o All customers restored within roughly 4 hours
• Street Lighting
o Discussions are ongoing for possible options on more energy efficient street lighting to mitigate rising costs
o Staff have requested that Liberty provide us with potential solutions that will decrease energy consumption and costs overall Public Relations
Outreach
• Facebook:
o Updates have been ongoing with at least one post per week • “The Quarterly Connection” Newsletter:
o The first newsletter was sent out with utility billing Posted to Facebook and city website under “News”
Email distributed to recipients signed up through city’s website o Staff is planning to send out newsletters once a quarter moving forward through all the same channels listed above
Website Revamp
• Work is underway making all forms fillable so that submission can occur online if the public desires to do so
• The general layout of the website has been established o Consolidation of navigation menus
Document Name City Manager Report
Document Number TBD Revision Letter A
Document Location Server Revision Date 12/06/2024
Document Type Report Council Adoption Date Not Applicable Resolution No. Not Applicable
Page
4 | 4
o Increase content accessibility and ease of use by residents • Staff intend to perform the full redesign on a day the city is closed o Target Completion: Late April/Early May
Public Records Requests (PRR)
March 2025 PRR Metrics
Total Number of PRR1 5
Number of submissions by Unique Requestor(s)2 5
Number of submissions by Repeat Requestor(s)3 0
1 Total PRR indicates PRR entered via the CivAssist system during the month 2 Unique Requestor(s): Individuals or entities that have submitted at least one request within the reporting period, with each requestor counted only once
3 Repeat Requestor(s): Individuals or entities that submit multiple requests over the reporting period 20 4 5
0 5
10 15
20 25
Jan Feb Mar
2025
2025
Monthly Total PRR
Total
Resolution No. 2607 April 9th, 2025
RESOLUTION NO. 2607
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PORTOLA
AUTHORIZING PAYMENT OF CLAIMS FOR PAYROLL FOR THE PERIOD FEBRUARY 22ND,2025, THROUGH MARCH 21ST, 2025 AND ACCOUNTS PAYABLE MARCH 13TH, 2025 THROUGH APRIL 9TH, 2025.
WHEREAS, the City Council of the City of Portola has been fully advised that all such claims and demands are legal obligations of the City; and, WHEREAS, the City Council has fully considered the claims and money demands and payment thereof as set forth below and in "Exhibit A" attached hereto and incorporated herein.
Payroll:
2/22/2025-3/07/2025
3/08/2025-3/21/2025
$36,698.73
Total Payroll
AP Check Nos:
46807-46849
46850, 46891-46930
VOIDS
Total Accounts Payable
Total Claims
$34,505.67
$71,204.40
$205,822.41
$85,996.02
46842,46851-46857, 46881-46882, 46889-46890, 46898
$291,818.43
$363,022.83
PASSED, APPROVED AND ADOPTED this 9th day of April 2025, by the following vote:
AYES: _______________________________________
NOES: _______________________________________
ABSTAIN: ___________________________________
ABSENT: ____________________________________
Jim Murphy, Mayor
ATTEST:
_______________________________
Malachi Mansfield, Deputy City Clerk
I, Malachi Mansfield, Deputy City Clerk of the City of Portola, do hereby certify that the above and foregoing Resolution was duly passed and adopted by the City Council of the City of Portola at a regular meeting thereof held on April 9th , 2025. ________________________________
Malachi Mansfield, Deputy City Clerk
4/03/2025 4:09 PM A/P HISTORY CHECK REPORT PAGE: 1
VENDOR SET: 01 City of Portola
BANK: * ALL BANKS
DATE RANGE: 0/00/0000 THRU 99/99/9999
CHECK CHECK CHECK CHECK
VENDOR I.D. NAME STATUS DATE AMOUNT DISCOUNT NO STATUS AMOUNT C-CHECK VOID CHECK V 4/09/2025 046851
C-CHECK VOID CHECK V 4/09/2025 046852
C-CHECK VOID CHECK V 4/09/2025 046853
C-CHECK VOID CHECK V 4/09/2025 046854
C-CHECK VOID CHECK V 4/09/2025 046855
C-CHECK VOID CHECK V 4/09/2025 046856
C-CHECK VOID CHECK V 4/09/2025 046857
C-CHECK VOID CHECK V 4/09/2025 046881
C-CHECK VOID CHECK V 4/09/2025 046882
C-CHECK VOID CHECK V 4/09/2025 046889
C-CHECK VOID CHECK V 4/09/2025 046890
C-CHECK VOID CHECK V 4/09/2025 046898
* * T O T A L S * * NO INVOICE AMOUNT DISCOUNTS CHECK AMOUNT REGULAR CHECKS: 0 0.00 0.00 0.00
HAND CHECKS: 0 0.00 0.00 0.00
DRAFTS: 0 0.00 0.00 0.00
EFT: 0 0.00 0.00 0.00
NON CHECKS: 0 0.00 0.00 0.00
VOID CHECKS: 12 VOID DEBITS 0.00
VOID CREDITS 0.00 0.00 0.00
TOTAL ERRORS: 0
NO INVOICE AMOUNT DISCOUNTS CHECK AMOUNT
VENDOR SET: 01 BANK: * TOTALS: 12 0.00 0.00 0.00
BANK: * TOTALS: 12 0.00 0.00 0.00
4/03/2025 4:09 PM A/P HISTORY CHECK REPORT PAGE: 2
VENDOR SET: 01 City of Portola
BANK: PC POOLED CASH - PLUMAS
DATE RANGE: 0/00/0000 THRU 99/99/9999
CHECK CHECK CHECK CHECK
VENDOR I.D. NAME STATUS DATE AMOUNT DISCOUNT NO STATUS AMOUNT 0071 DIV OF THE STATE ARCHITECT
I-202503263250 DIV OF THE STATE ARCHITECT R 3/26/2025 046850 100 111-402.04 BUSINESS LICENSE ADA FEE ADA FEES 45.20 45.20 0008 ALWAYS ANSWER
I-202504023279 ALWAYS ANSWER R 4/09/2025 046891
710 311-600.05 TELEPHONE APRIL ANSWERING SERV 23.25
720 311-600.05 TELEPHONE APRIL ANSWERING SERV 23.25 46.50 0010 AMAZON CAPITOL SERVICES
I-202504033290 AMAZON CAPITOL SERVICES R 4/09/2025 046892 710 311-600.06 MATERIALS AND SUPPLIES ROTARY TOOL,DRUM,PUM 141.18 720 311-600.45 BUILDING EXPENSE ROTARY TOOL,DRUM,PUM 124.46 720 311-600.06 MATERIALS AND SUPPLIES STEEL ELECT BOX/REDU 120.19 208 317-600.08 VEHICLE REPAIR & MAINTENANCE CAMSHAFT POS SENSOR 88.06 100 414-600.06 MATERIALS AND SUPPLIES LAWN MWR REPLMNT BEL 128.22 602.11 0016 AMERIGEN POWER SOLUTIONS
I-202504023251 AMERIGEN POWER SOLUTIONS R 4/09/2025 046893 720 311-600.51 TESTING Generator Service & 650.64 650.64 0027 BASTIAN ENGINEERING
I-202504023280 BASTIAN ENGINEERING R 4/09/2025 046894
216 315-700.51 RIO GRANDE STIP ENGINEER FEES 3,138.75
100 117-600.18 PROFESSIONAL SERVICES ENGINEER FEES MOUNTA 426.25 207 315-600.18 PROFESSIONAL SERVICES ENGINEER FEES CRRSSA 193.75 3,758.75 0039 BULLET INFORMATION TECHNOLOGY
I-202504023252 BULLET INFORMATION TECHNOLOGY R 4/09/2025 046895 720 311-600.18 PROFESSIONAL SERVICES COMPUTER IT 525.00 710 311-600.18 PROFESSIONAL SERVICES COMPUTER IT 525.00 100 111-600.18 PROFESSIONAL SERVICES COMPUTER IT 525.00 1,575.00 0051 CITY CLERKS ASSOCIATION
I-202504023277 CITY CLERKS ASSOCIATION R 4/09/2025 046896 100 112-600.30 CONFERENCE/TRAVEL CITY CLERKS ASSOCIAT 250.00 250.00 0052 CITY OF PORTOLA
I-202504023253 CITY OF PORTOLA R 4/09/2025 046897
100 311-601.10 WATER CH 52.50
100 311-601.11 SEWER CH 45.23
100 414-601.10 WATER VARIOUS LOCATIONS 1,183.50
100 414-601.11 SEWER CITY PARK POOL & BAT 66.28
100 411-601.10 WATER CITY PARK POOL & BAT 414.37
100 411-601.11 SEWER CITY PARK POOL & BAT 19.84
100 413-601.10 WATER WILLIAMS HOUSE 33.20
100 413-601.11 SEWER WILLIAMS HOUSE 45.23
710 311-601.10 WATER PW 20.46
4/03/2025 4:09 PM A/P HISTORY CHECK REPORT PAGE: 3
VENDOR SET: 01 City of Portola
BANK: PC POOLED CASH - PLUMAS
DATE RANGE: 0/00/0000 THRU 99/99/9999
CHECK CHECK CHECK CHECK
VENDOR I.D. NAME STATUS DATE AMOUNT DISCOUNT NO STATUS AMOUNT 0052 CITY OF PORTOLA CONT
I-202504023253 CITY OF PORTOLA R 4/09/2025 046897
720 311-601.10 WATER PW 20.46
710 311-601.11 SEWER PW 45.23 1,946.30
0069 DEPARTMENT OF TRANSPORTATION
I-202504023255 DEPARTMENT OF TRANSPORTATION R 4/09/2025 046899 207 315-600.07 EQUIPMENT REPAIR/MAINTENANCE OCT 2024-DEC 2024 ST 1,101.28 1,101.28 0086 FOLCHI LOGGING & CONSTR., INC.
I-202504033287 FOLCHI LOGGING & CONSTR., INC. R 4/09/2025 046900 710 311-600.51 TESTING ROAD BASE 1,547.08 1,547.08
0090 GRAINGER INC
I-202504023258 GRAINGER INC R 4/09/2025 046901
720 311-600.07 EQUIPMENT REPAIR/MAINTENANCE ADAPTER THREAD 3/8 I 73.04 73.04 0101 HUNT & SONS, INC.
I-202504023259 HUNT & SONS, INC. R 4/09/2025 046902
100 212-600.09 VEHICLE FUEL FUEL 89.74
100 414-600.09 VEHICLE FUEL FUEL 88.03
710 311-600.09 VEHICLE FUEL FUEL 863.20
720 311-600.09 VEHICLE FUEL FUEL 291.13
207 315-600.09 VEHICLE FUEL FUEL 388.06
208 317-600.09 VEHICLE FUEL FUEL 741.45
100 413-600.45 BUILDING EXPENSE FUEL 495.11 2,956.72
0111 JEFFERSON SUPPLY COMPANY
I-202504033289 JEFFERSON SUPPLY COMPANY R 4/09/2025 046903 710 311-600.76 LINE REPAIR 15" SOLID PIPE 579.15 579.15 0118 KANSAS LIFE INSURANCE CO
I-202504023260 KANSAS LIFE INSURANCE CO R 4/09/2025 046904 100 111-510.01 PERSONNEL COSTS LIFE INS 12.35
100 113-510.01 PERSONNEL COSTS LIFE INS 6.54
100 114-510.01 PERSONNEL COSTS LIFE INS 1.45
100 311-510.01 PERSONNEL COSTS LIFE INS 3.63
207 315-510.01 PERSONNEL COSTS LIFE INS 4.36
208 317-510.01 PERSONNEL COSTS LIFE INS 4.36
710 311-510.01 PERSONNEL COSTS LIFE INS 23.24
720 311-510.01 PERSONNEL COSTS LIFE INS 13.80
730 311-510.01 PERSONNEL COSTS LIFE INS 2.91 72.64
4/03/2025 4:09 PM A/P HISTORY CHECK REPORT PAGE: 4
VENDOR SET: 01 City of Portola
BANK: PC POOLED CASH - PLUMAS
DATE RANGE: 0/00/0000 THRU 99/99/9999
CHECK CHECK CHECK CHECK
VENDOR I.D. NAME STATUS DATE AMOUNT DISCOUNT NO STATUS AMOUNT 0133 LIBERTY UTILITIES
I-202504023261 LIBERTY UTILITIES R 4/09/2025 046905
100 311-600.04 GAS AND ELECTRIC ELECTICIY 1,436.14
100 413-600.04 GAS AND ELECTRIC ELECTICIY 101.98
100 211-600.04 GAS AND ELECTRIC ELECTICIY 205.79
100 414-600.04 GAS AND ELECTRIC ELECTICIY 784.82
100 411-600.04 GAS AND ELECTRIC ELECTICIY 96.23
207 213-600.41 STREET LIGHTING ELECTICIY 6,820.24
710 311-600.04 GAS AND ELECTRIC ELECTICIY 1,293.58
720 311-600.04 GAS AND ELECTRIC ELECTICIY 2,453.69 13,192.47 0136 MANHARD CONSULTING
I-202504023263 MANHARD CONSULTING R 4/09/2025 046906
100 117-600.18 PROFESSIONAL SERVICES PLANNING 3,055.00 3,055.00 0141 MCI MEGA PREFERRED
I-202504033282 MCI MEGA PREFERRED R 4/09/2025 046907
710 311-600.05 TELEPHONE 800# LONG DISTANCE 23.24
720 311-600.05 TELEPHONE 800# LONG DISTANCE 23.25 46.49 0148 NAPA SIERRA
I-202504033288 NAPA SIERRA R 4/09/2025 046908
710 311-600.08 VEHICLE REPAIR & MAINTENANCE CAMSHAFT POS SENSOR 43.80 208 317-600.08 VEHICLE REPAIR & MAINTENANCE ELECTR FUEL PUMP/WIP 412.60 208 317-600.42 STREET REPAIR PROPANE 202.25 658.65
0149 NATIONWIDE
I-202504023268 NATIONWIDE R 4/09/2025 046909
100 111-600.15 INSURANCE BOND INS RENEWAL 202 585.00
710 311-600.15 INSURANCE BOND INS RENEWAL 202 292.50
720 311-600.15 INSURANCE BOND INS RENEWAL 202 292.50 1,170.00 0159 OFFICE DEPOT
I-202504023266 OFFICE DEPOT R 4/09/2025 046910
100 111-600.06 MATERIALS AND SUPPLIES PAPER 18.33
100 112-600.06 MATERIALS AND SUPPLIES PAPER 4.58
100 113-600.06 MATERIALS AND SUPPLIES PAPER 18.33
100 114-600.06 MATERIALS AND SUPPLIES PAPER 4.58
100 117-600.06 MATERIALS AND SUPPLIES PAPER 4.58
710 311-600.06 MATERIALS AND SUPPLIES PAPER 18.33
720 311-600.06 MATERIALS AND SUPPLIES PAPER 18.33
730 311-600.06 MATERIALS AND SUPPLIES PAPER 4.61 91.67
4/03/2025 4:09 PM A/P HISTORY CHECK REPORT PAGE: 5
VENDOR SET: 01 City of Portola
BANK: PC POOLED CASH - PLUMAS
DATE RANGE: 0/00/0000 THRU 99/99/9999
CHECK CHECK CHECK CHECK
VENDOR I.D. NAME STATUS DATE AMOUNT DISCOUNT NO STATUS AMOUNT 0162 OPERATING ENGINEERS _PUBLIC EM
I-202504023267 OPERATING ENGINEERS _PUBLIC EM R 4/09/2025 046911 100 113-510.01 PERSONNEL COSTS HEALTH INS 267.64
100 114-510.01 PERSONNEL COSTS HEALTH INS 267.64
100 311-510.01 PERSONNEL COSTS HEALTH INS 669.10
207 315-510.01 PERSONNEL COSTS HEALTH INS 802.92
208 317-510.01 PERSONNEL COSTS HEALTH INS 1,605.84
710 311-510.01 PERSONNEL COSTS HEALTH INS 5,085.16
720 311-510.01 PERSONNEL COSTS HEALTH INS 4,014.60
730 311-510.01 PERSONNEL COSTS HEALTH INS 669.10 13,382.00 0175 PLUMAS ACE HARDWARE INC
I-202504023278 PLUMAS ACE HARDWARE INC R 4/09/2025 046912 100 111-600.06 MATERIALS AND SUPPLIES VARIOUS ITEMS 1.60 100 114-600.06 MATERIALS AND SUPPLIES VARIOUS ITEMS 2.13 100 212-600.06 MATERIALS AND SUPPLIES VARIOUS ITEMS 8.13 100 414-600.06 MATERIALS AND SUPPLIES VARIOUS ITEMS 114.65 207 315-600.42 STREET REPAIR VARIOUS ITEMS 27.87
208 317-600.06 MATERIALS AND SUPPLIES VARIOUS ITEMS 106.28 710 311-600.06 MATERIALS AND SUPPLIES VARIOUS ITEMS 39.64 710 311-600.07 EQUIPMENT REPAIR/MAINTENANCE VARIOUS ITEMS 19.93 710 311-600.76 LINE REPAIR VARIOUS ITEMS 86.07
720 311-600.06 MATERIALS AND SUPPLIES VARIOUS ITEMS 87.90 494.20 0234 SUPERIOR POOL PRODUCTS, LLC
I-202504033286 SUPERIOR POOL PRODUCTS, LLC R 4/09/2025 046913 207 315-600.42 STREET REPAIR CALCIUM FLORIDE FLAK 490.41 100 411-600.06 MATERIALS AND SUPPLIES CALCIUM FLORIDE FLAK 490.40 710 311-600.06 MATERIALS AND SUPPLIES CALCIUM FLORIDE FLAK 980.81 1,961.62 0247 U.S. BANK
I-202504023276 U.S. BANK R 4/09/2025 046914
208 317-600.07 EQUIPMENT REPAIR/MAINTENANCE WINCH/BUMPER PARTS Q 108.24 100 111-600.06 MATERIALS AND SUPPLIES OFFICE PRODUCTS 51.20 710 311-600.06 MATERIALS AND SUPPLIES OFFICE PRODUCTS 51.20 710 311-600.76 LINE REPAIR OAH BATT / DIE GRIND 237.10
710 311-600.08 VEHICLE REPAIR & MAINTENANCE ROTARY TOOL / 12V EL 476.89 720 311-600.08 VEHICLE REPAIR & MAINTENANCE ROTARY TOOL / 12V EL 476.89 100 112-600.06 MATERIALS AND SUPPLIES OFFICE PRODUCTS 12.80 100 113-600.06 MATERIALS AND SUPPLIES OFFICE PRODUCTS 51.20 100 114-600.06 MATERIALS AND SUPPLIES OFFICE PRODUCTS 12.80 100 117-600.06 MATERIALS AND SUPPLIES OFFICE PRODUCTS 12.80 730 311-600.06 MATERIALS AND SUPPLIES OFFICE PRODUCTS 12.80 720 311-600.06 MATERIALS AND SUPPLIES OFFICE PRODUCTS 51.20 100 212-600.95 CODE ENFORCEMENT BEENVERIFIED 71.95 1,627.07 4/03/2025 4:09 PM A/P HISTORY CHECK REPORT PAGE: 6
VENDOR SET: 01 City of Portola
BANK: PC POOLED CASH - PLUMAS
DATE RANGE: 0/00/0000 THRU 99/99/9999
CHECK CHECK CHECK CHECK
VENDOR I.D. NAME STATUS DATE AMOUNT DISCOUNT NO STATUS AMOUNT 0256 USA BLUE BOOK INC
I-202504023271 USA BLUE BOOK INC R 4/09/2025 046916
710 311-600.07 EQUIPMENT REPAIR/MAINTENANCE CABLE CONNECTOR 5-3/ 118.89 720 311-601.12 Chemicals SULFURIC ACID 10% 286.34 405.23 0260 VERIZON WIRELESS
I-202504023272 VERIZON WIRELESS R 4/09/2025 046917
100 411-600.36 POOL FACILITY LANDLINES 23.73
100 413-600.05 TELEPHONE LANDLINES 28.27
100 212-600.05 TELEPHONE LANDLINES 28.27
100 211-600.05 TELEPHONE LANDLINES 35.24CR
710 311-600.05 TELEPHONE LANDLINES 42.02
720 311-600.05 TELEPHONE LANDLINES 42.02
100 111-600.05 TELEPHONE LANDLINES 31.52
100 113-600.05 TELEPHONE LANDLINES 31.52
100 311-600.05 TELEPHONE LANDLINES 31.52
100 114-600.05 TELEPHONE LANDLINES 59.78 283.41
0260 VERIZON WIRELESS
I-202504023273 VERIZON WIRELESS R 4/09/2025 046918
710 311-600.05 TELEPHONE PW & SCADA TABLETS & 120.50
720 311-600.05 TELEPHONE CELL PHONES 122.48
100 117-600.05 TELEPHONE CELL PHONES 41.57
100 411-600.05 TELEPHONE CELL PHONES 41.67
100 212-600.05 TELEPHONE CELL PHONES 28.74CR
100 111-600.05 TELEPHONE CELL PHONES 9.58CR 287.90
0260 VERIZON WIRELESS
I-202504023274 VERIZON WIRELESS R 4/09/2025 046919
710 325-600.05 TELEPHONE LDTWP DATA PLAN 108.05 108.05
0264 WESTERN NEVADA SUPPLY
I-202504033291 WESTERN NEVADA SUPPLY R 4/09/2025 046920 710 311-600.76 LINE REPAIR CULVERT, MISC PARTS 8,462.79 710 311-600.70 WATER METERS LF 3/4 X 24 MTR SET 1,700.19 10,162.98 000086 ADCOCK - CRESCENT TOW AND REPA
I-202504023256 ADCOCK - CRESCENT TOW AND REPA R 4/09/2025 046921 100 212-600.95 CODE ENFORCEMENT ADCOCK - CRESCENT TO 1,625.00 1,625.00 000078 CLARK PEST CONTROL
I-202504023254 CLARK PEST CONTROL R 4/09/2025 046922
100 413-600.45 BUILDING EXPENSE WH 98.00 98.00
4/03/2025 4:09 PM A/P HISTORY CHECK REPORT PAGE: 7
VENDOR SET: 01 City of Portola
BANK: PC POOLED CASH - PLUMAS
DATE RANGE: 0/00/0000 THRU 99/99/9999
CHECK CHECK CHECK CHECK
VENDOR I.D. NAME STATUS DATE AMOUNT DISCOUNT NO STATUS AMOUNT 1 MALACHI MANSFIELD
I-202504023257 EMPL REIMBUR R 4/09/2025 046923
100 111-600.30 CONFERENCE/TRAVEL MALACHI MANSFIELD:EM 359.09 359.09 000098 MDK,LLC WESTERN ENVIRONMENTA
I-202504023275 MDK,LLC WESTERN ENVIRONMENTA R 4/09/2025 046924 720 311-600.51 TESTING VARIOUS LABS & TESTI 3,429.71
710 311-600.51 TESTING VARIOUS LABS & TESTI 383.97 3,813.68 000072 MOTION & FLOW CONTROL PRO INC
I-202504023264 MOTION & FLOW CONTROL PRO INC R 4/09/2025 046925 208 317-600.07 EQUIPMENT REPAIR/MAINTENANCE VARIOUS PARTS 599.10 208 317-600.06 MATERIALS AND SUPPLIES ZIRK FITTINGS 287.23 886.33 000045 PACE ANALYTICAL SERVICES LLC
I-202504023269 PACE ANALYTICAL SERVICES LLC R 4/09/2025 046926 720 311-600.18 PROFESSIONAL SERVICES WATER MONITORING PRO 503.20 503.20 1 SNOQUIP,INC.
I-202504033283 SNOW EQUIPMENT R 4/09/2025 046927
208 317-600.07 EQUIPMENT REPAIR/MAINTENANCE SNOQUIP,INC.:SNOW EQ 3,183.52 3,183.52 0239 THATCHER , INC
I-202504023270 THATCHER , INC R 4/09/2025 046928
720 311-601.12 Chemicals SANI-CHLOR 8,565.87
710 311-601.12 Chermicals CREDIT 1,253.94CR 7,311.93
000033 UES
I-202504023265 UES R 4/09/2025 046929
730 311-600.51 TESTING 1ST QTR GRND WTR SAM 5,710.70 5,710.70 000094 WESTERN INDUSTRIAL PARTS, INC
I-202504023281 WESTERN INDUSTRIAL PARTS, INC R 4/09/2025 046930 710 311-600.06 MATERIALS AND SUPPLIES VARIOUS DRILLS, NUTS 222.18 720 311-600.06 MATERIALS AND SUPPLIES VARIOUS DRILLS, NUTS 151.24 373.42 * * T O T A L S * * NO INVOICE AMOUNT DISCOUNTS CHECK AMOUNT REGULAR CHECKS: 39 85,996.02 0.00 85,996.02
HAND CHECKS: 0 0.00 0.00 0.00
DRAFTS: 0 0.00 0.00 0.00
EFT: 0 0.00 0.00 0.00
NON CHECKS: 0 0.00 0.00 0.00
VOID CHECKS: 0 VOID DEBITS 0.00
VOID CREDITS 0.00 0.00 0.00
TOTAL ERRORS: 0
4/03/2025 4:09 PM A/P HISTORY CHECK REPORT PAGE: 8
VENDOR SET: 01 City of Portola
BANK: PC POOLED CASH - PLUMAS
DATE RANGE: 0/00/0000 THRU 99/99/9999
** G/L ACCOUNT TOTALS **
G/L ACCOUNT NAME AMOUNT
---------------------------------------------------------------------- 100 111-402.04 BUSINESS LICENSE ADA FEE 45.20
100 111-510.01 PERSONNEL COSTS 12.35
100 111-600.05 TELEPHONE 21.94
100 111-600.06 MATERIALS AND SUPPLIES 71.13
100 111-600.15 INSURANCE 585.00
100 111-600.18 PROFESSIONAL SERVICES 525.00
100 111-600.30 CONFERENCE/TRAVEL 359.09
100 112-600.06 MATERIALS AND SUPPLIES 17.38
100 112-600.30 CONFERENCE/TRAVEL 250.00
100 113-510.01 PERSONNEL COSTS 274.18
100 113-600.05 TELEPHONE 31.52
100 113-600.06 MATERIALS AND SUPPLIES 69.53
100 114-510.01 PERSONNEL COSTS 269.09
100 114-600.05 TELEPHONE 59.78
100 114-600.06 MATERIALS AND SUPPLIES 19.51
100 117-600.05 TELEPHONE 41.57
100 117-600.06 MATERIALS AND SUPPLIES 17.38
100 117-600.18 PROFESSIONAL SERVICES 3,481.25
100 211-600.04 GAS AND ELECTRIC 205.79
100 211-600.05 TELEPHONE 35.24CR
100 212-600.05 TELEPHONE 0.47CR
100 212-600.06 MATERIALS AND SUPPLIES 8.13
100 212-600.09 VEHICLE FUEL 89.74
100 212-600.95 CODE ENFORCEMENT 1,696.95
100 311-510.01 PERSONNEL COSTS 672.73
100 311-600.04 GAS AND ELECTRIC 1,436.14
100 311-600.05 TELEPHONE 31.52
100 311-601.10 WATER 52.50
100 311-601.11 SEWER 45.23
100 411-600.04 GAS AND ELECTRIC 96.23
100 411-600.05 TELEPHONE 41.67
100 411-600.06 MATERIALS AND SUPPLIES 490.40
100 411-600.36 POOL FACILITY 23.73
100 411-601.10 WATER 414.37
100 411-601.11 SEWER 19.84
100 413-600.04 GAS AND ELECTRIC 101.98
100 413-600.05 TELEPHONE 28.27
100 413-600.45 BUILDING EXPENSE 593.11
100 413-601.10 WATER 33.20
100 413-601.11 SEWER 45.23
100 414-600.04 GAS AND ELECTRIC 784.82
100 414-600.06 MATERIALS AND SUPPLIES 242.87
100 414-600.09 VEHICLE FUEL 88.03
100 414-601.10 WATER 1,183.50
100 414-601.11 SEWER 66.28
*** FUND TOTAL *** 14,607.45
4/03/2025 4:09 PM A/P HISTORY CHECK REPORT PAGE: 9
VENDOR SET: 01 City of Portola
BANK: PC POOLED CASH - PLUMAS
DATE RANGE: 0/00/0000 THRU 99/99/9999
** G/L ACCOUNT TOTALS **
G/L ACCOUNT NAME AMOUNT
---------------------------------------------------------------------- 207 213-600.41 STREET LIGHTING 6,820.24
207 315-510.01 PERSONNEL COSTS 807.28
207 315-600.07 EQUIPMENT REPAIR/MAINTENANCE 1,101.28
207 315-600.09 VEHICLE FUEL 388.06
207 315-600.18 PROFESSIONAL SERVICES 193.75
207 315-600.42 STREET REPAIR 518.28
*** FUND TOTAL *** 9,828.89
208 317-510.01 PERSONNEL COSTS 1,610.20
208 317-600.06 MATERIALS AND SUPPLIES 393.51
208 317-600.07 EQUIPMENT REPAIR/MAINTENANCE 3,890.86
208 317-600.08 VEHICLE REPAIR & MAINTENANCE 500.66
208 317-600.09 VEHICLE FUEL 741.45
208 317-600.42 STREET REPAIR 202.25
*** FUND TOTAL *** 7,338.93
216 315-700.51 RIO GRANDE STIP 3,138.75
*** FUND TOTAL *** 3,138.75
710 311-510.01 PERSONNEL COSTS 5,108.40
710 311-600.04 GAS AND ELECTRIC 1,293.58
710 311-600.05 TELEPHONE 209.01
710 311-600.06 MATERIALS AND SUPPLIES 1,453.34
710 311-600.07 EQUIPMENT REPAIR/MAINTENANCE 138.82
710 311-600.08 VEHICLE REPAIR & MAINTENANCE 520.69
710 311-600.09 VEHICLE FUEL 863.20
710 311-600.15 INSURANCE 292.50
710 311-600.18 PROFESSIONAL SERVICES 525.00
710 311-600.51 TESTING 1,931.05
710 311-600.70 WATER METERS 1,700.19
710 311-600.76 LINE REPAIR 9,365.11
710 311-601.10 WATER 20.46
710 311-601.11 SEWER 45.23
710 311-601.12 Chermicals 1,253.94CR
710 325-600.05 TELEPHONE 108.05
*** FUND TOTAL *** 22,320.69
720 311-510.01 PERSONNEL COSTS 4,028.40
720 311-600.04 GAS AND ELECTRIC 2,453.69
720 311-600.05 TELEPHONE 211.00
720 311-600.06 MATERIALS AND SUPPLIES 428.86
720 311-600.07 EQUIPMENT REPAIR/MAINTENANCE 73.04
720 311-600.08 VEHICLE REPAIR & MAINTENANCE 476.89
720 311-600.09 VEHICLE FUEL 291.13
720 311-600.15 INSURANCE 292.50
720 311-600.18 PROFESSIONAL SERVICES 1,028.20
4/03/2025 4:09 PM A/P HISTORY CHECK REPORT PAGE: 10
VENDOR SET: 01 City of Portola
BANK: PC POOLED CASH - PLUMAS
DATE RANGE: 0/00/0000 THRU 99/99/9999
** G/L ACCOUNT TOTALS **
G/L ACCOUNT NAME AMOUNT
---------------------------------------------------------------------- 720 311-600.45 BUILDING EXPENSE 124.46
720 311-600.51 TESTING 4,080.35
720 311-601.10 WATER 20.46
720 311-601.12 Chemicals 8,852.21
*** FUND TOTAL *** 22,361.19
730 311-510.01 PERSONNEL COSTS 672.01
730 311-600.06 MATERIALS AND SUPPLIES 17.41
730 311-600.51 TESTING 5,710.70
*** FUND TOTAL *** 6,400.12
NO INVOICE AMOUNT DISCOUNTS CHECK AMOUNT
VENDOR SET: 01 BANK: PC TOTALS: 39 85,996.02 0.00 85,996.02 BANK: PC TOTALS: 39 85,996.02 0.00 85,996.02
REPORT TOTALS: 39 85,996.02 0.00 85,996.02
4/03/2025 4:09 PM A/P HISTORY CHECK REPORT PAGE: 11
SELECTION CRITERIA
------------------------------------------------------------------------------------------------------------------------------------ VENDOR SET: 01-CITY OF PORTOLA
VENDOR: ALL
BANK CODES: All
FUNDS: All
------------------------------------------------------------------------------------------------------------------------------------
CHECK SELECTION
CHECK RANGE: 046850 THRU 046930
DATE RANGE: 0/00/0000 THRU 99/99/9999
CHECK AMOUNT RANGE: 0.00 THRU 999,999,999.99
INCLUDE ALL VOIDS: YES
------------------------------------------------------------------------------------------------------------------------------------
PRINT OPTIONS
SEQUENCE: CHECK NUMBER
PRINT TRANSACTIONS: YES
PRINT G/L: YES
UNPOSTED ONLY: NO
EXCLUDE UNPOSTED: NO
MANUAL ONLY: NO
STUB COMMENTS: NO
REPORT FOOTER: NO
CHECK STATUS: NO
PRINT STATUS: * - All
------------------------------------------------------------------------------------------------------------------------------------ 1 Regular Meeting
Minutes
Regular Meeting
March 12, 2025 06:00 PM
35 Third Ave, Portola, CA 96122
https://www.cityofportola.com/
1. Call to Order
The meeting was called to order at 6:00 pm by Mayor Jim Murphy.
A. Roll Call
Present: Mayor Jim Murphy, Mayor Pro-Tem Bill Powers, Councilmember Leah Turner, Councilmember Pat Morton
Absent: Councilmember Mikki Battaglia
Staff Present: City Manager Ryan Bonk, Deputy City Clerk Malachi Mansfield, Finance Officer Susan Scarlett (Zoom).
B. Pledge of Allegiance
Led by Mayor Jim Murphy
2. Public Comments
None
3. City Communications
A. City Council Communications
Councilmember Turner: None
Councilmember Morton: None
Mayor Pro-Tem Powers: Powers and Councilmember Battaglia are continuing work in fuel reduction, Firesafe council, Forest service and public lands. Powers expressed the need to work on clearing fast burning flora around susceptible sectors of the city. Powers expressed thanks to the Deputy City Clerk for his efforts in organizing the upcoming "Music in the Park" event.
Mayor Murphy: Attended the annual chamber of commerce meeting. The chamber of commerce is looking for a place to host their meetings and are considering the Williams House.
B. Reports: Beckwourth Peak Fire Protection District / Plumas County Sheriff / Northern Sierra Air Quality
2 City Manager Ryan Bonk relayed a report from the Beckwourth Peak Fire Protection District:
The BPFPD has requested that the Portola City Manager, Mayor, and a councilmember attend an upcoming strategic planning meeting to be held on March 27th at 11:30am at Nakoma. Councilmember Battaglia has expressed interest in attending this meeting. Mayor Murphy is not able to attend. Mayor Pro-Tem Powers will attend in his place.
BPFPD flow tested eleven fire hydrants in the district, four of which were in the City of Portola. The results of the flow tests are not yet available.
Northern Sierra Air Quality: City Manager Bonk relayed a message from Councilmember Battaglia. They are continuing to process applications for firewood, and she reports that the federal funding freeze has not impacted their efforts.
C. Staff Communications
None
D. City Manager Report
City Manager Bonk reports: Public works is ready to respond to the winter weather event.
The FEMA funding position has not changed since the last council meeting.
Planning: Staff is meeting with the Multi-Jurisdictional Hazard Mitigation Plan to discuss further planning.
There has been a sharp decline in public records requests.
4. Consent Agenda
A. Claims-
Adopt Resolution No. 2606. The resolution authorizes payment of payroll from February 8th, 2025, through February 21st, 2025, and payment of accounts payable from February 8th, 2025, through March 6th, 2025.
The amount of accounts payable claims to be paid is $105,512.49.
The amount of payroll claims to be paid is $33,372.28.
The total amount to be paid is $138,884.77.
B. Adopt minutes of the February 26th, 2025 Regular Meeting.
Finance Officer Susan Scarlett has requested that the council approve Resolution number 2606 with an amendment to the accounts payable date range. The amended accounts payable date range is February 27th, 2025, through March 12th, 2025. The city council approved the request.
The resolution has been adjusted to reflect the amendment.
Public Comment: None
Councilmember Pat Morton motioned to approve. Councilmember Leah Turner seconded the motion.
3 The roll call vote:
Aye Mayor Jim Murphy Aye Mayor Pro-Tem Bill Powers Aye Councilmember Leah Turner Aye Councilmember Pat Morton Absent Councilmember Mikki Battaglia
5. Planning: 2024 General Plan Annual Progress Report
The council voted to accept the Portola City Plan Progress Report to be submitted to the state.
Public Comment: None
Councilmember Leah Turner motioned to approve. Mayor Pro-Tem Bill Powers seconded the motion.
The roll call vote:
Aye Mayor Jim Murphy Aye Mayor Pro-Tem Bill Powers Aye Councilmember Leah Turner Aye Councilmember Pat Morton Absent Councilmember Mikki Battaglia
6. Grizzly Lake Community Service District: Potential Water Project The Grizzly Lake Community Service District and their engineering contractor have met with staff to discuss a request concerning their drinking water. Staff has expressed that participation in this project would need to be approved by the City Council and requested a draft reimbursement agreement for city staff time.
The representative from Grizzly Lake did not appear at the city council to give testimony related to the agenda item.
Council Member's that serve as Commissioners for LAFco brought up concerns from this organization about the potential project.
The staff asked the city council for direction in how to proceed with this matter.
The city council has directed staff to request a draft reimbursement agreement as well as other conditions be met prior to additional participation in the project by city staff.
Public Comment: Max commented.
7. CAL FIRE Fire Hazard Severity Zones
Cal FIRE has issued a fire severity map with Portola being designated as High or Very High risk. City staff sought clarity on the issue with many of the questions being asked going insufficiently answered. City staff is pursuing routes to better understand the rights and responsibilities of the city according to the fire severity map. Staff is also in conversations with Beckworth Peak Fire Protection District to better understand implications of this map and ordinance adoption on both parties.
City Council has directed staff to continue with fact finding missions.
Public Comment: Max commented, city council responded.
8. Adjournment
The meeting adjourned at 6:45 PM
1 City of Portola
Minutes
2025-2026 Budget Prep: Council & Staff Goal Setting - Special Meeting March 05, 2025 03:30 PM
35 Third Ave, Portola, CA 96122
https://www.cityofportola.com/
1. Call to Order
The meeting was called to order at 3:30 pm by Mayor Jim Murphy.
The Pledge of Allegiance as lead by Mayor Murphy.
A. Roll Call
Present: Mayor Jim Murphy, Mayor Pro-Tem Bill Powers, Councilmember Leah Turner, Councilmember Mikki Battaglia, Councilmember Pat Morton Staff Present: City Manager Ryan Bonk, Finance Officer Susan Scarlet, Deputy City Clerkd Malachi Mansfield, Director of Public Works Todd Roberts, Public Engagement Officer Briand Attama.
B. Pledge of Allegiance
2. Strength, Weaknesses, Opportunities, and Threats (SWOT Analysis) Staff and Council deliberated on a SWOT analysis of the city.
Public Comment: None
3. Council & Staff Goal Setting
The staff and city council discussed items related to budget preparation for the next fiscal year.
This discussion represents the initial goals and potential budget items for next fiscal year. City Staff will now begin reviewing each item listed for feasibility and potential inclusion in the draft budget for fiscal year 2025-2026.
The items are as follows:
General:
· Music in the Park
· Other Events
· Voice Notification System
Pledge of Allegiance
Led by Mayor Jim Murphy
2 · Tobacco Ordinance
· Public Relations Electronic Info Board
Public Works:
· Gulling St. Bridge Riprap
· Gulling St. Bridge Structural Rehab
· Dedicated Pavement Rehabilitation Crew
· City Hall Roof Replacement
· Street Lighting, Energy Efficiency Upgrades
· Fresh Water Tank Cleaning- One Tank Per Year (3 tanks) · Diesel Powered Sewer Pump – North
· Sierra Controls SCADA System (Required by DHS)
· Engineering Report Infrastructure Overall
Code Enforcement:
· Community Cleanup Days
· Property Cleanup- Bins, Rolloffs, Labor
· AVA Program
· Weed Abatement Program
· Animal Control Contract
· Senior Code Consulting
· FTE
Administrative:
· Website Revamp
· Quality Management/ Electronic Archive
· Performance Management System
· Fee Assessment
o Pool
o Planning
o Dog License
o Business License
o License Enforcement
Public Comment: None
4. Adjournment
The meeting adjourned at 5:10 PM.
1 MEETING DATE: April 9, 2025
AGENDA ITEM: 6. Development Agreement- Annual Review- "Portola Highlands (Woodbridge at Portola)"
FROM: Senior Planning Consultant- Karen Downs & City Manager- Ryan Bonk RE: Development Agreement- Annual Review- Portola Highlands (Woodbridge at Portola)
EXECUTIVE SUMMARY:
The Development Agreement (Article 4) calls for an Annual Review “demonstrating the Developer’s good faith compliance with the terms and conditions of the agreement,” in accordance with California Government Code Section 65865.1.
The purpose of the review is for the City and Developer to have an opportunity to review and discuss actions related to the Development Agreement. The City Council will have the opportunity to take one of the following actions:
1. Approve the annual review as complete; affirming that is demonstrates good faith compliance with the terms and conditions of the Agreement in accordance with the requirements of California Government Code Section 65865.1.
2. Continue any action to approve the annual review and seek additional information from either the Developer or City staff to further address whether or not there has been a good faith effort to comply with the terms and conditions of the Agreement in accordance with applicable rules and statutes.
3. Reject the annual review for the development citing specific deficiencies that exist between the progress made by the developer and the provisions of the Agreement.
Direct staff to identify the legal remedies that may exist to resolve the deficiencies per the Agreement.
BACKGROUND:
The City of Portola adopted Ordinance No. 318 on January 24, 2007, approving the Woodbridge Development Agreement (effective date of February 24, 2007) between the City of Portola and Woodbridge at Portola. The Schomac Group, Inc. (Schomac) became a successor in interest to the Development Agreement in December 2014. The DA provides for the development of 398 acres of residential and commercial development, broken down as follows:
· Low Density Residential: 189 dwelling units
· Medium Density Residential: 522 dwelling units
2 · High Density Residential: 234 dwelling units
· Mixed use multi-family residential: 60 dwelling units · Commercial Development: 170,000 square feet, including 25,500 square feet of retail, 68,000 square feet of office, and 76,500 square feet of light industrial.
The project acreage is comprised of: 339 acres of residential development, 19.9 acres of commercial development, 19.6 acres of Parks (PR), 112 acres of Open Space (OS) included in the LDR zone, and 2.6 acres Public/Quasi Public Use (P/QP).
In addition to the overall project development, Public Benefits are outlined in section 1.7 of the Development Agreement, and include affordable housing, 100 acres of open space, a 15 acre public park, water supply fee, and road improvements.
Term of Agreement: 20 years from the effective date (February 24, 2007) unless extended or earlier terminated as provided by the Development Agreement (Section 1.3.2) Termination for Inactivity: City may terminate this Agreement on or after the fifth anniversary date of the Effective Date, (except as provided in Section 10.3) if construction has not commenced on average at least 30 Units of the Project for each year which has passed since the Effective Date, until construction of 150 of the Project’s Units have either been completed or commenced. (Section 6.6.2)
Project Status
Since the Development Agreement was approved, the project has undergone extensive public review, including an approved Mitigated Negative Declaration (MND), a General Plan Amendment, zoning changes, and approval of a Tentative Map, and work towards achieving map conditions. All of the Master Plan documents were brought forward to the Planning Commission and City Council at least once for consideration and public comment and have been approved.
The following list of previous meetings summarizes the Woodbridge at Portola review process since Development Agreement approval:
· 2007-2010 - Review and approval of Master Plans, Review and approval of Administrative Modifications to Project Approvals
· June 27, 2012 -Annual review approved as complete
· July 24, 2013 - Annual review approved as complete
· December 30, 2013 - property was foreclosed and subsequently assigned title to RE Future, LLC
· December 2014 – property was acquired by Schomac.
· September 10, 2014 - Annual review approved as complete Following acquisition of the property and at the developer’s request, the City worked with Schomac regarding proposed amendments to the Development Agreement and associated documents to make the project financially feasible to construct (November 2015 to December 2016). The proposed amendments were reviewed at a public workshop on December 6, 2016.
Ultimately, there were unresolved issues and the amendments were not approved. In October 3 2017, development discussions ended.
A DA review was scheduled in 2019 but was put on hold because there was a buyer interested in the property. The City has not received additional communication regarding development from Schomac.
The attached communication from Schomac is provided as their annual review.
RECOMMENDATION:
The City Council may approve, continue, or reject the Annual Review.
ATTACHMENTS:
A. WOODBRIDGE - PORTOLA HIGHLANDS RESPONSE 12.13.24
6418 E. Tanque Verde Road, Suite 101 | Tucson, Arizona 85715 | (520) 577-9898 December 13, 2024 Sent Via Electronic Mail
Ryan N. Bonk, City Manager
City of Portola
35 Third Ave
Portola, CA 96122
RE: Portola Highlands (Woodbridge at Portola)
Dear Mr. Bonk,
Congratulations on being hired as the City Manager of Portola (“City”).
The story of the Woodbridge / Portola Highlands (“Woodbridge”) property is a long one, and we suspect you have taken some time to review the City’s file.
Schomac Group, Inc. (“Schomac”) became involved in 2014, when it purchased the property out of receivership. Schomac immediately commenced discussions with the City, notably with the then City Manager Robert Meacher and Karen Downs, who is copied on this communication.
While considerable progress was made in amending the development documents to at least attempt to make the project feasible, the talks inevitably broke down over cost burdens of the development, who should shoulder them and when. That was in 2017.
Since that time, the City unfortunately experienced considerable turnover at the City Manager position.
Schomac also became more focused on other aspects of its business (out of state), as its myriads of Plumas County investments proved more challenging than anticipated due to economic, regulatory, and legal hurdles.
Schomac has been in communication with your predecessors over the years including Leslie Chrysler, Lauren Knox, and Jon Kennedy with the goal of formally extending the Development Agreement per the Annual Review process you suggest. Unfortunately that did not occur, so we are glad that you have reached out.
Woodbridge presents a unique, entitlement rich development opportunity at a scale rarely seen in the Sierra. The entitlements, and the negative declaration on the Environmental Impact Report for the project, are what makes it attractive to real estate developers and investors. Schomac also believes Woodbridge may present the best pathway toward positively transforming the City of Portola for generations to come. As you know, the entitlements do not just provide for considerable housing; it is 6418 E. Tanque Verde Road, Suite 101 | Tucson, Arizona 85715 | (520) 577-9898 the diversity of that housing (single-family homes, multi-family, senior housing), along with the commercial, industrial, recreational, and natural space aspects that make it so extraordinary.
Because the entitlements depend on the extension of the Development Agreement, a decision that Schomac recognizes is at the sole discretion of the City, Schomac believes granting that extension is in our mutual best interests; if only to preserve the most favorable array of possible outcomes.
Ryan, much has changed from both a micro and macro perspective at Schomac, Plumas County and the world in general since we acquired Woodbridge over a decade ago. While we remain strong believers in Woodbridge, Portola, and Plumas County in general, we currently believe that developing a master planned community such as Woodbridge may no longer be in our purview. Furthermore, Schomac needs to continue to focus on its two other major assets in Plumas County, Nakoma Resort and Feather River Inn, each of which have their own challenges and opportunities.
In our opinion, the ideal outcome for the Woodbridge project is for Schomac to divest of the property to an investment firm whose core business is the development of master planned communities. This will not only likely result in an expedited timeline for the project, but would bring in an additional party to the City and Plumas County willing to make a substantial capital investment. This should benefit all of us.
Schomac believes the best way to do that is to extend the Development Agreement to preserve the existing entitlement package, and then work together to secure the right development partner for the City. The objective for us all should be the long-term success of the City and ensuring the goals of the community are secured and accomplished for future generations. Toward that end, Schomac can be patient as we work through the disposition process to identify the ideal partner for the City.
Again, congratulations on your new position as City Manager of Portola. Woodbridge represents a singular opportunity to transform the community and place it on a sustainable path to success. Schomac looks forward to working with you and your colleagues to achieve the most favorable outcome for all.
Sincerely,
Ryan M. Schoff
President
Schomac Group, Inc.
cc:
W. Michael Schoff, [email protected]
Karen Downs, [email protected]
Susan Scarlett [email protected]
Resolution No. 2608 April 9th, 2025
RESOLUTION NO. 2608
A RESOLUTION OF THE CITY COUNCIL OF PORTOLA OPPOSING THE
LOCAL IMPACTS TO FOREST HEALTH AND WILDFIRE MITIGATION
THAT WILL RESULT FROM FEDERAL FUNDING AND STAFFING CUTS TO
OUR PUBLIC LANDS
WHEREAS; Plumas County is a rural county in the Sierra Nevada region of California; WHEREAS; Wildfires in California have grown and destructiveness due to extreme weather which will be exacerbated by fuel accumulation in forests, mostly managed by the federal government. Several costly fires have occurred in Plumas County wildlands and the residents of Portola will continue to face this threat; WHEREAS; Maintaining the health of our National Forests through fuel reduction projects is essential to mitigate the risk of catastrophic fires in our communities; WHEREAS; Recent federal staffing cuts will severely impact our public lands and communities. These cuts include emergency response teams and wildfire mitigation personnel are vital for public safety;
WHEREAS; Local and federal fuel reduction efforts must work together to protect our communities and public lands. Without broad mitigation on federal lands, local investments will be less effective;
WHEREAS; A reduction in funding for public lands will result in:
• Fewer personnel to monitor and respond to wildfires;
• Fewer resources for fuels reduction projects;
• Fewer personnel to gather the on-the-ground data that informs wildfire monitoring; • Delays in FEMA approval of Hazard Mitigation Plans, affecting grant eligibility; NOW THEREFORE BE IT RESOLVED; The City Council for the City of Portola opposes the significant impacts to forest health and wildfire mitigation from federal funding and staffing cuts to the United States Forest Service, Bureau of Land Management, and Army Corps of Engineers. We urge our Federal representatives to restore funding and staffing to these agencies.
PASSED, APPROVED AND ADOPTED this 9th day of April 2025, by the following vote:
AYES: _______________________________________
NOES: _______________________________________
ABSTAIN: ___________________________________
ABSENT: ____________________________________
Jim Murphy, Mayor
ATTEST:
_______________________________
Malachi Mansfield, Deputy City Clerk
Resolution No. 2608 April 9th, 2025
I, Malachi Mansfield, Deputy City Clerk of the City of Portola, do hereby certify that the above and foregoing Resolution was duly passed and adopted by the City Council of the City of Portola at a regular meeting thereof held on April 9th, 2025.
________________________________
Malachi Mansfield, Deputy City Clerk