1 City of Portola
AGENDA
Regular Meeting
August 27, 2025 06:00 PM
35 Third Ave, Portola, CA 96122
https://www.cityofportola.com/
https://zoom.us/j/3583067836
Mayor Jim Murphy • Mayor Pro-Tem Bill Powers • Councilmember Leah Turner • Councilmember Mikki Battaglia • Councilmember Pat Morton
REASONABLE ACCOMMODATIONS
The City Council welcomes you to its meetings which are regularly held the second and fourth Wednesday of each month at 6:00 p.m. at the City Hall Council Chambers. Your interest and participation is encouraged and welcome.
As a courtesy, the City Council meeting is also accessible to the public via live streaming at: https://zoom.us/j/3583067836 or by phone at: Phone Number 1.669.900.6833; Meeting ID: 358 306 7836. Online and telephonic access does not guarantee the public the ability to observe the meeting in the event there is a disruption or connectivity issues that affect broadcasting.
Members of the public who want to be assured that they have the ability to observe the meeting and make comment during the meeting, should attend the meeting in-person.
Any person desiring to address the City Council or any committee, commission or agency under the jurisdiction of the City Council, on any item not on the agenda may do so during public comment period. Public comment during the meeting will be accepted in person only.
Public Comment can be made on the online agenda by clicking on the "comment" section next to each agenda item listed below.
Meeting facilities are accessible to persons with disabilities. Reasonable efforts will be made to accommodate the participation of persons with disabilities in the City’s public meetings. If special accommodation is needed, please notify the City at 530.832.6801 at least 48 hours prior to the meeting.
1. Call to Order
A. Roll Call
B. Pledge of Allegiance
2. Public Comments
2 Discussion Comment
This section is intended to provide members of the public with an opportunity to comment on any subject that does not appear on this agenda. Please note that California law prohibits the City Council from taking action on any matter which is not on the posted agenda, unless it is determined to be an urgency item by the City Council. Any member of the public wishing to address the City Council during “PUBLIC COMMENT” shall first secure permission of the presiding officer, stand; may give his/her name and address to the Clerk for the record. Each person addressing the City Council shall be limited to five minutes ordinarily, unless the presiding officer indicates a different amount will be allotted.
3. City Communications
Discussion Comment
A. City Council Communications
B. Reports: Beckwourth Peak Fire Protection District / Plumas County Sheriff / Northern Sierra Air Quality
C. Staff Communications
D. City Manager Report
4. Consent Agenda
Discussion Possible Action Comment View Item
These items are expected to be routine and non-controversial. The City Council will act upon them at one time without discussion. Any Councilmembers, staff member or interested party may request that an item be removed from the consent agenda for discussion. Additional budget appropriations will require a four/fifths roll call vote.
A. Claims:
Adopt Resolution No. 2623. The resolution authorizes payment of payroll from July 26th, 2025 through August 8th, 2025 and accounts payable from August 14th, 2025 through August 27th, 2025
The amount of payroll to be paid is $40,913.28
The amount of accounts payable to be paid is $69,211.88 The total amount to be paid is $110,125.16
B. Minutes
Adopt the minutes of the August 13, 2025 Regular City Council Meeting.
5. Welcome and Congratulate Plumas County Sheriff Chad Hermann Discussion Comment
City Council will welcome and congratulate Chad Hermann being appointed as Plumas County Sheriff.
3 6. Grizzly Lake CSD: Potential Intertie Project & City Participation Discussion Possible Action Comment View Item
Grizzly Lake CSD and GHD Engineering will present to the City Council concerning their request that the City participate in this project.
7. Administrative Services Manager: Position Posting
Discussion Possible Action Comment View Item
Staff will present the staff report on the Administrative Services Manager position for the Council's consideration.
8. Adjournment
Resolution No. 2623 August 27th, 2025
RESOLUTION NO. 2623
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PORTOLA
AUTHORIZING PAYMENT OF CLAIMS FOR PAYROLL FOR THE PERIOD JULY 26th, 2025, THROUGH AUGUST 8th, 2025 AND ACCOUNTS PAYABLE FROM
AUGUST 14th, 2025, THROUGH AUGUST 27th, 2025
WHEREAS, the City Council of the City of Portola has been fully advised that all such claims and demands are legal obligations of the City; and, WHEREAS, the City Council has fully considered the claims and money demands and payment thereof as set forth below and in "Exhibit A" attached hereto and incorporated herein.
Check Nos: Amount
471291 - 47324 $69,211.88
47291 & 47292 VOID
Total Accounts Payable $69,211.88
Payroll:
07/26/2025-08/08/2025 $40,913.28
Total Payroll $40,913.28
Total Claims $110,125.16
PASSED, APPROVED AND ADOPTED this 27th day of August 2025, by the following vote:
AYES:
NOES:
ABSTAIN:
ABSENT:
Jim Murphy, Mayor
ATTEST:
_______________________________
Ryan Bonk, City Manager
I, Ryan Bonk, City Manager of the City of Portola, do hereby certify that the above and foregoing Resolution was duly passed and adopted by the City Council of the City of Portola at a regular meeting thereof held on August 27th, 2025.
________________________________
Ryan Bonk, City Manager
8/20/2025 3:57 PM A/P HISTORY CHECK REPORT PAGE: 1
VENDOR SET: 01 City of Portola
BANK: PC POOLED CASH - PLUMAS
DATE RANGE: 0/00/0000 THRU 99/99/9999
CHECK CHECK CHECK CHECK
VENDOR I.D. NAME STATUS DATE AMOUNT DISCOUNT NO STATUS AMOUNT 0005 AIRGAS, INC.
I-202508193677 AIRGAS, INC. R 8/27/2025 047293
710 311-600.07 EQUIPMENT REPAIR/MAINTENANCE ACETLENE/OXYGEN 131.59 720 311-600.07 EQUIPMENT REPAIR/MAINTENANCE ACETLENE/OXYGEN 131.58 710 311-600.06 MATERIALS AND SUPPLIES CARBON DIOXIDE 107.24 710 311-600.07 EQUIPMENT REPAIR/MAINTENANCE ALUMINUM 53.62 710 311-600.08 VEHICLE REPAIR & MAINTENANCE ALUMINUM 53.62 477.65 0015 AMERIGAS
I-202508193675 AMERIGAS R 8/27/2025 047294
100 411-600.04 GAS AND ELECTRIC PROPANE 886.79
710 325-600.04 GAS AND ELECTRIC PROPANE 1,113.01 1,999.80 0023 AT&T CALNET 3
I-202508193676 AT&T CALNET 3 R 8/27/2025 047295
710 325-600.05 TELEPHONE SCADA - LDWTP 32.38
710 311-600.05 TELEPHONE SCADA 31.25
100 111-600.05 TELEPHONE FAX 31.25 94.88
0027 BASTIAN ENGINEERING
I-202508193679 BASTIAN ENGINEERING R 8/27/2025 047296
100 312-600.18 PROFESSIONAL SERVICES ARPA 1,422.50 1,422.50 0038 BSN SPORTS
I-202508193678 BSN SPORTS R 8/27/2025 047297
100 414-600.07 EQUIPMENT REPAIR/MAINTENANCE NET 374.30 374.30 0054 CLIFTONLARSONALLEN LLP
I-202508193681 CLIFTONLARSONALLEN LLP R 8/27/2025 047298 100 113-600.11 AUDITING FEES AUDIT 5,670.00
207 315-600.11 AUDITING FEES AUDIT 840.00
208 317-600.11 AUDITING FEES AUDIT 840.00
710 311-600.11 AUDITING FEES AUDIT 5,880.00
720 311-600.11 AUDITING FEES AUDIT 5,880.00
730 311-600.11 AUDITING FEES AUDIT 1,890.00 21,000.00
0090 GRAINGER INC
I-202508193683 GRAINGER INC R 8/27/2025 047299
720 311-600.07 EQUIPMENT REPAIR/MAINTENANCE REPAIR 127.86 710 311-600.07 EQUIPMENT REPAIR/MAINTENANCE REPAIR 127.86 710 311-600.06 MATERIALS AND SUPPLIES REPAIR 55.96 311.68 0118 KANSAS LIFE INSURANCE CO
I-202508193684 KANSAS LIFE INSURANCE CO R 8/27/2025 047300 100 111-510.01 PERSONNEL COSTS KANSAS LIFE INSURANC 23.92 100 113-510.01 PERSONNEL COSTS KANSAS LIFE INSURANC 12.66 100 114-510.01 PERSONNEL COSTS KANSAS LIFE INSURANC 2.81 100 311-510.01 PERSONNEL COSTS KANSAS LIFE INSURANC 7.03
EXHIBIT A
8/20/2025 3:57 PM A/P HISTORY CHECK REPORT PAGE: 2
VENDOR SET: 01 City of Portola
BANK: PC POOLED CASH - PLUMAS
DATE RANGE: 0/00/0000 THRU 99/99/9999
CHECK CHECK CHECK CHECK
VENDOR I.D. NAME STATUS DATE AMOUNT DISCOUNT NO STATUS AMOUNT 0118 KANSAS LIFE INSURANCE CONT
I-202508193684 KANSAS LIFE INSURANCE CO R 8/27/2025 047300 207 315-510.01 PERSONNEL COSTS KANSAS LIFE INSURANC 8.44 208 317-510.01 PERSONNEL COSTS KANSAS LIFE INSURANC 8.44 710 311-510.01 PERSONNEL COSTS KANSAS LIFE INSURANC 45.02 720 311-510.01 PERSONNEL COSTS KANSAS LIFE INSURANC 26.73 730 311-510.01 PERSONNEL COSTS KANSAS LIFE INSURANC 5.63 140.68 0130 LEONARD'S MARKET
I-202508193686 LEONARD'S MARKET R 8/27/2025 047301
100 411-600.38 POOL CONCESSION SUPPLIES FROZEN FOODS 813.44 813.44 0136 MANHARD CONSULTING
I-202508193707 MANHARD CONSULTING R 8/27/2025 047302
100 312-600.18 PROFESSIONAL SERVICES ARPA DOG PARK PROJEC 877.50 100 117-600.18 PROFESSIONAL SERVICES CONTRACT PLANNING 1,267.50 2,145.00 0159 OFFICE DEPOT
I-202508193693 OFFICE DEPOT R 8/27/2025 047303
100 111-600.06 MATERIALS AND SUPPLIES OFFICE SUPPLIES 6.56 100 112-600.06 MATERIALS AND SUPPLIES OFFICE SUPPLIES 1.64 100 113-600.06 MATERIALS AND SUPPLIES OFFICE SUPPLIES 6.56 100 114-600.06 MATERIALS AND SUPPLIES OFFICE SUPPLIES 1.64 100 117-600.06 MATERIALS AND SUPPLIES OFFICE SUPPLIES 1.64 720 311-600.06 MATERIALS AND SUPPLIES OFFICE SUPPLIES 6.55 710 311-600.06 MATERIALS AND SUPPLIES OFFICE SUPPLIES 6.55 730 311-600.06 MATERIALS AND SUPPLIES OFFICE SUPPLIES 1.64 32.78 0173 PITNEY BOWES INC
I-202508193695 PITNEY BOWES INC R 8/27/2025 047304
100 111-600.48 EQUIPMENT LEASE COPIER 140.92
100 113-600.48 EQUIPMENT LEASE COPIER 140.93
710 311-600.48 EQUIPMENT LEASE COPIER 93.95
720 311-600.48 EQUIPMENT LEASE COPIER 93.95 469.75
0192 PURCHASE POWER - PITNEY BOWES
I-202508193694 PURCHASE POWER - PITNEY BOWES R 8/27/2025 047305 100 111-600.02 POSTAGE POSTAGE 208.40
100 113-600.02 POSTAGE POSTAGE 208.40
710 311-600.02 POSTAGE POSTAGE 208.40
720 311-600.02 POSTAGE POSTAGE 208.40
730 311-600.02 POSTAGE POSTAGE 208.38 1,041.98
8/20/2025 3:57 PM A/P HISTORY CHECK REPORT PAGE: 3
VENDOR SET: 01 City of Portola
BANK: PC POOLED CASH - PLUMAS
DATE RANGE: 0/00/0000 THRU 99/99/9999
CHECK CHECK CHECK CHECK
VENDOR I.D. NAME STATUS DATE AMOUNT DISCOUNT NO STATUS AMOUNT 0231 SUCCEED.NET
I-202508193699 SUCCEED.NET R 8/27/2025 047306
100 112-601.04 CITY WEB PAGE SUCCEED.NET 65.00
100 413-601.04 CITY WEB PAGE SUCCEED.NET 65.00 130.00
0235 SUSAN SCARLETT
I-202508193698 SUSAN SCARLETT R 8/27/2025 047307
100 113-600.10 ACCOUNTING FEES AUGUST 1,100.00
207 315-600.10 ACCOUNTING FEES AUGUST 495.00
208 317-600.10 ACCOUNTING FEES AUGUST 495.00
710 311-600.10 ACCOUNTING FEES AUGUST 1,430.00
720 311-600.10 ACCOUNTING FEES AUGUST 1,430.00
730 311-600.10 ACCOUNTING FEES AUGUST 550.00 5,500.00
0256 USA BLUE BOOK INC
I-202508193703 USA BLUE BOOK INC R 8/27/2025 047308
720 311-600.07 EQUIPMENT REPAIR/MAINTENANCE TOOLS 147.17 147.17 0264 WESTERN NEVADA SUPPLY
I-202508193704 WESTERN NEVADA SUPPLY R 8/27/2025 047309 710 311-600.76 LINE REPAIR LINE REPAIR 2,439.33
720 311-600.76 LINE REPAIR LINE REPAIR 705.84 3,145.17
1 CAPITAL BARRICADE
I-202508203708 CONCRETE EQU R 8/27/2025 047310
710 311-600.76 LINE REPAIR CONCRETE EQUIPMENT 494.15
720 311-600.76 LINE REPAIR CONCRETE EQUIPMENT 494.16
207 315-600.42 STREET REPAIR CONCRETE EQUIPMENT 494.15
208 317-600.42 STREET REPAIR CONCRETE EQUIPMENT 494.16 1,976.62 1 CHRISTINE HARRISON
I-202508193690 POOL LESSO R 8/27/2025 047311
100 411-405.22 RECREATION FEES POOL ADMISSIONCHRISTINE HARRISON: 36.00 36.00 0048 FACTUAL DATA
I-202508193682 FACTUAL DATA R 8/27/2025 047312
710 311-600.06 MATERIALS AND SUPPLIES CREDIT CHECKS 28.25 720 311-600.06 MATERIALS AND SUPPLIES CREDIT CHECKS 28.25 56.50 1 HANNAH DIAZ
I-202508193688 POOL LESSON REIMBU R 8/27/2025 047313
100 411-405.22 RECREATION FEES POOL ADMISSIONHANNAH DIAZ:POOL LES 36.00 36.00 8/20/2025 3:57 PM A/P HISTORY CHECK REPORT PAGE: 4
VENDOR SET: 01 City of Portola
BANK: PC POOLED CASH - PLUMAS
DATE RANGE: 0/00/0000 THRU 99/99/9999
CHECK CHECK CHECK CHECK
VENDOR I.D. NAME STATUS DATE AMOUNT DISCOUNT NO STATUS AMOUNT 0055 LES SCHWAB TIRE CENTER
I-202508193685 LES SCHWAB TIRE CENTER R 8/27/2025 047314 710 311-600.07 EQUIPMENT REPAIR/MAINTENANCE VEHICHLE REPAIR 626.54 720 311-600.07 EQUIPMENT REPAIR/MAINTENANCE VEHICHLE REPAIR 626.54 710 325-600.07 EQUIPMENT REPAIR/MAINTENANCE VEHICHLE REPAIR 626.55 1,879.63 000098 MDK,LLC WESTERN ENVIRONMENTA
I-202508193705 MDK,LLC WESTERN ENVIRONMENTA R 8/27/2025 047315 710 311-600.51 TESTING TESTING/LABS 568.17
720 311-600.51 TESTING TESTING/LABS 737.56 1,305.73
1 MICHELLE MATTSON
I-202508193692 POOL LESS REI R 8/27/2025 047316
100 411-405.22 RECREATION FEES POOL ADMISSIONMICHELLE MATTSON:POO 36.00 36.00 000072 MOTION & FLOW CONTROL PRO INC
I-202508193687 MOTION & FLOW CONTROL PRO INC R 8/27/2025 047317 208 317-600.07 EQUIPMENT REPAIR/MAINTENANCE PARTS 116.79 710 311-600.07 EQUIPMENT REPAIR/MAINTENANCE PARTS 116.78 720 311-600.07 EQUIPMENT REPAIR/MAINTENANCE PARTS 116.79 350.36 1 NATALIA ROBERTS
I-202508193689 POOL LESSON RE R 8/27/2025 047318
100 411-405.22 RECREATION FEES POOL ADMISSIONNATALIA ROBERTS:POOL 36.00 36.00 1 PALOMA BIEHL
I-202508193691 POOL LESSON REIMB R 8/27/2025 047319
100 411-405.22 RECREATION FEES POOL ADMISSIONPALOMA BIEHL:POOL LE 36.00 36.00 0183 PLUMAS SANITATION, INC
I-202508193696 PLUMAS SANITATION, INC R 8/27/2025 047320 710 325-600.18 PROFESSIONAL SERVICES PUMP SEPTIC 1,280.00 1,280.00 1 SAMANTHA SILVA
I-202508203709 POOL ADM REIMBU R 8/27/2025 047321
100 411-405.22 RECREATION FEES POOL ADMISSIONPARTIAL CREDIT SWIM 36.00 36.00 000050 SHAFER EQUIPMENT COMPANY INC
I-202508193697 SHAFER EQUIPMENT COMPANY INC R 8/27/2025 047322 720 311-600.25 EQUIPMENT RENTAL EQUIPMENT RENTAL 3,700.00 3,700.00 0239 THATCHER , INC
I-202508193700 THATCHER , INC R 8/27/2025 047323
100 411-600.06 MATERIALS AND SUPPLIES CHEMICALS 4,054.54 4,054.54 8/20/2025 3:57 PM A/P HISTORY CHECK REPORT PAGE: 5
VENDOR SET: 01 City of Portola
BANK: PC POOLED CASH - PLUMAS
DATE RANGE: 0/00/0000 THRU 99/99/9999
CHECK CHECK CHECK CHECK
VENDOR I.D. NAME STATUS DATE AMOUNT DISCOUNT NO STATUS AMOUNT 0255 USDA RURAL DEVELOPMENT
I-202508193702 USDA RURAL DEVELOPMENT R 8/27/2025 047324 710 520-800.02 INTEREST EXPENSE LOAN 15,145.72 15,145.72 * * T O T A L S * * NO INVOICE AMOUNT DISCOUNTS CHECK AMOUNT REGULAR CHECKS: 32 69,211.88 0.00 69,211.88
HAND CHECKS: 0 0.00 0.00 0.00
DRAFTS: 0 0.00 0.00 0.00
EFT: 0 0.00 0.00 0.00
NON CHECKS: 0 0.00 0.00 0.00
VOID CHECKS: 0 VOID DEBITS 0.00
VOID CREDITS 0.00 0.00 0.00
TOTAL ERRORS: 0
** G/L ACCOUNT TOTALS **
G/L ACCOUNT NAME AMOUNT
---------------------------------------------------------------------- 100 111-510.01 PERSONNEL COSTS 23.92
100 111-600.02 POSTAGE 208.40
100 111-600.05 TELEPHONE 31.25
100 111-600.06 MATERIALS AND SUPPLIES 6.56
100 111-600.48 EQUIPMENT LEASE 140.92
100 112-600.06 MATERIALS AND SUPPLIES 1.64
100 112-601.04 CITY WEB PAGE 65.00
100 113-510.01 PERSONNEL COSTS 12.66
100 113-600.02 POSTAGE 208.40
100 113-600.06 MATERIALS AND SUPPLIES 6.56
100 113-600.10 ACCOUNTING FEES 1,100.00
100 113-600.11 AUDITING FEES 5,670.00
100 113-600.48 EQUIPMENT LEASE 140.93
100 114-510.01 PERSONNEL COSTS 2.81
100 114-600.06 MATERIALS AND SUPPLIES 1.64
100 117-600.06 MATERIALS AND SUPPLIES 1.64
100 117-600.18 PROFESSIONAL SERVICES 1,267.50
100 311-510.01 PERSONNEL COSTS 7.03
100 312-600.18 PROFESSIONAL SERVICES 2,300.00
100 411-405.22 RECREATION FEES POOL ADMISSION 216.00
100 411-600.04 GAS AND ELECTRIC 886.79
100 411-600.06 MATERIALS AND SUPPLIES 4,054.54
100 411-600.38 POOL CONCESSION SUPPLIES 813.44
100 413-601.04 CITY WEB PAGE 65.00
100 414-600.07 EQUIPMENT REPAIR/MAINTENANCE 374.30
*** FUND TOTAL *** 17,606.93
8/20/2025 3:57 PM A/P HISTORY CHECK REPORT PAGE: 6
VENDOR SET: 01 City of Portola
BANK: PC POOLED CASH - PLUMAS
DATE RANGE: 0/00/0000 THRU 99/99/9999
** G/L ACCOUNT TOTALS **
G/L ACCOUNT NAME AMOUNT
---------------------------------------------------------------------- 207 315-510.01 PERSONNEL COSTS 8.44
207 315-600.10 ACCOUNTING FEES 495.00
207 315-600.11 AUDITING FEES 840.00
207 315-600.42 STREET REPAIR 494.15
*** FUND TOTAL *** 1,837.59
208 317-510.01 PERSONNEL COSTS 8.44
208 317-600.07 EQUIPMENT REPAIR/MAINTENANCE 116.79
208 317-600.10 ACCOUNTING FEES 495.00
208 317-600.11 AUDITING FEES 840.00
208 317-600.42 STREET REPAIR 494.16
*** FUND TOTAL *** 1,954.39
710 311-510.01 PERSONNEL COSTS 45.02
710 311-600.02 POSTAGE 208.40
710 311-600.05 TELEPHONE 31.25
710 311-600.06 MATERIALS AND SUPPLIES 198.00
710 311-600.07 EQUIPMENT REPAIR/MAINTENANCE 1,056.39
710 311-600.08 VEHICLE REPAIR & MAINTENANCE 53.62
710 311-600.10 ACCOUNTING FEES 1,430.00
710 311-600.11 AUDITING FEES 5,880.00
710 311-600.48 EQUIPMENT LEASE 93.95
710 311-600.51 TESTING 568.17
710 311-600.76 LINE REPAIR 2,933.48
710 325-600.04 GAS AND ELECTRIC 1,113.01
710 325-600.05 TELEPHONE 32.38
710 325-600.07 EQUIPMENT REPAIR/MAINTENANCE 626.55
710 325-600.18 PROFESSIONAL SERVICES 1,280.00
710 520-800.02 INTEREST EXPENSE 15,145.72
*** FUND TOTAL *** 30,695.94
720 311-510.01 PERSONNEL COSTS 26.73
720 311-600.02 POSTAGE 208.40
720 311-600.06 MATERIALS AND SUPPLIES 34.80
720 311-600.07 EQUIPMENT REPAIR/MAINTENANCE 1,149.94
720 311-600.10 ACCOUNTING FEES 1,430.00
720 311-600.11 AUDITING FEES 5,880.00
720 311-600.25 EQUIPMENT RENTAL 3,700.00
720 311-600.48 EQUIPMENT LEASE 93.95
720 311-600.51 TESTING 737.56
720 311-600.76 LINE REPAIR 1,200.00
*** FUND TOTAL *** 14,461.38
730 311-510.01 PERSONNEL COSTS 5.63
730 311-600.02 POSTAGE 208.38
730 311-600.06 MATERIALS AND SUPPLIES 1.64
8/20/2025 3:57 PM A/P HISTORY CHECK REPORT PAGE: 7
VENDOR SET: 01 City of Portola
BANK: PC POOLED CASH - PLUMAS
DATE RANGE: 0/00/0000 THRU 99/99/9999
** G/L ACCOUNT TOTALS **
G/L ACCOUNT NAME AMOUNT
---------------------------------------------------------------------- 730 311-600.10 ACCOUNTING FEES 550.00
730 311-600.11 AUDITING FEES 1,890.00
*** FUND TOTAL *** 2,655.65
NO INVOICE AMOUNT DISCOUNTS CHECK AMOUNT
VENDOR SET: 01 BANK: PC TOTALS: 32 69,211.88 0.00 69,211.88 BANK: PC TOTALS: 32 69,211.88 0.00 69,211.88
REPORT TOTALS: 32 69,211.88 0.00 69,211.88
8/20/2025 3:57 PM A/P HISTORY CHECK REPORT PAGE: 8
SELECTION CRITERIA
------------------------------------------------------------------------------------------------------------------------------------ VENDOR SET: 01-CITY OF PORTOLA
VENDOR: ALL
BANK CODES: All
FUNDS: All
------------------------------------------------------------------------------------------------------------------------------------
CHECK SELECTION
CHECK RANGE: 047293 THRU 047324
DATE RANGE: 0/00/0000 THRU 99/99/9999
CHECK AMOUNT RANGE: 0.00 THRU 999,999,999.99
INCLUDE ALL VOIDS: YES
------------------------------------------------------------------------------------------------------------------------------------
PRINT OPTIONS
SEQUENCE: CHECK NUMBER
PRINT TRANSACTIONS: YES
PRINT G/L: YES
UNPOSTED ONLY: NO
EXCLUDE UNPOSTED: NO
MANUAL ONLY: NO
STUB COMMENTS: NO
REPORT FOOTER: NO
CHECK STATUS: NO
PRINT STATUS: * - All
------------------------------------------------------------------------------------------------------------------------------------ 1 City of Portola
Minutes
Regular Meeting
August 13, 2025 06:00 PM
35 Third Ave, Portola, CA 96122
https://www.cityofportola.com/
1. Call to Order
The meeting was called to order at 6:00 pm by Mayor Jim Murphy.
A. Roll Call
Present: Mayor Jim Murphy, Mayor Pro-Tem Bill Powers, Councilmember Leah Turner, Councilmember Mikki Battaglia, Councilmember Pat Morton
Staff Present: City Manager Ryan Bonk, Finance Officer Susan Scarlett, City Attorney Steve Gross (Zoom)
B. Pledge of Allegiance
Led by Mayor Jim Murphy
2. Public Comments
None
3. City Communications
A. City Council Communications
Councilmember Morton: Attended LAFCo meeting, Fire Safe meeting, Music in the Park, Beckwourth Fire Protection meeting.
Councilmember Battaglia: Attended Board of Supervisors meeting, Airport Land Use Commission, Plumas County Integrated Waste Management Task Force Meeting - Air Curtain Incinerator (ACI) delivered to Intermountain Disposal, Townhall scheduled for District 1 hosted by Supervisor Ceresola scheduled for 08/28
Mayor Pro Tem Powers: Attended Music in the Park, LAFCo meeting, Fire Safe Meeting, invited public to final Music in the Park next Friday
Mayor Murphy: Attended LAFCo meeting, commented on Caltran's restriping plan for Portola, commented on Intermountain Disposal hazardous waste event and lack of inclusion of City residents in program, commented on Plumas County's desire to have a strategic plan with participation from the City B. Reports: Beckwourth Peak Fire Protection District / Plumas County Sheriff / Northern Sierra Air Quality Plumas County Sheriff: Chad Hermann is the new Sheriff
2 Councilmember Battaglia provided an update from Norther Sierra Air Quality. Sponsoring 5k during Railroad Days. Final Green Waste Event is October 10th-24th where City residents can drop off green waste free of charge.
C. Staff Communications
None
D. City Manager Report
City Manager Bonk provided monthly update on the activities of the City staff.
Staff submitted the application to Caltrans for the Highway Bridge Program on 08/08/2025 for the phase II structural rehabilitation of the bridge. The application contained letters of support from United States Congressman Kiley, California Senator Dahle, California Assemblymember Hadwick, Plumas County Sheriff's Office, Beckwourth Peak Fire Protection District, Eastern Plumas Health Care, California Governor's Office of Emergency Services, and Plumas County Office of Education.
Pool closing date is set for 08/24/2025. Community Cleanup & Scavenger Hunt is scheduled for 09/20/2025.
Discussed the need for the City to cleanup & abate weeds in City owned properties.
Discussed when pavement may occur on the south end of the Gulling Street Bridge. On hold pending riprap installation. Discussed workforce needs for paving efforts overall.
Discussed ongoing communication efforts for public information and updates.
4. Consent Agenda
A. Claims:
Adopt Resolution No. 2622. The resolution authorizes payment of payroll from June 28th, 2025 through July 25th, 2025 and accounts payable from July 10th, 2025 through August 13th, 2025 The amount of payroll to be paid is $102,482.82.
The amount of accounts payable to be paid is $454,039.36.
The total amount to be paid is $556,522.18.
B. Minutes
Adopt the minutes of the July 9, 2025 Regular City Council Meeting.
Adopt the minutes of the August 4, 2025 Special Meeting.
C. State of Emergency: Gold Complex Fire July 22, 2024
Plumas County Office of Emergency Services has confirmed that the proclamation can be discontinued.
Proclaim the termination of the local emergency.
Councilmember Leah Turner motioned to approve. Mayor Pro-Tem Bill Powers seconded the motion.
The roll call vote:
3 Aye Mayor Jim Murphy Aye Mayor Pro-Tem Bill Powers Aye Councilmember Leah Turner Aye Councilmember Mikki Battaglia Aye Councilmember Pat Morton
5. Gulling Street Bridge Project Update: Scour Countermeasure Funding, Permitting, and Installation City Manager Bonk presented staff report on the current permitting process through the U.S. Army Corps of Engineers (USACE). On 08/01/25, the engineering consultant submitted the permit to USACE. The USACE requested additional information from the City on 08/04/2025, which was included in the staff report as an attachment, that included information about impacts to threatened and/or endangered species, critical habitat and essential fish habitat.
The engineering consultant submitted the additional information requested on 08/08/2025 and a check was sent to the Regional Water Quality Control Boards as required as part of the permitting process on 08/13/2025.
Discussed reaching out to Congressman Kiley and local Representatives if movement slows on the permitting process.
6. Closed Session
A. Conference with Legal Counsel - Existing Litigation Pursuant to Gov. Code Section 54956.9 (d)(1) Lindsey Shaw v. City of Portola, Et al., Plumas County Superior Court Case No. CV25-00110 No Reportable Action
7. Adjournment
The Regular Meeting of the Portola City Council adjourned at 7:15pm 1 MEETING DATE: August 27, 2025
AGENDA ITEM: 6. Grizzly Lake CSD: Potential Intertie Project & City Participation FROM: Ryan Bonk
RE: Grizzly Lake CSD: Potential Intertie Project & City Participation BACKGROUND:
During the 03/12/2025, the City Council directed staff to request a draft reimbursement agreement as well as other conditions be met prior to additional participation in the project by city staff.
Grizzly Lake CSD and their engineering consultant, GHD, have requested this agenda item in order to discuss their request for City participation in the project.
FINDINGS:
State Water Resources Control Board Timeline:
2008- GLCSD (formerly Grizzle Lake Resort Improvement District) was made aware of the compliance issues and was issued a citation for violation of the primary standard uranium for the water supplied to its customers from Well 2
2010- GLCSD sends the City of Portola a letter stating this following, "With the cost estimates provided by your staff, the calculations revealed that existing water service rates would need to increase between 95% - 100%. Crocker Mountain and Grizzly Retreat residents voted down a proposed rate increase exceeding 31% in August 2009. With this prior experience, we are confident that water rate increases between 95% - 100% will not be approved. GLRID is exploring other sources of drinking water for the Crocker Mountain and Grizzly Retreat residents, and drinking water from the Lake Davis Water Treatment Plant will not be needed at this time. As such, GLRID will not be negotiating with the City of Portola for drinking water from the Lake Davis Water Treatment Plant." 2011- Compliance Order 01-02-11(O)001 directing the District to take action to comply 2014- Compliance Order 01-02-14(O)001 issued from non-compliance with the uranium MCL 2015- GLCSD provides a Preliminary Engineering Report (PER) that includes a proposed intertie connection with the City of Portola
2017- Intertie with City abandoned by GLCSD although the Division of Drinking Water did not agree with the approach chosen by GLCSD and recommended that GLCSD proceed with the intertie with the City 2025- GLCSD contacts the City with current request
2 RECOMMENDATION:
In addition to any questions, concerns, or clarifications requested by the City Council, city staff recommends that the following items be fully and substantially addressed by Grizzly Lake CSD and/or their consultants for the City's participation in the project to be considered:
General
-Response to LAFCo Municipal Service Review (MSR) that includes actionable steps taken to address the issues
Financial Solvency and Assurances
-Without financial records and/or audits from 2020-current, how can GLCSD speak with accuracy to the current financial situation?
-When does GLCSD expect an audit to be completed?
-What percentage of accounts are currently overdue?
-How long will GLCSD financial reserves cover current operating costs? Months, quarters, years? -What is GLCSD's plan if financial reserves are expended? -What occurs if GLCSD defaults on payments for treated drinking water to the City? City of Portola - Grizzly Lake CSD Intertie
August 27, 2025
AR 7098 l GHD
Objective
Seek approval for
City of Portola staff
to review and
execute a contract
with GHD for support
in developing the
Grizzly Lake CSD
Intertie Feasibility
Study
AR 7098 l GHD
Grizzly Lake CSD
– Exceed primary MCLs for
• Uranium
• Gross Alpha
– Inadequate supply and storage
– Outdated infrastructure
Background
– 2011 Compliance Order
– 2014 Compliance Order
• Preliminary Engineering Report (June 2015)
• Preferred solution was an intertie
• City’s North Tank to Districts storage tank
– 2017 Planning grant from DFA
• Test well – insufficient for blending
– 2020 DFA requests continuation with the intertie
• City and District couldn’t agree
• Project halted – eventually project closed in 2023
– 2023 October, District TA application (AR7098)
• Feb 2024 confusion (intertie vs planning)
– 2024 Oct Compliance Order
Compliance Timeline
October 2024 Compliance Order
To: Grizzly Lake CSD
From: Water Board’s Division of Drinking Water
1. Complete set of design plans and specs by
December 31, 2025
7. Technical Assistance Request
Establish a water supply contract through
the intertie, establishing the quantity,
availability, and cost of the water supplied to
the District,
Develop an agreement and process by
which the District could ensure the City of
Portola is reimbursed for time spent on
consulting and design review of the intertie
project.
• Other items to be completed by the district
As a technical assistance
provider to California’s State
Water Board under the
SAFER Program, GHD has
been assigned to assist
Grizzly Lake CSD in
addressing its 2024 water
quality compliance order.
Role of GHD:
GHD’s Work Plan with SWRCB
No. Task Deliverable & Due Date
1 Perform Needs Assessment and Prepare
Work Plan
Draft Work Plan – 04/1/2025
Final Work Plan – 4/17/2025
2 Prepare Alternatives Analysis Engineering
Report (AAER)
Draft AAER– 10/29/2025
Final AAER– 1/23/2026
3 Facilitate Stakeholder Participation MSR Response – 8/30/2025 City Council Presentation Materials and
Summaries – 1/30/2026
4 Project Management AR Close Out Summary – 2/28/2026
– Request that staff review our draft
scope of work contract, provide
comments, and execute contract if
approved.
– Does not bind to any project
moving forward, only to assist in
the feasibility study.
– Will be allowed to bill time spent to
date and moving forward.
– As a subcontractor to GHD, the
City would provide information to
assisting developing and review
of the feasibility study to
determine the preferred design
for a connection between the City
of Portola and Grizzly Lake CSD.
City of Portola Role and
Our Ask
Intertie
Pipeline
Options
Report
City of Portola | Report 1
This document is in draft form. The contents, including any opinions, conclusions or recommendations contained in, or which may be implied from, this draft document must not be relied upon. GHD reserves the right, at any time, without notice, to modify or retract any part or all of the draft document. To the maximum extent permitted by law, GHD disclaims any responsibility or liability arising from or in connection with this draft document. 15 August 2025
To City of Portola Contact No. 530-280-6808
From Grizzly Lake CSD Email [email protected]
Project Name Grizzly Lake CSD Intertie
Subject Municipal Service Review and Sphere of Influence Update – GLCSD Response to Challenges
1. Introduction
The Municipal Service Review (MSR) and Sphere of Influence Update for Grizzly Lake Community Services District (GLCSD), dated August 14, 2024, is a state-required study that provides a review of the services provided by GLCSD and assesses the current state and ability to continue providing those services. The MSR included discussions on the challenges faced by GLCSD and recommendations that the GLCSD can implement to improve its function.
Under the SAFER Drinking Water Technical Assistance Program, GHD Inc. is developing an Alternatives Analysis Engineering Report to assess the feasibility of an intertie connection from the City to GLCSD – Delleker Water System to the City of Portola. The Delleker Water System has uranium and gross alpha in its supply well and has been required, as per the October 2024 Water Quality Compliance Order (No. 01-02-24R-001), to provide clean drinking water, with an emphasis on establishing a connection to the City of Portola (City).
The City is considering participating in the planning-level review of the Intertie Project and potentially providing services (treated drinking water through an intertie) in the future to GLCSD. Before the City agrees to participate in the planning of the Intertie Project, the City requests a better understanding of the current function and proposed future function of the GLCSD. The City has requested that GLCSD review the current challenges identified the in the MSR and provide a response to how each challenge has been overcome or plans on how to reduce such challenges in the future.
1.1 Purpose of this report
The purpose of this report is to address the challenges identified in the MSR such that the City can understand that GLCSD is an invested, variable, and engaged partner in the Intertie Project.
An Intertie Project would financially link the GLCSD to the City of Portola, with GLCSD needing to pay the City for the water provided by the intertie pipeline. The City would like to clearly understand and ensure that the GLCSD will be able to meet the financial requirements that the Intertie Project will require.
2. MSR Identified Challenges
This section addresses the challenges listed in the Executive Summary of the Municipal Service Review. Many challenges are addressed through the shift in Board members. As stated in the MSR, “The former District staff and accountant posed significant challenges for LAFCo, consistently disregarding multiple requests for information and records pertaining to the drafting of this MSR. However, under the new board, GLCSD has demonstrated accountability and transparency in its disclosure of information and cooperation with Plumas LAFCo, including participating in an interview and cooperating fully with the document requests.” In the MSR, three alternative governance structures were identified for GLCSD. Because of the shift in board members and actions taken to make necessary improvements, GLCSD is given the opportunity to address the City of Portola | Report 2
This document is in draft form. The contents, including any opinions, conclusions or recommendations contained in, or which may be implied from, this draft document must not be relied upon. GHD reserves the right, at any time, without notice, to modify or retract any part or all of the draft document. To the maximum extent permitted by law, GHD disclaims any responsibility or liability arising from or in connection with this draft document. challenges listed and report back to Plumas LAFCo at its October 2025 meeting where the Commission can determine if an updated governance structure is still needed.
2.1 Fluctuating Board members and numbers
As stated previously, the former board members posed significant challenges. These board members have been replaced and the new board members are active in providing the needed support for GLCSD. There was a significant amount of information lost during the transition, as the historic board members were not willing to assist in the process.
Currently, the GLCSD board has four members whose terms have not expired. There is one vacant position. To limit turn over, GLCSD plans to ensure board members serve their agreed upon length of term.
2.2 Employee turnover
Maintaining a system operator has been a challenge for GLCSD, the community is small and finding qualified staff with the correct training is a challenge not just for GLCSD but for many small rural water systems. The system currently employs two D1 water system operator, one maintenance staff, and one consultant for one day per week.
The system plans to employ the water system operator and maintenance staff full time in the future. The system has hired Cline & Associates to handle the financial aspects of the Community Services District (CSD).
2.3 Loss of Accountant
Following the resignation of the former accountant, GLCSD lost all digital records. The accountant held the records on their personal computer, and was unwilling to provide them. The new board worked to get them back, but with no luck, even if they were to legally request the documents, they are afraid the documents have been deleted at this point.
Moving forward, the current Board is working to rebuild the records. The system has hired Cline & Associates as their accountant to assist with system financials.
2.4 Mismanagement
The system has a new Board who plans to ensure correct management of the system. There is also a full-time General Manager, Bob Howell. The board plans to adopt a strategic plan for staff and the public to implement management planning practices.
2.5 Brown Act violations
The previous board voted to remove a Board member from GLCSD in a closed session without a reason disclosed. Because of the apparent lack of statutory authority to remove the member, this was a violation of the Brown Act. The system has a new Board who plans to ensure no future violations to the Brown Act.
2.6 Lack of transparency
The MSR states that GLCSD does not make available the Annual Compensation Reports nor the State Controller’s Office Financial Transaction Report on its website, which is required. GLCSD plans to complete the Special District Leadership Foundation’s Transparency Certificate of Excellence. GLCSD is working with Cline & Associates to begin uploading required reports to promote transparency. The board will ensure they meet compliance requirements for CSDs listed in Government Code Section 61110. As stated in Section 2 above, the new Board has demonstrated accountability and transparency.
2.7 Use of company property
The new Board plans to ensure company property is used only for its intended purpose of work associated with services provided by GLCSD. Prior improper use of company property has been stopped.
City of Portola | Report 3
This document is in draft form. The contents, including any opinions, conclusions or recommendations contained in, or which may be implied from, this draft document must not be relied upon. GHD reserves the right, at any time, without notice, to modify or retract any part or all of the draft document. To the maximum extent permitted by law, GHD disclaims any responsibility or liability arising from or in connection with this draft document.
2.8 Harassment from previous Board members and staff
The new Board plans to ensure there is no harassment from current Board members and staff.
2.9 Alleged poor behaviour during Board meetings
The new Board plans to ensure there is no poor behaviour during Board meetings.
2.10 Irregular meeting schedule
The new Board plans to ensure there is a regular meeting schedule of the first and third Tuesday of each month at 6:00 pm. As stated in the MSR, “Since the new Board was seated in December the District has been meeting regularly.”
2.11 Delayed annual audits
The new Board plans to ensure annual audits are submitted within an acceptable timeframe and is actively working to get up to date.
2.12 Incomplete rate study
The system has been instructed to purchase water from the City of Portola to provide to its customers. Since the amount charged by the City of Portola to GLCSD will dictate the charges GLCSD will have to charge its customers, a rate study will not be completed at this time, and rates will be reevaluated as part of the intertie project.
2.13 Lack of accountability
The new Board plans to ensure the Board takes accountability. As stated in Section 2 above, the new Board has demonstrated accountability and transparency.
2.14 Illegal removal of a Board member
The new Board plans to ensure there are no illegal removals of Board members. Further details are described in Section 2.5.
2.15 Improper execution of the Prop 218 process
GLCSD did not properly follow all guidelines set forth in Proposition 218 for the September 2022 rate increase.
Since this increase, the system has been instructed to purchase water from the City of Portola to provide to its customers. GLCSD is looking to receive technical assistance as part of the SAFER program, which will assist GLCSD with the Proposition 218 rate increase process.
2.16 Lack of approved budget
GLCSD is working to develop an approved budget and is having a Rate Study completed to reassess and better understand the finances of its system. This current rate study has been halted due to lake of financial records and the dependency on the cost of source water moving forward. See section 2.12 for more information on the Rate Study.
2.17 Late financial reporting
The late financial reporting is carry over from the old Board. The new Board plans to ensure financial reports are submitted within an acceptable timeframe and is actively working to get up to date on late reports.
2.18 Disregarded public records requests
Some Public Records Requests sent to the previous Board have not been responded to. It has been recommended that the system implement an online tracking system with a record of requests and their status.
City of Portola | Report 4
This document is in draft form. The contents, including any opinions, conclusions or recommendations contained in, or which may be implied from, this draft document must not be relied upon. GHD reserves the right, at any time, without notice, to modify or retract any part or all of the draft document. To the maximum extent permitted by law, GHD disclaims any responsibility or liability arising from or in connection with this draft document.
GLCSD plans to develop this tracking system and respond to Public Record Requests within a timely manner. As stated in Section 2, the new Board has fully cooperated with document requests from LAFCo.
2.19 Missing Annual Compensation Reports and State Controller’s Office Financial Transaction Reports from Website
The MSR states that GLCSD does not make the Annual Compensation Reports and State Controller’s Office Financial Transaction Reports available the on its website, which is required. GLCSD is working with Cline & Associates to begin uploading the required Annual Compensation Reports and the State Controller’s Office Financial Transaction Reports.
2.20 Lack of a Capital Improvement Plan
GLCSD has developed a Capital Improvement Plan.
2.21 Missing financial records for FYs 20-21, 21-22, 22-23, and the first half of FY 23-24
Following the resignation of the former accountant, GLCSD lost all digital records. The new Board plans to keep track of all new financial records.
3. Concerns of Financial Solvency
The City of Portola has expressed concerns of the Financial Solvency of GLCSD due to the financial challenges presented in this MSR. Should the City of Portola agree to provide an intertie to GLCSD, the GLCSD water system will derive a rate to charge customers through a rate study, which will calculate sufficient income for payment to the City of Portola and funds for their capital improvement reserve. 1 MEETING DATE: August 27, 2025
AGENDA ITEM: 7. Administrative Services Manager: Position Posting FROM: Ryan Bonk
RE: Administrative Services Manager: Position Posting
EXECUTIVE SUMMARY:
Staff has compared the current job description of the Administrative Clerk (budgeted as "Deputy Clerk" in FY 2025-2026) against what we believe would add the greatest benefit to the operations of the City as a whole. During this review, we determined that the job duties and responsibilities as presented in the attached Administrative Services Manager job description would best fit the current and future needs of the City. The Administrative Services Manager position is an vacant position on our 570.5 publicly available pay schedule.
The Administrative Services Manager job description includes the following mid-level management support in addition to the core duties and responsibilities of the Administrative Clerk:
-Administrative Processes Management
-Human Resources
-Communications
Hiring at this level, rather than the clerical level, provides important organizational benefits, including:
-Establishing management-level redundancy to address a current organizational gap and to help safeguard the City against the loss of institutional knowledge over time -Development of standard operating procedures for administration, human resource, and communications functions
-Analysis of grant opportunities and facilitation of approved grant applications -Development and implementation of a continual communications strategy to enhance transparency and public engagement
-Effectively archive historical city data electronically -Cross training on various accounting processes to provide redundancy at this position -Decrease the likelihood of turnover in the position
2 FISCAL IMPACT:
The estimated total increase of salary and benefits of posting the position as Administrative Services Manager is $32,310. Using the current fund spread for the position, this would be an increase of roughly $9,000 to the general fund expenses.
RECOMMENDATION:
Staff recommends that the City Council approve hiring to fill the Administrative Services Manager position in lieu of hiring for the Administrative Clerk position.
Staff recommends that the City Council approve the job description for Administrative Services Manager to begin the recruitment process.
ATTACHMENTS:
A. 2025 ADMINISTRATIVE SERVICES MANAGER R1
Document Name Job Description- Administrative Services Manager Document Number JD-001 Revision Letter A
Document Location Server Revision Date 08/21/2025
Document Type Job
Description
Council Adoption Date
Resolution No. NA
Page
1 | 3
Job Title: Administrative Services Manager
Location: City Hall- 35 Third Ave, Portola, CA 96122
Job Classification: Regular Full Time
FLSA Status: Exempt
Salary: $75,000-$80,000
Position Summary:
Under the direction of the City Manager, the Administrative Services Manager supports the City’s Administrative, Human Resources, & Communications operations by providing administrative management, overseeing human resources functions, and coordinating internal/external communications to ensure efficient and compliant municipal operations.
Core job duties will be related to:
• Administering day-to-day human resources functions including training, compliance, and record retention
• Development of standard operating procedures for administrative, human resource, and communication functions
• Responsible for internal and external communications, including public information, website updates, social media, and press releases
• Preparing City Council agendas, agenda reports, minutes, and associated documents • Customer service and front counter duties including interaction with the public, cashiering, clerical duties, and responding to general public inquiries both in person and electronically • Maintaining files both electronically and hardcopy when necessary • Acting as a liaison between the public, employees, and other government agencies in a professional and confidential manner
• Other duties as assigned
Essential Duties and Responsibilities:
Administration
• Provide direct administrative support to the City Manager and department heads • Prepare staff reports, agendas, minutes, and other official documents • Maintain filing systems and ensure compliance with records retention policies • Act as a point of contact for general inquiries from the public and outside agencies • Serve on our insurance board of directors and manage insurance programs including annual policy renewals, processing and tracking claims, and maintaining insurance records • Research grant opportunities and facilitate approved grant applications, tracking, and record keeping as applicable
• Oversee elections process in coordination with Plumas County resources • Crosstrain on a variety of accounting processes to provide backup support as needed Document Name Job Description- Administrative Services Manager Document Number JD-001 Revision Letter A
Document Location Server Revision Date 08/21/2025
Document Type Job
Description
Council Adoption Date
Resolution No. NA
Page
2 | 3
Human Resources
• Coordinate recruitment, hiring, onboarding, and offboarding processes • Maintain confidential employee records and personnel files • Assist in performance evaluation tracking
• Manage employee relations matters
• Ensure compliance with federal, state, and local labor laws and city policies Communications
• Develop and recommend communication strategies to enhance transparency and public engagement
• Draft and distribute public notices, newsletters, press releases, and social media content • Update and manage city website content and digital communications • Assist with preparation of presentations, community outreach, and public education materials • Coordinate communications during emergencies or public events Qualifications:
• Minimum of four (4) years of related administrative or human resource experience is preferred • Governmental experience is preferred
• Bachelor’s degree in Public Administration, Business Administration, Human Resources or related field is preferred
• Equivalent combinations of education and applicable professional work experience will be considered
• Bilingual in Spanish is desirable
Knowledge, Skills, and Abilities:
• Strong customer service skills
• Principles and practices of human resources and personnel administration • Skilled in policy development and implementation
• Understanding of or ability to learn to interpret and apply labor laws and regulations • Understanding of or ability to learn to interpret city ordinances, policies, and procedures • Maintain strict confidentiality and handle sensitive information with discretion • Ability to adapt to changes in priorities in a small office environment • Effective communication skills and ability to always interact professionally • Ability to work independently and as part of a team
• Dependable, responsible, and punctual
• Self-starter with the ability to correctly prioritize workflow • Attention to details is critical for this position
• Meeting timelines and established deadlines for work product • Microsoft Office Suite, Adobe Acrobat, and digital content tools (Canva, social media, website modification)
Document Name Job Description- Administrative Services Manager Document Number JD-001 Revision Letter A
Document Location Server Revision Date 08/21/2025
Document Type Job
Description
Council Adoption Date
Resolution No. NA
Page
3 | 3
Working Conditions and Physical Requirements:
• Work is performed in a general office environment with occasional site visits to various locations around the city
• Position requires attendance at City Council meetings, which generally occur in the evening twice a month and occasional off-site community events
Benefits:
• Health insurance with a portion of the premium covered by the employer or an “opt out” stipend paid to employee
• Participation in CalPERS retirement with employer and employee contributions • Paid time off and holidays
• Four-day work week
Equal Opportunity Statement:
We are an Equal Opportunity Employer and are committed to providing a workplace free from discrimination and harassment. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, disability, gender identity, sexual orientation, or any other legally protected status.
The City will offer reasonable accommodations to qualified applicants with disabilities.
If determined by the City, employment is contingent upon successful completion of a pre-employment physical, drug screening, and background check.
Application Process:
Interested candidates should submit their application to [email protected] or apply in person at City Hall located at 35 Third Avenue, Portola CA 96122. Application materials include:
1. Complete City Application
2. Cover Letter
3. Resume and/or CV